Receiving e-Mails Check your e-mail regularly Use the ‘Delegation’ facility within your e-mail software so that your e-mail can be handled by someone else while you are not at work (if available within your software) Never open attachments from an untrusted source; Consult your network manager first. Do not use the e-mail systems to store attachments. Detach and save business related work to the appropriate shared drive/folder The automatic forwarding and deletion of e-mails is not allowed e-mailing Personal, Sensitive, Confidential or Classified Information Assess whether the information can be transmitted by other secure means before using e-mail - e-mailing confidential data is not recommended and should be avoided where possible The use of Hotmail, BTInternet, AOL or any other Internet based webmail service for sending e-mail containing sensitive information is not permitted Where your conclusion is that e-mail must be used to transmit such data: Obtain express consent from your manager to provide the information by e-mail Exercise caution when sending the e-mail and always follow these checks before releasing the e-mail: Verify the details, including accurate e-mail address, of any intended recipient of the information Verify (by phoning) the details of a requestor before responding to requests for information Do not copy or forward the e-mail to any more recipients than is absolutely necessary Do not send the information to any body/person whose details you have been unable to separately verify (usually by phone) Send the information as an encrypted document attached to an e-mail Provide the encryption key or password by a separate contact with the recipient(s) Do not identify such information in the subject line of any e-mail
Managing Other Provided Technologies Software provided by the school, including secure social networking sites (Edmodo), if used responsibly both outside and within an educational context can provide easy to use, creative, collaborative and free facilities. However it is important to recognise that there are issues regarding the appropriateness of some content, contact, culture and commercialism. To this end, we encourage our pupils to think carefully about the way that information can be added and removed by all users, including themselves, from these sites. At present, the school endeavors to deny access to social networking sites to pupils within school All pupils are advised to be cautious about the information given by others on sites, for example users not being who they say they are Pupils are taught to avoid placing images of themselves (or details within images that could give background details) on such sites and to consider the appropriateness of any images they post due to the difficulty of removing an image once online Pupils are always reminded to avoid giving out personal details on such sites which may identify them or where they are (full name, address, mobile/ home phone numbers, school details, IM/ email address, specific hobbies/ interests) Our pupils are advised to set and maintain profiles on such sites to maximum privacy and deny access to unknown individuals Pupils are encouraged to be wary about publishing specific and detailed private thoughts online Our pupils are asked to report any incidents of bullying to the school