Statewide Implementation (2nd phase) duration 18-24 months The remaining statewide roll-out will consist of a diverse group of State Merit & Exempt agencies, Higher Education, and K-12 Public Schools as seen in the table below. The timing of this roll-out is dependent upon the next Oracle PeopleSoft Upgrade (see support schedule below) which preferably should be completed before September 2016. There must be NO roll-out activities during the PeopleSoft Upgrade period (approximately6-8 months – 01/2017 to 08/2017). 9.1 PeopleSoft HCM maintenance support (Bundles & Fixes) ends September 2014 9.1 PeopleSoft HCM support (Tax Updates) ends September 2015 9.1 PeopleSoft HCM extended support ends September 2017 CURRENT ORGANIZATION STATISTICS TCD FUTURE NEEDS Organization Total # of ees Union(s) # of union ees Time & Mgt # of 24 hr? Current Leave & Absence Mgt TCDs? Comments Remaining State Agencies (Merit & Exempt) 11532 13 231 212 149 106 188 199 152 3 236 1 63 36 691 PSoft Time & Labor; custom tbd YES Manual & automated custom YES YES The remaining State agencies consist of Legislative, Courts, Natural Resources, Agriculture, State Police National Guard, and other supporting agencies. Higher Education: DE Technical & Community College Delaware State University 4333 2637 AFSCME 81: Local 1007 Local 1267 Local 2888 Local 867 Delaware State Education Assoc Am Assoc of Univ Profs-DSU 105 89 14 13 3 246 Manual & custom Tbd YES Manual & automated custom YES YES Higher Ed consists of 2 college systems; most ee’s are Student Workers, Work Study, and Professors & Instructors ;
designate a mandatory requirement. Vendors must respond to all mandatory requirements presented in the RFP. Failure to respond to a mandatory requirement may cause the disqualification of your proposal. F. ATTACHMENTS: Attachment 1 – No Proposal Reply Form Attachment 2 – Non-Collusion Statement Attachment 3 – Exceptions Attachment 4 – Confidentiality and Proprietary Information Attachment 5 – Business References Attachment 6 – Subcontractor Information Form Attachment 7 – Monthly Usage Report Attachment 8 – Subcontracting (2nd Tier Spend) Report Attachment 9 – Employing Delawareans Report Attachment 10 – Office of Supplier Diversity Application Attachment 11 – Confidentiality and Integrity of Data Agreement Attachment 12 – Minimum Mandatory Proposal Requirements Attachment 13 – Terms and Conditions for Cloud Contracting and External Hosting Attachment 14 – Network Diagram Template Attachment 15 – Software Inventory Template Attachment 16 – Requirements for Submission of a Data Dictionary or Data Model Appendix A – Functional Requirements Appendix B – Pricing Appendix C – Sample Professional Services Agreement IMPORTANT – PLEASE NOTE: Attachments 2, 3, 4, 5, 9, 11, 13-16, must be included in your proposal Attachment 6 must be included in your proposal if subcontractors will be involved Attachments 7 and 8 represent required reporting on the part of awarded vendors. Those bidders receiving an award will be provided with active spreadsheets for reporting. REQUIRED REPORTING: One of the primary goals in administering this contract is to keep accurate records regarding its actual value. This information is essential in order to update the contents of the contract and to establish proper bonding levels if they are required. The integrity of future contracts revolves around our ability to convey accurate and realistic information to all interested bidders.
Contract Name: Time and Attendance Management Solution SUBCONTRACTOR INFORMATION FORM PART I – STATEMENT BY PROPOSING VENDOR 1. CONTRACT NO. GSS13695-TIME_LABOR 2. Proposing Vendor Name: 3. Mailing Address 4. SUBCONTRACTOR a. NAME 4c. Company OMWBE Classification: Certification Number: _____________________ b. Mailing Address: 4d. Women Business Enterprise Yes No 4e. Minority Business Enterprise Yes No 4f. Disadvantaged Business Enterprise Yes No 5. DESCRIPTION OF WORK BY SUBCONTRACTOR 6a. NAME OF PERSON SIGNING 7. BY (Signature) 8. DATE SIGNED 6b. TITLE OF PERSON SIGNING PART II – ACKNOWLEDGEMENT BY SUBCONTRACTOR 9a. NAME OF PERSON SIGNING 10. BY (Signature) 11. DATE SIGNED 9b. TITLE OF PERSON SIGNING * Use a separate form for each subcontractor
Attachment 8 State of Delaware Subcontracting (2nd tier) Quarterly Report (SAMPLE) Prime Name: Report Start Date: Contract Name/Number Report End Date: Contact Name: Today's Date: Contact Phone: *Minimum Required Requested detail Vendor Name* Vendor TaxID* Contract Name/ Number* Vendor Contact Name* Vendor Contact Phone* Report Start Date* Report End Date* Amount Paid to Work Performed by UNSPSC M/WBE Agency Disabled Veteran Certifying Agency 2nd tier Supplier Name 2nd tier Supplier Address 2nd tier Supplier Phone Number 2nd tier email Description of Work Performed 2nd tier Supplier Tax Id Date Paid Note: A copy of the Usage Report will be sent by electronic mail to the Awarded Vendor