ensure systematic roll-out of the tools and strategies and willing to devote appropriate time to training Organizations’ GBVIMS Focal Points train staff responsible for data entry on Incident Recorder and tools 2.3 Regular data collection and compilation occurs at organization level Intake and consent forms are used for all new incidents reported to participating agencies % of organizations trained as part of the GBVIMS roll-out use new intake forms for all new incidents 80% Project Records Organizations consistently and properly use the intake form Organizations will continue to be committed to the implementation of the GBVIMS Intake forms are regularly reviewed by appropriate supervisors to ensure forms are completed correctly Information from intake forms is entered into incident recorder on a regular basis at field/site level 2.4 Inter-agency information sharing protocol developed and agreed upon by agencies and organizations participating in the GBVIMS through consultative meetings and negotiation Information sharing protocol template shared with all agencies and organizations for review and initial input # information sharing protocols developed and agreed upon through consultative meetings One Draft information sharing protocols Finalized, signed ISP Agencies and organizations are able to agree upon how information will be shared internally and externally Consultative meetings conducted on information sharing protocol development to ensure input from all agencies and organizations included Agencies and organizations determine who / what level of organization needs to sign ISP for legitimacy and ownership ISP finalized and signed by organizations willing and able to share data on regularly determined schedule Information sharing begins based on agreed upon format Outcome 3: GBVIMS data management and information sharing components are regularly reviewed and adjusted to ensure ongoing relevance in the context Outputs Activities Indicators Target Means of Verification Assumptions & risks 3.1 Technical GBVIMS support needs are identified and raised with GBVIMS Surge Team Through regular communication with participating agencies and organizations, additional needs for training, refresher training, technical assistance on the Incident Recorder are identified # additional technical support missions # additional remote technical support hours provided One 20 Airline tickets and project records Project records Agencies and organizations will be able to self-assess needs for further training and technical support Training and other technical support needs are shared with GBVIMS Steering Committee as needed
3.2 Aggregate data is analyzed and shared back with participating organizations Anonymous aggregated data shared by organizations with compiling agency on a regular basis as per information sharing protocol % of organizations who signed ISP sharing information as agreed 100 Aggregate reports Agencies and organizations consistently and correctly input data Agencies and organizations continue commitment to sharing data Agencies and organizations respect information sharing protocol and do not consistently breach agreement Compiling agency sends analyzed aggregate data to all agencies within agreed upon period of time after receiving organization and agency inputs 3.3 Information Sharing Protocol is reviewed and revised according to context Meeting convened with all participating agencies and organizations to review information sharing protocol # revised information sharing protocol signed by participating agencies and organizations One Meeting records Project records Signed Information Sharing Agreement Ongoing willingness and commitment of participants to share information Changes made to information sharing protocol as per context and need of organizations Revised information sharing protocol signed by agencies and organizations and shared with GBVIMS Steering Committee 3.4 Review of GBVIMS implementation conducted to document lessons learned and make necessary adjustments GBVIMS Sub-Working Group (or other relevant GBV coordination body) convenes meeting to discuss successes, challenges, and to document lessons learned with all participating agencies and organizations # lessons learned document shared with relevant agencies, organizations, and GBVIMS Steering Committee One Meeting minutes Agencies and organizations are committed to reflection on implementation of GBVIMS Individuals involved in roll-out will be present for review in order to have institutional knowledge of the process Lessons learned document compiled and shared with GBVIMS Steering Committee Follow up trainings and workshops organized to address needs raised during review meeting