Public liability risks; Contractor access and egress; Traffic and pedestrian management including car parks; Working at height risks; Electrical safety; Confined spaces; Radio frequency radiation; and Workplace design and layout including lighting, facilities and amenities. 3.1.3 For major areas of non compliance, further consultation must be sought prior to acquisition or leasing initiatives. Contract/Property Managers Contract Service Providers Every Time PRO2-02 Communication, Consultation & Reporting Non Conformance Reports Corrective Action Reports 3.1.4 In the event acquisition or leasing proposal is approved, risk controls must be developed, budgeted and implemented prior occupation. Contract/Property Managers Contract Service Providers Finance Every Time PRO3.2-01 Contractor Management Budget Plans 3.1.5 Ongoing monitoring and surveillance of key compliance requirements relating to environmental, BCA, occupational health, safety and welfare are expected. In addition, workplace inspections must be undertaken by the occupants on a periodic basis to control general workplace environment risks. Contract/Property Managers Contract Service Providers End User As Required PRO3.2-01 Contractor Management PRO4-01 Workplace Inspections PRO2-09 Workplace Environment & Facilities Property or Hazard Specific Risk Reports Maintenance Records 3.2 Building Refurbishments and Design of New Buildings 3.2.1 Property owners and employers must ensure that health, safety and welfare requirements are incorporated into design specifications for proposed buildings or structures. This must be part of the initial design consultation process for new build or renovation projects. Contract/Property Managers Designers Every Time Pre-Planning Records Project Meeting Agendas & Minutes General Building Requirements and BCA expectations 3.2.2 Designers must consider throughout the design stage: Access to plant; Gutter and window cleaning; Access to and movement from roof areas and ceiling spaces; Traffic and pedestrian management; Non slip surfaces; Storage facilities in relation to manual handling; Ergonomics relating to desk design, lighting and noise control; Designers Every Time PRO2-09 Workplace Environment & Facilities Design Plans & Specifications
Provision of adequate facilities and amenities; Adequate indoor air quality; Security provisions; and Contractor and disability access. 3.2.3 It must be confirmed that health, safety and welfare requirements have been fulfilled during the construction and post-occupancy stages. This includes regular consultation and communication with the designer(s) throughout the planning process to ensure health, safety and welfare risks are duly considered and managed, particularly relating to end user needs. Contract/Property Managers Designers As Per Project Requirements PRO2-02 Communication, Consultation & Reporting Project Meeting Agendas & Minutes 3.3 Incident Reporting 3.3.1 Reporting, recording and tracking incidents assists with managing property risks and design faults. For all acquired or leased buildings, incidents must be reported via the RMSS program. Contract/Property Managers Contract Service Providers Every Time PRO3.3-01 Incident Reporting RMSS Incident/Property/Damage Report Form 3.4 Records Management 3.4.1 Where records are generated as a result of identifying, assessing and managing property or design related risks, they must be clearly legible, labelled, dated and stored. Contract/Property Managers Contract Service Providers Designers Ongoing PRO2-07 Document Control 4. Responsibilities and Process Compliance Accountable Person Action Auditable Records Director, Infrastructure, Property & Technology Oversee implementation of the Corporate and IPT specific health, safety and welfare (HSW) management systems and HSW Handbook. Business Plans Meeting Agendas and Minutes Contract/Property Managers Identify and evaluate (HSW) and other property risks prior to the acquisition, leasing or design of a new building or structure; Monitor legislative compliance; Monitor and review contractor management processes within designated property portfolio; Review outcome of workplace inspections and audits and seek support if required for implementation of corrective actions; Report and follow up reported incidents that may have occurred at an occupied leased or owned premise, construction site and concept/design stage; and Record and track all records associated with building or entity purchase, lease of a premise or design of a new structure or area. Contract Agreements Lease Agreements Sale or purchase supplementary documents Pre-purchase due diligence reports Property risk audits Hazard specific reports Workplace inspection reports Incident and investigation reports Corrective action reports Project or team meeting agendas and minutes Maintenance records