Patient Antibodies Input Form The Patient Antibodies Input Form automatically populates while completing the registration and admission process. Use this form to add or remove antibodies to the patient’s record. When an antibody is added to a patient’s record, the antibody field of the patient information bar is highlighted in yellow with a “Y”. The same form can be used to add Antigens and Patient Instructions. A ‘Y’ with a yellow background displays in the patient’s information bar Antibody/Antigen/PI column indicating the patient has one of those items attached. Users may need to refresh the screen. If there are no other Antibodies/Antigens/PIs an ‘N’ displays in the information bar in the respective column. Removed Antibodies/Antigens/PIs can still be viewed in a patient’s historical record. Table 15: Patient Antibodies Input Form chart
All Patient Orders Screen Use the All Patient Orders Screen to view patient orders of any status based on search criteria. The user must highlight an order information bar to activate the five function buttons located at the bottom of the screen. Except for the Search and Cancel buttons, all other buttons and menu options have the same functionality as in the Active Patient Order Screen. Refer to the Active Patient Orders Screen for standard button functionality. Search Button The Search button within the All Patient Orders Screen allows users to access the Patient Order Search form and enter search criteria to perform a new search. Cancel Button The Cancel button allows users to close out of the All Patient Orders Screen. Key Points and Limitations Key Points Limitations Specimen data cannot be received within a batch. An individual patient record must first be selected to manually receive a specimen via the Specimen Input Form. The system will not cancel Order Information bars if: The Testing and/or Product Information Bars (PF) have been used. The Testing information bar cannot be canceled. The PF bar has been used. Specimen Information Bars only display for 90 days in the Active Specimen Screen and Specimen Input Form unless the specimen status is “I” (Indated). The system automatically cancels Testing information bars in “N” (Not Tested) status if the Order information bar(s) are cancelled. A specimen number can be recycled if it was originally assigned to a specimen that is now expired and discarded and if it is going to be used for a different patient. The system automatically cancels all Transfusion Ready PF bars (not issued/presumed transfused) and they are updated to a status of “C” (Cancel). A Date of Birth (DOB) edit rendered from a neonate DOB to an adult DOB will result in a specimen expiration of three days. Users are only able to cancel batch orders containing the same status in both the Active and All Patient Order Screens, but these order information bars need to be in a Received (R) status not an Accepted (A) status. EBMS-T is not configured to support specimen label printers or printers that can print Barcode 39. Users should not use this functionality.
Ship Button The Ship button provides access to a new Ship Product Form (Figure 23: Ship Product Form). Ship blood products within the enterprise as well as locations outside of the enterprise. The system recognizes the “Ship To” location so products shipped within the enterprise are assigned a status of Shipped (SI) and products shipped outside the enterprise are assigned a status of Shipped Out (SO). Users are unable to ship blood products with a final status. Refer to Table 29: Blood Product Final Statuses. Table 29: Blood Product Final Statuses Status Description IS Issued PT Presumed Transfused TR Transfused RX Transfused with Reaction SO Shipped Out D Discarded The following functions are completed through the Ship Button form. Ship Blood Products Access the Shipment Details section Select the appropriate shipping information from the available input fields: Ship To Facility Container Transporter Mode Reason Code The Ship D/T defaults to the current, adjust as needed Access the Product Details section Select the appropriate shipping information from the available input fields: Unit #: Scan or manually enter Prod/Div: If the product has a Fac UID, that number will need to be entered as the unit # without the check digit/character. Exp DT Press Tab to populate the information bar. Select or highlight the added information bar in the Product Details section to enable the Selected Product section Select an inspection status (Insp) for each product information bar. The default selection is S - Satisfactory. Update to U – Unsatisfactory, if required. Use the Previous and Next buttons if multiple products are listed Select the Save button to complete the form.
functionality is covered in section 6.11 Right-click Menu Options: Active Reagents and Reagents Screen. The Reagent Screen provides three functional buttons when selecting an information bar: Search, Comments, and Cancel. Figure 37: Reagents Pane Receive Reagents Pane Use the Receive Reagents pane to access the Receive Reagents Form. Enter Batch Detail information directly into the pane to open the Receive Reagents Form. Use the Work View, Detail View, or Advanced button to open a blank form. Refer to the Active Reagents Screen, Receive Button for a full description of the form’s functionality. Figure 38: Receive Reagents Search Figure 39: Receive Reagents Pane Right-click Menu Options: Active Reagents and Reagents Screen An additional menu is available when the user performs a right-click on an information bar or within certain fields of an information bar in the Active Reagents Pane, Screen, and the Reagents Screen. The right-click menu provides access to various screens and forms for viewing, entering, and editing reagents as well as performing tasks such as shipping, receiving, and updating the status of reagents. The Manage Reagents sub-menu is only available in the Active Reagent Pane and Screen. The following right-click functionalities are available in the Active Reagents pane, Active Reagents and Reagents screens. View Use this option to View and Edit completed input forms for the following topics. Receive Reagent Use the Receive Regent menu option to view and make edits to the Receive Reagent form. To Access the Receive Reagent form: Right-click the selected reagent information bar. Select View. Select Receive Reagent to open and view the Receive Reagents form for the selected reagent.
be updated back to the active inventory through the Update Product Status form if they are cleared by site-specific SOP protocol. Select the PF bar to be returned. Select the Return Products button. The Update Product Status form displays with the issued PF. Select No from the Batch? drop-down menu. Enter the following fields in the Selected Product section of the form: New Status - Users can place the product back into XM status for the patient, release it by selecting IN, or choose another status Enter reason Enter location Select Save. This Return Products button can be used to open a blank Update Product Status form. Units can be returned and scanned into the form. Ensure a PF bar is not selected, select the Return Products button. A blank Update Product Status form opens. Select No from the Batch? drop-down menu. Scan the unit number and product code in the appropriate fields. Continue with steps 4-5 of the previous procedure. Print Trfsn Slip This function allows a user to print transfusion slips for a product issue. Multiple slips may be printed at one time if the selected products are in the same product group. To print, the crossmatch status of the PF bar must be one of the following: XM, XX, PI, IX, UX, IS, PT, EI, TR, or RX. Select the PF bar(s). Select the Print Trfsn Slip button. Select the printer icon to print the transfusion slip. Comments Use this function to add a comment to a product fulfillment bar. Utilize system generated comments or the Free Text option. Once a comment is added, the Comment field indicated by a C, will change from No (N) to Yes(Y), highlighted in yellow. Users can view, add, remove, inactivate, and save product fulfillment comments in this form. The Comment Input form functions the same in all modules in EBMS-T, please refer to the Patient Module, Patient Comments Input Form section for additional guidance.
Figure 48: Electronic Crossmatch - Issue Right-Click Menu Options There are three sub menu options available in the Drv/Blood Product Fulfillment screen that activate based on the selected PF bar and field. Display Use this option to display additional information regarding a selected field in a PF information bar Go To This option allows users to select PF bars that have associated products and perform the following three functions directly from the Drv/Blood Product Fulfillment screen. Product Modification - Opens the Product Modification form. The selected product(s) can be modified as explained in the Product Modification Button section of the Inventory Module. Product Division - Open the Product Division form. The selected product(s) can be divided for the patient as explained in the Division Button section of the Inventory Module Product Pool - Opens the Product Pool form. The selected product(s) can be pooled as explained in the Pool Button section of the Inventory Module. View Use this option to view the transfusion ready status of a product as well as view and edit issue information. Issue History This option allows the user to view and make edits to a completed Issue Product form. Highlight the I-Issue field of a PF bar. Right-click the PF bar. Select View. Select the Issue History option. The Issue Product form displays. It can be edited and saved as needed. Figure 49: Issue Product Issue Safety Check This option displays the Issue safety check performed by the system upon issue of the selected PF bar. Any issues are highlighted in yellow. Highlight the I-Issue field of a PF bar.
Resources Inventory Status Codes and Descriptions Directed and reserved blood products are included on the Overview screen, autologous blood products are not. Table 53: Inventory Status Codes and Descriptions Status Code Description Product Status Derivative Status Reagent Status Final Status Inventory Overview Screen NT Not Tested Y Y IN In Stock (Inventory) Y Y Y Y Q Quarantined Y Y Y E Expired Y Y Y W Work in Progress (on worksheet) Y Y XM Crossmatched Y Y Y XX Crossmatched to Multiple Pts Y Y Y PI Post Issue Crossmatch (EMR) Y IS Issued Y Y EI Emergency Issued Y PT Presumed Transfused Y Y Y TR Transfused Y Y Y RX Transfused with a Reaction Y Y Y DV Divided Y Y PO Pooled Y Y RP Reversed Pool Y Y S Shipped In (within multi-facility) Rgts/Derivatives Y Y Y SI Shipped In (within multi-facility) Products Y Y L Shipped Out of multi-facility Rgts/Derivatives Y Y Y Y SO Shipped Out of multi-facility Products Y Y D Discarded Y Y Y Y