23 May 2018 (12pm) provided to DTF. forecasting requirements. Thursday 31 May 2018 (5pm) Contentious accounting treatment issues to be emailed to your DTF relationship manager. Thursday 31 May 2018 (5pm) Material entities only Confirm with your DTF relationship manager that the shell accounts have been provided to VAGO. The departmental model report is available as a guide in preparing the shell accounts - . Friday 15 June 2018 (12pm) Update of the CFO forecast incorporating May actuals to be provided to DTF. DTF will provide instruction on the year-end forecasting requirements. Friday 13 July 2018 (12pm) June YTD trial balance (by output and including related party information) to be loaded into SRIMS. The trial balance is loaded using the User Work Tray > Financials > Actuals Monitoring document in SRIMS. Friday 20 July 2018 (12pm) Actuals variance commentary on June YTD trial balance to be emailed to your DTF relationship manager. The reports are available in SRIMS on the Dashboards menu under Annual Financial Report > AFR Variance Commentary. Friday 20 July 2018 (12pm) Revenue certification submissions to be loaded into SRIMS. Revenue certification information is loaded using the Service Delivery > Revenue Certification document in SRIMS. To review the invoice, run the reports available on the Dashboards menu under Service Delivery > Revenue Certification. Monday 23 July 2018 (5pm) Material entities only Confirmed draft accounts that have been provided to VAGO to be emailed to your DTF relationship manager The departmental model report is available as a guide in preparing the report of operations . Thursday 2 August 2018 (12pm) Revised June YTD trial balance (by output and including related party information) to be loaded into SRIMS. The trial balance is loaded using the User Work Tray > Financials > Actuals Monitoring document in SRIMS. Thursday 9 August 2018 (12pm) All supplementary information to be loaded into SRIMS. The supplementary information is loaded using the User Work Tray > Financials > Supplementary Information – Part A and Supplementary Information – Part B documents in SRIMS. An Excel template is available for preparation of FINSI data in the Information and Guidance tab in SRIMS.
There are reports available to review your data in SRIMS on the Dashboards menu under Annual Financial Report > Supplementary Information (FINSI) Part A / Part B. Thursday 9 August 2018 (5pm) Commitments and contingencies note (to be published in your department’s annual report) to be emailed to your DTF relationship manager. Thursday 9 August 2018 (12pm) Supplementary reconciliations (accumulated funds, equity investment and contributed capital) to be emailed to your DTF relationship manager. Reconciliation reports are available in SRIMS on the Dashboards menu under Annual Financial Report > Reconciliation and Sign Off. Friday 10 August 2018 (12pm) Cash to actuals ledger reconciliation to be emailed to DTF cash management () A report can be run under Dashboards>Financials>Cash>Actuals vs Cash TB by Authority FROF Sec.1.3. Monday 13 August 2018 (12pm) Public account entities only SAU interentity dissection and reconciliation statements to be emailed to your DTF relationship manager. The SAU interentity dissection is available in SRIMS on the Homepage under Information and Guidance. Monday 13 August 2018 (5pm) Split of actual net appropriation agreements by State and Commonwealth for output and capital agreements to be emailed to your DTF relationship manager. DTF will email departments with an information pack. Thursday 9 August 2018 (12pm) Revised actuals variance commentary on June YTD trial balance including variance to CFO forecast to be emailed to your DTF relationship manager. The reports are available in SRIMS on the Dashboards menu under Annual Financial Report > AFR Variance Commentary. Friday 17 August 2018 (5pm) Material entities only Confirmed audit opinions signed by VAGO to be emailed to your DTF relationship manager. Friday 31 August 2018 (5pm) CFO certification and quality assurance checklist to be emailed to your DTF relationship manager. The reports are available in SRIMS on the Dashboards menu under Annual Financial Report > Reconciliation and Sign off. Friday 28 September 2018 Acquittal of Interdepartmental Grant Trust Account to DTF. Templates and guidance on SRIMS.
3 August 2018 (5pm) the full year ending 30 June 2018 to be emailed to your DTF relationship manager. into SRIMS using the User Work Tray > Service Delivery > Revenue Certification document. To review the annual invoice, run the reports available in the Dashboards menu under Service Delivery > Revenue Certification. This invoice can be printed or saved and then emailed to DTF. Further guidance material is available in SRIMS on the Homepage under Information and Guidance. 2017-18 end of year processes and requirements As part of legislative and reporting requirements, funding authority for the current financial year needs to be finalised before 30 June, and confirmation of Treasurer’s Advance (TA) and carryover approvals is required to provide TA and carryover authority, which is tabled in the State of Victoria’s Financial Report. BOF Chapter 1: Mechanisms available to manage departmental funding levels Date Event Further Information Wednesday 30 May 2018 (5pm) Ministers to finalise written requests for authorisation to access prior year appropriation (section 33) and all other written authorities (eg. section 10 and sufficient warrant coverage for special appropriations) to spend specified sums during the financial year from the Consolidated Fund, which must be signed by the Treasurer, the AuditorGeneral and the Governor. Any negative movements in the Consolidated Fund SAU balances are required to be authorised under section 33 of the FMA on or before 30 June by accessing appropriation funding set aside in prior years. Departments should engage DTF relationship managers early on any proposed year end requests. Tuesday 12 June 2018 (5pm) Ministers to finalise all other written departmental funding requests including annotated receipt agreements (section 29 for new 2017-18 agreements and all 2018-19 agreements), appropriation transfers (section 30), Treasurer’s Advances (TA) and advances provided under section 35, and any adjustments to Section 37 loan schedules. Budget supplementation requests should be restricted to 2017-18 amounts only. Templates available in SRIMS on the Homepage under Information and Guidance. Further guidance on s 29 and budget supplementation is available in the Budget Operations Framework, which can be downloaded from . Departments should engage DTF prior to the new funding requests being submitted for Treasurer consideration. New funding requests need to be accompanied by a separate ministerial letter. These requirements are consistent with mandatory
equalisation. Victoria engages with and provides information to the Commonwealth Grants Commission, in consultation with and sourced from Victorian government departments and agencies. Date Event Further Information September/October 2018 Commonwealth Grants Commission data requests for the 2019 Update. Data request templates will be emailed by DTF to departmental contacts. Various, as required Commonwealth Grant Commission 2020 Methodology Review regarding expenditure on services and service delivery methods will be sought during the conduct of the review. DTF will contact departments with details of the requests. Major projects and asset performance reporting Departments are required to submit information on capital project delivery to DTF on their performance in delivering major projects and their overall asset investment program quarterly. DTF uses this, in conjunction with other information, to provide its assessment to ERSC through the Major Project Performance Report (MPPR) and the Quarterly Asset Investment Report (QAIR) of major project delivery including ICT projects, departments’ performance in delivering major projects and delivery of the Government’s asset investment program. High-value high-risk (HVHR) and selected projects data (for MPPR) is due within seven business days after the end of the quarter. Asset report data (for QAIR) is due within 15 business days after the end of the quarter. Please refer to the existing information bulletin 2017-18 Major Projects and Asset Performance Reporting Requirements which can be found at: . PMF 5.2: Performance reporting Date Event Further Information Thursday 11 January 2018 (5pm) Submit any internal reports, data and commentary for HVHR and selected projects as at 31 December 2017, to be emailed to your DTF Infrastructure Policy and Assurance contact. To review information and status of HVHR projects using the Assets > Assets Monitoring document in SRIMS. Monday 22 January 2018 (5pm) Departments submit asset report containing data and commentary on all projects and information on the National Infrastructure Construction Schedule and project procurement information as at 31 December 2017, Submit your asset information including any actuals and any changes in the Assets > Asset Monitoring document in SRIMS. Run your departmental report on assets projects on the Dashboards under Assets > Asset Monitoring in SRIMS.