M - Dan Donoghue IV&V POD, Inc. Senior Manager O - M -505-577-8194 Sierra County Sierra County Dispatch Sierra County Regional Dispatch Authority O - Shirley Valdez Los Lunas Valencia Regional Communications Center O - M -505-307-1386
4.1.1 Phase Summary of Phase Key Deliverables Initiation This phase defines overall parameters of the project and established the appropriate project management and quality environment required to complete the project. Project Charter, Initial Risk Assessment, High level schedule, Approval for next phase Planning This phase defines the exact parameters of the project and ensures all the pre-requisites for execution and control are in place. RFP, signed vendor contract, Project Management Plan, Team members identified, Stakeholder list, Functional Requirements, High level WBS, High level Schedule, Budget and Communication Plans, Roles and Responsibilities, Status reports, approval for next phase Implementation The phase configures and deploys the system. Certification Form, updated Project Management Plan, Project Schedule, Configuration Documentation, Testing Documentation, Training Documentation, Updated Budget, Risk/Issue Management Log, Status Report, Acceptance Closeout The phase accesses the project and derives any lessons learned and best practices. Post Implementation Review and Report, Administrative 4.1.1.1 Project Charter Description – The initial project deliverable plan will contain the Project Charter. This deliverable may be revised during planning phase. Deliverable Acceptance Criteria – Sign-off by Project Sponsor or Project Director Standards for Content and Format – Use of DoIT Project Charter template Quality Review – Project team members review 4.1.1.2 Project Management Plan MANAGEMENT
5.2 ESTIMATE Task Name Duration Start Finish New Mexico DPS SAMPLE CAD/MPS Implementation - Final Tasks and Dates TBD 424 days Mon 11/16/15 Thu 7/20/17 Contract Approved 1 day Mon 11/16/15 Mon 11/16/15 Initial System Level Project Tasks 14 days Tue 12/22/15 Mon 1/18/16 Project Kick Off Meeting 3 days Tue 12/22/15 Thu 12/24/15 Contractor leads on-site meeting 3 days Tue 12/22/15 Thu 12/24/15 Contractor provides Agency with questionnaires to be filled out prior to CAD Build on Production task 0 days Wed 12/23/15 Wed 12/23/15 Contractor provides Agency with Configuration forms to be filled out prior to CAD build on Production Task 0 days Wed 12/23/15 Wed 12/23/15 DELIVERABLE: Provide meeting notes, known risks, and action items 0 days Thu 12/24/15 Thu 12/24/15 Milestone Sign-Off 0 days Thu 12/24/15 Thu 12/24/15 Contractor Creates Project Plan 10 days Tue 1/5/16 Mon 1/18/16 Contractor researches and completes Project Plan 5 days Tue 1/5/16 Mon 1/11/16 DELIVERABLE: Provide completed project plan 0 days Mon 1/11/16 Mon 1/11/16 Agency review of project schedule 5 days Tue 1/12/16 Mon 1/18/16 Milestone Sign-Off 0 days Mon 1/18/16 Mon 1/18/16
Delivery of COTS CAD Software 5 days Tue 1/5/16 Mon 1/11/16 Contractor reviews all hardware configurations 1 day Tue 1/5/16 Tue 1/5/16 Contractor installs COTS CAD server software 3 days Wed 1/6/16 Fri 1/8/16 DELIVERABLE: Installation of COTS CAD server software 0 days Fri 1/8/16 Fri 1/8/16 Milestone Sign-Off 1 day Mon 1/11/16 Mon 1/11/16 Planning and Initiating Phase 114 days Tue 11/17/15 Wed 5/4/16 Receive and Process Map Data for Map Deployment 1 17 days Tue 11/17/15 Fri 12/11/15 Agency delivers map data to Contractor 1 day Tue 11/17/15 Tue 11/17/15 Contractor analyzes datasets 8 days Mon 11/23/15 Fri 12/4/15 Contractor creates a report based on analysis of datasets 0 days Fri 12/4/15 Fri 12/4/15 DELIVERABLE: Map Data Analysis Report 0 days Fri 12/4/15 Fri 12/4/15 Contractor creates an initial CAD map 5 days Mon 12/7/15 Fri 12/11/15 Milestone Sign-Off 0 days Fri 12/4/15 Fri 12/4/15 Map Fundamentals for I/CAD Systems (IPST1002) 13 days Mon 12/14/15 Thu 1/7/16 Contractor Conducts Map Fundamentals 3 days Mon 12/14/15 Wed 12/16/15 Agency completes self-paced training of the GeoMedia Software 10 days Thu 12/17/15 Thu 1/7/16 Contractor creates a report on map data and workflow 6 days Thu 12/17/15 Thu 12/24/15 DELIVERABLE: Map Data and Workflow Recommendations Report 0 days Thu 12/24/15 Thu 12/24/15 Milestone Sign-Off 1 day Mon 1/4/16 Mon 1/4/16
Interface Control Documentation (ICD) Review and Submittal – Custom Interfaces 102 days Mon 12/7/15 Wed 5/4/16 Agency provides points of contacts for all third parties 1 day Tue 1/19/16 Tue 1/19/16 Agency introduces Contractor to all POC 2 days Wed 1/20/16 Thu 1/21/16 Contractor researches all interface requirements 15 days Mon 12/7/15 Mon 1/4/16 Contractor will develop draft Incident Control Documents for each COTS interface 5 days Mon 4/18/16 Fri 4/22/16 Contractor will develop draft Incident Control Documents for the Informer interface 5 days Mon 1/25/16 Fri 1/29/16 Agency will review and provide feedback on all COTS ICDs 5 days Mon 4/25/16 Fri 4/29/16 Agency will review and provide feedback on Informer ICD 5 days Mon 2/1/16 Fri 2/5/16 Contractor will finalize the Informer ICD based on Agency feedback 2 days Mon 2/8/16 Tue 2/9/16 Contractor will finalize all COTS ICD's based on Agency feedback 2 days Mon 5/2/16 Tue 5/3/16 DELIVERABLE: Final Incident Control Documents for all purchased interfaces. 0 days Tue 5/3/16 Tue 5/3/16 Milestone Sign-Off 1 day Wed 5/4/16 Wed 5/4/16 Technical Health and Initiating Phase 5 days Mon 3/14/16 Fri 3/18/16 Contractor on-site meeting 3 days Mon 3/14/16 Wed 3/16/16 Contractor compiles meeting notes and agreed upon plan to complete remaining tasks outside of this phase (if necessary) 2 days Thu 3/17/16 Fri 3/18/16 DELIVERABLE: Technical Health Check notes and completion plan 0 days Fri 3/18/16 Fri 3/18/16
Milestone Sign-Off 0 days Fri 3/18/16 Fri 3/18/16 Staging Phase 135 days Wed 1/27/16 Tue 8/2/16 CAD System Build on Production 103 days Wed 1/27/16 Fri 6/17/16 Agency provides contractor with completed questionnaires and forms delivered during the kick-off meeting 1 day Wed 1/27/16 Wed 1/27/16 Contractor conducts CAD system build workshop 1 4 days Mon 5/16/16 Thu 5/19/16 Contractor conducts CAD system build workshop 2 4 days Mon 6/6/16 Thu 6/9/16 Contractor conducts CAD system build workshop 3 4 days Mon 6/13/16 Thu 6/16/16 Contractor completes install of initial CAD map 0 days Thu 5/19/16 Thu 5/19/16 DELIVERABLE: 3 weeks of workshops and the initial CAD system build based on agency information 1 day Fri 6/17/16 Fri 6/17/16 Milestone Sign-Off 1 day Fri 6/17/16 Fri 6/17/16 Map Roll Consulting for I/CAD Systems (IPST8004) 12 days Mon 7/18/16 Tue 8/2/16 Contractor leads on-site consulting session 4 days Mon 7/18/16 Thu 7/21/16 Contractor completes Data Maintenance Workflow Summary Report 6 days Fri 7/22/16 Fri 7/29/16 DELIVERABLE: Data Maintenance Workflow Summary Report 1 day Mon 8/1/16 Mon 8/1/16 Milestone Sign-Off 1 day Tue 8/2/16 Tue 8/2/16 Map Basics Workshop (IPST8001) 49 days Tue 2/2/16 Fri 4/8/16 Agency provides corrected map source data based on findings detailed in map build 1 1 day Tue 2/2/16 Tue 2/2/16
Contractor provides temporary software licenses and installs software 1 day Mon 4/4/16 Mon 4/4/16 Contractor leads on-site workshop 4 days Mon 4/4/16 Thu 4/7/16 DELIVERABLE: Temporary software licenses for training and 1 on-site workshop 0 days Thu 4/7/16 Thu 4/7/16 Milestone Sign-Off 1 day Fri 4/8/16 Fri 4/8/16 Technical Health Check--Staging Phase 5 days Mon 6/27/16 Fri 7/1/16 Contractor leads on-site meeting 3 days Mon 6/27/16 Wed 6/29/16 Contractor compiles meeting notes and agreed upon plan to complete remaining tasks outside of this phase (if necessary) 2 days Thu 6/30/16 Fri 7/1/16 DELIVERABLE: Technical Health notes and completion plan 0 days Fri 7/1/16 Fri 7/1/16 Milestone Sign-Off 0 days Fri 7/1/16 Fri 7/1/16 Configuration Phase 423 days Tue 11/17/15 Thu 7/20/17 Custom CAD Interface Development 50 days Thu 5/5/16 Wed 7/13/16 Contractor builds initial interfaces based on completed ICD's 30 days Thu 5/5/16 Wed 6/15/16 Contractor conducts internal testing of interfaces 10 days Thu 6/16/16 Wed 6/29/16 Contractor corrects any errors and completes all interfaces 10 days Thu 6/30/16 Wed 7/13/16 DELIVERABLE: All completed interfaces 0 days Wed 7/13/16 Wed 7/13/16 Milestone Sign-Off 0 days Wed 7/13/16 Wed 7/13/16 CAD Interface Product Installation and Configuration 7 days Thu 7/14/16 Fri 7/22/16 Contractor installs all interfaces on-site 1 day Thu 7/14/16 Thu 7/14/16
Contractor and Agency test all interfaces 3 days Fri 7/15/16 Tue 7/19/16 Contractor any issues found during testing 2 days Wed 7/20/16 Thu 7/21/16 Contractor instructs Agency on configuration of interfaces, if needed. 1 day Fri 7/22/16 Fri 7/22/16 DELIVERABLE: Installed and tested interfaces on completed ICD's 0 days Fri 7/22/16 Fri 7/22/16 Milestone Sign-Off 0 days Fri 7/22/16 Fri 7/22/16 CAD Map Dataset #2 29 days Mon 7/11/16 Thu 8/18/16 Agency provides Contractor with updated map source data 1 day Mon 7/11/16 Mon 7/11/16 Contractor builds the second iteration of the CAD map 2 days Mon 8/15/16 Tue 8/16/16 Contractor implementation team new map into the CAD system 2 days Wed 8/17/16 Thu 8/18/16 DELIVERABLE: Installed Map Build #2 onto the CAD system 0 days Thu 8/18/16 Thu 8/18/16 Milestone Sign-Off 0 days Thu 8/18/16 Thu 8/18/16 I/CAD Configuration Essentials for Core Team (IPST2001) 4 days Mon 4/11/16 Thu 4/14/16 Contractor conducts on-site training session 4 days Mon 4/11/16 Thu 4/14/16 DELIVERABLE: Completion of the training course 0 days Thu 4/14/16 Thu 4/14/16 Milestone Sign-Off 0 days Thu 4/14/16 Thu 4/14/16 Edge Frontier Developer Training (SPREF9001DEVTRN) 4 days Thu 7/28/16 Tue 8/2/16 Contractor conducts on-site training session 4 days Thu 7/28/16 Tue 8/2/16 DELIVERABLE: Completion of the training course 0 days Tue 8/2/16 Tue 8/2/16 Milestone Sign-Off 0 days Tue 8/2/16 Tue 8/2/16
Configured CAD System 36 days Mon 8/8/16 Mon 9/26/16 Contractor conducts on-site configuration session #1 4 days Mon 8/8/16 Thu 8/11/16 Contractor conducts on-site configuration session #2 4 days Mon 8/22/16 Thu 8/25/16 Contractor conducts on-site configuration session #3 4 days Mon 9/12/16 Thu 9/15/16 Contractor completes off-site configuration work and delivers final build 5 days Mon 9/19/16 Fri 9/23/16 DELIVERABLE: Final System Build and Site Configuration Document 0 days Fri 9/23/16 Fri 9/23/16 Milestone Sign-Off 1 day Mon 9/26/16 Mon 9/26/16 Two (2) Mobile for Public Safety Configurations 66 days Mon 8/1/16 Mon 10/31/16 Contractor conducts on-site Police configuration session #1 4 days Mon 8/1/16 Thu 8/4/16 Contractor conducts on-site Police configuration session #2 4 days Mon 8/15/16 Thu 8/18/16 Contractor conducts on-site Police configuration session #3 4 days Mon 8/29/16 Thu 9/1/16 Follow-Up for Police Config 4 days Tue 9/6/16 Fri 9/9/16 Contractor conducts on-site Fire/EMS configuration session #1 4 days Mon 9/19/16 Thu 9/22/16 Contractor conducts on-site Fire/EMS configuration session #2 4 days Mon 10/3/16 Thu 10/6/16 Contractor conducts on-site Fire/EMS configuration session #3 4 days Mon 10/17/16 Thu 10/20/16 Follow-Up for Fire/EMS Config 5 days Mon 10/24/16 Fri 10/28/16 DELIVERABLE: Final System Builds and Site Configuration Document 0 days Fri 10/28/16 Fri 10/28/16 Milestone Sign-Off 1 day Mon 10/31/16 Mon 10/31/16 Technical Health Check--Configuration Phase 5 days Mon 10/24/16 Fri 10/28/16
Contractor leads on-site meeting 3 days Mon 10/24/16 Wed 10/26/16 Contractor compiles meeting notes and agreed upon plan to complete remaining tasks outside of this phase (if necessary) 2 days Thu 10/27/16 Fri 10/28/16 DELIVERABLE: Technical Health Check notes and completion plan 0 days Fri 10/28/16 Fri 10/28/16 Milestone Sign-Off 0 days Fri 10/28/16 Fri 10/28/16 Deployment 423 days Tue 11/17/15 Thu 7/20/17 Final Map Build 70 days Fri 8/5/16 Thu 11/10/16 Agency provides Contractor with updated map source data 1 day Fri 8/5/16 Fri 8/5/16 Contractor conducts GeoMedia and GeoLabel training 3 days Mon 11/7/16 Wed 11/9/16 Contractor Agency through building the final map 1 day Thu 11/10/16 Thu 11/10/16 DELIVERABLE: Final Map Build 0 days Thu 11/10/16 Thu 11/10/16 Milestone Sign-Off 0 days Thu 11/10/16 Thu 11/10/16 CAD/Mobile Functional Tests 8 days Mon 11/14/16 Wed 11/23/16 Contractor develops functional tests w/Agency 5 days Mon 11/14/16 Fri 11/18/16 Contractor updates functional tests 3 days Mon 11/21/16 Wed 11/23/16 DELIVERABLE: Completed Functional Tests 0 days Wed 11/23/16 Wed 11/23/16 Milestone Sign-Off 0 days Wed 11/23/16 Wed 11/23/16 CAD/Mobile Subsystem Integration and Functional Testing 10 days Mon 11/28/16 Fri 12/9/16 Agency conducts functional testing with on-site help from Contractor 4 days Mon 11/28/16 Thu 12/1/16
Contractor reviews any discrepancies found during testing 1 day Fri 12/2/16 Fri 12/2/16 Contractor any issues found during testing or provide written explanation of failure 4 days Mon 12/5/16 Thu 12/8/16 DELIVERABLE: Completed Functional Test with any corrections made 0 days Thu 12/8/16 Thu 12/8/16 Milestone Sign-Off 1 day Fri 12/9/16 Fri 12/9/16 CAD Stress and Performance Testing 3 days Mon 10/31/16 Wed 11/2/16 Contractor provides automatic load generator tool 1 day Mon 10/31/16 Mon 10/31/16 Contractor conducts a hour load test on the CAD system 1 day Tue 11/1/16 Tue 11/1/16 Contractor compiles and delivers test results 1 day Wed 11/2/16 Wed 11/2/16 DELIVERABLE: Completed test results 0 days Wed 11/2/16 Wed 11/2/16 Milestone Sign-Off 0 days Wed 11/2/16 Wed 11/2/16 CAD System Tune-Up 49 days Thu 10/27/16 Thu 1/12/17 Agency Contractor list of any issues noted in the CAD system 1 day Thu 10/27/16 Thu 10/27/16 Contractor conducts tune-up session on site based on the list provided 4 days Mon 1/9/17 Thu 1/12/17 CAD system configuration is frozen until reassessment sessions post cutover 0 days Thu 1/12/17 Thu 1/12/17 DELIVERABLE: Final CAD system configurations based on session 0 days Thu 1/12/17 Thu 1/12/17 Milestone Sign-Off 0 days Thu 1/12/17 Thu 1/12/17 I/CAD System Maintenance and Administrator Essentials (IPST9003) 4 days Mon 1/16/17 Thu 1/19/17
Contractor conducts on-site training session 4 days Mon 1/16/17 Thu 1/19/17 DELIVERABLE: Completion of the training course 0 days Thu 1/19/17 Thu 1/19/17 Milestone Sign-Off 0 days Thu 1/19/17 Thu 1/19/17 Build Remaining Environments (Test/Train) 12 days Mon 2/6/17 Tue 2/21/17 Contractor builds remaining CAD environments 5 days Mon 2/6/17 Fri 2/10/17 Agency tests both new environments and reports back issues to Contractor 5 days Mon 2/13/17 Fri 2/17/17 Contractor corrects any errors 2 days Mon 2/20/17 Tue 2/21/17 DELIVERABLE: Completed Test and Train CAD environments 0 days Tue 2/21/17 Tue 2/21/17 Milestone Sign-Off 0 days Tue 2/21/17 Tue 2/21/17 I/CAD Schema and Reports Overview (IPST2009) 3 days Mon 1/30/17 Wed 2/1/17 Contractor conducts on-site training session 3 days Mon 1/30/17 Wed 2/1/17 DELIVERABLE: Completion of the training course 0 days Wed 2/1/17 Wed 2/1/17 Milestone Sign-Off 0 days Wed 2/1/17 Wed 2/1/17 I/CAD Essentials/Consulting for Trainers (IPST2011 & IPST2010) 9 days Mon 12/12/16 Thu 12/22/16 Contractor conducts on-site training session #1 4 days Mon 12/12/16 Thu 12/15/16 Contractor conducts on-site training session #2 4 days Mon 12/19/16 Thu 12/22/16 DELIVERABLE: Completion of the training course 0 days Thu 12/22/16 Thu 12/22/16 Milestone Sign-Off 0 days Thu 12/22/16 Thu 12/22/16 MPS for Trainers (IPST2503) 9 days Mon 3/13/17 Thu 3/23/17 Contractor conducts on-site training session #1 4 days Mon 3/13/17 Thu 3/16/17
Contractor conducts on-site training session #2 4 days Mon 3/20/17 Thu 3/23/17 DELIVERABLE: Completion of the training course 0 days Thu 3/23/17 Thu 3/23/17 Milestone Sign-Off 0 days Thu 3/23/17 Thu 3/23/17 I/NetViewer & I/NetDispatcher for Trainers (IPST2404) 2 days Mon 2/6/17 Tue 2/7/17 Contractor conducts on-site training session 2 days Mon 2/6/17 Tue 2/7/17 DELIVERABLE: Completion of the training course 0 days Tue 2/7/17 Tue 2/7/17 Milestone Sign-Off 0 days Tue 2/7/17 Tue 2/7/17 Map Maintenance for I/CAD Systems Training (IPST8003) 4 days Mon 12/5/16 Thu 12/8/16 Contractor conducts on-site training session 4 days Mon 12/5/16 Thu 12/8/16 DELIVERABLE: Completion of the training course 0 days Thu 12/8/16 Thu 12/8/16 Milestone Sign-Off 0 days Thu 12/8/16 Thu 12/8/16 Product Documentation 1 day Tue 11/17/15 Tue 11/17/15 Contractor delivers all product documentation including tailored documentation for any purchased custom items 1 day Tue 11/17/15 Tue 11/17/15 DELIVERABLE: Product Documentation 0 days Tue 11/17/15 Tue 11/17/15 Milestone Sign-Off 0 days Tue 11/17/15 Tue 11/17/15 Cutover Plan 12 days Wed 2/8/17 Thu 2/23/17 Contractor Develops draft cutover plan 5 days Wed 2/8/17 Tue 2/14/17 Agency reviews plan and adds Agency personnel and tasks to the plan 5 days Wed 2/15/17 Tue 2/21/17 Contractor reviews and finalizes plan 2 days Wed 2/22/17 Thu 2/23/17
Milestone Sign-Off 0 days Mon 6/5/17 Mon 6/5/17 CAD/MPS Cutover 4 2 days Mon 7/3/17 Tue 7/4/17 Contractor provides remote cutover support for CAD and MPS 2 days Mon 7/3/17 Tue 7/4/17 DELIVERABLE: Cutover to production use 1 day Mon 7/3/17 Mon 7/3/17 Milestone Sign-Off 0 days Mon 7/3/17 Mon 7/3/17 CAD/MPS 60-day Performance and Reliability Test—Final Summary 50 days Mon 5/1/17 Fri 7/7/17 Agency reports all system issues to Contractor 50 days Mon 5/1/17 Fri 7/7/17 Contractor corrects any issues found 50 days Mon 5/1/17 Fri 7/7/17 Contractor Agency over to the Support Center for continued support of the systems, 1 day Fri 7/7/17 Fri 7/7/17 DELIVERABLE: Completion of the 60 Performance Period, All P1 and P2 issues fixed, final turnover call to the Support Center. 0 days Fri 7/7/17 Fri 7/7/17 Milestone Sign-Off 0 days Fri 7/7/17 Fri 7/7/17 BI Direct for System Administrators (IPST7008) 4 days Mon 6/12/17 Thu 6/15/17 Contractor conducts on-site training session 4 days Mon 6/12/17 Thu 6/15/17 DELIVERABLE: Completion of the training course 0 days Thu 6/15/17 Thu 6/15/17 Milestone Sign-Off 0 days Thu 6/15/17 Thu 6/15/17 BI Direct for End Users Training (IPST7009) 4 days Mon 6/19/17 Thu 6/22/17 Contractor conducts on-site training session 4 days Mon 6/19/17 Thu 6/22/17 DELIVERABLE: Completion of the training course 0 days Thu 6/22/17 Thu 6/22/17
DELIVERABLE: Project closed and Agency fully turned over to the Support Center 0 days Fri 7/14/17 Fri 7/14/17 Milestone Sign-Off 0 days Fri 7/14/17 Fri 7/14/17 5.3 Identifier CAD System Cost PB-01 All Phase Functionality $2,114,138.38 PB-02 Year 1 Support, Maintenance and warranty $336,298.92 PB-03 Year 2 Host, Support, Maintenance. $346.387.92 PB-05 fees for Implementation and two years of maintenance and hosting $2,796,825.22 5.4 5.4.1
Project Manager/Business Analyst See RACI Above Cesario Alvillar DPS IT Sponsor See RACI Gregory J. Fouratt DPS Business Lead/QA Lead See RACI Above Deputy Adrian Armijo DPS Communications Architecture See RACI Above DoIT DoIT Technical Lead See RACI Above Darrell Graham DPS IT Procurement lead See RACI Above Elizabeth (Karana) Haring DPS Vendor See RACI Above Intergraph Vendor
6.1.5 Category Sequence Impact Owner Mitigation Start Date Due Date Date Completed Planning P-A15 Provide network spec/Description - pg. 31 Darrel 2/14/2014 2/20/2014 Planning P-A22 Meet with Karana, does word "shall" eliminate a vendor? Cesario 2/20/2014 2/21/2014 Planning P-A23 Ask Karana if column Priority (H,M,L)can be deleted for RFP to vendor and keep for internal scoring? Correlate to 1,2,3? Delete if Priority column deleted? Kim 2/20/2014 2/272014 Planning P-A24 Can be used for an RFP for the RMF system? Kim 2/21/2014 3/3/2014 Planning P-A25 What is contract approval process? Kim, Cesario Ask Karana 2/24/2014 3/3/2014 P-I01 There are questions about the funding of the project and the rules/law governing use and expenditures. Spending deadlines missed, project jeopardized due to lack of Kim Cesario and Kim will meet with Steve Riggs for process review 2/26/2014 2/26/14
Planning P-R07 Maps No maps for dispatchers, a must for CAD Darrel/Marco Work with Gar on his consolidated mapping project 2/4/2014 2/27/2014 Planning P-R11 Moving the contract through the approval process could take longer than wanted. Project delays, loss of funds Kim,Cesario Kim and Karana wil move the contracts through the process 2/25/2014 2/25/2014 Planning P-A29 Data Requirements assessment - meet and provide DPS with a template and help with a survey Meet and provide DPS with a template and help with a survey 3/6/2014 3/24/2014 P - Planning A - Action R - Risk I- D - Decision IM - Implementation Risks are mitigated - mitigated by reducing its probability of happening to zero Risk - an uncertain event that may or may not happen, that will impact your project adversely (positive or negative) affecting the outcome of the project Issues are resolved - taking action Issue - an issue is a matter in question or dispute that is disruptive to the smooth execution of a project as planned. There is no probability attached, it is a certitude. An Issue will happen, is happening now, or has already happened.
6.5 6.5.1 Audience Method Timing Participants Steering Committee SharePoint project website progress update and/or email Status Meeting delivering status report documents Weekly* Project Manager, Vendor** Project Team Project Team meetings SharePoint project website progress update and/or email Key Topic discussions Weekly VENDOR, Project Manager, Project Team, Optional Stakeholders Vendor Email progress update; Meeting Weekly Project Manager, Project Team, Optional Stakeholders * or as requested ** others as requested Status report documents include Project schedule update, Deliverables update, Issues update 6.5.2 Project team meetings will be weekly, with other meetings as required. 6.5.3 In addition to the status listed above, the monthly DoIT Status Report will be completed by the Project Manager and submitted to DoIT. 6.6 PERFORMANCE MEASUREMENT (PROJECT METRICS) 6.6.1 Project Area Category Measure Requirements Quality Functional Baseline Team and Stakeholder review and signed
6.7.2 AND ASSESSMENTS Review Type Quality Standard Tools Reviewer Reports Requirements Approved and signed Requirements document Meetings, MS Word, MS Visio, other tools as needed Project Team, Project Stakeholders, Steering Committee Status Plans Input from team, Stakeholders, SMEs, vendors Meetings, MS Project, Visio, other tools as needed Project Team, Sponsor(s) Status Milestones Scheduled dates MS Project Project Team, Project Sponsor Status Testing Test results in alignment with Requirements Test scripts, user input, test tracking SMEs, Project Team, Project Manager Test plan, User acceptance Training All training delivered to at planned time and users Vendor dependent Business owner, SMEs Training Plan 6.7.3 of feedback When How Often DPS Anytime Anytime Project quality of communications Meetings Project Team meetings Manages project Meetings Monthly Productive Meetings Anytime Anytime
Sub 7 The Contractor will continue to provide weekly status reports including but not limited to status of activities, issues, risks, dependencies and proposed resolutions Acceptance Criteria Deliverable 5 will be considered complete upon delivery of the Map Data Analysis Report. 6: I/CAD (IPST1002) Deliverable Name Due Date Compensation Map Fundamentals for I/CAD Systems (IPST1002) 12/24/2015 or 30 business days after completion of Map Data Analysis Report (whichever is later) Amount Payable on Acceptance: $52,853.46, plus estimated Gross Receipts Tax (GRT) of $2,708.74 for a total deliverable amount of $55,562.20 (less 20% retainage). Net amount Payable on Acceptance: $44,449.76. Task Item Sub Tasks Description Map Fundamentals for I/CAD Systems (IPST1002) Sub 1 The Contractor and Procuring Agency’s Map will start exploring issues related to the map source data and its conversion to the CAD map dataset. This will occur onsite over five (5) days with up to six (6) Procuring Agency members. Sub 2 The Contractor will present potential workflow processes and options in document form, including options for the Location Verification process, as well as use the data from the initial map build to provide an extended demonstration of the GeoMedia Pro and I/MapEditor applications. Intergraph will provide the Procuring Agency with a self-paced training course, including documentation, to learn GeoMedia Pro. The Procuring Agency will need to complete the self-paced training of the GeoMedia Pro prior to the Map Basic Workshop IPST8001 class. Sub 3 The Contractor and Procuring Agency will discuss:
the Map Data and Workflow Analysis and Recommendations Report to the Procuring Agency and completion of Contractor Responsibilities stated in this Deliverable. 7: (ICD) – Deliverable Name Due Date Compensation Interface Control Documentation (ICD) Review and Submittal – Custom Interfaces 05/03/2016 or 240 business days After Contract Execution (whichever is later) Gross Amount Payable on Acceptance: $52,853.46, plus estimated Gross Receipts Tax (GRT) of $2,708.74 for a total deliverable amount of $55,562.20 (less 20% retainage). Net amount Payable on Acceptance: $44,449.76. Task Item Sub Tasks Description Interface Control Documentation (ICD) Review and Submittal – Custom Interfaces Sub 1 The goal of this Deliverable is to identify and obtain the specific information needed to configure the interfaces and develop an Interface Control Document (ICD) for each interface. Sub 2 The Procuring Agency will provide a of contact for all Procuring Agency hardware and software components with which the Intergraph deliverables will interface. The Procuring Agency will introduce by email or telephonically. Contractor to third parties, including other vendors, state agencies, and local agencies that control products and/or databases with which Contractor products are to be interfaced. Sub 3 Contractor and the Procuring Agency will research interface requirements and gather any available documentation that can clarify data schema, protocols and query specifications. Contractor will develop draft ICDs and provide them to the Procuring Agency for review. The Procuring Agency will review the functional content of the ICDs and provide feedback to Contractor. After receiving feedback from the Procuring Agency on the draft ICDs, Contractor will finalize the ICDs and deliver the final documents to the Procuring Agency for approval of the functional content of the ICDs.
Sub 3 Contractor responsibilities: Certify the system capabilities as part of Contractor standard software certification procedures Certify all applicable software, systems and ancillary systems, including the redundancy of production system, as ready for CAD/Mobile Acceptance testing Provide on-site assistance during Functional Testing Review any discrepancies found by the Procuring Agency during the Functional Testing Correct any functional item that fails a test, or provide a mutually acceptable written explanation of when Contractor will correct the failed item Sub 4 Procuring Agency responsibilities: Execute Functional Testing and document test results Sub 5 The Contractor will continue to provide weekly status reports including but not limited to status of activities, issues, risks, dependencies and proposed resolutions Acceptance Criteria Deliverable 23 will be considered complete when the Procuring Agency has provided acknowledgement that the CAD/Mobile System operates in accordance with the Functional Tests and Contractor has either remedied items that failed the test or provided a mutually acceptable written explanation of when Contractor will correct the failed items. 24: CAD Deliverable Name Due Date Compensation CAD Stress and Performance Testing 11/02/2016 or 30 business days prior to CAD functional testing (whichever is later) Gross Amount Payable on Acceptance: $26,426.73, plus estimated Gross Receipts Tax (GRT) of $1,354.37 for a total deliverable amount of $27,781.10 (less 20% retainage). Net amount Payable on Acceptance: $22,224.88. Task Item Sub Tasks Description
Map Maintenance for I/CAD Systems Training (IPST8003) 12/5/2016 or 30 business days after completion of Map Build #3 (whichever is later) Gross Amount Payable on Acceptance: $26,426.73, plus estimated Gross Receipts Tax (GRT) of $1,354.37 for a total deliverable amount of $27,781.10 (less 20% retainage). Net amount Payable on Acceptance: $22,224.88. Task Item Sub Tasks Description Map Maintenance for I/CAD Systems Training (IPST8003) Sub 1 The objective of this task is to train Procuring Agency personnel on the complete process required to create the Procuring Agency’s CAD Map build from its source data. Contractor will provide on-site map training, over four (4) days with up to six (6) Procuring Agency personnel, per the Training Curriculum in Attachment E. During the training, Contractor and the participants will refine the Procuring Agency workflow documentation based on site-specific details for the workflow. The responsibility for maintaining this documentation will be turned over to the Procuring Agency at the end of the week. Because of the large amount of material that must be covered and the interactive nature of this workshop, class size is limited to four (4) participants and two (2) observers. Sub 2 Following this training session, the Procuring Agency will be responsible for all future map builds and updates for the CAD system. Sub 3 Prerequisites: Map Build I, II and III Map Basic Training and Map Workshop Sub 4 Contractor responsibilities: Provide one session of map training services. Provide custom workflow documentation Provide written documentation. Sub 5 Procuring Agency responsibilities: Designate and assign four (4) Procuring Agency personnel to receive training Ensure that appropriate Procuring Agency mapping/GIS personnel are available to actively participate in the scheduled training program and attend scheduled training class in their entirety Ensure that any workstations to be used for the training are fully installed and functional prior to class
Agency support to all shifts during the first few days after cutover to live operations in conjunction with the scheduled Contractor staff. Sub 4 Prerequisites: Task 39 Sub 5 Contractor responsibilities: Monitor the initial operation of CAD and answer any operational questions raised by the Procuring Agency. Provide remote support during CAD/MPS Cutover 3 activities. Sub 6 Procuring Agency responsibilities: the software into production and begin operational use in consultation with Contractor and in accordance with the Project Schedule Provide technical staff to support the system Provide training staff to answer end-user questions, in conjunction with the Contractor staff Sub 7 The Contractor will continue to provide weekly status reports including but not limited to status of activities, issues, risks, dependencies and proposed resolutions Acceptance Criteria Deliverable 40 will be considered complete when the third set of districts have cut over to live production on both CAD and MPS sub-systems. 41: CAD/MPS 4 Deliverable Name Due Date Compensation CAD/MPS Cutover 4 07/10/2017 or 14 business days after Deliverable 40, CAD/MPS Cutover 3 (whichever is later). Gross Amount Payable on Retainage upon Acceptance: $410,142.77, plus estimated Gross Receipts Tax (GRT) of $21,019.82 for a total deliverable amount of $431,162.59. Payable on Acceptance Task Item Sub Description