Risk Management Plan Risk Management Plan Risk/Cause Likelihood Impact How to Minimize Cost Current Status Action Items Responsible Person Scope Changes to project objectives after project charter has been issued. H H Identify all project stakeholders before any project work begins; contact these stakeholders to insure they are happy with the current objectives and proposed outcomes. Stakeholders emerged that were not initially identified, thus, proposed changes to objectives have already occurred. Brainstorming session has been scheduled, which includes these stakeholders so we can negotiate the proposed changes. Project Manager Mis-understandings because the project team is not in direct communication with chief executives who hold the final decisions. H H Create opportunities for these executives to be present at brainstorming sessions and presentations; allows for a face-to-face communication channel allowing project team to better express their position. Have not yet made contact with executives with final decision, who project team's client contact is committed to listening too. Follow up with client contact to ensure these individuals will be present at brainstorming session. Project Manager
Project Champion leaves on long vacations or permanently. L H Ask Project Champion for his vacation schedule to minimize down time effects. Project Champion has just returned from week vacation. Have a schedule of all future vacations. Identify backup contacts in the event Project Champion is unavailable. Project Manager Secondary contacts are unmotivated / inexperienced or uneducated to the project’s requirements. M M Double check secondary contacts information with Project Champion to insure information received is correct Initial factory tour revealed some concerns regarding secondary contact. Continue to double check secondary's information with Project Champion. Project Manager Schedule Decision making process taking longer than anticipated due to red tape. M M Attempt to copy-in and include ALL decision makers in on emails and correspondence. This keeps everyone in the loop. Have not broached the subject with client. Propose to include higher executives during team/client brainstorming session. Project Manager Project taking longer than anticipated / steps of the project taking longer than anticipated H H Create feasible milestones; once created, stick to them. The charter refinement process has already put project behind. Refine the charter, and ensure that each future step has enough time allocated for timely completion. Project Manager
Meters not ordered soon enough/are not shipped from supplier quick enough M L Discuss with Project Champion to make sure meters will be installed in a timely manner 2 out of 4 requested meters have already been installed; waiting on 2. Broach subject at brainstorming session to reiterate the importance of having meters installed. Project Champion/Project Manager Technical Certain processes have not been identified as being able to accept grey water. H H Determine alternate plan if a process is identified as fresh water only. Have not pursued subject with client. Need to discuss during brainstorming session. Project Champion/Project Manager 10% not being the best measure to judge projects outcome/performance M M Develop alternate KPIs to measure the success of the project from a performance point of view, as well as financial. Currently evaluating from data sets the best KPI's Present these KPI's during brainstorming session. Project Manager Client employees not accepting quick win programs L M Quick win conservation project's effectiveness must be measured not only by water savings, but by externality factors. Need to determine the best way to positively influence client employee's. Discuss these externalities at brainstorming session. Project Manager