AMHS-KFLA Multi-Year Accessibility Plan Information and Communication Standards Type of Barrier Location Action Plan Effective Date Accountability Status Information/ Communication Agency wide Provide training on provincial legislation and regulations (e.g. AODA, IASR and Human Rights Code) Will be delivered at all new orientation and on an ongoing basis as needs are identified Begun December 2011 and ongoing staff training through 2012. Incorporating additional training to meet standards deadlines (e.g. Jan 2016 review previous standards and incorporate employment standards). Accessibility Standards committee Modules completed. Training delivered since Jan 2012, revised according to compliance standards deadlines. Revised on-line module – June 2016 . Information/ Communication AODA Standards Regulation 191/11 Feedback Accessible formats and communication supports Agency wide Review process for receiving/responding to feedback accessible formats and communication supports on request. Consultation available with the person making the support request. Notify the public regarding Reviewed and revised Spring 2015 Accessibility Standards committee Accessibility Officer Completed
options and supports posted on the website. Type of Barrier Location Action Plan Effective Date Accountability Status Agency committee plan brought to Risk Management Committee for consultation May 2016 Accessibility Officer Completed Agency committee plan brought to Risk Management Committee for approval June 2016 Accessibility Officer Completed Agency website Plan posted on agency website June/July 2016 I.T. Support Department Completed Emergency Procedures, and/or Public Safety Information Agency wide Integrate accessibility needs within agency emergency procedures, including process for individual accommodation plans Provide emergency procedures or public safety information in accessible formats, or with communication supports, as soon as practicable, upon request. Integrated into agency 2016 Emergency Preparedness plan Including emergency services and evacuation protocol. Emergency Preparedness Committee Risk Management Committee, including Accessibility Officer Revision Completed February 2016 Type of Barrier Location Action Plan Effective Date Accountability Status Website and web content Agency wide Ensure that internet websites and web content conform with the World Wide Web Consortium Web Content Accessibility Guidelines (WCAG) AMHS-KFLA website meets the current required standards. I.T. Support Department On track
2.0 at the following levels: New agency internet website and web content will conform with WCAG 2.0 Level A by January 1, 2014 New agency internet website and web content will conform to WCAG 2.0 Level AA, other than, Captions (Live), and Audio Descriptions by January 1, 2021. AMHS-KFLA will meet the additional required standard in the time specified. Policy and practice - Employment Standards AODA Standards Regulation 191/11 Type of Barrier Location Action Plan Effective Date Accountability Status Recruitment Process Agency wide and external job posting Ensure employees and the public are aware of the availability of accommodation for persons with disabilities during the recruitment processes by posting notifications. January 1, 2016 Human Resources Complete - notifications of accommodation are located on job opportunities websites and job postings. Recruitment and Selection Agency wide Ensure that during the recruitment process, job applicants are notified, when they are individually selected to participate in an assessment, January 1, 2016 Human Resources Complete - In interview confirmation email, notice of availability of accommodations was added. Appropriate accommodations
that accommodations are available upon request. Work with candidates who require an accommodation to ensure it is appropriate and meets their needs. are provided to interview candidates upon request. Type of Barrier Location Action Plan Effective Date Accountability Status Consultation Request Agency wide A consultation take place if an applicant requests an accommodation and provide or arrange for the provision of a suitable accommodation in a manner that takes into account the applicant’s accessibility needs due to disability. January 1,2016 (practice was already in place) Human Resources Complete - Accommodation requests reviewed with the candidate to ensure accommodation is appropriate to the candidate’s needs. Successful Applicants Agency wide When making offers of employment, notify the successful applicant of its policies for accommodating employees with disabilities. January 1, 2016 Human Resources Complete - Paragraph added in the employment offer letter informing successful candidates of the availability of accommodations if required. Policy Notification Agency wide Inform employees of AMHS-KFLA policies used to support its employees with disabilities, including, Ongoing - existing policies posted on Resource Source. Updated Human Resources Partially complete - existing polices available. Updated policies still need to be posted.
Employee Consultation Agency wide Consult with employees making requests for accommodation to determine the suitability of an accessible format or communication support. See above Human Resources Complete Type of Barrier Location Action Plan Effective Date Accountability Status Individual Workplace Emergency Response Agency wide Individualized workplace emergency response information to employees who have a disability is provided, if the disability is such that the individual information is necessary and the employer is aware of the need for accommodation due to the employee’s disability. Ongoing, as needed Resources Complete - Provide to employees who have identified a need. Designated Persons Agency wide Provide information to people designated to provide assistance to employees with their consent Ongoing - current practice Human Resources Complete - information provided when requested Information Timeliness Agency wide Information provided as soon as practical after becoming aware of the need for accommodation due to the employee’s disability. Ongoing - current process Human Resources Complete - provided as soon as possible after need is identified Type of Barrier Location Action Plan Effective Date Accountability Status
Individualized Workplace Emergency Response Information Review Agency wide Review of individualized workplace emergency response information when: Employee locations Overall accommodations needs or plans are reviewed General emergency response policies are reviewed. Ongoing - current practice Resources Complete - reviewed when required Written Process Agency wide Develop a written process for the development of documented individual accommodation for employees with disabilities. January 1, 2016 - Existing accommodation process was reviewed and updated into a formal document. Human Resources Complete Accommodation Plan Elements Agency wide Include the following elements in the development of documented individual accommodation plans: How the employee can participate in the development of the plan; How the employee is assessed on an individual basis; How the employer can request and evaluation by an outside medical or expert, at the employer’s expense, to assist the employer in determining if accommodation can be achieved and, if so, how accommodation can be achieved; Ongoing - Reflected in existing accommodation process document and on individual accommodation plans. Resources Complete
work due to a disability and require accommodations in order to return to work. policy exists on intranet. Return to Work Facilitation Agency wide The return to work process shall outline the steps the employer will take to facilitate the return to work for employees who were absent because their disability required them to be away from work; and use documented individual accommodation plans as part of the process. Ongoing - existing practice, no changes required Human Resources Complete Performance Management Agency wide The use of performance management employees take into account the accessibility needs of employees with disabilities, as well as individual accommodation plans, when using its performance management process in respect of employees with disabilities. Ongoing - existing practice, no changes required Human Resources Complete Type of Barrier Location Action Plan Effective Date Accountability Status Career Development and Advancement Agency wide Career development and advancement is provided to its employees, taking into account the accessibility needs of its employees with Ongoing - existing practice, no changes required Human Resources Complete related