consultations with these representative organisations. Governance Structure Governing Body Governance Structure Appointment of Governing Board Operational Terms President and Board of Directors with 14 members. Assisted by executive committee engaged in delivering ECB’s strategic plan and engaged in day-to-day operations of the ECB. Three committees concerned with cricket, commercial and financial affairs and an independent Discipline Standing Committee. Board positions of the Chairman, Deputy Chairman and Chairman of Cricket are elected by all 41 members. Remaining directors: 2 independent directors; 3 directors appointed from the first-class counties; 2 directors from the recreational game; 2 ECB executives; 1 representative of the women’s game; and 1 MCC representative. Appointment process unclear, but appears to be by nomination/election amongst the associations concerned with the class of cricket. President is nominated by the Board on the recommendation of the ECB Nomination Committee. Deputy Chairman shall be from amongst Board members appointed by the Chairmen of the First Class County boards. Term of office for Directors is 4 years. Board of Directors with 7 independent directors as members. 7 independent directors. Unclear on the election/appointment mechanism of directors. Each director has one vote and the chairman has a casting vote. General Meeting of shareholders oversees the business and undertaking of the Association and Board of Directors comprises of: Chairman nominated by Nominations Committee, Term of Chairman is 2 years and a person cannot be a chairman for more than 2 terms. Term of National Game Representatives is 3 years,
approves business proposals and plans of action. Each shareholder has one vote, and resolutions typically require 50% majority, unless otherwise specified. Board of Directors engages in day-to-day management of the Association. Maximum board strength is 12. The Council oversees the Football Regulatory Authority, the Judicial Panel, development of the sport, management of the National League System and criteria for membership of the Association. The Council is the representative body of all domestic Football Competition Governing Bodies and Associations and comprises of the following members: 8 by FA Premier League; 8 by Football League; 2 by Football Conference; 1 each by other league competitions and associations; 2 by Women’s Football Conference. endorsed by Board and appointed by the Council; upto 5 National Game Representatives (county associations and football conference representatives) elected by the National Game Representatives; upto 3 Professional Game Representatives appointed by the FA Premier League Limited; upto 2 Professional Game Representatives appointed by the Football League Limited. without limitations on Term of Professional Game Representatives is 1 year, without limitations on Chairman (at the time or appointment or during the term) cannot be a member of the Council, have any material business relationship with a football competition or its governing body, a county association, other football association, full or associate member club, FIFA/UEFA (or members, associations, confederations) or the Association. Chairman can be removed by the Council through 66% of the votes of the Council members present and voting. Comprises of 3 principal governing bodies: Congress - legislative body and oversees financial Congress comprises of delegates from all Member associations. FIFA President is elected by the members from nominees proposed by the member Each Member Association has 1 vote in Congress. Expulsion of a member requires 75% of the votes of Member Associations present and voting, subject to a quorum of 50%. Executive Committee members
statements, approves budget and votes on amendments to the constitutive statute and regulations; Executive Committee - executive body with 24 members engaged in compiling regulations and approving rules of internal governance; and General Secretariat - administrative body engaged in day-to-day operations of FIFA. International Football Association Board oversees the laws of the Game. Comprises of 4 representatives of the British Boards and 4 representatives nominated by FIFA. President implements Congress and Executive Committee decisions and supervises the work of the General Secretariat and represents FIFA. Separate Judicial Bodies comprising of the Disciplinary Committee, Appeal Committee and Ethics Committee with CAS acting as the final appellate authority. associations. Election requires 67% in the first ballot, or 50% in the second or other requisite ballot. In case first ballot fails, all candidates except for the top 2 polled are excluded. Executive Committee comprises of: 1 President; 8 Vice Presidents; and 15 members appointed by the Confederations. Membership is apportioned amongst the Confederations. British Associations are entitled to elect 1 Vice President, collectively. cannot be appointed as delegates of their Member Association during their term of office. Amendments to the constitutive statute require 75% majority, while amendments to regulations require 50% majority. Congress acts as the ultimate authority in respect of the affairs of the Federation, and may amend the Congress comprises of delegates from each national association, with each association entitled to send 3 Full members are recognised as the sole governing body for hockey in the country of operation and are entitled to vote in Congress. Provisional
by a President, and is assisted by the FIA World Council for Automobile Mobility and Tourism, the FIA World Motor Sport Council, Senate and sectorial committees, such as the Audit Committee, Ethics Committee, Nomination Committee and Manufacturers’ Commission. The World Council for Automobile Mobility and Tourism is concerned with the establishment of Automobile Mobility and Tourisms regions and overseeing and managing automobile mobility and tourism domains and may recommend admissions and expulsions of FIA members. The World Motor Sport Council is concerned with administering and operating the sport. Dispute resolution is handled by the International Tribunal and the International Court of Appeal. Assembly, subject to region based apportionment. Certain association presidents and representatives, such as the FIA Manufacturers’ Commission President and International Karting Commission President are automatic members of the World Motor Sport Council. Members of each sectorial/specialised Committee are elected by the General Assembly, with the Presidents of each Committee elected by the World Council or the World Motor Sport Council (as applicable). domains, for review and approval of the General Assembly. Typically, a country is entitled to exercise 12 votes for any resolution of the General Assembly, with Type 2 clubs having sectorial competence being provided 12 votes each in case a question relevant to such sector arises. For general resolutions, in case a country is represented by more than one association (Type 1 and Type 2 clubs), the vote entitlement is equally distributed amongst these associations. Primary Resources: England and Wales Cricket Board – The ECB’s Official Website Cricket Australia – Cricket Australia’s Official Website The FA’s Memorandum of Association and Articles of Association The FIFA Statutes FIH Statutes and Bye-Laws
Commissioner: Elected by 67% or 18 votes of the member clubs/franchises at a meeting. Commissioner is required to file and maintain a surety bond of USD 50,000 to warrant faithful performance of duties. Expenses of the bond are to be paid by the league. Executive Committee: One representative from each member club/franchise, appointed by written notice to the Commissioner. Representatives must be owners or holders of an interest or officers of a member club/franchise. No term specified. Driven by the contract approved by member Executive Committee: Until revoked by appointing member Commissioner: Authority for dispute resolution and maintenance of discipline in respect of the league, and engaged in operating the league and selling broadcast rights to the Conference Championship and Super Bowl games. Executive Committee: Impose fines on owners, directors, players and personnel of clubs/franchises; Investigate on any matter referred to it by the Commissioner; Elect a temporary Commissioner in case the Commissioner is rendered unfit/incompetent; Borrow in the name of the league, and/or audit and review the financial records of the league. Except for investigations, and appointment of temporary Commissioners, all resolutions of the Executive Committee require 75% of the votes. Commissioner: Elected by the affirmative votes of 75% of all Governors. Board of Governors: One representative of each member club/franchise nominated by the member club/franchise. Representative must be an owner, director, officer or authorised employee. No term specified. Driven by the contract approved by Board of Governors. Board of Governors: Until revoked by appointing member or removed with 75% of the votes of all Governors at a meeting. Commissioner: Operates the league, oversees and directs the business and affairs of the league, and specifies minimum standards for operation of arenas and conditions under which NBA games and events are to be conducted. Commissioner serves as the dispute resolution authority for inter-member club/franchise disputes and disciplining authority. Board of Governors: Representative body of the club/franchise owners, and engaged in evaluating, regulating and approving revisions to club/franchise ownership or location, or operational regulations and general supervision of the affairs of the NBA. 75% of the votes of all Governors present is required for a termination of a member club/franchise, transfer of membership or more than 10% of the stock of any club/franchise or entity in effective control of a club/franchise, amendment of Constitution/By-laws, appointment of officials and other resolutions, unless otherwise specified. 50% of the votes of all Governors present are required for approval of any relocation request.
Which are the international or global governing bodies for their respective sports and disciplines; and National Olympic Committees (NOCs): Which are principal national level sports organisations vested with the exclusive authority for the representation of their respective countries at the Olympic Games as well as any regional, continental or world multi-sports competitions patronised by the IOC and for sending the country’s athletes to such competitions. national level. The statutes, practice and activities of the IFs are required to be in conformity with the Olympic Charter, including the adoption and implementation of the World Code. NOCs National sports organisations applying for NOC recognition are required to file an application with the IOC demonstrating that the applicants fulfil all conditions prescribed by the Olympic Charter. The application for recognition is to be accompanied by proof that the national sports federations, which are the members of each prospective NOC exercise a specific and real on-going sports activity in their country and internationally, in particular by organising and participating in competitions and implementing training programmes for athletes, in their respective sports and disciplines. The approval of an applicant’s statutes by the IOC Executive Board is a condition for recognition. The same condition applies to any subsequent change or amendment to the statutes of an NOC. FIFA Statutes FIFA’s single-tiered membership system currently consists of 209 members, which are the national associations responsible for governing the sport of ‘Association Football’ in their respective countries. FIFA also recognises the ‘Confederations’ that are formed by Members that belong to the same continent/geographical regions in the world. The Confederations that are recognised by FIFA include: Confederación Sudamericana de Only associations which are responsible for organising and supervising football in all of its forms in its country may become ‘Members’ of FIFA. Further, only one association in each country shall be recognised as a Member by FIFA. Membership is only permitted if an association is also a member of a Confederation. FIFA may, in exceptional circumstances, authorise a Confederation to grant membership to an association that belongs
To assume the responsibility for the technical control and direction of their respective sports at the Olympic Games and, if they agree, at the Games held under the patronage of the IOC. To provide technical assistance in the practical implementation of the Olympic Solidarity programmes. To encourage and support measures relating to the medical care and health of athletes. NOCs The roles of recognised NOCs as specified under the Olympic Charter are as follows: To decide upon the entry of athletes proposed by their respective national federations with such selections being based not only on sporting performances but also on the athletes’ ability to serve as an example to the country’s youth. To ensure that the entries proposed by the national federations comply with the provisions of the Olympic Charter. To provide for the equipment, transport and accommodation of their delegations and for obtaining the appropriate insurance for their athletes. To prescribe and determine the clothing and uniforms to be worn, and the equipment to be used, by the members of their delegations on the occasion of the Olympic Games and in sports competitions and ceremonies related thereto. To assist the IOC with respect to the protection of Olympic intellectual properties in their respective territories. To promote the fundamental principles and values of Olympism in their countries in the fields of sport and education at all levels and the creation of institutions dedicated to Olympic education. To ensure the observance of the Olympic Charter in their countries. To encourage the development of high performance sport as well as sport for all. To help in the training of sports administrators by organising courses that contribute to the propagation of the Fundamental Principles of Olympism. To take action against any form of discrimination and violence in sport. To adopt and implement the World Anti-Doping Code. To encourage and support measures relating to the medical care and health of athletes. Rules on Governance IFs The Olympic Charter grants IFs with a large degree of autonomy and independence in the running of their organisations and administration of their respective sports, provided that the statutes, practices and activities of the IFs within the Olympic Movement are in conformity with the Olympic Charter, including the adoption and implementation of the World
of the Council. Further, a Union may be suspended or expelled from World Rugby membership pursuant to World Rugby and/or Regulations if state authorities interfere in its affairs in such a manner that: it may no longer be considered as fully responsible for the organisation of rugby related matters in its territory; or in the opinion of Council or the Executive Committee it is no longer in a position to perform its constitutional and regulatory tasks in an appropriate manner. Each Member has the right to send its representatives to attend and take part in the proceedings of the FIH Congress. Other than this right, the FIH Statutes and By-Laws do not specify any substantive benefits or rights that are conferred on its members. As is the case with members’ duties and obligations, the FIH defers to the members’ Continental Federations in this aspect as well. The FIH Statutes contemplates the following sanctions for Members breaching its Statutes, By-Laws, Rules and Regulations depending on the circumstances and nature of violation: Upon the proposal of the Executive Board, the Congress may suspend or expel any Member owing more than two annual subscriptions. Any Member which has been expelled and which is readmitted to membership must pay all arrears up to the date of expulsion. Unless it settles its outstanding debts at least three (3) months beforehand, no team representing that Member may participate in any Event without the approval of the Executive Board. The Executive Board can also suspend a Member for conduct which is inconsistent with its responsibilities as a Member subject to such suspension being ratified by a special Except when the Statutes, By-Law, Rules and Regulations vest jurisdiction in another body or person, the Judicial Commission (JC) of the FIH is the body vested with the full power and authority to hear and determine all complaints, protests, claims and disputes between Members. The JC also has jurisdiction in respect of appeals against decisions of other bodies or persons that are authorized under the Statutes, Rules and Regulations to exercise jurisdiction, unless such appeal is thereby excluded. Any Member which is subject to a
Formal Ethics Powers of Ethics Body Rules Specified Disciplinary Measures /Sanctions Provision for Appeals (Ethics The powers of the Ethics Committee for any breaches of the FIFA Code of Ethics include: Initiate investigative proceedings for any breaches; Initiate adjudicatory proceedings based on the report provided after investigation; Specify sanctions and disciplinary measures; Consider appeals; and Review closed cases. Breaches of the FIFA Code of Ethics are punishable by one or more of the following sanctions depending on whether the person breaching the code is an individual or an entity: Warnings; Reprimands; Fines; Return of awards; Match suspensions; Bans from dressing rooms and/or substitutes’ bench; Bans on entering a stadium; Bans on taking part in any activity; or Social development work.  (Ethics The powers of the Ethics Commission include: To define and update a framework of ethical principles, including a Code of Ethics, based upon the values and principles enshrined in the Olympic Charter, of which the Code forms an integral part. To initiate investigative proceedings and an inquiry (as appropriate) in case of any breach of the IOC Code of Ethics; Conduct hearings and request written Breaches of the IOC Code of Ethics are punishable by one or more of the sanctions specified under Rule 59 of the Olympic Charter, which specifies different sanctions for individuals, Member Associations, International Federations, National Olympic Committees, Host Cities etc. The sanctions for 
host the Olympic Games.      (Ethics Officer) The powers of the Ethics Officer for any breaches of the Code of Ethics for the ICC include the power to: Review an alleged violation; Conduct an investigation; Hold a formal hearing; and Recommend sanctions or disciplinary measures.  measures are to be recommended by the Ethics Officer, which are then referred to the ICC Board for ultimate determination.  (Ethics The powers of the Ethics Committee for any breaches of the AFC Code of Ethics are substantively in line with the powers granted to FIFA’s Ethics Committee. These powers include: Initiate investigative proceedings for any breaches; Initiate adjudicatory proceedings based on the report provided after investigation; Specify sanctions and disciplinary measures; Consider appeals; and Review closed cases. Breaches of the AFC Code of Ethics are punishable by one or more of the following sanctions depending on whether the person breaching the code is an individual or an entity: Warnings; Reprimands; Fines; Return of awards; Match suspensions; Bans from dressing rooms and/or substitutes’ bench; Bans on entering a stadium; Bans on taking part in any activity; or Social development work 
federations, which includes the FIH. The general ethical obligations included in the FIH Code, which are applicable to the FIH and its members/officials, volunteers and staff are discussed in brief, below: Dignity To safeguard the dignity of each individual and ensure that there is no discrimination on the basis of race, gender, ethnic origin, religion, philosophical or political opinion, marital status or other grounds. Prohibition of doping practices at all levels and the World Anti-Doping Code to be scrupulously observed. Prohibition of all forms of harassment of participants be it physical, professional or sexual, and any physical or mental injuries. Prohibition of all forms of participation in, or support for betting related to the Olympic Games or FIH sanctioned events, and all forms of promotion of betting related to the Olympic Games or FIH sanctioned events. To not infringe the principle of fair play, show non-sporting conduct, or attempt to influence the course or result of a competition, or any part thereof, in a manner contrary to sporting ethics. To guarantee the safety and wellbeing of athletes and provide medical care favourable to the participant’s physical and mental equilibrium. Integrity To not, directly or indirectly, through their representatives or otherwise, solicit, accept or offer any form of remuneration or commission nor any concealed benefit or service of any nature, connected with the organisation of the Olympic Games or of FIH sanctioned events. To only accept or give gifts of nominal value, in accordance with local customs and as a mark of respect or friendship. Any other gift to be passed on to the FIH. Hospitality shown to the members and staff of the FIH and persons accompanying them to not exceed the standards prevailing in the host country. To respect the conflict of interest rules incorporated in the Policy. To not involve themselves or their agents/ not be involved with firms or persons whose activity or reputation is inconsistent with the principles set out in the Olympic Charter and the FIH Code. Good Governance and Resources To respect the basic universal principles of good governance, in particular, transparency, responsibility and accountability. To record all income and expenditure appropriately in the FIH’s accounts. These accounts must be maintained in accordance with generally accepted accounting principles and verified by any independent auditor.
NBPA Regulations Governing Player Agents Players Association (National Basketball Players Association (NBPA)) Natural Persons only Playing Contracts ACA Player Agent Accreditation Scheme Regulations Players Association (Australian Cricketer’s Association (ACA), in consultation with Cricket Australia) Natural Persons only Playing Contracts ECB Players' Agents Registration Regulations Governing Body (ECB, in consultation with the Professional Cricketer’s Association (PCA)) Natural Persons only Playing Contracts only Rules Relating to Eligibility and Certification Association/ League Compulsory Registration/ Certification (Whether Required) Eligibility Criteria Exempted Persons Pre-Certification Requirements Application Fee & Annual Fee (if any) (With Relevant Association) Impeccable reputation; No conflict of interest. ‘Intermediary Declaration’ to be submitted to the relevant association. 
 Impeccable reputation; and Legal persons can only be registered by natural persons who are already registered.  ‘Intermediary Declaration’ to be submitted to the FA.    Application form; Background check; Written examination. $2000 (USD) as application fee; $3000 (USD) as annual registration fee.  Undergraduate degree from an accredited four year and a degree from an accredited college/ university; Above criteria may be relaxed if applicant has at least seven (7) years ‘sufficient negotiating experience’, as determined by the NFLPA. Application form; Authorisation for background check; Signed ‘Authority and Consent’ to procure and release information including ‘Personal Consumer Credit Reports’; Written examination. $2500 (USD) as application fee; Annual fee of $1500 (USD) if agent represents less than ten (10) active players and $2000 USD if agent represents ten (10) or more active players.  A degree from an accredited four year NBPA has the authority to determine whether relevant negotiating  Application form. $100 (USD) as application fee; $1500 (USD) as annual fee. refundable
experience can substitute for any year(s) of education.  Applicant to be at least eighteen (18) years of age.  Application form; ‘National Police Check’ (verification certificate); Professional indemnity insurance of at least $2 million (AUD); Written examination. $750 (AUD) as application fee, with $50 (AUD) being if application is $990 (AUD) as annual fee. Applicant to be 18 years of age as on the date of application; Good character and reputation (in the ECB’s opinion); No conviction for any offence and is not bankrupt; Not disqualified from acting as a director of or otherwise from being involved with a company pursuant to UK laws; Not subject to an order under section 429(2)(b) of the Insolvency Act 1986; Has not, in the previous 10 years, been Player’s sibling, parent or spouse; and Registered solicitor or barrister; and PCA employee or officer who negotiates for a player who has already received an offer. Application form; Professional indemnity insurance; Written examination. £500 (GBP) + VAT as application fee; £1500 (GBP) + VAT as annual fee.
them by clubs/players, at the end of March, every calendar year. employment contract; If engaged to act on a club’s behalf in order to conclude a transfer agreement - 3% of the eventual transfer fee paid. Brief guidelines on the following topics: Conflict of interest; Dual representation; Disclosure of intermediary’s relationship with clubs. Intermediary to submit his/her representation contract with club/player to the FA before undertaking any relevant activities on behalf of such club/player, within ten (10) days of such contract being executed and in any event no later than at the time of the registration of a transaction by the FA. If engaged to act on a player’s behalf – 3% of the player’s basic gross income for the entire duration of the relevant employment contract; If engaged to act on a club’s behalf – 3% of the player’s basic gross income for the entire duration of the relevant employment contract; If engaged to act on a club’s behalf in order to conclude a transfer agreement - 3% of the eventual transfer fee paid. The regulations provide guidance on a wide range of activities, including: Violations of player rights; Disclosure of communications and interactions with players; Co-operation at the time of investigation. The regulations also specify certain prohibited activities and conduct, including, but not limited to: Improper inducements; Violating duty of loyalty towards client or any orders given by the MLBPA; Cooperating with clubs to undermine players; Agent is required to provide a copy of agent’s representation agreement with player to the MLBPA and the player; On or before of March 1 of every year, agent to provide the MLBPA and each player who paid the agent any fees in the previous year a ‘Fee Statement’ in a format prescribed by the regulations. Player agent not permitted to charge a fee unless the player’s negotiated salary exceeds the applicable minimum salary for that year, as established by the ‘Basic Agreement’ (executed between MLB and MLBPA); In cases where the salary negotiated exceeds the applicable minimum salary, any fee charged should not, when subtracted from the salary, result in a net salary to the player below or equal to the minimum salary; No upper limit on agent remuneration specified.
Unwelcome communications with players; Actual or potential conflict of interests; Undermining collectively bargained rights and benefits; Unlawful or dishonest conduct. The regulations specify a wide range of prohibited activities, including, but not limited to: Representing any player without being registered; Improper inducement to the player or player’s family; Providing false or misleading information or concealing material facts; Borrowing any money from players; Holding financial interest in any football club or engaging in any activity, which would create an actual or potential conflict of interest; Agreeing to any provision in an agreement on behalf of a player, which deprives the player of his collective bargaining rights or violates any policies or rules of NFLPA; Failing to report violations of the regulations; Engaging in unlawful conduct and/or conduct involving dishonesty, fraud, deceit, misrepresentation etc.; Circumventing or not complying with the maximum fee provisions of the regulations; Failure to fulfil agent’s reporting and disclosure obligations as specified in the regulations. ‘Contract Advisor’ is required to sign and provide the NFLPA and the club with a copy of any player contract negotiated with that club within 48 hours after the contract is executed; ‘Contract Advisor’ is required to provide on or before May 1 of each year, to every player who he/she represents, with a copy to the NFLPA, an itemized statement covering the period beginning March 1 of the prior year through February 28 or 29 of that year, which separately sets forth both the fee charged to the player for, and any expenses incurred in connection with the ‘Contract Advisor’s’ services. 3% of the player’s maximum compensation for each year of his playing contract, which may be reduced to 2%, 1.5% or 1% based on the player ‘tagging’ status. The regulations specify a wide range of prohibited activities, including, but not limited to: Agent to sign and provide the NBPA with a copy of any player contract negotiated If player receives only the minimum compensation due, as specified under the NBA-NBPA ‘Collective
Representing any player without being registered; Improper inducement to the player or player’s family; Providing false or misleading information or concealing material facts; Borrowing any money from players; Holding financial interest in any basketball team or engaging in any activity, which would create an actual or potential conflict of interest; Agreeing to any provision in an agreement on behalf of a player, which deprives the player of his collective bargaining rights or violates any policies or rules of the NBPA; Failing to report violations of the regulations; Engaging in unlawful conduct and/or conduct involving dishonesty, fraud, deceit, misrepresentation etc.; Circumventing or not complying with the maximum fee provisions of the regulations. with a NBA team within forty eight (48) hours after the contract is executed. Agent to provide on or before March 1 of each year, to every player who he/she represents, with a copy to the NBPA, an itemized statement covering the period January 1 to December 31 of the immediately preceding year which separately sets forth both the fee charged to the player for, and any expenses incurred in connection with, the agent’s services. Bargaining Agreement’, agent to receive a maximum of 2% of such compensation as his/her fee for each season of the contract; If player receives compensation in excess of the minimum compensation applicable under the NBA-NBPA Collective Bargaining Agreement, agent to receive 4% of such compensation as fee for each season of the contract (unless the player and his agent have agreed to a lesser percentage). Agents are expected to adhere to the ‘Code of Conduct’, provided in Schedule 1 of the regulations, which covers the following topics: Conflict of interest; Confidentiality; Records and accounts; Professional development and knowledge; Disclosure responsibilities on agents; Approaches to players; and Co-operation with the ACA Accreditation Board. 
Section 3: Logistics Gaps Suggestions Reference - Activity Code Inherent Risk Risk Rating 1 2 3 4 5 There is no Standard Operating Procedure (SOP) for logistics operations. The activity sequencing, resource requirements are not planned holistically SOP for logistics in terms of a Package of Practices, calendar of activities must be prescribed for different type of events. This SOP should form part of the project management system for each tournament. Logistics Planning The inputs used and the basis for preparation of budget estimates for the year is not clear. Guidelines for budget estimates along with necessary formats to be prescribed LO-1 Budget for Logistics This department frequently takes service of travel operators. But it is not clear whether the department maintains list of approved travel operators or not. List of approved service providers needs to be maintained LO-2-6, LO-3-6 Fluctuations in commission rates Section 4: Purchase Gaps Suggestions Reference - Activity Code Inherent Risk Risk Rating 1 2 3 4 5 The inputs used and the basis for preparation of budget estimates for the year is not clear. Guidelines for budget estimates along with necessary formats to be prescribed. The purchase budget must be linked to the planning of cricketing activities PU-1-3, PU-2-2 Over/under estimation Duplication of activities, extra activities, maintenance of multiple records in the purchase process The activity (Make outward entry of the bill details in the delivery book and take acknowledgement ) can be avoided PU-5-11 Inefficient utilization of resources The activity PU-3-8
(Preparation of purchase requisition) can be avoided The activity (Preparing cover letter) can be avoided PU-3-10 The activity (Inward Entry) can be avoided PU-3-12 The activity (Make outward entry of bill details in delivery book and take acknowledgement ) can be avoided PU-5-2 The activity (Affix a seal and enter the Inward number in the bill ) can be avoided PU-5-5 The activity (Inward entry in the delivery book and take acknowledgement) can be avoided PU-5-7 Approval of the bill can be taken by Accounts Department PU-5-9 Section 5: Central Stores Gaps Suggestions Reference - Activity Code Inherent Risk Risk Rating 1 2 3 4 5 Material reconciliation is not done for cricketing material issued on returnable basis A system of periodic reconciliation and reporting needs to be established Pilferage of materials No GRN (Goods Receipt Note) is generated for material receipts GRN required CS-1-6 The bin cards are not updated for material movement The best practice is to update bin cards during movement of materials CS-1-10 Tracking of materials Sometime the materials like mats are issued directly to the Inventory management system needs to be CS-2-3, CS-2-4, CS-2-7 Pilferage of materials
ground and sometime it is issued to tournament department, zones and clubs. There are no registers maintained to trace the materials. implemented. A register to track the materials movement with acknowledged by the receiver needs to be put in place. The practice of issuing cricketing material to outsiders on a security deposit may be considered. The approving authority for rejection and return of the material is not clear. Must be defined clearly CS-4-3 Pilferage of materials Physical verification is done once a year only More frequent physical verification of stock is required for better control CS-6 Inventory Control Section 6: Engineering – Civil Gaps Suggestions Reference - Activity Code Inherent Risk Risk Rating 1 2 3 4 5 Basis of preparation of estimates is not clear In addition to SR, the actual past experience in similar works must be considered while preparing estimates EC-2-1 Over/under costing of projects Job descriptions are not clear amongst the existing staff Roles and responsibilities of each person in the project life cycle to be clearly defined EC-8-2 Accountability for the jobs Weak project management Engagement of a Project Management agency may be considered. Project management training to be given to existing staff EC-10-1 Time/cost overrun
Project management tool required to plan and manage all ongoing projects. System of planning and monitoring of maintenance activities are not adequate Annual maintenance calendar needs to be prepared for scheduled maintenance. System of tracking AMC contracts to be put in place M. Book (Measurement Book) is maintained at H.O. Measurements must be recorded on site in the M Book EC-10-4 Section 7: Engineering - Electrical Gaps Suggestions Reference - Activity Code Inherent Risk Risk Rating 1 2 3 4 5 Maintenance planning system not in place An annual scheduled maintenance calendar must be prepared and integrated with the tournament calendar Basis of preparation of estimates is not clear In addition to SR, the actual past experience in similar works must be considered while preparing estimates Over/under costing of projects Weak project management Project management training to be given to existing staff Project management tool required to plan and manage all ongoing projects. Time/cost overrun
Section 8: Housekeeping and Security Gaps Suggestions Reference - Activity Code Inherent Risk Risk Rating 1 2 3 4 5 Planning of manpower and material requirements is weak An annual plan integrated with the Tournament Calendar must be prepared Non availability of resources in the required time Input used and basis for annual budgeting is not very clear as there are no proper MIS reports Manpower and material requirements must be arrived based on annual plan and used for budgeting Over/under costing Section 11: Club House Gaps Suggestions Reference - Activity Code Inherent Risk Risk Rating 1 2 3 4 5 Delays in attending complaints Complaint tracking and monitoring to be strengthened. Adequate maintenance staff to be deployed CH-2-2 Reduction in occupancy Control over cash transaction with non members Automation of cash billing CH-8-1 Actual sales more than book sales Section 13: Networking and IT Gaps Suggestions Reference - Activity Code Inherent Risk Risk Rating 1 2 3 4 5 Lack of proper maintenance planning A system of annual scheduled maintenance planning must be established Breakdowns Delay in attending issues Adequate qualified staff to be deployed IT-2-1
Gaps in activities and documentation ‘Physical verification’ of cash report should be maintained’ AC-5-5 Ticket reconciliation daily as well as at the end of the tournament must be introduced AC-1/AC-3 Fixed assets register should be maintained AC-13-9 Reconciliation for major creditor account has to be prepared periodically AC-26-1 A common thread running across all the recommendations in the previous section is the implementation of an IT solution for automation of processes. Implementation of an integrated IT solution would ensure that a majority of the process gaps are addressed thereby improving productivity and the control environment. The process automation recommendations across departments are summarized in this section and presented under different modules for better clarity. The desired functionality of each module is given below. These modules can be implemented independently or developed as part of an ERP implementation. Membership Management Module Membership Management Module will have following functionality: Membership application processing Generation of necessary forms, such as: Membership Registration Form Membership Renewal Form Membership Transfer Form