1.4 Prices quoted should be net inclusive of all taxes, must be in Kenya shillings and shall remain valid for ( ) days from the closing date of tender. 1.5 Completed tender documents are to be enclosed in plain sealed envelopes marked with Tender name and reference number and deposited in the Tender Box at (address and location) or to be addressed to (procurement entity’s name and address) so as to be received on or before (day, date and time). 1.6 Tenders will be opened immediately thereafter in the presence of the candidates or their representatives who choose to attend at (Address and Appropriate Officer) For (Accounting Officer/Procuring Entity) SECTION II - INSTRUCTIONS TO TENDERERS TABLE OF CLAUSES CLAUSE NUMBERS PAGE DESCRIPTION GENERAL Definitions ………………………………………………… 6 Eligibility and Qualification Requirements ……….. 6 Cost of Tendering ……………………………………….. 7 Site ………………………………………………….. 8 TENDER DOCUMENT Tender Documents …………………………………….. 8 Clarification of Tender Documents ………………… 9 Amendments of Tender Documents ……………… 9 PREPARATION OF TENDER Language of Tender …………………………………… 10 Documents Comprising the Tender ……………….. 10 Tender Prices …………………………………………… 10 Currencies of Tender and Payment ……………….. 11
Tender Validity …………………………………………. 12 Tender Surety ………………………………………….. 12 No Alternative Offers ………………………………….. 13 Pre-tender meeting …………………………………….. 16. Format and Signing of Tenders ……………………… 14 SUBMISSION OF TENDERS Sealing and Marking of Tenders ………………… 14 Deadline and Submission of Tenders ……………. 15 Modification and Withdrawal of Tenders 15 TENDER OPENING AND EVALUATION PAGE Tender Opening …………………………………………………… 16 Process to be Confidential ………………………………………. 16 Clarification of Tenders …………………………………………… 17 PAGE Determination of Responsiveness ……………………………… 17 Correction of Errors …………………………………………….. 18 Conversion to Single Currency ……………………………….. 18 Evaluation and Comparison of Tenders ……………………… 19 AWARD OF CONTRACT Criteria ………………………………………………………… 20 Notification of Award ……………………………………………….. 20 Performance Guarantee ……………………………………………. 21 Advance Payment ….………………………………………………. 21 Appendix to Instructions to Tenderers ………………………………. 21 SECTION II - INSTRUCTION TO TENDERERS Note: The tenderer must comply with the following conditions and instructions and failure to do so is liable to result in rejection of the tender. GENERAL Definitions
Limit of Retention Money 60.5 ___ % of Contract Price Minimum amount of interim certificates 60.2 Contract value/Time for completion in months Time within which payment to be made after Interim Payment Certificate signed by Engineer 60.8 ____na___days Time within which payment to be made after Final Payment Certificate signed by Engineer 60.8 _________ days Appointer of Arbitrator 67(3) Justice of The Republic of Kenya Notice to Employer and Engineer 68.2 The Employers address is: County government of laikipa, P.O.Box 1271 NANYUKI Signature of Tender………………………………… Date…………………… LETTER OF ACCEPTANCE [Letterhead of the Employer] _______________________[date] To: _______________________ [Name of the Contractor] _____________________ [address of the Contractor] Dear Sir, This is to notify you that your Tender ___________________________ for the execution of ________________________________________________ [name of the Contract and identification number, as given in the Tender documents] for the Contract Price of Kshs. __________________________ [amount in figures][Kenya Shillings______________________________(amount in words) ] in accordance with the Instructions to Tenderers is hereby accepted. You are hereby instructed to proceed with the execution of the said Works in accordance with the Contract documents. Authorized Signature …………………………………………………………………
SCHEDULE OF ONGOING PROJECTS DESCRIPTION OF WORK AND CLIENT CONTRACT PERIOD DATE OF COMMEN- CEMENT DATE OF COMPLETION TOTAL VALUE OF WORKS (KSHS.) PERCENTAGE COMPLETED TO DATE I certify that the above Civil Works are being carried out by ourselves and that the above information is correct. …………………… …………………… …………………… (Title) (Signature) (Date)
EVALUATION CRITERIA Responsive / Non Responsive 13. Financial Performance (a) Submission of audited financial statements for the last Two (2) years to (b) Bank statements for three (3) months for the period of three months ending at most two (2) week from the date of tender opening. 14. Specific Construction Experience Experience under construction Contracts in the role of contractor, subcontractor, or management contractor for at the last three (3) years prior to the applications submission deadline. The works should have been successfully and substantially completed and are similar to the proposed works. The similarity shall be based on the physical size, complexity, methods/technology or other characteristics as described in Section 8, Special Specification 15. Work Methodogy Submission of a brief work Methodology. The site shall possess minimum levels set NB: Attachment of CVs and Certificates of Academic Qualifications for all staff is mandatory; 16. Site Qualification: BSc. Civil Eng and/or equivalent 15. Site Surveyor Qualification: Diploma in Surveying 16. Foremen Qualification: Diploma in Civil Engineering or equivalent course in related field. 17. Materials Technologist Qualification = Dip. Eng or equivalent course in related field. NB: Only The most responsive bidder will qualify to the next stage NB: Site visit will be 9th April 2018