Conflicts of Interest Policy Version No Author Date Comments Approved by 4.0 Lynne Sharp Craig Sharples Head of Governance 24 November 2016 Re-drafted to reflect the statutory guidance on managing conflicts of interest in CCGs APPROVED Governing Body 5.0 Lynne Sharp Head of Governance 28 September 2017 Re-drafted to reflect revised statutory guidance on managing conflicts of interest in CCGs APPROVED Governing Body
APPENDIX E – TEMPLATE DECLARATIONS OF INTEREST CHECKLIST Under the Health and Social Care Act 2012, there is a legal obligation to manage conflicts of interest appropriately. It is essential that declarations of interest and actions arising from the declarations are recorded formally and consistently across all CCG governing body, committee and sub-committee meetings. This checklist has been developed with the intention of providing support in conflicts of interest management to the Chair of the meeting - prior to, during and following the meeting. It does not cover the requirements for declaring interests outside of the committee process. Timing Checklist for Chairs Responsibility In advance of the meeting The agenda to include a standing item on declaration of interests to enable individuals to raise any issues and/or make a declaration at the meeting. A definition of conflicts of interest should also be accompanied with each agenda to provide clarity for all recipients. Agenda to be circulated to enable attendees (including visitors) to identify any interests relating specifically to the agenda items being considered. Members should contact the Chair as soon as an actual or potential conflict is identified. Chair to review a summary report from preceding meetings i.e., working group, etc., detailing any conflicts of interest declared and how this was managed. A template for a summary report to present discussions at preceding meetings is detailed below. A copy of the members’ declared interests is checked to establish any actual or potential conflicts of interest that may occur during the meeting. Meeting Chair and secretariat Meeting Chair and secretariat Meeting Chair and secretariat Meeting members Meeting Chair Meeting Chair During the meeting Check and declare the meeting is quorate and ensure that this is noted in the minutes of the meeting. Meeting Chair
<Confirm whether the interest is recorded on the register of interests- if not agreed course of action> Assurance departments/ organisations who will be affected have been consulted: <Insert details of the people you have worked with or consulted during the process : Finance (insert job title) Commissioning (insert job title) Contracting (insert job title) Medicines Optimisation (insert job title) Clinical leads (insert job title) Quality (insert job title) Safeguarding (insert job title) Other (insert job title)> Report previously presented at: <Insert details (including the date) of any other meeting where this paper has been presented; or state ‘not applicable’> Risk Assessments <insert details of how this paper mitigates risks- including conflicts of interest>
APPENDIX H - TEMPLATE REGISTER OF PROCUREMENT DECISIONS AND CONTRACTS AWARDED Ref No Contract/ Service title Procurement description Existing contract or new procurement (if existing include details) Procurement type – CCG procurement, collaborative procurement with partners CCG clinical lead (Name) CCG contract manger (Name) Decision making process and name of decision making committee Summary of conflicts of interest noted Actions to mitigate conflicts of interest Justification for actions to mitigate conflicts of interest Contract awarded (supplier name & registered address) Contract value (£) (Total) Contract value (£) to CCG