Project Team Roles and Responsibilities MSDE Responsibilities: Participate in the software development process Provide access to MD Online IEP for Maryland school-districts Provide secure web-software hosting Provide database backup, recovery and archiving services Resolve any related IEP content and policy issues Provide the following implementation services through Hopkins University Center for Technology in Education: Manage software requirements, development, and testing process Coordinate and support LSS’ implementation of Maryland Online IEP Conduct meetings with school districts to plan for their specific implementation Provide layout specifications for a data extract file and support the testing of data interface from LSS School Information System in order to pre-load student demographic information into the Maryland Online IEP (see additional information in this document under School Information System Interface) Provide Maryland Online IEP Users’ Guide Train up to 20 LSS administrative resources (trainers) on the system Conduct an annual online survey to gather feedback on the system Manage software maintenance process including management of fixes for reported software problems and requested software enhancements approved by MSDE School-District Responsibilities Attend the Implementation Planning meetings to prepare for LSS implementation and identify required resources for the project Create and send a data extract file from the School Information System to the MSDE secure site Provide workstations, printers and connectivity required for system usage Select trainers and attend the Train-the-Trainers session Plan and schedule rollout of school-district training Direct all questions to CTE through designated Point(s) of Contact for the School District Follow Software Maintenance procedures as documented in the Users Guide Implementation Team Participants and The will designate an implementation team, which should consist of the following participants who perform their assigned role or roles. Please refer to Appendix A to record team member information. Executive Sponsor – The Executive Sponsor, typically the Special Education Director or his/her designee, will perform the following of activities:
Appendix E. MSDE and CTE Contact List for Online IEP Project Role Name Phone Email Address MSDE Branch Chief, Student Achievement and Professional Development Sharon West 410-767-0244 MSDE Section Chief, Student Achievement and Professional Development CTE Implementation Program Coordinator Kalisha Miller Dianne Tracey 410-767-0244 410-516-9834 CTE Implementation Project Manager Kimbrough 410-516-9844 CTE Implementation Technology Manager William Blandford 410-516-9847
Appendix G: IEP User Upload File Format The following file format will be used to auto-generate MD Online IEP Users. The sync/auto-generation engine is being developed to run as often as nightly after July 1, 2007. A flat file matching the format defined below will uploaded by an LSS to an IEP-specific account on the MSDE Secure Transport site, , as often as nightly. Layout and field definitions are specified in detail on the following pages. Some guidelines to follow when creating the file are: The file should be named iepusers.txt each time that it is generated. The sync engine will look for that file name each night. The iepusers.txt file should be uploaded to the root LSS directory on the MSDE Secure Transport Site associated accessed via the IEPxx logon that is provided to data managers. No column headers should be appended. Only teachers and school level users can be auto-generated. County level users cannot be auto-generated. The combination of LEA # and School # fields will place an IEP user at his/her primary school only. The 4 positions will accept blank values. This may be helpful if LSS wishes to create on active teachers with edit access and no admin access. Each record in the file must have a length of 145 characters even if LSS chooses to leave final position(s) blank. POSITION ITEM TYPE LENGTH CODES 1-25 Name CHAR 25 26-60 Last Name CHAR 35 61-62 LEA # NUM 2 63-66 School # NUM 4 67-141 Email Address CHAR 75 142-142 User Group NUM 1 0= Teacher (default if blank), 1=School Admin 143-143 Edit Access NUM 1 0= Not Granted, 1= Granted (default if blank) 144-144 Access NUM 1 0= Not Granted (default if blank), 1= Granted 145-145 Active/Inactive NUM 1 0=Active (default if 1=Inactive Name (25 position alpha) Description: The IEP user’s first name. Last Name (35 position alpha) Description: The IEP user’s last name.