NMDOT Tom Church, Cabinet Secretary, NMDOT Eric Roybal, Acting Chief Information Officer, NMDOT Bruce Oakeley, Information Systems Manager, NMDOT Jeff Woodman, Web Supervisor, NMDOT ISM Bureau Project Manager Sal Hernandez, Principal, Integratus Solutions 24, 2013 6, 2014 PROJECT PLAN PROJECT FOR EXECUTIVE MANAGEMENT
Data Security, Business Continuity The Transmission of data between NMDOT staff workstations and the Adobe LiveCycle Server are web-based and in compliance with NM DoIT Enterprise Architecture Requirements. System will also meet disaster recovery and business continuity requirements. Maintenance Strategy The infrastructure and related software will be maintained by the agency web team, including installation of updates, hot fixes, and service packs. NMDOT will procure Technical Support from Adobe annually. Interoperability The LiveCycle System will interoperate with the agency document repository as well as the agency web content management system. 3.0 3.1 3.1.1 PRJ-DEL-001 Initiation - Project Initiation and Scope Focus Meetings PRJ-DEL-002 Initiation - Initiation Phase Certification Form PRJ-DEL-003 Initiation - Project Charter PRJ-DEL-004 Initiation - Initiation Phase Certification PRJ-DEL-005 Initiation - Form Evaluation and Enumeration PRJ-DEL-006 Initiation - Identification of forms for electronic workflow & signature PRJ-DEL-007 Initiation - Change Management process for implementation phase
PRJ-DEL-008 Initiation - Identification of workflow end points for top 30 priority forms. PRJ-DEL-009 Initiation - Identification of workflow participant categories PRJ-DEL-010 Initiation - Project JAD Session PRJ-DEL-011 Initiation - System Requirement Specification (SRS) PRJ-DEL-012 Initiation - System Requirement Specification (SRS) Evaluation and Review - Round 1 PRJ-DEL-013 Initiation - Project Status Reports (Internal) PRJ-DEL-014 Initiation - Initial Risk Assessment Report PRJ-DEL-015 Initiation - Initial Business Continuity Plan PRJ-DEL-016 Initiation - Initial Project Communication Plan PRJ-DEL-017 Initiation - Initial Project Operations and Support Plan PRJ-DEL-018 Initiation - Initial Project Test Plan and Strategy PRJ-DEL-019 Initiation - Initial Project Management Plan PRJ-DEL-020 Initiation - Initial Active Directory Update Plan PRJ-DEL-021 Planning - Planning Phase Certification Form PRJ-DEL-022 Planning - Revise Project Management Plan
PRJ-DEL-023 Planning - IV&V Selected and Contract Negotiated PRJ-DEL-024 Planning - Project Status Reports (Internal) PRJ-DEL-025 Planning - System Requirement Specification (SRS) Evaluation and Review - Round 2 PRJ-DEL-026 Planning - Technical Architecture Document PRJ-DEL-027 Planning - Revise Risk Assessment Report PRJ-DEL-028 Planning - Revise Business Continuity Plan PRJ-DEL-029 Planning - Revise Project Communication Plan PRJ-DEL-030 Planning - Revise Project Operations and Support Plan PRJ-DEL-031 Planning - Revise Project Test Plan and Strategy PRJ-DEL-032 Planning - Revise Active Directory Update Plan PRJ-DEL-033 Planning - Initial Cutover Plan PRJ-DEL-034 Planning - Evaluate Electronic or Digital Signature Solution PRJ-DEL-035 Planning - ELECTRONIC - Signature Collection Plan Strategy PRJ-DEL-036 Planning - DIGITAL SIGNATURE - operations and support plan for digital sig. services. PRJ-DEL-037 Planning - Determine Active Directory fields needed for Live
3.2 Quality Metrics 1 Project does not exceed budget Quality Metrics 2 The project schedule, assigned tasks and milestones are met within project plan. Quality Metrics 3 System can provide reports. Quality Metrics 4 All NMDOT Form Server Data is successfully converted and migrated into the Adobe LiveCycle platform. Quality Metrics 5 System is Secure and stable. Quality Metrics 6 Staff is Trained to maintain is operability. Quality Metrics 7 Data Integrity is maintained.
4.0 Identifier Task/Activity Name Resource Name Milestone (Y/N) Effort/ Duration Start Finish Dependent Task SA-001 Active Directory Configuration Conce Fresquez / District IT Staff Y TBD TBD SA-002 Web Interface for AD organizational relationship maintenance Jeff Woodman Y TBD TBD SA-003 Installation and configuration of LiveCycle ES Server Alfred Lopez TBD TBD SA-004 Form Development Vendor / Implementation Team TBD TBD 5.0 Budget Comments: FY13 FY14 FY15 FY16&After Total - NMDOT IT Staff 0 0 Consulting Services Professional Services $218,000 $218,000 Training Adobe Live Cycle Training $25,000 $25,000 Hardware Use of existing 0 0 Software Adobe Live Cycle $280,000 $280,000 Total $523,000.00 $523,000.00
6.0 6.1 STAKEHOLDERS Tom Church Overall Program NMDOT Secretary Eric Roybal Program Admin Responsibility NMDOT CIO Bruce Oakeley Overall Program NMDOT ISM Manager Jeff Woodman Quality Assurance IT System Admin NMDOT WEB Supervisor 6.2 GOVERNANCE PLAN The diagram above illustrates the general reporting structure for the Implementation Project. Other key stakeholders include NMDOT HR and Inspector General. 6.3 MANAGER 6.3.1 MANAGER CONTACT INFORMATION Sal Hernandez Integratus Solutions 817-583-3738 Bill Bigley 4Point 916-967-2002
6.3.2 MANAGER 6.4 TEAM ROLES RESPONSIBILITIES Executive Project Sponsor The point person will be the highest level of NMDOT. Responsibilities include: Champion project Consider changes facing the organization and its impacts Responsible for finding budget to complete project Participate in planning sessions Ultimate project responsibility Steering Committee Tasked with overall direction and support of the project Participate in meetings Review and accept deliverables Review and provide comment on documentation provided by project team. Review project funding and its sources Business Owners Persons within the OIG and IT that are responsible for all operations and management of all activities of the LiveCycle project. Maintain responsibility for project direction/implementation Ensure staff availability Empower Project Manager and IT Staff Project Manager Person responsible to the participating entities who make decisions related to the operation of the project. Problem Solving Reviews of work of Consultants Participate in Changes to project