Good governance and Public Participation Local Economic Development These priorities will inform our growth and development trajectory going into the next five years. Koukamma municipality has had to overcome a number of challenges which include deteriorating conditions of roads as well as severe pressure on our water resources due to the drought conditions. This situation required Council to make significant investments in a comprehensive roads rehabilitation and maintenance programme in certain wards and continuous efforts to secure sustainable quality drinking water to all users. We yearn to achieve our vision and the mission through involvement of local communities in finding the best solutions to address the long term objectives of the municipality. We are committed in making Koukamma a compelling place to live in where basic and quality services are provided to our communities in a sustainable manner, and for this to be realised, we call upon all the stakeholders to join hands with us.
Budget time schedule/process plan on the Municipal website, place on the notice boards and advertise in a local newspaper encourage participation in these processes. and IDP official 2017 Submit adopted process plans and council resolution to COGTA EC Enable COGTA EC to monitor implementation of the process plan as legislated (s31 of MSA) and compile Provinces planning calendar. Municipal Manager and IDP Official 05 September 2017 Email or formal letter Table IDP and Budget time schedule/ process plan and District Framework Plan to Council for adoption Council Adoption – Legal compliance Municipal Manager, Mayor, Council, IDP official and CFO 28 August 2017 Council Resolution Organogram Review Legal Compliance to enable the IDP implementation Municipal Manager, Directors, Council and Unions 28 September 2017 Attendance Register and organogram status SBDM Situational analysis-municipal wide analysis Planning Unit/IDP Task team SBDM Consultation with Local Municipalities SBDM IDP/Budget Steering Committee meeting to confirm priorities IDP Steering Committee In collaboration with Council, develop & publicise community based planning programme. Make community aware of CBP sessions. Secure venues and arrange logistics for scheduled meetings Office of the Mayor, Municipal Manager, IDP Officer and CFO 12 October 2017 CBP Programme Q1 Performance Reporting Evaluation of Sec 56 managers, lower levels if applicable and Institution PMS – Legal Compliance MM and PMS officer Mayoral Imbizo Community engagement Mayor 16-19 October 2017 Inter - Governmental Relations Interaction between Mayor and Sector Departments Mayor, Municipal Manager, IDP Official 26 October 2017 Minutes and Attendance Register Q1 review by internal Audit Preparation of Annual performance report for MPAC MM and PMS officer and Internal Audit Unit Reviewed Reports SBDM Review of Planning Unit / IDP
objectives and strategies Task Team Convene the first IDP and Budget steering committee Meeting To present adopted process plan and discuss any environmental changes, report on project implementation progress, spending trends and challenges; present status quo on backlogs in preparation for the IDP Rep Forum Meetings Mayor, Municipal Manager, CFO and Sec 56 Managers 18 October2017 Report, Presentations, Minutes and Attendance Register SBDM IDP Steering Committee meeting Planning Unit Conduct GAP analysis to determine level of existing development, consider changes in the current environment assessment (2014/15) and annual performance report and develop corrective action plans To update status quo – conduct SWOT analysis on the environment; determine existing level of development and identify gaps to IDP assessment 2014 including progress on performance. Municipal Manager, Mayor an IDP Official Corrective Action Plans Convene first IDP Representative Forum meeting Present adopted Process plan and project status and situational analysis of the area Municipal Manager, Mayor an IDP Official 15 November 2017 Presentations, minutes and attendance register Review of performance by MPAC and adoption by Council Moderate Performance evaluation reports in preparation for Council MPAC and Council Moderated reports adopted by Council Prepare and submit audit action plan To address the shortfalls identified by the AG Municipal Manager and CFO Copy of the Audit Action Plan Situational Analysis steering committee vision, mission, strategies First step in preparation of the IDP Rep Forum Mayor, Municipal Manager, Strategic Director and IDP Official 30 November 2017 Report SBDM IDP Steering Committee Planning Unit SBDM Consultation with local municipalities Q2 Performance Reporting Evaluation Sec 56 Managers, lower levels if applicable and institution PMS – Legal Compliance Municipal Manager and PMS officer
Q2 review by Internal Audit Preparation of Annual performance report for MPAC Municipal Manager and PMS officer and Internal Audit Unit Reviewed Reports Submission of Section 72 Performance Report Legal Compliance Municipal Manager, CFO and Mayor Council Minutes Koukamma Stakeholder Meeting Dissemination of information to stakeholders Mayor, IDP Official 25 January 2018 Attendance Registers Review of Performance by MPAC and adoption by Council Moderate performance evaluation reports in preparation for Council MPAC and Council Moderated Reports adopted by Council SBDM IDP/Budget Steering Committee meeting to consider first draft IDP Steering Committee meeting SBDM Consultation with stakeholders (IDP Rep Forum) IDP Rep Forum Meeting Public and sector departments engagement Mayor, Municipal Manager, Strategic Director, IDP Official 06 February 2018 Attendance Register Finalise annual review of tariffs, fees and charges The determined increase to be undertaken to cover services delivery Municipality Manager Attendance Register Submit Proposed draft 2016/07 operating and capital budget requirements by directorates to the CFO Preparation of the adjustment budget and indicative 2016/17 forecast Municipal Manager, CFO and Sec 56 Managers Directorate draft budget requirements Submit 2016/17 Draft Operating and Capital Budget, draft IDP and Draft SDBIP standing committee Draft Budget aligned to IDP Office of the Mayor, Municipal Manager, IDP Officer and CFO 28 February 2018 Presentations, Minutes and Attendance Registers SBDM IDP Steering Committee Planning Unit IDP Rep Forum Planning Unit/Steering Committee 09 March 2018 SBDM Consultation with local municipalities Planning Unit SBDM Tabling of Draft IDP to Council Planning Unit Table 2016/17 Final Draft IDP and Capital Council to consider and adopt the final draft IDP Municipal Manager and CFO 30 March 2018 Adopted final draft IDP and resolution
and Operating Budgets Submit adopted draft IDP to the MEC for local government Pre Assessment interaction Municipal Manager and IDP officer Within 10 days after adoption Letter of acknowledgement Upload the Council approved draft IDP and Budget (2016/17) on the municipal website and place a notice in the local newspaper for public inspection Legal requirements to allow public to raise objections/comments on the adopted draft IDP and Budget Municipal manager, CFO and IDP Officer Within 10 days of adoption Advert Forward draft operating and capital budget and draft IDP to National Treasury and Provincial Treasury and any prescribed National or Provincial organs of state and other municipalities affected by the budget Legal compliance as a control measure between treasury and the LM Municipal Manager and CFO Within 10 days of adoption Email and Tracking Q3 Performance Reporting Evaluation Sec 56 Managers, lower levels if applicable and institution PMS – Legal Compliance Municipal Manager and PMS officer Q2 review by Internal Audit Preparation of Annual performance report for MPAC Municipal Manager and PMS officer and Internal Audit Unit Reviewed Reports Review of Performance by MPAC Moderate performance evaluation reports MPAC and MM Moderated Reports adopted by Council Consolidate all public participation inputs and comments in respect of 2015/16 draft IDP and Budget Table to the Mayor for consideration before the adoption of the final 2015/16 IDP and Budget Municipal Manager and CFO 26April 2018 Consolidated ward comments SBDM IDP Steering Committee SBDM Stakeholder consultation IDP REP Forum Planning Unit Convene the 4th IDP Representative Present the FINAL IDP. Report on public Municipal Manager and IDP Official 10May 2018 Presentation, minutes and
forum meeting to present final IDP for consideration engagement and outcome of the 21 days public inspection and invite any last changes or additions to sector project register. attendance register Convene 4th IDP and Budget steering committee – consider comments and finalise Interrogate community comments and finalise SDBIP/IDP alignment and any other necessary amendments to the IDP and Budget Municipal Manager and IDP Official and CFO 16 May 2018 Reports, presentations, minutes and attendance Registers SBDM Council adopts IDP and Budget Council Adopt the final 2017/18 IDP and MTEF Budget Legal compliance. Council to consider and approve. Municipal Manager, CFO and Council 30 May 2018 Adopted IDP and Budget, Council resolution. Upload adopted final 2016/17 IDP and MTEF Budget on the Municipal website Legal compliance and access to strategic documents Municipal Manager and CFO 10 days after adoption Website access Submit approved IDP and Budget to the MEC for local government Legal Compliance Municipal Manager 10 days after adoption Formal letter Submit draft annual performance agreements to council Approved SDBIP – Compliance 28 July Municipal Manager MEC Comments MEC Comments for the 2016/17 Assessment of the IDP were not received from Department of Cooperative Governance and Traditional Affairs during the preparation of the draft IDP document. The table below reflects 2015/16 financial year comments. Comments on the 2016/17 IDP were not yet received from Provincial Cogta Department at the time of preparing the Draft IDP. The MEC comments on the 2015/2016 IDP reflect challenges that need to be addressed. In this regard, the MEC comments were taken into account and incorporated in the course of generating the Integrated Development Plan of Koukamma Municipality especially looking at improvement of the following areas:- service delivery, financial viability, local economic development, good governance and public participation, institutional arrangements. The following are the assessment results from 2010. KPA RATING 2010/11 RATING 2011/12 RATING 2012/13 RATING 2013/14 RATING 2014/15 RATING 2015/16 Spatial Development Frame Work Medium Low High High High High Service Medium Medium Medium Medium Medium Medium
(b) Major Economic Projects PROJECT OBJECTIVE STRATEGY INDICATOR DELIVERABLE FUNDING PERIOD Honey Bush Tea Project Development of partnership between KKM and Strategic Partners in pursuit of realizing the implementation of the Honey Bush Tea project Development of a partnership agreement and facilitate engagement with the stakeholders Signed Partnership Agreement between Koukamma and Strategic Partner. Council resolution Processing plant equipment installed and operational Production of 20 tons of Honey Bush Tea DEDEAT 2018 - 2019 Agri-Park Development Ensure the implementation of the Agri - park concept Facilitate the establishment of a Farmer Production Support Unit under the Agri-park concept in Misgund Land for building FPSU identified. LAMC established and functional. Construction of Admin block, Ablution facility, Bulk Infrastructure and Mechanization centre LAMC established. All proposed buildings constructed. DRDLR 2018 - 2028 Special Skills Development in Organic Gardens Project Establishment of a partnership agreement between Green Growers Foundation and Essential Oils Coop Facilitate the development of a formal partnership agreement between Green Growers Foundation and Essential Oils Coop. Signed agreement between the Green Growers Foundation and Essential Oils Coop. Established Aquaponics System Operational Aquaponics System Cennergi / DRDAR 2018 - 2019 Guava Juice Irrigation Scheme Establishment of a communal cooperative and assist with sourcing of funds to establish an Irrigation Scheme in Guava Juice 1) Conduct a number of stakeholder engagements for the establishment of a communal cooperative. 2) Facilitate the registration and development of a business plan 3) - Cooperative established - Construction of Irrigation Scheme - Cooperative Registration - Operational Irrigation Scheme Cennergi / DRDAR 2018 - 2019
opportunities created EPWP Implementation of the EPWP program Job creation through the EPWP programme Recruitment of EPWP Participants Signed contracts Grant Agreement for the EPWP Integrated Grant to Municipalities signed. 40 EPWP Participants appointed Dpt. Public Works 2018 – 2019 CWP Monitor the implementation of the CWP program Monitor implementation of the CWP program through conducting LRC meetings Facilitate the establishment of the LRC. Recruitment of Participants - Recruitment and approval of participants - Completion of useful work in communities. Dpt. COGTA 2018 - 2021
CHAPTER FIVE: 5.1 PROJECTS REGISTER: MSCOA AND SDBIP ALIGNMENT PROGRAM /PROJECT CODE PROGRAM /PROJECT DESC CAPITAL / OPERATIONAL MUNICIPAL KPA FUNCTION DESC SCOA PROJECT PROPOSED DRAFT 2018/19 20111 SPU Programmes Operational MKPA5 Function: Executive and Council: Core Function: Mayor and Council Operational: Typical Work Streams: Community Development: Social Development Programme (Welfare) R 84,800.00 20114 World Aids Day Operational MKPA5 Function: Executive and Council: Core function: Mayor and Council Operational: Typical Work Streams: AIDS/HIV, Tuberculosis and Cancer: Aids Day R 22,000.00 20110 Youth development Programmes Operational MKPA5 Function: Executive and Council: Core Function: Mayor and Council Operational: Typical Work Streams: Community Development: Youth Projects: Youth Development R 4,800.00 20116 Ward Committee training Operational MKPA5 Function: Executive and Council: Core Function: Mayor and Council Operational: Typical Work Streams: Capacity Building Training and Development: Workshops, Seminars and Subject Matter Training R 37,000.00 20112 Mayoral Imbizo's Operational MKPA5 Function: Executive and Council: Core Function: Mayor and Council Operational: Typical Work Streams: Communication and Public Participation: Mayoral/Executive Mayor Campaigns R 51,600.00 20113 Public Participation Operational MKPA5 Function: Executive and Council: Core Function: Mayor and Council Operational: Typical Work streams: Communication and Public Participation: Public Participation Meeting R 75,600.00
Statements 24113 Employee training Operational MKPA1 Function: Finance and Administration: Core Function: Human Resources Operational: Typical Work Streams: Capacity Building Training and Development: Workshops, Seminars and Subject Matter Training R 315,000.00 27110 Pauper Burials Operational MKPA2 Function:Health:Non-core Function:Health Services Operational:Typical Work Streams:Community Development:Burials R 30,000.00 24112 Sage Licence Fees Operational MKPA1 Function:Finance and Administration:Core Function:Human Resources Operational:Typical Work Streams:Financial Management Grant:Financial Systems R 60,000.00 24114 Job Evaluations Operational MKPA1 Function:Finance and Administration:Core Function:Human Resources Operational:Typical Work Streams:Human Resources:Human Resource Management R 50,000.00 24111 Councillors Training Operational MKPA1 Function:Finance and Administration:Core Function:Human Resources Operational:Typical Work Streams:Capacity Building Training and Development:Capacity Building Councillors R 200,000.00 24330 Maintenance:Computer Equipment Operational MKPA1 Function:Finance and Administration:Core Function:Information Technology Maintenance:Planned:Computer Equipment R 15,000.00 24312 IT Disaster Recovery Operational MKPA1 Function:Finance and Administration:Core Function:Information Technology Operational:Typical Work Streams:Emergency and Disaster Management:Disaster Management R 35,000.00 24331 Website development and Maintenance Operational MKPA1 Function:Finance and Administration:Core Function:Information Technology Operational:Typical Work Streams:Website Development and Maintenance R 75,000.00 24430 Maintenance Operational Buildings Operational MKPA1 Function:Finance and Administration:Core Function:Administrative and Corporate Support Maintenance:Condition Based:Other Assets:Operational Buildings:Municipal Offices:Buildings R 592,700.00
24431 Maintenance_Equipment Operational MKPA1 Function:Finance and Administration:Core Function:Administrative and Corporate Support Maintenance: Interval Based: Computer Equipment R 25,500.00 24410 Audit Committee and Internal Auditors Operational MKPA1 Function:Finance and Administration:Core Function:Administrative and Corporate Support Operational:Typical Work Streams:Financial Management Grant: Supply Chain Management, Internal Audit and Audit R 420,000.00 25512 IDP Forums Operational MKPA3 Function: Planning and Development:Core Function:Corporate Wide Strategic Planning (IDPs, LEDs) Operational:Typical Work Streams: Communication and Public Participation: Public Participation Meeting R 150,000.00 25511 EPWP Operational MKPA3 Function: Planning and Development:Core Function:Corporate Wide Strategic Planning (IDPs, LEDs) Operational:Typical Work Streams: Expanded Public Works Programme: Project R 1,000,000.00 25520 PMS Operational MKPA3 function: Planning and Development:Core Function:Corporate Wide Strategic Planning (IDPs, LEDs) Operational:Typical Work Streams:Performance Management R 100,000.00 25710 Spluma Implementation Operational MKPA2 Function:Planning and Development:Core Function:Town Planning, Building Regulations and Enforcement, and City Engineer Operational:Typical Work Streams:Spatial Planning R 100,000.00 27131 Maintenance:Vechiles Operational MKPA2 Function:Health:Non-core Function:Health Services Maintenance:Interval Based:Transport Assets R 55,000.00 27112 Workshops and Seminars:Env Health Services Operational MKPA2 Function:Health:Non-core Function:Health Services Operational:Typical Work Streams:Capacity Building Training and Development:Workshops, Seminars and Subject Matter Training R 13,000.00
28310 Library Programmes Operational MKPA2 Function:Community and Social Services:Non-core Function:Libraries and Archives Operational:Typical Work Streams:Community Development:Library Programmes R 297,770.00 28530 Maintenance:Community Halls Operational MKPA2 Function:Community and Social Services:Core Function:Community Halls and Facilities Maintenance:Condition Based:Community Assets:Community Facilities:Halls:Buildings R 284,310.00 28531 Maintenance of Stormsriver Community Hall Operational MKPA2 Function:Community and Social Services:Core Function:Community Halls and Facilities Maintenance:Planned:Community Assets:Community Facilities:Halls:Buildings R 200,000.00 28730 Maintenance: Cemetries Operational MKPA2 Function:Community and Social Services:Core Function:Cemeteries, Funeral Parlours and Crematoriums Maintenance:Interval Based:Machinery and Equipment - 31131 Maintenance:Equipment Operational MKPA2 Function:Road Transport:Core Function:Police Forces, Traffic and Street Parking Control Maintenance:Interval Based:Machinery and Equipment R 53,703.00 31132 Maintenance:Furniture and Office Equipment Operational MKPA2 Function:Road Transport:Core Function:Police Forces, Traffic and Street Parking Control Maintenance:Interval Based:Furniture and Office Equipment R 103,159.00 31130 Maintenance:Vechiles Operational MKPA2 Function:Road Transport:Core Function:Police Forces, Traffic and Street Parking Control Maintenance:Interval Based:Transport Assets R 15,795.00 31331 Maintenance:Vechiles Operational MKPA2 Function:Public Safety:Non-core R 284,310.00
Function:Fire Fighting and Protection Maintenance:Interval Based:Transport Assets 31332 Maintenance: Fire Equipment Operational MKPA2 Function:Public Safety:Non-core Function:Fire Fighting and Protection Maintenance:Condition Based:Machinery and Equipment R 180,000.00 31310 Fire awareness campaigns Operational MKPA2 Function:Public Safety:Non-core Function:Fire Fighting and Protection Operational:Typical Work Streams:Communication and Public Participation:Awareness Campaign R 60,530.00 34131 Operational MKPA2 Function:Waste Management:Core Function:Solid Waste Disposal (Landfill Sites) Maintenance:Interval Based:Transport Assets R 157,950.00 34132 Maintenance:Equipment Operational MKPA2 Function:Waste Management:Core Function:Solid Waste Disposal (Landfill Sites) Maintenance:Planned:Machinery and Equipment R 102,141.00 34130 Maintenance:Landfill sites Operational MKPA2 Function:Waste Management:Core Function:Solid Waste Disposal (Landfill Sites) Maintenance:Planned:Solid Waste Disposal:Landfill Sites:Land R 120,000.00 35130 Maintenance:WWTW Operational MKPA2 Function:Waste Water Management:Core Function:Sewerage Maintenance:Emergency:Sanitation Infrastructure:Waste Water Treatment:Buildings R 179,010.00 35133 Maintenance:WWTW:Pipe works Operational MKPA2 Function:Waste Water Management:Core Function:Sewerage Maintenance:Emergency:Sanitation Infrastructure:Waste Water Treatment:Pipe Work R 947,700.00
35131 Maintenance:Vechiles Operational MKPA2 Function:Waste Water Management:Core Function:Sewerage Maintenance:Interval Based:Transport Assets R 315,900.00 35132 Maintenance:Pump Station Operational MKPA2 Function:Waste Water Management:Core Function:Sewerage Maintenance:Emergency:Sanitation Infrastructure:Pump Station:Service Connections on Site - 36131 Maintenance:Roads Operational MKPA2 Function:Road Transport:Core Function:Roads Maintenance:Emergency:Roads Infrastructure:Roads:Land R 800,000.00 36331 Maintenance:Buildings Operational MKPA2 Function:Road Transport:Non-core Function:Road and Traffic Regulation Maintenance:Condition Based:Other Assets:Operational Buildings:Municipal Offices:External Facilities R 100,000.00 36311 Relocation of DLTC offices Operational MKPA2 Function:Road Transport:Non-core Function:Road and Traffic Regulation Operational:Typical Work Streams:Municipal Properties R 150,000.00 36330 Maintenance:Equipment Operational MKPA2 Function:Road Transport:Non-core Function:Road and Traffic Regulation Maintenance:Interval Based:Machinery and Equipment R 10,000.00 37330 Maintenance:Boreholes:Pipe Work Operational MKPA2 Function:Water Management:Core Function:Water Distribution Maintenance:Emergency:Water Supply Infrastructure:Boreholes:Pipe Work R 769,498.00 37331 Maintenance:Water Supply Infra:Dams Operational MKPA2 Function:Water Management:Core Function:Water Distribution Maintenance:Emergency:Water Supply Infrastructure:Dams and Weirs:Pipe R 115,830.00
Work 37334 Maintenance:Water:Pipe work Operational MKPA2 Function:Water Management:Core Function:Water Distribution Maintenance:Emergency:Water Supply Infrastructure:Water Treatment:Pipe Work R 1,849,747.00 37332 Maintenance:Water:Service connections Operational MKPA2 Function:Water Management:Core Function:Water Distribution Maintenance:Planned:Water Supply Infrastructure:Water Treatment:Service Connections on Site R 157,950.00 37333 Maintenance:Water:Pumps Operational MKPA2 Function:Water Management:Core Function:Water Distribution Maintenance:Interval Based:Water Supply Infrastructure:Pump Station:Service Connections on Site R 233,335.00 38130 Maintenance:Elec: LV Conductors Operational MKPA2 Function:Energy Sources:Core Function:Electricity Maintenance:Condition Based:Electrical Infrastructure:LV Networks:LV Conductors R 250,000.00 38131 Maintenance:Elec:Mun Service Connections Operational MKPA2 Function:Energy Sources:Core Function:Electricity Maintenance:Condition Based:Electrical Infrastructure:LV Networks:Municipal Service Connections R 250,000.00 20121 Furniture_Councilors Capital MKPA5 Function:Executive and Council:Core Function:Mayor and Council Capital:Non-infrastructure:New:Furniture and Office Equipment R 250,000.00 24420 Furniture and Office Equipment Capital MKPA1 Function:Finance and Administration:Core Function:Administrative and Corporate Support Capital:Non-infrastructure:New:Furniture and Office Equipment R 118,923.13 24424 Conversion of new council Capital MKPA1 Function:Finance and Administration:Core Function:Administrative and Corporate R 700,000.00
chambers Support Assets:Operational Buildings:Municipal Offices 24320 Furniture and Equipment Capital MKPA1 Function:Finance and Administration:Core Function:Information Technology Capital:Non-infrastructure:New:Furniture and Office Equipment R 195,000.00 24322 Upgrade to MS Office 2016 Capital MKPA1 Function:Finance and Administration:Core Function:Information Technology Assets:Computer Software and Applications R 420,000.00 28321 Funiture_Libraries Capital MKPA2 Function:Community and Social Services:Non-core Function:Libraries and Archives Capital:Non-infrastructure:New:Furniture and Office Equipment R 133,387.00 28532 Upgrading of Public toilets in JBT Capital MKPA2 Function:Community and Social Services:Core Function:Community Halls and Facilities Maintenance:Planned:Community Assets:Community Facilities:Public Ablution Facilities:Buildings R 180,000.00 28522 Upgrading of Woodlands Community Hall Capital MKPA2 Function:Community and Social Services:Core Function:Community Halls and Facilities Assets:Community Facilities:Halls R 800,000.00 28521 Construction of Stormsriver MPCC Capital MKPA2 Function:Community and Social Services:Core Function:Community Halls and Facilities Capital:Non-infrastructure:New:Community Assets:Community Facilities:Halls R 6,637,961.74 28523 Furniture_Community Halls Capital MKPA2 Function:Community and Social Services:Core Function:Community Halls and Facilities Capital:Non-infrastructure:New:Furniture and Office Equipment R 168,000.00 28721 Cemetries: Ablution facilaties and fencing Capital MKPA2 Function:Community and Social Services:Core Function:Cemeteries, Funeral Parlours and Crematoriums Capital:Non-infrastructure:New:Community Assets:Community Facilities:Cemeteries/Crematoria R 480,000.00
34120 Restoration of existing landfill sites Capital MKPA2 Function:Waste Management:Core Function:Solid Waste Disposal (Landfill Sites) Waste Infrastructure:Landfill Sites R 1,850,000.00 36122 Upgrading of Roads:Ravinia,Stormsriver and Krakeel Capital MKPA2 Function:Road Transport:Core Function:Roads Infrastructure:Roads R 7,056,731.71 37322 Upgrading of WTW:Louterwater and Twee Riviere Capital MKPA2 Function:Water Management:Core Function:Water Distribution Supply Infrastructure:Water Treatment Works R 716,806.55 38122 Upgrading of electricity supply Capital MKPA2 Function:Energy Sources:Core Function:Electricity Infrastructure:MV Substations - R 52,591,237.13
5.2 SUMMARY OF FUNDED CAPITAL PROJECTS Funded Capital Projects 2018-2019 Project Name Project Description Ward Settlement Responsible Budget Source of Funding Outcome Water and Sanitation Rehabilitation of Water Treatment Works 1 Louterwater Technical Services R 10,347,700 MIG Completion of Water Treatment Works Water and Sanitation Upgrading of the Water Treatment Works 3 Twee Riviere Technical Services R 11,048,122.84 MIG Improved water supply Road infrastructure Upgrading of the Stormsriver gravel road to paved road 6 Stormsriver Technical Services R 1,382,421 MIG Ugrading of internal roads Road infrastructure Upgrading of Krakeel gravel road to paved road 2 Krakeel Technical Services R 3,275,460 MIG Ugrading of internal roads Road infrastructure Paving of Roads in Ravinia 3 Ravinia Technical Services R 14,000,000 MIG Upgrading of roads Community Halls Stormsriver Community Hall and Offices 6 Tsitsikamma (2), Langkloof Community Services R10 500 000 SBDM Upgraded Community Facilities Expanded Public Works Programme Appointment of a number of EPWP participants All All Wards LED R 1,000,000 Public Works Provision of Jobs
5.3 SDBIP OUTLINE KOUKAMMA MUNICIPALITY DRAFT SERVICE DELIVERY AND BUDGET IMPLEMENTATION PLAN 201819 IDP REF LINK OBJECTIVE STRATEGY KPI ANNUAL TARGET BUDGET FUNDING QUARTERLY TARGETS QUARTER 1 (Jul - Sept) QUARTER 2 (Oct - Dec) QUARTER 3 (Jan - Mar) QUARTER 4 (Apr - May) KPA 1: Municipal Transformation and Institutional Development MT01 10025 of Council Chambers Conversion of the Kareedouw library into Council Chambers Percentage of completion with the convertion of the old Library at Kareedouw to a Council Chamber 100% complete with the conversion of the Library into a Council Chamber R 700,000 Capital Council approval of the plans to convert the old library into a Council Chamber Procurment of a Service Provider 50% complete with the conversion of the Library to Council Chamber 100% complete with the conversion of the Library to Council Chamber
MT02 10037 Improve Employee Wellness through conducting a number of wellness programmes of employee wellness programmes Conduct a number of Employee Wellness programmes 2 Employee Wellness programmes (2 x Financial Awareness) R 60,000 Assessment of employees wellness needs 1 Employee Wellness programme Evaluation and survey of employee wellness needs 1 Employee Wellness programme MT03 10034 Councillor development for councillors Facilitation of skills development and training of Councillors Facilitate a number of Training Programmes for Councillors Facilitate 2 Training Programmes for Councillors R 200,000 of councillor training needs assessment and of the service provider. Facilitate 1 training for Councillors Evaluation of councillor training needs and appointment of the service provider. Facilitate 1 training for Councillors MT04 10035 Employee Development Programmes of the Skills Development Plan Facilitate a number of training programmes for Employees Facilitate 4 Training programmes for employees R 300,000 Facilitate 1 Training program for employees Facilitate 1 Training program for employees Facilitate 1 Training program for employees Facilitate 1 Training program for employees
MT05 Compliance with Legislation Review of existing policies Number of policies reviewed 10 policies reviewed and approved by Council 4 policies reviewed and approved by Council 2 policies reviewed and approved by Council 2 policies reviewed and approved by Council 2 policies reviewed and approved by Council MT06 Development of Job Descriptions Facilitate the writing of Job Descriptions All Job Descriptions are written and approved All Job Descriptions are written and approved R 50,000 Facilitation of Job writers training 50% Jobs Descriptions approved 25% Jobs Descriptions approved 25% Jobs Descriptions approved MT07 Effective functioning of Council meeting for the 2018/19 Financial Year Improve oversight function of Council Conduct a number of Council Meetings 4 Seated Council Meetings 1 Council meeting 1 Council meeting 1 Council meeting 1 Council meeting MT08 Effective functioning of Standing Committees for the 2018/19 Financial Year Conduct a number of Standing Committee Meetings 20 seated Standing Committee meetings per financial year 5 Standing Committees per 12 weeks cycle 5 Standing Committees per 12 weeks cycle 5 Standing Committees per 12 weeks cycle 5 Standing Committees per 12 weeks cycle MT09 of the Occupational Health and Safety Act Conduct regular meetings with the OHS Committee Conduct a number of OHS Committee meetings 4 OHS Committee Meetings 1 OHS Committee Meeting 1 OHS Committee Meeting 1 OHS Committee Meeting 1 OHS Committee Meeting
MT14 Improve ICT governance of the ICT Corporate Governance Framework directives A 5 year ICT Strategy adopted by Council Adoption of a 5 year ICT Strategy Draft ICT Strategy to for comments Final ICT Strategy to Council for adoption of adopted 5 year ICT Strategy of adopted 5 year ICT Strategy MT15 Conduct a number ICT Steering Committee Meetings Conduct 4 ICT Steering Committee Meetings 1 ICT Steering Committee Meeting 1 ICT Steering Committee Meeting 1 ICT Steering Committee Meeting 1 ICT Steering Committee Meeting MT16 10045 Develop Content Management System Website of the 5 year ICT Strategy Internal Management and uploading of Website content Internalised Management and uploading of Website content R 75,000 Procure service provider for and hosting of municipal CMS website of municipal CMS website Internal uploading of content onto the website Internal uploading of content onto the website KPA 2 - Basic Service Delivery and Infrastructure Investment (Technical Services) TS01 10072 Upgrading of Aging of the Tweeriviere Waste Water Percentage of completion with the 100% Complete the of the R MIG of Service Provider Fencing of WWTW plant of new inlet channel 100% complete with the
Treatment Works of the Tweerivier Waste Water Treatment Works of new inlet channel, 2)Rotary screen remover, 3)Fencing,4) Replacement of functional rotating bio filters Tweerivier Waste Water Treatment Works. of rotary screen remover of non- functional rotating bio filters of the Tweerivier Waste Water Treatment Works TS02 10057 Paving of Gravel Roads Paving of gravel roads in Stormsriver Percentage of completion of the paving of roads 100% complete with the paving of the roads identified R MIG of a Contractor 20% complete with the paving of the roads identified 80% complete with the paving of the roads identified 100% complete with the paving of the roads identified
TS03 10058 Paving of gravel roads in Krakeel Percentage of completion of the paving of roads 100% complete with the paving of the roads identified R 3,086,637 MIG Advertise for project consultant of a Contractor 50% complete with the paving of the roads identified 100% complete with the paving of the roads identified KPA 2 - Basic Service Delivery and Infrastructure Investment (Community Services) CS01 10005 Provision of Community Facilities Construction of a Multipurpose Centre in Stormsriver Percentage of completion with the construction of the Stormsriver Community Hall 100% complete with the construction of the Stormsriver Community Hall R 6,537,962 MIG of a Service Provider 25% Complete with the construction of Stormsriver Community Hall 50% Complete with the construction of Stormsriver Community Hall 100% Complete with the construction of Stormsriver Community Hall CS02 Disaster Management Community awareness campaigns Conduct a number of Fire Awareness Campaigns within Koukamma 4 Fire Awareness Campaigns 1 Fire Awareness Campaigns 1 Fire Awareness Campaigns 1 Fire Awareness Campaigns 1 Fire Awareness Campaigns
CS03 Improve health awareness and management Sampling and testing of a number of water samples Conduct a number of monthly water sampling for Testing 12 Water sampling Reports R 78,975 SBDM Grant 3 Water sampling reports (July, Aug, Sept) 3 Water sampling reports (Oct, Nov, Dec) 3 Water sampling reports (Jan, Feb, March) 3 Water sampling reports (Apr, May, June) CS04 Improve community facilities through maintenance and upgrading thereof Upgrading of the community halls Percentage of completion with the upgrading of the Stormsriver community hall 100% complete with the upgrading of the Stormsriver community hall R 200,000 of a Service Provider of a Contractor 50% complete with the upgrading of the Stormsriver Community Hall 100% complete with the upgrading of the Stormsriver Community Hall CS05 Percentage of completion with the upgrading of the woodlands community hall 100% complete with the upgrading of the woodlands community hall R 800,000 of a Service Provider of a Contractor 50% complete with the upgrading of the Woodlands Community Hall 100% complete with the upgrading of the Woodlands Community Hall environment environment operation
CS06 Provision of adequate cemetery facilities Upgrading of cemetery facilities Percentage of completion with the construction of ablution blocks and fencing of the cemeteries in Stormsriver, Village, Woodlands, Coldstream 100% complete with the construction of ablution blocks and fencing of the cemeteries in Stormsriver, Village, Woodlands, Coldstream R 480,000 Assessment of the work that needs to be done at all cemeteries of a Contractor 50% complete with the construction of ablution blocks and fencing of the cemeteries in Stormsriver, Village, Woodlands, Coldstream 100% complete with the construction of ablution blocks and fencing of the cemeteries in Stormsriver, Village, Woodlands, Coldstream CS07 of the Waste Management Plan Closure and rehabilitation of the Landfill sites in Clarkson and Coldstream Closure of a number of landfill sites Closure of 2 landfill sites R 1,500,000 Internal of work that needs to be done submitted to standing Committee Procurement of a service provider Digging and closure of waste cells Closure of 2 landfill sites CS08 of the Waste Management Plan Upgrading of the existing landfill site in Joubertina Paving of the access road, Fencing and shelter for tip site operator 100% complete with the upgrading R 350,000 Internal of work that needs to be done submitted to standing Committee Procurement of a service provider 50% complete with the upgrading of the landfill site in Joubertina 100% complete with the upgrading of the landfill site in Joubertina KPA 3 -Local Economic Development
LED01 Development of the honeybush tea industry in Koukamma Development of a partnership agreement and facilitate engagement with the stakeholders Conduct a number of stakeholder engagements to ensure the signing of partnership agreements Conduct 4 stakeholder engagements External Funding External Facilitate 1 stakeholder and the signing of partnership agreements Facilitate 1 stakeholder engagement Facilitate 1 stakeholder engagement Facilitate 1 stakeholder engagement LED02 Monitoring and evaluation of the finalisation of the Rock Art Centre Monitor the progress on the finalisation of the Rock Art Centre through the Department of Tourism Collate a number of progress reports received from the department of Tourism Collate 4 progress reports on the finalisation of the Rock Art Centre from the Dept. of Tourism Dept. of Tourism External 1 Progress report from the department of Tourism received 1 Progress report from the department of Tourism received 1 Progress report from the department of Tourism received 1 Progress report from the department of Tourism received LED03 Establish relations with stakeholders of the Furniture Factory to assist in the process of developing furniture making enterprise Ensure that the Stakeholders of the Furniture Factory are business compliant Assist with the 1) registration of the business 2) assist with the development of a business plan 3) assist with the sourcing of funds 1) Business registration complete 2) Business plan developed 3) Funding applications submitted to possible funders External Funding External Registration of the Furniture Factory as a Cooperative Assist with of a Business Plan for the Furniture Factory Facilitate the submission of funding applications Facilitate the submission of funding applications
LED07 of a partnership agreement between Green Growers Foundation and Essential Oils Cooperative Facilitate the development of a formal partnership agreement between Green Growers Foundation and Essential Oils Coop. Facilitate the signing of the formal partnership agreement between the stakeholders and monitor the thereof by ensuring business compliance and facilitation of funding applications 1) Signing of the formal partnership agreement and 2) facilitation of business compliant and 3) to assist with the funding applications External Funding External Signing of formal partnership agreement Assist with the completion of business compliant Facilitate the submission of funding applications Facilitate the submission of funding applications
LED08 Assist in the of the Guava Juice Irrigation Scheme Establish a communal cooperative and assist with the sourcing of funds for the of an Irrigation Scheme in Guava Juice 1) Conduct a number of stakeholder engagements for the of a communal cooperative. 2) Facilitate the registration and development of a business plan 3) Assist with the sourcing of funds for the of the irrigation scheme in Guava Juice 1) Conduct 2 stakeholder engagements for the of a communal cooperative. 2) Facilitate the registration and development of a business plan 3) Assist with the sourcing of funds for the of the irrigation scheme in Guava Juice External Funding External 2 stakeholder held for the of a cooperative Registration of the communal cooperative in Guava Juice and Business plan developed Assist with the applications for funding Assist with the applications for funding LED09 10047 of the EPWP program Job creation through the EPWP programme Number of jobs created through EPWP 195 jobs created through EPWP R 1,000,000 Public Works 40 EPWP participants Appointed 55 EPWP participants Appointed 50 EPWP participants Appointed 50 EPWP participants Appointed
LED10 Reporting on EPWP to public Works Submit a number of EPWP reports to Public Works Submit 4 EPWP reports to Public Works 1 EPWP report submitted to Public Works 1 EPWP report submitted to Public Works 1 EPWP report submitted to Public Works 1 EPWP report submitted to Public Works LED11 Monitor the of the CWP program Monitor of the CWP program through conducting LRC meetings Conduct a number of LRC meetings Conduct 4 LRC meetings External Funding COGTA Conduct 1 LRC meeting Conduct 1 LRC meeting Conduct 1 LRC meeting Conduct 1 LRC meeting LED12 Reviewal of Local Economic Development Strategy Council approval of the Local Economic Development Strategy Development of a Local Economic Development Strategy 1 Final Local Economic Development Strategy approved by Council Solicit support from SBDM and COGTA for the of the LED strategy Secure support and funding for the LED strategy Approval of the Draft Local Economic Development Strategy 1 Council Approved Local Economic Development Strategy
FV06 Increase Traffic Fines Revenue collection by 40% of the baseline of 17/18 for 2018/19 10 % on revenue collection for Traffic Fines 10% on revenue collection for Traffic Fines 10% improvement on revenue collection for Traffic Fines 10 % improvement on revenue collection for Traffic Fines FV07 GRAP compliant Submissions in accordance with the MFMA Accurate Reporting in Compliance with Legislation Submit a number of Grap compliant AFS Grap Compliant AFS Submit accurate GRAP compliant AFS to AG Submit corrected GRAP compliant AFS to AG N/A N/A FV08 Populate the Schedule B returns and submit to treasury Schedule B returns and submit to treasury Submit Schedule B to Provincial and National Treasury Populate the Schedule B returns and submit to treasury N/A N/A FV09 Submit a number of reports to Treasury Submission of 4 Section 52 Reports Submit section 52 report for Apr - June 2018/19 Submit section 52 report for Jul - Sept 2018/19 Submit section 52 report for Oct - Dec 2018/19 Submit section 52 report for Jan - Mar 2018/19
FV10 Submit a number of reports to Treasury Submission of 12 Section 71 Reports Submit monthly section 71 Reports (June, July, Aug,) Submit monthly section 71 Reports (Sept, Oct, Nov) Submit monthly section 71 Reports (Dec, Jan, Feb) Submit monthly section 71 Reports (March, Apr, May) FV11 Submit a number of reports to Treasury Submission of 1 section 72 Report N/A N/A Submit section 72 reports to Council and Treasury N/A FV12 Compliance to AG Findings of 2017/18 FY of the Audit Action Plan of the AG Findings in Audit Action Plan 100% of the AG Findings in Audit Action Plan N/A Develop a draft audit action plan based on AG findings Submit the AG report and draft audit plan to council for adoption Report to Council on the of the Audit Action Plan FV13 Financial Capacity Building Financial Capacity Building programmes in settlements Conduct a number of finance capacity building programmes 16 Finance Capacity Building Programmes R 80,000 4 Capacity Building 4 Capacity Building Programmes 4 Capacity Building Programmes 4 Capacity Building Programmes KPA 5 - Good Governance and Public Participation
Effective functioning of Audit Committee in the 2018/19 Financial Year Improved advisory role Audit Committee Conduct a number of Audit Committee meetings 4 Audit Committee meetings 1 Audit Committee meeting 1 Audit Committee meeting 1 Audit Committee meeting 1 Audit Committee meeting Effective Functioning of the internal Audit 2018/19 of the Internal Audit Plan A number of internal Audit Reports 4 Internal Audit Reports 1 Quarterly Internal Audit Report 1 Quarterly Internal Audit Report 1 Quarterly Internal Audit Report 1 Quarterly Internal Audit Report Compliance to the Municipal Systems Act Compilation of the Annual Report 2017/18 Development of the Annual Report 2017/18 FY Approved Annual Report for 2017/18 FY Completion of the Draft Annual Report Approval of the Draft annual report by Audit Committee and Council Approval of the Final Annual Report by Council Submission of the approved Annual Report to AG, Treasury and Cogan
Establish new Sports field Establishment of new Sport facility 1 Misgund Community Services Recreation Facility Establishment of Recreational Facility 1 Misgund Community Services Street Lights Fixing and Maintaining of High Mass Lights 1 Misgund Technical Services Community Crèche Establishment of community Crèche 1 Misgund Dept. of Education LOUTERWATER - WARD 1 Project Name Project Description Ward Settlement Responsible Water and Sanitation Infrastructure refurbishment for the Waste Water Treatment Works 1 Louterwater Technical Services Refurbishment of dilapidated water infrastructure, Fencing of raw water dam, construction of 500kl reservoir 1 Louterwater Technical Services Commissioning of 2 Boreholes 1 Louterwater Technical Services Sanitation Upgrading of bulk sewer infrastructure 1 Louterwater Technical Services Domestic Water Meters Installation of Prepaid Water Meters 1 Louterwater Technical Services Water Storage Supply of JOJO tanks 1 Louterwater Technical Services Health care facilities Extension of Clinic 1 Louterwater Dept. of Health Burial sites / cemeteries Extension and upgrade of the existing cemetery 1 Louterwater Community Service Library Facilities Provision of library facilities 1 Louterwater Community Services DSRAC
KRAKEEL - WARD 2 Project Name Project Description Ward Settlement Responsible Water and Sanitation Refurbishment of the 3 existing boreholes 2 Krakeel Technical Services Domestic Water Meters Installation of Prepaid Water Meters 2 Krakeel Technical Services Electricity/Streetlights Repairs and Maintenance of streetlights 2 Krakeel Technical Services High Mast Lights Installation of High Mast Lights 2 Krakeel Technical Services Upgrading of gravel Roads Paving of gravel roads (2018/2019) 2 Krakeel Technical Services Library Equipment Provision of Library facilities and equipment (Feasibility study 29-31 May 2018) 2 Krakeel Community Services/DSRAC Sports Facilities Maintenance of existing sport field 2 Krakeel Community Services Housing Provision of new RDP houses 2 Krakeel Technical Services Community Hall Maintenance of the existing Community Hall 2 Krakeel Community Services Provision of adequate cemetery services Extension and provision of ablution blocks , fencing and shelters for Cemeteries 2 Krakeel Community services Recreational Facility Establishment of recreational facility 2 Krakeel Community Services
COLDSTREAM - WARD 2 Project Name Project Description Ward Settlement Responsible Catchment Dam Construction of a catchment dam to service an area of Koukamma 2 Coldstream Technical Services Water and Sanitation Upgrading of sewerage system to a full Water Borne System 2 Coldstream Technical Services Domestic Water Meters Installation of Prepaid Water Meters 2 Coldstream Technical Services Water Storage Supply of Jojo Tanks 2 Coldstream Technical Services Electricity/Streetlights Provision of adequate streetlights 2 Coldstream Technical Services Upgrading of gravel Roads Paving of gravel roads(Laurel ridge & Die Rye) 2 Coldstream Technical Services Post Office Establishment of a new Post Office 2 Coldstream Community Services Street Names Naming of Streets 2 Coldstream Community Services Library Equipment Provision of Library facilities and equipment 2 Coldstream Community Services Health care facilities Improve clinic services 2 Coldstream Community Services Sports Facilities Maintenance of existing sport field 2 Coldstream Community Services Landfill Sites Upgrading of dumping site 2 Coldstream Community Services
Housing Provision of new RDP Houses 2 Coldstream Dept. of Human Settlement Upgrading of cemetery Extension, fencing and Ablution Facility at existing cemetery 2 Coldstream Community Services Recreational Facility Establishment of recreational facility 2 Coldstream Community Services RAVINIA – WARD 3 Project Name Project Description Ward Settlement Responsible Water and Sanitation Refurbishment of waste water treatment plant 3 Ravinia/Tweeriviere Technical Services Water Supply of JOJO Tanks 3 Ravinia Technical Services Domestic Water Meters Installation of Prepaid Water Meters 3 Ravinia Technical Services Electricity/Streetlights 1) Repairs and maintenance of streetlights 2)Provision of additional High Mast Lights 3 Ravinia Technical Services Upgrading of cemeteries Fencing of the existing cemetery 3 Ravinia Community Service Facilitate development of EIA or BAR for establishment of cemetery Environmental Impact Assessment/ Basic Assessment Report for the establishment of a new cemetery. 3 Mooiuitsig/ Ravinia Community Services Provision of Educational Facilities Building of a School that caters for special need children 3 Ravinia Dept. of Education Library Facilities Construction of a new Library (Feasibility Study) 3 Ravinia Community Services
Roads 1) Paving of gravel roads (Phase 2 & 3) 2) Construction of Speed humps 3 Ravinia Technical Services Landfill Sites Fencing of the existing landfill site, construction of a shelter and regravelling of the access road. 3 Ravinia Technical Services Sports Facilities 1) Construction of an indoor Sports Centre 2) Upgrading and maintenance of existing Sports field 3 Ravinia Community Services Recreational Facility Establishment of recreational facilities (Play parks and swimming pool) 3 Ravinia Community Services Housing Provision of new RDP Houses 3 Ravinia Dept. of Human Settlement/ Technical Services KAREEDOUW - WARD 4 Project Name Project Description Ward Settlement Responsible Replacement of AC Pipes with PVC Pipes Replacement of AC Pipes with suitable and efficient PVC Pipes 4 Kareedouw Technical Services Water and Sanitation Upgrading of sewerage system to a full Water Borne System 4 Kareedouw Technical Services Domestic Water Meters Installation of Prepaid Water Meters 4 Kareedouw Technical Services Electricity/Streetlights Repair and maintenance of streetlights 4 Kareedouw Technical Services Streetlights Provision of High Mast Lights 4 Uitkyk Kagiso Heights New Rest Technical Services
Water and Sanitation Replacement of VIP toilet system with Flush toilets (Feasibility study) 5 Guava Juice, Wittekleibos, Snyklip Technical Services Upgrading of gravel Roads Paving of gravel roads 5 Clarkson, Guava Juice, Wittekleibos, Snyklip, Eersterivier Technical Services Electricity/Streetlights Fixing and Maintenance of streetlights 5 Clarkson, Wittekleibos, Guava Juice Technical Services Streetlights Provision of Streetlights 5 Snyklip, Doriskraal, Eersterivier Technical Services Housing Provision of new RDP houses 5 Clarkson, Snyklip, Eersterivier, Doriskraal/Palmitrivier Technical Services Electrification Electrification of 6 Snyklip houses and 2 Wittekleibos houses 5 Snyklip, Witkleibos Technical Services Provision of adequate medical centres Extension of the clinic in Clarkson 5 Clarkson Community services Provision of sport facilities Establishment of new sportsfields 5 Witkleibos, Guava juice, Snyklip, Clarkson, Eersterivier Community services Landfill Sites Rehabilitation of Landfill site 5 Clarkson Community services Library Facility Provision of Library Facility (Feasibility study) 5 Clarkson Community Services Burial site/Cemeteries Extension, fencing, ablution block at existing Cemetery 5 Clarkson/Eersterivier Community Services Community Halls Upgrading of the existing Community Hall 5 Clarkson Community services Recreational Facility Establishment of recreational facility 5 Clarkson Community Services WOODLANDS - WARD 5 Project Name Project Description Ward Settlement Responsible Water and Sanitation Upgrading of current water facilities and provision of alternative water sources – JOJO Tanks 5 Woodlands/Palmiet Rivier Technical Services
Water and Sanitation Upgrading of sewerage system to a full Water Borne System 5 Woodlands Technical Services Domestic Water Meters Installation of Prepaid Water Meters 5 Woodlands Technical Services Upgrading of gravel Roads Paving of gravel roads 5 Technical Services Electricity/Streetlights Repair and maintenance of streetlights 5 Technical Services Electricity/Streetlights Construction of a new High Mast and repair of the existing High Mast Lights 5 Woodlands Technical Services Electrification Maintenance of Sport field lights 5 Woodlands/Kwaaibrand Technical Services Housing Provision of new RDP houses 5 Woodlands Technical Services Provision of adequate medical centres Establishment of a new clinic 5 Woodlands Dept. of Health Provision of sport facilities Construction of a netball court 5 Woodlands Community services Landfill Sites Upgrading of dumping site (Fencing, Access Road, Ablution Block) 5 Woodlands Community services Community Halls Construction of the new MPCC 5 Woodlands Community services Burial sites/ Cemetery Extension and upgrading (Fencing and Ablution block) of existing Cemetery 5 Woodlands Community Services Recreational Facility Establishment of recreational Facility 5 Woodlands/Palmiet Rivier Community Services Library Facilities Provision of Library Facilities 5 Woodlands Community Services Destitute Houses Building of Destitute Houses 5 Harmanuskraal Dept. of Human Settlements Transfer of Houses Transfer of SAFCOL Houses to Koukamma Municipality 5 Kwaaibrand Koukamma
NOMPUMELELO VILLAGE - WARD 6 Project Name Project Description Ward Settlement Responsible Water and Sanitation Upgrading of sewerage system to a full Water Borne System 6 Nompumelelo Village Technical Services Domestic Water Meters Installation of Prepaid Water Meters 6 Nompumelelo Village Technical Services Electricity/Streetlights Repair and maintenance of streetlights 6 Nompumelelo Village Technical Services Electrification Electrification of Informal houses at Riemvasmaak 6 Nompumelelo Village Technical Services / ESKOM Maintenance of Sport field lights 6 Nompumelelo Village Technical Services / ESKOM Provision of adequate medical facilities Establishment of an operational day hospital / Clinic 6 Nompumelelo Village Dept. of Health Provision of adequate cemetery services Extension and provision of ablution blocks , fencing and shelters for Cemeteries 6 Nompumelelo Village Community services Education Provision of a High School 6 Nompumelelo Village Dept. Of Education Library Facilities Provision of Library facilities and equipment 6 Nompumelelo Village Community services Sports Facilities Construction of a Netball Court 6 Nompumelelo Village Community Services
Recreational Facility Establishment of Recreational Facility 6 Nompumelelo Village Community Services New Housing Building of new Houses 6 Nompumelelo Village Technical Services JOJO Tanks Provision of JOJO Tanks 6 Nompumelelo Village Technical Services Highmas Lights Installation of Highmas Lights 6 Nompumelelo Village Technical Services Indoor Sport Center Provision of Indoor Sport Center 6 Nompumelelo Village Community Services STORMSRIVER - WARD 6 Project Name Project Description Ward Settlement Responsible Water Storage Supply of Jojo tanks 6 Stormsriver Technical Services Water and Sanitation Upgrading of Stormsriver Low Pressure Water Mains / Water Meters / Installation of Chemical Dosing Pumps 6 Stormsriver Technical Services Roads Infrastructure Upgrading of Stormsriver Gravel Road to Paved Road 6 Stormsriver Technical Services Water and Sanitation Upgrading of sewerage system to a full Water Borne System 6 Stormsriver Technical Services Fixing and Maintenance of streetlights 6 Stormsriver Technical Services Electrification Installation of Sport field Lights 6 Stormsriver Technical Services Clinic Construction of the Clinic 6 Stormsriver Dept. of Health
Water Reservoir Construction of water Reservoir 6 Stormsriver Technical Department Land fill site Upgrading of the Dumping site 6 Stormsriver Technical Services Provision of adequate cemetery services Ablution blocks and Shelters , Paving for Cemeteries 6 Stormsriver Community services Library Facilities Provision of Library facilities and equipment 6 Stormsriver Community services / DSRAC Integrated Development Centre Construction of new MPCC 6 Stormsriver Community Services Sports Facilities Construction of a Netball Court 6 Stormsriver Community Services Housing Building of new RDP Houses 6 Stormsriver Dept. of Human Settlements Recreational Facility Establishment of Recreational Facility 6 Stormsriver Community Services
Table E.2a: Water Services MTEF Projects Project Number Project Name Description Driver Main Category "W" or "S" Sub Category Component type Project Budget / Funding Sources MTEF Project Source prev spent FY2015 Cost Own MIG RBIG ACIP DR MWIG Other 1. Infrastructure Projects 1 Misgund Bulk Water Supply Feasibility of abstraction from the Misgund River and augmentation of groundwater supply are to be undertaken. water Water Regional Bulk bulk pipeline; WTW; source pump station 0 R 1 300 X R 1 300 2 of Louterwater WWTW (phase 1) design and construction of inlet works; wave protection of ponds; of irrigation system; of reeds bed Basic bulk WWTW 0 R2 930 X R 2 930
6 of Coldstream bulk water Fitment of a new bulk water meters; Replacement of defective filter pumps; installation of new filtration system; construction of additional sludge drying bed; roofing of concrete reservoir basic Water Regional Bulk Reservoir; pipeline; WTW; pump station R0 R1 245 X R1 245 7 of low pressure water mains in Stormsriver Replacement of water mains; single and double erf connections; construction of new elevated tank; upgrade of pump station Higher Water Reservoir; pipeline; Bulk pipeline WTW; pump station R0 R6 017 X R6 017 8 of Louterwater WTW Remove silt from the dam; fencing around raw water dam; install new delivery pumps; new electrical panels; Higher Water Basic supply Reservoir; pipeline; Bulk pipeline; WTW; pump station R0 R7 747 X R10 347
telemetry; extension to the building; new 2 Ml reservoir and rising main Total R40 757 R80 388 Table E.2c: Water Services MTEF Projects Project Number Project Name Description Project Driver Main "W" or "S" Sub Component type Project Budget / Funding Sources MTEF prev spent FY2017 Own MIG RBIG ACIP DR MWIG Other 1. Infrastructure Projects R32 968 R49 587 R92 981 1 Misgund Bulk Water Supply Abstraction from the Misgund River and of groundwater supply are to be undertaken water Water Regional Bulk bulk pipeline; WTW; source pump station R3 800 R8 987 X R23 204
2 Refurbishment of Tweereviere WWTW Modification of the inlet works; desluging of primary settling tank; replacing of missing pumps; of two biofilters; replacement of chlorination system; fencing of the treatment works; minor repairs on the pump house building; installation of water supply system bulk WWTW R0 R3 000 X R3 000 3 Replacement of leaking reservoir in Sandrift dismantle of the old reservoir; construction of new 0.25ML reservoir Water Regional Bulk Reservoir R0 R3 500 X R3 500
4 Refurbishment of Louterwater WWTW (phase 3) design and construction of inlet works; wave protection of ponds; of irrigation system; of reeds bed basic bulk WWTW R5 430 R1 500 X R6 930 5 Smart Water Meter installation in 2) installation of smart water metering system in Koukamma municiaplity water Water Planning Water water demand R16 000 R16 000 X R32 000 6 Instalation of a full waterborne system in Tsitsikamma replacement of small bore sanitation system with full waterborne system Higher internal Reservoir; Reticulation pipeline; Bulk pipeline WTW; pump station R0 R14 000 X R14 000
7 Refurbishment of Louterwater WTW (Phase 2) Remove silt from the dam; fencing around raw water dam; install new delivery pumps; new electrical panels; telemetry; extension to the building; new 2 Ml reservoir and rising main Higher Water Basic supply Reservoir; Reticulation pipeline; Bulk pipeline; WTW; pump station R7 738 R2 600 X R10 347 Total R32 968 R49 587 R92 981
6.2.6 WSDP Projects Table F.1: WSDP project list Nr Situation Solution as defined by topic situation (Strategy) project Is there an project this Existing Projects Information Does this listed the by in and part of 5 year IDP cycle in 3yr - Project Title Cost CURRENT NEEDS Water Services Development Planning WSPD was in 2012. Reviews done in 2014/15 but not approved Review WSDP and compile WSDP audit report for with Water Services Act and WSDP review Yes n/a Revise WSDP R0 Yes no No for of WSDP. Financial still pending integrate WSDP project with IDP WSDP review Yes n/a Revise WSDP R0 Yes no No Business Element 1: Demographics (Topic 2)
demands degrade of produce due to water resource pollution effluent and water resource monitoring and upgrading and of WWTWs to avoid resource pollution yes n/a of Laurel ridge WWTW R2 145 Yes no Yes degrade of produce due to water resource pollution effluent and water resource monitoring and upgrading and of WWTWs to avoid resource pollution Yes n/a of WWTW R5 430 Yes no Yes Business Element 4: Water Services Infrastructure Management (Topic 5 - Part 1) bulk water to meet the current demand upgrade bulk water and upgrade of bulk water storage yes n/a Krakeel water supply R14 000 Yes no Yes Business Element 5: Water Services Infrastructure Management (Topic 5 - Part 2) of existing Develop a O&M plan of O&M plan no n/a n/a R0 n/a n/a n/a 4.
metering of water services install smart metering system for all water supply systems (from source to tap) installation of smart metering system in yes n/a of smart meters in R32 000 Yes no Yes develop WC/WDM program WC/WDM awareness campaigns yes n/a National Water Week campaign R0 Yes no No Business Element 8: Conservation and Demand Management - Water Balance (Topic 7.2) required for proper water balance install smart metering system for all water supply systems (from source to tap) and manage data installation of smart metering system and data systems in Yes n/a of smart meters in R32 000 Yes no No Business Element 9: Financial Profile Poor cost recovery and collection cost based tariff structure and enhanced debt recovery Tariff review no n/a n/a R0 n/a n/a n/a Business Element 10: Water Services Institutional Arrangements (Topic 10)
of bylaws capacitate law section for of water services bylaws law staff no n/a n/a R0 n/a n/a n/a Business Element 11: Social and Customer Service Requirements (Topic 11) improper customer care services/ institute call centre for customer care and complains of call centre for yes n/a system R0 n/a n/a n/a
Collaborating with environmental enforcement officers to investigate cases of illegal dumping and other eco-crimes relating to waste disposal. Managing refuse collectors directly. Monitoring the efficacy of various schemes and Liaising with members of the community in order to understand their needs, so that vital improvements and adjustments can be made to local waste management processes and procedures. Relations with other Government Institutions In terms section 154 of the Constitution of the Republic of South Africa, Act no. 108 of 1996, states that (1) the National Government and Provincial Governments, by legislative and other measures, must support and strengthen the capacity of municipalities to manage their own affairs, to exercise their powers and to perform their functions. The Department of is responsible for facilitating cooperative governance, to support all spheres of government and to assist the institution of traditional leadership with transforming itself into a strategic partner of government in the development of communities. The best mechanism to build confidence between the people and municipalities is to address the following priority issues: accelerating service delivery promoting good governance enhancing sound financial management rolling out infrastructure development and effective maintenance intensifying the fight against corruption. The waste management officer must co-ordinate his/her activities with other waste management activities, including liaison with the Sarah Baartman District Municipality, provincial Department of Environmental Affairs as well as the National Department of Economic Development and Environmental Affairs in the manner set out in the national waste management strategy established in terms of section 6 or determined by the Minister by notice in the Gazette. 6.6.13 Monitoring and Standard Setting In terms of section 105 of Chapter 10 of the Municipal Systems Act, no 32 of 2000, part 1: Provincial Monitoring it states that (1) The MEC for Local Government in a province must establish mechanisms processes and procedures in terms of section 155 (6) of the Constitution to:
No CLASSIFICATION AG Exception/Finding Par No ACTIVITY/ACTION TO RESOLVE REPORTING PROGRESS Responsible Person Due Date/ frequency Report date Status EMPHASIS OF MATTERS 1 Going Concern The Municipality’s current liabilities exceeded its current assets by R7.2M. The situation, along with other matters as disclosed in note 45, indicates that the Municipality may encounter difficulty realising its assets and discharging its liabilities during the normal course of business 7 Develop a revenue enhancement plan to improve the collection rate and to maximise all revenue streams. MM 10/1/2018 10/1/2018 A draft revenue enhancement plan to improve the collection rate of debt and other revenue due to council has been developed and is attached as Annexure B
6 Restatement of corresponding figures As disclosed in note 35 to the financial statements , the corresponding figures for 30 June 2016 have been restated as a result of an error discovered during the year ended 30 June 2017 in the financial statements of the municipality at, and for the year ended, 30 June 2017. 13 An annual financial statement plan will be compiled with timeframes and responsible persons. The plan will allow for oversight by the Audit committee and EY CFO N/A 2017/18 AFS N/A 2017/18 AFS N/A 2017/18 AFS Report on the audit of the annual performance report KPA 2: basic service delivery and infrastructure investment 7 Usefulness - consistency Reported indicators not consistent when compared with planned The indicator was reported as Percentage of completion with the refurbishment of the bulk water infrastructure in Cold stream while the indicator was approved as Percentage of completion with the roof and water pump replacement of the bulk water 26 Consistency and alignment of indicators and targets will be verified during the process of compiling the SDBIP for 2018/19. Hildreth 30/3/2018 10/1/2018
MFMA. council approving the debt agreement, in contravention of section 45(2)(a) of the MFMA. 20 Liability management Short term debt was not repaid within the financial year, as required by section 45(4) of the MFMA. 9 Submit to council a report with regards to the short term debt was not repaid within the financial year, as required by section 45(4) of the MFMA. CFO 31/1/2018 10/1/2018 An item to be submitted to council on 25 January 2018 to condone this matter. 21 Consequence management Irregular as well as fruitless and wasteful expenditure incurred by the municipality was not investigated to determine if any person was liable for the expenditure, as required by section 32(2)(b) of the MFMA.11. 10 Refer to item 3 and 4 CFO N/A N/A N/A 22 Consequence management Competitive bids were adjudicated by a bid adjudication committee that was not composed in accordance with SCM regulation 29(2). This non-compliance was identified in the procurement processes for the municipality. 11 This relate to irregular expenditure dealt within item 3 CFO N/A N/A N/A
January Conclude Quarter 2 Performance Reports on SDBIP and submit to Audit Committee, MPAC and Council MM Regs 2006, (28) 25 January Prepare and Submit a Mid-Year Budget and Performance Report to Council and National Treasury MFMA Sec 72 31 March Draft SDBIP Project List to be included in the Draft IDP and Budget Koukamma Practice Projected projects for the financial year are listed 31 March Approval of Annual Report by Council MFMA sec 121(1) MSA sec 46 April Payment of Performance Bonuses PMS MM Regs 2006 (8) April Report On 3rd Quarter SDBIP Performance PMS MM Regs 2006 (28) May 31 Approval of Final IDP and Budget MFMA Sec 16(1) June Approval of Draft SDBIP and Performance Agreements within 14 days after the approval of IDP and Budget MFMA Sec 69(3)(a)(b) June Adoption of the Final SDBIP within 28 days after the approval of the IDP and Budget MFMA Sec 53 (c)