Procedure Number: 120 Procedure Name 120 – Caring for the Environment Policy. Document Version 7 Date of Issue Issued 13/09/2017 Authorised by Management Committee Activity Description Recognises the importance of caring for the environment Roles and Responsibilities Teachers and Children will work together to ensure the policy is adhered to. Legislation ECE Regs; 43 Curriculum Standard General; (ii) provides a positive learning environment. Te Whariki Exploration Strand Five: A sense of responsibility for the living world. A’oga Policy/ Proceedure Caring for the Environment Policy. Rationale The A’oga Fa’a Samoa recognises the importance of caring for the environment. If children are immersed and involved from a very young age they will develop a respectful disposition towards the world, helping to make it a better place to live. Te Whariki Exploration – Goal 4: Children experience an environment where they develop working theories for making sense of the natural, social, physical and material worlds. Procedures • Children will be involved as much as possible in the procedures and practices of caring for the environment. • We will ensure our outdoor environment includes the ‘wonder’ that nature has to offer. For example flowers, vegetables, and native flora and fauna. • There will be dedicated recycling bins located around the centre to ensure teachers and children can recycle where appropriate. • The A’oga Fa’a Samoa will have a worm farm, bokashi bins, and compost bins to recycle food waste. • The A’oga Fa’a Samoa will use cloth nappies at the centre. • To reduce our impact on the environment, we will use face cloths for drying and wiping faces. No paper towels. • To reduce power usage we will employ strategies such as turning off lights when not in use, installing eco light bulbs and turning off computers at night. • To reduce paper waste we will employ strategies such as reusing office paper for art purposes, shred paper for pets and accept kind donations of paper/cardboard to reuse. • When purchasing new resources we will look for resources which support our environmental and sustainable practices. • Information about our environmental practices will be shared with parents and family through notice boards, face book, emails, and newsletters, as well as through our daily conversations Measurement and controls. Teachers and childen to wear gloves when recycling food. Bins to be labeled and colour coded. Staff roster for washing and drying nappies. Health and Safety Procedures Procedure 211
Roles and Responsibilities: The Admin staff responsibility to review fees on a weekly basis. Management responsibility to notify parents of outstanding fees on a weekly basis. Management responsibility to attempt repayment arrangement with parents through a meeting otherwise refer to debt collection or removal of child as last resort. Parent’s responsibility to pay fees one week in advance. Legislation: No legislation Aoga Procedure/Policy All fees are to be paid one week in advance and at time of acceptance of placement fee payments commence during the settling week. A reminder notice is sent out to families for any weekly outstanding payments. Families that incur 3 weeks of missed payments or $500 (whichever occurs first) will be sent a letter requesting a meeting with Management and a representative from the committee. Debt repayment arrangements are set at 10% weekly or at the committees discretion. Any missed payments on a debt recovery plan and families will be required to attend a meeting with Management and a representative from the committee. At this meeting hardship criteria will be assessed and scheme re-assessed. Unfortunately when it becomes clear that the families ability to repay the debt is no longer achievable enrolment at A’oga Fa’a Samoa will cease. Any outstanding fees are referred onto a debt collection agency. Measurements/ Control: Soft ware programme “ Info – Care” identifies bad debt. Enrolment procedures now incorporate new policy of one week in advance payment. Procedure Number: 315 Procedure Name: 315 - Child Behaviour Management Policy Document version: 7 Date of Issue: Issued 11 Feb 1997, revised 5 Sep 2005, 13 Feb 2008 Authorised by: Management Committee Activity Description: Sets out boundaries of acceptable behaviour in the care of children Roles and Responsibilities: Teachers responsibility to set boundaries in a loving environment. Senior teachers responsibility to monitor teacher’s behaviour. Legislation: ECC Reg 33 Management practice for child behaviour – The Licensee of a licensed centre must formulate and apply a written policy on management practices for child behaviour that ensures that – Every child is given respect and dignity; and Every child is given positive guidance promoting appropriate behaviour, having regard to the child’s stage of development; payment
10 21 May 2009 Policy 319 – Student Policy introduced Policy 418 – Transition to school removed referral to Wednesdays allowing for any one day of the week for regular visits. Also removed swimming pool as a shared resource. Management Committee – April & May 09 Update on website in May 09 11 17 July 2009 Policy 316 – removed referral to the collective contract and changed year for 100% qualified teachers from 2010 to 2012. Policy 317 – removed the notification to parents and teachers for every change to policy due to many of the changes being minor. Management Committee – 15 July 09 Update on website in July 09 12 1 Dec 2009 Policy 108 – add to end of 1st paragraph “Staff will discuss the incident with parents who will also be notified by phone if the minor incident has resulted in the child being distressed.” Policy 320 – New policy: Police Vetting added Management Committee – 18 Nov 09 Referred for website update on 1 Dec 09 13 2 Aug 2010 Policy 101 – Updated legislation and removed staff cleaning replacing this with contracted cleaners carried out daily Policy 112 – removed food related regulations and incorporate into the nutrition policy Management Committee 21 Jul 10 Referred for website update on 2 Aug 10 14 15 Dec 2010 Policy 311 – Banking and Payments: Regular supplier under $1k can be approved for payment without viewing of invoices. Increase amount Admin Finance person can authorise so IRD payments can be put through. Policy 320 –Police Vetting: Include registered and non-registered teachers Management committee 17 Nov 10 Referred for website update on 16 Jan 10
15 Policy 316 – Change cover of teacher’s registration fees from $120 to now read that management will cover teachers full registration fees. Policy 109 – changed referral to an immunisation chart to immunisation chart. Policy 319 – Added that students must be fully supervised when changing children. Policy 317 – updated legislation Policy 416 – added security password access to Info care Policy 418 – Removed the need for manager to provide a written report to RRS BOT/Principal. Removed the specific time allocation to spending time in Bilingual unit. Policy 103 – updated legislation Policy 417 - change in legislation where caregiver of child must approved the release of the child. Updated the policy to acknowledge this yet place ownership on parents to show legal documentation on access rights otherwise child may be released to either parents Management Committee - 316 & 109 – 15 Sep 2010 319 & 317 – 20 Oct 2010 416 & 418 – 11 Mar 2011 103 & 417 – 18 May 11 Referred for website update on 15 July 11 16 16 Nov 11 Policy 414 –Added requirement to provide parents with RRS Holiday programme as an option. Policy 111 – correction made to Samoan spelling. Removed last paragraph re Samoan translation re complaints. Policy 112 – Removed referral to cooks responsibilities and isolation of sick children in last paragraph. Policy 113 – Removed the review process and travel arrangement. Policy 114 – updated legislative change Policy 115 – updated legislative change. Added parents having access to change their child. Management Committee 414 – 20 July 2011 111, 112, 113 – 17 Aug 2011 114, 115 – 16 Nov 2011 Referred for website update on 1 Dec 11 18 18th December 12 Policy 103- Changed too – to Removed all children to children under 6 months Policy 108 - Replaces – signe not sight.In the remedicine book a signed record is kept Policy 114 – Changed aide to aid Policy 113 – Added risk analysis to monitoring. Policy 112 – added apostrophe to teachers’. Management Committee 103 & 108 19th September. 114 21st November. Referred to web site 7th January 2013. 19 20th April 13 Policy 118 – Socila Media plus appendix Management Committee April 2013 Referred to web site August 2013
20 27th N7th ovember P Policy 113- Replaced wording to incorporate proceedures and amounts of bad debt Management Committee 27th November Refer to web site January2014 21 16th July 2014 Policy 101 – replaced inspection yearly with daily cleaner Management committee 16th July 2014 Refer to web site November 2014 22 18th June 2014 Policy 102- Paper towels deletd Management Meeting 18th June 2014 Refer to web site 23 16th July 2014 Policy 103 – Change to reflect two sleep rooms. Management July 2014 Refer to web site 2014 24 20th August 2014 Policy 419 – Deleted words Centre of Innovation – to outside groups Committee 20th August 2014 Refer to web site 2014 25 9th September 2015 Policy 412- Added clause re willing to attend Mua I Malae at Richmond Road Priamry School, Management Committee 18th August 2015 Refer to web site 2015 26 30/06/16 Policy 312- Changed clause to info care soft ware programe to record absences from centre Policy Management Committee 13th April 2016 Refer to web site Policy 119 – Sun Care Policy. New policy to protect children from sun 27 30th June 2016 Policy 319 – Student vetting by provider before a practicum. Management Committee 18th May 2016 Refer to web site. 28 Policy 412 – words added, where possible. 413 – reviewed 414 reviewed. Management Committee June 15th 2016. Refer to web site. 29 Policy 114 – words added Management 14th 2017 Refer to web site 30 Policy 214 – words added 116 – reviewed 411 – reviewed 118 – reviewed Management 14th 2017 Refer to web site 31 13th September 2017 Polcy 200 – new policy to support sustainability program policy 413- reviewed policy 319 – reviewed Management Committee Refer to web site