Two DU files are created and validated in a HELP Due submission each year. The first file includes student details for debts incurred between 1 January and 30 June. The second file includes student details for debts incurred between 1 July and 31 December. Submission method The DU file is the only file in HELP Due submission. HELP Due is different to other submissions. The data is not submitted. Instead, information from a validated HELP Due submission is provided as a "snapshot" of information to support the following submissions: Student Student Revision SAHELP OSHELP OSHELP Revision. The creation of a "snapshot" is an automated process in the . When you report any of these submissions to the department, TFN data in the snapshots are encrypted to protect the privacy of students' personal information. You will need to use your encryption key provided by the ATO when you submit data that includes information from the HELP Due. Submissions are made using HEPCAT. More information about this process is in the . Structure Information about the structure and the elements in the DU file is in the for the relevant reporting year. One record for each student and course combination is required on the DU file. Each record must have a unique combination of values for: Student identification code () Course code () Commonwealth Higher Education Student Support Number (CHESSN) (). These elements are the key identifiers for each record on the DU file. The DU file also uses these values to identify matching records in a Student, OSHELP, SAHELP or related revisions submission. Revising HELP DUE data The provide detailed information on how to revise data reported in a DU submission. This includes how to: add new records to an existing submission update personal details for student records in an existing submission
Element Description XML Data type Field Length Data Element**1 Code Value Source**2 AddressLine1 Postal address line 1 for a person. string 50 AddressLine2 Postal address line 2 for a person. string 50 BirthDate Represents a person's date of birth. date 10 CitizenshipStatusCode Indicates the citizenship or residency of a person. string 1 ContinuingStudentId The student number allocated to a continuing student supplied by the HEP (Higher Education Provider) they are currently enrolled in. string 10 CountryCode A code representing a country for the person's postal address. string 4 CountryName The name of a country for the person's postal address. string 46 FamilyName Represents a person's family name or surname. If a person has only one name, it should go in this field. string 40 GivenName The first name of the person, also known as Christian name. string 40
PreviousName The previous first name of the person, also known as Christian name. string 40 PreviousName Represents any previous other names a person has such as middle names. string 40 RecordId An identifier assigned to each transaction so that they can be distinguished when the server returns the results. string 20 SexCode A code indicating the biological distinction between male and female. string 1 M, F StateCode A code indicating an Australian address state or territory code. string 3 NSW, QLD, VIC, TAS, ACT, NT, SA, WA or AAT. AttendedPreviousHepCode An indicator as to whether a person attended a previous HEP (Higher Education Provider). string **3 AttendedYear12, DidNotAttendYear12 or Unknown. AttendedYear12Code An indicator as to whether a person attended Year 12 at an Australian high school. string **4 Year12Number A Year 12 student number. string 11 Year12SchoolName The name of an Australian school in which a person attended Year 12. string 200