elaborate and resilient infrastructure and utilities in order to create a conducive environment for teaching, learning and research. The University will contribute to the realisation of national aspirations under this cluster through the following goals, objectives and strategies: Goal 1: In pursuance of Cluster 3 of Zim the University will undertake the following infrastructure development projects during 2015: OBJECTIVE FINANCIAL IMPLICATIONS ACHIEVEMENTS CHALLENGES IMPROVED STRATEGY PERSON 1.1 To complete the construction of the Main Campus Library by December 2015 Estimated cost of the library is $10 million Expenditure to date is $1 971 876.22 The contract with Construction who had stalled progress on this project has been terminated to pave way for the appointment of a contractor Limited funding In keeping with the spirit of as encapsulated in the philosophy of Zim Asset, the University should continue with fundraising activities as well as adopt an efficient procurement strategy of buying from the source to reduce the cost of construction The University will also source for partners who have the capacity to finance projects to completion (frontload), handover and then be paid as and when the University generates enough resources to pay off the contractor PVC - BD & Admin, Bursar and Director of Projects 1.2 Commence construction of the Graduate School and Faculties of Commerce and Law Campus Library by January 2015 The estimated cost of constructing the library is $21 975 373.55 million The site has been identified The University has already recommended to the State Procurement Board a category Limited funding Develop efficient and effective fees collection strategies Adopt aggressive fundraising and income generating projects (see KRA-6) PVC-BD & Admin, Bursar and Director of Projects self- resourced Chancellor, Chancellor,
A contractor with capacity to finance the project up to completion and handover 1.3 To construct a tartan by June 2015 Estimated cost is $1 600 000.00 Site where the tartan track will be constructed has already been identified Students are contributing through a sports levy Limited funding To identify a contractor who has capacity to construct the project to completion and handover while payment will be done as and when the University generates enough resources to pay off the contractor PVC- BD & Admin, Bursar , Director of Projects and Director of Sports 1.4 Commence drawing of designs for the of the art Law School in Kwekwe by December 2015 Estimated cost of the School is $25 m Land already donated by Kwekwe City Council Funding limitations Engage members of the Department of Surveying and Geomatics to draw the designs. Once the drawings are complete, approach potential donors who like to fund construction of the school PVC – BD & Admin, Bursar and Director of Projects 1.5 Commence construction of a pre-fabricated supermarket at the main campus car park by December Site already identified Funding limitations Engage members of the Department of Surveying and Geomatics to draw the designs Application of pre-fab technology in the construction to reduce costs PVC – BD & Bursar and Director of Projects Chancellor, Chancellor,
2015 1.6 To construct 2 hostels (1 female and 1 male) at the Manicaland College of Applied Sciences by December 2015 Estimated cost for the two hostels is $800 000.00 Funding limitations Engage stakeholders in Manicaland including the diamond industry to assist in the construction of the hostels Application of pre-fab technology in the construction to reduce A/PVC – Manicaland College of Applied Sciences, Bursar and Director of Projects 1.7 Complete construction of a student clinic at the Manicaland College of Applied Sciences by December 2015 Estimated cost is $120 000.00 A/PVC – Manicaland College of Applied Sciences, Bursar and Director of Projects Goal 2: In pursuance of Zim Asset’s thrust on developing alternative sources of power in the country, the University will install environmentally friendly alternative power technologies on all campuses by 2018 2.1 Install solar power at all campuses by December 2015 Funding limitations Carry out a feasibility study on the requirements for solar power on all campuses Procure the solar panels from the PVC – BD & Admin, Chancellor, Chancellor,
1.5 To conduct relevant, important and impactful research that addresses the quality of people's livelihoods during 2015. $400 000 Research & Postgraduate Committee is in place. 29 research grant applications were funded. 320 research publications in 2014 Cash flow To deliberately fund research in food security and nutrition, social service and poverty eradication, infrastructure and utilities and addition and beneficiation To encourage lecturers to publish at one article in high impact journals To mentor early career academics on publications and grant proposal writing. PVC -RAA Ex Dean of Research & Postgraduate Studies and all other deans 1.6 To hold the first MSU International Conference in July 2015 $300 000 Preparations for the 1st MSU July 2015 Victoria International Conference underway. Call for abstracts done. Limited funding To hold international conference in 2015 PVC - RAA 1.7 To conduct research on the use of biogas and To promote research on the use of biogas and other sources of energy PVC –RAA Ex Deans
sources of energy by December 2015 that are eco-friendly and low cost. faculties of NRM& Agric and Science and Technology 1.8 To conduct research on climate change through the Faculties of NRM&A Science & Technology and Arts by December 2015. To form strategic partnership with relevant local , regional and international research institutes PVC – RAA Exec. Deans of Science & Technology and, NRM & Agric 1.9 To consolidate the teaching of Local Governance Studies to enable the offering of consultancy services to local authorities on issues of governance and service delivery by December 2015 To carry out research on how best local authorities can be sensitive to governance issues. To place Work Related Learning students from Local Governance to local authorities PVC- RAA Exec. Dean of Social Sciences and Chairperson of Local Governance Dept. 1.10 To mount research and taught post-graduate studies on food security and nutrition and value addition and beneficiation by $200 000-00 To recruit at least 2 MPhil and 2 DPhil students per faculty annually to carry out research on food security To allocate dedicated funding to carry out PVC – RAA Ex Research & Postgraduate Studies, NRM&A, Science & Tech and Social Sciences
2.2 To provide low cost bandwidth through ZIMREN initiatives by December 2015 ZMREN company has been registered To establish an ICT Education Steering Committee Vice Director ITS 2.3 To develop the E-learning platform to include submission of assignment through Turnitin, management of continuous assessment and online interaction by July 2015. Turnitin is in use To align existing University ICT infrastructure and systems with the Education platform ITS of Director. Chairperson of Computer Science & Information Systems 2.4 To facilitate communication with national, regional and international researchers through the use of synchronous and asynchronous channels such as Skype training has been conducted Limited funding Director ITS
line with their emerging learning, research and teaching needs. To continue to vigorously source for donations. To continue to purchase books directly from publishers who have favourable prizing systems 3.2 To facilitate increased use and access to library resources through efficient and effective utilisation of Information Communication Technologies as a way of meeting user needs by December 2015. $100 000-00 To continue to identify and acquire latest and appropriate technologies for research and information access in libraries such as host discovery service and 3M stock management system. Librarian ITS Director 3.3 To the local and international visibility of the University's research output by December The MSU Institutional Repository has been set-up and is now on Low submission to the repository To continuously develop a robust repository service that meets the requirements for diverse teaching, Librarian, Chairperson of Research Board, Exec. Dean
2.2 To promote accountability and transparency in conducting University business Covered in objective 1.1 A Decision Tracking System is in place All principal committees for example, Senate have representatives from all key constituencies of the University community Failure to report back by some representatives To follow up on implementation of resolutions made by committees through the use of decision tracking mechanism Fortnightly submission of reports to the Vice Chancellor All constituency representatives to report back to constituencies after attending meetings. Constituency meeting agenda items to include feedback by constituency representatives from other committee meetings Registrar, Director of Secretariat , of Departments Goal 3: 1 To cascade the Result Management culture to all levels in the University OBJECTIVES FINANCIAL IMPLICATION ACHIEVEMENTS CHALLENGES IMPROVED STRATEGY PERSON
5.1.1 To open the Faculty of Medicine by February 2015 $559 175-00 Four laboratories namely Histology, Anatomy, Physiology and Bio-Chemistry have been equipped. PVC – RAA Dean – Science and Technology 5.1.2 To open the Faculty of Mining Sciences by February 2015 $522 864-00 Zvishavane campus has been renovated Some of the teaching equipment has already been purchased PVC – RAA Dean – Science and Technology 5.1.3 To introduce a Science Foundation programme by February 2015 1500-00 Programme has been advertised The Faculty undertook a wide outreach visit to market the programme To market the programme vigorously. PVC – RAA Dean- Science & Tech 5.1.4 To introduce an M Com degree in Banking and Finance by February 2015 1500-00 Regulations have been approved by ZIMCHE PVC – RAA Dean – Commerce
GOAL 1: Recruitment of suitably qualified and experienced personnel for new programmes by December 2018 OBJECTIVES FINANCIAL IMPLICATIONS ACHIEVEMENTS CHALLENGES IMPROVED STRATEGIES RESPONSIBLE PERSON Recruitment of for the Faculties of Medicine, Mining Sciences and Manicaland College of Applied Sciences by end of 1st quarter of 2015 Faculty of Medicine - $373 286 per year Mining - $340 028 per year Manicaland College of Applied Sciences - $361 647 per year Requested for funding from Treasury Blanket freeze on recruitment Deployment of staff who became redundant following rationalisation by departments in the Faculty of Science and Technology. Review programmes with a view to merging some programmes so that excess staff can be deployed to other critical areas. Use of part time experienced staff such as from hospitals and mining companies. Use of staff on exchange programmes Vice Registrar, Bursar, Deputy Registrar – HR and all Executive Deans
GOAL 2: To Retain and Motivate Staff by December 2018 OBJECTIVES FINANCIAL IMPLICATIONS ACHIEVEMENTS CHALLENGES IMPROVED STRATEGIES RESPONSIBLE PERSON Strive to achieve parity between regional and local salaries The salaries gap between the regional average and Midlands State University has been significantly reduced. The University has maintained the local incentive. To date the comparisons are as follows: With a difference of $562.00 (which translates to 14.76%) for professors and a difference of $290.00 (which translates to 10.56%) for lecturers Limited Government funding The institution relies entirely on fees in order to sustain the local incentive. Delay in the payment of salaries by Government Lobby government to pay State University employees salaries equivalent to regional average PVC – BDA Registrar, Bursar and Deputy Registrar - HR Introduction of motivational schemes such as long service $10 000 PVC – BDA Registrar, Bursar, and Deputy Registrar - HR
awards and gratuity by end of the 1st quarter of 2015 To finalise the pension fund- assisted housing schemes by end of the1st quarter of 2015 (CBZ – Nehosho/ CBZ Mtausi and other schemes) $8m from Old Mutual Process of transferring funding from Old Mutual to CABS has been initiated. Limited funding which translate to limited number of Continue approaching government through the relevant Ministry to avail more stands. Identify other partners in the financial sector who can finance the construction of houses. PVC – BDA Registrar, Bursar, and Deputy Registrar - HR GOAL 3: Continuous Development of Highly Skilled and Ethical Staff OBJECTIVES FINANCIAL IMPLICATIONS ACHIEVEMENTS CHALLENGES IMPROVED STRATEGY RESPONSIBLE PERSON Promote Human Capital development by ensuring that 20% of teaching staff are PhD holders by December 2015 As in academic excellence 204 candidates registered for PhD Fifteen (15) candidates completed their PhDs in 2014 Limited funding Partner with regional Universities through Memoranda of Understanding. Continue to attract regional Senior Academics for collaborative supervision. Offer training workshops on Vice Registrar, Executive and Post- Graduate Studies and Deputy Registrar HR
research proposal writing, research methodology and data analysis. Continue the impartation of soft skills to all staff in order to improve service delivery (ethics, corporate governance and ubuntu) $30 000 A training on soft skills was conducted and 130 members of staff attended Limited funding Training of trainers on soft skills. Partner with relevant Organisations offering training on soft skills. PVC – BDA, Registrar and Deputy Registrar HR GOAL 4: To institute revised Performance Management System by December 2015 OBJECTIVES FINANCIAL IMPLICATIONS ACHIEVEMENTS CHALLENGES IMPROVED STRATEGY RESPONSIBLE PERSON To carry out a formal performance evaluation for staff members and councillors annually $5 000 The University has put in place a Performance Management Policy and Framework. The University has revised its Performance Management instruments to align them to the University’s vision, mission Continuous training to all members of staff on Performance Management. Training of Councillors on corporate governance Introduce performance awards for example “Worker of the year” and Vice Chancellor’s awards Vice PVC - BDA, Deputy Registrar- HR, Executive Chairpersons and Head of Departments
and core values as well as incorporating the Results Based Management System. Performance evaluation forms for all council members were distributed. for the best researcher. To put all senior officials on performance contracts (designated posts, Executive Deans, Deputy Deans, Chairpersons and Heads of Departments) by December 2015 $ 5000 Two senior members of were put on performance contracts. Vice PVC - BDA Registrar and Deputy Registrar -HR To train members of staff on the new Performance Management System within the 1st quarter of 2015 $ 5000 Performance management manual developed PVC - BDA Registrar, Deputy Registrar-HR, Executive and Chairpersons / HODs
student database by December 2015 which Students on cadetship, repeat students, full fee paying students, foreign students, students from associate colleges, etc. To collect 90% of all fees by December 2015. System development $50 000.00 Instant Notification Payment System is functional and the system is now capable of updating student ledgers both in Pastel and in Changamire. correct revenue calculations or projections by the University Failure by the government to honour outstanding cadetship fees. Manual billing is prone to errors and is not efficient. comprehensive and more informative database.. To institute a taskforce comprising representatives from all affected departments (Bursar’s, Registry and ITS) to specifically come up with a database that addresses their respective needs. To identify an independent developer of an automated billing system to help with improved collection of fees. ITS Director
GOAL 2: To promote efficient use of scarce resources. OBJECTIVES FINANCIAL IMPLICATIONS ACHIEVEMENTS CHALLENGES IMPROVED STRATEGY PERSON To ensure that the university receives value for money from all its transactions. An ERM (Pastel Evolution) has been installed that helps manage the full processes of requisitioning, procurement and subsequent payment for goods or services. Procurement has been partially centralized. All centrally administered purchases are now subjected to needs analysis processes. A central stores has been constructed to facilitate Possibility of collusion. Loss of value for money due to over or under specification. Use of tendering process for consolidated bulk purchases for dry consumables. Insist on formal needs analysis exercise before purchasing goods and/or services. To encourage the creation of responsibility centres that are headed by individuals who are fully accountable for their resource usage. Bursar and Procurement Manager
centralization of procurement and stores management GOAL 3: Encourage financial discipline, accountability and transparency. OBJECTIVES FINANCIAL IMPLICATIONS ACHIEVEMENT CHALLENGES IMPROVED STRATEGY PERSON 3.1 To establish a sound internal financial control environment by December 2015. 3.2 To provide financial information on a monthly basis for improved decision making. An independent internal audit department fully operational. CCTVs have been installed in all high security risk areas. Access permissions in Pastel evolution are now strictly controlled Review of Financial statements was successfully conducted by Internal Audit Department. Preparation for the of 2014 financial year is in Inherent limitations of internal controls such as collusion and override of control To develop and distribute control manuals to all heads of sections. To continue with internal audits of all sections of the university. Updating and distribution of risk registers twice a year. Production of: Management Accounts by the 5th of every month. Financial Statements by the 2nd month of the year. Annual Reports by the 2nd month of the year. Bursar Internal Auditor Bursar Bursar Year
progress with the year end stock take already complete. KEY RESULT AREA 8: EFFECTIVE COMMUNICATION WITH INTERNAL AND EXTERNAL STAKEHOLDERS PREAMBLE Effective communication with internal and external stakeholders is vital in properly situating the University’s role within the context of achieving the Zim Asset national aspirations. Critically, information is a public good and the KRA cuts across all four Zim Asset clusters, namely Food Security and Nutrition, Social Services and Poverty Eradication, Infrastructure and Utilities and, Value Addition and Beneficiation. The KRA is mandated with handling the public relations function as well as taking the University to the people through dissemination of information pertaining to academic programmes, research output, community engagement activities and current University developments and achievements. In an environment which is characterized by stiff competition for resources, the KRA, which is the face of the University, seeks to position and market Midlands State University as the university of first choice in the country and beyond. This KRA therefore seeks to communicate the University’s strategic goals, objectives and milestones which speak to the national development agenda through two goals as follows: Goal 1: To promote the image, reputation and brand of the University as an agent for socio-economic transformation OBJECTIVES FINANCIAL ACHIEVEMENTS CHALLENGES IMPROVED STRATEGY RESPONSIBLE PERSON
To generate and submit at least 2 articles per semester covering important University developments for the print media $6 000 Published an article in the Sunday Mail (02/03/14) on the University’s efforts to enhance service delivery through in-house training (Postgraduate Diploma in Tertiary Education ‘PDTE’) Increased costs of advertising Maintain strategic links with the media community Marketing and PR Committee Acting Director Info & PR 1.2 Host at least one corporate event per semester in partnership with the business community $40 000 Hosted two successful Corporate Golf tournaments. The tournament was held in partnership with FBC, ZB Bank, Old Mutual, First Mutual, NICOZ Diamond and Nyaradzo Funeral Assurance Company. The second one was solely sponsored by CBZ. Business community experiencing economic difficulties. Marketing & PR Committee Acting Director Info & PR 1.3 Participation in national exhibitions to market University programmes and products such as the Zimbabwe International Trade Fair (ZITF), $55 000 Participated at the Zim Asset Midlands Expo held on 4 and 5 April 2014 at the Gweru Civic Centre. Participated at the Zimbabwe International Trade Fair (ZITF) held from 22 to 26 April 2014 in Bulawayo. Participated at the Midlands Agricultural High costs of participation. Continue to host at least one Open Day per year Acting Director Info & PR, Marketing & PR Committee and Director WRL
Zimbabwe Agricultural Show and Midlands Agricultural Show Show held from 31 July to 2 August 2014 at the Gweru Show Grounds. Midlands State University came first in Universities category. Participated at the launch of The Education Capacity Development Programme held on 24 July 2014 at Harare International Conference Centre. The event was organized by the Ministry of Primary and Secondary Education. Held a successful Open Day on the 19th of September. 53 schools from different provinces participated. 1.4 To promote the University brand through selling MSU branded materials such as t-shirts, caps and pens $10 000 Regular restocking of promotional materials Set-up an online shop Acting Director & PR Goal 2: To empower communities through dissemination of information about the University OBJECTIVES FINANCIAL ACHIEVEMENTS CHALLENGES IMPROVED RESPONSIBLE
Goal 2: To enhance students’ access to timeous, efficient and professional counselling interventions Objective Financial implications Achievements Challenges Improved strategy Responsible person 2.1 To continually identify and counsel students who are stressed Estimated cost of $15 000.00 The Department has since held counselling sessions with nine (9) students and one parent. The 2014 fees revision committee approved that all students be on funeral fund Inadequate financial resources Untimely request by students for financial assistance fatigue Continue to lobby for student financial assistance from stakeholders Executive Dean of students. The Students funding Committee Chaplains 2.2 To consistently motivate students to live quality health lifestyles by December 2015 Estimated cost to hold workshops and seminars $10 000.000 Students are currently utilising the now established services Ongoing collaboration with academic staff Non-disclosure by students on social, economic and emotional issues Limited financial resources Increase collaboration with academic staff and students in all faculties Conduct regular training/awareness programmes Lobby for Counselling services committee Executive Dean of Students Counselling Services Coordinator Goal 3: To promote a critical mass participation of students in sports and improved self sustenance Objective Financial Achievements Challenges Improved strategy Responsible
implications person 3.1 To facilitate student’s holistic development through physical activities. Estimated cost for student sport activities is $150 000.00 A sports levy of $45.00 per student per semester for 2015 was approved by the 2014 Fees Revision Committee Improved sports courts with lights are in place Negative perceptions of engaging in sport by students Inadequate sports facilities for other sporting disciplines Inadequate funding Limited transport systems The Vice Chancellor’s Trophy will be played on League basis starting in February 2015 creating room for mass participation Widening the base from the corporate in sourcing sponsorship and partnership Exposing more students to national and international tournaments Setting sub-committees for each sport code. Executive Dean of Students Sports Director Heads of Department Goal 4 To provide accessible, affordable and acceptable campus wide service that promote individual and communal health 4.1 To continuously promote optimal, physical, mental and socially acceptable primary health care services by December 2015 Departmental votes Estimated cost $215 000.00 UNAIDS donated a Computer, Printer, Photocopier and table tennis for student health centre Antiretroviral drugs are available on campus and all nurses have been trained on administration and monitoring There is an urgent need for a reliable and modern equipped Ambulance Lobby for a more reliable and better equipped Ambulance Continue to engage more stakeholders in student health services Executive Dean of students Head of Department Health Services Committee Goal 5 To promote vibrant students’ and societies which foster community engagement
Objective Financial implications Achievements Challenges Improved strategy Responsible person 5.1 To establish new clubs and societies 5.2 To introduce new registration system for clubs and societies which encourages students participation by March 2015 Estimated cost of $10 000.000 Prototype registration systems in place Non compulsory participation in students’ clubs and societies Develop and manage mutually beneficial community partnerships for student organisations Executive Dean of Students Head of Department Goal 6 To provide students with quality and convenient accommodation services 6.1 To develop a booking accommodation electronic system for new halls of residence by December 2015 Estimated cost of $10 000.00 Programming and cording of the electronic accommodation booking system now in place Late cancellation of booked Increased number of students requesting room swaps Introduction of deadline dates for confirming group bookings Executive Dean of Students Head of Department Residence Committee Goal 7 To provide a wide range of quality catering services based on a diverse service oriented staff 7.1 To continuously provide a varied, healthy and affordable menu Provided by the budget committee on a semester basis An improved menu for the semester was approved by the Food Committee Insufficient catering utensils and equipments Continuous lobbying for timeous purchase of utensils and equipment Executive Dean of Students Catering Director
in Agricultural Water in Arid and Semi-Arid Climates To introduce a joint Chinese- English proficiency diploma in collaboration with a Chinese University To introduce MSU- University of Supportive Public Lecture by Minister of Water, Environment and Climate One and a half days workshop on Climate change presided over by the Permanent Secretary for Water, Environment and Climate Commitment by Ministry of Environment and Climate and United Nations Environment Progromme (UNEP) for MSU to spearhead all climate change issues Setting up of the institute for Conficuous Studies, has reached advanced stages Buy in by the Chinese Ambassador who presented at the Public Lecture Engage other stakeholders like UN Agencies Launch the programme through a public lecture presented by H.E. Sam Nujoma Market the programme at regional fairs in SADC International Relations Executive Dean Faculty of Arts Acting Executive Dean International Relations Executive Dean of Arts,
Venda programmes by December 2015 Contact has been established Executive Dean of Commerce and Acting Executive Dean - International Relations Goal 2 Recruitment of International Students and Research fellows OBJECTIVES FINANCIAL IMPLICATIONS ACHIEVEMENTS CHALLENGES IMPROVED STRATEGY RESPONSIBLE PERSON 2.1 To recruit at least 20 Postgraduate international students by December 2015 2.2 To recruit at least 200 undergraduate International students per year 177 International students were recruited during 2014. 47 students fully enrolled in 2014 Marketed MSU programmes at regional fairs in To continue upgrading Laboratories, Library and ICT resources To leverage departments that have a critical mass of PhD holders in marketing the University to prospective PhD Students To continue marketing MSU programmes at regional fairs in All Faculty Deans, Executive Dean - Research & Postgraduate Studies and Acting Executive Dean International Relations Acting Executive Dean -
Mozambique (Maputo) Namibia (Ogwediva) Namibia, Botswana, South Sudan, Equatorial Guinea, Mozambique and Zambia To continue cultivating relations with country embassies for student recruitment International Relations Effective Management of International Students OBJECTIVES FINANCIAL IMPLICATIONS ACHIEVEMENTS CHALLENGES IMPROVED STRATEGY RESPONSIBLE PERSON 3.1 to put in place policies and practices that help the management of International Students by 2015 Review of student academic administration processes Introduction of the annual MSU International Cultural Diversity Festival which was supported by the Embassies of Namibia, Botswana, Angola and India Introduce country specific scholarships/ bursaries/awards eg VC’s academic excellence award only attainable to country specific students for Postgraduate students Reservation of the post of Minister for International Affairs in the Registrar, Dean Student Affairs and Acting Dean International Relations
Organised a one day trip to Great Zimbabwe for level 1 International Students Participation of Namibian students at the Zimbabwe College Culture Day and Sanganai Travel Expo Student Representative Council Continue to attend and host national days celebrations for international students in stream Broaden the MSU International Cultural Diversity Festival Facilitation and management of international inter institutional agreements OBJECTIVES FINANCIAL IMPLICATIONS ACHIEVEMENTS CHALLENGES IMPROVED STRATEGY RESPONSIBLE PERSON To engage at least 10 international institutions annually The following institutions were engaged: Shijiazhung Tiedeo Tiadre University Inspur University of Limpopo Makarere University Continue to engage these institutions Acting Dean of International Relations