Are there any on shore /off shore restrictions for any remote sites? A. See the answer to question 22 in Addendum 1 to this RFP. 22 3.3.3 Q. “The state, at its sole discretion, reserves the right to reject the pilot as unsuccessful.” If the co-produced Pilot Acceptance criterion is met, are we not guaranteed that the pilot was deemed successful? A. Yes. 30 3.4.2.1 Q. “32.Does your product/proposed solution allow a file plan to be imported? Please describe”. From what application/system would the file plan to be imported originate? A. File are most commonly generated in MS Word or Excel and would be imported from a local drive. 120 Appendix D Q. “The system shall interact with local storage locations and formats. Individual agencies shall be allowed to choose to have no content in the enterprise repository.” Please clarify this requirement. Are you looking to manage content via a pointer but leave the original content in place? A. See the answer to question 23 in Addendum 1 to this RFP. 16 3.2.2.1 Q. Please provide additional information regarding the MWorks application including database, functionality and additional details regarding integration desired. A. See the answer to question 6.
50-51 5.1 Q. In the TCO scenario spreadsheet you reference a second system for data migration in year 1 & 2. Can you please provide the system specifics (e.g. size, number of objects, number of workflows, etc...) we should consider? A. The TCO-Sample worksheet lists year 2 costs for 20 servers (12 +2 + 8) installed in year one. State rates for equipment and infrastructure are annual rates, not one-time costs. This is an artificial example designed to show how to use the worksheet with state rates, not an actual example of what the state anticipates it will need to support additional users in year 2. 50-51 5.1 Q. Does the State have Storage and Compute hardware ready to implement an ‘On Premise’ solution? A. Yes, depending on the magnitude of the equipment requirement. The is prepared to acquire all hardware resources necessary to implement an on-premise solution. The offeror’s solution will be evaluated on the costs the state incurs to provide existing and future hardware. 10 Section 2: RFP Standard Information Paragraph 2.3.1 Q. Does Montana view the exception for “trade secrets” as comparable to Exemption 4 under the federal Freedom of Information Act, relating to “trade secrets and commercial or financial information obtained from a person and privileged or confidential?” See 5 U.S.C. Section 552(b)(4). A. No. 10 Section 2: RFP Standard Information Paragraph 2.3.2 Q. Can the affidavit regarding the claim of trade secrets come from a corporate officer? A. No. 15 3.1.4 Q. Are expectations about how many servers will be needed or available for the initial and fully expanded user levels? Does the state have existing hardware or is it planned to buy new hardware?
A. A “library” is analogous to a dedicated network storage drive. See and for complete definitions. For purposes of this RFP, a digital or electronic library is a place where electronic content is stored for a particular organization. The library is managed, maintained, and functions according to that organization’s requirements. 26 (3) 3.4.2.1 Q. What does multi language content mean i.e. content translation or Application internationalization? A. See the answer to question 31 in Addendum 1 to this RFP. 27 (10) 3.4.2.1 Q. type of one format to other format renditions is required? A. Describe what your solution provides. The State does not have a list of these already defined. 28 (12) 3.4.2.1 Q. Does authoring and delivering templates mean content templates? A. Content, search, data entry. What does your solution provide? 36 (14) 3.4.2.5 Q. Which Portals are being used currently in the existing system? A. No COTS portals are currently being used. The only portals being used by the State are those that have been custom built or came as part of a system acquired primarily for another purpose, such as the STAARS system, which was acquired to perform the administration of Unemployment Insurance tax. This system has a public-facing web component that could be viewed as a “portal” by some, depending on your definition of “portal.” 14 3.1.3 Q. Can we suggest ECM products other than in the RFP list? A. See the answer to question 37 in Addendum 1 to this RFP. 14 3.1.2 Q. What would be main business drivers for this initiative? A. See the answer to question 380.
General General Q. Will the solution deployment be centralized or each Agency will host its own solution. A. See answer to question 42. General General Q. Request you to please provide clarity on the uptime of the proposed solution? A. See answer to question 43. General General Q. Is department looking for on-premise installation or Hosted offering? Please clarify. A. See answer to question 44. General General Q. As per mentioned in the RFP document, the solution should have the capability for multiple languages. So please clarify whether the solution is required in multiple languages as well including English. If Yes, please share the details. A. See answer to question 45. General General Q. Did the department see any ECM related product prior to release of the RFP? If so, what are the products you have reviewed? A. See answer to question 46. General General Q. Is there a preferred list of system integrators that the Department works with? A. See answer to question 47. General General Q. What is the total budget that has been allocated for the ECM Solution? A. See answer to question 48. 14 3.1.4 Q. Please provide the clarity about the timelines of the project completion. A. See answer to question 49.
reports your solution provides “out of the box” along with the ease of creating new reports or customizing reports as necessary. 32 3.4.2.2 Q. For existing workflows is any rule engine being used? If yes, please provide details of same A. The State is currently using VW Workflow in Images Services, which does not use a rules engine. General General Q. Is there any existing ticketing systems/defect management system used for Support? A. The State uses Wendia’s Point of Business (POB) G6. Ref No 327 Appendix D Q. Please elaborate requirement. Approximately how many templates required to be created and stored A. For the pilot (MWorks) assume 5. For other current FileNet applications, assume none in Image Services and 10 others. See the answer to question 137. See the answer to question 251. Ref No 24 Appendix D Q. Please elaborate requirement. Approximately how many templates required to be created and stored A. See the answer to question 254. Ref No 199 Appendix D Q. In which form data needs to be transferred. Can we have medium and external system details A. The Historical Society does not yet have the archival system to which we will eventually be wanting to transfer content. The State is interested in what your solution brings to the table in regards to interfacing with archival systems, which may boil down to just interfacing with other ECM systems. 14 3.1.3 Q. Can the provide any additional context regarding its intent to move away from the incumbent IBM solution? A. See the answer to question 47 in Addendum 1 to this RFP.
of each year. Strike “more than” on page 37. For purposes of estimating costs and infrastructure requirements, use the TCO worksheet, 5.2 Scenario tab, for the expected number of users. Row 10, “cumulative system users at year end” is the internal user count. Row 12, “public access users”, is the external user count. 17 3.2.2.2 Q. If your proposed solution is NOT IBM FileNet, this section shall be left blank and it will not be scored. The current IBM FileNet environment consists of: 200 users Q: RFP states currently 200 users of FileNet is that FileNet P8 only or Image Services too? A. See the answer to question 368. 17 3.2.2.2 Q. If your proposed solution is NOT IBM FileNet, this section be left blank and it will not be scored. The current IBM FileNet environment consists of: 200 Q: RFP states currently 200 is this internal only users? How many external users are there? A. See the answer to question 368. 10 2.4.1 Q. Can an offeror only respond to the migration Services portion of the proposal and put N/A for software related questions? A. No. The State is looking for an Offeror who can propose both, with or without subcontractors. Offerors who do not respond to the software related questions will be found non-responsive. 16 3.2.2.1 Q. Two offices will participate: Havre and Missoula. All work will be done in Helena. Q: Can the offeror work off-site, not in Helena, and visit on-site as needed? A. See the answer to question 5 in Addendum 1 to this RFP.