A Checklist to assist ABC SCHOOL RPs assess whether they have a Conflict of Interest (Conflict of Interest Checklist) An annual Conflict of Interest Declaration which is: 1. Completed annually by each RP; 2. Retained from 1 September 2014, and retained for 7 years for each RP before archiving; 3. Collected and checked by POSITION/TITLE, and stored/accessed WHERE; 4. Updated by POSITION/TITLE when circumstances change (Conflict of Interest Declaration). A Declaration of Interest is placed at the head of the agenda at each formal meeting of the ABC SCHOOL governing body (Meeting Agenda – Declaration of Interest). ABC SCHOOL governing body will determine and minute the process for managing any declared conflict of interest, actual, perceived or potential. Example Documentation to assist you Definition of Conflict of Interest – School to provide Conflict of Interest Checklist – Please see Appendix I Conflict of Interest Checklist on Page 41 Conflict of Interest Declaration – Please see Appendix J Conflict of Interest Declaration on Page 42 Meeting Agenda – Declaration of Interest – Please see Appendix K Declaration of Interest on Page 44 NESA Requirement 3.9.3 Proper Governance - Related Party Transactions Register A registered non-government school must have policies and procedures for the proper governance of the school in place. 3.9.3.3 Related party transactions register Key Concept All contracts and financial transactions made by an individual non-government school should be at ‘market value’, and ‘required’ for the operation of the school. (Section 83C, NSW Education Act). Related party transactions (RPTs) are transactions made by the school to individuals and organisations related to the school. Transactions and payments should be conducted at arm’s length to ensure the interests of the school are served ahead of the interests of related parties. Related party transactions potentially involve conflicts of interest.
Appendix F Legal Compliance Framework (3.9.3.1) CATEGORY KEY DOCS/ LEGISLATION REQUIREMENTS RESPONSIBILTY LATEST REVIEW / REPORT COMMENTS TRAFFIC LIGHT (G/O/R) Corps Act Corporations Law 2001 Annual accounts Business Manager 30/4/2014 Filed with ASIC 30/4/2014 AGM Company Secretary 15/5/2014 AGM held 15/5/2014 Constitution Memo and articles Full compliance (especially Board and members) Board 30/6/2014 Reviewed compliance 30/6/2014 Education Acts Consumer Laws Privacy Taxation WHS Environmental Discrimination Industrial Relations Child Protection Duty of Care Workers Compensation Charities & fundraising
Appendix G Risk Management Framework (3.9.3.1) CATEGORY RISK AREA RISK RISK MITIGANTS PROBABILITY / IMPACT ACTIONS/ RESPONSIBILTY LATEST REVIEW OUTCOME TRAFFFIC LIGHT (G/O/R) STRATEGIC Strategy Lack of plan or irrelevant / outdated plan Prepare plan and review regularly High / major Board to prepare strategic plan and to review annually 30/6/2014 Revised GOVERNANCE EDUCATIONAL OPERATIONAL External threats (e.g. fire, flood, intruder) Physical danger to students, staff and visitors Prepare, publicise and practise responses High / major Director, WHS to manage and report to SME quarterly 30/9/2014 Y10 absent for last fire drill FINANCIAL LEGAL COMPLIANCE
Appendix N Induction of Responsible Persons Register (3.9.3.5) SAMPLE INDUCTION OF RESPONSIBLE PERSONS REGISTER NAME DATE BECAME RP ROLE QUALIFICATIONS / EXPERIENCE DATE MEETING PRINCIPAL AND CHAIR REC’D GOVERNANCE DOCUMENTS (When/How) RECORD OF INDUCTION TRAINING INDUCTION COMPLETED DATE PROVIDER NATURE OF TRAINING Director 2 28/1/2016 Director, Chair of Marketing Sub-Committee BBus (Marketing) 31/1/2016 X 28/2/2016 AIS Governance Workshop ✔ XXX ✔ XXX