county specific underlying factors. Ongoing county planning support webinars and “Office Hours” were made available to LDSSs to obtain additional technical assistance from Home and Regional Office staff on the CQI process and the use of data. Recurrence Data: Each LDSS received a list of children who experienced an indicated report during the Wave 3 timeframes. Each record contained their name and almost 100 additional variables to be considered during the analysis/diagnostic phase. Examples of the variables are child’s demographic information (age, zip code, gender, race, etc.), allegations, reporter, perpetrator, risk elements and risk assessment score, case identification information. Permanency Data: This child-level data included a list of all children in the cohort relative to the CFSR permanency indicator. LDSSs received either a P1/P4 file or a P2/P3 file. Each file contained the names of children in that Cohort and a significant amount of demographic and placement information. Data Quality Report: This report, which was embedded in the permanency data files, identified children’s records that showed data entry discrepancies. Several common data entry issues were identified and the OCFS Data Leaders Team (DLT) members (specifically the CONNECTIONS Liaisons), worked with LDSSs to correct their data entry errors going forward. LDSSs submitted their completed Diagnostic Templates to Home and Regional Offices for review and feedback at the end of July 2017. Themes identified cross-county included: need for better assessments (safety, risk and services for children and parents) lack of some services, placement with siblings, relative placement, termination of parental rights, diligent recruitment of foster and adoptive parents. The Diagnostic Templates helped inform the next phase of the county planning process – Identifying the Solution and Plan for Implementation by using the Strategies and Measures Form. OCFS distributed the Strategies and Measurement Form in October 2017, to be used by LDSSs to identify strategies that will impact the underlying conditions for their performance related to safety and permanency outcomes. During the months of October through December, OCFS held a webinar and offered “Office Hours” to LDSSs to assist them on the identification and development of strategies and measures. In late 2017, LDSSs submitted their draft Strategies and Measures forms to Home and Regional Offices. From January through April, Home and Regional Office staff will review with each LDSS their proposed strategies and
Domain and Supervisory Tool Case Review/Systemic Factor Outcome NYS OCFS Child Welfare Practice Model Item 3 – Risk and Safety Assessment Management Item 4 – Stability of Foster Care Placement Item 5 – Permanency Goal for Child Item 6 - Achieving Reunification, Guardianship, Adoption or APPLA Item 12 – Needs and Services of Child, Parent, and Foster Parents Item 13 Child and Family Involvement in Case Planning Item 14 – Caseworker visits with Item 15 – Caseworker visits with Parents Safety, Permanency and Critical Thinking Item 3 – Risk and Safety Assessment Management Item 4 – Stability of Foster Care Placement Item 5 – Permanency Goal for Child Item 6 - Achieving Reunification, Guardianship, Adoption or APPLA Safety, Permanency and Cultural Competence Item 3 – Risk and Safety Assessment Management Item 4 – Stability of Foster Care Placement Item 12 – Needs and Services of Child, Parent, and Foster Parents Item 13 Child and Family Involvement in Case Planning Safety, Permanency and Strength-based Family Engagement Item 13 - Child and Family Involvement in Case Planning Systemic Factor 20 – Written Case Plan Systemic Factor 24 – Notice of Hearings and Reviews to Caregivers Safety, Permanency and Assessment Item 3 – Risk and Safety Assessment Item 12 – Needs and Services of Child, Parent, and Foster Parents Item 16 – Educational Needs of Child Safety, Permanency and being being being