State Library and Archives Commission Operating Budget - FY 2016 (Revised) TABLE OF CONTENTS Budget Overview Page(s) 1 of 1 Summary of Budget by Strategy II.A. Summary of Budget by Method of Finance II.B. Summary of Budget by Object of Expense II.C. Summary of Budget Objective Outcomes II.D. Strategy Level Detail Ill.A. Capital Budget Project Schedule Capital Budget Allocation to Strategies IV.A. Federal Funds Supporting Schedule IV.B. Federal Funds Tracking Schedule IV.C. Estimated Revenue Collections Supporting Schedule IV.D.
Agency code: 306 Agency name: Library & Archives Commission GoaVObjective/STRATEGY EXP2014 EXP2015 BUD2016 General Revenue Funds: 1 General Revenue Fund $II,I34,532 $12,577,287 $15,975,969 Federal Funds: 118 Fed Pub Library Serv Fd 555 Federal Funds Other Funds: 666 Appropriated Receipts 777 Interagency Contracts 802 License Plate Trust Fund No. 0802 TOTAL, METHOD OF FINANCING FULL TIME EQIDVALENT POSITIONS $11,134,532 $12,577,287 $15,975,969 $I 0,862,795 $10,122,220 $II,229,607 $8,363 $10,838 $20,000 $10,871,158 $10,133,058 $11,249,607 $1,520,726 $2,172,312 $5,390,728 $2,097,446 $2,006,606 $4,333,140 $0 $21,579 $8,435 $3,618,172 $4,200,497 $9,732,303 $25,623,862 $26,910,842 $36,957,879 146.5 152.0 168.5
Automated Budget and Evaluation System ofTexas (ABEST) Agency code: 306 Agency name: Library & Archives Commission METHOD OF FINANCING Exp2014 Exp 2015 Bud2016 GENERAL REVENUE 1 General Revenue Fund REGULAR APPROPRIATIONS Regular Appropriations from MOF Table (2014-15 GAA) Regular Appropriations from MOF Table (2016-17 GAA) RIDER APPROPRIATION Art IX, Sec 8.04, Surplus Property (2014-15 GAA) Art IX, Sec 14.03{i), Capital Budget UB (2014-15 GAA) Rider 7, UB SHC Safety & Security (2016-17 GAA) Art IX, Sec 17.08(a), Data Center Reductions {2014-15 GAA) Art IX, Sec 18.03, Centralized Accounting and PayrolVPersonnel System Deployments (2016-17 GAA) TRANSFERS Art IX, Sec 17.06 Salary Increase for General State Employees (2014-15 GAA) Art IX, Sec 14.03, Request to Exceed Capital Budget (2014-15 GAA) Art IX, Sec 18.02, Salary Increase for General State Employees (2016-17) LAPSED APPROPRIATIONS Regular Appropriations from MOF (2014-15 GAA) TOTAL, General Revenue Fund $11,716,310 $11,716,310 $0 $0 $0 $15,478,509 $1,533 $0 $0 $(659,714) $659,714 $0 $0 $(ll2,868) $ll2,868 $(4,886) $(11,320) $0 $0 $0 $250,000 $81,989 $195,451 $0 $0 $130,000 $0 $0 $0 $134,592 $(700) $0 $0 S11,134,532 $12,577,287 $15,975,969 TOTAL, ALL GENERAL REVENUE $11,134,532 $12,577,287 $15,975,969
Automated Budget and Evaluation System ofTexas (ABEST) Agency code: 306 Agency name: Library & Archives Commission METHOD OF FINANCING Exp2014 Exp2015 Bud2016 FULL-TlME-EQU!VALENT POSITIONS REGULAR APPROPRIATIONS Regular Appropriations from MOF Table (2014-15 GAA) Regular Appropriations from MOF (20!6-17 GAA) RIDER APPROPRIATION Art IX, Sec. 18.03 Appropriation for CAPPS LAPSED APPROPRIATIONS Regular Appropriations from MOF (2014-15 GAA) 163.5 163.5 0.0 0.0 0.0 166.5 0.0 0.0 2.0 (I7.0) (11.5) 0.0 ADJUSTED FTES 146.5 152.0 168.5 NUMBER OF 100% FEDERALLY FUNDED FTEs 12.0 14.0 16.0
Automated Budget and Evaluation System of Texas (ABEST) Agency code: 306 OBJECT OF EXPENSE IOOI SALARIES AND WAGES 1002 OTHER PERSONNEL COSTS 200I PROFESSIONAL FEES AND SERVICES 2002 FUELS AND LUBRICANTS 2003 CONSUMABLE SUPPLIES 2004 UTILITIES 2005 TRAVEL 2006 RENT- BUILDING 2007 RENT- MACHINE AND OTHER 2009 OTHER OPERATING EXPENSE 4000 GRANTS 5000 CAPITAL EXPENDITURES Agency Total Agency name: Library & Archives Commission EXP 2014 EXP 2015 BUD 2016 $6,127,7II $6,64I,608 $7,595,4I4 $260,530 $408,994 $3I4,300 $746,958 $I,930,597 $I,684,135 $8,68I $6,447 $11,875 $242,247 $277,640 $209,750 $22I,l30 $200,644 $263,920 $73,084 $82,48I $I4I,45I $I2,898 $28,208 $60,736 $35,388 $47,025 $42,600 $I3,769,228 $I3,871,008 $2I,639,209 $3,3I0,409 $3,034,628 $2,503,435 $8I5,598 $38I,562 $2,49I,054 $25,623,862 $26,9!0,842 $36,957,879
84th Regular Session, Fiscal Year 2016 Operating Budget Automated Budget and Evaluation System of Texas (ABEST) Agency code: 306 Agency name: Library & Archives Commission GOAL: OBJECTIVE: Improve the Availability of Library and Information Services Cost Avoidance through Library Resource Sharing Statewide GoaVBenchmark: 2 0 Service Categories: STRATEGY: Share Library Resources Among Libraries Statewide Service: 04 Income: A.2 Age: B.3 CODE DESCRIPTION EXP 2014 EXP2015 BUD2016 Efficiency Measures: l Nunlber of Days of Average Turnaround Time for Interlibrary Loans 2 Cost Per Book and Other Material Provided by Shared Resources Explanatory/Input Measures: KEY l Number of Resources Provided to Persons Through Shared Services Objects of Expense: I 1.20 1!.60 9.00 0.40 0.27 0.21 96,599,644.00 103,768,649.00 108,000,000.00 1001 SALARIES AND $453,352 $568,639 $566,487 1002 OTHER PERSONNEL COSTS $23,492 $29,651 $57,200 2001 PROFESSIONAL FEES AND SERVICES $l34,60I $331,531 $522,600 2002 FUELS AND LUBRICANTS $0 $0 $0 2003 CONSUMABLE SUPPLIES $38,333 $44,250 $12,000 2004 UTILITIES $510 $759 $3,000 2005 TRAVEL $10,393 $12,151 $22,000 2006 RENT- BUILDING $3,636 $10,889 $3,500 2007 RENT- MACHINE AND OTHER $2,625 $3,143 $2,600 2009 OTHER OPERATING EXPENSE $12,284,187 $11,527,294 $18,685,574 4000 GRANTS $1,371,206 $1,077,697 $1,000,000 5000 CAPITAL EXPENDITURES $102,473 $51,919 $7,000 TOTAL, OBJECT OF EXPENSE $14,424,808 Sl3,657,923 $20,881,961 Method of Financing: l General Revenue Fund $4,986,664 $5,604,327 $8,258,991 SUBTOTAL, MOF (GENERAL REVENUE FUNDS) $4,986,664 $5,604,327 $8,258,991
84th Regular Session, Fiscal Year 2016 Operating Budget Automated Budget and Evaluation System of Texas (ABEST) Agency code: 306 Agency name: Library & Archives Commission GOAL: OBJECTIVE: Improve the Availability of Library and Information Services Cost Avoidance through Library Resource Sharing Statewide Goal/Benchmark: 4 0 Service Categories: STRATEGY: 2 Aid in the Development of Local Libraries Service: 04 Income: A.2 Age: B.3 CODE DESCRIPTION EXP 2014 EXP2015 BUD2016 Output Measures: KEY Efficiency Measures: 1 Cost Per Person Provided Local Library Project-sponsored Services Objects of Expense: 3.00 3.16 3.97
Agency code: 306 Agency name: Library & Archives Commission GOAL: OBJECTIVE: STRATEGY: Improve the Availability of Library and Infonnation Services Cost Avoidance through Library Resource Sharing 2 Aid in the Development of Local Libraries Statewide GoaVBenchmark: 4 0 Service Categories: Service: 04 Income: A.2 Age: B.3 CODE DESCRIPTION CFDA Subtotal, Fund 118 SUBTOTAL, MOF (FEDERAL Method of Financing: 666 Appropriated Receipts 802 License Plate Trust Fund No. 0802 SUBTOTAL, MOF (OTHER FUNDS) METHOD OF FINANCE: FULL TIME EQUIVALENT POSITIONS: EXP 2014 EXP2015 BUD2016 $2,615,415 $3,413,624 $2,402,714 $2,615,415 $3,413,624 $2,402,714 $21,078 $31,589 $12,293 $0 $21,579 $8,435 $21,078 S53,168 $20,728 S2,697,137 $3,527,770 $2,497,021 8.1 8.6 10.0
Agency code: 306 Agency name: Library & Archives Commission GOAL: 2 Public Access to Government Information Statewide Goal/Benchmark: 8 0 OBJECTIVE: STRATEGY: Improve Infonnation Provided to the Public and Others Provide Access to Infonnation and Archives Service Categories: Service: 04 Income: A.2 Age: B.3 CODE DESCRIPTION 118 Fed Pub Library Serv Fd 45.310.000 STATE LIBRARY SERVICES CFDA Subtotal, Fund 118 555 Federal EXP2014 EXP 2015 BUD2016 $221,062 $335,890 $365,105 $221,062 $335,890 $365,105 45.149.000 Promotion of the Humaniti $2,059 $4,235 $0 45.312.000 INST. OF MUSEUM & LIBRARY $0 $0 $0 89.003.000 National Historical Publi $6,304 $6,603 $20,000 CFDA Subtotal, Fund 555 $8,363 $10,838 $20,000 SUBTOTAL, MOF (FEDERAL FUNDS) 5229,425 $346,728 $385,105 Method of Financing: 666 Appropriated Receipts $12,718 $11,906 $42,472 777 Interagency Contracts $12,504 $20,447 $15,906 SUBTOTAL, MOF (OTHER FUNDS) $25,222 $32,353 $58,378 TOTAL, METHOD OF FINANCE: $2,373,420 $3,128,530 $3,322,182 FULL TIME EQUIVALENT POSITIONS: 31.8 36.1 37.0
Agency code: 306 Agency name: Library & Archives Commission GOAL: 3 Cost effective Records Management Statewide Goal/Benchmark: 8 0 OBJECTIVE: STRATEGY: Achieve Record Retention Rate for State/Local Government Records Management Services for State/Local Government Officials Service Categories: Service: 05 Income: A.2 Age: B.3 CODE DESCRIPTION 777 Interagency Contracts SUBTOTAL, MOF FUNDS) EXP 2014 EXP 2015 BUD2016 METHOD OF FINANCE: Sl,937,768 $1,882,483 $2,459,155 FULL TIME EQUIVALENT POSITIONS: 29.4 28.3 32.0 III.A. Page 10 ofl3
Agency code: 306 Agency name: Library & Archives Commission GOAL: 4 Indirect Administration Statewide Goal/Benchmark: 8 0 OBJECTIVE: STRATEGY: Indirect Administration Indirect Administration Service Categories: Service: 09 Income: A.2 Age: B.3 CODE DESCRIPTION EXP 2014 EXP 2015 BUD2016 Objects of Expense: 1001 SALARIES AND WAGES 1002 OTHER PERSONNEL COSTS 2001 PROFESSIONAL FEES AND SERVICES 2002 FUELS AND LUBRICANTS 2003 CONSUMABLE SUPPLIES 2004 UTILITIES 2005 TRAVEL 2006 RENT- BUILDING 2007 RENT- MACHINE AND OTHER 2009 OPERATING EXPENSE 5000 CAPITAL EXPENDITIJRES OBJECT OF EXPENSE Method of Financing: 1 General Revenue Fund SUBTOTAL, MOF (GENERAL REVENUE $I,361,364 $1,307,045 $1,776,336 $45,774 $I25,893 $45,000 $398,553 $499,184 $572,897 $I,224 $703 $I,600 $20,4I3 $12,908 $26,000 $6,581 $8,009 $7,000 $20,405 $I8,560 $20,500 $3,337 $I,807 $3,400 $7,936 $6,060 $[[,000 $I43,316 $84,634 $486,359 $I2,398 $62,500 $22,500 $2,021,301 $2,127,303 $2,972,592 $1,594,765 $1,737,197 $2,273,088 $1,594,765 $1,737,197 $2,273,088 Method of Financing: II8 Fed Pub Library Serv Fd 45.310.000 STATE LIBRARY SERVICES $108,773 $118,969 $156,399 CFDA Subtotal, Fund 118 SUBTOTAL, MOF (FEDERAL FUNDS) Method of Financing: 666 Appropriated Receipts $108,773 $[[8,969 $156,399 $108,773 $118,969 $156,399 $24,335 $62,500 $74,888
Agency code: 306 Agency name: Library & Archives Commission GOAL: 4 Indirect Administration Statewide Goal/Benchmark: 8 0 OBJECTIVE: STRATEGY: Indirect Administration Indirect Administration Service Categories: Service: 09 Income: A.2 Age: B.3 CODE DESCRIPTION EXP 2014 EXP2015 BUD 2016· 777 Interagency Contracts SUBTOTAL, MOF (OTHER FUNDS) TOTAL, METHOD OF FINANCE: $2,021,301 $2,127,303 $2,972,592 FULL TIME EQUIVALENT POSITIONS: 24.6 24.7 34.0
Capital Budget Allocation to Strategies 84th Regular Session, Fiscal Year 2016 Operating Budget Automated Budget and Evaluation System of Texas (ABESD DATE: 2111/2016 TIME: 7:40:56AM Agency code: 306 Agency name: Library & Archives Commission Category Code/Name Project Sequence/Project Jd!Name Goal/Obj/Str Strategy Name EXP2014 EXP 2015 BUD 2016 5003 Repair or Rehabilitation of Buildings and Facilities 11111 Safety/Security at Sam Houston Ctr Capital 2-1-1 PROVIDE ACCESS TO INFO & ARCHIVES 206,791 763,341 $529,868 PROJECT $206,791 $763,341 $529,868 5005 Acquisition of Information Resource Technologies ill Computer Resources/Network Capital 4-1-1 INDIRECT ADMINISTRATION 0 0 15,000 Capital 1-1-1 LIBRARY RESOURCE SHARING SERVICES 5,087 2,477 7,000 Capital 1-1-2 AID TO LIBRARIES 5,761 3,499 7,000 Capital 1-2-1 DISABLED SERVICES 21,069 26,071 9!,000 Capital 2-1-1 PROVIDE ACCESS TO INFO & ARCHIVES 16,234 29,676 25,000 Capital 3-1-1 MANAGESTATE OCALRECORDS 12,797 19,336 20,000 TOTAL, PROJECT $60,948 $81,059 $165,000 717 Electronic Records Archive Capital 2-1-1 PROVIDE ACCESS TO INFO & ARCHIVES 0 0 170,500 TOTAL, PROJECT $0 $0 $170,500 818 Governor's Electronic Records
- Capital Budget Allocation to Strategies 84th Regular Session, Fiscal Year 2016 Operating Budget Automated Budget and Evaluation System of Texas (ABEST) DATE 2/11/2016 TIME: 7:40:56AM Agency code: 306 Category Code/Name Agency name: Library & Archives Commission Project Sequence/Project Id!Name GoaUObj/Str Strategy Name EXP 2014 EXP 2015 BUD2016 TOTAL, PROJECT $8,575,055 $6,881,202 $0 5/5 K-12 TexShare Databases Capital I-I-I LIBRARY RESOURCE SHARING SERVICES I,600,068 2,753,474 $0 TOTAL, PROJECT $I,600,068 $2,753,474 $0 616 Library Collection & Databases Capital I-I-I LIBRARY RESOURCE SHARING SERVICES 0 0 I3,973,34I Capital I-I-2 AID TO LOCAL LIBRARIES 0 0 20,000 Capital I-2-I DISABLED SERVICES 0 0 40,000 Capital 2-I-I PROVIDE ACCESS TO INFO & ARC!ITVES 0 0 5I,OOO TOTAL, PROJECT $0 $0 $I4,084,34I 7000 Data Center Consolidation 2/2 Data Center Consolidation Capital 4-I-I INDIRECT ADMINISTRATION 317,693 474,23I 385,764 .Capital I-2-I DISABLED SERVICES 0 0 3I,500 Capital 2-I-I PROVIDE ACCESS TO INFO & 0 0 72,887 TOTAL, PROJECT $3I7,693 $474,23I $490,I5I
4.B. Federal Funds Supporting Schedule 84th Regular Session, Fiscal Year 2016 Operating Budget Automated Budget and Evaluation System ofTexas DATE: 2/11/2016 TIME: 7:41:50AM Agency code: 306 Agency name: Library & Archives Commission CFDA NUMBER/STRATEGY EXP 2014 EXP 2015 BUD 2016 2 - I - I PROVIDE ACCESS TO INFO & ARCHIVES 6,304 6,603 20,000 TOTAL, ALL STRATEGIES ADDL FED FNDS FOR EMPL BENEFITS $6,304 0 $6,603 0 S20,000 0 TOTAL, FEDERAL FUNDS ADDL GR FOR EMPL BENEFITS S6,304 $6,603 S20,000 ============================ so so $0 SUMMARY LISTING OF FEDERAL PROGRAM AMOUNTS 45.149.000 Promotion of the Humaniti 2,059 4,235 0 45.310.000 LIBRARY SERVICES . 45.312.000 INST. OF MUSEUM & LIBRARY 89.003.000 National Historical Publi TOTAL, ALL STRATEGIES TOTAL, ADDL FED FUNDS FOR EMPL BENEFITS 10,862,795 10,122,220 11,229,607 0 0 0 6,304 6,603 20,000 $10,871,158 $10,133,058 $11,249,607 168,762 201,008 283,577 FEDERAL FUNDS Sl1,039,920 S10,334,0 1,533,184 _ TOTAL, ADDL GR FOR EMPL BENEFITS so so so
4.C. Federal Funds Tracking Schedule 84th Regular Session, Fiscal Year 2016 Operating Budget Automated Budget and Evaluation System of Texas (ABEST) DATE: 2/1112016 TIME: 7:42:24AM Agency code: 306 Agency name: Library & Archives Commission Federal Expended Expended Expended Budgeted Estimated Estimated Difference FY SFY 2013 SFY2014 SFY2015 SFY2016 SFY 2017 SFY2018 Total from CFDA 45.310.000 STATE LIBRARY SERVICES 2012 $!0,388,436 $8,906,507 $!,!21,467 $0 $0 $0 $0 $10,027,974 $360,462 2013 $9,964,148 $0 $9,964,148 $0 $0 $0 $0 $9,964,148 $0 2014 $10,510,319 $0 $0 $10,372,243 $138,076 $0 $0 $10,510,319 $0 2015 $10,665,018 $0 $0 $0 $10,665,018 $0 $0 $10,665,018 $0 2016 $10,110,319 $0 $0 $0 $0 $10,110,319 $0 $10,110,319 $0 Total $51,638,240 $8,906,507 Sll,085,615 $10,372,243 510,803,094 $10,110,319 so $51,277,778 $360,462 Empl. Benefit Payment $207,101 $222,729 $267,525 $355,577 $0 $0 $1,052,932
4.D. Estimated Revenue Collections Supporting Schedule DATE: 211112016 84th Regular Session. Fiscal Year 2016 Operating Budget TIME: 7:43:00AM Automated Budget and Evaluation System of Texas (ABEST) Agency Code: FUND/ACCOUNT 306 Agency name: Library & Archives Commission Exp 2014 Exp2015 Bud 2016 802 License Trust Fund No. 0802 Beginning Balance (Unencumbered): Estimated Revenue: 3014 Mtr Vehicle Registration Fees 3972 Other Cash Transfers Between Funds 3975 Unexpended Balance Forward $0 3.783 0 (3,783) $0 $3,877 3,609 5,000 21,847 0 (3,877) (8,877) Subtotal: Estimated Revenue 0 21,579 (3,877) Available so S21,579 so DEDUCTIONS: Expenditures 0 (21,579) 0 Total, Deductions so $(21,579) $0 Ending Fund/Account Balance so so so REVENUE ASSUMPTIONS: Funds in this MOF are collected and UBd until sufficient funds are available to fund a portion of the Texas Reads Grants. CONTACT PERSON: Donna Osborne
4.D. Estimated Revenue Collections Supporting Schedule 84th Regular Session, Fiscal Year 2016 Operating Budget DATE: 2111/2016 TIME: 7:43:00AM Automated Budget and Evaluation System of (ABESD Agency Code: 306 Agency name: Library & Archives Commission FUND/ACCOUNT Exp 2014 888 Earned Federal Funds Exp 2015 Bud 2016 Beginning Balance (Unencumbered): $0 $0 $0 Estimated Revenue: 3726 Fed Receipts-Indir Cost Recovery 110,630 110,630 110,630 Subtotal: Estimated Revenue 110,630 110,630 110,630 Total Available $110,630 $110,630 $110,630 DEDUCTIONS: Funds Swept by CPA (110,630) Total, Deductions $(110,630) (110,630) (110,630) $(110,630) $(110,630) Ending Fund/Account Balance so so so REVENUE ASSUMPTIONS: All funds in this MOF are swept by the Comptroller, including interest earned. CONTACT PERSON: Donna Osborne