Are we doing anything to instruct or amuse parents? We must also consider stabling, the storage of feed and bales of hay and straw. Is there anything else happening on the site at the same time, for example farming, and equestrian centre? Hazard Hazard Details Risk Group Actions Planned Risk Level Remarks Movements of horses, pedestrians and vehicles on site. Safe vehicle routes? Safe pedestrian routes? Safe horse/pony routes? Safe spectator car parking? Safe transport parking? Any public right of way? Horse areas fenced & gated? Other: PC Members. PC Officials. Parents. General Public. Animals. Property. Parking area to clearly marked Parking attendants. Restrict vehicle use on site Sign & steward public rights of way. Rope/cone bad areas. High  Significant  Acceptable  Low  All Terrain Vehicles (ATVs) Are they necessary? Well maintained? Other: Refer to PC Guidance. PC Members. PC Officials. Parents. General Public. Animals. Property. Driver 17+ Driver current licence. Helmet to be worn Speed to be controlled No passengers Safe terrain Drivers authorised insurance necessary? High  Significant  Acceptable  Low  Slips, Trips & Falls Marquee pegs/guy ropes? : Electric cables, P A etc? Rough Ground Other: PC Members. PC Officials. Parents. General Public. Animals. Property. Warning cones. Warning signs. Bury or cover cables etc. High  Significant  Acceptable  Low  Hazard Hazard Details Risk Group Actions Planned Risk Level Remarks Stable Extinguishing present? Fire instructions displayed? No smoking displayed? PC Members. PC Officials. Parents. See fire risk assessment Rehearse fire drill Provide and test fire alarm High  Even if an arrangement with the land owner a general check is advised.
Other users of stabling etc? Lighting Property. Owners risk assessment seen Acceptable  Low  Hacking out Route Road crossings PC Members. PC Officials. Parents. General Public. Animals. Property. Check route beforehand Assess road crossing – stewards Competent riders supervise group Members competent for ride. Able to do the ride Safe unaccompanied Distance and anticipated time High  Significant  Acceptable  Low  Other instruction Eg Parents High  Significant  Acceptable  Low  How are we going to keep our members amused, evening activities? You need to do a line for each activity - Hazard Hazard Details Risk Actions Planned Risk Remarks Supervision other than instruction. Supervisors Competent? Safeguarding DBS Checks Male & Female? Sufficient activities to fill free time? Safe play available PC Members. PC Officials. Parents. General Public. Animals. Property. Brief supervisors daily Adequate communications Evening entertainment Self declaration forms completed. Local Police/Social Security checks Alcohol policy agreed. Visitors asked to report on arrival High  Significant  Acceptable  Low  Hazard Hazard Details Risk Group Actions Planned Risk Remarks Social activity Eg B-B-Q
Swimming Sketches by each ride High  Significant  Acceptable  Low  Sleeping and welfare arrangements, remember to include everyone who is staying overnight not just the members. Meals, washing etc. Hazard Hazard Details Risk Group Actions Planned Risk Level Remarks Accommodation Sleeping arrangements Washing Toilet facilities Safeguarding DBS checks PC Members. PC Officials. Parents. General Public. Animals. Property. Dormitories Own caravans etc Tents Portaloos Hot water Overnight supervision High  Significant  Acceptable  Low  Catering Food Hygiene Adequate food hygiene procedures? On site kitchen Reheating chilled food Drinks Suitable tables & preparation surfaces? Washing facilities for utensils? Hand washing facilities PC Members. PC Officials. Parents. General Public. Animals. Property. Keep hot food hot & cold food cold. Seek advice from authority if in doubt. Helper with Hygiene certificate? High  Significant  Acceptable  Low  Electricity Electrical installations? Generator? Electrical appliances? Lighting? Other PC Members. PC Officials. Parents. General Public. Animals. Property. Ensure installation and equipment has been recently checked. Use RCD protection on portable equipment. Do not allow children to bring mains electrical items to camp. High  Significant  Acceptable  Low 