Assessment (Debrief) Emergency Management Group and other affected municipalities disruption and breakdown to the community and its infrastructure as a result of the emergency. Table B: Imminent evacuation of a rooming house owing to issue of (and/or non-compliance with) an Emergency Order Action Primary responsibility Support agencies Timing Purpose STEP 1: Notify Lead Agency of imminent closure and any imminent danger in the building by telephone and convene a pre-closure briefing on site. Council Lead Agency to activate a range of support agencies, including Centrelink and the Tenants’ Union of Victoria, if within the realm of normal business. Council to activate support agencies if outside the realm of normal business. At earliest convenience To give Lead agency details such as: Address Estimated number of residents Date and time of evacuation Contact details of person responsible for the evacuation Assessment of safety concerns Convene a Pre-closure briefing on site STEP 2: Notify all Primary and Secondary Organisations of imminent closure. Invite Primary organisations to attend pre-closure briefing Lead Agency At earliest convenience To ensure relevant agencies in the community sector are informed and involved in closure STEP 3: Meet for Pre-closure onsite briefing Council and Lead Agency Primary organisations Secondary organisations Prior to first contact with residents Identify a base for workers Disseminate a contact list of workers Roster community coordination teams Communication of closure to residents in a range of communication styles – for example a simple poster or pamphlet template may be used to clarify official notice Allocate task of determining availability of funding as necessary. STEP 4: Provide notices of evacuation to residents/owners/lessees. Provide as much documented information to primary organisations as possible. Municipal Building Surveyor Primary organisations At earliest convenience Apart from meeting legal requirements formal documentation can assist in adding authority to any evacuation processes STEP 5. Evacuation Council and Lead Agency Primary organisations and secondary organisations (if required) Notify residents of closure Assist residents to access housing assistance available Notify residents of the support and assistance available to them
Appendix 4 - Resources Author Publication Year Consumer Affairs Victoria 2013 Consumer Affairs Victoria Search for Rooming houses: a guide for residents, owners and managers 2016 Consumer Affairs Victoria Real time Department of Health and Human Services, Victoria 2012 Department of Health and Human Services, Victoria Search for Minimum Standards in rooming house fact sheets http://www.vic.gov.au/ 2013 Department of Health and Human Services, Victoria Search for Homelessness Services Guidelines and Conditions of Funding http://www.vic.gov.au/ 2015 Legal Aid Victoria Search for find legal answers housing and tenancy rooming houses http://www.vic.gov.au/ 2016 Tenants Union of Victoria Search for Residents handbook – Rooming House http://www.vic.gov.au/ 2009 Victorian Government Rooming House Standards Taskforce: Chairperson’s Report 2009 Victorian Government Search for Public Health and Wellbeing Act 2008 http://www.vic.gov.au/ and-wellbeing-act 2010 Victorian Government Search for Residential Tenancies Act 1997 http://www.vic.gov.au/ 2014 Victorian Government Search for Building Act 1993 http://www.vic.gov.au/ 2016