1.2 Contacts 1.3 Stakeholders in Risk Management 1.4 Background / Event Scope 2 Part Two – Risks 3 Part Three – References Attachment A – Risk Register Attachment B – Incident Register 4 Part Four – Traffic Management Plan 5 Part Five – Fire Contingency Plan 6 Part Six – Evacuation Procedures Attachment C – Risk Assessment Tables 1. Part One – Preparation and Information 1.1 Event Details Event Name: __________________________________________________________ Event Date: __________________________________________________________ Event Location: _________________________________________________________ Contact Name: _________________________________________________________ Contact Number: _______________________________________________________ 1.2 Contacts
Attachment A: Risk Register This is an example only of the risk register Function/Activity: Reviewed By: Date: A B C D E F G H Category What and how it can happen Consequence Likelihood Existing Controls Consequence Rating Likelihood Rating Level of Risk Human Excess litter Depending on litter it could pose a trip hazard or health hazard Bomb threat Potential evacuation of event Broken glass Injury to patrons – first aid required Overcrowding Patrons could panic; First aid may be required Injuries Requirement for first aid or medical attention Trip hazards Injury to patrons Toddler Train Accident Injury to patrons Lost child Temporary panic Alcohol Drunk and disorderly; drinking outside designated area
Vehicular Emergency service access Lack of access can increase the time it takes for emergency vehicles to access fire or casualty Vehicle vs person accident Injury to person Technical/ Management Key contractors – no show Event might not be able to go on Volunteers – no show Event might not be able to go on Power failure May impact on parts of the event Structural collapse – Stage Injury to persons; Could impact on parts of event Structural collapse - Marquees Injury to persons
Health Food poisoning Illness/death (depending on severity Excessive noise levels Complaints from nearby residents Unclean toilet facilities Illness to patrons Natural environment Falling tree branches Injury to patrons Extreme weather Illness Other Fire in area Injury/death of patrons; damage to property Animal Dog/animal attack Injury/death of pet Attachment B: INCIDENT REGISTER Date and time of incident Description Person involved, name address and phone number Action taken
Attachment C: RISK Assessment and Acceptance Criteria EXISTING CONTROL RATING LEVEL RATING FORESEEABLE DESCRIPTION E Excellent Doing more than what is reasonable under the circumstances Controls are fully in place, are being well addressed / complied with, are subject to ongoing maintenance and monitoring and are being continuously reviewed and tested A Adequate Doing what is reasonable under the circumstances Controls are in place, are being addressed / complied with and are subject to periodic review and testing I Inadequate Not doing some or all things reasonable under the circumstances Controls do not exist, or are not being addressed / complied with, or have not been reviewed or tested for some time Measures of Consequence RATING HEALTH (Physical) FINANCIAL IMPACT SERVICE INTERRUPTION COMPLIANCE REPUTATION PROPERTY ENVIRONMENT Insignificant (1) Negligible injuries Less than $50,000 No material service interruption No noticeable regulatory or statutory impact Unsubstantiated, low impact, low profile or ‘no news’ item Inconsequential or no damage. Contained, reversible impact managed by on site response Minor (2) First aid injuries $50K - $250K Short term temporary interruption – backlog cleared < 1 day Some temporary non compliances Substantiated, low impact, low news item Localised damage rectified by routine internal procedures Contained, reversible impact managed by internal response Moderate (3) Medical type injuries $250K - $500K Medium term temporary interruption – backlog cleared by additional resources < 1 week Short term but with significant regulatory requirements imposed Substantiated, public embarrassment, moderate impact, moderate news profile Localised damage requiring external resources to rectify Contained, reversible impact managed by external agencies Major (4) Lost time injury $500K - $2M Prolonged interruption of services – additional resources; performance affected < 1 month Non-compliance results in termination of services or imposed penalties Substantiated, public embarrassment, high impact, high news profile, third party actions Significant damage requiring internal & external resources to rectify Uncontained, reversible impact managed by a coordinated response from external agencies Catastrophic (5) Fatality, permanent disability More than $2M Indeterminate prolonged interruption of services – > 1 month Non-compliance results in litigation, criminal charges or significant damages or penalties Substantiated, public embarrassment, very high multiple impacts, high widespread multiple news profile, third party actions Extensive damage requiring prolonged period of restitution. Complete loss of plant, equipment & building Uncontained, irreversible impact