Signature_____________________________ Capacity______________________________ The financial manager/ external auditor/ CEO/Accounting Officer (whichever is relevant to your type of business) needs to confirm the following: The business/entity is: A Going Concern Yes / No In a Sound Financial Condition Yes / No Have the financial & operational capacity to fulfil the contract requirements Yes / No Signature_____________________________ Capacity______________________________ Identify by name, HDI status and length of service, those individuals in the firm (including owners and non-owners) responsible for the day-to-day management and business decisions Activity Name Race Gender M / F Disabled? Yes / No * Length of Service (Years) FINANCING DECISIONS Cheque Signing Acquisition of lines of credit Sureties Major Purchase or Acquisitions Signing Contracts Activity Name Race Gender M / F Disabled? Yes / No * Length of Service (Years) MANAGEMENT DECISIONS Estimating Marketing and Sales Operation Hiring & Firing of Management Personnel
CERTIFICATE OF INDEPENDENT BID DETERMINATION I, the undersigned, in submitting the accompanying bid: (Bid Number and Description) in response to the invitation for the bid made by: (Name of Institution) do hereby make the following statements that I certify to be true and complete in every respect: I certify, on behalf of: ______________________________________________________that: (Name of Bidder) I have read and I understand the contents of this Certificate I understand that the accompanying bid will be disqualified if this Certificate is found not to be true and complete in every respect I am authorized by the bidder to sign this Certificate, and to submit the accompanying bid, on behalf of the bidder Each person whose signature appears on the accompanying bid has been authorized by the bidder to determine the terms of, and to sign the bid, on behalf of the bidder For the purposes of this Certificate and the accompanying bid, I understand that the word “competitor” shall include any individual or organization, other than the bidder, whether or not affiliated with the bidder, who: (a) has been requested to submit a bid in response to this bid invitation (b) could potentially submit a bid in response to this bid invitation, based on their qualifications, abilities or experience; and (c) provides the same goods and services as the bidder and/or is in the same line of business as the bidder. The bidder has arrived at the accompanying bid independently from, and without consultation, communication, agreement or arrangement with any competitor. However communication between partners in a joint venture or consortium³ will not be construed as collusive bidding. In particular, without limiting the generality of paragraphs 6 above, there has been no consultation, communication, agreement or arrangement with any competitor regarding: (a) Prices (b) Geographical area where product or service will be rendered (market allocation) (c) Methods, factors or formulas used to calculate prices (d) The intention or decision to submit or not to submit a bid (e) The submission of a bid which does not meet the specifications and conditions of the bid, or (f) Bidding with the intention not to win the bid.