April Sessions AOC New Mexico Administrative Office of the Courts Municipal Automation Program Program Manager O - 505-476-6967 M - 505-660-0813 asessions@nmcourts.gov James Orr CYFD New Mexico Children, Youth & Families Department Data Analyst O - 505-670-6894 M - james.orr@state.nm.us Jeremy Howard CYFD New Mexico Children, Youth & Families Department JJS Data Bureau Chief O - 505-469-8257 M - Steve Harrington AOC Data New Mexico Supreme Court Judicial Information Division AOC Software Development Manager O - 505-946-8492 M - sharrington@nmcourts.gov TBD Vendor TBD
4.0 4.1 4.1.1 Summary of Phase Key Deliverables Initiation Identify Stakeholders Stakeholder List Initiation Requirements Elicitation Requirements document Initiation Develop Project Charter Charter Initiation Develop Project Management Plan Project Management Plan Planning Project Plan, schedules and milestones. Updated Project Management Plan, Project Schedule, Testing Documentation, Training Documentation, Updated Budget Planning Develop design Design documents Planning Test Plan Approved Test Plan Execution Performance Report Control of project Management Log, Status Report, Acceptance Closeout The phase accesses the project and derives any lessons learned and best practices. User Acceptance, final reports, final documents. Post Implementation Review and Report, Administrative Close-Out 4.1.1.1 Stakeholder List Description – The Stakeholder list will contain a list of identified Stakeholders Deliverable Acceptance Criteria – Sign-off by Project Sponsor Standards for Content and Format – Standard list Quality Review – Project team members review LIFE MANAGEMENT MANAGEMENT
4.1.1.1 Requirements Document Description – The Requirements document will contain business and technical requirements. Deliverable Acceptance Criteria – Sign-off by Project Sponsor Standards for Content and Format – Use of DoIT Project Requirements template Quality Review – Project team members review and invited SMEs outside the project 4.1.1.1 Project Charter Description – The Project Charter. Deliverable Acceptance Criteria – Sign-off by Project Sponsor Standards for Content and Format – Use of DoIT Project Charter template Quality Review – Project team members review 4.1.1.2 Project Management Plan Description – The Project Management Plan will be the guide used throughout the Project. This plan will contain the following plans: Scope Management, Schedule Management, Budget, Risk Management, Communications, Change Management, Lessons Learned and Roles/Responsibilities of team members. This plan is an evolving document as new information will be added and existing information will be revised during initiation and planning phase. Deliverable Acceptance Criteria – Approval by Project Team and Steering Committee Sign-off by Project Sponsor. DoIT Standards for Content and Format – Use of DoIT Project Management Plan template Quality Review – Project team members review for consensus Final review by Steering Committee and Sponsor 4.1.1.1 Project Design Document Description – The System Design will describe how the system will satisfy the requirements. Deliverable Acceptance Criteria – Sign-off by Project Sponsor Standards for Content and Format – Use of DoIT DPS template Quality Review – and invited SMEs outside the project
5.2 Stakeholders Identified 6/13/16 - Complete Initiation & Planning Documented Current LERB Business Process 6/27/16 - Complete Initiation & Planning Business and System Requirements 10/26/16 Complete Initiation & Planning Requirements Review 10/26/16 Complete Initiation & Planning Develop Alternatives and recommended solution 10/26/16 Complete Initiation & Planning Technical Solution Review 11/2/16 Complete Initiation & Planning Preliminary Resource Planning 11/31/16 Initiation & Planning High Level Project Schedule 11/07/16 Complete Initiation & Planning Budget Analysis 10/03/16 Complete Initiation & Planning Software licensing costs 11/30/16 Initiation & Planning Contract IV&V 12/2016 Implementation Implement COQ and Enhancements 6/2017 Implementation 5.3 / Associated Deliverables Budget Software licensing costs VMware TBD Consulting Services IV&V Reports $22,000 Hardware/Software COQ System $128,000 Maintenance Software Maintenance TBD
5.5 STAFF PLANNING ACQUISITION 5.5.1 Resource Cost Estimate Estimated Availability Skill Set Work Product/Deliverable DPS staff $0.00 8 – 20hs wk Technical Processes, Requirements, Design 5.5.2 Use this section to list services or product (HW/SW and such) needed for project Resource Cost Estimate Estimated units/hours Availability Source Work Product/Deliverable Software licensing TBD Technical Software license 5.6 LOGISTICS 5.6.1 Resource Cost Estimate Estimated Hours Availability Skill Set Work Product/Deliverable N/A 6.0 6.1 6.1.1 Risks will be identified at project meetings, logged and tracked. 6.1.2 At the beginning of each project team meeting, the risk log will be reviewed/updated and any new risks identified. ISSUE