Opening of the bids is public and any interested person may be present. Only authorized representatives of Bidder’s may be actively involved in the procedure of opening bids. For the extension of the contract (through the repetition of similar services entrusted to the original contractor), the Client announces the possibility of using the negotiated procedure for new services for the project as well as the relevant estimated cost. The awarded consultant will not be eligible for participation in any form during the “design, build and maintain - DBM” construction tender for the project. Section 2. Instructions to Consultants and Data Sheet Instructions to Consultants A. General Provisions Definitions “Affiliate(s)” means an individual or an entity that directly or indirectly controls, is controlled by, or is under common control with the Consultant. “Applicable Regulations” means Procurement Regulations for IPF Beneficiaries of date specified in the Data Sheet “Applicable Law” means the laws and any other instruments having the force of law in the Client’s country, or in such other country as may be specified in the Data Sheet, as they may be issued and in force from time to time. “Bank” means the Council of Europe Development Bank (CEB). “Beneficiary” means the Government, Government agency or other entity that signs the loan agreement with the Bank. “Client” means the implementing agency that signs the Contract for the Services with the selected Consultant.
b. Lump-Sum Contracts 24.1.2 If a Lump-Sum contract form is included in the RFP, the Consultant is deemed to have included all prices in the Financial Proposal, so neither arithmetical corrections nor price adjustments shall be made. The total price, net of taxes understood as per ITC 25, specified in the Financial Proposal (Form FIN-1) shall be considered as the offered price. Where there is a discrepancy between the amount in words and the amount figures, the amount in words shall prevail. Taxes 25.1 The Client’s evaluation of the Consultant’s Financial Proposal shall exclude taxes and duties in the Client’s country in accordance with the instructions in the Data Sheet. Conversion to Single Currency For the evaluation purposes, prices shall be converted to a single currency using the selling rates of exchange, source and date indicated in the Data Sheet. Combined Quality and Cost Evaluation Quality and Cost-Based Selection (QCBS) In the case of QCBS, the total score is calculated by weighting the technical and financial scores and adding them as per the formula and instructions in the Data Sheet. The Consultant with the Most Advantageous Proposal, which is the Proposal that achieves the highest combined technical and financial scores, will be invited for negotiations. b. Fixed-Budget Selection (FBS) In the case of FBS, those Proposals that exceed the budget indicated in ITC 14.1.4 of the Data Sheet shall be rejected. The Client will select the Consultant with the Most Advantageous Proposal, which is the highest-ranked Technical Proposal that does not exceed the budget indicated in the RFP and invite such Consultant to negotiate the Contract.
25.1 For the purpose of the evaluation, the Client will exclude: (a) all local identifiable indirect taxes such as sales tax, excise tax, VAT, or similar taxes levied on the contract’s invoices; and (b) all additional local indirect tax on the remuneration of services rendered by non-resident experts in the Client’s country. If a Contract is awarded, at Contract negotiations, all such taxes will be discussed, finalized (using the
Full name: {insert full name of authorized representative} Title: {insert title/position of authorized representative} Name of Consultant (company’s name or JV’s name): Capacity: {insert the person’s capacity to sign for the Consultant} Address: {insert the authorized representative’s address} the authorized representative’s phone and fax number, if applicable} Email: {insert the authorized representative’s email address} {For a joint venture, either all members shall sign or only the lead member/consultant, in which case the power of attorney to sign on behalf of all members shall be attached}
Therefore, the Consultant shall separately indicate the staff to be assigned for preparation of lists for the medical equipment by indicating positions planned to be assigned for each staff in their proposal. From the preliminary medical equipment list provided in the PFS, the Consultant shall review the proposed program and develop technical specifications for the identified medical equipment. These specifications shall be in accordance to the room data sheets developed in the Technical Program using the codes provided in the PFS. The Consultant is expected first to define the extent and type of the medical equipment to be installed in the Hospital in accordance with the specifications of the first class materials satisfying the national standards, applicable EU Legislation, if not international standards. Subsequently, the Consultant shall consult with the Public Investment Management Office to assess its requirements in regard to the medical equipment to be procured and then compile and submit a detailed list and cost estimates of the proposed list of the spatial equipment together with draft room equipment lists and room equipment layouts. Such room equipment lists/layouts will also indicate the furniture that will be necessary for the support and use of the all sort of equipment specified. The proposed list of the equipment shall be discussed with the Client for final approval. Room equipment lists and layouts to be prepared by the Consultant shall be in compliance with the designs of the relevant health facilities. On these layouts, necessary furniture in connection with the spatial equipment to be installed shall also be shown as mentioned above. During the preparation of the final documents in relation with medical equipment, the Consultant shall also consider the mechanical, electrical and other engineering designs of the buildings and make necessary revisions on such designs accordingly in order to minimize the problems which might be faced during the assembly of the equipment in the health facilities. The informative delivery time schedule for the spatial equipment and the furniture will be also provided by the Consultant to avoid any interruption in the construction progress. Development of Tender Documents Stage The Consultant shall produce Tender Documents for the invitation of bidders on the D&B contract. As a minimum, the following documents shall be produced: A letter of . The . : including and study (if required). The , and amendments. This includes a for (), making a a contractual document, with all necessary BIM requirements, standards and uses. A (or on projects). , including BIM Uses and deliverables. Everything stated in section Building Information Modelling of this project as a requirement should be reflected in the information requirements for further design, construction and facility maintenance stages of the project. LOD and
designs/details/calculations/reports/specifications and other documents submitted to the Client for approval will be reviewed by the Client and approved or returned for revision and/or resubmission within 15 calendar days. If necessary, the Client may extend this period. The Consultants shall submit all the documents in a timely manner to complete the services on time as soon as possible. Time schedule for the completion of the consultants’ services (excluding the duration required for Clients approval) for the various parts of the Project is given below; Data Collection Stage: The Services in relation with this stage as specified above shall be completed within 30 calendar days from the Contract signing date. Programming/Medical Equipment Planning Stage: The Services in relation with this stage as specified above shall be completed within 120 calendar days from the Contract signing date. Conceptual Design Stage: The Services in relation with this stage as specified above shall be completed within 180 calendar days from the Contract signing date. Final Documentation Stage: The Consultants shall complete the studies and the Tender Documents for DBM tenders in 240 calendar days from the Contract signing date. SUBMISSION OF REPORTS, DRAWINGS AND DOCUMENTS The Consultants shall prepare and submit to the Client various reports, drawings, BIM models, analyses and document that are specified in or that are implied from these Terms of Reference in respect of various components of the Projects as described in the Terms of Reference. These reports, drawings and other documentation relate to the various stages of the Consultants' Services including, but not necessarily limited to; For Design Works: Data Collection Stage Concept Design Stage Tender Documents for DBM contract The Consultants shall prepare and submit a report satisfactory to the Client each calendar month, The Consultants shall also clearly indicate in the report whether the delay (if any) of any part of the works will cause any delay in the completion of the whole Works. The report shall also give information about personnel employment status of the Consultants. The report shall be submitted to the Client by the tenth day of following month. Any comment by the Client on the report shall be reviewed and the report shall be modified and re-submitted to the Client within 7 (seven) calendar days. The requirements for the submission of reports, drawings and other documentation