Application Data and Records A -1. The OCA Licensing and Compliance Solution: Accept all data from program applications. System must be able to accept all required information for all licensing programs. A -2. The OCA Licensing and Compliance Solution: The system will supply current date as the default date for application date. System must assign application date/time stamp for purpose of application requirement. A -3. The OCA Licensing and Compliance Solution: Multiple programs accessed through one system logon. System must be able to access Court Reporter, Process Server, Guardian, and Interpreters application data with single logon after successful verification of password/user name. A -4. The OCA Licensing and Compliance Solution: Provide for customized program access. System must be able to limit application program access by individual user. A -5. The OCA Licensing and Compliance Solution: Automatically assign unique license numbers. System must automatically assign unique license numbers for each program using a defined format. To include the allowance for fiscal and calendar year edits to license numbers. By authorized permission. A -6. The OCA Licensing and Compliance Solution: The OCA Licensing and Compliance Solution: Cancel applications with security measures. System must have the ability to cancel an application with audit information, such as user, reason, and date and time, by authorized permission. A -7. The OCA Licensing and Compliance Solution: Calculate and display application age. System must have the ability to calculate and display application age with case information. A -8. The OCA Licensing and Compliance Solution: System can track incomplete applications. System must have the ability to applications that have not been closed due to incomplete information, for the purpose of bulk processing and statistical reporting. A -9. The OCA Licensing and Compliance Solution: Identify required fields. System must have the ability to provide prompts to indicate required fields on every data entry window. To be defined by the program. A -10. The OCA Licensing and Compliance Solution: Application search to include search data. System must include the search criteria when opening an application from search. To include name, address, license type, license status, expiration date, registration date (when first certified), and renewal date. If applicable, include
Continuing Education ACE -1. The OCA Licensing and Compliance Solution: Allow Continue education information to be entered. System must be able to provide for a CE module that give the ability to enter and maintain continuing education information and courses. To include course, course #, CE hrs. and dates of completion. ACE -2. The OCA Licensing and Compliance Solution: Allow for Continue Education auto populated fields. System must be able to auto populate CE course name, date, and hours when CE course number is selected. ACE -3. The OCA Licensing and Compliance Solution: Validate Continuing Education courses. System must have the ability to verify CE course. To include a default message when CE course cannot be validated. JBCC Review JBCC-1. The OCA Licensing and Compliance Solution: Enter the future date of a program review on an applicant. System must have the ability to enter commission review hearing (date, participants, outcome) for an applicant, to also be viewed on the application. Exams and Scores AEX -1. The OCA Licensing and Compliance Solution: Allow for exams. System must have the ability to record and track exams with scores; which allows for tracking when the scores will expire and next eligible exam date. To include exam attempts, score, pass/ fail, exam date, exam form, and exam/test sequence. AEX -2. The OCA Licensing and Compliance Solution: Allow various exam attempts. System must have the ability to record if exam is a retake/ initial exam, endorsement, or reinforcement. AEX -3. The OCA Licensing and Compliance Solution: Allow for exam form numbers. System must have the ability to enter exam form numbers and/or exam # and exam results. AEX -4. The OCA Licensing and Compliance Solution: for exam sections as a single exam part. System must be able to combine multiple exam sections to a single exam part for the purpose of scheduling and scoring. To include making exam Part A single exam of which multiple sections exist. Sections: Literacy (Lit), Jury Charge (JC), Question & Answer (QA). AEX -5. The OCA Licensing and Compliance Solution: Allow for exam pass or fail results. System must have the ability to enter either pass or fail to exam taken based on score calculations
established by each program area. Example: score 0 (zero) equal pass. AEX -6. The OCA Licensing and Compliance Solution: Enter exam dates and rescheduled dates. System must have the ability to enter and track future or past exam dates. AEX -7. The OCA Licensing and Compliance Solution: Enter exam parts. System must have the ability to enter exam parts, such as Part A or Part B. To include sections within an exam part. AEX -8. The OCA Licensing and Compliance Solution: Access to exam scores. System must be able to access exam scores from 2010 to present. AEX -9. The OCA Licensing and Compliance Solution: prior exam history. System must be able to search an applicant's exam history. To include exam course, exam part, exam date, exam score, pass/fail, and program area. AEX -10. The OCA Licensing and Compliance Solution: Create exam roster. System must be able to produce exam roster to include participant w/file #, exam date, and exam name/#. AEX -11. The OCA Licensing and Compliance Solution: Assign/Unassign exam sitting. System must be able to un/assign exam sitting and exam #s. To include applicants name, program area, and exam data. Accounting ACT -1. The OCA Licensing and Compliance Solution: All financial transactions appear on license history. System allow for financial transactions to be accessed in history within the license record. ACT -2. The OCA Licensing and Compliance Solution: Allow audit of all transactions. System must be able to provide audit of all financial transactions. To include record updates, deletes, fee transactions, and personal record information changes. ACT -3. The OCA Licensing and Compliance Solution: Allow update/change transactions without permanent deletion. System must have ability to apply correcting entries without permanently deleting previously recorded transaction and financial entries. ACT -4. The OCA Licensing and Compliance Solution: Distribute payment as defined by the programs. System must have the ability for system to assess and distribute payments as defined by each program's statue. To include distributing payments among multiple balances. ACT -5. The OCA Licensing and Compliance Solution: System allow for payment transaction numbers. System must have the ability to assign payment transaction numbers for all financial transactions. To be sequential
RR -11. The OCA Licensing and Compliance Solution: Produce financial reports for multiple programs. System must provide financial reports to be produced across programs or by program area. RR -12. The OCA Licensing and Compliance Solution: Produce compliance/complaint list. System must have the ability to report compliance cases, to include complaint #, dates, violation(s), disposition(s), resolution(s), and note(s). RR -13. The OCA Licensing and Compliance Solution: Produce renewal list. System must have the ability to produce renewals reports based on date range and/or program, to include the renewal date, address, license/cert #, payment amount, expire date, program name, and date of payment. RR -14. The OCA Licensing and Compliance Solution: Produce renewal list by renewal process. System must have the ability to produce renewal report that shows if renewed online or by mail-in. Must be reported by date or date range. To include all license information. RR -15. The OCA Licensing and Compliance Solution: Produce daily online exception report. System must to able to produce report on incomplete attempted online renewals. To include the name, license/cert #, payment amount, program name, and date of payment, along with why the renewal was unsuccessful. RR -16. The OCA Licensing and Compliance Solution: Produce license/certified report. System must have the ability to produce real-time report to show all licensed individuals for a program, to include expiration date, name (f/l), license/cert #, etc. To be generated by date range. Additionally, must make all license data available for the report. RR -17. The OCA Licensing and Compliance Solution: Produce list of exam scores. System must have the ability to report exams scores, to include the score, exam name and #, participant name, file #, candidate #, score, and pass/fail result. Report can be based on exam type (part). RR -18. The OCA Licensing and Compliance Solution: Produce list with criminal history. System must have the ability to report all applicants with criminal history for a program, on date range and/or program area. Additionally, must make all license data available for the report. RR -19. The OCA Licensing and Compliance Solution: Produce list of continuing education courses. System must have the ability to report list of continuing education courses by CE # or CE course
password overrides by authorized security level. and allow users to reset their password. SEC -7. The OCA Licensing and Compliance Solution: Provide appropriate security and authorization for all accounting functions. System must all allow for security levels with appropriate privileges. SEC -8. The OCA Licensing and Compliance Solution: User and time date all adjustments on accounts. System must allow all transactions within the system to have user audit details. Interfaces with other entities INT -1. The OCA Licensing and Compliance Solution: Texas.gov System must be able to allowTexas.gov to pull from server; and allow upload files into the system. INT -2. The OCA Licensing and Compliance Solution: Keep real- time list of current licensed/certified participants. System must be able to connect to the web to produce real-time data onto the website. To include a list of current licensed/certified program participants. Reminders / Tickler RT -1. The OCA Licensing and Compliance Solution: Generate alert when displaying licenses that are expired. System must be ability to alert when a license is past renewal date. RT -2. The OCA Licensing and Compliance Solution: Generate alert when application is expired. System must have the ability to alert when an application is more than one year old. RT -3. The OCA Licensing and Compliance Solution: Generate alert when displaying licenses that are have holds. System must have the ability to place hold and alert CE or TGSL default holds on licenses. RT -4. The OCA Licensing and Compliance Solution: Show alert when record has notes. System must be able to visibly when notes have been added to record. To be include on every window where notes can be applied. RT -5. The OCA Licensing and Compliance Solution: Show alert on records that are confidential. System must have the ability to see alerts when record is confidential. To be included on every window where confidentiality can be notated. RT -6. The OCA Licensing and Compliance Solution: Generate alert when displaying licenses that have complaints attached. System must have the ability to visibly alert when complaint is filed or pending against licensee.