29BCrediting Plan, KSAs and points for USAJobs/questions and weights for HHS Careers 30BPre-recruitment sheet (used in optional pre-recruitment meeting between AO, HR and customer) _____ CLASSIFICATIONS (to be determined) ____ PROMOTION (CAREER-LADDER) 31BRouting Slip 32BCapital HR 33BOF-8 and classified position description ____ TEMPORARY PROMOTION - NON-COMPETITIVE NTE 120 DAYS 34BRouting Slip 35BCapital HR 36BOF-8 and classified position description ____ TEMPORARY PROMOTION - COMPETITIVE -MORE THAN 120 DAYS 37BRouting Slip 38BPre-Recruitment Worksheet (signed and dated by Selecting Official) - AO 39BCapital HR / Job Requisition 40BFTE Worksheet – prepared by the A.O. on this end 41BClassified Position Description (w/I 5 years) with signed OF-8 42BEvaluation Statement 43BJob Analysis Matrix and KSAs 44BCrediting Plan, KSAs and points for USAJobs/questions and weights for HHS Careers 45Bcontinue
83BThey hold long-term recruiting meetings so that they stay current on workforce planning trends and changes in talent groups needed. Once the HR Specialist receives a complete recruiting package, she processes it according to the on pages 8-11 of this document. Chief Administrative Officer’s Responsibilities 84BThe CAO is responsible for creating a tracking system to ensure that all recruiting actions are tracked and completed in a timely manner. The CAO also resolves any recruiting issues escalated by customers or AOs. Systems for HR Recruiting Documents 85BCapital HR System (the old EHRP) 86BNEDS 87BHHS Careers 88BTracking system (TBD) 89BSpace and equipment system (TBD) Timeframes for the HR Recruiting Process 90BOur goal is to meet or improve the following timeframes. The tracking system will give us statistics to show how we’re doing on this goal. 91BItem or Action 92BTimeframe 93BGS 13 and below 94BGS 14 and above 95BClassification of PD, if necessary 96B2 weeks 97B4 weeks 98BRecruiting Package - complete 99B3 100BBudget Approval 101B1 week 102BHR: Job Analysis and Weighting, Post, Review, Rank, and Create CERT 103B4 - 7 weeks* 104BInterview Panels 105B25 calendar days ** 106BSelection Approvals 107B1 – 2 weeks 108B2-3 weeks 109BPreparing for the New Hire 110B2 – 4 weeks 111BTotal 112B17 – 21 weeks 113B19 – 26 weeks 114B* From receipt of complete recruiting package 115B** Unless an extension has been requested and granted.
153BRoles and Responsibilities for Recruiting Documentation continued 154BDocument 155BResponsible 156BAction 157BBenchmark 158BTimeframe* 159BEvaluation Statement 160BHR 161BSO 162BHR does classification and evaluation statement. 163BReviews and signs OF-8 164BSLA: 2 weeks for GS 13 and below; 2-4 weeks (including approvals) 165BTT: 30 mins ET: 1 day 166BOF-8 167BAO 168BHR 169BIf nothing has changed, AO can pull the existing OF-8 170BProvides AO with classified PD with OF-8 (including approvals) 171BTT: 30 mins 172BJob Analysis Matrix 173BSO ( with support from AO and HR) 174BContractor 175BCreates the Job Analysis Matrix and sends it to AO for inclusion in the recruiting package. (See Appendix for form and example.) 176BMay be involved 177BTT: 30 mins 178BET: 2 days 179BET: 14 days 180BDepending on Job Series and Grade: 181BHHS Careers Weighted Questions 182BGo into HHS Career System, select the questions, put them on Job Analysis Matrix, weight the questions, save them and forward to AO for inclusion in Recruiting package 183BET: 2 days 184BOr…. 185BKSAs and Crediting Plan / Jobs 186BIf the AO has them, she can print them out 187BSO selects KSAs, puts them on Job Analysis Matrix, determines percentage of time and criticality of each KSA 188BTT: 30 mins 189BET: 2 days 190BRouting Slip 191BAO 192BThe AO puts all the documentation in a file and routes it for signatures. The AO needs to be very aware of the correct names for the routing slip; adds them and routes the package. 193BTT: 5 minutes 194BET: 1 week 195BUpdates 196BAO 197BAO provides updates to customers on the status of recruiting 198B* TT = Touch Time, the amount of time it takes when the information is at hand 199BET = Elapsed Time, the amount of time it may take for coordination with all responsible parties.
REASSIGNMENT 604BDocument 605BResponsible Party 606BAction 607BBenchmark 608BTimeframe* 609BRouting Slip 610BAO 611BThe AO puts all the documentation in a file and routes it for signatures. The AO to be very aware of the correct names for the routing slip; adds them and routes the package. 612BTT: 5 minutes 613BET: 1 week 614BCapital HR 615BAO 616BThe AO enters reassignment information into Capital HR to initiate the action. 617BTT: 10 mins 618BET: 1 day 619BPosition / FTE Tracking Worksheet 620BAO 621BSO 622B(If needed) Consult with selecting official to complete it, get it signed and dated by the Selecting Official or Director of division 623BProvides signed FTE Worksheet 624BTT: 30 minutes 625BET: 2 days 626BOF-8 and position description 627BAO 628BThe AO has this document on file or gets it from HR. 629BIf the position description needs classification, this can take up to one month. 630BTT : 5 mins 631BET: 2 – 4 weeks 632BContinuous Updates 633BAO 634BAO provides continuous updates to customers on the status of recruiting actions 635BTotal Time 636B4 – 6 weeks 5T* TT = Touch Time, the amount of time it takes when the information is at hand 5TET = Elapsed Time, the amount of time it may take for coordination with all responsible parties.
637B(See next page for completed form) 638BMajor Job Functions, Duties and Work Behaviors 639BTime Spent and Criticality 640BRelated Competencies and KSAs 641BHHS Careers Question Numbers 642BSelective Factor 643B(Y/N) 644BWeights/Grade(s) 645BIC 646BAnnouncement No. 647BPosition Title/Series/Grade(s) 648BHR Specialist Signature 649BDate 650BSubject Matter Expert/Selecting Official Signature 651BDate 652B5/24/05 SPB/CSD/OHR 653BJob Analysis 654BManagement Analyst/ GS-343-13 655BMajor Job Functions, Duties and Work Behaviors 656BTime Spent and Criticality 657BRelated Competencies and KSAs 658BHHS Careers Question Numbers 659BSelective Factor 660B(Y/N) 661BWeights /