VENUE INFORMATION Friday 19th June Aldershot Military Sports Facilities Events/Sports Contact Name Contact Number Aldershot Military Stadium Queen's Avenue ALDERSHOT GU11 2JL Welcoming Ceremony Athletics Early Duty Manager 0600 – 1400hrs: Andrew Chapman – 01252 347724 Early Outside Coordinator 0630 – 1430hrs: Dominic Foster - 07717003807 Late Duty Manager 1400 – 2200hrs: Anna Ford – 01252 347724 Late Outside Coordinator 1230 – 2030hrs: Lee Cope – 07717003807 Army Hockey Centre Prince’s Avenue Aldershot GU11 2LQ Hockey Tri Golf Garrison Sports Centre Rawlinson Rd Aldershot GU11 2LQ Basketball Swimming Queens Ave. Sports Pitches Queen’s Avenue Aldershot. GU11 2JL Cycling Rounders Tag Rugby Football Volleyball Aldershot Rugby Stadium Queen’s Avenue Aldershot. GU11 2JL Challenge Zone Aldershot Indoor Tennis Centre Prince’s Avenue ALDERSHOT GU11 2LD Boccia New Age Kurling Panathlon Tennis Manager : Marie Forrest 07761 343421 The Wavell School Lynchford Rd, Farnborough GU14 6BH Netball Melissa Southan 01252 317603 01252 341256 Samuel Cody School Ballantyne Rd Farnborough GU14 8SN Gymnastics Trampolining Irene James 01252 401080 COMMAND & CONTROL Based within the Event Information tent, responsibilities include overall Event and Administration control as follows: Overall event management General vehicular and visitor management Major Incident Management
Appendix C – Friday 20 June 2015 Sharon Robertson Event Manager Heather Windust Project Manager Phil Watkins Site Planning & Health and Safety Aldershot Military Stadium Army Hockey Centre & Aldershot Indoor Tennis Centre Garrison Sports Centre Queens Ave. Sports Pitches The Wavell School Aldershot Rugby Stadium Samuel Cody School Welcome Ceremony Sharon Robertson Athletics Michael Coker Site Manager Michael Coker Hockey Chris Gittens Tri Golf Andy Wright Boccia Matt Bishop New Age Kurling & Panathlon Lynne Gardner Tennis Andy Trott Site Manager Swimming Sarah Porter Basketball Bev Guymon Site Manager Cycling Dave Jowlett Rounders Amy Rodger Tag Rugby Kieran Spencer Football Martina Heath Volleyball Tim Nash Site Manager Netball Chris Granger Site Manager Challenge Zone Fran Wild Site Manager Trampolining TBC Gymnastics TBC Site Manager Public Relations Co-ordinator - Clare Rhodes VIP Hosts - Anna Dawson & Julie Amies
equipment on site Stewarding Any external cables dug in or bridged All electrical equipment to be fitted with RCDs and certified before use by a qualified electrician Key areas (equipment locations) to be monitored and managed by stewards Crowd Issues Disabled participants/ spectators Public (Disabled/less mobile persons) Crush, slips, trips M Specific measures implemented for disabled and those less mobile – to afford participation within the programme events and to ease and facilitate access/egress As control measures and staff briefing L Crowd issues Children Public Lost/Found children Distress, hysteria M Lost/Found Child procedure laid down in Appendix D of Event Manual As per the Lost/Found children procedures Staff briefing L Crowd issues Children moving on site (general) Public/ Participants Safety & Security M Children to teacher/youth leader/Appropriate Adult ratios determined Event Organiser applies the ratios determined within ‘Control Measures’ L
Crowd issues Trip & slip hazards Public/ Participants Sports events (inside and under cover and outside – sports pitches) M The separate risk assessments applicable to the pitches and venues within the MSF Completion of the daily risk assessment form Appendix I by the resident Constant surveying to ensure that any potential trip/slip hazard is removed or screened Signage (as appropriate) Sports Organisers Event Managers Facility Managers Sports Development Officers Sports Governing Officers Stewards & Event Management Team Briefed for the need for constant vigilance and inspection in conjunction with MSF staff L Crowd Issues Pedestrian / Vehicle deconfliction Public/ Participants Large number of participants – predominantly youth teams M Designated vehicle parking areas in line with those areas used by the MSF for this purpose Vehicle parking and movement areas barriered and patrolled by stewards Pre-briefing by Event Managers of teachers, youth leaders and appropriate adults to ensure the safety of those under their charge when boarding or alighting vehicles Exit/Entry Signage to vehicle parking areas L Temp Structures Public/ Participants Collapse, Fire M Structures professionally erected and fenced guarded to prevent unauthorised All temp structures to be erected in compliance L
Appendix G: RADIO ALLOCATION Facility Management - Military Andrew Chapman 01252 347724 Early Duty Manager 0600 – 1400hrs: No Anna Ford 01252 347724 Late Duty Manager 1400 – 2200hrs: No Dominic Foster 07717003807 Early Outside Coordinator 0630 – 1430hrs: Yes Lee Cope 07717003807 Late Outside Coordinator 1230 – 2030hrs: Yes Sport Hampshire Staff Sharon Robertson Event Manager Yes Heather Windust Project Manager Yes Julie Amies Yes Sophie Burton Yes Penny Woods Yes Fran Wild Yes Clare Rhodes Yes Emily Sanderson No El Taylor-Jenks No Helen Fisher Yes Harry Stow Yes Barry Kitcher No Priya Samuel Yes Peter Hull No Ann Floyd No Nicki Wright Yes Pat Jenner No Sports Michael Coker Athletics Yes Bev Guymon Basketball Yes Matt Bishop Boccia Yes Dave Jowett Cycling Yes Martina Heath Football Yes Andy Wright Golf Yes
Car parking Traffic management system in place as detailed in the event management plan √ Vehicles can drop off in the allocated zone but must park away from the event site. Car parking supervised by stewards √ Stewards are employed to manage car parks. Clearly signed in/out points √ Yellow signs with black text used to give instructions. Drop off/pick up points located away from car par entrances and exits √ This is part of our traffic management plan Coach parking allocated and clearly signed √ Coaches have specific parking areas away from the main site. Vehicle/pedestrian segregation in place √ The use of existing crossings and pathways keep separation onsite. Clear route for emergency vehicles to be maintained √ Clear route to each venue is maintained at all times Constant inspection of the site during the event will ensure that accesses are clear. Vehicles can be towed out of the access if required.
Less able visitors Accessible car parking spaces available near entrance to event √ Each sporting area has designated parking spaces Accessible entrance/exit to performance area √ All venues are managed by Aspire and they comply with regulations. Accessible toilet facilities provided √ In addition to the facilities used the management provide portable toilet facilities for less able. Entrances and exit to performance area/arena Barriers and stewarding in place to encourage orderly queuing. √ Stewards manage movement of large groups. Ticket sales and pick-up points, marquees and tents, attractions located away from entrances/exits. √ Site layout takes account of this. Queuing areas designated away from traffic flows √ Traffic is moved away from pedestrians. Temporary structures e.g. staging/seating All temporary structures erected and certified by competent contractors. Refer to the build and breakdown √ Sub-contractor is proficient in erection of temporary structures to industry standards in Temporary structures are part of the ongoing management during the day.
phases of the event management plan line with the product specification. Catering Ingestion of partly cooked food, allergic reaction Catering to be provided by an approved contractor √ A sub contractor is appointed who complies with EHO regulations. Inspection on the day by the event contractor – facilities and staff need to match the suppliers operation plan Appropriate insurances in place. Refer to pre planning and build up phases in the event management plan √ Insurance is checked prior to the event weekend. Liaison with local authority environmental health officers (EHO’s) √ Contact made with local authority where the sub-contractor is registered Food handlers appropriately trained √ This is confirmed by the Sub contractor EHO qualification. Fires external to the building structure, including open grassland and vegetation. Sources of ignition No open fires, barbeques or hazardous heaters are permitted on site/allowed only in designated areas. All advertising of event has stated this information √ No fires are used or allowed. Where LPG cylinders are present they are to be stored in a compliant cage. Identification of LPG Should a fire break out near to any LPG storage the event manager is to take charge of management of evacuation point of the area to the safe distance
procedures and external meeting points. Emergency situations e.g. bomb threat, release of gas or chemicals Emergency response system in place and all staff, volunteers, helpers trained. Information will be communicated through the radio network. √ This is included in the EMP. The EMP is to be circulated to all management. Public address system in place Short wave radios to be used to alert each sporting area as site is too large and extensive Lack of first aid provision. Burns, impact injuries, crush injuries, insect bites, eye injury, allergic reaction. Worsening of condition Low risk event with less than 1,000 participants – minimum of 2 first aiders provided Low risk event involving more than 1,000 participants – medical provider sourced and minimum of 2 first aiders provided Higher risk event involving more than 1,000 participants – medical provider sourced and more than 2 first aiders provided