6 In the case of Consortium, Joint Venture or subcontractors, all bidders are required to provide mandatory documents as stipulated in schedule 1 of the Response format. Accept Do not accept 7 MHSC reserves the to; cancel or reject any proposal and not to award the proposal to the lowest bidder or award parts of the proposal to different bidders, or not to award the proposal at all. Accept Do not accept 8 Where applicable, bidders who are distributors, resellers and installers of network equipment are required to submit back-to-back agreements and service level agreements with their principals. Accept Do not accept 9 By submitting a proposal in response to this RFP, the bidders accept the evaluation criteria as it stands. Accept Do not accept 10 Where applicable, MHSC reserves the right to run benchmarks on the requirements equipment during the evaluation and after the evaluation. Accept Do not accept 11 MHSC reserves the right to conduct a preaward survey during the source selection process to evaluate contractors' capabilities to meet the requirements specified in the RFP and supporting documents. Accept Do not accept 12 Only the solution commercially available at the proposal closing date shall be considered. No Bids for future solutions shall be accepted. Accept Do not accept 13 The bidder should not qualify the proposal with own conditions. Caution: If the bidder does not specifically withdraw its own conditions of proposal when called upon to do so, the proposal response shall be declared invalid. Accept Do not accept
14 Should the bidder withdraw the proposal before the proposal validity period expires, MHSC reserves the right to recover any additional expense incurred by MHSC having to accept any less favourable proposal or the additional expenditure incurred by MHSC in the preparation of a new RFP and by the subsequent acceptance of any less favourable proposal. Accept Do not accept 15 Delivery of and acceptance of correspondence between the MSHC and the bidder sent by prepaid registered post (by air mail if appropriate) in a correctly addressed envelope to either party’s postal address or address for service of legal documents shall be deemed to have been received and accepted after (2) two days from the date of postage to the South African Post Office Ltd. Accept Do not accept 16 Should the parties at any time before and/or after the award of the proposal and prior to, and-or after conclusion of the contract fail to agree on any significant product price or service price adjustments, change in technical specification, change in services, etc. MHSC shall be entitled within 14 (fourteen) days of such failure to agree, to recall the letter of award and cancel the proposal by giving the bidder not less than 90 (ninety) days written notice of such cancellation, in which event all fees on which the parties failed to agree increases or decreases shall, for the duration of such notice period, remain fixed on those fee/price applicable prior to the negotiations. Such cancellation shall mean that MHSC reserves the right to award the same proposal to next best bidders as it deems fit. Accept Do not accept 17 In the case of a consortium or JV, each of the authorised enterprise’s members and/or partners of the different enterprises must co-sign this document. Accept Do not accept 18 Any amendment or change of any nature made to this RFP only be of force and effect if it is in writing, signed by MHSC signatory and added to this RFP as an addendum. Accept Do not accept 19 Accept Do not accept
The bidders’ response to this Bid, or parts of the response, shall be included as a whole or by reference in the final contract. Accept Do not accept 26 Should the evaluation of this bid not be completed within the validity period of the bid, MHSC has discretion to extend the validity period. Accept Do not accept 27 Upon receipt of the request to extend the validity period of the bid, the bidder must respond within the required time frames and in writing on whether or not he agrees to hold his original bid response valid under the same terms and conditions for a further period. Accept Do not accept 28 Should the bidder change any wording or phrase in this document, the bid shall be evaluated as though no change has been effected and the original wording or phrasing shall be used. Accept Do not accept