Meeting Purpose: Overview of Project Confirm Engineering Specifications and Customer Needs Review Concepts Propose a Design Approach and Confirm its Functionality Materials to be Reviewed: Project Overview Antenna Control System LabVIEW Meeting Date: November 04, 2011 Meeting Location: 3119 Meeting time: 1:00-2:30pm Timeline: Meeting Timeline time Topic of Review Required Attendees 1:00 Project Overview 1:15 Bill of Materials, Test Plan 1:30 Chamber 1:45 Control System 2:00 LabVIEW 2:15 LabVIEW Demo MSD Project Risk Assessment
ID Risk Item Effect Cause Likelihood Severity Importance Action to Minimize Risk Owner 1 Team runs out of time Project is not completed Poor Project Planning 2 3 6 Create a Schedule Team 2 Arrive Late Schedule is delayed Unreliable Vendor 1 1 1 Constant Communication with vendor Team 3 Technology requires a lot of technical knowledge for upkeep Teams will not be able to easily use chamber to test their products Choice of technology 2 1 2 Research easiest technology usable Team 4 Requirements change during project Project will not be able to change in time Redesign required 1 2 2 Verify deliverables with customer Team, Customer 5 Teammates do not do assigned work Team will need to do the work of the teammate Laziness/ not enough time/ over ambitious expectations 3 1 3 Ask for help from team when needed Team, Guide 6 Teammates do not arrive prepared Team will be delayed and work will be postponed Laziness/ not enough time/ over ambitious expectations 3 1 3 Assign tasks that have a high likelihood of being completed Team 7 Miscommunication among teammates Will lead to confusion and hurt project Poor communication 3 1 3 Make sure to explain every detail/ ask questions Team 8 Inability to contact the customer or guide May miss information and requirements Poor communication 2 2 4 Keep constant information flow with the customer and guide, weekly meetings Team, Customer 9 Customer needs not clear Lead to solving an issue that doesn’t exist Poor communication 2 2 4 Set up meetings and communicate often Team, Customer 10 Arguments between teammates Will hurt team morale and cause conflict between members Poor communication 1 1 1 Have group focused and group leader aware Team 12 Project scope too large Project not completed on time Project improperly scoped 3 3 9 Project assignment completed week 1 Team, 13 Parts ordered too late Schedule is delayed Long lead not identified and ordered on time 1 2 2 Long lead parts identified and ordered Team
14 Design doesn’t meet needs Project failure/ customer unhappy Improper needs flow down to Engineering Specs 2 3 6 Systems Design Review includes discussion of Needs to Specs flow down Team 15 Design not executed to Engineering Specs 2 3 6 Detailed Design Review includes verification of Engineering Specs (Calculations) Team 16 Necessary technology not available for budget allocated Concept cannot be built Inadequate concept assessment 2 3 6 Concept selection includes technology availability criterion Team, Guide 17 Project goes over budget Project will not be completed Poor planning 3 3 9 Cheapest solutions and materials will be researched Team 18 Setup is too difficult Customer will not use it Poor design 3 2 6 Make user interface as easy as possible/ create instruction manual Team 19 Spectrum Analyzer does not interface with Labview Product will not be usable in system Poor planning 1 1 1 Spectrum Analyzer compatibility will be researched before being bought Team 20 Reflecting signals within chamber Inaccurate test results Poor design/ lack of absorbent material 1 1 1 Place more absorbing material at points with high reflection/ run tests Team 21 RF leakage from door seal Inaccurate test results Poor planning 1 1 1 Use smooth metal on metal contacts/ if there is leakage, document the amount Team 22 Motor arm shaft reflects signal Reflected signals cause inaccurate test results Poor design 1 1 1 Cover arm with absorbing material Team 23 Data is not collected in the correct time frame Inaccurate results Poor communication between Labview and Microcontroller 2 1 2 Make sure there is good communication, test for accuracy Team
24 User error System does not operate correctly Lack of training/ tool understanding 3 3 9 Write instruction manual with step-by-step instructions for proper usage Team 25 Chamber does not simulate Far conditions Customer need not met Poor calculation 2 3 6 Calculations/ tests to ensure far field conditions hold up Team 26 Poor precision of motor rotation Measurements will not be a smooth curve Poor part choice 2 2 4 Research motor characteristics before buying Team 27 Size of chamber insufficient Measurements incorrect Poor design Calculations proving chamber size requirement completed before design Team P12311 RF Anechoic Chamber Preliminary Test Plan MSD I: WKS 8-10 Preliminary TEST plan Sub-Systems/ Functions/ Features\ Major Sub-Systems/ Features/ Function Chamber Rotation Control Instrumentation Calibration Data Display DUT