COMMAND/ADMIN Closure Orders /Restrictions OPERATIONS SECTION Safecoms Agency Administrator Briefing/Packet Information Summary/ Communication Strategy Contingency Plan(s) TFRs Temp Flight Restrictions Del of Authority/Return DOA PERM IHF Media Log/ Key Contacts/Traplines Demob Glide Path AIR OPERATIONS Disciplinary/Sensitive CONFIDENTIAL Newspaper Clippings PERM IHF Evacuation/Re-entry Plans Aircraft Authorizations Final Incident Narrative PERM IHF Press Rel /Daily Fire Updates PERM IHF Strategy/Tactics Flight Use/ Hr Tracking Reports FS-127 / OES-23 ICS-201 Incident Briefing PERM IHF Public Meeting Agendas/Notes/Briefs Structure Defense/ Protection Plan(s) Helibase Daily Use /Cost Summary IMT Transition Debrief/Performance Special Events/ Tours / VIP Visits AIR OPERATIONS Helibase Documentation (Misc) Incident Complexity Analysis Thank You Letters Aircraft Authorizations Helicopter Daily Use/Cost Summary Individual Fire Report (FS-5100-29/DI-1202 PERM IHF Web Pages/ Videos/Photos Flight Use/ Hr Tracking Reports FS-127 / OES-23 Helicopter Briefing/ Debriefing Checklist Mech Use in Wilderness PERM IHF LIAISON/ AGENGY REP Helibase Daily Use/Cost Summary Helicopter Crew Info Sheet Significant Events Narrative/Reports PERM IHF Contact Log/ Conversation Record Helibase Documentation (Misc) Helicopter Info Sheet Spec Interest/Political Inquiries PERM IHF LOFR Significant Events Reports Helicopter Daily Use/Cost Summary Helicopter Demob Info Sheet Turnback Standards SAFETY Helicopter Briefing/ Debriefing Checklist Load Calculations/ Manifests Wildland Fire Decision Support System (WFDSS) PERM IHF Accident Investigation Reports Helicopter Crew Info Sheet Mission Request /Flight Following Log HUMAN RESOURCES Hazard Abatement/ Safety Strategy Helicopter Info Sheet Retardant Drop Tracking Critical Inc Stress Mgmt Narrative CONFIDENTIAL DO NOT FILE JHAs/ Fire Shelter Training Helicopter Demob Info Sheet Safecoms HR Significant Events Reports CONFIDENTIAL DO NOT FILE Safety Inspections/ OSHA Reports Load Calculations/ Manifests TFRs Temp Flight Restrictions INFORMATION Safenets Mission Request /Flight Following Log ICS-213 AIR OPS Community Relations/ Public Service Announcements Retardant Drop Tracking ICS-214 AIR OPS
PLANNING SECTION Performance Eval. CREWS ICS-211 Check-In List ENGINES TRAINING SPECIALIST Photos (Annotated) PERM IHF Performance Eval. EQUIP ICS-211 Check-In List EQUIP Incident Training Narrative/Final Report COMPUTER TECH SPECIALIST Performance Eval. OVERHEAD ICS-211 Check-In List EQUIP Individual Records A-L Equipment/Property Records R&R Plan/Information ICS-211 Check-In List OVERHEAD Individual Records A-L DOCUMENTATION UNIT FBAN/INCIDENT METEOROLOGIST ICS-211 Check-In List OVERHEAD Individual Records M_Z Master Doc Index Field Weather Obs PERM IHF ICS-215 Planning Worksheet PERM IHF (w/ IAP) Individual Records M-Z DEMOB UNIT Final FBAN/LTAN Report PERM IHF ICS-215A Safety Analysis PERM IHF (w/ IAP) Demob Plan Fire Behavior Projections Resource Tracking Glide Path Final ISUITE/ROSS Database Printout Spot Weather Forecasts SITUATION UNIT ELECTRONIC DATA NOTE: Organize by resource type RESOURCE ADVISOR Final AgencyJurisdiction /Ownership Map PERM IHF The official record is a paper copy. ICS-221 Demob Checkout AIRCRAFT Resource Advisor Information/Plans Final Fire Perimeter Map PERM IHF File e-data separately from paper files ICS-221 Demob Checkout CREWS Suppression Repair/Rehab Plan Final Fire Progression Map PERM IHF COMMAND /ADMIN ICS-221 Demob Checkout CREWS RESOURCE UNIT Final Fire Suppression Repair/Rehab Map FINANCE ICS-221 Demob Checkout EMERGENCY Incident Action Plan(s) IAP PERM IHF GIS Data (File w/ at close of incident) GIS DATA ICS-221 Demob Checkout EQUIPMENT ICS-207 Organization Chart ICS-209 Incident Status Summary (Final to IHF) LOGISTICS ICS-221 Demob Checkout EQUIPMENT ICS-211 Check-In List CREWS Infrared Imagery w/ Interpretation PERM IHF OPERATIONS ICS-221 Demob Checkout OVERHEAD ICS-211 Check-In List CREWS Maps Special Product PLANNING ICS-221 Demob Checkout OVERHEAD ICS-211 Check-In List ENGINES Structural Damage Assessment
LOGISTICS SECTION Rental Vehicle Checkout List Saw Part Orders Supply Orders, General ICS-213 COMMUNICATIONS UNIT Rental Vehicle Inventory Supply Issue Logs Supply Orders, General ICS-213 Communications Equipment Inventory Vehicle Dispatch Logs (Buses, PUs, etc) Waybills Supply Orders, General ICS-213 Radio Traffic/ Telephone Logs MEDICAL UNIT Waybills (Buying Team) Supply Orders, General ICS-213 Repeater Site Documentation Accident Action Plan Orders – ICS-213 CREWS Orders – ICS-213 CREWS Radio Repairs Medical Injury/ Treatment Log Orders – ICS-213 CREWS Orders – ICS-213 CREWS FACILITIES UNIT Medical Issue Log Orders – ICS-213 CREWS Orders – ICS-213 CREWS Facilities Health Inspections Patient Medical Evals HIPAA – COMPLIANCE REQUIRED Orders – ICS-213 EQUIPMENT Orders – ICS-213 EQUIPMENT FOOD UNIT SECURITY UNIT Orders – ICS-213 EQUIPMENT Orders – ICS-213 EQUIPMENT Caterer Menu/Meal Logs Patrol Logs Orders – ICS-213 EQUIPMENT Orders – ICS-213 EQUIPMENT Caterer Orders/Waybills Security Plan Orders – ICS-213 OVERHEAD Orders – ICS-213 OVERHEAD Food/Caterer Health Inspections SUPPLY UNIT Orders – ICS-213 OVERHEAD Orders – ICS-213 OVERHEAD GROUND SUPPORT UNIT Accountable Property Summary to Cache Orders – ICS-213 OVERHEAD Orders – ICS-213 OVERHEAD Equipment Repair Orders AD-112 Incident Replacement Requisitions Orders – ICS-213 SUPPLIES Orders – ICS-213 SUPPLIES Hazard Mitigation Noxious Weeds/Hazmat Cache Issue Report Orders – ICS-213 SUPPLIES Orders – ICS-213 SUPPLIES ICS-212 Demob Vehicle Safety Inspection Daily Inventory Orders – ICS-213 SUPPLIES Orders – ICS-213 SUPPLIES ICS-218 Support/Trans Vehicle Inventory Fire Property Issue Logs OF-296 Vehicle/Heavy Equip Pre-Use Inspection Property Loss/Damage Report
ICS-213 GENERAL MESSAGES ICS-213 GENERAL MESSAGES ICS-214 UNIT LOG ICS-214 UNIT LOG ICS-213 COMMAND/ADMIN ICS-213 LOGISTICS SECTION ICS-214 COMMAND/ADMIN ICS-214 LOGISTICS SECTION ICS-213 IC/DEPUTY IC ICS-213 LOGISTICS CHIEF ICS-214 IC/DEPUTY IC ICS-214 LOGISTICS CHIEF ICS-213 HUMAN RESOURCES ICS-213 COMMUNICATIONS ICS-214 HUMAN RESOURCES ICS-214 COMMUNICATIONS ICS-213 INFORMATION ICS-213 FACILITIES ICS-214 INFORMATION ICS-214 FACILITIES ICS-213 LIAISON/AREP ICS-213 FOOD ICS-214 LIAISON/AREP ICS-214 FOOD ICS-213 SAFETY ICS-213 GROUND SUPPORT ICS-214 SAFETY ICS-214 GROUND SUPPORT ICS-213 PLANNING SECTION ICS-213 MEDICAL ICS-214 PLANNING SECTION ICS-214 MEDICAL ICS-213 PLANNING SEC CHIEF ICS-213 SECURITY ICS-214 PLANNING SEC CHIEF ICS-214 SECURITY ICS-213 COMPUTER TECH SPEC ICS-213 SUPPLY ICS-214 COMPUTER TECH SPEC ICS-214 SUPPLY ICS-213 DEMOB ICS-213 FINANCE SECTION ICS-214 DEMOB ISC-214 FINANCE SECTION ICS-213 DOCUMENTATION ICS-213 FINANCE CHIEF ICS-214 DOCUMENTATION ICS-214 FINANCE CHIEF ICS-213 FBAN/IMET/FOBS ICS-213 COMP/CLAIMS ICS-214 FBAN/IMET/FOBS ICS-214 COMP/CLAIMS ICS-213 RESOURCE ADVISOR ICS-213 COST ICS-214 RESOURCE ADVISOR ICS-214 COST ICS-213 RESOURCES ICS-213 TIME ICS-214 RESOURCES ICS-214 TIME ICS-213 SITUATION ICS-213 PROCUREMENT ICS-214 SITUATION ICS-214 PROCUREMENT ICS-213 TRAINING SPEC ICS-213 OPERATIONS SECTION ICS-214 TRAINING SPEC ICS-214 OPERATIONS SECTION ICS-213 OPERATIONS CHIEF ICS-213 AIR OPS ICS-214 OPERATIONS CHIEF ICS-214 AIR OPS
INCIDENT HISTORY FILE Significant Events Narrative Newspaper Clippings Individual Fire Report Delegation of Authority/Return Special Interest/ Political Inquiries Press Releases/ Daily Fire Updates Infrared Imagery (with interpretation) Field Weather Observations WFDSS Wildland Fire Decision Support System Photos, Essential (annotated) Mech Use in Wilderness Request Final FBAN/LTAN/IMET Report INCIDENT HISTORY FILE Significant Events Narrative Newspaper Clippings Final Incident Narrative Delegation of Authority/Return Special Interest/ Political Inquiries Press Releases/ Daily Fire Updates Final Statement of Costs Field Weather Observations WFDSS Wildland Fire Decision Support System Photos, Essential (annotated) Final Fire Perimeter Map Final FBAN/LTAN/IMET Report INCIDENT HISTORY FILE Significant Events Narrative Final Fire Progression Map Final Incident Narrative Delegation of Authority/Return Special Interest/ Political Inquiries Final Agency Jurisdiction/ Ownership map Final Statement of Costs Field Weather Observations WFDSS Wildland Fire Decision Support System Incident Action Plan (with ICS-215/215A) Final Fire Perimeter Map Final FBAN/LTAN/IMET Report ICS 201 – Incident Briefing Final Fire Progression Map Final Incident Narrative ICS 209 – FINAL Incident Sta Summary Final Agency Jurisdiction/ Ownership map Final Statement of Costs ICS-215/215A Planning Worksheet/LCES Safety Analy Incident Action Plan (with ICS-215/215A) Final Fire Perimeter Map Individual Fire Report ICS 201 – Incident Briefing Final Fire Progression Map Infrared Imagery (with interpretation) ICS 209 – FINAL Incident Sta Summary Final Agency Jurisdiction/ Ownership map Mech Use in Wilderness Request ICS-215/215A Planning Worksheet/LCES Safety Analy Incident Action Plan (with ICS-215/215A) Newspaper Clippings Individual Fire Report ICS 201 – Incident Briefing Press Releases/ Daily Fire Updates Infrared Imagery (with interpretation) ICS 209 – FINAL Incident Stat Summary Photos, Essential (annotated) Mech Use in Wilderness Request ICS-215/215A Planning Worksheet/LCES Safety Analy