Ordered Lists Checklist: 2-3 weeks before event Coordinate Information and Equipment Exchange with the CS Input: OCAD Export Instructions CS Name and email address (see NTOA website) Output: to CS Actions: Send email to CS let them that they should: [ L.1.1 ] Send EPC the course data 1 week prior to the event Send the data as an OCAD export Arrange a location and time for handoff of e-boxes Email should include OCAD export instructions in the email [ L.1.2 ] Email should include EPC contact information in the email Checklist: 1-2 weeks before the event Prepare laptop for the NTOA Event Date of the event Location of the Output: Identification value Event directory on the SD card Unverified OE2010 event with no course data no competitor data Actions: Keeping the Event Data Organized [ C.1 ] Creating files and directories for an event [ C.2 ] Creating a New 1-Day [ D.1 ] Modifying the SPORTident settings [ D.2 ]
real course data real competitor data Missing advanced classes created (optional) Advanced classes assigned to courses Creating an event backup Verified OE2010 event Output: Backup copy of event on SD card Actions: Update the backup [ D.6 ] E-Stick Check-in/Check-out preparation for the NTOA event Input: Competitor data file from the Online Registration Incomplete excel spreadsheet for E-stick checkout Output: Printed copy of excel spreadsheet for E-stick checkout Actions: Create E-stick check-out/check-in list [ H.2 ] Checklist: Setup and Training at an Event Typically started between 8-8:30 AM to be ready for Check-In at 9:30 AM Detailed day of event schedule Instruction Files\Day-of-Meet Assignments and Schedule.xls
E-punch Area Setup Input: All Items from Meet Equipment checklist Output: Laptop setup for E-punch operations E-sticks ready for Check-out/Check-in Actions: area setup [ I.1] E-punch Operations Training 2 volunteers from assisting organization Output: Trained workers for assisting with E-punch operations Actions: Training of Student workers [ I.3] E-stick Checkout and Competitor Data entry Input: ??? Output: ??? Actions: ???? [ ] ???? [ ] ???? [ ] ???? [ ] E-stick Download and Results Printing Input: ??? Actions:
In the OE2010 Main window Course -> Import In the “Import courses” window In the “Courses” section, select and create again”. In the “Identify courses by” section, select “Description”. In the “Controls” section, select “Clear and create again”. In the “File format” section, Select the format of OCAD file received from the CS OCAD 8 - “OCAD export file (Text)” OCAD 10 – “XML, IOF standard (Condes, OCAD)” NOTE: This 20110212thornbushpark example is OCAD 8 In the “File” section,
Click the Select file folder icon to open a “Select file” window In the “Select file” window Click the Select file folder icon to open a browse drop down In the browse pane, click the “triangles” to expand the desired path to where the file from the CS was saved. Click on the directory containing the course file Ok NOTE: The save location of the courses file from the CS should have been into a directory called Data Files” in the event directory created on the SD card This 20110212thornbushpark example is using: Data Files In the “Select file” window
Click Close Importing the Online Registration Data File The Registration file contains a variety of competitor data There are 2 DIFFERENT competitor data import functions included in OE2010 A somewhat logical, but NOT TO BE USED, method is by using the Entries Import function A less obvious but CORRECT method is to use the Extras Import function (as shown below) In the OE2010 Main window Select Extras > Import > Competitors. The “Import competitors” window opens In the “Competitors” section, select “Clear and create again”. In the “Identify competitors by” section, select “Database Id”. In the “Clubs” section, select “Clear and create again”. In the “Classes” section, select “Clear and create again”. In the “Time format” section, select “HH:MM:SS”.
Receiving and storing event data files There are two files that the EPC needs from other event personnel. These files are: OCAD Course Export file Online Registration Data File This files will be emailed to the EPC by the persons creating the file. Saving the OCAD courses export file The courses export file is generated from the OCAD software by the CS. The file contains all of the courses, their colors, their length, the control numbers and their order for each course. It may also contain the distances between controls, and the type of finish run-in. This file is to be saved to the following location If the CS sent an OCAD 8 .txt file then save as: F:\20110212thornbushpark\Event Data Files\20110212thornbushpark.Courses.txt If the CS sent an OCAD 10 .xml file then save as: F:\20110212thornbushpark\Event Data Files\20110212thornbushpark.Courses.xml Saving the online registration data file The registration file is prepared by the Online Registrar after online registration closes. The file contains all of the pre-registration information for each competitor including start number, e-stick no., database Id, name, year of birth, gender, club name, payment status, and the class assignment based on course, gender, and age. If a (single day event) then save to: F:\20110212thornbushpark\Event Data Files\ 20110212thornbushpark.oe2010_single.csv If a (multiple day event) then save to: F:\20110212thornbushpark\Event Data Files\ 20110212thornbushpark.oe2010_multi.csv
The “Entering finish times – Stage [X]” window will open. 2. In the “Settings” section, set the “Results sheets” to “None”. 3. In the “Report formats” section: Set “Time format” to “HH:MM:SS” and “relative to zero time”. Set “Names” to “Surname, First name”. VERY IMPORTANT: The pre-assigned times all begin counting up from an arbitrary “zero time”, usually 9 or 10 AM when the competition starts begin. The finish times recorded on the cards are also synchronized and counted up from that same “zero time”. For that reason, the finish times MUST be entered into OE2010 as “relative to zero time” in order for the elapsed time calculation done by the computer to be correct. Not doing so will require all of the finish times to be re-entered with the correct setting. Finish times can now be manually entered for competitors. Entering the punch card data: 4. In the “Start number” field, enter the Bib Number (TAB can be used to advance to the next field) 5. In the “Finish time” field, enter the Finish Time. For simplicity, 1) a period can be used in place of the colon, and, 2) if the hour digit is a zero on the punch card, it does not have to be entered here. 6. Set the “Classifier” field to the correct value (OK, dns, dnf, mp, disq, ot) [NOTE: It is not necessary to enter the finish time of a card classified other than “OK”. The “Start number” should be entered, the “Finish time” should be blank, and the “Classifier” should be set appropriately.]
1. From the main menu, select Extras > Import > Competitors. The “Import competitors” window opens. 2. In the “Competitors” section, select “Clear and create again”. 3. In the “Identify competitors by” section, select “Database Id”. 4. In the “Clubs” section, select “Clear and create again”. 5. In the “Classes” section, select “Clear and create again”. 6. In the “Time format” section, select “HH:MM:SS”. 7. In the “File format” section, the “Export file of a single day event” box should be unchecked. If checked, then the import file will be imported into the current stage only. 8. Leave the “Character separated columns (CSV)” radio button selected. 9. Leave the “Delimiter” selected as “Comma”. 10. Leave the “String Delimiter” selected as (Double quote). 11. In the “File” section, click the Select file folder icon to navigate to the location that you saved the Registration file, as described in section B.4. of this guide. The “Select file” window 11. Click the Select folder icon and navigate to the location where you saved the Registration file. This should be c:\user\ntoa\orienteering20XX-20XX\<Event Identification> \Submissions\Initial registration submission\. 12. Select the correct directory. The previously saved Course file should now be visible. 13. Select the file and the file name will appear in the bottom field above the buttons. 14. Click OK to accept the file selection and return to the “Import competitors” window. 15. After returning to the “Import competitors” window, Click OK to import the Registration file. A validation window will open. 16. Click Yes.