Questions Suggested time: 45 to 60 minutes Question Discussion prompts Notes Tsunami notification 1 What are our priorities upon notification of a potential or actual tsunami? Who, and what could be impacted? How will this tsunami potentially impact employees? Could any workplace locations be impacted, and to what extent? What are our immediate priority actions? How do we keep people safe? Should we be evacuating, and if yes, where to? What should we be communicating to employees, and how? Remind players that prep time is not the norm – e.g. printing of latest contact lists would not be possible at the time of an event Remind players to think broader than their organisation – what else could be impacted, that could in turn impact on them? 2 Could the tsunami impact on your ability to keep operating? What critical functions may be impacted? What alternative plans are in place to keep these functions running? Who will be coordinating your response activity? In discussions try to bring them back to the problem – what has been affected at this point? What can be achieved in the short timeframe before the tsunami arrives? Tsunami arrival 3 What are our priorities upon tsunami impact? Have these changed from the warning period? What do we have to do and by when? Who and what has been impacted? Is this different from what we expected? What are our immediate priorities? 4 Are we continuing to operate? What do we have to do? What critical functions must we maintain - what are our non-negotiables? What resources do we need to maintain these critical functions? (Consider: people, facilities, equipment, In discussions try to bring them back to the problem What has been affected at this point? What can be achieved with the plans and resources we currently have?
picture of the damage is becoming clearer: Can we continue to operate, and to what extent? Our infrastructure How long can we continue to operate at this level? When will we tap out current resources? Are there upcoming events/priorities that may require extra resources? Who are we reliant on? What can be achieved with the plans and resources we currently have? What could we do to enhance our ability to respond to an emergency of this kind? 2 What do your employees rely upon to be at work (e.g. power, transit, schools, day care etc.)? What can we do if these requirements are not available for some time, even if our facility(ies) is/are operational? Do we know how to find out when services will be restored? 3 How are you communicating with employees regarding their work status? What are your expectations for employees who cannot work, either because your organisation is not operational or because they have suffered personal losses or access is compromised? How are these expectations communicated? Will employees be paid for time they cannot work due to the tsunami’s impacts? How are we prepared to support individuals who express or experience anxiety or stress? Make sure consideration is made both for the needs of employees and our expectations of them. 4 What is the long-term impact of this tsunami on your facility/organisation? Do you have the resources/coverage in place to cover disaster related expenses? Are there any steps we can take now to lessen the impact of an event like this in the future? 5 What can you do to support the community as it recovers? Can we improve our network and relationships to be better connected to the community to prepare for future events? Debriefing and Next Steps (suggested time 20mins)