‘At a glance’ summary table for NHS libraries1 supplying copies to own service users Which licence/ legislation is relevant? Is a written/ ticked declaration required? Are there any restrictions on WHAT or HOW MUCH can be copied? Are there any restrictions on WHO you can send the copy to? Are there restrictions on WHAT YOUR SERVICE USER CAN DO with the copy? An article from a journal/extract from a book which your library or another NHS library in England1 holds or subscribes to CLA Licence for the NHS in England No Almost every journal and book owned by/subscribed to by the NHS is covered by the CLA Licence, but to be sure, use the Check Permissions tool at (select Public Sector Licence). You may only copy up to two articles from a single journal issue, or up to one chapter or 5% of a book but there is no restriction on the number of copies that may be made. If the journal or book is not covered by the CLA Licence, obtain a declaration, supply a single copy only, and use statement 2. Most NHS-funded library services may assume that all registered library service users are covered by the CLA Licence, as the ‘authorised persons’ list is very inclusive. If your service user is not covered by the CLA Licence, obtain a declaration, supply a single copy only, and use statement 2. Personal use and storage, and sharing with others covered by the NHS in England is permitted. Use statement 1. An article from a journal/extract from a book not covered by the CLA Licence for the NHS in England2 Library Privilege permissions in the Copyright Act Yes You will only be able to supply a single copy from a journal issue, or up to one chapter or 5% of a book, and no further copies are allowed. You can only send this to the user who has supplied/ticked a declaration. Private study and research only. Strictly no further sharing or copying. Use statement 2. 1 This includes university libraries with a contract to deliver library services to NHS organisations in England. 2 For instance where the original is held by the British Library, BMA Library, a Royal College/Professional Association Library, or a library outside England.
Which licence/ legislation is relevant? Is a written/ ticked declaration required? Are there any restrictions on WHAT or HOW MUCH can be copied? Are there any restrictions on WHO you can send the copy to? Are there restrictions on WHAT YOUR SERVICE USER can do with the copy? A ‘Copyright Fee Paid’ (CFP) copy obtained from BL or other document supply service CLA Licence for the NHS in England. No No, provided the title is covered by the CLA Licence. To check what types of further copying are allowed, use the CLA Check Permissions tool at No – you may send this to anyone covered by the CLA Licence. Personal use and storage, and sharing with others covered by the NHS in England is permitted. Use statement 1. A copy obtained from a ‘collaboration partner’3 on behalf of staff involved in ‘collaboration projects’4 CLA Licence for the NHS in England. No No. To check what types of further copying are allowed, use the CLA Check Permissions tool at Those involved in the collaboration project(s). Personal use and storage, and sharing with others covered by the NHS in England is permitted. Use statement 1. An copy purchased from a publisher’s website (‘pay per view’ copy) Publisher licence No No, provided the title is covered by the CLA Licence. To check what types of further copying are allowed, use the CLA Check Permissions tool at No – you may send this to anyone covered by the CLA Licence. Personal use and storage, and sharing with others covered by the NHS in England is permitted. Use statement 1. An ‘open access’ article or book that you find free on a website The website will usually clarify the copyright status of the item and the extent to which copies may be made. You must ensure that it is clear to your service user where the copy has come from: it is good practice to send your end-user the link to the item, rather than a downloaded copy. 3 A collaboration partner is an organisation whose staff are working with NHS staff on collaboration projects, which the CLA has confirmed has its own CLA Licence. 4 A collaboration project is a specific project which involves partnership working between organisations