Crittenden Fulton Graves Henderson Hickman Hopkins Livingston Lyon Marshall McCracken Muhlenburg Todd Union Webster Clinton Cumberland Daviess Edmonson Grayson Green Hancock Hart Logan McLean Metcalfe Monroe Ohio Russell Simpson Warren Carroll Fayette Franklin Gallatin Grant Hardin Harrison Henry Jefferson Kenton Larue Marion Meade Mercer Nelson Oldham Owen Pendleton Scott Shelby Spencer Trimble Washington Woodford Garrard Harlan Jackson Jessamine Knox Laurel Lee Leslie Lincoln Madison McCreary Owsley Perry Pulaski Rockcastle Taylor Wayne Whitley Clark Elliott Fleming Floyd Greenup Johnson Knott Lawrence Lewis Letcher Magoffin Martin Mason Menifee Montgomery Morgan Nicholas Pike Powell Robertson Rowan Wolfe Important Links are direct links to information pertinent to the Kentucky Migrant Education Program that may be useful to applicant during the application process. Migrant Education Regional Center Application Evaluation Criteria Each application will be reviewed by a cross-agency team at the Kentucky Department of Education. Each application will be read and scored twice based on the extent to which the
application addresses the specified evaluation criteria. KDE reserves the right to consider demographic and programmatic diversity as factors in the selection of funded applications. Maximum Points Possible Background and Knowledge of Migrant Lifestyle 10 0 -1 points No previous background working with migrant; no knowledge of migrant lifestyle; confusion between migrants and immigrants. 2 – 5 points Limited experience working with migrants; minimal to limited understanding of migrant lifestyle but shows ability to learn. 6 – 8 points Extensive experience working with migrants; extensive understanding of the migrant lifestyle; willingness and ability to provide expertise. Total Points for Section 0 points Region to is not identified (i.e., Eastern, Southern, Northern, Central or Western). 1 point Region to serve is identified (i.e., Eastern, Southern, Northern, Central or Western). 0 points Did not verify ability to subcontract within the organization. 1 point Verified ability to subcontract within the organization. Maximum Points Possible Identification and Recruitment 10 0 – 2 points Minimally discusses recruitment of students; recruitment plan is limited to student populations in large standalone or consortium programs. 3 – 5 points Discusses the plan to recruit students in standalone and consortium programs and in sub-contracted programs; plan includes a minimal discussion in low incident 6 – 10 points Fully understands and discusses the plan to recruit across the region as a whole regardless of district of residency. Points for Section Maximum Points Possible
Service Delivery Plan (SDP) 30 0 – 2 points Demonstrates minimal understanding of the KYMEP SDP (2013); has limited understanding of how the SDP integrates into migrant curriculum. 3 – 9 points Demonstrates some understanding of the KYMEP SDP (2013); has limited understanding of how the SDP integrates into migrant curriculum; however, shows the ability to learn. 10 – 15 points Fully demonstrates complete understanding of the KYMEP SDP and how it drives the migrant curriculum across the region and the state as a whole. 0 – 2 points Demonstrates limited ability to monitor the SDP goals implementation. 3 – 9 points Demonstrates the ability, with training and assistance, to monitor the implementation of the SDP goals and strategies. 10 – 15 points Demonstrates full ability to monitor the implementation of the SDP goals and strategies across the region as a whole. Total Points for Section Maximum Points Possible Summer Plan 10 0 – 1 points Minimally discusses recruitment of students to summer programming; recruitment plan is limited to student populations in large standalone or consortium programs. 2 – 3 points Discusses the plan to recruit students in standalone and consortium programs and in sub-contracted programs into summer programming; plan includes a minimal discussion in low incident areas. 4 – 5 points Fully understands and discusses the plan to recruit students across the region as a whole regardless of district of residency into summer programming; plan includes the equitable recruitment of middle and high school students.
0 – 1 points Primary focus of summer programming is reading comprehension and math computation; includes primarily paper-pencil activities; relies mainly on memorization and repetition. Plan may include a purchased program. 2 – 3 points Focus of summer programming includes ACT skills and enrichment activities; includes projects and team building activities; multiple opportunities to analyze and apply knowledge. Plan may include a purchased program. 4 – 5 points Summer programming is cross-curricular that addresses expanded college- and skills; multiple opportunities to evaluate information; includes educational field trips integrated in the curriculum. Plan may include a purchased program. Total Points for Section Maximum Points Possible Preschool Plan 10 0 – 1 points Minimally discusses recruitment of children. 2 – 3 points Discusses the plan to recruit preschool-age children; plan includes a minimal discussion in low incident areas. 4 – 5 points Fully understands and discusses the plan to recruit preschool-age children across the region as a whole. Total Points for Section 0 – 1 points Plan limited to serving preschool-age children once at the time of recruitment; plan primarily involves providing immediate needs. 2 – 3 points Plan limited to serving preschool-age children with referrals for social services. 4 – 5 points Plan integrates academic with non-academic lessons. Maximum Points Possible OSY (Out-of-School Youth) Plan 10 0 – 1 point 2 points 3 points
Minimally discusses recruitment of OSY. Discusses the plan to recruit OSY; plan includes a minimal discussion in low incident areas. Fully understands and discusses the plan to recruit OSY across the region as a whole. Points for Section 0 – 1 Plan limited to serving OSY students once at the time of recruitment; plan primarily involves providing immediate 2 points Plan limited to serving OSY students with referrals for social services. 3 – 4 points Plan integrates academic with non-academic lessons; plan distinguishes lessons between OSY students that are here to work and those that are recovery students. 0 – 1 point Plan minimally makes notation of the materials available on the SOSOSY website. 2 points Plan discusses the use of the SOSOSY materials as part of OSY curriculum. 3 points Plan fully discusses how the materials will be integrated into a comprehensive curriculum for all OSYs. Maximum Points Possible Partnerships and Parents 10 0 – 1 point Partnerships are not included in application. 2 – 3 points Partnerships are limited to those directly associated with the organization. 4 – 5 points Partnerships extend beyond the organization, including partnerships with unique and varied backgrounds. 0 – 1 point Parent partnerships are limited to parent involvement activities. 2 – 3 points Parent Advisory Council (PAC) is noted with limited understanding. Parent involvement activities are discussed. 4 – 5 points Discussion of parent partnerships (parent involvement and PAC) is integrated in application. Total Points for Section Maximum Points Possible
Budget Narrative 20 0 – 2 points Budget narrative focuses on and travel requirements; narrative does not correlate with tentative budget. 3 – 6 points Budget narrative is complete and adequate; focus is on compliance issues. Budget narrative correlates to tentative budget 7 – 10 points Budget narrative is creative in how expenditures are covered; focus remains on the students in the program. 0 – 1 Budget narrative does not include non-grant funds (other than the use of office space) as a supplement to implementing the program. 2 – 3 points Non-grant funds or services are noted/listed in the application; indirect cost, if applicable, is explained. 4 – 5 points Non-grant funds or services are noted with a full explanation on how these funds or services will support the implementation of the program; indirect cost, if applicable, has a full explanation. 0 – 1 point Limited discussion is included as to the organizations quality control procedures for expenditures. 2 – 3 points The organization has adequate procedures for quality control of expenditures. 4 – 5 points The organizations quality control and for expenditures is shown to be efficient and beyond reproach. Total Points for Section Migrant Education Regional Center Cover Sheet LEA/Educational Cooperative/Public University or College Superintendent/CEO/President Physical Address: City, KY Zip