screening forms and vaccine or medication information sheets. Distribute client registration and screening forms and vaccine or medication information sheets to LEOC/POD. Deploy staff badging equipment and supplies to POD site(s). Notify vendors for food/supplies to support POD operations. Coordinate with MACE for vendors to support food and supply needs. Distribute client registration and screening forms and vaccine or medication information sheets to Group Supervisor for distribution to staff and preparation of Registration Station. Obtain staff badging equipment and supplies from MACE/LEOC. Coordinate with LEOC/MACE for vendors to support food and supply needs. Supplies and equipment have been purchased for each of the North Country PHR’s POD sites and are currently being stored at Haverhill Armory, Trailers in Colebrook and Errol, Berlin Health Department, Grafton County EOC, Grafton County Nursing Home and Lancaster Ambulance. See Supplement 1g for a detailed spreadsheet of supplies. The NH HSEM has also strategically deployed a total of twelve logistics trailers around the state to provide basic medical and other supplies to support public health emergencies and other types of large-scale or long-term incidents. Police, fire, EMS or other first responders, municipalities, hospitals or clinics may request the trailers when needed. Two of the twelve trailers are located in the North Country PHR at: 1. 45th Parallel EMS (Ramsey Way, Colebrook, NH). The MACE can contact Rob Darling at the 45th Parallel to request permission to utilize a trailer. 2. Errol EMS (Main Street, Errol, NH). The MACE can contact Chip ____ at Errol EMS to request permission to utilize a trailer. The POD Manager will work with all section chiefs and the local EOC (if applicable) to determine sources and availability of medical supplies. The POD/local EOC will make the formal request to the MACE for medical supplies not available at the mass clinic. Non-medical supplies not available on-site will be requested from approved vendors unless SNS materiel and a NH HSEM trailer are requested and the requests are approved. POD Ensure that the POD site is fully operational (power, heat, or air conditioning) and accessible (streets open and plowed, parking lots empty). Ensure that supplies are received and distributed to appropriate POD branches and units for set up. Activate security and traffic plans. MACE LEOC POD Management
POD Provide notification through media and other forums that POD has closed. Include information about alternate sources for emergency prophylaxis. Collect feedback from staff at each POD to inform improvement planning. Provide on-site behavioral health support to staff and information about counseling services moving forward. MACE LEOC POD Management Discuss timing of POD site closure with ICC/LEOC/POD Management. Notify all active participants (healthcare agencies, closed PODs, volunteer organizations) of deactivation. Prepare notification to media of deactivation and alternate treatment options. Notify the media and public that POD site(s) are closed and of alternate treatment sites. Discuss timing of POD site closure with POD Management/MACE. Notify all active participants of deactivation. Discuss timing of POD site closure with LEOC/MACE. Notify all active participants (POD staff and volunteers) of deactivation. Clear all clients from site prior to closing. Clear client parking area prior to closing. Post signs stating that site is closed. Post information on alternate treatment sites. Gather information from each POD site, including throughput data, staffing sheets, and expenses. MACE LEOC POD Management Arrange for pick-up and return of regional supply trailers. Coordinator with closed POD sites for return of resources. Coordinate with ICC for return of SNS resources. Compile documentation from POD site(s) and LEOC(s) for tracking and expense reporting. Inventory and repack MACE Inventory and repack local and LEOC supplies. Compile documentation for local tracking and expense reporting. Inventory and repack POD supplies. Return POD supplies to appropriate authorities or storage areas. Return medications and vaccines to appropriate authorities (ensure that they are secure and properly stored). Collect all documentation (staffing sheets, clinic forms) and return to MACE
23 Spring 2011 CPR Training MRC &NCHC 24 July 2011 MACE Activation Tabletop Exercise RCC 25 Nov 2011 PHEP ExBox : MACE Activation Scenario Exercise RCC Membership 26 Dec 2011 PHEP ExBox : POD Activation Scenario Exercise RCC Membership 27 Jan 3, 2012 Coordinator Email Call Down Drill Exercise call MACE, POD & Hosp Em Prep Rep 28 March 26, 2012 Quarterly Coordinator Call Down Drill Exercise 29 March 27, 2012 Public Information Officer Training (5.1 LTAR) PIO Training #1 RCC, MRC and DBHRT membership 30 May 7, 2012 Disaster Strikes: Social Media responds and Intro to press release writing PIO Training #2 MACE and POD Management & offered to RCC, MRC and DBHRT Membership 31 May 7, 2012 Public Information and Warning plan revision walk through with regional PIO Training 32 May 9, 2012(media and mrc) Media and MRC Volunteer annual call down drill Exercise MRC, MRC vol 33 May 16, 2012 Training in the use of redundant communications (4.6 LTAR) Tom Andross/Grafton County EOC Two Way radios 34 June 18, 2012 Health Information Privacy and Emergency Response Core Competency Training Training RCC, MRC vol 35 June 2012 Quarterly Coordinator Call Down Drill 2.4 LTAR, Redundant Communications 4.1 LTAR, and Exercise
communication networks btw command and mgmt locations (MACE/POD) 4.5 LTAR Quarterly Drills 36 Summer 2012 WebEOC Training: for use in MACE or POD operations Training MACE and POD Management & offered to RCC, MRC and DBHRT Membership 37 Summer 2012 POD Command Staff Training Facilitated by JSI - Training POD command staff 38 August 3, 2012 MGT 339 Resource Inventory Management Fire Academy - Joann Beadoin Training Inventory Management Personnel and SNS Stockpile Coordinators 39 September 2012 Quarterly Coordinator Call Down Drill 2.4 LTAR, Redundant Communications 4.1 LTAR, and communication networks btw command and mgmt locations (MACE/POD) 4.5 LTAR Quarterly Drills Exercise 40 September 25, 2012 MGT-347 ICS Forms Review Lincoln Town Hall Training MACE and POD Management & offered to RCC, MRC and DBHRT Membership 41 December 2012 Quarterly Coordinator Call Down Drill 2.4 LTAR, Redundant Communications 4.1 LTAR, and communication networks btw command and mgmt locations (MACE/POD) 4.5 LTAR Quarterly Drills Exercise 42 Winter 2012/ Spring 2013 MACE/POD Activation Exercise Exercise RCC, MRC and DBHRT Membership 43 ?? Spring NH SNS 101: Introduction to Training MACE and POD Management &