Referral form To ensure: Programme is appropriate for the learner. Learner eligibility. Signposting to most suitable provider Impartial IAG With start paper work Review initial IAG process and analyse referral routes. Identify areas for improvement and/or development. Incomplete information and/or detail e.g. no information on previous educational attainment Initial assessment results To ensure: Learner is placed on most appropriate programme. Individual learner needs are met. With start paper work Confirm that learner is on right level. Comply with funding and audit regulations. Outcomes of initial assessment are often ambiguous - the following must be clear: What level is learner currently working at? What level will they be working towards? How does this relate to previous achievement? Proof of prior qualifications To ensure: Programme is appropriate for the learner. Learner eligibility. With start paper work Confirm that learner is on right level. Comply with funding and audit regulations. Missing documents. Incomplete information. Eligibility checklist To ensure learner eligibility. With start paper work Comply with funding and audit regulations. Not signed or dated. Both the learner and training provider are required to sign and date the form as part of pre-entry advice and guidance. Individual Learning Record To record all relevant data about the learner and their full programme of learning. With start paper work Ongoing as appropriate Confirm learner details and ensure learner programme is compliant with funding. Not signed or dated. Both the learner and training provider are required to sign and date the form as part of pre-entry advice and guidance. There are now the following ILR forms: Component, Employer, Learner, Programme, Work placement and LLDD.
With completion paper work The provider should include the signed and dated ILR forms appropriate to the learner’s programme. Employer agreement To confirm work placement details including: Duration Attendance Skill/trade for which the learner is being trained To outline the commitment and expectations from both employer and learner. Check that placement details are compliant with learning programme/ILR. Ensure that employers understand their responsibilities in the learning process. Details on agreement are inconsistent with ILR and pics data. Not signed or dated. Work placement induction checklist To ensure learners have a full understanding of their work placement including: Health and safety Safeguarding Equality and Diversity Work environment Reporting lines Ensure the safety and welfare of learners. Confirm that the trainee has been comprehensively inducted into the workplace. Not signed or dated by employer/learner. Workplace Health and Safety Declaration To ensure that employers: Have Employer/Public Check for compliance against statutory health and safety regulations. Not signed or dated. Incomplete information.
Liability Insurance in place Have appropriate Health and Safety regulations Understand their responsibilities Ensure the safety and welfare of learners. Personal Learning Plan To record and monitor an individualised plan of learning, progress and achievement. Ensure learners are given a personalised programme where progress is monitored and recorded. Evidence completion of learning. Target setting is not SMART and negatively impacts on progress monitoring. Not individual. Signed and dated by learner and provider. Learning Reviews To record learner progress towards achievement of aims. To identify any additional support needs or issues affecting learning Check that learners are on track to achieve learning aims. Ensure the safety and welfare of learners. Quality assure IAG Confirm employer involvement in learner journey. Insufficient detail recorded. Targets not SMART Reviews not signed or dated. Timesheets To evidence attendance on programme for learners receiving bursary payments. Weekly submission for learners claiming bursaries. Confirm attendance and release payment of bursary. Not fully completed, signed and dated. Timesheets must be submitted timely for bursary award payments.
Register To track learner attendance, withdrawals and destinations. 1st copy with ILR and then monthly on last day of the month. Original register to be handed in 14 days following course end date Monitor and record attendance on programme. Monitor and record learner destinations. Calculate provider payments. Legally comply with SFA audit requirements. Have all learner destination codes been recorded? Evidence of awarding body registration To confirm that learners have been registered for relevant qualifications in order to achieve Monitor contract compliance that awarding body registration is compliant with learning programme/ILR. No registration evidence available. Evidence of qualifications To evidence achievement against learning aim Confirm learner achievement against individual aims. Trigger achievement payments. Funding and audit evidence. Delays in certificate processing. Evidence of work experience achievement To evidence achievement against work experience learning aim Confirm learner achievement against work experience aims. Trigger achievement payments. Funding and audit evidence. Lack of evidence for the achievement of work experience.
Destination and progression declaration To evidence a learner’s: destination on completion progression to employment or further learning Used to confirm that the trainee has completed and record progression. Declaration form not signed or dated. Pics update required for learner destination (in ILR Learner Information) Learner Evaluation To get learner feedback on the effectiveness of the course. 14 days following course end date Inform improvements to service delivery. Evaluate learner satisfaction. Have all learners completed an evaluation? Tutor Risk assessment To keep learners safe by identifying and minimising risk in the learning environment 14 days following course end date Assess that learner safety is prioritised. Ensure necessary risks are minimised. Legally comply with Health & Safety procedures. The tutor risk assessment is a LIVE document - have any changes to the environment or activity been recorded and risks identified? Venue Risk assessment To keep learners safe in and around the venue where learning is taking place 14 days prior to course start dates Ensure that learner safety is prioritised. Legally comply with Health & Safety procedures. As above. Learner Handbook To introduce learners to key induction topics including H&S, learning support and complaints N/A Ensure that all learners have received key induction info. Ensure learners have a mechanism to make a compliment or complaint. Have all learners received a handbook? Have you used the handbook as part of the learner induction? Are your learners aware that they are doing a course funded through the Skills Service. Learner Evaluation To get learner feedback on the effectiveness of the course 14 days following course end date Inform improvements to service delivery. Evaluate learner satisfaction. Have all learners completed an evaluation?