Section A: Program Structure and Personnel 1. Eligibility - 704 KAR 3:410 Section 2 Mid or Full Met/Not Met Regulation Required Documents Full Yes No N/A All preschool children served are residents of the district unless there is a reciprocal agreement with a neighboring district. Reciprocal Agreement Full Yes No N/A At-risk children (up to 160% of poverty) are 4 years old by Aug. 1 Eligibility and Enrollment doc Full Yes No N/A Eligibility may be determined up to 4 months prior to start of school year. Announcement Screening and Recruitment plan Full Yes No N/A Once at-risk eligibility has been approved, the child shall remain eligible for enrollment in the preschool program for the remainder of the school year. Recruitment and Enrollment Documents Full Yes No N/A Other non-eligible children are served through district funds or tuition as space is available. Recruitment and Enrollment Documents Action Plan Proposed Date of Completion Action Plan Description For KDE only 2. Special Education - 707 KAR 1:002 to 707 KAR 1:380
Mid or Full Met/Not Met Regulation Required Documents Full Yes ☐No N/A The Child Find process ensures delivery of appropriate, relevant, research based instruction and tiered intervention services (KSI) prior to, or as a part of the special education referral process RTI Plan, KSI Full Yes No N/A The related service staff work collaboratively with the classroom teachers in providing special education services as much as possible within the classroom environment. IEP-(KDE Review) Classroom schedule/lesson plan Full Yes No N/A The district has an effective transition process in place for helping children transition from First Steps into the preschool program. Transition Data (KDE Review) Full Yes No N/A The student information (Infinite Campus) system is used to document enrollment of children and the information is confidential and kept up to date on all children including children with disabilities. Data (KDE Review) Full Yes No N/A Children with disabilities are placed with non-disabled peers as much as possible. Classroom roster/schedule Full Yes No N/A Children with disabilities are guaranteed a full continuum of services based on their needs. IEP-(KDE Review) Full Yes No N/A Specially designed instruction is provided by an appropriately certified professional Lesson Plans Action Plan
Proposed Date of Completion Action Plan Description For KDE only Routines - 704 KAR 3:410 Section 6 Mid or Full Met/Not Met Regulation Required Documents Full Yes No N/A Provide a daily balance of activities: Indoors; Outdoors; Quiet and active times; Individual and group times; Include opportunities for large and small groups; Child and staff initiated; and Structured and spontaneous. Provides supervised time for children to use large and small muscles to increase their physical skills. Provides appropriate guidance while children use equipment and materials that promote children's physical growth. Daily Schedule ECERS-3 Observation Action Plan Proposed Date of Completion Action Plan Description For KDE only Equipment and Materials - 704 KAR 3:410 Section 6 Mid or Full Met/Not Met Regulation Required Documents Full Yes No N/A The equipment and materials are: Consistent with specific educational objectives of the local program; Consistent with the cultural and ethnic background of the children; Geared to the age, ability, and developmental needs of the children; ECERS-3 Observation (Photo evidence may be requested).
fencing & gates dimensions) Full Yes No N/A Areas in the classroom includes space for the following centers: Art, block building, cooking, gross motor, housekeeping or dramatic play, language arts or library, manipulative materials, math or problem solving, multimedia, music, science or social studies, and/or wood working; ECERS-3 observation and floorplan Full Yes No N/A Classroom space within the classroom for children's materials; ECERS-3 observation and floorplan Full Yes No N/A Individual spaces for hanging of clothing and storage of personal items; ECERS-3 observation and floorplan Full Yes No N/A Classroom space provides secured storage space beyond the 35 square feet per child for teacher supplies, equipment, and student materials currently not in use; Narrative Required: 13.Section i) Describe storage space Full ☐Yes ☐No ☐N/A Classroom is readily accessible to transportation drop-off and pick-up; School map along with pathways to transportation pickup and drop-off Full ☐Yes ☐No ☐N/A Classroom is located on a floor exiting at ground level; School Map ECERS-3 Full ☐Yes ☐No ☐N/A Classroom is located within 75 feet of accessible hand washing and toilet facilities with steps-up or other devices appropriate to accommodate the size of student for each sex; Map of site/s ECERS-3 Full ☐Yes ☐No Classroom is provided with a minimum 50 foot candles and light; ECERS-3
☐N/A Adequate lighting (ECERS-3) Full ☐Yes ☐No ☐N/A Classroom is provided with heating and ventilates with fresh air or conditioned; ECERS-3 Full ☐Yes ☐No ☐N/A Classroom has instructions posted near the door with graphics of evacuation routes and emergency procedures specifically addressing young children and children with handicaps; Submit a photo Full ☐Yes ☐No ☐N/A Classroom has hand-washing devices provided in room if food is prepared in the classroom. ECERS-3 Full ☐Yes ☐No ☐N/A Cafeteria/eating area must be provided for meal (prepared by kitchen staff), with seating and utensils. ECERS-3 Full ☐Yes ☐No ☐N/A Existing relocatable/temporary isolated classroom units are acceptable for preschool if provided with a toilet and a minimum of one ramped exit to grade. However, classes of older students may be housed in relocatable units to free existing interior space for preschool Site map Narrative Required: 13.Section r) If yes add narrative Full ☐Yes ☐No ☐N/A Leased/Contract/Other Off-Site Facilities - Sites not housed in existing school centers must meet one of the two following conditions: the off-site program is currently licensed as a child day care facility (905 KAR 2:010) or the off-site space/facilities are approved by the Division of Facilities Management, KDE through inspection. If applicable- proof of child care license or approval by Division of Facilities Management Narrative Required: 13.Section s) If yes add narrative
Action Plan Proposed Date of Completion Action Plan Description For KDE only Funding - 702 KAR 3:250 Mid or Full Met/Not Met Regulation Required Documents Full Yes No N/A MUNIS reports are submitted quarterly in a timely manner. KDE Review Full Yes No N/A All expenditures are related to the preschool program. KDE Review Full Yes No N/A Flexible Focus Funding may be used for preschool as long as the other programmatic requirements are met. KDE Review Full Yes No N/A Appropriations to the local school district for the preschool program shall be separate and apart from the other funds appropriated to the local school. KDE Review Action Plan Proposed Date of Completion Action Plan Description For KDE only Individual Needs of Children - 704 KAR 3:410 Section 6
Mid or Full Met/Not Met Regulation Required Documents Full Yes No N/A The program promotes social skills and social interactions by providing positive guidance with consistent, clear rules presented in developmentally appropriate ways. ECERS-3 Observation Full Yes No N/A The program provides positive adult and peer role models, focusing on the level of the child. ECERS-3 Observation Full Yes No N/A The program is individualized to meet the special needs of children by having a curriculum that is relevant and reflective of the needs of the population served (such as, bilingual or bicultural, multicultural, rural, urban, or migrant). ECERS-3 Observation and Lesson Plans Full Yes No N/A The program has staff and program resources reflective of the needs of population of the children in the program. ECERS-3 Observation – Narrative Required: 14.Section d) Describe how the program meets the needs of the population through staffing and resources provided: Full Yes No N/A The staff and program resources are reflective of the racial and ethnic population of the children in the program. Narrative Required: 14.Section e) Describe how the program’s staffing and resources are reflective of the population of the enrolled children: Mid and Full Yes No N/A Adaptations are made for children with special needs. KY All Star Standard: Classroom and Instructional Quality: Staff support IFSP/IEP goals of individual children. Lesson Plan Full Yes No N/A Furniture, equipment and materials are arranged in a way as to facilitate learning, assure a balanced program of spontaneous and structured activities, and encourage self-reliance in the children. ECERS-3 Observation Full Yes No Test sheets, workbooks and ditto sheets are not used. ECERS-3 Observation
Full Narrative required for all items a-h at the bottom of this section): Yes No N/A The assessment is accomplished by observation or activity with the child in familiar structured and informal situations; Assessment Plan, Full Narrative required for all items a-h at the bottom of this section): Yes No N/A It Includes information from parents; Assessment Plan Mid And Full Narrative required for all items a-h at the bottom of this section): Yes No N/A It is used to inform parents/guardians on a regular basis regarding the child's progress and physical, intellectual, communication, social, emotional, intrapersonal, and interpersonal skills and development; and KY All STARS: Classroom and Instructional Quality: Instructional assessment findings are shared with families Assessment Plan Full Narrative required for all items a-h at the bottom of this section): Yes No N/A It considers the cultural background of the child. Assessment Plan Full Narrative required for all items a-h at the bottom of this section): Yes No N/A Children are not retained in the preschool program. Assessment Plan Narrative Required 16.Section a-h) Narrative for all sections a-h. Description of all assessments used (not just for KEDS) Action Plan Proposed Date of Completion Action Plan Description For KDE only Annual Evaluation of Preschool Program - 704 KAR 3:410 Section 9
Mid or Full Met/Not Met Regulation Required Documents Mid And Full Yes No N/A At least annually, parents, staff and other professionals are involved in evaluating the local preschool program's effectiveness in meeting the needs of participating children. KY All STARS: Administrative and Leadership Practices: Implements a continuous improvement plan: Seeks input from staff on the continuous improvement plan. Seeks input from families annually on implementation of the continuous improvement plan. Evidence of surveys, questions, and results and how the data is used to improve the program. All Stars std. Narrative Required 17.Section a) Narrative: Full Yes No N/A The program evaluation addresses rate of participation by eligible children Narrative Required 17.Section b) Narrative: Mid And Full Yes No N/A The program evaluation addresses parental satisfaction with services provided; KY All STARS: Administrative and Leadership Practices: Implements a continuous improvement plan: Seeks input from families annually on implementation of the continuous improvement plan. Evidence of surveys, questions, how the data is used, evaluation plan. All Stars std. - CSIP/CDIP, etc. Narrative Required 17.Section c) Describe how parent satisfaction is used in the Full Yes No N/A Success of participating children as they complete the preschool program and progress through the primary school program. The following is considered best practice to meet this requirement: Systematic way of tracking through primary grades.
N/A Full Yes No N/A A Kentucky Certificate of Immunization within two (2) weeks of the child’s attendance (KRS 13A); Tracking system utilized by the school Full Yes No N/A A medical examination meeting requirements conducted within twelve (12) months prior to entry into the school program; and Tracking system utilized by the school Full Yes No N/A Information regarding preschool program eligibility. Tracking system utilized by the school Mid and Full Yes No N/A A vision examination by an optometrist or ophthalmologist shall be submitted to the school no later than January 1 of the first year a child is enrolled in school (KRS 156.160). KY All STARS: Family and Community Engagement: Builds partnerships with community agencies. Tracking system utilized by the school Full Yes No N/A Providing a student’s Social Security number is optional (KRS 156.160). Tracking system utilized by the school Action Plan Proposed Date of Completion Action Plan Description For KDE only Screening 704 KAR 3:410 Sections 5 & 6 Mid or Full Met/Not Met Regulation Required Documents Mid And Yes The program collaborates with medical, health, mental health and social service agencies to meet comprehensive needs of children. Narrative and
Full No N/A A local school district shall assure that all children participating in the program receive child development and health screening through coordination with existing medical and social services. Health screening includes growth assessment, vision and hearing screening, assessment of current immunization status, and general health status. Child development screening includes screening of gross and fine motor skills, cognitive functioning, communication skills, self-help skills and social emotional skills. Child development screening may be accomplished through various means, including systematic observation in the classroom or other natural setting. Screening results are not used for determining placement or planning the curriculum. KY All Star Standard: Classroom and Instructional Quality: Ensure developmental screening within 90 days of enrollment and referral (if needed) within 30 days of screening for all enrolled children. Evidence of Tracking System used with redacted student data records. Narrative Required 19.Section a-f) Describe screening process Mid and Full Yes No N/A Child development and health screening is completed within thirty (30) school days of enrollment by personnel trained in the procedures utilized. KY All Star Standard: Classroom and Instructional Quality: Ensure developmental screening within 90 days of enrollment and referral (if needed) within 30 days of screening for all enrolled children. Tracking systems utilized by the school Mid and Full Yes No N/A Parents or legal guardians are contacted if screening results indicate a need for further assessment by a specialist, follow-up, or referral for special education and related services or other appropriate resources. KY All Star Standard: Classroom and Instructional Quality: Ensure developmental screening within 90 days of enrollment and referral (if needed) within 30 days of screening for all enrolled children. Tracking systems utilized by the school Full Yes No N/A A local school shall assist the parent or legal guardian as needed through cooperation with existing medical and social services to obtain the physical examination required of all children prior to school enrollment.
Safety Policies - 704 KAR 3:410 Section 6 Mid or Full Met/Not Met Regulation Required Documents Full Yes No N/A The preschool program operates in compliance with administrative regulations in areas including child abuse/neglect background checks, facilities, safety, health and transportation. ECERS-3 Observation, District/School Safety Plan- including Pre-K Narrative Required 20.Section a) Narrative Full Yes No N/A The preschool program provides developmentally appropriate instruction to children regarding safety procedures, such as riding the bus and emergency procedures. ECERS-3 Observation, District/School Safety Plan- including Pre-K Lesson Plans Drill Schedule & Evacuation Plan Full Yes No N/A The preschool program utilizes the local school district's current safety policies regarding : accident records; medical emergency plans; fire and disaster plans; first aid; dispensing of medications; and Reporting of child abuse and neglect, with modification as needed to accommodate young children. ECERS-3 Observation, District/School Safety Plan (including Pre-K Drill Schedule & Evacuation Plan), Policies regarding dispensation of medication Action Plan Proposed Date of Completion Action Plan Description For KDE only Transportation - 704 KAR 3:410 Section 8, 702 KAR 5:150
Mid and Full Yes No N/A At least the following opportunities are made available to parents: Participation in classroom and other preschool activities as volunteers or observers; Parent training, education or other activities which the parent has helped to develop; Working with the child in cooperation with preschool staff; Meeting with preschool and other appropriate staff regarding the child's individual needs and progress or other two (2) way communication system developed with the parent; and KY All Star Standard: Family and Community Engagement: Implement family engagement activities that promote children’s development and learning. Implement at least one family engagement activity per year that promotes children’s development and learning. Implement at least three family engagement activities per year that promotes children’s development and learning. KY All Star Standard: Family and Community Engagement: Two-way communication with families Submit Evidence – Parent Committee Meetings agenda, Volunteer log, Parent sign in sheets from parent events (which promoted development and learning), and evidence of 2 way communication with parents Full Yes No N/A Periodic home visits by preschool staff, with a minimum of two (2) visits per child per year and with the first visit conducted within sixty (60) school days after enrollment. Infinite Campus Reports (home visit logs) Mid And Full Yes No N/A A lead teacher is responsible for at least the following: Parent participation in the classroom; Parent-teacher conferences; and The local districts assign professional staff, including the lead teacher, to conduct parental involvement activities and coordination with health and social services. KY All STAR Standard: Family and Community Engagement: Builds partnerships with community agencies & Share community resources with families Evidence to support: i.e., Signed/Dated parent conference verification, Classroom Volunteer log, Job Description for lead teacher, Class Newsletter highlighting parent involvement events, resources shared with families Mid And Full Yes No N/A J) Program implements transition supports for children and families KY All Star Standard: Family and Community Engagement: Implements transition supports for children and families Description of transition activities with sign in sheets