Material content, non-ozone depleting) if purchasing items that are: energy consuming or USDA or EPA designated items for bio-based or recovered material content Spec/SOW/SOO/PWS identifies supplies or services as separately identified line items and, as needed, subline items to support requirements of FAR 4.1002 through 4.1008 which must be applied by 1 Oct 2019 FAR 4.1001, 4.1003, and 4.1004 Use of GFP/GFE is evaluated and considered in performance of contract. If demonstrated to be in Government’s interest, list of GFP/GFE is included in Spec/SOW/SOO/PWS FAR 45.102 and 45.201 File documentation includes Independent Government Estimate FAR 4.803 and 7.105 Level of market research is appropriate given the complexity of the requirement, and documentation includes acquisition history, suggested sources, and research of available contract vehicles. If formal RFI issued for market research purposes, file documentation includes RFI, responses, comments and disposition. FAR 10.001, FAR 10.002; PA 101B Market research considers required/mandatory sources of supply (AbilityOne Procurement List or Federal Prison Industries Schedule) FAR 8.002; AGAR 408.7 If acquiring supplies of the classes listed in FPI Schedules: Comparable items are purchased through FPI unless waiver is obtained. If FPI items are not comparable in terms of price, quality, or delivery, written determination is made and FPI is included in solicitation FAR 8.602
subcontracting plan threshold, CO Determination is documented and approved one level above CO Potential OCIs are evaluated and identified with a plan to avoid, neutralize or mitigate significant potential conflicts before contract award. Written analysis and course of action is approved by chief of contracting office prior to solicitation if CO believes there is a significant potential OCI. FAR 9.504 and 9.506 Multi-Year Contract approved FAR 17.105 All deviations approved FAR 1.403; AGAR 401.4 Pre-solicitation reviews obtained with comments and disposition included in file FAR 14.202-6; DR 500-4; AOP #8 SOLICITATION PHASE Bundling notices sent to small businesses and rationale posted in GPE before issuing solicitation FAR 10.001 and 5.205(g) Synopsis of proposed contract action accomplished FAR 5.101(a) and 5.2 Adequate time is allowed for preparation of bids FAR 14.101(b) & 14.202-1 SF 1449 (if Commercial, otherwise, SF 33) filled out correctly and includes appropriate NAICS and Size Standard FAR 12.303, 19.012 and 19.303 Commercial format used, if applicable, otherwise Uniform Contract Format is used FAR 12.303 or 14.201-1 If multi-year contract, complies with . . . FAR 17.106-2 If two-step process is used, IFB complies with . . . FAR 14.5 If master solicitation is used, IFB references such FAR 14.203-3 Contract type (either FFP or FP-EPA) is clearly stated Best practice CLIN Structure with appropriate pricing structure and meets criteria for establishing Contract Line Items FAR 14.201-2(b) and FAR 4.1005
and payment instructions are included as required Required performance is clear and unambiguous FAR 14.101(a) If commercial, technical data and computer software requirements comply with . . . FAR 12.211 & 12.212 Inspection & acceptance criteria are clear and unambiguous FAR 14.201-2(e) Place of performance is specified Period of performance or delivery/completion date is specified FAR 14.201-2(f) Standard commercial clauses and provisions (if commercial) otherwise as applicable for non-commercial commercial FAR 12.3 Tailoring of commercial clauses is approved FAR 12.302 and AGAR 412.302 Required additional clauses & provisions FAR 52 and AGAR 452 Date, time, and place for bid opening is specified FAR 14.101(c) Wage Determination included for services subject to the SCA or construction subject to DBA FAR 22.404 or 22.1006 GFP/GFI is listed as applicable FAR 45.201 Proper Reps & Certs are required FAR 4.1202, 52.212-3 Instructions to Offerors (if commercial) FAR 52.212-1 Instructions clearly state award will be made without discussions FAR 14.201-5(b) If required, instructions for providing bid samples or descriptive literature are clear FAR 14.202-4(d) and 14.202-5(c) Other price-related factors, if any, are identified FAR 14.201-5(c), 14.201-8 Options included in evaluation FAR 17.203 Amendments are properly completed and issued on SF 30 FAR 14.208 Solicitation Q&As provided to all Interested Parties FAR 14.208 AWARD PHASE
SF 1449, or other award form if not commercial (e.g., SF 33 or 1442), filled out correctly FAR 12.204 Wage Determination updated FAR 22.404 or 22.1006 Any express warranties are included in the contract FAR 12.404(b) Pricing is free of math errors Pre-Award Reviews obtained with comments/disposition documented in file DR 5000-04; PA 91D; AOP #8 Unsuccessful bidders promptly notified FAR 14.409-1 Public/Congressional notification of award > $1 million FAR 5.303; AGAR 405.303 Award notice to GPE FAR 5.301 FPDS Contract Action Report is finalized and reviewed, and contains no coding errors FAR 4.6 Signed contract FAR 4.101 Action is within the CO’s warrant authority FAR 1.602-1; PA 100D COR Designated, and duties outlined in Delegation Letter, sent to COR, COR’s Supervisor and Contractor. FAR 1.602-2; AOP #13 Contract documents distributed to appropriate personnel (contractor, requestor/customer, SBA, etc.) and file documented appropriately Best Practice and DR 5090-001 General: File organization, Indexes; Use of IAS FAR 4.8; AOP #7; PA 105C POST-AWARD Record of Protests FAR 33.102 Any changes in terms and conditions is made by written agreement of parties (See applicable mod checklist) Options, if applicable, are exercised after timely notification to contractor (See applicable option checklist) Past performance evaluations are prepared at least annually and at the time the work is completed. FAR 42.1502