2 Scope Table 1 confirms which organisations are required to complete the SACC and those that are exempt. For some organisations in scope of the SACC form, there are exemptions for some questions/requirements. Table 1: SACC requirements and exemptions SACC form required SACC form NOT required Risk management questions do not apply to the following organisations: Financial statements are not submitted by the following organisations – although they still respond to the four financial management SACC questions: Organisations that are funded by DHHS, DET and/or ACFE through a Service agreement. Organisations in scope of the Carer Register, the Disability Worker Exclusion Scheme and Human Services Standards and Accreditation. Organisations that only receive funding under a Short Form Common Funding Agreement Hospitals are excluded when they: already complete financial reports to DHHS on a monthly basis complete a risk management attestation / certification and are scrutinised by the Health Services Commissioner in relation to their compliance with the Health Records Act and the Privacy and Data Protection Act where there is staff file sampling as part of accreditation processes and other compliance requirements, including the Australian Health Practitioner Regulations. TAFEs and universities some statutory bodies other organisations that already complete a risk management attestation/certification to the Victorian Government. This could be part of their annual reporting requirements under the Financial Management Act or publishing similar certification in their annual reports as required by legislation. local government universities/TAFE government schools organisations that only receive ACFE funding but no DHHS or DET funding – these organisations are required to submit BGS unless an exemption applies.
Table 3: SACC functionality and funded organisations actions and responsibilities SACC functionality Department actions and responsibilities Confirm SACC due date The system confirms the default due date for the SACC against an organisation, which is approximately 90 days after the end date of the annual reporting period. Departmental users can view and change the SACC due date and AGM date. Departmental users can change the organisation’s exempt status in SAMS2. Departmental staff access SAMS2 to assess which organisations are required to submit SACC forms and the due dates. Through SAMS2, departmental staff should review the Risk Attestation Exempt flag, the FAR Exempt flag, the Certification Only flag and the SACC Optional flag. Departmental users to modify due dates when requested by organisations. Email notifications Email notifications will be sent to the monitoring coordinator and the desktop review lead division/region/group. The monitoring coordinator is notified when the organisation has an overdue SACC form. This occurs seven days after the SACC due date and a reminder three months later if the SACC form is still ‘Open’. The monitoring coordinator is notified when the SACC form is submitted and after FAR analysis is approved and completed. The monitoring coordinator is notified if a draft Live Monitoring issue has been automatically created by SAMS2, due to an incomplete SACC form being submitted by the organisation. Departmental financial staff receive a notification email when a SACC form has been submitted. Departmental users need to respond to email alerts when organisations attach information within the Compliance tab. Submitting the SACC form SAMS has a field titled ‘submitted by’ that will contain the name of the organisation contact who submitted the SACC form. View when the SACC form has been submitted. Enter and submit SACC form on behalf of organisation (if requested by an organisation that does not have access to information technology). The access required is ‘Business System Administrator’ or ‘Manual Organisation Compliance Responsibility’.