Name TOTAL HOURS OF INDIVIDUAL PRO BONO SERVICE CONTRIBUTION REPORTING CAPTAIN DUTIES STEP 4. Complete PROJECT VALUE CALCULATION SHEET PROJECT VALUE CALCULATION SHEET | For Reporting Captain The directions below will explain how to complete Columns A, B, and C of this table. Nonprofit Name Project Name EMPLOYEE VOLUNTEER NAME Column A: Hours Worked Column B: Pro Bono Billing Rate Column C: Total Contribution Reporting Capitan x = Name x = Name x = Name x = Name x = Name x = Total Pro Bono Project Value INSTRUCTIONS: HOW TO DETERMINE THE VALUE OF YOUR PRO BONO PROJECT 1. Using the individual hour contribution worksheets, enter the number of hours of pro bono service each employee volunteer contributed in Column A: Hours Worked 2. For anyone who didn’t report their hours: use the average of the other volunteer’s reported hours 3. For volunteers who reported a specific hourly rate: enter his or her hourly fee from the individual contribution worksheet in Column B of the table above [Note: Taproot Foundation always suggests using fair market value for pro bono services if available when calculating the project value of in order to determine the most accurate valuation possible.] 4. For those volunteers who did not report a specific billing rate: match their experience level and type of work performed from the individual contribution worksheet to the table below to locate the corresponding pro bono service billing rate and enter the value in Column B above SKILL LEVEL Marketing, Advertising, PR Accounting, Financial Services Architecture, Engineering, Construction Strategic Consulting, HR, IT, Organizational Design Legal, Medical Other Entry Level $ 80 $ 90 $ 75 $ 100 $ 200 $ 85 Mid Level $ 100 $ 135 $ 100 $ 150 $ 250 $ 120 Executive $ 150 $ 200 $ 145 $ 225 $ 320 $ 180
5. For any team member who didn’t report: just enter $120/hr in Column B – the average of all rates 6. Multiply Column A by Column B for each row and enter the result in Column C: Total Contribution 7. Add up all of the entries in Column A to find the total hours worked and enter in the blue box 8. Add up all of the entries in Column C to find the total project value and enter in the gold box 9. Use this form to complete Step 5, the Project Report Sheet REPORTING CAPTAIN DUTIES Step 5. A) Using the data from Step 4, fill out the PROJECT REPORT SHEET. B) Complete the PRO BONO SERVICE PROJECT RECOGNITION LETTER C) Add contact information to the PRO BONO SERVICE PROJECT INVOICE PROJECT REPORT SHEET | For Reporting Captain STEP 1: TELL US ABOUT THE NONPROFIT PARTNER Name Address EIN City State Zip Primary Nonprofit Issue Area (check one) □ Religion □ Health □ Arts, Culture, & Humanities □ International/Foreign Affairs □ Education □ Human Services □ Environment/Animals □ Public and Social Benefit STEP 2: TELL US ABOUT THE PRO BONO SERVICE PROJECT Project Name Brief Description of Project Accomplishments (1-2 sentences) Project Value ($) Total Hours Approximate Date of Project Completion (mm/yyyy) Pro Bono Service Project Category (check one) □ Medical Services □ Board Services □ Strategic Services □ Financial Services □ Marketing/Branding □ Real Estate/Facilities □ Technology Infrastructure □ Interactive/Website Technology □ Program Development □ Fundraising □ Legal □ Other Services STEP 3: REPORTING CAPTAIN INFORMATION Signature Print Name
A) ENTER THE NONPROFIT PARTNER AND PROJECT DETAILS Nonprofit Name Project Title Project Focus □ Medical Services □ Board Services □ Strategic Services □ Financial Services □ Marketing/Branding □ Real Estate/Facilities □ Technology Infrastructure □ Interactive/Website Technology □ Program Development □ Fundraising □ Legal □ Other Services Nonprofit City, State EIN Mission Focus □ Religion □ Health □ Arts, Culture, & Humanities □ International/Foreign Affairs □ Education □ Human Services □ Environment/Animals □ Public and Social Benefit Column A: Pro Bono Billing Rate Column B: Hours Given Column C: Total Contribution Name $ x = Name $ x = Name $ x = Name $ x = Name $ x = Name $ x = TOTAL PRO BONO PROJECT CONTRIBUTION $ B) DETERMINE THE VALUE OF YOUR PRO BONO PROJECT 1. Enter the number of hours donated by each individual in column B – hours given 2. If you know the fair market value of your own or any team member’s work, list that hourly fee in Column A 3. If you do not know the fair market value of services, begin by determining each volunteer’s experience level (if you don’t know, select mid-level) and the primary type of work they performed for the project (if you don’t know, chose other) from the table below. Locate the corresponding hourly wage and enter in Column A. NOTE: These conservative hourly rates were created by the Taproot Foundation in partnership with the Committee Encouraging Corporate Philanthropy (CECP). They are defensible hourly rates but are adjusted down to account for typical nonprofit and pro bono discounts. Skill Level Marketing, Advertising, PR Accounting, Financial Services Architecture, Engineering, Construction Strategic Consulting, HR, IT, Organizational Design Legal, Medical Other Entry Level $ 80 $ 90 $ 75 $ 100 $ 200 $ 85 Mid Level $ 100 $ 135 $ 100 $ 150 $ 250 $ 120 Executive $ 150 $ 200 $ 145 $ 225 $ 320 $ 180 4. Multiply Column A by Column B for each volunteer and enter in Column C – total contribution 5. Add up the total hours listed for each volunteer in Column B and enter in the blue box above 6. Add up all of the values in Column C to find the total project value and enter in the gold box above This form should be completed and given to your community affairs contact at the close of your project.