Attendance Summary Facilitator Completion of nurturing group series Email to Program Liaison within 3 weeks of the group’s completion Exit Forms Facilitator When a participant stops attending prior to end of group Email to Program Liaison within 3 weeks of the group’s completion Nurturing Group Start- Up/Ending Form Facilitator Within 3 weeks of the group’s completion Email to Program Liaison within 3 weeks of the group’s completion Table 5: Nurturing Parenting Group Documentation requirements Assessments should be completed promptly as required. All documents should be maintained on file at site in addition to submission to Program liaison as noted. Forms available online in Provider Forms section of OEC FSS page. Running a Group Parenting Group Parenting groups are closed to visitors unless functioning as guest facilitator as appropriate for curriculum. Guests such as friends of parents are not allowed. If a group is co-facilitated by a volunteer, NFN program staff coordinator is expected to attend and supervise weekly. Children’s Group Group Coordinators must supervise volunteers weekly. Parents must deliver and pick up children to/from children’s group area. Children’s group coordinators should ensure children are always adequately supervised with a minimum 4 Children: 1 Adult ratio and by at least two adults at all times- no child should be alone with any adult, except a parent. Also, parents should be accessible throughout group to change diapers or supervise bathroom time; volunteers or staff should not do this. Closing a Group Weekly Volunteers and staff should debrief after each group to share observations and suggestions. At the end of course NFN encourages recognition of successful completion of Group for both parents and children. This may include certificate and/or celebration.
PAT Goal Setting tool Within 90 days of enrollments and every 3 months or as needed yes yes ECIS, Penelope/Visit tracker Ages & Stages ASQ-3 Indicated by ASQ ages 2 mos – 5.5 yrs yes yes ECIS, Penelope/Visit tracker Ages & Stages ASQ-SE2 (second edition) Indicated by ASQ-SE2 ages 6 mos – 5.5 yrs yes yes ECIS, Penelope/Visit tracker Life Skills Progression Enrollment and annually there after yes yes Penelope/Visit tracker HITS 6months, annually and as needed yes yes ECIS, Penelope/Visit tracker PICOLLO 10months of age and then annually after yes yes ECIS, Penelope/Visit tracker Parent Satisfaction Survey Annual yes yes Penelope/Visit tracker PVR Documentation Weekly yes yes ECIS (limited info), Penelope/Visit tracker Exit/ Discharge form As needed yes yes ECIS, Penelope/Visit tracker Table 6: Home-Visiting Documentation requirements All assessments should be completed promptly as required. Those labeled “program entry” are considered baseline data and must be completed within the first 30 days of enrollment. Planning – Case Assignments and home visiting schedules The supervisor considers the following factors when assigning families to family support providers:  Family situations, any special issues that affect the family  Level of experience of the family support provider  Distance and commuting time to each family In order to ensure family support providers have adequate time and attention for each family, expectations for family support provider caseload and scheduled visits:  A full-time family support provider in their first year of service should schedule 8-10 home visits each week with the goal of conducting no less than 32, and no more than 40 home visits per month.  A full-time family support provider employed one year or more should schedule 10-12 home visits each week with the goal of conducting no less than 40 and no more than 48 home visits per month.  No more than four (4) home visits a day should be scheduled. The Nurturing Families Network is a weekly home visiting program that can provide services to families until the target child is five years and 364 days of age. Given the varied needs of families and lessening of those needs over time it is expected that home visitors will have a caseload that include scheduled weekly, biweekly or monthly visits.