HAZARD TYPES (use this list for brainstorming) Security • Weapons • Explosives • Bomb threats • Magnetometer and bag checks • Public perception • Restricted items • Cloaking • Cash handling • Confiscation • Controlling entry into venues or event • Monitoring and communicating on crowd behaviour • Dealing with aggressive, abusive or violent behaviour (contact & non contact) • First response in an emergency • Role in evacuation • Patrolling outside event boundaries The event • Track/activity invasion • Communication equipment • Asset protection • Access controls for volunteers • Entry control Legal • Overuse of security powers • Interaction with law enforcement agencies • Lack of legal compliance • Unsolicited acts of violence Contractors • Co-ordinating contractors • Communication expectations • Legal compliance • Historic standards may not be appropriate • Job safety analysis • Sub-contractor • Casual labour • Training • Induction • Accreditation • Contracts • Competence • Management – no monitoring/ supervision • and equipment Field of play (FOP)/equipment • Proximity of audience to FOP • Officials • Throwing objects on to FOP • projectile • Appropriate activity for • Traffic management • Safe crossing • Promotion activities without consideration of safety issues • Patron management • Overloading • Mosh pits • Appropriateness of signage • Access to FOP for entertainment • Weather • Cameras and equipment • Emergency egress • Crowd communication • Crowd invasion • Exclusion zones Patrons • Patron demographics • Security staff numbers and style appropriate • Inappropriate use of staff • Alcohol • Serial pests • Cultural issues Workers • First aid • Food preparation • Fatigue • Conditions – excessive heat/cold • Competency/suitability • Working alone • Working in cramped conditions • Violence/bullying • Welfare – breaks, sunscreen, dehydration, etc • Cultural issues • Transport (especially after hours and if minors) Training/induction • Lack of relevant certification/ Licences Vehicle safety • Maintenance • Security of vehicles • Vehicle/people segregation • • Refuelling • Parking supervision • Lack of training • Permits and certification/licensing • Outdoor broadcast vehicles • Working at height • Electrical safety • and trips • Inappropriate use of • Accessibility during emergency management • Loading operations – docks and people Materials handling • Mechanical handling • Plant • Food handling • Furniture fixture and equipment • Venue design • Functionality • Transport between venues/ locations/storage • Excess weight and height • Condition of terrain
• Background checks of staff needed? (e.g. if working with children) HAZARD TYPES (cont.) Plant • Training • Certification • Supervision • Maintenance • Isolation/segregation – people • Hand tools • Registered plant, e.g. lifts, escalators and pressure vessels Planning • Poor interface with stakeholder • Lack of confidentiality of security plans • Possible acts of terrorism • Emergency management • Contingency planning • Surveillance Manual handling • Excessive weight • Mechanical aids • Suppliers’ packaging • Loading/unloading reefers • Excited volunteers • Carrying • Time lines • Lack of staff • Crowd control – security logistical planning • Training Working at height • Scissors lifts • Safety harness • Scaffold • Abseiling • Winches • Ladders • Overhead lines • Edge protection • Camera platforms • Rigging/lighting Hazardous Substances/ Dangerous Goods • Pesticides • Fuel storage • Cleaning products • Water/waste water • Pyrotechnics • Fire arms and ammunition • Asbestos • Inappropriate labelling • Poisons • Accessibility • • Ramps • Parking • Public transport • Signage • Access to venues • Egress • Seating Slips and trips • Electrical cables • Uneven ground, loose surfaces • Weather • Flooring design/surfaces • Design of barriers • Lighting • Outdoor event • Queuing systems • Edge protection • Climbing for vantage points • Inappropriate footwear Electrical safety • Qualification of contractors • Power supply – no spiking, lack of continuity • Overloading systems • Power tools • Faulty insulation • Underground services • Protection of leads • Cables/height/pathways • Location in relation to other equipment Construction • Working at heights • Temporary structures • Unauthorised access • Maintaining public access • Plant • Council/building code approval • Electrical safety • Slips/trips • Interface operations • Weather • Co-ordinating sub-contractors • Contractor management Fire safety • Evacuation plans • Fire prevention plan • Dangerous Goods storage • Knowledge and use of equipment • Appropriate fire fighting equipment • Obstruction and security of fire fighting equipment • Pyrotechnics • Warning and communication system • Fire ban days • Policies and procedures
RISK ASSESSMENT Likelihood Table 1: Likelihood Ratings Likelihood Category Description Almost Certain A The event is expected to occur in most circumstances Likely B The will probably occur in most circumstances Possible C The event should occur at some time Unlikely D The event could occur at some time Rare E The event may occur only in exceptional circumstances Consequence Table 2: Risk Consequence Descriptors Business Interruption Environmental Financial Public & Reputation Catastrophic 5 Essential service failure, or key revenue generating service removed Irreversible damage $5,000,000 Death(s) / many critical injuries National and International Concern / exposure Major 4 Service or provider to be replaced Harm requiring restorative work Up to $5,000,000 Single Death/ multiple long term or critical injuries wide Concern / exposure
contractors operating in an unsafe manner Structures, fences, stacked materials, etc collapsing Collapse of structures Crushing injury to public or participants B4 High Structures constructed by staff or contractors with relevant qualifications. Structures erected according to Job Safety Analysis and building regulations. Use of materials with manufacturer’s specifications. Building control requirements for occupancy of temporary structures. Stacked materials held by suitable racking systems and devices to prevent collapse. Quantities of materials and fencing to be stacked flat to prevent collapse. Managers and staff monitor all structures. All buildings and structures to have safe capacity posted at entry and adhered to. E1 Low Manager Supervisor Staff Cooking, candles, flame, hot surfaces Burn injury and loss C2 Medium Stalls, food vendors and power supplies having dry chemical extinguishers and blankets at all risk areas. Access routes for emergency vehicles to be made available through event areas free of infrastructure with 6 metres of clearance. BBQs to be guarded and out of public reach and fire contained so it can’t blow onto public. All drapes, props and cloths to be fire rated and treated with retardant and labels attached indicating treatment and date. Candles/naked flame to be placed in suitable holders and clear of flammable materials. Candles/naked flame to be away from clothing of patrons. All hot surfaces and naked flame to be out of reach of public. E1 Low Manager Supervisor Staff
Hold the event at a time that will minimise risk of weather impact . Communicate weather related precautions patrons should consider (e.g. bring a hat, sunburn cream, poncho). Consider selling / providing to patrons at the event. Traffic Management Impact between pedestrian and vehicle or 2 vehicles B4 High Develop traffic management plan. Include: - Segregation of exiting pedestrians and bump out traffic - No go zones for certain locations or phases (e.g. no heavy equipment movement during event) - Liaison with public road authorities (e.g. VicRoads, Police) - Signage & Barriers - Parking and/or public transport options - Vehicle access accreditation - Staffing - Monitoring of conditions during the event - Communication E1 Low Crowd Control Overcrowding Crushing (people pressed against object) Incidents outside event boundaries B4 High Appropriate layout and space allocation. Allocated entry & exit routes. Provide equitable and queuing system. Control entry and exit points. Communicate any entry criteria to patrons & security workers. Provide timely information to patrons (e.g. signs, PA). Provide sufficient workers to manage crowds. Provide barriers between different type ticket holders as applicable. Develop guidelines for security personnel operating outside the boundary. E1 Low Alcohol & Illicit Intoxication Alcohol served to minors Negative effects including dehydration, B4 High All service staff are RSA qualified. Plastic cups used in large-scale public events to lessen risk of injury and ensure compliance with liquor licensing. Safety notice in program about appropriate use of alcohol and attitudes to drink-driving. E1 Low
Amusement Rides Clearance between rides, fixed structures and vegetation; Stability of the ride - firmness and slope of the ground and blocking of the ride; Poor maintenance; Poor training and operational procedures; Missing labels or warning signs Poor location of fencing or barricades B5 Very High Provide adequate space for rides. Check ground is appropriate. Place in contract / hire agreement and confirm: - The ride has been maintained and set-up in accordance with the manufacturer’s instructions; - Check areas not readily visible to ensure proper maintenance has been undertaken; - Issues identified in the engineering assessment have been addressed; - All operators and supervisors have been trained; and - Adequate levels of supervision are available at all times. More Information: (e.g. include in contracts that rides must comply with these standards) Australian Standard: Electrical Installations – Shows and Carnivals (AS 3002-2008) Australian Standard: Amusement Rides and Devices – Inspection (AS 3533.3-2003) Australian Standard: Amusement Rides and Devices – Operation and Maintenance (AS 3533.2-2009) Australian Standard: Amusement Rides and Devices – Operation and Maintenance – Logbook (Refer appendix of AS 3533.2-2009) AS 3533.4.1-2007 Amusement rides and devices - Specific requirements - Land-borne inflatable devices AS 3533.4.3-2007 Amusement rides and devices - Specific requirements - Roller coasters AS 3533.4.4-2011 Amusement rides and devices - Specific requirements - Concession go-karts E1 Low Manual Handling Sprains, strains, etc B4 High Minimise movement of material Provide loading/unloading as close to final location of material as possible Provide mechanical aides (e.g. forklift, trolley) Provide sufficient people and time to carry out tasks. E1 Low
Hazard or Source Risks Risk Rating Required Risk Treatment Residual Risk Rating Additional Risk Treatment or Action Plan Responsible to Monitor / Supervise Actioned Venue Management Lack of agreement Unsatisfactory facilities or services C4 HIGH Documentation of use of facilities, roles and extent of authority between council staff and contractors. Site Manager obtains contact details of volunteers, contractors and council on duty during event. Site Manager familiar with site prior to event. Permits and Approvals Lack of permission to proceed with event D5 HIGH Application process commences with sufficient lead time to allow for delay. Consultation with authorities early in event development to inform format and activity. Permits copied and held with Event Coordinator and Site Manager. Evacuation areas Insufficient safe areas / evacuation zones D4 MED Site Manager to provide evacuation map to all Volunteers and Council Staff. Sufficient space identified and no infrastructure planned for the space. Car parking Inadequate parking space B3 HIGH Adequate provision reserved for car parking Car parking managed by experienced external organisation – Rotary Club Gravel in muddy areas – assess during bump in Talent, performers Damage to council reputation through rudeness and inappropriate behaviour D3 MED Provide performers with arrival information Engage reputable performers Alcohol Negative consequences of intoxicated behaviour A4 VERY HIGH Reputable Security Company patrolling for inappropriate behaviour. Liquor in public place permit obtained. Police and council made aware of BYO Patrons not allowed to bring an ‘unreasonable’ amount of alcohol All bags are subject to search at the entrance Security and staff will patrol seating areas (briefed to monitor crowd for intoxicated behaviour) Food Food poisoning. Lack of food available D2 LOW Vendors to compliance with regulations if required Sufficient qty of vendors sourced Noise Disruption from of entertainment E2 LOW Communicate maximum sound permitted to PA operator, as directed by venue Constant review by Council staff and feedback provided to Sound Engineer.
Event infrastructure Unstable installation and assembly E4 MED Use of reputable and certified company for hire and installation. Ensure adequate set up time for quality testing. On site Meeting prior to event Marquees & Temporary Structures Unstable installation and assembly C3 HIGH Provide all stallholders with structure guidelines prior to event Ensure sufficient bump-in/out time for structures Amenities Insufficient amenities E3 MED Supply of sufficient number of toilets for expected number of patrons Clearly signed amenities and information nearby alternative toilets. Cleaner contracted to clean and maintain toilets. Accessible toilets provided for people with limited mobility. Small equipment and furniture Falling or collapsing and causing damage D2 LOW All umbrellas and other tall/large equipment and furniture to be adequately weighted and pinned for stability Check weather forecast – high winds Waste Insufficient waste disposal provisions E2 LOW Adequate qty of bins placed throughout event Dedicated cleaning staff allocated to monitor and clear bins Water Limited or no access to water D3 MED Hydration station in central position amongst vendors (linked to mains) Individual stations at each vendor Power Limited or no access to power D4 MED Use reputable and certified sources. Position generators where they will not disrupt the event. Power and provisions for emergency power and lighting. Conduct audit with sufficient time to make alternate arrangements. Broken Glass, Litter Cuts and Abrasions C2 MED Dedicated cleaning staff scheduled for event. Sufficient bins available for glass. Appropriate equipment used by competent cleaners for disposal of Inappropriately laid cables Physical Injury D2 LOW All cables covered/ flown overhead to avoid trips. As a minimum all cables are to be secured with cable trays/ cable ties or duct tape and kept away from pedestrian and vehicular traffic. Cables placed away from access points and stairways. Site manager/ Safety Manager monitor set-up during bump-in.
All cables and connections adequately protected from water ingress. 2 First Aid available. Vehicles and bicycles onsite Physical Injury E3 MED Vehicle movement onsite procedure Monitored entry point One-way circuit for vehicle movement Emergency Services Limited access to/from site E5 HIGH Consultation during coordination of event Notification to all emergency services Emergency response plan Security, St Johns’, Traffic Management and Police notified