(d) to receive and consider the statement submitted by the Association in accordance with section 30 (3) of the Act. (4) The annual general meeting may conduct any special business of which notice has been given in accordance with these rules. 11 Special General Meetings (1) In accordance to the annual general meeting, any other general meetings may be held in the same year. (2) All general meetings other than the annual general meeting are special general meetings. (3) The Committee may, whenever it thinks fit, convene a special general meeting of the Association. (4) If, but for this sub rule, more than 15 months would elapse between annual general meetings, the Committee must convene a special general meeting before the expiration of that period. (5) The Committee must, on request in writing of members representing not less than 10 percent of the total number of members, convene a special general meeting of the Association. (6) The request for a special general meeting must:- (a) state the objects of the meeting:- and (b) be signed by the members requesting the meeting:- and (c) be sent to the address of the Secretary. (7) If the Committee does not cause a special general meeting to be held within one month after the date on which the request is sent to the Secretary, the members making the request, or any of them, may convene a special general meeting to be held not later than 3 months after that date. (8) If a special general meeting is convened by members in accordance with this rule, it must be convened in the same manner so far as possible as a meeting convened by the Committee and all reasonable expenses incurred in convening the special general meeting must br refunded by the Association to the persons incurring the expenses. 12 Special business All business that is conducted at a special general meeting and all business that is conducted at the annual general meeting, except for business conducted under the rules as ordinary business of the annual general meeting, is deemed to be special business. 13 Notice of general meetings (1) The Secretary of the Association, at least 14 days, or if a special resolution has been proposed at least 21 days, before the date fixed for holding a general
In reference field please put your surname. Post to: Membership Secretary Hyundai Excel Racing Association Vic. Inc. 61 Buchanan Road BERWICK Vic. 3806 APPENDIX 2 HYUNDAI EXCEL RACING ASSOCIATION VIC.INC. Form of appointment of proxy for meeting of Association convened under Rule 7 (7) I, ………………………………………………………………………………… of ……………………………………………………………………………….. being a member of Hyundai Excel Racing Association Vic.Inc. appoint ………………………………………………………………………… of ……………………………………………………………………………….. being a member of Hyundai Excel Racing Association Vic.Inc., as my proxy to vote on my behalf at the appeal to the general meeting of the Association convened under Rule 7 (7) to be held on ……………………………………………………………………………………. and at any adjournment of that meeting. I authorise my proxy to vote on my behalf at their discretion in respect of the following resolution……………………………………………………… ………………………………………………………………………………………. Signed : ……………………………………………………………… Date :……………………………………………………..