purchase order where it is part of a large agreement or purchase. 322 Postage Non-UP Campus Yes, up to limits NO Yes 324, 329 Meeting Expenses Yes, up to limits Yes, for large events expected to cost $10,000 or more. Purchase order provides protection and recourse which may not be available with SRFC. All agreements must be sent to Purchasing Service for review and approval. Yes, for smaller events (under $10,000 in costs) or with approved caterers. Any agreements must be sent through Risk Management for approval. Purchase Order is preferred. 325, 332 Group Meals Yes, up to limits Yes, for large events expected to cost $10,000 or more. Purchase order provides protection and recourse which may not be available with SRFC. All agreements must be sent to Purchasing Service for review and approval. Yes, for smaller events (under $10,000 in costs) or with approved caterers. Any agreements must be sent through Risk Management for approval. Purchase Order is preferred. Object Code Good or Service Purchasing Card Purchase Order (eBuy+) SRFC 335 Conference Meals - Wholesale purchases of meals to be provided to attendees as part of a conference. Yes, up to limits Yes - Purchase preferred. All agreements must be sent to Purchasing Service No, unless venue will not accept a PO. All agreements must be sent to Risk Management for approval
Any Travel Object Code Hotels or other Lodging Yes, up to limits Yes - for group travel of $10,000 or more, purchase order provides protection and recourse which may not be available with SRFC. All agreements must be sent to Purchasing Service for review and approval. Yes, for group travel less than $10,000 or if a PO will not be accepted. All agreements must be sent to Risk Management for approval. Any Travel Object Code Bus/Chartering Rentals for Group Travel Yes, up to limits and if the criteria in the FOOTNOTE are met. Yes - for group travel of $10,000 or more, purchase order provides protection and recourse which may not be available with SRFC. All agreements must be sent to Purchasing Service for review and approval. Yes, for group travel less than $10,000 or if a PO will not be accepted. All agreements must be sent to Risk Management for approval. Any Travel Object Code Entertainment Venues such as museums Yes, up to limits. Cardholder may need to have the MCC code unblocked before the transaction can be processed. Yes - for group travel of $10,000 or more, purchase order provides protection and recourse which may not be available with SRFC. All agreements must be sent to Purchasing Service for review and approval. Yes, for group travel less than $10,000 or if a PO will not be accepted. All agreements must be sent to Risk Management for approval. Object Code Good or Service Purchasing Card Purchase Order (eBuy+) SRFC 331 Registrations Yes, up to limits (Preferred method) NO Yes 454 Memberships NO - Unless incidental to transaction. See NO Yes
408, 416 Sub-Contracts NO NO Yes – must be managed through the Office of Sponsored Programs 412 Photographic Services Yes, if product being purchased. NO if services involved. Yes, send agreement to Purchasing when P.O. is processed. Yes, if value of service under $10,000. Agreement must be preapproved by Risk Management prior to service. 414 Printing and Copying e.g. brochures Yes, up to $250 at UP, cardholder limit for campus cardholders NO - Print Portal must be used NO - Print Portal must be used. 447 Non-Employment Advertising Yes, up to limits Yes if $10,000 or more Yes if $10,000 458 Promotional Printing including Novelties (Must be PSU Licensee if PSU logo or wording are printed on items) Yes, up to limits. NOTE: If PSU logo or wording is used, then purchase may only be from an approved Penn State licensee. Yes. NOTE: If PSU logo or wording is used, Purchasing will assure that the vendor is an approved Penn State licensee. All agreements must be sent through Purchasing for approval. NO Object Code Good or Service Purchasing Card Purchase (eBuy+) SRFC 452, 716 Software Yes, up to limits, but eBuy vendors, especially Software at Penn State preferred. Yes. NO 407 IT Services Provided by Internal Vendors Yes, if internal vendor accepts, up to limits NO - use internal billing mechanisms (IDCC) NO - use internal billing mechanisms (IDCC) 487 IT Services Provided by External Vendor Yes, up to limits Yes, if value of service is $10,000 or more Yes, if value of service in total under $10,000 481, 482, 483, 484, 485, 486 Computer Equipment Yes, up to limits, but eBuy vendors preferred. Yes if $500 or more (See Note 3 Above) NO