recognize when a conflict must be referred to a higher level. Be knowledgeable to answer evacuee questions or direct evacuees to the appropriate source. Provide clear direction, assignments, and guidance to effectively structure and organize work activities, maximize productivity, and conform to incident objectives. Communicate emergency procedures that are consistent with the safety and security plans in a timely manner. Provide for the safety and welfare of assigned personnel during the entire period of supervision. Report accident and medical reports. the task. Sensitivity in human interactions to diversity and inclusiveness. Must be flexible and adaptable in various situations and work settings, including weather conditions, cultures, and geographic areas for extended periods of time. Demonstrate sensitivity to cultural diversity, race, gender, disabilities, and other individual differences in accordance with the COV’s nondiscrimination policy. Establish an effective rapport with individuals who are initially difficult, emotional, or distressed. Relate effectively to people from varied backgrounds and different situations. Comply with chain of command principles by operating within the established lines of authority. Coordinator Coordinate shelter activities and recreation. Identify and shoot problems. Assist residents by answering questions, providing directions, updating information, and helping with personal needs. Monitor resident movement within the shelter. Assist with shelter set-up. Oversee sleeping and feeding areas. Ability to multi-task and work as team member. Ability to effectively listen, understand and communicate information. Skill in working with or willingness to work with diverse groups of people. IS-100, 200, 700 & 800 or 800A & VDSS Shelter Training CHILDREN’S ACTIVITIES Coordinator Coordinate children’s activities and recreation. Identify and shoot problems. Assist residents by answering questions, providing directions, updating information, and helping with personal needs. Monitor the Children’s Activities Area. Ability to multi-task and work as team member. Ability to effectively listen, understand and communicate information. Skill in working with or willingness to work with diverse groups of people. IS-100, 200, 700 & 800 or 800A & VDSS Shelter Training
Process check-in and of activities and supplies. Assist with shelter set-up. ASSISTANCE PROGRAMS Group Supervisor Project staffing and other support requirements for the operation. Assess workload and request the appropriate numbers and types of resources. Ensure that all stations are staffed at all times. Ensure all stations have appropriate equipment. Re-stock equipment and supplies when necessary at stations. Monitor performance of Counselors to assess the need for possible rest or rotation. Resolve staff conflicts and/or recognize when a conflict must be referred to a higher level. Be knowledgeable to answer evacuee questions or direct evacuees to the appropriate source Provide clear direction, assignments, and guidance to effectively structure and organize work activities, maximize productivity, and conform to incident objectives. Communicate emergency procedures that are consistent with the safety and security plans in a timely manner. Provide for the safety and welfare of assigned personnel during the entire period of supervision. Report accident and medical reports. Knowledge, training or experience within disaster and/or non-disaster individual assistance programs. Strong leadership in a team environment Ability to manage multiple priorities and tasks simultaneously. Organize work activities, delegate work and directly supervise a diverse work unit. Maintain a high standard of ethics required of State employees that is consistent with COV core values. Strong communication (written and verbal) skills including effective listening. Competently use computer resources required to support the task. Sensitivity in human interactions to diversity and inclusiveness. Must be flexible and adaptable in various situations and work settings, including weather conditions, cultures, and geographic areas for extended periods of time. Demonstrate sensitivity to cultural diversity, race, gender, disabilities, and other individual differences in accordance with the COV’s nondiscrimination policy. Establish an effective rapport with individuals who are initially difficult, emotional, or distressed. Relate effectively to people from varied backgrounds and different situations. Comply with chain of IS-100, 200, 300, 700 & 800 or 800A & VDSS Shelter Training out
Stock Number - the identification number from the ID band that you assigned to the item when organizing your assets. Description - detailed (i.e. not just puzzle, but puzzle, wooden 10-piece) Reorder Threshold - To have the system alert the Logistics Section when an item is low in the inventory, set the Reorder Threshold to 25% of the original counted number of the item. Unit – what the normal item’s unit is (i.e. 1 box of crayons, not 1 crayon) Count: Max No. of Units per Person per Period and Period: One Unit Lasts (in days) – If you feel the need to limit the ability of a person to receive more than a set number of an item within a set period, set the number of units that a person can get to what you feel is acceptable and then set the period. For example, a person is only allowed one box of crayons, 24-count per day. Organization – For all Children’s Activity items, the organization should be set at Virginia Department of Social Services. Events – the event you are signed in under should automatically be selected, but if it is not, be certain that the event you are working is checked. When the information is complete, hit the “Add” button at the bottom left of the screen. The Items screen will reappear. The next step is to input the number of items within the “lot”. First, search for the item you just input by choosing “Children’s Activities” in the item Type drop-down menu and click the Search button. The item you entered, should be returned to you in a listing under the “Items” area in the center of the screen. To add in the number of the item in the inventory, click the “Manage Lots” button. From the Lots screen, you will need to click the “Add New” button at the bottom left of the screen. Enter the information about the lot: Lot Number – First indicate the location (i.e. VT Cassell), then enter the number sequentially of the shipment of item. If this is the original stock for the shelter, it should be set to VT Cassell - 1. If this is the third re-order of the item, it should be set to VT Cassell - 4.
Receive information on the shelter situation and get a brief operational overview. Receive just-in-time training and/or refresher course that will include: Daily check-in and check-out Timesheet requirements In-house communications and chain of command issues Policy and protocol Shelter Layout Shelter Evacuation and Emergency Assembly Area Job duties Receive post assignment. Receive communications equipment. Check-in as detailed in the training. Set up and organize their “office” space. Test communications equipment. Familiarize themselves with the shelter layout and schedule. Throughout shelter activation: Provide appropriate WIC services to clients (i.e. intake, nutrition education, food instrument issuance, formula issuance, etc.) and document Assure availability for all appointments and any walk-ins that may occur between appointments. Be sympathetic, compassionate and patient in interacting with evacuees. If paper files are utilized, file all evacuee specific information within a locked file cabinet to provide a level of confidentiality to the evacuee. Keep this information within the locked cabinet unless specifically working on that case or meeting directly with that person/family. Maintain up-to-date registry of WIC recipients in shelter Perform anthropometric processes and document Provide minimal appropriate nutrition education to clients and document Assure formula-dependent infants on WIC have appropriate nourishment made available Provide appropriate WIC services to clients (i.e. food instrument issuance, formula issuance, etc.) and document
NUTRITION Food lost in event (D-SNAP, Food Banks) Reason: Electrical loss Flooding Damage to home Food a daily struggle even outside of the event (SNAP, WIC, TEFAP, Meals on Wheels, NSLP, SFSP, Food Banks, Nutrition Programs for Seniors) Situation: Pregnant Child Under 5 Low Income Over 60 HEALTH/MEDICAL Unable to afford health insurance/care (FAMIS, FAMIS Plus, LIFC, Medicaid, BCCPTA) Unable to meet co-payments/deductibles for health care (MSP, Medicare) Unable to afford prescription medications (SSA Extra Help, SPAP, ADAP, PSI) Family Information (circle all that apply): Low Income Children under 19 Pregnant Receives SSI (Supplemental Security Income) Receives Medicare Blind Disabled Institutionalized Receives Medicaid LTC (Long Term Care) services 65+ OTHER Unemployed Reason: Event Related NOT Event Related Other: