Evaluate the need to shelter-in-place or evacuate patients to ensure safety. Medical Care Branch Director Continue patient care and management; identify patient care systems that are affected during the course of the restoration process. Infrastructure Branch Director Assess affected environmental systems and modify response actions as necessary. Security Branch Director Continue hospital security as well as traffic and crowd control. Business Continuity Branch Director Continue to implement the Business Continuity Plan and procedures. Planning Section Chief Ensure that updated information and intelligence is incorporated into the Incident Action Plan. Ensure the Demobilization Plan is being implemented. Resources Unit Leader Initiate staff and equipment tracking. Situation Unit Leader Update and revise the Incident Action Plan. Initiate patient and bed tracking. Documentation Unit Leader Collect documentation of actions, decisions, and activities. Demobilization Unit Leader Prepare for demobilization and system recovery. Logistics Section Chief Recommend, in collaboration with Operations Section, when to resume normal activities and services. Service Branch Director Provide alternate documentation systems and support hardware (i.e., providing laptops and printers to affected for temporary use until systems are fully restored). Monitor computer systems for new threats. Plan for migration of manual documentation to electronic processes systems are restored. Support Branch Director Continue to obtain needed supplies, equipment, medications, food and water. Route requests for additional resources not available in the hospital through the Liaison Officer to outside agencies. Section Chief Refer to the Job Action Sheet for appropriate tasks.
Finance/ Administration Section Chief Compile a final summary of response and recovery costs and expenditures and estimated lost revenue. Submit to the Planning Section Chief for inclusion in the After Action Report. Time Unit Leader Ensure receipt of all personnel time sheets and documentation needed for the recovery of Compensation/ Claims Unit Leader Contact insurance carriers to assist with initiating reimbursement and claims procedures. Documents and Tools Emergency Operations Plan, including: Information Technology (IT) Failure Plan IT systems diagnostics (e.g., antivirus, spyware, firewall) IT systems malfunction alert notification process Business Continuity Plan Memoranda of Understanding with appropriate entities Paper charts and electronic medical record downtime procedures Patient, staff, and equipment tracking procedures Security Plan Utility Failure Plan Discharge Policy Hospital and campus maps, blueprints and floor plans Emergency Procurement Policy Risk Communication Plan Interoperable Communications Plan Demobilization Plan Forms, including: HICS Incident Action Plan (IAP) Quick Start HICS 200 – Incident Action Plan (IAP) Cover Sheet HICS 201 – Incident Briefing HICS 202 – Incident Objectives HICS 203 – Organization Assignment List HICS 205A – Communications List HICS 214 – Activity Log HICS 215A – Incident Action Plan (IAP) Safety Analysis HICS 221 – Demobilization Check-Out HICS 251 – Facility System Status Report HICS 253 – Volunteer Registration HICS 254 – Disaster Victim/Patient Tracking HICS 255 – Master Patient Evacuation Tracking Job Action Sheets Paper forms for downtime documentation, data entry, etc.