Dear Sir/ Madam, The purpose of the RFP is to solicit proposals from experienced audit firm(s) to enter into a Long Term Agreement (LTA) with UNDP- Kenya for the provision of Audit services to NGO and NIM projects supported by UNDP Kenya. The LTA will be for an initial period of one (1) year and may be extended for an additional two years subject to satisfactory performance by the audit firm. The present RFP includes the following documents: Section 1 – This Letter of Invitation Section 2 – Instructions to Proposers (including Data Sheet) Section 3 – Terms of Reference Section 4 – Proposal Submission Form Section 5 – Documents Establishing the Eligibility and Qualifications of the Proposer Section 6 – Technical Proposal Form Section 7 – Financial Proposal Form Section 8 – Form for Performance Security Section 9 – Contract for Professional Services, including General and Conditions Your offer, comprising of one Technical and one Financial Proposal, each in a separate sealed envelope, should be submitted in accordance with Section 2. Should you require further clarifications, kindly communicate with the contact person identified in the attached Data Sheet as the focal point for queries on this RFP. UNDP looks forward to receiving your Proposal and thanks you in advance for your interest in UNDP procurement opportunities. Yours sincerely, Section 2: Instruction to Proposers Definitions “Contract” refers to the agreement that will be signed by and between the UNDP and the successful proposer, all the attached documents thereto, including the General Terms and Conditions (GTC) and the Appendices. “Country” refers to the country indicated in the Data Sheet. “Data Sheet” refers to such part of the Instructions to Proposers used to reflect conditions of the tendering process that are specific for the requirements of the RFP. “Day” refers to calendar day.
☒ Other means that UNDP may deem appropriate, at any stage within the selection process, prior to awarding the contract. 34 Conditions for Determining Contract Effectivity Within fifteen (15) days from the date of receipt of the Contract, the successful proposer shall sign and date the contract and return it to UNDP. Under no cases this shall go beyond the latest commencing date as stipulated in DS. N. 29. 35 Information Related to the RFP Not applicable Summary of Technical Proposal Evaluation Forms Score Weight Points Obtainable Company / Entity A B C D E 1. Expertise of Firm / Organization submitting Proposal 10% 100 2. Proposed Work Plan and Approach 35% 350 3. Personnel 55% 550 Total 1,000 Evaluation forms for technical proposals follow on the next two pages. The obtainable number of points specified for each evaluation criterion indicates the relative significance or weight of the item in the overall evaluation process. The Technical Proposal Evaluation Forms are: Form 1: Expertise of Firm / Organization Submitting Proposal Form 2: Proposed Work Plan and Approach Form 3: Personnel
Table 3 – Template for NGO/NIM auditors to report on the audit of the statement of assets and equipment Statement of assets and equipment Project No. Output No. of Assets and equipment as at 31 December 2012 (cumulative from project start date) (US$) Audit Opinion - Statement of Assets and Equipment amount of qualification on the Statement of assets and equipment (US$) 4 - Template for NGO/NIM auditors to report on current year audit observations and recommendations Project No. Project No. Observ. No Audit Observation Recommendation Audit Area Risk Severity Project/CO Comments Name and position of Auditor: Signature of Auditor: Date: Name and stamp of Audit Firm
13. JV’s Party Authorized Representative Information Name: Address: Telephone/Fax numbers: Address: 14. Attached are copies of original documents of: [check the box(es) of the attached original documents] All eligibility document requirements listed in the Data Sheet Articles of Incorporation or Registration of firm named in 2. In case of government owned entity, documents establishing legal and financial autonomy and compliance with commercial law. Section 6: Technical Proposal Form TECHNICAL PROPOSAL FORMAT INSERT OF THE SERVICES Note: Technical Proposals not submitted in this format may be rejected. The financial proposal should be included in separate envelope. Name of Proposing Organization / Firm: Country of Registration: Name of Contact Person for this Proposal: Address: Phone / Fax: Email: SECTION 1: EXPERTISE OF FIRM/ ORGANISATION 1.1 Brief Description of Proposer as an Entity: Provide a brief description of the organization / firm submitting the proposal, its legal mandates/authorized business activities, the year and country of incorporation, types of activities undertaken, and approximate annual budget, etc. Include reference to reputation, or any history of litigation and arbitration in which the organisation / firm has been involved that could adversely affect or impact the performance of services, indicating the status/result of such litigation/arbitration. 1.2. Financial Capacity: Provide the latest Audited Financial Statement (Income Statement and Balance duly certified by a Public Accountant, and with authentication of receiving by the Government’s Internal Revenue Authority. Include any indication of credit rating, industry rating, etc. 1.3. Track Record and Experiences: Provide the following information regarding corporate experience within the last five (5) years which are related or relevant to those required for this Contract.