Objectives for Sessions 1 and 2: To orient Interview Team Members on the ASSESS phase To practice the interview process To identify potential interviewees To match interviewers with interviewees To clarify the information gathering process Training Overview The interview team training is divided into two 2–hour sessions*. The first session acquaints team members with the ASSESS Phase and the interviews. Using the Community Member interview handout, the facilitator demonstrates how to prepare for and conduct an interview using ACT on Alzheimer’s resources. At the end of session one, each team member practices an interview with someone they know. Session two with a debriefing of the completed interviews, focusing on lessons learned and resources used. During this session, the team establishes the process they will follow as they conduct the community assessment. At the end of session two, each team member will select up to five interviews to complete. *Training length may vary depending on the size of the community, number of sector interviews to be completed and number of interview team members. Session 1: Orientation to ASSESS Phase (2 hours)
Review the concept of a dementia-friendly community: A dementia friendly community is informed, safe and respectful of individuals with the disease, their families and caregivers and provides supportive options that foster quality of life. Every community can take action to become dementia friendly. Overview of the 2-part training The training is divided into two sessions. The session is to acquaint you with the website, resource materials and how to prepare for an in-person interview. The second session will establish a plan for conducting the full community assessment. Session 1 Training Objectives Today’s objectives are: To acquaint the Interview Team with the Assess Phase To practice the interview process Review the Agenda and folder content Let’s begin by reviewing today’s agenda and materials. ACT Is Your Community Prepared? flyer Source: Download under Step 3 Folder or packet A short review sets the stage for why a community assessment is the first step to becoming dementia friendly and is a quick reminder for those who have heard it in previous meetings. Let participants know the training is divided into two sessions and both sessions engage them in the process. Set participants expectations and activities for Session 1. Provide an overview of the session and materials to be used. 10 min The Assessment Phase: Provide an overview of the interview process ACT on Alzheimer’s Assess Phase Summarize Steps 1 – 6.
30 min Review the Sector Chart The next step is to identify what agencies, organizations and key contacts will be interviewed. Let’s work through the chart to list a few in each sector. We can start with a few and add more as we go. Sector Chart Some of the chart may already be completed from previous Action Team meetings. Work through each sector so that there are a few suggestions in each. 30 min Assign Interviews Now we need to determine who will complete interviews. Looking at the work we just completed on the sector chart, choose at least three and no more than five people to interview. Several copies of the sector interviews Source: Encourage the group to choose a number of interviews that each participant will complete within the next two weeks. Usually 3-5 is a good range. Let participants go through the interviews to pick their choices. Each participant shares their choices with the group. Team lead needs to record them. 20 min Establish the process Pairs or individuals? Feedback from other communities who have completed their assessment say they find value in a two-member approach to interviews because one person can focus on the questions while the other records the high points of the conversation. A few members have shared they preferred working on their own. What would you like to do? Completed Interviews and Obtaining New Ones What will the process be when the interviews are completed? Some members like to interview in pairs and others like to conduct them on their own. Establish what works for each member. Some will pair up at this point. The group will need to decide if there will be a single source to obtained printed copies of blank interviews or will they print what they need on their own. Some coordinators chose to print copies and made them available to those who didn’t have access to the website. Other members printed their own when they needed them.