Leave the Pay Period End Date field blank. Leave blank Complete the Empl ID field: NOTE: When looking up employee records, a search using the employee ID produces the quickest response. If you use the employee name, enter as much of the name as you know. Enter: 008470 _ _ (substitute the two digit code for blanks) Click the Search button. Search results display Select the 6/21/2011, record from the list. Paycheck Earnings page displays View the paycheck earnings information for Justin Case. Empty cell Process a Prior Period Adjustment Justin Case was paid the following for PPE 6/21/2011: Earn W TH F S S M TU W TH F S S M TU REG blank 8 8 blank blank 8 8 8 8 8 blank blank 8 8 He actually should have been paid: Earn W TH F S S M TU W TH F S S M TU REG 8 8 8 blank blank blank blank 8 8 blank blank blank 8 8 JDY blank blank blank blank blank 8 8 blank blank blank blank blank blank blank Action Result Click the Home link. Home displays Select Payroll > Time Entry > Prior Period Earnings Adjs. Prior Period Earnings Adjs search page displays Complete the Pay Period End Date field. Enter: 06/21/2011 Complete the Department field. Enter: B21T2 _ _ (substitute the two digit code for blanks) Complete the: Empl ID field. Enter: 008470 _ _ (substitute the two digit code for blanks) Complete the Empl Record field. Enter: 0 Click the Search button. Prior Period Earnings Adjs page displays NOTE: The original payroll data from the Mass Time Entry page displays under the Prior Period header bar. Data is updated under the Adjustments header bar. empty cell
On the Earnings Adjustment Status page, what is the status of an adjustment that has been saved and validated without errors? Validated On the Earnings Adjustment Status page, what is the status of an adjustment that has been entered and saved but not validated? New On the Earnings Adjustment Status page, what is the status of an adjustment that SEMA4 has processed? Processed On the Earnings Adjustment Status page, what is the status of an adjustment that has been validated but errors exist? Error How many current period time entry adjustments per employee, employment record number and department ID combination can be processed in the current pay period? 1 In this exercise, you will check an employee’s paycheck earnings, process a prior period adjustment and check the status of the adjustment. Resources You may use these resources in completing this exercise: The step-by-step instructions in the walk-through SEMA4 Help Directions Part 1 William Elliot asked you to look up the number of vacation hours he reported used during the pay period ending 06/05/2012. Look up Paycheck Earnings Action Result Complete the Pay Period End Date field. Enter: 06/05/2012 Complete the Empl ID field. Enter: 00847978 What is the number of vacation hours? _______ Answer: 2
In the Begin Date field: Pay period end date of the first pay period in which the retroactive pay rate adjustment is effective Enter: 06/07/2011 In the End Date field: Pay period end date of the last pay period in which the retroactive pay rate adjustment is effective Enter: 06/21/2011 Click the Build Retro button. Empty cell Click the Check Progress button every few seconds until processing is complete. Individual RetroPay Trans page displays Individual RetroPay Trans Action Result In the Process Date field: Pay period in which the retroactive payment has been processed or will be processed is displayed. 06/04/2013 In the Total Amt field: Total retroactive dollar amount calculated for the current transaction displays 134.40 In the Mass Retro Amt field: Any mass retroactive payments processed from the first pay period through the last pay period in the selected date range display Blank In the Retro Descr : Record any useful information such as the reason for the pay rate change or notes about the changes you make to the calculated amounts on the page. Allows up to 200 characters. Enter: Late Salary Step Increase In the unlabeled status field: Status of the current transaction displays New In the Earnings Code field: Calculated retro pay is summarized and displayed using 3 earning codes: IRR – regular hours (REG, VAC, SIK, HOL, etc.) IRO – overtime hours (OTR, OT1, etc.) IRP – premium hours (on call, etc.) TIP: Navigate to each earnings code when more than one earnings code has been generated. IRR In the Hours field: The total hours for the retroactive earn code displayed. 160
When the one-to-one expense transfer is complete, the status on the Mass Expense Transfer page is Expense Transfer Complete. When the first part of a 1-to-many expense transfer is completed, the status on the Mass Expense Transfer page is Labor Distribution Required. A one-to-one expense transfer is the transfer of payroll expenses from one ChartString to one other ChartString. SEMA4 allows users to enter one-to-one expense transfers for one pay period or a range of consecutive pay periods. During this walk-through you will transfer expenses from one ChartString to another. For the pay period ending 6/7/2011, Henry Thomas’ payroll was charged to the wrong account. An expense transfer is needed to transfer all the expenses to a different account. Remember: Expense transfers affect accounting, but do not affect employee pay. Process a one-to-one expense transfer Action Result Click the Home link. Home displays Select Payroll > Labor Distribution > Mass Expense Transfer. Mass Expense Transfer search page displays In the Empl ID field: Enter: 008475 _ _ (substitute your two digit code for the blanks) In the Empl Record field: Enter: 0 In the Position Number field: Leave Blank In the Department field: Enter: B21T2 _ _ (substitute your two digit code for the blanks) In the Begin Date field: Enter: 06/07/2011 In the End Date field: Enter: 06/07/2011 Click the Search button. Mass Expense Transfer page displays For the 1–to–Many check box: Leave Blank For the Financials Reconciliation check box: Leave Blank Transfer Option field is grayed out This field is only available when transferring expenses for a range of consecutive pay periods. Default is Accounting Date