Measure Documentation Response Program Planning Practices: Did the program administrator engage in systematic and comprehensive program planning practices, including Integrated Education and Training (IET) and College and Career Readiness Standards (CCRS)? needs assessments GALIS data review program improvement reports strategic plan and updates staff development plan Met Requirements Did Not Meet Requirements Comments: Continuous Improvement Process: Was the full staff involved in the continuous improvement process? staff meeting records staff input documents organization surveys student surveys strategic and action plans Met Requirements Did Not Meet Requirements Comments: Financial Management: Did the program administrator and the financial head or designee meet periodically (at least quarterly) to review and adjust budgets as necessary? budget comparison reports budget amendments spreadsheets Met Requirements Did Not Meet Requirements Comments: Emergency Operations Plan: Did the program have an Emergency Operations and Safety Plan for all sites, including protocols specific to students with disabilities? written policies and procedures postings of emergency procedures and maps Met Requirements Did Not Meet Requirements Comments:
Integrated Education and Training: Did the program administrator engage with partners to plan or implement IET within the local program during this fiscal year? emails meeting minutes implementation plans student surveys stakeholder surveys Met Requirements Did Not Meet Requirements Comments: Technical Assistance and Technical Support How can OAE assist you in meeting the requirements related to program leadership? Management of Program Records Measure Documentation Response GALIS Data Entry: Did the program have procedures in place to record information in GALIS in accordance with state guidelines, including edit check processes and procedures? local policies/guidelines student records training records locally generated reports quality control checks Met Requirements Did Not Meet Requirements Comments:
Data Quality: Did the program have policies and procedures for data quality and integrity, (including assurances that data is complete, secured and organized; that there is an edit check process and rules regarding record maintenance)? written policies and procedures GALIS designated personnel demographics goals identified and updated pre/post testing conference notes learning plans Met Requirements Did Not Meet Requirements Comments: Student Records: Were student records maintained by the instructional staff? (secure, complete and up-to-date) demographics goals identified and updated pre/post testing conference notes learning plans Met Requirements Did Not Meet Requirements Comments: Recruitment and Retention Plans: Did the program have written recruitment and retention plans which met the needs of the population (native and non-native speakers) and were implemented and updated with results of the activities (including IET and IELCE programs, if applicable)? Recruitment Plans Retention Plans program files needs assessments brochures, announcements, and advertisements scrapbooks/albums Met Requirements Did Not Meet Requirements Comments:
Student Intake and Orientation Process: Did the program have an established intake process that met the needs of the students and describes all education services offered by the program (adult education and literacy, workforce preparation, workforce training activities and transition services)? written intake policies and procedures training activities /records student handbooks orientation packets student surveys transition reports Met Requirements Did Not Meet Requirements Comments: Student Assessment: Were procedures for assessing student progress using approved standardized assessments implemented? assessment policies manual training records BEST Literacy, BEST Plus, TABE Online and paper- based, and TABE CLAS-E training records Met Requirements Did Not Meet Requirements Comments: Personnel Records: Were all personnel records maintained and qualifications verified? process for maintaining personnel files college transcripts, certification documents for teachers human resources policies and procedures Met Requirements Did Not Meet Requirements Comments: Technical Assistance and Technical Support How can OAE assist you in meeting the requirements related to management of records?
Instructional Strategies Training: Did all of the teaching staff participate in trainings designed to foster instructional growth or integration of technology? training records staff development plans teacher feedback Met Requirements Did Not Meet Requirements Comments: Technical Assistance and Technical Support How can OAE assist you in meeting the requirements related to staff development? Collaboration Measure Documentation Response Collaboration with Other Agencies: Did the program collaborate with others in the community to provide adult education services, including the core partners and Local Workforce Development Board(s) (LWDB)? collaborative agreements, memoranda of understanding community resource lists LWDB membership roster MOUs meeting Minutes Met Requirements Did Not Meet Requirements Comments:
Local Workforce Development Board: Was the program involved with the Local Workforce Development Board(s)? Local Workforce Development Area plans meeting minutes intra-agency agreements reports Met Requirements Did Not Meet Requirements Comments: One-Stop: Did the program collaborate with local One-Stops during the fiscal year? meeting minutes MOUs brochures other promotional information Met Requirements Did Not Meet Requirements Comments: Advisory Committee (County or SDA): Did the program have an advisory group that they worked with to develop and implement long-term plans? Were quarterly meetings held? committee membership roster schedules and minutes of meetings Met Requirements Did Not Meet Requirements Comments: Certified Literate Community Program: Did the program actively seek and/or promote the CLCP program? advisory committee minutes CLCP agendas and minutes CLCP applications and certifications community forum agendas and minutes Met Requirements Did Not Meet Requirements Comments: Technical Assistance and Technical Support
How can OAE assist you in meeting the requirements related to collaboration? Facilities, Equipment, and Technology Measure Documentation Response Classroom Environment: Did the program provide facilities that were comfortable and welcoming for all students? Did the program administrator ensure that all facilities adhere to ADA/OSHA regulations for handicap accessibility? student surveys classroom observations facility observations checklists Met Requirements Did Not Meet Requirements Comments: Availability of Equipment and Technology: Did the program provide a variety of technologies and equipment for students of all levels and provide assistive technology/accommodations for student with disabilities? technologies and equipment inventory lists student surveys classroom observations student learning plans written policies and procedures inventory list examples of accommodations documentation follow-up Met Requirements Did Not Meet Requirements Comments: