III. Acronyms, Definitions, and Exemptions 1. Agency-specific acronyms or other terms: 1A New England Region 2A Northeast and Caribbean Region 3A Mid-Atlantic Region 4A Southeast Sunbelt Region 5A Great Lakes Region 6A The Heartland Region 7A Greater Southwest Region 8A Rocky Mountain Region 9A Pacific Rim Region 10A Northwest/Arctic Region 11A National Capital Region A Administrator AC Chief of Staff AD Deputy Administrator CBCA Civilian Board of Contract Appeals OCPO Office of the Chief People Officer FAS Federal Acquisition Service FOIA Freedom of Information Act GSA U.S. General Services Administration OAS Office of Administrative Services
Number of GSA Requests Pending as of Start of Fiscal Year Number of GSA Requests Received in Fiscal Year Number of GSA Requests Processed in Fiscal Year Number of GSA Requests Pending as of End of Fiscal Year Agency Overall 2011 222 1564 1677 109 Agency Overall 2012 109 1690 1773 26
V.B. 1: Disposition of GSA FOIA Requests – All Processed Requests Number of Full Grants Number of Partial Grants/ Partial Denials Number of Full Denials Based on Exemptions Number of Full Denials Based on Reasons Other than Exemptions No Records All Records Referred to Another Component or Agency Request Withdrawn Reason Records not Reasonably Described Improper FOIA Request for Other Reason Not Agency Record Duplicate Request Other in chart below TOTAL Agency Overall 2011 931 343 53 158 13 119 0 5 1 30 24 0 1677 Agency Overall 2012 749 449 47 247 11 106 35 5 28 36 60 0 1773
V.B.2: Disposition of FOIA Requests – “Other” Reasons for “Full Denials Based on Reasons Other than Exemptions” from Section V, B (1) Chart Component Description of “Other” Reasons for Denials from Chart B (1) & Number of Times Those Reasons Were Relied upon TOTAL Agency Overall 2011 0 0 Agency Overall 2012 0 0 V.B. 3: Disposition of FOIA Requests – Number of Times Exemptions Applied Ex1 Ex2 Ex. 3 Ex. 4 Ex. 5 Ex. 6 Ex. 7(A) Ex. 7(B) Ex. 7(C) Ex. 7(D) Ex. 7(E) Ex. 7(F) Ex8 Ex9 Agency Overall 2011 0 60 56 251 117 102 9 1 26 0 0 14 0 0 Agency Overall 2012 0 34 113 360 168 210 28 2 69 5 12 22 0 0 VI. Administrative Appeals and Determination of FOIA Requests VI.A: Received, processed and pending Administrative GSA Appeals Number of GSA Appeals Pending as of Start of Fiscal Year Number of GSA Appeals Received in Fiscal Year Number of GSA Appeals Processed in Fiscal Year Number of GSA Appeals Pending as of End of Fiscal Year Agency Overall 2011 2 22 21 3 Agency Overall 2012 3 33 28 8
VI.B: Disposition of Administrative Appeals – All GSA Processed Appeals Number Affirmed on Appeal Number Partially Affirmed & Partially Reversed/Remanded on Appeal Number Completely Reversed/Remanded on Appeal Number of Appeals Closed for Other Reasons TOTAL 2011 19 0 0 2 21 2012 13 7 1 7 28 VI.C. (1): GSA Reasons for Denial on Appeal -Number of Times Exemptions Applied Ex 1 Ex 2 Ex 3 Ex 4 Ex 5 Ex 6 Ex 7(A) Ex 7(B) Ex 7(C) Ex 7(D) Ex 7(E) Ex 7(F) Ex 8 Ex 9 2011 0 1 4 7 5 1 1 0 0 0 0 0 0 0 2012 0 0 2 2 1 2 1 0 2 0 0 1 0 0
VI.C. (2): GSA Reasons for Denial on Appeal – Reasons Other than Exemptions No Records Records Referred at Initial Request Level Request Withdrawn Reason Records not Reasonably Described Improper Request for Other Reasons Not Agency Record Duplicate Request or Appeal Request in Litigation Appeal Based Solely on Denial of Request for Expedited Processing Other *Explain in chart below 2011 4 0 0 1 0 1 0 0 0 0 0 2012 5 0 3 1 0 0 1 0 0 0 0 VI.C (3): GSA Reasons for Denial on Appeal – “Other” Reasons from Section VI, C (2) Chart Description of “Other” Reasons for Denial on Appeal from Chart C (2) & Number of Times Those Reasons Were Relied upon TOTAL N/A 0 N/A 0 VI.C. (4): Response Time for GSA Administrative Appeals
Simple Complex Expedited processing Median Number of Days Average Number of Days Lowest Number of Days Highest Number of Days Median Number of Days Average Number of Days Lowest Number of Days Highest Number of Days Median Number of Days Average Number of Days Lowest Number of Days Highest Number of Days Agency Overall 2011 29 36 1 455 0 0 0 0 0 0 0 0 Agency Overall 2012 35 49.73 0 1507 0 0 0 0 0 0 0 0 For FY 2011 and FY 2012 GSA reported all FOIAs under Simple. Going forward for FY 2013, GSA’s data will reflect Simple and Complex requests. Simple Complex Expedited PROCESSING
GSA Simple Requests 1-20 Days 21-40 Days 41-60 Days 61-80 Days 81-100 Days 101-120 Days 121-140 Days 141-160 Days 161-180 Days 181-200 Days 201-300 Days 301-400 Days 401+ Days TOTAL Agency Overall 2011 502 654 321 80 45 27 26 6 4 6 2 2 2 1677 Agency Overall 2012 380 612 329 130 70 94 129 7 6 4 6 3 3 1773 For FY 2011 and FY 2012 GSA reported all FOIAs under Simple. Going forward for FY 2013, GSA’s data will reflect Simple and Complex requests. GSA Complex Requests
VII.D: GSA Pending Requests – All Pending Perfected Requests Simple Complex Expedited PROCESSING Number Pending Median Number of Days Average Number of Days Number Pending Median Number of Days Average Number of Days Number Pending Median Number of Days Average Number of Days Agency Overall 2011 129 19 27 0 0 0 0 0 0 Agency Overall 2012 181 34 52.48 0 0 0 0 0 0 For FY 2011 and FY 2012 GSA reported all FOIAs under Simple. Going forward for FY 2013, GSA’s data will reflect Simple and Complex requests.
VII.E: GSA Pending Requests – Ten Oldest Pending Perfected Requests Agency Overall 2011 10th Oldest Request and Number of Days Pending 9th 8th 7th 6th 5th 4th 3rd 2nd Oldest Request and Number of Days Pending 07/23/2011 48 days 07/22/2011 49 days 06/30/2011 64days 06/23/2011 69 days 06/21/2011 71 days 06/14/2011 76 days 06/09/2011 79 days 06/08/2011 80 days 05/26/2011 87 days 04/27/2011 109 days Agency Overall 2012 04/12/2012 164 days 04/12/2012 171 days 04/06/2012 177 days 03/28/2012 186 days 03/27/2012 187 days 03/24/2012 190 days 02/06/2012 230 days 01/23/2012 246 day 01/18/2012 256 days 01/05/2012 269 days VIII. GSA Requests for Expedited Processing and Requests for Fee Waiver VIII.A: Requests for Expedited Processing
Number Granted Number Denied Median Number of Days to Adjudicate Average Number of Days to Adjudicate Number Adjudicated Within Ten Calendar Days Agency Overall 2011 0 0 0 0 0 Agency Overall 2012 12 21 33 39.88 2 VIII.B: Requests for Fee Waiver
XII. B: GSA Consultations on FOIA Requests – Received, Processed, and Pending Consultations Number of Consultations Received from Other Agencies that Were Pending at GSA as of Start of the Fiscal Year Number of Consultations Received from Other Agencies During the Fiscal Year Number of Consultations Received from Other Agencies that Were Processed by GSA During the Fiscal Year Number of Consultations Received from Other Agencies that Were Pending at GSA as of End of the Fiscal Year Agency Overall 2012 0 0 0 0 Agency Overall 2011 0 0 0 0 XII.C: Consultations on FOIA Requests – Ten Oldest Consultations Received from Other 10th Oldest Consultation and Number of Days Pending Oldest Consultation and Number of Days Pending Agency Overall 2011 Number of Days 0 0 0 0 0 0 0 0 0 Agency Overall 2012 Number of Days 0 0 0 0 0 0 0 0 0 XII.D. (1): GSA Comparison of Numbers of GSA Requests from Previous and Current Annual Report – Requests Received, Processed, and Backlogged Number of Request Received Number of Requests Processed
Number Received During Fiscal Year from Last Year’s Annual Report Number Received During Fiscal Year from Current Annual Report Number Processed During Fiscal Year from Last Year’s Annual Report Number Processed During Fiscal Year from Current Annual Report Agency Overall 2011 1730 1564 1622 1677 Agency Overall 2012 1564 1690 1677 1773 Number of Backlogged Requests as of End of the Fiscal Year from Previous Annual Report Number of Backlogged Requests as of End of the Fiscal Year from Current Annual Report Agency Overall 2011 26 21 Agency Overall 2012 21 56 XII.D. (2): GSA Comparison of Number of Requests Backlogged XII.E.(1): Comparison of Numbers of GSA Administrative Appeals from Previous and Current Annual Report – Appeals Received, Processed, and Backlogged Number of Appeals Received Number of Appeals Processed Number Received During Fiscal Year from Last Year’s Annual Report Number Received During Fiscal Year from Current Annual Report Number Processed During Fiscal Year from Last Year’s Annual Report Number Processed During Fiscal Year from Current Annual Report