Support coordination and communication between PNDS parties at national and levels Inter-Ministerial coordination at the national level via TWG LTA – SPC; AusAID direct support (Alvaro); HIGH PNDS program coordination between national and sub-national level and between sectors via District Coordinators Field Team Support Line Ministries to help their national and sub-national staff and stakeholders work effectively with PNDS AusAID sector programs Field Team Garner necessary political commitment, program approvals, budget support, etc. Regularly engage with key agencies – PMO, Council of Ministers, MoF, ADN, etc. to ensure PNDS is included in significant decisions Ensure effective work plans are developed for PNDS as a basis for outlining program scope and needs LTA - SPC HIGH Develop and maintain accurate budget plans for PNDS as a basis for budget request, and provide timely and accurate financial reports to Finance LTA – SPC / PFM Development of MIS Management capacity development for key Secretariat staff HIGH Develop and have approve all relevant legal / regulations for PNDS LTA – Legal (through GfD) HIGH Provide accurate and relevant reporting to agencies as required – MoF, PMO, etc. LTA – SPC / PFM
Necessary regulations for operational purposes (e.g. for spending, procurement, etc.) Develop and gain approval for necessary regulations for … LTA – include SPC, Ops Adviser, PFM, QA (Alvaro), Legal Adviser Continual improvement of design (including through special reviews and studies) Continue to improve the POM – two monthly learning forums - and ensure updates are reflected in revised training modules LTA and STA – include SPC, PFM, QA (Alvaro), Gender, Environment, Social Cohesion, M&E, MIS, HIGH Special studies – see section on monitoring. Socialize design changes with all stakeholders and ensure political support Establish and maintain institutional mechanism for program delivery DELIVERABLES TASKS PROPOSED AUSAID SUPPORT PROPOSED GoTL SUPPORT PRINCIPLES / PROCESS for AusAID support Inter-Ministerial commission and Develop Terms of Reference for IMC / TWG members, and formalize through Decree / Diploma. Establish working TA – OA Legal, SPC AusAID does not pay salaries or per diems / honoraria for Civil servants
Technical Working Group Groups within TWG for key program areas Plan and support undertaking of regular and ad hoc TWG meetings LTA – SPC, Alvaro PNDS Secretariat Develop Org Structure and TORs for the Secretariat, and formalize through Decree / Diploma LTA – SPC / OA HIGH Develop and revise Secretariat work plans, and manage implementation of the work plan LTA –SPC, OA Ensure effective budgeting and financial management within Secretariat including setting up of Free Balance system, procurement processes, petty cash, etc. LTA – OA, PFM, AusAID does not pay Secretariat running costs; will transition out of current support. HIGH Ensure National Secretariat office and district offices have clear operating procedures for all aspects of office management HIGH Ensure National Secretariat office and district offices are fitted out, equipped and maintained – buildings and furniture LTA – OA, Procurement AusAID has supported Secretariat fit out; transition out Ensure National Secretariat office and district offices have functioning IT and comms systems LTA – IT – can assist with specifications GoTL purchase & maintenance
Develop systems to manage assets in accordance with GoTL policy and train staff, including vehicles, IT, office supplies, etc. LTA – OA / Procurement AusAID does not provide admin offices – focus is on capacity development Establish record keeping systems LTA – OA MIS support Sub-national arrangements including district and sub-district coordinators and facilitators Recruit, contract, train and assess Sub District and District trainees – social, technical, financial Training program (3 streams SDF, DCs, MIS) – Cardno / new MC with local training partners and venues. New starter and refresher training. High quality training essential to program quality HIGH Recruit, contract, and induct successful trainees to become Sub District and District Facilitators and Coordinators as Civil Servants Alvaro, OA LTA/STA – HRM? Capacity building for MAE/Secretariat GfD – Support to CSC Recruiting and employing PNDS employees consistent with CSC guidelines; performance management; building Ministry capacity on HRM. HIGH Recruit, contract, and induct Other District and Sub-District staff (MIS, …. Other?) Alvaro, OA LTA/STA – HRM? Capacity building for MAE/Secretariat staff GfD – Support to CSC Recruiting and employing PNDS employees consistent with CSC guidelines; performance management; building Ministry capacity on HRM. HIGH
Ensure that Field Test Team are paid relevant salaries and allowances in a timely and transparent manner STA – OA to support process Provide technical support and monitoring of Field Test Team STA – Field Test advisers x4 Ensure lessons from field test are captured and fed into revised POM / guidance / PNDS processes Fund Review of Field Test – M&E Adviser and TAF field teams; regular learning activities. HIGH Regular activity cycle – 2014 and beyond Mobilize Sub District and District facilitators STA/LTA – HRM? Alvaro Salaries, per diems and allowances Ensure for Sub District and District Facilitators have access to essential goods and equipment, including POM, guidance, operational funding (e.g. to carry out socialization, elections, training, reporting, etc.) STA/LTA – HRM? Alvaro Provide refresher training & in-field mentoring for Sub District and District Facilitators and increasingly move towards accreditation of Facilitator training and linking to the National Skills Framework Training courses and mentoring – Cardno/MC per diems AusAID does not fund per diems for public servants HIGH Ensure that Sub District and District facilitators are paid relevant salaries and allowances in a timely and transparent manner STA/LTA – HRM?, OA Alvaro