Building coaches can follow the steps below: Click the Search tab; select the Staff category Search for the staff member Go to: Index > Census > People Click the District Assignment tab At the bottom of the screen, check the box labeled Behavior Admin Click Save Enabling Letters to Print in Spanish Behavior Data Entry Staff typically will not have rights to maintain the “Spanish Letter” checkbox. Your Registrar can follow the steps below to identify the appropriate students. Search for the student Click the appropriate student name and click the District Info tab Check the checkbox for Spanish Letter Click: Save THE BASICS Terms Incident – An Incident is a group of Events linked by time and location. Incident reporting is similar to a police report – a record of occurrences at a specific time and place. Event – An occurrence within an Incident. Each Incident must contain one Event. Participant – A student involved in the Event. Role – The function (Offender, Participant, Victim or Witness) the student played in the behavior Event. Law and Board Violations - An item in either of two lists that contains the KDE violation. The violations are separated into Board violations and Law violations. Every Event code begins with a B for "Board" or an L for "Law". This signifies to the user the appropriate Board violation list or Law violation list that contains the match to the Behavior Event. Resolution – The consequence assigned to the participant(s) of an Event. Out of School Suspension – Disciplinary action that involves denying the student access to the school campus for any part of the school day. This means a student can be suspended for less than a full school day.
should be as exact as possible. (Replaces the Event Details field except data entered here applies to the entire Incident rather than a specific Event within the Incident) THE BASICS Behavior Incident – Context Each Incident entered should have a Context chosen. Context Description Examples SS: School Sponsored Event, during school hours The Behavior Incident that occurs in a school setting OR while a student is under the authority of the school/district AND between the times the bell rings in the morning and the bell rings in the afternoon. Incident occurs during instruction in the classroom Incident occurs during lunch in the cafeteria Incident occurs in the gym during a Pep Rally. Incident occurs on a field trip SN: School Sponsored Event, not during school hours The Behavior Incident that occurs in a school setting OR while a student is under the authority of the school/district AND before the bell rings in the morning or after the bell rings in the afternoon OR on days Incident occurs during a home football game Incident occurs at a school fall festival Incident occurs on the school bus Incident occurs at an away football game in which student was transported by the school or under authority of school personnel NS: Non School Sponsored Event, during school hours The Behavior Incident occurs off school campus AND between the times the bell rings in the morning and the bell rings in the afternoon Incident occurs off campus during the time the student is supposed to be in attendance at school
At the bottom of the Event and Participant Details screen click Delete Click Save on the Incident Deleting a Participant – This will delete not only the Participant but all Resolutions tied to the student. Search for the Incident to delete by using the steps for Opening Existing Behavior Records, Page 20. Click the appropriate Event to delete a Participant In the Participant Details section, uncheck the checkbox beside the student’s name Click Save Click Save on the Incident Deleting a Resolution Search for the Incident containing the Resolution to delete by using the steps for Opening Existing Behavior Records, Page 20. Under the appropriate Event and Participant, click the Resolution to delete Click Delete Click Save on the Incident DATA ENTRY Correcting Duplicate Events When more than one student is involved in an Incident/Event, it is very important not to duplicate the Event. Use the steps below if it is necessary to combine multiple Events into one due to incorrect data entry. In the screen shot to the right, you will see three Events for “Fight – Student/Student”. When this is submitted to KDE, it will appear as three separate fighting Events, when it actually was one Event with two Participants and one Victim. Search for the Incident to delete by using the steps for Opening Existing Behavior Records, Page 20. Click the first event listed Check the boxes to add the other students attached to the Incident. In the screen shot to the right, I will place checks beside Robin and Brandon’s name. Because Robin was a Victim, I must be careful to change her Role to Victim. Click Save. This adds the additional two students to the first Event. Make note of the Resolutions for the students moved to the first Event. Delete the duplicate Events using the steps on Page 21, Deleting Behavior Records. Click Add Resolution and add the Resolutions you noted to the students as needed. Use the steps on Page 17, Add Resolution. Click Save on the Incident Incorrect – Three Events, three students attached Correct: One Event, three students attached