name Stake in Project Organization Title Christopher Ruszkowski Sponsor PED Cabinet Secretary John Kraman Project Director PED IT Information Officer PED Executive Team Stakeholders PED Representatives from the senior PED Leadership Advisory Committee Stakeholders Special Education Bureau (SEB), Districts and State Charters Representatives from the SEB program management, District and State Charter Representatives/SMEs Philip Heimes Project Executive Contractor EASOL – Chief Executive Officer Sonya Lopes Project Manager Contractor EASOL Project Manager Stephen Midgley Technical Lead Contractor EASOL Technical Lead Tim Bickerton Product Manager Contract EASOL Product Manager Patrick Cook Account Manager Contractor UPD, Consulting – Partner. Account Manager Ann Willemssen Process Project Manager Contractor UPD, Consulting Process Project Manager 2.2 2.2.1 2.2.2 Role Responsibility
Communication Project Status Written Monthly Project Manager DoIT Monthly Project Report DoIT Email Monthly CIO Executive Team Reports Executive team Face-to-face Monthly CIO IV&V Reports DoIT, executive sponsor, steering committee Email Monthly IV&V vendor Weekly Project Status Project team members/project director call Weekly Project team members Advisory Forum Meeting Advisory forum members, executive sponsor Face-to-face Bi-Monthly Project team Members/IT project manager/program manager Special Communication As needed As needed As needed As needed As part of 6.5 (Communication Plan), executives will be kept abreast of project status, issues or concerns via the following touch points. Type Objective of Frequency Audience Owner Deliverable Project Team Meetings Review status of the project with the team. Weekly -Project team -Steering committee -PMO -CIO Project Manager -Agenda -Meeting minutes -Project schedule Steering Committee Meetings To inform and guide the work of the project Bi-monthly -Leadership team -Executive team -CIO Project Manager or CIO -Agenda -Meeting minutes -Project schedule Bi-Monthly Project Status Meetings Report on the status of the project to management. Bi-monthly -PMO Project Manager or CIO updates -Project schedule
5.4.2 Role Responsibility Name Functional Area UPD Account Executive Manage the New Mexico PED Account Patrick Cook User adoption/change management UPD Project Manager Manage the User Adoption to work to ensure it is on time, on budget, and of high quality Ann Willemssen User adoption/change management EASOL Lead Manage client relationship and communication for New Mexico PED Account Philip Heimes All EASOL Project Executive Product Management team Sonya Lopes All EASOL Project Coordinator Product Management team Angela Martin All EASOL Technical Product Manager Product Management team Tim Bickerton Technical implementation EASOL Technical Developer Member of Engineering team Anderson Cardoso Technical implementation Technical Developer Member of Engineering team TBD Technical implementation Technical Developer Member of Engineering team TBD Technical implementation EASOL Technical Architect Provide leadership on design and development of technical solution Romulo Saksida Technical implementation EASOL Executive Oversight Provide project oversight to ensure alignment to NM projects Stephen Midgley Accountability EASOL Technical Oversight Provide technical development oversight Jim Wrubel Technical implementation EASOL Testing Engineer Design and implement system testing TBD Testing/QA
EASOL LEA Support Engineer SEA/LEA technical support liaison TBD SEA/LEA implementation support EASOL Technical Documentation Document and produce technical and training documentation Carlson testing EASOL IT/DevOps Engineer Design and develop infrastructure TBD Technical implementation 5.5 5.5.1 Resource Cost Estimate Estimated Hours Availability Skill Set Work Product/Deliverable Lead $37,459 150 PT Technical project management Technical deliverables EASOL Project Executive $50,099 200 PT Technical project management Management and technical deliverables EASOL Project Coordinator $49,460 300 PT Technical project management Management and technical deliverables EASOL Technical Product Manager $99,962 800 FTE Technical project management Management and technical deliverables EASOL Technical Developer (x3) $508,424 4133 FTE S/W Engineering, architecture, and testing Technical deliverables EASOL Technical Architect $55,311 369 PT S/W architecture and technical management Technical deliverables EASOL Executive Oversight $10,596 34 PT Technical project management Project management deliverables EASOL Technical Oversight $21,192 101 PT Technical project management Project management deliverables EASOL Testing Engineer $54,993 500 FTE S/W testing Technical deliverables LEA Support $51,920 371 FTE S/W user Technical deliverables AND
Engineer support EASOL Technical Documentation $30,728 279 PT Technical writing Technical documentation deliverables EASOL IT/DevOps Engineer $43,444 362 PT IT infrastructure Technical deliverables UPD Account Executive $4,680 21 PT Project Management Project management deliverables UPD Project Manager $23,400 142 PT Project Management Project management deliverables UPD Senior Consultant $40,950 282 PT User Adoption Strategies, Camtasia, Writing for diverse technical abilities MOE System User Adoption Plan MOE System User Adoption Plan Implementation UPD Consultant $40,950 303 PT User adoption strategies, Camtasia, Writing for diverse technical abilities MOE System User Adoption Plan MOE System User Adoption Plan Implementation 5.5.2 Use this section to list services or product (HW/SW and such) needed for project Resource Cost Estimate Estimated units/hours Availability Source Work Product/Deliverable Development server infrastructure 0 (State provided) 4 units Entire project PED Development, testing, and source control Staging and production server infrastructure 0 (State provided) 2 units Deployment and acceptance testing PED deployment Database services 0 (State provided) 3 units Entire project PED data based deliverables of the project SharePoint Already 2080 hours Available Microsoft Project Management
6.5.1 Type Objective of Communication Medium Frequency Audience Owner Deliverable Format Kickoff Meeting Introduce the project team and the project. Review project objectives and management approach. -Face-to-face Once -Project sponsor -Project team stakeholders Project Manager -Agenda -Meeting minutes Soft copy archived on project SharePoint site and project web site Project Team Meetings Review status of the project with the team. -Face-to-face -Conference call Weekly -Project team steering committee -PMO -CIO Project Manager -Agenda -Meeting minutes -Project schedule Soft copy archived on project SharePoint site and project web site Steering Committee Meetings To inform and guide the work of the project. -Face-to-face -Conference call Bi-Monthly -Leadership team -Executive team -CIO Project Manager or CIO -Agenda -Meeting minutes -Project schedule Soft copy archived on project SharePoint site and project web site Technical Design Meetings Discuss and develop technical design solutions for the project. -Face-to-face As Needed -Project technical staff Technical Lead -Agenda -Meeting minutes Soft copy archived on project SharePoint site and project web site Project Status Meetings Report on the status of the project to management. -Face-to-face -Conference call Bi-Monthly -PMO Project Manager or CIO -Slide updates -Project schedule Soft copy archived on project SharePoint site and project web site Project Status Reports Report the status of the project including activities, progress, costs and issues. -Word and MS Project Reports Monthly -Project sponsor -Project team stakeholders -PMO Project Manager or CIO -Project status report -Project schedule Soft copy archived on project SharePoint site and project web site Please to the Communication Matrix Please refer to the Communication Matrix 6.6 PERFORMANCE MEASUREMENT (PROJECT METRICS)