Individual’s Commander or Civilian Equivalent Supports all requests by CO for information Reviews individual’s statement explaining all pertinent facts and circumstances surrounding unauthorized act Completes statement of with required information & recommends/implements any disciplinary action, as necessary Provides complete “Ratification Package” to CO within established timelines. Unit Resource Manager Prepares statement regarding sufficiency of funds at time of unauthorized act, forwards to individual’s commander Submits properly funded AF Form 9 to Contracting, if not previously submitted Contracting Analyst Reviews “Ratification Package” supporting unauthorized act If the Ratifying Official approves the unauthorized act, obligates Government with the contract action Legal Reviews “Ratification Package” supporting unauthorized act Ratifying Official Review “Ratification Package” supporting unauthorized act Approve or disapprove unauthorized act, within approval authority STEP TWO: COMPLETE RATIFICATION PROCESS The following outlines the steps, and timelines associated therein, of the ratification process. Note that timelines outlined below are not mandatory, and are set forth as guidelines only. Ratification actions should be processed as expeditiously as possible based on the number of individuals and organizations affected by the action. 1. Determine if ratification process is required. CO reviews the following: (if at least one of the following items is checked, there is evidence to justify a ratification). Did customer notify Contracting that an unauthorized commitment has occurred and/or requested guidance?
coordination on the Staff Summary Sheet when conducting their reviews, as noted above. Allow 15 business days for any additional staffing of the package to the ratifying official. Be sure to obtain necessary coordinations on the Staff Summary Sheet for all actions. For example, > or equal to $30K must be coordinated on by the Wing CC prior to forwarding to HQ AFSPC A7K/SCO for review/approval (see for review and coordination requirements). provides for inclusion of a statement substantially as follows to ensure coordination by the Wing CC: "Attached is the ratification file concerning the unauthorized contracting act of (name) for your review. If you concur ratification of this act is appropriate, this file will be forwarded to the Head of the Contracting Activity (HCA) or designee (Delegated from the HCA to AFSPC A7K/SCO in the . 5. Provide Written Notice of Ratifying Official’s Decision. CO provides written notice to applicable parties regarding ratifying official’s decision, as outlined below. Within 5 business days of receiving the ratification authority’s approval/partial/or denial, provide written notice of the ratifying official’s decision to the commander/supervisor of the initiating organization, the contractor, and the individual, as appropriate. Notify the contractor that cases that are not ratifiable under this subsection may be subject to resolution as recommended by the General Accounting Office under its claim procedure (GAO Policy and Procedures Manual for Guidance of Federal Agencies, Title 4, Chapter 2), or as authorized by FAR Part 50. Legal advice should be obtained in these cases. Include guidance on alternative methods for processing the unauthorized commitment (e.g., claim, Public Law 85-804, or payment by the individual who committed the unauthorized act). If ratification is disapproved, notify contractor and commander of individual committing the unauthorized act of the ratifying official decision. 6. Finalize any issuance of corrective contracting action. If approved, the CO finalizes & issues a unilateral contract or DO for distribution to all parties within 5 business days of notification to interested parties. 50 CONS RAT GUIDE - Atch 1: Sample Table of Contents for Ratification File TABLE OF CONTENTS FOR