Inputs Methodology Responsibilities Analysis Indicators / Dissemination #Students by grade level from Jenzabar Student GPA from Jenzabar Student total completion rate from Jenzabar Student 3-year completion rate from Jenzabar #Students in activities from academic and non-academic reports Track students by grade level on a semester basis. Compile inputs from academic and annual reports by cohort Cohorts include: GPA > 2.0, total completion rate, 3-year completion rate, %Freshman completing orientation, overall student body, students participating in activities by type. 1-5. Gather data used for AIMS/AKIS, NSLDS, IPEDS, OLC IEP annual report. Assessment and Research Department provides and compiles the raw data Enrollment Management Director analyzes the data for annual institutional effectiveness report Ratio of the number in the cohort in semester t+1 to the cohort of semester t, where t is the academic semester Heuristic analysis of inputs Change in persistence levels measured against objective 3 Raw data, compiled data and results are disseminated to President, VPI, chairs, directors, and PIs to write annual reports, develop contingency plans, if needed, and/or plan resource allocations.
Strategy 2: Create a Student Centered website November 1, 2013 Enrollment Management Director, Data Base Administrator Content for website Increase student enrollment, better access to OLC information and programs. Strategy 3 Plan and facilitate Open Houses throughout the academic year at various centers. Spring and Fall Open Houses in May and August. Enrollment Management Director, Center Directors, Ag. Extension, Financial Aid, Signs, banners, food & drinks, admission packets, degree program information, Increase student enrollment; disseminate OLC information to target group; increase knowledge about OLC to participants. Strategy 4 Plan and facilitate an Advertising campaign for both print and electronic medias. Spring and Fall semesters in October and May Enrollment Management Director, Development Director, financial aid office, KOLC, KILI, local newspapers, posters, money, etc. Increase enrollment; disseminate OLC information to target group; increase knowledge about OLC to participants.
Goal 2: Increase Retention by 2% per year over five years 10% Strategies Anticipated Completion Date Responsibility Required Resources Anticipated Outcome Strategy 1: Implement the early alert system Spring 2014 Enrollment Management Director, Data Base Manager, IT Director, VP of Instruction and all faculty and chairs, center staff Money, professional development, software programs. System to provide necessary student information to advise students. Strategy 2: Strengthen advising and mentoring, including student orientations August 2014. Enrollment Management Director, VPI, Center personnel, faculty. Professional development for faculty and staff, consultants, related materials Effective and meaningful advising and mentoring system will be implemented; Strategy 3: Systematically Collect and analyze student data and use information to improve processes Ongoing and throughout academic year. Enrollment Management Director, Database Manager, Assessment Director, Foundational Studies Chair Student related data from student information system Secure necessary and essential data to effectively manage enrollment and retention activities. Strategy 4: Strengthen teaching methods May 2014 Chairs, Faculty Development Committee, VP of Instruction, Enrollment Management Director Money and experts Increase student success rates.
Goal 3: Increase persistence by 2% per year over five years 10% Strategies Anticipated Completion Date Responsibility Required Resources Anticipated Outcome Strategy 1: Create an “At-Risk Plan” (Writing Workshops, Refresher Sessions, Learning Labs) December 2013 Foundational Studies Chair/Faculty, College Center Staff, Student Services, and GED Program, Foundational Studies Advisory Committee Money, professional development and college center assistance Increase in Foundational Studies pass rates by 5% per year Strategy 2: Each Department is working on a plan which is due next week Strategy 3 Provide social gatherings that allow faculty, center directors, staff and students to embrace the vision and mission of Oglala Lakota College Centers have had many workshops where students, faculty and staff can participate along with our annual graduation pow-wow and Wazi Paha festival but the vision and mission needs to be clear and
understand by everyone and the activities could be centered around this concept Strategy 4 Integrate community Spirit & Connections with college environment, communities we serve and families Disseminate information on how a college student can have an effect on one family and how important is it to support and embrace the individual who chooses this path
Goal 4: Increase Completion rate by 2% per year over five years 10% Strategies Anticipated Completion Date Responsibility Required Resources Anticipated Outcome Strategy 1: Clarify Instructional Programs and methods Fall 2014 VP of Instruction, Academic Chairs, Program Directors, and Deans Brochures, flyers, posters, program handbooks for students, alumni posters and money for transportation and supplies Students will have clear understanding of program expectations Strategy 2: Improve scheduling process Fall 2014 VP of Instruction, academic chairs, center staff Training programs, policy review, early alert software Fewer stop out students, increase graduation rate, increase retention and persistence in lower and upper division courses
Table 12: Implementation Process Timeline – work in progress SEMESTER TURN-IN/ACTIVITY COMPLETED BY SUBMITTED TO DEADLINE FALL ‘13 · Development of Enrollment Management Policy EM Director, VPI & Various Committee members President, BOT 10.11.2013 · Development of Enrollment Management Plan EM Director, VPI & Various Committee members Committee, Chairs, Directors, Humanities Faculty, 11.14.2013 · Form Enrollment Management Committee having 8 meetings EM Director, VPI & Various Committee members On-going · BOT Retreat Presentation EMD BOT and Local Board members, Chairs & Directors 10.11.2013 · Academic Coaching Training EM Director, Fac. Dev.Committee VP Instruction, College President 11.22.2013 · Creation of Student centered website Tony Brave & Wallace White Dress On-going · Creation of “At-Risk Plan” Jenni Rodin & EMD VP of Instruction, Directors and Counselors, Foundational Studies Dept. Jan-14 · Open Houses College Centers On-going · Recruitment and Advertising Campaign Leslie H., Marilyn P. & Various dedicated departments On-going
· Pilot Early Alert System EMD, Faculty & Center Staff Instructional Division, VP of Instruction On-going · Wazi Paha Festival Leslie Henry Annual · Homecoming Activities Leslie H. & College Centers Annual · Sports Events: Basketball Mary T. On-going · Cultural Activities College President & Center Staff & Wilmer Mesteth On-going · Refresher Sessions in Foundational Studies Courses Foundational Studies Chair & Faculty, Humanities Continuing SPRING ‘14 · Open Houses On-going · Recruitment and Advertising Campaign On-going · Pilot Early Alert System On-going · Program brochures and Handbooks Departments VP of Instruction May 1, 2014 · Cultural Activities College President & Center Staff & Wilmer Mesteth On-going · Safety Net Contracts for At-Risk” students Jenni Rodin, instructor, counselor & Student VP of Instruction & EMD January 1, 2014
FALL ‘14 Implement Early Alert System software Strengthen advising and mentoring EMD, Faculty & Center Staff College President, VP of Instruction Provide Handbooks, Brochures and other Program materials to college centers for disbursement Departments Students August 1, 2014 Two year schedule implementation Departments, Center Staff VP of Instruction August 1, 2014