Table of Contents PART 1− Bidding Procedures Section I. Instructions to Bidders ………………………………………………………..1 Section II. Bid Data Sheet……………………………………………………………….27 Section III. Evaluation and Qualification Criteria………………………………………..34 Section IV. Bidding Forms……………………………………………………………….40 Section V. Eligible Countries……………………………………………………………54 PART 2 – Requirements Section VI. Supply Requirements…………………………………………………………..58 PART 3 – Contract Section VII. General Conditions of Contract……………………………………….……..68 Section VIII. Special Conditions of Contract………………………………………………91 Section IX. Contract Forms……………………………………………………………….96
ITB 19.3 (d) Other types of acceptable securities: [Insert names of other acceptable securities. Insert “None” if no Bid Security is required under provision ITB 19.1 or if Bid Security is required but no other forms of Bid securities besides those listed in ITB 19.3 (a) through (c) are acceptable.] ITB 19.7 [Delete if not applicable: The following provision should be included and the required corresponding information inserted only if a Bid Security is not required under provision ITB 19.1 and the Purchaser wishes to declare the Bidder ineligible to be awarded a contract for a period of time should the Bidder perform any of the actions mentioned in provision ITB 19.7 (a) and (b). Otherwise omit.] If the Bidder performs any of the actions prescribed in ITB 19.7 (a) or (b), the Recipient will declare the Bidder ineligible to be awarded a contract by the Purchaser for a period of [insert period of time] years. ITB 20.1 In addition to the original of the bid, the number of copies is: [insert number of copies required]. ITB 20.2 The written confirmation of authorisation to sign on behalf of the Bidder shall indicate: [insert “ The name and description of the documentation required to demonstrate the authority of the signatory to sign the Bid such as a Power of Attorney; and In the case of Bids submitted by an existing or intended JVCA an undertaking signed by all parties (i) stating that all parties shall be jointly and severally liableand (ii) nominating a Representative who shall have the authority to conduct all business for and on behalf of any and all the parties of the JVCA during the bidding process and, in the event the JV is awarded the Contract, during contract execution.”]. D. Submission and Opening of Bids ITB 21.1 Bidders [insert “shall” or “shall not”] have the option of submitting their bids electronically. ITB 21.1 (b) The electronic bidding submission procedures shall be: [insert a description of the electronic bidding submission procedures or state “not applicable”]. ITB 22.1 For bid submission purposes only, the Purchaser’s address is: [insert all required and applicable information] Attention: [insert full name of person, if applicable] Street Address: [insert street address and number]
Price Schedule: Goods Manufactured Outside the Purchaser’s Country, to be Imported (Group C Bids, goods to be imported) Currencies in accordance with ITB 15 Date: _________________________ ICB No: _____________________ Alternative No: ________________ Page N ______ of ______ 1 2 3 4 5 6 7 8 9 Line Item N Description of Goods Country of Delivery Date as defined by Incoterms Quantity and physical unit Unit price cip [insert place of destination] in accordance with ITB 14.6(b)(i) CIP Price per line item (Col. 5x6) Price per line item for inland transportation and other services required in the Purchaser’s Country to convey the Goods to their final destination specified in BDS Total Price per Line item (Col. 7+8) [insert number of the item] [insert name of good] [insert country of source/ origin of the Good] [insert quoted Delivery Date] [insert number of units to be supplied and name of the physical unit] [insert unit price CIP per unit] [insert total CIP price per line item] [insert the corresponding price per line item] [insert total price of the line item] Total Price Name of Bidder [insert complete name of Bidder] Signature of Bidder [signature of person signing the Bid] Date [Insert Date]
[The Bidder shall require the Manufacturer to fill in this Form in accordance with the instructions indicated. This letter of authorisation should be signed by a person with the proper authority to sign documents that are binding on the Manufacturer. The Bidder shall include it in its bid, if so indicated in the BDS.] Date: [insert date (as day, month and year) of Bid Submission] ICB No.: [insert number of bidding process] To: [insert complete name of Purchaser] WHEREAS We [insert complete name of Manufacturer], who are official manufacturers of [insert type of goods manufactured], having factories at [insert full address of Manufacturer’s factories], do hereby authorise [insert complete name of Bidder] to submit a bid the purpose of which is to provide the following goods, manufactured by us [insert name and or brief description of the goods], and to subsequently negotiate and sign the Contract. We hereby extend our full guarantee and warranty in accordance with Clause 21 of the General Conditions, with respect to the goods offered by the above firm. Signed: [insert signature(s) of authorised representative(s) of the Manufacturer] Name: [insert complete name(s) of authorised representative(s) of the Manufacturer] Title: [insert title] Duly authorised to sign this Authorisation on behalf of: [insert complete name of Manufacturer] Dated on ____________ day of __________________, _______ [insert date of signing]
1. List of Goods and Delivery Schedule [The Purchaser shall fill in this table, with the exception of the column “Bidder’s offered Delivery date” to be filled by the Bidder] Line Item N Description of Goods Quantity unit Final Destination (Project Site) as specified in BDS Delivery (as per Incoterms) Date Earliest Delivery Date Latest Delivery Date Bidder’s offered Delivery date [to be provided by the Bidder] [insert item No] [insert description of Goods] [insert quantity of item to be supplied] [insert physical unit for the [insert place of Delivery] [insert the number of days following the date of effectiveness the Contract] [insert the number of days following the date of effectiveness the Contract] [insert the number of days following the date of effectiveness the Contract]
Section VIII. Special Conditions of Contract GC 1.1.2.5 The Bank is [ insert name of the financing institution financing the Contract]: GC 1.1.2.2 The Purchaser is: GC 1.1.6.1 The Purchaser’s Country is: [insert the name of the Purchaser’s country] GC 1.1.6.5 The Project Site is: [insert description, if applicable] GC 1.1.2.6 The Recipient is: [insert name of the Recipient] GC 1.2.3 (b) The version of Incoterms shall be: GC 1.4 The governing law is that of: [insert name of the country,]. The language for communications is [Name of language for communications only if different from the ruling language].: The ruling language is: [insert the ruling language]. GC 5.1 For notices, the Purchaser’s address shall be: Attention: Street Address: Floor/ Room number: City: ZIP Code: Country: Telephone: Facsimile number: Electronic mail address: