Eligibility requirements: Any CWS member who has been actively involved in CWS for two years is eligible for nomination to serve as CWS President. Adopted 2/8/02; revised 2006 MEMBERSHIP OFFICER: The Membership Officer shall: Receive and disseminate new membership information, make announcements at general meetings, and send out new member applications and welcome letters Maintain the CWS active membership list on an Excel database Maintain membership lists (email and Post Office Mail) Obtain information from the Webmaster as to memberships purchased or renewed online Work closely with the Treasurer, Collage Editor and Database Manager to insure all membership information is up to date Work with the Roster manager to provide current information for the roster Provide names and ordering information to the Name Tag Manager. Revised 9/18/12 RECORDING SECRETARY: Adopted 6/16/2009 TREASURER: To expedite the General Meeting, the Treasurer's Report will be omitted and any member who wishes to see financial statements may request a copy by contacting the Treasurer. Adopted 9/18/12 Treasurer shall notify PayPal of the name and contact information for new Membership Officers. Adopted 9/18/12 VICE PRESIDENT (PROGRAMS) The Vice President will be responsible for programs from September through June (except December, when there will be no meeting) Adopted 11/2/94; revised 2006
The Parliamentarian (or Recording Secretary if the Parliamentarian position is unfilled) will maintain the current Bylaws and a Master copy which indicates revision dates. Revised 9/18/12 The Bylaws and Policies shall be posted on the CWS website. Revised 9/18/12 COLLAGE (NEWSLETTER) The Board shall appoint a Collage Newsletter Editor and the appointment shall be ratified by a Board vote recorded in the minutes. Revised 9/18/12 News items for the Collage shall be submitted to the Collage editor no later than the date specified by the Collage Editor in order to be included in the Collage. Adoption date unknown; revised 2006 The President will be given the opportunity to proof read the Collage before publication. Adopted 5/17/05; revised 2006 There will be a column in the Collage called “Board in Brief”, which will be a synopsis of the actions taken at the Board Meetings, which shall be authored by the Secretary. Adopted 2/15/00; revised 2006 CWS does not allow individual unpaid advertisements in the newsletter. Adopted 4/8/03; revised 2006 Changes to the Policies are to be referenced in the Collage and published on the CWS website. Revised 9/18/12 The "Member Profiles" in the Collage will feature only current Board members or other major volunteers. Adopted 4/20/10 DUES: Dues paid by check shall be collected by the Membership Officer. Dues paid online shall be transferred from the CWS PayPal account to the CWS checking account by the Treasurer. PayPal is supposed to notify both the Treasurer and the Membership Officer; in the event that this does not occur, the Webmaster and Treasurer shall forward all information received to the Membership Officer so that names, addresses, phone numbers, email address and amounts paid are known by the Membership Chair and available for the roster. Revised 9/18/12 Any members who have not paid their dues by the June meeting shall be notified in writing or by during July, by the Membership Committee, that they shall be dropped from the Membership if they do not pay their dues by August 31. If a Members’ dues are not paid by August 1, the member need not be listed in the Members Directory for the coming year. Revised 10/17/17.