Planning Assess business and technology needs as well as state and federal requirements to analyze alternative options, costs, and benefits to determine the most advantageous solution for the CSES replacement. Project Management Plan (PMP) and all other required project plans Master Project Schedule and WBS Approved Technical Architecture Special appropriation of funds Implementation Develop, implement, deploy and train on system(s) to support New Mexico’s Child Support Enforcement Division (CSED). Decommission legacy systems. Updated PMP and Schedule IV&V Reports Testing and Training Documentation Transfer to Operations Documentation Closeout Ensure that all activities of the project have been addressed and proper closure is attained Project Closure Documentation Lessons Learned Table 6 - Project Management Life Cycle Project Management Deliverables Project Deliverables are work products or artifacts that are driven by the project management methodology requirements and standard project management practices regardless of the product requirements of the project. Project Charter Description – The initial Project Charter was completed in the Initiation phase but may be updated during other phases. Deliverable Acceptance Criteria - Verify Project Charter prepared in accordance with required DoIT elements. Standards for Content and Format – Verify document includes required elements as defined in DoIT Project Charter Template. Quality Review – Key project team members and DoIT will review and evaluate. PMO Contract for CSESR and MMISR Description – To assure project success and reduce risk, the PMO Contract will require that an experienced and qualified vendor lead and support management activities of the project throughout the life cycle. Deliverable Acceptance Criteria - Verify contract is prepared in accordance with required contract standards. Standards for Content and Format – Verify document includes required language as required for a project of this scope. Quality Review –Executive Sponsors, Executive Business Owners, key project team members, HSD General Counsel, and DoIT will review and evaluate.
Funding Source(s) Planning Phase Planning Costs (non-recurring) State General Funds (GF) Other State Funds Federal Funds (FF) Totals SFY15 Appropriation $ 527,300 $1,023,700 $1,551,000 SFY16 (Current Request) $3,400,000 $ 0 $3,400,000 Totals $ 527,300 $3,400,000 $1,023,700 $4,951,000 Table 9 - Funding Sources Planning Budget by Major Deliverable or Type of Expense The estimated planning deliverables and expenses are below. Estimated Planning Deliverables and Expenses Current Estimated Dates Budget State Fiscal Year 15 Deliverable Number 1: SFY15 Operational Readiness (PMO Setup) 10/31/2014 $223,153 Deliverable Number 2: SFY15 Complete Project Plans 6/30/2015 $223,153 Deliverable Number 3: SFY15 Ongoing Project Management (9 months - $30,107.91 per month) Payments Monthly - Oct 2014 - June 2015 $270,971 Deliverable Number 4: SFY15 NHSIA State Data Cleanup and Conversion Plan and Interface Plans 6/30/2015 $714,089 Total SFY15 $1,431,366 Estimated Planning Budget continued. State Fiscal Years 16-17 Deliverable Number 3: Ongoing Project Management Payments Monthly - July 2015-September 2016) $451,619 Deliverable Number 6: CSESR Project Planning and IAPD Activities 1/31/2016 $1,071,133 Deliverable Number 8: CSESR RFP Development and Procurement Support 8/31/2016 $1,071,133 Deliverable Number 4: Retainage NHSIA State Data Cleanup and Conversion Plan and Interface Plans 4/30/2016 $178,521