Indicator Documentation Met Not Met NA 1. Develop jointly with, agree on with, and distribute to parents and family members of participating children a written district and school parent and family engagement policy. The policy shall be incorporated into the LEA’s plan developed under Section 1112, establish the agency’s expectations and objectives for meaningful parent and family involvement. Section 1116(a)(2) and (b)(1) Revised parent and family engagement policy and plan with month, date, and year as well as the school year All correspondence to parents (letter, webpage, newsletter, and/or social media to show, policy/plan is distributed in multiple ways and that all parents had multiple opportunities to provide input) Parent surveys Dated agendas Dated sign-in sheets (indicating person’s role and/or title) Dated meeting minutes Written process on how the school collects and reviews the effectiveness of the parent and family engagement plan and policy Student handbook 2. Involve parents and family members in the joint development of the plan under Section 1112, and the development of support and improvement plans under paragraphs (1) and (2) of section 1111(d). Section 1116(a)(2)(A) Parent letters Survey results Dated agendas Dated sign-in sheets (indicating person’s role and/or title) Dated meeting minutes Flyers or invitations to meetings 3. Parents shall be notified of the policy in an understandable and uniform format and, to the extent practicable, provided in a language the parents can understand. Section 1116(b)(1) All correspondence to parents (letter, webpage, newsletter to show policy/plan is distributed in multiple ways, in family-friendly language, and translated) Student handbook
4. The revised and completed school parent and family engagement policy shall be distributed to parents and family members and be made available to the local community as well as updated periodically to meet the changing needs of families and the school. Section 1116(b)(1) Parent and family engagement policy with revision date (month/date/year) prior to November 1 Dated sign-in sheets (indicating person’s role and/or title) Meeting agendas Flyers Webpage Parent surveys Student handbook Letters Record of parent feedback 5. If the plan Section 1114(b) or the schoolwide program plan is not satisfactory to the parents of participating children, the school shall submit any parent comments with such plan to the LEA. Section 1116(c)(5) Comments from parents Parent surveys 3. POLICY INVOLVEMENT – LEA & SCHOOL Indicator Documentation Met Not Met NA Notes 1. Involve parents and family members in the activities of the schools served under this part. Section 1116(a)(2)(F) Dated agendas Flyers announcements sign-in sheets (indicating person’s role and/or title) Letters to parents Record of parent feedback 2. Convene an annual meeting, at a time convenient for parents, to ensure that all parents of participating children learn about Dated meeting agendas Dated sign-in sheets (indicating person’s role and/or title) Dated meeting minutes
improved student academic achievement. Section 1116(d) Copy of school-parent compacts signed and by each parent, student, and a school representative with all necessary compact components. Signatures can be on the compact or a school-parent compact coversheet that explains the compact’s purpose and is attached to the school-parent compact received by the parent Evidence that the school-parent compact was shared and utilized as a tool with all parents of students receiving Title I services 6. BUILDING CAPACITY – LEA & SCHOOL Indicator Documentation Met Not Met NA Notes 1. Provide the coordination, technical assistance, and support necessary to assist participating schools in planning and implementing effective parent and family engagement activities to improve student academic achievement and school performance. Section 1116(a)(2)(B) Letters and surveys Flyers and announcements Dated professional development meeting agendas and minutes Dates sign-in sheets (indicating person’s role and/or title) Training materials Communication to schools that discusses materials and resources on effective parent and family engagement (emails, letters, flyers) Samples of communication to schools on parent and family engagement requirements, related parent consultation and participation in school improvement and in the development of schoolwide programs, and timeline for parent notifications
2. Provide assistance to parents of children served under this program in understanding: The challenging State academic standards The components of a schoolwide program, if applicable The components of a targeted assistance school program, if applicable The state and local assessments, including alternate assessments The requirements of Title I, Part A Ways parents can monitor their children’s progress and work with educators to improve the academic achievement of their children Section 1116(e)(1) Newspaper articles and/or media announcements Schedule of parent education activities, trainings, classes, workshops, etc. Newsletters Flyers or announcements Brochures Copies of handouts Dated agendas Dated sign-in sheets from parent education activities (indicating person’s role and/or title) Copies of evaluation forms and meeting minutes List of materials for meetings 3. Provide materials and training to help parents work with their children to improve achievement, such as literacy training and using technology (including education about the harms of copyright piracy), as appropriate, to foster parent and family engagement. Section 1116(e)(2) Dated agendas Dated sign-in sheets (indicating person’s role and/or title) Flyers, announcements, invitations, website announcements Dated meeting minutes Training materials, handouts, worksheets Record of parent feedback
4. Educate teachers, specialized instructional support personnel, principals, and school leaders, and other staff, with the assistance of parents, on the value and utility of contributions of parents, and how to reach out to, communicate, and work with parents as equal partners, implement and coordinate parent programs, and build ties between home and school. Section 1116(e)(3) Dated agenda from staff professional development Dated meeting minutes Staff surveys Documentation of staff attendance Copy of professional development materials Evidence of how staff implements professional development activities/staff assignments Communications to school faculty and staff that discuss materials and resources on effective parent and family engagement (emails, letters, memos, flyers, brochures, tip sheets) 5. Coordinate and integrate parent and family engagement programs, activities with other Federal, State, and local programs, including, public preschool programs, and conduct other activities, such as parent resource centers, that encourage and support parents in more fully participating in the education of their children. Section 1116(e)(4) Training materials Dated agendas Dated meeting minutes Dated sign-in sheets (indicating person’s role and/or title) Partnership contracts Letters of correspondence Notification of meetings Flyers and announcements Newsletters Calendar Parent resource center information and check-out list 6. Ensure that information related to school and parent programs, meetings, and activities is sent to the parents of participating children in a format and, to the extent practicable, in a language the parents can understand. List of translators’ and interpreters’ contact information Copy of handbook, school policy and plan, flyers, newsletters, or correspondence to parents translated and/or in family-friendly language
family engagement in programs under this section. Section 1116(e)(12) (OPTIONAL) Dated meeting minutes Dated sign-in sheets List of members 15. Develop appropriate roles for community-based organizations and businesses in parental involvement activities. Section 1116(e)(13) (OPTIONAL) Log of phone calls to community-based business partners Letters to businesses/faith-based organizations Dated agendas Dated sign-in sheets (indicating person’s role and title) Flyers and invitations Dated meeting minutes Signed partnership with dates Pictures of collaborative parent events 7. ACCESSIBILITY – LEA & SCHOOL Indicator Documentation Met Not Met NA 1. The school shall provide full opportunities for the informed participation of parents and family members (including parents and family members who have limited English proficiency, parents and family members with disabilities, and parents and family members of migratory children), including providing information and school reports required under section 1111 in a format and, to the extent List of translators’ and interpreters’ contact information Copy of flyers, newsletters, or other correspondence to parents translated and/or in family-friendly language School communication with English for Speakers of Other Languages (ESOL), special education, or migrant education personnel