Overspending on contract amount without a variation order. 237 000 This amount is divided between various contracts that were exceeded due to the failure to obtain approval via variation orders. The matters were investigated and disciplinary action taken. Continues training on SCM procedures and contract management. Preference point system not used on evaluation of quotations 315 000 The tender evaluation for the appointment of the Midvaal Company was not done correctly. The evaluation criteria applied to evaluate bids, differed from those provided in the original request for quotation or documentation. 90//10 appeared on request for quotations and the 80/10 was used to evaluate the quotations (NW) The matter was investigated and disciplinary action was taken. Bid Committees training was arranged. The training targeted the Bid Adjudication and Bid Specification committees as well as project managers who are often appointed on the Bid Evaluation Committee. SCM officials from regional offices also attended. Enforcement of compliance by bid committees and officials. SCM will constantly update all officials on new SCM processes through circulars and workshops. Disciplinary action will be taken on officials who violate SCM processes. Procurement of goods and services without an order. 27 000 An employee failed to obtain the required permission to deviate from the normal procurement procedures and to use only 1 quotation. This was to attend the annual WISA Conference in Durban. The employee was disciplined.(KZN) Continues training on SCM procedures. SCM processes were not followed. 30 000 An employee failed to get approval to deviate from normal SCM processes and to proceed with 1 quotation to have a TLB repaired. Hydrology unit sent to SCM the request memo to source quotations for repairs to the TLB truck. Only one quotation was received with the letter stating that the Continues training on SCM procedures.
struggled to port certain officials over to the MTN New contract contracts, moving from Altech to MTN. The amount of R 97 291.17 was in the interest of the department as no individual benefit was detected. The method of procurement is inconsistent with those prescribed in terms of PN 8 of 2007/2008. Goods or services of a transaction value of R10 000 to R500 000 were procured without inviting at least three written price quotations from prospective suppliers and the deviation was not approved by delegated person. R 240 522,22 The method of procurement is inconsistent with prescribed in terms of PN 8 of 2007/2008. Goods or services of a transaction value of R10 000 to R500 000 were procured without inviting at least three written price quotations from prospective suppliers and the deviation was not approved by delegated person - Go Rental Go Rental - Line function to regularize the procurement as only one company responded to the request for quotation invitation and Auditor General consider the transactions as deviation. The amount of R 240 522.00 was spend in the interest of the department as no individual benefit was detected. Goods and Service were rendered by the supplier and paid for without a valid written signed contract R 778 013,34 Goods and Service were rendered by the supplier and paid for without a valid written signed contract- Phakisa World MTN and Duma. The alleged irregular expenditure for Phakisa, Duma and MTN was incurred due to orders that were not created in time for the period 2015/16. Line functions are required to create annual purchase Phakisa & Duma - The instruction by the SCM Head Office is still valid and end user are informed in advance to close purchase order for contract related service or goods where the contract is still valid at the financial year end in particular for the service of the this nature because budget allocation and commitment is not the same as for goods and infrastructure projects. It is possible to manage such purchase orders.
No current contract in place - RBAC submission was sent through to DBAC for approval - Critical Service pertaining to Water Testing No current contract in - RBAC submission was sent through to DBAC for approval - Critical Service pertaining to Water Plaatjie Municipality Sol Plaatjie - Service rendered before the Purchase Order can be created . Warning letter was issued by the Head of Northern Cape Region to the official involved –Mr P L Mokhantle and Mr Khorombi Konanani is the supervisor (As per disciplinary prescripts all written warnings should be filed on the employee personal file, after period of 6 month the written warning must be removed from file and be destroyed.).The amount of R 6 968.00 was spend in the interest of the department as no individual benefit was detected. Extension of scope and payment of invoices without the approval of DBAC R18 686 251.76 Bid scope was extended and paid without proper delegated authority Sgodi Marah martin Management support - Investigations was completed chargers will be issued. Advanced payment was done whereas provision was not made for such in the conditions of contract. Officials did not have delegations to approve R30 655 170 Advanced payment was done whereas provision was not made for such in the conditions of contract. Officials did not have delegations to approve payments. Supply of steel , pipes a, specials , Fit tings and Valves for Meetse Civil Civils - The official resigned during the process of disciplinary hearing and the report to close the case was written to the complainant Transaction is ready to be condoned. The amount of R 30 655 170. 00 was spend in the interest of the department as no individual benefit was detected. Contracts awarded to supplier who should have been disqualified R 359 863,80 The bid was awarded to the bidder who should have been disqualified as did Dedone Trading Enterprise - Bid evaluation committee and the adjudication committee are advised