ANNEXURE B PROVINCIAL DEPARTMENTS REASONS FOR NON-PAYMENT OF INVOICES Province December 2016 January 2017 Eastern Cape Reasons for late payment Banking details and invoice discrepancy Changing banking details Late submission of invoices Incorrect billing by suppliers Disputes about rate charges Late recommitment of accruals Internal Delays Order recommitted. Awaiting Tax Clearance Certificate Suppliers disputes Awaiting supporting documents Incorrect casting Incorrect banking details on the system Suppliers de-registered by PT Suppliers changing banking details without notifying the department Delay in recommitments De-commitments process and shifting of funs Accruals and rejection Inactive banking details Reasons for non-payment Changing of banking details Late submission of invoices (internal) Disputed about the rates Incorrect billing by the supplier Budget shifting Late recommitment of accruals Expired Tax Clearance Certificate Awaiting supporting documents Problem with Item code Suppliers de-registered by PT Awaiting new invoice and expenditure approval Delay in recommitments Awaiting shifting of funds Inactive banking details and system rejection Reasons for late payment Changing banking details Late submission of invoices Incorrect billing by suppliers Disputes about rate charges Challenges with item codes Delays with service rendered confirmation Challenges with trial LOGIS implementation Awaited supporting documentations Accruals, rejections, incorrect allocation in recommitments De-commitment process Awaiting shifting of budget Service rendered without an order Inactive banking details Reasons for non-payment Change of banking details Late submission of invoices Incorrect billing by the suppliers Incorrect invoice details Incorrect details Internal queries Delay in commitment LOGIS system rejection Free State Reasons for late payment Restricted cash management in releasing funds Funds shifting Internal process delay Expired contracts Unavailability of Cash allocation Cash flow challenges Tax Clarence Certificate System Errors Reasons for late payments Delays in Internal process Cash flow challenges Incorrect suppliers number used Incorrectly invoice date captured LOGIS and BAS system error Reasons for non-payment Delays in Internal process
Invalid suppliers details Northern Cape Reasons for late payment Outstanding supporting documents Unresolved SCM related issues Delays in submission of invoices Delays in internal processes IT system issues and technical problems Banking details queries Internal Investigations Incomplete payment documentations Budget constrains Reasons for non-payment Delays in internal process IT system errors (BAS, LOGIS and Safety web) Budget constrains Reasons for late payment Invoice date incorrectly captured IT System errors Delays in payment approval Unresolved invoice discrepancies Internal Investigations Delays in submission of invoices Cash flow management issues Reasons for non-payment Budget constraints Outstanding supporting documents Allocation and financial year pressure Unresolved invoice discrepancies Delays in payment approval IT system issues Western Cape Reasons for late payment Delays in internal processes Delay in submission of invoices by end-users Outstanding supporting documentations Banking details not registered timeously Delay in certification of goods and services Waiting for Tax Clearance Certificate LOGIS system errors Source document date captured incorrectly Reasons for non-payment Disputed invoices Awaiting banking details from the suppliers Reasons for late payment Clarification of the budget cost implication Update of the expired declaration system errors Outstanding supporting documentations Late submission of invoices Delays in internal processes Delays in payment authorisation Invoice date wrongly captured Reasons for non-payment Disputed invoices Late submission of invoices for processing