SECTION 3: RISK ASSESSMENT The risk assessment table below sets out the hazards that may affect your event. Please use them as a guide when completing your risk assessment specific to your event. If a section is not applicable please mark it N/A. This list is not exhaustive and should be modified to suit your needs. Ref Hazard Risk(s) Associated / Description Control Measures Risk H/M/L (with controls) Person(s) Responsible Target Date / Status Current Controls Actions Required 1 Access and Egress Security threats Threats from public Violence / Assault Unwanted visitors Security in place in venue CCTV in place Contact Gardaí if necessary Handrail available on stairs Report suspect individuals immediately Contact Gardaí if necessary L Organiser X xx.xx.xxxx 2 Disability and Access / Egress See also Sanitary Facilities Lack of access / egress No Personal Emergency Egress Plan (PEEP) in place No risk assessment (RA) completed Attendees asked for information re access requirements Detail the access for wheelchairs e.g. entrance, ramps etc. Is there a wheelchair available? What is its location? Parking spaces to be available where necessary Access routes to be signposted L Organiser X xx.xx.xxxx 3 First-aid Incidents and Lack of first-aid supplies Lack of trained Lack of knowledge of First-aid kit available at xxxxx First-aid bag available from first-aid office to be present in LOCATION X. Ensure travel first-aid kit is present Ensure trained available at venue L Organiser X xx.xx.xxxx
Incident Reporting procedure in the event of an incident No reporting of incident(s) Trained first-aiders on site/present at event: xxxxxx xxxxxx XXXXX AED available? Person trained in the use of the AED? Report all incidents to DIT and venue management immediately and complete incident report form Ensure list of emergency numbers available at event 4 Signage and Documentation Lack of knowledge regarding safety procedures Organiser X will inform the visitors of the location of emergency exits and procedure in the event of an emergency Sanitary facilities will be signposted and location announced Emergency Exit signage in place Ensure evacuation plan is known Ensure safety announcement re location of emergency exits and procedure in the event of the emergency is made Ensure routes are signposted where necessary Ensure sanitary facilities are signposted and information is given on same Ensure disabled toilet is accessible and not L Organiser X xx.xx.xxxx
locked 5 Slips, Trips and Falls Personal Injury Handrails available at all stairs All spillages to be cleaned up immediately Cleaning materials and signage to be made available Ensure cleaning signs are present in case of spillages Provide equipment to clean up spillage L Organiser X xx.xx.xxxx 6 Equipment and Manual Handling Personal injury Lack of information and/or training Manual injuries, e.g. back injury Equipment consists (list equipment) xxxxxxx if applicable List details of who will supply/set up the equipment L Organiser X xx.xx.xxxx 7 Pregnancy Harm to Mother, unborn child or breastfeeding baby Trained first-aider present Call emergency services as necessary Follow first-aid procedure L Organiser X xx.xx.xxxx 8 Emergency Response, Evacuation and Fire See also 4: Signage and Documentation Attendees unfamiliar with evacuation procedure Inadequate emergency equipment Sufficient firefighting equipment readily available throughout building (break glass units, fire extinguishers, fire blanket) Emergency procedures announced to attendees Good housekeeping standards maintained Waste kept to a minimum Maintain standards of housekeeping Ensure no exits are blocked or obstructed Ensure seating etc. does not obstruct routes to safety Ensure routes, corridors and exits are clear and unobstructed L Organiser X; Building Occupants xx.xx.xxxx
Attendees informed of emergency exits and procedure by event organizer at commencement Several means of escape available from location: please list Attendees will be led to Assembly Point announced by event organiser/ designated individual See first-aid Escort all attendees out of the venue immediately to the Assembly Points in the event of an emergency Ensure guests are informed of emergency procedures 9 Food & Alcohol 10 Child Protection Protection of Young Persons 11 Cash Handling 12 Crowd Management 13 Waste 14 Housekeeping 15 Temporary Structures e.g. stage, platform, marquee, stall