FILE NAMING CONVENTION The following file naming convention is to help identify files to provide technical assistance. A maximum of 25 characters (including the file extension) is allowed for the file name. The following is the naming convention for file submissions: sslevfilenamevvvvvvv.ext Table 3.0-1: File Naming Convention Where Means Limit in characters ss Abbreviation 2 lev Abbreviation for level: SEA for an State Education Agency level LEA for an Local Education Agency level 3 filename CWDTOTDRM 9 vvvvvvv Alphanumeric string designated by the SEA to uniquely identify the individual submission (e.g., ver0001, v010803) 7 .ext Extension identifying the file format: .txt – fixed .csv – comma delimited .tab – tab delimited 4 FIXED OR DELIMITED FILES This section describes the fixed file and delimited file specifications. The fixed file and delimited files contain a header record followed by data records. The file type is specified in the header record. The “Pop” column in the header and data records is coded as follows: M - Mandatory, this field must always be populated A - This field is populated in accordance with table 2.3-1 “Required Categories and Totals” O - Optional, data in this field are optional
APPENDIX – IDEA CROSSWALK This appendix contains the crosswalk for OSEP legacy Table 5 “Report of Children with Disabilities Subject to Disciplinary Removal.” The following file specifications were used to populate OSEP legacy Table 5: FS005 (DG512) FS006 (DG475) FS007 (DG476) FS088 (DG598) FS143 (DG682) FS144 (DG683) IDEA (Discipline – OSEP Legacy Table 5) Crosswalk IDEA Data Collection Description Table Section Location (column, row, cell) EDFacts File Spec EDFacts Data Group Category Set Disciplinary Removal Type by Disability A Unilateral Removals to an Interim Alternative Educational Setting by School Personnel A.1 # of children A.1.A 005 512 A A.1.A Row 14, Total cell 005 512 Subtotal 1 # of Removals for Drugs A.1.B 007 476 A A.1.B Row 14, Total cell 007 476 Subtotal 1 # of Removals for Weapons A.1.C 007 476 A A.1.C Row 14, Total cell 007 476 Subtotal 1 # of Removals for Serious Bodily Injury A.1.D 007 476 A A.1.D Row 14, Total cell 007 476 Subtotal 1 Removals to an Interim Alternative Educational Setting based on a Hearing Officer Determination Regarding Likely Injury - # of children A.2 005 512 A A.2 Row 14, Total cell 005 512 Subtotal 1 Out-of-School Suspensions or Expulsions A.3
B.1.A Row 8, Total cell 005 512 Subtotal 1 # of Removals for Drugs B.1.B 007 476 B B.1.B Row 8, Total cell 007 476 Subtotal 1 # of Removals for Weapons B.1.C 007 476 B B.1.C Row 8, Total cell 007 476 Subtotal 1 # of Removals for Serious Bodily Injury B.1.D 007 476 B B.1.D Row 8, Total cell 007 476 Subtotal 1 Removals to an Interim Alternative Educational Setting based on a Hearing Officer Determination Regarding Likely Injury - # of children B.2 005 512 B B.2 Row 8, Total cell 005 512 Subtotal 1 Out-of-School Suspensions/Expulsions B.3 # of children with Out-of-School Suspensions/Expulsions Totaling < 10 days B.3.A 006 475 B B.3.A Row 8, Total cell 006 475 Subtotal 1 # of children with Out-of-School Suspensions/Expulsions Totaling > 10 days B.3.B 006 475 B B.3.B Row 8, Total cell 006 475 Subtotal 1 In-School Suspensions B.4 # of children with In-School Suspensions Totaling < 10 days B.4.A 006 475 B Row 8, Total cell 006 475 Subtotal 1 # of children with In-School Suspensions Totaling > 10 days B.4.B 006 475 B B.4.B Row 8, Total cell 006 475 Subtotal 1 Disciplinary Removals B.5 Total Disciplinary Removals B.5.A 143 682 B
B.5.A Row 8, Total cell 143 682 Total of the Education Unit # of children with Disciplinary Removals Totaling 1 Day B.5.B 088 598 B B.5.B Row 8, Total cell 088 598 Subtotal 1 # of children with Disciplinary Removals Totaling 2-10 Days B.5.C 088 598 B B.5.C Row 8, Total cell 088 598 Subtotal 1 # of children with Disciplinary Removals Totaling > 10 Days B.5.D 088 598 B B.5.D Row 8, Total cell 088 598 Subtotal 1 Disciplinary Removal Type by Gender (Sex) C Unilateral Removals to an Interim Alternative Educational Setting by School Personnel C.1 # of children C.1.A 005 512 C C.1.A Row 3, Total cell 005 512 Subtotal 1 # of Removals for Drugs C.1.B 007 476 C C.1.B Row 3, Total cell 007 476 Subtotal 1 # of Removals for Weapons C.1.C 007 476 C C.1.C Row 3, Total cell 007 476 Subtotal 1 # of Removals for Serious Bodily Injury C.1.D 007 476 C C.1.D Row 3, Total cell 007 476 Subtotal 1 Removals to an Interim Alternative Educational Setting based on a Hearing Officer Determination Regarding Likely Injury - # of children C.2 005 512 C C.2 Row 3, Total cell 005 512 Subtotal 1 Out-of-School Suspensions/Expulsions C.3
D.1.A Row 3, Total cell 005 512 Subtotal 1 # removals for Drugs D.1.B 007 476 D D.1.B Row 3, Total cell 007 476 Subtotal 1 # removals for Weapons D.1.C 007 476 D D.1.C Row 3, Total cell 007 476 Subtotal 1 # removals for Serious Bodily Injury D.1.D 007 476 D D.1.D Row 3, Total cell 007 476 Subtotal 1 Removals to an Interim Alternative Educational Setting Based on a Hearing Officer Determination Regarding Likely Injury - # of children D.2 005 512 D D.2 Row 3, Total cell 005 512 Subtotal 1 Out-of-School Suspensions/Expulsions D.3 # of children with Out-of-School Suspensions/Expulsions Totaling < 10 days D.3.A 006 475 D D.3.A Row 3, Total cell 006 475 Subtotal 1 # of children with Out-of-School Suspensions/Expulsions Totaling > 10 days D.3.B 006 475 D D.3.B Row 3, Total cell 006 475 Subtotal 1 In-School Suspensions D.4 # of children with In-School Suspensions Totaling < 10 days D.4.A 006 475 D D.4.A Row 3, Total cell 006 475 Subtotal 1 # of children with In-School Suspensions Totaling > 10 days D.4.B 006 475 D D.4.B Row 3, Total cell 006 475 Subtotal 1 Discipline Removals D.5 Total Disciplinary Removals D.5.A 143 682 D D.5.A Row 3, 143 682 Total of the
Total cell Education Unit # of children with Disciplinary Removals Totaling 1 day D.5.B 088 598 D D.5.B Row 3, Total cell 088 598 Subtotal 1 # of children with Disciplinary Removals Totaling 2 - 10 days D.5.C 088 598 D D.5.C Row 3, Total cell 088 598 Subtotal 1 # of children with Disciplinary Removals Totaling > 10 days D.5.D 088 598 D D.5.D Row 3, Total cell 088 598 Subtotal 1 Children Subject to Expulsion with & without Educational Services by Disability Status E 144 683 A Received Educational Services During Expulsion E.6.A 144 683 A Did not receive educational services during expulsion E.6.B 144 683 A Row 3, Total cell 144 683 A