Previous external examiner reports; Professional body requirements as appropriate; Assessment tasks. Course Leader makes arrangements for newly appointed External Examiners to be briefed as soon as possible after their appointment Course Leader External Examiners participate in assessment procedures External Examiner Assessment regulations Graded scripts Annual report is submitted to the Vice Chancellor by the External Examiner. This must be submitted by 31st July for undergraduate provision and 27th November for postgraduate provision. In addition, an external examiner will be required, at the end of their appointment, to provide a summative report of the period of the appointment External Examiner Annual report template (EX1) The annual fee and any outstanding expenses are paid to the External Examiner on receipt of their annual report and a completed claim form External Examiner Quality Directorate Expense claim form Annual reports are made available to Deans, Sub-Deans, Heads of Department, Academic Directors, Field Administrators, Faculty Managers, Faculty Quality Officers and Quality Managers of collaborative partners Quality Directorate Completed EX1 Academic Directors send a copy of the annual report to Course Leaders to enable them to prepare a written response. Academic Directors Course Leaders provide a written response to the report, which forms the basis for a formal letter sent on behalf of the University by the Faculty Dean. A copy of the response is sent to the Quality Directorate. Course teams Faculty Dean The External Examiner’s report and replies are considered at the Field or Course Committee in the presence of student representatives
attend all final Boards of Examiner meetings except in exceptional circumstances endorse the outcome of the assessment process by signing the final results lists; offer comments and advice as appropriate; submit a written report annually to the Vice-Chancellor. The responsibilities of the Quality Directorate are to: appoint the external examiners via the External Examiner Committee provide and maintain a pro forma contract for the purpose; send out the generic induction pack; send a new examiner a copy of the report of the retiring external examiner; organise an annual external examiners’ conference; make travel arrangements as requested by visiting external examiners; arrange for payment of expenses and examining fees; send out copies of the external examiners’ reports to the Dean, Sub-Dean (Quality Enhancement), Head of Department, Academic Director, Field Administrator, QA Manager at collaborative partner (as appropriate); prepare synoptic summaries of external examiners’ comments for consideration by the Teaching Quality and Standards Committee. The responsibilities of the Course Leader (through the Field Administrator) are to: provide a completed nomination form (NOM01) for the appointment of a prospective external examiner for the Faculty Teaching Quality and Standards Committee and associated Faculty Academic Board; provide the external examiner with up-to-date information about the course and associated course regulations, together with a schedule of assessments and of the main dates when examiners are expected to consider students’ work; draft assessment tasks and copies of all examination papers together with details of assessment criteria; send to the external examiner samples of students’ work, graded and annotated by internal examiners as appropriate, together with full results sheets which demonstrate how the sample of scripts relates to the population from which they have been selected; provide for the Board of Examiners statistical material on the performance of the students under consideration; provide the examiners’ agreed results for every student in every unit and the profile of results for each student under consideration; produce minutes of the meetings of Boards of Examiners; draft a response to the comments of the external examiner for the Dean;