In the State Withholding Elements box, for the Special Withholding Tax Status field, click the combo box arrow and select one of the following: Maintain taxable gross - selected when the employee completes the W-4 form with Exempt (from federal tax) No taxable gross; no tax taken - used by Statewide Payroll Services only None – normal withholding Nonresident alien; Tax Treaty/NR Data – selected when a nonresident alien employee submits a W-4 with NRA written on it. None In the Tax Marital Status field, click the Look up button and select the employee’s state withholding tax marital status. M In the Withholding Allowances field, enter the number of allowances the employee claims. TIP Minnesota residents cannot have more Minnesota withholding allowances than federal allowances. 5 In the Additional Amount and Additional Percentage fields, complete the fields as indicated on the W-4MN form. When an amount is entered in the Additional Amount field, it will be deducted from each paycheck for this employee. When an entry is made in the Additional Percentage field, the calculated amount will be deducted only on those paychecks that include a taxable payment to this employee Amount 5.75 Action Result Information will display in the Lock-In Letter Details fields if restrictions have been imposed on the employee's tax withholding. The Letter Received checkbox will be selected if the MN Department of Revenue has placed limits on the employee's tax withholding status, tax marital status, and/or withholding allowances. The maximum number of allowances an employee can claim will display in the Limit On Allowances field. These fields are view only for agencies. The information is entered by Statewide Payroll Services when directed to do so by the Minnesota Department of Revenue.
Click the Fields button. Review the definitions for several of the fields on the page by clicking the field names. One Time Deductions – Field Definitions displays Exit SEMA4 Help. Empty cell Joy Jones has had too much money withheld from her paycheck for a parking deduction and is due a small refund. In the walk-through that follows, you will use the menu path shown in Help to access the One Time Deductions component and add the refund due to the employee. Action Result On the SEMA4 Database Selection page: Select User Training database Use your training user ID and password Home displays Select Payroll > Deductions > One Time Deductions. One Time Deductions search page displays In the Name field, enter the employee’s name. Jones,Joy Click the Search button. Search results displays From Search Results, select the Name that begins with your two-digit code. One Time Deductions page displays In the Pay Period End Date field, accept the default, or enter the pay period end date for the pay period in which this deduction should be processed. 06/04/2013 Field Name and Description Field Data In the Off Cycle and Plan Type fields, accept the defaults. Empty cell Complete the Deduction Code field. PKANRM In the Class field, enter A. A (for after-tax) In the Type field, indicate if the transaction is a refund or an additional amount to be deducted. R (for a refund) In the Amount field enter the amount to be refunded or the additional amount to be deducted. TIP: Always enter a positive amount. 6.78 Skip the Reason field. For Benefits use only. Empty cell Click the Save button. Your record is saved