Basic Functionality The system shall ensure that RMS records functions are integrated to the proposed MDT system so that the user is able to access RMS information easily and without logging onto or changing screens to access the RMS system. Mandatory Basic Functionality All modules shall be compliant with State and Federal Health Insurance Portability and Accountability Act (HIPAA) standards where applicable. Mandatory Basic Functionality The system shall use drop-down lists in all application modules. Mandatory Basic Functionality The system shall use common data fields and do not require separate entry for similar fields in different applications. Mandatory Basic Functionality Drop down lists in all modules, shall remain in synch as changes are made to the list data. Mandatory Basic Functionality The software shall allow for agency defined colors on all forms and screens. Mandatory Basic Functionality The software shall allow toolbars and toolbar buttons to be agency defined. Mandatory Basic Functionality The software shall allow for patches and updates to be distributed and deployed to remote and mobile workstations from a single management console. Mandatory Basic Functionality The system shall support forms incorporating dynamic data entry user interfaces. For example, if data entered in field of a form has a certain value, other fields of that form shall be made mandatory entry fields. Mandatory Basic Functionality The system, at a minimum, shall support the capture/transfer from CAD of the following data elements for each CAD event: Mandatory Event number Report (Case) number Event location Event type – initial Event type – final Caller location Caller name Alternate call back number Event priority Callback field (date and time) Free-form text fields Disposition (unlimited) Time call received Time dispatched Time first unit responded Time first unit arrived Time first unit cleared Time last unit cleared Basic Functionality All CAD National Fire Incident Reporting System (NFIRS) required data elements, including, but not limited to: Mandatory Units Times Personnel assigned Alarm level Fire reporting district Basic Functionality The system, at a minimum, shall support the capture/transfer from CAD of the following data elements for each unit logged on during a day/shift: Mandatory
Basic Functionality The system shall be able to use three dimensional bar code tags. Mandatory Basic Functionality The barcode module shall be able to print barcodes for: Mandatory ORI or agency code Officer Disposition Receiving and release status Locations Basic Functionality The barcode module shall be configured to print location labels by specific location or by range. Mandatory Basic Functionality The barcode module shall be able to produce labels in label height, width and font size. Mandatory Basic Functionality The system shall provide a means to print Mandatory Basic Functionality The barcode module shall be able to print individual labels. Mandatory Basic Functionality The barcode module shall be able to automatically generate tag numbers. Mandatory Basic Functionality The barcode module shall be configured to print automatically enter a transaction when a tag is scanned. Mandatory Table 4—Security Module Security Module Functionality Description Importance Compliance Basic Functions Once a report is completed and approved by the appropriate supervisor, the system shall render the report locked and without the intervention of an authorized user with appropriate security designation(s). Mandatory Basic Functions The system shall have the ability to log the report approval process, incl. updates and edits. Mandatory Basic Functions The system shall provide for a spell check capability on narrative entries. Mandatory Basic Functions The system shall provide for a grammar check capability on narrative entries. Mandatory Basic Functions The system shall provide a method, including full audit trail information, to re-open a report for changes. Mandatory Basic Functions All modules shall be compliant with HIPAA standards where applicable. Mandatory Basic Functions The RMS shall be tightly integrated with the proposed CAD system. Mandatory Basic Functions The RMS shall be tightly integrated with the proposed Mobile Data system. Mandatory Basic Functions The system shall restrict access to individual records related to persons and activities as appropriate when performed by an authorized user. Mandatory
First, middle and last names as individual fields Social Security number (verified) Date of Birth (verified) County of Birth Driver's license number FBI number SID Local ID number Race Ethnicity Sex Height Weight Build Hair color Hair length Hair style Eye Color Complexion Photo Scar, Marks and Tattoos (unlimited) Fingerprint data 10 Print ID Number (Unique, System generated, Subject ID Number) Known associates, linked back to MNI Employer information. Emergency contact information. School information. Chronology of the changes to be tracked for an individual. Use caution flag Narrative (unlimited) Basic Functionality At a minimum, the system shall provide a mechanism to allow an unlimited number of versions of the following information to be tracked for each unique individual in the system: Mandatory Aliases/nicknames, each of which may contain all the identifying information. Addresses, current and prior, with user-defined types, e.g. home, work. Telephone numbers, current and prior, with user-defined types, e.g. home, work, cell, pager E-mail addresses Alias SSN Identifying numbers, e.g., SID, FBI, DL Basic Functionality At a minimum, the system shall provide the following types to be associated with individuals: Mandatory Victim Witness Suspect Associate Relative Arrestee Person of interest Owner Driver Passenger Basic Functionality The system shall have the ability to search the MNI by any field available in a MNI record. Mandatory Basic Functionality Authorized users shall have the ability to see, in one location, all associations to a person throughout the system. Mandatory described
Address Assessor parcel number (PIN) Building name Building number associated Building/apartment/suite Business fax number Business name Business phone number Property owner Property manager Property manager phone number Date of next inspection Effective year built Frequency of inspection General property use (NFPA 901) Hydrants Occupancy classification codes Inspection district Monitoring company Monitoring company contact number Number of required exits, rooms/spaces, and stories Occupancy number Occupancy status (e.g. residential, vacant, demolished) Occupant load based on use per applicable code Occupational license number (e.g. permit number) Reporting area Free text and/or user defined field(s) Ability to attach any PC-based file to associated record Square footage occupied Unlimited user-defined building systems, components, and attributes. Status of the business at this address Target hazard flag Time necessary to conduct inspection (minutes) Total square footage Year building constructed Year business began at this address Date sprinkler last tested Fire alarm installer (contractor) Fire alarm system present Location of fire alarm panel Lock box location Access code (e.g. lock box code) Protection system and type (multiple) Sprinkler contractor name, address, phone number, cell phone number Sprinkler contractor fax number Sprinkler plan code number User defined fields Elevator information shall include, but shall not be limited to: Mandatory Basic Functionality Key location information Control room location Make/Vendor Maintenance provider Basic Functionality Stand Pipe information shall include, but shall not be limited to, the following attributes: Mandatory
Wet or dry Location Fire Department Connection (FDC) location Date of test Basic Functionality Water Flow information shall include, but shall not be limited to, the following information: Mandatory Date of test Diameter Basic Functionality Alarm Company Information shall Include, but shall not be limited to, the following information: Mandatory Alarm company Telephone number Account number Reset code Construction type Roof type Floor type Wall type Number of floors above ground Number of floors below ground Basic Functionality Fire Extinguisher information shall include, but shall not be limited to, the following information: Mandatory Number Type Hose lines stations available Basic Functionality The system shall be able to track multiple fire protection systems (e.g., Smoke removal systems, Smoke control systems, Fire Command rooms, suppression systems) Mandatory Basic Functionality The system shall have the ability to track multiple fire protection systems that may be present in any building/structure includes, but is not limited to: Mandatory Pertinent systems information Location at occupancy Capability and/or capacity Systems control contact information User-defined fields Narrative entry capability Protection/Life Safety Features The system shall be able to log Protection/Life Safety features associated with a business. Mandatory Basic Functionality The following Protection/Life Safety features associated with a business shall be logged: Mandatory
Occupancy number Business name Address Knox box (Padlock/electric switch) Location of Key Method of access Fire Department Control (FDC) panel location Location of FDC for sprinkler systems (multiple) Type of standpipe Location of standpipe supply inlets (multiple) Location of standpipe outlets (multiple) Post-Indicator Valve (PIV) or Outside Stem and Yoke (OSY) valves Description of hazards Outlet location Basic Functionality Utility Providers (water, electrical, gas) shall be tracked with the following minimum information: Mandatory Type Provider 24 x 7 emergency phone number Basic Functionality Shut-off Locations shall include the following information: Mandatory Electrical Gas Water Nitrous Oxide Remarks Hazardous Material Information The system shall be able to maintain information on hazardous materials located at business locations. Mandatory Basic Functionality The following information shall be logged on hazardous materials located at business locations: Mandatory Occupancy number Business name Reporting area Full address Business site plan (Y/N) Basic Functionality The system shall have the ability to apply a 704 placard based on the chemical information attached to the location. Mandatory Basic Chemical Information (multiple), includes the following information: Mandatory
Functionality Description Importance Compliance Basic Functionality A Master Vehicle Index (MVI) shall be provided. Mandatory Basic Functionality Where available, the system shall allow the import of standardized code tables from external sources, e.g., NCIC, FBI. Mandatory Basic Functionality The system shall provide the capability to track, chronologically, the changes to an individual’s master vehicle record. Mandatory Basic Functionality At a minimum, the system shall provide the following data as a part of the MVI: Mandatory VIN Make Model Year Type Exterior color (including top/bottom fields) Interior color (including top/bottom fields) Rims/Wheels License plate number License state State permit number Registration Tag number Registration Tag expiration Owner (associated with an DMV record) Owner address Chronology of changes made to a vehicle record. Basic Functionality The system shall allow the attachment of standard PC files to any record (e.g., PDF, JPG, WAV) Mandatory Basic Functionality The MVI shall be accessible and integrated with all modules where vehicle information is needed/referenced. Mandatory Basic Functionality At a minimum, the MVI shall be integrated with the following activities: Mandatory Accidents BOLOs Impounds Property Repossession Suspect vehicle (Events) Suspect vehicle (Cases) Tickets and citations Towing Basic Functionality The system shall support inquiry of the MVI, which shall be able to use any or all fields of the MVI record. Mandatory Basic Functionality The system shall support inquiry of the MVI, which shall be able to use wild card substitution. Mandatory Basic Functionality The system shall support inquiry of the MVI, which shall allow partial license plate. Mandatory Basic Functionality The system shall support inquiry of the MVI, which shall allow partial VIN. Mandatory Table 8—Station Activity Log Module Station Activity Log Module Functionality Description Importance Compliance
Basic Functionality The system shall provide a station activity log for personnel to record activities performed at a station while on-duty with free-text narrative and activity types selected from a drop-down/pick list table. Mandatory Basic Functionality The system shall provide the ability to create user-defined activity types (e.g. tours, fundraising, general station maintenance). Mandatory Basic Functionality The station activity log shall contain the following fields, at a minimum: Mandatory Personnel Activity type Hours Narrative (free text) User defined fields Basic Functionality The system shall allow an authorized user to identify groups of personnel. Mandatory Basic Functionality The system shall have the ability to assign groups to station activities. Mandatory Basic Functionality Station activity log shall interface with: Mandatory Training Equipment maintenance scheduling Inspections Hydrant Inspections CAD incidents/events Surveys (businesses, buildings, residences) Inspections (e.g. residential, businesses) Length of service award program (LOSAP) module Basic Functionality The system shall have the ability to access any of the interfaced activities referenced above. (E.g. hyperlink, double-click) Mandatory Basic Functionality The system shall include drop-down/pick list selection for: Mandatory Personnel ID Activity type Table 9—Activity Time Tracking Module Activity Time Tracking Module Functionality Description Importance Compliance Basic Functionality The system shall have the ability to log the amount of time personnel spend on system-wide RMS related activities. Mandatory Basic Functionality The system shall have the ability to log time against the following activity types: Mandatory Accidents Administrative Arrests Building documents Business Cases Field investigations Gun Impounded vehicles Incidents Personnel Persons Property Tickets and citations Vehicles Wants and warrants
Arrest number Date/Time of arrest Arrest type Arrest status and status date/time Charge(s) Associated case number Location of arrest Name of arrested person Arresting officer (multiple possible) Arresting officer’s assigned bureau Reporting districts of the arrest Assisting arrest officer Disposition of the arrest Disposition date Court name Court date(s) Arraignment date Officers attending court Resulting charge at disposition Sentencing information Bond information Basic Functionality The system shall have the ability to accept and maintain information about all charges associated with the arrest. Mandatory Basic Functionality The system shall have the ability to accept and maintain data on arrest and court dispositions. Mandatory Basic Functionality The system shall have the ability to link arrests to cases. Mandatory Basic Functionality The system shall have the ability to link multiple arrests to a single case. Mandatory Basic Functionality The system shall have the ability to link an arrest to multiple cases. Mandatory Basic Functionality The system shall have the ability to accept and maintain information about injuries the arrestee may have sustained while being apprehended. Mandatory Basic Functionality The system shall have the ability to accept and maintain information about weapons involved in the arrest. Mandatory Basic Functionality The system shall integrate with a booking module, allowing subject data to be transferred into the Booking module from a related arrest. Mandatory Basic Functionality The system shall be integrated with Booking module, allowing offense data to be transferred into the Booking module from a related arrest for use with Booking charges. Mandatory Basic Functionality The system shall have the ability to accept and maintain information about identification numbers associated with the arrest, including, not limited to: Mandatory Booking number Case number Warrant Number Offender-based tracking system number Basic Functionality The system shall maintain and report information per NIBRS requirements. Mandatory
Basic Functionality The user shall be capable of flagging a Master Name and image from being displayed in the Lineup Search by selecting a remove image feature. Mandatory Table 15—Booking Module Booking Module Functionality Description Importance Compliance Basic Functionality The system shall have the ability to track and maintains a complete history of and up-to-date log about each inmate. Mandatory Basic Functionality The system shall have the ability to accept, maintain and track required details about a booking/incarceration. Mandatory Basic Functionality The system shall have the ability to accept, maintain and track required details about personal property collected during the booking process. Mandatory Basic Functionality The system shall have the ability to accept, maintain and track fingerprint data elements for the inmate. Mandatory Basic Functionality The system shall be capable of exporting the fingerprint data elements to the State. Mandatory Basic Functionality The system shall be capable of exporting the fingerprint data elements to Federal authorities, e.g., FBI. Mandatory Basic Functionality The booking record shall display inmate information such as: Mandatory Name Date of birth Physical description Charges Housing location, if applicable Photo or mug shot Basic Functionality The system shall support loading and storing a photo image via direct connect with a digital camera. Mandatory Basic Functionality The photo image shall have the ability to be uploaded from: Mandatory Digital camera Computer disk TWAIN32-compliant imaging device USB drive Embedded email Embedded text message Basic Functionality While active in the Booking module, authorized users shall have access to information, such as arrest details, prior records, and warrants. Mandatory Basic Functionality Data captured in the Arrest module shall be uploaded to the Booking module to eliminate redundant entry. Mandatory Basic Functionality The system shall accept and maintain the names of the individuals who brought the subject in, as well as their associated ORI. Mandatory Basic Functionality The system shall record and maintain unlimited booking related procedures and procedure detail. Mandatory Basic Functionality The system shall accept and maintain unlimited number of charges for the inmate. Mandatory
Basic Functionality The system shall record the inmate’s housing type, e.g., facility, pod/block, cell. Mandatory Basic Functionality The system shall accommodate each facility’s cell types and cell locations. Mandatory Basic Functionality The system shall maintain an up-to-date log on each inmate’s housing location, including cell and bed number. Mandatory Basic Functionality When housing an inmate, users shall be alerted if inmate’s classification level does not match the cell to which he or she is being moved. Mandatory Basic Functionality When housing an inmate, user shall be alerted if co-defendants or known associates are housed together. Mandatory Basic Functionality The system shall maintain and track the name of the individual who received the offender’s personal possessions on booking and the location of their storage. Mandatory Basic Functionality The system shall accommodate print receipts for possessions. Mandatory Basic Functionality The system shall have the ability to track and maintain issued possessions, such as pillows, blankets, clothes, etc. Mandatory Basic Functionality The system shall have the ability to attach associated documents to the booking record. Mandatory Basic Functionality When creating a new record, the module shall automatically check the database for an existing record to eliminate duplicates. Mandatory Basic Functionality The system shall have the ability to track an inmate’s booking history. Mandatory Basic Functionality The Booking module shall integrate with (or shall be shared by) a corrections management software module/package. Mandatory Table 16—Transports Module Transports Module Functionality Description Importance Compliance Basic Functionality The system shall allow for the collection of the following information related to transports: Mandatory
Basic Functionality Case activity shall include, but not be limited to: Mandatory Assigned deputy/investigator Activity type Activity date Activity time Status Status date Basic Functionality The system shall accept and maintain solvability factors. Mandatory Basic Functionality The system shall allow an authorized user to assign case activities to various personnel as required (e.g. property clerk, other investigator, supervisor). Mandatory Basic Functionality The system shall allow personnel to see all cases assigned to them based on log in. Mandatory Basic Functionality The system shall track case status history. Mandatory Basic Functionality The system shall track case disposition history. Mandatory Basic Functionality Case Management shall integrate with Crime Analysis module to produce comprehensive statistical reports. Mandatory Basic Functionality The system shall track assigned and unassigned cases. Mandatory Basic Functionality The system shall track cases by: Mandatory Officer Squad Assigned bureau Activity type Activity officer Status Disposition Basic Functionality The system shall provide caseload reports by officer, supervisor, case status and activities. Mandatory Basic Functionality The system shall allow personnel to assign activities to other officers/investigators. Mandatory Basic Functionality The system shall allow personnel to assign activities to others, including but not limited to: Mandatory Domestic violence investigator Domestic violence unit Basic Functionality The system shall enable automatic e-mail notifications to appropriate personnel whenever a case shall be updated or a report is added to a case. Mandatory Basic Functionality The system shall enable automatic e-mail notifications to appropriate personnel whenever they are assigned a case. Mandatory Basic Functionality The system shall enable automatic e-mail notifications to appropriate personnel whenever they are assigned a case activity. Mandatory Basic Functionality The system shall provide a methodology that shall allow supervisors to review open, unassigned cases to make deputy/personnel assignments. Mandatory Basic Functionality The system shall allow a user to assign multiple dispositions to a single case. Mandatory
Property and Evidence The system shall have the ability to track, at a minimum, the following: Mandatory Report number Sequential property/evidence number Investigator ID - submitting Investigator Officer ID - receiving officer Received date Item image Item type (NCIC standard) Item manufacturer Item model Item serial number Item Owner-Applied Number (OAN) Item value Item location (facility, room, locker, drawer, bin, etc.) Disposition Disposition date Released to Chain of custody information Property and Evidence The transfer of custody form shall be able to be printed for signature. Mandatory Property and Evidence The system shall support the use of barcodes for tracking items. Mandatory Investigative Case Management The system shall have the ability to track, at a minimum, the following for each case: Mandatory Assigned to Assigned date Status Status date Initial narrative Supplemental narratives (unlimited) Solvability factors Calculated solvability rating Hours of activity Investigative Case Management The system shall provide case investigation summaries for each detective including at a minimum, the following: Mandatory Number of active cases Case type breakdown Assignment date Activity log Investigative Case Management An authorized user shall be able to assign (or reassign) cases to any investigator. Mandatory Investigative Case Management The system shall be able to view and print entire case report. Mandatory System-based Investigator Tools An authorized user shall be able to create an electronic lineup based on user-defined physical characteristics and/or other pertinent information. Mandatory System-based Investigator Tools An authorized user shall be able to modify, reorganize and print lineups. Mandatory
Basic Functionality The system shall enable automatic disbursements. Mandatory Basic Functionality The system shall be able to import prepayment information into a new civil process record. Mandatory Basic Functionality The system shall document and set travel rates. Mandatory Basic Functionality The system shall have the ability to track payments received. Mandatory Basic Functionality The system shall have the ability to create a payment schedule. Mandatory Basic Functionality The system shall provide view to payment history. Mandatory Basic Functionality The system shall be able to print checks. Mandatory Basic Functionality The system shall be able to tie each civil process category (e.g., general process, distress warrant, execution) to a specific bank and check template. Mandatory Basic Functionality The system shall be able to tie each civil process charge code to a fee or expense amount, disbursement codes and general ledger accounts. Mandatory Basic Functionality The system shall be able to tie each civil process activity to a rate (e.g., fee) and disbursement codes (in and out). Mandatory Basic Functionality The system shall enable the automatic updating of civil process statuses. Mandatory Basic Functionality The system shall enable the automatic creation of activity records whenever service attempts are recorded. Mandatory Basic Functionality The system shall enable automatic commission calculation for civil processes based on the amount of money paid against a judgment. Mandatory Basic Functionality The system shall be able to create and maintain a list of civil process customers (e.g., the treasurer's office, law firms). Mandatory Basic Functionality The system shall be able to enable automatic interest rate calculation based on date range and the number of days in a year for which interest is calculated. Mandatory Basic Functionality The system shall be able to set up the automatic crediting and debiting of general ledger accounts when monies are paid toward charges. Mandatory Basic Functionality The system shall be able to tie general ledger accounts to charge codes and track monies received and monies paid out for the processing of civil processes. Mandatory Basic Functionality The system shall be able to create department-specific reports from any and all captured fields. Mandatory Table 23—Orders of Protection Module Orders of Protection Module
Basic Functionality The system shall provide the ability to search the Pawn module with wild cards (e.g. description, partial serial number, partial model number). Mandatory Basic Functionality An authorized user shall be able to enter, maintain and track the following basic pawn transaction information: Mandatory Transaction date/time Transaction type Property type Serial number Owner applied number Model number VIN Description of property Pawnbroker Pawner/Buyer Basic Functionality An authorized user shall be able to enter, maintain and track all items involved in a pawn transaction. Mandatory Basic Functionality An authorized user shall be able to attach multiple supporting documents of a variety of documentation types to a pawn transaction record. Mandatory Basic Functionality The Pawn Shop module shall be associated to the Master Name Index. Mandatory Basic Functionality An authorized user shall be able to create, maintain and track the pawnshops within the MNI file as a Business Record. Mandatory Basic Functionality All pawnshop transactions shall be tracked as activity under the Master Name Index business record for each pawnshop. Mandatory Basic Functionality The pawner/buyer shall be associated to the Master Name Index. Mandatory Basic Functionality An authorized user shall be able to create, maintain and track the pawner/buyer within the MNI file. Mandatory Basic Functionality An authorized user shall be able to import pawnshop transactions from pawnbrokers. Mandatory Basic Functionality The system shall compare imported property records from pawn shop transactions to property entered in the RMS as stolen or missing and notify the user of any matches. Mandatory Basic Functionality Selected Pawn Shop module data shall be exportable to a GIS module or mapping system. Mandatory Basic Functionality Selected Pawn Shop module data shall be exported to the Crime Analysis module. Mandatory Table 25—Crime Analysis Module Crime Analysis Module Functionality Description Importance Compliance Basic Functionality The system shall use existing data previously entered or transferred into other integrated modules for use in crime analysis reporting. Mandatory Basic At a minimum, the following data shall be extracted: Mandatory
Model year of vehicle Make of vehicle Model of vehicle Style of vehicle Top and bottom color of vehicle License plate of vehicle Basic Functionality The system shall have the ability to retain information on vehicles obtained through: Mandatory Field interview reports Prior contacts with the department Arrests Case reports Citations/Moving violations accident reports Want and warrant records Suspect vehicles record Impounded vehicles Basic Functionality The system shall retain MO characteristics in coded fields. Mandatory Basic Functionality The system shall be able to search for MO characteristics as selected parameters. Mandatory Basic Functionality The system shall be able to generate reports with MO parameters and crime specialties. Mandatory Basic Functionality The system shall retain information on known offenders, such as: Mandatory Past criminal contact Sex offenders Narcotics offenders Parolees Court probationers Other agency-defined offender types Basic Functionality The system shall be able to capture and retrieve juvenile information, including: Mandatory Juvenile demographic information Juvenile personal characteristics Juvenile guardian information Basic Functionality The system shall be able to capture and retrieve crime analysis information from complaint records when information is included on a juvenile arrest. Mandatory Basic Functionality The system shall be able to link related complaints together through associated case numbers. Mandatory Basic Functionality The system shall allow report data to be exported in ASCII, delimited format. Mandatory Basic Functionality The system shall allow a report to be converted to PDF format. Mandatory Basic Functionality The system shall provide capability for data to be displayed as GIS spatial data map, e.g., pin mapping, hot spots. Mandatory Basic Functionality The system shall allow report data to be exported to a GIS module. Mandatory Basic Functionality The system shall be able to link related complaints together through associated case numbers. Mandatory Table 26—Crime Reporting Module
Crime Reporting Module Functionality Description Importance Compliance Basic Functionality The system shall satisfy the physical requirements for automated submission (e.g., electronic file transfer, tape, bulletin board or Internet) to: Uniform Crime Reporting (UCR) Incident Reporting (IBR) Interface to the State via Internet, if applicable Mandatory Basic Functionality The system shall have the ability to track additions/modifications/deletions to already submitted data for reporting to the state, as required by State Reporting guidelines. Mandatory Basic Functionality The system shall have the ability to transmit changed and updated records as well as original records within the reported month. Mandatory Basic Functionality The system shall provide the required IBR data elements in the appropriate formats. Mandatory Basic Functionality The system shall provide the required UCR data elements in the appropriate formats. Mandatory Basic Functionality The system shall have the ability to edit the monthly UCR information and identify errors before submission. Mandatory Basic Functionality The system shall have the ability to edit the monthly IBR information and identify errors before submission. Mandatory Table 27—Data Analysis Module Data Analysis Module Functionality Description Importance Compliance Basic Functionality The system shall provide a report wizard that guides users through the steps of generating reports. Mandatory Basic Functionality Authorized users shall be able to run a query on every field in the RMS software to generate reports. Mandatory Basic Functionality The system shall allow for the ability to sort by any field used in a report query. Mandatory Basic Functionality The system shall have the ability to track the following types of data: Mandatory Statistical Operational Investigative Management Administrative Basic Functionality The Data Analysis module shall be fully integrated with RMS and all related modules. Mandatory Basic Functionality Once data is extracted from a query, the user shall be able to: Save and edit the query at a later date Export to one of the supported formats (e.g., Excel, XML, CSV, ASCII delimited file, text) Plot data on a map Generate and print the final report Mandatory Basic Functionality The system shall only allow users to query data they are authorized to view within the system. Mandatory
Basic Functionality The system shall allow users to customize the following report elements: Mandatory Font Color Alignment Titles and Subtitles Graphics (e.g., agency logo) Addresses Phone numbers Basic Functionality The system shall support electronic transfer of reports. Mandatory Basic Functionality The system shall have the ability to provide customizable pull-down menus that allow users to select data to query. Mandatory Basic Functionality The system shall support pin mapping. Mandatory Basic Functionality The software shall support plotting incidents on a map to show: Incidents near specific businesses, such as liquor stores Incidents near specific streets, cross streets, stop lights, etc. Incidents near specific schools Incidents in specific regions Incidents by type Incidents by date/time Mandatory Basic Functionality The system shall be able to display detailed information about an incident by using mouse-over of the map icon. Mandatory Basic Functionality The system shall provide the ability to zoom and pan. Mandatory Basic Functionality The system shall be able to apply multiple map layers for more details. Mandatory Basic Functionality The system shall have the ability to generate a density map to display the results of inquiries. Mandatory Basic Functionality The system shall have the ability to generate a hot spot map to show high crime areas. Mandatory Basic Functionality The system shall be capable of exporting data to third party applications via an industry standard process. Mandatory Basic Functionality The system shall be able to map crime trends by: Mandatory Modus Operandi Location Subject Weapon Basic Functionality The software shall have the ability to provide an agency-defined list of topics located in the drop down menus, including: Mandatory Accidents Incidents Cases Offenses Arrests Warrants Tickets/Citations Master Name Index Officer Initiated Calls Property Case Subjects Fire Incidents Bookings Field Investigations
Functionality Description Importance Compliance Basic Functionality An authorized user shall have the ability to create and maintain investigation types. Mandatory Basic Functionality An authorized user shall have the ability to create agency-defined investigation statuses. Mandatory Basic Functionality Investigation records shall be cross-referenced to a location and provide full access to location history. Mandatory Basic Functionality The system shall be able to cross-reference an investigation to a case number and case ORI. Mandatory Basic Functionality The system shall manage associated assignments within the investigation record. Mandatory Basic Functionality The system shall have the ability to correlate all investigation activities within the investigation record. Mandatory Basic Functionality The system shall be able to cross-reference associated intelligence records and other investigation numbers. Mandatory Basic Functionality The system shall be able to correlate an unlimited number of subjects with full access to their master name files and agency histories. Mandatory Basic Functionality The system shall be able to correlate subject activities. Mandatory Basic Functionality The system shall be able to cross-reference an unlimited number of confidential informants to an investigation record. Mandatory Basic Functionality The system shall be able to correlate an unlimited number of associated vehicles. Mandatory Basic Functionality The system shall have the ability to correlate all charges (pending or otherwise) associated with an investigation. Mandatory Basic Functionality The system shall have the ability to correlate court information associated with a charge. Mandatory Basic Functionality The system shall have the ability to correlate all drug buys, i.e., narcotics purchased during the course of the investigation. Mandatory Basic Functionality The system shall have the ability to correlate all drug purchasing locations. Mandatory Basic Functionality The system shall have the ability to log all monies used in drug buys. Mandatory Basic Functionality The system shall have the ability to correlate all charges associated with a particular drug buy. Mandatory Basic Functionality The system shall have the ability to document all laboratory results cross-referenced with a drug buy. Mandatory Basic Functionality An authorized user shall be able to attach multiple supporting documents of various types to a drug buy record. Mandatory Basic Functionality The system shall have the ability to correlate property associated with the investigation. Mandatory Basic Functionality An authorized user shall be able to attach unlimited supporting documents of various types to an investigation record. Mandatory Basic Functionality An authorized user shall be able to determine numbering system for investigation records, including optional auto-incrementing. Mandatory Basic Functionality The system shall be able to generate a variety of narcotics-related reports to facilitate statistical analysis. Mandatory defined
Basic Functionality The system shall be able to associate a vehicle with an inventory number. Mandatory Basic Functionality The system shall be able to accept and maintain purchase information, including the following: Mandatory Purchase date Individual or business from whom the vehicle was purchased Original cost Received date First in service date Scheduled replacement date Basic Functionality The system shall be able to indicate the vehicle's current status and the date the status was set. Mandatory Basic Functionality The system shall be able to flag a vehicle as in/out of service. Mandatory Basic Functionality The system shall accept and maintain the following basic vehicle information: Mandatory Make and model (model ties make) Model year Color VIN License plate License plate state Vehicle style Description (free-form narrative) Basic Functionality The system shall be able to assign a vehicle to a: Mandatory Station Unit number Location Basic Functionality The system shall be able to document the following information about vehicle size: Mandatory Height Width Length Gross Vehicle Weight Rating Wheel base Basic Functionality The system shall be able to log the following information about operation specifications: Mandatory Turn radius Maximum altitude Maximum grade Basic Functionality The system shall be able to log information about air temperature range. Mandatory Basic Functionality The system shall be able to log the following engine information: Mandatory Manufacturer Model Serial number Oil type Fuel type Fuel tank capacity Units Number of cylinders Horsepower Transmission type
Basic Functionality Field activity shall be able to include the entry and update to: Mandatory Accidents Arrests Cases Field Interview Civil process Field investigations Incidents Supplements Tickets User-defined forms Basic Functionality Field investigations/contact cards shall be included in the supervisory review and upload/merge process. Mandatory Basic Functionality The forms and reports merge (into RMS) process shall be Mandatory Basic Functionality The software shall have the ability to add business logic to form entry. Mandatory Basic Functionality The system shall have the ability to include domestic-related fields outlined in case entry to be available for entry within the Field Reporting module. Mandatory Basic Functionality When a case is flagged as 'domestic related' the system shall require specific mandatory domestic-related fields be completed by the user. Mandatory Basic Functionality The system shall support an IBR compliant data schema. Mandatory Basic Functionality The system shall support a UCR compliant data schema. Mandatory Basic Functionality The system shall have configurable form/field rules that shall detect IBR errors at data entry time. Mandatory Basic Functionality The system shall have configurable form/field rules that shall detect UCR errors at data entry time. Mandatory Basic Functionality The printed output from field report type shall be agency configurable. Mandatory Basic Functionality The system shall be able to use a scanned image as a background for the report. Mandatory Basic Functionality The system shall allow an officer to review the report for errors and warnings before submitting to a supervisor. Mandatory Basic Functionality The system shall support supervisor review. Mandatory Basic Functionality The system shall provide user maintainable workflow defined by report, by user and by department (agency), e.g., Report submitted -> Supervisor review -> Report returned to officer for correction if necessary -> Report resubmitted -> Supervisor approval. Mandatory Basic Functionality The system shall allow for upload of officer reports using the following: Removable/Portable media (USB drives)Wireless (RF) over any protocol and network including, but not limited to:(i.e. private radio, commercial wireless network, mesh, etc.) Mandatory Basic Functionality The system shall use a wireless mobile VPN system application to help manage connectivity to the wireless network. Mandatory
Functionality FD investigator name and ID FD incident number FD case number Law investigator assigned Law case number Date case begun Date case closed Investigation location/address Witness information/statements (unlimited) Victim information/statements (unlimited) Property occupant Property owner Property owner address Who collected evidence Property Type (i.e. evidence, property, sample, etc.) Track chain-of-evidence Characteristics of modus operandi Narrative Basic Functionality The system shall be able to attach graphic file(s) to an investigation record (e.g., scene diagram). Mandatory Basic Functionality The system shall be able to restrict an assigned investigator to certain information. Mandatory Basic Functionality The system shall be able to assign investigator(s) to case. Mandatory Basic Functionality The system shall be able to relate many incidents to one case. Mandatory Basic Functionality The system shall be able to attach any PC based-compliant file(s) to an investigation record (e.g. JPEG, video, image). Mandatory Basic Functionality The system shall allow case status to be updated with ongoing activities and notes. Mandatory Basic Functionality The system shall be able to import, link, or attach initial reports into the investigation record. Mandatory Property and Evidence The system shall log , at a minimum, the following: Mandatory Property and evidence that is provided by or integrates with the law enforcement property and evidence module. Report number Sequential property/evidence number Submitting investigator ID Receiving officer ID Received date Item image Item type (NCIC standard) Item manufacturer Item model Item serial number Vehicle information (via Vehicle Master Name Index) Item value Item location (e.g., facility, room, locker, drawer, bin) Disposition Disposition date Released to Chain of custody information Basic Functionality The transfer of custody form shall be printable for signature. Mandatory
Basic Functionality Inspection activity shall be tracked by: Mandatory Address Time inspection started Time inspection ended Amount of time spent on inspection Assigned to Business name Completed by Date Disposition of the inspection ID number of the inspector (multiple) Number of violations cleared Number of violations issued Occupancy number Occupancy type Remarks Re-inspection date Type of inspection Basic Functionality The system shall be able to select violation codes from agency-defined drop down lists. Mandatory Basic Functionality The system shall be able to access and update inspection records from any workstation (mobile, desktop, etc.). Mandatory Basic Functionality An inspection report shall indicate whether additional technical/HAZMAT inspection is required. Mandatory Basic Functionality The system shall be able to update contact information during an inspection. Mandatory Basic Functionality An authorized user shall be able to display prior fire incident and inspection history for scheduled occupancies. Mandatory Basic Functionality An authorized user shall be able to print prior fire incident and inspection history for scheduled occupancies. Mandatory Basic Functionality The system shall have the ability to track disposition of any inspection by: Mandatory Outstanding violations Cleared Completed Other Basic Functionality The system shall maintain a master table associated with fire statutes and codes. Mandatory Basic Functionality The system shall track most frequently sited violations for a given time period. Mandatory Inspection Schedule The system shall be able to create and track inspection schedule for fire prevention staff. Mandatory Basic Functionality The system shall be able to create and track inspection schedule for fire prevention staff by: Mandatory Individual location Batch locations (e.g. whole mall or an entire street block) Permit type Basic Functionality The system shall be able to create an event in the calendar automatically from inspection and re-inspection intervals. Mandatory Basic Functionality The system shall allow authorized users to easily search for upcoming inspection due dates for a user specified time period (e.g., 30 days, 60 days, 120 days). Mandatory
Basic Functionality The system shall be able to rotate grouped inspection responsibilities (e.g., between companies and shifts). Mandatory Basic Functionality The system shall identify premises requiring permitted inspectors versus duty crews. Mandatory Basic Functionality An inspection record shall be able to be referred to another division. Mandatory Basic Functionality An inspection record shall be able to be referred to a higher authority. Mandatory Violations and Citations The system shall allow the addition of an unlimited number of the following record types: Mandatory Violations Citations Recommendations Referrals Fees Basic Functionality The system creates and maintains violation information by: Mandatory Address Business name Date of violation Entered by Type of violation Number of violations Violation code based on adopted Fire Code Multiple violation codebooks (National Fire Protection Association (NFPA), Factory Mutual Company (FMC), FMC Hazmat, etc.) Citation number Date of notice of violation Date violation was cleared Date by which the violation should be cleared Issuing Inspector ID Court date Court time Court continuation date Court disposition Comments Basic Functionality The system shall have the ability to track re-inspections and associates them with original inspection. Mandatory Basic Functionality The system shall have the ability to track new violations that arise on and associates them with the original inspection. Mandatory Basic Functionality The system shall have the ability to schedule inspections at mandatory, pre-defined intervals (e.g., yearly school inspections). Mandatory Basic Functionality An authorized user shall be able to override re-inspection dates. Mandatory Basic Functionality The system shall be able to generate invoice letters for re-inspection fines or fees. Mandatory Basic Functionality The system shall be able to attach digital photos to a violation/citation in the database. Mandatory Basic Functionality The system shall be able to add multiple violations on a single screen Mandatory Basic Functionality The system shall be able to clear multiple violations on a single screen Mandatory
Basic Functionality The system shall have the ability to track the most frequent violations and citations over a user-defined period of time. Mandatory Basic Functionality The system shall be able to record the testing of Vent-a-Hood Systems. Mandatory Reporting The system shall allow for the creation of reports for all occupant current or non-current inspection cycles Mandatory Table 38—Fire Hydrants Module Fire Hydrants Module Functionality Description Importance Compliance Basic Functionality The system shall have the ability to access the Hydrants module from a mobile device (e.g. tablet, MDT, laptop). Mandatory Basic Functionality The system shall have the ability to enter/generate/update fire hydrant records from Mobile data/Field Based Reporting module for upload/merge into the Fire RMS application (i.e. Field Report) Mandatory Basic Functionality The system shall allow a test record to be viewed online without making any changes to record. Mandatory Basic Functionality Information on hydrant status shall be accessible from the CAD application. Mandatory Basic Functionality Information on hydrant status shall be accessible from the Mobile Data application. Mandatory Basic Functionality Information on hydrant status shall update to map applications (hydrant layer). Mandatory Basic Functionality The system shall provide the ability to see hydrant information from the Master Location Index (Building/Business file) for all hydrants within a radius that is agency definable. Mandatory Basic Functionality The information on hydrant status shall be accessible in mobile units/mobile application. Mandatory Basic Functionality Updates to hydrant status shall update in CAD and mobile applications in real time. Mandatory Basic Functionality The system shall allow any active workstation to print to any printer available on the network. Mandatory Basic Functionality The system shall be able to capture and track hydrant data. Mandatory Basic Hydrant data shall include, but shall not be limited to: Mandatory
Functionality Hydrant ID/serial number Local water company record number City hydrant ID number (shall be unique/unable to be duplicated) Hydrant manufacturer Plug color and/or type (i.e. private or easement, red or silver) Hydrant type Out of service (check box) Coupling type Thread type Location (by address) Main size Static pressure Residual pressure Flow pressure Gallons Per Minute (GPM) (calculated by system) Tank type (e.g. metal, plastic) Tank size Test date Next scheduled test date ID of person performing test Indicator of test pass/fail Corrections required, if test failed Comments GIS ID number GPS coordinates User fields Basic Functionality The system shall be able to schedule hydrant maintenance activities. Mandatory Basic Functionality The system shall schedule maintenance activities: Mandatory By hydrant By flow test Basic Functionality The system shall easily allow a user to add a hydrant to the maintenance schedule. Mandatory Basic Functionality The system shall easily allow a user to remove a hydrant from the maintenance schedule. Mandatory Basic Functionality The system shall be able to assign personnel to hydrant maintenance activities. Mandatory Basic Functionality Personnel shall be assigned to hydrant maintenance activities: Mandatory By station By shift Basic Functionality The system shall capture hydrant maintenance information. Mandatory Basic Functionality Hydrant maintenance information includes, but shall not limited to: Mandatory Hydrant activities (user-defined) Hydrant activity start date Hydrant activity start time Hydrant activity end date Hydrant activity end time Basic Functionality The system shall capture Hydrant Inspections information. Mandatory Basic Functionality The system shall capture multiple Hydrant Inspections information per hydrant. Mandatory Basic Hydrant Inspections data includes, but shall not be limited to: Mandatory
Functionality Date of Inspection Time of Inspection Individual/Unit doing Inspection Total time of Inspection Basic Functionality The system shall capture Hydrant Service data. Mandatory Basic Functionality Hydrant service data includes, but shall not be limited to: Mandatory Inspected (check box) Flushed (check box) Serviced (check box) Other service with drop down list (user definable) Basic Functionality The system shall capture hydrant repair data. Mandatory Basic Functionality Hydrant Repair data includes, but shall not be limited to: Mandatory Defect found with drop down list (user definable) Defect reported (check box) Repair required (check box) Local water company work order number (10 character alpha-numeric) Notes/Remarks Basic Functionality The system shall log hydrants struck by vehicles. Mandatory Basic Functionality The information logged for hydrants struck by vehicles includes, but shall not be limited to: Mandatory Date of accident Date of repair Fee charged for repair Reimbursement received (Y/N checkbox) Notes/Remarks Basic Functionality The system shall capture Hydrant Flow Tests. Mandatory Basic Functionality Hydrant Flow Test (multiple) data includes, but shall not be limited to: Mandatory Date of flow test Time of flow test Individual/Unit doing flow test Total time of flow test Pitot tube results Diameter of outlet Discharge coefficient Correction factor GPM flow, calculated Static pressure Residual pressure Calculated GPM flow: At 20 Pounds per Square Inch (PSI) residual At 10 PSI residual At 0 PSI residual Notes/Remarks Basic Functionality The system shall be able to print out complete hydrant test report. Mandatory Basic Functionality The system shall generate automatic notification to water system providers for out of service hydrants Mandatory Table 39—Fire Personnel and Training Module Fire Personnel and Training Module
Basic Functionality The system shall be capable of collecting, storing and maintaining, at a minimum, the following information related Personnel Assignment to Agency: Mandatory Agency FDID Agency number Date hired Physical taken (yes/no) Date physical taken Medical examination information (record of when, type, and expiration)(e.g., breathing apparatus medical, driver's license medical). Rank/job title Current assignment - location Current assignment - shift Temporary assignment date Temporary assignment expiration date Personnel assignment status Seniority ranking Promotion/reclassification date Probation end date Last evaluation date Next evaluation date Name, ID of supervisor Reporting supervisor position (i.e. Rescue Chief, Fire Chief) Performance evaluation results (should retain results for all reviews, with date and time stamps and name and ID of supervisor) Education (including prior to beginning at Agency, plus updates from Training records) Certifications (cross referenced from training records) Certification(s) expiration date Licenses License(s) expiration date Continuing Education Units Special skills Issued equipment (unlimited) Career/promotion history Disciplinary records Qualifications for "acting" status Incentive qualification field (user defined field) Personnel separation date from Agency Reason for personnel separation (e.g. resigned, retired, terminated, quit) Personnel Health and Safety Information The system shall have the ability to log health and safety records for personnel. Mandatory Basic Functionality The system shall have the ability to attach PC based type files. Mandatory Basic Functionality The system shall have the ability to attach multiple injury case numbers to an individual. Mandatory Basic Functionality The system shall provide a two way interface to Tele-Staff Mandatory Basic Functionality The system shall be capable of collecting, storing and maintaining, at a minimum, the following information related Personnel Health and Safety information: Mandatory
Member ID Date Immunization Series Completed Immunization Series Records on File (Y/N) Injury Case Number Date of Injury Time of Injury Injury Type Injury Description Injury Report submitted (Y/N) Injury Narrative Physical Results on File (Y/N) Date of Last Physical Result of Physical (Pass, Fail, Interim) Type of Physical (NFPA, FF, EMS, other) Emergency Contact Information Personnel Qualifications Information The system shall have the ability to log personnel qualifications. Mandatory Personnel qualifications records shall include, at a minimum: Mandatory Personnel Qualifications Information Member ID Qualification/Certification title Qualification/Certification date Achieved Qualification/Certification date expires Qualification/Certification for job title (FF1, EMS, etc.) Present station rank Highest station rank Recorded Personnel Gear Inventory The system shall have the ability to track gear inventory assigned to personnel. Mandatory Personnel Gear Inventory records shall include, at a minimum: Mandatory Personnel Gear Inventory Item number Item serial number Item description Date purchased Date issued Issued to member Date returned Date destroyed Date sold Date lost Expiration date Personnel Leave of Absence The system shall have the ability to log leave of absence from an Agency. Mandatory Personnel Leave of Absence The system shall be able to log Leave of Absence information, including at a minimum: Mandatory Agency FDID Agency number Start of leave of absence End of leave of absence Reason for leave of absence Basic Functionality The system shall have the ability to add multiple records for leave of absence information. Mandatory Reports An authorized user shall be able to view and print list of upcoming, completed, or past due performance reviews for a specified period. Mandatory
Basic Functionality The system shall display and print a summary report of individual instructor hours by class for a user-defined date range. Mandatory Basic Functionality The system shall display and print a summary report of individual instructor hours by class type for a user-defined date range. Mandatory Basic Functionality The system shall display and print the personnel that are currently scheduled for classes. Mandatory Basic Functionality The system shall display and print the personnel that have completed the selected training. Mandatory Basic Functionality The system shall have the ability to display and print class rosters. Mandatory Basic Functionality The system shall have the ability to create station-specific reports on personnel to include: Mandatory Members by station Members by length of service Members by assigned agency Members by class assignment Members by rank Training history Basic Functionality The system shall have the ability to print individual personnel records to include: Mandatory Training history Training schedule All recorded Length of Service Award Programs (LOSAP) activity Individual LOSAP activity by category Certifications held Recertification dates Basic Functionality The system shall have the ability to display and print class roster information, including, but shall not be limited to: Mandatory Date for each class/program List of all participants, station/shift Grade information Instructor name Basic Functionality The system shall have the ability to display and print rosters for, including but shall not be limited to: Mandatory Certified classes College unit classes for credit EMT certification HAZMAT certification State and/or national academy classes Paramedic certification Any local or agency specific training course Basic Functionality The system shall have the ability to print a summary of training. Mandatory Basic Functionality The system shall have the ability to print a summary of training activity by: Mandatory Date (including date range) Individual Training type Station Bureau Division Battalion Agency Basic Functionality The system shall have the ability to display and print an individual training summary report for a user-defined date range. Mandatory
Property Processing Module Functionality Description Importance Compliance Basic Functionality The Property Processing module shall be associated with all other modules of the system involving the reporting, custody and analysis of property. Mandatory Basic Functionality The system shall allow for property tag numbers to be an number generated by the system. Mandatory Basic Functionality The ability to have the property tag number auto increment or be entered manually shall be agency-specific. Mandatory Basic Functionality The system shall allow for agency defined tag number format (e.g. 123, 1A, 2A, case number-1, case number-2) Mandatory Basic Functionality All transactions shall have audit records as outlined under the CAD main systems tab. Mandatory Basic Functionality The system shall have the ability to capture electronic signatures. Mandatory Basic Functionality The system shall be able to enter and maintain the following property data: Mandatory Item number Piece number Serial number Associated case number Officer of initial custody Property code (e.g., stolen, pawned, evidence) Property tag number Owner applied number Storage location Quantity Value – nearest dollar Property owner Date property received Item category (guns, tools, vehicles, bicycles) Lab report cross-reference Date of disposal/release Employee authorizing release Date scheduled for disposal Item class (UCR) Free-form descriptions Color Recovered for other jurisdiction flag Basic Functionality The system shall be able to enter and maintain the following additional elements for firearms: Mandatory Gun type Action (automatic, bolt action, carbine, pump) Caliber Shot capacity Barrel length Finish Make/Model Type of firearm Condition Year made The system shall be able to enter and maintain the following additional elements for boats: Mandatory Basic Functionality Boat name Hull shape Hull material Propulsion Boat length Basic Functionality The system shall be able to enter and maintain the following additional elements for vehicles: Mandatory
Violator name Violator address Violator DOB Violator DL number Violator telephone number Violation code, shall be multiple violations Statute/Ticket type for each violation Violation location Vehicle license plate number Vehicle owner name Owner personal information Vehicle make and model VIN Vehicle color Date/Time stamped Ticket number Weather and traffic conditions Court and disposition data Fines and fees Fines and fees payment tracking Basic Functionality Authorized personnel shall have the ability to void/delete tickets. Mandatory Basic Functionality The system shall support storing multiple violations under a single ticket number. Mandatory Basic Functionality The system shall have the ability to search and report ticket/citation information. Mandatory Basic Functionality The system shall have the ability to search and report ticket/citation information using the following: Mandatory Violator name Location Geographic area Jurisdiction/department officer ID officer name ticket type ticket book distribution Basic Functionality The system shall be able to generate failure to pay notices in a time frame determined by the agency. Mandatory Basic Functionality The system shall be able to generate failure to pay notices in a format determined by the agency. Mandatory Basic Functionality The system shall be able to interface with an e-ticketing mobile ticketing product with the mobile device. Mandatory Basic Functionality The system shall be able to interface with a license barcode reader with the mobile device. Mandatory Basic Functionality The system shall be able to interface with a license mag-stripe reader with the mobile device. Mandatory Basic Functionality The system shall be able to interface with an electronic signature capture module with the mobile device. Mandatory Basic Functionality The system shall be able to interface with mobile printing with the mobile device. Mandatory Table 44—National Fire Incident Reporting System (NFIRS) Module National Fire Incident Reporting System (NFIRS) Module Functionality Description Importance Compliance
Basic Functionality The system shall support spell check in narrative fields. Mandatory Basic Functionality The system shall support cut, copy and paste ability in narrative fields. Mandatory Basic Functionality The system shall support the ability to generate narratives based upon incident type. Mandatory Basic Functionality The system shall have the ability for incident reports to accommodate various forms of media (e.g. digital photos, video, etc.) as attachments. Mandatory Basic Functionality The system shall have the ability to provide individual security to any attached document referenced in item above. Mandatory Basic Functionality The system shall have the ability to automatically flag records with long response times. Mandatory Basic Functionality The system shall have the ability to add supplements to reports (e.g. investigative follow-ups). Mandatory Basic Functionality The system shall have the ability to record multiple exposures as supplements to original incident. Mandatory Basic Functionality The system shall have the ability for the supervisor to review and approve reports. Mandatory Basic Functionality The system shall have the ability to enter mutual aid reports and record outside jurisdictional unit(s) ID and involvement. Mandatory Basic Functionality The system shall provide the ability to enter reports via: Mandatory RMS Application Mobile Data Terminal(MDT) Basic Functionality The system shall provide a means to enter reports for non-verified locations (trails, waterways, etc.). Mandatory Basic Functionality The system shall provide the ability to start a report, save it and then return to it at a later time to complete it. Mandatory Basic Functionality The system shall have the ability to enter an unlimited number of: Mandatory Persons Property Vehicles Buildings Report Review Process The system shall provide a means for a user to submit reports electronically to a supervisor for review. Mandatory Basic Functionality The system shall be configured with the ability to submit reports to a group of Supervisors versus a single Supervisor. Mandatory Basic Functionality System shall provide a means to do a data validation process to ensure only valid codes have been entered before the report is transmitted. Mandatory Basic Functionality System provides the user with warnings and shall not transmit the report if mandatory fields are not completed. Mandatory Basic Functionality The system shall allow the Supervisor(s) to edit a report during the review process. Mandatory Basic Functionality The system shall allow the Supervisor to either edit the report or send it back to the personnel for correction. Mandatory Basic Functionality The system shall allow for the Supervisor to attach electronic text to the report outlining the problem areas for the personnel. Mandatory
Basic Functionality The system shall track inspection history for each apparatus, including time spent and costs. Mandatory Basic Functionality The system shall allow users to capture fleet inspection and test information. Data elements to be captured shall include: Mandatory VIN Company number Make Date of inspection Next lube and service Pump operation-gauges/controls Total miles recorded Total hours recorded Basic Functionality The system shall be capable of preparing apparatus inspection cost totals by: Mandatory Time spent on inspection Inspection type Time period Specific apparatus Basic Functionality The system shall allow users to capture maintenance and repair information for fleet vehicles. Mandatory Basic Functionality Maintenance data to be captured shall include: Mandatory VIN Bar code number Battalion assigned Vehicle type Date preventive maintenance is due Vehicle item to be repaired Discrepancy or problem Corrective action Mileage Date out of service Date to shop Date returned Cost of repairs Part(s) used Narrative Basic Functionality The system shall set up service/maintenance schedules based on: Mandatory Mileage Hours Dates Number of calls Basic Functionality The system shall produce a Fleet Cost Report that shows the cost per Unit, over a defined period of time, including itemized maintenance, repair, and service costs Mandatory Table 47—Fire Equipment Repair, Maintenance and Testing Module Fire Equipment Repair, Maintenance and Testing Module Functionality Description Importance Compliance Basic Functionality The system shall manage equipment maintenance and repair functions. Mandatory Basic Functionality The system shall collect data to manage equipment maintenance and repair functions which includes, but is not limited to: Mandatory
Type Agency General description Work order number Inspected/tested by (e.g., Officer ID, Name) Type of inspection/test (multiple occurrences) Date of inspection/test Status (e.g., pass/fail) Next action/inspection to be made Date of next action/inspection Unlimited remarks (Free text) Basic Functionality The system shall manage and track pump testing and inspection. Mandatory Basic Functionality The system shall manage and track aerial testing and inspections. Mandatory Basic Functionality The system shall manage and track hand tools testing and inspections. Mandatory Facility and Repair Order Tracking Any authorized user shall be able to submit work requests. Mandatory Basic Functionality The system shall be able to report and track requests for repair at facilities. Mandatory Basic Functionality The repair at facilities data tracked includes, but shall not be limited to: Mandatory Repair type Repair location Free-form text field for notes Requesting facility General description Work order number Requesting person Requesting shift Reported date Date work order assigned Date of action Action type Date of completion Assigned to (table based) Inspected/verified by (i.e. Personnel ID, Name) Date of inspection/verification Ability to associate/link work orders Unlimited remarks (Free text) Hose Inspection and Testing The system shall be able to capture and maintain hose inspection and test information. Mandatory Basic Functionality The hose inspection and test information logged includes, but shall not be limited to: Mandatory
Functionality Testing of electrical gloves Testing of hot sticks System ID number Item description Equipment ID number Agency ID number User-defined category User-defined sub-category Date of purchase Expiration date Supplying vendor Purchase cost Funding source (e.g. grant monies) Manufacturer Model number Serial number Last maintenance/inspection due Personnel ID (Issued to) Unit number/Apparatus number (Issued to) Free-form text field for notes Repair records (including shipped/returned dates, shipped to, cost) Maintenance records Maintenance schedule Occupational Health and Safety Agency (OSHA) testing requirement ID OSHA testing requirement due date OSHA testing requirement completion date NFPA testing requirement ID NFPA testing requirement due date NFPA testing requirement completion date User defined fields Fixed Asset Tracking The system shall be able to capture and track fixed-asset data. Mandatory Basic Functionality The system shall have the ability to access the system via a mobile device: Mandatory Laptop Computer Tablet Smartphone Other type of mobile device Basic Functionality The fixed-asset related data includes, but shall not be limited to: Mandatory Item description System ID number Agency ID number User-defined category User-defined sub-category Date of purchase Supplying vendor Purchase cost Manufacturer Model number Serial number Last maintenance/inspection due Current location of item Free-form text field for notes Repair records (including shipped/returned dates, shipped to, cost) Maintenance records Maintenance schedule OSHA testing requirement ID OSHA testing requirement due date OSHA testing requirement completion date NFPA testing requirement ID NFPA testing requirement due date NFPA testing requirement completion date
Basic Functionality The system shall log, at a minimum, the following inventory distribution data: Mandatory Quantity distributed Recipient Issuer Condition at issue Condition at return Date of issue Return required (yes/no) Date of return Supplies and Equipment Acquisition The system shall provide sufficient fields to record the receipt of an inventoried item, including, but shall not be limited to, the following: Mandatory Item type (bar code) System ID number Agency ID Station ID Item Category Item sub-category Item name Item description Inventory or asset number (e.g. bar code) Manufacturer Model number Serial number Purchase cost Date of purchase Vendor information Current location of equipment Basic Functionality The system shall allow for user-defined categories. Mandatory Basic Functionality The system shall allow for user-defined sub-categories. Mandatory Personal Equipment The system shall provide the ability to develop a list of types of equipment that are issued to personnel. Mandatory Basic Functionality The system shall provide the ability to define types of equipment (e.g., badges, IT equipment, cell phones, protective gear, etc.) included in personal equipment table. Mandatory Basic Functionality The system shall provide the ability to track equipment that has been assigned to personnel, including, but shall not be limited to, the following: Mandatory Equipment category Equipment type Personnel ID Personnel name Manufacturer Serial number Model Description Condition Cost Date of issuance Date of purchase Date of return Disposal date Inventory ID number (e.g., barcode) Replacement date(s) Service date Calibration date Size Status (lost, decommissioned, etc.) Comments Basic Functionality The system shall have the ability to assign multiple pieces of the same type of equipment to an individual. Mandatory Station Equipment The system shall provide the ability to develop a list of types of equipment that are issued to stations. Mandatory
Type Department Division Station Platoon General description Work order number Inspected/tested by (e.g., Officer ID, Name) Type of inspection/test (multiple occurrences) Date of inspection/test Status (e.g., pass/fail) Next action/inspection to be made Date of next action/inspection Unlimited Remarks (Free text) Date of repair Type of repair Cost of the repair Who made the repair Expected date to return to service Facility Repair/Work Order Tracking Any authorized user shall be able to submit work requests. Mandatory Basic Functionality The system shall be able to report and track requests for repair at facilities. Mandatory Basic Functionality The repair at facilities data tracked shall include, but is not limited to: Mandatory Repair type Repair location Free-form text field for notes Requesting facility General description Work order number Requesting person Requesting shift Reported date Date work order assigned Date of action Action type Date of completion Assigned to (table based) Inspected/verified by (i.e. Personnel ID, Name) Date of inspection/verification Ability to associate/link work orders Unlimited remarks (Free text) Issued Supplies and Equipment The system shall capture and track issued supplies and equipment data. Mandatory Basic Functionality The system shall have the ability to capture the proper authorization for the equipment, if necessary. Mandatory Basic Functionality Equipment shall be assigned to, but is not limited to: Mandatory Agency Division District Platoon Unit Group Physical location Individual Basic The other issued equipment data shall include, but is not limited to: Mandatory
Functionality System ID number Item description Equipment ID number Agency ID number User-defined category User-defined sub-category Date of purchase Expiration date Supplying vendor Purchase cost Manufacturer Model number Serial number Last maintenance/inspection due Personnel ID (Issued to) Unit number/Apparatus number (Issued to) Free-form text field for notes Repair records (including shipped/returned dates, shipped to, cost) Maintenance records Maintenance schedule OSHA testing requirement ID OSHA testing requirement due date OSHA testing requirement completion date Fixed Asset Tracking The system shall be able to capture and track fixed-asset data. Mandatory Basic Functionality The system shall have the ability to track equipment that is checked-in and checked-out basis (e.g. daily basis, for patrol) Mandatory Basic Functionality The system shall have the ability to track equipment checked-out. Mandatory Basic Functionality The system shall have the ability to track equipment checked-in. Mandatory Basic Functionality The system shall provide a check-in and checkout log. Mandatory Basic Functionality The system shall have the ability to print receipts. Mandatory Basic Functionality The check-in and check-out log shall include: Mandatory Date and time checked-out. Date and time checked-in. Unit Individual Equipment condition Basic Functionality The system shall provide a log of all activity. Mandatory Basic Functionality The system shall have the ability to access the system via a mobile device: Mandatory Laptop Computer Tablet Smartphone Other type of mobile device Basic The fixed-asset related data shall include, but is not limited to: Mandatory
Functionality Name Allow for unknown patient names Allow for Hospital patient numbers for unidentified patients Address Phone Social Security Number Date of Birth (DOB) Allow for estimated age value if DOB unknown Height Weight Provider and patient signatures, where applicable. Acknowledgment of Health Insurance Portability and Accountability Act (HIPAA) notice delivered Acknowledgment of HIPAA notice signed Reason for lack of patient signature for HIPAA notice delivery. Acknowledgment of billing consent signed Reason for lack of billing consent signature. Family relative information Physician information Guarantor information Insurance information Basic Functionality The system shall flag and track Billing Information, which includes: Mandatory Mileages Fee code Mileage rates Loaded miles fee Total charges Basic Functionality The system shall flag and track Patient Assessment, which includes: Mandatory Chief complaint Onset date and time Secondary complaint PTA (prior to arrival) vital signs. Vitals signs (multiple) Performing medic Date and time PCO2 device PCO2 reading PO2 Pain index Stroke scale Level of response using AVPU scale Pulse Respiration rate Blood pressure Temperature ECG Reason field if ECG not done/collected 12 lead EKG Reason field if EKG not done/collected Broselow scale Thrombolytic checklist. Glasgow comma scale, multiple instances (i.e. initial score, secondary scores for critical patients or change of status) Trauma Score Basic Functionality The system shall track Physician Assessment for multiple patients Mandatory Basic Physician Assessment record shall include, but is not limited to: Mandatory