Finance Accounts Payable Amounts owed to private persons or organizations for goods and/or services received by the state. Accounts Payable does not include amounts due to other agencies, funds, or other governments Any IT solution that captures, tracks, monitors, maintains or processes payments made to other entities including other state agencies. This includes but is not limited to invoices, credit card, check and/or direct deposit transactions SAAM Manual Finance Accounts Receivable Amounts due from private persons or organizations for goods, and/or services furnished by the state. Accounts Receivable does not include amounts due from other agencies, funds, or other governments Any IT solution that captures, tracks, monitors, maintains or processes payments owed and/or received from other entities including other state agencies. This includes but is not limited to invoices, credit card, debit card, check and/or direct deposit transactions SAAM Manual Finance Cash Flows The cash receipts and cash payments of a government during a period. It categorizes cash activity as resulting from operating, noncapital financing, capital financing and investing activities Any IT solution that captures, tracks, monitors, and/or processes cash flow transactions or otherwise supports any of the capabilities identified in the definition SAAM Manual Finance General Ledger Reconciliation The process of correlating one set of records with another set of records and/or a physical inventory count that involves identifying, explaining, and correcting differences Any IT solution that performs and/or supports the capabilities listed in the definition SAAM Manual
Management Accounting Cost Accounting/ Activity Based Costing (ABC) A method of accounting which provides for accumulating and recording of all the elements of cost incurred to accomplish a purpose, to carry on an activity or operation, or to complete a unit of work or a specific job. Cost accounting approach concerned with matching costs with activities (called cost drivers) that cause those costs. It is a more sophisticated kind of absorption-costing and replaces labor based costing system. ABC states that (1) products consume activities, (2) it is the activities (and not the products) that consume resources, (3) activities are the cost drivers, and (4) that activities are not necessarily based on the volume of production. Instead of allocating costs to cost centers (such as service delivery, marketing, finance), ABC allocates direct and indirect costs to activities such as processing an order, attending to a customer complaint, or delivering a service Any IT solution that captures, generates, monitors, process or otherwise used to support the capabilities identified in the definition SAAM Manual
Budgeting A plan of financial operation embodying an estimate of proposed expenditures for a given period of time or purpose and the proposed means of financing them. Any IT solution used to generate, track, estimate or otherwise maintain budgets, this includes but is not limited to budget development, budget management, budgetary control, and/or performance budgeting functions as identified in the definitions SAAM Manual Budgeting Budgetary Control The control or management of a governmental unit in accordance with an approved budget for the purpose of keeping expenditures within the limitations of available appropriations and available revenues. See budgeting SAAM Manual Budgeting Performance Budgeting The act of considering and making funding choices based on desired outcomes. Performance budgeting focuses on the results to be gained through investment decisions. See budgeting SAAM Manual Human Resources The division of an agency or institution focused on activities relating to employees. Activities include recruiting and hiring new employees, growth and development of current employees, employee benefits, workforce planning, and employee retention Any IT solution that supports the capabilities listed in the definition and/or requires integration with enterprise systems such as HRMS Generally accepted industry Enterprise Resource Planning
Human Resources Grievance A formal complaint filed by a union on behalf of an employee or group of employees alleging a violation, misapplication or misinterpretation of one or more terms of the parties’ collective bargaining agreement. Note: Collective bargaining agreements vary and a particular agreement may define this term differently Any IT solution that supports the capture, tracking and/or management of grievances such as those listed in the definition OFM > State Human Resources > Labor Relations Human Resources Hiring The process of onboarding a new employee into Washington state service Any IT solution that supports the capabilities listed in the definition Generally accepted industry Enterprise Resource Planning Human Resources Job Application A form submitted to a potential employer by a potential employee to collect basic information about the applicant such as employment history, education, training, and contact information Any IT solution that supports the capabilities listed in the definition Generally accepted industry Enterprise Resource Planning Human Resources Job Classification A method of identifying and defining job duties and responsibilities Any IT solution that supports the capabilities listed in the definition Generally accepted industry Enterprise Resource Planning