Request for Proposal ACQ-2016-0301-RFP Vendor Questions and Answers Number RFP Section Vendor Question Answer Vendor 1 Whether companies from Outside USA can apply for this? (like, from India or Canada) Proposals and contractors must comply with and federal laws and licensing for the work proposed. AOC is not aware of restrictions. Christina Miller Business Development Manager Seven Outsource christina@sevenoutsource.com 315-308-7852 Fax 315-702-0205 2 Appendix B – Statement of Work - Section G.6 Whether we need to come over there for meetings? See section G.6, Appendix B - Draft Statement of Work for vendor on-site staff requirements. " " 3 Can we perform the tasks (related to RFP) outside USA? (like, from India or Canada) Yes. See section G.6, Appendix B - Statement of Work for vendor on-site requirements. The Development team can be off site. AOC will provide necessary access to the offsite developers. " " 4 1.9 Can we submit the proposals via email? No. See section 1.9. " " 5 1.11 In 1.11, Number of copies, the State contradicts itself between 9 or 7 copies. Please clarify. Please lay out in clear terms that are easy to understand, exactly how many copies you are requesting and on what medium. 1.11 NUMBER OF COPIES Send two (2) originals and nine (9) identical copies... Zirous Emily Hoch 1503 42nd Street, Suite 210 West Des Moines, IA 50266 emily.hoch@zirous.com 525-225-9015
6 6.3 / 7.6 There is a request for assumptions in the RFP sections 6.3 and 7.6. Will we cover both of these assumptions request by filling out Exhibit O? Assumptions for Section 6 should be listed in Exhibit M. Section 7 Assumptions should be listed in Exhibit O and Exhibit P respectively. " " 7 Exhibit E Is the goal of the Exhibit E, reference request form, to include a reference similar to the work proposed in this RFP? Or, is the of Washington requesting a business (i.e.: our Bank) reference to support the validity of our company? References are to be provided according to the instructions in Section 2.4.1 " " 8 Exhibit F Please confirm that Exhibit F does not need to be submitted if we do not plan to use a subcontractor. All required must be submitted to be considered responsive. If an item is not applicable to a vendors' response it should be stated as such in the response to the required item. " " 9 Exhibit Q Please clarify where we are supposed to include the information for invoicing (requested in Exhibit Q, Instructions tab, Invoicing section). There is no other reference to invoicing in this spreadsheet. Are we supposed to add a column for invoicing on each and every deliverable line? Insert lines as needed below each deliverable and enter the invoice information on the new line(s). " " 10 4.7 Paragraph 4.7 in the RFP includes system support. After all deliverables are submitted, for how long does the state require support? Warranty period is 120 days per Section C.1.9 in Appendix B - Draft Statement of Work. " "
18 Appendix B Does the program defined in Exhibit S define all of the requirements to build the purge program as defined in Appendix B, B.2 Tasks, #3? Will the deliverable defined in B.2 Tasks, #3 be used for a one-time purge, or will it also perform ongoing purges of data? No the program does not contain all of the requirements. It is just an example. The purge process will be reused whenever needed for similar migrations. " " 19 Exhibit J Please confirm that the EDE is not part of this RFP, and keeping King County data in sync with the EDR is out of scope. Does Exhibit J define requirements for the project scope defined in this RFP, or is it background information? EDE stands for the name of a program – Expedited Data Exchange. The Data Integration Project is part of the EDE Program. EXHIBIT J is a high-level design for Data Replication that the AOC used to perform a Proof of Concept to replicate JIS data to KCDC. It is background information that is not part of the project scope. " " 20 Exhibit A The term JIS seems to refer to one or more databases and one or more applications. Please define JIS as it pertains to the requirements of the initial project. Are there multiple JIS applications that all manage a single JIS database? JIS stands for the Judicial Information System. The JIS consists of multiple applications that read and write to a single integrated DB2 database, also named ‘JIS’. " " 21 Exhibit L Does the JIS database store electronic copies of documents as part of case data? If yes, please confirm that electronic documents are included in the Initial Load and Ongoing Update processes from JIS to EDR. The electronic version of documents is not in JIS Standards (EXHIBIT L). An exception is the .pdf version of traffic citations. These are currently not in scope. They will be shared via other methods, proprietary for each county. EDR will not be supporting this function. " "
22 Exhibit J, K Exhibits J & K indicate the use of SSIS and SQL Server Transactional Replication for moving data between JIS and the EDR, and between the EDR and KCDC. Is this a required technology, or is the State open to other recommendations? AOC’s requirements are included on EXHIBIT G. If not otherwise specified, vendors can propose anything desired. Sequel Server is built into the EDR core. OData services are locked in. Some requirements are user interface and browsers. " " 23 There are multiple references to Microsoft technologies in multiple exhibits. Is there a list of technologies that will be required as part of the solution? All software and hardware required for the proposed solution must be included in the proposal. This includes storage, servers, and software purchases. During the evaluation and contract phase, the AOC will work the vendor to determine if AOC existing environments can be utilized or new environments need to be created. " " 24 Exhibit G Exhibit G, ARC-009 states, “The solution shall be able to be hosted within the supported infrastructure of the AOC data center.” Please provide details of the supported infrastructure of the AOC data center. The intent of the requirement is that the solution be hosted within the AOC infrastructure. The intention was not for a pure software solution, it would need to be housed at AOC. AOC must operate and run it for security reasons. It must be Because AOC does not know the vendor solution and what it runs on, do not assume AOC has it. Assume AOC has electricity, a network and a database. Vendor solution must fall within what is noted under the technical requirements. “ “
89 Proof of concept, security? Security is embedded in the EDR Core. It takes care of authentication, authorizations for getting data into and out of the EDR database. 90 Does it use certification security? AOC will provide. 91 Does AOC expect the vendor to propose a security for the EDR? Will vendor provide solution for security? EDR has its own security protocol; the vendor must work within this model. However, the JIS to EDR load and update must include security logging. 92 Does EDR handle exceptions? Yes. 93 Does the vendor need to care about duplicate Person? No. That is not a problem for the vendor. 94 What about exceptions? The OData Service Spec will handle exceptions via the Data validation track of INH EDE Program. 95 What software, hardware needs to be included in the proposal? All software and hardware required for the proposed solution must be included in the proposal. This includes storage, servers, and software purchases. During the evaluation and contract the AOC will work the vendor to determine if AOC existing environments can be utilized or new environments need to be created.