INSTRUCTIONS TO CONSULTANT Part-II DATA Clause No. of Data Sheet Ref of ITC Particulars 1. 2.2 Name of the Employer: Urban Development Department, Government of (State) 2. 2.2 Name of the Assignment/job is: PROJECT DEVELOPMENT AND MANAGEMENT CONSULTANT FOR ATAL MISSION FOR REJUVANATION AND URBAN TRANSFORMATION (AMRUT) 3. 2.5 A pre-proposal meeting will be held: [If yes, indicate date, time and venue] YES Date: xx Month 2015 Time: xx:00 hrs ……. 4 14.4 Date & time and address for submission of proposal/ bid: Date xx 2015 Time xx:00 hrs Address Shri …….. …………. 5 2.5 The Employer’s representative is: ………………. Address: ……………… Telephone: …………..
Facsimile: ………….. E-mail: ………… 6 2.6 The Employer will provide the following inputs and facilities: Working Space (to be indicated clearly by State, whether office space shall be provided by State/ ULB. For better monitoring, it is advisable that Client provides office space ) 7 The Employer envisages the need for continuity for downstream work: No 8 8.1 Proposals must remain valid days after the submission date, i.e. until: 120 days [xx Month 2015] 9. 4.1 Clarifications may be requested not than days before the submission date. days [xx 2015] The address for requesting clarifications is: Shri …….. …………. Facsimile: …………. E-mail: …………. 10. 9.3 (a) Name of Sub Consultant (if proposed) shall also be mentioned along with technical details 11. 9.3 (b) The estimated number of Professional staff-months required for the Assignment/job is: Xx 12 9.4 In addition to technical proposal, Consultants are required to submit financial proposal (as per forms prescribed in Section 4). Submission of the technical and financial proposal in improper form will render the proposal liable to be rejected. 13. 9.4 The formats of the Technical Proposal to be submitted are:
FORM FIN-2 SUMMARY OF COSTS S.No. Particulars Form Amount in Rupees * Amount in words Competitive Components 1 Remuneration FIN 3 2 Reimbursable expenses FIN 4 Sub Total (A) Non Competitive Components 3 Provisional Sum 4 Contingency Sub Total (B) Total Cost of Financial Proposal (A+B) 5 Service Tax / Any other tax GRAND TOTAL
Description Unit Quantity Unit Price In Rupees Amount in Rupees 1. Per diem allowance, including hotel allowance, for experts for every day of absence from the home office for the purposes of the Services Per day Xx (to be estimated) Ceiling of unit rate may be indicated by State 2. Cost of office operation, including overheads and back-stop support at central (………) office Per Month 48 3. Cost of office operation, including overheads and back-stop support at project cities (………) Per Month 48*5 (Month and City; to be finalised as per number of cities) 4. Cost of office accommodation in project cities/ Central office city with power and water charges complete Per Month 48*5 (Month and City; to be finalised as per number of cities) 5 Local Transport at Central Office Vehicle 48 6 Transport at Project Cities Vehicle Month 48*4 7 Communication Costs to all personnel and Office at Central office Per Month 48 8 Communication Costs to all personnel and Office at Project Cities Per Month 48*4 9. Cost of Reports Production (including printing) and delivering to the Client at project Cities and Central office Per Month 48*5 10 Other Allowances where applicable Sub Reimbursable Expenses carried to FIN 2 PROVISIONAL SUMS i Office Equipment LS To be estimated and indicated ii Survey, Tests, Investigation and Reports etc LS To be estimated and indicated iii Workshops and Seminar LS To be estimated and indicated iv Intercity Travels LS To be estimated and indicated
2(A) OBJECTIVES: The objective of the assignment is to provide direct assistance to Municipal Corporation / Council of the City / Urban Development department of the State to ensure the effective coordination and implementation of the program. The PDMC shall be responsible for effectively leading and taking initiative to plan, manage, design, execute and implement the Program including carrying all necessary surveys and design the subproject plus ensuring proper construction supervision. The PDMC will work closely with the Municipal Corporation / Council of the City / Urban Development department of the State for sustainable capacity building of Municipal Corporation / Council and will assist in operationalizing the procedures and in implementing institutional development, capacity building, monitoring and quality assuring the outputs of the program. IMLEMENTATION ARRANGEMENT The Development Department of State of …………………. is the executing agency (EA) for the project. The State Mission Directorate (SMD), headed by ……………. (designation) and supported by other senior officials, will manage the project activities, will liaise with Ministry of Urban Development, (MoUD), Government of India on all issues, implement institutional reforms, and management of project. SMD will be supported by the respective Municipal Corporations/ Councils. Mission Directors at state level and Municipal Commissioners / Officers at city level will be provided with necessary consulting services through the Project Development and Management Consultants (PDMC) to strengthen their program management capacity and implementation of subprojects in filed including planning, surveys, engineering design, construction supervision, measurement and billing, contract management etc. PDMC will have one office (comprising of project management and design professionals) at respective capital city of the state and multiple field offices (comprising of project implementation professionals) in each project city having population greater than five lakh and serving all surrounding AMRUT cities having population below five lakh. In exceptional cases the States may appoint PDMCs for a set of cities surrounding a city having three-lakh population. Depending on the special circumstances prevailing the UTs, NE and Hill States they may decide on a different structure for locating the implementation professionals. (State has to provide the exact name of cities in the RfP and further there will be flexibility with states to drop already appointed key functionaries if their need is not established upon firming up the projects/ SAAP).
Design Engineer (water supply) Graduate Civil Engineer 10 experience in urban Water supply projects Experience in water supply design and implementation Post Graduate in Civil Engineering with specialization in Environmental Engineering/ Public Health Engineering shall be advantage Design of water supply works of for Water Supply; Water Supply master plans for cities assist and
10 years’ experience in IT related field e-gov sector initiatives Monitor project / programme using IT techniques/ cyber tools Support IT related solutions in the urban areas PPP Expert Graduate Engineer / Masters in Management/ Finance 10 years’ experience in public procurement Experience in design/ contract management of performance based urban service delivery contracts and contracts on PPP mode. Developing based contracts on different model at urban service delivery projects in all cities Preparation of Bid Documents for PPP mode service delivery contracts
of bid documents, evaluation of bids, contract formation and assisting State/ Cities in award of work Contract and Project Performance and Management Specialist (PPMS) Graduate Engineer/ Planner/ MCA 10 years’ experience of designing and implementing a suitable PPMS for projects preferably related to urban sector. Design and implement suitable PPMS and ensure establishing and proper functioning. Select a set of indicators relating to physical
Project Finance Specialist Chartered Accountant/ Masters in Finance 10 experience of designing and establishing suitable financing management system. Set up systems and procedures for financial of the project Assist PMU in managing and handling all financial and accounting matters of the project, monitoring the fund Submission to the State ULBs to the quality and progress of the works and remedial actions
Reporting Requirements and Time Schedule for Deliverables As a minimum, following are the deliverables: • Inception Report in 30 days time of mobilization of consultant containing approach, methodology, work plan and staffing schedule for the project activities and schedule for deliverables; • Service Level Improvement Plan (SLIP) of the ULB including City-wide Concept Plan which forms the basis of SLIP. • State Annual Action Plan (SAAP) for the State, which is basically a State level service improvement plan indicating the year-wise improvements in basic services for onward forwarding to MoUD. • Draft DPR (Detailed Project Report) including engineering feasibility study, survey and investigation reports, social and environmental safeguard documents, economic and financial analysis and subproject appraisal report. • Final DPR design reports supported by field/ lab investigations; population projections, detailed designs; costs estimates, rate analysis and take off sheets, and compliances over draft DPR observations. • Bid Document for each contract package • Monthly Contract Performance and Management Reports using PMIS/ Project Management IT tools for each contract during entire program period. • Contract Completion Reports for each project package.. • Quarterly and Yearly Progress Reports • Any other reports as required by State / ULBs. • All reports will be submitted to State / ULBs in agreed time frame. Since the Services consist of the supervision of civil works, the following action will require prior approval by the Client:
(b) “Consultant” means any private or public entity that will provide the Services to the “Employer” under the Contract. (c) “Contract” the Contract signed by the Parties and all the attached documents listed in its Clause 1, that is this General Conditions (GC), the Special Conditions (SC), and the Appendices. (d) “Day” means calendar day. (e) “Effective Date” means the date on which this Contract comes into force and effect pursuant to Clause GC 2.1. (f) “Foreign Currency” any currency other than the currency of the “Employer’s” country. (g) “GC” means these General Conditions of Contract. (h) “Government” means the Government of India (i) “Local Currency” means Indian Rupees. (j) “Member” any of the entities that make up the joint venture/consortium/association; and “Members” means all these entities. (k) “Party” means the “Employer” or the Consultant, as the case may be, and “Parties” means both of them. (l) “Personnel” professionals and support staff provided by the Consultants or by any Sub-Consultants and assigned to perform the Services or any part thereof; “Foreign Personnel” means such professionals and support staff who at the time of being so provided had their domicile outside the Government’s country; “Local Personnel” means such professionals and support staff who at the time of being so provided had their domicile inside the Government’s country; and “Key Personnel” means the Personnel referred to in Clause GC 4.2(a). (m) “Reimbursable expenses” means all assignment-related costs [such as travel, translation, report printing, secretarial expenses, subject to specified maximum limits in the Contract]. (n) “SC” the Special Conditions of Contract by which the GC may be amended or supplemented. (o) “Services” means the work to be performed by the Consultant pursuant to this Contract, as described in Appendix A hereto.