ATTACHMENT B – MINIMUM CONTENT AND FORMAT Minimum Content Each Response must include the following mandatory and optional content in this order: Cover Sheet for Submission – Attachment F (mandatory) Executive Summary (optional) Response to Attachment C PEMS Solution Requirements (mandatory) Pricing - Attachment I – (mandatory) Respondent’s Declaration - Attachment H (mandatory) Minimum Format The minimum format requirement for documents to be submitted for this EOI process are as follows: Microsoft Word and/or Excel (compatible with Microsoft 2007 or later) or Adobe Portable Document Format (PDF) format (compatible with Adobe Reader 10). If Finance considers that there are unintentional errors of form in a submission, the Contact Officer may invite the Respondent to correct or clarify the error, but will not permit any material alteration or addition to Submissions. Attachment C – PEMS Solution Requirements The requirements in Attachment C are not intended to be exhaustive. Rather they provide a description of the processing capabilities required for a PEMS solution. User research activities are continuing through the second pass business case process. Attachment C Response Instructions Vendors should demonstrate how their solution enables the requirements in Attachment C. Please respond to each of the requirements in Attachment C using this key as a guide to your responses. Response Key Yes – Out of the box Y Yes – with configuration Config Yes – with minor customisation Cust No – does not demonstrate N No - but I can assist Note: Explanation in the Additional Information field essential. With Assistance
Web Portal # Requirement 2.9.1 The Web Portal must provide the following services to clients: search for content, request and track progress of a service, manage personal details, manage office details, make claims, and access reports. 2.9.2 The Web Portal must provide contextualised content based on the being accessed by the user. 2.9.3 The Web Portal must be able to allow users to upload data, documents and images. 2.9.4 The Web Portal must be able to push notifications to electronic and mobile devices. Additional Information Content Management # Requirement Demonstrates 2.10.1 The Content Management capability must be able to allow users to search, browse and access online work expense policy information resources for Senators, Members, former Parliamentarians, MOP(S) personnel and the public. 2.10.2 The Content Management capability must allow the user to select how the content is sorted when browsing for content. 2.10.3 The Content Management capability must be able to customise the appearance of content for a given client profile or electorate. For example, it would be able to highlight policy and guidance based on the type of user browsing the content (Parliamentarian, Former Parliamentarian, MOP(S) Staff. 2.10.4 The Content Management capability must allow searching, tagging and filtering of content. 2.10.5 The Content Management capability must allow sorting options that include the metadata items, and must include by title, created date, and modified date. 2.10.6 The Content Management capability must allow system users to see what is currently published and what is waiting to be published. 2.10.7 The Content Management capability must hold the master copy of a given content item and provide users the ability to view the history of any content object or file. 2.10.8 The Content Management capability must be able to integrate with third party content editing tools. 2.10.9 The Content Management capability must be able to limit access to content based on user permissions. 2.10.10 The Content Management capability must keep an audit log of all changes to content (including additions, modifications, and deletions) so that administrators can determine what caused any specific change on the website to occur and assist in troubleshooting efforts.
No Contract or Undertaking Nothing in this EOI will be construed to create any binding contract (express or implied) between Finance and any interested party. Late Submissions Any Submission lodged after the Submission Closing Time (including a Submission already received by Finance at a place other than the place of Submission lodgement referred to in clause 12 other than solely due to mishandling by Finance will be deemed to be a Late Submission. Late Submissions will not be admitted to the evaluation process. Corrections and Additions to this EOI Should an Interested party find or reasonably believe it has found any discrepancy, error, ambiguity inconsistency or omission in this EOI or any other information given or made available by Finance, that Interested Party must promptly notify the Contact Officer in writing (including email). In providing notice, the Interested Party must provide sufficient detail of the particulars of the circumstances in clause 7.1 at least 5 Business Days prior to the Submission Closing Time so that Finance may take whatever corrective action, if any, it deems appropriate. Finance will inform all Interested Parties (on a non-attributable basis) of any notified actual discrepancy, error, ambiguity, inconsistency, or omission in this EOI, and any correction or additional information. Delivery Method Each Interested party is solely responsible for the delivery of its Submission. Ownership of Submission Documents All Submission documents become the property of Finance on lodgement, except for the Interested Parties intellectual property rights in the Submission. Intellectual Property Rights in Submission Intellectual property rights that exist in a Submission will remain the property of the Interested Party. Each Interested Party licenses Finance, its officers, employees, agents, advisers, Ministers and other government representatives to use, copy, adapt, modify, or disclose its Submission for the purposes of: clarifying the Submission;
ATTACHMENT I – PRICING Establishment and Annual Pricing Table by Core Capability Respondents are requested to provide a percentage breakdown of the price per Core Capability to deliver all or part of the PEMS solution. The breakdown should reflect: the percentage to establish the core capability the percentage for the ongoing annual price per core capability over a five year period Core Capability % of Establishment Price % of Ongoing Annual Price C1 – Human Resource Mgt C2 – Payroll Mgt C3 – Financial Mgt C4 – Work Expenses Mgt and Processing C5 – Web Portal & Content Mgt C6 – Customer Relationship Mgt C7 – Workflow Mgt C8 – Reporting and Data Visualisation C9 – Smart Forms C10 – Document & Records Mgt C11 – Identify & Access Mgt C12 – Systems Integration Services C13 – Data Services C14 – Location Intelligence C15 – Fleet Reservation & Allocation Establishment and Annual Cost - % Breakdown Respondents are requested to provide a: percentage breakdown of the total price attributable to establishment activities percentage breakdown the total price attributable to annual ongoing charges over a five year period. % of Total Price attributable to Establishment activities % of Total Price attributable to annual ongoing charges (over 5 year period) Cost Breakdown Per User Respondents are requested to provide the Establishment and Annual ongoing cost per user aligned with the thresholds identified. In this example, Establishment costs are $700 per day per user and Annual ongoing costs per user are $200 per annum.