ODF Executive Team ODF Leadership Team ODF Procurement Program ODF Finance Program ODF Information Technology Program All ODF headquarters and field staff involved in procurement activities Project Goals Objectives or Goals Measure Priority Replace FOS with OregonBuys solution FOS is decommissioned 1 Ensure a smooth transition for end users who will be using the OregonBuys solution Utilize an organizational change leadership vendor to help prepare end users for the transition 2 Interface with SFMS Export data out of the OregonBuys solution in a format that can be uploaded to SFMS using the daily batch process 3 Ensure that end users know how to use the OregonBuys solution Utilize an organizational change leadership process to prepare end users for the transition Provide training to end users 4 Serve as a pilot project for agencies that implement OregonBuys after ODF Post project documents to OregonBuys Implementation Toolkit website 5 Requirements Management Plan Through use of a tracability matrix, the Project Team will ensure that the OregonBuys solution meets all requirements. Each requirement will be included in the testing process using the tracability matrix to ensure that all requirements have been met and are working as expected. If any of the following conditions occur, they will be escalated through the governance structure for resolution: The OregonBuys solution does not meet a requirement. A new requirement arises during the implementation of the OregonBuys solution. A requirement must be delayed or abandoned due to schedule, budget, or resource constraints. High Level Requirements Customer or Business Need High Level Requirement Priority ID # Eliminate problems and risks inherent in current process Replace FOS with OregonBuys solution which 1
Vocal and visible champion, legitimizes the project’s goals and objectives, keeps abreast of major project activities, and is the ultimate decision-maker for the project Final approval of all scope, resource, schedule, and budget changes, and approves proceeding to each succeeding project phase Resolves conflicts over project direction and major decisions to ensure that all parties continue to participate in the project and the project continues to move forward. ForestryBuys Steering Committee Members ODF Administrative Services Division Chief – Satish Upadhyay ODF Procurement Program Director – Shannon Rand ODF Finance Program Director – Mark Hubbard ODF Information Technology Program Director – Brent Grimsrud SoS Chief Procurement Officer – Sarah Roth DOR Administrative Services Director – Shawn Waite DHS/OHA OIS Application Development Manager – Jim Simpson DAS ORPIN Administrator – Nicole Brazeal Role Involved in project oversight and control Acts individually and collectively as a vocal and visible project champion Approve project deliverables, help resolve issues and policy decisions, approve scope changes, provide direction and guidance to the project Decisions will be made by consensus. If consensus can’t be reached, the decision will be escalated to the the ForestryBuys Executive Sponsor. ForestryBuys Project Team Members Project Manager – Dave Whitbeck Business Analyst – Joanne Barnhart Procurement Business Lead – Rich Arnaz Finance Business Lead – Mark Clarkson OregonBuys software vendor project team Change leadership contractor ODF field SMEs as needed Procurement, Finance, and IT SMEs from collaborating agencies ORPIN Administrator as needed Role Work with Periscope to ensure the implemented solution: meets ODF’s needs; does not conflict with the needs of collaborating agencies;