Arrange for finalised job outlines and grading documentation to be forwarded to trade unions and employees for information. Arrange for grading paperwork to be signed and forward signed grading documentation to the HR Job Evaluation Team for consideration. Once graded, forward relevant documentation to Chief Executive for sign off. Once grading process is complete notify the trade unions and employees of the outcome. Lead Officer Lead Officer HR Job Evaluation Team Lead Officer / Senior HR Business Adviser STAGE 3 – IMPLEMENTATION Transfer, Matching & Appointment Action By Supporting Document / Relevant Policy Consult with trade unions on pools of employees to be included in the process (top down approach) ensuring consideration is given to the position of employees on fixed term contracts as per the Workforce Management Policy & Procedure Meet with all employees to consult on transfer and matching arrangements Undertake the transfer, matching and recruitment of employees into the new structure on a top down basis, taking account of any applications for Early Retirement/ Voluntary Severance Refer displaced employees to the council’s Redeployment List. Appoint a Person to support employees through the Redeployment Process. Lead Officer/ Senior HR Business Adviser Lead Officer/ Senior HR Adviser Lead Officer Lead Officer/ Senior HR Business Adviser Head of Service/Lead Officer Workforce Management Policy & Procedure ( Section 4) Managers Guide on the Use of Fixed Term Contracts ( Mytoolkit) Service Restructure Process Overview (Appendix 7) Link to Matching Process Template Workforce Management Policy & Procedure ( Section 4) Workforce Management Policy & Procedure (Section 5) Workforce Management Policy & Procedure (Section 5)
Interview/Appointment Process (cont) Action By Supporting Documents/Policy an employee is successful following a trial period: Complete final assessment sheet and return to HR. Complete contractual change form. Issue contractual documentation to employee including details of any salary protection arrangements. Remove employee from redeployment list, update CHRIS record and control log. Recruiting Manager Recruiting Manager HR Support Senior HR Business Adviser Final Assessment Sheet Link to forms on MyToolkit Where an employee is unsuccessful following a trial period: Complete final assessment sheet detailing reasons for being unsuccessful and return to HR Update control log and issue letter to employee confirming that trial has been unsuccessful and that they will remain on the redeployment list Advise named person that the employee has returned to the redeployment list Continue to follow steps outlined under Search for Alternative Employment and Interview/ Appointment Process as outlined above Recruiting Manager Senior HR Business Adviser Senior HR Business Adviser Senior HR Business Adviser/Named Person/Employee Final Assessment Sheet End of Redeployment Search Period Action By Supporting Documents/Policy Where an employee has been unsuccessful in securing suitable alternative employment within the 9 month search period: Notify the employee in writing of the end of the redeployment search period and issue contractual notice. Continue to follow steps outlined under Search for Alternative Employment and Interview/ Appointment Process as outlined above for the period of contractual notice. Service Manager/ Senior HR Business Adviser Senior HR Business Adviser/Named Person/Employee
SECTION 188 COMPLIANCE – HR SPREADSHEET RETURN Appendix 4 Service Area Expected Completion Date: Employee Number Ref Service Area Function Area Service Unit Status Surname Forename Post Title Post Grade Date Joined 1123 Operational Services & Transportation Services Roads Services Full Time Perm Smith Joe Road Operative Band E 20/06/1999 23689 Operational Services Roads & Transportation Services Roads Services Full Time Perm Another Alan Roads Supervisor Band F 10/08/1982