PURPOSE This document contains instructions for building files to submit the following EDFacts data groups: Table 1.0-1: EDFacts data groups Data Group Name DG Definition Cohorts for graduation rate table 696 The number of students in the adjusted cohort for the four-year adjusted-cohort graduation rate who did or did not graduate (1) in four years or less with a regular high school diploma or (2) a State-defined alternate high school diploma for students with the most significant cognitive disabilities. Cohorts for graduation rate table 698 The number of students in the adjusted cohort for the five-year adjusted-cohort graduation rate who did or did not graduate (1) in five years or less with a regular high school diploma or (2) a State-defined alternate high school diploma for students with the most significant cognitive disabilities. Cohorts for six-year adjusted-cohort graduation rate table 756 The number of students in the adjusted cohort for the six-year adjusted-cohort graduation rate who did or did not graduate (1) in six years or less with a regular high school diploma or (2) a State-defined alternate high school diploma for students with the most significant cognitive disabilities. Note: The word “Regulatory” has been removed from all references to the Adjusted Graduation Rate as a technical correction that will appear formally in the next iteration of the EDFacts Information Collection Package. The ESEA, as amended, requires states to implement and report a four-year graduation rate and, if adopted by the state, extended-year adjusted cohort graduation rates. States will use this file and file FS150 to report their adjusted-cohort graduation rate data. The ED data stewarding office/s for this file: OESE/OSS and OSEP. GUIDANCE FOR SUBMITTING THIS FILE This section contains changes from the previous school year, core requirements for submitting this file, required categories and totals, and general guidance. cohort year
Required Categories and Totals The table below lists the combinations of the categories and totals that are expected to be submitted for the state and each LEA or school that should be included in the file. An “X” in the column indicates that the category value must be submitted when reporting that aggregation. The total indicator must be either “Y” (Yes) or “N” (No). If the record is for a category set, specify an “N” (No). If the record is for a subtotal or education unit total, specify a “Y” (Yes). The abbreviations in the “Table Name” column represent the technical name of the data used in the file. Table 2.3–1: Required Categories and Totals Aggregation Table Name Cohort Status Major Racial and Ethnic Groups Disability Status (Only) English Learner Status (Only) Economically Disadvantaged Status Homeless Enrolled Status Foster Care Status Total Indicator Comments Category Set A See table 2.3-2 X X N Count by Cohort Status by Major Racial and Ethnic Groups Category Set B See table 2.3-2 X X N Count by Cohort Status by Disability Status (Only) Category Set C See table 2.3-2 X X N Count by Cohort Status by English Learner Status (Only) Category Set D See table 2.3-2 X X N Count by Cohort Status by Economically Disadvantaged Status Category Set E See table 2.3-2 X X N Count by Cohort Status by Homeless Enrolled Status Category Set F See table 2.3-2 X X* N Count by Cohort Status by Foster Care Status Subtotal 1 See table 2.3-2 X Y Subtotal by Cohort Status Education Unit Total See table 2.3-2 Y Education Unit Total of Rate The following table contains the table names used for this file’s data groups. Table 2.3-2 Cohorts for Adjusted-Cohort Graduation Rate, Table Names Used in Files
(Only) children with disabilities (IDEA). more disabilities (IDEA) MISSING English Learner Status (Only) 99 15 String A An indication that students met the definition of an English learner. LEP – English learner MISSING Economically Disadvantaged Status 114 15 String A An indication that students meet the state criteria for classification as economically disadvantaged. ECODIS – Economically Disadvantaged (ED) Students MISSING Homeless Enrolled Status 129 15 String A An indication that students were identified as homeless HOMELSENRL – Homeless enrolled MISSING Foster Care Status 144 15 String A An indication that students are in foster care. FCS – Foster Care MISSING Cohort Status 159 15 String A An indication of whether students in a cohort graduated with a high school diploma within the allowable time. COHYES – Graduated with a regular high school diploma within the allowable time COHALTDPL – Graduated with an alternate high school diploma within the allowable time COHNO – Did not graduate with a regular or alternate high school diploma within the allowable time COHREM – Has not graduated with a alternate high school diploma and removed from the cohort as allowed MISSING Total Indicator 174 1 String M An indicator that defines the count level – see table 2.3-1 Required Categories and Totals N – Specifies category set Y – Specifies a subtotal or education unit total level Explanation 175 200 String O Text field for state use. Student Count 375 8 Number M Carriage Return / Line Feed (CRLF) 383 1 M Below is an example of a data record, this is the set of data that should be submitted for each education unit. See table 2.3-1. Table 4.2–2: Data Record Examples – School level Aggregation Example Format File Record Number,State Code,State Agency Number,LEA Identifier (State),School Identifier (State),Table Name,Major Racial and Ethnic Groups,Disability Status (Only),English Learner Status (Only),Economically Disadvantaged Status,Homeless Enrolled Status,Foster Care Status,Cohort Status,Total Indicator,Explanation,Student Count,Carriage Return / Line Feed (CRLF) Category Set A 1,80,01,00613EUPHORIA,000506,GRADCOHORT4YR,MA,,,,,,COHYES,N,,10¶