Special law creating the institution (for public institution) e.g. Republic Act, Executive Order, Sangguniang Resolutions) Examination of documentary evidence. Request a copy the law that created the institution. The law whether R.A. or local legislation clearly mentions the establishment of the institution. Securities and Exchange Commission (SEC) Registration for private institutions (must specifically cover the training delivery site) Examination of documentary evidence. Request a copy of the SEC registration. Updated SEC registration and General Information Sheet (GIS). Articles of Incorporation Examination of documentary evidence. Request a copy of the Articles of Incorporation and By-laws. The Articles of Incorporation mentions TVET in its primary purpose and covers the training delivery site and is valid. For institutions that will branch out, the Articles of Incorporation and By-laws must state reasons for opening of the branch. The Articles of Incorporators signed by majority must be notarized, received and noted by SEC. Examination of documentary evidence. Request a copy of the Articles of Incorporation and By-laws. The Articles of Incorporation and By-laws clearly states the reasons for opening of the branch. The majority of the Incorporators signed the Board Resolution which is notarized and stamped received by SEC. Registration Requirements Methodology Process/ Question Evidence Finding
Proof of building ownership or contract of lease (covering at least two years) upon application for new program. For succeeding application a valid contract of lease. Examination of documentary evidence. Request a copy of proof of building ownership or contract of lease. If leased, how many years? (covering at least one year renewable upon application for new program) Proof of ownership is authentic and valid. Contract of lease has not expired. Certification from the Lessor that the Contract of Lease is renewable. Current Fire Safety Certificate Examination of documentary evidence. Request a copy of the Fire Safety Certificate. Is the Fire Safety Certificate current? Fire Safety Certificate is valid/ has not expired.
Registration Requirements Methodology Process/ Question Evidence Finding B. Curricular Requirements Competency-based Curriculum indicating the qualification being addressed and the competencies to be developed Course Design Modules of Instruction Examination of curriculum documents. Does the course design include the following: Course description Qualification level Duration Entry requirements Course structure specifying units of competency covered by the course and the corresponding module; Are the basic and common competencies embedded in the implementation of core competencies? Title – Learning outcomes and nominal duration in accordance with the TR and approved Certificate of TVET Program Registration (CTPR) Program delivery Assessment method Trainer/s qualifications Resource requirements Course title the same as or similar to the title of the promulgated Training Regulations (TR) Course design is based on work that must be performed (course description of modules include the scope, coverage and delimitation specified in the TR) Competency-based curriculum Institutional assessment tools
Registration Requirements Methodology Process/ Question Evidence Finding Curriculum Design Interview of: TVI Academic Head Trainer Selected students/trainees Recite competencies to be achieved for the course Units of Competency stated in the Training Regulations (TR) Modules of Instruction Learning Outcomes (Continuous Assessment Results) Examination of Modules of Instruction Document evaluation Does the modules of instruction contain the following: Learning outcomes/contents (specifies what the learners will learn, acquire and apply) Condition for assessment Assessment criteria/methods (describes how the performance of competency is measured) The Modules of Instruction are based on defined units of competencies (i.e. elements, required knowledge, required skills, performance criteria) and completely addresses the scope of its CTPR. Interview of Trainer Check in what modules current and past lessons you are in? Results of Institutional Assessment Can you show me the results of the institutional assessment of the following students/trainees? Presence of institutional assessment results.
Registration Requirements Methodology Process/ Question Evidence Finding/s Interview of selected students /trainees Document review What modules have you completed? What competencies can you demonstrate? Progress Chart Interviewed trainees are able to articulate the modules completed & can demonstrate/ perform the competency asked. Program Delivery Program Design and Session Plans Document evaluation to show congruence of curriculum, program design and session plans Interview the: Trainor TVI Academic Head What instructional materials are available? How often are the materials updated? Can you please show me the following instructional materials? Actual checking of instructional materials. If they are borrowed there is proof (e.g. borrower’s card) of such. Are the training methods enough to achieve the competency? List of Instructional Materials (such as reference materials, slides, videotapes, internet access and library resources) necessary to deliver the program. Currency of Library holdings
Registration Requirements Methodology Process/ Question Evidence Finding/s Modular structure (according to units specified for the course) Learning materials used Interview students/ trainees How are the modules presented? What training methodologies are used? (e.g. lecture, demo, role playing, film showing, etc.) Are there requirements needed to advance to the next module? How often does the trainer provide feedback? Feedback from trainees and competency-based learning materials are provided to them. Tools, equipment and materials necessary to deliver the program. Actual inspection and of sampled tools, equipment and materials Can you show me the following tools, equipment and materials? How do they ensure that all tools and equipment borrowed or used during classes are returned? Is there a designated tool keeper? Presence on site of the requested tools, equipment and materials. (same as Program Registration Lists of Tools, Equipment & Materials and follows the minimum requirements in the TR) Actual physical count . Designation of a tool keeper
Rules of attendance Sampling of students/ trainees. Compare the submitted rules on attendance with any existing case of a student/ trainee that violated the rules, if any. Are you aware that you have to comply with certain rules on attendance when you were accepted in the course? Have you had cases of students/trainees who violated the rules on attendance? What did you do? The students/ trainees are informed about the rules on attendance. There is evidence of this e.g. in the student handbook or other publications. Presence of documentary evidence that led to the resolution of the case. ``Support Services Health services are available to the students/trainees (if these services are contracted out or out-sourced, the contract or MOA or similar documents must be submitted) On site inspection of health service facility and interview of the health service provider professional. How many students/ trainees have availed of the health service facility that you provide? What are these health services? Do you have records of this service provision? Existing health service facility available. Record of students/ trainees that availed of the health services. Valid MOA with health service provider if contracted out.
Registration Requirements Methodology Process/ Question Evidence Finding Job Linkaging Services Interview of designated Career Guidance Service Officer. What career guidance service and employment services do you provide? Evidence may include any of the following: Career Profiling Results/ Career Services Tracking or tracer of graduates List of partner companies Job facilitation programs for graduates Documented stories of successful graduates Other Requirements Signage in Offering TVET Registered Program/s On site inspection of TVI Signage of Registered Programs Does the signage contain the following: the title and duration of the program the status of registered programs whether WTR or NTR with TESDA registration/CTPR number date when the CTPR was issued Signage in accordance with Section 16 of TESDA Circular No. 7 series of 2016 Registration Requirements Methodology Process/ Question Evidence Finding
Mandatory Assessment (WTR) and submission of MIS 03-02 Assessment of graduating students/ trainees (for WTR programs with assessment tools) Sampling of graduates in the Registry of Workers Assessed and Certified (RWAC) and MIS 03-02 How do you implement the mandatory assessment for graduating students? Sampled students/trainees are found in the RWAC and MIS 03-02 taken from the PO file. How many enrolled and graduated per program? How often do you submit the enrolment, graduate and employment reports? Employment report of students/trainees. RWAC and the MIS 03-02 stamped received by PO.
Registration Requirements Methodology Process/ Question Evidence Finding H. Program Performance Measures NTR Program’s employment rate not lower than the national TESDA average employment rate of TESDA graduates based on Impact Evaluation study (IES) results, for three (3) consecutive batches. Examination of MIS 03-02 report for three (3) consecutive batches Check/review accomplished MIS 03-02 employment information against the Impact Evaluation Study (IES) average employment rate of TESDA graduates MIS 03-02 Employment report of students/trainees. WTR Program’s certification rate lower than the national sectoral average rate for three (3) consecutive batches Examination of RWAC and MIS 03-02 report for three (3) consecutive batches Check/review RWAC and accomplished MIS 03-02 report against the national sectoral average certification rate RWAC National Sectoral Average Certification rate MIS 03-02 Submitted by: Auditor Date Auditor Date