IEPs. Education units not reported Closed, inactive, or future LEAs or LEAs not responsible for the student’s IEP. Type of count See guidance in section 2.0 (What type of count is this?) See guidance in section 2.0 (What type of count is this?) Zero counts Required, except as explained below Not required; valid combinations for the state not included will be assumed to be zeros Zero exceptions or Not applicable Disability Category (IDEA) – If a state does not use a permitted value (e.g., multiple disabilities), the counts by that permitted value should be left out of category set A. Disability Ccategory (IDEA) – If a state does not use a permitted value (e.g., multiple disabilities), the counts by that permitted value should be left out of category set A. Leave out LEAs that do not have counts to report Missing Use “-1” to report missing counts. Use “MISSING” when a category is not available Use “-1” to report missing counts. Use “MISSING” when a category is not available Related Metadata survey The responses to the EMAPS State Supplemental Survey - IDEA and the permitted values reported must align. The responses to the EMAPS State Supplemental Survey - IDEA and the permitted values reported must align. Required Categories and Totals The table below lists the combinations of the categories and totals that are expected to be submitted for the state and each LEA or school that should be included in the file. An “X” in the column indicates that the category value must be submitted when reporting that aggregation. The total indicator must be either “Y” (Yes) or “N” (No). If the record is for a category set, specify an “N” (No). If the record is for a subtotal or education unit total, specify a “Y” (Yes).
The following is the naming convention for file submissions: sslevfilenamevvvvvvv.ext Table 3.0-1: File Naming Convention Where Means Limit in characters ss USPS State Abbreviation 2 lev Abbreviation for level: SEA for an State Education Agency level LEA for an Local Education Agency level 3 filename CWDIDEARV 9 vvvvvvv Alphanumeric string designated by the SEA to uniquely identify the individual submission (e.g., ver0001, v010803) 7 .ext Extension identifying the file format: .txt – fixed .csv – comma delimited .tab – tab delimited 4 FIXED OR DELIMITED FILES This section describes the fixed file and delimited file specifications. The fixed file and delimited files contain a header record followed by data records. The file type is specified in the header record. The “Pop” column in the header and data records is coded as follows: M - Mandatory, this field must always be populated A - This field is populated in accordance with table 2.3-1 “Required Categories and Totals” O - Optional, data in this field are optional Header Record Definition The header record is required and is the first record in every file submitted to the ESS. The purpose of the header record is to provide information as to the file type, number of data records in the file, file name, file identifier, and file reporting period. Table 4.1–1: Header Record
# of children with Out-of-School Suspensions/Expulsions Totaling < 10 days A.3.A 006 475 A A.3.A Row 14, Total cell 006 475 Subtotal 1 # of children with Out-of-School Suspensions/Expulsions Totaling > 10 days A.3.B 006 475 A A.3.B Row 14, Total cell 006 475 Subtotal 1 In-School Suspensions A.4 # of children with In-School Suspensions Totaling < 10 days A.4.A 006 475 A A.4.A Row 14, Total cell 006 475 Subtotal 1 # of children with In-School Suspensions Totaling > 10 days A.4.B 006 475 A A.4.B Row 14, Total cell 006 475 Subtotal 1 Disciplinary Removals A.5 Total Disciplinary Removals A.5.A 143 682 A A.5.A Row 14, Total cell 143 682 Total of the Education Unit # of children with Disciplinary Removals Totaling 1 Day A.5.B 088 598 A A.5.B Row 14, Total cell 088 598 Subtotal 1 # of children with Disciplinary Removals Totaling 2 – 10 days A.5.C 088 598 A A.5.C Row 14, Total cell 088 598 Subtotal 1 # of children with Disciplinary Removals Totaling > 10 days A.5.D 088 598 A A.5.D Row 14, Total cell 088 598 Subtotal 1 Disciplinary Removal Type by Race/Ethnicity B Unilateral Removals to an Interim Alternative Educational Setting by School Personnel B.1 # of children B.1.A 005 512 B
B.1.A Row 8, Total cell 005 512 Subtotal 1 # of Removals for Drugs B.1.B 007 476 B B.1.B Row 8, Total cell 007 476 Subtotal 1 # of Removals for Weapons B.1.C 007 476 B B.1.C Row 8, Total cell 007 476 Subtotal 1 # of Removals for Serious Bodily Injury B.1.D 007 476 B B.1.D Row 8, Total cell 007 476 Subtotal 1 Removals to an Interim Alternative Educational Setting based on a Hearing Officer Determination Regarding Likely Injury - # of children B.2 005 512 B B.2 Row 8, Total cell 005 512 Subtotal 1 Out-of-School Suspensions/Expulsions B.3 # of children with Out-of-School Suspensions/Expulsions Totaling < 10 days B.3.A 006 475 B B.3.A Row 8, Total cell 006 475 Subtotal 1 # of children with Out-of-School Suspensions/Expulsions Totaling > 10 days B.3.B 006 475 B B.3.B Row 8, Total cell 006 475 Subtotal 1 In-School Suspensions B.4 # of children with In-School Suspensions Totaling < 10 days B.4.A 006 475 B Row 8, Total cell 006 475 Subtotal 1 # of children with In-School Suspensions Totaling > 10 days B.4.B 006 475 B B.4.B Row 8, Total cell 006 475 Subtotal 1 Disciplinary Removals B.5 Total Disciplinary Removals B.5.A 143 682 B B.5.A Row 8, 143 682 Total of the
10 days C.3.A Row 3, Total cell 006 475 Subtotal 1 # of children with Out-of-School Suspensions/Expulsions Totaling > 10 days C.3.B 006 475 C C.3.B Row 3, Total cell 006 475 Subtotal 1 In-School Suspensions C.4 # of children with In-School Suspensions Totaling < 10 days C.4.A 006 475 C C.4.A Row 3, Total cell 006 475 Subtotal 1 # of children with In-School Suspensions Totaling > 10 days C.4.B 006 475 C C.4.B Row 3, Total cell 006 475 Subtotal 1 Disciplinary Removals C.5 Total Disciplinary Removals C.5.A 143 682 C C.5.A Row 3, Total cell 143 682 Total of the Education Unit # of children with Disciplinary Removals Totaling 1 day C.5.B 088 598 C C.5.B Row 3, Total cell 088 598 Subtotal 1 # of children with Disciplinary Removals Totaling 2 - 10 days C.5.C 088 598 C C.5.C Row 3, Total cell 088 598 Subtotal 1 # of children with Disciplinary Removals Totaling > 10 days C.5.D 088 598 C C.5.D Row 3, Total cell 088 598 Subtotal 1 Disciplinary Removal Type by Limited English Proficiency Status D Unilateral removals to an Interim Alternative Educational Setting by School Personnel D.1 # of children D.1.A 005 512 D D.1.A Row 3, Total cell 005 512 Subtotal 1
# removals for Drugs D.1.B 007 476 D D.1.B Row 3, Total cell 007 476 Subtotal 1 # removals for Weapons D.1.C 007 476 D D.1.C Row 3, Total cell 007 476 Subtotal 1 # removals for Serious Bodily Injury D.1.D 007 476 D D.1.D Row 3, Total cell 007 476 Subtotal 1 Removals to an Interim Alternative Educational Setting Based on a Hearing Officer Determination Regarding Likely Injury - # of children D.2 005 512 D D.2 Row 3, Total cell 005 512 Subtotal 1 Out-of-School Suspensions/Expulsions D.3 # of children with Out-of-School Suspensions/Expulsions Totaling < 10 days D.3.A 006 475 D D.3.A Row 3, Total cell 006 475 Subtotal 1 # of children with Out-of-School Suspensions/Expulsions Totaling > 10 days D.3.B 006 475 D D.3.B Row 3, Total cell 006 475 Subtotal 1 In-School Suspensions D.4 # of children with In-School Suspensions Totaling < 10 days D.4.A 006 475 D D.4.A Row 3, Total cell 006 475 Subtotal 1 # of children with In-School Suspensions Totaling > 10 days D.4.B 006 475 D D.4.B Row 3, Total cell 006 475 Subtotal 1 Discipline Removals D.5 Total Disciplinary Removals D.5.A 143 682 D D.5.A Row 3, Total cell 143 682 Total of the Education Unit # of children with Disciplinary D.5.B 088 598 D