Equality analysis - action plan Appendix 1 Name of activity: FET Faculty Finance Team Move to 2P050 Plan completed by: Isobel Napier, Executive Support Officer Service / faculty: Finance Service Issues Actions required Responsible Person Resources required Target date Success Indicators What progress has been made? Information/ data required Any reasonable adjustments to be requested for staff based in the offices from their line manager. Isobel Napier to obtain current info; Faculty Financial Controller to monitor needs of team going forwards. Ensure any reasonable adjustments set up for members of staff in their current working environment come across with them to the new office. Reasonable adjustments also to be considered for staff whose needs may change due to the new space and any new members of staff. Relevant resources will be put in place. Initially 31.10.17 and then ongoing Staff based in 2P050 are happy with their working environment and have everything they need to be able to work effectively in the space. 31.10.17 The FET Faculty Financial Controller has confirmed the only reasonable adjustments currently in place for members of the team are connected to work tasks and work patterns. These will continue after the move and will not be impacted by it. Consultation Equality Analysis to be published on the UWE Internet to invite comments from staff. Isobel Napier to send the Equality Analysis to the E&D Unit for publishing. Isobel Napier; E&D team; webteam to help with publishing. Consultation to be completed by 27.11.17 Either no comments or comments received and incorporated into the Equality Analysis.
Monitoring and review arrangements The Equality Analysis and action plan to be periodically reviewed to ensure it is up-todate and amended as required. Isobel Napier / Faculty Financial Controller The Equality Analysis document. Ongoing Staff and visitors who use the offices are happy with the environment and they are able to use the space effectively. Publication To be published for 3 weeks to invite comment from equality groups/ networks at UWE. Isobel Napier; E&D Unit; Web team UWE Internet Consultation to be completed by 27.11.17 Either no comments or comments received and incorporated into the Equality Analysis. Other actions Clear communications about the move (before, during and after) to be shared with staff. Isobel Napier; Faculty Financial Controller Isobel Napier; Faculty Financial Controller; Intial conversations already had with the team. Timelines / key dates to be issued as soon as known. Staff are clear about the move process and any queries are answered in a timely manner. 3.11.17: Team aware that the move happening but not yet in a position to confirm dates as awaiting confirmation of these from Facilities. Senior Managers to re-emphasise during the move UWE’s values relating to inclusivity. Director and/or Deputy Director of Finance; Faculty Financial Controller Director and/or Deputy Director of Finance; Faculty Financial Controller; E&D web pages; Ongoing All affected staff have completed mandatory E&D e-learning; All staff are comfortable and happy in their new work environment. All affected staff have completed mandatory E&D Induction to be given to team members about location of facilities – toilets, kitchen, Isobel Napier; Faculty Financial Controller A checklist to be created to ensure all relevant information is provided to new members On day #1 of being in new office space. Induction to Staff and visitors are aware where the nearest facilities