DATE: 1 AUG 2017 VERSION: 4.0 1.0 SCOPE 1.1 This is a policy document that covers the management of all resources that are taken into the Pack, maintained, issued, and/or expended as ratified by the Pack 1481 Committee and approved by The American Legion Alafia Post 148’s (“the Legion”) Charter Organization Representative (COR). 2.0 DEFINITIONS 2.1 Resource. A “resource” is defined as, “a source of supply or support: an available means —usually used in plural.” For the purpose of this SOP, the term “resources” shall include, but is not limited to all monetary instruments, supplies, equipment, uniforms, and Scouting accoutrements utilized by Pack 1481. 2.2 Fiduciary. As a noun, a person having a duty created by his or her undertaking to act primarily for another’s benefit in matters connected with the undertaking. As an adjective, a relationship founded on trust and confidence. 2.3 Fiduciary duty. The duty, imposed on a fiduciary by virtue of his or her position, to act primarily for another’s benefit. 3.0 APPLICABILITY AND INTRODUCTION 3.1 This SOP applies to all Scouts, Leaders, Committee Members, and immediate family members/guardians that are chartered to Pack 1481. Family members are defined as mother, father, siblings, or legal guardians. 3.2 All resources managed by Pack 1481 belong to the Charter Organization, American Legion Alafia Post 148, not Pack 1481, or individual members or family members of members within Pack 1481. This constitutes a Principle/Agent relationship between the American Legion Post and the BSA Cub Scout Pack. As such, Pack 1481 has a fiduciary duty to be good stewards of the Legion’s money, supplies, and equipment for the sole purpose of delivering a quality Scouting program and benefits to the Scouts of Pack 1481. 3.3 The intent of the RM SOP is to establish best practices and repeatable processes. Once approved, the processes are binding and deviation requires a waiver for approval as discussed below in paragraph 11. 3.4 The term “in writing” means an email or signed memorandum or letter.
things change. The Pack has been double-booked before and even denied a show and sale after having been booked. Ensure that all receipt and NSF processes are followed. Every year NSF checks are received and the Pack is fined. Try to stay on top of them so the check writer can be approached in a timely manner to collect the funds and the fees. Good receipts will make it a lot easier. See Figure 6 above. Have a plan for proceeds projections no later than the beginning of August based on the first half of the program year and summertime activity costs. If you need more O&M for the next budget year, decrease the percentage of GTDA credits the Pack provides to the Scouts for both show and sales and take orders. If you have a banner year, you can always make GTDA credit distributions into every GTDA. In 2013 the Pack was able to pay 100% of each member’s recharter out of the O&M Account versus taking it from the GTDA. Having good locations locked-in helps tremendously with sales. ANNEX C Guides to Unit Money-Earning Projects A unit's money-earning methods should reflect Scouting's basic values. Whenever your unit is planning a money-earning project, this checklist can serve as your guide. If your answer is "Yes" to all the questions that follow, it is likely the project conforms to Scouting's standards and will be approved. 1. Do you really need a fund-raising project? There should be a real need for raising money based on your unit's program. Units should not engage in money-earning projects merely because someone has offered an attractive plan. Remember that individual youth members