Outside Help: Jon, Chad, Kathryn and Brian Kathryn and Brian: Budget management Provide WebEx access Jon Website development Graphic designs Chad Help develop website content – history Sponsor support Risk Management Plan Risk/Cause Likelihood Impact Minimize Cause Current Status Action Items Responsible Person Weather No Snow Low High No Control Unknown Alternate Activity Plan Collective Blizzard Medium No Control Unknown Judge severity and implement alternate activities Winter Park & Jones Pass Guides Avalanche for backcountry activities on Jones Pass Low High No Control Unknown Delegate to Jones Pass Winter Park & Jones Pass Guides Road Closure Low-Med Medium No Control Unknown Suggest alternative routes and adjust schedule as needed Collective
Ice / No Powder Medium Medium No Control Unknown Adjust Schedule as needed Collective Technology Insufficient Electricity for Exceler8s Central Low Low Use battery powered appliances Functional Change location and utilize generators Cisco Tech. Risk Management Plan Continued Risk/Cause Likelihood Impact Minimize Cause Current Status Action Items Responsible Person No Internet Connection Low Low Eliminate Contest Tracking from program Functional Proceed with dinner Brian Cisco Technology- WebEx- Not Available Low Individual documentation backup WebEx accessible Eliminate from program Cisco Tech. Website Malfunction- Donation and Registration Process Low High Consult technical support Forwarding current website while waiting on domain transfer Fix it Jon and Steve Website Development Delayed Med High Work with Jon to ensure timely development Develop Website Work Plan Live site, not completely functional Donation and Registration processes need to be implemented, additional content development Jon and Steve, and all Teams
needed Donation or Registration Process Error: incorrect information input, lack of information tracking Low High Consult Brian and Jon and Application technical support Donation Process under development Registration Process under development Repair Issue and track errors down Brian and Jon IT Professionals don’t show up Low Medium Confirmation N/A Improvise and set up available technology Collective Schedule, Logistics, Communication Late Donation and Registration could limit our ability to plan Medium High Reminders and confirmations: Email blasts and Early registration Waiting on website application functionality Assertively pursue previously guaranteed funds and promote event early Collective Unresponsive Contact for Joint Marketing, Sponsors, Stakeholders, Winter Park, and Jones Pass Medium Medium Follow up emails and calls Develop Communication Plan N/A Assertively communicate to ensure participation Collective Deliverables and deadlines not met due to scheduling conflicts Med High Time management Regularly Scheduled Many original deadlines were pushed back due to Winter Park hosting Contribute as team and return deliverables promptly Collective
Meetings with Client and Stakeholders delay Marketing Plan Fails to reach potential participants and sponsors in a reasonable time Med High Determine Media submission deadlines Use news, radio, tv, internet, and other varied forms for advertisement Advertising underway through email blasts, website, Calendars, magazine articles, and fliers Continue to Advertise through different media and word of mouth Marketing Team Winter Park will not be a viable hosting option Med High Contact Winter Park agent and their bosses if necessary to ensure timely interaction Develop Contingency Plan Moving forward with Winter Park Plan. Develop Event Details and Finalize Itinerary Brian and Logistics Team Jones Pass will not be a viable option Med High Maintain contact with Berthoud Pass backcountry guides Cancelled for Jones Pass None Logistics Team and Brian Jones Pass guides will not be able to host backcountry skiing Med High Maintain contact with Power Addiction guides Provide them with business incentives Agreed to work with Exceler8s event Develop backcountry options Brian and Logistics Participants are unwilling to pay high registration costs High High Promote early bird special, clarify what the registration costs covers Registration not started Set up the registration process on website Jon
grade among team members Jim Marlatt CU Boulder Faculty Project Grader Low Complete and timely deliverables Complete work ahead of time, meet deadlines Cisco Cisco Systems Project Sponsor Low Low Put on a successful event, meet Brian’s standards None Mentor Hitachi Project Supervisor Medium Successful between all parties, solved Maintain channels, get help with issues that come up Markus Beck Alpine World Ascents Director of Guides High Medium about guided trips, while staying within limits of business. Maintain through email and phone and expectations for participating in the event. n/a Funding source High High Have a good time for a good cause and establish a successful marketing campaign to show that their attendance is necessary for the event. Timely Experience meets expectations Jen Triplett Devil’s Thumb Ranch Event Coordinator Low High Execute event at the location Communicate in timely manner and establish details before signing the contract
of financial support and awareness for the CO River Basin Project, and damage to reputation. Resolution: If people attend the event and we reach our donation goals, then we are able to bridge the gap by increasing awareness for the Colorado River Project among all parties and by increasing marketing opportunities for sponsors, Winter Park and Exceler8s. Tentative List of Potential Sponsors and Donations Costco Omaha Steaks Colorado Baggage Co. Boulder Running Company Mens Health McGuckins Boulder Body Wear Impact Sports Performance Dick's Sporting Goods Kroenke Sports Starbucks Pete's Flatirons Crossing Rocky Mountain Chocolate Factory At Altitude University of Colorado Ralph Lauren Rocky Mountain Racquet and Sport Chik-Fil-A Glacier Ice Cream Paradise Bakery Ink! Rock Bottom Restaurants Old Chicago Red Robin Noodles & Company The Sink The Rio Grande Tokyo Joes Hacienda Colorado Buffalo Wild Wings Cosmos Pizza Cici's Pizza Boulder Cork Safeway Hapa Village Tavern Turley's Mimi's Cafe Dark Horse Chipotle Baked in Boulder Superior liquor Liquor Mart Whole Foods Splitz Boondocks Denver Zoo Denver Museum of Nature and Science Regal Entertainment Group Colorado Cinema Group AMC Theatres Arapahoe Basin Ski Area Six Flag Elitch Gardens Colorado Rockies Southwest Airlines (or any other) Essentials Spa Renaissance Suites at Flatirons St. Julien Coors Brewing Company Boulder Beer Intrawest Salomon Under Armour