6.2.2.2 Bid Receipt of R500.00 (if Consortium, Joint Venture or Subcontractor, only one (1) payment per tender response must be submitted). 6.2.2.3 National Industrial Participation Programme Certificate from the DTI (read paragraph 5.5 in conjunction with Annex E – SBD 5) (If applicable). 6.2.3 Schedule 3 : Executive Summary of proposal 6.2.4 Schedule 4 : Technical/Functionality 6.2.5 Schedule 5 : Price. (Please submit the price in a sealed envelope.) 6.2.6 Schedule 6: Participation goals (Preferential points questionnaire). 6.2.7 Schedule 7: Declaration of interest 6.2.8 Schedule 8 : Bidder Profile: 6.2.8.1 Credentials of the company/consortium members etc. 6.2.8.2 Structure of the company/ consortium members etc. 6.2.8.3 Partnership agreements/contracts 6.3 Bidder background information materials: 6.3.1 Bidder Operating Organisation – Provide an overview of the operating structure and geographical locations of the firm at the national, regional, and local levels. 6.3.2 Standards – Include information regarding your firm’s utilization of widely known Industry Standards and guidelines, as they apply to your firm, your firm’s proposal and proposed hardware assets. 6.3.3 Company Contact(s) – Provide the name, title, street address, city, state, telephone and fax numbers and e-mail of the primary company’s contact person, and for any sub-Contractors. 6.3.4 Corporate Financial Solvency - Provide solvency statement signed by a qualified independent auditor that the financial position of the company is sound and that the company will be able to mobilise financial resources to deliver the project. 6.3.4.1 Indicate the percentage of total annual revenue that the proposed service will contribute against the revenue generated for the most recent and the preceding two fiscal years. Key personnel 7.1 Identify key personnel, by employer (include subcontractor(s), and provide contact information. for disqualification 8.1 NHLS reserves the right to disqualify any bidder which does any one or more of the following, and such disqualification may take place without prior notice to the offending bidder, however the bidder shall be notified in writing of such disqualification:
Should the bidder withdraw the proposal before the proposal validity period expires, NHLS reserves the right to recover any additional expense incurred by NHLS having to accept any less favourable proposal or the additional expenditure incurred by NHLS in the preparation of a new RFB and by the subsequent acceptance of any less favourable proposal. 11.1.15 Delivery of and acceptance of correspondence between NHLS and the bidder sent by prepaid registered post (by air mail if appropriate) in a correctly addressed envelope to either party’s postal address or address for service of legal documents shall be deemed to have been received and accepted after (2) two days from the date of postage to the South African Post Office Ltd. Accept Do not Accept 11.1.16 Should the parties at any time before and/or after the award of the proposal and prior to, and-or after conclusion of the contract fail to agree on any significant product price or service price adjustments, change in technical specification, change in services, etc. NHLS shall be entitled within 14 (fourteen) days of such failure to agree, to recall the letter of award and cancel the proposal by giving the bidder not less than 90 (ninety) days written notice of such cancellation, in which event all fees on which the parties failed to agree increases or decreases shall, for the duration of such notice period, remain fixed on those fee/price applicable prior to the negotiations. Such cancellation shall mean that NHLS reserves the right to award the same proposal to next best bidders as it deems fit. Accept Do not Accept 11.1.17 In the case of a consortium or JV, each of the authorised enterprise’s members and/or partners of the different enterprises must co-sign this document. Accept Do not Accept 11.1.18 Accept Do not Accept
If the successful bidder disregards contractual specifications, this action may result in the termination of the contract. Accept Do not Accept 11.1.28 The bidders’ response to this Tender, or parts of the response, shall be included as a whole or by reference in the final contract. Accept Do not Accept 11.1.29 NHLS has discretion to extend the validity period should the evaluation of this bid not be completed within the stipulated validity period. Accept Do not Accept 11.1.30 Upon receipt of the request to extend the validity period of the bid, the bidder must respond within the required time frames and in writing on whether or not he agrees to hold his original bid response valid under the same terms and conditions for a further period. Accept Do not Accept 11.1.31 Should the bidder change any wording or phrase in this document, the bid shall be evaluated as though no change has been effected and the original wording or phrasing shall be used. Accept Do not Accept 11.1.32 Should the bidder change any wording or phrase in this document, the bid shall be evaluated as though no change has been effected and the original wording or phrasing shall be used. Accept Do not Accept Evaluation Criteria and Methodology 12.1 Evaluation of tenders and selection of contractors/service providers The NHLS is a Schedule 3A Government Institution subjected to the Public Finance Management Act (PFMA), the Public Preferential Framework Act (PPPFA) and Treasury
Both gates closes at 18:00 on weekdays. Only Main gate remain operational after 18:00 weekdays as well as weekends and public holidays, but locked. All Security staff on NHLS site to be physically able to respond immediately to a situation and to facilitate a rapid reaction time on the opening & closing of the Gates. Security not to interfere with any equipment without authorization from the NHLS Security Manager. Control of searching via random searching mechanism or any method as required by NHLS. Appropriate control of visitors to site (NHLS to provide all the necessary books, forms & stickers). Patrolling of site and perimeter during the day and Adequate clothing, which will be a uniform, as to weather / seasonal conditions. Adequate patrolling of complex after hours During Quad patrolling the driver is to wear a helmet. Monitoring of all doors & windows being locked in departments after hours and over weekends. Notification of those areas found to be unlocked. Specifically monitoring of IT Wing, PRF building, HR Archive, DMP, Mail room, Workshops, stables, boiler room, diesel storage and lower perimeter wall. Patrol monitoring system to be installed by Service Provider as part of tender. Patrol reports to be sent the following day or as required by NHLS. All staff entering the gate must swipe their access cards, even when passengers. All visitors must sign in the visitors register book and be handed visitor stickers, even when passengers. It is the responsibility of the day & night shifts to keep the guardhouses & facilities clean at all times. Security officers to ensure that persons entering the site park in the correct zones allocated. Security to be handed a list of extension numbers to confirm appointments. All valuables (laptops, cameras) to be declared. Serial numbers and Make / to be entered onto same visitors register with a reference number. On exit the details must be verified. When a staff member exits without a valid permit for valuables, the staff member must be returned, after supplying his/her details, with the item in