Added 10-9-18: Submitted OE election, enrolled in HDHP but did NOT enroll in HSA OE_2019_EM_HDHP_NO_HSA 10/8, 10/15, 10/22 The following is a tentative schedule – queries and emails forthcoming (subject to change) Will be updated as information is finalized Mid-OE Email Reminder to all employees with an OE event 10-12-18 Enrolled in outgoing dental plan but has not enrolled in Delta Dental Throughout last 2 weeks of OE Enrolled in OOS in 2018 but hasn’t enrolled for 2019 (and not enrolled in health for 2019) Throughout last 2 weeks of OE Enrolled in HDHP but has not made 2019 HSA election (whether OE election finalized or not) Throughout last 2 weeks of OE OE Event in Prepared Status (has not touched OE event) Last week of OE Agency Resources Template Open Enrollment PowerPoint that agencies can use when giving OE presentations. It’s very long so edit if time is an issue. This is also the PPT that is included in the (the version in the toolkit is in PDF). Template OE (to hang around the building) Option Code Sheets It is recommended that you use the Health Plan Filter when entering paper applications. However, if you don’t, the current option codes sheets are below. (for events with a 1-1-19 or later event date – this includes OE) (for events with a 10-2-18 or later event date that were created on 9-25-18 – this is when the benefit programs were updated) Sandbox Environment The Sandbox environment should be available on October 1st by mid-day: . If you can’t log in, please let Nicole Zimm know. Pre-OE/Start of OE Agency Checklist Reminders All SSO tickets relative to Open Enrollment issues should start “OE2019” Tasks Leading Up to the Start of OE/right at the beginning of OE Review the OE Administer Job Aid Run all queries Send all applicable emails using the templates provided Familiarize yourself with the
How OOS if enrolling for the 1st time Will have OOS enrollment effective 01-01-2019 The OOS Additional Pay entry will also be created. Please note that the Reason = Benefits Administration Credit, there is no end date listed and the check amount is listed. How the Additional Pay looks if enrolled in 2018 and 2019 Employee will NOT get a new enrollment in Additional Pay (because coverage is continuous) How the Additional Pay looks if enrolling for the 1st time Will have Additional Pay entry effective the 1st day of the 1st pay period payable in 2019 How to Access OOS Certification Only employees who enroll in the OOS through eBenefits will have a certification stored in STAR. For 2019, the certification is called 19 OPT OUT. If a paper application is received, you should keep the original application in the employee’s file. You do NOT have to send a copy of the application to ETF. Navigation: Main Menu – Benefits – Employee/Dependent Information – Maintain Certifications How the OOS certificate will look if enrolled in 2018 and 2019 (and both enrollments through eBN) Employee receive a new 2019 OOS Certificate and has 2018 certificate (OP OUT STP) How the OOS certificate will look if enrolling for the 1st time Will only have 2019 certificate Paper Application Entry of OOS If an employee gives you a paper application, encourage the employee to use eBenefits to enroll. If you need to do entry, make sure you Waive health insurance and scroll to the bottom of the Perform Election Entry page and enroll the employee in the OOS Benefits Plan.
11/19 – Last day to submit OE elections to TASC 11/28--OE File sent to Delta Dental 11/30 – List of OOS enrollees sent to ETF for validation 12/19 - 1st of 2019 Pay Period 1 12/19 - OE file to VSP 12/28- Last business day to receive and accept late Delta Dental PPO enrollments 1/3 - first check payable in 2019 & 1st premiums for 2019 taken 1/5 – Central Benefits will do a health compare Compare 1-1-19 health elections in STAR to 1-1-19 elections in ETF’s system Early January- Re-send list of OOS enrollees sent to ETF for validation (final validation) 1/10 – PP2 Confirm – last time any deductions can be taken for Anthem Dental, Benefits+, Dental Wisconsin Mid- January: OE AD&D elections sent to Zurich (sent on regular bi-weekly file generated after payroll confirms 1/18- deadline to deposit and record all paper checks received for Anthem Dental, Benefits+, Dental Wisconsin