Organization and Administration, Attachment 2 Paragraph 2.a 1 Requirements, Attachment 2 ¶ 2.a 2 Detailed Attributes 3 Doc Citation /Justification 2.a. The operator must establish policies, programs, and procedures that define an effective operations organization, including the following elements: 2.a.(1) Organizational responsibilities, authority, and accountability a. Written policies state goals for operations, safety, and security, the means to achieve them, and the controls instituted for the Conduct of Operations Program b. Policies and procedures implement DOE requirements for operations c. Policies and procedures implement DOE safety requirements d. Policies and procedures implement DOE security requirements e. Personnel and organizations are assigned responsibilities for implementing policies f. Policies clearly define operations personnel authority, accountability, and relationships with other groups, including Stop-Work authority 2.a.(2) Adequate material and personnel resources to accomplish operations a. Sufficient qualified operators are available to complete assigned without excessive overtime b. Adequate technical personnel are assigned to support operations c. Staff development, retention, and succession are managed under a long-range staffing plan d. Adequate material, tooling, equipment, safety gear, and facilities are available for safe operations.
2.b.(3) Awareness by operating personnel of the status of equipment through inspection, conducting checks, and tours of equipment and work areas a. Operators regularly tour their assigned areas on a frequency determined by management, normally early in each shift. Tours are thorough enough to provide detailed equipment status. b. Routine security concerns do not override tour responsibilities. c. Operators inspect equipment status and condition during tours for proper operation, for operability of standby equipment, and any work planned or in progress. d. Operators recognize, document, and report abnormal conditions and take action to correct the conditions. Examples include leaks, fire or safety hazards, clogged drains, cleanliness issues, or building deficiencies. e. Operators periodically check alarm and annunciator functionality. 2.b.(4) Procedures for completing round sheets or inspection logs, responding to abnormal conditions, and periodic supervisory reviews of round sheets or inspection logs a. Management approves sheets, including frequency and time of instrument readings and allowable delay (normally one hour or less). b. Round sheets cover the operator’s area and equipment parameters; data entry blocks follow the tour route. c. Round sheets provide normal and max/min expected equipment instrumentation readings where appropriate. d. Round sheets provide safety limits where appropriate.
e. Where appropriate, dedicated radio or pager channels are assigned to specific functions such as emergency communications or security 2.d.(3) Methods for control to contact operators and supervisors a. Policies define how to notify operators or supervisors to contact the control area b. Emergency and normal notification methods are distinctive 2.d.(4) Use of abbreviations and acronyms a. Acronyms and abbreviations are developed and promulgated for oral and written communications b. Only approved abbreviations and acronyms are allowed to be used 2.d.(5) Use of oral instructions and communications, including use of repeat-backs and sender/receiver identifications a. Policies require clear and concise oral communications b. Policies define when repeat-backs are appropriate and how they are implemented c. Policies define protocols for transmitting information and identifying senders and receivers
On-shift Training, Attachment 2 Paragraph 2.e 1 Requirements, Attachment 2 ¶ 2.e 2 Detailed Attributes 3 Doc Citation / Justification 2.e. The operator must establish and implement operations practices that control on-shift training of facility operators, prevent inadvertent or incorrect trainee manipulation of equipment, and address the following elements: 2.e.(1) On-shift training program a. The Operations Manager approves the operator qualification program and coordinates changes with the Training Department. b. For positions requiring operator certification, candidates receive instruction on station. c. On-shift training is conducted by persons both qualified to operate equipment and authorized to train others. Authorization to train others may require special instructor qualifications 2.e.(2) Authorization and documentation of training activities a. Training activities during operations are specifically identified in the training program, including knowledge requirements and trainee actions such as perform, simulate, etc. b. Qualification program completion is formally documented; on-shift and classroom training activities are documented as they occur
b. Records and data are annotated to prevent misinterpretation c. Investigation data is permanently recorded for future reference d. Data collection does not interfere with facility operation unless vital to understanding the event e. The facts of the event are reconstructed chronologically from the data f. The event is analyzed to determine equipment and personnel response, procedure and equipment adequacy, human performance factors, and safety impact g. Management determines the appropriate restart process (if applicable) 2.f.(4) Causal analysis and corrective action determination a. The causes are determined b. Appropriate corrective actions to prevent recurrence of the event are determined c. Corrective actions are approved by the responsible manager and tracked to completion 2.f.(5) Event investigation reporting, training, and trending a. Investigation reports are timely b. Investigation Reports contain a description of the event, its impact, root cause, lessons, and corrective actions c. Investigation Reports note any positive aspects of the event d. Investigation Reports are approved by the responsible manager and reviewed by appropriate managers and safety personnel
Control of Equipment and System Status, Attachment 2 Paragraph 2.h 1 Requirements, Attachment 2 ¶ 2.h 2 Detailed Attributes 3 Doc Citation / Justification 2.h. The operator must establish and implement operations practices for initial equipment lineups and subsequent changes to ensure facilities operate with known, proper configuration as designed, addressing the following elements: 2.h.(1) Authorization for, and awareness of, equipment and system status changes a. Operations supervisor is responsible for maintaining proper configuration and authorizing status changes for major equipment b. Operations supervisor may delegate status change authorizations for support or less-important systems and equipment c. Status changes are communicated to affected operators and organizations d. Status changes resulting from operations or work are reported to cognizant supervisors 2.h.(2) Initial system alignment, maintaining control of equipment and system status through startup, operation, and shutdown, and documentation of status a. Components and systems are aligned prior to first operation b. Checklists are used to guide initial alignments and rechecks, and include equipment identification matching installed labels, required component position, data entry space for actual position and any deviations, and documentation of alignment or recheck
Turnover and Assumption of Responsibilities, Attachment 2 Paragraph 2.l 1 Requirements, Attachment 2 ¶ 2.l 2 Detailed Attributes 3 Doc Citation / Justification 2.l. The operator must establish and implement operations practices for thorough, accurate transfer of information and responsibilities at shift or operator relief to ensure continued safe operation, addressing the following elements: 2.l.(1) Definitions for all key positions requiring a formal turnover process a. Procedures contain provisions for using a turnover process for at least the supervisory positions b. Procedures contain provisions for a turnover process for key positions, including appropriate stations staffed part-time 2.l.(2) Turnover of equipment/facility status, a. Turnover procedures contain provisions for documenting a review of checklists or other documents that record key information appropriate for the position, either operational or supervisory, such as: Facility operating mode and status Key process parameters Key tank or vessel levels Status of safety equipment Operational limits in effect Limiting Conditions for Operations in effect, either normal or abnormal Any procedures, either standard or temporary, in progress
Timely Instructions/Orders, Attachment 2 Paragraph 2.o 1 Requirements, Attachment 2 ¶ 2.o 2 Detailed Attributes 3 Doc Citation / Justification 2.o. The operator must establish and implement operations practices for timely written direction and guidance from management to operators, addressing the following elements: 2.o.(1) Appropriate circumstances for the use of timely instructions/orders a. Directives for timely instructions/orders specify appropriate information items such as special operations, administrative directions, special data collection campaigns, or notification of expected visitors. b. Directives for timely instructions/orders specify appropriate orders such as direction to perform special evolutions or tests, limitations on performing certain operations, direction to perform maintenance actions, or other direction. c. Directives for timely instructions/orders include provisions to prevent the use of timely instructions/orders as a substitute for administrative or operational procedure revisions. 2.o.(2) Designated levels of review and approval prior to issuance a. Directives for timely instructions/orders include designation of review and approval authorities.