This technical guide was produced under U.S. Department of Education Contract No. ED-PEP-14-O-5013 with Applied Engineering Management Corporation. Brandon Scott served as the contracting officer’s representative. No official endorsement by the U.S. Department of Education of any product, commodity, service or enterprise mentioned in this publication is intended or should be inferred. U.S. Department of Education Betsy DeVos Secretary of Education EDFacts Ross Santy System Owner This technical guide is in the public domain. Authorization to reproduce it in whole or in part is granted. While permission to reprint this publication is not necessary, the citation should be: FILE 000 – File Name File Specifications – VXX.X (SY XXXX-XX), U.S. Department of Education, Washington, DC: EDFacts. Retrieved [date] from the . On request, this publication is available in alternate formats, such as Braille, large print, or CD Rom. For more information, please contact the Department’s at (202) DOCUMENT CONTROL DOCUMENT INFORMATION Title: FS088 – Children with Disabilities (IDEA) Disciplinary Removals Security Level: Unclassified – For Official Use Only DOCUMENT HISTORY Version Number Date Summary of Change 1.0 – 13.0 Versions 1.0 through 13.0 are used to build files for school years prior to SY 2017-18. 14.0 September 2017 Updated for SY 2017-18:
Yes. There are several file specifications that are used to collect data on disciplinary removals of children with disabilities (IDEA). “IDEA Files – Discipline” in the EDFacts Workbook explains how these files relate to one another. The table below indicates all files in which removals are reported. Table 2.4-1: Reporting of Removals Removal Type FS005 FS006 FS007 FS088 FS143 FS144 Number of children removed to IAES, by type of removal (by school personnel, by hearing officer) Number children suspended or expelled, by method and cumulative length of removal (method - suspensions / expulsions, in school suspensions) (length of removal - less than or equal to 10 days, greater than 10 days) Number of times children were removed by school personnel, by type of offense (drugs, weapons, serious bodily injury) Unduplicated number of children who were subject to any kind of disciplinary removal, by cumulative length of removal (1 day or less, 2 through 10 days, greater than 10 days) Number of times children were subject to any kind of disciplinary removal Unduplicated number of children removed for disciplinary reasons, by educational services provided (received educational services, did not receive educational services) Expulsions X X X X Out-of-school suspensions X X X In-school suspensions X X X Unilateral removals by school personnel X X X X Removals by hearing officer X X X Definitions Dangerous weapon A weapon, device, instrument, material, or substance, animate or inanimate, that is used for, or is readily capable of causing death or serious bodily injury; such a term does not include a pocket knife with a blade of less than 2 ½ inches in length. (18 USC Section 930(g)(2)) Disciplinary Removal Any instance in which a child with a disability is removed from his/her educational placement for disciplinary purposes, including in–school suspension, out–of–school suspension, expulsion, removal by school personnel to an interim alternative
FIXED OR DELIMITED FILES This section describes the fixed file and delimited file specifications. The fixed file and delimited files contain a header record followed by data records. The file type is specified in the header record. The “Pop” column in the header and data records is coded as follows: M - Mandatory, this field must always be populated A - This field is populated in accordance with table 2.3-1 “Required Categories and Totals” O - Optional, data in this field are optional Header Record Definition The header record is required and is the first record in every file submitted to the ESS. The purpose of the header record is to provide information as to the file type, number of data records in the file, file name, file identifier, and file reporting period. Table 4.1–1: Header Record Data Element Name Start Position Length Type Pop Definition / Comments Permitted Values Abbreviations File Type 1 50 String M Identifies the type of file being submitted. SEA CHILDREN WITH DISABILITIES (IDEA) DISCIP ACT LEA CHILDREN WITH DISABILITIES (IDEA) DISCIP ACT Total Records In File 51 10 Number M The total number of data records contained in the file. The header record is NOT included in this count. File Name 61 25 String M The file name including extension, the same as the external file name. See section 3.0 File Identifier 86 32 String M Any combination of standard characters to further identify the file as specified by the SEA (e.g., a date, person’s name, and version number). File Reporting Period 118 9 String M The school year for which data are being reported. The required format is "CCYY–CCYY" or "CCYY CCYY", where either a hyphen or a space separates the beginning and ending years. 2017-2018 OR 2017 2018 Filler 127 333 String M Leave filler field blank. Carriage Return / Line Feed (CRLF) 460 1 M
Total cell In-School Suspensions B.4 # of children with In-School Suspensions Totaling < 10 days B.4.A 006 475 B Row 8, Total cell 006 475 Subtotal 1 # of children with In-School Suspensions Totaling > 10 days B.4.B 006 475 B B.4.B Row 8, Total cell 006 475 Subtotal 1 Disciplinary Removals B.5 Total Disciplinary Removals B.5.A 143 682 B B.5.A Row 8, Total cell 143 682 Total of the Education Unit # of children with Disciplinary Removals Totaling 1 Day B.5.B 088 598 B B.5.B Row 8, Total cell 088 598 Subtotal 1 # of children with Disciplinary Removals Totaling 2-10 Days B.5.C 088 598 B B.5.C Row 8, Total cell 088 598 Subtotal 1 # of children with Disciplinary Removals Totaling > 10 Days B.5.D 088 598 B B.5.D Row 8, Total cell 088 598 Subtotal 1 Disciplinary Removal Type by Gender (Sex) C Unilateral Removals to an Interim Alternative Educational Setting by School Personnel C.1 # of children C.1.A 005 512 C C.1.A Row 3, Total cell 005 512 Subtotal 1 # of Removals for Drugs C.1.B 007 476 C C.1.B Row 3, Total cell 007 476 Subtotal 1 # of Removals for Weapons C.1.C 007 476 C C.1.C Row 3, Total cell 007 476 Subtotal 1 # of Removals for Serious Bodily C.1.D 007 476 C
In-School Suspensions D.4 # of children with In-School Suspensions Totaling < 10 days D.4.A 006 475 D D.4.A Row 3, Total cell 006 475 Subtotal 1 # of children with In-School Suspensions Totaling > 10 days D.4.B 006 475 D D.4.B Row 3, Total cell 006 475 Subtotal 1 Discipline Removals D.5 Total Disciplinary Removals D.5.A 143 682 D D.5.A Row 3, Total cell 143 682 Total of the Education Unit # of children with Disciplinary Removals Totaling 1 day D.5.B 088 598 D D.5.B Row 3, Total cell 088 598 Subtotal 1 # of children with Disciplinary Removals Totaling 2 - 10 days D.5.C 088 598 D D.5.C Row 3, Total cell 088 598 Subtotal 1 # of children with Disciplinary Removals Totaling > 10 days D.5.D 088 598 D D.5.D Row 3, Total cell 088 598 Subtotal 1 Children Subject to Expulsion with & without Educational Services by Disability Status E 144 683 A Received Educational Services During Expulsion E.6.A 144 683 A Did not receive educational services during expulsion E.6.B 144 683 A Row 3, Total cell 144 683 A