Compliance Documentation Notes Program ensures that each child receives a dental screening. Program ensures that each child receives any necessary medical treatment or immunizations, as indicated by physical. Program offers mental health screening for each child. Families are connected to a medical and dental home to ensure regular access to care and follow-up. Program facilitates referrals for care and services through a clearly defined referral process. Workshops and training are offered to parents on a regular basis on topics related to child health, dental care, mental wellness and healthy lifestyles. Evidence of up-to-date dental screening in child’s file Evidence of health treatment or immunizations as indicated by physical exam. Documentation of mental health assessment and referral for services if indicated by assessment. Copies of signed Memoranda of Understanding (MOU) with health, mental health and dental partners specifying process for referral, goal of ensuring that children obtain medical and dental homes and education opportunities available for parents and guardians. E. Personnel and Professional Development 32) Teaching staff receive relevant and appropriate professional development to drive instructional quality. Preschool Development Grant Application – Section E.10.b pg. 86-87 Preschool Development Application – Section A.2, pg. 15 Compliance Documentation Notes Each teacher and assistant teacher works with the instructional leader to develop an individual professional development plan that is connected to professional development and continuing education opportunities. Teaching staff salaries are comparable to local K-12 teaching staff salaries Teaching staff members receive training annually on program’s selected screening tools, curriculum and assessment tool. Documentation of individual professional development plan and progress towards achieving plan goals. Copy of salary schedule for local district K-12 instructional staff Evidence of instructional staff salaries in the Preschool Expansion Program. Evidence of teacher training on screening tool, curriculum and assessment tool. 33) A qualified instructional leader supports teacher development and instructional quality Preschool Development Application – Section C.2.a, pg. 45
Compliance Documentation Notes The program actively works with families to provide referrals, resources and services that address the needs of families and conducts follow up to ensure effectiveness of services. Parent educator / family support staff maintain clear, written case notes that document family needs and goals, resources provided to address those needs/goals and parent progress. The program maintains a written plan detailing a clear strategy for providing comprehensive services and supporting families holistically. This plan should align to the seven Head Start Parent and Family Engagement Outcomes: Family well-being Positive parent-child relationships Families as lifelong educators Families as learners Family engagement in transitions Family connections to peers and community Families as advocates and leaders A copy of written plan detailing program’s strategy for providing comprehensive services to families. Written case notes detail specific supports provided to families by the program and chronicle family growth and progress towards meeting needs and achieving goals. Parent interviews detail support services provided to meet needs and attain ambitious goals. A copy of written plan that includes community services that will support families, such as income supports, food pantries, housing, social services, and other services relating to health/mental health, domestic violence, substance abuse, adult literacy, education and training, and financial asset building. 36) The program engages parents as leaders and maintains an active Parent Advisory Council inclusive of a diverse of parent perspectives. Preschool Development Grant Application – Section E.9 pg. 84 Compliance Documentation Program notifies parents of the opportunity to participate in a parent advisory council and actively engages parents through multiple methods of contact. Parent Advisory Council additionally includes classroom teachers, school and leadership and community members. The council at minimum every two months at times and days that have been determined with input from parents. The Parent Advisory Council receives necessary programmatic information to understand and inform program policies/procedures and to make substantive suggestions or express concerns. Parent Advisory Council membership list Copies of sign-in sheets, agendas, minutes and documents provided to members for each meeting Parent Advisory Council meeting schedule Interview with parent member of committee to understand role of committee in influencing program decisions and guiding continuous quality improvement. Documentation of parent leadership opportunities