2.101 Definitions 2.101-100 Acronyms —IMPROPER BUSINESS PRACTICES AND PERSONAL CONFLICTS OF INTEREST —Safeguards 3.101 Standards of Conduct 3.101-3 (FAR) Agency regulations 3.104 Procurement integrity 3.104-3 (FAR) Definitions 3.104-7 (NMCARS) Violations or Possible Violations —Contractor Code of Business Ethics and Conduct 3.1003 (NMCARS) Requirements —ADMINISTRATIVE MATTERS —Contract Reporting 4.604 (NMCARS) Responsibilities —Government Contract Files 4.802-100 Contract files —Contract Line Items 4.1001-100 Identifying Line Items —PUBLICIZING CONTRACT ACTIONS —Release of Information 5.404 (NMCARS) Release of long-range acquisition estimates —Paid Advertisements 5.502 (DFARS) Authority —COMPETITION REQUIREMENTS —Full and Open Competition After Exclusion of Sources 6.202 (NMCARS) Establishing or maintaining alternative sources —Other Than Full and Open Competition 6.302-2 (FAR) Unusual and compelling urgency 6.303-1 (NMCARS) Requirements 6.303-2 (FAR/DFARS/NMCARS) Content 6.303-90 (NMCARS) Legal Review 6.304 Approval of the justification 6.304-100 Compliance with approved justification —Competition Advocates
—Interagency Acquisitions Under the Economy Act and Non-Economy Act Authorities; Orders Placed with Agencies/Departments Outside the Marine Corps; Direct Acquisitions of Supplies and Services 17.501 Definitions 17.502 (FAR) Procedures 17.502-100 General 17.503 Determinations and findings requirements 17.503-100 Direct acquisitions of supplies and services greater than the SAT —Undefinitized Contract Actions (UCAs) 17.7403 (DFARS) Policy 17.7403-100 Management of UCAs 17.7404 Limitations 17.7404-1 (DFARS) Authorization 17.7404-6 (DFARS) Allowable Profit 17.7405 (NMCARS) Plans and reports [NO I&L MAPS TEXT] —SMALL BUSINESS PROGRAMS —Size Standards 19.102-100 North American Industry Classification Standard (NAICS) Codes —Policies 19.201 General policy —Contracting with the Small Business Administration (The 8(a) Program) 19.810 (NMCARS) SBA Appeals [RESERVED] [RESERVED] —APPLICATION OF LABOR LAWS TO GOVERNMENT ACQUISITIONS —Basic Labor Policies 22.101 (DFARS) Labor relations 22.103 Overtime 22.103-4 Approvals —Labor Standards for Contracts Involving Construction 22.408-6 (NMCARS) Investigations —Service Contract Act of 1965, as Amended 22.1002 Statutory requirements
—Protests 33.103 (NMCARS) Protests to the agency 33.104 (FAR/NMCARS) Protests to the Government Accountability Office (GAO) —Disputes and Appeals 33.203 (NMCARS) Applicability 33.211 Contracting Officer’s decision —Procedures 33.9001 (NMCARS) Claims approval requirements —MAJOR SYSTEM ACQUISITION 34.003 (FAR/DFARS) Responsibilities —RESEARCH AND DEVELOPMENT (R&D) CONTRACTING 35.003 (FAR/DFARS) Policy —CONSTRUCTION AND ARCHITECT-ENGINEER CONTRACTS [NO I&L MAPS TEXT] —SERVICE CONTRACTING —Service Contracts—General 37.102 Policy 37.102-100 Contractor-Provided Training 37.104 (FAR/DFARS) Personal service contracts 37.106 (FAR) Funding and Term of Service Contracts 37.106-100 Term Length —Advisory and Assistance Services 37.204 (FAR/NMCARS) Guidelines for determining availability of personnel 37.272 (DFARS) Requesting activity responsibilities —Management Oversight of Service Contracts 37.503-100 Procedures —FEDERAL SUPPLY SCHEDULE CONTRACTING [NO I&L MAPS TEXT] —ACQUISITION OF INFORMATION TECHNOLOGY (IT) 39.001 (NMCARS) Applicability
15.403-1 (NMCARS) Annual Truth in Negotiations Waivers, Cost Accounting Standards Waivers, and Commercial Item Exception Reports An annual report, titled “Annual Truth in Negotiations Waivers, Cost Accounting Standards Waivers, and Commercial Item Exception Reports,” consisting of all Truth in Negotiation (TINA) waivers, Cost Accounting Standard (CAS) waivers, and commercial item exception reports for contract actions equal to or greater than $15 million shall be prepared by HQMC, I&L (Contracts) and submitted to DASN as outlined in . Negative replies are required. 15.403-100 Quarterly Report on Approved and In Process Waivers for TINA A quarterly report on approved and in-process waivers for TINA shall be prepared by each MARCOR I&L contracting office and submitted to HQMC, I&L (Contracts) in accordance with the due dates identified in . Negative replies are required. 15.404-70 DD Form 1547, Record of Weighted Guidelines Method Application MCFCS offices shall use the web-based which automates development of the DD Form 1547 while standardizing profit analysis and the reporting of profit statistics whenever a structured approach to profit analysis is required by . Procedures for using the structured WGL approach and accessing the online weighted guidelines system are outlined in CMPG, . 15.406 Documentation. 15.406-90 (NMCARS) Business clearance. In all acquisitions greater than the SAT, the Contracting Officer will prepare a business clearance memorandum (BCM) in accordance with the applicable format outlined in . BCM approval thresholds are identified in . SUBPART 15.6—UNSOLICITED PROPOSALS 15.606 Agency procedures. Pursuant to , all unsolicited proposals shall be forwarded to the contracting office for evaluation. The CCO shall determine the disposition of the proposal. This authority may not be re-delegated.
Approval of Service Acquisitions That Are Performance Based Total Planned Dollar Value, Including Options, Etc. Requirements Review (Suggested Level at Requiring Activity) AS Review Decision Authority >SAT up to & incl BCM Threshold Requirements Originator Contract Specialist and Contracting Officer CCO. May NLT one level above Contracting Officer >BCM Threshold up to & incl $100 million Level above Requirements Originator CCO ADC, I&L (Contracts) or Designee* >$100 million Flag/General Officer/ SES/Commanding Officer DASN(AP) via ADC, I&L (Contracts) ASN(RD&A)/ DASN(ACQ) AT&L Special Interest Item on Case-by-Case Basis Flag/General Officer/SES/ Commanding Officer ASN(RD&A) USD(AT&L) Approval of Service Acquisitions That Are NOT Performance Based Total Planned Dollar Value, Including Options, Etc. Requirements Review (Suggested Level at Requiring Activity) AS Review Decision Authority >SAT to $1 million Requirements Originator Contract Specialist and Contracting Officer CCO. May NLT one level above Contracting Officer $1 million to $5 million Level above Requirements Originator CCO ADC, I&L (Contracts) or Designee** >$5 million to $85.5 million O-6/GS-15 CCO ADC, I&L (Contracts) >$85.5 million to $100 million O-6/GS-15 DASN(AP) via ADC, I&L (Contracts) ASN(RD&A)/NSPE per (a)(2) >$100 million or Special Interest Item Flag/General Officer/SES/ Commanding Officer DASN(AP) via ADC, I&L (Contracts) ASN(RD&A)/NSPE per (a)(2) AT&L Special Interest Item on Case-by-Case Basis Flag/General Officer/SES/ Commanding Officer ASN(RD&A) USD(AT&L) * Designee is only as follows: 1. HQMC, I&L (Contracts) Deputy Director 2. HQMC, I&L (Contracts) Assistant Directors
Quarterly Report on Approved and In Process Waivers for TINA ; DASN Memo of April 25, 2007 DASN Memo of April 25, 2007 Quarterly, to be provided along with request for report Quarterly, to be provided along with request for report Quarterly Data Verification & Validation (V&V) Report (3)(i); (a); Quarterly, to be provided along with request for report Quarterly, no later than 30 days from the end of the quarter Pilot Program on Acquisition of Military Purpose Nondevelopmental Items Report ; 15 Oct of each year 31 Oct of each year Contracting Officer Warrant Validation Report 31 Oct of each year N/A Period of Performance Term Length Waiver Report 1 Oct, 1 Jan, 1 Apr & 1 July of each year 15 Oct, 15 Jan, 15 Apr & 15 July of each year Table 2, Reports Prepared by HQMC, I&L (Contracts), lists the reports that shall be initiated and prepared by HQMC, I&L (Contracts). HQMC, I&L (Contracts) will attempt to extract the required reporting data from electronic business systems and other sources in order to complete the required report to DASN. However, it may be necessary for HQMC, I&L (Contracts) to query the MARCOR I&L contracting offices for additional information on a case by case basis. If a query from HQMC, I&L (Contracts) is received, a prompt response is required in accordance with the due date identified in the query. Requirements for negative reports are as noted in the referenced I&L MAPS cite. Table 2 - Reports Prepared by HQMC, I&L (Contracts) REPORT TITLE REQUIRED BY REPORT FORMAT DUE DATE Undefinitized Contract Action (UCA) and Unpriced Change Order Report 15 Apr & 15 Oct of each year Report on Foreign Military Sales Greater Than $2M ; To be provided along with request for report 1 Feb of each year
Report on Award Fee & Incentive Fee Contracts (f) 1 Mar & 1 Sep of each year IUID Contract Compliance Report (b) To be provided along with request for report 1 Jun & 1 Dec of each year Passive RFID Contract Compliance Report To be provided along with request for report 1 Jun & 1 Dec of each year Annual Truth in Negotiations Waivers, Cost Accounting Standards Waivers, and Commercial Item Exception Reports ; (e); (c)(3)(B); (c)(4)(B); 31 Oct of each year Annual Data Verification & Validation (V&V) Report (3)(ii); (b); 1 December of each year Annual Competition Report (b)(2); ; To be provided along with request for report Date specified each year by DASN Procurement Performance Management Assessment Program (PPMAP) Report (f)(2); (c) None identified 30 December of each year Notification of Revocation, Suspension, or Reduction of Contracting Authority or Purchase Card Authority (g); None identified Immediately upon revocation, suspension or reduction of authority Defense Procurement Acquisition Policy (DPAP) Anomaly Report To be provided along with request for report To be provided along with request for report USMC Programs and Resources (P&R) Section 807 Report To be provided along with request for report To be provided along with request for report REPORT TITLE REQUIRED BY REPORT FORMAT DUE DATE Small Business Administration (SBA) Goaling Report ; To be provided along with request for report To be provided along with request for report Strategic Sourcing Data Report ; ; To be provided along with request for report To be provided along with request for report Table 3, Notifications to DASN, lists the documents that are required to be submitted by HQMC, I&L (Contracts) to DASN for notification purposes. HQMC, I&L (Contracts) shall forward the notification to DASN. Table 3 – Notifications to DASN by HQMC, I&L (Contracts)
Congressional Notification of a Proposed Multi-Year Contract for Services Pursuant to (a)(4) (a)(4); (a)(5); (a)(4); (a)(5); (b) (a)(5) No later than 45 days prior to award of the contract No later than 30 days prior to award of the contract Congressional Notification of a Proposed Multi-Year Contract Pursuant (e); (f); (e); None Identified No later than 45 days prior to award of the contract; and if applicable, prior No later than 30 days prior to award of the contract; and if applicable, prior NOTIFICATION TITLE REQUIRED BY FORMAT DUE DATE TO HQMC, I&L (CONTRACTS) DUE DATE TO DASN to (e) (f); to March 1 pursuant to (f)(2) to March 1 pursuant to (f)(2) Congressional Notification of a Proposed Multi-Year Contract Pursuant to (a) (a); (a); None Identified No later than 45 days prior to award of the contract No later than 30 days prior to award of the contract Notification of an Report for Investigations of Contracts Involving Construction (d); ; (d) Immediately upon completion of the report Immediately upon completion of the report Non-availability Determination Notification (b)(2)(ii); (b)(iii) None Identified Immediately upon approval of the determination Immediately upon approval of the determination Congressional Notification of a Cooperative Agreement Pursuant to ; (a)(1); None Identified Immediately upon occurrence of the action (a) or (b) Immediately upon occurrence of the action in (a) or (b) Notification of Insurance for Leased Government Property (c); None Identified Upon receipt of the certification of insurance Upon receipt of the certification of insurance Notification of a Negotiated Advance Agreement (g); None identified Within 20 days of execution of the advance Within 30 days of execution of the advance agreement
TEMPLATE Complete the following template and provide to HQMC, I&L Contracts, as outlined in Remove all instructions (red language) prior to completing report. Insert Name of Activity, e.g., “MCB Quantico” REPORT OF CONTRACT TERMINATIONS - 1 October – 30 September 20XX Contract # and Date of Award Company Name Name of Contracting Officer Nature of Contract or End Items Type of Contract (e.g., firm-fixed price, Contract Price Type of Termination (cause, convenience, or default) and Reason for Termination Check this Block if No Contracts Were Terminated this Fiscal Year
TEMPLATE Complete the following template and provide to HQMC, I&L Contracts, as outlined in . Remove all instructions and sample language (red language) prior to completing report. HCA/CONTRACTING OFFICE NAME: HCA/CONTRACTING OFFICE POC: WAIVER REQUEST WAIVER APPROVAL Date Title of Service Activity Contract or PO # (if available) - or- Solicitation # Delivery or Task Order # Total $ Value Including All Option Years # of Option years Contract Type Name of Reason for Waiver Name of Approver
CON 120 Mission Focused Contracting; CLC 033 Contract Format and Structure for the DoD eBusiness Environment (Graduates from Camp Johnson have completed the CLC 033 rqmt.) CLG 001 DoD Government Purchase Card SAP B FAR Part 13 Simplified Acquisitions up to $100,000 and Firm-Fixed Price delivery and task orders under FAR Part 8 and FAR Part 16 up to $100,000. DAWIA Level II Purchasing certified; EXPERIENCE: 2 years purchasing experience* TRAINING: In addition to SAP A Training above: CON 110 Mission Support Planning; CON 111 Mission Strategy Execution; CON 112 Mission Performance Assessment; CON 120 Mission Focused Contracting Same as SAP A above EXPERIENCE: 1 add'l year contracting experience* TRAINING: In addition to SAP A: CLC 009 Small Business Program; CLC 055 Competition Requirements All stated requirements apply to the members entering the CCF after 9/30/2000. EDUCATION: Same as SAP A above EXPERIENCE: Same as SAP A above TRAINING: In addition to SAP A above: CON 110 Mission Support Planning; CLC 046 Green Procurement; CLC 055 Competition Requirements; CLM 044 Radio Frequency Identification (RFID) IDP will include: CON 111 Mission Strategy Execution; CON 112 Mission Performance
SAP C FAR Part 13 Simplified Acquisitions to include FAR Part 13.5 Test Program for Certain Commercial Items; delivery and task orders under FAR Part 8 and FAR Part 16 up to the Maximum Order Limitation of each contract Same as SAP A above EXPERIENCE: 1 add'l year contracting experience* Training: In addition to the training requirements for SAP A and SAP B: CLC 003 Sealed Bidding; CLC 013 Performance Based Services Acquisition; CLC 020 Commercial Item Determination; CLC 131 Commercial Item Pricing All stated requirements apply to the members entering the CCF after 9/30/2000. EDUCATION: Same as SAP A above EXPERIENCE: Same as SAP A above, PLUS 1 add'l year contracting experience* TRAINING: In addition to SAP A and SAP B above: CON 111 Mission Strategy Execution; CON 112 Mission Performance WARRANT REQUIREMENTS WARRANT REQUIREMENTS WHEN NOT DAWIA CERTIFIED BUT APPLYING FOR CONTINGENCY OPERATIONS WARRANT DAWIA CERTIFICATION LEVEL ADD'L & TRAINING ABOVE DAWIA LEVEL FOR ONLY WARRANT LEVEL CIVILIAN PURCHASING 1105 CONTRACTING 1102/MILITARY CCF - Enlisted Only & Only When In A Contingency Environment
LEVEL I Award of contracts, delivery/task orders and modifications with values up to and including $500,000 DAWIA Level I Contracting certified; EXPERIENCE: 1 year contracting experience** EDUCATION: Baccalaureate Degree and at least 24 semester credit hours (or the equivalent) from an accredited educational institution. The 24 semester credit hours must be in the business disciplines of accounting, business, finance, law, contract, purchasing, economics, industrial mgmt, marketing, quantitative methods, or organization and mgmt. TRAINING: CON 100 Shaping Smart Business Arrangements; CON 110 Mission Support Planning; CON 111 Mission Strategy Execution; CON 112 Mission Performance Assessment; CON 120 Mission Focused Contracting; CLC 033 Contract Format and Structure for the DoD eBusiness Environment (Graduates from Camp Johnson have completed the CLC 033 rqmt.) EXPERIENCE: 2 add'l years of contracting experience** TRAINING: CLC 003 Sealed Bidding; CLC 004 Market Research; CLC 009 Small Business Program; CLC 020 Commercial Item Determination; CLC 022 Profit Policy Revisions; CLC 030 Essentials of Interagency Opportunity (CLC 017 and CLC 010 together, are equivalent) CLC 046 Green Procurement; CLC 055 Competition Requirements; CLC 113 Procedures Guidance and Information (PGI); CLC 131 Commercial Item Pricing CLM 044 Radio Frequency Identification (RFID) IDP will include: ACQ 101 Fundamentals of Systems All stated requirements apply to the members entering the CCF after 9/30/2000. EDUCATION: Complete at least 24 semester credit hours (or the equivalent) from an accredited educational institution in any of the business disciplines of accounting, business, finance, law, contract, purchasing, economics, industrial mgmt, marketing, quantitative methods, or organization and mgmt. EXPERIENCE: Must have the same number of years of experience as what is required for the DAWIA Level I Contracting Certification PLUS the add'l years of contracting experience identified in the column titled "Add'l Experience & Training Requirements Above DAWIA Certification Level for Contracting Only" for the Level I warrant. TRAINING: Must have the same training as what is required for the DAWIA Level I Contracting Certification PLUS the add'l training identified in the column titled "Add'l Experience & Training Requirements Above DAWIA Certification Level for Contracting Only" for the Level I warrant.
LEVEL II Award of contracts, delivery/task order and modifications with values up to and including $10,000,000 DAWIA Level II Contracting certified; EDUCATION: Baccalaureate Degree and at least 24 semester credit hours (or the equivalent) from an accredited educational institution. The 24 semester credit hours must be in the business disciplines of accounting, business, finance, law, contract, purchasing, economics, industrial mgmt, marketing, quantitative methods, or organization and mgmt. EXPERIENCE: 2 years contracting experience**; TRAINING: In Addition to Level I training, include: ACQ 101 Fundamentals of Systems Acquisition Management; CON 214 Business Decisions for Contracting; CON 215 Intermediate Contracting for Mission Support; CON 216 Legal Considerations in Contracting; CON 217 Cost Analysis and Negotiation Techniques; CON 218 Advanced Contracting for Mission Support EXPERIENCE: 2 add'l years of contracting experience** TRAINING: In addition to Level I: CLC 007 Contract Source Selection; CLC 060 Time and Materials Contracts; CLC 104 Analyzing Profit or Fee IDP will include: 20 hrs annually of DAU CL modules, training for any of the applications making up our end-to-end paperless acquisition process, procurement conferences or college courses All stated requirements apply to the members entering the CCF after 9/30/2000. EDUCATION: Same as Level I above. EXPERIENCE: Must have the same number of years of experience as what is required for the DAWIA Level II Contracting Certification PLUS the add'l years of contracting experience identified in the column titled "Add'l Experience & Training Requirements Above DAWIA Certification Level for Contracting Only" for the Level II warrant. TRAINING: Must have the same training as what is required for the DAWIA Level II Contracting Certification PLUS the add'l training identified in the column titled "Add'l Experience & Training Requirements Above DAWIA Certification Level for Contracting Only" for the Level II warrant.
TEMPLATE Complete the following template and provide to HQMC, I&L Contracts, as outlined in . Remove all instructions and sample language (red language) prior to completing report. Open Audit Reports:REQUEST Report # Report Date Contractor Name DoD Activity Address Code Audit Type Disposition Date Questioned Costs, potential cost avoidance, or recommended price adjustment Qualifications or unresolved costs (yes or no) Questioned Costs, potential cost avoidance, or recommended price adjustment sustained Questioned costs subject to penalty Penalty assessed Original audit report date and/or supplemental audit report number
SUMMARY OF SIGNIFICANT CHANGES INSTALLATIONS AND LOGISTICS MARINE CORPS ACQUISITION PROCEDURE SUPPLEMENT (I&L MAPS) 2012 EDITION (CHANGE 1) (27 August 2012) The following changes are hereby incorporated into the 21 August 2012 Edition of I&L MAPS: 1.602-2 (DFARS) Authorized representatives of the Contracting Officer is revised to add new paragraph 1.602-2(a)(2) regarding the use of the CORT Tool for service contracts valued at greater than the micro-purchase threshold. 8.405-3 (FAR) Blanket Purchase Agreements is added to incorporate business case requirements for multi-agency BPAs and agency-specific BPAs. 16.500-100 Agency-Specific Contracts is added to incorporate business case requirements for agency-specific contracts and agency-specific BPAs. 17.502 (FAR) Procedures is added to incorporate business case requirements for contracts, government-wide acquisition contracts (GWACs), BPAs, and contracts, in accordance with DASN(AP) Memorandum, Subj: Development, Review and Approval of Business Cases for Certain Interagency and Agency-Specific Acquisitions, dated March 13, 2012. 37.106-100 Term Length is added to incorporate policy regarding period of performance term lengths, in accordance with . 42.191 (NMCARS) Audit Resolution and Disposition is revised to remove the DCAA Contract Audit Resolution & Disposition Report in order to comply with the current requirements of NMCARS 42.191. Accordingly, the reports is removed from MAPS Appendix B, Table 1 – Reports Prepared by MARCOR I&L Contracting Offices. In addition, the policy for reporting contract audits has been revised to reflect new requirements for using the CAFU system. 47.573-3 (NMCARS) Annual Reporting Requirement is revised to incorporate a requirement to provide negative replies, when applicable, to the Annual Ocean Transportation Report. APPENDIX B – Required Reports and Notifications is revised as follows: Table 1 – Reports Prepared by MARCOR I&L Contracting Offices, the DCAA Contract Audit Follow Up (CAFU) Status Report is revised to incorporate Appendix N as the reporting format. Table 1 – Reports Prepared by MARCOR I&L Contracting Offices, the DCAA Contract Audit Resolution & Disposition Report is removed since the report is no longer required, in accordance with NMCARS 42.191.
Table 1 – Reports Prepared by MARCOR I&L Contracting Offices, the Quarterly Data Verification & Validation (V&V) Report is revised to update the due date to DASN from 45 days to 30 days. Table 1 – Reports Prepared by MARCOR I&L Contracting Offices, the Period of Performance Term Length Waiver Report is moved from Table 3 to Table 1 since the document is a report, not a notification, and must be prepared by each MARCOR I&L contracting office. APPENDIX N – DCAA Contract Audit Follow Up (CAFU) Status Report is added to incorporate the DCAA CAFU Status Report template.