ADMINISTRATION ADMINISTRATION Goal 1.1 Empirical Metrics a) Within 1 year, we will complete and publish a comprehensive analysis of Parish, Deanery and UOC of USA Key Operation Metrics and Statistics obtained from UOC of USA Parishes. b) Within 2 years thereafter, we will train Parishes on how to collect and address the issues arising from their Key Operational Metrics. Administration Goal 1.1 Action Plan Specific Key Actions Necessary To Achieve Administration Goal 1.1 Who Must Do Each Action Timetable: How Many Months or Days To Finish Action From Previous Action How Will We Know When This Action Has Been Completed 1. Recruit Administration Task Force 1.1 (“ATF1.1”). Strategic Planning Team and Goal Captain 1 month after Start Date ATF1.1 members agree to serve 2. Contact a representative sampling of Parishes, Deaneries and UOC of USA ministries and other Strategic Planning Task Forces to research and analyze: (a) what critical data/statistics/information “Key Operational Metrics” should be captured; and (b) why previous efforts to gather this data have failed. ATF1.1 (with assistance from the other Task Force Groups, Parishes, UOC of USA, etc.) 2 months after step 1 Key Operational Metrics are determined 3. Research and analyze the best modes and strategies to acquire the Key Operational Metrics and organize best practices surveys and other data gathering modalities (e.g., web-based, electronic surveys, letters from appropriate Hierarchs/Deans, etc.). ATF1.1 2 months after step 2 Strategy for gathering Key Operational Metrics and data collection modalities determined 4. Using agreed upon data collection modalities, solicit Parishes and other identified data sources to receive the proper data required to complete the Key Operational Metrics. ATF1.1 4 months after step 3 All Parishes are contacted at least twice 5. Follow up with Parishes that have not timely responded and gather data from them. ATF1.1 1 month after step 4 At least 95% of Parishes have responded 6. Analyze, validate, summarize and publish on the Portal all statistics, data and information compiled into the Key Operational Metrics to aid in capturing trends, correlations and causation analytics. ATF1.1 2 months after step 5 Key Operational Metrics published
4. Research best practices from within and outside Orthodox jurisdictions for Clergy and Clergy family wellness and Clergy compensation and benefits. CLTF2.2 (WIT and CT) 4 months after step 2 (simultaneous with step 3) Research completed and best practices compiled 5. Results of Surveys and best practices are synthesized to determine most critical Clergy and Clergy family wellness and compensation issues to be addressed. CLTF2.2 (WIT and CT) 4 months after step 4 Research is completed and synthesized 6. Develop Comprehensive Clergy Wellness Program and strategy to address results of Surveys and best practices. WIT 6 months after step 5 Comprehensive Clergy Wellness Program developed 7. Identify Clergy Compensation shortcomings and strategies to address them. CT 6 months after step 5 (simultaneous with step 6) Comprehensive Clergy Compensation strategy developed 8. Identify resources, best practices and implementation for Comprehensive Clergy Wellness Program, including training, speakers, webinars, in-person training and mentoring, and recruit necessary resources. WIT 4 months after step 6 Comprehensive Clergy Wellness Program completed 9. Identify strategies to deal with Clergy Wellness and Compensation challenges. WIT and CT 4 months after step 6 (simultaneous with step 8) Clergy Wellness and Compensation Strategies completed 10. Implement Clergy Comprehensive Clergy Wellness Program and Clergy Compensation Strategy. CLTF2.2 (WIT and CT) 12 months after step 8 Materials prepared, drafts circulated and refined to final result 11. Evaluate success of Comprehensive Clergy Wellness Program and Clergy Compensation Strategy and make adjustments in both. CLTF2.2 (WIT and CT) 2 months after step 10 Improvements made to both Comprehensive Clergy Wellness Program and Clergy Compensation Strategy CLERGY Goal 2.3 U.S. Clergy Recruitment Within 24 months, we will develop and begin to implement a comprehensive U.S. Clergy recruitment program. Clergy Goal 2.3 Action Plan Specific Key Actions Necessary To Achieve Clergy Goal 2.3 Who Must Do Each Action Timetable: How Many Months or Days To Finish Action From Previous Action How Will We Know When This Action Has Been Completed
Christian ministries and programs focused on Caring Ministries for Parishioners and assess what is effective and which best practices can be used or modified to address the needs of Parishioners. 3. Prepare the UOC of USA “Caring Ministry Program.” HPTF6.2 5 months after step 2 Caring Ministry Program has been developed 4. Develop the plan and strategy to best communicate and deliver the Caring Ministry Program to the Clergy, Parishes and Parishioners, including in-person and online training options. HPTF6.2 simultaneous with step 3 Caring Ministry Communications strategy is developed 5. Recruit a Caring Ministry support team (“CM Support Team”) to assist Parishes with ongoing training and support to help address their Caring Ministry Program implementation challenges. HPTF6.2 and CM Support Team simultaneous with steps 3 and 4 CM Support Team members have agreed to serve 6. Develop a support process by which Parishes can receive ongoing support to help address their implementation challenges so that they may fully implement the Caring Ministry Program. HPTF6.2 and CM Support Team 2 months after step 5 Parish Caring Ministry Support Process has been developed 7. Create an overall schedule to ensure each Parish receives the necessary group and individualized training on the implementation of the Caring Ministry Program and support on any unique challenges. HPTF6.2 and CM Support Team Simultaneous with step 6 Parish training and support schedule is developed 8. Communicate to Parishes the availability of the Caring Ministry Program and availability of the CM Support Team. HPTF6.2, UOC of USA Communications Task Force and CM Support Team 1 month after step 7 Each Parish has been contacted to schedule its Caring Ministry Training 9. Ensure each Parish has received training and schedule regular follow-up with Parishes (at least quarterly) to address implementation questions and issues. CM Support Team Beginning 1 month after step 8 and quarterly thereafter Each Parish has a Support Schedule tailored to its needs 10. Create and publish a database of best practices and solutions to common challenges, and conduct annual follow-up assessment of successes and challenges, and revise and publish the CM Program and Support Process HPTF6.2 in conjunction with CM Support Team and Parish CM Teams At least every 12 months from rollout or last update Annual update occurs and best practices database is updated and published
OUTREACH & EVANGELISM Goal 7.2 New Successful Mission Parishes a) Within 18 months, we will create the process and tools to establish new and successful mission Parishes in areas with potential population growth or the absence of an Orthodox church community; and b) Every 24 months, we will establish at least one new, successful mission Parish. Outreach & Evangelism Goal 7.2 Action Plan Specific Key Actions Necessary To Achieve Outreach & Evangelism Goal 7.2 Who Must Do Each Action Timetable: How Many Months or Days To Finish Action From Previous Action How Will We Know When This Action Has Been Completed 1. Recruit Outreach & Evangelism Task Force 7.2 (“OETF7.2”), including the Director of Outreach and Evangelism (“DOE”) identified in O&E Goal 7.1. Strategic Planning Team and Goal Captain 1 month after Start Date OETF7.2 members agree to serve 2. Research and produce a detailed and empirical report outlining: (a) the most effective mission Parish development programs in Christian churches and the best practices for Mission Parish creation and support; (b) reasons why UOC of USA Mission Parishes have been successful and unsuccessful; (c) any UOC of USA Mission Parishes which currently may no longer be viable; and (d) the specific geographic areas in the US which might be able to support a new UOC of USA Mission Parish. OETF7.2 and DOE 9 months after step 1 Research Report finalized and provided to Metropolitan and Metropolitan Council 3. OETF7.2 and DOE convene a Mission Parish Summit with the Hierarchs and Metropolitan Council and develop a strategy to deal with non-viable Mission Parishes and the specific areas where new Mission Parishes will be planted and the timetable for such expansion. OETF7.2, DOE, Hierarchs and Metropolitan Council 2 months after Step 2 when report is circulated Mission Parish Summit occurs 4. Prepare a “New Mission Resource” that contains a detailed and comprehensive, highly-researched resource that explains the necessary steps to have a successful Mission Parish and the steps necessary to increase the likelihood of success. OETF7.2 and DOE 3 months after step 3 New Missions Resource is completed 5. Develop a New Missions Training Program to assist New Mission Parishes and recruit trainers for this program. OETF7.2 and DOE Simultaneous with step 4 New Missions Training Program is developed