Title: ESD Policy Guidelines for Council Buildings Current version number: V1 Creation date: 28 August 2017 Current version approved: 28 August 2017 Guideline responsibility: Manager Assets Manger Integrated Planning Policy review date: June 2019 Parent Policy: ESD Policy for Council Buildings Child policy/policies: None Parent policy: eClip record number: 17/39586 eClip record number: 17/21122
Design Projects $2.5 million and over and complex projects require a suitably qualified ESD consultant to be engaged as part of project design team to provide advice for whole of project from schematic design to commissioning Projects under $2.5 million require ESD to be addressed by lead consultant Project Manager Integrated Planning □ Design Design and construct and complex projects must engage an Independent Commissioning Agent (ICA) to provide advice, monitoring and verification of the commissioning and tuning process. The ICA is independent from the design team and engaged by Council Project Manager Assets □ Design ESD requirements (scope of works) in tender design brief to be signed off by Project Working Group or by Project Steering Group, CMT and Council – determined by risk profile of project Project Manager Project Working Group or Project Steering Group, CMT, Council for high risk projects, ICA (if triggered) □ Design Tender design brief/specification to include project specific ESD requirements, standards and targets Project Manager Finance & Governance, Integrated Planning, relevant service areas □ Table 1 cont.
Construction Ensure ESD sign off before practical completion, where applicable (i.e. check commissioning documents and return of bank guarantee or retention) Project Manager, Assets, Integrated Planning, relevant Service Areas, Consultants, Contractors (to ensure all have complied), ICA □ Commissioning 12 months commissioning and building tuning to include ESD performance and handover (where relevant) Project Manager, Assets Consultant/s, ESD Consultant, ICA □ Commissioning Operation & maintenance information provided for facility managers and to also include details to enable buildings to operate at optimal environmental performance Project Manager, Assets, Contractors, Facility managers □ Commissioning Facility user group training (where relevant) and establish process for future hand over and ongoing training Project Manager, Assets Contractors Facility managers, Facility users □ Commissioning Report on ESD as built measures provided to facilitate reporting and communication of sustainability achievements Project Manager, Assets, Integrated Planning Contractors, ESD Consultant Facility managers, Facility users □ Training & awareness raising Building user information provided to identify the ESD initiatives in the building and surrounds, how to use them effectively and to make initiatives visible to further community and council action, connection and understanding Project Manager, Assets, Integrated Planning Communications & Marketing Facility managers, Facility users □ Table 1 cont. contractors
Concept design Habitat and ecosystem maintenance/ protection Landscape design must meet the following objectives for habitat and ecosystem maintenance/protection/benefits, as relevant to project location: Ensure continuity of existing and new vegetation to provide and enhance habitat Protect natural areas, notable trees, habitat and biodiversity within the built environment, along roadsides and in open space [reserves] Indigenous plants to be selected, unless other species are more appropriate for a changing climate and for cooling. Please refer to the Maroondah Tree Planting Guidelines Where weeds are an issue, select strongly competitive native species including groundcovers, grasses and dense shrubs to crowd out weeds Increase ecological value and achieve a minimum 1 point in the Green Star Design and As Built Ecological Value Calculator Concept design Cooling Minimise air-conditioning use and related energy consumption in buildings through shading of buildings and use of vegetation to reduce air temperature and harness cool winds, while not overshadowing solar PV installations (when part of design) Reduce the urban heat island effect by complying with the Green Star Design and As Built credit. This includes, but is not limited to, providing shading to paths, play spaces, seating areas and car parks, maximising site vegetation cover and appropriate solar reflectance index for roofing, paths and car park materials Identify demonstration sites for green walls, roofs or facades, particularly in areas exposed to high temperatures and where tree canopy is limited Detailed design Habitat and ecosystem maintenance/ protection Revegetation plans must be developed, where needed, and especially where adjacent to green space, including open space. The plan must specify: The area to be revegetated, or other vegetation options A species list Plant density Future maintenance requirements The procedure for reinstatement works must be agreed before the design is approved When required, the project’s environmental management plan must include measures to prevent runoff to watercourses, protect existing vegetation, including the root area of significant canopy trees Construction Ensure staff, suppliers, consultants, developers, customers and operating in open space are aware of and accountable to council’s environmental management practices and principles as outlined in the Maroondah Tree Protection Guidelines If pesticides are required, follow the Maroondah Pesticide Application Procedures Documentation required Vegetation survey and site assessment (including biodiversity and habitat assessment as/if required) Vegetation management plan (including tree and vegetation protection) Revegetation Plan/Landscape Plan Planning permit (if required) Access to Council Land Permit (if required)