Synod Office Contact Information (For Lutheran Congregations:) Change, remove and add titles as relevant to your conference. Ensure to update contact information monthly. The Synod Office Staff contact information can be located at: Bishop Name: Jim Gonia Address: 7375 Samuel Dr Denver, CO 80210 Office 303-777-6700 Cell Home Phone: Email: Assistant to the Bishop Name: Ron Roeschke Shared Ministries Address: Office Phone: Cell Phone: Home Phone: Email: Assistant to the Bishop Name: Kent Mueller Administration & Technology Address: Office Phone: Cell Home Phone: Email: Administrative Staff Name: Cheryl Almquist Address: Office Phone: Cell Home Phone: Email: Administrative Staff Name: Janice Ladd-Horkey Address: Office Phone: Cell Phone: Home Phone: Email: Administrative Staff Name: Maria Sutton Address: Office Phone: Cell Phone:
Example: Initial Response for Major Disasters with Warning Description: This plan would work for anticipated disasters such as a major hurricane, where there is time to arrange for an evacuation and protect property before the disaster occurs. First 10 steps: Step Time Frame Person Responsible 1 Call priest (xxx-xxx-xxxx) and sexton (xxx-xxx-xxxx) to protect property Within 2 hours of evacuation notice Congregational Disaster Coordinator 2 Call Disaster Leadership Team to activate phone tree Within 2 of evacuation notice Congregational Disaster Coordinator 3 Call Diocesan Disaster Coordinator to inform diocese of evacuation Within 3 hours of evacuation notice Congregational Disaster Coordinator 4 Call St. Mark’s inland at xxx-xxx-xxxx to inform them of evacuation and when they can expect evacuees Within 5 hours of evacuation notice Congregational Disaster Coordinator 5 Protect windows and cover organ & unplug electronics Within 5 hours of evacuation notice Sexton and protection team 6 Walk through church to make sure all valuables are stowed, protected or removed Within 5 hours of evacuation notice Sexton and protection team 7 Take “Go Kit” Within 8 hours of evacuation notice Priest 8 Activate evacuation plan for handicapped parishioners Within 12 hours of evacuation notice David Hamilton – owner of multiple vans 9 Evacuate to partner parish Within 12 hours of evacuation notice Priest, & parishioners that need an evacuation destination 10 Activate phone tree/communications plans to check on safety of parishioners Within 24 hours after the storm has passed Disaster Leadership Team Prior Preparation: Activity Person Responsible Hold “Preparedness Sunday” each May and collect evacuation info for all staff and parishioners Disaster Leadership Team Prepare “Go Kit” for the church (pg. 30 – Preparedness Planning Disaster Leadership Team & priest Organize a team to help sexton protect property assets Danielle Irons – sexton
Example: Initial Response for Local Emergencies with No Warning Description: This plan would work for local emergencies such as a sudden snow storm First 10 Steps: Step Time Frame Person Responsible 1 Congregational Disaster Coordinator calls priest to find out how the storm has affected the church and any activities/ministries Within hours Congregational Disaster Coordinator 2 Congregational Disaster Coordinator calls Disaster Leadership Team to tell them what is happening Within first hours Congregational Disaster Coordinator 3 Activate notification system to inform students and parents that parish school has been cancelled Within first hours Director of parish school 4 Disaster Leadership team activates Phone Tree to check up on at-risk parishioners and find out what they need Within first 5 hours Disaster Leadership Team 5 If there is a need: use generator to run basic heat and light in parish hall Within 24 Danielle – sexton 6 Assess the of parishioners and the community Congregational Disaster Coordinator & Disaster Leadership Team 7 Look at the assets your congregation can provide Congregational Disaster Coordinator & Disaster Leadership Team 8 Meet to determine next steps Congregational Disaster Coordinator & Disaster Leadership Team 9 10 Prior Preparation: Activity Person Responsible Have at least 5 gallons of gasoline onsite at the church, locked in the shed Danielle Irons – sexton Bi-annual of the generator Danielle Irons – sexton Discuss volunteer responsibilities with Group and others in case parish hall is put to use as heating shelter Barbara Garcia – Team member Cultivate relationship with important community contacts Diocesan Disaster Coordinator
Disasters with No Warning First 10 steps: What are the first things that need to happen? By when do they need to start? And who is in charge? NOTE: Replace these example steps with your own. Step Time Frame Person Responsible 1 Call priest to find out how emergency has affected church and/or services/ministries Congregational Disaster Coordinator 2 Call Disaster Leadership Team to activate tree Congregational Disaster Coordinator 3 Call Diocesan Disaster Coordinator to inform diocese of what is happening Congregational Disaster Coordinator 4 5 6 7 8 9 10 Prior Preparation: What needs to happen or what things are needed before a disaster in order to ensure the safety of the church and its parishioners? Activity Person Responsible Initial Response for Emergencies with Warning 10 steps: What are the first things that need to happen? By when do they need to start? And who is in charge? NOTE: Replace these example steps with your own. Step Time Person Responsible 1 Call priest to find out how emergency has affected church and/or services/ministries Congregational Disaster Coordinator 2 Call Disaster Leadership Team to inform them what is happening Congregational Disaster Coordinator 3 Call Diocesan Disaster Coordinator to inform diocese of what is happening Congregational Disaster Coordinator 4 5
Suspicious Mail or Package (locating mail or packages from an unknown source, or a known threatening source with the potential of physical threat (Appendix 1, continued) Functional Checklists develop specific check lists of response to any of the above and/or the prevention steps (see St. Gabriel’s extensive check lists at ) Shelter In describes safe locations within the building or property and routes to get there. Evacuation how to evacuate the building or property and where to locate. Lockdown describes what events would require locking the building to prevent unauthorized entrance or unauthorized removal of a child. Church Security describes necessary steps to evaluate the building and property for the security of people present and/or to prevent security risks. Utility Outages who is authorized and trained to operate utilities Emergency Gas Shutoff location and step-by-step instruction to turn off gas supply HVAC Shutoff Procedures and Recovery location and step-by-step instruction to turn off or on HVAC to keep air flow from distributing noxious or threatening odors/gases or to provide fresh ventilation. General Information listing of leadership within the ministry with contact information Community Resources and Contact Information police, fire, ems, utilities, etc. Additional Disaster Related Resources community resources, faith based community organizations or ministries of Important Controls and Documents bbbxxx Plans with Emergency Information and Locations of Equipment Areas and People Check Plans Select and train individuals in basic safety procedures (e.g. first aid, CPR, use of AEDs, Heimlich maneuver, safety awareness) Budget for and purchase items needed for safety. (Note: there are some grants available in the public sector for AEDs, smoke alarms) Appendix 2