Commencement date: <insert date of review> Completion date: <insert completion date of review> Internal resource – Business unit and key personnel (if known)] Name: <Insert vendor name / internal resource> Key personnel: <insert name> Position: <insert position title> Telephone: <insert telephone number> Email: <insert email address> costings value for money established project initiation document accountable business case project brief benefits management plan risk management plan quality management plan communication strategy Gate 2 – Readiness for market Timeframe: <insert the timeframe of the arrangement> Commencement date: <insert date of review> Completion date: <insert completion date of review> Vendor Internal $<insert cost of Review> [insert name of resource (if/when known) - panel member and key personnel (if known) or Internal resource – Business unit and key personnel (if known)] Name: <Insert vendor name / internal resource> Key personnel: <insert name> Position: <insert position title> Telephone: <insert telephone number> Email: <insert email address> Assurance assessment report and action plan. Areas assessed include: clarity and practicality risk and critical success factors delivery strategy identified outline accountable business case procurement strategy implementation strategy plans for managing business change project plans plans for realising benefits communications strategy and plan Gate 3 – Investment Decision Timeframe: <insert the timeframe of the arrangement> Commencement date: <insert date of review> Vendor Internal $<insert cost of Review> [insert name of resource (if/when known) - panel member and key personnel (if known) or Internal resource – Business unit and key personnel (if known)] Name: <Insert vendor name / internal resource> Assurance assessment report and action plan. Areas assessed include: accountable business case risk management plans procurement plans delivery strategy project plans
Completion date: <insert completion date of review> Key personnel: <insert name> Position: <insert position title> Telephone: <insert telephone number> Email: <insert email address> benefits management strategy communications plan implementation of procurement plan robustness of planning, design and development stage project controls and progress alignment against plan Gate 4 – Readiness for service Timeframe: <insert the timeframe of the arrangement> Commencement date: <insert date of review> Completion date: <insert completion date of review> Vendor Internal $<insert cost of Review> [insert name of resource (if/when known) - panel member and key personnel (if known) or Internal resource – Business unit and key personnel (if known)] Name: <Insert vendor name / internal resource> Key personnel: <insert name> Position: <insert position title> Telephone: <insert telephone number> Email: <insert email address> Assurance assessment report and action plan. Areas assessed include: update accountable business case benefits realisation plans service delivery plans achievability of implementation plan planning and implementation of risk management activities value for money maintained/improved Gate 5 – Benefits realisation Timeframe: <insert the timeframe of the arrangement> Commencement date: <insert date of review> Completion date: <insert completion date of review> Vendor Internal $<insert cost of Review> [insert name of resource (if/when known) - panel member and key personnel (if known) or Internal resource – Business unit and key personnel (if known)] Name: <Insert vendor name / internal resource> Key personnel: <insert name> Position: <insert position title> Telephone: <insert telephone number> Email: <insert email address> Assurance assessment report and action plan. Areas assessed include: updated accountable business case post implementation review findings assessment of benefits delivered asset disposal plan whether anticipated benefits are being delivered ongoing contract development and management asset/services delivered value for money and performance improved
<insert type of review – add in health checks, audits, other external reviews where applicable (slot this row into table where applicable)> Timeframe: <insert the timeframe of the arrangement> Commencement date: <insert date of review> Completion date: <insert completion date of review> Vendor Internal $<insert cost of Review> [insert name of resource (if/when known) - panel member and key personnel (if known) or Internal resource – Business unit and key personnel (if known)] Name: <Insert vendor name / internal resource> Key personnel: <insert name> Position: <insert position title> Telephone: <insert telephone number> Email: <insert email address> <List the key product/s that will be delivered, include areas of assessment if applicable >
The project manager will update the Assurance Summary Report and submit to the QGCIO by <insert anticipated delivery date>. Appendix A: Terms of Reference [Each assurance review should have a Terms of Reference (ToR) developed by the agency specifying the scope, expectations including the time, effort and expertise required to conduct the specific review. For example, if the SRO/Project Executive requires a specific element to be examined it needs to be clearly stated within the scope. All ToRs for reviews are required to be endorsed by the SRO / Project Executive who has the assurance role and responsibility for the initiative. A Terms of Reference – Assurance Review template is available on the QGCIO intranet site.] <Insert Terms of Reference per review type applicable to this project> Appendix B: References [Insert the name, version number, description, and physical location of any documents referenced in this document. Add rows to the table as necessary.] The following table summarises the documents referenced in this document. Document name Description Location <Document Name and Version Number> < Document description> <URL or Network path where document is located> Appendix C: Glossary of key terms The following table provides definitions and explanations for terms and acronyms relevant to the content presented within this document. Term Definition Gate A governance review point at which there is an independent assessment of the extent to which the project: is conforming with the deliverables/documentation quality standards is acceptably controlling/mitigating risks and issues still has satisfactory stakeholder commitment still is acceptably resourced still is on course to deliver the scope defined in the project business case/project plan still is acceptably on budget (to date and forecasted to end)