3.0 NMDOT has divided the overall work into a series of sub-projects: Sub-Project 1 – Project Management Sub-project 2 - Review of ARNOLD Phase 1 Sub-Project 3 – Initial Design of R&H Database Sub-Project 4 – Project Startup Workshop and Kickoff Sub-Project 5 – Migration of Existing Route and Event Data into Roads & Highways Database Sub-Project 6 – Calibrate LRS on State Maintained Roads with Mandli Network Data Sub-Project 7 – System Architecture Recommendations Sub-Project 8 – Configuration of R&H Model and Interim file geodatabase Sub-Project 9 – Configuration of Roadway Characteristic Editor (RCE) Sub-Project 10 – On-Site System Implementation Sub-Project 11 – Training and On-Site Support Sub-Project 12 – QA/QC Toolkit Sub-Project 13 – Alternate Street Naming Discovery Sub-Project 14 – On Call Technical Support Sub Project 15 - Alternate Street Naming Convention Implementation Sub Project 16 - pmgSLD Software License Sub Project 17 – pmgSLD Implementation and Configuration Sub-Project 18 – IV/V 3.1 3.1.1 Number Description Business Objective 1 increased efficiency and productivity through a well-managed linear REFERENCING system business objective 2 optimize process, decreasing number of saving time business objective 3 lower the cost of government by having a more efficient work activity process tracking business objective 4 improve reporting capability to executive management business objective 5 substantial nmdot business process improvements are achievable through a system that is integrated with our MAINTENANCE Management System, PAVEMENT MANAGEMENT System, Bridge and Safety data. business objective 6 Manage roadway information in aN INDUSTRY Standard - supported solution. OBJECTIVES
quality metrics 2 the project schedule, assigned tasks and milestones are met within project plan quality metrics 3 system can provide NECESSARY VALUES TO FHWA quality metrics 4 SUCCESSFUL integration and implementation of esri Roads & Highways data migration 4.0 4.1 Phase Summary of Phase Key Deliverables Initiation Four day Project Startup Workshop and Kickoff Report, Log Initiation Review of Phase 1 Data and Information Report Planning Initial design of R&H database Initial dbase design schema Implementation Migration of Existing and Event Data into ESRI Roads & Highways Database Calibrate LRS on State Maintained Roads System Architecture Recommendations Configuration of R&H Model and Interim file geodatabase Configuration of Roadway Characteristic Editor (RCE) On-Site System Implementation Training and On-Site Support QA/QC Toolkit Alternate Street Naming Discovery Route and Event data migrated to R&H data model Documentation of business decisions and processes Calibrate LRS to Mandli Network Data System architecture recommendations document Configuration of R&H desktop Configuration of RCE On-site implementation documentation Training, on-site and off-site support and tutorial document LIFE CYCLE
TOTALS $853,404.19 5.4 5.4.1 See Section 2.2.1. 5.4.2 List the team members, their role, responsibility and functional manager. Make sure to include a comprehensive listing including those from the organization managing the project, business members involved to ensure business objectives are met and the vendor members that may have a specific role. Project Sponsor Oversight of Project Tamara P Haas Strategic Planning & Asset Management 505-795-2126 Team Member Work with vendor John Roadway Inventory Program Linear Referencing System 505-827-5523 Team Member Work with Vendor Roberta Vasquez Roadway Inventory Program Project Management Support 505-827-5271 Business Owner Work with vendor Yolanda Duran Data Management Bureau 505-827-0961 IT Apps Technical Oversight Jeff Woodman IT Apps Bureau 505-827-5289 NMDOT GIS Technical Review & Support Todd Howell GIS 505-827-5453 IT Project Manager IT Project Process Joann Girard IT PMO 505-470-0194 IT Database Work with vendor Ganesh Singh IT Database Support 505-827-0902 IT Database Work with vendor Kevin Karns IT Database Support 505-629-8732
- Discussion and approval/disapproval of less significant changes by the Business Owner and Project Managers shall be documented either in meeting minutes or via email - Changes to downstream documentation, requirements and training docs and schedule, for example, shall be made once a change is approved. 6.4 Costs estimates are the costs applied to an activity in a project by assigning resources with associated rates or fees. Resources can include equipment, material, technology, processing cycles, or people. The total cost is critical and should be consistent with the proposal; include breakdowns as needed. Match these cost estimates with the actual billed amounts. Use an appropriate format for the project size and customer requirements (e.g., by WBS, milestone, or deliverable). 6.4.1 The budget will be tracked by the Project Manager and budget tracking updates will be provided on a monthly basis utilizing excel spreadsheets and the SHARE financial system. 6.5 Communication planning involves determining the information and communication needs of the stakeholders, executive sponsors, project team and others as needed. The communication plan needs to address who needs what information, when they will need it, how it will be given to them, and by whom. The complexity of the project may require a separate communication plan; however, a high level summary of that plan will need to be included here and a reference made to the appropriate Appendix. 6.5.1 Communication Type Objective of Communication Medium Frequency Audience Owner Deliverable Phase 1 Review Review Phase 1 ARNOLD data and supporting documents listed in Contract Section 1 of Exhibit A. - Face to Face Once - Project Sponsor - Project Team - Stakeholders Project Manager - Agenda - Written report identifying concerns and issues with route layer. - Gap analysis between existing TIMS data and ESRI data Kickoff Meeting Introduce the project team and the project. Review project objectives and - Face to Face Once - Project Sponsor Project Manager - Agenda - Meeting Minutes - PMP - Review Initial database