14 – REPORTS Line Item (LI) # REPORT/NOTES REFERENCE EXTERNAL DUE DATE EXTERNAL DUE ORGANIZATION DASN(AP) DUE DATE SUBMISSION TO 1 Evaluation Requirements of Contracting Officers under DoDI 5000.66; (i.e., Functional Independence of Contracting Officers) Note: Reported in even numbered years NMCARS 5201.102(d)(S-90) 31-Oct DPAP 15-Oct DASN(AP) via email to RDAJ&As@navy.mil 2 Annual Procurement Performance Management Assessment Program (PPMAP) Compliance Review NMCARS 5201.691-2(d)(2) Not applicable Not applicable 30-Jan DASN(AP) via email to RDAJ&As@navy.mil 3 Annual Contract Action Report, Data Verification and Validation (V&V) Certification NMCARS 5204.604(3)(ii) 15-Dec DPAP 1-Dec DASN(AP) via email to RDAJ&As@navy.mil 4 Annual PPMAP Assessment Plan NMCARS 5201.691-2(d)(1) Not applicable Not applicable 1 Oct DASN(AP) via email to RDAJ&As@navy.mil 5 Annual Overage Contracts Report NMCARS 5204.804-1(S-90) Not applicable Not applicable 28-Feb DASN(AP) via email to RDAPolicy@navy.mil 6 Annual Competition Report, including projected competition goal for current year FAR 6.502(b)(2) 31-Jan DPAP 15-Jan DASN(AP) via to RDAJ&As@navy.mil 7 Annual Report on Pilot Program for Acquisition of Nondevelopmental Items NMCARS 5212.7102-2 31-Oct DPAP 15-Oct DASN(AP) via to RDAJ&As@navy.mil 8 Annual Commercial Item Exceptions to Cost/Pricing Data valued $19.5M or more. NMCARS 30-Nov DPAP 31-Oct DASN(AP) via email to RDAJ&As@navy.mil 9 Annual Truth In Negotiation Act (TINA) Waivers valued $19.5M or more. NMCARS 30-Nov DPAP 31-Oct DASN(AP) via email to RDAJ&As@navy.mil
LI # REPORT/NOTES REFERENCE EXTERNAL DUE DATE EXTERNAL DUE ORGANIZATION DASN(AP) DUE DATE SUBMISSION TO 10 Annual Report of Contract Data for Multi-Year contracts with Economic Price Adjustment clauses. NMCARS 5216.203-4(S-90) 30-Oct DPAP 26-Oct DASN(AP) via email to RDAJ&As@navy.mil 11 Annual DoE WFO Order Compliance Assessment Results NMCARS 31-Dec DPAP 15-Dec DASN(AP) via email to RDAJ&As@navy.mil 12 Annual Nondefense Agency Certifications Report NMCARS 5217.703(c) Within 30 days of the beginning of the fiscal year DPAP Within 40 days of the beginning of the fiscal year DASN(AP) via email to RDAJ&As@navy.mil 13 Annual COTS End Items Report for contracts valued at $5M or more (including task orders/ delivery orders) PER ITEM NMCARS 5225.7003(b)(2)(ii) 31-Oct DPAP 15-Oct DASN(AP) via email to RDAJ&As@navy.mil 14 Annual Cost Accounting Standards Waivers over $15M NMCARS 5230.201-5(e) 30-Nov DPAP 15 Nov DASN(AP) via email RDAJ&As@navy.mil 15 Annual Service Requirements Review Action Item Correction POAM NMCARS 5237.191(b) Not applicable Not applicable 120 days after completion of SRRB DASN(AP) via email RDAJ&As@navy.mil 16 Annual Service Requirements Review Board Final Analysis NMCARS 5237.191(c) Not applicable Not applicable 30 days after completion of SRRB DASN(AP) via email RDAJ&As@navy.mil 17 Annual Review of Contracts Involving Combat and Security Training ASN RDA memo “Acquisition of Combat and Security Related Training" 25 Nov 2009 Not applicable Not applicable By Request annually DASN(AP) via to RDAJ&As@navy.mil LI # REFERENCE EXTERNAL DUE DATE EXTERNAL DUE DASN(AP) DUE DATE SUBMISSION TO
27 Quarterly IUID Report NMCARS 5211.274-2(S-90) 31 Jan/ 30 Apr/ 31 Jul/ 31 Oct DPAP 15 Jan/ 15 Apr/ 15 Jul /15 Oct DASN(AP) via email to RDAJ&As@navy.mil 28 eSRS Status Report Note: DASN(AP) will run eSRS Status Report. Field updates/inputs are required to DASN(AP) by Due Date DPAP Memo Apr 16, 2009 30 Jun/30 Dec DPAP 15 Jun/15 Dec DASN(AP) via email to RDAJ&As@navy.mil 29 Quarterly Ratification Reporting NMCARS Not applicable Not applicable 31 Jan/30 Apr/31 Jul/31 Oct DASN(AP) via email to RDAPolicy@navy.mil 30 Quarterly Peer Review Forecast NMCARS 5201.170 31 Mar/30 Jun/30 Sep/ 31 Dec DPAP 25th of each NMCARS is monthly. DFARS is quarterly DASN(AP) via email to RDAJ&As@navy.mil 31 Quarterly Bridge Contract Awards NMCARS 5206.303-92 Annex 5 Not applicable Not applicable 30 Jan, 30 Apr 30 Jul, 30 Oct DASN(AP) via to 32 Quarterly V&V Data Verification NMCARS 5204.604(3)(i) 15 Feb; 16 May; 15 Aug; 3 Dec DPAP 30 Jan; 30 Apr; 30 Jul; 30 Nov DASN(AP) via email to RDAJ&As@navy.mil 33 Quarterly Government-Furnished Property Compliance Report NMCARS 5245.103-73(ii) Not applicable Not applicable 31 Jan, 30 Apr, 31 Jul, 31 Oct DASN(AP) via email to RDAJ&As@navy.mil 34 Quarterly Synchronized Predeployment & Operational Tracker (SPOT) Plus CENTCOM Census Note: SPOT generates an automated report for submission. USD(ATL) Memo Policy on the Transition to & Use of an Automated Census for Contractors Supporting Operations in the USCENTCOM AOR dtd Jan 19 2010 1 Jan, 1 Apr, 1 Jul, 1 Oct USD(AT&L) LI # REPORT/NOTES REFERENCE EXTERNAL DUE DATE EXTERNAL DUE DASN(AP) DUE DATE SUBMISSION TO
35 Monthly CENTCOM 715-1 Report NMCARS 5225.7401(a)(iv) By the 10th of the month. CENTCOM 36 As needed Suspected Violations of the Gratuities Clause NMCARS 5203.203 Notification - Within 2 days, Report – Within 5 working days AGC(AI) and Contracting Officer 37 As Needed Revocation of Contracting or Purchase Card Authority NMCARS 5201.691-2(e) Not applicable Not applicable Within 5 days of revocation DASN(AP) via to RDAJ&As@navy.mil 38 As needed Notification of a Complaint of Reprisal NMCARS 5203.903 As occurring Assistant General Counsel (Acquisition Integrity) As occurring DASN(AP) via to ; courtesy copy of documentation submitted 39 As needed Lobbying Disclosure Act Violations NMCARS 5203.806 As occurring DPAP As occurring DASN(AP) via email to 40 As needed Contractor Poor Performance NMCARS Within 5 days after issuance of cure or show cause notice Department of the Navy (DON) Acquisition Integrity Office (AIO) 41 As needed Debarment Reports/Suspension Reports NMCARS 5209.406-3(i) 5209.407-3 As occurring Assistant General Counsel (Acquisition Integrity) As occurring DASN(AP) via email to RDAJ&As@navy.mil ; courtesy copy of documentation submitted 42 As needed Determination for exception to the requirement for Item Unique Identification. Note: D&F executed by: CAE for ACAT I, HCA for all others NMCARS 5211.274-2 to contract award DPAP Prior to contract award. DASN(AP) via email to RDAJ&As@navy.mil LI # REPORT/NOTES REFERENCE EXTERNAL DUE DATE EXTERNAL DUE DASN(AP) DUE DATE SUBMISSION TO
60 As needed Notification of certain foreign entities related to acquisition of satellite services NMCARS 5225.772-4 Not later than 7 days prior to entering into a contract DPAP Prior to exception approval DASN(AP) via email to RDAJ&As@navy.mil 61 As needed Nonimplementation of GAO protest recommendations Note: SECNAV is authorized to make the waiver determination without power of delegation. NMCARS 5233.104(g) Prior to final decision not to implement Comptroller General Prior to final decision not to implement DASN(AP) via email to RDAJ&As@navy.mil 62 As needed Protests of Acquisitions valued at $1B or more NMCARS 5233.170 Within 10 days of receipt of the protest DPAP Within 5 days of receipt of the protest DASN(AP) via email to RDAJ&As@navy.mil 63 As needed Contractor Appeal to Litigation Requirements Report NMCARS 5233.9002(b) In conjunction with an appeal Litigation Division of the Office of General Counsel With compilation of Rule 4 documents DASN(AP) via email to RDAJ&As@navy.mil 64 As needed Major Defense Program – Intent NOT to Exercise a Fixed Price Production Option on a Development Contract Notification NMCARS 5235.006(b)(i) As needed USD(AT&L) As needed DASN(AP) via email to RDAJ&As@navy.mil 65 As needed [Prenegotiation Position/Negotiated Agreement] Approval Request NMCARS 5235.006(b)(ii)(B) As needed USD(AT&L) As needed DASN(AP) via email to RDAJ&As@navy.mil 66 As needed Notice for SAE Approval for Exclusion and Limitation on Disclosure of IT Assessed for Supply Chain Risk NMCARS 5239.7304(c)(2) As needed ASN(RDA) As needed DASN(AP) via email to RDAJ&As@navy.mil LI # REPORT/NOTES REFERENCE EXTERNAL DUE DATE EXTERNAL DUE DASN(AP) DUE DATE SUBMISSION TO
67 As needed Termination For Default NMCARS 5249.402-8 5249.403 Within 5 days after issuance of change in termination status or termination Department of the Navy (DON) Acquisition Integrity Office (AIO) 68 Per contract containing services hours Contract Termination – Congressional Notification on Significant Contract Terminations NMCARS 5249.7001 As soon as possible the decision to terminate is made Navy – Chief of Legislative Affairs As soon as possible the decision to terminate is made DASN(AP) via email to . Confirm receipt via phone call. 69 As needed Contract Action Without Clause 52.204-2, Security Requirements NMCARS Not applicable Not applicable Prior to contract award DASN(AP) via email to RDAJ&As@navy.mil 70 As needed Government-Furnished Property Compliance Checklist NMCARS 5245.103-73(i) Not applicable Not applicable After contracting officer signature DASN(AP) via email to 71 Annual Component Acquisition Regulation Supplement NMCARS 5201.103(S-90) Not applicable Not applicable 31 Aug DASN(AP) via email to 72 As needed Unusual Contract Financing NMCARS 5232.202-1(d) As needed DPAP As needed DASN(AP) via to 73 As needed DPAP Pilot Program Regarding Risk-Based Contracting for Smaller Contract Actions Under the Truth in Negotiations Act Approval Request NMCARS 5215.403-1(S-90) As needed DPAP As needed DASN(AP) via email to NOTE: The line item numbers serve as pointers for administrative purposes and are subject to change as reports are added and deleted. This administrative change will not be identified in each NMCARS change issued.
ANNEX 16 – OVERAGE CONTRACTS REPORTS Format. A formatted Excel spreadsheet is available on the ASN(RDA) Policy website . Contracting Activity: Tab A - Overage SAP Contracts IAW FAR 4.804-1(a)(1) Calendar Year Beginning Balance Overage Closed Out Ending Balance 2015 2016 0 2017 0 Contracting Activity: Tab B - Overage FFP (non-SAP) Contracts IAW FAR 4.804-1(a)(2) Calendar Year Beginning Balance Overage Closed Out Ending Balance 2015 2016 0 2017 0 Contracting Activity: Tab C - Overage Contracts that Require Settlement of Indirect Costs IAW FAR 4.804-1(a)(3)