General Registrar Name (First, MI, last): Electoral Board Member’s Title: Locality Name/Locality Code: Period of Review: From: To: Time in current position: PART I - INSTRUCTIONS TO Electoral Board §24.2-109.1 of the Code of Virginia provides that the “electoral board shall conduct an annual performance review of the general registrar for years ending June 30, 2006 and for years thereafter.” The code requires that the review be completed by August 1 of each year. The review shall be conducted in accordance with the form and format prescribed by the Department of Elections. The board must retain a copy of the completed review and provide a copy of appendix 3 to the Department of Elections. Listed below are five performance factors, seven behavioral traits, and five supervisory factors that are important in the performance of the General Registrar’s job. Performance factors and behavioral traits must be utilized for all General Registrars. The supervisor factors should be used only for General Registrars with supervisory responsibilities. NOTE: A rating of Unacceptable (1), Needs Improvement (2) or Exceptional (5) requires COMMENTS The “overall performance” review should reflect the General Registrar’s total performance, including the performance factors as related to the General Registrar’s responsibilities and duties as set forth in the job description, behavioral traits and supervisory factors, if applicable. Appendix 3 is to be remitted to the Department of Elections and shall serve as the Board’s official record of the review. Marking Instructions The Electoral Board should indicate the General Registrar’s performance by using check box next to the appropriate level of performance. The following rating scale guide is being provided to assist the evaluator in assigning the most appropriate measurement of the General Registrars’ performance factors, behavioral traits and supervisory factors. 1 = Unacceptable - Consistently fails to meet job requirements; performance clearly below minimum requirements. Immediate improvement required to maintain employment. 2 = Needs Improvement – Occasionally fails to meet job requirements; performance must improve to meet expectations of position. 3 = Meets Expectations – Able to perform 100% of job duties satisfactorily. Normal guidance and supervision are required. 4 = Exceeds Expectations – Frequently exceeds job requirements; all planned objectives were achieved above the established standards and accomplishments were made in unexpected areas as well. 5 = Exceptional – Consistently exceeds job requirements; this is the highest level of performance that can be attained.
PART II - PERFORMANCE FACTORS Knowledge, Skills, Abilities – Consider the degree to which the General Registrar exhibits the required level of job knowledge and/or skills to perform the job and this General Registrar’s use of established techniques, materials and equipment as they relate to performance. Unacceptable Exceptional 1 2 3 4 5 Comments: Quality of Work – Does the General Registrar complete assignments meeting quality standards? Consider accuracy, neatness, thoroughness and adherence to stated policies and legal standards. Unacceptable Exceptional 1 2 3 4 5 Comments: Quantity of Work – Consider the results of this General Registrar’s efforts. Does the General Registrar demonstrate the ability to manage several responsibilities simultaneously; perform work in a productive and timely manner; meet work schedules? Unacceptable Exceptional 1 2 3 4 5 Comments: Work Habits – To what extent does the General Registrar display a positive, cooperative attitude toward work assignments and requirements? Consider compliance with established work rules and organizational policies. Unacceptable Exceptional 1 2 3 4 5 Comments: Communication and Customer Service – Consider job related effectiveness in dealing with others. Does the General Registrar express ideas clearly, both orally and in writing, listen well and respond appropriately? Does the General Registrar handle all citizen complaints and requests for information in an accurate, timely, and non-partisan manner? Unacceptable Exceptional 1 2 3 4 5 Comments: PART III - BEHAVIORAL TRAITS