Annexe B: Prevent Action Plan 2015/16 Priority list of issues to be addressed or where improvement sought. Proposed action Success Criteria Individual(s) with overall responsibility Date by which the action will be completed Progress to Date (mid-year review) Publication of clear and visible policies regarding the Prevent agenda Publication of policies relevant to the Prevent agenda on the University website Publication of all newly created and updated policies PD March 2016 Complete. Prevent and Freedom of Speech Policies and IT policies approved and published Creation/update of policies relevant to the Prevent agenda Relevant policies: Prevent Policy IT Policy Acceptable Use Policy (IT) Freedom of Speech Policy (including procedure for External Speakers) Appropriate policy documents covering key areas of the Prevent duty with specific reference to the statutory guidance and duties under the Counter Terrorism and Security Act PD BC BC PD January 2016 Complete. Freedom of Speech Policy, and Prevent Policy drafted. IT Policy and Acceptable Use Policy amended Evidence of Risk Assessment in respect of key areas of the statutory duty Implementation of Prevent Policy and Action Plan, together with compliance with HEFCE monitoring arrangements Compliance with statutory duty through publication of policy and action plan documentation PD December 2015 Complete. Draft Policy and Action Plan sent to relevant persons within BGU for comment Completion of HEFCE monitoring procedures Provide Self Evaluation Document by 22nd January 2016 Ensure Corporate Leadership Team (CLT) awareness of monitoring requirements All relevant deadlines and data requirements met Provision of information regarding reporting duties via CLT briefing PD PD January 2016 January 2016 Complete. Documentation submitted Complete. Briefing undertaken as part of roll out of Policy Ownership of Prevent Action Plan Action Plan to be owned by members of CLT to ensure awareness of statutory duty throughout the organisation. Successful dissemination/awareness raising via CLT PD January 2016 Complete. Action Plan sent to named colleagues. Dissemination to CLT and annual standing item established.
Staff Development To deliver training to relevant persons which provides awareness of: What makes people support terrorist ideologies How to recognise vulnerability What action to take (referral procedure) Explore JISC online WRAP3 training (and other options) Register of trained staff to be established Evidence of key staff across academic and professional support roles having undertaken training (e.g. Heads of Schools and Academic and Professional Support Departments) Consider introduction of compulsory training as component of staff induction Staff engagement with online training resource Clear records of staff engagement with training CLT members Campus Security teams AS AS AS/PD September 2016 July 2016 July 2016 July 2016 Prioritisation of frontline academic staff for staff development events Autumn 2016. Training also delivered to University Council Complete. Blend of Police-led F2F training and online seminars available Ongoing. JISC resources available to staff HR team has established monitoring of attendance at Prevent training events Develop external speakers policy which demonstrates a clear decision making process Room booking procedures and events procedures to include reference to external speaker policy Develop policy which includes appropriate provisions for events allowing: Challenge (appropriate Q & A sessions at events) Effective Chairing Means of closing event Managing off-campus events Policy should include liaison with local Prevent Leads if required. Development, publication and implementation of policy Awareness via CLT PD CLT members March 2016 September 2016 Freedom of Speech Policy includes details of responses to events using external speakers. Conferencing and Events team has updated booking forms in order to capture details relevant to Prevent agenda CLT reminded of necessity of using central procedures to ensure events are screened for potential issues
Measures to safeguard students researching sensitive or subjects Relevant IT policies to be amended, including acceptable use policy Research Policies to be amended as applicable Explore JISC support materials Explore UUK Guidance BC DR BC AJ,NG,GB,DR,RS Complete. Policies updated. Head of Student Support attended Research Ethics Committee, giving overview of Prevent agenda and institutional procedures. Revised ethics policy will include reference to Prevent, and the proposed ethics guidebook would also contain information. Draft text will be shared with the Head of Student Support Complete – materials are available to staff Safe Campus Communities website circulated to CLT members, and University Council Ensure no ungoverned spaces where might occur Develop Guidance to govern Chaplaincy spaces and other potential areas on campus (Room bookings and events) Ensure arrangements are in place for exchange of relevant information regarding external speakers with other HEIs Ensure partnership arrangements in place with partners/franchises Development and implementation of guidance Development and implementation of guidance Membership of AUCSO Establish specific contact with Grantham, Stamford, Boston and North Lindsey Colleges PG,PD,FR FR, PD PD Spring 2016 Spring 2016 March 2016 Chaplain reports this action in hand Currently under consideration by Head of Estates Grantham College: Drew Richardson-Walsh, Assistant Principal – Services for Students: 01476 400200
Include reporting on issues relating to partner institutions in Student Advice AMR, so that they can be referred to relevant leadership meetings for monitoring Include partners in communications for Prevent CPD events taking place on campus PD AS September 2016 November 2016 New College Stamford: Steph Hammond: 01780 484300 Boston College: DawnTelford - Learner Services Manager: 01205 313218 Complete – no substantive issues during 15/16 (reported at Joint Board of Studies meeting November 2016) Recommendation from Joint Board of Studies – to be enacted for next event (January 2017) Provision of Pastoral Care appropriate to student population Ensure existing services aware of Prevent duties and referral procedures Chaplaincy and Student Advice services able to provide effective response to students PG, PD December 2015 Complete