List of processing activities for registrars, superintendent registrars and registration authorities Collection of data DATA PROVIDER PURPOSE INFORMATION PERSONAL INFORMATION STATUTORY BASIS LAWFUL BASIS (under Article 6 GDPR) *Qualified informant Birth registration (including still birth) Registration district and sub district of birth Entry number, date and place of birth Name and surname Sex Name, surname and occupation of father (if recorded) Name, surname and occupation of mother Usual address Name, surname and address of the informant (if not the mother or father) Date of registration Name of registrar Yes S1 Births and Deaths Registration Act 1953 Regulation 7 Registration of Births and Deaths Regulations 1987 6 (c) legal obligation The rights to object to processing of personal data or have personal data erased do not apply *Qualified informant registration Age of mother Age of father or parent (if registered) No. of previous children Date of marriage or civil partnership of parents (if appropriate) Whether the mother had any marriage or partnership before that date Yes, as linked to the birth registration S1 Population Statistics Act 1938 6 (c) legal obligation The rights to object to processing of personal data or have personal data erased do not apply *Qualified informant Birth registration Industry of employment and employment status Yes, as linked to the birth registration No provision 6 (e) public task The right to have personal data erased does not apply *Qualified informant Death registration Registration district and sub district of death number, date and place of death Name, surname, maiden name (if applicable) Sex Occupation and usual address of the deceased Date and place of birth of the deceased Name, surname and usual address of the informant Cause of death Date of registration Name of the registrar Yes, in relation to informant’s details S15 Births and Deaths Registration Act 1953 6 (c) legal obligation The rights to object to processing of personal data or have personal data erased do not apply *Qualified informant Death registration Condition of deceased (i.e. single, married etc) Age of surviving spouse or civil partner (if any) Yes, as linked to registration which contains the informant’s details S1 Population Statistics Act 1938 6 (c) legal obligation The rights to object to processing of personal data or have personal data erased do not apply
requirement to produce statistical information The right to have personal data erased does not apply To support UK Statistics Authority requirement to produce statistical information Medical Certificate of Cause of Death additional information Yes Regulation 11 The Registration of Births Deaths and Marriages Regulations 1968 6 (c) obligation The rights to object to processing of personal data or have personal data erased do not apply To compile and maintain a central record of registration events Certified copies of marriage registrations from superintendent registrars Yes S58 Marriage Act 1949 6 (c) legal obligation The rights to object to processing of personal data or have personal data erased do not apply To report an offence or suspicion of an offence Forged documents Yes Regulation 72(1)(b) of the Registration of Births and Deaths Regulations 1987 (births and deaths) Regulation 23(1) of the Registration of Marriage Regulations 2015 (marriages) Regulation 18 of the Partnership (Registration Provisions) Regulations 2005 (civil partnerships) 6 (c) legal obligation The rights to object to processing of personal data or have personal data erased do not apply Crime fighting purposes Suspicious applications for birth certificates, benefit fraud, fraudulent documents etc. Yes Schedule 6 Immigration Act 2014 6 (e) public task The to have personal data erased does not apply Other Government Departments Department for Work and Pensions In relation to its functions under the Contribution and Benefits Act and the Social Security Administration Act 1992 Death registration extracts via Tell Us Once Via BD8 form No No S125 Social Security Administration Act 1992 The Social Security (Notification of Deaths) Regulations 2012 Provision under review Not applicable as not personal information Not applicable as not personal information To support the Tell us Once birth service Birth information from registrations and declarations Yes S19A Registration Service Act 1953 6 (e) public task The right to have personal data erased does not apply Department of Health and Social Care To assist the delivery of those functions exercisable by the organisation in relation to the health service Death registrations due to vaccination (form 111) Yes, as contain informant’s details Provision under review 6 (e) public task The to have personal data erased does not apply Home Office (United Kingdom Visas and and Enforcement) HO Immigration enforcement action Information held by the registration officer in relation to sham marriages Yes S24 Immigration and Asylum Act 1999 The Reporting of Suspicious Marriages and Registration of Marriages (Miscellaneous Amendments) Regulations 6 (c) legal obligation The rights to object to processing of personal data or have personal data erased do not apply