2. Office of the Municipal Manager KPI Nr Development Priority KPA Indicator Baseline Qtr 1 Target Ann Target Annual Target Date QTR 1 Actual QTR 1 Rating QTR 1 Reason for performance QTR 1 Remedial Action MUNICIPAL MANAGER KPI 01 Development Priority 10: Administrative and Institutional capacity Financial Viability Actual Operational expenditure / Operational Budget. 5% Deviation of actual operational expenditure of departmental budget by 30 June 2018 5% Deviation of actual expenditure vs departmental budget by 30 June 2017 N/A 5% Deviation of actual operational expenditure of budget by 30 June 2018 30-Jun-18 Not applicable Not applicable Not applicable KPI 02 Development Priority 10: Administrative and Institutional capacity Financial Viability Actual Capital expenditure / Capital budget. 95% of capital expenditure of unallocated funds by 30 June 2018 Actual Capital expenditure / Capital budget. 95% of capital expenditure of unallocated funds by 30 June 2017 N/A 95% 30-Jun-18 Not applicable Not applicable Not applicable KPI 03 Development Priority 10: Administrative and Institutional Capacity Institutional Development and Organisational PMS framework : Signed Performance Agreements for all Section 57 employees by 31 July 2017 (Financial year 2017/2018) PMS framework : Signed Performance Agreements for all Section 57 employees by 30 June 2017 (Financial year 2017/2018) Signed Signed 31-Jul-17 Signed Agreements Fully Effective Signed Agreements KPI 04 Development Priority 10: Administrative and Institutional Capacity Institutional development and organisational transformation 3 year Risk based audit rolling plan and annual operational plan submitted to Audit Committee and Accointing Officer for approval by 30 June 2018 Approved by Chief Accounting Officer and Audit Committee N/A Approved by Chief Accounting Officer and Audit Committee 30-Jun-18 Not applicable Not applicable Not applicable
KPI 05 Development Priority 10: Administrative and Institutional capacity Good governance Project clean audit: to maintain a clean audit opinion - 2 Quarterly Reports by 30 June 2018 Project clean audit: to maintain a clean audit opinion - 2 Quarterly Reports by 30 June 2017 N/A 2 Quarterly reports 30-Jun-18 Not applicable Not applicable Not applicable KPI 06 Development Priority 10: Administrative and Institutional Capacity Institutional development and organisational transformation Compilation and submission of Section 46 report by 31/08/2017 to AG Compilation and submission of Section 46 report by 31/08/2016 to AG and of Section 46 report by to AG Compilation and submission of Section 46 report by 31/08/2017 to AG Compiled and submitted Fully Effective Compiled and submitted 3. Directorate Corporate Services KPI Nr Development Priority KPA Indicator Baseline Qtr 1 Target Ann Target Annual Target Date QTR 1 Actual QTR 1 Rating QTR 1 Reason for performance QTR 1 Remedial Action DIRECTOR CORPORATE SERVICES KPI 24 Development Priority 10: Administrative and Institutional Capacity Institutional Development and Organisational Annual Report compiled and approved by 31 March 2018 Annual Report compiled and approved by 31 March 2017 N/A Annual Report compiled and approved by 31 March 2018 31-Mar-18 Not applicable Not applicable Not applicable KPI 25 Development Priority 10: Administrative and Institutional capacity Good Governance 80% of assigned council resolutions executed by end of each quarter 80% of assigned council resolutions executed by end of each quarter 80% of council by end of each quarter 80% of assigned council resolutions executed by end of each quarter 30-Jun-18 13 of 25 = 52% completed - 12 In Process Not Fully Effective Not all resolutions were executed Council should be executed and evidence provided on 7
4. Directorate Budget & Treasury KPI Nr Development Priority KPA Indicator Baseline Qtr 1 Target Ann Target Annual Target Date QTR 1 Actual QTR 1 Rating QTR 1 Reason for performance QTR 1 Remedial Action CHIEF FINANCIAL OFFICER KPI 07 Development Priority 10: Administrative and Institutional Capacity Institutional development and organisational transformation Compilation and submission of Section 72 Report by 25/01/2018 to Provincial Treasury Compilation and approval of Section 72 Report by 25/01/2017 to Provincial Treasury N/A Compilation and submission of Section 72 Report by 25/01/2018 to Provincial Treasury Not applicable Not applicable Not applicable KPI 08 Development Priority 10: Administrative and Institutional capacity Financial Viability Actual operational expenditure as a % of approved expenditure - 95% Actual operational expenditure as a % of approved expenditure - 95% 95% on a pro rata basis 95% (Quarterly) on a pro rata basis 30-Jun-18 = 96.04% Fully Effective = 96.04% KPI 09 Development Priority 10: Administrative and Institutional capacity Financial Viability Actual operational revenue as a % of approved revenue - 99% Actual operational revenue as a % of approved revenue - 99% 99% on a pro rata basis 99% (Quarterly) on a pro rata basis 30-Jun-18 = 113.68% Fully Effective Equitable Share paid in Q1 KPI 10 Development Priority 10: Administrative and Institutional capacity Good Governance Quality of Annual Financial Statements and Audit File particulars. Reduction of financial related exceptions to 25 by 30/11/2017 Quality of Annual Financial Statements and Audit File particulars. Reduction of financial related exceptions to 25 by 30/11/2016 N/A Reduction of financial related exceptions to 25 by 30/11/2017 30-Nov-17 Not applicable Not applicable Not applicable
KPI 15 Development Priority 10: Administrative and Institutional Capacity Institutional development and organisational transformation Free Basic Services - Percentage of households on the financial system (indigent households) earning less than the amount approved by Council (2x old age pension allowance per month) with access to free basic services Free Basic Services - Number of households earning less than the amount approved by Council (2x old age pension allowance per month) with access to free basic services per quarter: 100% 100% of indigent on the financial system with access to free basic services 100% of indigent households on the financial system with access to free basic services 30-Jun-18 6749 Indigents Fully Effective 6749 Indigents KPI 16 Development Priority 10: Administrative and Institutional capacity Financial Viability Debtors administration - Debtors Test = (Gross Debtors / Total Revenue from Rates and Services) x 365 Days 66 days as at 31 December 66 days 66 days 30-Jun-18 = 38.30 days Above expectation = 38.30 days KPI 17 Development Priority 10: Administrative and Institutional capacity Financial viability Financial viability as expressed by the following ratios: (i) A=B-C/D. Where- “A” represents debt coverage. “B” represents total operating revenue received - “C” represents operating grants; “Dl’ represents debt service payments (i.e. interest + redemption) due within the financial year Financial viability as expressed by the following ratios: (i) Where- “A” represents debt coverage. “B” represents total operating revenue received - “C” represents operating grants; “Dl’ represents debt service payments (i.e. interest + redemption) due within the financial year N/A Annual report 30-Jun-18 Not applicable Not applicable Not applicable
KPI Development Priority 10: Administrative and Institutional capacity Financial viability Financial viability as expressed by the following ratios: A = B+C / D Where - “A” represents cost coverage; “B” represents all available cash at a particular time; “C” represents investments; “D”re presents monthly fixed operating expenditure Financial viability as expressed by the following ratios: A = B+C / D Where - “A” represents cost coverage; “B” represents all available cash at a particular time; “C” represents investments; “D”re presents monthly fixed operating expenditure N/A Annual report 30-Jun-18 Not applicable Not applicable Not applicable KPI 19 KFA 12 : Enable and improve financial viability and management through well-structured budget processes, financial systems, and MFMA compliance through legislative requirements Service Delivery and Infrastructure Development 100% of FMG grants spent by 30 June 2018 100% of FMG grants spent by 30 June 2017 N/A 100% of FMG grants spent by 30 June 2018 30-Jun-18 Not applicable Not applicable Not applicable
5. Directorate Community Services KPI Nr Development Priority KPA Indicator Baseline Qtr 1 Target Ann Target Annual Target Date QTR 1 Actual QTR 1 Rating QTR 1 Reason for performance QTR 1 Remedial Action DIRECTOR COMMUNITY SERVICES KPI 20 Development Priority 10: Administrative and Institutional capacity Financial Viability 5% Deviation of actual expenditure vs departmental budget by 30 June 2018 5% Deviation of actual expenditure vs departmental budget by 30 June 2017 N/A 5% Deviation of actual expenditure vs budget by 30 June 2018 30-Jun-18 Not applicable Not applicable Not applicable KPI 21 Development Priority 10: Administrative and Institutional capacity Good Governance 80% of assigned council resolutions executed by end of each quarter 80% of assigned council resolutions executed by end of each quarter 80% of council by end of each quarter 80% of assigned council resolutions executed by end of each quarter 30-Jun-18 5 of 5 = 100% executed Above expectation 5 of 5 = 100% executed KPI 22 Development Priority 7: Sanitation, Waste Management and Waste Removal Service Delivery and Infrastructure Development 100% Rendering of refuse removal services as per service delivery programme per quarter 100% Rendering of refuse removal services as per service delivery programme per quarter 100% of refuse removal services as per service delivery per quarter 100% Rendering of refuse removal services as per service delivery programme per quarter 30-Jun-18 100% Rendered as per service Delivery Programme Fully Effective
KPI 23 Development Priority 7: Sanitation, Waste Management and Waste Removal Service Delivery and Infrastructure Development 100% Rendering of refuse removal services as per service delivery programme per quarter (Satelite area) 100% Rendering of refuse removal services as per service delivery programme per quarter (Satelite area) 100% of refuse removal services as per service delivery per quarter (Satelite area) 100% Rendering of refuse removal services as per service delivery programme per quarter 30-Jun-18 100% Rendered as per service Delivery Programme Fully Effective
6. Directorate Electro - Mechanical Services KPI Nr Development Priority KPA Indicator Baseline Qtr 1 Target Ann Target Annual Target Date QTR 1 Actual QTR 1 Rating QTR 1 Reason for performance QTR 1 Remedial Action ELECTRO - MECHANICAL SERVICES KPI 29 Development Priority 10: Administrative and Institutional capacity Good Governance 80% of assigned council resolutions executed by end of each quarter 80% of assigned council resolutions executed by end of each quarter 80% of council by end of each quarter 80% of assigned council resolutions executed by end of each quarter 30-Jun-18 1 of 1 = 100% executed Above Expectation 1 of 1 = 100% executed KPI 30 Development Priority 5: Energy and Electricity Service Delivery and Infrastructure Development Energy Management electricity losses due to distribution per annum Energy Management electricity losses per annum N/A % electricity losses - <10% 30-Jun-18 Not applicable Not applicable Not applicable KPI 31 Development Priority 5: Energy and Electricity Service Delivery and Infrastructure Development New electricity meter connections New electricity Pre-paid meter connections - 100% of requests completed 100% of requests 100% of requests completed 30-Jun-18 6 of 6 = 100% Requests completed Fully Effective 6 of 6 = 100% Requests completed KPI 32 Development Priority 5: Energy and Electricity Service Delivery and Infrastructure Development Prepayment meters for Indigent customers Prepayment meters for Indigent customers - 100% of requests completed 100% of requests 100% of requests completed 30-Jun-18 No requests for Indigent customers Not applicable No requests for Indigent customers
KPI 33 Development Priority 8: Economic Growth and Job Creation Local Economic Development The number of full time equivelant jobs (FTEs) created through municipality’s local, economic development initiatives including capital projects The number of full time equivelant jobs (FTEs) created through municipality’s local, economic development initiatives including capital projects N/A 8 FTE jobs created for financial year 30-Jun-18 Not applicable Not applicable Not applicable KPI 34 Development Priority 10: Administrative and Institutional capacity Financial Viability 100% of INEP allocation spent by 30 June 2018 100% of INEP allocation spent by 30 June 2017 N/A 100% of INEP allocation spent by 30 June 2018 30-Jun-18 Not applicable Not applicable Not applicable KPI 35 Development Priority 10: Administrative and Institutional capacity Financial Viability 95% of CRR funds spent by 30 June 2018 (Capital projects) 95% of CRR funds spent by 30 June 2017 (Capital projects) N/A 95% of CRR funds spent by 30 June 2018 (Capital projects) 30-Jun-18 Not applicable Not applicable Not applicable KPI 36 Development Priority 10: Administrative and Institutional capacity Financial Viability 100% of EEDSM allocation spent by 30 June 2018 100% of EEDSM allocation spent by 30 June 2017 N/A 100% of EEDSM allocation spent by 30 June 2018 30-Jun-18 Not applicable Not applicable Not applicable KPI 37 Development Priority 5: Energy and Electricity Service Delivery and Infrastructure Development New electricity conventional meter connections New electricity conventional meter connections - 100% of requests completed 100% of requests 100% of requests completed 30-Jun-18 2 of 2 = 100% requests completed Fully Effective 2 of 2 = 100% requests completed
7. Directorate Planning & Development KPI Nr Development Priority KPA Indicator Baseline Qtr 1 Target Ann Target Annual Target Date QTR 1 Actual QTR 1 Rating QTR 1 Reason for performance QTR 1 Remedial Action DIRECTOR PLANNING & DEVELOPMENT KPI 55 Development Priority 10: Administrative and Institutional capacity Good governance Required information submitted for compilation of Annual Report to Auditor General by 31/08/2017 Required information submitted for compilation of Annual Report to Auditor General by 31/08/2016 Submit info by Submit info by 31/08/2017 31-Aug-17 Information submitted Fully Effective Information submitted KPI 56 Development Priority 10: Administrative and Institutional capacity Good governance 80% of assigned council resolutions executed by end of each quarter 80% of assigned council resolutions executed by end of each quarter 80% of council by end of each quarter 80% of assigned council resolutions executed by end of each quarter 30-Jun-18 of 11 = 63% - 4 in process Not Fully Effective Not all resolutions executed. Council should be executed and evidence provided KPI 57 Development Priority 8: Economic Growth and Job Creation Local Economic Development The number of full time equivalent jobs (FTEs) created through municipality’s local, economic development initiatives including capital projects 30 jobs created for financial year N/A 30 jobs created for financial year 30-Jun-18 Not applicable Not applicable Not applicable KPI 58 Development Priority 10: Administrative and Institutional capacity Financial Viability 95% of MIG allocation spent by 30 June 2018 95% of MIG allocation spent by 30 June 2017 30% of spent 95% of MIG allocation spent by 30 June 2018 30-Jun-18 26.84% allocation spent Not Fully Effective Tender for Streets of Mier - Consultant SLA expired. Tender Tenders to be re
KPI 41 Development Priority 3: Sewerage Service Delivery and Infrastructure Development Sewer connections : All new sewer connections to be executed within 90 days from date of approval Sewer connections : All new sewer connections to be executed within 90 days from date of approval All new sewer to be within 90 days from date of approval All new sewer connections to be executed within 90 days from date of approval 30-Jun-18 3 of 3 executed within timeframe Fully Effective 3 of 3 executed within timeframe KPI 42 Development Priority 8: Economic Growth and Job Creation Local Economic Development The number of full time equivalent jobs (FTEs) created through municipality’s local, economic development initiatives including capital projects 15 FTE jobs created for financial year N/A 15 FTE jobs created for financial year 30-Jun-18 Not applicable Not applicable Not applicable KPI 43 Development Priority 2 : Water Resources and Services KPA 2 : Service Delivery and Infrastructure Development Water Connections : All new water connections to be executed within 90 days from date of approval All new water connections to be executed within 90 days from date of approval All new water to be within 90 days from date of approval All new water connections to be executed within 90 days from date of approval 30-Jun-18 4 of 4 executed within timeframe Fully Effective 4 of 4 executed within timeframe KPI 44 Development Priority 10: Administrative and Institutional capacity Financial Viability 100% of EPWP allocation spent by 30 June 2018 100% of EPWP allocation spent by 30 June 2017 N/A 100% of EPWP allocation spent by 30 June 2018 30-Jun-18 Not applicable Not applicable Not applicable KPI 45 Development Priority 10: Administrative and Institutional capacity Financial Viability 95% of CRR funds spent by 30 June 2018 (Capital projects) 95% of CRR funds spent by 30 June 2017 (Capital projects) N/A 95% of CRR funds spent by 30 June 2018 (Capital projects) 30-Jun-18 Not applicable Not applicable Not applicable
KPI 47 Development Priority 10: Administrative and Institutional capacity Financial Viability 100% of WSIG allocation spent by 30 June 2018 (Capital projects) None N/A 100% of WSIG allocation spent by 30 June 2018 30-Jun-18 Not applicable Not applicable Not applicable KPI 48 Development Priority 10: Administrative and Institutional capacity Financial Viability 100% of External Loan spent by 30 June 2018 (Capital projects) None N/A 100% of External Loan spent by 30 June 2018 30-Jun-18 Not applicable Not applicable Not applicable KPI Nr Development Priority KPA Indicator Baseline QTR 1 Target Ann Target Annual Target Date QTR 1 Actual QTR 1 Rating QTR 1 Reason for performance QTR 1 Remedial Action Water Purification, Sewerage Treatment & Sanitation KPI 49 Development Priority 2: Water Resources and Services Service Delivery and Infrastructure Development Ensure minimum drinking water quality standards compliant with SANS 241 : 95% of quarterly samples meeting minimum biological standards 95% of quarterly samples meeting minimum biological standards 95% of samples meeting 95% of quarterly samples meeting minimum biological standards 30-Jun-18 125 of 126 = 99.2% Outstanding The only municipality in the province which obtained blue drop status. KPI 50 Development Priority 7: Sanitation, Waste Management and Waste Removal Service Delivery and Infrastructure Development Maintenance (Cleaning) of UDS toilets -1 time per year Maintenance (Cleaning) of UDS toilets - 2 times per year N/A (Cleaning) of UDS toilets as per planned plan 30-Jun-18 Not applicable Not applicable Not applicable KPI 51 Development Priority 7: Sanitaion, Waste Management and Waste Removal Service Delivery and Infrastructure Development Rendering of vacuum tank services on request - 95% of requests executed per quarter Rendering of vacuum tank services on request - 95% of requests executed per quarter 95% of requests per quarter 95% of requests executed per quarter 30-Jun-18 142 of 142 requests executed Fully Effective 142 of 142 requests executed
KPI 52 Development Priority 7: Sanitation, Waste Management and Waste Removal Service Delivery and Infrastructure Development Rendering of sanitation services as per service delivery programme per quarter Rendering of sanitation services as per service delivery programme per quarter of services as per service delivery per quarter Rendering of sanitation services as per service delivery programme per quarter 30-Jun-18 Sanitation Service rendered as per programme Fully Effective Sanitation Service rendered as per programme KPI 53 Development Priority 2: Water Resources and Services Service Delivery and Infrastructure Development Ensure minimum effluent quality standards compliant : 80% of samples meeting minimum biological standards quarterly 80% of samples meeting minimum biological standards quarterly 80% of samples meeting 80% of samples meeting minimum biological standards quarterly 30-Jun-18 24 of 28 = 85.7% Fully Effective 24 of 28 = 85.7% KPI 54 Development Priority 7: Sanitation, Waste Management and Waste Removal Service Delivery and Infrastructure Development Rendering of vacuum tank services as per service delivery programme - Satellite area Rendering of vacuum tank services (Satellite area) - 95% rendering of vacuum tank services of vacuum tank services as per service delivery - Satelite area Rendering of vacuum tank services as per service delivery programme - Satelite area 30-Jun-18 Rendered as per programme Fully Effective