Audit, Inspection and Monitoring of Networks Connections Providers Owner Name Jason Carmichael Title Head of Technical Training and Assurance Signature Date 10 March 2016 Authoriser Name Dan Girt Title Technical Assurance Manager Signature Date 10 March 2016 This document forms part of the UK Power Networks Integrated Management System and compliance with its requirements is mandatory. Departure from these requirements may only be taken with the written approval of the above authoriser. Version number 5.0 What has changed? Additional section added to give further detail on the action process (Section 9). Previous Section 9 (Compliance Improvement) now moved to new Section 10. HSS 02 004a-f also reviewed. Revision to ‘b’ regarding the lighting, and clarification on when the flag relay is required and to ‘c’ to remove the necessity for anti-condensation heaters. Why has it changed? Following feedback and review of the procedure to provide clarity on process. Date published 15/03/2017 Next review date 10/03/2019 Prepared by P. Akerman Revision Record Version number 4.0 What has changed? Additional Section 9 added explaining the method of driving improvement in compliance. Inspection forms for each category added (HSS 02 004 a – f) for reference. Why has it changed? Further review and refinement of the procedure. Date published 31/03/2016 Next review date 01/03/2017 Prepared by P. Akerman Version number 3.0 What has changed? Removed appendixes a & b and integrated content into procedure. Added new frequency inspection table on page 8. Why has it changed? A review of the procedure. Date published 15/02/2016 Next review date 01/03/2017 Prepared by P. Akerman
Who needs to know? All UK Power Networks Staff Asset Management Capital Programme Connections Contractors Customer Services Finance Legal G81 External website HR & Communications HSS&TT In Business HSS Safety Reps ICPs (Independent Connection Providers) IDNOs (Independent Distribution Network Operators) Information Systems Meter Operators Network Operations EPN LPN SPN Distribution Capital Delivery Logistics Network Control Network Operations Connections Transport Services Strategy and Regulation UK Power Networks Services Airports Rail HS1, DLR & Commercial buildings MUJV / Allenby Business Development Others (specify) Commercial Services Contents Introduction and Purpose This document explains the process that will be followed in relation to the inspection of all connection activities undertaken within the UK Power Networks three Licence Areas. Connections providers are classified by UK Power Networks as any party undertaking connections activity, whether direct, indirect or third party for the adoption and subsequent ownership and management by UK Power Networks.
Each action assigned to them is completed on time and this information is passed back to the engineering auditor where applicable. Major non-conformities are completed prior to connection to the network, with demonstrable objective evidence available for further inspection if necessary. Records The results of all inspections will be stored on the UK Power Networks database specified for this purpose. This will allow ongoing compliance reports to be compiled, and trend analysis of levels of compliance to be determined. records will provide the data for compliance evaluation, the subsequent calculation of inspection frequency and will be made available to the connections provider. Process Detail UK Power Networks will monitor a sample of the connections activities undertaken by its connections providers against engineering standards and agreed industry good practice, to a schedule and frequency as determined in the criteria in the following sections. Before the inspection process is instigated, it is expected that the following activities will have been agreed and completed: All supporting documentation relevant to the task will have been completed and issued to the persons conducting the works. To have submitted and where applicable, had accepted by UK Power Networks the complete design for the works, or partial design if agreed by all parties. For Street Furniture activity, in accordance with the relevant agreement, specific permission for each task has been granted in writing in advance by UK Power Networks. If UK Power Networks has been employed to provide a design, all necessary construction details have been submitted and agreed. All buildings inspected and signed off by a UK Networks building inspector where applicable. A programme of works submitted, identifying all required works and proposed final connection dates or whereabouts details for unmetered connection activities. Provided, by name, a list of subcontractors and craftsmen approved for the relevant scheme of works (through the Lloyds Accreditation Process) if the connection is to be via a contestable final connections agreement, or demonstrable letter of acceptance including resource names for unmetered connections. Any site specific requirements have been reported (e.g. safety training, access provision etc.). Inspection Frequency UK Power Networks will manage an inspection and monitoring regime, based upon calculated risk to the network and previous instances of non – conformity, as depicted below. Risk Analysis of Activities Activity Risk UMC Low LV Services LV Connection