change related risks as a result - communities may be unwilling to participate and prefer to continue business as usual Outputs supporting outcome 2: 2.1: 120 communities have developed a community based climate risk information system 2.2: 40 communities have adjusted subsistence farming practices to more variable and extreme climatic conditions to strengthened food security. 2.3: 40 communities have become more resilient by diversifying sources of income which are less sensitive to climate change 2.4: In 40 communities, water resources infrastructure and management have been improved taking into account projected changes in rainfall patterns. ID: 00068398 Project ID(s): 00083625 Award Title: Strategic Planning and Action to strengthen climate resilience of Communities in Nusa Tenggara Timor Business Unit: IDN10 Project Title: Strategic Planning and Action to strengthen climate resilience of Communities in Nusa Tenggara Timor PIMS no: 4549 Implementing Partner (Executing Agency) Ministry of Environment SCCF Outcome / Atlas Activity Resp / Impl agency Fund ID Donor code Atlas Budgetary Account Code Budget Description Amount ($) Amount ($) Amount ($) Amount ($) Totals ($) budget note year 1 year 2 year 3 year 4 OUTCOME 1 Bappeda SCCF 71200 international consultant 48,400 84,700 60,500 48,400 242,000 1 71300 consultants 9,500 56,750 27,750 18,500 112,500 2 71500 National UNV 12,000 12,000 - 24,000 3 72100 contractual services - companies 25,000 115,000 90,000 - 230,000 4 75700 professional services 6,000 32,000 26,000 38,000 102,000 5 71600 travel 4,000 20,000 23,000 18,000 65,000 6 equipment and furniture 16,000 - - - 16,000 7
2. Institutional capacity assessment in NTT related to climate change adaptation Level Name of the Institution Mandate Programmes Staff capacity, including to address climate change adaptation Provision of regular training Gender specific data Province NTT Joint Secretariat for Development Partnership (SPADU-KPLI) Based on Governor Regulation No.4/2011 on International Development Partnership in NTT Province: is mandated to increase partnership and cooperation in development of NTT. Implementing administrative measures on programme/activities of international development cooperation, Acting as point for coordination in planning, implementation and monitoring/evaluation of programme, Facilitating administrative arrangement for effective implementation, Providing database in relation to implementation of programme of international institutions. Assessing potential international cooperation that is relevant with local priorities. SPADU-KPLI is led by head of BAPPEDA and consists of 13 BAPPEDA officers: 4 coordinators, 7 technical officers, and 2 finance/admin officers. SPADU-KPLI is assisted by 7 Experts with different educational background. Particularly on climate change adaptation, capacity in identifying and responding to the climate risk affecting development programme is lacking. No regular training is planned. ART GOLD Indonesia project is planning to conduct training to strengthen coordination capacity of SPADU. 5 women are in the structure of SPADU-KPLI (coordinators and technical officers). No gender training has been provided for the SPADU officers. Province Provincial development agency (BAPPEDA I) Based on Provincial Regulation No.11/2008 on Organizational structure of technical agencies in NTT Priority programmes (Strategic Plan 2009-2013): Personal and institutional capacity building in local development planning. 124 staffs (Dec 21011) of BAPPEDA have educational background vary from A lot of vocational trainings have been conducted by various organizations. Out of 17 officers in the structure of BAPPEDA, 3 are women in the position of
province, BAPPEDA is mandated to coordinate development planning, implementation and monitoring in the provincial level. Improvement in reporting the development achievement and financial matter. Effective development planning and across sectoral coordination in economy, social-culture, infrastructure, natural resources, and land use management based on potential and local needs. Improvement in coordination and effectiveness of development cooperation. Development of database and information programme. Development of Provincial Development Planning and annual local provincial government work plan and budget. engineering, Economy, Agriculture, Law, Applied technology, Government, Environment, Finance and Administration. But none has climatology background. There are 3 officers hold Doctor degree and 12 holds Master degree. However, training on climate and its risks to development programme has never been conducted. Thus, capacity in this field is lacking. Workshops on climate change issues were often carried out, for example by Care International Indonesia or other International NGOs. CARE International has financed Bappeda staff to to participate in joint workshop and training on climate change in Bangkok. echelon four. From total 124 staffs, women are 34 persons or 27 % of the total staff. Two women hold Master degree. No gender training has been provided for the BAPPEDA officers. Province Secretariat of Provincial Parliament Based on Government Regulation No.8/2008 on Development mechanism, monitoring and evaluation, secretariat of provincial parliament is mandated to coordinate, control, monitor and evaluate the process of regulation Strategic Programme Improvement in administrative and infrastructure support for parliament members. Capacity building for parliament members. Improvement in reporting system of achievement and financial matters. Provincial parliament consists of 55 members with various educational backgrounds. Capacity in understanding climate change Vocational training and study visits have been conducted, no specific training on climate change has been conducted. Among 55 members, 4 are women. No gender training has been provided for the parliament members.
development in order to effectively support the parliament and public. Improvement in quality of information and dissemination strategy. Parliament institutional capacity building (hearings, socialization of regulation, study visit) issue is very limited. Province Food Security Agency (BKPP2) Mandate of Food security agency is to develop policy on food security that include agriculture, fishery and forestry; provide service for food security; to coordinate implementation level of consumption and food security (ensure food availability, distribution, and food variability) for the communities. Main pogramme are: Promote food consumption such as maize , cassava , various bean vegetables, and fruits . "Desa Mandiri Pangan" (Food Self Sufficient Village) -supported by national budget of IDR 100-200 million is allocated for each village. Map out area of food insecurity since 2005 in collaboration with related institutions, such as FAO. Improve capacity of field counselors through trainings Establish food security/insecurity forecasting index in collaboration with BMKG and Agriculture. Staffs have various educational backgrounds such as agriculture, economy, finance, health, and administration. Basic understanding and its anticipative strategy are acquired. Support is expected to strengthen capacity on CC issue of the extension workers who directly work with farmers in daily basis. Vocational trainings have been conducted internally. No gender training has been provided for the agency. Province Agricultural agency Mandates of the agency are to develop technical agricultural regulation, implementing public service in agricultural sector, supervise and provide advisory service to other Agricultural agency has several Technical Units, namely: UPT Plant seedling and horticulture, UPT Food Plant Protection, UPT Seed certification and monitoring, UPT Field Trial. Main programme are: Staffs are mostly having Agricultural science background and others are from economic, administration. Many vocational trainings have been conducted internally, training related to climate has been conducted in collaboration Out of 300 staffs, 125 are women, in which 2 are staff echelon III and 16 are echelon IV.
technical agencies regarding agriculture. Improvement of farmers’ welfare through intensification of farming area Ensuring food availability through production. Increasing market access of farming products. Utilization of agricultural technology in collaboration with BPTP. Strengthening capacity of extension workers and farmers group. Development of agribusiness. Programme with other relevant sector such as forestry, trade, cooperative agency. In collaboration with BMKG to develop climate information. One of the staffs is very good on climatology. with BMKG and BPTP. No gender training has been provided for the agency Province Agency for Development of Agricultural Technology (BPTP) As the extension of Ministry of Agriculture at provincial BPTP has main task to conduct and deliver applied technological research to support agriculture; to identify technological need for agriculture, development; and to provide technological service for other technical agencies. Development of high quality agricultural seeds such as rice seed " Impari 13" for Manggarai and sorghum seed “Firma 1” and maize variety “Lamuru” for dry area like East Sumba and Sabu Raijua. Management of pest. Programme on intensive pig breeding. Provide experts assistance. Develop cow breeding technology for variety "Ongol", which is typical cow in East Sumba. Provide laboratory testing and field facility. The staffs acquire Engineering, Economy, Agriculture, Environment, Finance and Administration background. No specific staff is assigned for handling climate change related issue, but some staffs have knowledge on climate risk management through training. Vocational trainings have been conducted regularly, but not specific on climate change issue. Total staffs are 177 and women are 38 or 21 % of the total staffs. No gender training has been provided for the agency
Province Environmental Agency (BLHD) Based on Governor of NTT Regulation No. 27/2008 on Main task and function of Provincial Environmental agency, the mandate of the agency is to coordinate the development of regulation on environment that include environmental management, environmental impact analysis, revitalization and conservation of environment. Main programme according to Strategic Plan 2009-2013 are: Program on managing pollution and environmental destruction. Program on protection and conservation natural resources. Program on rehabilitation of natural resources. Program on increasing access to information on natural resources and environment status. Conducting programme across sectoral, such as forest fire control. Total staffs of agency are 58 personnel, from which 6 people have master degree and 35 have bachelor degree. In the agency’s strategic program global warming has been identified as problem to the sustainability of environment. Vocational trainings have been conducted regularly, but not specific on climate change issue. No gender training has been provided for the agency Province Forestry Agency Base on Governor Regulation of NTT No 10/2008, the mandate of Forestry agency is to assess forest coverage area, to plan forest rehabilitation; manage forest utilization; to manage and to conduct promotion and information for conservation of resources and ecosystem. Program on promoting sandalwood plantation, such as in East Community Forestry Development is allocated in Flores Timur, Ngada , Alor, Sumba Timur, and Manggarai (Suren and Gaharu plant) Strengthening capacity of 9 9 Technical Unit (UPT) on Conservation of natural resources, Watershed, Research and Development, Education and Training, National Park Units. Establishment of Forest Monitoring Group. Total staffs are 96 personnels, in which 3 persons have doctorate degree, 3 master degree, 39 are bachelor degree, and 42 are high school graduated. Vocational trainings have been conducted regularly, but not specific on climate change issue. Out of 21 staffs echelon II , III and IV, only 4 are women (2 are staff echelon III). No gender training has been provided for the agency Province Public Works Program on resources and irrigation (development of embung, water infrastructure). Program on road and bridge Program on sanitation and housing. Total staffs according to organizational structure are 38 (1 echelon II, 8 Vocational trainings have been conducted regularly, but not specific on No gender training has been provided for the agency.
Program on technical capacity building echelon III and 24 echelon IV). Staffs acquire civil engineering background, none has climatology background. Technical staffs for water resources management are adequate. climate change issue. Province Meteorological, Climatologically and Geophysical Agency (BMKG) As extension of BMKG at national level, mandate of provincial BMKG is to coordinate operational activity, provide climatological information/analysis; conduct weather and climate observation; climate data management. The "Stasiun Klimatologi Lasiana, NTT" reports to BMKG in Jakarta while in the province it conducts coordination with related institutions such as Agriculture agency and Disaster risk management agency. Annual training for agricultural extension workers from different districts in NTT Disseminate quarterly bulletin about climate forecast for three months ahead. Information sharing through website ( staklimlasiana.blogspot.com). Staffs have various educational backgrounds in science, one is master at climatology, 3 bachelor in Science and in Agriculture, others are Diploma and Administration Training on climate change risk and adaptation is carried out once a year for 30 participants Out of total of 16 staffs, four of them are women. No gender training has been provided for the agency. District District development agency (BAPPEDA II) Based on Head of district regulation, mandate of district BAPPEDA is to assist head of district in coordinating and in Main programme of BAPPEDA II are: Development of District development planning and budgeting through In all 3 districts, of staffs are about 34, master graduate are 20%; while others mostly Vocational trainings regularly conducted annually, including No gender training has been provided for the agency.
implementation of government tasks in statistics, research and development, economy, and investment. participatory process (Musrenbang) Capacity building for development planners. Improvement in reporting system. Planning programming on economy, infrastructure, land use, natural resources, and socio-culture. Promoting investment and cooperation based on local potential. Program on database and information system, bachelor graduates 41% and high school graduates 23% research methodological training, GIS, monitoring & evaluation, budget management and land use training. District Secretariat District Parliament Mandate: to provide quality support to parliament members in evaluating and approving district budget, regulation, and evaluating performance of district executive in the programme implementation. Program on improving office infrastructure to support parliament Program on improving capacity of parliament members Improvement in reporting system of achievement and financial matters Parliament members were directly elected by people in district. The members have various educational level and backgrounds. Workshops, hearing have been conducted, as well as study visits but no specific training on climate change has been conducted. Sabu Raijua district parliament consist of 20 members and none is woman; East Sumba district parliament consists of 30 members in which 4 are women. Manggarai district parliament consists of 40 members in which 4 are women. No gender training has been provided for the agency.
District Food Security Agency Mandate: to assist Head of the district to coordinate and implement the formulation of policy on food security and nutrition; manage vulnerable area and to formulate Desa Mandiri Pangan (Food Self-Sustained Village). Program on Desa Mandiri Pangan (targeting poor villages) through institutional arrangement, provision of capital for commodity development. Increasing agricultural production and animal husbandry (pig and goat). Establishment of Food distribution body (Lembaga Distribusi Pangan Masyarakat) . LDPM has budget to support food availability, marketing agricultural production and food stock. The food storage/lumbung is promoted and managed by famers group. Training and education for extension workers and farmer groups. Staffs are having educational background in agriculture, economy and administration. Vocational trainings have been conducted regularly, but not specific on climate change issue. No gender training has been provided for the agency. District Environmental Agency II Assists head of the district in managing and monitoring environment issues. Improvement of waste management and reducing pollution. Management and control of environment issues. Increasing quality and access to natural resources. Coordination with other related services. Mayor educational background of staff in all 3 districts is in Biology, Economy and Agriculture, but none of staff has background in environmental science. In Manggarai, staff is 40, and waste management employee is 60. Vocational trainings have been conducted regularly, but not specific on climate change issue. Sabu Raijua: from total 7 BLHD staffs, 4 are women (the women have lower official position although they have higher education).
management (drinking water infrastructure and sanitation). District Disaster Management Agency (BPBD) Relatively new established agency at district level (2010 in East Sumba & Manggarai, and 2012 in Sabu Raijua). Mandate: Assist Head of the district to coordinate and implement the preventive activity in facing disaster; readiness and responsive; emergency responsiveness; logistic provision; Rehabilitation and Reconstruction; formulate guidance and direction; compose and inform vulnerable area/map of disaster prone areas. Three main programs are: Pre Disaster, Disaster, and Post Disaster activities. Activities include to improve understanding and awareness of the community disaster; to improve quality and capacity of disaster resources; to improve human resources who are in charge of disaster management; to improve effort of revitalization and rehabilitation of infrastructure of social economy after disaster. Staffs have various educational backgrounds, such as civil engineering, science, agriculture, economy and irrigation; average is bachelor and diploma degree. Training is carried out in relation to disaster management, not in the context of climate change issue and its impact. No specific training on climate change adaptation. BPBD staffs of Manggarai district has participated in climate change training in Mataram conducted by Oxfam. No gender training has been provided for the agency.
Annex 8. Standard UNDP Risk Log Project Title: Strategic Planning and Action to strengthen climate resilience of Rural Communities in Nusa Tenggara Timor Project ID: Date: March 2012 # Description Date Identified Risk Type Risk Level Risk Management 1 Provincial and/or district governments fail to allocate funding to climate resilience due to competing interests March 2012 Political The risk would prevent the project from delivering its Outcome 1(Institutional capacity developed to integrate climate resilience in sustainable development) Risk Level: Medium The project will raise awareness, capacitate and work closely with parliament and senior government officials, while simultaneously undertaking a highly visible media campaign to highlight the importance to the general public of investing in climate resilience for the benefit of the people of NTT. 2 Coordination amongst government agencies will be ineffective due to the large number of government institutes involved and sectoral thinking, and different reporting lines 2012 Regulatory, Institutional The risk prevent the project from delivering its Outcome 1(Institutional capacity developed to integrate climate resilience in sustainable development) Risk Level: Medium This risk will be mitigated by strong leadership from senior government officials, and highlighting the opportunities and benefits of cooperation across institutes. The project has already started to map out relevant programmes of institutes, and this will be expanded throughout the project duration. Information will be broadly shared to identify synergies, opportunities for cooperation between agencies, and minimize the risks of duplication. During multistakeholder discussions, the facilitation will focus on identifying the common issues, creating common goals and actions that will be of benefit to all stakeholders. 3 Bureaucratic processes hamper the active involvement of government institutes in project activities March 2012 Capacity The risk would prevent the project from delivering its Outcome 2 (Livelihoods and sources of income diversified and strengthened for vulnerable rural communities in a changing climate) Risk Level: Medium Risk mitigation measures include the assurance of firm buy-in from both senior management and their staff of the institutes, and provide training and coaching, and showcasing the value of involvement for their day to day work and programmes. It is expected that by