ANNEX 14 – REPORTS Line Item (LI) # REPORT/NOTES REFERENCE EXTERNAL DUE DATE EXTERNAL DUE ORGANIZATION DASN(AP) DUE DATE SUBMISSION TO 1 Evaluation Requirements of Contracting Officers DoDI 5000.66; (i.e., Functional Independence of Contracting Officers) Note: Reported in even numbered years NMCARS 5201.102(d)(S-90) 31-Oct DPAP 15-Oct DASN(AP) via email to 2 Annual Procurement Performance Management Assessment Program (PPMAP) Compliance Review NMCARS 5201.691-2(d)(2) Not applicable Not applicable 30-Jan DASN(AP) via email to 3 Annual Contract Action Report, Data Verification and Validation (V&V) Certification NMCARS 5204.604(3)(ii) 15-Dec DPAP 1-Dec DASN(AP) via to 4 Annual PPMAP Assessment Plan NMCARS 5201.691-2(d)(1) Not applicable Not applicable 1 Oct DASN(AP) via email to 5 Annual Overage Contracts Report NMCARS 5204.804-1(S-90) Not applicable Not applicable 28-Feb DASN(AP) via to 6 Annual Competition Report, including projected competition goal for current year FAR 6.502(b)(2) 31-Jan DPAP 15-Jan DASN(AP) via email to 7 Annual Report on Pilot Program for Acquisition of Nondevelopmental Items NMCARS 5212.7102-2 31-Oct DPAP 15-Oct DASN(AP) via email to 8 Annual Commercial Item Exceptions to Cost/Pricing Data valued $19.5M or more. NMCARS 30-Nov DPAP 31-Oct DASN(AP) via email to
LI # REPORT/NOTES REFERENCE EXTERNAL DUE DATE EXTERNAL DUE ORGANIZATION DASN(AP) DUE DATE SUBMISSION TO 9 Annual Truth In Negotiation Act (TINA) Waivers valued $19.5M or more. NMCARS 30-Nov DPAP 31-Oct DASN(AP) via email to 10 Annual Report of Contract Data for Multi-Year contracts with Economic Price Adjustment clauses. NMCARS 5216.203-4(S-90) 30-Oct DPAP 26-Oct DASN(AP) via to 11 Annual DoE WFO Order Compliance Assessment Results NMCARS 31-Dec DPAP 15-Dec DASN(AP) via email to 12 Annual Nondefense Agency Certifications Report NMCARS 5217.703(c) Within 30 days of the beginning of the fiscal year DPAP Within 40 days of the beginning of the fiscal year DASN(AP) via to 13 Annual COTS End Items Report for contracts valued at $5M or more (including task orders/ delivery orders) PER ITEM NMCARS 5225.7003(b)(2)(ii) 31-Oct DPAP 15-Oct DASN(AP) via email to 14 Annual Cost Accounting Standards Waivers over $15M NMCARS 5230.201-5(e) 30-Nov DPAP 15 Nov DASN(AP) via email 15 Annual Review of Contracts Involving Combat and Security Force Training ASN RDA memo “Acquisition of Combat and Security Related Training" dated 25 Nov 2009 Not applicable Not applicable By Request annually DASN(AP) via email to 16 Annual ECMRA Contractor Service Hour Labor Reporting Note: Contractors perform reporting. NMCARS 5237.102-90 Not applicable Not applicable No later than October 31 for the preceding fiscal year. DON ECMRA Application
LI # REPORT/NOTES REFERENCE EXTERNAL DUE DATE EXTERNAL DUE DASN(AP) DUE DATE SUBMISSION TO 17 Annual Navy Component UAC/Ratification Procedures Submission NMCARS Not applicable Not applicable 31 March DASN(AP) via email to 18 Annual Long Range Acquisition Forecast NMCARS 5205.404 30 Jun DPAP 20 June DASN(AP) via email to 19 Annual Component Acquisition Regulation Supplement NMCARS 5201.103(S-90) Not applicable Not applicable 31 Aug DASN(AP) via email to 20 Consolidated Undefinitized Contract Actions (UCA) Management Plan Note: DASN(AP) generates DFARS 217.7405(a)(1) 30 Apr 31 Oct DPAP 21 Consolidated Undefinitized Contract Actions (UCA) Management Report NMCARS 5217.7405(a)(2) 30 Apr 31 Oct DPAP 15 Apr 15 Oct DASN(AP) via email to 22 DCMA Business Base Forecast and Evaluation NMCARS 5242.1790 7 Mar 7 Sep DCMA 7 Feb 7 Aug DASN(AP) via email to 23 Unpriced Change Report NMCARS 5243.204-70-7(b) 30 Apr/31 Oct DPAP 15 Apr/15 Oct DASN(AP) via email to 24 Contract Audit Follow Up (automated system) DoD Instruction 7640.02 31 Mar/30 Sep DCMA Due to DCMA not DASN(AP). DASN(AP) is DON liaison to DCMA if questions arise. CAFU system in eTools at . 25 eSRS Status Report Note: DASN(AP) will run eSRS Status Report. Field updates/inputs are required to DASN(AP) by Due Date DPAP Memo Apr 16, 2009 30 Jun/30 Dec DPAP 15 Jun/15 Dec DASN(AP) via email to LI # REPORT/NOTES REFERENCE EXTERNAL DUE DATE EXTERNAL DUE DASN(AP) DUE DATE SUBMISSION TO
Issuance of solicitation; Contract 2.7.2 For ACAT I - IV programs, also provide the for the following milestones: MDA approval of the Technology Development Strategy; Completion of the Pre-EMD Review; Completion of all Milestone B requirements; MDA approval of the Acquisition Strategy and RFP; Completion of any applicable peer review. 2.8 Performance evaluation. 2.8.1 Describe the plan for evaluating performance metrics or measures to identify what has been achieved. Such measures shall include thresholds for cost, schedule and performance. 2.8.2 Discuss the Government process for tracking and overseeing contractor delivery. (Applicable to the Services portion of the requirement). 2.8.3 Discuss how the Government Team will use the Quality Assurance Surveillance Plan (QASP) to monitor contractor performance. (Applicable to the Services portion of the requirement). 2.8.4 Identify the personnel responsible for assessing and reporting contractor performance into the Contractor Performance Assessment Reporting System (CPARS). 2.9 Contract Management and Administration 2.9.1 Identify the organization performing contract administration functions. 2.9.2 Discuss existing or proposed management approach for contract administration. 2.9.3 Contracting Officer’s Representative (COR) Discuss the COR qualifications to support effective contract management and oversight. Discuss COR workload management to ensure effective job performance (e.g., number of contracts managed, other duties assigned, etc.). 2.10 Requirements Validation (Applicable to the Services portion of the requirement) 2.10.1 Discuss the Government process to ensure contractors are not performing inherently governmental functions or functions closely associated with inherently governmental functions. If the contract does contain functions closely associated with inherently governmental functions, discuss the safeguards planned to ensure effective management of contractor personnel in positions.