1: CASE TYPE DEFINITION OF TERMS TIME STANDARDS Case Time Start CASE TIME SUSPENSION Case Time Stop Suspend Re-Start Criminal Receipt of Complaint or First Appearance of defendant Entry of appearance by counsel Bench Warrant, Failure to Appear Pre-sentencing treatment program, *interlocutory appeal Reappearance Completion of pre-sentencing program, Appellate decision Disposition Verdict / ordered Plea Guilty Sentencing Found not guilty Sentencing 6 months (98%) Civil Date of Filing Or Service on First Defendant Bankruptcy court stay, Interlocutory appeal. Demand for arbitration Discharge of bankruptcy Reinstatement Appellate decision Reappearance Disposition Dismissal Judgment 12 months (90%) 18 months (98%) Domestic Relations (Including Child Access) Service on Defendant First Answer, whichever comes first Interlocutory appeal Appellate decision Disposition Dismissal Judgment 6 months (90%) 12 months (98%) 2: The Cycle of Adjournments and Delay Source 1 Maureen Solomon, Case flow Management in the Trial Court, ABA, 1973 The Chief Justice and other judges of the court should review the number of adjournment periodically to ensure the consistent application of adjournment policy and to monitor trends.
7: Overdue Case List ____________________ Court Date: Judge: Overdue Cases as of (date): Case Number Case Type Commencement Date Time Goal for Completion Date # Days over time goal Last Activity/date Case Stage Next scheduled activity/date Action to be taken Reason for the length of proceedings - problem Loose estimate of time of conclusion of case
Time Goals Toolkit Time Goals Toolkit Additional Resources PowerPoint Slide Presentation – Introduction to Time Goals Section 1 - Introduction Section 2 - Time Goals Section 3 - Development of Time Goals Section 4 - Implementation, Monitoring & Evaluation Section 5 - Checklist Time Goals Workshop Agenda and Session Plan Workshop Agenda DAY 1 Session Time Topic/Activity Learning & Session Outcomes Participants 1 9am Opening of Workshop & Project Introduction from facilitators and participants Organisational Issues Expectations Q & A Workshop Commence Review of Chapter 1 of Toolkit Facilitator: PJDP National Co-ordinator Materials: Toolkit, Additional Resources, PowerPoint Presentation 1 Participants know each other and build rapport Introductory Session Introduce PJDP Outline the Background Understand Objectives & Purpose, Intent Understand delay & importance of delay prevention Understand Toolkit Chapter 1 - background, purpose, roles, leadership, investment, methodology As selected Time Goals team 10.30am - 11.00am Morning Tea 1 11am - 12.30am Continuation of Session1 Session 1 End As above As above 12.30pm -1.30pm Lunch 2 1.30pm Toolkit Chapter 2 Time Goals Facilitator: PJDP National Co-ordinator Materials: Toolkit, Additional Materials, PowerPoint Presentation 2 Know the meaning and context of Time Goals Sample of time goals and maps Understand the concept of “a reasonable time” Know & understand the courts As above 3.00pm
obligations related to timeliness - 3.30pm Afternoon Tea 2 3.30pm - 5pm Baseline Self Assessment Facilitator: PJDP National Co-ordinator Materials: Toolkit, Additional Materials, PowerPoint Presentation 2 Complete a Timeliness Self Assessment for baseline purposes Report on Baseline Assessment As Above DAY 2 Session Time Topic/Activity Learning & Session Outcomes Participants 3 9am Time Goals and Standards Breakout Groups Structured Discussion Facilitator: National or Case Management Team Leader Materials: Toolkit Chapter 2 Knowledge & skill is built around: - a reasonable time - International principles & approaches - Constitution of time goals As above 10.30am - 11.00am Morning Tea 3 11.30am Session Continued Session 3 End As above As above 12.30pm - 1.30pm Lunch 4 1.30pm Development of Time Goals Breakout Groups Structured Discussion Facilitator: National or Case Management Team Leader Materials: Toolkit Chapter 3 and Additional Materials Know what is taken into account Know how to calculate time Understand about suspension of time Prioritisation & differentiation Discuss stakeholder workshops First Time Goals will be developed First Overall Time Goals developed Relevant members Other selected stakeholders 3.00pm - 3.30pm Afternoon Tea
4 3.30pm - 5pm Sessions 4 Continued Continued Review of Day Forward Planning Close of Day Goal development continues Mapping continued Learning reviewed Forward sessions organised As above DAY 3 Session Time Topic/Activity Learning & Session Outcomes Participants 4 9am Revision Continuation of Developing Time Standards Goals developed Goals mapped As above 10.30am - 11.00am Morning Tea 4 11.30am Implementation of Time Goals Facilitator: National or Case Management Team Leader Materials: Toolkit Chapter 4 Know what administrative support is required Understand the role of technology CJ Direction or other instrument to implement Time Goals is drafted Adjournment policy is drafted if agreed Reporting systems are developed As above 12.30pm - 1.30pm Lunch 4 1.30pm Implementation of Time Goals Monitoring & Reporting Facilitator: National or Case Management Team Leader Materials: Toolkit Chapter 4 Case type goals agreed Case load goals agreed Implementation Plan agreed Monitoring and Reporting Framework is discussed & understood As above 3.00pm - 3.30pm Afternoon Tea 4 3.30pm - 5pm Goals finalised Implementation Plan finalised Final Presentation to Chief Justice Discussion & Review Workshop Evaluation Close of Workshops Facilitator: National or Case Case type time goals agreed Caseload time goals agreed Implementation Plan completed As above Hon Chief Justice Judiciary & Court Staff (Together or separately - Lawyers)