developments to maintain their own waiting lists. Currently, there are a total of 61 owner managed site based waiting lists. In FY 2017, DHCD anticipates all 13 additional PBV developments will have owner managed site-based waiting lists with a total of 74 across the portfolio by year end representing 1,761 PBV units. Proposed Changes to Activity: No changes are proposed. Changes to Baseline, Benchmarks & Metrics: The benchmarks have been updated to reflect the volume of wait list activity in FY 2017. DHCD will report on outcomes in the MTW Annual Report. Approval and Implementation: 2010 – Implementation activities in FY 2013. Metrics: CE #1: Agency Cost Savings Unit of Measurement Baseline Benchmark Outcome Benchmark Achieved? Total cost of task in dollars (decrease). $5,142 $4,514 CE #2: Staff Time Savings Unit of Measurement Baseline Benchmark Outcome Benchmark Achieved? time to complete the task in staff hours (decrease). 283 hours 248 hours Activity 2010-2: Payment Standard Exceptions Description/Update of MTW Activity: Under this MTW initiative, DHCD is authorized to approve any documented and reasonable exception to payment standards as a reasonable accommodation for HCV households with disabled household members without HUD approval. This policy is utilized without regard to the percentage increase requested over the payment standard. DHCD will continue to utilize its MTW authority to approve payment standard exceptions without HUD approval. DHCD anticipates approving 6 payment standard exceptions during the fiscal year. Proposed Changes to Activity: No changes are proposed for this activity. The metric includes only requests that were granted as a reasonable accommodation. Approval and Implementation: 2010 – Implementation activities in FY 2010.
Metrics: CE #1: Agency Cost Savings Unit of Measurement Baseline Benchmark Outcome Benchmark Achieved? Total cost of task in dollars (decrease). HAP Contracts executed in FY 13: 11 Time to Prepare HAP contract to implementation: 2 hours Average hourly wage: $18.17 Total cost prior to implementation:$400 Expected HAP Contracts executed in FY 2017: 13 Time to Prepare HAP contract after implementation: .25 hours Average hourly wage: $18.24 Total cost after implementation: $59 CE #2: Staff Time Savings Unit of Measurement Baseline Benchmark Outcome Benchmark Achieved? Total time to complete the task in staff hours (decrease). HAP Contracts executed in FY 13: 11 Time to Prepare HAP contract to implementation: 2 hours Total staff time required prior to implementation: 22 hours Expected HAP Contracts executed in FY 2017: 13 Time to Prepare HAP contract after implementation: .25 hours Total staff time required after implementation: 3.25 hours Activity 2011-4: Biennial Recertification Process Description/Update of MTW Activity: Under this initiative, the recertification process has been modified from an annual to a biennial process. DHCD initially planned to apply the biennial recertification policy to households on fixed income only; however, DHCD
Changes to Baseline, Benchmarks & Metrics: The benchmarks have been updated to reflect FY 2017 projections for this activity. DHCD will report on outcomes in the MTW Annual Report. Metrics: CE #1: Agency Cost Savings Unit of Measurement Baseline Benchmark Outcome Benchmark Achieved? Total cost of task in dollars (decrease). $31,476,912 $19,587,864 CE #2: Time Savings Unit of Measurement Baseline Benchmark Outcome Benchmark Achieved? Total time to complete the task in staff hours (decrease). Time required to calculate UA: 8 minutes Number of UA calculated in FY 13: 16,919 Total staff time prior to implementation: 2,256 hours Time required to calculate UA: 4 minutes Anticipated number of UA in FY 17: 15,068 Anticipated total staff time after implementation: 1,004 hours CE #3: Decrease in Error Rate of Task Execution Unit of Measurement Baseline Benchmark Outcome Benchmark Achieved? Average error rate in completing a task as a percentage (decrease). 10% 4% CE #5: Increase in Agency Rental Revenue Unit of Measurement Baseline Benchmark Outcome Benchmark Achieved? Average Tenant Rent Share (increase). $382 per household in FY 2014 $331 per household *DHCD does not have any rental revenue and has been instructed by
policy in dollars (increase). SS #3: Increase in Positive Outcomes in Employment Status Unit of Measurement Baseline Benchmark Outcome Benchmark Achieved? Unemployed 501 participants 358 participants 57% of participants 40% of participants Other - Employed 372 participants 538 participants 43% of participants 60% of participants SS #4: Households Removed from Temporary Assistance for Needy Families (TANF) Unit of Measurement Baseline Benchmark Outcome Benchmark Achieved? Number of households receiving TANF assistance (decrease). 162 households 125 households SS #6: Reducing Per Unit Subsidy Costs for Participating Households Unit of Measurement Baseline Benchmark Outcome Benchmark Achieved? Average amount of Section 8 subsidy per household affected by this policy in dollars (decrease). $931 in FY 2014 $901 SS #7: Increase in Agency Rental Revenue Unit of Measurement Baseline Benchmark Outcome Benchmark Achieved? Average Tenant Rent Share (increase). $388 FY 2014 $434 SS #8: Households Transitioned to Self Sufficiency Unit of Measurement Baseline Benchmark Outcome Benchmark Achieved? Number of households transitioned to self-sufficiency (increase). 0 households 107 households
71200+71300+71310+71400+71500 Other Income 0 Total Revenue $258,791,206 Estimated Uses of MTW Funding for the Fiscal Year Uses FDS Line Item FDS Line Item Name Dollar Amount 91000 (91100+91200+91400+91500+91600+91700+ 91800+91900) Total Operating – Administrative $3,641,515 Management Fee Expense 17,510,103 91810 Allocated Overhead 275,000 92500(92100+92200+92300+92400) Tenant Services 725,000 93000 (93100+93600+93200+93300+93400+93800) Total Utilities 0 93500+93700 Labor 0 94000 (94100+94200+94300+94500) Total Ordinary Maintenance 0 95000 (95100+95200+95300+95500) Total Protective Services 0 96100 (96110+96120+96130+96140) Total Insurance Premiums 0 96000 (96200+96210+96300+96400+96500+96600+96800) Total Other General Expenses 0 96700 (96710+96720+96730) Total Interest Expense and Amortization Cost 0 97100+97200 Total Extraordinary Maintenance 0 Housing Assistance Payments + HAP Portability-In 236,639,588 97400 Depreciation Expense 0 97500+97600+97700+97800 All Other Expenses 0 90000 Total Expenses $258,791,206 MTW Single Fund Flexibility Under the MTW Program, DHCD is authorized to establish an MTW Block Grant budget. Activities that utilize Grant single fund flexibility are described below:
Education Partnership On-site after-school enrichment program to enhance knowledge and understanding of science, technology, engineering, math, music, arts programming and improved academic performance. Also includes a financial incentive for a college saving account contribution upon program completion. 6-18 MTW 300 Supportive Housing Initiative Partial funding intensive supportive services for eligible formerly homeless households at DHCD-funded Project Voucher developments. Formerly Homeless Individuals MTW 150 VASH Leasing On a limited basis, utilization of MTW Block Grant funds to temporarily support higher leasing and/or HAP expenditure levels. VASH Voucher Holders MTW TBD Expanded FSS Programming Expand FSS programming to include programming for career enhancement, technology and financial health. FSS participants MTW 915 Local Asset Management Plan DHCD does not operate a Federal Public Housing Program; therefore, the asset management regulations do not apply. HUD requires DHCD include the following table in the Plan: Is the PHA allocating within statute? Yes Is the PHA implementing a local asset management plan (LAMP)? No
155 Merrimack Street Lowell, MA 978.459.0551 Housing Assistance Corp 460 West Main Street Hyannis, MA 02601 508.771.5400 HAP Inc. 322 Main Street Springfield, MA 01105 413.233.1500 Lynn Housing Authority & Neighborhood Development 10 Church Street Lynn, MA 01902 781.592.1966 Metropolitan Boston Housing Partnership 125 Lincoln Street Boston, MA 02111 617.859.0400 RCAP Solutions 12 E. Worcester Street Worcester, MA 978.630.6600 South Middlesex Opportunity Council 7 Bishop Street Framingham, MA 01702 508.620.2336 Housing Solutions for Southeastern Mass.(formerly South Shore Housing Development Corp.) 169 Summer Street Kingston, MA 02364 781.422.4200
housing choice and improving life chances of residents. We understand that during sequestration this would have been tough; however, now the budget may not be as tough and the balance can shift. activities which support mobility and include Opportunity Neighborhoods, use of the SAFMRs and enhancements using single fund budget flexibility. Can you define some of the used in the plan so that the public can get a better understanding of the impact of the metrics tables? DHCD will take this under advisement and may include a section in the next MTW Plan to explain the purpose for the MTW Plan as well as what is behind the metrics for each activity. DHCD’s website is easy to use. Could you enrich the website and include more about the MTW program including the activities and impact of the activities. Here are some examples: Provide a report on the progress, plans, issues and obstacles and improvement strategies of the enhanced FSS program. The Plan does not contain a list of PB developments. needs to be an online resource where individuals can identify the list of Project Based developments. DHCD will take this under advisement and determine how best to communicate program information. It would be helpful to start to address the issue of affirmatively furthering fair housing and the upcoming rules on this topic. Specifically to understand where participants with tenant-based and project based vouchers are living. Are there cluster of participants in certain areas? Can DHCD complete some mapping of some of the basic elements of the program? DHCD will follow all required dictates of the final rule on Affirmatively Furthering Fair Housing Why has DHCD limited the opportunities for payment standard exceptions to reasonable accommodations (RA)? DHCD has forecasted only 6 reasonable accommodation payment standard exceptions for FY 2017. What plans does DHCD have to exception payment standards for opportunity purposes? DHCD has not limited payment standard exceptions to reasonable accommodations. DHCD has a payment standard exception under its proposed Opportunity Neighborhoods activity. DHCD’s forecast for payment standards exceptions based on RA is based on historical data. All RAAs are aware of this option and where applicable, notify participants. This exception is needed