sustainable livelihoods intensive OT 4: Ensure proper implementation of the EPWP at municipal level OT 11: Creating an enabling environment for investment OT 9: Implement the community work programme sustainable livelihoods Output 3: CWP - Establish where feasible, functional cooperatives at the local level by 2014 2. Strengthen the skills & human resource base Outcome 1: Quality basic education Outcome 5: Skilled & capable workforce to support an inclusive growth path Local Government role: OT 5: Develop and extend intern and work experience programmes in municipalities OT 5: Link municipal procurement to skills development initiatives Improve the quality of education, trainingand innovation Strategic Priority 4: Strengthen education, skills and human resource base Output 6: Support access to basic services through improved administrative and HR practices Output 1: Support municipalities in filling critical positions Human Resources Development 3. Improve the health profile of society Outcome 2: A long & healthy life for all South Africans Local Government role: OT 2: Municipalities must continue to improve Community Health Service infrastructure by providing clean water, sanitation and waste removal services OT 2: Strengthen effectiveness of health services by specifically enhancing TB treatments and expanding HIV and AIDS prevention and treatments Ensure quality health care for all Strategic Priority 5: Improving the Health profile of the Province Environmental Management 4. A comprehensive Outcome 7: Vibrant, equitable, sustainable rural communities contributing towards food Create an inclusive and integrated Strategic Priority 3: Rural development, Agriculture
18 12 September 2016 Budget Submission of August S66 and S71 Reports to Municipal Manager and Mayor/Speaker Compliance in Terms of S71 (1)MFMA 56 of 2003 CFO/MM 19 14 September 2016 Budget Submission of August S66 and S71 Reports to Provincial Treasury and National Treasury Compliance in Terms S71 (1)MFMA 56 of 2003 CFO/Corporate Services Director and Internal Audit 20 26-30September 2016 IDP 2017-2022 and Annual Report 2015/2016 Roadshows Compliance in terms of Section 16(a)(b) MSA 32 of 2000 Mayor/Speaker/Councillors/All HOD’s 21 October 2016 PMS Assessment of S56/7 Managers for 2015/16 FY Compliance with Local Government: Municipal Performance Regulations for MMs and Managers Directly accountable to MMs, 2006 Speaker/MM,HODs/Panel Members 22 08 October 2016 PMS Submission of 1st Quarter Performance Information 2016/2017 Institutional Performance and directorates performance All HOD’s & Middle Managers 23 18 October 2016 PMS Auditing Of 2016/2017 Quarter 1 Performance Information by Internal Auditors Results of Performance Information Audited in line with S45 of MSA Internal Audit / All HOD's 24 12 October 2016 Budget Submission of September S66 and S71 Reports to MM and the Mayor/Speaker Compliance in Terms of S71 (1)MFMA 56 of 2003 CFO/MM 25 3 November 2016 Budget Budget Steering Committee Meeting Departmental Inputs in preparation of 2015/216 Budget MM & All HOD’s
31 11 November 2016 Budget Submission of October S66 and S71 Reports to Municipal Manager and Mayor Compliance in Terms of S71 (1)MFMA 56 of 2003 CFO/MM Manager 32 14 November 2016 Budget Submission of ; October S66 and S71 Reports to Provincial Treasury and National Treasury Compliance in Terms of ;S71 (1)MFMA 56 of 2003 CFO/Corporate Services Manager/IDP/PMS Manager and Internal Audit 33 2 November 2016 IDP/ PMS/ Budget IDP/PMS and Budget Technical Steering Committee Meeting Situational analysis presentation/ Solicit inputs towards objectives & strategies in preparation for the IDP/PMS and Budget Representative Forum MM/CFO 34 9 November 2016 IDP/ PMS/ Budget IDP/PMS and Budget Steering Committee Meeting Situational analysis presentation/ Solicit inputs towards objectives & strategies in preparation for the IDP/PMS and Budget Representative Forum Mayor/Speaker / IDP/PMS and Budget Steering Committee Meeting Members/MM 35 16 November 2016 IDP/ PMS/ Budget IDP/PMS and Budget Representative Forum Situational analysis presentation/ Solicit inputs towards objectives & strategies and 2017/2018 First Quarter Performance 2016/17 and 2017/2018 Mayor/Speaker / IDP/PMS and Budget Representative Forum Members/MM
40 14 December 2016 IDP/Budget/PMS Submission of Annual Report; November S66 and S71 Reports to Provincial Treasury and National Treasury Compliance in Terms of S71 (1)MFMA 56 of 2003 CFO/Corporate Services Manager/IDP/PMS Manager 41 12 December 2016 RECESS FOR COUNCILLORS 42 December 2016 End Year Closure Staff Closing 2016 Calendar Year All HOD's and Middle Managers 43 January 2017 SDBIP/Budget/ PMS Top Management Working Session 2015/2016 Mid-year report, Budget Adjustment & Review of indicators and Audit Findings & Action Plan; 2017-2022 Draft IDP Objectives/Strategies; Draft 2017/2018 and Organizational Structure; Draft 2017/18 SDBIP. Preparations for Municipal Strategic Session MM/HOD's/IDP/PMS/Internal Audit 44 12 January 2017 IDP/PMS/ SDBIP/Budget/Governance Municipal Strategic Sessions Opening for calendar year 2017; Finalization of Six Months Reports; Plans for the Calendar Year 2017; Review of indicators and Draft 2017/18 SDBIP; Organizational Structures (Review), 2017-2022 IDP Strategies and Objectives All HOD's and Middle Managers SDBIP,
45 13 January 2017 Budget Submission of December S66 and S71 Reports to MM and Mayor, s52 Compliance in Terms of S71 (1)MFMA 56 of 2003 CFO/MM 46 16January 2017 Budget Submission of November S66 and S71 Reports to Provincial , sec 52 Treasury and National Treasury Compliance in Terms of S71 (1)MFMA 56 of 2003 CFO/Corporate Services Director and Internal Audit 47 January 2017 Budget/ PMS Auditing Of 2015/2016 Six Months Performance Information by Internal Auditors Results of Performance Information Audited in line with S45 of MSA Internal Audit Manager/ All HOD's 48 25 January 2017 PMS/Budget Mid-year Budget sec 72 and Performance Assessment Report Compliance in terms of S72 (1) and S52MFMA 56 of 2003 Mayor/HODs/IDP/PMS Manager 49 January 2017 Governance Audit Committee Meeting 2016/2017 Mid-year report, 2016/2017 Budget Adjustment & SDBIP for Six Months , Audit Findings & Action Plan; Internal Audit Reports Internal Audit/Audit Committee Chairperson 50 January 2017 Governance/Compliance Issues Municipal Public Accounts Committee Meeting Assessment of 2016/2017 Mid-year Performance Report by MPAC MPAC Committee members 51 10 February 2017 Budget Submission of January S66 and S71 Reports to MM and Mayor Compliance in Terms of S71 (1)MFMA 56 of 2003 MM/CFO/MM 52 14 February 2017 Budget/PMS Submission of January S66 and S71 Reports to Provincial Treasury and National Treasury Compliance in Terms of S71 (1)MFMA 56 of 2003 CFO/MM
GKM Powers and Functions The Constitution of the Republic of South Africa; 1996 outlines the following functions to be performed by the municipality; Schedule 4 Part B Local Function District Function Shared Function Air pollution Water and sanitation services Local tourism Building regulations Municipal health services Municipal airports Child care facilities Electricity and gas reticulation Municipal planning Pontoons, ferries, jetties, piers and harbors Water and sanitation services Firefighting services Storm water management systems in built-up areas Municipal health services Municipal public transport Trading regulations Electricity and gas reticulation Schedule 5 Part B Local Function District Function Shared Function Beaches and amusement facilities Refuse removal, refuse dumps and solid waste disposal Billboards and the display of advertisements in public places Cemeteries, funeral parlors and crematoria
Access funding GKLM- implementer ADM N/A Institutional Support and Capacity Development Project Name Implementation Agents Budget Requirement Year of Implementation Responsible agent Partners 2014 2015 2016 2017 2018 Red tape reduction GKLMimplementer ADM R 300 000 Creation of process diagrams GKLMimplementer R 60 000 Fill vacant key position GKLMimplementer ADM To be determined Identify and link up with strategic partners GKLMimplementer ADM N/A Develop and strengthen LED Forum GKLM- facilitator ADM R15 000 p.a. R15 000 R15 000 R15 000 R15 000 R15 000 Capacitation of officials on LED principles GKLMimplementer ADM R200 000 Agriculture and Agri-Processing Development Project Name Implementation Agents Budget Requirement Year of implementation Responsible agent Partners 2014 2015 2016 2017 2018 Develop agriculture niche markets i.e. epi-culture DAFF GKLM- facilitator, ADM, DEDEA, SEDA To be determined
Support and training for emerging farmers DAFF, GKLMcoordinator DRDAR, ECDC R 500 000 Provision of infrastructure for emerging farmers DAFF, GKLM- coordinator and implementer DRDAR, SEDA To be determined Investment in infrastructure for key agricultural projects DAFF, GKLMfacilitator DRDAR, ECDC R500 000 Community aquaculture projects GKLM- initiator DAFF, Department of Social Development, ECDC R 500 000 Feasibility study R2m Implementation Implement if feasible Enterprise Development Project Name Implementation Agents Budget requirement Year of implementation Responsible agent Partners 2014 2015 2016 2017 2018 Thusong Service Centre GKLM- initiator Department of Social Development, Department of Home Affairs To be determined Promotion of business chamber GKLM- facilitator LTO, Agricultural Unions, Local Businesses Annual support R15 000 Support to existing SEDA, GKLM- facilitator and implementer ECDC, R 250 000 staff member salary p.a. R250 000 R250 000 R250 000 R250 000 Establish extent of mining industry and its opportunities in the municipality GKLM implementer DEDEAT, R200 000
3.2.2. Information Sharing Forums for LED The Great Kei Local Municipality established an Agricultural Forum and Task team in 2014. The purpose of the Task Team is to facilitate implementation of resolutions taken at the Agricultural Forum. The Agricultural Forum is a consultative structure to facilitate collaboration, co-ordination and alignment of agricultural development among stakeholders in the great Kei Municipality. The Great Kei Municipality revived the LED Forum. The LED Forum is an important governance and advisory component of the municipality on LED matters. Its overall mandate is to ensure the successful implementation of LED strategies and plans in a coordinated and integrated manner. This includes providing support and advice that is necessary to ensure successful implementation, regular reviews and monitoring of municipal LED initiatives. 3.2.3. Community Works Programme (CWP) The Community Work Programme (CWP) is an innovative offering from the Department of Cooperative Governance & Traditional Affairs to provide a job safety net for unemployed people of working age. The CWP is also a great opportunity for unemployed youth who are actively looking for employment opportunities. The programme gives beneficiaries that much needed extra cash to make them effective in their search for full-time or part-time employment. In most cases the programme participants do community based work such as cleaning and renovating Schools, Clinics and Halls. The Community Works Program was introduced in Great Kei Local Municipality in 2014 up to date. The CWP mainly focuses on the following: Environment Education Agriculture Social and Health 3.2.4. Expanded Public Works (EPWP) The EPWP is a nationwide programme covering all spheres of government and state‐owned Enterprises that aims to draw significant numbers of unemployed into productive work, accompanied by training, so that they increase their capacity to earn an income. 3.2.5. Agriculture Agribusiness and indirect trade associated with agriculture which would contribute to a higher contribution for the agricultural sector. Among many dynamics that are contributing factors in growth this sector, weather is one of the important elements, where for an example rain is predictable at 900 mm when it falls. Aquaculture is a growing niche form of agriculture which could be further supported. Types of agricultural products: Crop production Dairy production Livestock production Types of farmers: Communal farmers Commercial farmers Emerging farmers 3.2.5.1 Livestock The Great Kei Municipality has a total number of the following in livestock as assisted in recording by the Amathole District Municipality together with the Department of Rural Development and Agrarian Reform: GKM Livestock Production
KPA 3: MUNICIPAL FINANCIAL VAIBILITY AND MANAGEMENT Priority Area IDP Objective IDP strategy 1. Asset Management To ensure proper management and maintenance of GKM assets by June 2022 FM01: By developing and maintaining a GRAP compliant asset register. 2. Supply Chain and Expenditure Management To maintain effective and efficient procurement and expenditure management processes and systems by June 2022 FM02: By ensuring adherence to Supply Chain Management Regulations FM03: By Implementing expenditure management in terms of Section 65 and 66 of MFMA 3. ICT Management and Governance To Maintain effective and efficient Information and technology systems by June 2022 FM04: By Upgrading and maintenance of ICT infrastructure and systems 4. Budgeting and Reporting To Maintain budgeting and reporting mechanisms in line with Municipal Finance Management Act , Treasury regulations and Budget reforms , by June 2022 FM05: Comply with all Statutory reporting requirements and financial reforms. FM06: By planning and preparation of municipal budget in line with MFMA Regulations Implementation of Mscoa Reform by 2022 5. Revenue Enhancement & Indigent Administration To maintain and improve effective revenue collection system consistent with Section 95 of the MSA and enforce the municipality’s credit and debt control policy (Section 64 MFMA) by June 2022. FM07: Data cleansing and accurate billing of all GKM services FM08: Review and implement the indigent policy and maintain an updated indigent register. 6. Audit Outcome To ensure improvement of audit outcomes through reduction of audit findings by June 2022. FM09: By developing, Implementing and monitoring of Audit Action Plan, policies and procedures. 7. Risk Management To ensure management of organizational and mitigation of risks by June 2022 FM10:Develop, monitor and review of strategic risks registers 8. Safety and Traffic Services To enhance the enforcement of National Road Traffic Act 93 of FM11: By enforcing and monitoring of road traffic rules
3.3.1. Budget and Reporting Manager – Budget and Reporting Accountant – Budget & Reporting (Not Filled) Assistant Accountant – Budget and Reporting X2 Finance Intern 3.3.1.2 Budget Process Policy The purpose of this policy is to set out the budgeting principles and procedures which the municipality will follow in preparing each annual budget, as well as the responsibilities of the mayor, accounting officer and chief financial officer in compiling such a budget. This policy has to be reviewed annually during the budget process in order to ensure that it is updated with the relevant changes in National Treasury Circulars and Municipal Budget and Reporting Regulations. In the process of preparing the budget, the Municipality, its Mayor, political office bearers, Municipal Manager, Chief Financial Officer and other officials shall comply with all relevant legal requirements, including in particular: the provisions of Chapter 4 ( Sections 15 to 33) of the Local Government: Municipal Finance Management Act, 2003 ( “the MFMA”), as well as Sections 42, 43, 52, 53, 54,55, 68, 69, 70, 71, 72, 75, 80, 81 and 83 thereof; and the Municipal Budget and Reporting Regulations ( “the Regulations”) published in terms of Section 168 of the MFMA under General Notice 393 of 2009; and All relevant budget-related circulars and notices issued by the National Treasury. 3.3.1.3. Virement Policy The purpose of this policy is to allow limited flexibility in the use of budgeted funds to enable management to act on occasions such as disasters, unforeseen expenditure or savings, etc. as they arise to accelerate service delivery in a financially responsible manner. Financial Responsibilities Strict budgetary control must be maintained throughout the financial year to ensure that potential overspends and / or income under-recovery within individual vote departments are identified at the earliest possible opportunity. (Section 100 MFMA) The Chief Financial Officer has a statutory duty to ensure that adequate policies and procedures are in place to ensure an effective system of financial control. The budget virement process is one of these controls. (Section 27(4) MFMA)
. KPA 5: GOOD GOVERNANCE AND PUBLIC PARTICIPATION Priority Area IDP Objective IDP strategy 1. Public Participation & Management of Petitions To promote effective participation of community members in the affairs of governance by June 2022 GG01: Regular and effective communication with communities GG02:By managing petitions through effective communications with relevant stakeholders 2. Institutional Marketing and Communication To ensure effective implementation of Marketing and Communication Strategy by June 2022 GG03: Enhance internal and external communications 3. Inter-Governmental Relations To strengthen relations between the municipality, government departments and parastatals and to ensure integrated planning by June 2022 GG04: By facilitating IGR sittings 4. Strategic Planning To ensure the development, implementation and review of integrated development planning by June 2022 GG05: By facilitating development and reviewal of IDP through implementation of IDP process plan To ensure compliance of IDP Sector Plans with SDF by June 2017 (transferred to Service Delivery KPA) GG07: Co-ordinate Sector Plan compliance with SDF and establish partnership with ADM and other stakeholders 6. Operational planning and performance monitoring To ensure the institutionalization of Performance Management by June 2022 GG06: Develop and review Institutional Strategic Score Card and cascading of Performance Management System GG07: Monitor and measure institutional performance quarterly 7. Risk Management To ensure management of organizational and mitigation of risks by June 2022 GG8: By implementing and monitor effective risk management and fraud prevention strategies
4.2. Amathole District Municipality Proposed 2017/2018 Projects PROJECT NAME 2017/18 MIG Komga Commonage Settlement Services 2 000 000 New waste Water Treatment Works- Morgan’s Bay-Feasibility Study 750 000 Morgan’s Bay WTW upgrade 500 000 Kei Bridge Komga WTW 500 000 Upgrade Komga WTW 500 000 Kei Mouth Pipe Replacement 500 000 Morgan’s Bay sewage upgrade 500 000 Chintsa East Bulk Services Upgrade(to include WTW and WWTW) 500 000 Kei Bridge Komga WTW 500 000 Haga Haga WTW 500 000 Komga sewer reticulation upgrade(Preliminary Design, Detailed Design and tender documentation Development) 478 050 Implement Sanitation Upgrade study recommendations in tourist nodes(Kei Mouth- Morgan’s Bay) 1 000 000 TOTAL 6,228,050 WSIG Chintsa East- Water and Sanitation Bulk Services 2 727 570 Chintsa East- Water Services 272 757 Refurbishment of Qumrha Reservoirs x3 818 271 Kei Bridge Water Treatment Works 2 727 570 Cwili Phase 2 2 727 570 TOTAL 9 273 738