Procurement Process for Tier Three Activity Statement of Intent This Procurement Direction details the procurement process to be used for Tier Three procurement activity (estimated value of $100 000 but less than $500 000). Main Features Section 11 of the Procurement Act requires Accountable Officers and employees of Agencies to comply with the Procurement Directions. Tier Three Procurement Activity This Direction identifies the steps to be followed for Tier Three procurement activity. The steps are not intended to be an exhaustive list of all procurement requirements. Agency procurement procedures are to ensure that at least the elements summarised in this Direction are covered and put into practice when procuring Tier Three Supplies. Irrespective of the simplified format for Tier Three procurement activity, the focus for each procurement activity still needs to be on achieving Best Value for Money, recognition of local capability to deliver the Supplies, and equitable treatment of Respondents submitting competitive Quotations. The steps outlined under the heading “Summary of Procurement Processes” are not intended to be an exhaustive list of all issues to be considered or addressed in the Tier Three procurement activity. Key Elements of the Procurement Process No procurement action shall commence prior to obtaining an approved Requisition in accordance with Procurement Regulation 3. Agency procurement planning will be undertaken as part of the procurement process. Agencies are mandated to use the Agency Purchase Requisitions Online system for recording Tier Three procurement activity. Public Quotations are the preferred method of procurement for Tier Three Supplies. Select Quotations may be sought following approval by the Accountable Officer to seek Select Quotations. Contract and Procurement Services will advertise and issue all Tier Three procurement activity via the Government’s Quotations and Tenders Online system. Contract and Procurement Services will close all Tier Three procurement activity. All Respondents must be advised in writing of the outcome of a Tier Three procurement activity.
Table of Amendments Amendment Details Effective Date General Amended to reflect increase Tier Three Threshold and the Public Quotation process 30 March 2009 General Corrected references to Industry Capability Network (NT) Office to reflect name change Amended to remove the use of acronyms in the Directions and maintain consistency in the use of defined terminology Amended to remove duplication of the Directions in the following explanations Amended to reflect Procurement Reforms change: Applying explicit weighting on price and mandatory minimum 20% weighting for Local Development and Value Adding Assessment Criterion Disclosure of Assessment Criteria Percentage Weightings for all procurement activity from Tier Three and greater (i.e. $50 000+) 1 July 2012 PR3.5, PR3.9, PR3.11, PR3.16, PR3.20, PR3.27, PR3.29, PR3.31 and PR3.35 Added new Directions – formally stated as following explanations only (this and previous items have resulted in re-ordering of Directions and consequential adjustments to Direction numbering) 1 July 2012 Selection Quotation Process Combined with Public Process to reduce duplication (as PR3.21 to PR3.34) 1 July 2012 General Formatted for WCAG2.0 accessibility – changes to formatting, spelling, grammar and punctuation 1 January 2013 PR3.32 Removed requirement for Gazette publication in line with changes to Procurement Regulations 20 March 2013 General Amended to reflect Procurement Reforms changes 1 July 2014 General Formatted for web compatibility 15 February 2016 PR3.11 Amended to reflect Buy Local plan – substitute ‘Local Development and Value Adding’ with ‘Local Content” and increase mandatory minimum weighting of Local Content to 25%. 15 February 2016 PR3.9 and PR3.11 Amended to reflect Buy Local Plan including introduction of Local Benefit Commitments 18 April 2016 PR3.12 Amended to reflect Buy Local Plan – increase mandatory minimum weighting of Local content to 30% 1 September 2016