asset upgrade expenditure means expenditure that— (a) enhances an existing asset to provide a higher level of service; or (b) increases the life of the asset beyond its original life; budget means a budget prepared by a Council under section 127 of the Act; r. 5 Council Plan means a Council Plan prepared by a Council under section 125 of the Act; current assets has the same meaning as in the AAS; HACC program means the Home and Community Care program established under the Agreement entered into for the purpose of the Home and Community Care Act 1985 of the Commonwealth; HACC service means home help, personal care or community respite provided under the HACC program; Local Government Model Financial Report means the Local Government Model Financial Report published by the Department from time to time including on the Department's Internet website; local road means a sealed or unsealed road for which the Council is the responsible road authority under the Road Management Act 2004; MCH means the Maternal and Child Health Service provided by a Council to support the health and development of children within the municipality from birth until school age;
9 Municipal emergency management plan (plan under section 20 of the Emergency Management Act 1986 for emergency prevention, response and recovery) Prepared and maintained in accordance with section 20 of the Emergency Management Act 1986 Date of preparation: OR Not prepared and maintained in accordance with section 20 of the Emergency Management Act 1986 Reason for not preparing a plan: Sch. 1 Column 1 Column 2 Governance and Management Items Assessment (select relevant box) 10 Procurement policy (policy under section 186A of the Local Government Act 1989 outlining the matters, practices and procedures that will apply to all purchases of goods, services and works) Prepared and approved in accordance with section 186A of the Local Government Act 1989 Date of approval: OR Not approved in accordance with section 186A of the Local Government Act 1989 Reason for not preparing a policy: 11 Business continuity plan (plan setting out the actions that will be taken to ensure that key services continue to operate in the event of a disaster) Plan Date of operation of current plan: OR No plan Reason for no plan: 12 Disaster recovery plan (plan setting out the actions that will be undertaken to recover and restore business capability in the event of a disaster) Plan Date of operation of current plan: OR No plan Reason for no plan:
13 Risk management framework (framework outlining Council's approach to managing risks to the Council's operations) Framework Date of operation of current framework: OR No framework Reason for no framework: 14 Audit Committee (advisory committee of Council under section 139 of the Act whose role is to oversee the integrity of a Council's financial reporting, processes to manage risks to the Council's operations and for compliance with applicable legal, ethical, and regulatory requirements) Established in accordance with section 139 of the Act Date of establishment: OR Not established in accordance with section 139 of the Act Reason for not establishing: Sch. 1 Column 1 Column 2 Governance and Management Items Assessment (select relevant box) 15 Internal audit (independent accounting professionals engaged by the Council to provide analyses and recommendations aimed at improving Council's governance, risk and management controls) Engaged Date of engagement of current provider: OR Not engaged Reasons for not engaging internal audit: 16 Performance reporting framework (a set of indicators measuring financial and nonfinancial performance, including the performance indicators referred to in section 131 of the Act) Framework Date of operation of current framework: OR No framework Reason for no framework: 17 Council Plan reporting (report reviewing the performance of the Council against the Council Plan, including the results in relation to the strategic indicators, for the first six months of the financial year) Report Date of report: OR No report Reason for no report:
18 Financial reporting (quarterly statements to Council under section 138 of the Act comparing budgeted revenue and expenditure with actual revenue and expenditure) Statements presented to Council in accordance with section 138(1) of the Act Dates statements presented: OR No statements presented to Council in accordance with section 138(1) of the Act Reason for not presenting statements: 19 Risk reporting (six-monthly reports of strategic risks to Council's operations, their likelihood and consequences of occurring and risk minimisation strategies) Reports Date of reports: OR No reports Reason for no reports: Sch. 1 Column 1 Column 2 Governance and Management Items Assessment (select relevant box) 20 Performance reporting (sixmonthly reports of indicators measuring results against financial and performance, including the performance indicators referred to in section 131 of the Act) Reports Date of reports: OR No reports Reason for no reports: 21 Annual report (annual report under sections 131, 132 and 133 of the Act to the community containing a report of operations and audited financial and performance statements) Considered at meeting of the Council in accordance with section 134 of the Act Date of consideration: OR Not considered at meeting of the Council in accordance with section 134 of the Act Reason for not considering annual report:
22 Councillor Code of Conduct (Code under section 76C of the Act setting out the conduct principles and the dispute resolution processes to be followed by Councillors) Reviewed in accordance with section 76C of the Act Date reviewed: OR Not approved in accordance with section 76C of the Act Reason for no review: 23 Delegations (a document setting out the powers, duties and functions of Council and the Chief Executive Officer that have been delegated to members of staff) Reviewed in accordance with section 98(6) of the Act Date of review: OR Not reviewed in accordance with section 98(6) of the Act Reason for no review: Sch. 1 Column 1 Column 2 Governance and Management Items Assessment (select relevant box) 24 Meeting procedures (a local law governing the conduct of meetings of Council and special committees) Meeting procedures local law made in accordance with section 91(1) of the Act Date local law made: OR No meeting procedures local law made in accordance with section 91(1) of the Act Reason for not making meeting procedures local law: Sch. 1 I certify that this information presents fairly the status of Council's governance and management arrangements. Signature of Chief Executive Officer: Date: Sch. 1 Signature of Mayor: Date:
1 Governance Sch. 2 Indicator Measure (a) Transparency (Council decisions made at an ordinary or special meeting of Council, or at a meeting of a special committee consisting only of Councillors, in an open and transparent manner) Council resolutions made at meetings closed to the public (percentage of Council resolutions made at an ordinary or special meeting of Council, or at a meeting of a special committee consisting only of Councillors, closed to the public under section 89(2) of the Act) (b) Consultation and engagement (Council decisions made and implemented with community input) Satisfaction with community consultation and engagement (community satisfaction rating out of 100 with the consultation and engagement efforts of Council) (c) Attendance (Councillors represent the views of their constituents and allow decisions to take place by attending meetings) Councillor attendance at Council meetings (percentage of attendance at ordinary and special Council meetings by Councillors)
(d) Service cost (Councils deliver their governance service in a manner) Cost of governance (direct cost of delivering Council's governance service per Councillor) (e) Satisfaction (Councils make and implement decisions in the best interests of the community) Satisfaction with Council decisions (community satisfaction rating out of 100 with how Council has performed in making decisions in the interests of the community) Sch. 2
2 Statutory Planning Indicator Measure (a) Timeliness (Council planning application processing and decisions are carried out in a timely manner) Time taken to decide planning applications (median number of days between receipt of a planning application and a decision on the application) (b) Service Standard (planning application processing and decisions are in accordance with legislative requirements) Planning applications decided within 60 days (percentage of planning application decisions made within 60 days) (c) Service cost (planning application processing and decisions are carried out in a cost-efficient manner) Cost of statutory planning service (direct cost to Council of the statutory planning service per planning application) (d) Decision making (planning application processing and decisions are consistent with the local planning scheme) Council planning decisions upheld at VCAT (percentage of planning application decisions subject to review by VCAT and that were not set aside)
Sch. 2 3 Economic Development Sch. 2 Indicator Measure (a) Participation (businesses actively participate in Council funded business development activities) Participation in business development activities (percentage of businesses with an ABN in the municipality that participate in at least one Council business development activity) (b) Service Standard (business development activities are delivered as planned) Delivery of planned Council business development activities (percentage of planned Council business development activities that are delivered) (c) Service cost (economic development activities are delivered in a cost-efficient way) Cost of economic development service (direct cost to Council in providing economic development services per business with an ABN in the municipality)
Cost of sealed local road resealing (direct resealing cost to Council per square metre of sealed local roads resealed) (d) Satisfaction (sealed local road network is maintained and renewed to ensure that it is safe and efficient) Satisfaction with sealed local roads (community satisfaction rating out of 100 with how Council has performed on the condition of sealed local roads) Sch. 2 5 Libraries Indicator Measure (a) Utilisation (library services are well utilised) Library collection usage (number of library collection item loans per library collection item) (b) Resource standard (libraries have a high standard of resources) Standard of library collection (percentage of the library collection that has been purchased in the last 5 years) (c) Service cost (delivery of library services is undertaken in a cost-efficient manner) Cost of library service (direct cost to Council of the library service per visit) (d) Participation (library resources are free, Active library members (percentage of the municipal population that are active library members)
(b) Service standard (Councils register all animals in the municipality in accordance with the Domestic Animals Act 1994) Animals reclaimed (percentage of collected registrable animals under the Domestic Animals Act 1994 reclaimed) (c) Service cost (animal management service is delivered in a cost-efficient manner) Cost of animal management service (cost to Council of the animal management service per registered animal under the Domestic Animals Act 1994) (d) Health and safety (animal management service protects the health and safety of animals, humans and the environment) Animal management prosecutions (number of successful animal management prosecutions) Sch. 2 9 Food safety Sch. 2 Indicator Measure
(a) Timeliness (Councils take action in response to food complaints in a timely manner) Time taken to action food complaints (average number of days it has taken for Council to action food complaints received from members of the public about the safety or handling of food for sale) (b) Service standard (food safety service is provided in accordance with legislative requirements) Food safety assessments (percentage of registered class 1 food premises and class 2 food premises that receive an annual food safety assessment) (c) Service cost (food safety service is delivered in a cost-efficient manner) Cost of food safety service (direct cost to Council of the food safety service per food premises registered by Council, or for which Council has received notification, during the year)
(d) Health and safety (food safety service protects public health by preventing the sale of unsafe food) Critical and major non-compliance notifications (percentage of critical and major non-compliance outcome notifications that are followed up by Council) Sch. 2
11 Maternal and Child Health Indicator Measure (a) Satisfaction (clients satisfied with the MCH service) Participation in first MCH home visit (percentage of infants enrolled in the MCH service who receive the first MCH home visit) (b) Service Standard (Councils enrol all infants in the MCH service) Infant enrolments in the MCH service (percentage of infants enrolled in the MCH service) (c) Service cost (MCH service is delivered in a cost-efficient manner) Cost of the MCH service (cost to Council of the MCH service per hour of service delivered) (d) Participation (Councils promote healthy outcomes for children and their families) Participation in the MCH service (percentage of children enrolled who participate in the MCH service) Participation in the MCH service by Aboriginal children (percentage of Aboriginal children enrolled who participate in the MCH service) Sch. 2 __________________
2—SERVICE PERFORMANCE 1 Governance Indicator Measure Satisfaction (Councils make and implement decisions in the best interests of the community) Satisfaction with Council decisions (community satisfaction rating out of 100 with how Council has performed in making decisions in the interest of the community) Sch. 3 2 Statutory Planning Indicator Measure Decision making (planning application processing and decisions are consistent with the local planning scheme) Council planning decisions upheld at VCAT (percentage of planning application decisions subject to review by VCAT and that were not set aside)
6 Waste Collection Indicator Measure Waste diversion (amount of waste diverted from landfill is maximised) Kerbside collection waste diverted from landfill (percentage of garbage, recyclables and green organics collected from kerbside bins that is diverted from landfill) Sch. 3 7 Aquatic Facilities Indicator Measure Utilisation (aquatic facilities are safe, accessible and well utilised) Utilisation of aquatic facilities (number of visits to aquatic facilities per head of municipal population) 8 Animal management Indicator Measure Health and safety (animal management service protects the health and safety of animals, humans and the environment) Animal management prosecutions (number of successful animal management prosecutions)