OGALS welcomes you to the State Agency Land and Water Conservation Fund (LWCF) Pro-Rata Competitive Program Use this guide for the application process. The application process for state agencies is pro-rata competitive. ogals recommends that you review the grant administration guide and the post completion park stewardship guide before sending your application to ogals. The grant administration guide contains important information about administrative requirements for applications that receive grant awards (grantee requirements). The post completion park stewardship guide contains important information about the operation and maintenance requirements in perpetuity for land within a 6(f)(3) boundary map approved by the National Park Service (nps). Please call or email ogals with any questions or comments. Contact information for ogals is given on the front cover of this guide. You can find more information about ogals grant programs at . It features a link to our lwcf page, which provides technical assistance materials and updates, staff contacts, and the grant administration guide and the post completion park stewardship guide. Visit ogals on Facebook to learn about successful projects. Why Parks Matter parks are unique places where children play, people exercise, families bond, seniors socialize, youth are mentored, cultures share and celebrate their differences, and everyone connects with nature. For these reasons, vibrant parks funded by this program will be a cost-effective means of creating humane, livable communities.
Pre-Award Project Planning Costs Form Note: a-e below are required information OGALS needs to report to NPS. pre-award project planning costs Span of Months or Years Costs Were or Will Be Incurred Estimated Cost Acquisitions: List the costs of site investigation and selection, site planning, feasibility studies, ceqa/nepa environmental review, Section 106, and the PD/ESF Form. development: List the costs of site investigation and selection, site planning, feasibility studies, preliminary design, ceqa/nepa environmental review, Section 106, and the PD/ESF Form, preparation of cost estimates, construction drawings and specifications, and similar items necessary for project preparation. Administrative and legal expenses $ Relocation expenses and payments (for acquisition) $ Architectural and engineering fees (for development) $ ceqa/nepa environmental review costs $ Section 106 preparation costs $ $ $ $ Total Estimated Cost for pre-award project planning costs: $ The Applicant understands that this form will be used to establish eligible project planning costs that were incurred within the past three years or will be incurred before the National Park Service approves the project. The applicant understands that no other costs except for eligible pre-award project planning costs can be incurred prior to National Park Service approval of the Project, unless nps approved a waiver of retroactivity. See the eligible costs charts starting on page before creating a cost estimate. Applicant’s authorized representative Signature Date
CEQA Compliance Certification Form Applicant/Grantee: Project Name: Project Address: When was ceqa analysis completed for this Project? Date: What documents were filed for this Project’s ceqa analysis: (check all that apply) Initial Study Notice of Exemption Negative Declaration Mitigated Negative Declaration Environmental Impact Report Other Please attach all checked documents. If these forms were not completed please attach a letter from the Lead Agency explaining why, certifying the Project has complied with ceqa and noting the date that the Project was approved by the Lead Agency. Lead Agency Contact Information: Agency Name: Contact Person: Mailing Address: Phone: ( ) Email: Certification: I hereby certify that the Lead Agency listed above has determined that it has complied with the California Environmental Quality Act (ceqa) for the Project identified above and that the Project is described in adequate and sufficient detail to allow the Project’s construction or Acquisition. I certify that the ceqa analysis for this Project encompasses all aspects of the work to be completed with Grant funds. Authorized Representative Date Authorized Representative (Signature) (Printed Name and Title)
Eligible Costs Chart This section provides rules and examples of eligible costs for acquisition and development. Acquisition Costs The following provide examples of eligible costs for acquisition. acquisition COSTS (Up to 100% of grant Amount) EXAMPLES Purchase price of the property and relocation costs (Note: lwcf will not reimburse “incidental costs.” Per the nps lwcf State Assistance Manual in Chapter 4.D.7.f. on page 4-23: “The lwcf Act precludes using Fund assistance for incidental costs relating to acquisition.” These incidental costs include preliminary title reports, appraisal fees, escrow costs, and title insurance fees – all not eligible.) Cost of the land (but not incidental costs of preliminary title reports, appraisal fees, escrow costs, and title insurance fees.) Relocation costs: costs resulting in displacement of tenants (not willing sellers or grantees) pursuant to Government Code §§7260 – 7277. If the grant is not paying for relocation costs, the grantee must ensure that the seller is paying displaced tenants in compliance with Government Code §§7260 – 7277. Employee services: see accounting rules for employee services explained in the grant administration guide. project/grant administration and accounting. development Costs development includes pre-award project planning costs. The following charts provide examples of eligible costs for pre-award project planning costs and construction costs. pre-award project planning costs EXAMPLES Costs incurred during the planning, design, and permit phase of the project, before Public meetings/focus groups/design workshop costs. Plans, specifications, construction documents, and cost estimates.
historical resources that may occur as a result of the entities’ proposed project. For more information see . committed funds – at the time when the application packet is sent to ogals, the applicant has possession of additional funds that will be spent on the project, or has a contract or other binding agreement with another entity(s) obligating funds that will be spent on the project. Funds that are not in the applicant’s possession or not obligated through a binding agreement are not committed funds. competitive – funds made available to eligible state agencies and local agencies pursuant to California Public Resource Code §5099.12, through a competitive application process where all statewide applications are ranked using the open project selection process. contract – an agreement between the dpr and the grantee specifying the performance of the grant scope within the grant performance period, and other grant obligations between the grantee and dpr. development – to construct a new recreation feature or major support amenity. renovation of an existing recreation feature is also considered development. dpr – the California Department of Parks and Recreation. eligible costs – pre-award project planning costs and expenses incurred during the grant performance period to complete the grant scope approved by ogals through a fully executed contract. Costs of minor support amenities are combined with costs associated with recreation features and major support amenities. encumbered – when a contract for a lwcf grant is signed by the applicant and dpr. At this point, the applicant becomes a grantee. expand – the project will add park acreage to an existing adjacent park. grant – amount of funds made available to a grantee for completion of the grant scope during the grant performance period. grantee – an entity having a contract with dpr for a grant funded by the Land and Water Conservation Fund. grant administration guide – the document titled the “lwcf grant administration grant” provides requirements and forms for grant administration after an applicant becomes a grantee. grant performance period – the period of time shown on the contract, starting with the date nps obligates the funds for the project, that eligible costs may be incurred by the grantee and charged to the grant.
pre-award project planning costs – costs incurred prior to nps’ project approval necessary for project preparation. Examples include site investigation and selection, site planning, feasibility studies, ceqa/nepa environmental review, Section 106, and the PD/ESF Form, preliminary design, preparation of cost estimates, construction drawings and specifications. project – the recreation features and major support amenities listed in the grant scope/Cost Estimate Form. project completion – when the recreation features and major support amenities listed in the grant scope /Cost Estimate Form are complete and the facilities are open and useable by the public. With approval by ogals, project completion may occur before the facilities are open and useable by the public. project officer – an ogals employee who acts as a grant administration contact for applicants and grantees. project site – the entire park property. pro-rata competitive amount – the percentage of the total apportionment to california that an eligible state agency may request based on California Public Resources Code §5099.12. pro-rata competitive program – the process for state agencies based on California Public Resources Code §5099.12, where the applicants can compete for a grant using this lwcf application Guide for state agencies. rate of reimbursement – the "rate of reimbursement" is based on the percentage of the lwcf grant amount in relation to the total project cost established at the time of application. This percentage will be reimbursed to the grantee out of the total project cost when the eligible costs are incurred and listed on the grant Expenditure Form submitted by a grantee to ogals. recreation feature – a facility that provides active or passive recreational use. The acquisition of land is also considered a recreation feature. reallocation process – funds that are redirected to local agency competitive projects when a state agency is unable or options not to utilize the pro-rata competitive allocation of funds by meeting the reallocation requirements and deadlines explained starting on page of this guide. renovation – construction to change an existing recreation feature beyond its original condition so that it creates a new recreation opportunity and expanded use. 6(f)(3) boundary map - a tool used as communication between nps, ogals, and grantees that: