August - October Season Kickoff Preparation Reserve meeting space for league pre-season meeting, team draft, and referee/scorekeeper classroom training using online FCPS Community Use Website and/or Herndon Police Department Review/renew Cardinal Basketball Officials Association contract Put up/take down basketball sign on Town of Herndon poster board during September and October according to schedule provided by Town of Herndon Request advertising board space on Town of poster board for the next year (one year in advance) – request three weeks during middle-end of September and middle-end of October Receive winter gym permit, post “black-out” dates on Events Calendar; notify Fairfax County NCS of weekend dates that will not be used Prepare sufficient number of first aid kits for anticipated number of teams Inventory and, if needed, order additional spiritwear Check the working condition of the game gym scoreboard controllers/power cords, portable clocks, portable scoreboards, scorer tables/chairs, and game gym space (backboards’ movement, nets); arrange for replacements/repairs if needed X X X X X X X X X
August – Early November Registrations and Certifications* Complete Haley Smith-HOYHB volunteer registration Complete NCSI background check (volunteers 18 yrs old or over) Complete Volunteer Building Director (VBD) online training and exam Review NFSHSA Basketball Rules, including changes for the upcoming season Review Haley Smith Basketball League (House) Rules Review Haley Smith Code of Conduct * Training and documents are available on League website under “Links” and “Forms and Documents” X X X X X X X X X X X X X X X X Mid-Late October (1 night) League Pre-Season Meeting Attend pre-season meeting to discuss league activities, season schedule, changes in player evaluation and team draft procedures, changes in Code of Conduct and NFSHSA/house rules, use of our Scorekeepers and Referees, and changes in game jerseys and equipment Update league website information, including Board Member listing, documents (e.g., updated house rules and Code of Conduct), events calendar (e.g., player evaluation schedule, special event dates), and online store (e.g., spiritwear) X X X X
Early February NCS Information Submissions Prepare and submit electronic roster and practice/game schedule files to HOC Treasurer who submits them to Fairfax County NCS Prepare and submit electronic scholarship file to HOC Treasurer who submits it to Fairfax County NCS X X Mid-March Team End-of-Season Event (optional) Make arrangements for event location and food/beverage service Make arrangements for team awards Inform parents of where and when to meet Coaches Chaperone players during event and until parent picks up player after the event ends X X X X Mid-March End-of-Season Close-Out Collect re-useable Gym Manager and Head Coach bags, practice/game balls, ball pumps, coaching card decks, first aid kits, and numbered pinnies after last games of the season Wash numbered pinnies and store in re-sealable plastic bags Securely store game gym scoreboard controllers/cables/power cords, portable clocks/scoreboards, scorer tables/chairs, and coach equipment/supplies in HOYHB storage unit Setup and open end-of-season survey in the online sports management system; after survey period closes (usually 2-3 weeks after last games of the season), review survey results X X X X X X