vii. Scope of Services viii. Appendices & Sample Forms ix. Bid Form x. Financial Bid xi. Addendum (issued if any) The bidders are required to examine carefully the contents of all the documents. Failure to comply with the requirements of bid submission pursuant to Clause 11, bids substantially non-responsive to the requirements of the Bidding Documents will be rejected. Clarifications 2.3 A prospective bidder requiring any clarification(s) in respect of the Bidding Documents may notify the Employer in writing or by fax at the following address: Office of General Manager (Revenue), 28 Mauve Area, G-9/1, Islamabad. Ph: 051-9260190, Fax: 051 9261116 Employer will examine the request for clarification of the Bidding Documents, if received prior to the due date of pre-bid meeting or during the Pre-Bid meeting. Employer if deemed reasonable, at its sole discretion, may issue a clarification/amendment of the Bidding Documents before the date of submission of Bids (without identifying the source of enquiry) to all prospective bidders who have purchased the Bidding Documents. At any time to the submission/opening of bids, the Employer may, for any reason, whether at its own initiative or in response to a clarification requested by a prospective bidder, modify the Bidding Documents by issuing an addendum. Any addendum thus issued shall become the integral part of Bidding Documents. To accord prospective bidders reasonable time in which to take an addendum into account in preparing their bids, the Employer may at its discretion extend the deadline for submission of bids. Bid Validity Bids / Bid remain valid for the period of One Hundred and Twenty (120) days after the date of bid opening. In exceptional circumstances prior to expiry of original bid validity period, the Employer may request the bidders to extend the period of validity for an additional period of 62 days and total period of validity shall in no case be more than 182 days. The request and the responses thereto shall be made in writing. A bidder may refuse the request without forfeiture of his Bid Security. A bidder agreeing to the request will be required to extend the validity of his Bid Security for the period of the extension.
Minimum Maintenance Standards 1. Painting of Toll plazas Twice a year in month of Sept and March 2. Periodic Repair of Building Once a Year 3. Painting of Building (including Mosque) Once a Year in the month of Sept. 4. Fixtures Once a Year 5. Repair of Toll Booths Twice a year 6. Painting of Toll Booths and Plaza building Twice a year in month of Sept and March 7. Beautification of Premises including lawns and other facilities Throughout the Contract Period 8. Cleanliness of Mosque At Sunrise Provisions/ Actionable Points Sr # Incident Penalty/Action i. Failure to maintain minimum service and maintenance standards as per Technical Form (TF-6) of bidding Document As per Clause-3.7 of Article-III Conditions of contract ii. Failure to deposit revenue after grace period given in the Clause 3.7 sub clause (i) of COC Encashment of Toll Revenue and Performance Security Contract will become liable for termination Attachment of property/bank account Recovery by DM as arrears of land revenue Filling suit for recovery iii. Failure to deposit revenue on time As per Clause-3.7 (i) of Article-III iv. Failure to construct temporary toll plaza/office building within stipulated time period given in scope of services As per Clause-3.7 (vi) of Article-III Criteria to judge the performance of contract Entire financial liability is discharged. All conditions of contract are performed to the satisfaction of Employer or its authorized representatives. Important Mile Stones; Sr# Event Date i. Pre Bid Meeting 21-11-2017 ii. Technical & Financial Bid Submission & Opening of Technical Bid 27-11-2017 iii. Financial Bid Opening (Tentative) 27-11-2017 iv. Issuance of Letter of Acceptance (Tentative) 12-12-2017 v. Commencement of Contract 01-01-2018
performed as per terms of the agreement subject to any adjustment due under Clause 3.7 Article–III of COC. The Toll Revenue Security shall not be adjusted against Net Guaranteed Revenue 8.3.1 Certificate for Release of TOLL REVENUE Security The contract Contract Name was signed between NHA & M/s Contractor’s name on date It is certified that Contractor Name has deposited all outstanding dues the contract on time and nothing is outstanding against the contractor. Hence his toll revenue security may be released. ADDITIONAL REQUIREMENTS Performance security executed by an agent or an attorney-in-fact for the corporate surety shall include a power of attorney to the signatory agent or the attorney-in-fact, executed by the corporate surety with a date reasonably proximate to the date of the security. By its submission of its security(s), the dispute resolution procedures set forth herein. These undertakings shall be expressly acknowledged in the security.
The OMC shall be subject to any and all statutes, regulations, NHA bond covenants, policies and other official requirements relating to collection and processing of toll transactions and revenue for NHA facilities as required by the contract. The NHA cannot, by law, grant free passage to those using its facilities except for certain special cases. Therefore, all vehicles using NHA facilities with limited special exceptions for emergency and certain official vehicles and those exempted under law of the country are required to pay the applicable toll rate indicated at each toll plaza pay point. OMC shall get it verified all exempted vehicles from NHA. ACCOUNTING COST ACCOUNTING The OMC shall operate and maintain a job cost accounting for this project to provide historical documentation of costs associated with this work. These job cost accounting reports are intended to be for management purposes. The OMC use and maintain a PC-based Job Cost Accounting program compatible with the NHA’s existing software. The NHA will provide an approved copy of the job cost accounting program to the OMC, at no cost, after the issuance of Notice to Proceed for the Contract. However, it shall be the OMC’s responsibility to format the program to be compatible with the NHA’s cost accounting system and input the information required to establish the data base. The job cost accounting system shall track all costs associated with the OMC performance of the work including, but not limited to, accounts payable/receivable, invoicing, personnel, materials, utilities subcontractor costs, budgeting, estimates inventory. CASH DEPOSIT The OMC deposit net guaranteed fixed revenue in NHA’s designated bank account on monthly basis in advance. OMC shall deposit net guaranteed revenue on monthly advance basis (within first seven days of month) in NHA’s designated bank account net of taxes/ duties/ charges/levies of the Government. However, all taxes/duties and levies of the Government shall be paid separately. If he wishes to deposit taxes/duties/levies of the Government directly in the treasury he will provide the proof of deposit to NHA to discharge its liability as withholding agent. In case of failure to do so, Provisions as per Bid Data Sheet shall be implemented.
Violator: A violator is any vehicle passing through a toll lane without paying the proper toll. Extra Wide Lane: A specially signed and marked lane on the extreme sides of a toll Lane through which vehicles wider than that remaining plaza lanes may pass. Working Day: Any calendar day, exclusive of Sundays and public holidays. Employer: Chairman, National Highway Authority, 28-Mauve Area, G-9/1, Islamabad, Pakistan.