ANNEX 14 – REPORTS Line Item (LI) # REPORT/NOTES REFERENCE EXTERNAL DUE DATE EXTERNAL DUE ORGANIZATION DASN(AP) DUE DATE SUBMISSION TO 1 Evaluation Requirements of Contracting Officers under DoDI 5000.66; (i.e., Functional Independence of Contracting Officers) Note: Reported in even numbered years NMCARS 5201.102(d)(S-90) 31-Oct DPAP 15-Oct DASN(AP) via email to RDAJ&As@navy.mil 2 Annual Procurement Performance Management Assessment Program (PPMAP) Compliance Review NMCARS 5201.691-2(d)(2) Not applicable Not applicable 30-Jan DASN(AP) via email to RDAJ&As@navy.mil 3 Annual Contract Action Report, Data Verification and Validation (V&V) Certification NMCARS 5204.604(3)(ii) 15-Dec DPAP 1-Dec DASN(AP) via email to RDAJ&As@navy.mil 4 Annual Assessment Plan NMCARS 5201.691-2(d)(1) Not applicable Not applicable 1 Oct DASN(AP) via to RDAJ&As@navy.mil 5 Annual Overage Contracts Report NMCARS 5204.804-1(S-90) Not applicable Not applicable 28-Feb DASN(AP) via email to RDAPolicy@navy.mil 6 Annual Competition Report, including projected competition goal for current year FAR 6.502(b)(2) 31-Jan DPAP 15-Jan DASN(AP) via email to RDAJ&As@navy.mil 7 Annual Report on Pilot Program for Acquisition of Nondevelopmental Items NMCARS 5212.7102-2 31-Oct DPAP 15-Oct DASN(AP) via email to RDAJ&As@navy.mil 8 Annual Commercial Item Exceptions to Cost/Pricing Data valued $19.5M or more. NMCARS 30-Nov DPAP 31-Oct DASN(AP) via email to RDAJ&As@navy.mil 9 Annual Truth In Negotiation Act (TINA) Waivers valued $19.5M or more. NMCARS 30-Nov DPAP 31-Oct DASN(AP) via email to RDAJ&As@navy.mil
LI # REPORT/NOTES REFERENCE EXTERNAL DUE DATE EXTERNAL DUE ORGANIZATION DASN(AP) DUE DATE SUBMISSION TO 10 Annual Report of Contract Data for Multi-Year contracts with Economic Price Adjustment clauses. NMCARS 5216.203-4(S-90) 30-Oct DPAP 26-Oct DASN(AP) via email to RDAJ&As@navy.mil 11 Annual DoE WFO Order Compliance Assessment Results NMCARS 31-Dec DPAP 15-Dec DASN(AP) via email to RDAJ&As@navy.mil 12 Annual Nondefense Agency Certifications Report NMCARS 5217.703(c) Within 30 days of the beginning of the fiscal year DPAP Within 40 days of the beginning of the fiscal year DASN(AP) via email to RDAJ&As@navy.mil 13 Annual COTS End Items Report for contracts valued at $5M or more (including task orders/ delivery orders) PER ITEM NMCARS 5225.7003(b)(2)(ii) 31-Oct DPAP 15-Oct DASN(AP) via email to RDAJ&As@navy.mil 14 Annual Cost Accounting Standards Waivers over $15M NMCARS 5230.201-5(e) 30-Nov DPAP 15 Nov DASN(AP) via email RDAJ&As@navy.mil 15 Annual Service Requirements Review Board Action Item Correction POAM NMCARS 5237.191(b) Not applicable Not applicable 120 days after completion of SRRB DASN(AP) via email RDAJ&As@navy.mil 16 Annual Service Requirements Review Board Final Analysis NMCARS 5237.191(c) Not applicable Not applicable 30 days after completion of SRRB DASN(AP) via email RDAJ&As@navy.mil 17 Annual Review of Contracts Involving Combat and Security Force Training ASN RDA memo “Acquisition of Combat and Security Related Training" 25 Nov 2009 Not applicable Not applicable By Request annually DASN(AP) via email to RDAJ&As@navy.mil LI # REPORT/NOTES REFERENCE EXTERNAL DUE DATE EXTERNAL DUE DASN(AP) DUE DATE SUBMISSION TO
18 Annual Indemnification Agreements DPAP Memo "“Inputs for the Report to Congress on Indemnification Agreements.” Oct 7, 2015 16-Nov DPAP 1 Nov DASN(AP) via email to 19 Annual ECMRA Contractor Service Hour Labor Reporting Note: Contractors perform reporting. NMCARS 5237.102-90 Not applicable Not applicable No later than October 31 for the preceding fiscal year. DON ECMRA Application 20 Annual Navy Component UAC/Ratification Procedures Submission NMCARS Not applicable Not applicable 31 March DASN(AP) via email to 21 Annual Long Range Acquisition Forecast NMCARS 5205.404 30 Jun DPAP 20 June DASN(AP) via to 22 Consolidated Undefinitized Contract Actions (UCA) Management Plan Note: DASN(AP) generates (Belton) DFARS 217.7405(a)(1) 30 Apr 31 Oct DPAP 23 Consolidated Undefinitized Contract Actions (UCA) Management Report NMCARS 5217.7405(a)(2) 30 Apr 31 Oct DPAP 15 Apr 15 Oct DASN(AP) via to 24 DCMA Business Base Forecast and Evaluation NMCARS 5242.1790 7 Mar 7 Sep DCMA 7 Feb 7 Aug DASN(AP) via email to 25 Unpriced Change Order Report NMCARS 5243.204-70-7(b) 30 Apr/31 Oct DPAP 15 Apr/15 Oct DASN(AP) via email to 26 Contract Audit Follow Up (automated system) DoD Instruction 7640.02 31 Mar/30 Sep DCMA Due to DCMA not DASN(AP). DASN(AP) is DON liaison to DCMA if questions arise. CAFU system in eTools at . LI # REPORT/NOTES REFERENCE EXTERNAL DUE DATE EXTERNAL DUE DASN(AP) DUE DATE SUBMISSION TO
35 Monthly CENTCOM 715-1 Report NMCARS 5225.7401(a)(iv) By the 10th of the month. CENTCOM 36 As needed Suspected Violations of the Gratuities Clause NMCARS 5203.203 Notification - Within 2 days, Report – Within 5 working days AGC(AI) and Contracting Officer 37 As Needed Revocation of Contracting or Purchase Card Authority NMCARS 5201.691-2(e) Not applicable Not applicable Within 5 days of revocation DASN(AP) via email to RDAJ&As@navy.mil 38 As needed Notification of a Complaint of Reprisal NMCARS 5203.903 As occurring Assistant General Counsel (Acquisition Integrity) As occurring DASN(AP) via email to ; courtesy copy of documentation submitted 39 As needed Lobbying Disclosure Act Violations NMCARS 5203.806 As occurring DPAP As occurring DASN(AP) via to 40 As needed Contractor Poor Performance NMCARS Within 5 days after issuance of cure or show cause notice Department of the Navy (DON) Acquisition Integrity Office (AIO) 41 As needed Debarment Reports/Suspension Reports NMCARS 5209.406-3(i) 5209.407-3 As occurring Assistant General Counsel (Acquisition Integrity) As occurring DASN(AP) via email to RDAJ&As@navy.mil ; courtesy copy of documentation submitted 42 As needed Determination for exception to the requirement for Item Unique Identification. Note: D&F executed by: CAE for ACAT I, HCA for all others NMCARS 5211.274-2 Prior to contract award DPAP Prior to contract award. DASN(AP) via email to RDAJ&As@navy.mil LI # REPORT/NOTES REFERENCE EXTERNAL DUE DATE EXTERNAL DUE DASN(AP) DUE DATE SUBMISSION TO
52 As needed Waiver approval - Restrictions on the employment of personnel for work on construction and service contracts in noncontiguous states NMCARS 5222.7003 As required SECNAV Prior to contract award DASN(AP) via email to RDAJ&As@navy.mil 53 As needed Investigation reports of labor standard violations for contracts involving construction. Note: DASN(AP) will notify the Administrator, Wage and Hour Division. NMCARS 5222.406-8(d) As required Attorney General of the United States via DASN(AP). As identified For NAVFAC, submit to NAVFACENGCOMHQ. For all others, submit to DASN(AP) via email to RDAJ&As@navy.mil 54 As needed Sudan Waivers NMCARS 5225.702-4 Allowing sufficient time for review and approval OFPP to submission to OFPP DASN(AP) via to RDAJ&As@navy.mil 55 As needed Iran Waivers NMCARS 5225.703-4 Allowing sufficient time for review and approval OFPP Prior to submission to OFPP DASN(AP) via email to RDAJ&As@navy.mil 56 As needed Waiver of buys from Munitions from Communist Chinese military companies NMCARS 5225.770-5 15 days prior to award/DPAP DPAP 20 days prior to award DASN(AP) via email to RDAJ&As@navy.mil 57 As needed Notification of state sponsor of terrorism notification NMCARS 5225.771-3 As required DPAP As required DASN(AP) via email to RDAJ&As@navy.mil 58 As needed Notification of state sponsor of terrorism notification NMCARS 5225.771-4 As required DPAP Prior to waiver approval DASN(AP) via to RDAJ&As@navy.mil 59 As needed Notification of certain foreign entities related to acquisition of satellite services NMCARS 5225.772-3 As required DPAP As required DASN(AP) via to RDAJ&As@navy.mil REPORT/NOTES REFERENCE EXTERNAL DUE DATE EXTERNAL DUE DASN(AP) DUE DATE SUBMISSION TO
60 As needed Notification of certain foreign entities related to acquisition of satellite services NMCARS 5225.772-4 Not later than 7 days prior to entering into a contract DPAP Prior to exception approval DASN(AP) via email to RDAJ&As@navy.mil 61 As needed Nonimplementation of GAO protest recommendations Note: SECNAV is authorized to make the waiver determination without of delegation. NMCARS 5233.104(g) Prior to final decision not to implement Comptroller General Prior to final decision not to implement DASN(AP) via email to RDAJ&As@navy.mil 62 As needed Protests of Acquisitions valued at $1B or more NMCARS 5233.170 Within 10 days of receipt of the protest DPAP Within 5 days of receipt of the protest DASN(AP) via email to RDAJ&As@navy.mil 63 As needed Contractor Appeal to ASBCA Litigation Requirements Report NMCARS 5233.9002(b) In conjunction with an appeal Litigation Division of the Office of General Counsel With compilation of Rule 4 documents DASN(AP) via email to RDAJ&As@navy.mil 64 As needed Major Defense Program – Intent NOT to Exercise a Fixed Price Production Option on a Development Contract Notification NMCARS 5235.006(b)(i) As needed USD(AT&L) As needed DASN(AP) via email to RDAJ&As@navy.mil 65 As needed [Prenegotiation Position/Negotiated Agreement] Approval Request NMCARS 5235.006(b)(ii)(B) As needed USD(AT&L) As needed DASN(AP) via to RDAJ&As@navy.mil 66 As needed Notice for SAE Approval for Exclusion and Limitation on Disclosure of IT Assessed for Supply Risk NMCARS 5239.7304(c)(2) As needed ASN(RDA) As needed DASN(AP) via email to RDAJ&As@navy.mil LI # REFERENCE EXTERNAL DUE DATE EXTERNAL DUE DASN(AP) DUE DATE SUBMISSION TO
67 As needed Termination For Default NMCARS 5249.402-8 5249.403 Within 5 days after issuance of change in termination status or termination Department of the Navy (DON) Acquisition Integrity Office (AIO) 68 Per contract containing services labor hours Contract Termination – Congressional Notification on Significant Contract Terminations NMCARS 5249.7001 As soon as possible after the decision to terminate is made Navy – Chief of Legislative Affairs As soon as possible after the decision to terminate is made DASN(AP) via to . Confirm receipt via phone call. 69 As needed Contract Action Without Clause 52.204-2, Security Requirements NMCARS Not applicable Not applicable Prior to contract award DASN(AP) via email to RDAJ&As@navy.mil 70 As needed Government-Furnished Property Compliance Checklist NMCARS 5245.103-73(i) Not applicable Not applicable After contracting officer signature DASN(AP) via email to 71 Annual Component Acquisition Regulation Supplement NMCARS 5201.103(S-90) Not applicable Not applicable 31 Aug DASN(AP) via email to 72 As needed Unusual Contract Financing NMCARS 5232.202-1(d) As needed DPAP As needed DASN(AP) via email to 73 As needed DPAP Pilot Program Regarding Risk-Based Contracting for Smaller Contract Actions Under the Truth in Negotiations Act Approval Request NMCARS 5215.403-1(S-90) As needed DPAP As needed DASN(AP) via email to NOTE: The line item numbers serve as pointers for administrative purposes and are subject to change as reports are added and deleted. This administrative change will not be identified in each NMCARS change issued.
ANNEX 16 – OVERAGE CONTRACTS REPORTS Format. A formatted Excel spreadsheet is available on the ASN(RDA) Policy website . Contracting Activity: Tab A - Overage SAP Contracts IAW FAR 4.804-1(a)(1) Calendar Year Beginning Balance Newly Overage Closed Out Ending Balance 2015 2016 0 2017 0 Contracting Activity: Tab B - Overage FFP (non-SAP) Contracts IAW FAR 4.804-1(a)(2) Calendar Year Beginning Balance Newly Overage Closed Out Ending Balance 2015 2016 0 2017 0 Contracting Activity: Tab C - Overage Contracts that Require Settlement of Indirect Costs IAW FAR 4.804-1(a)(3)
Calendar Year Beginning Balance Overage Closed Out Ending Balance 2015 2016 0 2017 0 Contracting Activity: Tab D - Overage Contracts - Other FAR 4.804-1(a)(4) Calendar Year Beginning Balance Newly Overage Closed Out Ending Balance 2015 2016 0 2017 0 Contracting Activity: Tab E - Overage Contracts - Totals for the Contracting Activity (Summation Sheet - NO DATA ENTRY REQUIRED) Calendar Year Beginning Balance Overage Closed Out Ending Balance Goal Over Goal 2015 0 2016 0 0 0 0 0 0 2017 0 0 0 0 0 0