Sch. No. Item Description Qty. (in Unit) Bid security (in Rs.) Gas Chromatograph with Mass Detector Time of Flight (GCMS TOF) 1 5,00,000 Liquid Chromatograph with Mass Detector Time of Flight (LCMS TOF) 1 5,00,000 Inductively Coupled Plasma Optical Emission Spectrometer (ICPOES) 1 1,00,000 Auto-analyzer 1 1,00,000 Microwave Digester 1 25,000 Gas Chromatograph with FID 2 40,000 HPLC with UV-Vis Detector 2 40,000 UV-Vis Spectrophotometer 2 20,000
Section II. Instructions to Bidders (ITB) SECTION II. INSTRUCTIONS TO BIDDERS TABLE OF CLAUSES Sl.No. Clause/Topic No. Page No Sl.No. Clause/Topic No. Page No A. Introduction E. Bid Opening and Evaluation 1. Check list 8 19. Opening of Bids 19 2 2.1 2.2 Cost of Bidding General Eligibility Criteria 9 9 10 20. Clarification of Bids 20 B. Bidding Documents 21. Responsiveness of Technical Proposal 20 22. Nonconformities, Errors and Omissions 21 3. Content of Bidding Documents 11 23. Preliminary Examination 21 4. Clarification of Bidding Documents 11 24. Examination of Terms and Conditions; Technical Evaluation 21 5. Amendment of Bidding Documents 12 25. Conversion to Single Currency 22 C. Preparation of Bids 26. Evaluation and Comparison of Bids 22 27. Contacting the Purchaser 22 28. Rejection of Bid 22 F. Award of Contract 6. Language of Bid 12 7. Documents Constituting the Bid 12 8. Bid Prices 13 9. Bid Currencies 14 29. Award Criteria 22 10. Documents Establishing Bidder’s Eligibility and Qualifications 14 30. Purchaser’s Right to Vary Quantities at Time of Award 23 11. Documents establishing the Conformity of the Goods and Related Services to the Bidding Document 15 31. Purchaser’s Right to Accept Any Bid and to Reject Any or all Bids 23 12. Bid Security 15 32. Notification of Award 23 13. Period of Validity of Bids 16 33. Signing of Contract 23 14. Format and Signing of Bids 17 34. Performance Security 23 D. Submission of Bids 35. Corrupt or Fraudulent Practices 24 36. Purchase Preference 24 15. Sealing and Marking of Bids 17 16. Deadline for Submission of Bids 18 17. Late Bids 18 18. Modification and withdrawal of Bids 18
SECTION VI (Referred to in clause 10.2 (d) of ITB QUALIFICATION REQUIREMENTS SECTION VI QUALIFICATION REQUIREMENTS (a) The bidder should be a manufacturer who must have manufactured, tested and supplied the equipment (s) similar to the type specified in the 'Schedule of Requirements' up to at the quantity indicated in the table furnished below in any three years of the last five calendar years. The equipments offered for supply up to the quantity indicated below should have been in successful operation for at least two years as on date of bid opening:- Sch. No. Item Description Qty. (in Unit) Gas Chromatograph with mass Detector Time of Flight (GCMS TOF) 5 Liquid Chromatograph with mass Detector Time of Flight (LCMS TOF) 5 Inductively Coupled Plasma Optical Emission Spectrometer (ICPOES) 5 Auto-analyzer 3 Microwave Digester 3 Gas Chromatograph with FID 5 HPLC with UV-Vis Detector 5 UV-Vis Spectrophotometer 5
(b) Bids of bidders quoting as authorised representative of a manufacturer, meeting with the above requirements in full, can also be considered, provided: (i) the manufacturer furnishes a legally enforceable authorisation in the prescribed form, assuming full guarantee and warranty obligations as per GCC, for the goods offered; and (ii) the bidder, as authorised representative, has supplied, installed and satisfactorily commissioned and provided after sales service for similar equipment, at least the quantity specified below in any one of the last 3 years which must be in satisfactory operation for at least one year on the date of bid opening: Sch. No. Item Description Qty. (in Unit) Gas Chromatograph with mass Detector Time of Flight (GCMS TOF) 3 Liquid Chromatograph with mass Detector Time of Flight (LCMS TOF) 3 Inductively Coupled Plasma Optical Emission Spectrometer (ICPOES) 3 Auto-analyzer 2 Microwave Digester 2 Gas Chromatograph with FID 3 HPLC with UV-Vis Detector 3 UV-Vis Spectrophotometer 3
Annexure 3 Price Proposal Submission Sheet Date: ICB No.: Invitation for Bid No.: To: _______________________________________________________________________ We, the undersigned, declare that: We have examined and have no reservations to the Bidding Document, including Addenda No.: We offer to supply in conformity with the Bidding Document and in accordance with the delivery schedule as specified in Section IV, Schedule of Requirements, the following Goods and Related Services: The total price of our Bid, excluding any discounts offered in item (d) below is: The discounts offered and the methodology for their application are: The following commissions, gratuities, or fees have been paid or are to be paid with respect to the bidding process or execution of the Contract: Name of Recipient Address Reason Amount (If none has been paid or is to be paid, indicate “none.”) Name In the capacity of Signed Duly authorized to sign the Bid for and on behalf of Date ______________________________________________________
Address:....................................................... .................................................................... .................................................................... Annexure 10 MANUFACTURERS' AUTHORIZATION FORM No. dated To Dear Sir: IFB No. ___________________ We who are established and reputable manufacturers of ________________________ having factories at (address of factory) do hereby authorize M/s ___________________ (Name and address of to submit a bid, and sign the contract with you for the above goods manufactured by us against the above IFB. No company or firm or individual other than M/s are authorised to bid and conclude the contract for the above goods manufactured by us against this specific IFB. We hereby extend our full guarantee and warranty and also supply of spares during the period of AMC as per Clause 15 of the General Conditions of Contract for the goods and services offered for supply by the above firm against this IFB. Yours faithfully, (Name) (Name of manufacturers) Note: This letter of authority should be on the letterhead of the manufacturer and should be signed by a person competent and having the power of attorney to bind the manufacturer. It should be included by the Bidder in its bid.
Annexure 11 Proforma for Performance Statement (for a period of last five years) ( IFB No. Date of Hours Name of the Firm Order placed by (full address of Purchaser) 1 Order No. and Date 2 Description and quantity of ordered equipment Make & Model No. 3 Value of order 4 Date of completion of delivery Remarks indicating reasons for late delivery, if any 7 Has the equipment been satisfactorily functioning ? (Attach a certificate from the Purchaser/Consignee) 8 As per contract 5 Actual 6 Signature and seal of the Bidder (Countersigned by Chartered Accountant/CPA) Name: _________________________________ Address:_______________________________ Date: _________________