Construction of Highway Projects Fisheries Noise Patrol Yard Design Mitigating Road Impacts to Wildlife 2. Field Obtain permissions to enter properties Conduct specified field investigations and surveys Establish existing conditions Property owners agreements Draft technical and specialty reports Field data sheets Modelling/ measurements Lab/test results Photo records Inventories As in Row 1 plus Occupational Health and Safety Act Ensure and document that field work is adequate, complete and conducted in appropriate season(s) Initials Signatures Memos Checklists Environmental Planner, Senior Environmental Professional Staff 3. Internal and External Stakeholder Consultation (Ministry, Agencies, Public, etc.) Consultation/ communication plans Correspondence Meetings PIC Project website Workshops Public notices Minutes Records Displays Reports Plans Correspondence Newspaper advertisements Website design As in Row 1 Ensure all parties have been consulted and contact has been made for appropriate regulatory approvals and public agreements Initials Signatures Memos Checklist Environmental Planner, Senior Environmental Professional Staff 4 Design Alternatives, Impact Evaluate Alternatives: Impact Technical Reports including conceptual offsetting As in Row 1 Review work for completeness and accuracy Initials Signatures Memos Environmental Planner, Project
Assessment, Protection and Mitigation assessment Determination of significance Develop protection, mitigation and, offsetting measures Select preferred alternative and mitigation plans Checklist Manager, and Senior Environmental Professional Staff 5. Final Assessment Prepare according to classification of project as Individual EA or Group A, B or C under MTO Class EA Draft Speciality Technical Reports Draft Individual and Addenda Individual EA TOR Project specific TOR Planning and Engineering RFP Document Environmental Reference for Highway Design Confirm documentation is complete, accurate and MTO, agency and public comments and commitments are incorporated and addressed Initials Signatures Memos Checklist Environmental Planner, Project Manager Milestone Quality Review No. 1 Audit Memo/Report Review Procedures Memo/Report & Checklists 6.1 Final Design Review environmental constraints and commitments and ensure design and/or inclusion of environmental commitments, Plans (e.g. Erosion and Sediment Control Plan) Utility list As in Row 1 Review plans, specifications, special provisions including operational constraints, Initials Signatures Memos Checklist Environmental Planner, Project Manager OPSS on
constraints and protection, mitigation and offsetting measures SSP list Head Office NSSPs list Draft Regional NSSPs list Drawings and utility requirements and drawings for completeness and accuracy Confirm environmental constraints from technical and speciality reports and commitments from consultation with MTO, MNRF, DFO and local Conservation Authority(s) are addressed 6.2 Staging Design, Detours Design and Grading Plans Provide environmental constraints/input to staging/detours design and grading plans -Provide environmental protection/mitigation Plans (e.g. Erosion and Sediment Control) list SSP list Draft Regional NSSP’s HO NSSPs Individual EA TOR Project specific TOR Planning and Engineering RFP Document Previous commitments Environmental Reference for Highway Design Review designs and plans, specifications, special provisions including operational constraints, for Initials Signatures Memos Checklist Environmental Planner, Project Manager
measures with respect to staging/detours design and grading plans Drawings completeness and accuracy Confirm environmental constraints from technical and speciality reports and commitments from consultation with MTO, MNRF, DFO and local Conservation Authority(s) are addressed 6.3 Drainage Design Provide environmental constraints/input to drainage design Provide environmental mitigation measures with respect to drainage design Obtain necessary approvals and agreements Drainage Mosaic/Report Appropriate approvals and agreements Planning and Engineering RFP Document Project commitments Environmental Reference for Highway Design MTO Drainage Design Standards, MTO Drainage Management Manual, MTO Drainage Directives PHY B012, B014 and B217 Confirm environmental constraints from technical and speciality reports and commitments from consultation with MTO, MNRF, DFO and local Conservation Authority(s) are addressed Initials Signatures Memos Checklist Environmental Planner
Milestone Quality Review No. 2 Audit Memo/Report Review Procedures Memo/Report & Checklists 6.4 Contract Drawings Ensure all standard and project specific details of environmental measures and constraints including erosion and sediment control plan are reflected in contract drawings Standard and detail design environmental contract drawings Individual EA TOR Planning and Engineering RFP Document Project commitments Environmental Reference for Highway Design Check all environmental contract drawings are properly identified and accurate Initials Signatures Memos Checklist Environmental Planner, Project Manager Milestone Quality Review No. 3 Audit Memo/Report Review Procedures Memo/Report & Checklists 7. Clearances and Approvals Determine required permits and approvals and prepare documents to apply for and obtain them according to technical and specialty reports and final Individual EA/TESR/DCR/ESD and Addenda Obtain property and Applications and supporting documents for Fisheries Act Authorization, Fisheries Offsetting Plans, Permits To Take Water (PTTW), Water Taking registrations, MTCS Approval/ Acceptance All applicable environmental legislation, including but not limited to: Environmental Assessment Act RSO 1990 Canadian Environmental Assessment Act, 2012 Order in Council MTO Class Environmental Assessment for Provincial Highway Transportation Facilities, 2000 MTO Environmental Protection Requirements for Transportation Planning, and Highway Design, Check all clearances and approvals obtained are complete and accurate Initials Signatures Memos Checklist Environmental Planner
utility clearances Provide notice to MTO that Environmental Clearance may be issued Provincially and Federally Letter, Noise exemptions, ESA Permits and registrations, SARA Permits and any others as necessary Construction, Operation and Maintenance 8. Final Contract Tender Preparation Stage (Contract Preparation System – CPS) Import environmental contract documentation into the contract package in CPS Q-sheet content Tender items Specifications SSPs NSSPs Drawings Contract Attachments (documents for use by the Contractor) Environmental Reference for Highway Design Contract Documentation and Estimating Design (CDED) Manual Check for compliance with environmental protection/ mitigation measures as per Individual EA/ TESR/ DCR/ESD/ Addenda and final environmental design Initials Signatures Memos Checklist Environmental Planner Milestone Quality Review No. 4 Audit Memo/Report Review Procedures Memo/Report & Checklists 9. Design Handover to Construction Prepare summary of environmental issues Environmental Synopsis Digital Summary of Environmental Concerns and Commitments table MTO Directive P-C047 for Design Package Handover Meeting Check that environmental requirements from Individual and final design are Initials Signatures Memos Checklist Environmental Planner and Project Manager
addressed during handover 10. Construction Liaison Review environmental Change Orders, Change Proposals, design changes and clarifications and Contractor plans Determine any impacts to approvals, commitments and constraints Technical memo re environmental design changes and clarifications, comments Contractor plans and impacts to approvals, commitments and constraints As required by environmental factor area As applicable to environmental factor area Initials Signatures Memos Checklist Environmental Planner or Project Manager, as applicable