Define Our Need Clearly and effectively articulate the desired supply requirements and associated outcomes. Plan the Procurement Approach Identify the most appropriate way to approach the market to achieve the best result. Sourcing Approach the Market Develop supporting documentation to approach the market. Assess and Negotiate Assess responses to identify preferred supplier(s), and undertake negotiation (as applicable). Select and Award Select recommended supplier(s) and finalise and award the contract. Contract Management Establish the Contract Effectively commence the contract to facilitate successful contract execution. Manage the Contract Proactively manage the contract to ensure the successful achievement of contractual outcomes (i.e. delivery of required supplies). Close Out the Contract Ensure that all required supplies have been delivered and all contractual obligations are finalised for both parties. Undertake a review and develop learnings for future procurement activities. Procurement Governance Model A high-level overview of the NTG Procurement Governance Model is show in Figure 3 below, illustrating the key decision making and advisory roles and bodies, and their associated relationships. Figure 3. NTG’s Procurement Governance Model Minister Responsible for Procurement Act Role Responsibilities The Minister is a member of the Legislative Assembly of the Northern Territory Parliament and is responsible for the Procurement Act. The Minister has overarching responsibility for ensuring the effective and efficient administration of the Procurement Act and Regulations. This includes the issuing of ‘directions with respect to the principles, practices and procedures to be observed in the procurement of supplies by and on behalf of the Territory and Agencies’, of which this document forms part.
Buy Local Industry Advocate Role Responsibilities The Buy Local Industry Advocate provides an independent advocacy function to government on behalf of local NT industry. The Buy Local Industry Advocate has responsibility for: promoting the adoption of Buy Local principles to industry and government in a way that is consistent with local and international trade obligations monitoring the overall effectiveness and impact of the Buy Local Plan, including monitoring for unintended consequences. Buy Local Subcommittee Role Responsibilities The Buy Local Subcommittee is a subcommittee of the Procurement Review Board established to oversee the Buy Local Plan. The Buy Local Subcommittee has responsibility for: overseeing agency and industry compliance with the Buy Local Plan monitoring the overall effectiveness and impact of the Buy Local Plan, including monitoring for unintended consequences. Definitions For the purposes of this policy and the associated Procurement Framework, the following definitions will apply: Term Definition Accountable Officer The Chief Executive (however described) of the agency or a person who the Treasurer declares in writing to be the Accountable Officer for the purposes of the Financial Management Act. Across Government Contract A mandated whole of government period contract which has been established for certain supplies that are commonly used throughout NTG agencies. Addendum A document issued to all prospective respondents that varies, updates or clarifies the request for offer prior to the stated closing time and date. Advertising Period Minimum period of time business and industry have to provide an offer in response to a request for offer. Agencies are required to ensure the minimum is observed when undertaking all procurement activities. Admissibility Process The process of determining whether an offer received will be admitted to the assessment process. Agency A unit of government administration, or office or statutory corporation, stated in an Administrative Arrangements Order to be an agency for the purposes of the Financial Management Act. Agency Contact A contract which has been established for certain supplies for a specific agency. Agency Procurement Management Plan The annual procurement plan for an agency that outlines the best strategy for the management of the agency’s procurement function. Agency Purchase Requisitions Online The mandated procurement information system managed by Contract and Procurement Services, used to record, track and report Tier 2 and greater procurement activity undertaken by agencies.