TABLE OF CONTENTS Page SECTION I INVITATION TO TENDER…………………… 3 SECTION II INSTRUCTIONS TO TENDERERS…………. 6 Appendix to Instructions to Tenderers ………… SECTION III GENERAL CONDITIONS OF CONTRACT……. 23 SECTION IV SPECIAL CONDITIONS OF CONTRACT…….. 29 SECTION V TECHNICAL SPECIFICATIONS……………… 31 SECTION VI SCHEDULE OF REQUIREMENTS……………. 33 SECTION VII PRICE SCHEDULE FOR GOODS…………….. 34 SECTION VIII STANDARD FORMS…………………………. 36 FORM OF TENDER…………………………… 37 CONFIDENTIAL BUSINESS QUESTIONNAIRES FORMS……………….. 40 TENDER SECURITY FORM……………………. 41 CONTRACT FORM……………………………… 42 PERFORMANCE SECURITY FORM…………… 44 BANK GUARANTTE FOR ADVANCE PAYMENT FORM………………………………. 45 MANUFACTURER’S AUTHORIZATION FORM…………………………………………….. 46 DECLARATION FORM…………………………………………….. 47 ANTI – CORRUPTION DECRATION COMMITMENT / PLEDGE ………………………………………..... 48 LETTER OF NOTIFICATION OF AWARD……………………………………………..49 REQUEST FOR REVIEW………………………... 50
SECTION II - INSTRUCTIONS TO TENDERERS Table of Clauses Page Eligible tenderers……………………… 6 Eligible goods…………………………. 6 Cost of tendering………………………… 6 Contents of Tender document……………… 7 Clarification of documents……………… 7 Amendment of documents…………….. 8 Language of tender…………………….. 8 Documents comprising the tender………. 8 Tender forms…………………………….. 9 Tender prices……………………………... 9 Tender currencies…………………………. 9 Tenderers eligibility and qualifications…… 9 Goods’ eligibility and conformity to tender documents………………………….. 10 Tender security……………………………. 11 Validity of tenders………………………… 11 Format and signing of tenders……………. 12 Sealing and marking of tenders……………. 12 Deadline for submission of tender ………… 13 Modification and withdrawal of tenders….. 13 Opening of tenders………………………… 14 Clarification of tenders…………………….. 14 Preminary examination…………………….. 14 Conversion to single currency…………… 15 Evaluation and comparison of tenders…….. 15 Preference…………………………………. 15 Contacting the procuring entity……………. 15 Award of contract………………………….. 16 Post qualification………………………….. 16 Award criteria…………………………….. 16 Procuring entity’s right to vary quantities…. 16 Procuring entity’s right to accept or reject any or all tenders …………………… 16 Notification of award…………………….. 17 Signing of contract………………………. 17 Performance security………………………. 17 Corrupt or fraudulent practices……………. 17
SECTION III: GENERAL CONDITIONS OF CONTRACT Table of Clauses Page Definitions…………………………………………… 23 Application………………………………………….. 23 Country of Origin…………………………………….. 23 Standards……………………………………………. 24 Use of Contract documents and information…………. 24 Patent Rights…………………………………………… 24 Performance security…………………………………… 24 Inspection and Tests……………………………………. 25 Packing…………………………………………………... 25 Delivery and documents………………………………… 26 Insurance ………………………………………………. 26 Payment………………………………………………… 26 Price……………………………………………………. 26 Assignments…………………………………………… 26 Sub contracts………………………………………….. 26 Termination for default……………………………….. 27 Liquidated damages………………………………….. 27 Resolution of Disputes………………………………… 27 Language and law…………………………………….. 28 Force Majeure………………………………………… 28
Signature and seal of the Guarantors [name of bank or financial institution] [address] [date] 8.7 MANUFACTURER’S AUTHORIZATION FORM To [name of the Procuring entity] …………………. WHEREAS …………………………………………………………[ name of the manufacturer] who are established and reputable manufacturers of ………………….. [name and/or description of the goods] having factories at ………………………………… [address of factory] do hereby authorize ………………………… [name and address of Agent] to submit a tender, and subsequently negotiate and sign the Contract with you against tender No. ………………………. [reference of the Tender] for the above goods manufactured by us. We hereby extend our full guarantee and warranty as per the General Conditions of Contract for the goods offered for supply by the above firm against this Invitation for Tenders. [signature for and on behalf of manufacturer] Note: This letter of authority should be on the letterhead of the Manufacturer and should be signed by a person competent.
(FULL PARTICULARS) SIGNED FOR ACCOUNTING OFFICER 8.9 FORM RB 1 REPUBLIC OF KENYA PUBLIC PROCUREMENT ADMINISTRATIVE REVIEW BOARD APPLICATION NO…………….OF……….….20……... BETWEEN …………………………………………….APPLICANT AND …………………………………RESPONDENT (Procuring Entity) Request for review of the decision of the…………… (Name of the Procuring Entity) of ……………dated the…day of ………….20……….in the matter of Tender No………..…of …………..20… REQUEST FOR REVIEW I/We……………………………,the above named Applicant(s), of address: Physical address…………….Fax No……Tel. No……..Email ……………, hereby request the Public Procurement Administrative Review Board to review the whole/part of the above mentioned decision on the following grounds , namely:- 1. 2. etc. By this memorandum, the Applicant requests the Board for an order/orders that: - 1. 2. etc SIGNED ……………….(Applicant) Dated on…………….day of ……………/…20…