to ensure they reference legislative requirements. Objectives and Targets Have you set, maintained and reviewed documented health and safety objectives and measureable targets and consider the impact of: legal requirements standards, codes and guidelines health and safety hazards and risks past health and safety performance technological developments leadership and worker participation The OU is required to set health and safety objectives and measureable targets to continuously improve safety and health performance. Objectives and targets can be set for: Consultation and communication framework and reporting Risk Management Training and Induction Incident Response and Investigation Health and Wellbeing is the recommended tool for tracking completion and for reporting performance. Documentation: The minutes of OU meetings which record discussion about the selection of suitable health and safety objectives and targets. Review WHS Action Plan performance reports. Consider how objectives and targets are measured and reported. Have you set health and safety performance indicators that are consistent with its objectives and measureable targets? Performance Indicators can be set for: Schedule Workplace Inspections Induction and Training Communication and consultation Incident and Hazard Reporting Risk Register and Risk Assessment Action Plans Emergency Planning is recommended for tracking completion and for reporting. Documentation: Review minutes of OU meetings. Review OU performance reports Has the OU established relevant and timely reporting to ensure the safety management system is monitored and performance improved? Reporting procedures to cover the following should be established within the OU: WHS performance reporting including results from Audits and reviews. Reporting of incidents and near misses. Reporting of hazards identified. Reporting on risk registers and risk assessments. Documentation: Review the local area induction to ensure information on when and how to report is provided to staff and students.
Reporting on preventative and corrective actions. Any statutory notification requirements i.e. notifiable incidents, public health exposures e.g. contagions, biohazards, asbestos, occupational diseases and injuries, radiation etc. Review staff and WHS committee minutes for reporting on performance, incidents and hazards, corrective actions etc. Resources Have you identified and provided the resources required to implement, maintain and improve safety for your area of responsibility? Managers and Supervisors must consider and allocate adequate resources to ensure a safety and health working environment within their area. Resources include human resource and specialised skills, technology and financial resources. Budgetary resources should cover training, First Aid response, ergonomic assessments and risk management controls. Documentation: Review business planning documents to determine if WHS is resourced. Review people resources for managing WHS for the OU. Review financial records to determine if there is a dedicated WHS budget. Review types of WHS expenditure. Interview Managers and Supervisors on how they provide adequate WHS resources for their work area. Where there is a Health and Safety Representative (s) elected to represent workers on Health and Safety matters, are they provided with time and resources to effectively undertake this role? A Health and Safety Representative (HSR) is a worker representative who had been elected by the in the designated workgroup to represent their health and safety interest using the procedures outline in the University’s . The HSR acts as the focal point for communication between workers in the workgroup, Management and the WHS Unit.
A HSR represents all staff in the workgroup and is an elected position defined under the Tasmanian WHS Act 2012. Responsibility and Accountability Have you defined, documented and actively communicated the responsibilities of all WHS roles in your area of responsibility? The outlines the roles and responsibilities across the University. “Officer” - The Head of OU as “Officer” is ultimately responsible for health and safety for their area of responsibility. The Officer is required to Specific management representative (s) with defined role, responsibility and authority for ensuring that the University’s safety management system (SMS) is established, implemented and maintained in accordance with University requirements and report performance of the SMS to senior management for review and continuous improvement. Managers / Supervisors – Managers and supervisors have responsibility for the provision of a safe and healthy working environment and are accountable for ensuring the SMS is working effectively within their work area and for report performance to the Officer for review and continuous improvement. “Workers” – All staff including Adjunct, Clinical and University Associates, Contractors, Postgraduate students and Volunteers Safety roles: You may have responsible for specific safety management such as: Health and Safety Representative
include all Management and staff, adjunct, clinical and university associates, volunteers, work experience and postgraduate students, must complete Level 1 – University WHS Induction MyLO WHS Induction – covers the University Safety Management System, tools and resources to manage safety. Workers should repeat these every 3 years. MyCERT keeps records of the MyLO Induction. 2 – OU WHS Induction Local Area Induction Checklist – covers local procedures and information such as emergency response, local health and safety staff, facilities and risk management within the OU. Level 3 – High Risk Inductions: High Risk Area Induction – covers high risk such as Laboratories, Workshops, Studios, Vessels, Fridge/Freezer rooms etc. High Risk Activity Induction – covers work activities such as Fieldwork, Off-road Driving, Hazardous Chemical Handling, Biosafety, Animal Handling, Boating, Diving, WIL or Industry Placements etc. High Risk and equipment Induction – which covers high risk plant and equipment such as machinery, instrumentation, tools etc. Training Needs Analysis Check local records for Local Area Induction Checklists. Review Local Area Induction and inductions for High Risk Areas records. Review Training records required for legislative requirements and specific high risk activities. Review Training Needs Analysis Records. Review Risk Assessments. Review records of Contractor induction.
Do you consult with your workers in the development of local procedures and risk management process? Workers must be consulted: During risk management processes When making decisions regarding facilities related to the work environment and facilities. During development of WHS policies and procedures. When changes are made to the workplace, new buildings and renovations, machinery/equipment, substances, processes and work performed that may affect the health, safety and wellbeing of workers and students. Documentation: Review minutes of workgroup meetings, WHS Committee, staff communications, risk assessments and procedures. Risk Management Do you have a which identifies the OU WHS risks, risk management controls and that is reviewed at least annually? The framework for the University for Risk Management has been developed by . A is a register with all WHS identified by the OU, each WHS risk ranked on likelihood and consequence, the impact to the OU assessed, the OU and University control strategies in place to manage the risk. This is also known as the risk assessment process. To assist OU’s in developing their Operational Risk Registers a has been developed by the WHS Unit. Risk examples: Chemical hazards Biological hazards Asbestos hazards Radiation Field Activity Documentation: Review the OU WHS Operational risk register if one is in place.
Driving Work Integrated Learning Industry Placements Diving and Boating Drones Remote and Isolated work Events Electrical hazards Emergency response Hazardous Noise Hazardous Manual Tasks Plant and equipment Working at Heights Hot work (i.e. welding) Confined spaces Construction/refurbishments Excavation and demolition Do you meet the requirements of each risk listed in your WHS Operational Risk Register? Each risk identified by the OU should be risk assessed. Risk Assessment is a 4-step process: Identify the hazards Assess the risks of harm Control the risks using the hierarchy of controls Review the controls Hierarchy of controls – ranks risk control measures in decreasing order of desirability and effectiveness, these are: Elimination – Remove the hazard Substitution – Exchange the hazard for a lesser one Isolation – Separate people from the hazard Engineering controls – Use physical barriers to control the hazard Documentation: Review Induction material regarding risk management. Review WHS Operational Risk Register. Review risk assessments. Minutes of safety meetings. Compare with hazard and incident reports. Review Risk assessments to determine if Hierarchy of Controls are used.
A hazard or incident is reported; Following a significant change that could impact on the health and safety of workers and students; Is a local procedure in use when working alone or after hours? The outlines the minimum requirements for managing activities involving working alone or after hours. , a free 24-7 call-in service is accessible to workers and students to assist with communications for such activities. Documentation: Review local procedures. Review induction material. Emergency preparedness and response Have you appropriate emergency response resources in place for all buildings in which your OU is located and for the risks, activities and workgroups of the OU and are reviewed at least annually? Each OU must: Complete a to identify the First Aid needs specific for the risks, activities, facilities and workgroups within the OU. Appoint and train (’s) to undertaken the responsibilities are outlined in Section 4.11 in . Appoint and train for all buildings in which your OU is located. Ensure workers and students are informed of area procedures and information through Induction and signage. Use the to schedule emergency resources review annually. Documentation Review Risk Assessments. Review local signage to see if it’s up to date. Review training records. Review Aid kits to see if maintained. Workplace Inspections
Have appropriate health surveillance measures (e.g. lung function testing) or any immunisations requirements (e.g. Tetanus, Hepatitis B) been identified? The outlines the legislative requirements for health monitoring identification and management. The OU must identify any immunisation or health surveillance requirements for the work activity undertaken following the requirements in this minimum standard and keep records of health monitoring of staff and students. Review health risks for laboratory users. Diving Yes N/A Does the OU undertake any research, teaching or instruction involving diving or snorkelling activities on any body of e.g. rivers, lakes, estuaries, sheltered bays, open ocean? If Yes, the following University documents outline the legislative and University requirements: outlines the requirements for undertaking diving and snorkelling activities at the University. outlines the legislative and University requirements for field activity. . Do all diving or snorkelling activities undertaken by your OU meet all requirements outlined in the Field Activity Minimum Standard and Diving Procedures Manual? All staff, students and volunteers have the necessary, current licenses and the relevant skills and experience to undertake diving related activities. Licence, competency and training details are recorded and maintained on file. Diving and snorkelling equipment meets all legislative and University requirements and equipment is maintained to ensure ongoing safety and compliance Documents Review licence and competency records Review equipment procurement and maintenance records Review risk assessments for diving activities, including approval Review Riskteq records of diving activities Review the OU’s WHS Operational Risk Register
Unattended reactions/experiments Are risk assessments performed for each new chemical both before approval to purchase and before use in an activity? Assessments followed according to the and Does the OU have persons responsible for maintaining and updating the chemical inventory in ChemWatch according to the ? E.g. Hazardous Chemical Coordinator Review staff responsibilities and PD Are all chemicals appropriately labelled and stored as per current legislation Labelling to be as described in the Global Harmonisation of chemical labelling and segregated storage as described in the Does the OU or use any substances that require particular licencing and procedures This can include: Scheduled carcinogens Scheduled Substances Security Sensitive Dangerous Substances OU must ensure these substances are licenced, stored and handled according to the : the the Storage and Handling of Scheduled Substances Procedure (Draft) Is a procedure for managing chemical waste, and is it always followed? Procedure must be according to Are all items from the regular laboratory workplace inspections noted, with all tabled in an action plan and rectified in a timely manner? These include: All equipment in test such as fume hoods Safety showers and eye wash stations checked regularly (or as per documented risk assessment) Fire equipment Regular inspection of first aid kits Correct gas cylinder storage and transport
Are all laboratory/facility users aware of what to do in an emergency involving hazardous chemical material? Has a health monitoring assessment been undertaken for Chemicals in use, which are currently listed in Health monitoring is required under WHS laws where there is significant risk of workers developing an occupational disease due to exposure to the following hazardous chemicals: Acrylonitrile Arsenic (inorganic) Asbestos Benzene Cadmium Chromium (inorganic) Creosote Crystalline silica Isocyanates Lead (inorganic) Mercury (inorganic) 4,4'-Methylene bis(2-chloroaniline) (MOCA) Organophosphate pesticides Pentachlorophenol (PCP) Polycyclic aromatic hydrocarbons (PAH) Thallium Vinyl chloride. Section C. – General Key Risks Driving Yes No Does the OU, and all of those who drive for University purposes, meet the health and safety All drivers have completed an authorisation to drive form. Documentation