3 2 Millennials 4 1 Robberies 5 9 The war in Syria 3. Categorize the responses “on the fly” while doing data entry by hand and enter the categories in SPSS. This would apply only if the responses were on paper. A. Go through the original survey response forms one-by-one. B. Write the response category next to the written response. C. Enter the response categories into SPSS as you’re entering the rest of the data. Example of the procedure We gave a survey to 100+ HR professionals in the Chattanooga area and respondents to enter their job titles. Following are the verbatim responses from the SPSS FREQUENCIES procedure. Administrative & Engineering Man Administrative Assistant administrator of resources Assistant HR Manager Branch Manager Change Management/Mgt. Developme Corp. HR Coordinator Corporate Director HR Corporate HR Manager Corporate Human Resources Manage Director Employment & Recruitmen director of HR/EEO director of human resources Director Org Dev & Education Emplloyment Coordinator Employee Relations Manager Employee Relations Supervisor Employment Coordinator Employment Services Coordinator Executive Consultant executive vice president HR HR Business Consultant HR Consultant HR Coordinator HR Director HR Generalist HR Manager HR Mgr HR Rep HR Specialist HRIS Consultant HRM Human Resouces Director Human Resouces Manager human resource director Human Resource Generalist human resource manager Human Resource Manager Human Resource Mgr human resources manager Human Resources Manager Law and HR Associate Management Consultant Manager-Administration & HR Manager-Emp &SR.HR Consultant Manager Resources Manager, People Services Mgr - Empl Rel/Sr HR Bus Consur MGR, HR owner Staffing Service Personnel Asst. president and managing partner Professor Recruiter/Job Specialist Relocation Director Retirement Benefits Coordinator Safety&Technical Training Superv & Recruiting Manager Sales Manager staffing and trianing director Staffing Specialist Training and Support Coordinator Vice president - human resources Vice President Human Resources VP Employee Relations VP of Human Services Workdeys Development - HR We categorized each as
1 - involving/mentioning HR, e.g., administrator of human resources, or 2 - not primarily involving/mentioning HR, e.g., Branch Manager. We then compared percentages of responses of HR people with percentages of responses of non HR people to various questions. Presenting Results of Surveys 1. Simple Frequency Distributions Frequency distributions are the most used results display. A set of frequency distributions for all variables is almost always included. A. Sometimes it’s best to make the tables up in a word processor, such as the following. Example 1. From a survey of HR professionals Section A. Information respondents 1. What is your job title? Over 50 different job titles were listed by respondents. For the purpose of this report, they were grouped into two categories - those in which HR was specifically mentioned and those in which there was no specific mention of HR. Job Category No. Respondents HR Mentioned 65 HR Not mentioned? 27 2. What is your age? Age group No. Respondents 20-29 10 30-39 20 40-49 30 50-59 26 60-69 5 No response` 1 3. What is your gender? Gender No. Respondents Male 40 Female 52 4. What is your race? Race No. Respondents American Indian/Alaskan Native 1 African American 7 White 82 Hispanic / Latino 1 No response 1 5. For how many years have you worked in your present organization? No. Years No. Respondents 0-4 43 5-9 22 10-14 7 15-19 3 20-24 7 25-29 6 30-34 1 No response 3 6. For how many years have you worked in HR? No. Years No. Respondents 0-4 21 5-9 25