This technical guide was produced under U.S. Department of Education Contract No. ED-PEP-14-O-5013 with Applied Engineering Management Corporation. Brandon Scott served as the contracting officer’s representative. No official endorsement by the U.S. Department of Education of any product, commodity, service or enterprise mentioned in this publication is intended or should be inferred. U.S. Department of Education Betsy DeVos Secretary of Education EDFacts Ross Santy System Owner This technical guide is in the public domain. Authorization to reproduce it in whole or in part is granted. While permission to reprint this publication is not necessary, the citation should be: FILE 000 – File Name File Specifications VXX.X (SY XXXX-XX), U.S. Department of Education, Washington, DC: EDFacts. Retrieved [date] from the . On request, this publication is available in alternate formats, such as Braille, large print, or CD Rom. For more information, please contact the Department’s at (202) DOCUMENT CONTROL DOCUMENT INFORMATION Title: FS163 - Discipline Data File Specifications Security Level: Unclassified – For Official Use Only DOCUMENT HISTORY Version Number Date Summary of Change 1.0 – 14.0 Versions 1.0 through 14.0 are used to build files for school years prior to SY 2018-19.
Table 4.2–1: Data Records Data Element Name Start Position Length Type Pop Definition / Comments Permitted Values Abbreviations File Record Number 1 10 Number M A sequential number assigned by the SEA that is unique to each row entry within the file. DG559 State Code 11 2 String M The two-digit American National Standards Institute (ANSI) code for the state, District of Columbia, and the outlying areas and freely associated areas of the United States. For a list of valid State Codes, refer to the EDFacts Workbook. DG570 State Agency Number 13 2 String M A number used to uniquely identify state agencies. This ID cannot be updated through this file. 01 – State Education Agency DG4 LEA Identifier (State) 15 14 String M The identifier assigned to a local education agency (LEA) by the state education agency (SEA). Also known as State LEA Identification Number (ID). This data element cannot be updated through this file DG5 School Identifier (State) 29 20 String M The identifier assigned to a school by the state education agency (SEA). Also known as the States School Identification Number (ID). This ID cannot be updated through this file. LEA level - Blank Filler 49 6 Number M Leave filler field blank. DG603 GFSA Reporting Status 55 15 String M An indication of whether the school or local education agency (LEA) submitted a Gun-Free Schools Act (GFSA) of 1994 report to the state, as defined by Title 18, Section 921. YESWITHREP – Yes, with reporting of one or more students for an offense YESWOREP – Yes, with no reported offenses NO - No NA – Not applicable Explanation 70 200 String O Text field for state use. Carriage Return / Line Feed (CRLF) 270 1 M Below is an example of a data record, this is the set of data that should be submitted for each education unit. Table 4.2–2: Data Record Example – School level Format File Record Number,State Code,State Agency Number,LEA Identifier (State),School Identifier (State),Filler,GFSA Reporting Status,Explanation,Carriage Return / Line Feed (CRLF) Example 1,80,01,00606EUPHORIA,EU000001,,YESWOREP,text for state use¶