Table 30: NSW eTendering Reports Available to Specific User Roles User Role Reports they can run Dept Admin RFT Reports RFT Days Advertised RFT RFT Summary RFT & RFx Activity RFT Distribution and Responses RFT Unsuccessful Response Attempts RFT Procurement Compliance Exception RFT Respondents Contract Award Notice Reports Contract Award Notice Export Contract Award Notice Published Standing Offer Notice Reports Standing Offer Notice Published Agency Procurement Plan Reports Planned Procurements Published Planned Procurements by Status Planned Procurements by Status Statistical Planned Procurement Statistical Agency Procurement Plan Update Suppliers Reports Supplier CAN/SON Report Top Suppliers by Contracts Systems Reports eTendering Statistical Batch Upload RFT Payment Gateway Activity Users Reports Internal Users Scheme Reports Scheme Summary Scheme Vendor Scheme Duplicate ABN Scheme Capability Scheme Review Report – Successful Vendors Scheme Applicants Scheme Dashboard Report RFX Reports RFx Evaluation Agency Behaviour RFx Data RFx Unsuccessful Response Attempts Agency Admin RFT Reports RFT Days Advertised RFT RFT Summary RFT & RFx Activity RFT Distribution and Responses RFT Unsuccessful Response Attempts RFT Procurement Compliance Exception RFT Respondents Contract Award Notice Reports Suppliers Reports Supplier CAN/SON Report Top Suppliers by Contracts Systems Reports eTendering Statistical Batch Upload RFT Payment Gateway Activity Users Reports Internal Users Scheme Reports
RFT Unsuccessful Response Attempts Users must provide the RFT ID. Report shows the following details: Respondent Business Name Email Address Response Attempt Date Time Response Error Date Time Error Message e) RFT Respondents Report shows the following details: Statistics (Total No. of RFTs, No. of RFTs with Respondent List Published, and No. of RFTs without Respondent List Published) RFT ID Title Close Date & Time Respondent List Published Count of Published Respondents Business Name Street Address 1 Street Address 2 City State Postcode Country Table 33: Contract Award Notice Reports Report Details Report Details Contract Award Notice Published Report shows the following details: Statistics (No. of Contract Award Notices, No. of Contract Award Notices with $0 Value, No. of Contract Award Notices with NULL Value, and Total Contract Award Notices Value $) Agency Contract Award Notice ID Contract title RFT ID Successful Contractor Successful Contractor ABN Successful Contractor Postcode Category Publish Date Effective Date End Date Contract Value $ Class Contract Value Type Contact Name Published By Contract Award Notice Export Report is run overnight and you must specify at least one Contract Value Type as follows: Estimated Value of the Project Estimated Value of the Goods & Services over the term of the Contract Value of the Real Property Transferred Rent for the term of the Lease Estimated Amount Payable Contract Estimate Per Annum Estimated Contract Life No Contract Value Type entered Report shows the following details: Agency CN ID User Published Status Start Date End Date
Supplier Name Supplier ABN Contract Award Notice ID Standing Offer Notice ID Top Suppliers by Contracts Users must select at least one Contract Value Type. Report shows the following details : Statistics (Total No. of Contracts, No. of Contract Award Notices with $0 Value, No. of Contract Award Notices with NULL Value, and Total $ Value) Supplier Name Supplier ABN No. of Contracts % No. of Contracts $ Value % $ Value Table 37: System Reports Report Details Report Details Report Details eTendering Statistical Report shows the following details: Number of RFTs published in the period Number of RFTs closed / closing in the period Number of electronic responses Number of closed RFTs with electronic responses % of closed RFTs with electronic responses Number of RFTs published that allowed electronic responses % of RFTs published that allowed electronic responses Number of new public registrants Number of document downloads Batch Upload Report shows the following details: Agency Batch Upload ID Upload Date Records in File Upload Status Records published Upload Results RFT Payment Gateway Activity Report shows the following details: Agency RFT ID Registered Users Email address Date & Time Amount (Including GST GST Order Number Response Code Response text Date & Time Receipt Number Transaction ref Company name Trading Name ABN Street Address 1 Street Address 2 City State Postcode Country
Report Details Internal User Report shows the following details: Statistics (No. of Internal Users) Agency Username Name Email Address Phone Number Suspended (Yes/No) User Functions Last Logged In (Date & Time) Table 39: Scheme Reports Report Details Report Details Report Details Scheme Summary Report shows the following details for each prequalification type of the Scheme selected from the drop down list: Total number of new applications submitted (excluding resubmissions) Total number of successful applications (including resubmissions) Total number of unsuccessful applications (including resubmissions) Total number of applications in review (including resubmissions but excluding applications awaiting notification) Total number of draft applications that have not been submitted (including resubmissions but excluding drafts which don’t have a prequalification type) Number of Successful Vendors by Capability Scheme Vendor Report shows all prequalified Vendors for each prequalification type of the Scheme selected from the drop down list with the following details: Statistics (No. of Vendors for each prequalification type, Total No. of Vendors) Legal Name Trading Name Date Added to Scheme Profile Last Updated Date ACN ABN Number of Employees Street Address Line 1 Street Address Line 2 Town/City State/Territory Scheme Duplicate ABN Users must select the Scheme ID from the drop down list and provide the Vendor ABN. Report shows Vendors of the same ABN in the selected Scheme with the following details: Prequalification Type Vendor Status Registered User Contact Name Registered User Contact Phone Registered User Contact Email Legal Name Trading Name Date Added to Scheme ACN ABN Address Line 1 Address Line 2 Town/City State/Territory Postcode Country Vendor Contact Name Vendor Contact Phone Vendor Contact Email Vendor Contact Position Web Address Capabilities (including limitation if any)
Scheme Title Total Applications Outstanding Applications in Screening Applications Under Assessment Profile Updates Average Elapsed Days Table 40: RFx Reports Report Details Report Details Report Details Report Details RFx Evaluation Users must provide the RFx ID. If the RFx is issued with Passcode, users are required to enter the Passcode for the RFx to continue. Report shows the following details for the specified RFx: Statistics (No. of Invitations, No. of Intended, No. of Declined, and No. of Responses) Vendor Total Price Requirements Responses to Requirements Agency Behaviour Users must specify the RFx Publish Date Range. Report shows the following details: Scheme Agency Scheme ID Total Number Vendors On Scheme Total Number Of RFx Total Number Of Vendors Invited SME Status breakdown (Invited, Accepted, Declined, Responded) RFx Data Note: This report has an option to allow users to include the Buyer and RFX Contact details such as Name, Email and Phone in the report output if required.) Users must specify the RFx Publish Date Range. Report shows the following details: RFx Agency Scheme ID RFx ID RFx Title Selected Capabilities Date Published RFx Close Date & Time Method Estimated Budget Estimated Completion Date No of Vendors Invited No Accepted No Declined No of Responses Successful Vendor ABN Number of Employees Total Price Estimated Award Date Award Date Date Completed Satisfaction Survey Completed RFx Unsuccessful Response Attempts Users must provide the RFx ID. Report shows the following details: Respondent Vendor Name RU Email Address Response Error Date Time Problem Error Message