ANNEX 2 - BUSINESS CLEARANCE MEMORANDUM BUSINESS CLEARANCE MEMORANDUM Number _______________ SECTION I – COVER AND SIGNATURE PAGES Type of Procurement Action: Sealed Bidding Full and Open Competition Negotiated 10 U.S.C. 2304(b)( ) Negotiated 10 U.S.C. 2304(c)( ) _____ Negotiated Under 40 U.S.C. 541 Brooks Act Negotiated Pursuant to Changes Clause _____ Claim Settlement Definitization of Letter Contract Final Price (Incentive, Redeterminable, or EPA) Type of Clearance: Pre-Negotiation Post Negotiation Letter Contract Solicitation/Contract Number: Activity: Contractor(s): Name: City/State: Program: Description of Supplies/Services: Pricing Structure: Proposal Pre-Negotiation Post-Negotiation Cost (Excluding COM) Cost of Money Total Cost Fee/Profit ( %) Base Fee ( %) Fee ( %) Total Ceiling Price Sharing Arrangement: Clearance Total: Performance Period: Start Finish Or Deliveries: First Final Prepared By: Name: Title: Phone: Date:
14 – REPORTS Line Item (LI) # REPORT/NOTES REFERENCE EXTERNAL DUE DATE EXTERNAL DUE ORGANIZATION DASN(AP) DUE DATE SUBMISSION TO 1 Evaluation Requirements of Contracting Officers DoDI 5000.66; (i.e., Functional Independence of Contracting Officers) Note: Reported in even numbered years NMCARS 5201.102(d)(S-90) 31-Oct DPAP 15-Oct DASN(AP) via email to RDAJ&As@navy.mil 2 Annual Procurement Performance Management Assessment Program Compliance Review NMCARS 5201.691-2(d)(2) Not applicable Not applicable 30-Jan DASN(AP) via to RDAJ&As@navy.mil 3 Annual Contract Action Report, Data Verification and Validation (V&V) Certification NMCARS 5204.604(3)(ii) 15-Dec DPAP 1-Dec DASN(AP) via email to RDAJ&As@navy.mil 4 Annual PPMAP Assessment Plan NMCARS 5201.691-2(d)(1) Not applicable Not applicable 1 Oct DASN(AP) via email to RDAJ&As@navy.mil 5 Annual Overage Contracts Report NMCARS 5204.804-1(S-90) Not applicable Not applicable 28-Feb DASN(AP) via email to RDAPolicy@navy.mil 6 Annual Competition Report, including projected competition goal for current year FAR 6.502(b)(2) 31-Jan DPAP 15-Jan DASN(AP) via email to RDAJ&As@navy.mil 7 Annual Report on Pilot Program for Acquisition of Nondevelopmental Items NMCARS 5212.7102-2 31-Oct DPAP 15-Oct DASN(AP) via email to RDAJ&As@navy.mil 8 Annual Commercial Item Exceptions to Cost/Pricing Data valued $19.5M or more. NMCARS 30-Nov DPAP 31-Oct DASN(AP) via email to RDAJ&As@navy.mil 9 Annual Truth In Negotiation Act (TINA) Waivers valued $19.5M or more. NMCARS 30-Nov DPAP 31-Oct DASN(AP) via to RDAJ&As@navy.mil
18 Annual Indemnification Agreements DPAP Memo "“Inputs for the Report to Congress on Indemnification Agreements.” dated Oct 7, 2015 16-Nov DPAP 1 Nov DASN(AP) via email to 19 Annual ECMRA Contractor Service Hour Labor Reporting Note: Contractors perform reporting. NMCARS 5237.102-90 Not applicable Not applicable No later than October 31 for the preceding fiscal year. DON ECMRA Application 20 Annual Navy Component UAC/Ratification Procedures Submission NMCARS Not applicable Not applicable 31 March DASN(AP) via email to 21 Consolidated Undefinitized Contract Actions (UCA) Management Plan Note: DASN(AP) generates (Belton) 217.7405(a)(1) 30 Apr 31 Oct DPAP 22 Consolidated Undefinitized Contract Actions (UCA) Management Report NMCARS 5217.7405(a)(2) 30 Apr 31 Oct DPAP 15 Apr 15 Oct DASN(AP) via to 23 DCMA Business Base Forecast and Evaluation NMCARS 5242.1790 7 Mar 7 Sep DCMA 7 Feb 7 Aug DASN(AP) via to 24 Unpriced Change Order Report NMCARS 5243.204-70-7(b) 30 Apr/31 Oct DPAP 15 Apr/15 Oct DASN(AP) via to 25 Contract Audit Follow Up (automated system) DoD Instruction 7640.02 31 Mar/30 Sep DCMA Due to DCMA not DASN(AP). DASN(AP) is DON liaison to DCMA if questions CAFU system in eTools at . 26 Quarterly IUID Report NMCARS 5211.274-2(S-90) 31 Jan/ 30 Apr/ 31 Jul/ 31 Oct DPAP 15 Jan/ 15 Apr/ 15 Jul /15 Oct DASN(AP) via email to RDAJ&As@navy.mil LI # REPORT/NOTES REFERENCE EXTERNAL DUE DATE EXTERNAL DUE DASN(AP) DUE DATE SUBMISSION TO
35 As needed Suspected Violations of the Gratuities Clause NMCARS 5203.203 Notification - Within 2 days, Report – Within 5 working days AGC(AI) and Contracting Officer 36 As Needed Revocation of Contracting or Purchase Card Authority NMCARS 5201.691-2(e) Not applicable Not applicable Within 5 days of revocation DASN(AP) via email to RDAJ&As@navy.mil 37 As needed Notification of a Complaint of Reprisal NMCARS 5203.903 As occurring Assistant General Counsel (Acquisition Integrity) As occurring DASN(AP) via email to ; courtesy copy of documentation submitted 38 As needed Lobbying Disclosure Act Violations NMCARS 5203.806 As occurring DPAP As occurring DASN(AP) via email to 39 As needed Contractor Poor Performance NMCARS Within 5 days after issuance of cure or show cause notice Department of the Navy (DON) Acquisition Integrity Office (AIO) 40 As needed Debarment Reports/Suspension Reports NMCARS 5209.406-3(i) 5209.407-3 As occurring Assistant General Counsel (Acquisition Integrity) As occurring DASN(AP) via to RDAJ&As@navy.mil ; courtesy copy of documentation submitted 41 As needed Determination for exception to the requirement for Item Unique Identification. Note: D&F executed by: CAE for ACAT I, HCA for all others NMCARS 5211.274-2 Prior to contract award DPAP Prior to contract award. DASN(AP) via email to RDAJ&As@navy.mil 42 As needed TINA Waiver Requests in excess of $100M NMCARS Not applicable Not applicable to contract award. DASN(AP) via email to RDAJ&As@navy.mil LI # REPORT/NOTES REFERENCE EXTERNAL DUE DATE EXTERNAL DUE DASN(AP) DUE DATE SUBMISSION TO
52 As needed Investigation reports of labor standard violations for contracts involving construction. Note: DASN(AP) will notify the Administrator, Wage and Hour Division. NMCARS 5222.406-8(d) As required Attorney General of the United States via DASN(AP). As identified For NAVFAC, submit to NAVFACENGCOMHQ. For all others, submit to DASN(AP) via to RDAJ&As@navy.mil 53 As needed Waivers NMCARS 5225.702-4 Allowing sufficient time for review and approval OFPP Prior to submission to OFPP DASN(AP) via email to RDAJ&As@navy.mil 54 As needed Iran Waivers NMCARS 5225.703-4 Allowing sufficient time for review and approval OFPP to submission to OFPP DASN(AP) via email to RDAJ&As@navy.mil 55 As needed Waiver of buys from Munitions from Communist Chinese military companies NMCARS 5225.770-5 15 days prior to award/DPAP DPAP 20 days to award DASN(AP) via email to RDAJ&As@navy.mil 56 As needed Notification of sponsor of terrorism notification NMCARS 5225.771-3 As required DPAP As required DASN(AP) via email to RDAJ&As@navy.mil 57 As needed Notification of state sponsor of terrorism notification NMCARS 5225.771-4 As required DPAP Prior to waiver approval DASN(AP) via email to RDAJ&As@navy.mil 58 As needed Notification of certain foreign entities related to acquisition of satellite services NMCARS 5225.772-3 As required DPAP As required DASN(AP) via to RDAJ&As@navy.mil 59 As needed Notification of certain foreign entities related to acquisition of satellite services NMCARS 5225.772-4 Not than 7 days prior to entering into a contract DPAP to exception approval DASN(AP) via email to RDAJ&As@navy.mil REPORT/NOTES REFERENCE EXTERNAL DUE DATE EXTERNAL DUE DASN(AP) DUE DATE SUBMISSION TO
60 As needed Nonimplementation of GAO protest recommendations Note: SECNAV is authorized to make the waiver determination without of delegation. NMCARS 5233.104(g) Prior to final decision not to implement Comptroller General Prior to final decision not to implement DASN(AP) via email to RDAJ&As@navy.mil 61 As needed Protests of Acquisitions valued at $1B or more NMCARS 5233.170 Within 10 days of receipt of the protest DPAP Within 5 days of receipt of the protest DASN(AP) via email to RDAJ&As@navy.mil 62 As needed Contractor Appeal to Litigation Requirements Report NMCARS 5233.9002(b) In conjunction with an appeal Litigation Division of the Office of General Counsel With compilation of Rule 4 documents DASN(AP) via to RDAJ&As@navy.mil 63 As needed Major Defense Program – Intent NOT to Exercise a Fixed Price Production Option on a Development Contract Notification NMCARS 5235.006(b)(i) As needed USD(AT&L) As needed DASN(AP) via email to RDAJ&As@navy.mil 64 As needed [Prenegotiation Position/Negotiated Agreement] Approval Request NMCARS 5235.006(b)(ii)(B) As needed USD(AT&L) As needed DASN(AP) via email to RDAJ&As@navy.mil 65 As needed Notice for SAE Approval for Exclusion and Limitation on Disclosure of IT Assessed for Supply Chain Risk NMCARS 5239.7304(c)(2) As needed ASN(RDA) As needed DASN(AP) via email to RDAJ&As@navy.mil 66 As needed Termination For Default NMCARS 5249.402-8 5249.403 Within 5 days issuance of change in termination status or termination Department of the Navy (DON) Acquisition Integrity Office (AIO) LI # REPORT/NOTES REFERENCE EXTERNAL DUE DATE EXTERNAL DUE DASN(AP) DUE DATE SUBMISSION TO