4.1 Compliance, adherence and aendance at meetings. Aend all meetings as reasonably scheduled by Fasset. Meetings will generally not exceed a ‘kick off’ meeting of between 1 and 2 hours and a possible close-out meeting of 1 to 2 hours. Communication throughout the project will occur via email, telephone and fax. A closure meeting, at the end of the event, may be requested by the Seta. Schedule meetings and advise the training provider within a reasonable timeframe. Record minutes of the meetings and distribute to all relevant parties. Communication throughout the project will occur via email, telephone and fax. 4.2 Use of branding during the seminars and on supporting course material. Ensure that no training provider branding is visible on the course material or at the venues unless permission has been granted by the Seta. The Fasset template, or a non-specific, MS PowerPoint template is to be used. Ensure that no promotion of the training provider is undertaken during the seminars except during the introduction by Fasset where the CV of the speaker will be read by the Fasset host or may be read by the training provider where no Fasset host is present. (A brief outline of the training company and the proposed speakers will be included in the Fasset invitation to this event) unless permission has been granted from the Seta. Monitor usage of branding during the course and on the course material. Ensure branding of seminars and training material represents Fasset only unless otherwise agreed. Provide training provider with Fasset templates.
4.3 Ownership and copyright for all materials produced for the course. Develop training materials with full understanding that these will be made available in the public domain given that Fasset is a public entity. To post the material in the public domain and to present the material to the sector with the Fasset logo and a disclaimer concerning the views of the speaker and the content of the material.
CVs of speakers (including backup speakers). For each team member there must be a complete curriculum vitae confirming suitability for the position. A format is provided as a guideline only for the compilation of the CVs. Use the CV guideline template and ensure that the role the person is to fill in this project is completed. Provide three contactable references for similar work undertaken in this area in the past 24 months for both the company and the proposed speakers. The speaker CV includes space for reference information to be included however this can be presented separately in two sections for the company and for speaker. Appropriateness of speakers to the Fasset sector ‘New’ and quality speaker CVs submitted to the Seta for perusal will be favourably rated. Delegates who are exposed to the same speaker regularly (i.e. more than 3 times in succession for a specific type of event such as the SDF event) will benefit from a fresh approach and presentation style and new speaker CVs will be well-rated. Speaker CVs must, importantly, show expertise in the content of the subject. CVs from specialist speakers will be well-rated. Contactable references Include detail of past assignments, testimonials from clients or employers (on letterheads or on emails) and contact information from 3 clients for the speakers proposed and for the company proposing. Please indicate if the person and company are the same. Provide three contactable references for similar work undertaken in this area in the past 24 months for both the company and the proposed speakers. The speaker CV includes space for reference information to be included. Detail of assignment, testimonials and contact information from 3 clients for the company proposing. Testimonials should be included in this section of the response. Such information could include a company profile, a list of engagements. However sufficient detail must be included – not just a list of clients. Please include relevant information only. Tender submissions often include large qualitative of company promotional material, much of which is not relevant, or brief. Pricing Schedule Pricing schedule must be submitted as per the MS Excel spreadsheet in the tender pack. This allows the Seta to confirm the accuracy of addition. Pricing schedules that deviate from the provided requirement may be deemed 6. Proposed Agenda Seminars are scheduled to run for one half-day from 08h00 until 13h00. The draft agenda is as follows (this agenda is subject to change):
Time Period Description 08h00 – 08h30 Registration and Tea 08h30 – 08h50 Fasset Update 08h50 – 10h30 Speaker 10h30 – 11h00 Tea Break 11h00 – 12h00 Speaker Continued 12h00 – 12h10 Comfort 12h10 – 12h55 Speaker Continued – 13h00 Close Material must fill the full time allocation with relevant and appropriately material, and ending the event early will be unacceptable and disappointing for delegates. Draft Training Schedule Date Day Province Session 1 June 2013 TBA GP Speaker dry-run July 2013 TBA GP Fasset Staff * 7 Oct 2013 Monday 8 Oct 2013 Tuesday GP Midrand 9 Oct 2013 Wednesday KZN Durban 10 Oct 2013 Thursday WC Cape Town 11 Oct 2013 Friday EC Port Elizabeth 14 Oct 2013 Monday 15 Oct 2013 Tuesday Additional 16 Oct 2013 Wednesday Additional 17 Oct 2013 Thursday Additional Event
ALL BIDDERS MUST TAKE NOTE OF THE EVALUATION PROCESS THAT WILL BE FOLLOWED EVALUATION PROCESS COMPLIANCE WITH MINIMUM REQUIREMENTS All bids duly lodged as specified in the Request for Bid will be examined to determine compliance with bidding requirements and conditions. Bids with obvious deviations from the requirements/conditions, will be eliminated from further consideration. DETERMINATION OF FOR FUNCTIONALITY The evaluation criteria and weights for functionality as indicated in the table below, will apply. CRITERIA MAXIMUM TO BE AWARDED Functionality 100 Experience of prospective contractor 15 Experience in arranging workshops, course developers and speakers 5 Ability to deliver training nationally in approximately 5 venues over a period of 2 weeks 10 Technical approach 20 Proposed project plan and approach to project management 5 Proposed course outline 5 Demonstrated capacity/ability to manage a project of this size 5 Contingency planning 5 Capability of to be used/ CV’s 65 Expertise in the content of the subject 10 Expertise in facilitation/training 15 CVs of speakers (incl. backup speakers) 40 Contactable references 10 Detail of assignment, testimonials and contact information from 3 clients for the speakers proposed 5 Detail of assignment, testimonials and contact information from 3 clients for the company proposing 5 FUNCTIONAL CRITERIA MAXIMUM TO BE AWARDED
PART 2 (TO BE FILLED IN BY THE PURCHASER) I ……………………………………………………..……………… in my capacity as ................................ accept your bid reference number ……………………………………………. ............................... dated ……………………………………. for the rendering of services indicated hereunder and/or further specified in the annexures. An official order indicating service delivery instructions is forthcoming. I undertake to make payment for the services rendered in accordance with the terms and conditions of the contract within 30 (thirty) days after receipt of an invoice. DESCRIPTION OF SERVICE PRICE (ALL APPLICABLE TAXES INCL) COMPLETION DATE B-BBEE STATUS LEVEL OF CONTRIBUTION I confirm that I am duly authorised to sign this contract. SIGNED AT ON NAME (PRINT) SIGNATURE OFFICIAL STAMP WITNESSES 1 2 DATE: