ONGARD ONGARD & – TRD EMNRD – TRD ACD; SLO ACD; EMNRD OCD Program Manager – Tony Hoffman, Director ONGARD Service Center – 10, 2012 N/A 1.0 PROJECT BUSINESS PROJECT PLAN PROJECT MANAGER AND FOR EXECUTIVE
Develop Use and Test Cases for the Initial 5 of Top 30 Business Processes April 30, 2012 Meet with tri-agency SMEs Agree on top 30 business processes Complete top 5 business processes Submission Agency Approval Develop Use Cases and Test Cases for the Next 15 of Top 30 Business Processes May 31, 2012 Meet with tri-agency SMEs Agree on top 30 business processes Complete next 15 business processes Submission Agency Approval Develop Use Cases and Test Cases for the Remaining 10 of Top 30 Business Processes June 15, 2012 Meet with tri-agency SMEs Complete remaining 10 business processes Submission Agency Approval Execute Preliminary Testing for 5 of Top 30 Business Processes June 29, 2012 In conjunction with end test first five business processes Record results As required make coding changes Retest as required Once completed, evaluate impact of discovery during testing to other top 30 test and use cases and make necessary changes to those processes Test remaining Top 30 Business Processes July 29, 2012 In conjunction with end users, test first five business processes Record results As required make coding changes Retest as required Once completed, evaluate impact of discovery during testing to other top 30 test and use cases and make necessary changes to those processes Evaluate testing results and decide if migration is feasible and can be certified August 10, 2012* *DoIT controls scheduled Test final business processes Record results As required, change code and retest ONGARD team prepares recommendation and summary of the testing effort. ONGARD management reviews recommendations with tri-agency executives and decision is reached on migration or staying put on zOS 1.09
Two million dollars ($2,000,000) of the appropriation is from the maintenance fund. 5.2. - Determine Approach for Mainframe Stabilization Testing $20,604.50 Develop Use Cases and Test Cases for the Initial 5 of Top 30 Business Processes $20,604.50 Develop Use Cases and Test Cases for the Next 15 of Top 30 Business Processes $39,705.72 Develop Use Cases and Test Cases for the Remaining 10 of Top 30 Business Processes $20,467.84 Execute Preliminary Testing for 5 of Top 30 Business Processes $8,578.20 If required, expand basic set of ONGARD test and use cases for authentication of operation in migration to new IBM z114 hardware: $80,000
Planning $15,000 Implementation $1,667,100 Closeout $2,000 6.0 6.1 STAKEHOLDERS Stakeholders should be a mix of agency management and end users who are impacted positively or negatively by the project. Demesia Padilla Executive Sponsor Taxation and Revenue Department Cabinet Secretary Ray Powell Executive Sponsor State Land Office Commissioner of Public Lands John Bemis Executive Sponsor Energy, Minerals and Natural Resources Department Cabinet Secretary Terry Rister Executive Reviewer SMT Steering Body member TRD Audit and Compliance Division Division Director Elaine Olah Executive Reviewer SMT Steering Body member State Land Office ASD Deputy Commissioner ASD Jamie Bailey (Jeff Primm backup) Executive Reviewer SMT Steering Body member EMNRD Oil Conservation Division Division Director Valdean Severson SME contributor TRD ACD Oil & Gas Bureau Bureau Chief Danny Martinez SME contributor SLO Royalty Bureau Bureau Ed Martin SME Contributor EMNRD OCD Senior Engineer
Martin Davis SLO CIO SLO IT CIO Joe Montano EMNRD CIO EMNRD IT CIO TRD Oil & Gas Bureau Users of system TRD ACD TRD ASD Users of system TRD ASD TRD Tax Policy Users of system TRD Office of the Secretary Revenue forecast TRD RPD Data Entry Bureau of system TRD RPD DFA Users of system DFA revenue forecast LFC Users of system LFC revenue forecast DoIT Service provider for mainframe DoIT Operations 6.2 A diagram of the organization structure including steering committee members, project manager and technical/business teams would be helpful. 6.3 MANAGER 6.3.1 CONTACT INFORMATION Lilly Martin TRD ONGARD Project Management 505.827.6115 Tony Hoffman ONGARD Division Director 505.827.5816
project D- Discretionary dependencies are dependencies defined by the project management team. This may also encompass particular approaches because a specific sequence of activities is preferred, but not mandatory in the project life cycle. E-External dependencies are dependencies that involve a relationship between project activities and activities such as purchasing/procurement M,D,E 1 New mainframe available for testing M, E 9.0 1 DoIT will have mainframe environment available for testing no later than May14, 2012 10.0 Risk 1 Description - Project will be at risk if all stakeholders are not engaged at the beginning of the project Probability LOW Impact High Mitigation Strategy: Emphasize communication to all stakeholders to be sure they understand the benefits of a successful project. Contingency Plan: This risk will be addressed during the planning phase so that necessary communication takes place throughout the project. Risk 2 Description - Project will be at risk if the DoIT and their vendors have significant delays in implementation of the new mainframe Probability Medium Impact High Mitigation Strategy: Continue to work with DoIT as they plan the implementation and build out the hardware and software environment Contingency Plan: Review the schedule regularly with DoIT to address any scheduling issues. Risk 3 Description - Project will be at risk if the scope of the Probability Medium Impact Medium Mitigation Strategy: Work with vendor selected for test and use case development and monitor progress.