APPENDIX F.1: IMPLEMENTING AGENCY MONITORING COMPLIANCE TEMPLATE EPWP Compliance Checklist Checklist 1: to be filled in by Implementing Agency (I.A.) Name of Implementing Agency: ………………………………………………………… FY:………………… Process Procedure and/or Activity Compliance requirement Reference: EPWP Guidelines, DORA Frameworks & Business Process ? Yes/No EPWP Clause Page Planning Project Policy Statement on Construction Method for applicable IDP Projects 2.1 2 Institutional Capacity Institutional Structure Political & Administrative Structure in Place EPWP Policy Guideline EPWP Champion Appointed EPWP made part of Key Performance Areas(KPAs) of Senior Management Qualification of Staff I.A. Staff meet qualification requirements Annex C. Table C.1 25 SCM & Business Process & Procedures Qualification of Service Providers Service Providers database : Qualification Requirements for Consultants Annex C.Table C.2 13 EPWP-Compliant Standard documents for Appointment of Consultants 3.2; Annex C, Table C.2 4-5; 26 EPWP Reporting requirements for Consultants & Contractors 3.2 26 Service Providers database : Qualification Requirements for Contractors Annex C, Table C.3 26 Streamlined Payment Procedures Standard Procurement Documents EPWP-Compliant Standard Procurement Documents used 3.3 6-19 EPWP Project Document- Branding NDPW Branding Prioritization of EPWP Projects Project Budget from Conditional Grants sufficient to meet EPWP Projects DORA Conditional Grant Frameworks Project List/Annual Business Plan Employment targets estimated per project Business Plan Annex 1. Annual Procurement Plan Aligned to EPWP Conditional Grant Framework Timelines DORA Conditional Grant Frameworks Project management Business Plan Monitoring Monitoring Plan/Templates in place Business Plan Procedure for Registration of Projects on IRS IRS Procedure Project Bill Boards have EPWP Branding Payments Timely payments for work done Payment Certificates include EPWP Report Project Compliance Checklist *EPWP Guidelines Name………………………………..Title……………………………..Signature……………………………Date……………
Appendix F.2: EPWP Business Plan Template PROJECT LIST FOR: Sector Focus Area Project Name Project Number Date of approval of project Project Budget in 201../1.. Funding from EPWP Grant Number of WOs Number of FTEs Start date End date Official’s Name: Designation: Signature: Date:
Appendix F.3: EPWP Business Process Monitoring Template Implementing Agency:……………………………………………………. FY…………………… Quarter………………… Month…………… Date…………… S/N Project name Budget (Rand) X 1000 Budget Breakdown by Source of Funding (Rand) x 1000 Est. Employment Target Project Status (Tick) Labour Requirements Met? (Y/N) Plan of Action MIG Incentive Grant Other Estimated Actual UIF COIDA EPWP Min. Wage WO FTE WO FTE OHS Challenges Mitigation
H.3: PROGRESS REPORT FORM (NATIONAL, PROVINCIAL AND MUNICIPAL) Data form for a 12 months period. April May June July August September October November December January February March Financial Report Expenditure for current month EPWP Certified Contractors Number of contractors Amount Spent SMME Contractors Number of contractors Amount Spent Milestones If milestone has been achieved provide the date, otherwise indicate "NO" for each milestone not achieved. If milestone has been achieved provide the date, otherwise indicate "NO" for each milestone not achieved. If milestone has been achieved provide the date, otherwise indicate "NO" for each milestone not achieved. If milestone has been achieved provide the date, otherwise indicate "NO" for each milestone not achieved. If milestone has been achieved provide the date, otherwise indicate "NO" for each milestone not achieved. If milestone has been achieved provide the date, otherwise indicate "NO" for each milestone not achieved. If milestone has been achieved provide the date, otherwise indicate "NO" for each milestone not achieved. If milestone has been achieved provide the date, otherwise indicate "NO" for each milestone not achieved. If milestone has been achieved provide the date, otherwise indicate "NO" for each milestone not achieved. If milestone has been achieved provide the date, otherwise indicate "NO" for each milestone not achieved. If milestone has been achieved provide the date, otherwise indicate "NO" for each milestone not achieved. If milestone has been achieved provide the date, otherwise indicate "NO" for each milestone not achieved. Project approved Consultant appointed Detailed Design specifications approved Tender report
Source of Funding: Project End Date: Province: Certified by Project Manager: Date of certification: MONTH First name Initials Last name I.D. Number DOB Gender Has disability Education level Start date Number of labour days for the month Daily wage rate for the month the month Total wages paid for the month Total number of training days for the Month dd/mm/yyyy M or F Y or N See codes at bottom of list dd/mm/yyyy DO NOT ENTER DATA IN THIS COLUMN 0 0 TOTALS (DO NOT ENTER DATA IN THIS LINE) 0 0 0 Education Levels – use the codes (1,2,3) on the excel spreadsheet (1) Unknown (2) No Schooling (3) Grade 1-3 (Sub A – Std 1) (4) Grad 4 (Std 2) ABET 1 (5) Grade 5-6 (Std 3-4) ABET 2 (6) Grade 7-8 (Std 5-6) ABET 3