MCH means the Maternal and Child Health Service provided by a Council to support the health and development of children within the municipality from birth until school age; new asset expenditure means expenditure that creates a new asset that provides a service that does not currently exist; non-current assets means all assets other than current assets; non-recurrent grant means a grant obtained on the condition that it be expended in a specified manner and is not expected to be received again during the period covered by a Council's Strategic Resource Plan; performance statement means the performance statement prepared by a Council under section 131 of the Act; population means the resident population estimated by Council; Principal Accounting Officer means the person designated by a Council to be responsible for the financial management of the Council; recurrent grant means a grant other than a grant; report of operations means the report of operations prepared by a Council under section 131 of the Act; revised budget means the revised budget prepared by a Council under section 128 of the Act; statement of capital works means a statement of capital works prepared in accordance with the Local Government Model Financial Report; recurrent
(f) the business address, telephone number, fax number, e-mail and Internet website address of each Council office; Reg. 14(2)(g) substituted by S.R. No. 47/2015 reg. 5(3). (g) a list of any prescribed documents that are to be made available for inspection for the purposes of section 222 of the Act and the places where those documents can be inspected or copies of those documents can be obtained in accordance with that section; (h) a summary of the number of full time equivalent Council staff categorised according to the organisational structure of the Council, classified as to— (i) permanent full time Council staff of either gender; or (ii) permanent part time Council staff of either gender; or (iii) casual Council staff of either gender; (i) a summary of the number of full time equivalent Council staff, categorised by employment classification and the number of full time equivalent Council staff of either gender. (3) For the purposes of section 131(3)(a)(v) of the Act, if a Council is required by Schedule 6 to the Act to develop and implement an equal employment opportunity program in accordance with that Schedule, the Council's report of operations should contain the following— (a) the objectives to be achieved by the program; (b) the indicators against which the effectiveness of the program is to be assessed; (c) a description of actions taken to develop and implement the program;
13 Risk management framework (framework outlining Council's approach to managing risks to the Council's operations) Framework Date of operation of current framework: OR No framework Reason for no framework: 14 Audit Committee (advisory committee of Council under section 139 of the Act whose role is to oversee the integrity of a Council's financial reporting, processes to manage risks to the Council's operations and for compliance with applicable legal, ethical, and regulatory requirements) Established in accordance with section 139 of the Act Date of establishment: OR Not established in accordance with section 139 of the Act Reason for not establishing: Column 1 Column 2 Governance and Management Items Assessment (select relevant box) 15 Internal audit (independent accounting professionals engaged by the Council to provide analyses and recommendations aimed at improving Council's governance, risk and management controls) Engaged Date of engagement of current provider: OR Not engaged Reasons for not engaging internal audit: 16 Performance reporting framework (a set of indicators measuring financial and nonfinancial performance, including the performance indicators referred to in section 131 of the Act) Framework Date of operation of current framework: OR No framework Reason for no framework: 17 Council Plan reporting (report reviewing the performance of the Council against the Council Plan, including the results in relation to the strategic indicators, for the first six months of the financial year) Report Date of report: OR No report Reason for no report:
18 Financial reporting (quarterly statements to Council under section 138 of the Act comparing budgeted revenue and expenditure with actual revenue and expenditure) Statements presented to Council in accordance with section 138(1) of the Act Dates statements presented: OR No statements presented to Council in accordance with section 138(1) of the Act Reason for not presenting statements: 19 Risk reporting (six-monthly reports of strategic risks to Council's operations, their likelihood and consequences of occurring and risk minimisation strategies) Reports Date of reports: OR No reports Reason for no reports: Column 1 Column 2 Governance and Management Items Assessment (select relevant box) 20 Performance reporting (sixmonthly reports of indicators measuring results against financial and performance, including the performance indicators referred to in section 131 of the Act) Reports Date of reports: OR No reports Reason for no reports: 21 Annual report (annual report under sections 131, 132 and 133 of the Act to the community containing a report of operations and audited financial and performance statements) Considered at meeting of the Council in accordance with section 134 of the Act Date of consideration: OR Not considered at meeting of the Council in accordance with section 134 of the Act Reason for not considering annual report:
22 Councillor Code of Conduct (Code under section 76C of the Act setting out the conduct principles and the dispute resolution processes to be followed by Councillors) Reviewed in accordance with section 76C of the Act Date reviewed: OR Not reviewed in accordance with section 76C of the Act Reason for no review: 23 Delegations (a document setting out the powers, duties and functions of Council and the Chief Executive Officer that have been delegated to members of staff) Reviewed in accordance with section 98(6) of the Act Date of review: OR Not reviewed in accordance with section 98(6) of the Act Reason for no review: Column 1 Column 2 Governance and Management Items Assessment (select relevant box) 24 Meeting procedures (a local law governing the conduct of meetings of Council and special committees) Meeting procedures local law made in accordance with section 91(1) of the Act Date local law made: OR No meeting procedures local law made in accordance with section 91(1) of the Act Reason for not making meeting procedures local law: I certify that this information presents fairly the status of Council's governance and management arrangements. Signature of Chief Executive Officer: Date: Signature of Mayor: Date:
Sch. 2 indicator 1 amended by S.R. No. 47/2015 reg. 10(1). 1 Governance Indicator Measure (a) Transparency (Council decisions made at an ordinary or special meeting of Council, or at a meeting of a special committee consisting only of Councillors, in an open and transparent manner) Council resolutions made at meetings closed to the public (percentage of Council resolutions made at an ordinary or special meeting of Council, or at a meeting of a special committee consisting only of Councillors, closed to the public under section 89(2) of the Act) (b) Consultation and engagement (Council decisions made and implemented with community input) Satisfaction with community consultation and engagement (community satisfaction rating out of 100 with the consultation and engagement efforts of Council) (c) Attendance (Councillors represent the views of their constituents and allow decisions to take place by attending meetings) Councillor attendance at Council meetings (percentage of attendance at ordinary and special Council meetings by Councillors)
(d) Service cost (Councils deliver their governance service in a manner) Cost of governance (direct cost of delivering Council's governance service per Councillor) (e) Satisfaction (Councils make and implement decisions in the best interest of the community) Satisfaction with Council decisions (community satisfaction rating out of 100 with how Council has performed in making decisions in the interest of the community)
Sch. 2 indicator 5 amended by S.R. No. 47/2015 reg. 10(5). 5 Libraries Indicator Measure (a) Utilisation (library services are well utilised) Library collection usage (number of library collection item loans per library collection item) (b) Resource standard (libraries have a high standard of resources) Standard of library collection (percentage of the library collection that has been purchased in the last 5 years) (c) Service cost (delivery of library services is undertaken in a cost-efficient manner) Cost of library service (direct cost of the library service per visit) (d) Participation (library resources are free, accessible and well utilised) Active library members (percentage of the municipal population that are active library members)
Sch. 2 indicator 7 amended by S.R. No. 47/2015 reg. 10(6). 7 Aquatic facilities Indicator Measure (a) Service standard (aquatic facilities are inspected by a qualified officer) Health inspections of aquatic facilities (number of inspections by an authorised officer within the meaning of the Public Health and Wellbeing Act 2008 carried out per Council aquatic facility) Reportable safety incidents at aquatic facilities (number of WorkSafe reportable aquatic safety incidents) (b) Service cost (provision of aquatic facilities is undertaken in a cost-efficient manner) Cost of indoor aquatic facilities (direct cost less any income received of providing indoor aquatic facilities per visit) Cost of outdoor aquatic facilities (direct cost less any income received of providing outdoor aquatic facilities per visit) (c) Utilisation (aquatic facilities are safe, accessible and well utilised) Utilisation of aquatic facilities (number of visits to aquatic facilities per head of municipal population)
Indicator Measure (d) Health and safety (food safety service protects public health by preventing the sale of unsafe food) Critical and major noncompliance outcome notifications (percentage of critical and major non-compliance outcome notifications that are followed up by Council)
4 Roads Indicator Measure Satisfaction (sealed local road network is maintained and renewed to ensure that it is safe and efficient) Satisfaction with sealed local roads (community satisfaction rating out of 100 with how Council has performed on the condition of sealed local roads) 5 Libraries Indicator Measure Participation (library resources are free, accessible and well utilised) Active library members (percentage of the municipal population that are active library members) 6 Waste Collection Indicator Measure Waste diversion (amount of waste diverted from landfill is maximised) Kerbside collection waste diverted from landfill (percentage of garbage, recyclables and green organics collected from kerbside bins that is diverted from landfill)
7 Aquatic Facilities Indicator Measure Utilisation (aquatic facilities are safe, accessible and well utilised) Utilisation of aquatic facilities (number of visits to aquatic facilities per head of municipal population) 8 Animal management Indicator Measure Health and safety (animal management service protects the health and safety of animals, humans and the environment) Animal management prosecutions (number of successful animal management prosecutions) Sch. 3 Pt 2 indicator 9 amended by S.R. No. 47/2015 reg. 11(3)(4). 9 Food safety Indicator Measure Health and safety (food safety service protects public health by preventing the sale of unsafe food) Critical and major noncompliance outcome notifications (percentage of critical and major non-compliance outcome notifications that are followed up by Council)
(b) Rates effort (rating level is set based on the community's capacity to pay) Rates compared to property values (rate revenue as a percentage of the capital improved value of rateable properties in the municipality) Sch. 3 Pt 3 indicator 5 amended by S.R. No. 47/2015 reg. 11(7). 5 Efficiency Indicator Measure (a) Expenditure level (resources are used efficiently in the delivery of services) Expenses per property assessment (total expenses per property assessment) (b) Revenue level (resources are used efficiently in the delivery of services) Average residential rate per residential property assessment (residential rate revenue per residential property assessment) (c) Workforce turnover (resources are used efficiently in the delivery of services) Resignations and terminations compared to average staff (number of permanent staff resignations and terminations as a percentage of the average number of permanent staff) Sch. 3 Pt 4 amended by S.R. No. 47/2015 reg. 11(8)–(10). Part 4—Sustainable capacity indicators