production environment. This approach will reduce the risk of impacting the current operations environment. Testing – System testing will happen through the development lifecycle of the project with the understanding that some testing will be done after normal business hours. Thus having the appropriate staff to test the system will be required based on the test. Other Outreach – Contracted medical providers, pension and contributing employers will be informed about the project and will be kept up to date on the progress and implementation of the system. Medical providers and pension plans will be included in the testing of the files that they are dependent on that the system will generate. 2.5 The transition to operations areas include items that are asked in the certification form to assure that the project has accounted or will account for these matters in its planning and requirements specifications. Preliminary Operations location and staffing plans Location - The location for project will be at 4308 Carlisle NE, Suite 104, Albuquerque NM. Space for the contractors will be made in the office conference room as well as in the office board room area. Staffing will be maintained at its current level unless the Project dictates that additional temporary staff is needed to allow the SME’s to spend more time on the Project. Data Security, Business Continuity Security - The location for the Project consists of a data center that is secured by magnetic identification cards that are programed to only allow access to those who require access to perform their jobs. Currently, access has been granted to the IT Director and the IT staff. The card access records entry into the main office and the data center. Contractors will be required to sign a privacy statement as well as a HIPAA Business User Agreement and no data will be allowed to leave the facility. Business Continuity – The current Business Continuity plan is in place with the Santa Fe office as the disaster recovery site. Maintenance Strategy Project Warranty – The new REBIS system will have a six month warranty period in which the contractors will fix any issues that arise after the system is accepted.
The staffing levels of the organization Creating a project matrix that outlines the skill of all contracted staff based on years of experience and type of experience so to aid in the staffing strategies of the project. Creating a project matrix that details the staffing levels and the of staff will aid in the staffing strategies of the project. 4.0 ITEM Hire Contractor to aid in developing the RFP 6/8/12 RFP Release 7/31/12 Review Bids 9/3/12 Have Candidates Present Solution 9/10/12 Select Contractor(s) 9/7/12 PM Contractor Hired 9/10/12 Software Contractor(s) Notified of Award 9/14/12 Software Development Contract(s) are signed 9/17/12 Creation of Enhancement Project & supporting docs by PM, and Project Management Starting 10/8/12 throughout the project. IV & V Contractor Hired Starting 10/8/12 throughout the project. Requirements Gathering and Definition and Documentation by Contractor 11/5/12 Business Case Design and Development and Documentation by Contractor 12/17/12 Software Renewal’s (Microsoft Select Agreement) 12/31/12 Purchase of three new servers (Development, Testing, Production) 1/1/13 Data Base Development (Configuration, Installation, and data cleansing) 4/1/14 Software Design and Development (Iterative Process) 5/1/14 ESTIMATE
Integration and Testing (off line) (Iterative Process) 5/1/14 Simulation Testing and debugging 6/2/14 Documentation: includes End User Guide, Technical guide. 6/23/14 (Throughout the project) End User Training 6/23/14 IT Staff Training 6/23/14 System Acceptance 6/27/14 Go live 7/1/14 System Warranty 7/1/14 Thru 1/1/15 5.0 Within the Project Charter budgets for the project can only be estimated. Original budgets requested in appropriations or within agency budgets are probably not the numbers worked with at project time. Funding sources are asked for to help evaluate the realism of project objectives against funding, and the allocation of budget estimates against project deliverables. Please remember to include agency staff time including project managers as costs. 5.1 Laws 2012, Chapter 19, Section 7(6).. $1,946,300 None 5.2. COST Hire Contractor to aid in developing the RFP $20,000.00 PM Contractor Hired $40,000.00 Creation of Enhancement Project & supporting docs by PM, and Project Management $80,000.00 IV & V Contractor Hired $97,315.00
Mark.tyndall@state.nm.us (505) 222-6426 (505) 222-6419 (505) 222-6424 (505) 222-6421 (505) 476-7342 (505) 476-7340 (505) 222-6408 (505) 222-6413 (505) 222-6423 (505) 222-6411 Customer RHCA Retirees, Employers, and Staff Project Team Tomas Rodriguez Valerie Krantz-Burge Mark Tyndall Sara Brownstein Kimberly Scott Jason Ballard Jennifer Mills Alfredo Santistevan Ramona Martinez George Lane Tomas.rodriguez@state.nm.us Mark.tyndall@state.nm.us Ramona.Martinez@state.nm.us (505) 222-6421 (505) 553-4808 (505) 222-6423 (505) 222-6406 (505) 222-6408 (505) 222-6412 (505) 222-6426 Does not want published (505) 222-6420 (505) 222-6425
Technical Lead Valerie Tomas Rodriguez Tomas.rodriguez@state.nm.us (505) 553-4808 (505) 222-6421 Communications Matrix: The following table identifies the communications requirements for this project. Type Objective of Communication Medium Frequency Audience Owner Deliverable Kickoff Meeting Introduce the project team and the project. Review project objectives and management approach. Face to Face Once Project Sponsor Project Team Stakeholders Project Manager Agenda Meeting Minutes Project Team Meetings Review status of the project with the team. Face to Face Call Weekly Project Team Project Manager Agenda Meeting Minutes Technical Design Meetings Discuss and develop technical design solutions for the project. Face to Face As Needed Project Technical Staff Lead Agenda Meeting Minutes Monthly Project Status Meetings Report on the status of the project to management. Face to Face Call Monthly PMO Project Manager Agenda Meeting Minutes Project Status Project issues Project Status Reports Report the status of the project including activities, progress, costs and issues. Email Monthly Project Sponsor Project Team Stakeholders PMO Project Manager Project Status Report