Obtain INCOSE promotional R Maintain Chapter roster I R Maintain and implement Chapter Membership Plan A R Prepare membership packages R Conduct outreach to students and young engineers R Assist in developing Tutorials R Maintain and implement the Chapter Ambassador Plan A R Maintain a network of Ambassadors R Train the Ambassadors R Metrics R = Responsible – owns the task A = Accountable – who must approve the task before it is effective, ‘A’ also insinuates ‘R’ C = Consult – two way communication – provides input to help complete the task I = Informed – one way communication - notified of results
Appendix - C: Schedule of Activities DATE ACTIVITY LOCATION RESPONSIBLE PARTY / PRESENTER (IF APPLICABLE) NOTES First week of each month Board of Directors Meeting Booz Hamilton Chapter President Minutes to be prepared by Chapter Secretary and posted on Chapter website by Chapter Webmaster Third week of each month Chapter Membership Meeting Various (default) Guest Speaker Presentations posted on Chapter website by Chapter Webmaster (if releasable) Monthly to Chapter membership meeting) Prepare and submit Chapter newsletter N/A Newsletter Editor Newsletters posted on Chapter website by Chapter Webmaster End of each month Contributors submit newsletter inputs to the Newsletter Editor N/A Board of Directors and Chapter membership Quarterly Participate in Regional telecon Via phone Designated Board member(s) These meetings are supposed to start up again. 5 January Chapter Awards Package submitted INCOSE Connect website Awards Package Coordinator A copy of the package is saved to the Chapter’s historical Awards Package CD January List of new Chapter Board of Directors submitted to Headquarters Via e-mail President January Collect member input on ways to improve Chapter Via e-mail or online survey Chapter members Results will be provided to the Keys to Effective Chapters Committee
January Board of Directors Officer orientation BOD Meeting or read material on own time Each officer will sign the roster that they took the training January Chapter Strategic Planning Meeting Board of Directors of the Strategic Plan is prepared. Chapter approves current fiscal year budget. 31 January Treasurer prepares, BOD approves, and SoMD submits previous year’s financial report to Central INCOSE Via e-mail Chapter Treasurer or designated representative February Update the Chapter Operating Plan for the current fiscal year February Judge at the St. Mary’s Science and Engineering air and award winners in the Senior and Junior Divisions Lexington Park John Walker / Karl Geist volunteer judges February Judge the Future City Competition in its celebration of Engineers Week Home / Washington, DC Karl Geist / Volunteer judges Essays can be judged at home
February Attend the International Workshop and Chapters Committee Meeting Various each year Chapter members March Approval of Chapter Strategic Plan Board of Directors Chapter Strategic Plan posted on Chapter website by Chapter Webmaster March Approval of Chapter Operating Plan Board of Directors Chapter Operating Plan posted on Chapter website by Chapter Webmaster March/April Award luncheon for INCOSE awards given out at St. Mary’s Science and Engineering Fair John Walker May Blue Crabs Baseball members event Waldorf, MD Special Events Coordinator May Collect member input on ways to improve Chapter Via e-mail or online survey Chapter members Results will be provided to the Keys to Effective Chapters Committee May Facilitate the judging and awarding of the INCOSE at the International Science and Engineering Fair for the INCOSE Member Board John Walker / INCOSE Member Board volunteers
June Sponsorship and staffing of the Student AUVSI Competition Orientation at Pax Museum / Competition at Webster Field Karl Geist, Chapter volunteers June/July Attend the International Symposium and Chapters Committee Meeting Various each year Chapter members July August August / September Membership / social event Membership Chair / Special Event Coordinator October Call for BOD nominations Via e-mail President November BOD election Online ballot Past President December Board of Directors election results announced Chapter Membership Meeting Past President December Prepare and present formal awards to Chapter members Holiday social President December Chapter Awards package is finalized INCOSE Connect website Awards Package Coordinator
Appendix F - Facilities Plan In to satisfy various events with multiple unique demands, the Chapter sustains a list of potential venues in the table below: LOCATION CAPACITY AV EQUIPMENT (YES/NO) AND DETAILS POC River’s Edge Catering & Conference Center 130 Yes/No if using Bar area 3 Large Rooms available; bar area capacity – 35, No AV Officer’s Club General Number Wyle Conference Center Up to 85 Yes Theater Style Stephen C. Jones L-3 Conference Center 130 Yes Multiple configurations Barry Knouse Systems Conference Center 50 Yes Conference Room Charles K. McDowell Booz Allen Facility 50 Yes Conference Room Steve McKeown Precise Conference Room 30 -50 Yes Conference Room Southern MD Higher Education Center 25 to 430 Yes with Fee Computer Classrooms, Small rooms ~ 85, can accommodate up to 430. Multiple configurations General Number Frank Knox School Up to 100 Yes Theater Style Government Patuxent River Beach House Up to 250 No Hall or Outdoor Picnic Venue Government - MWR Regency Furniture Stadium 25 to 500 + Yes with Fee Conference Room or Picnic John Wilson Each venue is understood in terms of what can best be accomplished at a given location. For 2012, multiple locations will be used for Chapter meetings. There are planning activities for a conference/symposia-style event, but no down-select activities have taken place at this time.