Training and explanatory notes to support organisations using OSCAR will be provided. It is the responsibility of the organisations to ensure that the person entering the data is familiar with the full requirements of the field. Organisation Organisation Level Variables Characteristics for the organisation level variables follow. Organisation Identifier And Number Definition The identifier of the organisation on GMS. Question What is your organisation’s identifier? Variable Classification Each organisation has a unique identifier provided by National Office. They could be classified by the characteristics of the organisation (e.g. locations). Choosing a Value There are only certain valid values for this variable. Other & Unknown Will not occur. The Org ID is displayed to the user when logging into GOLF Definition The identifier given to the relevant grant under GMS. Question What is the number of the grant that the contacts to be recorded are relevant too? Variable Classification Each grant has a unique identifier provided by National Office. Choosing a You will be shown your organisation’s grant numbers. You will choose the appropriate grant for the contacts you are entering. Other & Unknown Will not occur. Notes Organisation Postcode Definition The postcode where the organisation primarily operates from. Question What is the postcode of the premises where this organisation usually operates from? Variable Classification Postcodes converted to – Australian Standard Geographical Classification (ASGC). Full coverage of Australia ASGC can be built from postcode. Choosing a Obtained from grant information already stored on GMS. Linked during logon. Organisations do not have to enter it. Other & Unknown Will not • Client Level Client Level Variable
Migration Variables Variable characteristics for the four migration related variables follow. of Arrival Definition • if the client was granted a visa to permanently reside in Australia and it was granted: o offshore; the of arrival on their visa when they first arrived in Australia on their immigrant visa; or o onshore; the month they were granted permanent resident status. • if the client currently holds a visa to temporarily reside in Australia and it was granted: o offshore; the month in which they arrived in Australia; or o onshore; the in which they were granted this visa. Question If the client was granted a visa to permanently reside in Australia and it was granted; • offshore - In what month did the client first arrive in Australia on their immigrant visa? • onshore – In what was the client granted permanent resident status? If the client currently holds a visa to temporarily reside in Australia and it was granted: • offshore - In what month did the client arrive in Australia? • onshore - In what month was the client granted this visa? Variable Classification Western Calendar.
would be a major undertaking. Main Language Spoken at Home Definition Main language spoken at home. Question What is the main language that the client speaks at home? Variable Classification See Section 11; Classifications - Language for more detail. Choosing a Value Languages are sorted in alphabetical order. You can go to a part of the list by pressing the first letter of the language you are looking for. Other & Unknown (please specify)’ should be chosen if the Language is not in the list and the ‘Other (please specify)’ field completed. If the language is unknown, ‘Unknown’ should be chosen from the drop-down list. • list is a balance between maximum detail and user friendliness. Main Language Spoken at Home - Other (please specify) Definition Main language spoken at home. Question What is the main language that the client speaks at home in Australian residence? Variable Classification Based on ASCL but see Section 11; Classifications for more detail. Choosing a Value This is a 22 digit free text field to record the ethnicity in any way the worker wishes Other & Unknown Unknown should be recorded in Main Language Spoken at Home variable preceding and this variable completed where this has been chosen. Notes • designed especially for those languages which do occur amongst the current settler population but are not separately classified in the ASCCEG. • text entries will have to be office coded to a Language within ASCL. • This variable will only be used where there is a large number in the “Other (please specify)’ variable. This would be a major undertaking. Demographic Variables Demographic Variables Variable characteristics for each of the demographic variables follow. Month of Birth
Definition The month in which the client was born. Question In what month was the client born? Variable Classification Western Calendar. Choosing a Value This should be a 2 digit numeral, the month in which the client was born. Other & Unknown Unknown should be left blank or entered as 99. Notes • Year of Birth Definition The year in which the client was born. Question In what year was the client born? Variable Classification Western Calendar. Choosing a Value This should be a 4 digit numeral, the year in which the client was born. Other & Unknown Unknown year should be left blank or entered as 9999. Notes • Gender Definition Gender of the client. Question What is the client’s gender? Variable Classification Male, Female Choosing a Value Select the appropriate button. Other & Unknown Not available for this category. Notes • need to be asked for telephone or email contact. • according to ABS “Standards for Social, Labour and Demographic Variables” Sex is defined as the biological difference between Male and Female. Gender is defined as “the amount of masculinity or femininity found in a person” (Stoller R.J, Sex and Gender – On the Development of Masculinity and Femininity, Science House, New York, 1968). Workers are not able to determine the biological Sex of the client. A client’s Gender will be as perceived by the worker. Postcode of Client’s Residence Definition The postcode of the client’s current residential address. Question What is the postcode where the client is currently living? Variable Classification According to Australia Post’s Postcode classification system.