SLA Program Coordinator Reviews timelines to assist CPC subcommittees. Assess Conference (when possible) and works with the Local Arrangements Coordinator on the best use of facility for the Conference. Prepares the Conference progress provides planning updates Keeps CPC committees informed and up to date. Works with the Administrative Assistant to ensure mailing and distribution of Exhibitor Packages and Sponsorship Prospectus. Collects Conference related documents for archival purposes. Collect/coordinate information for Conference brochure. Facilitates the design and updates for the Conference brochure as directed by the CPC. Provides for distribution of the brochure. Sends out invitations to special guests on behalf of President/consults with SLA Executive Director. Gathers material for delegate kits. Assists Local Arrangements Coordinator in selecting a Volunteer coordinator and work with them to maintain volunteer spreadsheet. Assign session rooms with CPC, Local Arrangements Coordinator, and the SLA Executive Director. Gathers information for conference updates. Attends conference meeting immediately prior to the conference with Local Arrangements Coordinator, ED, and hotel staff. Assist the Conference Manager in collecting, analyzing and summarizing Conference evaluations. Assists President and Conference Manager to send you letters as needed. Write report, review handbook and revise as necessary. Attend Wrap-up meeting. SLA Administrative Assistant Along with the Conference Manager, Program Coordinator, and the SLA Executive Director supports the distribution of the Exhibitor/Sponsorship Prospectus, the Registration Form and process. Develops the registration form and supports the registration process in of providing receipts, alerting ED to issues, requesting invoices from the ED, and providing up-to-date registration information. 3. Assists the President and SLA Executive Director to: Distributes formal invitations on behalf of the SLA President. 4. Assists the Program to issue requests and invitations to: the Minister of Education to bring greetings at one of the receptions, luncheons or banquets the Mayor of the municipality where the conference is being held to attend and bring greetings at one of the receptions, luncheons, or banquets 5. Assists and supports the Program Chair and SLA Executive Director to monitor presenter submissions
– Refreshment Breaks Web & Internet Costs Appendix H: Budget Policies Approved) The Financial Goal is to increase revenues substantially over conference expenses. Internal expenses, such as: The registration and accommodation of the Executive Director of the Saskatchewan Library Association, and any additional as needed. The registration and accommodation of the President of the Saskatchewan Library Association. The registration of the Conference if residing outside the host city. Registration Fees: Conference Registration Fees (revised for 2015 Conference) 2016 Rates Member-Early Bird 185.00 Member-Regular 235.00 Member-Student 115.00 Non-Member-Early Bird 235.00 Non-Member-Regular 285.00 Non-Member Student 135.00 Day - Member- Early Bird Day-Non-Member – Early Bird Day-Member- regular Day-Non-Member regular Fri.120.00 Sat. 65.00 Fri.140.00 Sat.95.00 Fri.140.00 Sat 95.00 Fri 165.00 Sat.120.00