INDEX 1033 Excess Programs 30 1122 Procurement 29 Acceptance Procedures 14 Accounting System Requirements 15 Adjustments to Awards 26 Air fare 28 Allowable 34 Appeals 42 APPENDIX A – Forms 47 Application Process 10 Requirements 11 Review 11 Requirements 37 Requirements for Federal Awards 43 Availability of Funds 26 Award Document 13 Extension 26 Budget Categories 20 Certified Assurances 10, 13 CFDA (Catalog of Federal Domestic Assistance) 14 Changing Budget 27 Contact Personnel 27 Goals and Objectives 27 Project Director 27 Project Period 27 Scope of Work 27 Rights Certifications 13 Close Out Procedures 41 Requirements 41 Commencement of Project 14 Competitive Bid 18 Complaints 42 Confidential Funds 22, 34 Conflict of Interest 12 Consultant Provisions 20 Contract/Consulting Services 22 Contracts 17 Competitive Bid 18 Independent Contractor 17 Negotiation 19 Provisions 17 Sole Source 18 Cost Principles 43 Disallowance of Grant Funds 25, 40 Edward Byrne Memorial Justice Assistance Grant Program (JAG) 8 Eligible Recipients 10 Employee vs. Independent Contractor 17 Equipment 21, 30 Definition of 30 Disposition of Equipment or Property 31 Property Records 31, 36 Title of Property 30 Transfer of Property 31 Expenditure of Funds 26 Extension Request 27 Failure to Comply 25, 40 Federal Catalogue Number 14 Final Reports 36, 41 Financial Assurances 13 Financial Management of 15 Fiscal Officer 11 Forensic Science Improvement 8 Forfeitures 34 Forms 45, 47 Resources 43 Summary 36 FSI 8 General Information 7 Extension 41 Grants Available through OCJA 8 Ground Transportation 28 GSA Travel Information 29 How to apply for grants 9 Introduction 3, 7 JAG 8 Lodging 28 Maintenance of Records 42 Match Requirements 16 Meals 28 Monitoring Procedures 39 Requirements 37 Monthly Financial Report 36 NARIP 8
National Act Record Improvement Program (NARIP) 8 National Statistics Exch (NCSX) 8 National Criminal History Improvement Program (NCHIP) 9 National Instant Criminal Background Check System (NICS) 8 NCHIP 9 NCSX 8 Negotiation 19 NICS 8 Non-Profit Waiver 13 Obligation of Funds 26 OMB (Office of Management & Budget) Circulars 43 Organization 43 Other Special Conditions 13 PART I – General Information 7 PART II - Pre-Award Requirements 10 PART III – Post Award Requirements 23 Part IV – Closing Requirements 41 Part V - Organization and Program Information 43 Payments 23 Performance Measurement Tool (PMT) 36 Personnel 20 PMT 36 Policies and Procedures 15 Post Award Requirements 23 PREA 8 Pre-Award Requirements 10 Prison Rape Elimination Act (PREA) 8 Procurement of Goods 29 Program Announcements 10 Assurances 13 Income 35 Project Change Requests 26, 36 Contact 11 Director 11 Personnel 11 Proof of Payment 24 Publications 32 Publicity 32 Quarterly Progress Report 36 Recordkeeping File Folder 23 Recruitment Procedures 20 References 43 Reimbursement Methods 25 Payments 23 Reporting Due Dates 37 Reporting Requirements 35 Requests for Change 27 Required Reports 36 Residential Substance Abuse Treatment for Prisoners (RSAT) 8 Retention of Records 42 Risk Assessment for Sub-Recipients 12 RSAT 8 Sanctuary Jurisdictions 13 Seizures/Forfeitures 34 Sex Offender Sentencing, Monitoring, Apprehending, Registering and Tracking (SMART) 9 Single Audit Requirement 38 SMART 9 Sole Source Contracting 18 Special 34 Confidential Funds 34 Statement of Compliance with Title 8 13 Supplanting 17 Supplies and Operating 21 Suspension 41 TABLE OF CONTENTS 5 Technical Assistance 17 Termination or Suspension 41 Time and Attendance Records 20 Training 29 Travel 21, 27 Air fare 28 Claims 28 Ground Transportation 28 GSA Travel 29 Lodging 28 28 Receipts 28 Unallowable Costs 33 Uniform Administrative Requirements 43 Withholding of Funds 25, 40
5. Did the agency purchase property with grant or match funds over $1,000 or low-cost/high-risk items. 6 Does the project have written procurement procedures? If yes, provide name/number of procedure If no, explain 7 How and by whom are purchases made? Name and title of authorized purchaser? 8 Are the individuals making purchases aware of procurement procedures? How are they notified? 9 Are controls in place for high dollar and sole source purchases? If yes, what is the procedure? If no, explain 10 Are the custody, use, and of the property dedicated to the project? If no, explain. 11 Have losses, damage or theft of property occurred? If yes, when and how 12 Has any related property been disposed of? If so, request a copy of OCJA approving document. (email, letter, memo, etc.) 13 Were proceeds or credits received (if any) returned to the project? 14 Has the subrecipient conducted an inventory within the last 13 months? If Yes, approximate date – name and title of person responsible for inventory. If NO, explain Reports PMT & Quarterly 1 Were Progress Reports submitted as required? If not, explain 2. Did the reports contain the required information?