Also BAS each quarter Employee Super on time 4. Profit and Loss September 2016 5. Elizabeth Diab Prepaid visa from Australian Post - Unable to reconcile in Saasu - Missing receipts 6. Elizabeth Diab Prepaid visa Statement. 7. Steve Drakoulis Prepaid visa from Australian Post - Unable to reconcile in Saasu - Missing receipts 8. Steve Drakoulis visa Statement for month of September ** MO prepared everything for auditor for AGM. He has logged in and looked at it. MO raises whether annual report has to be ready in a specified time frame. Dependent on the result of the enquiry the AGM may be moved to Dec 10th. SD has commenced working an annual report. ** Future discussion points from MO- Mo not of purchase for City Group- prepaid visa. Telephone expenses need to be paid in arrears for reconciliation- Discussion- telephone to be tied to Still difficult. Vote Approval JT, LD, DG MO will feedback via email 9cents SD can identify all items and MO email SD MO will check with auditor when the report will be ready. SD to look into date obligations as well Requires further board discussion for best solution. 2. Board Members Application- Meet and Greet (15 Minutes) Sharon Welcome- Discussion Discuss future idea of Treasury Team (with Claudia and Jenny.)^^ 3. Spring Festival – Feedback-Oatley - discuss possible contract for Amanda as per previous agenda item (10minutes) ^^short term contract to assist operations pending planning meeting SD to discuss possible dates with CW in two weeks 4. Operations Report -SD: additional items not already covered in business arising (15 Minutes) SD: Discussion: Re :Concerns operations and volunteer support 2017, board members consider best role. CW- suggests planning day to focus on core activities. SD- Those taking on operations due ill health now go back through SD. WT retiring- recognise at AGM- plaque to be organised. Jamie B moving in Nov and leaving ACN. Need to focus on Handbook and policies and procedures 2017. SD keynote speaker for Lions in Cessnock. Consider funding Fathers Group in their area.
ACN Meeting- Extraordinary- MINUTES 23rd September 2016 6-50om Club Rivers Chair: Warren Thompson Minutes: Jane Tzakos Present: DG, TL, EN, LD, WT, JT Apologies: SD. MO Item Discussion Action Running Record Action Items Business Arising for 21-10-2016 1. Lucy Doherty complaint 1. Complaint form to be updated and emailed to Lucy Board Meeting discussion: Date for conversation with LD SD- Orientation prior to commencement and ongoing strong communication Identify need for ongoing facilitator support SF suggests email prior conversation 1. After the Carers Day the nature of Lucy’s complaint will be reviewed.- JT 1. JT- reviewed complaint form and emailed Lucy D- who declined filling in form as indicated unresolved issue via conversation. She wants an open forum telephone conversation. JT invited her to make contact following her holiday(LD holiday) and Lucy was to propose possible dates- but as yet no further contact has been made. TL and JT to organise a date to discuss issue with LD. JT to send email to LD for her to outline issues that she would like to address prior to conversation 2. AGM 2. Current Date is 24th / 25th November. WT: Not want to much pressure on MO to produce annual report EN- it’s the audit preparation that MO is required. DG- Do we have the report from the AGM Last year? 2. SD to last years AGM and audit report in Admin section on site 2. On website
Minutes of the Previous Meeting (General- attached below) Minutes of the Previous Meeting (General- attached below) Business arising from previous minutes Meeting 31/07/2016 General- General- ^^carried over items Meeting 31/07/2016 Zakumi- consult meeting GrillD Chain- WT try online Leichardt WT attempted- nothing back- difficulty having groups in many areas SD believes strong case because across Sydney area WT: ask for address on online and we are in Sutherland Shire Ambassador- WT try Steve Edge, raise with Zakumi Marrickville Sensory Room- SD to confirm date with Principal for media event Treasurer assistance- SD arrange meeting Jenny & Magdalena MO would like Jenny’s telephone. ALDI- DG update re possible BBQ and possible Lions partnership DG been there twice but not JO mgr- will pass message on. Paisley Lions keen to be fundraising committee. 1. ^^WT/TL 2. ^^SD to update ask Amanda to follow up^^ 3. ^^ WT/TL 4. ^^ SD given up chasing. CW will follow up. SD report 5. ^^ EN to talk to Jenny and pass on MO number and will be in contact. EN to pass on Jenny’s number. 6. ^^DG to follow up with Jo Mgr 1. Not done. In view of my role not continuing and that have never met Zakumi suggest SD arrange meeting. 2. SD- filled out for Sutherland- difficulty similar to WT, need postal address for each individual Response form Sutherland- on list- waiting 3. Steve Edge has offered to MC events which he is very good at doing. Have not asked him about Ambassador --- waiting to see what Zakumi advises. CW- to chase up and report- needs date. SD to action 5. actioned- MO to SF and then SF contact Jenny. Mo facilitate 12/08/2016
Change IT Admin set up for access- SD discuss with Arum- update Claudia Walters website ownership- SD was requesting transfer- update SD spoke to CW- company not exist. SD to speak Arun ^^ Events and projects- SD to contact YMCA Revesby- update Cancelled meeting not rescheduled. Blacktown Council contact- SD was to make contact with Council and Bianna- update SD went out ot meeting. Brianna organised meeting with Blacktown Council- become partner. Gave free access to community space to run support group and other activities. Brianna to go onto a new committee. Beginning of good relationship Wollongong Group partnership- SD update ^^ SD wait General Business: Aquittals for Together Program- WT contact Zakumi update Asking what groups happen and governance assistance. JT needs to be priority TL ^^ report next meeting. Private and Auxillary funds – company to make donations philanthropy 21. ^^SD speak to Arun re website TFR ownership 22. ^^SD contact YMCA 23. Actioned and partnership continuing 24. ^^SD contact and update 25. Gen Business heading only 26. ^^TL report which other company’s organisations have interest in ACN re philanthropy donations 27. ^^ DG- hold over Oatley Festival 21. SD- discussed with CW. CW to check re tfr 22. SD – they cancelled NFA 23. 24. SD- together with CW to connect and report further. Facebook pages are already up and running in the Illawarra 25. 26. ^^ carried over 27. ^^ logo ^^
LD- last years Rosehill and cut and paste- modify to suit needs SD- request Lions volunteers to assist with supervising ACN hard drive- backing up and access for Board Members and Amanda// Office Assistant- SD to report current process and Board to review EN: suggests lifespan hard drive two years. Perhaps ask Arun about cloud back up EN- use storage already paying for with website Arun backing up database. Additional Outstanding from previous meetings: ACN access to various information: admin portal, member details, office keys, emails, ACN iPads Which office volunteers have access and to what? SD/ WT MO paid bonds for keys SD has lists of everyone iPad have all same password. SD: TW/CW had list. SD has record. Is there an updated spreadsheet with all facilitators and members WWCC?- SD Liz- confirmation whether conflict of interest being contractor and director- LD/ SD EN was going to check- SD back up ACN every Sunday on external hard drive SD backs up personal on personal Additional Outstanding from previous meetings: 1. SD has record- will forward to WT. Keys Meagan and Husband- sets returned 2. SD Yes confirmed. 3. Actioned.MO reports NO 4. SD: working on registration SD all no one starts without checking and on ACN staff page & police check 1. 2.No Action required 3. No Action required 4. SD: redrew guidelines form- viewed. NFA
SD to check with acronym Have facilitators been informed of mandatory reporting requirements for protection? SD issues guidelines for running support group- Clause about report intent of ‘harm or self harm’ ^^SD add information to induction and facebook page. AGENDA 1. Gala Carers Day – Update- organisation and acquittals MO/ LD Template required- WT/ SD- to John Copson former president Parra Lions now secretary- Auburn Lidcombe Lions- to ask for their assistance minimum 6 volunteers and safety officers 1. SD to forward template and LD modify from Rosehill. 2. Spring Festival – Update Lugarno: ^^ carried over 12/08/16 WT/ TL WT sent Wayne Bollinger- not replied. SD spoke to Elvio- forward 2. ^^ SD report. Board decide whether continue- as per previous meeting discussion Time/ hours/ potential funds earned decided NO. 3. Bunnings BBQ ^^carried over from 12/08/16 :(item 5) 3. ^^fundraising committee to decide events 4. Treasurer Update: MO MO not accept position at AGM as Treasurer. Difficult with time hours input and family commitment. MO to prepare document for handover. JT acknowledge the time and effort and thank you. Bank Reconciliation July / August come- refer to email. Need details for Illawarra contact. Will send pictures ComBiz bank statement. 4. Board to review sent documents with attention to Profit and Loss and Balance sheet. MO to highlight points of attention at next meeting. ^^Allocate 30 minutes for MO to instruct Board.. Actioned.
LD: Jumping Castle- half price $400 from $850-for 6m x 7m Football mania 0425 331 227 EN- $152-90 for face paints ACN retain remainder $12- baby wipes x4 superheros for free, 2 who will do face painting LD: puregelato- $390- x 400 cones and 7 flavours- our choice including gluten/ dairy free Tubs 5 litres BBQ- $200 for drinks and BBQ in total. LD to make enquiries re halal sausages Estimated total $2,344.90 Massages: still need massages Raffles- no raffles Donation tins on day: *EN- photos: $200 for day fee- each person take home printed photo either 8x10 or 7x5 plus edited to be emailed home later man or price if they do? EN and LD to paints and wipes to be paid using visa (prepaid) MO ring up re pricing alternate coffee van LD to still discuss with Taf WT to ask Tbc after final prices for jumping castle and insurance are determined 2. Spring Festival – Update Lugarno: ^^ carried over 3.Carers NSW acquittals – ^^ carried over from previous meeting @ Club MO- At the beginning of the financial year and for each grant application then the board should decide the proportion of funds to be allocated to special/ specific purpose and ACN operations costs (proportion). SD to forward spreadsheet to Board outlining current grants,