All monitoring reports submitted to the Board will demonstrate compliance or will include a plan for attaining compliance that is acceptable to the Board. Compliance with this global policy will be achieved if the Board accepts the B1-9 monitoring reports. The GM will ensure that the co-op conforms to any municipal, county, state or federal laws and/or any regulation that applies to our organization. Compliance will be achieved if the Cooperative has not been fined or successfully sued for any illegal activity. The GM will report to the Board any known illegal activity even if there are no fines or lawsuits as a result of that activity. Activities and practices of The Co-op will align with the seven Cooperative Principles. See the data section for detailed operational definitions of each principle. Data: See the attached Monitoring Summary Table. Fines assessed during this reporting period: None Lawsuits initiated or resolved during this reporting period: None Illegal activity known to the GM: None Cooperative Principles Co-op Principle (bold) with ICA definition Operational Definition/interpretation Data 1st Principle: Voluntary and Open Membership Co-operatives are voluntary organizations, open to all persons able to use their services and willing to accept the responsibilities of membership, without gender, social, racial, political or religious discrimination. Articles of incorporation and bylaws provide legal structure consistent with the cooperative principle. Our common practice is consistent with the cooperative principle. Our articles of incorporation and bylaws call for open and voluntary membership of a cooperative. Membership requirements are set by the members in the bylaws. Members have joined (###) and withdrawn (###) during the past year with no claims other than these acts being voluntary. 2nd Principle: Democratic Member Control Co-operatives are democratic organizations controlled by their Bylaws authorize members to exercise their one member-one vote rights to elect a Board of Directors to represent them, to make An election was held, concluding on [date] in which the members elected representatives to the Board.
members, who actively participate in setting their policies and making decisions. Men and women serving as elected representatives are accountable to the membership. In primary members have equal voting rights (one member, one vote) and at other levels are also organized in a democratic manner. bylaw revisions, and provide for various other member controls. Elected representatives are held accountable by the members to further organize themselves, to provide leadership necessary for the organization to produce the desired results and avoid unacceptable conditions and activities, and to check to ensure that those expectations are being met. Bylaw revisions were also voted on by the members. In both cases, each member had one vote. The board has developed a comprehensive set of policies that include expectations about how the board is organized, its relationship with the GM, the desired results of the organization, unacceptable conditions and activities, and it maintains a schedule for monitoring all of these policies. Board and Management account to our members through the Annual Report and Annual Meeting. 3rd Principle: Member Economic Participation Members contribute equitably to, and democratically control, the capital of their co-operative. At least part of that capital is usually the common property of the Members usually receive limited compensation, if any, on capital subscribed as a condition of membership. Members allocate surpluses for any or all of the following purposes: developing their co-operative, possibly by setting up reserves, part of which at least would be The board, on behalf of the members, sets and controls the member equity requirement through policies xxx. [or state how your member equity requirement is controlled] The board also decides, on a year-to-year basis whether to provide patronage rebates based on the member dollars spent and the relation to profitability. In addition, members may provide vital capital to the co-op by loaning money to the co-op. These loans do not influence voting rights of members. See the most recent Rights and Responsibilities monitoring report for data about equity payments and patronage refunds. The balance sheet provided with the most recent Conditions monitoring report shows that our members have Financial