24. Administrative instructions 2013 Symbol Date issued Subject Amendments/remarks and Corr.1 22/4/13 13/6/13 Administration of fixed-term appointments and Amend.1 12/8/13 Official travel See also 19/12/13 Consultants and individual contractors See also 1/4/14 Participants in advisory meetings See also 25. Administrative instructions 2012 Symbol Date issued Subject Amendments/remarks 7/11/13 Young professionals programme See also 14/8/12 Administration of continuing appointments See also 26. Administrative instructions 2011 Symbol Date issued Subject Amendments/remarks 26/10/11 Administration of temporary appointments See also , and Amend.1 and 14/4/11 Medical clearances and Amend.1 Amend.2 27/5/11 30/12/11 31/3/14 Education grant and special education grant for children with a disability See also and Amend.1 Amend.2 28/6/11 28/12/11 23/7/12 Rest and recuperation See also and Amend.1 28/7/11 Review committees on contracts See also 1/8/11 Coordination of action in cases of death of staff members: travel and transportation in cases of death or health-related emergency See also and Amend.1 and 27. Administrative instructions 2010
Symbol Date issued Subject Amendments/remarks 1/8/06 Policy on the provision and use of official cars See also and Amend.1 31/5/06 Internal controls governing access to copies of the records of the Serious Crimes Unit of the Office of the Prosecutor General of Timor-Leste See also and 32. Administrative instructions 2005 Symbol Date issued Subject Amendments/remarks 29/3/05 Administrative instruction amending administrative instruction (Recording of attendance and leave) See also and Amend.1 6/5/05 3/11/14 Family leave, maternity leave and paternity leave and Amend.1 6/5/05 21/11/07 Sick leave 31/5/05 Administrative instruction amending administrative instruction See also and 31/5/05 Administrative instruction amending administrative instruction See also 8/8/05 Information and communication technology initiatives See also and 31/8/05 Administrative instruction amending administrative instruction See also 33. Administrative instructions 2004 Symbol Date issued Subject Amendments/remarks 29/9/04 Financial responsibility of staff members for gross negligence See also 34. Administrative instructions 2003
21/9/99 Special measures for the achievement of gender equality See also 9/11/99 Recording of attendance and leave See also 28/12/99 Termination of appointment for reasons of health and Amend.1 23/11/99 30/1/06 Special post allowance 39. Administrative instructions 1998 Symbol Date issued Subject Amendments/remarks 28/1/98 Payment of income taxes to United States tax authorities 10/2/98 Competitive examinations for the placement of General Service and related categories in particular occupational groups and Amend.1 23/3/98 Competitive examinations for recruitment and placement in posts requiring specific language skills in the Professional category and Corr.1 (English only) 6/10/98 29/12/98 System for the classification of posts 40. Administrative instructions 1997 Symbol Date issued Subject Amendments/remarks 20/10/97 Mission subsistence allowance See also and II. Issuances under Secretary-General’s bulletin 1. Secretary-General’s bulletins Symbol Date issued Subject Amendments/remarks 25/4/64 Regulations for the United Nations Peacekeeping Force in Cyprus
19/4/79 Staff-management relations: decentralization of consultation procedure See also 19/11/82 Policies for obtaining the services of individuals on behalf of the Organization See also , and 1/3/82 Establishment and management of trust funds See also , and 10/12/82 Security, safety and independence of the international civil service See also 8/7/83 Use of working languages of the Secretariat See also 14/6/84 Regional Commissions Liaison Office 21/12/84 Policies and procedures governing the relationship between non-governmental organizations and the United Nations Secretariat 24/9/85 Use of working languages of the Secretariat See also 17/1/86 International Research and Training Institute for the Advancement of Women 8/3/89 Resolution of tort claims 26/6/91 United Nations International Drug Control Programme See also and 26/6/91 United Nations archives and records management See also 2/7/93 Wearing of grounds passes See also and 15/11/93 Placement and promotion 10/1/94 Secure telecommunications equipment 7/9/94 Establishment of the Office of Internal Oversight Services See also , and (as amended by ) 28/9/94 Procedures and terms of reference of the staff-management consultation machinery at the departmental or office level See also
22/12/94 Health and Life Insurance Committee at Headquarters 27/4/95 Integrated Management Information System: definition of responsibility for the implementation and operation of the system and terms of reference of the Steering Committee 19/5/95 Policy governing assignment to and return from mission detail See also 5/1/96 Policies to achieve gender equality in the United Nations See also and 29/8/96 Use of “when actually employed” contracts for special representatives, envoys and other special high-level positions See also 2. Administrative instructions Symbol Date issued Subject Amendments/remarks 26/2/81 Control of United Nations property covered by personal property receipts See also 23/8/54 Solicitation of voluntary contributions within the Secretariat 3/9/54 Maintenance of personnel record cards 24/2/55 Annual inspection of official status files See also 15/1/57 Registration of representatives, establishment of passes and publication of official documents containing lists of delegates to meetings of United Nations organs 18/6/70 Use of Dag Hammarskjöld Memorial Library building Paras. 5 and 6; see also and 14/4/93 Compensation for loss of or damage to personal effects attributable to service and Amend.1 31/8/90 13/12/90 Personnel payroll clearance action 7/11/69 Regulations for the control and limitation of documentation
Admission to United Nations Headquarters: Security arrangements for – Dag Hammarskjöld Memorial Library building: Use of – (paras. 5 and 6), and Energy conservation: see Reduction in energy consumption Non-smoking policy at United Nations Headquarters, New York – Property management at United Nations Headquarters – Property Survey Boards – (rule 105.22) Reduction in energy consumption – United Nations Bookshop service for staff members – Use of United Nations premises for meetings, conferences, special events and exhibits – , and (see also Exhibits Committee guidelines, in section XI.4, and Security arrangements for admission to United Nations Headquarters, in section I.5 below) 2. Garage Garage Review Board – Parking rates: see United Nations garage below United Nations garage – 3. Passes Grounds passes: Wearing of – , and Amend.1 (para. 5), and Material and package passes – and Personal identification cards: Headquarters (including retired staff) – and Registration of staff members and affiliates on Saturdays, Sundays, holidays and after office hours – and 4. Safety Basic security in the field: staff safety, health and welfare (interactive online learning) – Evacuation procedures for the United Nations Headquarters complex – Protection against retaliation for reporting misconduct and for cooperating with duly authorized audits or investigations – Road and driving safety – Security and Safety Service at Headquarters: testing for use of illegal drugs and controlled substances – Security, safety and independence of the international civil service – 5. Security Authority of United Nations security officers – , and Basic security in the field: staff safety, health and welfare (interactive online learning) – Material and package passes – and Secure telecommunications equipment – Security and Safety Services at Headquarters: testing for use of illegal drugs and controlled substances – Security, safety and independence of the international civil service – and (see commentary) - Reporting of arrest or detention of staff members, other agents of the United Nations and members of their families – Security arrangements for admission to United Nations Headquarters – (see also and ) Security of valuable articles; lost and found property – Use of information and communication technology resources and data – II. Claims
Advisory Board on Compensation Claims – , appendix D, and Corr.1 Claims Board – Compensation for loss of or damage to personal effects to service – Compensation in the event of death, injury or illness attributable to the performance of official duties on behalf of the United Nations: Rules governing – , appendix D, and Corr.1 Compensation to members of commissions, committees or similar bodies in the event of death, injury or illness attributable to service with the United Nations: Rules governing — Death and disability coverage for members of the Joint Inspection Unit – and Corr.1 Tort claims: Resolution of – III. Communications, archives and records 1. Archives and records Access to League of Nations archives – Commission for Historical Clarification – Disposition of the documents of the Independent Inquiry Committee into the United Nations Programme – and Amend.1, Amend.2, Amend.3 and Amend.4 Gifts and historical items: Preservation and disposition of – Internal controls governing access to copies of the records of the Serious Crimes Unit of the Office of the Prosecutor General of Timor-Leste – Records and archives of the United Nations Monitoring, Verification and Inspection Commission – Records of the Serious Crimes Unit of the Office of the Prosecutor General of Timor-Leste – Record-keeping and the management of United Nations archives – - Guidelines concerning the separation of private papers from business records – , annex United Nations archives and records – 2. Communications, correspondence and mailing Confidentiality of mailing lists and registers – Information and Communications Technology Board – Information and communication technology initiatives – , Information sensitivity, classification and handling – Outgoing official United Nations mail at Headquarters: General principles and procedures governing – , and Secure telecommunications equipment – Use of airmail envelopes – 3. Pouch Diplomatic pouch service – IV. Conferences Guidelines for the preparation of host Government agreements falling under General Assembly resolution – and (see also Special conferences below) Scheduling of meetings and provision of conference services – and Special conferences: Planning, preparation and servicing of – , , and Amend.1 and Use of United Nations premises for meetings, conferences, special events and exhibits – , (paras. 5 and 6), , and V. Documents and publications 1. General Distribution of documents, meeting records, official records and publications – and
Testing in the Security and Safety Service at Headquarters for use of illegal drugs and controlled substances – United Nations personnel policy on HIV/AIDS – , and Wearing of grounds passes – , and Working hours: Introduction of staggered – - Flexible working arrangements – Working languages of the Secretariat – and 10. Medical and other insurance After-service health insurance – Employee assistance in cases of alcohol/substance abuse – Health and Life Insurance Committee at Headquarters – Life insurance – Medical insurance plan for locally recruited staff at designated duty stations away from Headquarters – Payment of insurance proceeds under the malicious acts insurance policy – Personal status for purposes of United Nations entitlements – Reimbursement of costs of basic medical examinations for family members: see Special entitlements for staff members serving at designated duty stations in section VIII.2 above Rules governing compensation in the event of death, injury or illness attributable to the performance of official duties on behalf of the United Nations – , appendix D, and Corr.1 Testing in the Security and Safety Service at Headquarters for use of illegal drugs and controlled substances – 11. Pensions, post-retirement services and employment beyond retirement After-service health insurance – Personal identification cards for retired staff members – and Retention in service beyond the mandatory age of separation and employment of retirees – and Amend.1 and 2 Scheme of social security for the staff – 12. Post adjustment See index to information circulars () 13. Salary scales and payments Currency and modalities of payment of salaries and allowances – Field Service category – Overtime compensation for staff members in the Field Service category at established missions – Professional and higher categories – Recovery of overpayments made to staff members – Salary differential for General Service staff in the language text-processing units in the Section, Department of General Assembly Affairs and Conference Services, Headquarters – and Special post allowance for field mission staff – 14. Staff regulations and rules Administration of the Staff Regulations and Staff Rules – , and Amend.1 and 2 and and Amend.1 Staff Regulations – Staff Rules: - Rules governing compensation – , appendix D, and Corr.1 - Secretariat personnel –
15. Training, career development and examinations Building the future – and Competitive examination for recruitment to the Professional category of staff members from other categories – (see also Managed Reassignment Programme) Competitive examinations for recruitment and placement in posts requiring specific language skills in the Professional category – and Amend.1 Competitive examinations for the placement of General Service and related categories in particular occupational groups – Conditions under which staff members may take national competitive recruitment examinations – Integrity awareness initiative – Internship programme: United Nations – Language proficiency and language allowance – Learning and development policy – Managed reassignment programme – and New nomenclature for the staff of the United Nations – Organizational competencies for the future – Placement and promotion – and and Amend.1 and 2 - Policies to achieve gender equality in the Secretariat – , and Performance Management and Development Learning Programme for Managers and Supervisors – Sabbatical leave programme – and Special conditions for recruitment or placement of candidates successful in a competitive examination for posts requiring special language skills – (as amended by ) Upgrading of substantive and technical skills – and Word-processing qualifications: Test for basic – Young professionals programme – and (see also Managed Reassignment Programme) 16. United States taxes Payment of income taxes to United States tax authorities – 17. Visas Visa Committee – Visa status of non-United States staff members serving in the United States, members of their household and their household employees, and staff members seeking or holding permanent resident status in the United States – IX. Library Dag Hammarskjöld Memorial Library building: Use of – (paras. 5 and 6) Establishment and maintenance of branch libraries and reference centres in the United Nations Secretariat at Headquarters: Procedure for the – Library services – Supply to the United Nations libraries of material not available through the regular distribution channels – Use of United Nations premises for meetings, conferences, special events and exhibits – , and (see also Security arrangements for admission to United Nations Headquarters in section I.5 above) X. Missions Assignment to and return from mission detail: Policy governing – and Field central review bodies – Joint Negotiation Committee for the Field –
Working Group on Internet Matters: see United Nations Internet publishing in section V.2 above Working Group on Relations between Non-Governmental Organizations and the Secretariat and United Nations Programmes – 5. Units servicing voluntary programmes African Institute for Economic Development and Planning – Asian Institute for Economic Development and Planning – and Amend.1 International Research and Training Institute for the Advancement of Women – Latin American Institute for Economic and Social Planning – and Amend.1 (English only) and (Spanish only) United Nations International Drug Control Programme – , , United Nations Research Institute for Social Development – and Amend.1 XII. Property and supplies 1. Property control Control of United Nations property covered by personal property receipts – Disposal of computer equipment at United Nations Headquarters – Electronic publishing: Guidelines for – (see also Publishing in an electronic format: Guidelines for, in section V.2 above) Internet publishing: United Nations – Material and package passes – Official cars: Policy on the provision and use of – Property management at United Nations Headquarters – Property records maintenance – Property Survey Board – (Financial rule 105.21) and Secure telecommunications equipment – Use of information and communication technology resources and data – 2. General Information and Communications Technology Board – Information and communication technology initiatives – Reduction in energy consumption – XIII. Protocol Registration of representatives, establishment of passes and publication of official documents containing lists of delegates to meetings of United Nations organs – United Nations Flag Code and Regulations – XIV. Travel and transportation 1. Automobiles, baggage and customs Excess baggage, shipments and insurance – (see also Special entitlements for staff members serving at designated duty stations below) Official cars: Policy on the provision and use of – Reimbursement for travel by private motor vehicle – and Amend.1 Road and driving safety – 2. Expenses Medical evacuation – Mission subsistence allowance – (as amended by and )