This technical guide was produced under U.S. Department of Education Contract No. ED-PEP-14-O-5013 with Applied Engineering Management Corporation. Brandon Scott served as the contracting officer’s representative. No official endorsement by the U.S. Department of Education of any product, commodity, service or enterprise mentioned in this publication is intended or should be inferred. U.S. Department of Education Betsy DeVos. Secretary of Education EDFacts Ross Santy System Owner This technical guide is in the public domain. Authorization to reproduce it in whole or in part is granted. While permission to reprint this publication is not necessary, the citation should be: FILE 000 – File Name File Specifications – VXX.X (SY XXXX-XX), U.S. Department of Education, Washington, DC: EDFacts. Retrieved [date] from the . On request, this publication is available in alternate formats, such as Braille, large print, or CD Rom. For more information, please contact the Department’s at (202) DOCUMENT CONTROL DOCUMENT INFORMATION Title: FS137 – English Language Proficiency Test File Specifications Security Level: Unclassified – For Official Use Only DOCUMENT HISTORY Version Number Date Summary of Change 1.0 – 13.0 Versions 1.0 through 13.0 are used to build files for school years prior to SY 2017-18. 14.0 December 2017 Updated for SY 2017-18: Revised file specification name to remove “LEP”
PURPOSE Revised! This document contains instructions for building files to submit EDFacts Data Group 674: English language proficiency test table. The definition for this data group is Revised! The unduplicated number of English learners who were enrolled at the time of the state annual English language proficiency assessment. The data collected using this file specification are used to provide data for the Consolidated State Performance Report (CSPR), Part I. The ED data stewarding office/s for this file: OESE/OSS/Title III. GUIDANCE FOR SUBMITTING THIS FILE This section contains changes from the previous school year, core requirements for submitting this file, required categories and totals, and general guidance. Changes from the SY 2016-17 File Specifications There have been changes to this file specification that resulted in changes to the record layouts. The changes are: Added school reporting level Core Requirements for Submitting this File The following table contains the reporting period, the education units included or excluded, the type of count, and zero count reporting. Table 2.2-1: Core Reporting Requirements SEA LEA School New! Reporting Period Testing Window – The period when the state administers state-wide academic assessments (or the annual state English language proficiency assessment) as described by ESEA Testing Window – The period when the state administers state-wide academic assessments (or the annual state English language proficiency assessment) as described by ESEA Testing Window – The period when the state administers state-wide academic assessments (or the annual state English language proficiency assessment) as described by ESEA Education units reported Include SEA Operational LEAs where English learners are enrolled. Revised! Operational schools where English learners are enrolled.
Education units not reported Closed, inactive, or future LEAs LEAs that do not have any English learners enrolled Revised! Closed, inactive, or future schools Schools that do not have any English learners enrolled Type of count Once At only one LEA At only one school Zero counts Required for all valid combinations Not required; valid combinations for the state not included will be assumed to be zeros Not required; valid combinations for the state not included will be assumed to be zeros Zero exceptions or Not applicable If the state does not allow medical emergencies, leave the permitted value “MEDICAL” out of the file. If the state does not allow medical emergencies, leave the permitted value “MEDICAL” out of the file. If the state does not allow medical emergencies, leave the permitted value “MEDICAL” out of the file. Missing Use “-1” to report missing counts. Use “MISSING” when a category is not available Use “-1” to report missing counts. Use “MISSING” when a category is not available Use “-1” to report missing counts. Use “MISSING” when a category is not available Related metadata survey Required Categories and Totals The table below lists the combinations of the categories that are expected to be submitted for the state and each LEA or school that should be included in the file. An “X” in the column indicates that the column must be populated when reporting that particular category. The total indicator must be “N” (No). The abbreviations in the “Table Name” column represent the technical name of the data used in the file. Table 2.3–1: Required Categories and Totals Aggregation Table Name Participation Status Assessed First Time Total Indicator Comments Category Set A LEPENGLANGTST X N Student Count by Participation Status