A ratification motion will include the and positions of all parties to be ratified. The debate on a ratification motion will consist of one question of a serious nature, directed to the party to be ratified. The party to be ratified must be present at Council for their ratification. This requirement may be waived at the discretion of the Director of Internal Affairs. of Debate Quorum is defined as the minimum number of members of a deliberative assembly required to conduct the business of that Quorum for EngSoc Council refers to the minimum number of members required to pass any decisions requiring a vote. The quorum for EngSoc Council shall consist of one-half plus one of all voting members, rounded down. With 34 voting members, quorum requires 18 members present. If quorum is not maintained, the Speaker shall recess the meeting while an effort is made to secure sufficient members to retain quorum. If this effort fails then the meeting shall be adjourned with the time and the names of the members still present being recorded in the minutes. The remaining business on the Agenda may be proceeded with during the following meeting under Business Arising from the Minutes. Every member of EngSoc Council shall rise and address the Speaker when speaking in debate. All members shall be referred to by their surnames. Either the mover or the seconder of a motion shall be the first to speak in the debate. The person who introduced the motion shall also have the right of summation at the end of the debate. No person shall speak for more than three minutes at a time without the permission of the Speaker. Members may speak to a motion more than once, but only after every other member choosing to speak for the first time has spoken. The Speaker may allow the mover(s) of a motion to speak out of turn if a direct response to a question is required. to the cessation of debate, the Speaker shall announce that debate is being closed.
Committee of the Whole Preamble: “Committee of the Whole” is a parliamentary measure which is used to relax some of the rigid rules of EngSoc Council and allow for health discussion without the need to raise on points or address the Speaker. When Council is a Committee of the Whole, the Speaker becomes the chair of the committee and leads open discussion. A Committee of the Whole is ordinarily appointed by a motion that EngSoc Council go into Committee of the Whole to consider a particular question or motion pertaining thereto. Such a motion is neither amendable nor debatable. Such a motion may be proposed by a person who has already spoken to the question under debate. If the motion to enter Committee of the Whole is defeated, then the moving of this motion shall not constitute a speech to the motion under debate. When EngSoc Council enters Committee of the Whole, a motion may be put forward, that the Speaker leave the chair. The purpose of such a motion is to allow the committee proceedings to be chaired by someone more qualified or to give the Speaker a rest. If the motion is resolved in the negative, the Speaker retain the chair. If the motion is resolved in the affirmative the deputy Speaker (By-Law 1.D.1.a) or, failing that, a person immediately appointed by the Committee, shall take the chair and preserve order and decorum. If a sudden disorder occurs, the Speaker shall immediately resume the chair. Members may speak to a motion more than once, but only after every other member choosing to speak for the first time has spoken. Motions presented during Committee of the are not required to be seconded and therefore shall not be seconded. Having completed debate and having voted on the question under consideration, a motion shall be made, that EngSoc Council move out of Committee of the Whole. EngSoc Council having left Committee of the Whole, the chair of the Committee shall report to EngSoc Council the decision taken by the Committee. Whenever a resolution is reported from any Committee of the Whole, a motion to concur with the decision taken by the Committee shall forthwith be put and decided by EngSoc Council without further debate or amendment. Should such a motion be decided in the affirmative, the main motion shall be considered to have carried.
All members shall be chosen by the year Executive to give an adequate representation to their year. The committee for the year shall be chosen by February 15th of that same year. The committee shall accept nominations for awards. The committee shall be responsible for selecting candidates from those nominated for the following awards: The D.S. Ellis Award The Science `44 Memorial Prize The Engineering Society Award The Science `66 Memorial Prize The Engineering Society Prize The H.G. Conn Award The Golden Apple Awards The Golden Pillar Awards The Engineering Society Spirit Award The Robert Hall Memorial Award The Peter Carty Memorial Award The Science Jacket Award The Year WIC award The Norman Fritz Award - Science '71 The J.S. Donnelly Award The Peter R. White Memorial Award The Mark Latham Memorial Award The Adam Wallgren Memorial Award The Science '82 BEWS and WIC Awards The Boyd Lemna Award The Excellence and Innovations Educational Excellence Teaching Assistant Award The selection of candidates for the awards will be completed by the committee by March 15th. The Awards The D.S. Ellis Memorial Award:
Guidelines for Administrative Purposes Closure of Business θ – Financial Policies Finances The Bank of EngSoc The Society’s Finances Honoraria Clubs, Years, and Disciplines Events, Conferences, and Competitions The Budget Approval Committee Service’s Finances Services Capital Plan Administration Fees ι – Academics Students for Engineering Education Development (SEED) Better Education Donation Fund (BED Fund) EngLinks (Engineering Society Matching Program) Faculty Board Representatives κ – Student Development Athletics EngSoc Affiliated Clubs Design Teams External Relations Committee Information Technology Information Technology Engineering Society Computer Policy Open Mailing μ – Conferences and Competitions Internal Conferences and Competitions Hosted Conference and Competitions λ –
ν – Special Events First Year Engineering Orientation Program Engineering Week Science Formal Super-Semi December 6th Memorial ξ – Awards and Grants Awards π – Technical Workshops New Workshops Running of Workshops Exceptions to the Above Ω – Permanent Staff General Hiring Procedure Terms of Employment Continuous Improvement Vacation and Holidays Leaves and Other Absences Termination Appendix A – Discipline Clubs Constitutions Appendix B – QUESSI Constitution Appendix C – Design Team Charters Appendix D – QPID Constitution Appendix E – Youth Action Program Outline of the Representation Policy Manual The following sections are part of the Representation Policy Manual, with the specified contents: a–Representation A) The Positions of the Society