In sharing such information with external parties the College will share only sufficient and relevant information in order to allow the concern to be appropriately followed up. The College will keep confidential records of the information shared. These will be kept in accordance with the Data Retention Policy. Responsibility for the provision Responsibility for the review and oversight of this policy and associated protocols, and for the evaluation of their effectiveness, lies with the Prevent Lead and Safeguarding Officer. Monitoring and evaluation of the provision Formal responsibility for monitoring and evaluation of this provision lies with the Academic Board. Appendix A Referral Process Any person may identify concerns about an individual potentially being drawn into violent extremism based on information received or behaviour observed. 1.1. It is important that such concerns can be shared in a safe and supportive fashion to enable concerns to be investigated and an appropriate intervention to be developed, if required. 1.2. It is equally important that assumptions are not made on the basis of information received and that referrals are investigated thoroughly and fairly. The College will seek to approach such concerns from the perspective of safeguarding the individual about whom concerns have been expressed. Only where there is clear and compelling evidence of a requirement to do so will information be shared with other agencies. Where a person has concerns that an individual is expressing violent extremist views or is at risk of being drawn into violent extremism, these concerns should be passed to the Safeguarding Officer via the Prevent Lead. The Safeguarding Officer will inform the Principal and the HR Business Partner where the concerns relate to a member of staff. The Safeguarding Officer will investigate the referral, with the assistance of the HR Business Partner where relevant, and present a report to the Principal. Upon receipt of a referral the Safeguarding Officer will convene the College Prevent Panel (within 24 hours) which will consist of: Safeguarding Officer Prevent Lead 6.3 The relevant Dean of Department
Person Referring Member of staff making referral Contact details Email Phone Number Address Role Vulnerability Factors Factor Notes Y/N Faith/Ideology e.g. Concerning comments relating to faith or ideology, or association with extremists Social Mobility e.g. poverty, lack of education or employment, immigration issues Physical or mental health e.g. Disability, learning difficulties, mental health concerns Risk or harm factor e.g. threat posed by family member, victim of hate crime or personal attack Criminal Activity or association e.g. involved in criminal activity or associating with known criminals Isolation or exclusion e.g. lack of social activity, isolation, absent peer groups Other factor Any other factors Please specify: Is the individual aware of the referral? Although it is not necessary or always beneficial to notify an individual, whether they are aware is important Explanation Of Referral Date last updated: Brief explanation of reason for referral, incident details and offences. Actions Taken To Date Date last updated: