Product SAP ERP GBI Release 6.04 Revised 6/24/2014 Focus Procurement Authors Simha R. Magal Stefan Weidner Tom Wilder Version 2.23 MOTIVATION You will configure the enterprise structure and business processes for Procurement. After setting up the organization units and process parameters, you will create necessary master data and test the business process. PREREQUISITES You should be familiar with navigation in the SAP system. It is also recommended that you have gone through the financial accounting exercise. ACKNOWLEDGEMENT This material was prepared with the assistance of student interns at the Seidman ERP program at Grand Valley State University and the SAP Club at CSU Chico as well as student and research assistants at SAP UCC Magdeburg. Also, thanks to Corrie Fiedler (Senior Lecturer, Information & Decision Sciences, Carlson School of Management, University of Minnesota) for her assistance in improving this exercise. Overview and Table of Contents Table of Contents
If this should happen, in the “Set Controlling Area” pop-up, enter the following information: Attribute Description Data Value Controlling Area Uniquely identifies a controlling area. NA## Click on (CONTINUE (ENTER)). This will get you into the next screen where the instructions will then tell you what to do for the task. Enter Chart of Accounts Pop-Up: At times throughout this phase, there will be times when the system asks you enter your chart of accounts to clarify which chart of accounts you are configuring for. If this should happen, in the “Enter Chart of Accounts” pop-up, enter the following information: Attribute Description Data Value Chart of Accounts Key that uniquely identifies a chart of accounts. GL## Click on (CONTINUE (ENTER)). This will get you into the next screen where the instructions will then tell you what to do for the task. Differences in Font: Throughout this phase you will see tables with different fonts used in the Data Value column. The normal Times New Roman indicates you enter exactly what is typed out except for the ## Symbol where you would put in your identifier. The italicized Times New Roman font indicates the data is looked up or found. Attribute Description Data Value Times New Roman Font that tells you to enter what is written. Times New Roman Times New Roman (Italicized) Font that tells you the data that needs to be looked up. Times New Roman (Italicized) Part II.1 – Enterprise Structure Table of Contents
II.1.1: Maintain Purchasing Organization Navigation: SAP Customizing Implementation Guide ► Enterprise Structure ► Definition ► Materials Management ► Maintain purchasing organization Tasks and Data Entry: In the “Change View “Purchasing Organizations”: Overview” screen, click on the icon. In the “New Entries: Overview of Added Entries” screen, enter the following information: Purch. Organization Purch. Org. Descr. US## ## GBI US Click on (SAVE). You will receive a message that says “Data was saved”. II.1.2: Assign Purchasing Organization
Navigation: SAP Customizing Implementation Guide ► Enterprise Structure ► Assignment ► Materials Management ► Assign purchasing organization to company code Tasks and Data Entry: You are in the “Change View “Assign Purchasing Organization -> Company Code”: Overview” screen Enter the following information: POrg Description CoCd Your GBI US ## GBI US Your Global Bike Inc. Click on (SAVE). You will receive a message that says “Data was saved”. II.1.3: Define Plants Navigation: SAP Customizing Implementation Guide ► Enterprise Structure ► Definition ► Logistics – General ► Define, copy, delete, check plant In the “Choose Activity” pop-up, double-click on Define Plant. Tasks and Data Entry: In the “Change View “Plants”: Overview” screen, click on the icon. In the “New Entries: Details of Added Entries” screen, enter the following information: Attribute Description Data Value Plant Key uniquely identifying a plant. DL## Name 1 Name ## Plant Dallas Factory Calendar Identifies the factory calendar that is valid for this plant. USA Click on (ADDRESS). In the “Edit address: DL##” pop-up, enter the following information: Attribute Description Data Value
II.1.7: Create Purchasing Group Navigation: SAP Customizing Implementation Guide ► Materials Management ► Purchasing ► Create Purchasing Groups Tasks and Data Entry: In the “Change View “Purchasing Groups”: Overview” screen, click on the icon. In the “New Entries: Overview of Added Entries” screen, enter the following information: Purchasing Group Descr. Pur. Grp N## ## North America Click on (SAVE). You will receive a message that says “Data was saved”. II.1.8: Group Together Valuation Areas Navigation: SAP Customizing Implementation Guide ► Materials Management ► Valuation and Account Assignment ► Account Determination ► Account Determination Without Wizard ► Group Together Valuation Areas Tasks and Data Entry: You are in the “Change View “Acct Determination for Val. Areas”: Overview” screen, enter the following information:
Navigation (SAP Menu Bar): System ► Services ► Table Maintenance ► Extended Table Maintenance Tasks and Data Entry: In the “Maintain Table Views: Initial Screen” screen, enter the following information: Attribute Description Data Value Table/View Name of table/view for extended table maintenance. T169P Click on (MAINTAIN). In the “Change View “Parameters, Invoice Verification”: Overview” screen, click on the icon. In the “New Entries: Details of Added Entries” screen, enter the following information: Attribute Description Data Value Company Code Organizational unit within financial accounting. Your Global Bike Inc. Tax version Determines how many different tax rates can be entered directly on the vendor screen. One tax amount and tax code Click on (SAVE). You will receive a message that says “Data was saved”. II.2.2: Define Tax Accounts Navigation: SAP Customizing Implementation Guide ► Financial Accounting (New) ► Financial Accounting Global Settings (New) ► Tax on Sales/Purchases ► Posting ► Define Tax Accounts Tasks and Data Entry: In the “Maintain FI Configuration: Automatic Posting – Procedures” screen, double-click on MW1. In the “Maintain FI Configuration: Automatic Posting – Rules” screen, click on the icon. You will receive a message that says “Changes have been made”. In the “Maintain Configuration: Automatic Posting – Accounts” screen, enter the following information:
Attribute Description Data Value Account General ledger account number. Your Accrued Tax – Output Click on (SAVE). You will receive a message that says “Changes have been made”. Click on (BACK). In the “Maintain FI Configuration: Automatic Posting – Procedures” screen, double-click on VS1. In the “Maintain FI Configuration: Automatic Posting – Rules” screen, click on the icon. You will receive a message that says “Changes have been made”. In the “Maintain Configuration: Automatic Posting – Accounts” screen, enter the following information: Attribute Description Data Value Account General ledger account number. Your Accrued Tax– Input Click on (SAVE). You will receive a message that says “Changes have been made”. II.2.3: Configure Automatic Postings Navigation: SAP Customizing Implementation Guide ► Materials Management ► Valuation and Account Assignment ► Account Determination ► Account Determination Without Wizard ► Configure Automatic Postings Tasks and Data Entry: In the “Automatic Posting” screen, click on the icon. In the “Maintain FI Configuration: Automatic Posting – Procedures” screen, double-click on BSX. In the “Maintain FI Configuration: Automatic Posting – Rules” screen, enter the following information:
II.3.1: Create Trading Goods Navigation: SAP menu ► Logistics ► Materials Management ► Material Master ► Material ► Create (Special) ► Trading Goods Tasks and Data Entry: In the “Create Trading Goods (Initial Screen)” screen, enter the following information: Attribute Description Data Value Material Alphanumeric key uniquely identifying the material. EPAD10## Industry sector The branch of industry to which the material is assigned. Retail Copy from…Material Material whose data you want the system to copy. EPAD1000 Click on (ENTER). In the “Select View(s)” pop-up, highlight the “Basic Data 1” row. Highlight the “Purchasing” row. Highlight the “Accounting 1” row. Click on (SAVE AS DEFAULT VALUES). Click on (CONTUNUE (ENTER)). In the “Organizational Levels” pop-up, enter the following information: Attribute Description Data Value Plant Key uniquely identifying a plant. Your DC Miami Copy from Plant Plant of the reference material. MI00 Click on (SAVE AS DEFAULT VALUES).
records. assgnmnt) Reference Vendor Vendor account that you want to use as a reference when creating. 101000 Company code Here you enter the company code you want to use as a reference during creation. Global Bike Inc. Reference PurchasingOrganization Organizational unit that negotiates general conditions of purchase for a plant or plants. GBI US Click on (ENTER). In the “Create Vendor: Accounting information Accounting” screen, click on the icon. You will receive a message that says “Vendor 00001010## has been created for company code US##”. Part II.4 – Process Execution Table of Contents II.4.1: Create Purchase Requisition Navigation: SAP menu ► Logistics ► Materials Management ► Purchasing ► Purchase Requisition ► Create