CONTENTS Hold down “Ctrl” and click on section titles below to follow link. Section Subject For reference by: 1 Senior Managers, Functional Managers, Health and Safety Sponsors, Union Officials and Safety Representatives, Health, Safety and Fire Advisors, HRBPs 1.10 2. 3 3.1 – 3.13 O 3.15 - 3.26 3.27 - 3.30 4 4.1 - 4.5 4.6 – 4.7 4.8 4.9 – 4.11 4.12 – 4.16 4.17 – 4.22 4.23 – 4.27 Annex A Annex B Annex C Annex D Annex E *At time of issue this annex may require amendment to fit both custody and community processes 1. Executive summary 1.1 This instruction outlines the arrangements and structures in place to ensure effective and consultation on health and safety matters between staff and managers. It is designed to describe how NOMS will meet the requirements of the Health and Safety (Consultation with Employees) Regulations 1996 (HSCER) and the Safety Representatives and Safety Committees Regulations 1977 (SRSCR). It should be noted that these instruction and guidance do not replace the regulations and that detailed reference to these regulations may be needed in some specific cases. 1.2 It also identifies the information flows between relevant consultative and management groups. 1.3 It requires senior managers in Custody and Community services to support and enhance effective operation of OHSF committees and good quality liaison with safety representatives. 1.4 Importantly, it explains the roles, rights and duties associated with OHSF Committees and Safety Representatives in NOMS operation
Notification of meeting will be circulated three weeks in advance of the meeting and members asked to supply any items that they may wish included in the agenda. A report of the attendance of each constituted member at each scheduled meeting will be included in the annual report of the committee. Notes of key issues and actions will be kept and distributed Suggested Agenda Apologies for absence Minutes of the previous meeting Actions arising Proposals for change in plant, premises or processes OHSF related business from local Whitley Standard OHSF Performance Reports: OHSF related business from the local Whitley Committee Standard and ad hoc OHSF Performance Reports including NORCET Red Amber Green (RAG and Performance Indicator data: Slips and trips Fire Incidents, responses and training including RPE Training First and Emergency Aid Training and eqpt Provision Work related ill-health and work-related sickness absence Audit and Inspection Program Completion and Findings Serious Incidents and Investigation Report OHSF Governance and Assurance Reports Updates from FM Services National Initiatives Issues to share with Whitley Unresolved issues for escalation Any other business Date of next meeting. An agenda will be circulated at least a week before the meeting. Minutes and Reporting Summary minutes and action points of each meeting will be recorded. Minutes of meetings will be circulated to all members within three weeks of the meeting taking place. Quorum The Quorum for the Committee is Chairperson Meetings will be chaired by Chairperson is responsible for: Scheduling meetings and notifying committee members Inviting specialists to attend meetings when required by the committee