for other direct costs: as actually incurred costs (actual costs); for direct costs of providing financial support to third parties: [OPTION 1 for COSME Erasmus Young Entrepreneurs (to be used if Article 11a applies): on the basis of the amount(s) per unit set out in Annex 2a (‘unit costs’);][OPTION 2: not applicable;] for indirect costs: on the basis of a flat-rate applied as set out in Article 6.2.Point E (‘flat-rate costs’). 5.3 Final grant amount — Calculation The ‘final grant amount’ depends on the actual extent to which the action is implemented in accordance with the Agreement’s terms and conditions. This amount is calculated by the Agency — when the payment of the balance is made — in the following steps: Step 1 — Application of the reimbursement rate to the eligible costs Step 2 — Limit to the maximum grant amount Step 3 — Reduction due to the no-profit rule Step 4 — Reduction due to improper implementation or breach of other obligations 5.3.1 Step 1 — Application of the reimbursement rate to the eligible costs The reimbursement rate (see Article 5.2) is applied to the eligible costs (actual costs[, unit costs] and flat-rate costs; see Article 6) declared by the beneficiaries [and affiliated entities] (see Article 15) and approved by the Agency (see Article 16). 5.3.2 Step 2 — Limit to the maximum grant amount If the amount obtained following Step 1 is higher than the maximum grant amount set out in Article 5.1, it will be limited to the latter. 5.3.3 Step 3 — Reduction due to the no-profit rule The grant must not produce a profit. ‘Profit’ means the surplus of the amount obtained following Steps 1 and 2 plus the action’s total receipts, over the action’s total eligible costs.
The ‘action’s total eligible costs’ are the consolidated total eligible costs approved by the Agency. The ‘action’s total receipts’ are the consolidated total receipts generated during its duration (see Article 3). The following are considered receipts: income generated by the action; financial contributions given by third parties to the beneficiary [or to an affiliated entity], specifically to be used for costs that are eligible under the action. The following are however not considered receipts: financial contributions by third parties, if they may be used to cover costs other than the eligible costs (see Article 6); financial contributions by third parties with no obligation to repay any amount unused at the end of the period set out in Article 3. If there is a profit, it will be deducted in proportion to the final rate of reimbursement of the eligible actual costs approved by the Agency (as compared to the amount calculated following Steps 1 and 2). 5.3.4 Step 4 — Reduction due to improper implementation or breach of other obligations — Reduced grant amount — Calculation If the grant is reduced (see Article 27), the Agency will calculate the reduced grant amount by deducting the amount of the reduction (calculated in proportion to the improper implementation of the action or to the seriousness of the breach of obligations in accordance with Article 27.2) from the maximum grant amount set out in Article 5.1. The final grant amount will be the lower of the following two: the amount obtained following Steps 1 to 3 or the reduced grant amount following Step 4. 5.4 Revised final grant amount — Calculation If — after the payment of the balance (in particular, after checks, reviews, audits or investigations; see Article 17) — the Agency rejects costs (see Article 26) or reduces the grant (see Article 27), it will calculate the ‘revised final grant amount’ for the action.
[OPTION A if the JRC is a beneficiary: information on the amount of the balance to be paid by the Agency to the Joint Research Centre (JRC);][OPTION B: not applicable;] a ‘final summary financial statement’, created automatically by the electronic exchange system, consolidating the individual financial statement(s) for the reporting period and including the request for payment of the balance; a ‘certificate on the financial statements’ (drawn up in accordance with Annex 5) for each beneficiary [and for each affiliated entity], if: the (cumulative) amount of payments it requests as reimbursement of actual costs (and for which no certificate has yet been submitted) is EUR 325 000 or more and the maximum grant amount indicated, for that beneficiary [or affiliated entity], in the estimated budget (see Annex 2) as reimbursement of actual costs is EUR 750 000 or more[.] [OPTION to be used for public body/international organisation beneficiaries/affiliated entities for which the RAO waives the certificate: — except for the following beneficiaries [or affiliated entities]: [short name of beneficiary/affiliated entity] [short name of beneficiary/affiliated entity].] ] [OPTION 2 for actions with several RPs and interim payments: 15.3 Periodic reports — Requests for interim payments The coordinator must submit a periodic report within 60 days following the end of each reporting period. The periodic report must include the following: a ‘periodic technical report’ containing: an explanation of the work carried out by the beneficiaries; an overview of the progress towards the objectives of the action, including milestones and deliverables identified in Annex 1. This report must include explanations justifying the differences between work expected to be carried out in accordance with Annex 1 and that actually carried out;