discounts offered in the Letter of Bid – Financial Part, is specified in Section III, Evaluation and Qualification Criteria. Correction of Arithmetical Errors The e-procurement system automatically calculates the total amount from unit rates and quantities, and the system also automatically populates the amount in words from the amount in figures, and therefore there is no scope of discrepancy and need for arithmetic correction. Conversion to Single Currency Not used. Margin of Preference Not used. Comparison of Financial Parts of Bids The Employer shall compare the evaluated costs of all substantially responsive Bids established in accordance with ITB 35.1 to determine the Bid that has the lowest evaluated cost. Abnormally Low Bids Not used. Employer’s Right to Accept Any Bid, and to Reject Any or All Bids The Employer reserves the to accept or reject any Bid, and to annul the Bidding process and reject all Bids at any time prior to Contract Award, without thereby incurring any liability to Bidders. In case of annulment, all documents submitted and specifically, Bid securities, shall be promptly returned to the Bidders. Standstill Period Not used. Notification of Intention to Award Not used. J. Award of Contract Award Criteria Subject to ITB 41, the Employer shall award the Contract to the Bidder whose offer has been determined to be the lowest evaluated bid and is substantially responsive to the Bidding Document, provided further that the Bidder is determined to be qualified to perform the Contract satisfactorily. Notification of Award Prior to the expiration of the Bid Validity Period, the Employer shall notify the successful Bidder, in writing, that its Bid has been accepted. The notification of award (hereinafter and in the Conditions of Contract and Contract Forms called the “Letter of Acceptance”) shall specify the sum that the Employer will pay the
6. Bidder’s JV Member’s authorized representative information Name: [insert name of JV’s Member authorized representative] Address: [insert address of JV’s Member authorized representative] Telephone/Fax numbers: [insert telephone/fax numbers of JV’s Member authorized representative] Email Address: [insert email address of JV’s Member authorized representative] 7. Attached are copies of original documents of [check the box(es) of the attached original documents] Articles of Incorporation (or equivalent documents of constitution or association), and/or registration documents of the legal entity named above, in accordance with ITB 4.4. In case of a state-owned enterprise or institution, documents establishing legal and financial autonomy, operation in accordance with commercial law, and that they are not under the supervision of the Employer, in accordance with ITB 4.6. 8. Included are the organizational chart, a list of Board of Directors, and the beneficial ownership. Appendix to Technical Part Qualification Information Notes on Form of Qualification Information The information is to be filled in by individual bidders and by each member of Joint Venture in case of JV participating in the Bid. The following pages will be used for purposes of as provided for in Clause 5 of the Instructions to Bidders. This information will not be incorporated in the Contract. Attach additional pages as necessary. 1. Individual Bidders or Individual Members of Joint Ventures 1.1 Constitution or legal status of Bidder: [attach copy] of registration: [insert] Principal place of business: [insert] Power of attorney of signatory of Bid: [attach] 1.2 annual volume of Services performed in five years, and payments received in the last five years preceding the year in which bids are invited. (Attach certificate from Chartered Accountant): Year (Equivalent Rs. millions) 20 - 20
Appendix to Financial Part Activity Schedule Currency – Indian Rupees Date: _________________________ IFB No: _____________________ Alternative No: ________________ Page N ______ of ______ 1 2 3 4 5 6 7 Service N Description of Services Unit Delivery Date Quantity and physical unit Unit price Total Price per Service (Col. 5*6) [insert number of the Service] [insert name of Services] [insert delivery date at place of final destination per Service] [insert number of units] [insert unit per unit] [insert total price per unit] Bid Price Name of Bidder [insert complete name of Bidder] Signature of Bidder [signature of person signing the Bid] Date [insert date]
(m) “Member,” in case the Service Provider consist of a venture of more than one entity, means any of these entities; “Members” means all these entities, and “Member in Charge” means the entity specified in the SCC to act on their behalf in exercising all the Service Provider’ rights and obligations towards the Employer under this Contract. (n) means the Employer or the Service Provider, as the case may be, and “Parties” means both of them. (o) “Personnel” means persons hired by the Service Provider or by any Subcontractor as employees and assigned to the performance of the Services or any part thereof. (p) “Service Provider” is a person or corporate body whose Bid to provide the Services has been accepted by the Employer. (q) “Service Provider’s Bid” the completed Bidding Document submitted by the Service Provider to the Employer. Where the context so requires, the general term ‘Contractor’ also includes/means ‘Service Provider’. (r) “SCC” means the Special Conditions of Contract by which the GCC may be amended or supplemented. (s) “Specifications” means the specifications of the service included in the Bidding Document submitted by the Service Provider to the Employer. (t) “Services” means the work to be performed by the Service Provider pursuant to this Contract, as described in Appendix A; and in the Specifications and Schedule of Activities included in the Service Provider’s Bid. (u) “Subcontractor” means any entity to which the Service Provider subcontracts any part of the Services in accordance with the provisions of Sub-Clauses 3.5 and 4. 1.2 Applicable Law The Contract shall be interpreted in accordance with the laws of Union of India. Salient features of major labour and other laws that are normally applicable ` in India are given as Appendix H. to these General Conditions of Contract. Throughout the execution of the Contract, the Service Provider shall comply with the import of goods and services prohibitions in the India, when