Acronyms and Abbreviations AB Affected Business APs Affected Persons ADB Asian Development Bank AusAID Australian Agency for International Development BME Benefit Monitoring and Evaluation CDTA Capacity Development Technical Assistance CSS Country Safeguard System DP Displaced Person EA Executing Agency EIRR Economic Internal Rate of Return EMA External Monitoring Agency EU European Union FGD Focus Group Discussions GAP Gender Action Plan GDP Gross Domestic Product GFP Grievance Focal Point GIS Geographic Information System GoT Government of Tonga GRC Grievance Redress Committee Ha Hectare HH Households IA Implementing Agency ISA Initial Social Assessment IUDP Integrated Urban Development Project IUDSP Integrated Urban Development Sector Project IMA Internal Monitoring Agency Km Kilometre LAR Land Acquisition and Resettlement MOH Ministry of Health MOI Ministry of Infrastructure MLSNR Ministry of Lands, Survey and Natural Resources NGOs Non-Government Organizations NSPAO National Spatial Planning Authority Office NUDSP Nuku’alofa Urban Development Sector Project O&M Operation and Maintenance PAM Project Administration Manual PIA Project Implementation Assistance PIU Project Implementation Unit PMU Project Management Unit (in PUMA) PPMS Project Performance Management System PSA Poverty and Socio Economic Assessment PSC Program Steering Committee RP Resettlement Plan RRP Report and Recommendation of the President (to the board of Directors) SPS Safeguard Policy Statement SES Socio Economic Survey SW Solid Waste SWM Solid Waste Management TA Technical Assistance TNIIP Tonga National Infrastructure Investment Plan TNA training needs assessment TOP Tongan Pa’anga TOR Terms of Reference TSDF Tonga Strategic Development Framework TUIDP Tonga Urban Infrastructure Development Plan TWB Tonga Water Board WAL Waste Authority Limited WB World Bank WS Water Supply
Assist Solid Waste Specialist to finalize water testing equipment procurement contract (completed) Work with WAL, Environment Department, Geology Division , and PMU (NSPAO) to design a continuous testing programme for groundwater monitoring, as well as testing the leachate directly from the leachate sump, and at the post-treatment pond on site. Participate in the initial testing rounds to provide external monitoring and advice, and to build capacity within the ESU on water monitoring practices. (completed) Provide advice on long term sustainability and transparency of water testing requirements. Over the longer term, it is important that groundwater testing is regularly undertaken by an external agency (ideally Geology Division), in addition to the internal monitoring to be implemented by WAL. (completed) June 2014 Testing Round In May 2014, the ESU undertook a trial test round to understand how the new instruments worked, and to develop clear and concise procedures for WAL. The testing procedures are attached as Appendix C. The actual water testing round was delayed due to severe wet weather conditions and ESU were able to undertake the testing on the 9th and 10th of June 2014, with staff from WAL and the Geology Division of MLSNR. The purposes of this first official test round were: To test samples from 7 groundwater monitoring bores, the standing water on the unused cell area of the landfill (cell #4), and raw and treated samples of the landfill leachate. To train key WAL staff in the water testing procedures, ensuring that most of the testing was undertaken by these staff so that they gained valuable experience and practical learning opportunities. To work with the Geology Division to improve testing methodology and gain a thorough understanding of how each of the testing instruments operate. The groundwater test results and analysis are detailed in a separate project report; Waste Authority Ltd – Groundwater Testing at Tapuhia Waste Management Facility, September 2014. The following photographs are from the June Testing Round (Figure 1-3) Figure 1&2: Water testing training with participants-ESU members, Geology and WAL staff. Figure3: COD test- heating of samples from 10 sites and one blank sample ESU ACTIVITIES - SOCIAL The ESU has a direct role in social safeguards for project implementation through resettlement planning and also monitoring the implementation of the Gender Action Plan.
Complete earthworks in stages so that only a minimal area of ground is open or clear at any one time Minimise earthworks during the wet season if possible Provide silt collection traps at discharge points Provide silt fences of similar around areas susceptible to erosion Locate stockpiles away from any drainage channel or waterway and cover stockpiles Manage construction spoil to minimise erosion and sedimentation Y Y n/r n/r Y 3 No earthworks are being undertaken in very wet condition, and the site is contained with no erosion impacts observed going off site. Minor sedimentation and erosion of materials from stockpiles at cell 3. Contractor to provide appropriate measure to avoid from becoming a future significant issue. 4. Solid Waste Disposal The Contractor will dispose of any waste as per the direction of the WAL staff. Y 4 No issues identified. 5. Vegetation Management No vegetation to be removed outside of the Works area for the construction of Cell 2. Any vegetation of significance in the Works vicinity is to be taped by the Engineer prior to commencement of clearing Works. Y Y 4 The leachate pump well and vegetation beneath the observation site have been taped. 6. General Site Management Install traffic barriers around excavation sites; Provide and maintain adequate warning signs at site boundaries and along excavations; Provide suitable enclosed storage areas for construction materials and locate away from drainage lines; Manage all spoil to minimize blockage of drainage lines, dust generation, and to use as back-fill where appropriate; Y Y Y 4 Barriers not required at present. Warning signs are in place -providing awareness for on-going constructions. (Photo11&12)
Complete earthworks in stages so that any disruption to drainage lines is minimal; Minimise waste generated through reduction, reuse and recycling; Prior to disposal, store all waste in suitable areas/receptacles to prevent hazards such as fires, attraction to vermin or dissemination of dust; Maintain site offices, lunch rooms and amenities buildings (utilised by the Contractor) in good condition and keep surrounding areas clean and tidy. Y Y Y Y 7. Community Disruption and Health Control Inform community and local authorities of project plans and schedule and location of proposed works; Provide appropriate signage and control to ensure safety; Where appropriate, provide opportunities for local householders (or community members) to be engaged in the construction activities. Particular attention should be given to providing work opportunities for women (as per the NUDSP Gender Action Plan) N Y 3 Warning signage at the top of the landfill access road and at the crossing point of construction traffic has been installed. Contractor is aware of the requirements for providing opportunities but very limited employment available. 8. Noise Control Minimise sound generated by civil works by use of appropriate construction design, equipment and materials; Where possible, program work such that high noise levels occur at times of least impact. I.e. 0800 to 1800 hrs, Monday to Saturday only as no work is allowed on Sunday; Where necessary and possible, fit plant and equipment with acoustic canopies and/or exhaust suppressors Y Y n/r 4 Plants stored on contractor’s camp facilities look they are in excellent conditions. 9. Dust Control Use water trucks, when required, to wet areas that generate dust; Restrict construction activities to the minimum possible area; Stabilise disturbed areas as soon as practicable; n/r Y Y n/r 3 Not applicable in current wet weather conditions.
Corrective Action Register # Corrective Action Required Ref # & Date (from Engineer) Actions Implemented Date Checked Effectiveness/ Comments 1 Install warning signage beside the road at 1) the top of the access road descent to the landfill and 2) at the bottom of access road where construction traffic may cross the road. CAF 09 / 01 Site instruction letter issued by engineer. Reasonable to give 2 weeks for compliance 13/03/2014 Adequate measures completed 2 Tape the vulnerable site and vegetation beneath the observation site and also tape the leachate pump well and power point. Followed up by Engineer 13/03/2014 Adequate measures completed 3 Move back the two large concrete blocks under the trees at the observation site (Photo 5) by at least 3 meters. Verbal request regarding this was already given by WAL and engineer to the contractor. 13/03/2014 Adequate measures completed
Inspection Checklist Action/Mitigation Measure Mitigation Implementation Impacts Observed/Location Action Required (Corrective Action # & Date) Contractor Response/Comment Yes/No (1 to 5) 1. Contractor environmental awareness, inspection and reporting Aware of environmental management requirements Has copy of IEE, EMP; Delivering training and/or awareness to staff (staff induction, tool box meetings) Daily/weekly inspections Reporting Y Y Y Y Y Y 4 2. Groundwater Quality Control Avoid construction in aquifers Adequate bunding of fuel storage areas to protect from spills Sludge from de-watering to be disposed of appropriately Y Y n/a 4 The cell floor is flooded when it rains heavily preventing any constructions from taking place. Small trenches are dug to divert water from higher grounds to the base of cell 2. Contractor works on the quarry floor starting from the top first allowing water to drain to lower points. Refueling activities were discussed. There is no fuel stored on site, and vehicles are refueled at the contractor’s yard area. However, the excavator is refueled in the landfill cell area, due to the impracticality of moving the heavy tracked vehicle to the top each time. The Contractor was reminded that this refueling operation must be undertaken with utmost care, avoiding any spillage in this area of groundwater vulnerability.
back-fill where appropriate; Complete earthworks in stages so that any disruption to drainage lines is minimal; Minimise waste generated through reduction, reuse and recycling; Prior to disposal, store all waste in suitable areas/receptacles to prevent hazards such as fires, attraction to vermin or dissemination of dust; Maintain site offices, lunch rooms and amenities buildings (utilised by the Contractor) in good condition and keep surrounding areas clean and tidy. Y Y Y Y 7. Community Disruption and Health Control Inform community and local authorities of project plans and schedule and location of proposed works; Provide appropriate signage and control to ensure safety; Where appropriate, provide opportunities for local householders (or community members) to be engaged in the construction activities. Particular attention should be given to providing work opportunities for women (as per the NUDSP Gender Action Plan) Y Y N 3 Agreed that WAL may hold a community information day on site Warning signage at the top of the landfill access road and at the crossing point of construction traffic has been installed. Contractor is aware of the requirements for providing opportunities but very limited employment available, as it is all highly skilled work. 8. Noise Control Minimise sound generated by civil works by use of appropriate construction design, equipment and materials; Where possible, program work such that high noise levels occur at times of least impact. I.e. 0800 to 1800 hrs, Monday to Saturday only as no work is allowed on Sunday; Where necessary and possible, fit plant and equipment with acoustic canopies and/or exhaust suppressors Y Y n/a 4 Plant stored on contractor’s camp facilities are in sound condition. 9. Dust Control Use water trucks, when required, to wet areas that generate dust; Restrict construction activities to the minimum n/a Y Not applicable in current wet weather conditions.
possible area; Stabilise disturbed areas as soon as practicable; Cover trucks that transport dusty materials; Modify or cease work practices in unfavourable wind conditions. i.e. when dust cannot be controlled in any other manner. Y n/a n/a 4 Effectiveness rating; 1 = non-compliant - corrective actions required; 2 = partial compliance – corrective or alternative actions required; 3 = adequately implementing CEMP measures; 4 = more than adequately implementing CEMP measures; 5 = excellent compliance, incl. measures in addition to CEMP. N/a - not applicable to current works; n/r – not required at current stage of works. Corrective Action Register # Corrective Action Required Ref # & Date (from Engineer) Actions Implemented Date Checked Effectiveness/ Comments 1 Install warning signage beside the road at 1) the top of the access road descent to the landfill and 2) at the bottom of access road where construction traffic may cross the road. CAF 09 / 01 Site instruction letter issued by engineer. Reasonable to give 2 weeks for compliance 13/03/2014 Adequate measures completed
2 Tape the vulnerable site and vegetation beneath the observation site and also tape the leachate pump well and power point. Followed up by Engineer 13/03/2014 Adequate measures completed 3 Move back the two large concrete blocks under the trees at the observation site (Photo 5) by at least 3 meters. Verbal request regarding this was already given by WAL and Engineer to the Contractor. 13/03/2014 Adequate measures completed 4 Ensure slope batters are in line with site design drawings, and at the correct slope to prevent excessive erosion Verbal request regarding this was already given by Engineer to the Contractor. Contractor is addressing this in shaping the final slopes at the site. Ongoing Final levels and contours to be approved by Engineer at end of foundation milestone Photographs of Site Inspection – 1st May 2014
3. Erosion and Sediment Control Construct control structures such as catch drains and bunds to temporarily divert stormwater around construction sites Complete earthworks in stages so that only a minimal area of ground is open or clear at any one time Minimise earthworks during the wet season if possible Provide silt collection traps at discharge points Provide silt fences of similar around areas susceptible to erosion Locate stockpiles away from any drainage channel or waterway and cover stockpiles Manage construction spoil to minimise erosion and sedimentation n/a n/a Y n/a n/a Y 3 All stormwater is contained within the landfill cell areas The nature of the works requires that the earthworks is undertaken for the entire cell 2 area for this foundation layer, ensuring that levels and slopes meet the design requirements. Silt traps not required at this point as water is contained in the cell area No earthworks are being undertaken in very wet condition, and the site is contained with no erosion impacts observed going off site. 4. Solid Waste Disposal The Contractor will dispose of any waste as per the direction of the WAL staff. Y 4 No issues identified. 5. Vegetation Management No vegetation to be removed outside of the Works area for the construction of Cell 2. Any vegetation of significance in the Works vicinity is to be taped by the Engineer prior to commencement of clearing Works. Y Y 4 The leachate pump well and vegetation beneath the observation site have been taped. 6. General Site Management Install traffic barriers around excavation sites; Provide and maintain adequate warning signs at site boundaries and along excavations; Provide suitable enclosed storage areas for construction materials and locate away from drainage lines; Manage all spoil to minimize blockage of drainage lines, dust generation, and to use as back-fill where appropriate; Complete earthworks in stages so that any disruption to drainage lines is minimal; n/a Y Y Y Y 4 Barriers not required at present. Warning signs are in place -providing awareness for on-going construction works. Site Contractors yard in good condition Soil stockpiles are not creating any disruption to site drainage systems
Inspection Checklist Action/Mitigation Measure Mitigation Implementation Impacts Observed/Location Action Required (Corrective Action # & Date) Contractor Response/Comment Yes/No (1 to 5) 1. Contractor environmental awareness, inspection and reporting Aware of environmental management requirements Has copy of IEE, EMP; Delivering training and/or awareness to staff (staff induction, tool box meetings) Daily/weekly inspections Reporting Y Y Y Y Y 3 Regular meetings are still held weekly where staff inductions, awareness and weekly work plan are discussed. 2. Groundwater Quality Control Avoid construction in aquifers Adequate bunding of fuel storage areas to protect from spills Sludge from de-watering to be disposed of appropriately Y Y n/a 4 The compacted coral base with the slope of 1% fall is near completion. And now according to the site supervisor, when it rains, water now flows with no more ponding except on the lowest part of cell 2. Mud and soft material in this area needs will be excavated and replaced with coral.(Photo 1-6) To prevent significant ponding in times of heavy rains ,a trench must be dug at the lowest point of cell 2 quarry floor to drain water from the area into Cell 3 area. Sediment traps must be used when trenches are dug for draining of water and care will be taken to ensure the access road remains open to all traffic. Critical to environmental protection and avoiding
Where appropriate, provide opportunities for local householders (or community members) to be engaged in the construction activities. Particular attention should be given to providing work opportunities for women (as per the NUDSP Gender Action Plan) place Contractor is aware of the requirements for providing opportunities but very limited employment available, as it is all highly skilled work. 8. Noise Control Minimise sound generated by civil works by use of appropriate construction design, equipment and materials; Where possible, program work such that high noise levels occur at times of least impact. I.e. 0800 to 1800 hrs, Monday to Saturday only as no work is allowed on Sunday; Where necessary and possible, fit plant and equipment with acoustic canopies and/or exhaust suppressors Y Y n/r 4 Plants in use and stored on contractor’s camp facilities are in good condition. (Photo 10&11) 9. Dust Control Use water trucks, when required, to wet areas that generate dust; Restrict construction activities to the minimum possible area; Stabilise disturbed areas as soon as practicable; Cover trucks that transport dusty materials; n/r Y Y n/r n/r 3 Not applicable in current wet weather conditions.
stormwater around construction sites Complete earthworks in stages so that only a minimal area of ground is open or clear at any one time Minimise earthworks during the wet season if possible Provide silt collection traps at discharge points Provide silt fences of similar around areas susceptible to erosion Locate stockpiles away from any drainage channel or waterway and cover stockpiles Manage construction spoil to minimise erosion and sedimentation Y Y n/r n/r Y 3 contractor advised he will use plastic covers to protect from heavy rain and drying out. No earthworks are being undertaken in very wet condition, and the site is contained with no erosion impacts observed going off site. Minor sedimentation and erosion of materials from stockpiles at cell 3. Contractor to undertake appropriate measures to avoid from becoming a future significant issue. 4. Solid Waste Disposal The Contractor will dispose of any waste as per the direction of the WAL staff. Y 4 Take note of rubbish from current operating cell 1. 5. Vegetation Management No vegetation to be removed outside of the Works area for the construction of Cell 2. Any vegetation of significance in the Works vicinity is to be taped by the Engineer prior to commencement of clearing Works. Y Y 4 The leachate pump well and vegetation beneath the observation site have been taped. 6. General Site Management Install traffic barriers around excavation sites; Provide and maintain Y Barriers not required at present. Warning signs are in place awareness for
adequate warning signs at site boundaries and along excavations; Provide suitable enclosed storage areas for construction materials and locate away from drainage lines; Manage all spoil to minimize blockage of drainage lines, dust generation, and to use as back-fill where appropriate; Complete earthworks in stages so that any disruption to drainage lines is minimal; Minimise waste generated through reduction, reuse and recycling; Prior to disposal, store all waste in suitable areas/receptacles to prevent hazards such as fires, attraction to vermin or dissemination of dust; Maintain site offices, lunch rooms and amenities buildings (utilised by the Contractor) in good condition and keep surrounding areas clean and tidy. Y Y Y Y Y Y 4 construction works. Site Contractors yard in good condition 7. Community Disruption and Health Control Inform community and local authorities of project plans and schedule and location of proposed works; Provide appropriate signage N Y Agreed that WAL may hold a community information day on site Warning signage at the top of the landfill access road and at the crossing point of
APPENDIX D – GAP MONITORING REPORT Gender Action Plan Monitoring Checklist Date: 06/10/2014 Monitoring Undertaken By: Sonia Chirgwin Yellow text – Highlights areas in the GAP that are still to be undertaken in the project Green text – Targets are outside of project influence and suggest removing them during the GAP update process Blue text – Suggested actions Activity / Strategy Performance/Target Indicators Performance Monitoring Preparatory Stage : To ensure due consideration of gender issues and analysis in program planning, design and implementation procedures. Strengthening women’s involvement in urban planning and decision making Hiring of a mid-level female planner into PUMA for 2 years. (responsible for reporting against the GAP throughout the project period). 2012 The position is created, and filled. Planner appointed in PUMA Planner reporting periodically on progress with GAP implementation. Planner established gender focal points (GFP) and coordination with the Office of Women’s Affairs, Longafonua, Civil Society Forum of Tonga and other relevant organizations. x x 3 female mid-level planners are on staff of PUMA (1 away on study leave for 2 years). Currently no GAP role assigned to a planner. ESU undertaking GAP monitoring so all planning group is involved. No GFPs formally established. Providing Gender and Social Safeguards Support to the PMU and PUMA Establishment of GFP in PUMA involving the networking and support activities (seminars, information sharing) of a wide range of women and men across government ministries about gender mainstreaming. At least 40% of participants are men. 2012-2016 GFP is established in PUMA GFP has representation from at least 8 departments GFP consists of at least 40% men GFP has conducts at least 5 seminars a year with at least 40% attendance by men Women comprise at least 30% of the Project Steering Committee in 2014 x x x x x No GFP established in PUMA. 1 gender training workshop conducted in September 14, with reps from TWB, WAL and PUMA. Project Steering Committee has had dome changes in membership. Current PSC has 0% women. Previously it was 10%. Providing Gender and Social Safeguards Support to PMU and PUMA Gather baseline sex-disaggregated data and gender analytical information for preparatory surveys, feasibility studies and assessments. 2012 Studies and reports include reference to gender- disaggregated data and gender analytical information. All studies and reports to date provide gender disaggregated data and gender analysis.
5. Community is aware of efficient use of municipal services Design and deliver a series of gender awareness training workshops for local district and town leaders, PSC members, management and staff of relevant departments and agencies (including TWB, WAL) and project area residents at the start of the project by project staff. Information campaigns (written materials, local TV and newspapers) about the project are developed that incorporate messages outlining the benefits and methods for participation for both men and women. Facilitate the equal participation and consultation of women and men participating in the program. 2012-2014 Gender inclusive media and support materials are developed in conjunction with women and men (50:50 mix). All women’s groups in Nuku’alofa are covered by the campaign. Perception surveys of project stakeholders show awareness by both men and women of the benefits of including men and women in urban infrastructure planning, decision making; sexual harassment, gender based violence and other problems that may emerge during project implementation and how to detect, intercept, respond to and prevent it. At least 50% of women’s groups and community associations are consulted and encouraged to participate in urban planning and design issues. Gender awareness training workshops for District and Town Officers, PSC members have not been undertaken. WAL and TWB have participated in one workshop. Media and support materials have to date been developed with input from men and women. Perception surveys at project commencement had gender focus. Training workshops to include information on sexual harassment and gender based violence – prevention and response Community associations and womens groups in urban area consulted during the Strategic Development Plan workshops.