PURPOSE This document contains instructions for building files to submit the following EDFacts data groups: Table 1.0-1: EDFacts data groups Data Group Name DG Definition Four-year graduation rate table 695 The number of students who graduate (1) in four years or less with a regular high school diploma or (2) a alternate high school diploma for students with the most significant cognitive disabilities divided by the number of students who form the adjusted-cohort for the four-year adjusted-cohort graduation rate. Five-year graduation rate table 697 The number of students who graduate (1) in five years or less with a regular high school diploma or (2) a alternate high school diploma for students with the most significant cognitive disabilities divided by the number of students who form the adjusted-cohort for the five-year adjusted-cohort graduation rate. Six-year graduation rate table 755 The number of students who graduate (1) in six years or less with a regular high school diploma or (2) a alternate high school diploma for students with the most significant cognitive disabilities divided by the number of students who form the adjusted-cohort for the six-year adjusted-cohort graduation rate. Note: The word “Regulatory” has been removed from all references to the Adjusted Cohort Graduation Rate as a technical correction that will appear formally in the next iteration of the EDFacts Information Collection Package. The ESEA, as amended, requires states to implement and report a four-year graduation rate and, if adopted by the state, extended-year adjusted cohort graduation rates. States will use this file and file FS151 to report their adjusted-cohort graduation rate data. The ED data stewarding office/s for this file: OESE/OSS and OSEP. GUIDANCE FOR SUBMITTING THIS FILE This section contains changes from the previous school year, core requirements for submitting this file, required categories and totals, and general guidance. cohort defined cohort defined cohort defined
File Name 61 25 String M The file name including extension, the same as the external file name. See section 3.0 File Identifier 86 32 String M Any combination of standard characters to further identify the file as specified by the SEA (e.g., a date, person’s name, and version number). File Reporting Period 118 9 String M The school for which data are being reported. The required format is or "CCYY CCYY", where either a hyphen or a space separates the beginning and ending years. 2018-2019 OR 2018 2019 Filler 127 224 String M Leave filler field blank. Carriage Return / Line Feed (CRLF) 351 1 M Below is an example of a header record. Table 4.1–2: Header Record Example Format File Type,Total Records in File,File Name,File Identifier,File Reporting Period,Filler,Carriage Return / Line Feed (CRLF) Example SCHOOL GRADUATION RATE ADJUSTED COHORT,15,euschGRADRTCOHv000001.csv,characters to identify file,2018-2019,¶ Data Record Definition Data records are required and immediately follow the header record in every file submitted to the ESS. Data records provide the graduation rates for specific student subgroups and for all students for the education units. Table 4.2–1: Data Records Data Element Name Start Position Length Type Pop Definition / Comments Permitted Values Abbreviations File Record Number 1 10 Number M A sequential number assigned by the State that is unique to each row entry within the file. DG 559 State Code 11 2 String M The two-digit American National Standards Institute (ANSI) code for the state, District of Columbia, and the outlying areas and freely associated areas of the United States. For a list of valid State Codes, refer to the EDFacts Workbook. DG 570 State Agency Number 13 2 String M A number used to uniquely identify state agencies. This ID cannot be updated through this file. 01 – State Education Agency DG 4 15 14 String M The identifier assigned to a local education SEA level - Blank
LEA Identifier (State) agency (LEA) by the state education agency (SEA). Also known as State LEA Identification Number (ID). This data element cannot be updated through this file. DG 5 School Identifier (State) 29 20 String M The identifier assigned to a school by the state education agency (SEA). Also known as the States School Identification Number (ID). This ID cannot be updated through this file. SEA level – Blank LEA level – Blank Table Name 49 20 String M See table 2.3-2 Adjusted-Cohort Graduation Rate Table Names Used in Files GRADRT4YRADJ GRADRT5YRADJ GRADRT6YRADJ Major Racial and Ethnic Groups 69 15 String A The major racial and ethnic groups states use for accountability and assessment data. MAN – American Indian \ Alaska Native \ Native American MA – Asian MAP – Asian \ Pacific Islander MB – Black (not Hispanic) African American MF – Filipino MHN – Hispanic (not Puerto Rican) MHL – Hispanic \ Latino MM – Multicultural \ Multiethnic \ Multiracial \ other MNP – Native Hawaiian \ other Pacific Islander \ Pacific Islander MPR – Puerto Rican MW – White (not Hispanic) \ Caucasian MISSING Disability Status (Only) 84 15 String A An indication that children (students) are children with disabilities (IDEA). WDIS – Children with one or more disabilities (IDEA) MISSING English Learner Status (Only) 99 15 String A An indication that students met the definition of an English learner. LEP – English learner MISSING Economically Disadvantaged Status 114 15 String A An indication that students meet the state criteria for classification as economically disadvantaged. ECODIS – Economically Disadvantaged (ED) Students MISSING Homeless Enrolled Status 129 15 String A An indication that students were identified as homeless HOMELSENRL – Homeless enrolled MISSING