To line manage the HR Administrators To manage the HR Shared Services across the trust, including the development of this service Reporting to: CEO Responsible for: HR Administrators MAIN RESPONSIBILITIES 1 To lead and manage operational HR activities, including: sickness absence (monitoring and managing) disciplinary, capability and grievance issues. performance management recruitment and selection (including vetting and safeguarding checks) CPD events and training plans for staff administration of monthly payroll processes 2 To lead on monitoring all HR related policies, including holiday entitlements, pay grades and conditions of employment, sickness and absence. 3 Participate and represent the trust in national and local networks of HR Managers, so that the trust is alert to new trends and is familiar with current best practice. 4 To ensure employment law is followed throughout the trust. To mediate staff disputes as required. 5 To take responsibility for all aspects of HR management by developing and improving HR systems. To maintain an awareness of HR knowledge in developing these systems. 6 To monitor attendance, in line with trust policies and procedures, including supporting line managers in conducting absence meetings. 7 To manage the recruitment and selection processes, writing and evaluating job descriptions, placing advertisements, arranging administrative support for interviews, and ensuring vetting checks are completed, in line with Safer Recruitment responsibilities. 8 To be responsible for the quality and accuracy of all HR databases and personnel records, including inputting data, leave records and maintaining the Single Central Record. 9 To manage the HR content of the virtual staff handbook and lead on induction processes, including reviewing and improving new starter processes. 10 To provide information, advice and guidance to leaders and managers, advising on the HR policies and procedures. 11 To contribute to employee relations strategies, including developing or reviewing employment policies, contributing to Trade Union negotiations and developing employee benefits packages. 12 To produce letters, contracts of employment and other written communications to a high standard, on time and in accordance with academy policy and branding. 13 To provide advice to senior leaders in regards to TUPE transfers, providing advice and support for academies joining the trust. 14 To produce reports and other staff related data to inform the CEO, SLG and Governors, as appropriate. 15 Take lead in the development of HR services across the including developing shared services, such as Recruitment and supporting the HR function at other sites and locations within the trust. This element of the role will develop in line with trust development. Other Specific Duties:
5 or more GCSE’s at grade C or above, including English and Maths (or equivalent) a record of recent, relevant professional development evidence of experience in an similar, relevant HR role experience of working to deadlines experience of using databases or HR systems to effective use experience of working in a school (understanding of safeguarding and Child Protection issues) experience of SIMS Knowledge & Understanding the principals and practices of people management and how contribute to organisation success how to conduct, and take notes of, formal meetings, in line with the principles and practices of people management innovative approaches to developing HR systems and procedures knowledge of current and relevant employment legislation the potential uses of data in HR context innovative approaches to working with union representatives, students and other academy partners strategies for ensuring equal opportunities for all stakeholders Leadership & Management direct and co-ordinate the work of others set high standards and provide a role model for students and staff contribute to the professional development of self and others motivate those involved in and with the team Skills & abilities well developed time management, planning and organisational skills ability to communicate and negotiate effectively to a of audiences (internal and external) through highly developed inter-personal, written, oral and presentation skills sound judgment and ability to make decisions based on understanding of relevant information able to prioritise work and to manage work to meet tight deadlines adaptability to changing circumstances/ideas to effectively work as a member of a team, participate in meetings and negotiate as necessary negotiate and consult fairly and effectively deal sensitively with people and resolve conflicts direct and co-ordinate the work of others able to develop and maintain effective communication systems Personal Qualities an excellent record of attendance adaptability to changing circumstances/new ideas ability to inspire confidence in staff, students, parents and others evident enjoyment in working with young people and their families reliability and integrity and a commitment to confidentiality determination to succeed and the highest possible expectations of self and others empathy in relation to the needs of the trust a commitment to inclusive education