5 Transportation for consultant - air fare ticket 7 1,000 7,000 7 Training materials Lump sum 1 500 740 8 Communication Lump sum 1 290 290 Sub-total 50,000 Activity 1.2 Undertake community outreach activities & referral in 200 villages in 10 districts Quarter 1: Undertake community outreach activities & referral in 50 villages in 3 districts 1 Translation of materials in languages Lump sum 1 800 800 2 Materials production Lump sum 1 700 700 3 Supplies Lump sum 1 200 200 4 Media (Radio announcement) Announcement 150 16 2,400 5 Warehousing Months 3 400 1,200 6 Transportation – vehicle rental & petrol Months 3 450 1,350 7 Honoraria Days 150 40 6,000 Sub-total 12,650 Activity 1.3 Programme management and technical supervision 1 Salary – programme manager Months 3 2,400 7,200 2 Salary – programme officer Months 3 1,100 3,300 3 Salary – programme assistants (2) Months 3 X 2 700 4,200 Sub-total 14,700 TOTAL OUTPUT 1 77,350 Output 2 Effective and efficient programme management Act 4.1 In-country management & support staff salaries pro-rated to their contribution to the programme 1 Country Director Months x 5% 3 10,500 1,575 2 Finance Manager Months x 5% 3 6,500 975 3 Operation Manager Months x15% 3 6,800 3,060 4 Finance Officer Months X 50% 3 1,700 2,550 5 Logistics Coordinator Months x 50% 3 1,600 2,400 6 Driver Months x 50% 3 900 1,350 Sub-total 11,910 Act 4.2 Operational pro-rated to their contribution to the programme 1 Office rent Months X 20% 3 2,400 1,440 2 Utilities and maintenance Months X 20% 3 250 150
Activity 1.2 Undertake community outreach activities & referral in 200 villages in 10 districts 50,000 25,000 25,000 0% Activity 1.3 Provide nutrition equipment & supplies in 50 health centres 200,000 100,000 115,000 15% Activity 1.4 Programme management and technical supervision 40,000 20,000 18,000 -10% Subtotal Programme costs 390,000 195,000 213,000 9% Process and Documentation Requirements Because there is no change in the overall budget and the actual programme expenditures reported did not exceed the 20% threshold: No advance approval is required; Approval is done by the UNICEF authorizing officer with the signature on the FACE form; No additional documentation required. Scenario I.B: Changes to expenditure reported on FACE form compared to authorized amount with no change in total programme budget (>20%) Assume for the first quarter of programme implementation, the partner submits a FACE form requesting for 50% of the budget. The request was approved by the UNICEF authorizing officer. At the time of reporting the actual programme expenditures, the partner reports actual expenditures on activity 1.1 which exceeded 20% of the authorized amount. Output 1: management of SAM introduced in 200 villages In 10 districts Budget FACE form authorized FACE form actual reported Variance Activity 1.1 Organise training of 500 health workers in community nutrition in 10 districts 100,000 50,000 80,000 60% Activity 1.2 Undertake community outreach activities & 50,000 25,000 25,000 0%
200 villages in 10 districts Activity 1.3 Provide nutrition equipment & supplies in 50 health centres 200,000 180,000 -10% Activity 1.4 Programme management and technical supervision 40,000 40,000 0% Subtotal Direct programme costs 390,000 380,000 -2% Documentation Requirements Because there is no change in the budget of the total programme costs and there is no change of more than 20% of any activity budget: Partner needs to document in writing the request for budget change at the time of requested funds on a FACE form; Approval is done by the UNICEF authorizing officer with the signature on the FACE form; No additional documentation required Scenario II.B: Changes to the budget of activities with no change in the total programme budget (>20%) Assume that half way through programme implementation, the partner requests a change in the programme budget. The partner realized that activity 1.1 would require significantly more funds, however activity 1.3 would require less. PCA Output 1: management of SAM introduced in 200 villages In 10 districts Original budget Revised budget request Variance Activity 1.1 Organise training of 500 health workers in community nutrition in 10 districts 100,000 130.,000 30% Activity 1.2 Undertake community outreach activities & referral in 200 villages in 10 districts 50,000 50,000 0%
Activity 1.3 Provide nutrition equipment & supplies in 50 health centres 200,000 170,000 -15% Activity 1.4 Programme management and technical supervision 40,000 40,000 0% Subtotal Direct programme costs 390,000 390,000 0% Process and Documentation Requirements Because there is no change in the budget of the total programme costs, but there is change of more than 20% of the budget of activity 1.1: Partner needs to document in writing the request for budget change at the time of requested funds on a FACE form; Approval is done by the UNICEF authorizing officer with the signature on the FACE form; and UNICEF documents the approval by preparing a note on record. Scenario III.A: Changes to the budget of activities with a change in the total programme budget (< 20%) Assume that half way through programme implementation, the partner requests a change in the programme budget. The partner realized that activity 1.1 would require more funds, which will result in overall increase in the budget of the programme. Output 1: management of SAM introduced in 200 villages In 10 districts Original budget Revised budget request Variance Activity 1.1 Organise training of 500 health workers in community nutrition in 10 districts 100,000 130.,000 30% Activity 1.2 Undertake community outreach activities & referral in 200 villages in 10 districts 50,000 50,000 0% Activity 1.3 Provide nutrition 200,000 200,000 0%
equipment & supplies in 50 health centres Activity 1.4 Programme management and technical supervision 40,000 40,000 0% Subtotal Direct programme costs 390,000 420,000 8% Process and Documentation Requirements Because the overall budget has increased by less than 20%: Partner needs to document in writing the reasons for the budget increase; The UNICEF authorizing officer approves, rejects or changes the budget increase; and A new programme document is signed by both parties. Scenario III.B: Changes to the budget of activities with a change in the total programme budget (< 20%) Assume that half way through programme implementation, the partner requests a change in the programme budget. The partner realized that activities 1.1 and 1.3 would require significantly more funds, which will result in overall increase in the budget of the programme. Output 1: management of SAM introduced in 200 villages In 10 districts Original budget Revised budget request Variance Activity 1.1 Organise training of 500 health workers in community nutrition in 10 districts 100,000 130,000 30% Activity 1.2 Undertake community outreach activities & referral in 200 villages in 10 districts 50,000 50,000 0% Activity 1.3 Provide nutrition equipment & supplies in 50 health centres 200,000 260,000 30%