• Choose the time period width of each row in the calendar. Select Week, Month, or Multiple Months, and then click Apply. If you choose multiple months, the number of months is determined by your administrator during the calendar setup process. • Use the Legend to learn the meaning of any color indicators. • Display information for a specific day by highlighting the day on the calendar and then clicking Day Detail. Sending workflow notifications Workflow Notifications are messages that are sent automatically when certain events occur. For example, a message can be sent automatically to the payroll administrator when a Data Entry User approves employee timecards. Workflow notifications can only be set up by the Workforce Timekeeper administrator and include the following types: Pay period based • The system sends messages automatically at a certain time in the pay period. For example, a weekly reminder can be sent to employees or to Departments to approve their timecards. Group edit • The system notifies the Department User who initiated the group edit that the edit was successful or that it failed. Timecard approved by Department • The system sends a notification to each employee that his or her timecard is approved by the Department. Timecard edit • The system notifies the employee when a Department User edits the employee’s timecard after the employee approved it. Advanced searching QuickFind and HyperFind queries from Genies are the most common search mechanisms. When departments need more precise information, based on other criteria, advanced searching is performed with HyperFind queries that you create, or that the system administrator provides. Finding employees using HyperFind Use HyperFind to find one or more employees with specific attributes. When generating reports, scheduling employees, and editing timecards, you can use queries created by authorized users to search for people in the system. Creating HyperFind queries You must have the appropriate access rights to create and manage queries.
When department users have questions Because the application is customized for the functions you need, you cannot resolve every issue. Contact the timekeeping administrator (Payroll Department) to resolve the following issues: • Correct a signed-off timecard. • Reset your own or an employee’s password. • Add a recent hire or transferred employee to your All Home list. • Investigate discrepancies in accrued time. • View accurate totals in real-time when, for example, you receive a message indicating that the database is offline. • Enhance the Work & Absence Summary indicators. • Add someone to the authorized delegates list. Employee users with questions should begin by speaking to their departments. If the employee cannot resolve the question at that level, the payroll department representatives are available. Contact Responsible Area Email Phone Pat Krause Academic Monthly 626-585-7714 Jorge Rivas-Plata Academic Hourly 626-585-7100 Conna Bain Classified Monthly 626-585-7448 Denise Olivo Classified Hourly 626-585-7449 Maggie Ory Payroll Supervisor 626-585-7710 Index background, 1 border, 3 bullet, 1 caption, 2 color, 2 drawing, 2 drop cap, 1 footer, 3 frame, 3 graphic, 2
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