Country of birth Definition: Country of birth refers to the country where the care recipient was born. Reporting this element • Most Agencies record the Country of birth using text (e.g. writing “Australia” on the client file). For the HACC MDS a 4-digit code is used instead of the name of the country. • With the help of a computer, or using a current printed copy of the codes and country names, find the right 4-digit code for the person’s Country of birth. The code for Australia is “1101”. • This information does not change. Once you have recorded it, there is no need to alter it. • If your Agency is unable to obtain the care recipient’s Country of birth, or the person is unable to tell you it, then the code to use is “9999”. Data Dictionary See Country of birth on page 123. All country codes are in Appendix A on page 218.
Australian State/Territory identifier Definition: Australian State/Territory identifier records the State or Territory where the care recipient lives. NAME CHANGE This element was formally called Area of residence. Reporting this element • For each client record the State or Territory code which corresponds to where they live whilst receiving assistance from your Agency. • Record where the client lives, and not where your Agency is located, or where a Day Centre is located at which the client receives assistance. • For most Agencies, all/most clients will reside in the one State or Territory. • The client’s location information recorded under Australian State/Territory identifier, Suburb/Town/Locality and Postcode should relate to the same place. • Agencies with a client base drawn from two or more neighbouring States/Territories need to take particular care to record the client’s residence in the correct area. • The codes listed below are the only accepted values for reporting Australian State/Territory identifier under the HACC MDS. • Take care to only use Code “9” if you are providing assistance to clients in one of the named “Other Territories”. Code Description 1 New South Wales 2 Victoria 3 Queensland 4 South Australia 5 Western Australia 6 Tasmania 7 Northern Territory 8 Australian Capital Territory 9 Other Territories Cocos (Keeling) Islands, Christmas Island and Jervis Bay Territory) Data Dictionary See Australian State/Territory identifier on page 111.
Carer’s sex Definition: The biological sex of the carer. NEW ELEMENT This information about carers was not collected in HACC MDS v1.0. Reporting this element • Take care if your Agency has been recording sex using the words “male” and “female”, or the letters “M” and “F”. You need to report this data element for carers by using the codes “1” and “2”. Code Description 1 Male 2 Female 9 Not stated/inadequately described: Only use this code if it is not possible to find out from the carer their sex or to make an informed judgement about it. Data Dictionary See Sex on page 198.
Total assistance with goods and equipment received Definition: The goods and equipment provided (by purchase or loan) to the person by a HACC agency during a reporting period. REPORTING CHANGES In HACC MDS v2.0 you are required to report the total number of items provided in each equipment category (in the previous MDS only the first ten types of items were reported). Reporting this data element • Each time an item of equipment or goods is provided to the client, it should be recorded in one of the categories listed below. • It does not matter if the Agency lends or purchases the item for the client, it will still be recorded using these categories. • Do not report equipment purchased for home modifications under this item. • If a client is issued with a walking stick, and later with a walking frame, both in the category of Support and Mobility Aid, this will be reported as: Support and Mobility Aid 2. • If a client were issued with a walking stick and later a hearing aid in the same reporting period, this would be reported as: Support and Mobility Aid 1. Communication Aid 1. • Where the agency has provided no assistance of a given category to the client within the reporting period, the amount of assistance should be reported as 0. Category Description Self-Care Aids • These aids assist the client in their day-to-day routines of cooking/eating and personal hygiene. Examples include special crockery/cutlery, bath rails/shower rails, buttonhooks, bowel and urinary appliances etc. Support and • These aids assist the client with ease of mobility as well as supportive Mobility Aids mechanisms while at rest. Support aids include callipers, splints, special beds, cushions/pillows etc, while mobility aids include belts, braces, crutches, wheelchairs (manual and motorised) etc. Communication • These aids help the client with their inter-personal interaction and are Aids inclusive of telephone attachments, writing aids, speaking aids (electrolarynx), intercom etc. Aids for Reading • These are reading-specific aids provided to clients and comprise of items like magnifying/reading glasses, braille books, reading frames etc. Medical Care • Aids in this category assist clients with specific medical conditions. Aids Included are breathing pumps, pacemakers, Ostomy/stoma appliances etc.
Party characteristic Person characteristic Demographic characteristic Date of birth Sex Socio-cultural characteristic Educational characteristic Labour characteristic Country of birth Main language spoken at home Indigenous status Accommodation/living characteristic Income characteristic Living arrangements Accommodation setting Legal characteristic Independent characteristic Government pension/benefit status DVA card Disability characteristic Functional characteristic Other person characteristic Functional status Additional functional status items Party group characteristic Agency characteristic State of wellbeing Person view — Shaded boxes represent entities that have no related data elements in Version 2.0 of the HACC Data Dictionary
Australian State/Territory identifier Admin. status: CURRENT Date: 01/07/2005 Reporting status: SUPPORTING AND REPORTING DATA ELEMENT Identifying and definitional attributes Data element type: DATA ELEMENT Definition: The geographic location of the person’s residence. Context: Australian State/Territory identifier is important in the analysis of the spatial distribution of HACC care recipients and the services they receive. The data element allows for the comparison of HACC client groups with the HACC target population by geographic area and assists with establishing service provision targets for HACC regions. It also identifies HACC clients living outside the HACC funding region of the agency. Relational and representational attributes Data type: Numeric Representational form: Code Field size: Min: 1 Max: 1 Representational layout: N Data domain: 1 2 3 4 5 6 7 8 9 South Wales Victoria Queensland South Australia Western Australia Tasmania Northern Territory Australian Capital Territory Other territories (Cocos (Keeling) Islands, Christmas Island and Jervis Bay Territory) Guide for use: The State/Territory of the person’s geographic location should be assigned using the 1-digit codes from the Australian Standard Geographic Classification listed above. Verification rules: Collection methods: This data element should be recorded for all HACC care recipients at the beginning of each HACC service episode. The agency should also assess the currency of this information at subsequent assessments/re-assessments within any given HACC service episode and should update the agency’s record of the person’s Australian State/Territory identifier if necessary.
Verification rules: recorded under option 7. Persons whose only source of income is a superannuation pension should be recorded as receiving no government pension or benefit. Collection methods: This data element should be recorded for all HACC care recipients at the beginning of each HACC service episode. The agency should also assess the currency of this information at subsequent assessments/re-assessments within a HACC service episode and should update the agency’s record of the person’s Government pension/benefit status, if necessary. Reporting requirements: This data element is required for reporting in the HACC MDS collection. Agencies are required to report the most recent Government pension/benefit status that the agency has recorded for the person. Information provided by the agency about the person’s Government pension/benefit status will be considered to be at least as up to date as the Date of last update reported for the person. This is in line with the request that agencies assess and update the information they have about a person’s pension/benefit status at the beginning of each HACC service episode as well as at subsequent assessments/re-assessments within a HACC service episode. If the agency’s system or records do not provide sufficient information to accurately report on this data element, the agency should use code 99 Not stated/inadequately described. Related data: Is related to the data elements DVA card status and Date of last update. Administrative attributes Source document: Developed for the HACC Data Dictionary Version 1.0, 1998. Source organisation: Comments:
Eastern Europe 3301 Belarus 3302 Czech Republic 3303 Estonia 3304 Hungary 3305 Latvia 3306 Lithuania 3307 Poland 3308 Russian Federation 3311 Slovakia 3312 Ukraine North Africa 4101 Algeria 4102 Egypt 4103 Libya 4104 Morocco 4105 Sudan 4106 Tunisia 4107 Western Sahara 4199 North Africa, nec Middle East 4201 Bahrain 4202 Gaza Strip and West Bank 4203 Iran 4204 Iraq 4205 Israel 4206 Jordan 4207 Kuwait 4208 Lebanon 4211 Oman 4212 Qatar 4213 Saudi Arabia 4214 Syria 4215 Turkey 4216 United Arab Emirates 4217 Yemen Mainland South-East Asia 5101 Burma (Myanmar) 5102 Cambodia 5103 Laos 5104 Thailand 5105 Viet Nam Maritime South-East Asia 5201 Brunei Darussalam 5202 Indonesia 5203 Malaysia 5204 Philippines 5205 Singapore 5206 East Timor