Manager, Corporate Services (Todd Pentlichuk) Academic classrooms Director, Education Services Birnie) and Coordinator, FHS Room Bookings (Tracy Manes) Inquire whether other locations are available (downtown centre) Laboratories (if applicable, will be allocated to the faculty members) Associate Dean, Research, FHS (Steve Collins) Student space If the program is associated with a department, they may already have dedicated student space. Carded access to the HSGS Student Homebase is also available (inquire with HSGS office) Furniture, Supplies and Equipment Furniture Once hired, program administrative staff will look into it. Preferred supplier: Lordly Jones Office supplies Preferred supplier: Grand and Toy Computers and printers Computer Services Unit (CSU) Phones Telecommunications Photocopier Media Production Services is responsible for the Sharp campus copier devices throughout McMaster University Email: Web Page: Library Resources Library resources Discussed at the program submission stage. Director, Health Sciences Library (Jennifer McKinnell)
Scholarships forms (program specific) may require form and process development, for example, if the program is going to offer travel scholarships, awards for published papers, etc. Preparations for the Start of the Academic Year Essentials common to all graduate programs SGS will set up the following: Admission page Program for registration Access to approved courses for student registration Access to SGS Admin Tools (for program staff) Contact Associate Registrar and Graduate Secretary (Stephanie Baschiera) New graduate student arrangements (not all items may be applicable to all programs) Prepare packages for new students, which may include the following items: Updated program handbook Progress tracking sheet (to be completed with their supervisor) Deposit form Tax forms Safety training documentation Copy of Supervision Guidelines for Faculty and Students Scholarship information Validation stickers e-mail distribution lists Request e-mail distribution lists for students and faculty in your program. Contact UTS at Course offering and scheduling Confirm each course schedule with the instructors/course coordinators. If students in the program will be taking courses from other programs, get detailed agreements from other programs as to how this will be arranged (i.e. will the courses be cross-listed (needs GPCC approval), the number of seats in the classes, permissions – who students have to contact to get a seat in the class, etc.) Course schedule will have to be entered into Mosaic. To set up courses through Avenue to Learn, go to (training on how to use Avenue is also available through the website) Classroom booking Book classrooms through Send requests to the on-line booking form Other Important Items and Considerations Committees Program Head will be a member of the FHS GP Exec (contact Christina Larabie, HSGS to be added to the list) FHS GPCC (contact Christina Bryce in SGS to be added to the list) Program leadership will organize Admissions, Curriculum, Program Scholarship committees (and others, as appropriate) and write up terms of references for various within program roles and committees, if needed. Normally, Contact HSGS Office (Christina Larabie) and Assistant Graduate Secretary, SGS (Christina Bryce)