conduct its own implementation project. However, collaboration and sharing of information is expected to continue through these implementation projects. Identify business processes Identify interfaces Identify data conversion needs Identify requirements Procurement process – solicitation Procurement process – selection Procurement process – contract Project closure 8.0 Reporting & Deliverables Identify all deliverables and reporting timelines/formats Project Charter – October 2015 (complete) Inter-Agency Agreement – October 2015 (complete) IRR – November 2015 Project Plan – November 2015 Business Process Document – November 2015 (complete) Internal Controls review of key project documentation – January 2016 Internal Controls Initial Risk Assessment Report and Alignment Readiness Review – January 2016 Internal Controls Report Commenting On and Recommending Improvements of Project Structural Elements – January 2016 Internal Controls Report Identifying Defects Ina and Recommended Changes of major Project Activities and Project Work Products – as requested by project Internal Controls Status Reports - monthly Requirements Document – February 2016 Contract Services Request – October 2015 (complete) Request for Legal Review – October 2015 (complete) Procurement Documents – July 2016 Executed Contract – August 2016 New Contract or system for agencies to implement – August 2016 Project Metrics – part of project closure report – September 2016 Project Closure Report/Lessons Learned – End of Project – September 2016 9.0 Proposed Project Schedule 10.0 Project Budget Project Costs
Audience Vehicle of Communication Frequency Medium Source Delivered by Sensitivities Date Expected Result Collaborating Agencies SMEs Requirements identification, Statement of Work, RFP response evaluation As needed Meetings/ work sessions Active participation Project Manager Customer perception, build trust relationship, gain buy-in Improved confidence that the selected solution will meet their agency’s needs. . Monitor only Agencies Project newsletter Monthly Email Project statuses, project plan Project Manager Customer perception, build trust relationship, gain buy-in Improved confidence that the selected solution will meet their agency’s needs. . Steering Committee PM Status Reports, Issue escalation, Risk review Monthly Meeting/ email Project statuses, project plan, issues, risks Project Manager Monitor progress, make decisions Ensure project success through issue resolution and risk mitigation Executive Sponsors PM Report, Steering Committee Reports, Issue escalation, Risk review Quarterly or as needed Meeting/ email Project statuses, project plan, issues, risks Project Manager/ Steering Committee co-chairs Monitor progress, make decisions Ensure project success through issue resolution and risk mitigation Legislative Fiscal Office (LFO) Executive Briefing As needed/ directed by Executive Sponsors Presentation/ meeting discussion Project statuses, project plan Executive Sponsors chair, supported by Steering Committee co-chairs Collaborating agencies and other impacted Customers’ requirements Compliance with mandate to transition this service to a different service model. Understanding and satisfaction with the project progress. ORCPP (Local Government Agencies) Project newsletter Monthly Email Project statuses, project plan Project Manager Customer perception, build trust relationship, gain buy-in Improved confidence that the selected solution will meet their agency’s needs. . Vendors Vet requirements, participate in evaluation As needed Work sessions Active participation Project Manager Customer perception, build trust relationship, gain buy-in Improved confidence that the selected solution will meet their needs. .
OSCIO PM Status Reports Quarterly Email Project statuses, project health, project plan Project Manager Compliance with mandate to report to OSCIO. Improving Government Steering Team (IGST) PM Status Reports Monthly Email Project statuses, Project Manager Compliance with mandate to report to IGST. Other Interested Agencies Project newsletter Monthly Email Project statuses, project plan Project Manager Customer perception, build trust relationship, gain buy-in Improved confidence that the selected solution will meet their agency’s needs. . Other Committees