Induction Checklist BEFORE START Activity Timescale Completed (/X) Comments HR matters: Submit contract request on SiP As soon as possible Ensure references are requested As soon as possible Ensure any reasonable adjustments can be made for individual before their start date As soon as possible If required, make referral to UCL Occupational Health Service As soon as possible If required, send Certificate of Sponsorship (CoS) application form and supporting documents to HR ECA Team As soon as possible If required, ensure Disclosure and Barring Service (DBS) check form completed and sent to HR ECA Team for processing As soon as possible NB, an individual cannot work with UCL until any necessary CoS or DBS check has been completed Equipment: Workspace/furniture Identify a suitable workspace/desk/lab bench as required Before start Obtain any necessary personal equipment Before Ensure access to stationary/shared equipment Before start Computer Provide a PC/laptop as required Before start
AFTER START Activity Timescale Completed (/X) Comments HR matters: Confirm person has started by completing 'New Starter's Reminder System' on the HR website Day 1 Ensure Individual has provided P45, or completed P46 Day 1 Ensure signed contract has been returned Day 1 Request emergency contact details and ensure these have been completed on MyView Day 1 Discuss any pre-arranged leave and show how to make requests through MyView Week 1 Explain absence notification procedures/provide contact details Week 1 Refer to the Staff Induction webpage Week 1 Refer to the HR policies and procedures pages for key policies Week 1 Access & Security: Ensure person obtains ID/Access card Day 1 Explain local access procedures/times of access etc. Day 1 Explain local emergency and evacuation procedures Week 1 Ensure individual is aware of UCL Information Security Policy and supporting policies Week 1 Equipment: Confirm person has equipment required and access to systems needed Day 1
Induction: Local induction Discuss proposed induction plan and provide local induction pack if applicable Day 1 Introductions to immediate team and other key colleagues Day 1/Week 1 Introduction to mentor if applicable As soon as possible Discussion of team protocols (core hours, meetings schedule etc.) Week 1 Ensure attendance at local Safety Induction As soon as possible Encourage person to complete online workstation self-assessment As soon as possible UCL induction Mandatory Training Requirement to complete UCL e-learning module 'Diversity in the workplace' Within first 6 Requirement to complete UCL Safety Induction Within first 3 weeks Requirement to complete UCL Information Security training (including data protection and freedom of information) Within first 6 weeks Requirement to complete UCL e-learning module ‘Green Awareness UCL.’ Within first 5 months Provost's 'welcome to new staff' event As soon as possible Other Training Discuss requirement to attend Intro to Research Student Supervision if applicable Week 1 Discuss requirement to undertake Arena Two (or alternative course) if applicable Week 1 AFTER START Activity Timescale Completed (/X) Comments Discuss requirement to attend Fair Recruitment briefing if applicable Week 1
Discuss access to Organisational Development’s professional development online courses Week 1 End of probation: Ensure all mandatory training has been completed Final formal meeting Complete required probationary paperwork Final formal meeting Notify HR of probation outcome; complete / extended / not complete. Final formal meeting Ensure new objectives are set to commence UCL Appraisal cycle Once confirmed in post