SECTION I – APPLICATION INTRODUCTION INVITATION TO APPLY MONDAY, OCTOBER 10, 2016, 12:00 noon NOTICE OF FUNDING AVAILABILITY FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) INCLUDING FAIR HOUSING SERVICES FEDERAL ENTITLEMENT PROGRAMS FOR PROGRAM YEAR (PY) 2017-2018 THE CITY IS NOT SOLICTING PROPOSALS FOR THE EMERGENCY SOLUTIONS (ESG) FOR 2017-2018 BACKGROUND This Request for Proposal (RFP) announces the availability of funding for the Program Year (PY) July 1, 2017 –June 30, 2018 for the Community Development Block Grant (CDBG) Program including Fair Housing Services. The CDBG Program is funded and regulated at the federal level by the U.S. Department of Housing and Urban Development (HUD) and administered locally by the City of Pomona, under the auspices of the Neighborhood Services Department. The CDBG Program is authorized under Title I of the Housing and Community Development Act of 1974. The regulations implementing the CDBG Program are located in 24 Code of Federal Regulations (CFR), Part 570. The objectives of these programs are in accordance with the City’s Five-year Consolidated Plan which seeks the development of a viable urban community through implementation of the following goals, principally for the benefit of low-and (LMI) persons: Decent housing A suitable living environment Expanded economic opportunity Aid in the elimination of slums and blight Respond to an urgent need RFP AVAILABILITY: The Request for Proposal (RFP) Application Packets for the CDBG and Fair Housing Programs will be available at 12:00 noon at the following location: HOUSING LEVEL (Upper level) , income
MINIMUM ELIGIBILITY REQUIREMENTS FOR FEDERALLY ASSISTED COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM (CDBG) ACTIVITIES Priority Needs: The City (Grantee) is soliciting RFP’s from eligible non-profit organizations to carry out projects that support one or more of the following: The City of Core Strategies (Attachment “A”) The City of Youth and Family Master Plan (Attachment “B”) The City of Continuum of Care (Attachment “C”) Fair Housing Services Performance Measurement System: Any funded activity must measure the following: (1) productivity and (2) Program Impact: Scope of proposed activities must reflect the level of efficiency of the program (quantity, quality, and pace). Program Impact reflects the extent to which the proposed activity produces desired outcomes in the community or in the lives of persons assisted (link goals with outcomes). D. RFP APPLICATION AND SELECTION REQUIREMENTS: The scope of Program Services must be City-based. Proposed program and activities must be of direct benefit to low- to moderate-income residents. Applicant must be a legally constituted non-profit organization or government entity: Must provide 501 (c) (3) tax-exempt IRS status Must provide current IRS Determination Letter Must provide Articles of Incorporation Must provide current Dun and Bradstreet Number Must be registered in SAMs.gov Applicant must provide current documentation that it possesses adequate fiscal, management systems and certifications to implement the proposed project: Must provide current 990’s Must provide copy of Annual Report with Financial Data. Must provide copy of last Independent Audit, results and copy of management letter. Must provide copy of current business license, and/or State permits.
required by law for the operation of their business including a Pomona Business License when required. Public Information – After the date specified for the opening of the RFP, all materials received relative to general service proposals become public information and are available for inspection. Professional service proposals become public upon award of contract. The City reserves the right to retain all proposals submitted, whether or not the proposal was selected or judged to be responsive. Rejection of Proposals – This RFP does not commit the City of Pomona to award any contract. The City reserves the right, at its sole discretion, to reject any or all proposals without penalty, to waive irregularities in any proposal response or in the proposal procedures, and to be the final judge is determining a responsive and responsible bid or proposal. The City reserves the right, at its sole discretion, to reject any or all proposals that contain items not specified, items that are incorrect, that does not complete all the items scheduled, or does not respond to items published specifications or scope of services. Proposals received by telephone or facsimile will be considered and will be rejected. Proposals offering less than 90 days for acceptance from the published closing date may be considered non-responsive and may be rejected. Signatures – Bid or proposal responses must be signed in longhand by the Bidder with his/her usual signature in the designated areas within the Proposal documents. Submission of proposals must be signed by any and all representatives legally authorized to contractually bind the Corporation. Unauthorized Use of City Seal or Logo – Section 2-5(3)a of the Pomona City Code prohibits the use of the City’s Seal or Logo, or any reproduction thereof, for any purpose other than for official business of the city, its council, officers or departments. Withdrawal of Proposals – Proposal responses received by the Purchasing Division may be withdrawn. An authorized representative of the Bidder must submit a signed, written request to the Purchasing Manager, formally requesting their proposal to be withdrawn from the proposal process. In accordance with Section 2-961 of the Pomona City Code, the following words, terms and phrases have the meanings ascribed to as follows: Most qualified bidder. The "most qualified bidder" will be determined by consideration of the following factors: (1) Qualifications, background, and prior experience of the firm in performing services for similar projects.