addition, you can define custom folders, including custom folders within custom folders. The system folder All is a view of all your including those in Trash. l Create a custom folder On the Folder menu, click New Folder. In the Parent Folder list, select where to create the folder: l None. Select to create the folder on the level of the system folders. l Custom folder name. Select to create the folder within this custom folder. New Folder Name. Type a name for the folder. Click OK. The folder appears in the folder pane. l Rename a custom folder Click the custom folder. On the Folder menu, click Rename. New Folder Name. Enter the new name. Click OK. l Delete a custom folder Click the custom folder and make sure it is empty. On the Folder menu, click Delete Folder. Click OK. l Move a fax into another folder Open the fax, and then click Move to Folder In the list, select the destination folder, and then press OK. Maintaining mailbox settings In addition, from anywhere in the Web Client, you can do any of the following: Add book entries On the username menu, Phonebook. On the page, define the phone book entries delegate access to other users On the username menu, click Delegates. On the page, add delegates and define permission roles for future use.
Applying filters to customize the fax list You can define filters to limit which faxes appear in your fax mailbox. l On the Web Client home page, click Search. The Custom Search page opens. Destination filters To the faxes displayed by information about the fax destination, enter one or more of the following criteria: l Destination. A destination fax number to display all faxes sent to this number. l Name. A recipient name to display all faxes sent to this recipient. l General Voice Number. A general voice number to display all faxes sent to a destination with this voice number l Company. A company name to display all faxes sent to a destination with this company name. l City/State. City/state information to display all faxes sent to a destination with this city/state information. l Account. An account billing code to display all faxes sent to a destination with this account billing code. l Matter. A matter billing code to display all faxes sent to a destination with this matter billing code. l Comment. A comment to display all faxes that include this text in the comments line. General filters To limit the faxes displayed by general information, enter one or more of the following criteria: l CSID. A Calling Subscriber Identification (CSID) to display faxes that match this CSID. l ANI. An Automatic Number Identification (ANI) to display faxes that include this ANI. Date/Time Filters Start Date/Time and End Date/Time. Enter a start and end date and time respectively to display faxes sent or received between these dates. User and Group Filters l Additional Users. Enter the names of users for whom you are a delegate or have administrative access to display faxes from the specified users. l Additional Groups. Enter group ID or IDs for which you have administrative access to display faxes from these groups of users. l Select any of the following check boxes: l Include all users I have delegate or administrative access to. Display faxes from all user accounts for which you are a delegate or have administrative access. l Include my own faxes. Display your own faxes. l folder do you want to filter by. To only show the faxes in a specific folder, select the folder. Workflow filters Select one or more of the following boxes: l Received. Display received faxes. l Sent. Display sent faxes.