Element $100,000 and Under Request for Quotation (RFQ) $100,000.01-$1,000,000.00 Invitation for Bid (IFB) $100,000 and Under Invitation for Bid (IFB) $100,000.01-$1,000,000 Invitation for Bid (IFB) Over $1,000,000 Request for Proposal (RFP) Over $1,000,000 The IFB solicitation format is not to be used at dollar thresholds. Use only the RFQ solicitation format. Advertising in CSCR Not required but recommended for appropriate transactions. Required Required Required Solicitation method Verbal–documented phone script required. Or Written, fax & electronic Must be written with sealed bids required to be submitted. Must be written with sealed bids required to be submitted. Must be written with sealed bids required to be submitted. Multi-step procurement procedure may include: Conceptual proposal Detailed technical report Revised detailed proposal Bid Draft bid (no cost data) Final bid Not required Not required Not required but recommended for high risk transactions. Not applicable, if straight forward bid using the Bidder Instructions in lieu of Section II or if using the IFB for IT Goods Only template and the evaluation and selection is based on lowest net cost meeting all other bid specification. Refer to SCM 3, Chapter 4 Required Bid or Proposal due date Verbal-upon oral contact or shortly thereafter and documented in phone script required. Written-as specified in the written solicitation. Specific time and place as specified in the written solicitation. Bids received after the bid submission date and time may not be considered (non- responsive). Specific time and place as specified in the written solicitation. Bids received after the bid submission date and time may not be considered (non-responsive). Specific time and place as specified in the written solicitation. Bids received the bid submission date and time may not be considered (non-responsive).
Element $100,000 and Under Request for Quotation (RFQ) $100,000.01-$1,000,000 Invitation for Bid (IFB) $100,000.and Under Invitation for Bid (IFB) $100,000.01-$1,000,000 Invitation for Bid (IFB) Over $1,000,000 Request for Proposal (RFP) Over $1,000,000 Administrative Requirements (continued) Target Area contract Preference Act (TACPA) Required for solicitations valued at $100,000 and over. Recommended for solicitations valued at $85,000 and over. Required for solicitations valued at $100,000 and over. Required for solicitations valued at $100,000 and over. Required for solicitations valued at $100,000 and over. Administrative considerations as applicable to the transaction DVBE Incentive Productive use requirements Customer in use requirements Remedies for exception Customer references DVBE Incentive Productive use requirements Customer in use requirements Remedies for exception Customer references DVBE Incentive Productive use requirements Customer in use requirements Remedies for exception Customer references DVBE Incentive Productive use requirements Customer in use requirements Remedies for exception Customer references
Element $100,000 and Under Request for Quotation (RFQ) $100,000.01-$1,000,0000 Invitation for Bid (IFB) $100,000.and Under Invitation for Bid (IFB) $100,000.01-$1,000,000 Invitation for Bid (IFB) Over $1,000,000 Request for Proposal (RFP) Over $1,000,000 Evaluation Methodology Lowest net cost meeting all other bid specifications Preferred solicitation format for this evaluation criteria Preferred solicitation format for this evaluation criteria Must be a sealed bid. Acceptable solicitation format for this evaluation criteria and Must be a sealed bid. Not applicable Value-effective evaluation Acceptable solicitation format for this evaluation methodology and Must provide for a two sealed envelope evaluation procedure Acceptable solicitation format for this evaluation methodology and Must provide for a two sealed envelope evaluation procedure Acceptable solicitation format for this evaluation methodology and Must provide for a two sealed envelope evaluation procedure Acceptable solicitation format for this evaluation methodology and Must provide for a two sealed envelope evaluation procedure. Evaluation Phase Confidentiality of bids Held in confidence until the purchase document is executed. Confidential until the notice of intent to award is posted. Confidential until the notice of intent to award is posted. Confidential until the notice of intent to award is posted. Cost proposal certification Lowest net cost, not applicable Value effective, required. Lowest net cost, not applicable Value effective, required. Lowest net cost, not required. Value effective, Required. Lowest net cost, not applicable effective, Required Combined preferences threshold The total of all preferences combined may not exceed 15% or $100,000 whichever is lower. The total of all preferences combined may not exceed 15% or $100,000 whichever is The total of all preferences combined may not exceed 15% or $100,000, whichever is lower. The total of all preferences combined may not exceed 15% or $100,000 whichever is lower. Public inspection of bids Required Required Required Required Posting of the notice of intent to award Not required. Must be posted for 5 working days to award. Must be posted for 5 working days prior to award. Must be posted for 5 working days prior to award.
Element $100,000 and Under Request for Quotation (RFQ) $100,000.01-$1,000,000 Invitation for Bid (IFB) $100,000.and Under Invitation for Bid (IFB) $100,000.01-$1,000,000 Invitation for Bid (IFB) Over $1,000,000 Request for Proposal (RFP) Over $1,000,000 Protest Process Protest of award Not applicable Department must allow for a protest period that allows any supplier to protest the solicitation requirements and for any bidder to protest the intent to award. Department must for a protest period that allows any supplier to protest the solicitation requirements and for any bidder to protest the intent to award. Department must for a protest period that allows any supplier to protest the solicitation requirements and for any bidder to protest the intent to Alternative Protest Process Refer to SCM, Vol. 3, Chapter 7 Refer to SCM, Vol. 3, Chapter 7 to SCM, Vol. 3, Chapter 7 Refer to SCM, Vol. 3, Chapter 7 Documenting the Evaluation and Selection Results Bid/Quote Worksheet Required Required Not applicable Not applicable Evaluation and Selection Report Not applicable Not applicable Required Required Procurement Summary document Required Required Required Required