Manual Handling: Moving/using equipment, tables, boxes, etc. Loading/unloading vehicles, Injury due to poor lifting techniques. students, visitors Maintain good posture when lifting or lowering equipment; Avoid twisting or bending to reduce the chance of back injury; Wear protective gloves to reduce the risk of damage to hands; Do not single-handedly attempt to lift anything that is “too heavy”; Be aware of awkward shaped loads and unevenly balanced loads. Manual handling training has been completed by the organiser and best practice will be shared should this be needed. Estates Services are setting up the tables and chairs. Low Working at height (e.g. on ladders / step ladders to decorate Injury due to fall from height, falling objects, etc. Staff, students, visitors Step stool and ladder risk assessments and For set up of the Q&A stage set (7ft banners) low step ladders required to help join banners together with magnetic strips. Low Slip / Trip / Falls Poor lighting, trailing cables, discarded litter, obstructions in walkways, poor housekeeping Staff, students, visitors General ‘good housekeeping’ procedures; Walkways to be kept clear. Cables to be taped down/covered. Floor socket covers kept closed. Potential trip hazards to be monitored by events team. General inspections by Building Manager. Fault / maintenance reporting procedures. Low Personal medication needs Pre-existing medical conditions worsened by a particular activity Staff, students, visitors Persons advised to ensure personal are met and to inform staff where appropriate. Specific risk assessment as required for persons with pre-existing medical conditions which may be worsened by the activity or egress to the building in the event of fire alarm activation. Low
Visitors have been asked to indicate at the point of booking of any special requirements. Violence/Aggression Unwanted visitors Verbal and/or physical assault, loss / damage of equipment Staff, students, visitors Unwanted visitors to be notified to: (24-hour security lodge) 01772 892068. l: Out-of-hours building access procedure. University / student discipline procedures. Staff/Student Counselling Low Electricity Electric shock, burns students, visitors All electrical equipment PAT tested and regularly inspected for faults, faulty equipment to be removed from use immediately. Extension not to be linked together and adaptor blocks not used to join cables. All electrical maintenance and repairs are undertaken by competent persons A system of fault reporting is in place. Equipment awaiting repair or disposal is taken out of use Any hired equipment must have appropriate PAT certification users of equipment must be competent to do so. Low Food Safety - provision by UCLan catering Food hygiene incidents, food contamination, allergies; students, visitors University HACCP, risk assessment & food safety management procedures. Low Posters, notice’s, literature etc. Staff, students, visitors Low Safeguarding Issues Risk of abuse or false allegations students, visitors Supervision by parents / guardians / school teachers / carer; DBS checks where appropriate; Staff/students should not work with children/VA’s on a basis unless specifically assessed. Mandatory training completed by the organiser. Visitors will be mainly for Sept 2018 – so mainly aged 17+. Teachers have been made aware at the point Low
Accidents related to insufficient knowledge of campus and UCLan safety procedures assessments. With agreement to do so via the online booking form. Fire (Pub Set) False activation Real fire situation Staff, students, visitors Operational and commissioned fire alarm system with automatic detection located within main rooms and call points on means of escape routes within the building. Accessible areas restricted to the main bar/seating area only. All other areas locked-off and un-accessible for this event/building usage. Very travel distances with two means of escape routes available. Two means of escape signed and available: main entrance door and rear means of escape via the yard. Emergency lighting provided and maintained/commissioned for safe operation. Directional means of escape signage provided as part of the emergency lighting provision for the building. Display fire procedure notices with assembly noted as rear car park. Building to be supervised throughout set-up and applicant day by nominated /designated person(s) responsible for notifying UCLan Security on 01772 896333 (emergency number) of any fire alarm activations to instigate emergency response by UCLan Security. Building must be emptied and fully secured when designated person(s) not present. Building not provided with land line so nominated/designated person(s) must have access to a mobile phone. Any temporary heating to be provided by UCLan and agreed with the Maintenance Section of Estates Services. Low