Working in an isolated area Difficulty in summoning help Your name Details of the site and schedule will be left at the accommodation. Lone working should be avoided in remote or areas where summoning help is difficult. Mobile phones to contact emergency services. Document Control Loss of passports, visas, insurance details, etc Your name Travellers advised to take photocopies of all important travel documents keeping them separate from originals; from relevant Specific risks related to the placement You must now identify any additional significant hazards related to your placement which are not covered above. Your name You must now identify existing control measures already in place to ensure the hazards you have identified do not harm anyone You must now identify any additional control measures required to ensure the hazards you have identified do not harm anyone Finally decided what level of risk these hazards now pose UK Foreign & Commonwealth Office Country Specific Safety Advice: Insert here contact details of the Embassy in the country you are visiting The Foreign and Commonwealth Office's Online Registration module supports the registration of citizens living or visiting abroad. It allows individuals to register and manage their own travel details via the Internet both prior to and during a period abroad. This information can be used by FCO to alert citizens to relevant travel concerns as well as contact citizens in the event of an emergency. For reference purposes take a copy of the completed risk assessment with you when you travel
Worked Example 1: Student Placement Risk Profiling Form Placement Provider Student/s Start Date End Date Company: Ace Fashion Design Location: 5th Ave New York USA Mary Smith 10//10/2011 20/07/2011 Expected Work Activities: Fashion promotion activities, visiting clients in NYC, computer work, etc. Accommodation Arrangements: Flat share in New York commuting by subway daily. General Control Measures Yes / No Actions Necessary? Action Completed Has the student received sufficient briefing? Yes Attended briefing & given overseas work guide Has the student completed a travel risk assessment? Yes Singed off by DoS 08/09/2011 Has the placement provider returned a signed letter of expectation? Yes Received 04/09/2011 Has provider been used before and reviewed? If yes, do any concerns remain unresolved? Yes N/A Excellent provider no H&S issues raised by returning students. Risk Profiling & Further Actions Required Risk Profile High, Med, Low Actions Necessary? Action Completed Work Factors Low - Med Confirmation required on work travel arrangements Yes – client visits by taxi Location and/or Region Low-Med Issues addressed in travel RA Yes Individual Student Factors Low Insurance limitations. Low Safeguarding N/A General / Environmental Health Factors - Low Issues addressed in travel risk assessment Travel & Transportation Low-Med Mary commuting to work via subway – safety issues addressed in RA Conclusion Action Necessary? Action Completed Is a site visit required before placement is approved? Yes Are risks acceptable such that the placement can be approved? Yes Placement Approved By: Sam Cooke Job Title: Placement Organiser Signed: Sam Cooke Dated: 12/09/2011 Worked Example 2: Student Placement Risk Profiling Form Placement Provider Student/s Start Date End Date Company: Dedeman Damascus 5* Hotel Location: Damascus, Syria Paul Hill 19/11/2011 30/04/2011 Expected Work Activities: Hotel reception work, taking bookings, providing nighttime cover, etc.
Accommodation Arrangements: Provided on site by Dedeman Hotel General Control Measures Yes / No Actions Necessary? Action Completed Has the student received sufficient briefing? No Has the student completed a travel risk assessment? Yes RA not suitable or sufficient does not reflect FCO advice No Has the placement provider returned a signed letter of expectation? Yes Has provider been used before and reviewed? If yes, do any concerns remain unresolved? Yes Yes Unrelated to provider see below Risk Profiling & Further Actions Required Risk Profile High, Med, Low Actions Necessary? Action Completed Work Factors Low-Med Location and/or Region – (08/09/2011) High Student & provider informed of FCO Advice Yes Individual Student Factors Low Insurance limitations – No insurance in place due to FCO travel restrictions High Student & provider informed of FCO Advice Yes Safeguarding Low General / Environmental Health Factors - Low Travel & Transportation High Conclusion Action Necessary? Action Completed Is a site visit required before placement is approved? No Are risks acceptable such that the placement can be approved? No Student & provider informed that placement cannot commence due to FCO safety advice. Placement Approved By: Sam Cooke Job Title: Placement Organiser Signed: Sam Cooke Dated: 19/08/2011 Appendix 6. Onsite Work Placement Health & Safety Assessment Checklist Name of Employer: Address: Contact Name: Health & Safety Issues Y N Comments / Actions