Example: Last month, the PEO/PM met with Senator Smith's staff to discuss the feasibility of using the XYZ system to meet our requirements in lieu of the ABC system. Although the PM provided a detailed explanation of why this would not be feasible, it's possible that Senator Smith will contact you directly to discuss this subject further. The PM is prepared to provide you with a briefing, as necessary. [Identify point of contact information for the PEO, PM, and PCO including name, phone number and email address.] RECOMMENDATION: Approve J&A [or CJ&A, if applicable] at Tab A. COORDINATION: At Tab B. [This is a placeholder for DASN(AP) use.]
ANNEX 14 – REPORTS # REPORT/NOTES REFERENCE EXTERNAL DUE DATE EXTERNAL DUE ORGANIZATION DASN(AP) DUE DATE SUBMISSION TO 1 Bi-Annual Evaluation Requirements of Contracting Officers under DoDI 5000.66; (i.e., Functional Independence of Contracting Officers) Note: Reported in even numbered years NMCARS 5201.102(d)(S-90) 31-Oct DPAP 15-Oct DASN(AP) via email to RDAJ&As@navy.mil 2 Bi-Annual Compliance report that no senior leader performed multiple roles in major weapon system or major service acquisitions Note: Reported in even numbered years NMCARS 5203.170(a) 30-Dec DPAP 30-Nov DASN(AP) via email to RDAPolicy@navy.mil 3 Annual Procurement Performance Management Assessment Program (PPMAP) Summary of Relevant Findings from Prior FY PPMAP. NMCARS 5201.691-1 Not applicable Not applicable 31-Jan DASN(AP) via email to RDAJ&As@navy.mil 4 Annual Contract Action Report, Data Verification and Validation (V&V) Certification NMCARS 5204.604(3) 15-Dec DPAP 1-Dec DASN(AP) via email to RDAJ&As@navy.mil 5 Annual Competition Report, including projected competition goal for current year FAR 6.502(b)(2) 31-Jan DPAP 15-Jan DASN(AP) via to RDAPolicy@navy.mil 6 Annual Report on Pilot Program for Acquisition of Nondevelopmental Items NMCARS 5212.7102-2 31-Oct DPAP 15-Oct DASN(AP) via email to RDAJ&As@navy.mil 7 Annual Commercial Item Exceptions to Cost/Pricing Data valued $15M or more. NMCARS 30-Nov DPAP 31-Oct DASN(AP) via email to RDAJ&As@navy.mil 8 Annual Truth In Negotiation Act (TINA) Waivers valued $15M or more. NMCARS 30-Nov DPAP 31-Oct DASN(AP) via email to RDAJ&As@navy.mil
# REFERENCE EXTERNAL DUE DATE EXTERNAL DUE ORGANIZATION DASN(AP) DUE DATE SUBMISSION TO 9 Annual Report of Contract Data for Multi-Year contracts with Economic Price Adjustment clauses. NMCARS 5216.203-4 30-Oct DPAP 26-Oct ASN(AP) via email to RDAJ&As@navy.mil 10 Annual Nondefense Agency Certifications Report NMCARS 5217.703(c) Within 30 days of the beginning of the fiscal year DPAP Within 20 days of the beginning of the fiscal year DASN(AP) via email to RDAJ&As@navy.mil 11 Annual COTS End Items Report for contracts valued at $5M or more (including task orders/ delivery orders) PER ITEM NMCARS 5225.7003 31-Oct DPAP 15-Oct DASN(AP) via email to RDAJ&As@navy.mil 12 Annual Cost Accounting Standards Waivers over $15M NMCARS 5230.201-5 30-Nov DPAP 31-Oct DASN(AP) via to RDAPolicy@navy.mil 13 Annual Service Requirements Review Board Action Item Correction POAM NMCARS 5237.191(b) Not applicable Not applicable 120 days completion of SRRB DASN(AP) via email RDAJ&As@navy.mil 14 Annual Service Requirements Review Final Analysis NMCARS 5237.191(c) Not applicable Not applicable 30 days after completion of SRRB DASN(AP) via email RDAJ&As@navy.mil 15 Annual Offerors responses to provision 252.247-7026 related to Ocean Transportation NMCARS 5247.573-3 15-Feb Directorate of Acquisition, TRANSCOM 31-Jan DASN(AP) via email to RDAJ&As@navy.mil 16 Annual Foreign Military Sales over $2M Sec 1231 FY2007 NDAA 31-Mar DPAP 15-Mar DASN(AP) via email to RDAJ&As@navy.mil 17 Annual Review of Contracts Involving Combat and Security Force Training ASN RD&A memo "Acquisition of Combat and Security Related Training" dated 25 Nov 2009 Not applicable Not applicable By Request annually DASN(AP) via email to RDAJ&As@navy.mil REPORT/NOTES REFERENCE EXTERNAL DUE DATE EXTERNAL DUE ORGANIZATION DASN(AP) DUE DATE SUBMISSION TO
18 Annual FY12 NDAA Sections 841 and 842 Report Note: Requirement legislated to report on Calendar Years 2012-2014 DPAP Memo “Reporting Requirements in Sections 841 and 842 of the NDAA for FY12 (Public Law 112-81)” dated May 14, 2012 1 Feb DPAP 15 Jan DASN(AP) via email to RDAJ&As@navy.mil 19 Annual FY12 NDAA Section 846 - Indemnification Agreements - Contingency Contracting FY2012 NDAA §846 DPAP Memo "Reporting Requirements in section 846 of the NDAA for FY12 (Public Law Dec 13, 2012 1-Nov DPAP 20-Oct DASN(AP) via email to RDAJ&As@navy.mil 20 Award Fee and Incentive Fee Report NMCARS 5216.401(f) 30 Mar 30 Sep DPAP 1 Mar/1 Sep DASN(AP) via email to RDAJ&As@navy.mil 21 Consolidated Undefinitized Contract Actions (UCA) Management Plan Note: DASN(AP) generates (Belton) 217.7405(a)(1) 30 Apr/31 Oct DPAP 22 Consolidated Undefinitized Contract Actions (UCA) Management Report NMCARS 5217.7405(a)(2) 30 Apr/31 Oct DPAP 15 Apr/15 Oct DASN(AP) via email to RDAJ&As@navy.mil 23 DCMA Business Base Input NMCARS 5242.1790 First week of March/First week of September DCMA First week of February/First week of August DASN(AP) via email to RDAJ&As@navy.mil # REPORT/NOTES REFERENCE EXTERNAL DUE DATE EXTERNAL DUE ORGANIZATION DASN(AP) DUE DATE SUBMISSION TO
24 Contract Audit Follow Up (automated system) DoD Instruction 7640.02 31 Mar/30 Sep DCMA Due to DCMA not DASN(AP). DASN(AP) is DON liaison to DCMA if questions arise. CAFU system in eTools at www.dcma.mil. 25 IUID Report DPAP Memo Dec 4, 2007 30 Jun/31 Dec DPAP 1 Jun/1 Dec DASN(AP) via email to RDAJ&As@navy.mil 26 RFID Compliance Report ASN(RD&A) Memo Jun 5, 2009 Not applicable Not applicable 1 Jun/1 Dec DASN(AP) via email to RDAJ&As@navy.mil 27 eSRS Status Report Note: DASN(AP) will run eSRS Status Report. Field updates/inputs are required to DASN(AP) by Due Date DPAP Memo Apr 16, 2009 30 Jun/30 Dec DPAP 15 Jun/15 Dec DASN(AP) via email to RDAJ&As@navy.mil 28 Quarterly Peer Review Forecast NMCARS 5201.170 31 Mar 30 Jun 30 Sep 31 Dec DPAP 25th of each month NMCARS is monthly. DFARS is quarterly DASN(AP) via email to RDAJ&As@navy.mil 29 Quarterly Bridge Contract Awards NMCARS 5206.303-92 Not applicable Not applicable 30 Jan, 30 Apr, 30 Jul, 30 Oct DASN(AP) via email to # REPORT/NOTES REFERENCE EXTERNAL DUE DATE EXTERNAL DUE ORGANIZATION DASN(AP) DUE DATE SUBMISSION TO 30 Quarterly V&V Data Verification DOD FY 2012 Procurement Data Improvement & Compliance Plan (By DPAP) FY12 Schedule: 15 Feb: Q1, 16 May: Q2, 15 Aug: Q3, 3 Dec: Q4 DPAP 30 days from the end of the quarter DASN(AP) via to RDAPolicy@navy.mil
31 Quarterly Synchronized Predeployment & Operational Tracker (SPOT) Plus CENTCOM Census Note: SPOT generates an auntomated report for submission. USD(AT&L) Memo Policy on the Transition to and Use of an Automated Census for Contractors Supporting Operations in the USCENTCOM AOR dtd Jan 19 2010 1 Jan, 1 Apr, 1 Jul, 1 Oct USD(AT&L) 32 Monthly Department of Energy Order Amounts NMCARS Monthly - no specified date within the month. Deputy Director, DPAP, Contract Policy and International Contracting Within two weeks of order issuance DASN(AP) via email to RDAJ&As@navy.mil 33 Monthly CENTCOM 715-1 Report CENTCOM Regulation Number 715-1 of 25 Jan 2013 Monthly - no specified date within the month. CENTCOM 34 As needed Suspected Violations of the Gratuities Clause NMCARS 5203.203 Notification - Within 2 days, Report – Within 5 working days AGC(AI) and Contracting Officer 35 As needed Lobbying Disclosure Act Violations NMCARS 5203.806 As occurring DPAP As occurring DASN(AP) via email to # REPORT/NOTES REFERENCE EXTERNAL DUE DATE EXTERNAL DUE ORGANIZATION DASN(AP) DUE DATE SUBMISSION TO 36 As needed Contractor Poor Performance NMCARS Within 5 days issuance of cure or show cause notice Department of the Navy (DON) Acquisition Integrity Office (AIO)
37 As needed Debarment Reports/Suspension Reports NMCARS 5209.406-3(4) As occurring Assistant General Counsel (Acquisition Integrity) As occurring DASN(AP) via email to RDAJ&As@navy.mil a copy of documentation submitted to AGC(AI) 38 As needed Determination for exception to the requirement for Item Unique Identification. Note: D&F executed by: CAE for ACAT I, HCA for all others NMCARS 5211.274-2 Prior to contract award DPAP Prior to contract award. DASN(AP) via to RDAJ&As@navy.mil 39 As needed Business Case Analysis Part 1 for GWACs, interagency agreements. NMCARS 5213.303-2 NMCARS 5217.502-1(c) Not applicable Not applicable Not applicable DASN(AP) via email to RDAJ&As@navy.mil 40 As needed in Negotiations Act (TINA) waivers >$15M NMCARS Not applicable. Not applicable Prior to waiver approval DASN(AP) via email to RDAJ&As@navy.mil 41 As needed TINA Waiver Requests in excess of $100M NMCARS Not applicable Not applicable to contract award. DASN(AP) via to RDAPolicy@navy.mil 42 As needed NDAA Section 808 Exception Approval Note: Report expires at the end of FY13. NMCARS 5216.102 Not applicable Not applicable Prior to contract award or order issuance DASN(AP) via email to RDAJ&As@navy.mil 43 As needed HCA approved D&F for ACAT I programs using CPAF incentive contract type NMCARS 5216.401(d) Not applicable Not applicable Within 15 days of approval by HCA DASN(AP) via email to RDAJ&As@navy.mil # REPORT/NOTES REFERENCE EXTERNAL DUE DATE EXTERNAL DUE ORGANIZATION DASN(AP) DUE DATE SUBMISSION TO 44 As needed HCA approved D&F for I programs valued at $50M or greater using CPAF incentive contract type NMCARS 5216.401(d) Not applicable Not applicable Within 30 days of approval by HCA DASN(AP) via to RDAJ&As@navy.mil
45 As needed Award Fee D&F (CPAF for an ACAT I program) NMCARS 5216.401(d)(3)(i) Within 30 days of the end of the quarter DPAP Within 15 days of approval by HCA DASN(AP) via email to RDAJ&As@navy.mil 46 As needed Award Fee D&F for any contract $50M or more, including options NMCARS 5216.401(d)(3)(ii) Not applicable Not applicable Within 30 days of approval by HCA DASN(AP) via email to RDAJ&As@navy.mil 47 As needed Submission of Determination and Finding on Single Award IDIQ contracts over $103M. Note: Include the congressional notification document in the DFARS PGI 216.504 prescribed format. NMCARS Prior to award DPAP Prior to single solicitation DASN(AP) via to RDAJ&As@navy.mil. 48 As needed Determination Approvals >$103M (less stated exceptions) NMCARS 5216.504 Not applicable Not applicable Prior to contract award or order issuance DASN(AP) via email to RDAJ&As@navy.mil 49 As needed Congressional notification for Multi-year contracts NMCARS 5217.170 Not applicable Not applicable 45 days prior to contract award or order issuance DASN(AP) via email to RDAJ&As@navy.mil 50 As needed Determination Approval for Multi-year contract for supplies >$500M NMCARS 5217.172-90 Not applicable Not applicable Prior to contract award or order issuance DASN(AP) via email to RDAJ&As@navy.mil # REPORT/NOTES REFERENCE EXTERNAL DUE DATE EXTERNAL DUE ORGANIZATION DASN(AP) DUE DATE SUBMISSION TO 51 As needed Investigation reports of labor standard violations for contracts involving construction. Note: DASN(AP) will notify the Administrator, Wage and Hour Division. NMCARS 5222.406-8(d) As required Attorney General of the United States via DASN(AP). As identified For NAVFAC, submit to NAVFACENGCOMHQ. For all others, submit to DASN(AP) via email to RDAJ&As@navy.mil
59 As needed Direct Purchase of Ocean Transportation Services Note: DFARS reference requires Contracting Officer to forward a report to Commander, MSC for review and forwarding if approved. NMCARS 5247.573-1 When proposed freight charges are excessive or otherwise unreasonable SECNAV Not applicable DASN(AP) via to RDAJ&As@navy.mil 60 As needed Ocean Transportation Incidental to contract for supplies, services or construction/ direct purchase. Note: DFARS reference requires Contracting Officer to forward a report to Commander, MSC for review and forwarding if approved. NMCARS 5247.573-2 When proposed freight charges are excessive or otherwise unreasonable SECNAV Not applicable DASN(AP) via email to RDAJ&As@navy.mil 61 As needed Termination For Default NMCARS 5249.470 Within 5 days issuance of termination or change in termination status Department of the Navy (DON) Acquisition Integrity Office (AIO) 62 As needed Contract Termination – Congressional Notification on Significant Contract Terminations NMCARS 5249.7001 As soon as possible after the decision to terminate is made Navy – of Legislative Affairs As soon as possible after the decision to terminate is made DASN(AP) via to . Confirm receipt via phone call. # REPORT/NOTES REFERENCE EXTERNAL DUE DATE EXTERNAL DUE ORGANIZATION DASN(AP) DUE DATE SUBMISSION TO 63 Per contract containing services labor hours ECMRA Contractor Service Hour Labor Reporting Note: Contractors perform reporting. NMCARS 5237.102-90 Not applicable Not applicable No later than October 31 for the preceding fiscal year. DON ECMRA Application