LED Social Technical Corporate Finance 2016/2017 STANDING COMMITTEES SEATING DATES Committee Date Date Date Date Date 6 Date7 LED Social Later Technical Corporate 19/06/1 Finance 19/06/1 2.4.7.2. Municipal Public Accounts Committee The committee has five (5) Councillors and they are: Cllr H.P Pullen (Chairperson) Cllr J. Plaatjies Cllr F.J. Yake Cllr J.R. Krige, and Cllr C. Reeders. The committee held six (6) meetings during 2017/18 financial year as detailed below: 18 8 88 18 7 8 8 8 7 7 8 8 17 17 17 18
Water Master Plan was drafted but has not been approved by council yet 3.2. Electricity services 3.2.1. Electricity delivery strategy and main role players A municipality must comply to the provision of the constitution as per the Municipal Systems Act, no.32 of 2000; Section 73(1)and (2)(e) municipal services must be regularly reviewed with a view to upgrading ,extension and improvement. The role players in the electricity department are Eskom and NERSA. NERSA is the National Energy Regulator of South Africa which regulates the energy industry in accordance with government laws and policies, standards and international best practices in support of sustainable development. The organization issues licenses to electricity distributors. NERSA recognizes that certain processes have to be put in place, to effectively regulate the industry as follows: 1) Audit licensees to establish compliance to licensee conditions. 2) Ensure existence of an effective communication channel between relevant NERSA departments and the licensees. 3) Share information with the licensees on general issues affecting the electricity distribution industry. 3.2.2. Level and standard in electricity services It is envisaged that by ensuring that the minimum standards are met; the following will be achieved: 1) There will be improved efficiency within the electricity distribution industry. 2) Reliability of supply will be improved. 3) Safety in the use of electricity will be enhanced. 4) There will be an economical and a sustainable supply of electricity. Consumer quantities The demand and actual maximum demand for each supply point is as follows: 1. De Rye & Laurel Ridge: NMD – 150kA; Actual MD – 40kVA 2. Bluelilliesbush State Forest Village: NMD – 100kVA; Actual MD – N/A 3. Kagiso Heights and New Rest: NMD – 600kVA; Actual MD – 650kVA 4. Puntijiesboss Village: NMD – 500kVA; Actual MD – 310kVA
The DLA was able to fund R142 973.00 excluding VAT. An additional amount of R 50 000.00 had to be found to cover the outstanding amount of R 34 527.00, R 10 000.00 would be needed for appointment of field workers and R 5 473.00 for contingencies. The church had already donated the land for free and was not in a position to fund any transfers. Koukamma was already rendering services at Clarkson but could not have any funding to contribute to the transfer of land to individual beneficiaries. In September 2005, an item was tabled before the council on this matter. It was discussed and it was resolved that the outstanding funds be requested from the Cacadu District Municipality. The CDM could not make these funds available. In year 2007, this item was re-submitted since the housing officials could see that there was no progress on the availability of funds. The item was again discussed in a Management meeting where it was resolved that it would be further discussed in a Standing Committee Meeting. CURRENT SITUATION There will be a need to request quotations from various Conveyancers for the individual transfers. It is impossible that funds that were available with the Department of Land Affairs will available any longer. The Municipality will have to make a request to the Department of Human Settlements to make the funds available for the transfer of all properties on the Clarkson Housing project. Negotiations are taking place with the Moravian Church leaders about transfer of land from the church to the Koukamma Municipality, so that Koukamma can be able to do individual transfers for the beneficiaries. FINANCIAL IMPLICATIONS The Municipality will have to make a request to the Department of Human Settlements to make the funds available for the transfer of all properties on the Clarkson Housing project. Quotations will be requested from Conveyancers to do the individual transfer of the 575 houses as soon as funds have been received. Remedial actions That the Municipality will have to make a request to the Department of Human Settlements to make the funds available for the transfer of all properties on the Clarkson Housing project.
MILKING SHEDS NUMBER OF PREMISES INSPECTED COMPLIES WITH HEALTH REGULATIONS NOTICES ISSUED LICENCES / HEALTH PERMITS ISSUED 5 4 1 4 SPAZA SHOPS NUMBER OF PREMISES COMPLIES WITH HEALTH REGULATIONS NOTICES ISSUED LICENCES / HEALTH PERMITS ISSUED 5 0 5 0 DISPOSAL OF THE DEAD NUMBER OF FUNERAL UNDERTAKER PREMISES COMPLIES WITH HEALTH REGULATIONS NOTICES ISSUED LICENCES / HEALTH PERMITS ISSUED 1 0 1 0 CHILD CARE CENTRES NUMBER OF PREMISES COMPLIES WITH HEALTH REGULATIONS NOTICES ISSUED LICENCES / HEALTH PERMITS ISSUED 2 0 2 0 HEALTH CARE RISK WASTE EVALUATIONS NUMBER OF PREMISES COMPLIES WITH HEALTH REGULATIONS NOTICES ISSUED LICENCES / HEALTH PERMITS ISSUED
Period 909090_HIV test done 909090_HIV test positive 909090_Total naive start ART 909090_Total remain on ART Apr 2017 to Mar 2018 13415.4 1816.4 1444.8 44218.0
Koukamma Municipality TB Programme Screen for TB 5 years and older Screen for TB under 5 years TB contact under 5 years TB client 5 years and older start on TB client under 5 years start on TB under 5 years start on IPT TB child under 5 years TB client 5 years and older TB client 5 years and older test positive TB client 5 years and older with sputum sent Apr 2017 to Mar 2018 40549.0 6976.0 329.0 354.0 39.0 53.0 168.0 4625.0 365.0 4559.0
The table below expresses the initiatives that were planned for the year under review and outcomes: Implementation of the LED Strategy Implementation of the business plan on honey bush tea Packaging and distribution of 20 tons Honey Bush Tea Products R 2,988,000 Packaging and distribution of 5 tons Honey Bush Tea Products Not achieved Implementation of the Plan 100% operational Plant R 40,000,000 Distribution of agricultural products Not achieved Implementation of the pure herbal medicine plan 100% operational Pure herbal Medicinal Plant R 30,000,000.00 Plantation of pure herbal medicine plants Not achieved Creation of employment opportunities for the Unemployed Job creation through the EPWP programme 52 jobs created through EPWP R 1,000,000 N/A Achieved Creation of job opportunities under the Community Work Programme (CWP) Implementation of the CWP Council Resolution Creation of 750 Job opportunities under CWP R 9,000,000 Creation of 200 Job opportunities Not achieved Reviewal of Agric. Development Strategy Council approval of the Agriculture Development Strategy 1 Final Agricultural Development Strategy approved by Council Operational Approval of the Draft Agricultural Development Strategy Not achieved Reviewal of Tourism Strategy Council approval of the Tourism Strategy 1 Final Tourism Strategy approved by council Operational Approval of the Draft Tourism strategy by Council Not achieved Reviewal of LED Forum(s) - Local Business Development Forums - Koukamma Business Development Forum - Emerging & Small Holding Promote active LED Forums 4 LED Forums conducted Operational 1 LED Forum conducted Lagging
Attract invests to facilitate an integrated local economy To facilitate further economic development or regeneration of stagnating investment nodes or towns Develop regeneration strategies or programmes for stagnating towns/corridors (Tsitsikamma and Langkloof corridors) Regeneration strategies for Tsitsikamma and Langkloof corridors or towns are available. To leverage investment generation through identification and development of bankable projects. Identify bankable projects in the tourism, agriculture, forestry sectors. Concept documents or business plans for project interventions in the tourism, agriculture and forestry sector are prepared. To identify, develop, and utilize strategic municipal properties (land and buildings) as catalysts for economic activity. Audit land and buildings available for LED programmes. Audit of land and properties available for LED programmes is done and completed. Promote sustainable development To brand and market Koukamma for public and private investments Develop the Koukamma brand (together with KLM Communications Unit) Koukamma brand is done and completed. Launch an Invest Koukamma initiative Invest Koukamma initiative is launched. Develop Koukamma Investment Guidelines Koukamma Investment Guidelines are available. Host a Koukamma Investment Summit Koukamma Investment Summit is held every other year To retain and attract business investments In partnership with SALGA, conduct Business, Retention and Expansion (BRE) training for staff and councillors. BRE training for staff and councillors is conducted. To encourage diversification of economic sectors Stimulate economic interventions in forestry, waste management and renewable energy. A furniture-making initiative is in place A recycling project initiative is in place. A renewable energy programme is developed. To create opportunities for participating of local entrepreneurs Provide information and support to local entrepreneurs. Periodic support programmes (workshops and information) for small businesses are held. To facilitate the establishment of a skills development programme Facilitate the establishment of a skills development centre A skills development centre is established.
4.2. Staff Development The report below reflects the training and development conducted in 2017/18 financial year which emanates from the Workplace Skills Plan agreed upon by the legislative structures and approved by Council. Some of these training were from the mandatory and discretionary grants approved by the LGSETA. Programme No of Learners Department Service Provider Duration of the training Progress/ status quo Date 18.1 18.2 Basic Payroll 1 Corporate Services Sage VIP 03 days completed July 2017 Labour Relations Act 10 Technical Community Services Corporate Services BTO Fachs business & training consulting 03 days completed October 2017 End-user Computer 16 Mayors Office Technical Community Services Corporate Services BTO EC Academy 03 days Completed March 2018
OHS 10 Technical Community Services Corporate Services BTO Pearson Corporate Training 03 Days Completed March 2018 Report Writing 10 Technical Community Services Corporate Services BTO Fachs business & training consulting Completed April 2018 Examiner for Drivers license 3 Community Services PE Traffic College 3 months Completed April -June2018 LLF Training 5 SALGBC 2 days Completed June 2018 SARS TAX Compliance workshop 4 Corporate Services BTO SARS & SAKGA 02 days Completed 12 July 2018
FACILITATOR PAYROLL COORDINATOR 1 HR INTERN 1 ICT ADMINISTRATOR 1 IT LAN TECHNICIAN 1 1 TOTALS 21 3 12% BUDGET AND TREASURY CHIEF FINANCIAL OFFICER 1 SECRETARY 1 MANAGER SCM 1 FLEET OFFICER 1 SUPERVISOR STORES 1 STOREMAN JOUBERTINA 1 ASSET MANAGEMENT CLERK 1 ACCOUNTANT SCM 1 PROCUREMENT CLERK 1 BUDGET AND TREASURY OFFICER 1 MANAGER: REVENUE AND EXPENDITURE 1 ACCOUNTANT EXPENDITURE 1 SENIOR CREDITORS CLERK 1 EXPENDITURE CLERK 1 ACCOUNTANT: REVENUE 1 DEBTOR: MUNICIPAL SERVICES 1 DEBTOR: MUNICIPAL RATES 1 CASHIERS 7 SENIOR CLERK FBS/CREDIT CONTROL 1 SENIOR DEBTOR JOUBERTINA 1 CASHIER CLERK 1 1 TOTALS 23 5 21% TECHNICAL AND SOCIAL SERVICES DIRECTOR: TECHNICAL AND SOCIAL SERVICES 1 SECRETARY 1 MANAGER: SOCIAL & COMMUNITY SERVICES 1
2016/17 Permanent Staff- 135 Councillors-11 Section 56 & 57 Managers - 3 R129 011 880 R41 856 114 (excl councillors) 32.4% 2017/18 Permanent Staff- 146 Councillors-11 Section 56 & 57 Managers - 3 R R (excl councillors) 4.3.8. LEAVE MANAGEMENT Type of leave taken No. of days Annual Leave 24 Sick Leave 80 Family Responsibility Leave 5 Special Leave/ Study Leave 5 IOD Depends on the extent of the Injury not limited 4.4. SALARY DISCLOSURE 4.4.1. Councillors Designation Salary Benefit Amount 2016/17 Amount 2017/18 Mayor/Speaker Travel Allowance R14 786.77 Cell phone allowance R1739.00 R3400.00 Part-time Councillors Cell phone Allowance R4635.34 R3400.00 Travel Allowance R4635.34 4.4.2. S57 and s56 Designation Salary Benefit 2016/17 2017/18 Municipal Manager Travel Allowance Salary Housing allowance R20,000.00 R58 954.25 R2 842.35 R20,000.00 R72,810.43 R2,842.35 CFO Travel Allowance Salary R12,000.00 R66, 535.95 R12,000.00 R66, 535.95 Director: Corporate Services Salary Travel Allowance Housing Allowance Pension Allowance Medical Allowance R78 535.95 R47,789.93 R8000.00 R2746.02 R12,000.00 R8000.00 Director: Technical Services Salary Travel Allowance Pension Allowance Cell phone Allowance R22,500.00 R30,000.00 R15,064.00 R3,000.00 R22,500.00 R30,000.00 R15,064.00 R3,000.00
Appendix “A Name & Surname Quarter 1 01/07/2017-30/09/2017 Quarter 2 01/10/2017-31/12/2017 Quarter 3 01/01/2018 – 31/03/2018 Quarter 4 01/04/2018-30/06-2018 04/07 02/08 30/08 20/09 20/10 03/11 05/12 15/01 25/01 20/02 27/02 27/03 19/04 15/05 29/05 07/06 Samuel Vuso Jessie Plaatjies Fundiswa Herman X Fuzile Yake X X Graham Goliath Hester Pullen Pretorius Bernadis X Resigned Francois Strydom X X X James Krige X X Yolande Le Roux X X X X Resigned Cecilia Reeders X X
Appendix “E” Ward Reporting Ward Ward Committee Sector Reports Submitted Feedback Challenges Measures Taken Comment Ward 1 Zandisile Tshambu Anita Wildeman Antonie Miggels Mantombi Nketyana Christian Alven Gladys Soyi Lucinda Steenbok Ronnie Windvogel Marie Damons Community Rep Health Disabled Louterwater Water & Sanitation Youth Women Sport Sport Yes No Not calling constituency meeting as often as required To ensure that constituency meetings are called quarterly to give feedback to communities To organise induction training for all the Ward Committee Members in September 2018. Ward 2 N/A N/A N/A N/A N/A N/A N/A Ward 3 Suzie Jacobs Velile Koyo Jimmy Human Alfred Mazungula Unathi Mputo Christo Tana Dadley Maasdorp Evelyn Salmons Godfrey Bosman Madgelena Bukasi Education Stock Farmers Religion Disability Youth Sport Business Health Community Rep Women Yes Ward 4 Gerrit Jacobs Yvonne Ntombayiteti Nwabisa Stefaans Christo Herselman Kobus Pentrie Elvis Klaasen Peter Kapank Nopinkie Mildred Hanise Uitkyk New Rest Kagiso Heights Town Central Mountain View Business Churches Youth Forum Women
David Hotana Sport Forum Ward 5 Eugene Afrika Zukiswa Nyanda Edward Prinsloo Channon May Elizabeth Williams Phindile Lebengu Caroline Marhaba Merencia Champion Winston Kettledas Lumphile Hlela Youth Women Church Hermanskraal Community Rep Clinic Rep Education Guava Juice Eersterivier Rep Snyklip Ward 6 Piet Mzalwane Bob Reed John Busakwe Clive Nelson Jacky Joseph Tandiswa Msizi Linton Cunningham Mcedi Tunzi Rico May Rensia Gillies Mandela Park Ratepayers Stormsriver Thornham Blikkiesdorp Youth Komansboos Clinic/Health Tourism Woman