Initiative 1.1.2 – Convene advising work group that researches advising best practices and develops specific recommendations for strengthening advising A team from the Advising Committee attended NACADA’s Winter Institute in Feb of 2013 and developed an advising mission statement and plan for moving advising forward at MSUM. In continuing to work with the Advising Committee and the following were developed. Indicate your initiative status: Not started Initial progress made (up to 25%) X Reached project (up to 50%) Project near completion (up to 75%) FY 16 project tasks completed (100%) Project paused Identify key activities and milestones accomplished this quarter (Oct-Dec) Four year advising discussion guide – developed and distributed to advisors. Four year advising web support piece – developed and will be implemented Spring semester. LEAD Advisor program – One LEAD advisor from each department and is to a continuous program with monthly meetings Early alert and Academic updates – Mapworks implemented and advisors encouraged to utilize system to document advising meetings. Advising module prepared for all faculty to use in FYE courses. Identify key activities and milestones planned for next quarter (Jan-March) Four-year advising web support page implemented. Advisor Certificate Program – initial class begins in February. Mapworks – need to increase faculty advisor participation. Address concerns from NSSE 2015 results – work with advising committee to develop plans. Identify issues/concerns (if any) identified Advising is not a part of tenure or promotion on this campus. Large/inconsistent advising loads for faculty advisors.
Initiative 1.3.1 – Develop a campus diversity plan, integrated into the college/university overall Student Success plan Briefly summarize your initiative efforts to date: Indicate your initiative status: Not started Initial progress made (up to 25%) X Reached project mid-point (up to 50%) Project near completion (up to 75%) FY 16 project tasks completed (up to 100%) Project paused Identify key activities and milestones accomplished this quarter (Oct-Dec) The existing diversity/affirmative action committee is charged with developing the diversity plan. Committee members attended a Diversity Mapping results workshop in November. Committee members received other documentation to inform strategic planning including the last plan, Charting the future, MSUM’s strategic plan and playbook, and Council for the Advancement of Standards in higher education guides. Portions of the plan specific to their respective departments have been Identify key activities and milestones planned for next quarter (Jan-March) Committee members will begin meeting twice a month to ensure enough time to complete the plan. The plan will be made available campus-wide for input from all constituents. Committee members will continue to refine the plan. Identify issues/concerns (if any) identified None
completed by individual committee members. Initiative 1.1.6 – Deploy online resources for prospective and current students, including transfer information for use in planning, registration, and advising Briefly summarize your initiative efforts to date: An array of efforts include the implementation of Smarthinking in connection with our Academic Support Services (). Our Associate Vice President for Academic Affairs is working with our transfer specialist on improving web-available transfer information in terms of accuracy and usability. We are exploring improved registration software to facilitate self-service registration for students (including College Scheduler and others). Finally, major support will come for all online resources with the addition of a Dean of Online and Extended Learning (now being advertised), whose charge includes improved quality and service to current and future online students. Indicate your initiative status: Not started X Initial progress made (up to 25%) Reached project mid-point (up to 50%) Project near completion (up to 75%) FY 16 project tasks completed (up to 100%) Project paused Identify key activities and milestones accomplished this quarter (Oct-Dec) Identify key activities and milestones planned for next quarter (Jan-March) Identify issues/concerns (if any) identified Initiative – 1.2.2 – Ensure all students have access to technology Briefly summarize your initiative efforts to date: iPad/Tablet Initiatives – Music Industry, Graduate School Psychology, Speech Language Hearing Science Indicate your initiative status: Not started Initial progress made (up to 25%) Reached project mid-point (up to 50%) X Project near completion (up to 75%) FY 16 project tasks completed (100%) Project paused Identify key activities and milestones accomplished this quarter (Oct-Dec) Identify key activities and milestones planned for next quarter (Jan-March) Identify issues/concerns (if any) identified Funding model is undefined
Devices fully deployed and supported Determine/measure effectiveness and outcomes Determine funding options for future expansion Project is not currently scalable. Cannot sustain larger volume of student use Initiative – 1.2.2 – Ensure all students have access to technology Briefly summarize your initiative efforts to date: Enterprise License Initiative – All student use software should be highly available on all University owned computers, so that students can have software access at the closest proximity to them. Indicate your initiative status: Not started Initial progress made (up to 25%) Reached project mid-point (up to 50%) X Project near completion (up to 75%) FY 16 project tasks completed (100%) Project paused Identify key activities and milestones accomplished this quarter (Oct-Dec) Continued to evaluate each vendor software agreement to determine of effort and investment to execute enterprise licensing. Identify key activities and milestones planned for next quarter (Jan-March) Nearly all softwares are complete, at least those that are most widely used across campus. Identify issues/concerns (if any) identified Some vendor agreements have a higher cost of entry for enterprise wide agreements. Initiative – 1.2.2 – Ensure all students have access to technology Briefly summarize your initiative efforts to date: Classroom Technology Refresh – Whenever IT or Facilities engages in classroom renovation projects, IT and Facilities will partner together to upgrade/update all segments of the classroom. To include IT Infrastructure for network and Wi-Fi, computers (if required), teaching stations, AV updates, as well as flooring, lighting, and desks/tables layouts. Indicate your initiative status: Not started X Initial progress made (up to 25%) Reached project mid-point (up to 50%) Project near completion (up to 75%) FY 16 project tasks completed (100%) Project paused
Identify key activities and milestones accomplished this quarter (Oct-Dec) Each FY, we work to identify as many classrooms as we can afford to update. Traditionally this has been 5-8 rooms per year. Identify key activities and milestones planned for next quarter (Jan-March) The next few months we will experience a slowdown in classroom updates as we work to handle overall budget constraints. Identify issues/concerns (if any) identified Capital budget restricts our progress in technology/classroom refreshes. Initiative – 1.2.2 – Ensure all students have access to technology Briefly summarize your initiative efforts to date: University Wide WIFI – Enable full end-to-end wifi connectivity for all students, faculty, and staff. Indicate your initiative status: Not started Initial progress made (up to 25%) X Reached project mid-point (up to 50%) Project near completion (up to 75%) FY 16 project tasks completed (100%) Project paused Identify key activities and milestones accomplished this quarter (Oct-Dec) Identified buildings with gaps in service. Determined feasibility of providing wifi access. Identify key activities and milestones planned for next quarter (Jan-March) Continued Roll-out of new network switch hardware and access points. Rollout slowed by overall budget constraints. Identify issues/concerns (if any) identified Capital budget restricts our progress in Wi-Fi deployment. Campus currently 60% covered (estimate). Residential Halls covered under agreement that will be sent out for RFP. Initiative – 1.2.2 – Ensure all students have access to technology Briefly summarize your initiative efforts to date: Office 365 Rollout – Student Use Indicate your initiative status: Not started Initial progress made (up to 25%) X Reached project (up to 50%) Project near completion (up to 75%) FY 16 project tasks completed (100%) Project paused
Identify key activities and milestones accomplished this quarter (Oct-Dec) O365 Site Activated Project Rollout defined Communication plan executed Identify key activities and milestones planned for next quarter (Jan-March) Continue to advertise/communicate O365 offerings to current students Identify issues/concerns (if any) identified No issues identified. Initiative 3.1.1 – Ensure affordability for all students (financial literacy ONLY) Briefly summarize your initiative efforts to date: Efforts have been minimally created and applied to date. These include a financial literacy module, available on the university’s financial aid page (“Making Informed Financial Decisions,” ), and some amount of information provided to new students by Financial Aid Office staff in the First Year Experience course. Indicate your initiative status: Not started X Initial progress made (up to 25%) Reached project mid-point (up to 50%) Project near completion (up to 75%) FY 16 project tasks completed (100%) Project paused Identify key activities and milestones accomplished this quarter (Oct-Dec) Web module, FYE material on financial literacy. Identify key activities and milestones planned for next quarter (Jan-March) Formation of a task force to see to the creation and implementation of this initiative. Identify issues/concerns (if any) identified Scholarship campaign work will launch spring 2016 and will be reported on in April 2016