Appendix 2. Example overseas travel risk assessment OVERSEAS TRAVEL RISK ASSESSMENT FORM TEMPLATE ONLY – PLEASE EDIT FOR EACH SPECIFIC TRIP. Risk Assessment For Assessment Undertaken By Assessment Reviewed Service / School: Name: Name: This section to be used if this risk assessment is to be used for further identical trips Location of Activity: [insert location, country] Date: Date: Activity: Persons name overseas travel to (insert location, country, travel modes / dates and describe fully the activities to be undertaken date of travel, leisure activities with inherent risks, etc.) Signed by Dean of School / equivalent or nominee: This risk assessment must be reviewed against latest 2 weeks prior to travel REF: Date: Note: Not all of the hazards or controls listed below will be relevant to your intended travel - delete as appropriate List significant hazards here: List groups of people at risk: List existing controls, or refer to safety procedures etc. For risks, which are not adequately controlled, list actions needed. Remaining level of risk: high, med or low Personal ‘fitness’ to travel – disabilities, medical conditions, country specific diseases, etc (e.g. Malaria, Typhoid, Hepatitis A, Diphtheria, Yellow Fever). Detail any relevant Persons name Traveller advised to see their GP and seek medical advice on their fitness to travel and vaccinations required for travel to (Country). Regular travellers overseas to have medical examinations; Traveller must have had necessary vaccinations and purchased anti-malarial drugs prior to travel (where necessary); No member of staff or student is permitted to travel on University business against advice of their GP. Ensure staff receive required vaccinations and health surveillance as appropriate via University Occupational Health Provider / GP Consult FCO: Consult FCO: Insert level of risk for each hazard identified. after controls have been implemented
stationary for significant periods of time in areas without food or water. taxis. Water and food will be carried on all lengthy trips in case of such scenarios. Any train safety information provided to be followed at all times. Ensure train sleeping compartment doors are locked when occupied. Hired vehicles - Assess vehicle suitability for basic safety features e.g. working brakes – many hire vehicles do not meet the standards of the UK. Roads may be in a poor state of repair, use recommended local guides/drivers where appropriate. Manual handling (luggage) Injuries arising from incorrect lifting techniques Persons name Maintain good posture when lifting or lowering equipment, avoid twisting or bending to reduce the chance of back injury Manual handling training available through SHE Section. Medical emergency Persons name Ensure details are up to date at easily accessible. AonProtect Personal Accident & Travel Assistance Food Poisoning Persons name Only drink water from bottled sources and avoid food prepared by unlicensed vendors at all times. Carry Imodium or similar medication and rehydration sachets. Terrain - walking and trek-based activities Slips, falls and trips Persons name Suitable footwear will be worn – staff/students are given a full briefing session and an equipment list prior to the trip commencing. Work will not be undertaken in poor light conditions where the ground is uneven. Trip instructors/guides have assessed the locations for activities on previous visits. Terrorism, personal Persons name Travellers strongly advised to
security / safety Specific terrorism/security information from FCO to be included here Check and website prior to travel to ensure there are no restrictions - no member of staff/student permitted to travel to a country against advice from FCO. Out of Hours: (24-hour security lodge) holds a cascade list of senior staff within the University: (+44) 01772 892068. Personal attack alarms available from Security; Ensure mobile phones will operate within the country being visited; Traveller to register with FCO Travellers should remain vigilant in all public places and take sensible precautions for personal safety and avoid public gatherings and demonstrations, which have the potential to turn violent. Only take with you the cash you will need for the day and leave valuables in a hotel safe / safety deposit box. research the county / specific area which they are visiting e.g. personal safety, areas to avoid, local customs, legislation, etc. FCO: Tailored Travel Briefings available via for travel to higher risk counties Any activities that are undertaken as an addition to those outlined before the trip begun must be risk assessed prior to commencement.