ensures that the interests of patients and the community remain at the of the Governing Body’s discussions. 7.11. Role of the Lay Member for Audit, Remuneration and Conflicts of Interest 7.11.1. The Lay Member for Audit, Remuneration and Conflicts of Interest is a member of the Governing Body and: is the Chair of the Audit Committee and of the Remuneration Committee; ensures appropriate systems of internal control are in including for governance, finance and risk management; has Governing Body-level responsibility for managing conflicts of interest 7.1. Role of the Chief Operating Officer 7.1.1. The Operating Officer is a member of the Governing Body and has specific responsibility for: supporting the Accountable Officer in the delivery of the duties of the role; contributing to the development of the vision, aims and business objectives of the CCG; advising the CCG on strategic commissioning business and key corporate planning issues; and supporting the clinical leaders of the CCG to develop and maintain a systematic approach to ensuring that the CCG remains clinically-led and clinically-accountable. 7.1. Role of the Locality Council Committee 7.1.1. The Locality Council Committee Chair is a member of the Governing Body and has specific responsibility for: ensuring that the voice of GPs as commissioners informs the Governing Body discussions and decisions;
the meeting consents to an adjournment, or it appears to the chair of the meeting that an adjournment is necessary to ensure that the business of the meeting is conducted in an orderly manner. The of the meeting must adjourn a General Meeting if directed to do so by Member Representatives holding a simple majority of the nominated voting rights allocated to the Member Representatives present at the meeting. When adjourning a General Meeting, the chair of the meeting must: either specify the time and place to which it is adjourned or state that it is to continue at a time and place to be fixed by the Governing Body; and have regard to any directions as to the time and place of any adjournment which have been given by the meeting. If the continuation of an adjourned meeting is to take place more than 14 days after it was adjourned the Governing Body must give at least 14 clear days’ notice of it (that is, excluding the day of the adjourned meeting and the day on which the notice is given): to the same persons to whom notice of General Meetings is required to be given, and containing the same information which such notice is required to contain. At an adjourned General Meeting only that business that formed the business to be transacted at the original meeting can be transacted. Decision Making at General Meetings Every Member Representative shall have nominated voting rights in the proportions detailed in Clause 3.3.1 of the Constitution: The Chair and Vice-chair of the Governing Body and the Accountable Officer each have one vote at a General Meeting In the case of an equality of votes the chair of the meeting shall be entitled to a casting vote Only the of the Governing Body, the Vice-chair of the Governing Body, the Accountable Officer and the Member Representatives (or their proxies) shall be eligible to vote at a General Meeting. The decision of the Chair of the Governing Body on questions of order, relevancy and regularity and their interpretation of the Constitution, Standing Orders, Scheme of Reservation and Delegation, and Prime Financial Policies at the meeting, shall be final.
No discussion shall take place upon the minutes except upon their accuracy or where the person presiding at the meeting considers discussion appropriate. MEETINGS OF THE GOVERNING BODY AND ITS COMMITTEES AND SUB-COMMITTEES Calling Governing Body Meetings The Governing Body shall meet in public regularly during the course of the year and no more than three months apart. It is anticipated that a minimum of 8 meetings a year will take place. The Chair may call a meeting of the Governing Body at any time. One-third or more members of the Governing Body may requisition a meeting in writing. If the Chair refuses, or fails, to call a meeting within seven days of a requisition being presented the members signing the requisition may forthwith call a meeting. Written notice of a meeting of the Governing Body must be given to each member of the Governing Body and each Practice Representative at least 21 days before the meeting. The notice shall specify the date, time and venue of the meeting and it shall be published at the same time on the Group’s website. The agenda and any papers for a meeting of the Governing Body must be circulated to each member of the Governing Body at least 7 days prior to the meeting. At the same time the agenda must be circulated to each Member Representative and the agenda and papers must be published on the Group’s website. The accidental omission to effectively serve notice on all of the members of the Governing Body or any other person entitled to receive notice of the meeting shall not affect the validity of the meeting, or any business conducted at it. The agenda will be agreed between the Accountable Officer and the Chair of the Governing Body. The Chair of the Governing Body will determine those items that need to be discussed in private in line with statute and relevant guidance, for example matters of staff discipline or where patient or commercial confidentiality is likely to be breached. This will be recorded on the agenda. A note of the items (without content) to be discussed in such a way shall normally be published in the agenda. A full list of such items shall be published at the Annual General Meeting.
The other duties of the AO as Accountable Officer are laid out in the Accountable Officer Memorandum. 1.3.2.5 CCG Governing Body members CCG Non Officer Governing Body members are appointed to bring independent judgement to bear on issues of strategy, performance, key appointments and accountability through the Department of Health to Ministers and to the local community. 1.3.2.8 Chair of the Governing Body & members Declaration of conflict of interests. 1.3.2.9 Governing Body The Governing Body must comply with legislation and guidance issued by the Department of Health on behalf of the Secretary of State, respect agreements entered into by themselves or on their behalf and establish terms and conditions of service that are fair to the staff and represent good value for public money. SCHEME OF DELEGATION DERIVED FROM STANDING ORDERS, CCG’s CORPORATE GOVERNANCE DOCUMENTS, SO REF DELEGATED TO DELEGATED TO AUTHORITIES/DUTIES DELEGATED 1.4.1 Chair of the Governing Body AO/COO Duty of AO/COO to ensure that all existing Directors and officers and all new appointees are notified of and understand responsibilities within SOs and SFIs. 2.1.2 Governing Body Appointment of Governing Body Vice-Chairman 4.2.3 Chair of the Governing Body Calling Governing Body meetings 4.5 Chair of the Governing Body Chair all Governing Body meetings and associated responsibilities 4.8 of the Governing Body Give final ruling in questions of order, relevancy and regularity of meetings 4.9 Chair of the Governing Body Having a second or casting vote in Governing Body when required. 4.12 CCG Group Suspension of Standing Orders 4.12 Audit Committee Audit & Probity Committee to review every decision to suspend Standing Orders (power to suspend Standing Orders is reserved to the Governing Body as above) 4.13 CCG Group Variation or amendment of Standing Orders
responsibility not to exceed its expenditure limits, as set by direction of the NHS Commissioning Board. ALLOTMENTS The Group’s Chief Finance Officer will: periodically review the basis and assumptions used by the NHS Commissioning Board for distributing allotments and ensure that these are reasonable and realistic and secure the Group’s entitlement to funds; prior to the start of each financial year submit to the Governing Body for approval a report showing the total allocations received and their proposed distribution including any sums to be held in reserve; and regularly update the Governing Body on significant changes to the initial allocation and the uses of such funds. COMMISSIONING STRATEGY, BUDGETS, BUDGETARY CONTROL AND MONITORING POLICY – the Group will produce and publish an annual commissioning plan that explains how it proposes to discharge its financial duties. The Group will support this with comprehensive medium term financial plans and annual budgets The Accountable Officer will compile and submit to the Governing Body a commissioning strategy takes into account financial targets and forecast limits of available resources. Prior to the start of the financial year the Chief Finance Officer will, on behalf of the Accountable Officer, prepare and submit budgets for approval by the Governing Body. The Chief Financial Officer shall monitor financial performance against budget and plan, periodically review them, and report to the Governing Body. This report should include explanations for variances. These variances must be based on any significant departures from agreed financial plans or budgets. The Accountable Officer is responsible for ensuring that information relating to the Group’s accounts or to its income or expenditure, or its use of resources is provided to the NHS Commissioning Board as requested.