3 Case Classification Code Standard statewide code that identifies the case classification as defined as a combination of court level, category (criminal, civil, sexual assault protection, etc.), case type, and cause code. B B NA 4 Jurisdiction Code Code that identifies the jurisdiction for which the account applies. B B NA 5 Accounting Date Date data in which the accounting information was effective (posting, filing, etc.). B B NA 6 Debit Amount The total debit amount for the court, jurisdiction, account, and accounting date. B B NA 7 Credit Amount The total credit amount for the court, jurisdiction, account, and accounting date. B B NA Accounting Case Detail Accounting Case Detail provides the most granular level of financial information for a case. It contains the information for accounts receivable, adjustments, receipts, distributions, and other transactions throughout the life of a case. B B NA 8 Court Code Code that identifies the court. B B NA 9 Transaction Identifier CMS system-generated unique identifier for the transaction. The transaction identifier is assigned by the originating court and is used to uniquely identify the transaction. B B NA 10 Case Identifier CMS system-generated unique case identifier. B B NA 11 Participant Identifier The CMS system-generated unique identifier for the participant on the a case for which the transaction applies. If the transaction is not associated with a person, then this can be blank. B B NA
12 Case Classification Code Code that identifies the case classification as defined as a combination of court level, category (criminal, civil, sexual assault protection, etc.), case type, and cause code. B B NA 13 Jurisdiction Code Code that identifies the jurisdiction for which the account applies. B B NA 14 Accounting Date Date data in which the accounting transaction was effective (posting, filing, etc.). B B NA 15 BARS Account Number The standard Budgeting Accounting and Reporting System code for the account being reported. B B NA 16 Accounting Amount The dollar amount allocated to the BARS account for the transaction. B B NA 17 Primary Law Number The statewide standard law number, when available, for which the transaction applies. B B NA 18 Cost Fee Code The statewide standard cost fee code, when available, for which the transaction applies. B B NA 19 Transaction Code A standard code that specifies the transaction that was made. B B NA 20 Adjustment Reason Code A code which identifies the reason for an adjustment (clerical error, amended, waived, etc.). B B NA Address Address provides information on a person’s location or contact. B B B 21 Person Identifier The CMS system-generated identifier for the person for which the address applies. B B B
41 Case Classification Code Code that identifies the case classification as defined as a combination of court level, category (criminal, civil, sexual assault protection, etc.), case type, and cause code. B B B 42 Law Enforcement Agency Code A code that identifies the law enforcement agency that originated the case (Olympia Police Department, Washington State Patrol). B B B 43 Case Filing Date The date in which the case was filed in the court. B B B 44 Case Title Text The court case tile. B B B 241 New Case Suit Amount The amount of the suit on a civil case F B NA 45 Case Security Status Code A code which specifies the security level (confidential, sealed, public, etc.). B B B Case Status Case status provides information on the different stages of a case thought its lifecycle (resolution, completion, closure, etc.). B B B 46 Case Identifier CMS system-generated unique case identifier. B B B 47 Case Status Type Code A code identifying the type of case status (resolution, completion, closure, etc.). B B B 48 Case Status Code A code identifying the specific status within the type. (For case status closure type: completed or transferred.) B B B 49 Case Status Date The start and end date associated with the case status. B B B Charge An allegation as to a violation of law. B B B 50 Participant Identifier The CMS system-generated unique identifier for the case participant for which the charge applies. B B B 51 Case Identifier CMS system-generated unique case identifier. B B B
52 Charge Identifier A CMS system-generated identifier for the charge provided by the court. B Y B 53 Significant Document Identifier An identifier for the significant document from which the charges are listed. B NA NA 55 Charge Count Number A sequentially assigned number, starting at one for each charge count. B B B 56 Charge Violation Date The date in which the offense, citation, violation etc. occurred. B B B 57 Charge Primary Local Law Number The law number as recorded in the local system for the primary charge. B B B 59 Charge Primary Result Code A code which specifies the outcome as decided by the court, related to the primary charge (committed, guilty, etc.). B B B 60 Charge Primary Result Reason Code A code which specifies the reason for the primary charge result code (defendant deceased, court’s motion, deferred prosecution completed, etc.). F B F 61 Charge Primary Result Date The date of the primary charge result finding. B B B 62 Charge Special Allegation Law Number The law number of any special allegation (deadly weapon, sexual motivation, DUI over 1.5, Refusal, etc.) for the charge. B F B 63 Charge Special Allegation Result Code A code which specifies the outcome as decided by the court, related to the special allegation. B F B 64 Charge Special Allegation Result Date The date of the special allegation. F F F 65 Charge Modifier Law Number The law number of any inchoate modifier (attempted, conspiracy, etc., etc.) for the charge. B F B 66 Charge Definition Law Number The law number for any definitional laws cited in the charging document for the charge count. B F B
listed on the Official/Organization (OFO) screen in the ORG DOL CODE field. The Washington State Patrol (WSP) maintains a current list of ORI numbers online at on the ACCESS - Manuals & Documents page. 78 Originating Agency Report Number The originating agency report number (sometime referred to as police report number) assigned to the citation/criminal complaint as provided by the originating agency. NA F F 79 Citation Amount The fine dollar amount from the citation. NA B NA 80 Citation Accident Code A code that indicates if an accident was involved. NA B NA 81 Citation Speed Zone Count A number that specifies the speed limit at the location of the citation. NA B NA 82 Citation Vehicle Speed Count A number that specifies the vehicle speed as written on the citation. NA B NA 83 Citation Blood Alcohol Content Type Code A code that specifies the blood alcohol percentage testing method. NA B NA 84 Citation Blood Alcohol Content Percent The blood alcohol percent from the citation. NA B NA 85 Citation THC Type Code A code that specifies the THC testing method. NA B NA 86 Citation THC Level Count The THC level from the citation. NA B NA 87 Vehicle License Number The vehicle license plate number from the citation. NA B NA 88 Vehicle License State Code The vehicle license plate number state code from the citation. NA B NA Condition An item that must be satisfied to resolve the issues on a case (charges, judgments, and other orders). F B B 89 Condition Identifier A CMS System-generated identifier for the condition provided by the court. F B B
104 Person Identifier The statewide identifier for the person for which the episode applies. NA NA B 105 Detention Population Episode Reporting Date The calendar date for which the detention population applies. NA NA B 106 Detention Population Reporting Time The time in which the detention population was measured. NA NA B 107 Detention Population Code A code identifying the population status for the person in the facility (in facility, temporary leave, furlough, etc.). NA NA B Detention Episode Summary Detention Episode contains the information for a detention episode. There is one record for each episode as measured from initial intake to final release. NA NA B 108 Detention Facility Code A code which identifies the detention facility. NA NA B 109 Case Identifier CMS system-generated unique case identifier. NA NA B 110 Person Identifier The CMS system-generated identifier for the person for which the episode applies. NA NA B 111 Detention Episode Intake Code A code that identifies the intake decision (admit, screen/release, pending, etc.). NA NA B 112 Detention Episode Intake Date The date of the intake decision. NA NA B 113 Detention Episode Intake Time The time of the intake decision. NA NA B 114 Detention Episode Admission Reason Code A code that identifies the reason decision (threat to community safety, contract admission, district court warrant, etc.). NA NA B 115 Detention Episode Admission Date The date of the admission decision. NA NA B
116 Detention Episode Admission Time The time of the admission decision. NA NA B 117 Detention Episode Primary Charge Code A code that identifies the charge decision (residential burglary, Assault-1, malicious mischief-1, etc.) NA NA B 118 Detention Episode Primary Charge Severity Code A code that identifies the severity decision (A, B, C, etc.) NA NA B 119 Detention Episode Release Reason Code A code that identifies the reason decision (court order, case dismissed, released on bail, etc.) NA NA B 120 Detention Episode Release Date The date of the release decision. NA NA B 121 Detention Episode Release Time The time of the release decision. NA NA B 122 Detention Episode Time Served Hours Count The count of the hours served. NA NA B Electronic Contact Electronic Contact provides a record of electronic contact methods and locations. F F F 123 Electronic Contact Identifier CMS system-generated Unique identifier for the Electronic Contact as provided by the court. F F F 124 Person Identifier The CMS system-generated identifier for the person for which the electronic contact applies. F F F 125 Electronic Contact Type Code A code that identifies the electronic contact type (email, webpage, etc.). F F F 126 Electronic Contact Address Text The electronic contact address. F F F 127 Electronic Contact Begin Date The start date for the electronic contact. F F F 128 Electronic Contact End Date The end date for the electronic contact. F F F
Failure To Appear Failure To Appear provides a record for each failure to appear. NA B NA 129 FTA Identifier CMS system-generated Unique identifier for the FTA as provided by the court. NA B NA 130 Case Identifier Court-defined unique case identifier. NA B NA 131 Person Identifier The CMS system-generated identifier for the person for whom the FTA applies. NA B NA 132 FTA Order Date The date on which the FTA was ordered. NA B NA 243 New FTA Cancel Date The date the FTA was canceled. NA B NA 133 FTA Issuance Date The date on which the FTA was issued. NA B NA 134 FTA Adjudication Date The date the FTA was adjudicated. NA B NA 244 New FTA Adjudication or Cancellation Reason Code A code which specifies the reason the FTA was adjudicated or cancelled. Examples are Paid, court appearance scheduled, dismissed, issued in error, etc. NA B NA Official Official provides a record for each official that is used in other records provided. See Significant Document Index Information. B B B 135 Official Identifier CMS system-generated identifier of an official. B B B 136 Official Name Official name. B B B 245 New Official Classification Code A code that identifies the type of official (judge, attorney, law enforcement, etc.) B B B 137 Organization Identifier The CMS System-generated unique identifier for the organization to which the official belongs (court, LEA, etc.). B B B 138 Official Title The title for the official when applicable. B B B 141 Official Status Code The status of the official. (active, inactive, etc.). B B B 142 Official Begin Date The start date for the official. B B B 143 Official End Date The end date for the official. B B B
Organization Organization provides a record for each organization that is used in other records provided. See Office. B B B 144 Organization Identifier A CMS System-generated unique identifier for the organization. B B B 145 Organization Name The organization name. B B B 246 New Organization Classification Code A codes that identifies the type of organization (court, law enforcement agency, jurisdiction, etc.) B B B 148 Organization Status Code The status of the organization when applicable. B B B 149 Organization Begin Date The organization begin effective date. B B B 150 Organization End Date The organization end effective date. B B B Participant Participant provides a record of each participant on a case. B B B 151 Participant Identifier A CMS System-generated unique identifier for the participant. B B B 152 Case Identifier CMS System-generated unique case identifier. B B B 153 Person Identifier The CMS System-generated identifier for the person to which the participant applies. B B B 247 New Participant Classification Code A code for the role of the person on the case (defendant, petitioner, etc.). B B B 156 Participant Begin Date The participant begin effective date. B B B 157 Participant End Date The participant end effective date. B B B 158 Participant Security Code A code that identifies the security status for the participant (open, confidential, etc.). F F F Participant Association Participant Association provides a record for the association between participants on a case, when applicable. (Defendant and attorney, case-based family relationships) B B B 159 Participant Association Identifier A CMS system-generated identifier in each record used to associate participants. B B B
160 Participant Association Type Code A code which specifies the type of association between one or more parties (spouse, dating, other, etc.). B B B 161 Case Identifier The CMS system-generated unique identifier for the case. B B B 162 Participant Identifier The CMS system-generated unique identifier for the participant on a case. B B B 163 Participant Association Role Code A code that identifies the role of the participant in the participant association (restrained, protected, child, parent, etc.). B B B 164 Participant Association Begin Date The date the participant association begins. B B B 165 Participant Association End Date The date the participant association ends. B B B Person Information for an individual for a person that is a participant on a case or person that is associated to a person on a case. B B B 166 Person Identifier The CMS system-generated identifier for the person. B B B 248 New Person Classification Code A codes that identifies the type of person (well identified, civil litigant, parking person, plaintiff, defendant, victim. etc.) B B B 167 Person First Name The person’s first name. B B B 168 Person Last Name The person’s last name. B B B 169 Person Middle Name The person’s middle name. B B B 170 Person Birth Date The person’s date of birth. B B B 171 Person Death Date The person’s date of death. B B B 249 New Date of Death Source Code A code that identifies the document or other source used to enter a date of death for a person. B B B 172 Person Gender Code A code that identifies the person’s gender. B B B 173 Person Race Code A code that identifies the person’s race (Asian, Caucasian, Multiple, Refused, etc.). B B B
174 Person Ethnicity Code The code of that identifies the person’s ethnicity (Hispanic, Not Hispanic, Refused, Unknown). B B B 175 Person Criminal Identification Number The identification provided by Washington State Patrol. B B B 176 Person Driver License Number The driver's license number. B B B 177 Person Driver License State Code A code for the state code that issued the driver’s license. B B B 178 Person Driver License Expire Date The driver’s license expiration date. B B B 179 Person Department Of Corrections Number The identification number provided by the Department of Corrections. B B B 180 Person Juvenile Number The identification number used for juveniles in Washington State. B B B 181 Person FBI Number The identification number provided by the Federal Bureau of investigation. B B B 182 Person Height Inch Count The person’s height in inches. B B B 183 Person Weight Count The person’s weight in pounds. B B B 184 Person Eye Color Code A code which specifies the person’s eye color. B B B 185 Person Hair Color Code A code which specifies the person’s hair color. B B B 186 Person Physical Description Text A textual description of the person including identifying characters, scars, marks, and tattoos. B B B 187 Person Language Code The standard code that identifies the person’s primary language when interpretation is needed. B B B Person Association Person Association provide a linkage of one person record to another. These associations can be other records: True name, alias, also known as, doing business as, etc. B B B 188 Person Association Identifier A CMS system-generated identifier in each record used to associate persons. B B B
205 Proceeding Actual Date The actual date of the proceeding. F B NA 206 Proceeding Actual Official Identifier The CMS system-generated identifier for the official that heard the proceeding. F B NA 207 Proceeding Status Code A code that identifies the status (scheduled, held, etc.). F B NA 208 Proceeding Status Date The date associated with the proceeding status code. F B NA 209 Proceeding Status Reason Code A code that further qualifies the proceeding status when applicable (not held reason, etc.). F B NA Process Control Number Process Control Number provides a record of each process control number assigned by Washington State Patrol (WSP). B B NA 210 Case Identifier CMS system-generated unique case identifier. B B NA 211 Person Identifier The CMS system-generated identifier for the person for whom the PCN applies. B B NA 212 Process Control Number The process control number (PCN) assigned by WSP. B B NA 213 Process Control Number Date The date the PCN number was assigned. B B NA Significant Document Index Information Significant documents will include all documents in which information needs to be shared outside of a court. These, in general are document that provide original filings, decisions, etc. Examples would be criminal complaints, petitions, orders, stipulations or other agreements. This includes, but is not limited to: No-Contact Order (DV and non-DV), Protection Order (DV, Anti-Harassment, Stalking, Sexual Assault, Vulnerable Adult), Surrender of Weapons, Name Change orders, Civil and Small Claim judgments, Stipulated Agreement orders, Judgment and Sentencing (J&S) forms. This does not mean document images; it is the significant data contained in the documents. B B B
214 Case Identifier CMS system-generated unique case identifier. B B B 215 Document Identifier A CMS system-generated unique identifier assigned by the court. B B B 216 Document Classification Code The document type and sub type (judgment and sentence, order, hearing, civil complaint, review hearing etc.). This is also used to store a domestic violence order, anti-harassment subtype. B B B 250 New Document Classification Text Docket text and other entries that contain data needed by courts statewide. B B NA 217 Document File Date The date the document is filed. B B B 218 Document Decision Code A code that identifies the type of decision when applicable. (i.e. committed, not guilty, guilty, dismissal, granted, denied, etc) B B B 219 Document Decision Date The document decision date. B B B 251 New Document Decision Time The document decision time. B B B 220 Document Expiration Date The document expiration date. B B B 221 Document Termination Date The document decision termination date (used for domestic violence or other applicable orders). B B B 222 Document Authorizing Official Identifier The CMS system-generated identifier of the official that authorized the document. B B B 252 New Document Security Status Code Security status (sealed, open, etc.) for documents such as Name Change Orders, Protection Orders, documents involving minors, etc. F F F 253 New Document Decision Reason Code The reason for which the decision was made on the document. For example, a protection order is denied for failure to appear, or no cause. F B F
Significant Document Party Significant Document Party provides a record that provides additional information related to the parties for which a document applies. This is used for protection orders to identify the protected and restrained persons. It can also be used to record information for other documents when applicable. B B B 223 Case Identifier CMS system-generated unique case identifier. B B B 224 Document Identifier A CMS system-generated unique identifier assigned by the court. B B B 225 Document Participant Identifier The CMS system-generated identifier for the person for whom the document applies. (This is the same identifier as the Participant Identifier.) B B B 226 Document Participant Decision Code A code that specifies the role of the participant (protects, restrains, etc.) B B B Warrant Information Warrant Information provides a record for each warrant. B B NA 254 New Warrant Identifier CMS system-generated unique warrant identifier. B B B 227 Case Identifier CMS system-generated unique case identifier. B B NA 255 New Warrant Number Number for the warrant assigned by the LEA before filing with the court. F B B 256 New Warrant Security Status Code Security status of the warrant (sealed, open, etc.). B B B 228 Person Identifier The CMS system-generated identifier for the person for which the warrant applies. B B NA 229 Warrant Order Date B B NA 230 Warrant Issuance Date The date the warrant was issued. B B NA 231 Warrant Cancelled Date The date the warrant was cancelled, when applicable. F B NA
Case Flag A flag, notification, or other important data regarding the case that supports public safety or judicial decision. This includes items such as: In collections, on appeal, etc. F F B 263 New Case Identifier CMS system-generated unique case identifier. F F B 264 New Case Flag Type Code A code that identifies the type of flag. F F B 265 New Case Flag Begin Date The case flag begin effective date. F F B 266 New Case Flag End Date The case flag end effective date F F B Case Participant Flag A flag, notification, or other important data regarding the case participant that supports public safety or judicial decision. This includes items such as: HD1 (Electronic Home Monitoring/Detention Non-Tech Violation), HD2 (Electronic Home Monitoring/Detention Tech Violation F F B 267 New Case Participant Identifier CMS system-generated unique participant identifier. F F B 268 New Case Participant Flag Type Code A code that identifies the type of flag. F F B 269 New Case Participant Flag Begin Date The case participant flag begin effective date. F F B 270 New Case Participant Flag End Date The case participant flag end effective date F F B
The table below details data elements that have been removed from previous versions of the standard for any reason. The following is a description of each column: Shared Data – The Name of the Shared Data group for the deleted data element. This name can be used to cross reference back to subsection B.1 In the “Shared Data” cell. This provides a business name for the group of data elements to be shared. Element Number – A sequential Number assigned to each individual data element. Element Name – The business related name for the shared data element. Definition – The definition for either the Share Data group or the Data Element. Reason Removed – The rationale for removing the deleted data element from the standard. Shared Data/ Element Number Element Name Definition Reason Removed Charge An allegation as to a violation of law. 54 Charge Information Date The date from the charging document. Captured as part of Significant Document data. 58 Charge Primary Standard Law Number Statewide equivalent (if any) for the charge primary local law number. This data will be collected as reference data. Official Official provides a record for each official that is used in other records provided. See Significant Document Index Information. 139 Official Type Code A code which specifies the type of official (judge, law enforcement officer, attorney, etc.). Replaced by element 246. 140 Official Sub Type Code A code which further qualifies the official type (Pro tem, Commissioner, etc.). Replaced by element 246. Organization Organization provides a record for each organization that is used in other records provided. See Office. 146 Organization Type Code A code that identifies the type of organization (court, LEA, etc.). Replaced by element 247. 147 Organization Sub Type Code A code that identifies the sub type within the type (Superior, CLJ, etc.). Replaced by element 247. Participant Participant provides a record of each participant on a case. 154 Participant Type Code A code for a person on the case (defendant, petitioner, etc.). Replaced by element 248.