Schedule 2, Attachment 1 – Budget, metrics and other financial information Budget Forecast Table Milestone 1 [MMM/YYYY – MMM/YYYY] Milestone 2 [MMM/YYYY – MMM/YYYY] Milestone 3 [MMM/YYYY – MMM/YYYY] Milestone 4 [MMM/YYYY – MMM/YYYY] Project To Date Project Total Activity Income Forecast $ (ex. GST) Actual $ (ex. GST) Forecast $ (ex. GST) Actual $ (ex. GST) Forecast $ (ex. GST) Actual $ (ex. GST) Forecast $ (excluding GST) Actual $ (ex. GST) Forecast $ (ex. GST) Actual $ (ex. GST) $ (excluding GST) Funds from the Department $<Amount> $<Amount> $<Amount> Funds from the Recipient $<Amount> $<Amount> $<Amount> Funds from the Participating Organisations $<Amount> $<Amount> $<Amount> from Government Funders $<Amount> $<Amount> $<Amount> In-kind Contributions (Provide details) Total Project Income $<Amount> $<Amount> $<Amount> Eligible Project Expenditure $ (excluding GST) $ (excluding GST) $ (excluding GST) Eligible Project Expenditure against total Project income $<Amount> $<Amount> $<Amount> <Insert item> $<Amount> $<Amount> $<Amount> Total Project Expenditure $<Amount> $<Amount> $<Amount>
Activity costs met through In-kind Contributions* In-kind Contributions* (approximate value) *See the definition of ‘In-kind Contributions’ in clause 1 Metrics Milestone 1 [MMM/YYYY – MMM/YYYY] Milestone 2 [MMM/YYYY – MMM/YYYY] Milestone 3 [MMM/YYYY – MMM/YYYY] Milestone 4 [MMM/YYYY – MMM/YYYY] Project To Date Project Staff FTE # Contractor hours # Equivalent volunteer contribution (hours) # Expenditure through businesses $ (ex. GST) Schedule 2, Attachment 2 – Risk Management Plan Risk Likelihood Impact Impact Rating Risk Rating Mitigation Details of potential occurrence Rare, Possible, Very likely Details of potential consequences Mild, Moderate, Severe Low, Medium, High Steps to reduce likelihood and/or impact of risk
(To be prepared on the letterhead of the Accounting firm) The Minister for Energy, Environment and Climate Change c/- New Energy Technologies Department of Environment, Land, Water and Planning8 Nicholson Street Melbourne, Vic, 3002 XXXXXXXXXXXXXX Pty Ltd This Opinion is prepared for the purposes of the Grant Agreement dated ………… (Agreement) between the State of Victoria and [insert] (Recipient) for the [insert name of project] (Project). Scope We have conducted an independent audit in accordance with Australian Auditing Standards of the [attached . . . . . . . . . . . . insert description of relevant Recipient (or if relevant a Participating Organisation’s) document audited – may be statement by Recipient’s/Participating Organisation’s chief financial officer] provided by the Recipient which specifies an amount of …………..... of Eligible Project Expenditure on the Project, in order to express an opinion on it for the purposes of the Agreement. Our involved an examination, on a test basis, of evidence supporting the amount of Eligible Project Expenditure incurred. This included an examination of the Recipient’s financial records and receipts, and an evaluation of the policies and procedures used to calculate the Eligible Project Expenditure incurred on the Project. These procedures have been undertaken to form an opinion as to whether the methodology used to calculate the Eligible Project Expenditure on the Project is in accordance with the Agreement, and that the figure stated is true and fair. This Audit Opinion expressed in this report has been formed on the above basis. Audit Opinion We confirm that in our opinion, the Recipient (or [insert name of Participating Organisation]), has incurred $..…………...... of Eligible Project Expenditure on the Project as defined in the Agreement. Signed .......................................... ................................... Print Name: Position: [Name of the Accounting Firm] – Reports REPORTING REQUIREMENTS The Recipient must provide the following reports to the Department: Progress Report
Schedule 5, Template 1 – Progress Report Each Progress Report must to activities in Schedule 2 (Project Plan), Schedule 3 (Milestones, Timing & Payments) and Schedule 5 (Reports). [Recipient] [Project title] Introduction [max. 300 (Section is classified as non-confidential) This report relates to the funding agreement between the of Victoria and XX, for the project entitled XX. The activities that are covered under this report are: The deliverables required by the State are set out in Schedule 3. Project Description and [max. 300 words] (Section is classified as Non-Confidential) Can stay the same each report, unless Project is modified. Summary of Milestone Progress and Issues [max. 200 per milestone] (Section is classified as Confidential) Project Milestones List the Project Milestones for the reporting period, and the dates scheduled for completion/achievement, as specified in the Project Plan or Timing, Milestones and Payment Schedule (Schedule 3). Result Achieved/Not achieved Outline actual status of the Project Milestone for the reporting period. Were Project Milestones achieved or not achieved? OUTLOOK List any issues impacting the progress of Project Milestones and dates. Outline the processes that will be undertaken to ensure that the unachieved Project Milestones will be achieved in the coming reporting period. e.g. M1 - Evidence of completion of the recruitment of four Researchers by 31 December 2007. e.g. Achieved: Recruitment process for four researchers is complete and four staff have been appointed for three years. Or Not Achieved: three Research staff have been appointed, with the recruitment of one member of staff still to be finalised. e.g. one applicant recommended for appointment turned down offer. Alternative applicant now found, process of recruitment still to be finalised. Currently waiting for final references. This is due to be finalised in two time and is not expected to have implications for the next reporting period. Summary of Progress and Issues (Section classified as non-confidential) 4.1 Issues and resolutions (Section classified as confidential) Table X: Issues resolution