SEA documents tracking subgrantee responses to corrective actions. Monitoring Indicators for Title I, Part D Program Instructional Support 2.1: The SEA ensures that SA programs for eligible students meet all requirements, including facilities that operate institutionwide projects. [§1412(A); §1414(a) and (c), 1416] Guiding Questions Acceptable SEA Evidence Acceptable SA/LEA Evidence Questions: What are the SEA’s and objectives for the Title 1, Part D Program? Have they been reviewed and updated recently? How does the SEA inform SAs their eligibility and application requirements for a Title I, Part D subgrant? What technical assistance does the SEA provide the SAs on developing or revising their Subpart 1 applications? How does the SEA review and evaluate the Subpart 1 applications? Do institutionwide project include a comprehensive needs assessment across all education program services? How are the needs assessment, curriculum, plans for professional development and program evaluation aligned in institutionwide projects? Documentation: Updated State plan tracking performance of SEA goals and objectives. Documents concerning eligibility of SA facilities for Title I, Part D funds or institutionwide projects, including checking the Child Count, minimum hours of a regular program of instruction, age of students and average length of stay in institutions. Written SEA guidance to SAs on developing or revising Subpart 1 applications, including institutionwide projects for specific facilities or programs, such as written instructions, agenda, notes or minutes and handouts from meetings with prospective applicants. Checklists, notes or other written evidence that the SEA has a review process for awarding subgrants to SA and approving institutionwide project plans. A list of subgrant awards to all SA and facilities served by Subpart 1 funds. Documentation: State agency applications and supporting documents addressing the 19 application elements, including assurances and descriptions, from the current or past FY, including the length of the school day, weekly hours of a regular program of instruction, and parental involvement activities. Documents related to the 8 institutionwide project application requirements for each facility conducting an institutionwide project, such as comprehensive needs assessment or program evaluation reports. Documents from professional development meetings and program evaluation meetings for institutionwide projects such as reports, agenda, notes or handouts.
Monitoring Indicators for McKinney-Vento Homeless Education Program Standards, Assessment, and Accountability 1.1: The SEA conducts monitoring and evaluation of LEAs with and without subgrants, sufficient to ensure compliance with program requirements. [§722(g)(2)(A) and (B)] Guiding Questions Acceptable SEA Evidence Acceptable LEA Evidence How does the SEA inform LEAs with and without subgrants about data collection responsibilities, and ensure complete, accurate and timely reports? How does the LEA collect data and transmit information requested on homeless students to the SEA? How do the SEA & LEAs ensure that homeless students are included in statewide assessments? What emphasis do SEA and LEA on student academic outcomes as part of the subgrant application? Does the SEA provide technical assistance and require LEAs with subgrants to conduct a program evaluation to determine the effectiveness of the program? What information has the LEA received from the SEA its monitoring requirements for the McKinney-Vento program? Documentation: Written guidance for data collection requirements for LEAs and how the SEA reviews the data. Written procedure for monitoring LEAs with and without subgrants to include: Recent copy of monitoring policies and procedures, schedules for current and previous school years. Sample notification letters to LEAs, preparation checklists, or other forms. A copy of the interview protocol for LEA reviews. Most recent copies of reports, recommendations and follow-up to corrective actions. Documentation: The most recent copy of evaluation reports of services or subgrant project. Written documentation or summaries of homeless students’ primary nighttime residence. Most recent reports of statewide assessment performance of homeless students enrolled in the district for the last fiscal or school year.
What is the process to review or investigate disputes brought by parents/youths? Do all districts have a written district dispute resolution process and track inquiries concerning barriers to enrollment? Do the SEA and LEAs conduct independent surveys of community groups determine if parents/youth are receiving their rights regarding school enrollment and enrollment disputes? documents indicating that dispute procedures have been implemented records indicating that disputes are addressed, investigated and resolved in a timely manner Evidence that SEA tracks if LEAs have a dispute resolution policy in place. Survey results or records of inquiries and complaints made by community groups concerning barriers to enrollment for students experiencing homelessness. Records indicating that enrollment disputes are investigated and resolved in a timely manner. Evidence that students are enrolled and provided transportation during the dispute resolution process. Survey results or records of inquiries and complaints made by community groups concerning barriers to enrollment for students experiencing homelessness.