Complete all additional jobs as stated by the Business Director Operations Manual. Outreach Director The Outreach Director shall be responsible to the Director and the Director of Services. The Outreach Director shall: Report to the Director. Along with the Director and the Business Director, prepare and execute the annual budget. Work with the other Directors to prepare and submit strategic and capital plans for the Engineering Society Advisory Board. Ensure programming is completed for workshops and camps. Complete a yearly marketing plan. Organize workshops with external organizations. Organize satellite camps including Brockville camps and Aboriginal outreach camps. Organize two overnight camps, “Impact” and “Brainstorm”, including all purchases and logistics. Complete all additional jobs as stated by the Outreach Director Operations Manual. School Year Programming Coordinator The Coordinator shall be responsible to the Director and the Director of Services. The Coordinator shall: Report to the Director. Ensure programming is developed for School Year Programming. Plan and execute training for school year instructors. Act as a resource to school year instructors and attend all sessions. Be responsible for scheduling of staff during the school year. Complete all additional jobs as stated by the School Year Programming Coordinator Operations Manual. Summer Instructors The summer instructors shall be responsible to the Directors. The summer instructors shall: Attend training delivered by the Directors. Help with the development of workshop and/or camp programming. Deliver programming.
Affiliated groups need not present a budget to the Society. The treasurer for each affiliated group should keep a record of all the deposits, charges, and withdrawals made to their account. Affiliated groups may only request funds that they currently have in their account. In the event that an affiliated group requires more funding than available in their account, they must obtain approval from the Vice-President (Operations). If an affiliated group requires funds causing a debt of more than $500, a proposal for how the funds will be replaced must be submitted to the Vice-President (Operations) and must be approved by Council for the funds to be granted. For special circumstances, only the approval of the Vice-President (Operations) and a majority of the Executive. No affiliated group is permitted to go into debt with the ‘Bank of EngSoc’ for a period longer than 6 months. Affiliated groups will have access to their account statements, including account balance and transaction history, available from the Director of Finance within a maximum of two days from the time of request. Any group account that is stagnant for a period of two academic years, without discussion with Director of Finance or Vice-President (Operations) shall have their account removed and any remaining funds will be incorporated into the next years’ Operating Budget. Dean’s Donations Dean’s Donations shall be allocated through the Faculty by application to the Dean of Engineering and Applied Science through the Faculty office. The group receiving the donation shall request that a cheque be issued made payable to the Engineering Society of Queen’s University. Corporate Initiatives Purpose This policy outlines the overall financial policies of the Engineering Society’s corporate initiatives. This policy applies to: Orientation Week Science Formal Clark Hall Pub Tea Room Science Quest
μ: Conferences And Competitions Preamble: The conferences and competitions policy outlines some of the possible conferences and completions that the Engineering Society may host or attended, including their objectives and the structure of their respective organizational committees when applicable. Internal Conferences and Competitions (Ref. Bylaw 9) General Each year the Engineering Society shall hold the following conferences and competitions. The aims of the conferences are to make engineering students aware of the various aspects of engineering and the opportunities available to them as future engineers. The competitions allow the engineering students to apply their knowledge and skills towards practical problems. Both types of events also give the students the opportunity to be exposed to and interact with professionals in industry and government. Ratification and Guidelines All conferences ratified by the Engineering Society shall be under the jurisdiction of the Society. Any conference wishing to become ratified by the Society shall obtain recognition from the Society in the form of ratification of its charter (as defined below) by a majority vote at EngSoc council. The organization will submit this document to the Director of Conferences and Director of Internal Affairs no less than 7 days prior to the proposed council. The Director of Conferences and Director of Internal Affairs shall review the charter based on guidelines set out in this section or otherwise established by the Engineering Society before presenting to Council. The charter of an Engineering Society ratified conference shall be a brief document covering the following sections: Its objectives and mission statement. The composition of the governing body including its officers, their mode of selection and their duties/privileges. Provisions for impeachment and votes of non-confidence regarding any officer. Provision of adequate banking and account information as based on Section θ.E of the policy manual. A fifty (50) word summary of their team to be used for promotional purposes.