Check that if the loss of efficiency and reliability is displayed by locomotives after running 60,000 or more miles they are sent for general machinery repairs, and the cost of such repairs debited to Revenue B2122 and classified by individual number allotted to engine, boiler and tender against the above work orders respectively. (Para No.1040 Work Order No. B2122---Intermediate Overhauls) Check that the special overhauls of locomotives, occasionally found necessary in between periodical overhauls, are charged to Revenue B2123 and classified by individual number allotted to each engine, boiler and tender against their respective work orders. Checks that expenditure on repairs if estimated to cost over Rs. 5,000 each on the reconditioning of locomotives and Rs.1,000 each in the case of boiler and tenders are carried out only after necessary estimates have been prepared and sanctioned by competent authority (Para No.1041 Work Order No. 2123----Special Overhauls). Super heater & other conversions, Other Repairs, Waiving of Pro Forma On cost and Profit and Sanction for works that additions and alterations made to locomotives are undertaken at the time of periodical or other overhauls and all expenditure chargeable to Revenue is treated as the cost of conversion and booked under this head. (Para No.1042 Work Order No. 2124----Super heater and other conversions) Check that items of work done in the workshops for running sheds, that cannot be carried out in the running sheds themselves are clearly defined for each railway and all expenditure on such work is charged to work order B2125. Check that work order is credited with the amounts charged to the running sheds according to a prefixed schedule of average repair charges for each item, the difference between the actual expenditure and the amount charged to the running sheds being allowed to stand against the head to account B2125. Check that, in the absence of such a schedule, the repair costs is estimated provided they are not more than Rs. 500 in each case. If the estimated cost exceeds Rs.500, the actual expenditure incurred is debited to the running shed or Division (Para No.1042 Work Order No. 2125) that, General Manager waives the recovery of Pro Forma Oncost and profit charges in respect of work done for outsiders or in tendering for supplies called for by the stores or other Departments, only after consultation with the Chief
5.12 Preparing Materiality assessment form P R A 5.13 Computing Expected aggregate error and planned precision form. P R 5.14 Preparing Audit risk assessment form. P R 5.15 Preparing Inherent risk assessment form. P R 5.16 Developing Internal control questionnaire - controls for overall environment. P R 5.17 Documentation of the internal control questionnaire – general computer controls. P R 5.18 Documenting Internal control questionnaire – application controls. P R 5.19 Developing Control risk assessment form. P R 5.20 Documenting Analytical procedures assurance form. P R Updating optimum combination of procedures. P R 5.21 Documenting Source of audit assurance form. P R 5.22 Listing all applicable laws and regulations. P S R
5.23 Documenting and Updating Sample selection checklist. P S R 5.24 Preparing High value item selection form. P R 5.25 Preparing Key item selection form. P R 5.26 Computing Sample sizing for tests of internal control. P R 5.27 Calculating Sample size for substantive tests of detail. P R 5.28 Documenting Checklist of accounting estimates to be reviewed. P R 5.29 Recording Points for attention at next audit. P S R 5.30 Documenting Audit planning checklist. P R A A= Approve, R= Review, S=Supervise, P=Perform 8.5 Key Tasks and Responsibilities: Audit Execution Phase RESPONSIBILITIES Guideline reference AO/Assistant Director Deputy Director Director Director General 6.4 Documenting Summary of Analytical Review Procedures Performed. P R 6.5 Documenting Details of Analytical Review Procedures Performed. P S R
relevant Programs A= Approve, R= Review, S=Supervise, P=Perform 8.6 Key Tasks and Responsibilities: Audit Evaluation & Reporting Phase RESPONSIBILITIES Guideline reference TASKS AO/Assistant Director Deputy Director Director Director General 7.4 Documenting Internal Control Weaknesses – Impact Analysis. P R 7.5 Calculating Analytical Procedure Thresholds. P R S 7.6 Documenting Evaluation of Analytical Procedures. P R 7.7 Evaluating Internal Control Deviations. P R 7.8 Conducting Substantive Evaluation – Projectable Errors from Sample. P S R 7.9 Documenting Substantive Tests Evaluation – Errors. P S-R 7.10 Calculating Substantive Tests Evaluation – Summary. P S-R 7.11 Documenting Achieved Level of Assurance Form. P R 7.12 Evaluating Error in Each Component. P R S
7.13 Summarizing and preparing Overall Error in Financial Statements. P R S 7.14 Documenting Violations. P P-S R 7.15 Drafting Checklist of Management Representation Letter. P S R 7.16 Obtaining Management Representation Letter. P R 7.17 Documenting Audit Completion Checklist. P R-S A 7.18 Memorandum Supporting Signature. P R A 7.19 Recommending Auditor’s Opinion P R-A 7.20 Following up the Continuity Schedule P R-S 7.21 Reviewing the Quality Assurance Checklist P R A= Approve, R= Review, S=Supervise, P=Perform 8.7 Key Tasks and Responsibilities: Audit Quality Assurance RESPONSIBILITIES Guideline reference TASKS AO/Assistant Director Deputy Director Director Director General Planning 5.3 Review that Planning has been carried out as per the R S
AGM (IBU) AGM (PBU) AGM (FBU) FGIR FA & CAO (GB) FA & CAO (Revenue) FA & CAO (M&S) 9201770 9201642 9201758 9201680 9201782 9201955 9201610 2930 2940 2912 2948 2850 2852 2853 9201605 9201966 Key Management Locations Designation Telephone (T&T) Tel. (Microwave) Fax Divisions DS (Lahore) DS (Multan) DS (Karachi) DS (Sukkur) DS (Quetta) DS (Peshawar) DS (Workshops) 042-9201941 061-9200619 021-9213500 071-9310046 081-9201976 091-9010687 042-6823021 042-2872 061-2872 021-2872 071-2872 071-2924 051-2874 042-8274 Formational Level There are 1293 auditable formations in PR. For details about contact information, please refer to Railways telephone directory.