Task Timeframe/Deadline Resource Name(s) Comments/Outcome Budget Create non-RFP 6/15/2013 Charlie and Meet with Financial on current Migrant financials ccc 6/19/2013 Ed Lisa Beverly Amanda Charlie Discussed issues and logistics of grants. 2011-2012 Migrant dollars were not spent – a 5.5 million surplus. Next Step Meeting for migrant 6/19/2013 Amy Craig Discussed non-RFP model – move forward Called Lisa Gillette – USDE Indiana Migrant 6/21/2013 Lisa and Charlie Discussed first in/first out FIFO Funds 6/24/2013 Ed and Charlie Informed Ed to FIFO funds so that a 3.2 million dollar surplus exists Complete plan for non-RFP 7/2/2013 Charlie Meet with Amanda 7/1/2013 Amanda Long-term Complete budget plan for going forward 7/2/2013 Charlie and Rachel Plan for surplus 7/3/2013 Rachel Doris Charlie A budget has been created to use the surplus with options Meet with Glenda Ritz 7/3/2013 Glenda and Charlie Present Surplus and new Migrant Budget Plan Confirm with OME that final plans for Refresh are acceptable 7/8/2013 Charlie Rachel Make and release a simplified Refresh application, based on normal application 7/9/2013 Wyatt
Make and release a document to explain rules of Refresh to LEAs 7/9/2013 Rachel Schedule calls with LEAs 7/9/2013 Rachel Call LEAs to solicit participation in Refresh 7/12/2013 Rachel Wyatt Have confirmation from Region 2. Talked with 4, and 5-they seem willing. Calling Region 3 & 1. Talked with Elwood, left messages for Alexandria. Deadline for submission of Refresh application 7/26/2013 Compete review and approval of applications 7/30/2013 Charlie Rachel Wyatt Cash requests due from LEAs 8/31/2013 Tamara Federal deadline to encumber funds 9/30/2013 Charlie Meet with Professor Garfield 8/15/2013 Charlie Release Grants – Summer and School Year 8/15/2013 Release APR 10/1/2013 Rassmita Recruiter Training in Pennsylvania 9/25.2013 Rachel Finalize all Migrant Resource Centers 10/1/2013 Rachel Charlie Marty Jacobson Consulting 10/21/2013 Rachel Charlie Regional Center Kickoff 10/22/2013
Migrant Expenditures Meeting 11/6/2013 Ed Lisa Beverly Website Update: Part I -Directory -Description -Recruiter Bio -Map 11/18/2013 Rachel Don Nathan Migrant Press Release-Part I -Gather Info -Send to Jessica 11/18/2013 Rachel Jessica Martin Website Update: Part 2 -Asset Map 12/2/2013 Charlie Migrant press release: Part 2 -official release 12/2/2013 David Altman Hire New Migrant Specialist 12/4/2013 Carey Mann Migrant Winter Meeting 12/19/2013 Rachel Carey Collect Initial Data for Findings response 12/31/2013 Rachel Carey Charlie August Report of services 12/21/2013 Rachel Willie Migrant Musing-Newsletter Release 12/31/2013 Schedule monitoring and desktop 12/31/2013 Rachel Tri-Central: Onsite Frankfort: Desktop We need to follow up with Joel from Frankfort on his desktop monitoring documentation.
Judith Rachel Migrant Press Release 3/31/2014 actual 5/12/2014 Charlie Regional status update review 5/1/2014 Rachel Charlie Outing/Picking April 15-20, 2014 Rachel Rescheduled for later in the season (June or July) TN Collaboration April 25-May 2 Rachel Work Survey Superintendents 3/31/2014 actual 4/22/2014 Charlie Sent out in DOE Dialogue4/22/2014 NASDME Conference 6-9, 2014 Charlie & Rachel Math Matters April 9-10, 2014 Carey Partial Credit for Migrant Students in not conference set up 4/24/2014 Calhun Amanda is going on maternity leave. Email was sent to document the call. Marty also sent contacts for further research from other states. MIDAS Training for Recruiters— Save the Date Plan Communicate 4/23/2014 Carey—collaborate with Willie Powerpoint and agenda made….ready for training on May 1.
TN Trip Pairings—assign and communicate 4/22/2014 Rachel and Carey Completed in TN with TN staff COEs---update—new COE’s—Region 6, Region 1—Verification Lists 4/21/2014 Carey, Mina, Veronica Completed on 4/23/2014 Summer Grants Review 4/21/2014 Carey Follow Up Questions sent and waiting for replies PAC Meetings—Plan 4/23/2014 Mina, Veronica, Carey Set up regular meetings to plan in stages MEP Summer Kickoff— Save the Date--Mina Reserve Location—Carey Plan—Mina, Veronica, Marty 4/21/2014 Veronica, Mina, Marty Location in Carey’s and Rachel’s Calendar Invite Update Grants for 4/30/2014 Carey Sent to Marty for Review and feedback—grant for MRCs and grant for RSY Schools Update Grant forms for Summer and 2014-2015 4/29/2014 Saved in Shared new folder for 2014-2015. Reimbursement Forms
have two signature requirements now Monitoring Visit for Plymouth 4/24/2014 Carey Scheduled for May 7 for Rachel and Carey to complete MIDAS 2.0 for recording 4/28/2014 Carey Alan Berry will provide technical assistance for Willie, Rassmita and Carey MEP Service Definitions 4/30/2014 sent revised definitions for Marty sent revised definitions for MIDAS Enrollment Tab Carey put in LC Forms Sent to Willie for MIDAS PFS form is to be hyperlinked in MIDAS MEP Service to MRC’s and Schools 4/30/2014 Carey Sent personal emails to each contact for MRC’s and schools
Technology Meeting 5/20/2014 Rachel Carey Charlie Blake Andy Caroline Marty We will discuss what data elements we need to collect this summer and steps moving forward. CIG grant from last year will be reviewed. Summer Kick Off Event 5/21/2014 Rachel Charlie Carey Regional staff School Discuss MPOs and steps moving forward Release RSY grant 5/23/2014 Carey ID&R Shadowing-ESCORT 6/16/2014-6/20/2014 Jorge Recruiters Rachel Escort from Ray and Tom 7/7/2014-7/11/2014 Rachel Recruiters Regional staff School sites Summer site visits-ongoing 6/1/2014-8/1/2014 Rachel Charlie
1st PAC meeting: Task Timeframe/Deadline Resource Name(s) Comments/Outcome Budget take-home literacy materials for PAC meeting 7/5/2013 Rachel Wyatt John Secure location for PAC Meeting 7/8/2013 Doris Wyatt Release ‘Save the Date’ on LC 7/9/2013 Rachel Prepare agenda for PAC meeting 7/12/2013 Doris Make and release an announcement to LEAs for parents 7/12/2013 Rachel Find parents to speak 7/17/2013 Doris LEAs Jessica is talking. Parents from Harvest Camp have agreed to speak. Secure LEA to setup and tear down 7/17/2013 Doris Attend PAC meeting 7/26/2013 Charlie Rachel Wyatt