Assure that all PTO events are in alignment with the Mission/Vision of the PTO Develop and maintain process and guidelines for all PTO events , included but not limited to: Development of historical expenditures/income by event Contact list, resources, and any relevant information by event Ensure proper paperwork and process is utilized for events such as expense reports, fund requests, etc. Establish and help maintain clear communication channels regarding PTO events between PTO Board, subcommittees, event Chairs and volunteers Develop positive recruiting techniques and clearly communicate roles and responsibilities to all potential subcommittee, event Chairs and volunteers Oversee PTO events for effectiveness, utilizing subcommittees for each Work with event chairs and PTO Treasurers to assess financial needs and ensure events are within budget Assist President with duties as needed. d. Vice President of Fundraising: The Vice President of Fundraising should be willing to commit to the mission and functions of St. Veronica PTO and attend meetings, including the Officer and General Membership meetings. Responsibilities include: Oversee PTO fundraisers for effectiveness, utilizing subcommittees for each event. Work with school administration, Parish faculty and PTO Treasurers to establish annual fundraising goals. Communicate progress in meeting established fundraising to school administration, Education Commission and PTO Membership and works to adjust financial commitments as needed. Work with Fundraising Sub-Committee Chairs and School Staff to establish fundraising guidelines and develop promotions and/or incentives. Take and distribute meeting minutes if Secretary is absent. Assist President with duties as needed. e. Recording Secretary: The Recording Secretary should be willing to commit to the mission and functions of St. Veronica PTO and attend meetings the Officer and General Membership meetings. Responsibilities include: Assist Vice-President of Events and VP of Fundraising as needed. Coordinate childcare for PTO meetings when necessary Act as Recording Secretary for PTO Officer and General Meetings. Work with PTO President to determine agenda timing and act as the time keeper for PTO meetings f. Co-Treasurers: The Co-Treasurers should be willing to commit to the mission and functions of St. Veronica PTO and meetings, including the Officer and General Membership meetings. The responsibilities for the Co-Treasurers will ensure the separation of the handling of money and the creation of financial reports. The responsibilities will be separated as Treasurer 1 and Treasurer 2.
The Executive Board retains the right to deny funds for any committee for which there is not a proper budget in place nor are the committee chairpersons following the recommended guidelines. The Executive Board retains the right to remove any committee chairperson at their discretion. Standing Committees The following committees be part of the St. Veronica PTO organizational structure. Social and Educational Support Committees include but are not limited to: Parent/Child events ( i.e. Mother/Daughter Events; Father/Daughter Events; Mother/Son Events; Father/Son Events) Receptions Santa’s Secret Shop Spirit Day Everybody Counts Parent Night Out Euchre Night/Casino Night Talent Show Movie Nights Parent Out Fundraising Committees include but are not limited to Box Tops/Labels for Education Market Day Spring Carnival Walk-a-thon Read-a-thon Rewards Card PTO Service Committees such as but not limited to Room Parent Coordinator Catholic Schools Week St. Nick Day Uniform Exchange Recess Duty Additional Committees: The Executive Board may appoint additional committees as needed. Parliamentary Authority: Robert’s Rules of Order, revised, shall govern the meetings when they are not in conflict with the organization’s bylaws. Standing