Providing training to tutors Working with the Faculty of Engineering and Applied Science to integrate Englinks with their programming Hiring the Director of Workshops Coordinating the Better Equipment Donation (B.E.D) Fund. Sitting as an ex-officio voting member of the B.E.D Fund Board as defined in By-Law 4.C. Liaising with the AMS Academics Affairs Commissioner. Referring students to academics resources in the Faculty of Engineering and Applied Science when requested. Providing academic resources to students. Performing any budgetary planning necessary in the portfolio. Submitting a transition report at the end of the term. Director of Community Outreach The Director of Community Outreach acts to maintain strong and positive associations between the Engineering Society of Queen's University and the community around us, with a focus on the local Kingston community; thereby giving back to our host community, providing opportunities for personal and professional growth of engineering students, and enhancing the reputation of Queen’s engineering students. The Director of Community Outreach shall be responsible for: Facilitating opportunities for members of the Engineering Society to volunteer and/or give back in the Kingston community. Oversight of Society events with an outreach focus in the Kingston community. Including but not limited to: Fix N’ Clean To act as an ex-officio member of the External Relations Committee. Encouraging a culture of philanthropy and volunteerism among members of the Engineering Society. Liaising with the AMS Municipal Affairs Commissioner. Keeping members of the Engineering Society aware of issues facing students in the Kingston community. Providing support for affiliated clubs and groups with an outreach focus, be that locally or internationally. To act as a liaison between EngSoc and community groups.
Legitimate grievances are defined as improper procedure, Hiring Committee bias or any apparent discrimination in the hiring process. A grievance must be filed, in writing, prior to the ratification of the successful applicant in the case of ratified positions, or within one week of the notice of unsuccessful applications in the case of unratified positions. Grievances must include contact information and be sent via e-mail to erb@engsoc.queensu.ca to inform the Engineering Society Review Board of the grievance submission. They may also be placed in a sealed envelope labelled “Engineering Society Review Board” and placed in the Engineering Society Mailbox. Should the Engineering Society Review Board determine that re-interview is necessary, the structure of the Hiring Committee shall be changed to include the Chair of the Engineering Society Review Board and possibly the removal or replacement of members of the original committee. The Speaker of the Engineering Society Council does not have to participate in the interview but shall ensure the fairness and policy of the interview and Hiring Committee. In structuring a new Hiring Committee, the Engineering Society Review Board shall follow the structure outlined in B.4: The Hiring Committee. If the Engineering Society Review Board re-opens applications, any applicant in the previous hiring session may have their submitted application transferred over to the re-interview session. Upon receiving the decision from the Re-Interview Committee, no additional grievance may be filed from the candidate who submitted the initial grievance. In the case of ratified positions, this decision will then be moved for ratification in Council. In the case of dismissal of the grievance for a ratified position, ratification of the original candidate chosen by the Hiring Committee shall be moved to Council. Joint Hiring Policy Purpose The purpose of the Joint Hiring Policy is to aid the hiring process of groups that have been jointly ratified under both the Engineering Society and the Commerce Society. The Joint Hiring Policy draws from both the Engineering Society Hiring Policy found in γ.B, as well as the Commerce Society Hiring Policy. Eligibility
Obligations Every club shall hold all activities and events in accordance with their mandate as stated in their clubs constitution. The charter needs to be submitted to the Director of Design annually, not later than one-month after new club Executive is chosen. Engineering Society ratified clubs and their Executive officers shall be responsible for familiarizing themselves with relevant Queen’s University, Alma Mater Society and Engineering Society policy and procedures and shall act in accordance. This includes but is not limited to policy regarding travel and off campus activities. At least one representative from the Executive team of each Engineering Society ratified club must attend each club round table meeting as chaired by the Director of Design. Every club shall abide by all rules and regulations regarding building and space. Every club shall keep and maintain membership lists and volunteer lists if applicable to provide to the Vice President (Student Affairs) upon request. Funding Student organizations shall be eligible to receive Society donations and/or grants including the Engineering Society Dean’s Donation and grants outlined in Section ξ.B of the Policy Manual. Any funding received from the Society shall be spent for the purpose for which it was requested. Funding allocated to student organizations shall be held by the Society until the need for the specific event for which it is budgeted. All student organizations shall maintain a complete set of books which could be reviewed by the Director of Finance if needed. It is understood that all student organizations recognized through this policy are not agents of the Society, cannot incur debts or obligations on behalf of the Society, and cannot attribute their debts or obligations to the Society. Money received by any club from any source including but not limited to sponsorship, grants, donations or winnings must be used only for the expressed purposes of the club as outlined in its charter. Misuse of funds will result in appropriate action, and may result in the Vice President (Student Affairs) proposing to council that the Engineering Society no longer be affiliated with the club. Web Access Each club president or Chair will be provided with an Engineering Society address and access to web space. The content of all e-mails and postings is