Operational IT Committee 3:00 – 4:00 p.m., June 25, FAC 228D I. Network Architecture Change – Endorse (William Green) II. VoIP – Update (William Green, Linda Buckley) III. ASMP Technical Architecture and Infrastructure – Update (Julienne VanDerZiel, Pat Jones) IV. Administrative System Modernization Program – Update (Brad Englert)
PMO – Standards and Methodologies  Working Group Formed and Meeting  Builds Upon ASMP Work 5 - Initiative 3.1 and Standards and Methodologies Task Force  Objectives:  Review IBM Deliverable (August 2015 targeted completion)  Guidance on Rollout, Adoption, and Verification
Application Modernization  UTLearn – stages of contracting with Cornerstone  Developing charter and designing integrations  Disposition of mainframe systems  Most HR/Payroll related mainframe systems will be replaced by Workday  Financial systems under review for discussion during workshops  for monitoring mainframe decommissioning are complete  Seeing significant progress in almost all areas
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Key Processes: Key Document Overview • Five major documents are interrelated and share a common numbering system Technical Release Schedule Product release sequence on UT requirements and priorities. Methodology Diagrams Visual depiction of Release Management and Service Technical Description of Work Detailed of each major step in the Project Workplan Detailed plan to implement products and Services via Technical Releases. Future Architecture Diagrams Visual depiction of the future Architecture and Services. 8
Key Processes: Organizational Change Management Overview • Change Impact Assessments, Role Mapping, Skill Change Readiness Gap Analysis for Service Providers • Provide data, and templates to CSUs for Role Mapping Stakeholder Engagement • Focus Groups • Key Stakeholder Interviews Communication • FYI Sessions & Newsletters • Messages & Training Invitations/Availability Notifications Training • Plan & Coordinate Training for Service Providers & Service Consumers • Redesign the Software Developer Training Program (SDTP) 9