AddressLine1 Postal address line 1 for a person. string 50 AddressLine2 Postal address line 2 for a person. string 50 BirthDate Represents a person’s date of birth. date 10 CitizenshipStatusCode Indicates the citizenship or residency of a person. string 1 ContinuingStudentId The student number allocated to a continuing student supplied by the HEP (Higher Education Provider) they are currently enrolled in. string 10 CountryCode A code representing a country for the person’s postal address. string 4 CountryName The name of a country for the person’s postal address. string 46
FamilyName Represents a person’s family name or surname. If a person has only one name, it should go in this field. string 40 GivenName The first name of the person, also known as Christian name. string 40 HepCode The code representing a HEP (Higher Education Provider) a person has attended. string 4 HepName The name of a HEP (Higher Education Provider) a person has attended. string 200 HepNumber The student number allocated to a person when they attended a HEP (Higher Education Provider). string 10
OSHELP submission which includes the OSHELP (OS) and Commonwealth Assisted Students (DU) files OSHELP Revision submission which includes the OSHELP Revisions (OR), Revised OSHELP (RO) and Commonwealth assisted students (DU) files SAHELP submission which includes the SAHELP (SA) and Commonwealth Assisted Students (DU) files Student Revisions which includes the Revised Student Load Liability (RL), Student Revision (SR) and Commonwealth Assisted Students (DU) files Enrolment Revisions submission which includes the Enrolment Revision (ER) file Unit of Study Completions submission which includes the Unit of Study Completions (CU) file Past Course Completions submission which includes the Past Course Completions (PS) file. Refer to the scope guidelines for each file for more information about these submissions. Timing Timing of submissions is detailed in the for the relevant reporting year. The Course of Study submission is due by 1 August to allow for the publication of course and campus information on . It is essential that course and campus data are received by this date to ensure students have accurate information about courses offered in the coming year. The submission date in the reporting schedule is the final deadline when data should be received by the department. Data can be submitted prior to the due date. Submission method CO is the only file included in a Course of Study submission. Submissions are made using the . More information about this process is in the . Structure Information about the structure and elements of the CO file is in the for the relevant reporting year. The key elements in the CO file are: Course of study code (). This code identifies a course of study at the highest level. It is only reported in the CO file. Note that: a number of courses of study may lead to the same undergraduate award. a student can transfer from one course to another in the same course of study and would not be treated as a commencing student for administration purposes. Course code (). This code identifies courses (or streams) in a course of study. This is the lower level element used to describe the course and link to other related student data submissions. A Course of study code () may only have one value reported for the following elements which uniquely identify the course of study: Course of study type code () Course of study load () Combined course of study indicator ().