comprehensive range of stakeholders Hub and portal) Introduce process for Supplier/Contract Management Map Supplier/Contract Management routines to Procurement Journey process and implement revised processes. Establish and maintain a detailed contract and supplier management record showing scope and frequency of interactions and measurable outcomes. Medium Beginning of 2013/14 FY and then annually Optimise the use of teaching, research and other specialist staff expertise in developing contracts through teams Review the scope for harvesting institutional expertise for developing and supporting contracting strategies % of contracts developed using cross functional teams. [links to question 4.1B/4.2 in PCA] Medium Beginning of 2013/14 FY and Conduct supplier base segmentation and categorise into high, medium and low contracting risk Conduct expenditure/risk analysis building in key stakeholder involvement. % of institutional expenditure analysed through segmentation analysis [links to question 5.1C/5.3 in PCA] Medium Beginning of 2013/14 FY and Ensure fair and transparent opportunity and treatment for all suppliers including SME’s Ensure adherence to the principles of the Scottish Government Supplier Charter Maintain data on all suppliers and bidders for institutional contracts to illustrate supplier engagement by small and medium-sized enterprises (SMEs), third sector and voluntary sector organisations and by geographical location (local, regional national etc.) and the movement of such numbers year on year. Medium Beginning of 2013/14 FY and then annually Strategic Goal 5 - Valuing our people Action Description Main actions and commitments Key Performance Indicators Priority Target Date Assess procurement competencies across the University Publicise training events for key buyers across University Conduct high level analysis of procurement competencies and skills profiles required at different levels of Medium End of FY 2013/14
procurement engagement and conduct gap analysis Address shortfall by encouraging involvement with or attendance at training and development courses and events with results monitored and recorded. Strategic Goal 6 - Committed to the common good Action Description Main actions and commitments Key Performance Indicators Priority Target Date Review tender documentation, procurement terms and conditions and align processes to the Procurement Journey as appropriate. Review APUC and Procurement Journey templates and standard texts for tender documentation and align University documentation and processes accordingly so that doing business with the University is kept as simple as possible, but remains consistent with achieving Best Value/value for money. Risk mitigation outcomes Customer and supplier feedback outcomes Savings and benefits from improved processes – utilising Hub and Hunter reports % of overall spend (Cat A + Cat B + Cat C) covered by signed off commodity/project strategies with forecast savings or benefits [links to question 4.1C/4.3 in PCA] High High Medium YE 2012/13 and annually From 2011/12 YE 2012/13 and annually Ensure that the University advertises all relevant contracts through Public Contracts Scotland. Review the use of PCS within key stakeholder areas to ensure all call offs from frameworks are advertised through Quick Quote. This will increase competition and support 'Best Value', support the achievement of a more transparent tendering process and adhere to EU rules and build stronger communication links with suppliers. Monitoring of number adverts, responses and outcomes through PCS year on year and comparison with Hunter. High YE 2012/13 and annually Introduce site visits or supplier awareness days Ensure that all relevant procurement exercises involve site visits or supplier awareness days where appropriate to ensure suppliers are provided with as much guidance and information prior to Maintain data on all tenders where site visits or supplier awareness days have been undertaken and report with data on suppliers and bidders for institutional contracts to illustrate supplier Medium Beginning of 2013/14 FY and then annually