agreed to in the executed grant agreement. Education and Outreach Initiative (EOI) EOI provides funding to develop, implement, carry out and coordinate education and outreach programs that inform the public about their rights and responsibilities under the Fair Housing Act and state or local fair housing laws that provide rights and remedies substantially equivalent to those provided under the Fair Housing Act. These activities may include, but are not limited to, developing brochures and other printed materials, producing public service announcements, creating websites and conducting training. All EOI grantees are required to have a procedure for referring possible fair housing violations to HUD or a certified state or local agency. Fair Housing Organization Initiative (FHOI) FHOI provides funding to help establish new fair housing enforcement organizations or build the capacity of existing organizations in underserved areas of the country, particularly rural areas or areas with a large influx of immigrants. The goal of FHOI is to build the capacity in fair housing to conduct enforcement activities, including investigating, mediating and litigating housing discrimination complaints, as well as testing housing providers for unlawful discrimination. HUD receives approximately 300 applications each year for FHIP enforcement and education and outreach projects, of which approximately 150 are funded. HUD is structured much like other Federal agencies, with grants-funding office/offices for the various disciplines, including for fair housing and equal opportunity. The Office of Fair Housing and Equal Opportunity (FHEO) administers the FHIP program. Under the program, FHIP grantees are responsible for conducting their project activities and tasks and preparing their results for submission or for publication HUD is proud to work with its FHIP partners to help prevent and overcome housing discrimination through this grant program. HUD has Text Telephone (TTY) capabilities that enable individuals with hearing or speech impairments to communicate with HUD about HUD programs, employment, or general information. TTY may be accessed at 1-800-972-9275. B. Foreword This FHIP Application and Award Policies and Procedures Guide is comprised of documents relating to HUD’s FHIP application and award process. It has been designed for use by both our customer community and HUD/FHEO staff. It consists of two parts:
PART I. GRANT APPLICATION GUIDE Chapter I. Grant Application A. HUD Application Preparation and Submission All applications for FHIP funding must be submitted via use of the Grants.gov system. The Grants.gov system uses Internet/Web technology to facilitate the way HUD does business with related communities. However, applicants may request a waiver of the electronic submission process. Please see Section II of “How to Submit Applications” for a detailed discussion on the submission process. The Grants.gov system is a portal or mailbox that receives completed applications for federal government agencies that administer grants. Grants.gov accepts timely submitted FHIP applications and forwards them to HUD’s Office of Strategic Planning and Management for processing. Although the Grants.gov electronic submission process is required for FHIP applicants, applicants cannot submit the application unless applicants meet a pre-submission Grants.gov and System for Awards Management (SAM) requirement, which is the Grants.gov registration process. All applicants must complete this requirement before they can submit an application through Grants.gov. Please see Section II of “How to Submit Applications” for a detailed discussion on the Grants.gov mandatory registration process. In addition, there are multiple resources available for more information on how to complete the electronic application process, including but not limited to: HUD’s NOFA Information Center toll free at 800-483-8929. Persons with hearing or speech impairment may access the center’s toll free number the Federal Relay Service at 800-877-8339. customer support website . (24 hour, seven days per week assistance) email at Telephone Support at at 1-800-518-GRANTS Registration Checklist at System for Awards Management at The above resources are not sources permitted to help applicants prepare the application content, but can assist in clarifying prerequisites for successful electronic application submission. Prospective applicants are encouraged to contact FHEO’s FHIP Division personnel prior to
If the grantee changes its name, merges with another organization, or plans any major organizational changes during the course of this grant, the grantee must give advance notice to the Grant Officer of any such proposed changes that affect the implementation of the grant. 2. Changes in the Project Director or Persons-Month Devoted to Project a. Background The HUD decision to support or not to support a proposed project is based, to a considerable extent, upon its evaluation of the proposed Project Director and any identified staff knowledge of fair housing and his/her capabilities to conduct the project in an efficient manner. This is reflected in the HUD criteria for the selection of projects funding. (See annual FHIP NOFA for project criteria). The named Project Director should be continuously responsible for the conduct of the project and be closely involved with the effort. b. Basic Requirements If the Project Director plans to, or becomes aware that he/she will: (1) devote substantially less effort to the project than anticipated in the approved application; (2) sever his/her connection with the grantee organization; or (3) otherwise relinquish active direction of the project, the grantee will notify the Project Director and will initiate action appropriate to the situation under the guidelines that follow. c. Short-Term Absence of Project Director If the Project Director will be absent from the project for a short period of one to three months, he/she shall notify the appropriate staff persons of the grantee organization. The grantee shall then notify the GTR of arrangements for conduct of the project during the Project Director’s temporary absence. Absence for less than one month should be worked out with the grantee organization and the GTR should be notified about the time duration. d. Long-term Absence of Project Director In the event the Project Director will be away from the project for a period greater than three months but intends to return, arrangements for oversight of the project shall be electronically submitted to HUD for approval. This information must be provided at least 30 days before departure or as soon as
Common HUD-FHIP Acronyms A AAG - Award and Administration Guide ACH - Automated Clearing House (U.S. Treasury) ADA - Americans with Disabilities Act of 1990 AOR – Authorized Organization Representative AAPG – FHIP Application and Award Policies and Procedures Guide C CA - Cooperative Agreement CFDA - Catalog of Federal Domestic Assistance CFO - Chief Financial Officer CFR - Code of Federal Regulations COI - Conflict of Interest D DCIA - Debt Collection Improvement Act DMS - Default Monitoring System DOJ - U.S. Department of Justice DUNS - Dun and Bradstreet Data Universal Numbering System E ED – Executive Director EFT - Electronic Funds Transfer E.O. - Executive Order EOI - Education and Outreach Initiative
F FAQs - Frequently Asked Questions FAR Federal Acquisitions Regulations FFR - Federal Financial Reports FHEO - Office of Fair Housing and Equal Opportunity FHAP - Fair Housing Assistance Program FHIP - Fair Housing Initiatives Program FHOI - Fair Housing Organizations Initiative FOA - Funding Opportunity Announcement FOIA - Freedom of Information Act G GC - Grant General Conditions GAG - Grant Application Guide GMOD - HUD Office of Departmental Grants Management and Oversight GO - Grant Officer GPO - Government Printing Office GTR - Government Technical Representative GTM - Government Technical Monitor H HUD - U.S. Department of Housing and Urban Development I IRC -Information Resource Center IRS - Internal Revenue Service
L LEP - Limited English Proficiency LOCCS - Line of Credit Control System (Electronic) NOFA - Notice of Funding Available O OGC - Office of the General Counsel OIG - Office of Inspector General OMB - Office of Management and Budget P PD - Project Director PEI - Private Enforcement Initiative Q QFHO - Qualified Fair Housing Enforcement Organization S SAM – System for Award Management SF - Standard Form SF-LLL - Disclosure of Lobbying Activities SOL - Statute of Limitations SOW - Scope of Work T TEP - Technical Evaluation Panel TTY - Telephone Device for the Deaf and Speech Impaired
TERMS FOR ENFORCEMENT RESPONDENT TYPE INFORMATION Referrals Made • Management Company 1. Local FHAP • Manager 2. State FHAP • Owner 3. HUD • Broker 4. DOJ • Real Estate Agent 5. Agency Attorney • Lender 6. Private Attorney • Insurance Company 7. Other • Municipality 8. Not Referred • Zoning Board • Insurance Agent • Newspaper • Other Resolution Litigated by • Fair Housing Organization Closure - Insufficient evidence or failure of complainant to follow through a. ALJ - Decision or settlement b. DOJ -Decision or consent decree • Conciliated or Settled by: c. Private Attorney - Decision, Settlement, or Consent Decree a. Local Organization d. Organization Attorney - Decision, Settlement, or Consent Decree State/Local Agency HUD Private Attorney Pending with Local Organization State or Local FHAP Agency HUD DOJ Private Attorney Other
GTR FINAL PERFORMANCE ASSESSMENT REPORT FOR FHIP, contd For Enforcement Activities – CASE ANALYSIS, contd. Status of Complaints Total Number Total Pending Total Settled Total Closed * Remedies on Complaints Monetary Damages/Attorney Fees Units Secured Loans Secured Affirmative Relief Referred to HUD Monetary Damages from HUD Referred to the Dept. of Justice (DOJ) Monetary Damages from DOJ Referrals to Private Attorneys Monetary Damages Referral to Substantial Equivalent Monetary Damages Handled by Grantee Monetary Damages