Engagement and Communication Engagement Spectrum Have you explored opportunities for collaboration with other parties? How have you identified those that may have a common interest in your project and how are you going to engage them? It is important to involve potential partners in investigating opportunities for collaboration and in planning action to optimise the management of your project at the appropriate scale. Consider any social, economic or other impacts/opportunities and how should these be addressed. Inform Consult Involve Collaborate Empower Goal Provide balanced and objective information and assist understanding. Obtain feedback on analysis, alternatives and/or decisions. Work directly throughout the process to measure concerns and aspirations are understood and considered. Partner each aspect of the decision including alternatives and solution. Final decision making in the hands of the public. Promise Keep informed. Acknowledge concerns and provide feedback on how input influenced the decision. Concerns directly reflected in alternatives. Incorporate advice and recommendations in decisions. Implement community decisions. Tools Fact sheets Web sites Open houses Blogs Presentations Videos Public comment Focus groups Surveys Public meetings Feedback form Workshops Deliberate polling Feedback form Blogs Advisory committees/ working groups Participatory Ballots Delegated decision Forum Social networks Note: Adapted from the International Association for Public Participation Spectrum (IAP2) and the Bang the Table Stakeholder Identification and Mapping Organisation or group Reason for involvement (community, individual, government, project partner, NGO etc) Description of their interest, views or key skills Type of engagement in the project (link to engagement spectrum) Is this an existing relationship or one you hope to develop? Tools
Blue Ridge Hardwoods Sawmill impacted by timber supply changes Forest industry Consult or Involve? Existing Meetings SEFE Chip mill impacted by timber supply changes Forest industry Inform or involve? Existing Meetings Logging contractors Potentially impacted by timber supply changes Forest industry Inform Existing Meetings and correspondence State member for Bega Government Government Involve? Existing Presentation / briefing Federal member Government Government Inform Existing Correspondence Cabinet Resource and Land Use Subcommittee Government Government Inform Existing Discussions with Ministers / agency Chief Executives Bega Valley Shire Council Government Government Inform Existing Correspondence and meeting if required Forest industry NGOs (various at state & local level) NGO Forest industry Inform Existing Correspondence and meeting if required. Briefing for Timber NSW? Environment NGOs (various at state & local level) NGO Interest in forest management and environmental outcomes Inform Existing consultative meetings(?), correspondence - Nature Conservation Council NGO Interest in forest management and environmental outcomes Existing As above - National Parks Association NGO Interest in forest management and environmental outcomes Existing As above - South East Region Conservation Alliance NGO Interest in forest management and environmental outcomes Existing As above National Parks and Wildlife Advisory Council NGO General interest in changes to land management and environmental outcomes Inform Existing As above NPWS Far South Coast Regional Advisory Committee NGO General interest in changes to land management and environmental outcomes Inform Existing As above Biamanga (& Gulaga?) National Park Board of Management Aboriginal community Interested in future management of yhis land and may expect it to be added to the NP Inform Existing Existing consultative meetings, correspondence
Local Aboriginal Land Council Aboriginal community May be interested in role of Biamanga Board of management in proposal Inform Existing Correspondence Recreational hunters Forests are declared (but not open) for hunting May be concerned about access to the State forests for their activities Inform Existing Media release / DPI GLU website NSW Apiarists Association Existing apiary use of forests May be concerned about access to the State forests for their activities Inform Existing Correspondence Existing forest users, e.g. local apiarists Existing apiary use of forests May be concerned about access to the State forests for their activities Inform Existing Correspondence Local community Community General interest in changes to land management in local area Inform Media release Partners/Collaborators Partner/collaborator name Role Partnership terms Performance indicator (minutes, MOU’s, Agreement etc) Office of Environment & Heritage (OEH) Intended land manager of flora reserve Service Level Agreement Service Level Agreement Department of Primary Industries (DPI) Responsible for organising appointment of OEH as land manager and payment of management funds to OEH Service Level Agreement Service Level Agreement Volunteers Not Applicable Communication Strategy A detailed communication and engagement plan is to be developed by FCNSW in liaison with DPI and OEH.
Communication Strategy (indicative only – further work required) Target audience Target message Tools to get out your target message (see engagement spectrum above) Frequency (Note: communication may be regular, occasional, at critical milestones etc, this will also link back to where these audiences fit into the engagement spectrum) Communication method/stakeholder management approach Evaluation method to determine effectiveness Key date(s) Blue Ridge Hardwoods Meetings / correspondence Ongoing Meetings / correspondence Ongoing SEFE Meetings / correspondence Ongoing Meetings / correspondence Ongoing Affected contractors correspondence Once correspondence RLU Established procedures Once Submission and briefing 11/11/15 Govt members Presentation / briefing Once Face-to-face briefing 11/11/15 All Media release Once Media release supported by speaking points Range of interested as identified Correspondence Once Correspondence Forest Industry / Timber NSW Briefing / meeting Once Briefing / meeting
Income/Funds 15/16 $ 16/17 $ 17/18 $ 18/19 $ Environmental Trust Grant 425,603 826,170 826,170 425,603 Grantee Contribution Partner Contribution (DPI payment to OEH) Will provide for land management, including maintenance of koala habitat and other natural and cultural values. $55,000 $110,000 pa (with Treasury escalation) $110,000 pa (with Treasury escalation) $110,000 pa (with Treasury escalation) Any other federal, state or local government funding Other income sources (ie. Sponsorship, sales, donations, fees, interest etc.) TOTAL 425,603 826,170 826,170 425,603 Description of in kind support Contribution (e.g. machinery/equipment) Who by? Approved? In-kind value Describe how in kind contribution is integral to the project success Plant, equipment, management oversight, corporate overheads. OEH Yes $70,000 pa Risk Identification, Analysis and Mitigation Potential Risk Step 1 Likelihood Step 2 Impact Step 3 Score Step 4 Treatment/action/mitigation options Step 5 Inability to harvest and haul quantities of timber as planned unlikely Variable depending on the cause and extent of inability Low Force majeure provisions in the harvest and haulage contracts and wood supply agreements Customers not wanting to receive timber unlikely medium Low Take or pay provisions in the wood supply agreements Minister for Primary Industries does not declare flora reserve unlikely major Medium Minister Blair has already agreed to the proposal Appointment of OEH as land manager cannot be achieved unlikely moderate Low Minister Speakman and Minister Blair have already agreed to the proposal