Communication plan developed that includes the information needs of various parties Communication plan takes into account various communication methods e.g. types of disability, culturally and linguistic diverse backgrounds, etc OHS committee meeting minutes Email or hard copy bulletin to all employees Intranet with links to OHS information Posters OHS activities and results included in Annual Report Observations and Comments: 3.6 Reporting Reference: AS/NZS 4804:2001 p.22. Procedures for the reporting of information need to be established to ensure the is monitored and performance improved. Reporting should include: Health and safety performance – monitoring against safety plans Non-conformance with procedures Incidents and events Health and safety improvements Health and safety audits Hazard identification Statutory reporting requirements Stakeholder reporting Audit Criteria Reference: AS/NZS 4801:2001 p.9. Does the organisation have procedures for the relevant and timely reporting of performance? Y N I Does the organisation have procedures for reporting incidents and system failures? Y N I Does the organisation have procedures for reporting about hazard identification, risk assessments and preventive and corrective actions? Y N I Does the organisation have procedures to ensure that all statutory reporting requirements are met? Y N I Possible Evidence:
Information or advice from specialists including plant and equipment manuals/specifications Task analysis – the breaking down of tasks to its component parts to identify hazards in the individual elements. Informal hazard analysis – asking ‘what if..?’ Audit Criteria Reference: AS/NZS 4801:2001 p.10. Does the organisation undertake identification of hazards in an organised and systematic way considering all possible circumstances? Y N I Does the organisation have a methodology that ensures a thorough and consistent approach to hazard identification? Y N I Does the organisation utilise information from multiple sources for effective hazard identification? Y N I Does the organisation ensure that hazard identification and risk assessment is undertaken by personnel who are competent in the use of its methodology? Y N I Does the organisation consult with representative employees (and contractors required) when undertaking hazard identification? Y N I Possible Evidence: Hazard identification inspection schedule Documented hazard identification procedure or methodology Pre-purchase guidelines for goods and services Incident investigation reports Creation of ‘hot spot’ maps from injury/incident reports Job Safety Analysis (JSA)/safe work method statements completed by contractors prior to work commencing Observations and Comments: 3.9.2 Risk assessment Reference: AS/NZS 4804:2001 p.25. Risk assessment is the process used to analyse and evaluate risk to determine the level of risk of injury or illness associated with each identified hazard for the purpose of control. Establishing the level of risk requires clear specification of the actual components of the risk. Risk level needs to be assessed separately for all foreseeable consequences for each sequence of events.
performance of the OHS management system and conformance to the organisations targets, objectives, legislative and other requirements. 4.1 Monitoring and measurement Reference: AS/NZS 4804:2001 p.35-37. The effectiveness of the organisation’s chosen risk control measures should be monitored and evaluated. Appropriate equipment for monitoring and measurement related to health and safety should be identified, calibrated, maintained and stored correctly. Organisations also need to identify those situations where employee health surveillance is required and implement appropriate systems. Where specified by legislation, employee health should be monitored and records kept for the specified time. Criteria Reference: AS/NZS 4801:2001 p.11. Does the organisation have a process to identify those situations where employee health surveillance is required? Y N I Does the organisation retain records of health surveillance for the statutory period? Y N I Does the organisation provide employees with access to their own results? Y N I Does the organisation provide the appropriate equipment for monitoring and measuring health and safety risks that is calibrated, maintained and stored correctly? Y N I Does the organisation monitor those areas of the workplace that require exposure monitoring to verify effectiveness of the selected risk controls? Y N I Does the organisation have an process in place to monitor performance of the OHSMS and evaluate conformance to the organisation’s objectives and targets? Y N I Does the organisation have a process in place to ensure that the components of the OHSMS comply with relevant legislation? Y N I Possible Evidence: Workplace inspection reports Noise assessment reports of the workplace Audiometric testing reports Dust/contaminant sensors in place, maintenance and testing records available