organization. The figure below highlights an example of how the scoring should be done along a continuum of stage 1 – 5. Figure 2: Sample Complete Domain Domain: Finance compliance and Operations Sub-domain Ideal Practice Key Question Stages Means of Stage 1: Not present 2: In 3:Present Stage 4: Present, some application Stage 5: Present, complete application Policies and The has written and Financial policy and known and refered to by all staff. Does the have operational financial policies and procedures known and adhered to by all staff? The does not have any financial policies and The has financial policies and that are not OR financial policies and need update. The has written financial policies and but the practice is not in with the policies and The has written financial policies and in the form of a manual, which is readily available to staff. The policies and are in with but are not used. has established and policies, and systems exist guiding all aspects of financial readily available , and practiced by all staff members and meet generally accepted accounting practices (GAAP). and policy / 3.4 Administering the Tool The team agreed on the following methodology to administer the tool: Facilitation While the tool can be self-administered, the team recommends that the process is led by Facilitators ,
Data Collection: What will serve as your baseline data? What kinds of data (quantitative v. qualitative) will you collect, and which methods (focus groups, interviews, etc.) will you use? Please provide a sample data collection tool (interview guide, survey, or questionnaire) in this application as a separate attachment. Describe options to scale-up the innovation MSH being a health systems strengthening contributes to the national country health impacts. The use of the harmonised tool is anticipated to enhance clarity in designing and implementing better health systems strengthening projects that will support CSOs and Governments’ efforts in provision of health service s to her people. Some of the sample indicators will include: Number of capacity building categories identified for harmonisation Number of capacity building categories harmonised Number of organisational capacity assessment methodologies/approaches identified Number of organisational capacity assessment methodologies/approaches harmonised One harmonised MSH/CLM OCAT “Master” OCAT tool in use The baseline data (see logic model) will be informed by the current organisational capacity assessment practices, tools and approaches within MSH/CLM. Both quantitative and qualitative data will be collected from the staff within the projects as stipulated in the logic model. See attached data collection tool. The innovation approach will to other MSH implemented projects using different tools in other centres. Please see the attached Logic Model 4.2 Please illustrate how you will document results of the implementation of the innovation. FANIKISHA has a bi-monthly newsletter. The outputs and outcomes of the project will be documented in the newsletter and disseminated to the MSH fraternity, USAID, GoK and other partners. We will write articles detailing the innovation and the results and publish it in the MSH Friday Forward. We will also write a blog on capacity development tools. The publications will be informed by the daily recordings of the project based on the implementation plan and the monitoring plan. Moreover, we will solicit stories from other projects that apply the Master OCAT. Elizabeth Walsh is involved in this effort to help us think this through further. 5.0 BUDGET All amounts should be in USD. See budget
2.00 – 3.30 pm Developing Capacity Development Plan (prioritization of capacity building based on domains) Jerusha 3.30 – 4.00 pm After Action Review (Review of Day 2) and Closure GROW Representative and Wycliffe 4.00 pm Tea Break and Departure All Day 4 7th May, 2014 LENEPHWA (CSO) 8.30 – 9.00 am - Introduction of PROGRES facilitators and partner organizations Jerusha 9.00 – 9.15 am Climate Setting Objectives Expectations Ground Marietta 9.15 – 10.00 am Brief Presentation on the Partner Organization with focus on Strategic Plan LENEPHWA Representative 10:00 – 10.15 am Tea Break All 10.15 – 1.00 pm Onsite Review of Organizational Systems and Supporting Documents: Governance and Leadership Project Management Finance, Compliance and Operations Advocacy, Networking and Alliance Building Service Delivery and Quality Assurance Facilitators 1:00 – 2.00pm Break All 2.00-3.45pm Onsite Review of Organizational Systems and Supporting Documents: Grants and Sub-Grant Management Resources Management Monitoring and Evaluation Human Resources Management Coordination and Collaboration Facilitators 3.45pm Tea break All 4.00 – 4.30pm Action Review (Review of Day 1 and Expectations of Day 2) LENEPHWA Representative and Wycliffe Day 5 8th May, 2014 LENEPHWA (CSO) 8.30 – 9.00 am Familiarization with PROGRES Tool (Scoring Dashboard) Jerusha and Marietta 9.00 – 10.30 am Plenary Discussion and Scoring: Governance and Leadership Project Management
Finance, Compliance and Operations Advocacy, Networking and Alliance Building Service Delivery and Quality Assurance 10.30 – 10.45 am Tea 10.45 – 12.15 Plenary Discussion and Scoring: Grants and Management Resources Management Monitoring and Evaluation Human Resources Management Coordination and Collaboration Facilitators 12.15 – 1.00 pm Presentation of Scores and Discussions Facilitators 1.00 – 2.00 pm Lunch Break All 2.00 – 3.30 pm Developing Capacity Development Plan (prioritization of capacity building based on domains) Jerusha & Wycliffe 3.30 – 4.00 pm Action Review (Review of Day 2) and Closure LENEPHWA Representative and Marietta 4.00 pm Tea Break and Departure to South Africa Jerusha, Marietta, and Wycliffe Day 6 9th May, 2014 Travel back to Nairobi from South Africa Wycliffe and Marietta AGENDA OF PROGRES TOOL PRE-TEST Onsite Systems, Document Review & Consensus Building Workshop Nigeria – (Emmanuel to share the names of CSO and Government Entity Day 1 – 27th 2014 – Sunday Time Travel to Abuja, Nigeria. Sleep at X (To be confirmed) Henry, Sam, COMU Abuja Day 2 - 28 April, 2014 – Monday 9.00 – 11.00 Meeting with Emmanuel – Discuss the assignment, tool and logistics to the CSO and Government Agency Emmanuel 12.00pm – 1.00pm Preliminary Meeting with Government Agency representative – preferably health department Emmanuel 1.00 – 2.00pm Lunch Break All 2.30pm – 4.30pm Preliminary meeting with CSO – discuss methodology and confirmation of documentation required Partner Organization Host, Emmanuel Day 2 – 29th April, 2014 - Tuesday