Website address of organisation Website address of event (if different from organisation) Type of organisation: Commercial Organisation Local Charity (Charity number _______________) Authority National Charity (Charity number _____________) Cultural Organisation Not for Profit Religious Organisation (please state) Contact postal address line 1 Invoice address (if different from above) Address line 1 Address line 2 Address line 2 Town/city Town/city Post code Post code I/We have organised an event in a or Open Space before Yes No If yes, please give details I/We have organised an event in another UK Park or Open Space before Yes No If yes, please give details SECTION 2 - YOUR EVENT Name of your event Brief description of event including main activities and what your main objectives are in holding it (please provide as much information as possible to help us understand scale, audience, and potential impact to the site) Is this event open to the general public / ticket General Public Ticket holders
See Appendix V1d of the manual - Bute Park Temp Event Staff Parking Area I like to borrow Bute Park track mats to help protect the ground during my event. YES NO N/A See Appendix V1f of the manual - Bute Park Temp Event Staff Parking Area I would like to borrow Bute Park ‘event mode signage’ to help manage traffic during my event. YES NO N/A See Appendix V1g of the manual - Bute Park ‘Event Mode’ Signage I would like to borrow Bute Park heras banners to decorate fencing during my event. YES NO N/A See Appendix V1j of the manual - Bute Park Banners SECTION 3 - EVENT DETAILS Preferred event dates (e.g. from Wed 2nd April 2014 to Mon 7th April 2014) Number of set days Alternative event dates (if preferred are not available) Number of dismount days Event running times (e.g. start time 7:30am Wed 2nd April, finish time 12:00 Mon 7th April) Estimated attendance (staff and guests): You will need a ticket to get into my event Yes No Estimated admission fee / cost of ticket/race entry fee Adults: £ Children: £ Concessions: £ No charge Proceeds of my event will go to a registered charity (ensure charity number given in section 1) Yes Fundraising Target £ No I plan for this to be A one off Repeating Frequency: _
Will food be served at your event? No, food will not be served at event Yes, food will be provided by professional caterers Yes, food will be provided by personal contacts/non-professional caterers Yes, public can bring their own Send outdoor caterer checklist document if applicable If you answer yes to the question on food, please provide more detail: (e.g. name of caterer(s), type of food and no. of Please note the hirer is responsible for ensuring that all third party food traders have attained a minimum food hygiene rating of 3 in compliance to the Food Safety Broadly Compliant Policy. Will you supply potable (drinking) at your event? No, we will not supply potable (drinking) water at the event Yes, we want to supply potable (drinking) water from existing on-site supplies Yes, but water will be brought in sterilised containers or bottles If using on-site supply ensure water test is done in advance by Event Organiser Will be any temporary structures used at your event? No, will be no structures used at the event Yes, Gazebo(s) Capacity: Yes, Marquee(s)/Tent(s) Capacity: _ Yes, Grandstand/tiered seating Capacity: _ Yes, Scaffolding Details: _ Yes, Details: _ Yes, Bouncy Castle/Inflatables Details: _ Yes, Fencing Details: _ Yes, Lighting Towers Details: _ Request structural calculations? Yes No Book structural engineer to attend site meeting to sign off? Yes No Please provide more detail on temporary structures: (e.g. number of each type, intended use and or source of supply)
Please provide more detail on fairground rides/weight-bearing inflatables: (e.g. type/name, size and number of rides, also how they will be powered, and the supplier providing them) Will your event have any stunts or any kind of hazardous activity? No, there will be no stunts or hazardous activity Yes, there will be stunts/hazardous activity Check competency and risk assessment Seek advice from of ELP as necessary Please provide more detail on hazardous activity: Will your event include any sort of hot air balloon activity e.g. launch or tethered rides No, there will be no hot air balloon activity of any kind Yes, there will be a hot air balloon launch Yes, there will be tethered hot air balloon rides competency and risk assessment Seek advice from Chair of ELP as necessary Please provide more detail on hot air balloon activity: (e.g. how many to be used etc.) Will your event include any livestock/animals? No, will be no animals Yes, will be livestock/animals Check competency and risk assessment Seek advice from Chair of ELP as necessary Please provide more detail on livestock/animals activity: (e.g. number of animals, types of breed, type of pens to be used, duration on site etc.) SECTION 6 - EVENT FACILITIES AND INFRASTRUCTURE Name Approx. number Details (please provide as much info as you know to date. You will be requested Name of