DUTIES BY POSITION JOB TITLE DUTIES KSA TRAINING Planning Section Chief Oversee all data gathering and analysis regarding incident operations and assigned resources. Prepare the Incident Action Plan for each operational period. Determine staffing, conduct briefings, collect and compile data, prepare reports, and design information updates for residents and staff. Serve as historian of the shelter operation. Obtain briefings from the Unified Command. Supervise Unit operations. Develop alternatives for tactical operations. Interact with the Unit Directors to develop tactics to implement incident strategies. Conduct planning meetings. Review assignments within the Branch and report status to the Unified Command. Assign specific work tasks to Unit Leaders. Monitor and inspect progress and make changes as necessary. Resolve logistics problems reported by subordinates. Maintain Unit Log. Advanced knowledge in Incident Command System protocol and procedures. Ability to compile, organize, and analyze narrative and statistical information. Ability to work as team member. Skill in the e of personal computer, Microsoft Office and internet. Ability to motivate and direct. Ability to communicate both verbally and in writing. Sensitivity in human interactions to diversity and inclusiveness. Ability to organize work activities delegate work and directly supervise a diverse work unit. Ability to effectively convey information. IS-100, 200, 300, 700 & 800 or 800A & VDSS Shelter Training Resources and Demobilization Unit Leader Assure all resources including personnel are appropriately in- and out- processed throughout the incident. Manage a system for tracking location and status of all assigned resources. Maintain a master list of all resources committed throughout the incident. Continuously track resource status to Advanced knowledge in Incident Command System protocol and procedures. Ability to compile, organize, and analyze narrative and statistical information. Ability to work as team member. Skill in the e of personal computer, Microsoft Office and internet. IS-100, 200, 300, 700 & 800 or 800A & VDSS Shelter Training
effectively manage their use. Develop and update as necessary the Incident Demobilization Plan. Distribute the approved plan and any revisions as necessary. Ability to communicate both verbally and in writing. Sensitivity in human interactions to diversity and inclusiveness. Ability to effectively convey information. Situation and Documentation Unit Leader Collect, process, and organize on-going situation information. Prepare situation reports. Develop projects and forecasts of future events related to the incident. Prepare, gather and disseminate information and intelligence for the Incident Action Plan. Maintain accurate and complete incident files including a historical timeline of all major steps taken throughout the incident. File, maintain, and store incident files for legal, analytical, and historical purposes. Prepare the Incident Action Plan. Maintain all files and records that are developed as any part of the overall planning process (situation reports, briefings, Incident Action Plans, etc.) Advanced knowledge in Incident Command System protocol and procedures. Ability to compile, organize, and analyze narrative and statistical information. Ability to work as team member. Skill in the e of personal computer, Microsoft Office and internet. Ability to communicate both verbally and in writing. Sensitivity in human interactions to diversity and inclusiveness. Ability to effectively convey information. IS-100, 200, 300, 700 & 800 or 800A & VDSS Shelter Training Communications: Alert and Notification Once the Planning Section Chiefs are contacted via the Unified Command, the Chiefs will then be responsible to contact their Unit Leaders. It is the responsibility of the Planning Section Chiefs to keep current contact information for all staff and assure that it is updated bi-annually at minimum. It is the responsibility of all identified staff to assure that their contact information is correct at all times and report any changes immediately to their direct supervisor(s) within the SMS.
Location, or Owner criteria. Selecting several criteria, though it may narrow down the search, can limit results. An unfiltered search (less limiting) can also be used. To do an unfiltered search click on the ‘Search’ button without any other field filled out. To do a filtered search complete any or all of the following items in the search fields. Enter descriptive information in the ‘Description’ field Select ‘Availability’ from dropdown list Select ‘Model’ from dropdown list Select ‘Condition’ from the dropdown list Enter ‘Serial Number’ Enter ‘Property Tag’ Select ‘Home Location’ from the dropdown list Select ‘Person Responsible’ from the dropdown list Select ‘Type’ from the dropdown list Select ‘Organization’ from the dropdown list Select ‘Event’ from the dropdown list Enter ‘Received by’ from the dropdown list Select ‘Current Location from the dropdown list Select ‘Owner’ from the dropdown list Then click the ‘Search’ button. The resulting matches will be listed. If no results were found to match your request, the Search Results will list 0 records and nothing will come up in the scrolling table at the bottom of the screen. If this occurs, try to re-enter your search with fewer criteria. Once your have found the piece of equipment that you are attempting to edit or update, click ‘View’ to see the complete equipment record. To edit or update the record, click ‘Edit’. ADD/EDIT/UPDATE ITEMS: This section will allow you to review currently listed inventory items and edit it as necessary. It will also allow for you to add additional items as needed. From the Materials Management drop down, select Inventory. To add a new inventory item:
INCIDENT ACTION PLAN: ICS FORM 202 MODIFIED Incident Name: VEOC Incident Name followed by Name of SMS Incident Action Plan Number: Number Consecutively Time and Date Prepared: Time in Military Format Day of Week, Month Day, Year Operational Period: From Time in Military Format Day of Week, Month Day, Year To Time in Military Format Day of Week, Month Day, Year Incident Goals: Operational Objectives: Current Period In 24 Hours In 48 Hours In 72 Hours Weather Forecast: General Safety Message: Key Meetings and Deadlines: Attachments (mark if attached)” Organization List – ICS 203 Assignment Lists – ICS 204 Communications Plan – ICS 205 Medical Plan – ICS 206 Other Prepared By: Approved By: at Time in Military Format Day of Week, Month Day, Year
JOB AID: TACTICS MEETING Participate in the Operations Section moderated Tactics Meeting to assist in the allocation and demobilization of resources and use this information to determine unmet needs within the shelter for potential requests for assistance through the VEOC. The Resources and Demobilization Unit Leader will: Attend the Tactics Meeting at the schedule time. Bring a current inventory of shelter assets and equipment and/or have access to a computer with internet/EWA access for rapid inventory determination as needed. Bring several blank printed copies of ICS 215 Form – Modified (Attachment 8, Tab 1 or enclosed Excel file) or have the form ready for data entry on a computer. Prior to the meeting, complete the generic information such as Incident Name, Time and Date Prepared, and Operational Period. During the Tactics Meeting, the Operations Section Chief will make resource assignments based on work tasks within the shelter. These resource assignments will consist of kind, type and number of resources needed to complete the task. For a specific task, enter the task into the ‘Work Assignment’ line along with the Divison/Branch/Unit that is responsible for this work task. Also indicate location and time these assets would be needed in the ‘Reporting Location’ and ‘Requested Arrival Time’ section for that line. For this Division/Branch/Unit list the resources needed in the boxes. (i.e. staff, equipment, supplies, commodities) For each resource listed, list the type of resource needed. (i.e. for supplies – cots, blankets, pillows) For each type, list the number stated as a need in the ‘REQ’ line. Research available resources either on the current printed inventory or via EWA Phoenix to enter in the current number available in the ‘HAVE’ line. Note location of current assets for the Operations Section Chief to determine reporting requirements. Subtract the ‘HAVE’ from ‘REQ’ to determine if there is an unmet need or ‘NEED’ within the shelter. If there remains a ‘NEED’ immediately report to the Operations Branch Chief such that if changes in assignments need to be made or additional resources need to be acquired, the appropriate Branch can be tasked.