Initiation Phase Project Idea Project Definition Charter Approval Project Activity Notes Deliverable Tool/Template Project Office Actions I1 Initiate the Project (Proposal) The objective of the Proposal is to provide sufficient information to determine if a project has merit. Proposals may fall under the governance of the ISSC or the CIO. Proposals are submitted to the Manager, Project Office, CCS. The Manager will then present all Proposals for approval and prioritization: - For Enterprise projects at ISSC meeting. - For CIO projects at CCS Portfolio & Resource Management Meeting. Proposal Approval to proceed with defining the project Project Sponsor identified Proposal Template What is a Project? What is a ProjectLite? Budget Estimation & Tracking Tool Review Proposal for completeness Add Proposal information to Eclipse Arrange Prioritization Meetings File Proposal in Project Repository Link approved Proposal to Eclipse I2 Define the Project (Project Charter) Refer to the guidelines outlined in Italics in the Project Charter template. Review Lessons Learned and other historical data from similar projects. Solicit input from key Stakeholders including departmental Subject Matter Experts (SMEs). Charter approval date is the “Start Date” of a Project. Project Charter Project Charter template Lessons Learned Budget Estimation & Tracking Tool Project Team Roles Definition Project Risks Examples
Execution & Control Phase Carry out the Project Plan, track progress, communicate, and report project status Project Activity Notes Deliverable Tool/Template Project Office Actions E4 Report on Project Performance Update Eclipse with the Monthly Status of the project based on monthly input from the project team (accomplishments, next steps, issues and risks). Send progress reports to key Stakeholders periodically by providing the link to the project status website. Monthly Status Report Project Communication Plan Template Eclipse Provide of all projects at Operational Reviews and ISSC meetings E5 Request, Track and Control Change Requests The objective of the CCS Project Change Control Procedure is to have a consistent method of identifying and requesting changes to the project scope established in the Project Charter, to assess the benefit of those changes, and to determine the impact on the execution of the project. The Project Change Request template provides a mechanism for approving changes and communicating them to project Stakeholders. When a Project Change Request is approved, update the Project Plan and communicate the information to the project team and Stakeholders. Project Change Request Change Request approval decision by CIO or ISSC Update Project Plan based on approved change Project Change Request Template Update Project Change Log with submitted requests File Change Requests Allocate additional funding to the project if applicable Update project metrics in Eclipse if applicable Link approved Project Change Request to Eclipse E6 Monitor and Control Schedule and Budget Take corrective action as necessary to keep project on track. It is the responsibility of the Project Manager to ensure that costs are kept within the bounds of baseline budget established in the Project Plan. Project Schedule Track the project funds spent and committed in FAST. E7 Provide Training and Hand Over to Support Personnel Conduct training and hand-over Procedures as identified in the Project Plan under the “Training & Support Plan” section.