Prioritise and set condition limits for any new faults that have been identified. Monitor existing faults and review priorities for repair work. Decisions to monitor or defer repairs must be recorded with the name of the person making the decision. Carry out all serious or urgent repairs BEFORE DRIVING THE VEHICLE. At the completion of the repair and any testing required, complete the Repair Register. Maintenance Schedule Review the Maintenance Record for all vehicles. Arrange maintenance services including any repairs in accordance with the Maintenance Record, Repair Register and the Vehicle Service Schedules. Sign the Maintenance Record when the service has been completed in accordance with the Service Schedule and the set methods. Schedule the next service on the Maintenance Record. Trip Scheduling Schedule trips using the Trip Plan Sheet to meet the Management Standards minimum requirement for Scheduling Rostering. At the completion of the day’s work, complete the Weekly Trip for that day including the vehicle’s odometer reading. Health Ensure the Medical Certificate is current and in accordance with the standard’s requirement. Make arrangements for a Medical Assessment if the current certificate renewal date is approaching. See the age related conditions in the standard. If the current medical certificate is out of date, DO NOT DRIVE. Keep a copy of the current Medical Certificate in the manual. DAILY VEHICLE CHECK 1. Check fuel level. 2. Check that oil/fuel/water is not leaking. 3. Check engine oil level. 4. load is restrained. 5. Visually inspect wheels for security, and tyres for tread and inflation. 6. Note any obvious structure or body work faults. 7. Ensure spare wheel is fitted, secure and inflated. 8. air couplings and note any air leaks. Report these if excessive. 9. condensation from air tanks. 10. Visually inspect, note and report any broken springs. 11. Visual check of turntable to note any abnormalities. 12. turntables correctly hooked up and locked in. 13. Check ring feeder and towing eye are engaged.
all appropriate personnel when non-compliances highlight the need for training to be part of the corrective action. Induction of Relief Drivers All relief drivers engaged and involved with the Dimension and Loading management, Maintenance Management, Mass Management and Fatigue Management systems must be provided with appropriate training to ensure their competency in operating the Dimension and Loading Management, Maintenance Management, Mass Management and Fatigue Management systems, prior to them taking up their duties. Internal Review An Internal Review to verify that all results and activities comply with the system’s policies, procedures and instructions must be conducted annually in accordance with the Internal Review Plan. The Internal Review will, if possible, be conducted by a person who is independent of the procedures being reviewed (a relative or trade colleague). The Internal Reviewer must review all processes to ensure they are being conducted in accordance with the written procedures. Where the written procedures are not being followed the Internal Reviewer is to issue a Non-Compliance Request on the appropriate form. The overall outcome of the Internal Review must be recorded on the Internal Review Matrix. Compliance Audits Compliance audits undertaken by external auditors must be arranged by the owner/driver so that they can be conducted prior to the current accreditation expiring. All appropriate records must be made available to the external auditor to enable the audit to be conducted. Non-Compliance All non-compliances and improvements must be recorded on the Non-Compliance Form. Non-compliances and improvements may be identified by the external compliance auditor, the internal reviewer, the owner/driver or any temporary personnel. The owner/driver must identify the appropriate corrective action required to address the non-compliance or improvement and set a date for the implementation of the corrective action. Depending upon the seriousness of the non-compliance the corrective action must be implemented within one month of the non-compliance being identified or at such time as agreed between the owner/driver and the auditor. System improvements may be allocated a longer timeframe. The owner/driver must identify and set a date for implementation of any action to prevent recurrence of the non-compliance. The external auditor or the internal reviewer will identify any appropriate follow up and close out the corrective action. Non-Compliance Register All non-compliances identified must be recorded on the Register and the corrective action, action to prevent recurrence, follow up and close out must be tracked and recorded. (Monthly) The Non-Compliance Register must be reviewed on a monthly to ensure that implementation of corrective actions are on schedule. Compliance
VEHICLE REGISTER _________________________________________________ ____/____/____ Operator Business Name Date Required for Mass Management Module only. Type Vehicle Registration Vehicle Make/Year Vehicle Owner Vin / Chassis No. Tare Mass Rating GCM Rating AMMS Permit # AMMS Permit Expiry Date Date Added to List Date Removed from List SCHEDULING AND ROSTERING CHECK LIST
From To Distance Expected Active Working Time Required Break Time Total Work Time for Previous 12 Days Non Work Time Since Previous Work Time in Last 24 Hours No. Of days in the Previous 14 Days Is This a Change of Shift Non Work Time During Last 24 Hours Did Previous Working Time Exceed 14 Hours Earliest Start Time for Trip Expected Finish Time for Trip Max 168 hours Min 7 hours Min 2 days If yes 24 Hours Time Required Min 8 hours Periods exceeding 14 hours not permitted FAULT RECORD AND REPAIR REGISTER Prime Mover Registration No. ____________________ Date Odometer Reading Detail of Fault Priority Conditions/ Limit Priority Set By Date of Repaired Repaired By Tested By Trailer 1 Registration No. ____________________ Date Odometer Reading Detail of Fault Priority Conditions/ Limit Priority Set By Date of Fault Repaired Repaired By Tested By Trailer 2 Registration No. ____________________ Date Odometer Reading Detail of Fault Priority Conditions/ Limit Priority Set By Date of Fault Repaired Repaired By Tested By