SUBMIT QUALIFICATIONS TO: City of Holly Hill 1065 Ridgewood Avenue Holly Hill, FL 32117 Attn.: CITY CLERK REQUEST FOR QUALIFICATIONS and Proposer Acknowledgment Contact: Walt Smyser Deputy Public Works Director 386-248-9463 - Phone 386-248- 9499 - Fax wsmyser@hollyhillfl.org RFQ-ENG-15-01 General Engineering Services Contract Qualification Due Date: October 13, 2015 Qualification Due Time: 2:00 PM Location of Public Opening: City of Holly Hill City Hall Workshop Conference Room 1065 Ridgewood Avenue Holly Hill, FL 32117 Proposer Name: Federal Employer ID Number or SS Number: Mailing Address: If returning as a "No Submittal", reason (if so, return only this page): City, State, Zip: Type of Entity: (Circle one) Corporation Venture Proprietorship Limited Liability Company Other: X _____________________________________ Authorized Signature (Manual) Incorporated in the State of: Telephone Number: Name: Toll Free Telephone Number: (800) Fax Number: Date: THIS FORM MUST BE COMPLETED AND RETURNED WITH YOUR QUALIFICATION The Applicant is expected to completely analyze the information contained in this Request for Qualifications as guidance for the preparation of the submittal. The Applicant’s submittal shall be sufficiently specific, detailed, and complete to clearly and fully demonstrate the Applicant understands the proposed work requirements. Section 1 General Description of Services PURPOSE: The City of Holly Hill is seeking the support of a Consultant(s) for a wide range of engineering, technical, management, and administrative services for capital improvement projects, Repair, Rehabilitation, and Improvement (RRI&I) projects, general system engineering assistance, and related tasks. The Consultant may utilize sub-consultants. The Consultant shall function as an extension of the City of Holly Hill by providing qualified technical and professional personnel to perform the duties and responsibilities assigned under this Contract for General Engineering Services. Florida Statute 287.055, “Consultants Competitive Negotiation Act” shall be followed to secure the required consulting engineering firm(s). For continuing contracts, firms shall provide professional services trial
until all litigation, claims, or audit findings involving the records have been resolved and final action taken. SECTION 37: COUNTERPARTS. This Agreement may be executed in any number of counterparts, each of which shall be deemed an original, but all of which, taken together, shall constitute one and the same document. SECTION 38: SUBMITTALS. The following are items the CONSULTANT must submit to the CITY as stated in this Agreement: Certificates of Insurance Worker compensation insurance for all employees; Section 33, Paragraph (a) Certificates of Liability Insurance; Section 33, Paragraph (a) American with Disabilities Act; Section 16, Paragraph (f) Price Schedule Business Tax Receipt Request for Taxpayer Identification Number and Certification IRS Form W-9 All provided to the CITY must be accurate and updated certifying the CONSULTANT is proceeding correctly. SECTION 39: MAINTENANCE OF RECORDS CONSULTANT will keep adequate records and supporting documentation which concern or reflect its services hereunder. The records and documentation will be retained by CONSULTANT for a minimum of five (5) years from the date of termination of this Agreement or the date the Project is completed, whichever is later. OWNER, or any duly authorized agents or representatives of OWNER, shall have the right to audit, inspect, and copy all such records and documentation as often as they deem necessary during the period of this Agreement and during the five (5) year period noted above; provided, however, such activity shall be conducted only during normal business hours. SECTION 40: OWNERSHIP OF DOCUMENTS Upon completion or termination of each Work Order, all records, documents, tracings, plans, specifications, maps, evaluations, reports, computer assisted design or drafting disks and other technical data, other than working papers, prepared or developed by CONSULTANT under this Agreement shall be delivered to and become the property of CITY. CONSULTANT, at its own expense, may retain copies for its files and internal use. To the extent permitted by law, CITY agrees to indemnify and hold harmless CONSULTANT with respect to any claim, loss or damage, including attorney’s fees incurred by CONSULTANT due to the CITY’s use of said records, documents, tracings, plans, specifications, maps, evaluations, reports, computer disks and other technical data on some other project, unless such use is authorized by CONSULTANT.