Procurement Officer: Nneka Willis-Gray Procurement Division Department of Human Resources 311 W. Saratoga Street, Room 946 Baltimore, MD (410) 767-7418 Fax: (410) 333-0258 E-mail: State Project Manager: Lindsay Robbins, Director Department of Human Resources Family Investment Administration Office of Home Energy Programs Proposals are to be sent to: Nneka Willis-Gray, Procurement Officer (Same address as above) Pre-Proposal Conference: Tuesday, October 7, 2014 at 10 a.m. Local Time 311 W. Saratoga Street, Room 104, Baltimore, Maryland 21201 Closing Date and Time: Wednesday, November 5, 2014 at 2 p.m. Time MBE Subcontracting Goal: 0% VSBE Subcontracting Goal: 0% Table of Contents
3.11.2.4 3.3.8.B OHEP Administrative Funds-Monthly Financial Status Report A report indicating the amount of administrative funds needed by the Contractor each month Submit in Microsoft Excel format (see Attachment V), to include: --Amount of each budget line item approved by OHEP --Actual expenditures for the current month chargeable to OHEP --Signed by Executive Director or designee **This report is due in duplicate. Due Monthly. be submitted by the 15th day of the month following the report month, except that report for June is due the 3rd Monday in July. 3.11.2.5 3.3.8.C Close-Out Report A report indicating the Contractor’s progress in executing specific tasks that must be completed prior to the end of each Program Year (Attachment W). Due Annually in two The first part of the Close-Out Report shall be submitted by May 30th and the second part shall be submitted by July 3rd each Program Year. 3.11.2.6 3.3.8.D Independent Annual Financial Audit Report The report of a certified, independent financial auditor regarding the Contractor’s fiscal performance. Due annually. be submitted by the 1st Monday in May each year beginning in 2016, reporting on the prior contract year. 3.11.2.7 3.3.9.A OHEP Fuel Consumption Survey An annual survey that provides data that assists in OHEP’s determination of future benefits. Due Annually. Shall be submitted by the 3rd Wednesday in June.
3.11.2.8 3.3.6, 3.3.9.D OHEP Energy Crisis Plan This plan is used to assist OHEP and the Contractor to handle the needs of an Applicant that is experiencing an energy emergency. Submit in Microsoft Word format (see Attachment T), to include: --Name of the Contractor’s primary contact for handling crisis situations --Provisions for handling crisis situations Normal Business Hours. --List of additional resources the Contractor can use or make referrals to alleviate the crisis where the MEAP grant is not enough. Initial Plan is submitted with the Technical Proposal and due annually. Shall be submitted by September 30th of each year beginning 2016. 3.11.2.9 3.3.10 Ad Hoc Reports These are requested reports outside of the regular reports. be submitted as requested within 1 or 2 Business Days. 3.11.2.10 3.4.2 Criminal Background Check Affidavit This Affidavit is used to confirm that back ground checks have been performed on each employee assigned to this RFP. Initial Affidavit due 15 Days to the Go-Live Date and due annually . Shall be submitted by April 1 each year beginning 2016. 3.11.2.11 3.5.5 Certificate of Insurance Provides of Insurance coverage. Lists the State as an additional insured, Due +10 Business Days after notice of recommendation for contract award. Due annually and upon any updates.
3.11.2.12 3.6 Problem Escalation Procedure Used to assist the Contractor in both routine and emergency situations Submit in Microsoft Word format (See section 3.6.2 of the RFP for information to include). Due NTP +10 Business Days or +10 after notice of Contract award, whichever is sooner; Due no later than 10 days after any change of circumstance that causes a change in the PEP; and Due +10 Days after start of each Contract Year. THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK.
Name and of Official Signing for Organizational Entry Telephone No. Of Signing Official Signature of Official Date Signed ATTACHMENT H-2 DISCLOSURE OF LOBBYING ACTIVITIES Complete this form to disclose lobbying activities pursuant to 31 U.S.C. 1352 Type of Federal Action: Contract Grant Cooperative Agreement Loan Loan guarantee Loan insurance Status of Federal Action: Bid/offer/application Initial award Post-award Report Type: Initial filing Material change For Material Change Only: Year quarter Date of last report 4. Name and Address of Reporting Entity: Prime Subawardee Tier , if known: Congressional District, if known: If Reporting Entity in No. 4 is a Subawardee, Enter Name and Address of Prime: Congressional District, if known: 6. Federal Department/Agency: 7. Federal Program Name/Description: CFDA Number, if applicable: 8. Federal Action Number, if known: 9. Award Amount, if known: $ 10. a. Name and Address of Lobbying Registrant (if individual, last name, first name, MI): b. Individuals Performing Services (including address if different from No. 10a) (last name, first name, MI): 11. Amount of Payment (check all that apply) $ actual planned 13. Type of Payment all that apply) a. retainer b. one-time c. commission d. contingent fee e. deferred f. specify: 12. Form of Payment (check all that apply) a. cash b. in-kind; specify: nature value 14. Brief Description of Services Performed or to be Performed and Date(s) of Service, including officer(s), employee(s), or Member(s) contacted, for Payment Indicated in Item 11: (attach Continuation Sheet(s) SF-LLLA, if necessary) 15. Continuation Sheet(s) SF-LLLA attached: Yes No 16. Information requested through this form is authorized by title 31 U.S.C. Section 1352. This disclosure of lobbying activities is a material representation of fact upon which reliance was placed by the tier above when this transaction was made or entered into. This disclosure is required pursuant to 31 U.S.C. 1352. This information will be available for public inspection. Any person who fails to file the required Signature: ___________________________________ Print Name:
ATTACHMENT U – OHEP MEAP MONTHLY FINANCIAL STATUS FUNDS Solicitation Number: FIA/OHEP-14-003-S Attachment U, the OHEP MEAP Monthly Financial Status Report-Benefit Funds is an Excel file, and is included as a separate attachment to this RFP. ATTACHMENT V – OHEP ADMINISTRATIVE FUNDS – MONTHLY FINANCIAL STATUS REPORT Solicitation Number: FIA/OHEP-14-003-S Attachment R, the OHEP Administrative – Monthly Financial Status Report is an Excel file, and is included as a separate attachment to this RFP. ATTACHMENT W – OHEP CLOSEOUT REPORT AND PROCEDURES MARYLAND DEPARTMENT OF RESOURCES FAMILY INVESTMENT ADMINISTRATION OFFICE OF HOME ENERGY PROGRAMS BENEFIT