ANNEX 14 – REPORTS Line Item (LI) # REPORT/NOTES REFERENCE EXTERNAL DUE DATE EXTERNAL DUE ORGANIZATION DASN(AP) DUE DATE SUBMISSION TO 1 Bi-Annual Evaluation Requirements of Contracting Officers under DoDI 5000.66; (i.e., Functional Independence of Contracting Officers) Note: Reported in even numbered years NMCARS 5201.102(d)(S-90) 31-Oct DPAP 15-Oct DASN(AP) via email to RDAJ&As@navy.mil 2 Bi-Annual Compliance report that no senior leader performed multiple roles in major weapon system or major service acquisitions Note: Reported in even numbered years NMCARS 5203.170(a) 30-Dec DPAP 30-Nov DASN(AP) via email to RDAPolicy@navy.mil 3 Annual Procurement Performance Management Assessment Program (PPMAP) Summary of Relevant Findings from Prior FY PPMAP. NMCARS 5201.691 -2(d)(2) Not applicable Not applicable 30-Jan DASN(AP) via email to RDAJ&As@navy.mil 4 Annual Contract Action Report, Data Verification and Validation (V&V) Certification NMCARS 5204.604(3) 15-Dec DPAP 1-Dec DASN(AP) via to RDAJ&As@navy.mil 5 Annual PPMAP Assessment Plan NMCARS 5201.691-2(d)(1) Not applicable Not applicable 1 Oct DASN(AP) via email to RDAJ&As@navy.mil 6 Annual Competition Report, including projected competition goal for current year FAR 6.502(b)(2) 31-Jan DPAP 15-Jan DASN(AP) via email to RDAPolicy@navy.mil LI # REPORT/NOTES REFERENCE EXTERNAL DUE DATE EXTERNAL DUE ORGANIZATION DASN(AP) DUE DATE SUBMISSION TO
7 Annual Report on Pilot Program for Acquisition of Nondevelopmental Items NMCARS 5212.7102-2 31-Oct DPAP 15-Oct DASN(AP) via email to RDAJ&As@navy.mil 8 Annual Commercial Item Exceptions to Cost/Pricing Data valued $15M or more. NMCARS 30-Nov DPAP 31-Oct DASN(AP) via email to RDAJ&As@navy.mil 9 Annual Truth In Negotiation Act (TINA) Waivers valued $15M or more. NMCARS 30-Nov DPAP 31-Oct DASN(AP) via email to RDAJ&As@navy.mil 10 Annual Report of Contract Data for Multi-Year contracts with Economic Price Adjustment clauses. NMCARS 5216.203-4 30-Oct DPAP 26-Oct DASN(AP) via email to RDAJ&As@navy.mil 11 Annual DoE WFO Order Compliance Assessment Results NMCARS 31-Dec DPAP 15-Dec DASN(AP) via email to RDAJ&As@navy.mil 12 Annual Nondefense Agency Certifications Report NMCARS 5217.703(c) Within 30 days of the beginning of the fiscal year DPAP Within 40 days of the beginning of the fiscal year DASN(AP) via email to RDAJ&As@navy.mil 13 Annual COTS End Items Report for contracts valued at $5M or more (including task orders/ delivery orders) PER ITEM NMCARS 5225.7003 31-Oct DPAP 15-Oct DASN(AP) via email to RDAJ&As@navy.mil 14 Annual Cost Accounting Standards Waivers over $15M NMCARS 5230.201-5 30-Nov DPAP 31-Oct DASN(AP) via email to RDAPolicy@navy.mil 15 Annual Service Requirements Review Board Action Item Correction POAM NMCARS 5237.191(b) Not applicable Not applicable 120 days after completion of SRRB DASN(AP) via email RDAJ&As@navy.mil 16 Annual Service Requirements Review Board Final Analysis NMCARS 5237.191(c) Not applicable Not applicable 30 days after completion of SRRB DASN(AP) via email RDAJ&As@navy.mil LI # REPORT/NOTES REFERENCE EXTERNAL DUE DATE EXTERNAL DUE ORGANIZATION DASN(AP) DUE DATE SUBMISSION TO
24 DCMA Business Base Forecast and Evaluation NMCARS 5242.1790 7 Mar 7 Sep DCMA 7 Feb 7 Aug DASN(AP) via email to RDAJ&As@navy.mil 25 Unpriced Change Order Report NMCARS 5243.204-70-7(b) 30 Apr/31 Oct DPAP 15 Apr/15 Oct DASN(AP) via email to RDAJ&As@navy.mil 26 Contract Follow Up (automated system) DoD Instruction 7640.02 31 Mar/30 Sep DCMA Due to DCMA not DASN(AP). DASN(AP) is DON liaison to DCMA if questions arise. CAFU system in eTools at www.dcma.mil. 27 IUID Report DPAP Memo Dec 4, 2007 30 Jun/31 Dec DPAP 1 Jun/1 Dec DASN(AP) via email to RDAJ&As@navy.mil 28 RFID Compliance Report ASN(RD&A) Memo Jun 5, 2009 Not applicable Not applicable 1 Jun/1 Dec DASN(AP) via email to RDAJ&As@navy.mil 29 eSRS Status Report Note: DASN(AP) will run eSRS Status Report. Field updates/inputs are required to DASN(AP) by Due Date DPAP Memo Apr 16, 2009 30 Jun/30 Dec DPAP 15 Jun/15 Dec DASN(AP) via to RDAJ&As@navy.mil 30 Government Purchase Card (GPC) Data Validation/Reporting NMCARS 5213.301-90 7 Jan/7 Jul DPAP 28 Dec/28 Jun DASN(AP) via email to RDAJ&As@navy.mil 31 Quarterly Peer Review Forecast NMCARS 5201.170 31 Mar 30 Jun 30 Sep 31 Dec DPAP 25th of each month NMCARS is monthly. DFARS is quarterly DASN(AP) via email to RDAJ&As@navy.mil 32 Quarterly Bridge Contract Awards NMCARS 5206.303-92 Annex 5 Not applicable Not applicable 30 Jan, 30 Apr 30 Jul, 30 Oct DASN(AP) via email to LI # REPORT/NOTES REFERENCE EXTERNAL DUE DATE EXTERNAL DUE ORGANIZATION DASN(AP) DUE DATE SUBMISSION TO
33 Quarterly V&V Data Verification NMCARS 5204.604(3)(i) 15 Feb; 16 May; 15 Aug; 3 Dec DPAP 30 Jan; 30 Apr; 30 Jul; 30 Nov DASN(AP) via email to RDAPolicy@navy.mil 34 Quarterly Synchronized Predeployment & Operational Tracker (SPOT) Plus CENTCOM Census Note: SPOT generates an automated report for submission. USD(ATL) Memo Policy on the Transition to & Use of an Automated Census for Contractors Supporting Operations in the USCENTCOM AOR dtd Jan 19 2010 1 Jan, 1 Apr, 1 Jul, 1 Oct USD(AT&L) 35 Monthly Department of Energy Amounts NMCARS 5217.502-2(S-90)(i) Monthly - no specified date within the month. Deputy Director, DPAP, Contract Policy and International Contracting Within two weeks of order issuance DASN(AP) via email to RDAJ&As@navy.mil 36 Monthly CENTCOM 715-1 Report NMCARS 5225.7401(a)(iv) By the 10th of the month. CENTCOM 37 As needed Suspected Violations of the Gratuities Clause NMCARS 5203.203 Notification - Within 2 days, Report – Within 5 working days AGC(AI) and Contracting Officer 38 As Needed Revocation of Contracting or Purchase Card Authority NMCARS 5201.691-2(e) Not applicable Not applicable Within 5 days of revocation DASN(AP) via email to RDAJ&As@navy.mil 39 As needed Notification of a Complaint of Reprisal NMCARS 5203.903 As occurring Assistant General Counsel (Acquisition Integrity) As occurring DASN(AP) via email to RDAPolicy@navy.mil 40 As needed Lobbying Disclosure Act Violations NMCARS 5203.806 As occurring DPAP As occurring DASN(AP) via email to LI # REPORT/NOTES REFERENCE EXTERNAL DUE DATE EXTERNAL DUE ORGANIZATION DASN(AP) DUE DATE SUBMISSION TO
41 As needed Contractor Poor Performance NMCARS Within 5 days after issuance of cure or show cause notice Department of the Navy (DON) Acquisition Integrity Office (AIO) 42 As needed Debarment Reports/Suspension Reports NMCARS 5209.406-3(4) As occurring Assistant General Counsel (Acquisition Integrity) As occurring DASN(AP) via email to RDAJ&As@navy.mil a copy of documentation submitted to AGC(AI) 43 As needed Determination for exception to the requirement for Item Unique Identification. Note: D&F executed by: CAE for ACAT I, HCA for all others NMCARS 5211.274-2 Prior to contract award DPAP Prior to contract award. DASN(AP) via email to RDAJ&As@navy.mil 44 As needed Business Case Analysis Part 1 for GWACs, interagency agreements. NMCARS 5213.303-2 NMCARS 5217.502-1(c) Not applicable Not applicable Not applicable DASN(AP) via email to RDAJ&As@navy.mil 45 As needed in Negotiations Act (TINA) waivers >$15M NMCARS Not applicable. Not applicable Prior to waiver approval DASN(AP) via email to RDAJ&As@navy.mil 46 As needed TINA Waiver Requests in excess of $100M NMCARS Not applicable Not applicable to contract award. DASN(AP) via email to RDAJ&As@navy.mil 47 As needed NDAA Section 808 Exception Approval Note: Report expires at the end of FY13. NMCARS 5216.102 Not applicable Not applicable Prior to contract award or order issuance DASN(AP) via email to RDAJ&As@navy.mil 48 As needed HCA approved D&F for ACAT I programs using CPAF incentive contract type NMCARS 5216.401(d)(1)(i) Within 30 days of the end of the quarter DPAP Within 15 days of approval by HCA DASN(AP) via to RDAJ&As@navy.mil LI # REPORT/NOTES REFERENCE EXTERNAL DUE DATE EXTERNAL DUE ORGANIZATION DASN(AP) DUE DATE SUBMISSION TO
49 As needed HCA approved D&F for non-ACAT I programs valued at $50M or greater using CPAF incentive contract type NMCARS 5216.401(d)(1)(ii) Not applicable Not applicable Within 30 days of approval by HCA DASN(AP) via email to RDAJ&As@navy.mil 50 As needed Submission of Determination and Finding on Single Award IDIQ contracts over $103M. NMCARS As needed DPAP As needed DASN(AP) via to RDAJ&As@navy.mil. 51 As needed Congressional notification for Multi-year contracts NMCARS 5217.170 Not applicable Not applicable 45 days prior to contract award or order issuance DASN(AP) via email to RDAJ&As@navy.mil 52 As needed Determination Approval for Multi-year contract for supplies >$500M NMCARS 5217.172-90 Not applicable Not applicable Prior to contract award or order issuance DASN(AP) via email to RDAJ&As@navy.mil 53 As needed Investigation reports of standard violations for contracts involving construction. Note: DASN(AP) will notify the Administrator, Wage and Hour Division. NMCARS 5222.406-8(d) As required Attorney General of the United States via DASN(AP). As identified For NAVFAC, submit to NAVFACENGCOMHQ. For all others, submit to DASN(AP) via email to RDAJ&As@navy.mil 54 As needed Waiver of Mandatory Arbitrations NMCARS 5222.7404 As required DPAP Prior to waiver approval DASN(AP) via email to RDAJ&As@navy.mil 55 As needed Sudan Waivers NMCARS 5225.702-4 Allowing sufficient time for review and approval OFPP Prior to submission to OFPP DASN(AP) via email to RDAJ&As@navy.mil 56 As needed Iran Waivers NMCARS 5225.703-4 Allowing sufficient time for review and approval OFPP Prior to submission to OFPP DASN(AP) via to RDAJ&As@navy.mil LI # REPORT/NOTES REFERENCE EXTERNAL DUE DATE EXTERNAL DUE ORGANIZATION DASN(AP) DUE DATE SUBMISSION TO
64 As needed Direct Purchase of Ocean Transportation Services Note: DFARS reference requires Contracting Officer to forward a report to Commander, MSC for review and forwarding if approved. NMCARS 5247.573-1 When proposed freight charges are excessive or otherwise unreasonable SECNAV Not applicable DASN(AP) via email to RDAJ&As@navy.mil 65 As needed Ocean Transportation Incidental to contract for supplies, services or construction/ direct purchase. Note: DFARS reference requires Contracting Officer to forward a report to Commander, MSC for review and forwarding if approved. NMCARS 5247.573-2 When proposed freight charges are excessive or otherwise unreasonable SECNAV Not applicable DASN(AP) via email to RDAJ&As@navy.mil 66 As needed Termination For Default NMCARS 5249.402-8 5249.403 Within 5 days after issuance of termination or change in termination status Department of the Navy (DON) Acquisition Integrity Office (AIO) 67 As needed Contract Termination – Congressional Notification on Significant Contract Terminations NMCARS 5249.7001 As soon as possible after the decision to terminate is made Navy – Chief of Legislative Affairs As soon as possible after the decision to terminate is made DASN(AP) via email to . Confirm receipt via phone call. 68 As needed Contract Action Without Clause 52.204-2, Security Requirements NMCARS 5204.404 Not applicable Not applicable to contract award DASN(AP) via email to RDAJ&As@navy.mil LI # REFERENCE EXTERNAL DUE DATE EXTERNAL DUE ORGANIZATION DASN(AP) DUE DATE SUBMISSION TO
69 Per contract services labor hours ECMRA Contractor Service Hour Labor Reporting Note: Contractors perform reporting. NMCARS 5237.102-90 Not applicable Not applicable No than October 31 for the preceding fiscal year. DON ECMRA Application NOTE: The line item numbers serve as pointers for administrative purposes and are subject to change as reports are added and deleted. This administrative change will not be identified in each NMCARS change issued.