3.5.3 For each project, provide the following: client name, number of students, number of employees, detailed description of project, project contact, technical contact (if different from project contact), client and technical contact phone numbers and email addresses, client physical address, and project start and finish dates. 3.5.4 Description of your most successful project to date. 3.5.5 List all installations for School Districts in 3.5.6 List any other relevant experience. 3.6.0 Warranty and Reliability 3.6.1 Does any portion of the solution include a service not operated by LCISD? If so, then please describe the portion or simply state the”Entire Service” if the solution is an ASP product. 3.6.2 Does the provider have liability insurance from LCISD could seek compensation? 3.6.3 Does the solution provide for data privacy and security? Please describe. 3.7.0 Evaluation Factors for Awards 1. Completeness of the proposal and required forms and attachments 2. System meets current functional requirements 3. System is customizable and scalable to meet future functional requirements 4. The extent to the product and services meet the Districts needs 5. The district’s previous history of the contractor quality of and/or services based on past work and references 6. Experience and service with other Texas school Districts 7. Implementation plan 8. Pricing and overall value to the district 9. Service and Support (Quality & ease of vendor support) 10. Warranty and warranty history 11. Vendor Business Capabilities: YES NO COMMENTS
YES NO COMMENTS 3.14.10 Optional audio signal for alerts on overdues, lost books and fines 3.14.11 Notification by patron name when a lost/paid book is returned; including ability to provide a receipt 3.14.12 Various permission work levels (administrator, campus librarians, volunteers, student) 3.14.13 The ability to address lost items (accepts and receipt payment/partial payment/refund found items) 3.14.14 The ability to create temporary records at the campus level to allow immediate circulation without cataloging 3.14.15 The ability to use Lamar Consolidated 6 digit student ID for patron identification 3.14.16 Ability to scan an item and see who previously had checked it out, or who has it now 3.14.17 The ability to see statistics on the number of times an item has circulated. 3.14.18 Holds Management – ability to place holds by either item number or title 3.14.19 Reserves Management 3.14.20 Library Loan Management (ILL) – including ability to track books loaned to other campuses 3.14.21 Routing 3.14.22 Ability to accurately retrieve and modify patron records, current patron status, and reports. 3.14.23 Patron information should include student name, student ID number, grade level, homeroom teacher, parent’s, home address, parent’s email address,, and phone numbers. 3.14.24 Ability to search database for holdings using various search terms, ex: title, author, keyword, call number, subject, etc. from within circulation 3.14.25 Ability to search other campus holdings – ability to pick and choose databases
YES NO COMMENTS 3.17.5 The ability to search in a hierarchy of at the host location and then expandable to the entire system 3.17.6 The ability to search all bibliographic record fields using Boolean strategies and can search using Z39.50 protocols 3.17.7 Web-based 3.17.8 Access from outside the school environment using patron login and password 3.17.9 An intuitive spell check feature for use when searching 3.17.10 User friendly display 3.17.11 All formats, including book covers and other media items, displayed with search results 3.17.12 An appropriate interface for younger (elementary) students that is specific to the host (campus) location 3.17.13 The ability to produce selection lists 3.17.14 A system generated list of top ten most circulated books at a site 3.17.15 The ability to search a shortened bibliography 3.17.16 The ability to expand a brief record to a full bibliographic record with holdings and book status clearly displayed 3.17.17 The ability to display in multiple languages 3.17.18 Display of call numbers for each database holding 3.17.19 Federated search capabilities to internet resources and commercial databases selected by the Library System 3.17.20 Patron initiated capabilities based on log-in authentication 3.17.21 Off site access to patron’s circulation records 3.17.22 Renewals 3.17.23 Holds 3.17.24 ILL requests 3.17.25 Tagging (filtered and editable).
YES NO COMMENTS 3.18.15 > Monthly statistics – by grade level. 3.18.16 > Daily circulation by time and borrower type 3.18.17 > Circulation by teacher name 3.18.18 > Overdue books by call number; with option to sort by teacher. Should include original due date, title, barcode number, and price 3.18.19 > Notices (Notice in letter format to be handed out to individual students or delivered via email) 3.18.20 > Temporary by Campus Overdue 3.18.21 > Fine 3.18.22 > Lost 3.18.23 > Action Letter – Notice in letter format for all students who have overdue or or lost books 3.19.5 Cataloging Reports 3.19.1 Shelf List – Run by call number, with ability to set parameters 3.19.2 Title count by call number 3.19.3 Age of Collection by Branch 3.19.4 Items by funding source 3.19.5 Customizable reports generated centrally and/or at the campus 3.19.6 Ability to export data in tab or comma delimited text files or an excel spreadsheet 3.19.7 Ability to system for overdues by multiple teachers (not just homeroom) 3.19.8 Ability to edit report generated letters (ex. Last Action Letter) 3.19.9 Central reports emailed automatically to appropriate librarian/campus 3.19.10 Ability to all reports
YES NO COMMENTS 3.19.11 Ability to export and upload collection analysis data at campus and global level, that includes at least barcode, location collection, call number, source, price, itype, status, and date added 3.20 REQUEST FOR INFORMATION 3.20.1 A comprehensive description of your system and an estimated cost of installation, data conversion, hardware, annual maintenance, and administration 3.20.2 A description of vendor-supplied training, technical support, and documentation 3.20.3 A complete list of current K-12 users of the described system with contact persons and date of installation