1 Upgrade of Wagendrift Dam water pump station Uthukela District Municipality 2 Wembezi Water and Sanitation Upgrading of the Bulk for the Wembezi C Phase3 Housing Sewer for Wembezi C Phase One and Wembezi B. Uthukela District Municipality 3 Sanitation Project confirmed by UDM Mimosadale Phase Two Water and Sanitation Water and Sanitation Water and Sanitation Engavuza Water and Sanitation Intunda and Lowlands Water and Sanitation Uthukela District Municipality 4 Sanitation Project – confirmed by UDM Emthweni Water and Sanitation Haviland Water and Sanitation Haviland Electricity - ESKOM Water and Sanitation Electricity - ESKOM Uthukela District Municipality 5 Sanitation Project - Weenen confirmed by UDM Ezitendeni Sanitation Engodini, Vumbu and Gomba Water and Sanitation Nhlawe and Madondo Water and Sanitation Nontethe Water and Sanitation Nkaseni and Nomoya Water and Sanitation Uthukela District Municipality n
NSDP In localities with low demonstrated economic potential, development / investment must concentrate primarily on human capital development by providing education and training, social transfers such as grants and poverty-relief programmes The LED Strategy as developed in partnership with the district covers the matter at hand. CRDP Land development procedures must include provisions that accommodate access to secure tenure The municipality is currently disposing land suitable for development by way of secure tenure. Prime and unique agricultural land, the environment and other protected lands must be protected and land must be safely utilised The protected areas are identified accordingly in the Town Planning Scheme. Engagement with stakeholder representatives on policy, planning and implementation at national, sectoral and local levels is central to achieving coherent and effective planning and development. The municipality ensures engagement with all stakeholders to ensure that all Planning Legislation and Policies are implemented accordingly. Housing New Ground If there is a need to low-income housing, it must be provided in close proximity to areas of opportunity The municipality has adopted an Integrated Human Settlements Plan that is in line with the provisions of the IDP. National Strategy on Sustainable Development) During planning processes and subsequent development, the reduction of resource use, as well as the carbon intensity of the economy, must be promoted The municipality subscribes to the call of Sustainable Development and ensures Integrated Human Settlements where all Human Settlements projects are implemented. KZN PGDS National Strategy on Sustainable Development Environmentally responsible behaviour must be promoted through incentives and The municipality subscribes to the Seven (7) Strategic Goals of the Provincial Growth Development Strategy.
Umtshezi Local Municipality Large biodiversity that inhabits an ecosystem landscape that has retained ecological functionality; There are wetlands, important water yield areas and streamlined rivers The presence of Priority Floral Species that prevents ecological degradation and further loss of vegetation The municipality also contains the basis of the Tugela-Vaal water scheme and good water resources. Indigenous planted at Wembezi Area as a response to reduction of Carbon Footprint Municipal Participation in Greenest Limited benefits derived from international assets situated in the municipality Lack of environmental compliance and enforcement; this weakens management of the natural environment Lack of environmental management strategies and key interventions to monitor & manage biodiversity as well as ecological footprint Lack of common planning between development planning and environmental planning Lack of environmental Improvement of biodiversity and hydrological integrity of aquatic systems There is an opportunity for contributions to rural livelihood through employment opportunities in alien eradication operations as well as beneficiation of some species as they provide materials for the production of various household and saleable items such as building materials, crafts and furniture and fuel wood Stakeholder alliance on environmental protection Revenue generation through conservation of biodiversity Mapping environmental On-going environmental degradation affecting the ecotourism, leading to a reduction of resources available for conservation aspects. Low economic growth and increasing rate of unemployment in major economic sectors Alien infestation may lead in marked declines in stream flow, transformation of vegetation composition & structure; alteration of patterns nutrient cycle & fire regime; also impact on Tourism & Agricultural production Poor environmental management due to lack of environmental awareness Industrialisation and overpopulation Illegal Dumping which pollutes wetlands High potential agricultural land, potential forestry
4.1.4.5 To ensure effective and appropriate disaster response and recovery by: Implementing a uniform approach to the dissemination of early warnings. Averting or reducing the potential impact in respect of personal injury, health, loss of life, property, infrastructure, environments and government services. Implementing immediate integrated and appropriate response and relief measures when significant events or disasters occur or are threatening to occur. Implementing all rehabilitation and reconstruction strategies following a disaster in an integrated and developmental manner. Early warnings Early warnings are designed to alert areas, communities, households and individuals to an impending or imminent significant event or disaster so that they can take the necessary steps to avoid or reduce the risk and prepare for an effective response. Assessment, classification, declaration and review of a disaster When significant events or disasters occur or are threatening to occur, clear guidelines for the measures that have to be taken need to be established. Organs of State are in terms of section 25 of the Disaster Management Act, 2002, tasked with primary responsibility for dealing with disasters because of a particular hazard or significant event. To ensure immediate and appropriate response and relief actions the municipality will prepare operational guidelines for initial assessments, the extent of the area affected and the damage to critical infrastructure, lifeline facilities, property and the environment. Disaster reviews and reports Comprehensive reviews will be conducted routinely after all significant events and events classified as disasters. The findings will directly influence the review and updating of disaster risk management plans and will serve as valuable training aids. 4.1.4.6 & To support the education, training, public awareness and research enabler, the following functionalities are required: Education and training programmes pertaining to disaster risk management in all spheres of the education system need to be recorded and monitored.The content of education and training programmes as well as records of participants (professionals, volunteers,
Health facilities in Umtshezi are as follows: Estcourt Hospital which is a district hospital servicing areas beyond the municipal boundaries. 6 clinics located in Wembezi, Estcourt (2), Weenen, Cornfields, Sahlumbe. Emergency rescue services (EMRS) found in Estcourt. As with education facilities, an increase in density in some settlements increases service backlogs and forces people to walk travel long distances so as to access health facilities. 4.4.5.3 POLICE STATIONS Umtshezi Municipality is generally well provided with police stations as each of the three major population concentration areas is developed with a police station. Information pertaining to the location of crime scenes could not be obtained. Therefore it is difficult to establish the spatial pattern of crime in the area. The majority of the population resides in urban settlements of Weenen, Estcourt and Wembezi. This is informed by the historic growth pattern of the municipality. The two main nodes of Weenen and Estcourt evolved as agricultural service centres. While Wembezi complex on the other hand served the residential area of Wembezi, The municipal population of 83 153 residents distributed across seven municipal wards represents a range of predominantly urban, farming communities and rural settlements. Development intensity and housing need particularly is in the urban areas of Estcourt and Weenen and Wembezi with a population of 29 934 residents (49%) of municipal population. These settlements are located on the major activity routes. The second largest population density with a population of 19 950 (33%) of municipal residents is located on privately owned commercial farmlands. The tribal areas make up 10 038 (16%) of the residents of the municipality. Taking into account the composition of settlements, that is, urban population (49.9%), farmlands and tribal settlements that comprise 33% and 16 % respectively, it is evident that the 35% of traditional huts are in farmlands and communal areas. The municipal IDP (2008/2009) states that the houses in these areas are in a bad state of repair. They are subjected to periodic collapse during the rainy season or windy times. In terms of Section 9 (1) of the National Housing Act the municipality through its planning takes all reasonable and necessary steps to ensure that, conditions that are not conducive to health and safety of its residents are prevented and removed.
Buckus Sands (PTY) LTD The company specialises in Sand Mining and supply of the following: Concrete Sand; Plaster Sand; and Building Sand. 4.5.1.10 Umtshezi Municipality offer many services i.e. cleaning and cleansing services, Waste Management services with a huge number of employees, we also have the electricity services who works day and night so as push service delivery, the water services are controlled at UThukela district Municipality. 4.5.1.11 LED SWOT STRENGTHS OPPORTUNITIES Strategic Location of Umtshezi Municipality Drakensberg World Heritage Sites available within the area Environmental and Cultural Sites available within the area Good Agricultural Land High Development Indicators for Umtshezi Municipality Strong Manufacturing base within the area Key Industrial Area in the town of Estcourt Significance Index for Agriculture increase for Umtshezi Inadequate basic Infrastructure provision and Unstable water supply Our failure to optimise the tourism opportunities Dependency ratio is too high HIV prevalence is high Lack of support skills in Tourism Industry Decline in formal employment and Increase in informal employment but no policy to support it LED strategy is outdated and lacks implementation plan Umtshezi Municipality has not yet created an enabling environment for LED OPPORTUNITIES TREATS Location on the N3 development corridor, this can provide more opportunities in the area Optimum utilization of natural, cultural and historical assets for further economic growth Vast space of Agricultural Land to be used for primary and secondary Unsustainable development practices Development along the N3 corridor could threaten CBD HIV prevalence No employment opportunities and skills development opportunities created, social challenges can escalate to further marginalization
· Budgeting · Accounting % Improvement on the quality of Section 72 Reports Section 72 reports need to be improved 10% Internal budget 2% 2% 3% 3% Timeous and correct statement Statements not always correct 12 (monthly) Internal budget 3 3 3 3 % Increase in customers satisfied about statements 15% of clients are unsatisfied about the statements 5% Internal budget 2% 1% 1% 1% Updated Indigent Register Indigent Register compiled and approved Monthly Internal budget x % Increase in debt collection 70% debt is collected 15% Internal budget 5% 5% 3% 2% % Debtors database cleansing Debtors database has duplicate records and very old records 90% Internal budget 20% 60% 5% 5% M U N IC IP AL F AN C IAL VIAB ILITY AN D M AN AG EM EN T Performance Objective Weight Key Performance Indicator Baseline Annual Target Budget Quarterly Targets PO KPI Q1 Q2 Q3 Q4 Investment and loans Manual Investment and Loan Registers not in Venus and linked with General Ledger 12 (monthly) Internal budget 3 3 3 3
contract. Members: Mr. M Zulu : Chairperson Mr. HB Chotoo : Member Mr. M Hadebe : Member Mrs R Maybasi : Member Ms TO Vilakazi : Member 4.7.3.8 Umtshezi Municipality has the following portfolio committees: NAME OF PORTFOLIO CHAIRPERSON MEMBERS Infrastructure, Housing, Town planning, Rural Development and Agrarian reform Committee E Lite BD Dlamini TC Dubazane SC Mlele B Sulieman IDP, Finance, LED and Tourism Committee BD Dlamini E Lite B Sulieman BA Dlamini SM Mlambo Sport, Gender, Vulnerable Groups, Health, Youth and Education Committee SD Magubane Z Zwane BS Dladla E Lite TG Duma EM Majola Human Resource and Transformation Committee TC Dubazane SD Magubane E Lite SC Mlele KA Vilakazi Safety and Security Committee B Sulieman BA Dlamini RP Gericke
IMPLEMENTATION PLAN DELIVERY AND INFRASTRUCTURE DEVELOPMENT Key Ref Objective Strategies Indicator 5 Year Target Yr 1 Yr 2 Yr 3 Yr 4 Yr 5 Target & yr (if 5 yr (R) (‘000) (In LOCAL ECONOMIC AND SOCIAL DEVELOPMENT
Key Ref Objective Strategies Indicator 5 Year Target Yr 1 Yr 2 Yr 3 Yr 4 Yr 5 Target & yr (if 5 yr (R) (‘000) (In FINANCIAL AND SOCIAL MANAGEMENT Key Ref Objective Strategies 5 Year Target Indicator Yr 1 Yr 2 Yr 3 Yr 4 Yr 5 Target & yr (if 5 yr (R) (‘000) (In period .
Key Ref Objective Strategies Indicator 5 Year Target Yr 1 Yr 2 Yr 3 Yr 4 Yr 5 Target & yr (if 5 yr (R) (‘000) (In To improve institutional and capacity Develop and implement and effective Adopted
ACTION PLAN FOR AUDIT QUERIES UMTSHEZI MUNICIPALITY- 2013/2015 Audit Report paragraph number/Finding Action plan Implementation / (Target) Date Accountable Executive Status 1. Commitments not completely disclosed in the annual financial statements Training will be provided to all relevant Finance staff. A Contract Register will be compiled that will indicate all the commitments. Contracts and Work in Progress will be monitored monthly and updated on the Contract Register and the Venus system. 15 February 2014 7 February 2014 CFO, All directors CFO, All directors CFO, All directors Commenced Commenced Commenced 2. Accruals not completely disclosed in the annual financial statements. Training will be provided to all relevant Finance staff. Retention creditor’s will be disclosed in the and year-end financial statements; All monies received and not used will be accounted for as liability (Unexpended grants). All services rendered/goods received by the end of the reporting will be accounted for. 15 February 2014 10 February 2014 31 July 2014 31 December 2013 30 June 2014 CFO CFO CFO CFO Done for half year end 3. Irregular expenditure of R12.8 million. Council as per section 32 of the MFMA will investigate irregular expenditure of R12.8 million, as reported. 26 February 2014 Council To be done before year end
7. Material impairment Indigent management and debt collection process will be reviewed and improved, where possible. Monthly CFO Done monthly 8. Going concern Unspent grant monies not cash backed Material impairment of debtors We will review our cash flow management and credit control processes to improve investments and debt collection. We will consider revenue enhancement strategies to maximize revenue opportunities. Ongoing CFO Ongoing 9. Achievement of planned targets: 10 out of 42 targets not achieved Refer actions referred to in paragraph 14 above. Under-performance will be monitored on a quarterly basis and corrective measures will be implemented and monitored. Refer to paragraph 14. Quarterly Refer to paragraph 14. MM / All HOD’s Mayor PAC Done Quarters 1 and 2 Procurement and Contract Management 10. Proc < R200k Refer actions referred to in paragraph 8 above. Refer Implementation/Target dates, Accountable Executive and Status in paragraph 8 above. 11 Proc > R200k 12. Awards to suppliers whose tax matters in order 13. Preference points system not applied Annual financial statements 14. The financial statements submitted for Interim financial statements for the six months ended 31/12/2013 will be compiled, which 2/01/2014 (28/02/2014 CFO Corrected in the interim financial
OTHER MUNICIPAL PROJECTS UMTSHEZI MUNICIPALITY CIVIL DEPARTMENT PROJECT REPORT 2013-2015 DEPARTMENT PROJECT NAME DESCRIPTION COMPLETION DATE PROGRESS WARD CIVIL DEPARTMENT Frere Hall Construction of community hall August 2013 Completed 08 Frere Creche Construction of crèche September 2013 Completed 08 Phofini Creche Construction of crèche August 2013 Completed 07 Mshayazafe Hall Construction of community Hall November 2013 Completed 09 Entunda Creche Construction of crèche 30 March 2014 In Progress 09 Black Top Road rehabilitation (Wembezi) Rehabilitation of roads 30 June 2014 In Progress 03 & 04
Black Top Rehabilitation (CBD) Rehabilitation of roads 30 June 2014 In Progress 04 Black Top Rehabilitation (Collita) Rehabilitation of roads 30 June 2014 In Progress 04 Civil Prioritized Projects for the financial year 2015/2016 PROJECT DESCRIPTION AREA PROJECT NO WARD NO Rehabilitation of Alfred Street Phase 2 Estcourt CBD CIV1 4 Ngodini Bridge Weenen CIV2 8 Tarring of Mabhaloni Road 1.5 km Mabhalonini CIV3 9 Mabholonini Community Hall Mabhalonini CIV4 9 DSR (Sporting Facility) Wembezi CIV5 1 KwaMasuku Creche Wembezi CIV6 2 Mahlabathini Creche Weenen CIV7 5 Emadulaneni Creche Weenen CIV8 7 Vukelani creche Vukelani CIV9 3 Msuluzi Creche Colenso CIV10 8 Chiverly Creche Chirvely CIV11 8 Milton Farm Creche Milton Farm CIV12 8 ELECTRICITY DEPARTMENT PROJECT REPORT –
Wembezi Substation Upgrade of Main Substation including: 15 MVA Transformer 33 KV switchyard including civil works and 33 KV equipment 11 KV panel extension etc Expected September 2014 Work in Progress Esigodlweni Electrification Project Phase 1 751 Houses to be electrified Date for completion 31 August 2012 316 Connections Completed in Phase 1 Completed Phase 1 6 Esigodlweni Electrification Project Phase 2 435 Houses to be electrified 200 Connections to be Completed in Phase 2 Date for completion 31 July 2014 Work in progress 6
Heaviland Village 8 2015 EMP25 28 Stockton (in Fills) Village 3 2015 EMP26 6 Mngwenya Village 9 2015 EMP27 100 TOTAL NUMBER OF CONNECTIONS TO BE COMPLETED 3874 HOUSING PROJECTS PROJECT NAME FUNDER VALUE Rensbergdrift Dept of Human Settlements R77 868 000.00 Awaiting Tranche 1 approval Mimosadale Dept of Human Settlements R77 868 000.00 Tranche 1 approved. Busy with Tranche 2 – end August 2014 Owl and Elephant Dept of Human settlements R41 114 000,00 Implementing agent appointed – Tranche 1 approved Msobetsheni Dept of Human settlements R41 114 000,00 Implementing agent appointed – Tranche 1 approved Cornfields Dept of Human settlements R165 000 000,00 IA appointed – Conditional approval approved Paapkuilsfontein Dept of Human settlements No budget yet IA appointed. Busy with Stage 1. Awaiting for acquisition of land to be sorted out by DoHS Mshayazafe Dept of Human settlements No budget yet Waiting for authority to advertise project Wembezi A Section Dept of Human settlements R75m R75m approved in October 2013 waiting for Dohs to appoint IA.
Kwanobamba 1&2 Dept of Human settlements No budget yet Project enrolled for rectification – waiting for NHBRC report Nhlawe Dept of Human settlements No budget yet Brewitt Park Phase 2 Private/Dohs FLISP Thembalihle Dept of Human settlements No budget yet IA busy with Stage 1. PROJECTS PARKS PROJECT NAME AND AREA FUNDER START & END DATE Street Cleaning – Weenen, Estcourt and Wembezi Department of Environmental Affairs R 5 000 000 01 April 2014 – 31 December 2015 Rehabilitation of existing parks 1.Wembezi park 1 and 2. Caravan park - Town Department of Environmental Affairs R 8 800 000 01 April 2014 – 31 December 2015
SECTOR DEPARTMENT PROJECTS FROM THE DEPARTMENT OF TRANSPORT YEAR ROAD NO WARD AREA INKOSI TRIBAL BUDGET 2011/12 D 488 5 Colenso PLO PLO R2 752 203 2011/12 D 741 9 Mshayazafe PLO PLO R1 500 000 2011/12 P 170 9 PLO PLO R3 738 880 2011/12 P 280 7 Weenen Tribe R3 300 000 2011/12 Causeway P 176 5 Weenen Tribe R4 000 000 2012/13 Upgrade D 489 8 Cornfields Tribe R15 000 000
SANITATION PROJECTS PROJECT NAME LOCALITY/ WARD RESPONSIBLE DEPT FUNDER MUNICIPAL VIP latrines (Sanitation) 5 Technical MIG R30 517 148 VIP Latrines (Sanitation) 7 Technical MIG R19 501 748 Water Supply Scheme KwaNobamba Ezitendeni (5,7,8) Technical MIG R31 700 000 VIP Latrines (Sanitation) 4 Technical MIG R10 450 000 VIP Latrines (Sanitation) 4 Technical MIG R10 547 000
UMTSHEZI LOCAL MUNICIPALITY STRATEGIC KPA OUTPUT KPI UNIT OF OFFICIAL DATA DEFINITIONS A and A1 To improve and capacity Review and an effective Date of adopted reviewed organogram Date Director: Date of the 2015/2016 organogram to be approved by Council, No of employees appointed as per the organogram 5 Director : Number of employees that will be appointed on posts that are vacant on the organogram. Review and skills plan Date of Adoption Date Director : Date that the workskills plan must be approved by Council. To improve the skills of Number of employees trained according to the workplace skills plan 20 Director : Numbers of employees that must be trained as per the WSP.
for S56/54 B Basic Service Delivery and B1 To advance access to Basic Services Facilitate provision of supply to by Eskom outside town planning schemes Review households without electricity in terms of new housing schemes Report 1 To report on areas that do not have access to electricity. Submit a list of households without electricity identified during izimbizo to Eskom Report 1 To provide a list to Eskom in order for the areas that needs electrification, Ensure provision of supply to within the town planning schemes Number of existing units provided with electricity 12739 Number of households that are provided with electricity by Umtshezi Municipality. Number of households receiving free electricity 5430 Director; Civil Number of households that are categorised as Indigent Consumers who are receiving 50kw of free electricity access to solid Waste Number of existing units receiving 6922 Number of households that Umtshezi Municipality is being provided with Refuse Removal.
Disposal Services solid waste disposal Number of households receiving free solid waste disposal 5430 Director :PECS Number of households that are categorised as Indigent Consumers who are not paying for refuse removal. Facilitate an road network Number of IGR Forum meetings attended 4 Number of meetings that the civil department attends. of existing road Number of kilometres of existing road upgraded 6km The roads that are being upgraded by the municipality for the 2015/2016 financial year. Provision and of and public facilities Number of creches built 8 Creches that are built in the following areas: Vulekani - Ward 3, Kwa Masuku creche - Ward 3, Mahlabathini Creche - Ward 5, Emadulaneni - Ward 7, Ngodini Creche - Ward 8, Msuluzi Creche - Ward 8, Chiverly Creche - Ward 8, Milton Creche - Ward 8 Number of community and facilities maintained (Parks) 13 Director :PECS Facilities that the Municipality maintatins eg. Parks Director: Director: Director:
Number of jobs created through Capital Projects 32 Director :PECS To assist with job creation when a project arises Number of jobs created through Keep Umtshezi Clean 100 Director :PECS To assist with job creation when a project arises D Good and Public D1 To advance effective Public Develop and effective public strategy Public strategy adopted by council Date Director : PECS Date that the public participation strategy must be adopted by Council. Ensure ward Number of meetings per ward 36 PECS To verify if ward councillors are notifying the community on new developments Improve municipal audit opinion and Audit meetings held Number of Audit Committee Meetings held 4 Municipal Manager To ensure that the audit committee is doing their duties and advising Council on correct decisions, D2 Audit meetings Number of Audit Committee 4 Municipal Manager Regular updates to Council by the Chairperson of the audit committee
expenditure x100) Optimize revenue of budget Percentage operating revenue budget (actual operating operating revenue x100) 100% CFO Percentage of operating income received, Optimize actual service charges and property rates revenue Percentage service charges and property rates revenue budget (Actual service charges and property rates service charges and property rates 100% CFO Percentage of service charges and property rates revenue received.
revenue x100) of Annual Financial Improved audit opinion Report of CFO The type of opinion received from the Auditor General after the municipality is audited. Budget spent on Skills Plan % of expenditure of budget allocated to Workplace Skills Plan 100% Director; Percentage of WSP budget spent on training of officials, Updating of asset register Date of adoption of the updated asset register Date CFO Date that the asset register must eb updated by, Cross Cutting F2 To promote and of the Review plan Date of adoption Date Director: PECS Date that the environmental management plan to be approved by Council.
F3 To improve response to Disasters Review Disaster Date of adoption Date Director : PECS Date that the disater management framework to be approved by Council. to disaster in terms of Number of disaster forums meetings held 4 Director : PECS Number of disater meetings attended by officials Number of reports submitted in terms of disaster 12 Director : PECS Number of reports submitted to the municipaity when a disaster is responded to,
1 Spatial Development Framework The Plan is reviewed band adopted by the Council in 2014. Y 2014 JUNE 2015 2 Draft SDBIP 2015/16 Council adopted the Draft SDBIP in March 2015. Y 2015 JUNE 2016 3 Integrated Waste Management Plan The Plan is outdated and currently being reviewed. It should be review before end of June 2014. Y 2010 JUNE 2014 4 Local Economic Development Strategy The Plan is outdated and currently being reviewed. It should be review before end of June 2014. Y 2013 JUNE 2014 APPENDIX B - CONTACT DETAILS