Faumui lese Toimoana Sam Kava Masoe Tautua Amituanai Faimanu Tausisi Manager, Utilization, EPC, (PMC MEMBER) Manager, ICT, EPC, (PMC MEMBER) Manager, Retail, EPC, (PMC MEMBER) Internal Auditor, EPC, (PMC Member) EPC PMU 3rd QUARTER
1. EXECUTIVE SUMMARY This is the Quarterly Progress Report No. 18 and it covers the project activities and progress for the 3rd Quarter 2012 from July 1 to September 30, 2012. Here is a summary of the progress of each subproject at end of 3rd Quarter, 2012: 1.1 Core Subprojects Hospital Feeder Upgrade Stage 1 – Contractor was Bluebird Ah LAL JV  Project is complete. Prepayment Meters (PM) – Contractor is A D Riley NZ Ltd  Total number of Prepayment meters installed by ADR up to end of September 2012 is 20,042; 958 left to be completed of ADR‟s contract. Total number of PM in ADR‟s contract is 21,000. Contract includes lowering of meters. Total of 3,988 meters have been lowered to end of September.  There are 31,909 active meters at end of September 2012; 23,294 are Prepayment Meters and 8,615 induction or post paid meters.  73% of total active meters are on Prepayment; this leaves 2% to achieve project goal of having 75% of total number of active meters on Prepayment Meters.  EPC continued to reconcile and clean-up customers‟ databases in the Daffron and Suprima programs to determine total number of active customers. Post payment customers are still recorded in Daffron, while Suprima program has all prepayment customers. Consultancy Services  Implementation Consultant, Egis International, is continuing to complete Feasibility Studies of 5 hydro schemes and tender documents of 3 of the 5 schemes.  EPC hired 3 Individual Consultants (IC) to add to PMU to improve technical capacity of PMU team. The 3rd IC, which is the Transmission and Distribution engineer is replaced by a locally hired TD Engineer.  PMU submitted to ADB requirements and additional budget for hire of additional consultants needed from time to time on short and long term asssignments. This includes extension of contracts of the 2 IC, shorted term commissioning engineers, Project Manager position, and consultant to conduct Cost of Service and Tariff Study. 1.2 Candidate Subprojects Upolu Generation 1.2.1 Tanugamanono Plant Noise and Emission Controls
3. The financial performance of EPC improves Consistent application of disconnection policy Fuel audits conducted on all EPC‟s diesel power stations Timeliness of tariff adjustments in response to cost EPC‟s collection performance improves such that accounts receivables are below 2 months of sales Government consumers‟ share of EPC‟s accounts receivables reduced from 55% in 2007 to less than their share of total sales by 31 December 2009 Procedures reviewed in August 2008 and revised procedures implemented. ACCOUNTS AGING. Fuel Audit‟s at both Upolu and Savaii Generation Stations introduced 1 May 2008 and now routinely conducted monthly. Results reported monthly to Board. REPORT Q3 2012 AVERAGE. Tariff Increase of 10% from 1 September 2008 incorporated in FY 2009 approved Budget not yet implemented – implementation now anticipated as 1st January 2009. Customers‟ arrears on 3rd Quarter of 2012 were: Debtor days as = 45.5 days % Government Debt (of total debt) = 4.27% % Government Sales (of total sales) = 9.29% 5 03
10) Low Voltage Network Improvement Program N/R N/R N/R N/R 11)Fuluasou Substation to Apia Wharf Area 22kV Underground Cable N/R N/R N/R Underground feeder will terminate at corner of Vaitele and Falealili Road 12) Fuluasou Substation to Leulumoega via Vaigaga 22kV Underground Cable N/R N/R N/R N/R 13) 22kV Overhead Conductor Upgrading Program N/R N/R N/R N/R 14) Hydro Schemes YES YES YES YES 15) Puapua-Asau Transmission Line 22kV Reconductoring N/R N/R N/R N/R 16) Power Factor Improvement Program N/R N/R N/R N/R 17) Low Voltage Network Improvement 18) Fiaga water booster pumps N/R N/R N/R YES N/R 90% N/R SLC approved 4 lots for pump sites
18)Stream Flow Gauging Equipment 19)HV/LV Testing Equipment N/R N/R N/R N/R 20)Supply, Installation & Operation of SCADA System 50% NCC included in Fuluasou Substation at old Fuluasou hydro site. Mini NCC in new Salelologa Substation 21)Public Dissemination N/R N/R N/R N/R 22)Vending System Expansion 23)Power System Planning Software N/R N/R N/R N/R 24) Refurbishment of Salelologa Power Station N/R Old power plant will be replaced with a new power station at Vaiaata. Old plant will be converted to a substation and a Mini Control Center for Savaii system. 25) Refurbishment of Taelefaga Switchgears N/R N/R N/R N/R 26)Refurbishment of Samasoni Switchgears N/R N/R N/R N/R 27) Refurbishment of Tanugamanono Generators N/R N/R N/R N/R 28)Vaipu Pumping Scheme 30) of hydro governor system
being pulled and installed terminations. 9) 22kV Fuluasou Substation YES NIL NIL Cabinet approved 500 sq meters of land for Substation. Land survey has been registered with MNRE. 10) Low Voltage Improvement Program NIL NIL NIL Received all materials No IEE required 11) Fuluasou Substation to Apia Wharf Area 22kV Underground Cable NIL NIL NIL Contracts were awarded for supply of materials. Vehicles, tools, equipment and other material have arrived. 12) Fuluasou Substation to Leulumoega via Vaigaga 22kV Underground Cable NIL NIL NIL NIL 13) 22kV Overhead Conductor Upgrading Program NIL NIL NIL Construction continued. 60% is complete. New powerline along East Coast Road require easements and social resettlement of affected trees. 14) Hydro Scheme 5 Feasibility Study reports are finalized. 15) Puapua-Asau Transmission Line 22kV Reconductoring NIL NIL NIL Project is complete. 16) Power Factor Improvement Program NIL NIL NIL Assessment completed. PF is good. No further work required.
LIST OF WITHDRAWAL APPLICATIONS OUTSTANDING AT END OF Q2, 2012 No WANo Contractor Contract No Lot Claim No Currency Amount 1 WA0269 AD Riley PPM 1207 SAT $ 46,303.95 2 WA0270 AD Riley PPM1207 USD $ 4,040.43 3 WA0271 BBA JV MJoods I MHI 12/03A USD $ 351,163.87 4 WA0272 AD Riley PPM1207 SAT $ 18,661.02 5 WA0273 AD Riley PPM1207 USD $ 1,579.02 6 WA0274 AD Riley PPM1207 SAT $ 16,341.92 7 WA0275 AD Riley PPM1207 USD $ 1,342.16 8 WA0276 Northpower NZ Ltd 14/01 ClaimS NZD $ 435,889.66 9 WA0277 Northpower NZ Ltd 14/01 Claim9 NZD $ 62,676.23 10 WA0278 INTRACOR 13/02A LOT 5 Claim 1 USD $ 54,218.64 11 WA0279 INTRACOR 13/02A LOT 3 Claim 1 USD $ 99,120.00 12 WA0280 INTRACOR 13/02A LOT 5 Claim2 USD $ 42,075.25 13 WA0281 INTRACOR 13/02A LOT 1 Claim2 USD $ 5,559.68 14 WA0282 INTRACOR 13/02A LOT 1 Claim 1 USD $ 45,778.07
24 Upolu Power System Planning Software Northpower NZ Ltd 0.051 100% 25 Upolu Refurbishment of Generators 9Aand ?A in Tanugamanono Power Station MAN Diesel 1.678 SAM PSEP -08 100% 26 Upolu Vaipu Pumping Scheme await EPC/ADB approval na Included with other hydro projects 27 ALL Training TBA 0.238 Linemen & other trainings & computerized maintenance program 28 Upolu Taelefaga Power station Hydro Governor System Upgrade Northpower NZ Ltd 0.95 SAM PSEP 17/01 Contract awared SUBTOTAL 94.78 investment costs CONTINGENCY (Physical) 0.01 contingencies LOAN INTERES T PAYMENT DURING CONSTRUCTION 5.21 loan interest during construction TOTAL 100.00 NEW SUBPROJECTS PENDING APPROVAL BASED ON EXTRA FUND FROM JICA 30 Afulilo Dam Environmental hazard Mitigation 0.750 Design and tender 31 Refurbish hydro m/c control system of 3 hydro plants (Samasoni, FOF, Lalomauga) 1.800 EPC Board to approve 32 Refurb. Penstock, valves, etc. of 4 hydras- Taelefaga, Lalomauga, Samasoni & FOF. 2.400 EPC Board to approve 33 Year make for additonal subprojects 14.322 TOTAL I I 19.272 I I 1 Include IC completion of hydro study, independent consultants, short term commission consultants, cost of service and tariff study 2 Total additional funds of US$19.272M is from JICA due to exchange rate gains. This amount can change. ADB/JICA to work out how to fix this amount so that PMU can plan subprojects based on a fix funding source. 3 Proposed new subprojects for additional funds ones ADB/JICA established amount of new funds.
NOTES & KEY 1 Completion date -actual & planned 2 Original subprojects & implementation schedules from RRP Report 3 New subprojects NOT in original RRP Report 4 Completed 5 Construction in Progress 6 Planning 7 Installation in Progress 8 Feasibiilty Study in Progress 9 On-Going 10 Contract Award 11 On Hold 12 Tender Preparation 13 New, pending approval COMP CIP PL INP FSIP ONG AG OH TP NEW
Appendix 8- PMU Current Organisational Structure EPC PROJECT MANAGEMENT UNIT Revi sed 14 Sept 2012 EPC Board of Directors General Manager Tologata Tile Tuimalealiifano Project Manager Fonoti Perelini S. Pereli ri (kting PrOJeCt l\llanager) (J *;J ----1-----1 Secretary I Peta Collins & 1driver Transmission & Generation Elec. ESU Project I I ESU Social Renewable Public Rei ati on Distribution Legal Engineer Accountant Resettlement Energy /Community Engineer Advisor Officer Manager Officer Telecom Engneer Asolima !:l!W!. Perelini Pere!iri and Roberto Pamin gtuan are 2 ind vidual consultants CivilEngineer Draftsman Lafai Ie. J. Mau Mathew Faalepo !lsi R pa Moe Pe eira Simanu Lemisio Solofa T wa u Yo ng !lsi I Grad. Elec. REAssoc. Engineer Preinspettion Technician John Bobby Rimoni Overseer Overseer Line Overseer line Williams Underground Construction Construction