PDC 403, Revised Procedures for Processing Depot Returns (including Receipt and Supply Discrepancy Report) (DLMS/MILSTRAP and SDR) 01/31/11 Hilert DLA This change revises DLMS/MILSTRAP/SDR procedures: To support DLA Distribution Depot processing and automatic disposal of materiel categorized as Supply Condition Code (SCC) H, Unserviceable (Condemned). To revise the dollar value associated with automatic disposal To revise the time standard for providing disposition on materiel identified upon receipt in SCC K, Suspended (Returns). To clarify manual procedures associated depot receipt of material where the NSN is not known and offer an automated alternative. Administrative revisions to MILSTRAP. This change also establishes/documents enhanced procedures for transmission of SDRs. 03/17/11 DLA Air Force USMC Army Navy Abstains Comments provided Non-concur Concur Concur with comment Concur with comment Contents split to restaff as PDC 403A. Selected changes published as ADC 425 on 10/04/11. PDC 403A, Revised Procedures for Processing Depot Returns (including Receipt, Supply Discrepancy Report (SDR), and Proposed Revision to Time Standard for Reclassification of Supply Condition Code K Assets) (DLMS/MILSTRAP and SDR 12/23/11 Hilert SDR Administrator The PDC 403 procedures updated based upon discussion with DLA. Revises DLMS/MILSTRAP/SDR procedures: a. to support DLA Distribution Depot processing and automatic disposal of materiel categorized as Supply Condition Code (SCC) H, Unserviceable Condemned. - to revise the dollar value associated with automatic disposal, - to revise the time standard for providing disposition on materiel identified upon receipt in SCC K, Suspended (Returns), and - to revise MILSTRAP administrative procedures to ensure consistency with SDR procedures under DLMS Chapter 17. 01/23/11 AF to 02/15/12. DLA Navy HQDA DCS G-4 USMC Army Comments provided – meeting scheduled to address concerns Concur with comment Concur with comment Concur with comment Concurs Published as ADC 1022 on 10/19/12
Navy DLA Supply PRC Air Force Official coordinated position pending Concurs without comment Concurs Published as ADC 448A on 10/02/12 PDC 449, Revised MILSTRAP Procedures for Logistics Accountability During Maintenance - Disallows Logistics Use of Inventory Adjustment Transaction (DAC) for Physical Movement of Materiel from a Storage Activity to a Maintenance Activity (Supply) 01/20/12 Johnson PRC Chair This change requires the Components discontinue use of an inventory adjustment for supply condition code change transaction (DLMS 947I/ MILSTRAP legacy DAC) as a method to record physical movement of an item between a storage activity and a maintenance activity. This change also proposes deletion of MILSTRAP procurement source receipt transactions related to the return from a contractor of government owned materiel furnished to the contractor for use in the maintenance process. Procurement source MILSTRAP legacy DICs D4G, D4H, D4L, and D4L, were added by AMCL 12 and 43 for this purpose. However after further consideration, the MILSTRAP administrator believes return of government owned materiel that had been furnished to a maintenance contractor would be accomplished using the corresponding non-procurement source receipts (DICs D6G, D6H, D6L, D6M) 2/21/12 USTC DLA J332 and DLA Distribution Air Force Army DPAP and P&PE Navy GSA USMC Abstains Concurs without comment Concurs with comment Concurs with comment Received for review from Jim Craig 2/27/2012. On 3/12/2012 followed up for DPAP and P&PE response Concurs in principle, with comments Has no response to PDC 449 Has reviewed the subject PDC and provides comments A Joint Supply PRC and JPIWG focused meeting to be held, 2Q FY13, to address questions/concerns with this change proposal, as well as to address other Component concerns with accountability/ visibility during maintenance.
PDC 453, Revisions to Procedures and DLMS 511R, Requisition, to Support Requisitioning from DLA Disposition Services under RBI 10/31/11 Hilert DLA Disposition Services In addition to Service supply requisitions, under RBI, two additional source systems will transmit 511R Requisition transactions for Disposition Services’ property to EBS: U.S. GSA Personal Property for Reuse and Sale and the DLA Disposition Services’ Reutilization /Transfer/Donation (RTD) web applications. This PDC will describe the process for 511R requisition transactions generated from these two systems to EBS. Additional data elements will need to be added to the 511R transaction to account for requisition processes from GSA and the RTD Web. 11/30/11 DLA Army USMC USAF Concur Concurs with comment Concur Concur Non-concur with comment Published as ADC 466 on 03/28/12 PDC 459, Establish New MILSTRIP-Authorized Value for First Position of Requisition Document Number Serial Number and DLMS Utilization Code H for Military Sealift Command (MSC) (Supply/MILSTRIP) 2/28/11 Hilert MSC To establish a MILSTRIP-authorized value for the first position of requisition document number serial number, also referred to as the DLMS Utilization Code, to be used within the Navy solely by the MSC. 4/14/11 Army USMC USAF Navy Abstain Concur Concur Concur Concurs Published as ADC 1029 on 08/14/12 PDC 464, New Materiel Receipt Acknowledgment (MRA) Discrepancy Indicator Code (Supply/MILSTRAP) 11/30/11 Johnson DLA-J33 Create a new MRA discrepancy code for use with Navy ships that indicates that an MRA is being submitted in response to a follow-up request, but that there has not yet been an opportunity to pick-up/stow the order due to deployment or extended transit times. 12/30/11 USAF Navy DLA Army USMC Concur Concur Abstain Concur - Earliest possible implementation latter half FY13 Concur with comment Concurs with comments Published as ADC 474 on 04/04/12
PDC 472, Revision Documenting Changes to the Material Receipt Acknowledgement (MRA) Report Section of the MILSTRAP and DLMS Manuals (Supply/MILSTRAP) 01/13/12 Johnson This PDC serves three purposes: 1) Documents changes to the on-line MRA Management Information Report tool structure and business rules that were agreed to by the Supply PRC and implemented by DLA Transaction Services in early 2010. 2) Revises MILSTRAP/DLMS Manuals to incorporate MRA Report changes made by DLA Transaction Services. 3) Requests that the DOD Components validate the need or purpose of select supplemental reports available in the on-line MRA Report tool. 2/13/12 DLA Services Air Force Navy DLA Army Abstains Concurs Concurs with comments Concurs as written Concurs with comments Concurs 2/22/12 - Followed up for Army, Navy Air Force responses on the Ammunition MRA report, and for Army response on Army TPF report Published as ADC 482 on 04/12/12 PDC 473, Revised Procedures for Inclusion of Contract Data in Transactions Associated with Government Furnished Property (GFP) and Management Control Activity (MCA) Validation of Contractor Furnished Materiel (CFM) Requisitions (Supply and Contract Administration) 02/23/12 Hilert ODASD SCI/DPAP PDI/PRC Chair This change updates DLMS procedures and multiple DLMS transactions to enhance the visibility of GFP through associated logistics transactions. It establishes a mandatory requirement for inclusion of the applicable GFP contract number in relevant requisitions, materiel release orders, and shipment status, thereby providing capability to monitor GFP through enterprise visibility/accountability programs. 3/26/12 USTC USAF DLA DLA Army USMC Navy Abstains Concurs with comments Concurs Comments delayed Concur with comment Concur with comment Concur with comments Published as ADC 1014 on 08/17/2012
PDC 487, Update of Logistics Metrics Analysis Reporting System (LMARS) Fill Rules (LMARS/Supply) 11/03/11 Daverede PRC Chair The purpose of this PDC is to update the LMARS Fill Rules to correspond to changes implemented in the DOD supply chain. The Fill Rules were established over 10 years ago by the Customer Wait Time Committee, which oversaw the development and implementation of LMARS. LMARS uses these business rules to determine the report category for each transaction that is in its database. 12/18/11 DLA Transaction Services Air Force Army USMC Navy Concurs with the PDC (No comments) Concurs with comments Concur without comment Concur as written Concurs with comment PDC 488, Consolidating MILSBILLS into DLMS Volume 5, Finance (Finance/MILSBILLS) 08/20/11 Hammond PRC Chair This change consolidates chapters 1, 3, and 5 of MILSBILLS with DLMS Volume 5 to enable DLMS Volume 5 to be a single manual for DLMS/MILS logistics billing. 10/11/11 USMC USASAC Has reviewed the subject PDC and concurs as written Provided comments Published as ADC 469 on 02/23/12 PDC 489, Assignment of Numeric Routing Identifier Codes (DoDAAD/Supply) 09/26/11 Deans Supply This change is to assign numeric Routing Identifier Codes to Components. 10/26/11 FAA GSA NGA Defense Security Service Army NSA DLA Services Air Force WAWF USMC Navy Concur Concur Concur Concur Concur with comment Concur Concur with comments Non-concur (resolution being worked) - On 0905/12 Air Force concurs with comment No impact Concur Concur with comments Abstains - No impact to USTC”
PDC 504, Revise DLMS 846I Asset Status Report to Provide for a Transaction Count to Support Asset Status Report Transaction Reconciliation under DLA-Navy BRAC SS&D IMSP (Supply) 01/13/12 Johnson DLA In support of Base Realignment and Closure (BRAC) Retail Supply, Storage And Distribution (SS&D)/Inventory Management and Stock Positioning (IMSP), the DLMS 846I Asset Status Report requires updates to allow the receiving system to reconcile whether all files/balances sent by the inventory manager have been received 1/23/12 USTC Navy DLA DLA Trans Svcs Air Force Army Abstains Concurs Concurs Comments provided Concurs Concurs as written Published as ADC 481 on 02/22/12 PDC 506, Republication of DLMS Supply Discrepancy Report (SDR) Guidance (Supply/SDR) 04/03/12 Hilert PRC Chair This proposed change is provided to consolidate documentation associated with SDR guidance in preparation for re-issuance of the DLMS Manual as a Defense Logistics Manual (DLM). 04/13/12 USTC Navy Air Force Army Abstains Concur with comment Concur with comment Concurs with comment Published as ADC 488 on 04/24/12
ADC 73 Revision to DLMS 527R MRA to Provide for Current Functionality of MILSTRAP Materiel Receipt Acknowledgement (MRA) Process. 1/15/02 Johnson This change revises DLMS 527R to provide the capability to submit a MRA transaction without a stock or part number in support of MRA requirements. This change will also allow for MILSTRAP MRA transactions (Document Identifier (DI) Code DRA/DRB), which are submitted with a blank stock/part number field, to process in DLMS during a mixed DLSS/DLMS environment. Published 1/15/02 and approved for immediate implementation Interim workaround pending EBS implementation of ADC 73 is being addressed by DLMSO, DLA and DAASC so that affected MRA transactions are not rejected. On 6/02/09 DLA reports ADC 73 has been implemented in EBS. ADC 75 DLA Unique Identification of Internal Delivery Date in Requisitions (Staffed by PDC 78) (Supply) 8/26/02 Hilert This change accommodates the BSM SAP requirement for a delivery date on requisition/order transactions. The new date will be calculated by DAASC translator and inserted in the requisition series transactions. DAAS & DLA has advanced authorization to employ procedures under EBS sequential implementation in order to prevent rejection Requisition implemented; Modification and Cancellation pending DLA BSM acceptance ADC 76 USAF Unique Management Coding for NMCS/MICAP (Staffed as PDC 76) (Supply) 8/26/02 Hilert This USAF data element will be used within our supply system to provide justification related to a NMCS/MICAP that is currently identified in the Required Delivery Date field (rp 62-64). Published 8/26/02 – approved for implementation Pending DLA BSM acceptance or full version control ADC 77 USAF Unique Management Coding for MMAC (Supply) (Staffed as PDC 75) 8/26/02 Hilert The unique code MMAC is used in conjunction with/at the end of the NSN (rp 21-22 of DLSS transactions), to identify NSNs to be managed by a specific manager. DLA DAAS Pending DLA BSM acceptance or full version control Implementation deferred Work-around in place
ADC 81 New DLMS and Federal IC for Transaction Set 140B, UIT Reporting, and 888B, UIT Data Change 10/22/02 Johnson Establishment of 2 DSs: 140B, and 888B. UIT under DLMS is to be accomplished with standard logistics transactions, however certain functionality does not exist in current transactions, such as submission of a request to sight verify UIT assets. DLMS 140B and 888B are intended to fill the void for functions not addressed by standard logistics transactions; however procedures must be developed. See interim use identified under implementation status column. Published 10/22/02 and authorized for immediate use for DLA UIT Phase 1 interface. Authorized in 2002 for interim use by DLA Phase 1 UIT for receipts only, until such time as DLA implemented 527R Receipt, after which time 527R would be used to convey serial number information for receipt transactions. During Phase 1 UIT, DLA DSS did not implement 5227R, so DSS processed MILS receipt transactions (DIC D4_/D6_) and the serial number information was conveyed by 140B. Use of 140B would no longer be required for receipt transactions when DSS implemented the DLMS 527R Receipt. No additional requirement for 140B has been identified. No requirement for DLMS 888B has been identified. ADC 86 Revision to DLMS 511R to Transmit Requisition Image Transactions (Supply) (Staffed as PDC 89) 17 December 02 Hilert This change incorporates data elements for the requisition image in DLA unique transactions DIC CH1, Memorandum Requisition Data to DAAS-OCONUS, and DIC CHA, Memorandum Requisition Data to DAAS-CONUS. DAAS & DLA has advanced authorization to employ procedures under EBS sequential implementation in order to prevent rejection To be implemented during modernization ADC 88 DLMS Mapping for MILSTRIP Document Identifier Code (DIC) AFT, Request for Shipment Tracing on Registered Insured, and Certified Parcel Post (Supply) (Staffed as PDC 94) January 16, 2003 Hilert This change incorporates the functionality of the MILSTRIP DIC AFT in the DLMS. All data contents and associated procedures are the same as described in MILSTRIP. Refer to MILSTRIP paragraph C3.42, Shipment Tracing, and appendix AP3.46. 01/16/03 allowing
ADC 89 Inclusion of Supplemental Information for UIT/SIM in the Two-Dimensional Symbol on the Issue Release/Receipt Document (IRRD) (DD Form (Staffed as PDC 83) 14 Jan 2003 Hilert Adds supplemental optional data fields to the PDF 417 2D symbol for the purpose of unique item identification. Allows for identification of the manufacturer, part, and specific individual item using a range of ANSI MH10.8.2 data identifiers, which may be employed as applicable to the requirement. Effective Immediately ADC 93 Inclusion of Status Code BP in MOV Procedures (Supply/MILSTRIP) 3/17/03 Hilert This change corrects documented procedures for MOV to include Status Code BP. Staggered Implementation Approved Addendum 93A to ADC 93, Inclusion of Status Code BP in Cancellation Procedures (Supply/MILSTRIP) 08/29/12 Hilert PRC Chair This change corrects documented procedures for source of supply processing of single line requisition cancellation requests to check for Status Code BP. This approved change corrects an administrative oversight and allows for staggered implementation if Components do not currently look for Status Code BP on cancellations. Approved for staggered implementation. ADC 102 Revised Service Code V Use in Routing Identifier Codes (RICs) (Supply/ MILSTRIP) (Staffed as PDC 103) 2/12/09 Hilert This change reassigns the use of Service/Agency Code V applicable to RICs to the Navy. The V-series when used as the RI-To was previously assigned to the National Aeronautics and Space Administration (NASA). All new RIC assignments in the V-series will belong to the Navy for use to designate Navy contractor locations. Any existing V-series RI values previously assigned for NASA will be deleted. Phased implementation steps which facilitate transition off the V-series by NASA, and to the Navy. Effective date of August 15, 2009. Implemented assignment
ADC 104 Addition of RI of the Activity Originating the Order MRO/LRO/DRO to the 2D Symbol on the IRRD (DD Form 1348-1A) 9/22/03 Hilert ADC 44 (reference 3.a.) added a (2D) symbol (Portable Data File (PDF) 417) that included the current linear bar code data elements plus additional elements to the IRRD. ADC 89 (reference 3.b.) incorporated additional data elements for the purpose of unique item identification /management/tracking. This proposal adds an additional data field to the 2D symbol to reflect the RI of the activity originating the MRO/LRO/DRO, which is currently carried in rp 67-69. Staggered implementation is authorized. DLA implementation July 2004 ADC 105 Identification of Items on United States Munitions List (USML) for U.S. Customs Clearance (Supply/MILSTRIP) 8/22/03 This change requires clear-text identification on all DOD shipments of items shown on the USML to transportation/traffic management offices for the United States Customs Service. Staggered implementation is authorized. AF implementation in retail systems (SBSS/CMOS). DLA uses DEMIL code approach for identification. ADC 107, Revised Federal IC 861 for WAWF Receiving Advice/ Acceptance Certificate (Contract Administration) 09/22/03 Hilert This revision updates the 861 Federal IC by adding qualifier to identify the Standard Document Number (SDN). Immediately ADC 110A, DAASC Processing of AF Requisitions and Others with Billing Restrictions- Revised 03/14/05 Hilert This is an administrative change to modify an ADC 110 MILSBILLS edit to permit reversal bills to process. Immediate implementation is authorized. USAF Implemented ADC 110B, Additional USAF (AF) Requisition and Interfund Bill Restrictions (Supply/Finance) 10/31/05 Hilert This change expands the United States USAF requested edits approved under ADC 110 and ADC 110-A. This change further revises requisition and interfund bill processing to reject transactions which identify a bill-to party reflecting an USAF DOD Activity Address Code (DODAAC) not authorized for use as the bill-to party. 11/31/05 USAF Implemented DAASC Implemented 11/17/05
ADC 197 Request for New Type of Physical Inventory/Transaction History Code and Add Code to Historical Transactions (DLMS 527R, 867I, 940R, 945A) 6/5/06 DLA requested the establishment of a new Type of Physical Inventory/Transaction History code for use with Transaction History Requests DLMS 846P /MILSTRAP DIC DZJ and DZK) to differentiate transaction history associated with annual reconciliation from other transaction history. Immediately DLMSO comment: DLA required the change for their modernized system, EBS, interface with DSS. Implementation by other DoD Components is optional. ADC 198 Revise DLMS 846P to Provide Capability to Advise When No History is Available in Response to a Transaction History Request 6/6/06 The capability to identify that no history is available in response to a request for transaction history exists in MILSTRAP, but was not incorporated in DLMS. (DLA has identified the requirement for this capability for DSS and EBS. DLMS 846P, Physical Inventory Request, is a multipurpose transaction currently used to request physical inventory; to respond to a physical inventory request (without asset balances); and to request transaction history. Immediately ADC 199 Revisions to DLMS 527R to Support Requirements for Tailored Vendor Relationships Materiel Receipt Acknowledgment Transactions 6/14/06 These changes allow MRA to be processed in the Defense Logistics Agency’s EBS from the DMLSS for the TVR process. Immediately ADC 200 Revisions to DLMS 527R to Support Requirements for Army Medical Material Agreement Receipt Transactions 6/14/06 These changes allow receipts to be processed in the Defense Logistics Agency’s EBS from the DMLSS for AMMA prime vendor and purchase card processes. Immediately ADC 201 Revisions to DLMS 867I to Support Requirements for the Army Medical Material Agreement Issue Transactions 6/22/06 This change is to allow a price to be included in AMMA issues of material. The price will allow the sale and resulting customer bill in DLA EBS to be priced appropriately. This change also provides for use of a local catalog identification as issues from AMMA sites may be for a local catalog number and not a NSN. The Local Catalog Identification can reference multiple prime vendor part numbers for a specific site. Immediately
ADC 207 New Discrepancy Codes for Identification of Hazardous Material Supply/SDR/SQCR (Staffed by 213A) 8/15/06 Hilert This change establishes new discrepancy codes under references a and b, and DLMS procedures, to identify supply and storage discrepancies which pertain specifically to discrepant hazardous material identified at time of receipt or in storage. Immediately Implemented at DAASC. Published in DLMS Manual Vol II, Chapter 17, Change 4 ADC 208 Revised Inspection/Acceptance Report (DLMS 861) to Support Inspection Advice and Shipment Level Acceptance (Contract Administration) (Staffed by PDC 205) 3/19/07 Hilert (1) Adds capability to include an Inspected Date, Inspection Location, and Acceptance Location to support source inspection and acceptance at other than the ship-to location. (2) Adds data content and usage notes to support shipment level acceptance as implemented under Navy modernization. Published on 3/19/07 and approved for implementation ADC 209 Processing CFM requisitions between Government Sources of Supply and Army contractors (Staffed as PDC 186) 11/29/06 Hilert This change establishes procedures for processing Army CFM requisitions from Army Contractors which are authorized to utilize DLA as a SOS within Army PBL and associated contracts. Although this ADC is written to accommodate the Army business rules for contractor requisitions; the new controls established for CFM requisitions will be available to all Components. Immediately Implemented by DAAS and DoD EMALL and in use for Army pilot programs. Published in MILSTRIP Reissue, Oct 2007 ADC 210 DRMS and NIMS Shipment Types Identified for SDR Processing under DLMS Supply/SDR(Staffed by PDC 209) 10/18/06 Hilert This modifies DoD WebSDR so that the existing data element SDR Type Document Code may be assigned as a result of direct user input via the web. In addition, this change to both screens and the DLMS 842 transaction adds capability to identify specific types of SDRs as a sub-type of the original basic Type Document Code. This change allows visibility of the type on WebSDR record displays. This change also provides a format for a DRMS query/report. Immediately Implemented
Approved Addendum to ADC 221A, Revised Procedures associated with the DLMS Enhancement for Communication of Unit Price (Staffed as PDC 221A) 08/03/11 Hilert This change supplements ADC 221 with more appropriate business rules for conversion of transaction formats between DLMS and MILS. All other aspects of ADC 221 are unchanged. This change also provides business rules for additional DLMS transactions supporting MILSTRAP and MILSBILLS functionality that were not addressed in the original ADC 221. Approved for staggered implementation by Military Services and participating agencies. DLA Transaction Services implementation of the revised DLMS conversion rules are authorized for immediate implementation, but no later than October 2011. DLA Transaction Services-The Change Request is recorded as being implemented October 12. ADC 222 Discrepancy Disposition/Status (Reply) Code Revisions (Supply/SDR) (Staffed by PDC 231A) 1/09/06 Hilert This change modifies and adds Disposition/Status Codes available for use in SDR replies. Includes new codes to indicate prior response is superseded and to notify customer that the SDR was rejected due to missing/invalid wrong item information. 2/15/07 Implemented for WebSDR interface systems. ADC 223 DLMS Shipment Status Enhancements: Secondary Transportation Number, Initial Shipping Activity, Carrier Identification, and Port of Embarkation (POE) (Supply) (Staffed by PDC 224) 3/19/07 Hilert This change specifically requests implementation of enhancements identified during the development of the DLMS for a secondary transportation number and identification of the initial shipping activity. It provides clarification on how DLMS handles identification of the Port of Embarkation (POE) Approved for phased and staggered implementation. DAASC changes to accommodate transition will be effective within 6 months of publication. DLA: EBS implementation date is 11/12/2009 ADC 224 Revised Procedures for Logistics Accountability During by PDC 208) 2/21/07 Hilert This change incorporates multiple revisions to procedures for maintaining accountability during maintenance. 2/21/07 Published in MILSTRIP Reissue, Oct 2007
ADC 235, Revise DLMS 867I and MILSTRAP Issue Transactions to Support Navy Issue On Request Code and Admin DLMS 867I Updates (Supply) 4/17/07 Johnson Revise DLMS 867I Issue transaction to add the Navy issue on request code in support of an existing Navy requirement. Navy uses the issue on request code when interfacing with DLA DSS. Revise MILSTRAP to document existing Navy use of the issue on request code in DIC D7_ issue transaction Approved for implementation ADC 236, Revise the Property Accountability Accuracy Goal for Controlled Inventory Items Not Subject to Annual Complete Physical Inventory 4/25/07 Johnson This ADC revises the property accountability records accuracy level currently published in DOD and DOD 4000.25-2-M, from 85 percent to 95 percent, for controlled inventory items that are not subject to an annual complete physical inventory. Approved for implementation Published in DLMS Manual Vol II, Change 4 ADC 237, Rename Location Audit Program to Record Reconciliation Program 4/25/07 Johnson This change revises MILSTRAP (reference 3.a.) and DLMS (reference 3.b.), to rename the Location Audit Program to the Record Reconciliation Program. Approved for implementation Published in DLMS Manual Vol II, Change 4 ADC 238, Update of DLMS 888A Small Arms Data Change (Supply) (Staffed as PDC 262) 4/27/07 Johnson This change updates 888A, Small Arms Data Change, to stipulate that the DODSASP procedure for changing a serial number does not extend to the IUID UII, and to make various admin updates to 888A. Approved for implementation ADC 239, DLMS Unit of Material Measure (Unit of Issue /Purchase Unit) Conversion Guide Update (Supply) 5/14/07 Hilert This change updates DLMS Unit of Material Measure Conversion Guide to add Units of Measure values that are valid under ASC X12 transactions with their corresponding DOD Unit of Measure values. Conversion Guide updated ADC 239A, DLMS Unit of Material Measure (Unit of Issue /Purchase Unit) Conversion Guide Update (Supply/Distribution) 7/02/07 Hilert This change reflects a “wall to wall” review and update of the DLMS Unit of Material Measure (Unit of Issue/Purchase Unit) Conversion Guide. This change supplements ADC 239 which added four new Unit of Measure values. Approved for immediate implementation Conversion Guide updated
ADC 293 Revised Time Standards, Codes, and Procedures for Reporting and Processing of Supply Discrepancies (Supply/SDR) (Staffed as PDC 316) 8/13/08 Hilert This change identifies revisions to SDR procedures and time standards for customers (SA and U.S.), International Logistics Control Offices (ILCOs), and action activities including Distribution Depots (DDs) and Inventory Control Points/Integrated Item Managers (ICPs/IMMs). Approved for phased implementation DAASC, DLA EBS, DSS implemented. Published in DLMS manual. ADC 294 Elimination of Treasury Suspense Account F3885 (Finance) (Staffed as PDC 310A) 7/31/08 Hammond As a result of the Treasury Bulletin No. 2007-07, changes are required to MILSBILLS to discontinue the use of suspense account F3885 for the interfund transactions. Approved for implementation The changes to the DLMS manual will be published in the next reissuance of the manual.
SS&D/IMSP (Supply) 10/20/10 Johnson Asset Reclassification Request transaction will be perpetuated in the DLMS 846A Asset Reclassification Response Denial transaction. ADC 377, Transaction Copies Required for DLA Support of Navy BRAC SS&D/IMSP Depot Level Reparables (DLRs), Navy Materiel, and Nuclear Consumable Support Materiel (Staffed as PDC 404) 6/23/10 Hilert This change establishes procedures to provide visibility to DLA of the NSYs and FRCs-prepared requisitions for DLR, Navy materiel, and nuclear consumable support materiel requisitions, and subsequent transactions, in support of the BRAC 2005 SS&D CONOPS. This change establishes a requirement for DAAS to provide a copy of requisition (including modification, cancellation, and follow-ups), supply status, and receipt acknowledgement transactions to DLA based upon transaction content and prescribed business rules. Approved for implementation ADC 378, Revise DLMS 947I Inventory Adjustment to Identify Loss due to Destructive Test in Support of Navy-DLA BRAC SS&D/IMSP (Supply/Finance) (Staffed as PDC 405) 03/16/11 Johnson Adds a new Quantity or Status Adjustment Reason Code Adjustment Decrease (Destructive Test).’ for use on DLMS 947I Inventory Adjustment loss (MILSTRAP DIC D9_ functionality), to indicate that the inventory adjustment loss is the result of material being destroyed in test. Approved for implementation ADC 379, New and Revised Supply Status Procedures to Support “Virtual Receipt” and Requisition Alert Processes under Navy BRAC SS&D/IMSP (Staffed as PDC 406) 6/15/10 Hilert Preparation of supply status transactions (DLMS 870S, equivalent of MILSTRIP Document Identifier AE8) by DSS. This supply status provides notification to the Navy BRAC SS&D sites of material upon arrival at the local DSS IA worksite and delivery when material is processed on a local manifest within DSS. Creation of the new supply status for arrival and delivery supplements MILSTRIP requirements for materiel release confirmation (DLMS 945A) and shipment status (DLMS 856S) when directed release is triggered by a materiel release order (DLMS 940R). Approved for implementation
ADC 379A Revised Supply Status Procedures to Support “Virtual Receipt” and Requisition Alert Processes under Navy BRAC SS&D/IMSP – Intermediate Supply Status(Supply/Logistics) 05/04/12 Hilert This change enhances procedures implemented under ADC 379 to include additional supply status requirements to Navy BRAC SS&D sites. The new supply status procedures will provide greater visibility to the Naval Shipyard or Fleet Readiness Center in response to Navy requisition alert transactions. Effective upon publication for implementation in May 2012. This change supplements the previously approved ADC 379. ADC 381, Procedures and Additional Data Content supporting Requisitions, Requisition Alerts, and Unit of Use Requirements under Navy BRAC SS&D/IMSP (Supply/Finance) (Staffed as PDC 366A) 07/01/10 Hilert This change establishes additional data elements on multiple DLMS transactions supporting the DLA interface with NSYs and FRCs operating under the Navy-DLA BRAC 2005 SS&D CONOPS. Approved for implementation Approved Addendum to ADC 381A, Procedures and Additional Data Content supporting Unit of Use Requirements under Marine Corps BRAC SDI (Supply/Logistics) 11/02/10 Hilert This change authorizes a data field on multiple DLMS transactions to provide a cross reference to the assigned LSN when a unit of use requirement applies to that materiel. This field will be used on transactions supporting the interface between the DLA-operated storage depot under DSS and the MCMC. This addendum supplements procedures under ADC 381 which remains in effect. Approved for implementation approximately February 2011 ADC 381B, Administrative Revision to Identify Delivery Location Position in Transactions (Supply) 05/06/11 Johnson This administrative addendum clearly identifies delivery location positions in the following DLMS Supplements: 511R, 511M, 527D, and 869F. Approved for implementation Administrative ADC 382, Type Pack Code Conversion Guide Update (Supply/Transportation) 5/13/10 Daverede The current X12 code mappings for Truck and Van Chassis are incorrectly stated. The X12 and DOD code mapping for Envelope is missing. Finally, the DOD Appendix 4 URL for the Type of Pack Conversion Guide needs to be updated. Approved for implementation
ADC 403, Administrative Update to Identify MILSTRAP Transactions Authorized for Reversal 04/25/11 Johnson Administrative change updates MILSTRAP (AP3) Introduction to identify in a single list, all MILSTRAP transactions that are authorized for reversal. Approved for publication in the next reissuance of MILSTRAP ADC 404, Revision to Small Arms and Light Weapons Procedure to Address Reporting Foreign Weapon Serial Numbers and Definition Updates (Supply/MILSTRAP) (Staffed as PDC 326) 12/09/10 Madrigal Revise DoD 4000.25-M, DLMS, and DoD 4000.25-2-M, MILSTRAP (references 4.a. and 4.b. respectively) to: Provide the procedures for assignment of serial numbers for foreign weapons with unrecognizable serial number characters. Revise the definitions to reflect “Small Arms and Light Weapons” in place of “Small Arms” where needed, and clarify that the SA/LW Active, Inactive and History registry files apply to both the DoD and Component registries. Approved for implementation ADC 405, DLMS Mapping for USAF Unique Transactions Used between USAF Locations and Expeditionary Combat Support System (ECSS) (Supply) (Staffed as PDC 427) 12/28/10 Hilert With the implementation of the Expeditionary Combat Support System (ECSS), the AF is eliminating the need for some AF unique transactions. This request establishes DLMS mapping for unique AF transactions used between AF locations and ECSS: The BF7, Follow-up by ICP to Shipping Activity, transaction is used by the AF ICP to request status on a Redistribution Order (RDO) shipment request sent to an internal AF storage location or an AF base retail activity. The BL0, Redistribution Order Shipment Confirmation, transaction provides the shipment details to the AF ICP The B7A, Redistribution Order Denial, transaction informs the AF ICP of the RDO denial. Approved for implementation approximately February 1, 2011 ADC 406, DoDAAD Removal of Unused Fields (DoDAAD and Supply) (Staffed as PDC 426) 01/31/11 Hammond The DoDAAD database contains some unused fields, which leads to confusion in the user community. This Change corrects the problem by removing the unused fields. -The Delete Indictor field has been removed in the ADC because it was determined during staffing that the Delete Indictor is used and supported Approved for implementation
ADC 455A, Revisions to Procedures and DLMS 870S, Supply Status, from DLA Disposition Services under Reutilization Business Integration (RBI) ADC 455A replaces ADC 455 in its entirety 02/06/12 Hilert ADC 455A is provided to remove an incorrect mapping in the DLMS transaction; there are no process changes. Approved for implementation ADC 456, Intra-DLA Sales Contract Catalog Data Support Transaction under RBI (Staffed as PDC 477) 11/23/11 Hilert This ADC allows sales contract data to be pre-positioned at the DLA Disposition Services Field Office. Transmitting this data from EBS to DSS will provide the Field Offices with sales contract information specific to their location. This will reduce the amount of time it takes to find sales contracts pertaining to their locations, as well as reduce errors in sourcing the wrong amount of property. Approved for implementation ADC 457, Intra-DLA Revisions to Procedures and DLMS 511R Requisition to Support Directed Release of Materiel (Post-Post Action) by DLA Disposition Services Field Offices under RBI (Staffed as PDC 432) 12/21/11 Hilert This ADC will describe the process for DSS-generated DLMS 511R transactions formatted as the Materiel Release Order (MRO) (DIC C0_). Approved for implementation. ADC 458, Documentation of Intra-Army Use of Army Data Elements for MILSTRAP DZA and DLMS 846I Asset Status Transaction (Staffed as PDC 498) 12/12/11 Johnson Army seeks to implement additional data mapping to 846I to add value for Army. Approved for intra-Army implementation. Army’s target implementation date is 90 days from the date of memorandum. ADC 459, DLMS Transactions, Discrepancy Codes, SDR Type/Disposition Services Type Codes, and Associated Procedures to Support Supply Discrepancy Reports (SDRs) under RBI (Supply/SDR) (Staffed as PDC 454) 11/28/11 Hilert The SDR transaction with a new Document Type Code/Disposition Services Type Code will provide the DLA Disposition Services Field Offices improved capability to identify, communicate, and resolve discrepancies for all locations. Specific business rules are defined by the assigned “type codes.” Approved for implementation.
Procedures 04/02/12 Johnson procedures in use for the DLMS, and to restructure the volume for clarity. Per the direction in DODI 4140.01, DoD 4000.25-M, DLMS, is being republished as Defense Logistics Manual (DLM) 4000.25. This change provides administrative revisions to DLMS Volume 1 (as revised by ADC 329 and ADC 450, to be published as DLM 4000.25, Volume 1. ADC 488, Republication of DLMS Supply Discrepancy Report (SDR) Guidance (Supply/SDR) (Staffed as PDC 506) 04/24/12 Hilert This approved change is provided to consolidate documentation associated with SDR guidance in preparation for re-issuance of the DLMS Manual as a Defense Logistics Manual (DLM). Effective immediately ADC 489, Administrative Change to Maintain Inventory Control Effectiveness (ICE) Report Ammunition Procedures (DLMS/MILSTRAP) 04/24/12 Madrigal This ADC changes the procedures for ICE Report Ammunition from using references to the ICE Report General Supply procedures to explicit procedures specific to the ICE Report Ammunition. Approved implementation MILSTRIP Interim Change 94-2 Provides the procedures necessary to effect lateral redistribution of retail assets as directed by the integrated material manager. Published in MILSTRIP Formal Change 8 (5/18/95) USA 12/04
PDC 431 Revises DLMS Supplements 140A, Small Arms & Light Weapons (SA/LW) Reporting, 888A, Small Arms & Light Weapons (SA/LW) Data Change in Support of RBI (Supply) Withdrawn on 1/24/11 Madrigal DLA With the addition of DLA Disposition Services business processes into the DSS system, data elements and transaction information needs to be introduced in a DLMS transaction to provide the DLA Disposition Services customers a means to input, submit, receive information and track transactions that they have previously entered in the DAISY system DLA Services Officially Withdrawn by submitter on 01/24/11 PDC 445, DoD WebSDR Transmission of “Historical” Navy Supply Discrepancy Reporting System (NSDRS) SDRs as Information Copies to Product Data Reporting and Evaluation Program (PDREP) (Supply SDR/Quality Assurance) 11/22/10 Hilert NAVSEA The intent of the transaction routing change is to enable the DoD WebSDR to forward historical customer SDRs (identified as SDR Document Type 6 and type 7) from one Navy-sponsored system to another. 1/06/11 Officially withdrawn by SDR Administrator on 05/15/12. Subsequent to the Navy termination of NSDRS and transition to PDREP-AIS, there is no longer a need for WebSDR to transmit information copies from one Navy system to the other. PDC 501, Battle Damaged Weapons and Unrecognized Serial Numbers (Supply/MILSTRAP) 02/09/12 Madrigal USMC and DOD SASP Formalize DLMS 888A/DIC DSA transaction with transaction code K and associated processes and business rules to assign an ARM# to SA/LW items with damaged/obliterated serial numbers. 03/12/12 05/09/12 USTC Navy Army Air Force DLA Abstains Concurs Requested extension until 05/09/12 Non-concurs with comment Concurs without comment PDC 501 was officially withdrawn by the USMC on 08/07/12.