Step 1 Form Collaborative Planning Team The planning team consists of representatives from a wide range of community partners, including, but not limited to the following: CCC/FCC/SAP administrators, facilities managers, and staff; families/guardians; local emergency management authorities; first responders; building code officers; etc., so that specific concerns are included in the early planning stages. CCC/FCC/SAP program directors are encouraged to post an announcement for all families/guardians to attend a work session to help create/update the program’s EOP. In some cases, agencies and organizations may only be sought for subject matter expertise. The planning team should be small enough to permit close collaboration; yet, large enough to reflect key stakeholders. The team does not place an undue burden for planning on any one person. Step 2 Understand the Situation – Hazards & Threats The planning team identifies possible internal and external hazards and threats; assesses the risk and vulnerabilities that they pose to the CCC/FCC/SAP; then prioritizes each. Sources for expertise on hazards and threats can include local emergency management authorities, fire, and police. Step 3 Determine Goals & Objectives Once hazards and threats are assessed and prioritized, the planning team develops and objectives for each. Step 4 Develop Plan Step 3 goals and objectives evolve into courses of action for each. Courses of action address the what, who, when, where, why, and how for each hazard and threat. The planning team considers at two courses of action to avoid an inadequate response. Each course of action should be examined by the stakeholders that would be needed to implement it to ensure acceptability. Step 5 Prepare, Review, & Approve Plan The planning team develops a draft of the CCC/FCC/SAP EOP. The plan is reviewed for compliance with applicable requirements and usefulness in practice with stakeholders. After the plan is finalized, it is presented to the appropriate leadership and official approval of the plan is obtained as specified in the Approval and Implementation page. The plan is protected from those who are not authorized to have it. Documents are secured and shared electronically. Step 6
What type of hazards may occur in child care settings (e.g., missing children, intruders, etc.) and what could be the consequences? Risk Assessment Worksheet Hazard Probability Magnitude Warning Duration Risk Priority 4.Highly Likely 3. Likely 2. Possible 1. Unlikely 4.Catastrophic 3. Critical 2. Limited 1. Negligible 4. Minimal 3. 6 – 12 hrs. 2.12– 24 hrs. 1. 24+ hrs. 4. 12+ hrs. 3. 6 - 12 hrs. 2. 3 – 6 hrs. 1. < 3 hrs. High Medium Low 4.Highly Likely 3. Likely 2. Possible 1. Unlikely 4.Catastrophic 3. Critical 2. Limited 1. Negligible 4. Minimal 3. 6 – 12 hrs. 2.12– 24 hrs. 1. 24+ hrs. 4. 12+ hrs. 3. 6-12 hrs. 2. 3 – 6 hrs. 1. < 3 hrs. High Medium Low 4.Highly Likely 3. Likely 2. Possible 1. Unlikely 4.Catastrophic 3. Critical 2. Limited 1. Negligible 4. Minimal 3. 6 – 12 hrs. 2.12– 24 hrs. 1. 24+ hrs. 4. 12+ hrs. 3. 6–12 hrs. 2. 3 – 6 hrs. 1. < 3 hrs. High Medium Low 4.Highly Likely 3. Likely 2. Possible 1. Unlikely 4.Catastrophic 3. Critical 2. Limited 1. Negligible 4. Minimal 3. 6 – 12 hrs. 2.12– 24 hrs. 1. 24+ hrs. 4. 12+ hrs. 3. 6–12 hrs. 2. 3 – 6 hrs. 1. < 3 hrs. High Medium Low 4.Highly Likely 3. Likely 4.Catastrophic 3. Critical 4. Minimal 3. 6 – 12 hrs. 4. 12+ hrs. 3. 6–12 hrs. High Medium Low
Adapted from the Child Care Resource Center, Emergency Preparedness Toolkit for Child Care Programs, funded by Los Angeles County Department of Public Health and Save the Children Federation, Inc. Child Care Emergency Preparedness Training Manual (2010) 7: For Planners: This is a sample list of supplies that may be needed for a short-term emergency and a longer event. Short Term Emergency 72-Hour Emergency 8 Basic Supplies Ready-to-Go Files Sturdy, waterproof, covered container with a cover Important Papers Emergency information on each child in a small notebook, flash drive, binder, etc. Child Identification Cards Reunification – Release Forms Emergency plans and contact numbers Medical Releases Relocation agreements and Maps Emergency information on each in a small notebook, flash drive, binder, etc. Emergency Transportation Permission Emergency Operations Plan including job action sheets Child Identification Cards Child Reunification – Release Forms Read-to-Go Kits Sturdy, waterproof, covered container with a One gallon of water for every four children/staff ½ gallon of water per child and 1 gallon per adult/day x 3 days Food Non-perishable food items such as granola bars and crackers Special food/formula for infants Bottles for infants Disposable cups Food for children with special dietary needs Non-perishable food items such as canned fruit, meat, and pasta Appropriate eating utensils Special food/formula for infants Disposable cups Bottles for infants Non-electric can opener Clothing& Bedding Aluminum safety blankets Pair of work gloves Small blankets Change of clothes per person, especially socks bedding/blankets First Aid First Aid kit Medications, medical equipment and supplies, and copies of prescriptions Large First Aid kit Medications, medical equipment and supplies, and copies of prescriptions