In the Expiration Date box, enter the date when the schedule expires, or select the Never Expires check box. In the Execution Limit (Times) box, enter the maximum number of times the schedule should be executed, or select the No Limit check box. Specify how often the document should be generated: To generate the document or every x days, do the following: In the Schedule Type section, select Daily. In the Every Day(s) box of the Daily section, type an integer to specify the number of days between document generation. For example, to generate a document every day, enter 1, and to generate a document every other day, enter 2. To generate the document weekly or every x weeks, do the following: In the Schedule Type section, select Weekly. In the Every Week(s) box of the Weekly section, type an integer to specify the number of weeks between document generation. Select the appropriate check box or check boxes in the Weekly group of elements to specify the day or days of the week when the documents should be generated. To generate the document monthly or x months, do the following: In the Schedule Type section, select Monthly. In the Every Month(s) box of the Monthly section, enter an integer to specify the number of months between document generation. Select when the document should be generated: either the day of the month or the week in the month and day of the week (such as the first Monday of the month). To generate the document every x financial periods, do the following: In the Schedule Type section of the Summary area, select By Financial Period. In the Every Period(s) box, type an integer to specify the frequency of document generation by financial period. Specify whether the document should be generated on the first day of the financial period, the last day of the financial period, or a specific day of the period. Make sure the Active check box is selected for the schedule.
To release the payment document and its applications, make sure that the Hold check box is cleared, and then click Release. Note: When you release the payment document, the status of the payment changes to Closed if the application amount is to the payment amount. If the application amount is less than the payment amount, the status of the released payment document changes to Open. If the payment document for which you have formed the list of the outstanding documents has the Open status, you can proceed as follows: To save the document with the Open status and the list of applications you have formed, click Save. To release the applications, click Release. When the application records are released, the status of the payment changes to Closed if the application amount is equal to the payment amount. If the application amount is less than the payment amount, the status of the released payment document remains Open. 2.9 To Remove an Application Record That Has Not Been Released Open the Payments and Applications (AR302000) form by searching for or navigating to it. In the Type box of the Summary area, select the Payment, Prepayment, or Refund document type. In the Reference Nbr. box, select the document whose application record you want to correct. On the Documents to Apply tab, leave only the documents you want to apply by doing the following: Select the document you don't want to On the table toolbar, click Delete Row. Repeat the previous two for each document you don't want to apply. On the form toolbar, Save. 2.10 To Reverse a Released Application Record Open the Payments and Applications (AR302000) form by searching for or navigating to it. In the Type box of the Summary area, select the Payment, Prepayment, or Refund document type.
Optional: To display documents that are due in less than the specified number of days, select the Due In Less Than check box and specify the number of days. Optional: To display documents with cash discounts that have expired within some number of days in the past, select the Cash Discount Expired Within box and specify the number of days in the accompanying box. Optional: To display documents with cash discounts that will expire in fewer than some number of days, select the Cash Discount Expires In Less Than check box and specify the number of days in the accompanying box. In the Statement Cycle ID column, select a statement cycle. Optional: Specify a particular customer. In the Currency box, check the currency of payments. The selected currency should be the same as the cash account currency of the credit card. In the Post Period box, check the period to which payments will be posted. Do one of the following: To create payment documents for all invoices listed in the Selection area, click Process All on the form toolbar. To create payment documents for only certain listed invoices, select the appropriate unlabeled check boxes and click Process on the form toolbar. 2.18 To Perform Mass Payment Collection Open the Capture Payments (AR511500) form by searching for or navigating to it. In the Payment Date Before box of the Selection area, specify the latest date of the payment documents you want to view in the table. Optional: In the Statement Cycle ID box, select a statement cycle ID. Optional: In the Customer box, select a customer. Optional: In the Payment Method box, select the payment method to be used for payments. Optional: In the Processing Center ID box, select the processing center ID. If you specify a particular payment method and leave the Processing Center ID box blank, the default processing center will be used to display payment details. Do one of the following: To process all payment documents listed in the table, click Process All on the form toolbar.