Medical incident E.g. Injury requiring first aid Action: <YOUR ORGANISATION> volunteers (identifiable by and lanyards) will liaise with Ambulance in any medical incident. Responsibility: <YOUR ORGANISATION> volunteers and Event Manager Action: First Aid supplied and Ambulance to be called. Responsibility: <YOUR ORGANISATION> volunteers and Event Manager Satisfactory Lost children Children at risk, distressed parents/guardian Action: <YOUR ORGANISATION> volunteers (identifiable by will inform Stage Manager or Event Manager who will arrange for MC to advise parent to collect child from <YOUR Action: <YOUR ORGANISATION> volunteers (identifiable by will inform Stage Manager or Event Manager who will arrange for MC to advise parent to collect child from <YOUR Satisfactory
ORGANISATION> volunteer at stage. Responsibility: <YOUR ORGANISATION> volunteers, Manager, Event Manager ORGANISATION> volunteer at stage. Responsibility: <YOUR ORGANISATION> volunteers, Stage Manager, Event Manager Crowd control incident Crowd crush, injuries, death, panic Action: Site plan structured to have ample space for expected attendance. Responsibility: Event manager and <YOUR ORGANISATION> volunteers Action: Highly Unlikely, space is very large. We will ask attendees to stand if space is limited. There is plenty of space for the event. Volunteers will instruct people where to stand if required. In an emergency Event Manager will call 000. Responsibility: Event Manager, <YOUR ORGANISATION> volunteers Satisfactory Trip hazard Injuries Action: All potential trip hazards, e.g. cables will be covered cable guides. Responsibility: Event Manager Action: First Aid supplied and Ambulance to be called. Responsibility: <YOUR ORGANISATION> volunteers and Event Manager Satisfactory
Food poisoning, with food safety regulations Sickness, expiations, impact on reputation Action: All vendors required to comply with food safety regulations and provide copies of certificates of currency etc. Responsibility Event Manager, Food vendors Action: First Aid supplied and Ambulance to be called. Responsibility: <YOUR ORGANISATION> volunteers and Manager Satisfactory Electrocution Injuries/death Action: Site inspection conducted and power set up checked prior to event. Responsibility: Event Manager Action: First Aid supplied and Ambulance to be called. Responsibility: <YOUR ORGANISATION> volunteers and Event Manager Satisfactory Fire burn injuries, property damage Action: Caused by electrical equipment: Site inspection conducted and set up checked prior to event. Cables covered by cable guards. Natural: monitor weather situation and enforce contingency plan if extreme Action: First Aid supplied and Ambulance to be called Satisfactory
weather circumstances expected. Cancellation of the event if the weather is extreme heat and too hot to proceed. Responsibility: Suppliers, Event Manager Responsibility: <YOUR ORGANISATION> volunteers and Event Manager Structural collapse (e.g. stage or marquee) Injuries, death, property damage Action: Stages and marquees set up as per specifications and checked prior to event. Responsibility: Suppliers Action: Aid supplied and Ambulance to be called. Responsibility: <YOUR ORGANISATION> volunteers and Event Manager Satisfactory Hazardous items in events area (syringes, broken glass) Injuries, diseases Action: Area monitored and checked prior to event. Responsibility: Manager, <YOUR ORGANISATION> volunteers Action: First Aid supplied and Ambulance to be called. Police involved if necessary. Responsibility: <YOUR ORGANISATION> volunteers and Event Manager Satisfactory
Disorderly behaviour Fights, injuries, impact on reputation, property damage Action: Alcohol not supplied at event nor admitted into area. <YOUR ORGANISATION> volunteers to monitor event goers and call police if necessary. Responsibility: Event Manager, <YOUR ORGANISATION> volunteers Action: First Aid supplied and Ambulance to be called. Police called to monitor and intervene if necessary. Responsibility: <YOUR ORGANISATION> volunteers and Event Manager Satisfactory Protesters/Preachers disturbing the event Fights, injuries, event disruption, impact on reputation Action: <YOUR ORGANISATION> volunteers to monitor and refer to Event Manager and police as necessary. Responsibility: Event Manager, <YOUR ORGANISATION> volunteers Action: <YOUR ORGANISATION> volunteers to monitor and refer to Event Manager. Police called if necessary. Responsibility: Event Manager, <YOUR ORGANISATION> volunteers Satisfactory
Falling tree branches injuries, property damage Action: Area to be monitored and checked prior to event. Responsibility: Adelaide City Council Action: Area to be monitored and checked prior to event. Responsibility: Adelaide City Council Satisfactory Vandalism Property damage Action: <YOUR ORGANISATION> volunteers to monitor and refer to Event Manager and Police as necessary. Responsibility: Event Manager, <YOUR ORGANISATION> volunteers Action: Volunteers to report. Police called if necessary. Responsibility: Manager, <YOUR ORGANISATION> volunteers Satisfactory Drug/alcohol issues Unsavoury behaviour, injuries, fights, property damage, breach of liquor licence conditions Action: Alcohol not supplied at event nor admitted into area. <YOUR ORGANISATION> volunteers to monitor event goers and call police if necessary. Responsibility: Event Manager, <YOUR ORGANISATION> volunteers Action: First Aid supplied and Ambulance to be called. Police called to monitor and intervene if necessary. Responsibility: <YOUR ORGANISATION> volunteers and Event Manager Satisfactory
Bomb threat Panic, injuries death, mass evacuation Action: <YOUR ORGANISATION> volunteers to monitor the site and check for unattended bags or suspicious parcels. Report to SAPOL. Responsibility: Event Manager, <YOUR ORGANISATION> volunteers Action: Police informed if necessary. Responsibility: Event Manager, <YOUR ORGANISATION> volunteers, SAPOL Satisfactory Traffic management Traffic congestion, traffic incidents, vehicle/pedestrian collision Action: Monitor traffic and direct to parking if required. Responsibility: Manager, <YOUR ORGANISATION> volunteers Action: Monitor traffic and direct to parking if required. Responsibility: Event Manager, <YOUR ORGANISATION> volunteers Satisfactory Mass evacuation crush, traffic incidents, panic, unclear communication, congestion, injuries, loss of property Action: Evacuation point to be identified and announced over PA. Responsibility: Event Manager, Stage Manager, MC Action: Evacuation point to be identified and announced over PA. Responsibility: Event Manager, Stage Manager, MC Satisfactory SERVICES
Responsibility: Manager, Suppliers Responsibility: Adelaide City Council. <YOUR ORGANISATION> Event Manager Toilet/amenities failure Customer inconvenience, no sanitary facilities, unhygienic conditions Action: Facilities to be checked prior to event. Responsibility: Adelaide City Council Action: <YOUR ORGANISATION> volunteers to monitor and report to Event Manager and ACC as necessary. Responsibility: Event Manager, <YOUR ORGANISATION> volunteers Satisfactory WEATHER Inclement weather Injuries, damage to infrastructure Action: Cancellation to be assessed in the event of adverse weather. Responsibility: Event Manager Action: <YOUR ORGANISATION> volunteers to monitor weather situation and enforce contingency plan if extreme weather circumstances expected. Responsibility: Event Manager, <YOUR Satisfactory
ORGANISATION> volunteers Sunburn/extreme heat Heat stroke, sunburn Action: Adequate shade will be provided in case necessary. Responsibility: Event Manager Action: <YOUR ORGANISATION> volunteers to monitor weather situation and enforce contingency plan if extreme weather circumstances expected. Have sunscreen available at the Welcome Stand for attendees. Responsibility: Event Manager, <YOUR ORGANISATION> volunteers Satisfactory ENVIRONMENT Waste Pollution, litter Action: Adequate rubbish bins to be provided for disposal of rubbish. Action: <YOUR ORGANISATION> volunteers to ensure rubbish from event removed from parklands after event. Satisfactory