See Appendix V1g of the manual - Bute Park ‘Event Mode’ Signage I like to borrow Bute Park heras banners to decorate fencing during my event. YES NO N/A See Appendix V1j of the manual - Bute Park Heras Banners SECTION 3 - EVENT DETAILS Preferred dates: e.g. from Wed 2nd April 2017 to Mon 7th April 2017 Alternative event dates: (if preferred are not available) Number of set up days: Number of dismount days: Event running times: e.g. gates open 12:00 – 23:00 Friday and 12:00 – 22:00 Saturday or Runners arrive from 8am, race start 10am, event closed 1pm Do you anticipate any changes to the park locking times? If yes, gates and times: Estimated attendance: Staff/Volunteers:____ Guests: _____________ _____________ You will need a ticket to get into my No Yes Estimated admission fee / cost of ticket/race entry fee: Adults: £ Child: £ Conc: £ No charge Proceeds of my event will go to a registered charity: Ensure charity number given in section 1 No Yes Fundraising Target: £ I plan for this event to be: A one off Repeating Frequency: _ I would like to display a banner to market my event on site: See Event Manual 2.11 Marketing and promotion of your No Yes Details of your proposal:
What is the name and mobile contact details of the person who has specific responsibility for electrical installations at your event? You must ensure your nominated responsible person is aware of their responsibilities. Note must be NICEIC or ECA qualified if organisers wish to use supply over 63A Name _ Designation _ Mobile _ Provide these contact details to Site Supervisor is part of pre-event briefing What provision will you put in place for Waste Management on site? The Event Organiser should ensure that the maximum amount of waste material is recycled. See Event Manual 2.9.5 Waste Management and Collection Cardiff Council can provide waste management services at cost if you require this. I would like Cardiff Council to provide the Waste Management Service I have contracted a private company: Company Name: _ Contact Name: _ Date Delivered: _ Date Collected: _ I will be removing waste off site each day of my event If yes, contact Cleansing Team, Sam Thomas, to discuss Provide these contact details to Site Supervisor is part of pre-event briefing Will your have any Fairground/amusement rides or inflatables (e.g. bouncy castles)? See Event Manual 2.8.5 Funfair Rides and Amusements No, there will be no fairground or amusement rides Yes, will be fairground / amusement rides Yes, there will be weight-bearing inflatables Ensure organiser can provide certs for each fairground ride Ensure organiser can provide PIPA certs for all inflatables
Management Arrangements Required documents: See Event Manual 2.8.7 - Stewarding/marshalling 2.8.13 - Emergency Plans 2.8.4 - First Aid Provision 2.10.9 - Fire Risk Assessment Stewarding plan Included To Follow Emergency plan Included To Follow aid / medical emergency plan Included To Follow Fire Risk Assessment Included To Follow Check competency and risk assessment Seek advice from Chair of ELP as necessary Comments: SECTION 6 - EVENT FACILITIES AND INFRASTRUCTURE Name Approx. number Details (please provide as much info as you know to date. You will be requested to update this section as more info becomes confirmed) Name of Stewards/marshals Security guards Portable public toilets First aid vehicle Small vehicle(s) (e.g. cars, small vans) Medium vehicle(s) (e.g. transit vans, forklifts, lorries) Large vehicle(s) (e.g. luton vans, low-loaders, arctics) Lost children Special provision for the disabled Additional waste bins/skips (must be covered & secure) Fire extinguishers