Exhibit A-1: [Insert name of LSE] Essential Elements of Information Essential Element of Information Specific Information Methodology/Source Responsible Entity Product Timeline GENERAL What is the name of the special event and description? Name of the Event Description of the special event Incident Command On-scene reports Operations Section Situation Report Status briefing Planning briefings upon establishment of EOC and every operational period What are the physical boundaries of area? Geographic footprint of event Number of people attending Map Geographic Information System (GIS) database Operations Section GIS impact maps Situation report Status briefing Planning briefings upon establishment of EOC and every operational period What are the Jurisdictional boundaries of the event(s)? Identification of jurisdictions impacted Cities Counties Congressional districts Special districts Existing maps GIS database Joint State and Federal ESF-5 NSSE/SEAR GIS maps Jurisdictional profiles Initial estimate no later than 12 hours and updated every operational period What is the incident command organization? Organization IMT? Incident command reports Operations Section Planning Section Organization Chart Same as above
What are the incident command’s pending resource requests? Actual or potential resource shortfalls of the affected counties Anticipated requirements for regional resources Anticipated requirements for resources Anticipated requirements for federal resources Potential or actual federal shortfalls Potential sources for resource shortfalls Resources available and where located On-scene reports Situation reports EOC reports SEOC reports needs assessment team reports Community relations field reports ESF reports Planning Section Logistics Section Situation briefings Situation reports GIS products Initial assessment no later than 6 hours following incident and updated every operational period are the staging area(s) for resources? Area needed to support resources Open areas outside immediate footprint Agency providing resources GIS database Maps Operations Section Planning Section Logistics Section Liaisons Map GIS products As soon as possible so that resources have a location to report to upon dispatch. What resources have been dispatched to the incident/event but have not yet arrived? Status of resources dispatched to the incident/event On-scene reports Situation reports 911 reports Same as above Operations planning worksheet As soon as possible so that resources can be utilized to support operations.
Where is the staging area(s) for incident command? Location and designation for each staging area Name of each staging area manager Method of communication with each staging area manager On-scene reports Situation reports Operations Section Planning Section Logistics Section Same as above Initial assessment no later than 2 hours following incident and updated every operational period What are the completed actions of incident command? Incident, local, and State priorities On-scene reports Situation reports EOC reports Operations Section Planning Section Situation briefings Situation reports Initial assessment no later than 6 hours following incident and updated every operational period What are the current actions of incident command? Incident, local, and State priorities On-scene reports Situation reports Local EOC reports Operations Section Situation briefings Situation reports Ongoing Coordination with private security entities? Is communication effective? What issues do they see Are issues reported to EOC Incident Command Local law enforcement agencies Incident Commander Situation report Ongoing What are the projected actions of incident command? Incident, local, and State priorities reports Situation reports Local EOC reports Planning Section Situation briefings Situation reports Updated every operational period
incident/event What is the nature of the secondary incident? CBRNE Extreme Weather Event Natural Event Violence Field Reports Local EOC Operations Section Intelligence Situation briefings Situation reports Media briefings Same as above. Physical boundaries of secondary incident Exact location of event Area(s) impacted Field Reports Maps GIS database Planning Section GIS Maps Displays Same as above Access points to impacted areas Location of access points located Credentials needed to enter Best routes to approach the impacted area SEOC Reports FEMA State Liaisons CalTrans Reports MSHP and Law Enforcement Reports Operations Operations Section Planning Section GIS maps Displays Briefings Initial estimate no later than 6 hours and updated every 12 hours Are there confirmed injuries? How many? What is the extent of the injuries? Field Reports Operations Section Status Briefing Situation Report As soon as possible and ongoing as required What special teams are needed to respond to the incident? Hazmat Bomb Squad SWAT Federal resources Field Reports Operations Section Same as Same as above
Is the physical security of the facility affected/damaged? Damage to security systems Damage to building foundation Damage to building structural materials Same as Same as above Same as above Same as above Is the physical security of CI in the surrounding area impacted? (roads, bridges, public transportation hospitals) Damage to buildings Damage to roads Damage to bridges Same as Same as above Same as above Same as above EARTHQUAKE What time did the earthquake occur? Geological Reporting Warning Center CalTech Operations Section Planning Section Situation Report As soon as possible and ongoing as required What is the earthquake’s epicenter? Jurisdiction Impacted State Warning Center CalTech Operations Section Planning Section Same as above Same as above
What is the magnitude of the earthquake? Geological Reporting Warning Center CalTech Operations Section Planning Section Same as above Same as above What are the resulting aftershocks? Geological Reporting CalTech State EOC Operations Section Planning Section Same as above Same as above Are physical structures within event footprint damaged? Observed Damage Field Damage Reports Field Reports Operations Section Same as above Same as above How many collapsed structures requiring USAR teams? Observed Damage Field Damage Reports Field Reports USAR Team reporting Operations Sections Same as above Same as above What is the impact to the transportation infrastructure? Observed Damage Field Damage Reports Field Reports Operations Section Same as above Same as above Does the event area/facility need to be evacuated? Observed Damage Reports Anticipated Crowd Size Estimated Current Size Facility Emergency Operations Plan Field Reports Incident Command Same as above Same as above
Are facilities/areas evacuating? Field Reports Reported evacuations Local Emergency Management agencies Private Sector Partnerships Planning Section Incident Command Operations Section Same as Same as above EXPLOSIVE DEVICES What is the nature of the explosive device? Reported Package Bomb Reports Bomb Squad Operations Section Situation Reports As soon as possible and ongoing as required What have been pre-searched/cleared for explosive devices? Law Enforcement Searches Canine Searches US Secret Services Transportation Security Administration (TSA) Canine Squads Law Enforcement Canine Squads Law Enforcement Patrols Operations Section Situation Reports Maps Same as above Are there confirmed injuries? Number of injured Type of injuries reported Bomb response protocol EMS Field Reporting Operations Section Situation Reports Same as above
Has the area been surveyed for potential secondary devices? Law Enforcement Searches Canine Searches US Secret Service TSA Canine Squads Local Law Enforcement Canine Squads Law Enforcement Patrols Operations Section Situation Reports Same as above. What roads need to be closed? Road closures related to the LSE Proximity to the package Determined hot and cold Regional EOC CA DOT Operations Section Evacuation Plan Maps Developed prior to event if possible. As soon as possible and ongoing as required What need to be evacuated? Proximity to the package Determined hot and cold Bomb protocols Field Reports Operations Section Same as above Same as above EVACUATION What areas need to be evacuated? Entire area or only partial area? Location of incident Location needing to be evacuated Severity of incident Potential growth/expansion of incident Field Reporting Emergency Management Agencies Incident Command Operation Section Planning Section Map Evacuation Plan Developed prior to event if possible. As soon as possible and ongoing as required
What is number of people in need of evacuation? Estimated crowd size Anticipated crowd growth Stadium/Event Evacuation Plan Incident Command Operation Section Planning Section Evacuation Plan As soon as possible and ongoing as required What public address systems are in use to notify attendees of evacuation routes? Public Address System Staff Lighting and signage Evacuation Plan PIO PIO Release Briefing Public Address System Developed prior to event if possible. As soon as possible and ongoing as required How/What information re: evacuation is being communicated to facility staff? Routes Procedures Evacuation Plan PIO PIO Operations Section Press Release Press Briefing As soon as possible and ongoing as required Functional How many people will need assistance leaving the area? Types of assistance necessary (transportation, language, medical) Field Reporting Operations Section Planning Section Evacuation Plan Same as above
What roads need to be closed? Road closures related to the LSE Location needing to be evacuated Regional EOC CA DOT Operations Section Evacuation Plan Maps Developed prior to event if possible. As soon as possible and ongoing as required Are other locations in the jurisdiction being evacuated simultaneously? Footprint of the incident causing the evacuation Evacuation routes used Regional EOC Local Emergency Management Agencies Planning Section Situation Reporting As soon as possible and ongoing as required ACCESS CONTROL AND PHYSICAL SECURITY Are access credentials being enforced? Number of credentials issued for the LSE Type of credentials issued for the LSE Location of credential check points US Secret Service Local Law Enforcement Federal Bureau of Investigation Operations Section Situation Reporting Credentialing Plan Developed to event if possible. As soon as possible and ongoing as required VIP security Who is providing VIP Security Number of law enforcement officers assigned Law Enforcement Agencies Operations Section Situation Reporting Same as above CROWD MANAGEMENT
Are there areas for public demonstration? Reports from Law Enforcement Required public demonstration areas Field Reports Operations Map Situation Report As soon as possible and ongoing as required What is the plan for family reunification plan for missing children? Safe location for holding children Support from Law Enforcement Field Reports Location of mobile command post Planning Operations Map Reunification plan Developed prior to event if possible. As soon as possible and ongoing as required Are there incidents of fan violence within the facility or parking lots? Reports from Law Enforcement Arrest reports Field Reports Operations Situation Report Situation Briefing As soon as possible and ongoing as required TRAFFIC/TRANSPORTATION Points of entry and exit Entry areas to LSE Manned entry and exit points Mapping Event Footprint Operations Map of venue/area As soon as possible and ongoing as required
Are parking lots at capacity? Reports from law enforcement in parking areas Mapping Event Footprint Operations Map of venue/area Initial estimate no later than 4 hours and updated every 12 hours What are closed? Requests for closures supporting LSE Mapping Event Footprint Operations Situation report As soon as possible and ongoing as required Are there any problems with public transportation in the area? Disruption/delays in service Demands on service Public transit/transportation providers MTC Operations Logistics Situation report Initial estimate no later than 4 hours and updated every 12 hours Are any reported problems with traffic flow on major highways in the area? Reported accidents Reported disabled vehicles GPS CHP DOT Operations Situation report As soon as possible and ongoing as required MEDICAL RESPONSE/EMS Do cooling areas needed to be implemented? Location of cooling locations? Temperatures Anticipated changes in temperatures National Weather Service GIS database Planning Section Operations Section Map of venue with cooling locations outlined. Initial estimate no than 4 hours and updated every 12 hours