Spec/SOW/SOO/PWS supports sustainable acquisition policies FEMP, Biobased, Recovered Material content, non-ozone depleting) if purchasing items that are: energy consuming or USDA or EPA designated items for bio-based or recovered material content FAR 23.1, 23.2, 23.3, 23.4, and 23.7 Spec/SOW/SOO/PWS identifies supplies or services as separately identified line items and, as needed, subline items to support requirements of FAR 4.1002 through 4.1008 which must be applied by 1 Oct 2019 FAR 4.1001, 4.1003, and 4.1004 Use of GFP/GFE is evaluated and considered in performance of contract. If demonstrated to be in Government’s interest, list of GFP/GFE is included in Spec/SOW/SOO/PWS FAR 45.102 and 45.201 File documentation includes Independent Government Estimate FAR 4.803 and 7.105 Level of market research is appropriate given the complexity of the requirement, and documentation includes acquisition history, suggested sources, and research of available contract vehicles. If formal RFI issued for market research purposes, documentation includes RFI, responses, comments and disposition. FAR 10.001, FAR 10.002; PA 101B Market research considers required/mandatory sources of supply (AbilityOne Procurement List or Federal Prison Industries Schedule) FAR 8.002; AGAR 408.7 If acquiring supplies of the classes listed in FPI Schedules: Comparable items are purchased through FPI unless waiver is obtained. If FPI items are not comparable in terms of price, quality, or delivery, FAR 8.602
Bundling notices sent to small businesses and rationale posted in GPE before issuing solicitation FAR 10.001 and 5.205(g) Posting or synopsis of proposed contract action accomplished if required, and if not, exception documented in file FAR 5.101(a) and 5.2 Brand Name Justification, if applicable, is posted with the solicitation, and redacted as necessary FAR 5.102(a)(6), 13.106-1(b) and 13.501 SF 1449 (if Commercial, otherwise SF 33 or 1442, etc.) filled out correctly and includes appropriate NAICS and Size Standard FAR 12.303, 19.012 and 19.303 Commercial format used, if applicable, otherwise Uniform Contract Format is used FAR 12.303 If multi-year contract, complies with . . . FAR 17.106-2 Contract type is clearly stated Best practice Use of Simplified Acquisition Procedures is clearly stated Best practice CLIN Structure meets criteria for establishing Contract Line Items and payment instructions are included as required FAR 4.1005 Technical data and computer software requirements comply with . . . FAR 12.211 and 12.212 Commercial acceptance criteria are clear and unambiguous FAR 12.402 Place of performance is specified Period of performance or delivery/completion date is specified Standard commercial clauses and provisions (if commercial), otherwise, as applicable for non-commercial FAR 12.3 Tailoring of commercial clauses is approved FAR 12.302; AGAR 412.302 Required additional clauses & provisions FAR 52 and AGAR 452 If RFQ includes FAR 52.213-1 Fast Payment Procedures, conditions at FAR 13.402
FAR 13.402 exist and are documented Wage Determination included for services subject to the SCA FAR 22.404 and 22.1006 GFP/GFI is listed as applicable FAR 45.201 Proper Reps & Certs are required FAR 4.1202, 52.212-3 Instructions to Offerors FAR 52.212-1 If T&M or LH, pricing proposal format is specified FAR 16.601(f)(3) If sole source and acquisition is expected to exceed TINA threshold, solicitation specifies data other than cost and pricing data if necessary to establish fair and reasonable price (cost and pricing data required for other-than-commercial) FAR 12.301(b)(4), 15.402(a) and 15.403-5 “All or none” or “multiple award” clearly stated FAR 13.101 Evaluation factors are appropriate and clearly stated, and are consistent with the plan for evaluation of quotes FAR 12.301(c), 12.602, 13.106 Price is an Evaluation Factor FAR 12.602, 13.106 Past Performance is an Evaluation Factor FAR 12.206, 13.106 Options included in evaluation FAR 17.203 Amendments are properly completed and issued on SF 30 FAR 13.307 Synopsis or combined Synopsis and solicitation posted to GPE FAR 5.101(a)(1) and (2), 5.2, 12.204, 12.603 Combined Synopsis/ Solicitation complies with . . . FAR 12.603 Solicitation Q&As provided to all Interested Parties Synopsis includes any Brand Name Justification FAR 13.501 EVALUATION AND AWARD PHASE Communications with Interested Parties documented FAR 13.106-3 Abstract of quotations FAR 13.106-3 Disposition of late quotes(s) FAR 52.212-1
OCIs identified and dispositioned FAR 9.506 Evaluation of quotes is consistent with 52.212-2 and any documented plan FAR 12.203, 12.602, 13.106-2 Lack of adequate competition is explained FAR 13.104, 13.106-3 Record of Negotiations if conducted FAR 13.106-3 CO Fair and Reasonable Pricing Determination FAR 13.106-3 Contractor Representations and Certifications are documented in contract file FAR 4.803 Affirmative responses to the Responsibility Matters Certification are reviewed and additional information is obtained necessary to demonstrate offeror responsibility 9.104-5 File includes documentation supporting a determination of responsibility or non-responsibility, including queries of all required systems (e.g., SAM (if no exception applies), EPLS (all awards) and FAPIIS (if > SAT)? FAR 4.1102, 9.103, 9.104-1, 9.104-6, 9.105-2, and 9.404(c)(7) Notice to SBA of SB FAR 19.602 If subcontracting plan is required, it meets requirements of FAR and is properly coordinated, approved, distributed and incorporated into the contract FAR 19.702, 19.704, 19.705; AOP #14 SF 1449, or other award form if not commercial (e.g., SF 33 or 1442) filled out correctly FAR 12.204 Wage Determination updated FAR 22.404 or 22.1006 Any express warranties are included in the contract FAR 12.404(b) Pricing is free of math errors Pre-Award Reviews obtained with comments/disposition documented in file DR 5000-04; PA 91D; AOP #8 Unsuccessful quoters promptly notified FAR 13.106-3