6.3 6.3.1 MANAGER CONTACT INFORMATION Contract PM Team Contractor Business PM MVD (505) 827-0158 ITD PMO Lead ITD (505) 476-1793 6.3.2 PROJECT MANAGER 6.4 PROJECT ROLES AND RESPONSIBILITIES Contract PM Team PM Function Creation and continual update of the DoIT standard PMP, and any adjunct PMBOK plans contractually required. Any deviation from DoIT standards will be documented during contract creation and negotiation. DoIT standards are available at . Adjunct plans are most likely to include: Communications Plan Risk Management Plan Quality Assurance Plan Training Plan Organizational Change Plan System Change Management Plan Establishing the project schedule baseline, including costs and vendor, ITD, and MVD resources. Weekly Status update on the project, including the schedule and EVM calculations. Weekly extraction of data from the ‘tentatively selected vendors’ toolset in order to complete #2 and #3 above. Weekly extraction of data from the ‘tentatively selected vendors’ toolset in order to track issues and issue resolution; prototyping performed and configuration and design changes. All other PMBOK activities and tasks as per PMBOK Fourth Edition or higher, with the exception of Scope Management, and Procurement Management. Contract PM Team Validation and refinement of RFP Requirements.
TRD DRAGONFLY Project Status Meeting To discuss project status with the TRD CIO TRD CIO Face-to-Face Weekly TRD Lead Project Manager Recurring meetings are scheduled through Outlook Uses standard format TRD DRAGONFLY Project Management Status Meeting Regularly scheduled meetings: To discuss project activities, progress, issues and results of measurement and analysis activities. Event driven: When new requirements are added, existing requirements are changed, etc Meeting attendees (PMs, PA, Requirements Leads) Meeting minutes are stored in the Project Repository Face-to-Face Weekly (Specify days and times) Contractor Project Manager (plans and publishes agenda) TRD Project Managers (owns meeting notice; contributes agenda topics) Contractor Project Analyst (scribe) Recurring meetings are scheduled through Outlook Uses standard format An agenda is distributed in advance. TRD DRAGONFLY Steering Committee This formal meeting addresses the accomplishments and results of the project with the client. These meetings address commitments, plans, risks, status of activities and significant issues for the project, as well as how the project fits into the current business environment and the communication of the results of measurement and analysis activities. Meeting Attendees (PMs, Account Exec, DMV Delivery Executive, TRD CIO, MVD Director, Project Analyst) Meeting minutes are stored in the Project Repository Conference call or in person Once monthly, beginning in June 2010 Project Managers Recurring meetings are scheduled through Outlook Uses standard format An agenda is distributed in advance. MVD DRIVE Steering Committee This formal meeting addresses the accomplishments and results of all MVD projects. Meeting Attendees (PMs, TRD CIO, MVD Director, MVD Deputy) Face-to-Face Bi-weekly TRD Lead Project Manager Recurring meetings are scheduled through Outlook Uses standard format