A.5.19 For guidance the following table with general features dependent on procurement type and method are provided: The main differences in types of procurement are summarized in Table 5: Table 5: Differences between procurement types Feature Procurement Types Goods Works Consultancy Services Pre-qualification / Expression of interest not applicable not applicable Optional for large value (Expression of Interest procedure) Statement of Requirements Specification etc. Bill of Quantities, Activity Schedule Terms of Reference Bidding Document Invitation to Bid – ICB & LIB (SBD) Invitation to Bid – ICB & NCB (SBD) Invitation for Proposals (SBD) Submission methodology One stage – one envelope One stage – one envelope One stage – two envelope (technical and financial proposal) Negotiation Not permitted Not permitted Not permitted Evaluation Methodology Goods – Technical compliance least cost methodology Works – Technical compliance Least cost methodology Consultants – Quality and cost based selection methodology Contract types Mainly Lump Sum (based on unit rates) Admeasurement (Unit rate)as normal type, or Lump Sum Lump Sum or Time based Other special considerations Use of INCOTERMS for delivery terms Need for a Project Manager/ Engineer There are further differences in approach between the procurement methods as summarized in Table 6: Table 6: Differences between procurement methods Procurement Method Feature International Competitive Bidding (ICB) Limited International Competitive Bidding (LIB) Request for Proposals with prior general or specific request for Expressions of Interest(EoI National Competitive Bidding (NCB) Shopping (min. 3 offers) Direct Procurement (exceptional procedure) Advertising UNDB, DgMarket, SRTF web site National / regional Media as possible under Syrian conditions Not advertised For EoI: UNDB, DgMarket, SRTF web site National / regional Media as possible under Syrian conditions SRTF web site National Media as possible under Syrian conditions Not advertised Not advertised Participation Open to all foreign and national Bidders. invited bidders irrespective of their nationality Open to all foreign and national Bidders. Open to national Bidders but foreign bidders not prevented from participating. invited bidders irrespective of their nationality Single or sole Bidder (National or foreign)
Sale of Tender Documents No (advised to be available by downloading from SRTF website free of charge) No No No (advised to be available by downloading from SRTF website free of charge) No No Minimum Tendering period (appropriate period to be decided per case) 6 weeks 4 weeks 4 weeks 4 weeks 2 weeks Not applicable Tender Opening N.B. Public= with bidders’ participation Public Public Public (separate for technical and financial proposals) Public Usually not public but minutes displayed. Not applicable Currency of Tender/Proposal Multi-currency permitted (max 3 currencies) Multi-currency permitted (max 3 currencies) Multi-currency permitted (max 3 currencies) EUR or other International currency (no local currency due to conditions in Syria) EUR or other International currency (no local currency due to conditions in Syria) EUR or other international currency Language of Bid English English English Arabic English or Arabic English or Arabic Negotiations Not permitted on prices Not permitted on price Not permitted on price Not permitted on price Not permitted on price Permitted on price once a written bid received. Payment currency In currency(ies) of bid In currency(ies) of bid In currency(ies) of bid In currency(ies) of bid In currency of bid In currency( of bid The conflict situation prevailing in Syria at the time of preparation of this manual poses unusual risks and issues for project preparation and execution in general and procurement in particular. Bidders may face difficulty in accepting contractual provisions that would apply in more normal circumstances. For procurement this includes: Insurance and risks – while risks inside Syria are high, usual insurance coverage from abroad or inside Syria may render coverage of risk inside Syria impossible or next to impossible. For importation of goods the unusual approach has been taken to allow for delivery at Syrian border points, export customs cleared with transport insurance up to border point. For works –see table below; Applicable law and jurisdiction – under the conflict situation the legal system in Syria is largely defunct, and importants parts of the legal framework may not be acceptable to the founding parties of the Syria Recovery Trust Fund. Applicable law for contracts under the SRTF will be the laws of the Federal Republic of Germany, which also apply to the Framework Agreement and Financing Agreements of the SRTF Volatile, non-regulated exchange rates for the Syrian pound- making contracting in
Guarantee issued and up to amount of Performance guarantee 3.4 cash payment (Syrian bidders only) Yes if unavoidable (unlikely due to bank relation for Performance Guarantee) Yes if unavoidable Yes, if unavoidable Yes if unavoidable (unlikely due to bank relation for Performance Guarantee) Yes, if unavoidable Yes, if unavoidable Yes if unavoidable ( unlikely if Advance Payment Guarantee submitted) Yes, if unavoidable Yes, if unavoidable 3.5 insurance related to works Not applicable Not applicable Not applicable Any bidder: if impossible then declaration by Bidder to assume risks himself Any bidder: if impossible then declaration by Bidder to assume risks himself Any bidder: if impossible then declaration by Bidder to assume risks himself Not applicable Not applicable Not applicable 4 Possible difficulties for legal proof of establishment (4.1) or audited financial statement (4.2) of Syrian bidder due to conflict situation 4.1 Syrian bidders: Exception in case of impossibility due to conflict situation Yes, if unavoidable Yes, if unavoidable Yes, if unavoidable Yes, if unavoidable Yes, if unavoidable Yes, if unavoidable Yes, if unavoidable Yes, if unavoidable Yes, if unavoidable 4.2 Syrian bidders: Exception in case of impossibility due to conflict situation Yes, if unavoidable Yes, if unavoidable Not applicable Yes, if unavoidable Audited financial statements not explicitly required Not applicable Yes, if unavoidable Yes, if unavoidable Not applicable 5 Taxation situation within Syria “fluid” 5.1 Taxes in Syria related to supplies, works or services to be included in prices? No (in case of delivery condition DAP border as generally advised) No (in case of delivery condition DAP border as generally advised) Yes (in case of only Syrian suppliers No (in case of delivery condition DAP border for imported goods) Yes Yes Yes Yes Yes Yes
Table 11: Annual Procurement Plan of Goods for Fiscal Year 2012-13 Project Name & ID: Nepal Health Sector Program-II Loan/Credit/Grant No.: Cr. 4707-NEP & Gr. H 557-NEP Executing Agency: Department of Health Services Implementing Agency: Logistics Management Division IFB No. NHSP-II/G/ICB-36/Procurement of Family Planning Contraceptives/2012-13 Lot No & Contract ID No. Description of Goods or Works Prior / Post Review PP Status Unit Cost Estimate (NPR Million) Method of Procurement Proc. procedure: GoN or WB?) Bid document to WB WB’s NOL to Bid Document Bid Invitation Public Opening of Bids BER & Award Recomm. to WB WB’s NOL to Award Recommendation Contract signing Completion of the contract Procurement at Centre or district Remarks 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 Prior Target 407,32 ICB WB 19-Oct-12 7-Jan-13 1-Feb-13 1-Mar-13 30-Oct-15 For lot 29.1 & 29.2 Rev. 1 Actual For lot no. 29.3 Rev. 1 Actual 36 Family Planning Contraceptives 407,32 Central Multiyear (3 Years) ICB-36.1: Oral Contraceptive Pills 2,000,000 Cycles for each of 3 years 120,00 1st Year supply Sep.13, 2nd Year supply Oct 14 and 3rd Year supply July 15 Pathalaiya/Teku Store FHD ICB-36.2: Inj. DMPA- 2,000,000 Vials with equal number of 3ml disposable syringes with 23 G needles for each of 3 years 283,20 ICB-36.3: IUCD- 20,000 sets, 1st Year, 58,000 sets for each of 2nd and 3rd years. 4,12 1st Year supply, June 13, 2nd Year supply June 14, 3rd Year supply June 15 Teku Store