Event Risk Action Plan Guidelines Event Coordinators are advised that this document is the required standard for risk action plans undertaken for Events in the City. Should the Event already have a risk action plan of a similar standard which is in accordance with the Australian Standard for Risk Management that maybe submitted in its place. Definitions: Risk – the chance of something happening that will have a detrimental impact on event objectives. Risk Assessment – the overall process of risk identification, risk analysis and risk evaluation. Risk Management – the processes and structures that are put into place to achieve objectives whilst managing any adverse side effects. Risk Identification – is a matter of identifying the hazards/risks, which may occur during the event. Following is a list that can be used as a prompt to assess the risks/hazards that are either present, or may occur during the event. Example Risks may include Note: this is not an exhaustive list Health/Injury/Disease Drug affected persons Alcohol affected persons Fire caused by electrical installations Fire risk caused by gas bottles Marque collapse Broken glass on reserve Food Poisoning Failure Water Failure Manual handling Working at heights Exposure to chemicals Unclean toilets Criminal Activity Disorderly conduct Consumption of alcohol Environmental Risk nuisance caused to neighbours Excessive litter left at the Legal/Contractual Loss of key contractors Operational/Crowd Safety Overcrowding/crowd control Lighting failure Trip hazards Extreme weather conditions Inadequate toilet facilities Communications failure and amusements – jumping castles Fireworks malfunctions Traffic Management Lack of parking Inadequate access for emergency vehicles Inadequate pedestrian safety Promotion/PR Inadequate funding Loss of key personnel
Risk Controls - All need to be eliminated where possible. However, this is not always possible therefore other measures need to be taken to reduce the risk and create a safer event. Use of the hierarchy of controls may be of assistance in this process. Hierarchy of Controls ELIMINATE – e.g. ban the use of jumping castles on days where winds exceed 30km/per hour SUBSTITUTE – e.g. replace ladder with a scissor lift or step platform, use weights instead of pegs for securing structures and marquees. ENGINEERING CONTROLS – e.g. glass shields in front of food preparation and serving areas, barriers to prevent pedestrian access ADMINISTRATIVE CONTROLS – e.g. training and induction for all staff, emergency plans, worksite inspections PERSONAL PROTECTIVE EQUIPMENT (PPE) – e.g. sunhats, sunscreen, long sleeve clothing, high visibility vests, enclosed footwear. The Risk items listed below are risks that most events are exposed to in one form or another. Should a risk item not be relevant to the event delete it or state NA Risk Item Consequence Likelihood Risk Rating Preventative Controls Prior to Risk Occurring Due Date For Preventative Controls Response Controls If Risk Occurs Responsible Person For Risk 1.1 Medical Incidents - Minor Injuries 1.2 Medical Incidents – Moderate-Major Injuries 1.3 Fatality 1.4 Dehydration 2.1 Damage 2.2 Damage to lawn by heavy vehicles 2.3 Damage to Temporary Fence 2.4 Excessive Noise