LIMPOPO DEPARTMENT OF EDUCATION: ACADEMIC IMPROVEMENT STRATEGY Curriculum Management and Delivery NO OBJECTIVE AREA OF FOCUS/ CHALLENGE REMEDIAL ACTION RESPONSIBILITY TIMEFRAME PERFORMANCE INDICATOR BUDGET STATUS (R/A/G) 1. Improve learner performance across the schooling system Poor subject content knowledge and methodology Review and implement the Curriculum Strategy and the Curriculum District Support to improve learner performance Curriculum Branch January 2016 and ongoing Curriculum Strategy and the Curriculum District Support Model reviewed and implemented to improve performance across the schooling system Categorise schools in terms of both overall and subject performance in order to provide differentiated strategies Curriculum Branch February 2016 Schools categorised in terms of subject performance and supported differently Distribute diagnostic reports to schools for them to be able to deal with identified challenging Curriculum Branch January 2016 Diagnostic reports provided to districts for further distribution to schools Train teachers on pitching of lessons at appropriate levels Curriculum Branch May 2016 and ongoing Teachers trained on pitching of lessons at appropriate levels Conduct enrichment programmes for learners lesson broadcasts, WEC, Vodacom centre programmes, etc.) Curriculum Branch June/September/October 2016 Enrichment programmes held to improve learner achievement No funding for WEC and Lesson Broadcast Compile a glossary of terms for each subject to assist learners to understand concepts Curriculum Branch May 2016 A glossary of subject specific terms compiled and distributed to districts
Develop/procure additional learner and teacher support/supplementary materials Curriculum Branch May 2016 and ongoing Additional Materials provided to schools through districts Use quarterly assessment results to improve teaching and learning Curriculum Branch Quarterly (April onwards) Teaching and learning improved through analyses of assessment results Inappropriate assessment practices teachers on pitching of assessment at appropriate levels and quality marking Curriculum Branch May 2016 and ongoing Teachers trained on assessment and quality marking Train teachers on setting and handling high cognitive level questions Curriculum Branch May 2016 and ongoing Teachers trained on setting and handling high cognitive level questions Provide previous grade 12 question papers and monitor utilisation thereof Curriculum Branch February 2016 Question papers and memos distributed to schools for revision purposes Review and provide subject question/assessment resource to both teachers and learners Curriculum Branch February – June 2016 Question reviewed and provided to schools through districts Monitor the quality of informal assessment Curriculum Branch January – October 2016 Quality of informal assessments monitored Provide schools with assessment framework on each of the formal assessment tasks Curriculum Branch May –June 2016 Assessment frameworks printed and provided to schools through districts Support schools on SBA management in schools in general, but also focusing on rejections and adjustments of Curriculum Branch February 2016 and ongoing Schools supported on SBA management 12 mark rejections and adjustments reduced
regards to learner performance Maths, Science and Technology Implement the MST strategy to improve learner performance Curriculum Branch January 2016 and ongoing MST strategy implemented to improve performance in Mathematics, Sciences and Technology subjects Intensify Teacher Development Programme in the MST subjects Curriculum Branch January 2016 and ongoing Teachers trained in MST subjects Implement 1+ 4/9 Maths Programme for Grade 9 teachers Curriculum Branch May 2016 and ongoing 1+ 4/9 Maths Programme for Grade 9 teachers implemented Provide additional Teacher and Learner support materials in MST subjects Curriculum Branch June 2016 Additional LTSM provided to teachers and learners Hold/Conduct MST learner enrichment classes and learner camps for big enrolment schools, talented learners and selected girl learners to address challenging topics Curriculum Branch July and September 2016 MST enrichment classes held/conducted to address challenging topics Administer common Midyear examination in all MST subjects Curriculum Branch Quarterly (June 2016) Common assessment tasks including Midyear examination in all MST subjects administered Facilitate learner participation in MST activities (e.g. EXPO for Young Scientists, Learners Focus Week Curriculum Branch May 2016 and ongoing Learners exposed to MST extra-curricular activities
activities, Science Olympiads etc) Teacher Development Develop a comprehensive provincial plan to provide teacher development and continuing professional development programmes that will enhance teacher competence and improve learner achievements Curriculum Branch February – March 2016 A comprehensive provincial plan developed and implemented Improved teacher competence and learner performance Optimise the utilization of the Vodacom teacher centres to improve teacher competence and learner performance Curriculum Branch January 2016 and ongoing Vodacom teacher centres optimally utilised by both teachers and learners Expand and intensify the integration of ICT in teaching and learning to enhance curriculum delivery Curriculum Branch July 2016 and ongoing ICT utilised to enhance teaching and learning in schools Varied accountability levels Development of subject performance improvement plans by Curriculum/Subject advisors Curriculum Branch February – March 2016 Subject performance plans informed by analysis of results and diagnostic reports developed and implemented Hold accountability sessions for curriculum advisors to gauge progress in learner performance Curriculum Branch Quarterly (April 2016 and ongoing) Progress on learner performance presented by curriculum advisors from all levels
Hold discussion sessions with District Directors on learner performance and remedial strategies Curriculum Branch February – October 2016 Learner performance and remedial strategies discussed with District Directors Conduct, management and administration of examinations Review current processes on printing, packaging and distribution of question papers Curriculum Branch 2016 Processes on printing, packaging and distribution of question papers reviewed Monitor adherence to security measures in the packaging of question papers and distribution points Curriculum Branch February-March; September 2016 Adherence to security measures in the packaging of question papers and distribution points monitored Review the registration process for grade 10 – 12 candidates Curriculum Branch March 2016 and ongoing Registration processes for grades 10-12 reviewed Review processes on selection of markers (internal moderators, markers, deputy chief markers, senior markers and markers) Curriculum Branch March 2016 and ongoing Selection of markers (internal moderators, chief markers, deputy chief markers, senior markers and markers) reviewed Strengthen monitoring compliance to policy by independent schools Curriculum Branch March 2016 and ongoing Independent schools monitored for compliance Strengthen the utilization of analytical moderators at marking centres Curriculum Branch May – December 2016 Analytical moderation strengthened at marking centres and valuable information gathered Inclusive Education and Special Schools Strengthen the implementation of the SIAS policy and curriculum differentiation Curriculum Branch January 2016 and ongoing Implementation of the SIAS policy and curriculum differentiation is strengthened
District coordination and Institutional Governance NO OBJECTIVE AREA OF CHALLENGE REMEDIAL ACTION RESPONSIBILITY TIMEFRAME PERFORMANCE INDICATOR BUDGET STATUS (R/A/G) 1 Management of Underperforming Schools Non-compliance with section 58B and 16A of SASA (Act 84 of 1996) Identify and notify underperforming secondary schools Directorate: Institutional Governance 05/02/2016 List of underperforming secondary schools; notification letters to underperforming secondary schools Identify and notify underperforming primary schools Directorate: Institutional Governance 07/03/2016 List of underperforming primary schools; notification letters to underperforming primary schools Analyse performance reports and develop academic improvement School Principals 21/02/2016: secondary 29/02/2016: primary Academic Improvement Plans; Subject Improvement Plans Submit academic improvement plans Districts 15/03/2016 Academic Improvement Deal with School Principals who have not submitted academic improvement plans Directorate: Institutional Governance 21/03/ 2016 Consequence management report Evaluate academic improvement plans Directorate: Institutional Governance 21/03/2016 Evaluation reports Adjust academic improvement plans School Principals 25/03/2016 Revised academic improvement
Submit a report to the Minister on actions taken by the HoD in managing underperformance at schools Directorate: Institutional Governance 31/03/2016 Report Capacitate circuit managers on the management of underperforming schools Directorate: Leadership & Management Development 18/02/2016 Reports Enhance monitoring and support to schools LDoE, Districts, Circuits Ongoing Reports and recommendations from monitoring and support teams Hold quarterly accountability meetings with school principals Circuit Management Within the last week of the quarter. Quarterly reports Report on the progress made on the implementation of academic improvement plans School Principals 31-Mar-16 Progress reports 2 Rationalisation of and schools 201 schools have not been rationalised Establish a provincial coordinating team to guide subsequent mergers Directorate: Institutional Governance 22/02/2016 Database of members of the Provincial Coordinating Team Develop a matrix of the profiles 201 schools in terms of the rationalisation process Directorate: Institutional Governance 19/02/2016 Matrix/Spreadsheet Implement various options in terms of the matrix Directorate: Institutional Governance On-going Progress Report Update the matrix Directorate: Institutional Governance On-going Updated matrix
Report quarterly on progress on the rationalisation of small and nonviable schools Directorate: Institutional Governance As per departmental submission schedule Quarterly reports 3 Governance & Management Non-compliance with the submission of SGBs functionality forms Identify schools and districts that did not submit the Directorate: Institutional Governance 29/02/2016 List of schools and their respective districts Submit outstanding forms District Directors End of the quarter Quarterly Deal with School Principals who have not submitted functionality forms District Directors 07/03/2016 and quarterly thereafter Quarterly Consequence Management report 4 District Effectiveness Alignment of education district to national norms Accelerate the approval of the district structure Corporate Services/HoD 29/02/2016 Approval of district structure Adjust timelines and activities and get approval of plan DDG: Institutional Governance. 29/02/2016 Revised implementation plan Prioritise activities in line with budget available DDG: Institutional Governance. 15/03/2016 Budget and priorities Resourcing of Districts Profile vacant posts Corporate Services 25/02/2016 Report Fill vacant critical posts: District Directors, Circuit Managers, Subject Advisors and DMGs Corporate Services/CFO Report Corporate Services
OBJECTIVE AREA OF CHALLENGE REMEDIAL ACTION INDICATOR BUDGET STATUS (R/A/G) Turning around poor performing schools Profiling of poor performing schools Profiling of principals of the poor performing schools (Qualifications, Experience) PED 29 February 2016 Report to DBE 04 March 2016 Profiles of Principals in Poor performing schools available and submitted to Teacher development to identify gaps and provide relevant training. Identification of vacant Principal posts in Poor Performing schools and duration of vacancies PED/DBE 29 Februaury 2016 Report to DBE 04 March 2016 Report to DBE 04 2016 List of vacant principal posts and duration of vacancy available for analysis to inform the filling of these vacancies Identification and profiling of all existing teaching vacancies in PED 29 February 2016 Report to DBE Vacancies in poor performing schools identified and profiled.
poor performing schools 04 2016 Profiling and analysis of foreign educators PED 29 February 2016 Report to DBE 04 March 2016 Profiles of foreign educators available Identification and filling of critical District posts PED 30 June 2016 Report to DBE Report to DBE 8 July 2016 List of vacant critical district posts available. Management plan available to fill vacancies. Identification and formulation of a management plan for the closure of outstanding PILIR cases PED/DBE 29 February 2016 Report to DBE 04 March 2016 Management plan for the closure of all outstanding cases available Profiling of teachers who resigned from the sector PED 31 March 2016 Report to DBE List of teachers who resigned and retired in the last financial year available.
Identify Educators in Addition to the Staff (update PERSAL to reflect excess status) PED 30 June 2016 Report to DBE4 July 2016 Excess educators identfied and excess status updated on PERSAL Profile Excess Educators PED 31 July 2016 Report to DBE4 Aug 2016 Excess educators profiled Training of Labour on PPN PED/DBE 30 June 2016 Report to DBE8 July 2016 Training completed of excess educators PED 31 August 2016 Report to DBE4 Sep 2016 Excess educators deployed and PERSAL updated Create list of posts that don’t match excess educators PED 15 September 2016 Lists available
Report to DBE19 Sep 2016 Placement of Funza Lushaka graduates PED 30 June 2016 Report to DBE weekly FL graduates placed and captured on PERSAL Preparation and of post provisioning (PPN PREPARATION AND OF PPN FOR 2017 Schools Complete and Submit Learner enrolment Data (SASAMS, ASS, SNAP) PED 28 February Report to DBE4 Mar 2016 Data available EMIS Unit Develops PPN tables 30 April Report to DBE4 May 2016 Data captured and PPN tables available HR Unit receives PPN tables and No. of and runs model based on various scenarios 30 June Report to DBE4 July 2016 PED runs the model and generates various scenarios Finance Unit determines: Average Monthly payroll 30 June Report to DBE4 July 2016 All financial information is available
Updating PERSAL PED 15 December 2016 Report to DBE 4 Jan 2017 Establishments updated and available on PERSAL Identifying Vacant Posts: (compare current to new PED 15 October 2016 Report to Oct 2016 Vacant identified and categorised according to whether it is a new post, filled by a a teacher in a temporary capacity or vacant (no warm body).
Profile all vacant posts (Vacancy List for Excess Educators) PED 30 November 2016 Report to DBE 4 Dec 2016 All vacant posts profiled according to subject and phase and vacancy lists made available to excess educators. Identify Educators in Addition to the Staff (update PERSAL to reflect excess status) PED 15 October 2016 Report to DBE 19 Oct 2016 Excess educators identified and excess status captured on PERSAL Profile Excess Educators PED 30 November 2016 Report to DBE 4 Dec 2016 Excess educators profiled
Excess profiles to Vacancy List (offers of employment sent to educators) PED 15 December 2016 Report to DBE 4 Jan 2017 Matching and placement of excess educators completed Create list of posts that don’t match excess educators PED 15 December 2016 Report to DBE 4 January 2017 List of that cannot be filled by excess educators collated Improving HRM information Persal Data integrity Develop a Provincial and District to continuously audit and improve PERSAL data. The plan should include: PED 29 February 2016 Report to DBE 4 March 2016
Correct all current exceptions PED/DBE 29 February 2016 Report to DBE 4 March 2016 PED/DBE Implementation of HR Plan High vacancy rate of management posts in schools Principals : 834 Dep Principals : 540 HODs : 948 Shortage of Mathematics and Physical Science educators Advertisement of management posts in schools Director HRM EEA 15 March 2016 are advertised and appointments made. of vacancy lists submitted to Supply Chain Management Placement of Funza Lushaka bursars Director HRM EEA 26 February 2016 80% placement is achieved. 194 Lushaka out of 412 appointed Appointment of foreign educators Director HRM EEA 26 February 2016 All qualifying foreign educators to be appointed. 249 foreign educators appointed to teach Mathematics and Physical Science Appointment of Teach SA ambassadors Director HRM EEA 31 March 2016 100% placement rate is achieved. 249
been transferred to Public Works still reflected in the books of the Department but at 0. 5. Immovable assets: No appropriate audit evidence on non-cash additions (This relates to donor funded projects which were disclosed at donation amount) Obtain completion certificates for the projects from the donors and the disclosed amount accordingly. Mr. Ben Tladi 29 February 2016 Completion certificates from Donors N/A Still awaiting completion certificates from donors 6. Movable assets: Assets were disclosed at 1 value Fair value all assets for which supporting documents are not available. Mabunda GSS: Deputy Director Asset Management 31 December 2015 Asset register with no assets reflected at R 1 value N/A Assets have been fair valued 7. Movable assets: Asset register not complete (does not include all mandatory information for Update register with the results of the asset verification process Mabunda GSS: Deputy Director Asset Management 29 February 2016 Updated register N/A Asset verification still in process
Expenditure: Misallocations between capital expenditure, transfer payments and goods and services Review current processes to ensure that Department contributions to the Trust projects are reflected as payment for capital assets. Nkhwashu TV 31 January 2016 Reviewed budget allocation N/A Budget allocation amended accordingly to reflect the contribution as a capital transfer Records Management: no evidence to support allowances paid to employees in respect of compensation of employees * Request funding for procurement of electronic records management system and other requirements for the registries at Head Office and Districts * Conduct Records Management training for all officials Modipane CM: Director Records Management 31 December 2015 Application letter to Provincial Treasury * Procurement: Funding was requested during the budget adjustment submission but not made available. The Department is making another submission to Treasury to request to utilize the savings in COE to procure Registry items that can be paid for within
state were not included in the register contingent liability register is updated immediately Contingent liability: Excess amounts disclosed Assess on a quarterly cases that are on the contingent liability register. Advocate Sikhitha: Director Legal Services 31 March 2016 Quarterly assessment report N/A Assessment in progress Norms and Standards Schools funded at less than the national norm *Analyse COE budget and expenditure to identify possible savings to be used to address this. Maphwanya MT: Chief Director Budget Management 29 February 2016 COE analysis report N/A * The Department will no longer be buying LTSM for quintile 4 and 5 * Funding is currently at 82% of the national norm for 2016/17 and 50% and 32% for 2017/18 and 2018/19 respectively. and partially sighted learners not all provided with assistive devices to ensure compliance with one learner Request permission from Provincial Treasury to utilize the savings in COE Mashaba KM: CFO 29 February 2016 Application letter to Treasury N/A Letter written to Treasury. R 12 million required for this purpose.