Real time data transfer – impact on WAN Every HL7 message generated by the local interface engine is communicated over the WAN to the enterprise IE in ACC. Real time data transfer – Performance at CDCO Processing of all messages and storage of all data at CDCO HDR is completed within one hour of processing through enterprise interface engine Scope Data storage – what data is stored Pharmacy, Allergies and Vitals data are fully mapped and stored in the HDR via the data plug-ins Demographics, Laboratory are fully mapped and stored in the HDR via the 3M ASN.1 standard TIU, Radiology, encounters, health factors and problem list are stored as “loosely coded” text (meaning a lower degree of normalization) Orders are stored as text (all order states) All domains use the data plug-ins as a storage mechanism Windows One of the three sites is a Windows site VMS Site Two of the sites are VMS Cache sites Data Quality Mapped Data A statistically significant sample of all data in each mapped domain is certified via IV&V process Data stored as text A statistically significant sample of all data is each non-computational domain is certified via IV&V process Configuration HDD/MMI Demographics for patients with national ICNs stored in HDR Compliance VHA HL7 v2.4 All messages are certified and accepted by VHA
Data Transfer Agreement Template Agreement for Data Exchange Between Product Development in the Office of Information and Technology and <Insert Outside Agency Name> Purpose: This Agreement establishes the terms and conditions under which the <insert name> will provide, and <insert name> will use the data to <be very specific in why data is being shared, and state the method of transfer and how that will be accomplished>. Any other uses will be subject to prior approval by the <transferring agency Directors>. Terms of the Agreement: This Agreement is by and between the <insert name> and <insert name> a component of the U.S. Department of Veterans Affairs (VA). This data transfer agreement covers the transfer and use of data by the <insert name> and <insert name>, for the project specified in this agreement. This Agreement supersedes any and all previous data. The of this Agreement can be changed only by a written modification of the agreement by the agency signatories (or their designated representatives) to this Agreement or by the parties adopting a new agreement in place of this Agreement. The <transferring agency> retains all ownership rights to the data file(s) and VA retains all ownership rights to the VA data file(s) provided to you under this Agreement. The <insert user name> will be designed as custodians of the VA data for the <user name> and will be responsible for complying with all conditions of use and for establishment and maintenance of security arrangements as specified in this Agreement to prevent unauthorized use and disclosure of the Owner’s data provided under this agreement. The User agrees to notify the Owner within fifteen (15) days of any change of custodianship. Technical Representative for <Transferring Agency> <Insert Name and Phone Number> Custodian for <User Agency> <Insert Name and Phone Number> The following named individuals are designated as their agencies’ Points of Contact for performance of the terms of the Agreement. Point-of-contact on behalf of <Transferring Agency> <Insert Name and Phone Number> Point-of-contact on behalf of <User Agency> <Insert Name and Phone Number>
Date Version Description Author November 2015 1.7 Updated link to Displaying Sensitive Data and Validated FIPS 140-1 and FIPS 140-2 Cryptographic Modules Process Management May 2015 1.6 Reordered cover sheet to enhance SharePoint search results Process Management October 2014 1.5 Changed an organizational title from AAC to CDCO in 3 locations. Process Management March 2014 1.4 Upgraded to MS Office 2007-2010 format, updated to latest ProPath documentation standards, and edited for Section 508 conformance. Modified content to clarify responsibilities. Process Management 2012 1.3 Standardized formatting Process Management March 2011 1.2 Changed OI&T to OIT Process Management March 2011 1.1 Updates to reflect changes to IOC MInao Murphy March 2011 1.0 Initial Version MInao Murphy Place latest revisions at top of table. The Template Revision History pertains only to the format of the template. It does not apply to the content of the document or any changes or updates to the content of the document after distribution. The Template Revision History can be removed at the discretion of the author of the document. Remove blank rows.