ANNEX 14 – REPORTS # REPORT/NOTES REFERENCE EXTERNAL DUE DATE EXTERNAL DUE ORGANIZATION DASN(AP) DUE DATE SUBMISSION TO 1 Bi-Annual Evaluation Requirements of Contracting Officers under DoDI 5000.66; (i.e., Functional Independence of Contracting Officers) Note: Reported in even numbered years NMCARS 5201.102(d)(S-90) 31-Oct DPAP 15-Oct DASN(AP) via to RDAJ&As@navy.mil 2 Bi-Annual Compliance report that no senior leader performed multiple roles in major weapon system or major service acquisitions Note: Reported in even numbered years NMCARS 5203.170(a) 30-Dec DPAP 30-Nov DASN(AP) via email to RDAPolicy@navy.mil 3 Bi-Annual Reducing Reliance on Service Support Contractors NMCARS 5237.190 13-Dec OPNAV 1-Dec DASN(AP) via email to RDAJ&As@navy.mil 4 Annual Procurement Performance Management Assessment Program Summary of Relevant Findings from Prior FY PPMAP. NMCARS 5201.691-1 Not applicable Not applicable 31-Jan DASN(AP) via email to RDAJ&As@navy.mil 5 Annual Contract Action Report, Data Verification and Validation (V&V) Certification NMCARS 5204.604(3) 15-Dec DPAP 1-Dec DASN(AP) via email to RDAJ&As@navy.mil 6 Annual Competition Report, including projected competition goal for current year FAR 6.502(b)(2) 31-Jan DPAP 15-Jan DASN(AP) via email to RDAPolicy@navy.mil 7 Annual Report on Program for Acquisition of Nondevelopmental Items NMCARS 5212.7102-2 31-Oct DPAP 15-Oct DASN(AP) via email to RDAJ&As@navy.mil 8 Annual Commercial Item Exceptions to Cost/Pricing Data valued $15M or more. NMCARS 30-Nov DPAP 31-Oct DASN(AP) via email to RDAJ&As@navy.mil
# REPORT/NOTES REFERENCE EXTERNAL DUE DATE EXTERNAL DUE ORGANIZATION DASN(AP) DUE DATE SUBMISSION TO 18 Annual FY12 NDAA Sections 841 and 842 Report Note: Requirement legislated to report on Calendar 2012-2014 DPAP Memo “Reporting Requirements in Sections 841 and 842 of the NDAA for FY12 (Public Law 112-81)dated May 14, 2012 1 Feb DPAP 15 Jan DASN(AP) via email to RDAJ&As@navy.mil 19 Annual FY12 NDAA Section 846 - Indemnification Agreements - Contingency Contracting FY2012 NDAA §846 DPAP Memo "Reporting Requirements in section 846 of the NDAA for FY12 (Public Law Dec 13, 2012 1-Nov DPAP 20-Oct DASN(AP) via email to RDAJ&As@navy.mil 20 Award Fee and Incentive Fee Report NMCARS 5216.401(f) 30 Mar 30 Sep DPAP 1 Mar/1 Sep DASN(AP) via email to RDAJ&As@navy.mil 21 Consolidated Undefinitized Contract Actions (UCA) Management Plan Note: DASN(AP) generates (Belton) DFARS 217.7405(a)(1) 30 Apr/31 Oct DPAP 22 Consolidated Undefinitized Contract Actions (UCA) Management Report NMCARS 5217.7405(a)(2) 30 Apr/31 Oct DPAP 15 Apr/15 Oct DASN(AP) via email to RDAJ&As@navy.mil 23 DCMA Business Base NMCARS 5242.1790 week of March/First week of September DCMA First week of February/First week of August DASN(AP) via email to RDAJ&As@navy.mil # REPORT/NOTES REFERENCE EXTERNAL DUE DATE EXTERNAL DUE ORGANIZATION DASN(AP) DUE DATE SUBMISSION TO
24 Contract Audit Follow Up (automated system) DoD Instruction 7640.02 31 Mar/30 Sep DCMA Due to DCMA not DASN(AP). DASN(AP) is the DON liaison to DCMA if questions arise. CAFU system in eTools at www.dcma.mil. 25 IUID Report DPAP Memo Dec 4, 2007 30 Jun/31 Dec DPAP 1 Jun/1 Dec DASN(AP) via email to RDAJ&As@navy.mil 26 RFID Compliance Report ASN(RD&A) Memo Jun 5, 2009 Not applicable Not applicable 1 Jun/1 Dec DASN(AP) via email to RDAJ&As@navy.mil 27 eSRS Status Report Note: DASN(AP) will run eSRS Status Report. Field updates/inputs are required to DASN(AP) by Due Date DPAP Memo Apr 16, 2009 30 Jun/30 Dec DPAP 15 Jun/15 Dec DASN(AP) via email to RDAJ&As@navy.mil 28 Quarterly Peer Review Forecast NMCARS 5201.170 31 Mar 30 Jun 30 Sep 31 Dec DPAP 25th of each month NMCARS is monthly. DFARS is quarterly DASN(AP) via email to RDAJ&As@navy.mil 29 Quarterly Bridge Contract Awards NMCARS 5206.303-1(90) Not applicable Not applicable 30 Jan, 30 Apr, 30 Jul, 30 Oct DASN(AP) via to 30 Quarterly Report on Period of Performance Waivers NMCARS 5217.204(S-90) Not applicable Not applicable No later than the 15th of the month following the end of the quarter DASN(AP) via email to # REFERENCE EXTERNAL DUE DATE EXTERNAL DUE ORGANIZATION DASN(AP) DUE DATE SUBMISSION TO
31 Quarterly V&V Data Verification DOD FY 2012 Procurement Data Improvement & Compliance Plan (By DPAP) FY12 Schedule: 15 Feb: Q1, 16 May: Q2, 15 Aug: Q3, 3 Dec: Q4 DPAP 30 days from the end of the quarter DASN(AP) via email to RDAPolicy@navy.mil 32 Quarterly Synchronized Predeployment & Operational Tracker (SPOT) Plus CENTCOM Census Note: SPOT generates an auntomated report for submission. USD(AT&L) Memo Policy on the Transition to and Use of an Automated Census for Contractors Supporting Operations in the USCENTCOM AOR dtd Jan 19 2010 1 Jan, 1 Apr, 1 Jul, 1 Oct USD(AT&L) 33 Monthly Department of Energy Amounts NMCARS Monthly - no specified date within the Deputy Director, DPAP, Contract Policy and International Contracting Within two weeks of order issuance DASN(AP) via email to RDAJ&As@navy.mil 34 Monthly CENTCOM 715-1 Report CENTCOM Regulation Number 715-1 of 25 Jan 2013 Monthly - no specified date within the month. CENTCOM 35 As needed Suspected Violations of the Gratuities Clause NMCARS 5203.203 Notification - Within 2 days, Report – Within 5 working days, AGC(AI) and Contracting Officer # REPORT/NOTES REFERENCE EXTERNAL DUE DATE EXTERNAL DUE ORGANIZATION DASN(AP) DUE DATE SUBMISSION TO
44 As needed HCA approved D&F for ACAT I programs using CPAF incentive contract type NMCARS 5216.401(d) Not applicable Not applicable Within 15 days of approval by HCA DASN(AP) via email to RDAJ&As@navy.mil 45 As needed HCA approved D&F for I programs valued at $50M or greater using CPAF incentive contract type NMCARS 5216.401(d) Not applicable Not applicable Within 30 days of approval by HCA DASN(AP) via email to RDAJ&As@navy.mil 46 As needed Fee D&F (CPAF for an ACAT I program) NMCARS 5216.401(d)(3)(i) Within 30 days of the end of the quarter DPAP Within 15 days of approval by HCA DASN(AP) via email to RDAJ&As@navy.mil 47 As needed Fee D&F for any contract $50M or more, including options NMCARS 5216.401(d)(3)(ii) Not applicable Not applicable Within 30 days of approval by HCA DASN(AP) via email to RDAJ&As@navy.mil 48 As needed Submission of Determination and Finding on Single Award IDIQ contracts over $103M. Note: Include the congressional notification document in the DFARS PGI 216.504 prescribed format. NMCARS Prior to award DPAP Prior to single solicitation DASN(AP) via email to RDAJ&As@navy.mil. 49 As needed Determination Approvals >$103M (less stated exceptions) NMCARS 5216.504 Not applicable Not applicable Prior to contract award or order issuance DASN(AP) via email to RDAJ&As@navy.mil 50 As needed Congressional notification for contracts NMCARS 5217.170 Not applicable Not applicable 45 days prior to contract award or order issuance DASN(AP) via email to RDAJ&As@navy.mil # REPORT/NOTES REFERENCE EXTERNAL DUE DATE EXTERNAL DUE ORGANIZATION DASN(AP) DUE DATE SUBMISSION TO
51 As needed Determination Approval for Multi-year contract for supplies >$500M NMCARS 5217.172-90 Not applicable Not applicable Prior to contract award or order issuance DASN(AP) via email to RDAJ&As@navy.mil 52 As needed Investigation reports of standard violations for contracts involving construction. Note: DASN(AP) will notify the Administrator, Wage and Hour Division. NMCARS 5222.406-8(d) As required Attorney General of the United States via DASN(AP). As identified For NAVFAC, submit to NAVFACENGCOMHQ. For all others, submit to DASN(AP) via email to RDAJ&As@navy.mil 53 As needed Sudan Waivers NMCARS 5225.702-4 Allowing sufficient time for review and approval OFPP Prior to submission to OFPP DASN(AP) via email to RDAJ&As@navy.mil 54 As needed Iran Waivers NMCARS 5225.703-4 Allowing sufficient time for review and approval OFPP Prior to submission to OFPP DASN(AP) via email to RDAJ&As@navy.mil 55 As needed Waiver of buys from Munitions from Communist Chinese military companies NMCARS 5225.770-5 15 days prior to award/DPAP DPAP 20 days prior to award DASN(AP) via email to RDAJ&As@navy.mil 56 As needed Nonimplementation of GAO protest recommendations. Note: SECNAV is authorized to make the waiver determination without power of delegation. NMCARS 5233.104(g) Prior to final decision not to implement Comptroller General Prior to final decision not to implement DASN(AP) via email to RDAJ&As@navy.mil 57 As needed Protests of Acquisitions valued at $1B or more NMCARS 5233.170 Within 10 days of receipt of the protest DPAP Within 5 days of receipt of the protest DASN(AP) via email to RDAJ&As@navy.mil # REPORT/NOTES REFERENCE EXTERNAL DUE DATE EXTERNAL DUE ORGANIZATION DASN(AP) DUE DATE SUBMISSION TO
58 As needed Contractor Appeal to ASBCA Litigation Requirements Report NMCARS 5233.9002 In conjunction with an appeal Litigation Division of the Office of General Counsel With compilation of Rule 4 documents DASN(AP) via email to RDAJ&As@navy.mil 59 As needed Data on Completed Services Requirements Review Boards NMCARS 5237.191 Not applicable Not applicable Within 30 days of the completion of each SRRB DASN(AP) via email to 60 As needed Direct Purchase of Transportation Services Note: DFARS reference requires Contracting Officer to forward a report to Commander, MSC for review and forwarding if approved. NMCARS 5247.573-1 When proposed freight charges are excessive or otherwise unreasonable SECNAV Not applicable DASN(AP) via email to RDAJ&As@navy.mil 61 As needed Ocean Transportation Incidental to contract for supplies, services or construction/ direct purchase. Note: DFARS reference requires Contracting Officer to forward a report to Commander, MSC for review and forwarding if approved. NMCARS 5247.573-2 When proposed freight charges are excessive or otherwise unreasonable SECNAV Not applicable DASN(AP) via email to RDAJ&As@navy.mil 62 As needed Termination For Default NMCARS 5249.470 Within 5 days after issuance of termination or change in termination status Department of the Navy (DON) Acquisition Integrity Office (AIO)