are working or going to school at least 30 hours per week. Quality planned services are provided for enrolled children for at least 1,380 hours each program year. -ECKAN abides by all applicable regulations and requirements, including Head Start Program Performance Standards, Kansas Early Head Start regulations, and Kansas Child Care Licensing regulations; this includes ratios for all program options. -ECKAN Head Start has no double-session classes, effective August 1, 2017. All staff, HS Mgmt. Team. Ongoing. sign-out sheets, monitoring tools. Self-Assessment, Monitoring Tools, State and Federal Monitoring Reports. 1302.22 Home-based option. -ECKAN Head Start provides home-based services for infants, toddlers and preschool-aged children in areas where services are not available or in communities where families have elected to have home-based services. -Caseloads of 10-12 children are maintained for each -Visits are planned for 90 minutes each week and each family is scheduled for a minimum of 32 visits annually for the preschool option and 46 visits annually for the EHS option. -Two socialization activities are planned each month. Home Visitors, Supervisors, HS Mgmt. Team. Ongoing. “ “ “ “ HOVRS reports, MyHS.com Reports, community assessment, parent surveys, child applications. MyHS.com Reports. Lesson plans, HV Reports. DOT Plans, MyHS.com Reports. 1302.23 Family child care option. -The Family childcare option is used to serve EHS children enrolled and funded through the Kansas Early Head Start Child Care Partnership Grant. -Expectations are spelled out in formal agreements/contracts, which are signed annually. All of the services are required to meet the guidelines and regulations of the Head Start Program Performance Standards. -Childcare Partnership Specialists (CPS) provide child development specialist support to family child care providers and monitor services to ensure compliance with all state and federal regulations. CPS, HS Mgmt. Team, HS Director. Ongoing. “ “ CPS, HS Mgmt. Team. Ongoing. MyHS.com Reports, State EHS grant narrative, fiscal reports. Signed contracts, monitoring reports, email, meeting minutes. CPS job descriptions, partnership contracts, monitoring reports, email. 1302.24 Locally-designed program option variations. ECKAN has no locally designed program option variations. N/A N/A
for all ECKAN HS/EHS staff. The minutes from those meetings are shared with all program staff and supervisors (who are part of the management team) are able to provide feedback and clarification for the staff they supervise. Supervisors meet with all staff at least monthly to cover progress on their individualized PDPs (professional development plans). PDPs include required training as well as individualized training determined between the staff and their supervisors. All management team members have been trained in the Practice-Based Coaching (PBC) model, which is a professional development strategy that uses a cyclical process. This process supports teachers’ use of effective teaching practices that lead to positive outcomes for children. The model is being adapted within the program to be utilized with all staff and parents. Management Team Members attend coordinated meetings to share information and support strategies to best the needs of children and families. Head Start utilizes MyHeadStart.com to maintain and manage data to measure outcomes for children and families. The data is compiled, aggregated, and disaggregated to determine the best services and practices that will meet the needs of the participants. A written procedure has been approved by Policy Council and the Multi-County Board. Supervisors, HS Director, Asst. HS Director. Director, HS Mgmt. Team Mgmt. Team, HS Director, Asst. HS Director. All Staff, HS Mgmt. Team HS Director Center/Site Staff Mtg. Minutes, PDP Files, Staff Interviews. Training Certificates, Monitoring Reports/Feedback, PDP Files, Staff Interviews. Mtg. Minutes, Staffing Notes, Parent Feedback, Payment for Interpreters and Professional Development. MyHS.com reports, Outcomes reports, planning documentation, annual grant application, PC minutes, Board minutes 1302.102 Achieving program goals. ECKAN Head Start has established five year goals with measureable objectives, which are updated at least annually. The goals ensure the most effective implementation of high quality, comprehensive services to meet the needs of all program participants throughout the service area, including school readiness goals, PFCE framework goals, and health and safety requirements. The community assessment and Asst. HS Director, Management Team, HS Director Strategic Plan, Staff Mtg. Minutes, PC Mtg. Minutes, Multi-County Board Mtg. Minutes, Community Assessment and Updates,
ECKAN = East Central Kansas Economic Opportunity Corporation EHS = Early Head Start FSC = Family Service Coordinator FSW = Family Service Worker HB = Home Base HOVRS = Home Visit Rating Scale HS = Head Start HR = Human Resources HV = Home Visitor N/A = Not Applicable PC = Policy Council PFCE = Parent, Family, and Community Engagement Framework Supr. = Supervisor Bold Print in “Who/When” Column indicates primary party responsible. Italicized Print in “Who/When” Column indicates party responsible for monitoring.