How will the data be reported? [All data will be reported…….] How will the data be archived? [Data will be archived in….] Brownfields QAPP Template #4 Project Schedule/Timeline List all project activities that will be performed during the course of the project. Include the anticipated start and completion dates. Activities Organization Dates (MM/DD/YY) Deliverable Deliverable Due Date Anticipated Date(s) of Initiation Anticipated Date of Completion Preparation of QAPP Name of Environmental Consultant QAPP Review of QAPP Names of EPA Region 2 BPO, QAO and Hydrogeologist Approved QAPP by EPA Region BPO Preparation of Health and Safety Plan Name of Environmental Consultant HASP Procurement of Equipment Name of Environmental Consultant N/A Laboratory Request Name of Environmental Consultant N.A Field Reconnaissance/Access Name of Environmental Consultant N/A N/A Collection of Field Samples Name of Environmental Consultant N/A N/A Laboratory Package Received Name of Environmental Consultant Unvalidated data package Validation of Laboratory Results Name of Environmental Consultant or Third Party Data Validator 1 Validated data Packages Data Evaluation/ Preparation of Final Report Name of Environmental Consultant Final Report Fill in all necessary information
Secondary Data Data Source (Originating Organization, Report Title, and Date) Data Generator(s) (Originating Org., Data Types, Data Generation/ Collection Dates) How Data Will Be Used Limitations on Data Use Previous Investigation Sampling Results [Document with results, i.e. Report] [Who collected the data and when] [i.e., Evaluate the purpose and scope of previous studies and compare with current study objectives] [Reason for additional sampling, i.e. data gaps, and discussions on comparability issues, incomplete data sets as well as qualified data] Municipality Drinking Water Data XYZ Municipality; Quarterly Drinking Water Check Report; 6/95-/6/96 Smith Laboratories Inc. – Volatiles Drinking Water Data; Sample Collection Dates 9/15/95, 12/10/95, 3/6/96, 6/12/96 To assess existing groundwater contamination 1. Unvalidated data used to generate the report 2. Limited number of wells exist to sample Fill in all necessary information Brownfields QAPP Template #6 Project Specific Method and Standard Operating Procedures (SOPs) Reference Table List all field sampling SOPs, analytical method references (for preparation and analysis of the samples) and corresponding analytical laboratory SOPs that will be used for the Brownfields project. Include copies of the SOPs which can be provided on CD-ROM. ANALYTICAL METHOD REFERENCE (Include document title, method name/number, revision number, date) 1a. 2a. 3a. 4a. -
ANALYTICAL LABORATORY SOPs (Include document title, date, revision number, and originators name) 1b. 2b. 3b. 4b. FIELD SAMPLING SOPs 1 (Include document title, date, revision number, and originators name) 1c. 2c. 3c. 4c. 1 Project Sampling SOPs include sample collection, sample preservation, equipment decontamination, preventive maintenance, etc. Brownfields QAPP Template #7 Field Equipment Calibration, Maintenance, Testing, and Inspection Identify all equipment and instruments (other than analytical instrumentation) that require calibration, maintenance, testing or inspection and provide the SOP reference number for each type of equipment. In addition, document the frequency of activity, acceptance criteria and corrective action requirements on the template. Below (in italics) is an example of such information. Field Equipment Calibration Activity Maintenance Activity Testing/ Inspection Activity Frequency Acceptance Criteria Corrective Action SOP Reference YSI or equivalent Calibrate with standard solutions NA NA Prior to day’s activities; end of day’s activities; anytime anomaly pH Meter +/- 0.1 units Clean probe, replace battery, replace membrane, replace probe Dissolved Oxygen ± 3% Specific Conductivity ± 1% Temperature ± 0.1 °C Turbidity ± 2 NTU
suspected Fill in all necessary information Brownfields QAPP Template #8 Analytical Laboratory Instrument and Equipment Maintenance, Testing, and Inspection Identify all analytical instrumentation that requires maintenance, testing or inspection and provide the SOP reference for each. Document the frequency, acceptance criteria and corrective action requirements on the template. Below (in italics) is an example of such information. Instrument/ Equipment Maintenance Activity Testing/Inspection Activity Frequency Acceptance Criteria Corrective Action Responsible Person Analytical SOP Reference ICP-MS As per instrument manufacturer’s recommendations As per instrument manufacturer’s recommendations; check connections As per instrument manufacturer’s recommendations Acceptable recalibration; see ILM05.4 Inspect the system, correct problem, recalibrate and/or reanalyze samples. EPA CLP RAS Laboratory ICP-MS Technician ILM05.4 Fill in all necessary information Analytical Laboratory Instrument Calibration Identify all analytical instrumentation that requires calibration and provide the SOP reference number for each. Document the frequency, acceptance criteria, and corrective action requirements on the template. Below (in italics) is an example of such information. Instrument/Equipment Calibration Procedure Frequency of Calibration Acceptance Criteria Corrective Action Responsible Person Analytical SOP Reference ICP-MS See ILM05.4; as per instrument manufacturer’s ICP-MS Initial calibration: daily or once ICP-MS: As per instrument manufacturer’s recommended ICP-MS: inspect the system, correct EPA CLP RAS Laboratory ICP-MS ILM05.4
Describe the documentation that will be generated for the project, and the data management procedures that will be used in handling that information. The three basic areas to cover are field data, laboratory data and data assessment (verification and validation of data) presented in the final report. Clearly specify what documentation will be provided in the final report and what documentation goes into the project files. Below is a list that includes but not limited to the types of documentation that may be routinely generated, collected and managed in a Brownfields project. Field Sample Collection Documents and Records Analytical Laboratory Documents and Records Data Assessment Documents and Records Project File Site and field logbooks Boring logs Well construction diagrams Chain-of-Custody (COC) forms Well Data Sheets Field Data Sheets Sample receipt logs Internal and external COC forms Equipment calibration logs Sample preparation worksheets/logs Sample analysis worksheets/run logs Telephone/email logs Corrective action documentation Data validation reports Field inspection checklist(s) Laboratory Audit checklist (if performed) Review forms for electronic entry of data into database Corrective action documentation Specify how long the project file will be maintained and stored, and its final disposition after that period Brownfields QAPP Template #11b Project Reports Identify the types of reports that will be routinely provided during the Brownfields project (e.g., status reports, final reports, etc.). Include the type of report, frequency of reporting, the project delivery dates, the personnel responsible for report preparation, and the report recipients. Type of Report Frequency (Daily, weekly, monthly, quarterly, annually, etc.) Projected Delivery Date(s) Person(s) Responsible for Report Preparation (Title and Organizational Affiliation) Report Recipient(s) (Title and Organizational Affiliation)
[ ] [ ] [ ] Name of Third Party Data Validation Subcontractor; or Environmental Consultant Independent Data Reviewer [ ] Name of Environmental Consultant [ ] [ ] [ ] Name of Environmental Consultant Project Manager [ ] Name of Brownfields Recipient [ ] [ ] [ ] Name of Environmental Consultant Project Manager [ ] Name of Brownfields Recipient [ ] [ ] [ ] Name of Environmental Consultant Project Manager [ ] Name of Brownfields Recipient; [ ] Name of EPA Region 2 Brownfields Project Officer Fill in all necessary information Brownfields QAPP Template #12a Planned Project Assessments Table Identify the type, frequency, and responsible parties of planned assessment activities that will be performed for the project, if applicable. This may be an optional activity for the project. If not applicable to the project, state as such in the QAPP. Do not complete the Template. Assessment Type Frequency Internal or External Organization Performing Assessment Person(s) Responsible for Performing Assessment (Title and Affiliation) Person(s) Responsible for Responding to Assessment Findings (Title and Affiliation) Person(s) Responsible for Identifying and Implementing Corrective Actions (Title and Affiliation) Person(s) Responsible for Monitoring Effectiveness of Corrective Actions (Title and Affiliation) Laboratory Technical Systems/ Performance Audits [ ] Performance Evaluation Samples [ ]
Data Elements for Data Review Process Raw data X X X Use outputs from previous steps Reporting forms, completed with actual results X X X Signatures for laboratory sign-off (e.g., laboratory QA manager) X X Standards traceability records (to trace standard source form NIST, for example) X X X Sampling Documents Chain of custody X X Use outputs from previous steps Communication logs X X Corrective action reports X X X Documentation of corrective action results X X X Documentation of deviation from methods X X X Documentation of internal QA review X X X Electronic data deliverables X X Identification of QC samples X X X Meteorological data from field (e.g., wind, temperature) X X X Sampling instrument decontamination records X X Sampling instrument calibration logs X X Sampling location and plan X X X Sampling notes & drilling logs X X X Sampling report (from field team leader to project manager describing sampling activities) X X X External Reports External audit report X X X Use outputs from previous steps External PT sample results X X Laboratory assessment X X Laboratory QA plan X X MDL study information X X X NELAP accreditation X X