12 Global Life Centre, Circular Bisho 2nd PRD building, Sutherland Street Western Cape Regional Office, Thibault Square, 21st floor, No. 1 Standard Bank Building, Long Street, Cape Town 6. CONSUMABLES AND CLEANING EQUIPMENT REQUIRED The service provider shall supply all cleaning consumable and equipment required to render the daily cleaning services. The service provider must quote enough to cover monthly consumables. The service Provider shall be responsible for the maintenance of all cleaning equipment. The service Provider shall ensure that defective equipment will either be replaced or repaired within 24 hour from the time that such defective equipment is reported by the GPAA and/or the service providers. 6.1 Equipment Equipment Description Low noise industrial Vacuum cleaners Easy to operate and movables machines Mops coded) One mop for the bathroom and the for the general area Buckets/Janitorial trolleys Single and double bucket Stepladders (Long & short) coded cloth (3 per cleaner) Microfiber Brooms (Hard and soft brooms) Electrical Extensions Long extensions and adapters Wet Floor /Caution Sign Plastic stand-alone signs Toilet Brushers, bottle ,Dustpan sets etc Plastic Dust masks To minimise inhalation of dust and chemicals 6.2 Cleaning consumables (MSD sheets to be clearly displayed where consumables are stored) Product Name Description Area of use General Purpose Cleaner A universal neutral cleaning concentrate for removing dirt and from all washable surface Use clean washable surfaces including, floors, ash trays Toilet Bowl Cleaner (Disinfectant) Liquid toilet bowl discolor and sanitizers For use in the environment Heavy Duty Stripper Floor stripper for extremely soiled floor surfaces Stripping tiled areas Floor Sealer Hard wearing high acrylic dressing Sealing tiled areas Air freshener A non-marking cherry air accented air freshener All to sanitize the air Carpet cleaner Water based carpet spot remover areas
Window cleaner General window and Glass cleaner Washing windows and Dishwasher Clear general purpose cleaner For use in the kitchen Furniture polish A liquid durable liquid furniture polish For use on all wooden furniture 7. DURATION OF SERVICE FOR EACH OFFICE The first contract will be implemented on the 1 April 2017. The duration for the contract in each office is listed in table 7.1 below Table 7.1 Premises and location Extent (m2) Number of cleaners Hours per day Days per week Start date End date The GPAA Head Office 34 Hamilton Street, Arcadia 13 271 25 8 Mon – Friday 06:00 – 15:00 Oct 2017 Mar 2020 Gauteng Regional Office 3 350 6 8 Mon – Friday 06:00 – 15:00 2017 Mar 2020 Johannesburg Office 205 1 8 Mon – Friday 07:00 – 16:00 2017 Mar 2020 Mafikeng Office 697 2 8 Mon – Friday 07:00 – 16:00 April 2017 Mar 2020 Rustenburg Office 100 1 8 Mon – Friday 07:00 – 16:00 Sep 2017 Mar 2020 Phuthaditjhaba Office 602 2 8 Mon – Friday 07:00 – 16:00 Sep 2017 Mar 2020 Bisho Office 375 1 8 Mon – Friday 07:00 – 16:00 April 2017 Mar 2020 Mthatha Office 343 1 8 Mon – Friday 07:00 – 16:00 April 2017 Mar 2020 Western Cape Office 215 1 8 Mon – Friday 07:00 – 16:00 Jan 2018 Mar 2020 Polokwane Office 444 2 8 Mon – Friday 07:00 – 16:00 Dec 2017 Marc 2020 8. SERVICE PERFORMANCE MONITORING Adherence to Service level outcomes /performance shall be monitored as follows: Service level fulfilment
PRICING SCHEDULES SBD3.1 GPAA HEAD OFFICE A1 CLEANING SERVICES Item no Description Size of office Quantity Year 1 Year 2 Year 3 Total 1 Cleaning services 13 271m2 25 cleaners R R R R 2 Consumables as per 6.2 above 13 271m2 To cater for 800 staff members R R R R 3 Equipment as listed in 6.1 above 13 271m2 To for 800 staff members R R R R 4. Six monthly carpet washing 70% of the office area N/A R R R R 5. Annual upholstery deep cleaning N/A To cater for 800 staff members R R R R Sub Total Tax Total (A1) A2 HYGIENE SERVICES Product / services Number Frequency Unit cost price R Year 1 R Year 2 R Year 3 R Total R Deep cleaning of ablution facilities 295 Monthly R R R R R Automatic sanitisers and refills 137 Monthly rental. Refill as needed R R R R R Automatic air fresheners and refills 59 Monthly rental. Refill as needed R R R R R Paper towel dispensers and refills 59 Monthly rental. Refill as needed R R R R R Wall bins and bags 59 Monthly rental. Refill bag daily R R R R R
Foam soap dispenser and refills 59 Monthly rental. Refill as needed R R R R R Seat dispenser & refills 114 Monthly rental. Refill as needed R R R R R Toilet Roll holders (TR3) 114 Monthly rental. Monthly supply of toilet paper R R R R R She-bins 79 Monthly rental. Fortnighly service R R R R R Sub R Tax Total (A2) A3 PEST CONTROL Office Description Size / Quantity Year 1 Years 2 Year 3 TOTAL GPAA Head office Bait stations 100 bait stations R R R R GPAA head office and gel for cockroaches, ants, bees, & all other flying insects, poison for mice &rats (rodents) 13 271m2 R R R R GPAA head office Insect sprays 60 R R R R Sub Total R Tax R Total (A3) R
SBD3.2 GAUTENG REGIONAL OFFICE B1 CLEANING SERVICES Item no Description Size of office Quantity Year 1 Year 2 Year 3 Total 1 Cleaning services 3350M2 6 Cleaners R R R R 2 Consumables as per 6.2 above 3350M2 To cater for an estimate of 250 staff members R R R R 3 Equipment as listed in 6.1 above 3350M2 To cater for an estimate of 250 staff members R R R R 4 Six monthly carpet washing 70% of the total office area N/A R R R R 5 Annual upholstery deep cleaning N/A To cater for an estimate of 250 staff members R R R R Sub Total R Tax R Total (B1) R B2 HYGIENE SERVICES Product / services Number Frequency Unit price Year 1 R Year 2 R Year 3 R R Deep cleaning of ablution facilities 20 Monthly service R R R R R Automatic sanitisers and refills 20 Monthly rental & refills as needed R R R R R Automatic air fresheners and refills 9 Monthly rental & refills as needed R R R R R Paper towel dispensers and refills 15 Monthly rental & refills as needed R R R R R Wall waste bins and bags 15 Monthly rental & refills as needed R R R R R
Foam soap dispenser and refills 15 Monthly rental & refills as needed R R R R R Seat Spray dispenser & refills 16 Monthly rental & refills as needed R R R R R Toilet Roll holders (TR3) 16 Monthly rental & refills as needed R R R R R She-bins 10 Monthly rental & fortnightly service R R R R R Sub Total R Tax R Total (B2) R B3 PEST CONTROL Office Description Size / Quantity Year 1 Years 2 Year 3 TOTAL Gauteng regional office and gel for cockroaches, ants, bees, & all other flying insects, poison for mice & rats (rodents) 3350m2 R R R R Gauteng regional office Insecticides sprays 9 R R R R Sub R Tax R Total (B3) R
SBD3.3 JOHANNESBURG SATELLITE OFFICE C1 CLEANING SERVICES Item no Description Size of office Quantity Year 1 Year 2 Year 3 Total 1 Cleaning services 205m2 1 Cleaner R R R R 2 Consumables as per 6.2 above 205m2 To for an estimate of 8 staff members R R R R 3 Equipment as listed in 6.1 205m2 To cater for an estimate of 8 staff members R R R R Six monthly carpet washing 70% of the total office area R R R R Annual upholstery deep cleaning N/A To cater for an estimate of 8 staff members R R R R Sub Total R Tax R Total (C1) R B2 HYGIENE SERVICES Product / services Number Frequency Unit price Year 1 R Year 2 R Year 3 R TOTAL Deep cleaning of ablution facilities Monthly service R R R R R Automatic sanitisers and refills Monthly rental & refills as needed R R R R R Automatic air fresheners and refills Monthly rental & refills as needed R R R R R Paper towel dispensers and refills Monthly rental & refills as needed R R R R R Wall waste bins and bags Monthly rental & refills as needed R R R R R
SBD3.4 MAFIKENG REGIONAL OFFICE D1 CLEANING SERVICES Item no Description Size of office Quantity Year 1 R Year 2 R Year 3 R Total R 1 Cleaning services 697m2 2 Cleaners R R R R 2 Consumables as per 6.2 above 697m2 To for an estimate of 20 staff members R R R R 3 Equipment as listed in 6.1 above 697m2 To cater for an estimate of 20 staff members R R R R 4. Six monthly carpet washing 80% of the total office area R R R R 5. Annual upholstery deep cleaning N/A To cater for an estimate of 20 staff members R R R R Sub Total R Tax R Total (D1) R D2 HYGIENE SERVICES Product / services Number Frequency Year 1 R Year 2 R Year 3 R R Deep cleaning of ablution facilities 2 Monthly service R R R R Automatic sanitisers and refills 2 Monthly rental & refills as needed R R R R Automatic air fresheners and refills 2 Monthly rental & refills as needed R R R R Paper towel dispensers and refills 3 Monthly rental & refills as needed R R R R Wall waste bins and bags 3 Monthly rental & refills as needed R R R R
Foam soap dispenser and refills 2 Monthly rental & refills as needed R R R R Seat Spray dispenser & refills 2 Monthly rental & refills as needed R R R R Toilet Roll holders (TR3) 2 Monthly rental & refills as needed R R R R She-bins 1 Monthly rental & fortnightly service R R R R Sub Total R Tax (D2) R SBD3.5 PHUTHADITJHABA SATELLITE E1 CLEANING SERVICES Item no Description Size of office Quantity Year 1 R Year 2 R Year 3 R Total R 1 Cleaning services 602 m2 2 Cleaners R R R R 2 Consumables as per 6.2 above 602 m2 To cater for an estimate of 10 staff members R R R R 3 Equipment as listed in 6.1 above 602 m2 To cater for an estimate of 10 staff members R R R R 4 Six monthly carpet washing 80% of the total office area R R R R 5 Annual upholstery deep cleaning N/A To cater for an estimate of 10 staff members R R R R Sub Total R Tax R Total (E1) R E2 HYGIENE SERVICES Product / services Number Frequency Year 1 R Year 2 R Year 3 R Total R Deep cleaning of ablution facilities 4 Monthly service R R R R Automatic sanitisers and refills 4 Monthly rental & refills as needed R R R R Automatic air fresheners and refills 2 Monthly rental & refills as needed R R R R
SBD3.6 BISHO REGIONAL OFFICE F1 CLEANING SERVICES Item no Description Size of office Quantity Year 1 R Year 2 R Year 3 R Total R 1 Cleaning services 375m2 1 Cleaner R R R R 2 Consumables as per 6.2 375m2 To cater for an estimate of 20 staff members R R R R 3 Equipment as listed in 6.1 above 375m2 To cater for an estimate of 20 staff members R R R R 4 Six monthly carpet washing 80% of the total office area R R R R 5 Annual upholstery deep cleaning N/A To cater for an estimate of 20 staff members R R R R Sub total R Tax R Total (F1) R F2 HYGIENE SERVICES Product / services Number Frequency Year 1 R Year 2 R Year 3 R Total R Deep cleaning of ablution facilities 5 Monthly service R R R R Automatic sanitisers and refills 5 Monthly rental & refills as needed R R R R Automatic air fresheners and refills 2 Monthly rental & refills as needed R R R R Paper towel dispensers and refills 3 Monthly rental & refills as needed R R R R Wall waste bins and bags 3 Monthly rental & refills as needed R R R R
Foam soap dispenser and refills 3 Monthly rental & refills as needed R R R R Seat Spray dispenser & refills 4 Monthly rental & refills as needed R R R R Toilet Roll holders (TR3) 4 Monthly rental & refills as needed R R R R She-bins 3 Monthly rental & fortnightly service R R R R Sub Total R Tax R (F2) R F3 PEST CONTROL Office Description Size / Quantity Year 1 R Years 2 R Year 3 R TOTAL R Bisho regional office Spray and gel for cockroaches, ants, bees, & all other flying insects, poison for mice & rats (rodents) 375m2 R R R R Bisho regional office Insecticides sprays 4 R R R R Sub Total R Tax R Total (F3) R
Foam soap dispenser and refills 3 Monthly rental & refills as needed R R R R Seat Spray dispenser & refills 5 Monthly rental & refills as needed R R R R Toilet Roll holders (TR3) 5 Monthly rental & refills as needed R R R R She-bins 3 Monthly rental & fortnightly service R R R R Sub Total R Tax (H2) R H3 PEST CONTROL Office Description Size / Quantity Year 1 2 Year 3 TOTAL Polokwane regional office Spray and gel for cockroaches, ants, bees, & all other flying insects, poison for mice & rats (rodents) 444 m2 R R R R Polokwane regional office Insecticides sprays 6 R R R R Sub total R Tax R Total (H3) R
SBD 3.9 WESTERN CAPE REGIONAL OFFICE I1 CLEANING SERVICES Item no Description Size of office Quantity Year 1 R Year 2 R Year 3 R Total R 1 Cleaning services 215 m2 1 Cleaner R R R R 2 Consumables as per 6.2 above 215 m2 To cater for an estimate of 18 staff members R R R R 3 Equipment as listed in 6.1 above 215 m2 To cater for an estimate of 18 staff members R R R R 4 Six monthly carpet washing 65% of the total office area R R R R 5 Annual upholstery deep cleaning N/A To cater for an estimate of 18 staff members R R R R Sub total R Tax R Total (I1) R I3 PEST CONTROL Office Description Size / Quantity Year 1 R Years 2 R Year 3 R TOTAL R Cape Town regional office Spray and gel for cockroaches, ants, bees, & all other flying insects, poison for mice & rats (rodents) 215 m2 R R R R Cape Town regional office Insecticides sprays 3 R R R R Sub total R Tax R
Total (I3) R SBD3.10 RUSTENBURG SATELLITE OFFICE J1 CLEANING SERVICES Item no Description Size of office Quantity Year 1 R Year 2 R Year 3 R Total R 1 Cleaning services 120 m2 1 Cleaner R R R R 2 Consumables as per 6.2 above 120 m2 To cater for an estimate of 9 staff members R R R R 3 Equipment as listed in 6.1 above 120 m2 To cater for an estimate of 9 staff members R R R R 4 Six monthly carpet washing 80% of the total office area R R R R 5 Annual upholstery deep cleaning N/A To cater for an estimate of 9 staff members R R R R Sub total R Tax R (J1) R J2 HYGIENE SERVICES Product / services Number Frequency Year 1 R Year 2 R Year 3 R Total R Deep cleaning of ablution facilities 7 Monthly service R R R R Automatic sanitisers and refills 7 Monthly rental & refills as needed R R R R Automatic air fresheners and refills 2 Monthly rental & refills as needed R R R R towel dispensers and refills 3 Monthly rental & refills as needed R R R R Wall waste bins and bags 3 Monthly rental & refills as needed R R R R Foam soap dispenser and refills 3 Monthly rental & refills as needed R R R R Seat Spray dispenser & refills 5 Monthly rental & refills as needed R R R R
Toilet Roll holders (TR3) 5 Monthly rental & refills as needed R R R R She-bins 3 Monthly rental & fortnightly service R R R R Sub Total R Tax R Total (J2) R J3 PEST CONTROL Office Description Size / Quantity Year 1 R 2 R Year 3 R TOTAL R Rustenburg satellite office Spray and gel for cockroaches, ants, bees & all other flying insects, poison for mice & rats (rodents) 120 m2 R R R R Rustenburg satellite office Insecticides sprays 3 R R R R Sub total R Tax R Total (J3) R