If an LEA or school changes its operational status during the school year, the state reports an updated status and may also report an effective date for that status change. New! Tech Tip! See section 4.5 “Updating Operational Status During the School Year” for more information. Inactive, closed, and future schools are not expected to be in most other files. Closed, inactive or future LEAs may report GEPA data through the Federal Programs file – FS035. Tech Tip! If the operational status has not been updated throughout the year, the Effective Date will default to the original submission date when the file was submitted. Operational Status – Permitted Values The operational status codes for LEAs are slightly different than for schools. Status 5 for LEAs is “changed boundary” while status 5 for schools is “changed LEA affiliation”. The definitions of the operational status codes are provided below: Table 2.4.3.1.1-1: Operational Status (See Section 2.4.3.1.2 below this table for additional guidance on reporting operational status for LEAs and schools.) Status Code Status LEA Operational Status – This status applies when the LEA… School Operational Status – This status applies when the school… 1 Open In previous SY Was reported with a status that is operational In current SY Is in operation and had no significant changes in geographic boundaries In previous SY Was reported with a status that is operational In current SY Is in operation and is affiliated with the same LEA as the previous SY 2 Closed (Use Inactive for temporarily closures.) In previous SY Was reported with a status that is operational In current SY Is NOT in operation and is not expected to be in operation in the future Note: This status is also used to close out future LEAs that never opened. In previous SY Was reported with a status that is operational In current SY Is NOT in operation and is not expected to be in operation in the future Note: This status is also used to close out future schools that never opened. 3 New (Use Future if In prior SYs Was NOT in operation in a prior SY In prior SYs Was NOT in operation in a prior SY
the LEA or school is not yet in operation.) In current SY Is in operation Note: This status is used in the first SY that the LEA is operational regardless of whether the LEA was reported as Future in previous SY. In current SY Is in operation Note: This status is used in the first SY that the school is operational regardless of whether the school was reported as Future in previous SY. 4 Added In previous SY Was not reported even though it was in operation In current SY Is in operation Note: This status is for LEAs that were previously overlooked. In previous SY Was not reported even though it was in operation In current SY Is in operation Note: This status is for schools that were previously overlooked. 5 Changed geographic boundary / Changed LEA affiliation In previous SY Was reported In current SY Is in operation but has undergone a significant change in geographic boundaries In previous SY Was reported In current SY Is in operation but was previously reported as affiliated with a different LEA 6 Inactive In previous SY Was reported In current SY Is temporarily closed but expected to reopen Note: When an LEA that has been reported as inactive reopens, it is reported as Open (instead of reporting as Reopened) In previous SY Was reported In current SY Is temporarily closed but expected to reopen Note: When an school that has been reported as inactive reopens, it is reported as Open (instead of reporting as Reopened) 7 Future In prior SYs Was not reported with an operational status In current SY Is NOT in operation at start of the SY In future SY Is scheduled to be in operation within 2 years In prior SYs Was not reported with an operational status In current SY Is NOT in operation at start of SY In future SY Is scheduled to be in operation within 2 years 8 Reopened In prior SYs Was reported as Closed In current SY Is in operation Note: A reopened LEA must be reported with the NCES LEA ID it had prior to being reported as closed. In prior SYs Was reported as Closed In current SY Is in operation Note: A reopened school must be reported with the NCES LEA and school IDs it had prior to being reported as closed.
DG8 ZIP Code Mailing – SEA 430 5 String M See section 2.4.2.1 The five–digit ZIP Code for the mailing address for the SEA All 5 digits (cannot be 00000 or 99999 or less than 00600) DG8 ZIP Code Plus 4 Mailing - SEA 435 4 String O See section 2.4.2.1 The four–digit extension of the ZIP Code for the mailing address for the SEA All 4 digits (cannot be 0000) OR blank DG9 Address Location 1 - SEA 439 60 String O See section 2.4.2.2 The street address that describes the physical location of the SEA DG9 Address Location 2 - SEA 499 60 String O See section 2.4.2.2 Additional address information that describes the physical location of the SEA DG9 Address Location 3 - SEA 559 60 String O See section 2.4.2.2 Additional address information that describes the physical location of the SEA DG9 City Location - SEA 619 30 String O See section 2.4.2.2 The name of the city that describes the physical location of the SEA DG9 State Abbreviation Location - SEA 649 2 String O See section 2.4.2.2 The state abbreviation for location address of the SEA For a list of valid USPS State Abbreviations, refer to Appendix A DG9 ZIP Code Location - SEA 651 5 String O See section 2.4.2.2 The five–digit ZIP Code for the location address of the SEA All 5 digits (cannot be 00000 or 99999 or less than 00600) OR blank DG9 ZIP Code Plus 4 Location - SEA 656 4 String O See section 2.4.2.2 The four–digit extension of the ZIP Code for the location address of the SEA All 4 digits (cannot be 0000) OR blank DG458 CSSO First Name 660 30 String M See section 2.4.2.5 The first name of the chief state school officer. DG458 CSSO Last Name 690 30 String M See section 2.4.2.5 The last name of the chief state school officer. DG458 CSSO Title 720 50 String M See section 2.4.2.5 The title of the chief state school
4 – Service agency 5 – State operated agency 6 – Federal operated agency 7 – Independent charter district 8 – Other local education agency Revised! DG11 Web Site Address - LEA 132 80 String O See section 2.4.2.4 The Uniform Resource Locator (URL) for the unique address of a Web page of an LEA. DG551 Supervisory Union Identification Number 212 7 String O See section 2.4.1.6 The three-digit unique identifier assigned to the supervisory union When the LEA Type is “3”, this field contains the three–digit number of the supervisory union. When the LEA Type is “2”, this field contains the three–digit number of the supervisory union to which the LEA belongs. DG10 Telephone – LEA 219 10 String M See section 2.4.2.3 The 10-digit telephone number, including the area code, for the LEA. Do not include hyphens, blanks, or parentheses. Cannot be between 00000000000–2000000000 or 9900000000–9999999999. DG8 Address Mailing 1 - LEA 229 60 String M See section 2.4.2.1 The mailing street name and number or Post Office Box for the LEA. DG8 Address Mailing 2 - LEA 289 60 String O See section 2.4.2.1 Additional mailing street address information for the LEA DG8 Address Mailing 3 - LEA 349 60 String O See section 2.4.2.1 Additional mailing street address information for the LEA DG8 City Mailing - LEA 409 30 String M See section 2.4.2.1 The mailing address city for the LEA DG8 State Abbreviation 439 2 String M See section 2.4.2.1 The state abbreviation of the mailing address for the LEA For a list of valid USPS State Abbreviations, refer to Appendix A
Mailing - LEA DG8 ZIP Code Mailing - LEA 441 5 String M See section 2.4.2.1 The five–digit ZIP Code for the mailing address for the LEA All 5 digits (cannot be 00000 or 99999 or less than 00600) DG8 ZIP Code Plus 4 Mailing - LEA 446 4 String O See section 2.4.2.1 The four–digit extension of the ZIP Code for the mailing address for the LEA All 4 digits (cannot be 0000) OR blank DG9 Address Location 1 - LEA 450 60 String O See section 2.4.2.2 The street address that describes the physical location of the LEA DG9 Address Location 2 - LEA 510 60 String O See section 2.4.2.2 Additional address information that describes the physical location of the LEA DG9 Address Location 3 - LEA 570 60 String O See section 2.4.2.2 Additional address information that describes the physical location of the LEA DG9 City Location - LEA 630 30 String O See section 2.4.2.2 The name of the city that describes the physical location of the LEA DG9 State Abbreviation Location - LEA 660 2 String O See section 2.4.2.2 The state abbreviation for location address of the LEA For a list of valid USPS State Abbreviations, refer to Appendix A DG9 ZIP Code Location - LEA 662 5 String O See section 2.4.2.2 The five–digit ZIP Code for the location address of the LEA All 5 digits (cannot be 00000 or 99999 or less than 00600) OR blank DG9 ZIP Code Plus 4 Location - LEA 667 4 String O See section 2.4.2.2 The four–digit extension of the ZIP Code for the location address of the LEA All 4 digits (cannot be 0000) OR blank DG16 Operational Status – LEA SY Start 671 30 String M See section 2.4.3.1 The classification of the operational condition of a local education agency (LEA), at the start of the school year 1 – Open 2 – Closed 3 – New 4 – Added 5 – Changed geographic boundary
on the curriculum concentration. 3 – Career and technical education school 4 – Alternative education school 5 – Reportable program DG669 Out of State Indicator 122 3 String O See section 2.4.2.6 An indication that the mailing or location address of the school is outside of the state. Leaving this field blank will use the default value of NO. YES – The school is out of state compared to the SEA. NO – The school is not out of state compared to the SEA. DG11 Web Site Address - School 125 80 String O See section 2.4.2.4 The Uniform Resource Locator (URL) for the unique address of a Web page of a school. DG10 Telephone – School 205 10 String M See section 2.4.2.3 The 10-digit telephone number, including the area code, for the school. Do not include hyphens, blanks, or parentheses. Cannot be between 00000000000–2000000000 or 9900000000–9999999999. DG8 Address Mailing 1 - School 215 60 String M See section 2.4.2.1 The mailing street name and number or Post Office Box for the school. DG8 Address Mailing 2 - School 275 60 String O See section 2.4.2.1 Additional mailing street address information for the school DG8 Address Mailing 3 - School 335 60 String O See section 2.4.2.1 Additional mailing street address information for the school DG8 City Mailing - School 395 30 String M See section 2.4.2.1 The mailing address city for the school DG8 State Abbreviation Mailing - School 425 2 String M See section 2.4.2.1 The state abbreviation of the mailing address for the school For a list of valid USPS State Abbreviations, refer to Appendix A. DG8 ZIP Code Mailing - School 427 5 String M See section 2.4.2.1 The five–digit ZIP Code for the mailing address for the school All 5 digits (cannot be 00000 or 99999 or less than 00600) DG8 ZIP Code Plus 4 432 4 String O See section 2.4.2.1 The four–digit extension of the ZIP All 4 digits (cannot be 0000)