● Joint-Use Agreement: A local government and a school system must include an executed joint-use agreement with their application. The agreement describes how the site will be used for public recreation. The PARTF staff must approve the agreement before an application can be considered for funding. Contact your RRS regional consultant to receive a sample of a agreement and to discuss the proposed project. Submitting Your Application There are two methods to submit your PARTF application. Paper only (page 6). Digital and paper (page 7). One complete paper copy of the application and accompanying digital PDF copies, submitted on a flash drive. The copy is the official copy of the application. Only application packets received or postmarked by 5:00pm on May 1st 2018 will be accepted at one of the official drop off locations on the following link: If You Receive a Grant ● When to Start: A grantee must sign a contract before beginning a PARTF project. There are two exceptions. Some planning costs (page 11) can be incurred before applying. Also, the DPR can approve a waiver allowing an applicant to acquire land before a grant is approved (page 17). ● Signing the Contract: A grantee signs a contract that describes the project and the conditions for receiving a PARTF grant. This is a legally binding agreement between the local government and the State of North Carolina. ● Project Costs submitted in the application will be part of the contract and serve as the budget for the project (page 11). ● Reimbursements: PARTF grants are paid as reimbursements of documented expenses. Grantees may submit bills for reimbursement on a quarterly basis. The PARTF program will reimburse grantees for up to 50 percent of their expenditures for the project. ● Audits and Inspections: PARTF staff will conduct periodic site inspections of each PARTF project to inspect the progress as well as the financial records. All PARTF grantees must maintain accounting records for the project that are supported by documentation such as invoices and contracts. ● Completing the PARTF Project: A grantee has three years from the date specified in the contract to complete a project. use
Project Costs (continued) Use the format below to show the costs of your project. Include the title of the project, the name of the local government and the date the document was prepared. Sample: Project Costs Green Park Redevelopment - Town of Parkland April 2018 Project Elements (Include specific units - sizes, numbers, lengths, etc. - for each item.) Unit Unit Cost Total Item Cost Building and/or Renovating Costs Picnic Shelter (2 grills, 4 tables, and 2 trash receptacles) and Rest Room Renovation - 20 x 30 feet Lump Sum $147,000 $147,000 Playground (play structure and accessible surfacing) Lump Sum $80,200 $80,200 Walking - 6 feet wide, trail with 1 bench 1,500 linear ft. $32 / linear foot $48,000 Little League Ballfield with irrigation, dugouts, fencing, and benches Lump Sum $239,000 $239,000 Accessible Routes (paved, 6 feet wide) 400 linear ft. $45 / linear foot $18,000 Parking Lot - paved for 45 cars Lump Sum $72,800 $72,800 Site Preparation (clearing, grading, and erosion control) 4 acres $23,750 $95,000 Utilities Lump Sum $40,000 $40,000 Cost to Build or Renovate $740,000 Contingency for the Cost of Building / Renovating Contingency (not to exceed 5% of the cost to build or renovate) 5% $37,000 Value of Land to be Purchased or Donated Land Acquisition (donation) 5 acres $14,600 $73,000 Planning and Incidental Land Acquisition Costs Construction management, site planning, preliminary design, survey and appraisals, or the cost of preparing the application (not to exceed 20% of the cost of the project) 10% $74,000 $74,000 Total Project Cost $924,000 Total PARTF Grant Request $400,000 Total Local Match $524,000