There are ten sections: Section Single or multiple records per case Description Cases taken under the Homelessness Reduction Act Main Single entry Information on the main applicant and details of the homelessness application for the household. Mandatory People Single or multiple entry The characteristics of each household member. Mandatory Support Single or multiple entry Captures any support needs in the household. Mandatory Prevent Single entry Captures activity if the Prevention Duty is owed. Conditional upon a prevention duty owed Relief Single entry Captures activity if the Relief Duty is owed. Conditional upon a relief duty owed Decision Single entry Captures activity if the case proceeds to an assessment for the s193(2) duty, the s193C(4) duty or the s195A(1) duty. Conditional on an unsuccessful relief duty Final Duties Single entry Captures activity if the case was assessed as owed the s193(2) duty, the s193C(4) duty or the s195A(1) duty. Conditional on a decision that main duty is owed Assistance Single or multiple entry Captures assistance with support needs received by the household. Conditional Temporary Single or multiple entry Captures use of temporary accommodation Completed as required Review Single or multiple entry Captures any reviews requested on the local authority’s decisions relating to the case. Completed as required Figure 1: The relationship between the H-CLIC data sections
Assessment of circumstances and needs XML TAG: ASSESS1 PARENT XML TAG: MAIN Description Assessment of the household’s homelessness circumstances. Format Numeric. Field Mandatory Yes if 1.3 ELIGIBLE <>0 Can be blank if 1.3 ELIGIBLE = 0 Legacy cases – rules apply as above Responses Threatened with homelessness – Prevention Duty owed 0 Threatened with homelessness due to service of valid Section 21 Notice – Prevention Duty owed 1 Already homeless – Relief Duty owed (include accepted local connection referrals) 2 Not threatened with homelessness within 56 days 3 Legacy case – not offered homelessness prevention activity 4 Legacy case – homelessness prevention activity undertaken 5 Local connection referral – Main duty accepted 6 Onward routing (once the relevant main, people and support sections have been completed) New Act cases If 1.6 ASSESS1=0, 1 complete PREVENT If 1.6 ASSESS1=2, complete RELIEF If 1.6 ASSESS1=3, case closed If 1.6 ASSESS1=6, complete FINAL_DUTIES Legacy cases If 1.6 ASSESS1=4 complete DECISION If 1.6 ASSESS1=5 complete PREVENT Ethnic group of main applicant
Field Mandatory Yes if 1.3 ELIGIBLE <>0 Can be blank if 1.3 ELIGIBLE = 0 Legacy cases – rules apply as above Responses Mortgage repossession 0 End of private rented tenancy – assured shorthold tenancy 1 End of private rented tenancy – not assured shorthold tenancy 2 End of social rented tenancy 3 Eviction from supported housing 4 Family no longer willing or able to accommodate 5 Friends no longer willing or able to accommodate 6 Relationship with partner ended (non-violent breakdown) 7 Domestic abuse 8 Racially motivated violence or harassment 9 Non-racially motivated / other motivated violence or harassment 10 Left institution with no accommodation available 11 Left HM Forces 12 Required to leave accommodation provided by Home Office as asylum support 13 Fire or flood / other emergency 14 Other 15 Property disrepair 16 Onward routing If 1.15 REASONLOSS=1: complete 1.16 REASONAST If 1.15 REASONLOSS=3: complete 1.17 REASONSRS If 1.15 REASONLOSS=4: complete 1.18 REASONSH Else: skip to 1.19 REFERRAL Reason for loss of Assured Shorthold Tenancy XML TAG: REASONAST PARENT XML TAG: MAIN Description Main reason for loss of Assured Shorthold Tenancy Format Numeric. Field Mandatory Yes if 1.3 ELIGIBLE <>0 and if 1.15 REASONLOSS=1 Can be blank if 1.3 ELIGIBLE = 0 Blank if 1.15 REASONLOSS <>1 Legacy cases – rules apply as above, can be blank if unknown
Mental Health Service – Community based 7 CAMHS 8 Sexual Health services 9 Community health visitors 10 Community midwives 11 GPs 12 Substance Misuse Treatment Service 13 Adult Social Services 14 Children’s Social care 15 Children’s Early Help services / Children’s Centres 16 Troubled Families / Families Intervention Programme 17 Youth Services 18 School 19 Further Education College 20 University 21 DWP – Jobcentre Plus 22 Housing benefit /Welfare Assistance Service 23 Citizens Advice Bureau / Debt Advice Agency 24 Private Registered Provider (Housing Association) 25 Local authority landlord 26 Private landlord 27 Supported housing provider 28 Housing First provider 29 Refuge provider 30 NASS accommodation provider 31 Armed Forces / Veteran Support Service 32 Environmental Health 33 Community Safety 34 Nil Recourse Team 35 Other local authority service 36 No Second Night Out Hub 37 Street Services for rough sleepers 38 Housing related (floating) support provider 39 Other service provider (not housing related) 40 LGBT support agency 41 Faith organisation 42 Local Connection authority XML TAG: LCON_REF PARENT XML TAG: MAIN Description Which local authority made the Local Connection referral. Format
provided or duty owed This is so cases where individuals are homeless at home can be identified separately from those who are living in local authority provided temporary accommodation. 7 7.6 Temporary accommodation provided or duty owed Category added. ‘Temporary accommodation duty owed but no accommodation provided’ added. This is so cases where individuals are homeless at home can be identified separately from those who are living in local authority provided temporary accommodation A3 Table 2: Medium to Low impact changes to H-CLIC version 1.4 Section Requirement location Change made Description of update 1 1.6 Category amended Already homeless – Relief Duty owed amended to ‘Already homeless – Relief Duty owed (include accepted local connection referrals)’ To make it clear that local connection referrals that are accepted at the relief stage can be logged and routed using this selection. 1 1.13 at time of application Category amended. ‘Caravan / Houseboat / Tent’ amended to ‘Caravan / Houseboat’. This is because tent is never considered settled accommodation. 4 4.7 Temporary provided or duty owed Categories amended. ‘No’ amended to ‘No duty owed and no accommodation provided’. ‘Yes’ amended to ‘Yes – temporary accommodation provided’. To be consistent with the descriptions now provided in 5.7 and 7.6. 5 5.7 Temporary provided or duty owed Categories amended. ‘No’ amended to ‘No duty owed and no accommodation provided’. ‘Yes’ amended to ‘Yes – temporary accommodation provided’. To distinguish between those who are provided with temporary accommodation, those who are homeless at home and those who are not considered to be either. 7 7.2 Date main duty decision takes effect Field renamed. This has been updated to the date the decision takes effect as this may be after the date the decision was issued, which is now captured in 7.1. 7 7.6 Temporary provided or duty owed Categories amended. ‘No’ amended to ‘No temporary accommodation provided’. ‘Yes’ amended to ‘Yes – temporary accommodation provided’. To distinguish between those who are provided with temporary accommodation, those who are homeless at home and those who are not considered to be either.