Section IV - Bid Forms Letter of Bid Primary Procurement - Framework Agreement Goods INSTRUCTIONS TO BIDDERS: DELETE THIS BOX ONCE YOU HAVE COMPLETED THE DOCUMENT The Bidder must prepare this Letter of Bid on stationery with its letterhead clearly showing the Bidder’s complete name and business address. Note: All italicized text is to help Bidders in preparing this form. Framework Agreement - Goods Date of this Bid submission: [insert date (as day, and year) of Bid submission] Request for Bid No.: [insert identification] To: [insert complete name of Procuring Agency] No reservations: We have examined and have no reservations to the RFB document, including Addenda issued in accordance with Instructions to Bidders (ITB 8); Eligibility: We meet the eligibility requirements and have no conflict of interest in accordance with ITB 4; Conformity: We offer to supply in conformity with the RFB document and in accordance with the indicative Delivery Schedules specified in the Schedule of Requirements the following Goods: [insert a brief description of the Goods and Related Services]; Bid Price: The total price of our Bid, excluding any discounts offered in item (g) below is: Option 1, in case of one lot: Total price is: [insert the total price of the Bid in Rs in words and figures;
Price Schedule: For Supply as per Schedule of Requirements Procuring Agency’s Country India Currency Indian Rupees Date: _________________________ RFB No: ___________________ Page N ______ of ______ 1 2 3 4 5 6 7 8 9 10 Line Item N Description of Goods Country of Origin Indicative Delivery Date Indicative Quantity and physical unit Unit EXW Total EXW price per line item (Col. 45) Price per line item for inland transportation and other Related Services required to convey the Goods to their final destination in India GST and taxes payable per line item if Framework Agreement is awarded (in accordance with ITB 14.8(a)(ii) Total Price per line item (Col. 7+8) [insert number of the item] [insert name of Good] [insert Country of Origin of Goods] [insert quoted Delivery Date] [insert number of units to be supplied and name of the physical unit] [insert EXW unit [insert EXW price per line item] [insert the corresponding price per line item] [insert GST and other taxes payable per line item if Framework Agreement is awarded] [insert total price per item] Price Rs Name of Bidder [insert complete name of Bidder] Signature of Bidder [signature of person signing the Bid] Date [insert date]
Price and Completion Schedule - Related Services Procuring Agency’s Country India Currency Indian Rupees Date: _________________________ RFB No: _____________________ Page N ______ of ______ 1 2 3 4 5 6 7 Service N Description of Services (excludes inland transportation and other Related Services required to convey the Goods to their final destination in India) Country of origin Indicative Delivery Date at place of Final destination Indicative Quantity and physical unit Unit price Total Price per Service (Col. 5*6 or estimate) [insert number of the Service] [insert name of Services] Country of origin [insert delivery date at place of final destination per Service] [insert number of to be supplied and name of the physical unit] [insert unit price per item] [insert total price per item] Total Bid Price Rs Name of Bidder [insert complete name of Bidder] Signature of Bidder [signature of person signing the Bid] Date [insert date]
1. List of Goods and Delivery Schedule [The Procuring Agency shall fill in this table to enable the Bidder to prepare the Bid] Line Item N Description of Goods Indicative Quantity required over FA Term Physical unit Likely Destination (Project Site) Likely Delivery Date (as per Incoterms) Bid Security in Rs. Deleted item No] [insert description of Goods] [insert quantity of item to be supplied] [insert physical unit for the quantity] [insert place of Delivery] [insert the number of days from placing the Call-off Contract]
Section A: Framework Agreement Specific Provisions (FA Specific Provisions) [this section is to be completed by the Procuring Agency as per the instructions provided in italicized text. The italicized text should be deleted from the final document] Procuring Agency’s Representative and address for Notices Section B: FA Standard Provision 5 The name and contact details of the Procuring Agency’s representative under this Framework Agreement, and the address for notices in relation to this Framework Agreement, are: Name: Address: Phone: Mobile: E-mail: 1.2 The Representatives for all other Participating Users are listed in Schedule 6 to this Framework Agreement. Supplier’s Representative Section B: FA Standard Provision 5 The name and contact details of the Supplier’s (FA Holder’s) Representative, for the purposes of this Framework Agreement, and the address for notices in relation to this Framework Agreement are: Name: Title/position: Address: Phone: Mobile: E-mail: Documents comprising this Framework Agreement This Framework Agreement shall be read as a whole. Where a documents is incorporated by reference into this Framework Agreement, it shall be deemed to form, and be read and construed, as part of this Framework Agreement. This Framework Agreement comprises the following documents: Framework Agreement, including all Sections, Schedules and Changes to standard provisions Notification of Award/ Letter of Acceptance (from Primary Procurement process) Letter of Bid (from Primary Procurement process)
Quote for Goods: Price Schedule 1 List of Goods and Delivery Schedule 1 2 3 4 5 6 7 8 9 Line Item N Description of Delivery Date as defined by Incoterms Quantity and physical unit Unit EXW Total EXW price per line item (Col. 45) Price per line item for inland transportation and other services required to convey the Goods to their final destination in India GST and other taxes payable per line item if Contract is awarded (in accordance with ITB 34.5(a) Total Price per line item (Col. 6+7) [insert number of the item] [insert name of Good] [insert quoted Delivery Date] [insert number of units to be supplied and name of the physical unit] [insert EXW unit price] [insert total EXW price per line item] [insert the corresponding per line item] [insert GST and other taxes payable per line item if Contract is awarded] [insert price per item] Quote Price Rs Quote for Related Services: Price Schedule 2 1 2 4 5 6 7
Service N Description of Services (excludes inland transportation and other services required to convey the goods to their final destination in India) Delivery Date at place of Final destination Quantity and physical unit Unit price Total Price per Service (Col. 5*6 or estimate) [insert number of the Service] [insert name of Services] [insert delivery date at of final destination per Service] [insert number of units to be supplied and name of the physical unit] [insert unit price per item] [insert total price per item] Quote Price Rs. Total Quote The total cost for the supply and delivery of the Goods, and related Services is as follows: Price Schedule Quotes Amount Goods: Price Schedule 1 Related Services: Price Schedule 2 Total Quote Rs.
after the date of the acceptance certificate for the respective delivery issued by the Purchaser. Interest due for late payment GCC 16.5 The payment-delay period after which the Purchaser shall pay interest to the supplier shall be [insert number, normally 30] days. The interest rate that shall be applied is [insert number corresponding to Prime Bank lending rate of State Bank of India] % Packing, marking and documentation GCC 23.2 The packing, marking and documentation within and outside the packages shall be: [insert in detail the type of packing required, the markings in the packing and all documentation required. Modify the sample clause given below, as required] The Supplier will be required to make separate packages for each Consignee. Each package will be marked on three sides with proper paint/indelible ink with the following: (i) Project; (ii) Contract No.; (iii) Supplier’s Name; (iv) Packing List Reference Number. Insurance cover GCC 24.1 The insurance shall be paid in an amount equal to 110 percent of the EXW value of the Goods from “Warehouse to warehouse (final destination)” on “All Risks” basis including War Risks and Strikes. Transportation GCC 25.1 The Supplier is required under the Contract to transport the Goods duly insured to the specified final destination, and all related costs shall be included in the Contract Price. Incidental Services GCC 25.2 Incidental services to be provided are: [Selected services covered under GCC Clause 25.2 and/or other should be specified with the desired features. These should be in line with the related services given in the Schedule of Requirements. The price quoted in the Bid price or agreed with the selected Supplier shall be included in the Contract Price.] Inspections and tests GCC 26.1 The inspections and tests shall be: [insert: ‘as per Schedule 1, of the Framework Agreement’, or if different or additional state the nature, frequency, procedures for carrying out the inspections and tests] Site of inspections and GCC 26.2 The Inspections and tests shall be conducted at: [insert name(s) of location(s)] Liquidated damages GCC 27.1 The liquidated damage shall be 0.5% [modify if necessary] per week. The maximum amount of liquidated damages shall be 10% of the call-off contract price.
SCHEDULE 6: List of Participating Users [delete this section if this is a single-user FA with no Participating Users] The following agencies are participating as Purchasers in this Framework Agreement. # Name of Purchaser Address Representative [insert complete name of Procuring Agency if also a Purchaser as Purchaser #1] [insert the type of entity] [insert the address of the principle of business] Name: Title/position: Phone: Mobile: E-mail: [insert complete name of Purchaser #2] [insert the type of legal entity] [insert the address of the principle place of business] Name: Title/position: Phone: Mobile: E-mail: [insert complete name of Purchaser #3] [insert the type of entity] [insert the address of the principle place of business] Name: Title/position: Mobile: E-mail: