Bi National Colorectal Cancer Audit – Complete MDS/XDS data dictionary Patient Details NEW/CHG MDS Field Label Type of Data Formatting Permitted Characters and Values Default Values Help Text MDS XDS UR Number ur_number Free Text Hospital identification number – unique to a hospital MDS XDS Family Name Last_name Free Text Patients last name MDS XDS Given Name first_name Free Text Patients first name NEW MDS XDS Middle Name Middle_name Free Text 50 Patients middle name MDS XDS Gender sex Drop down List Male Female Patients gender MDS XDS Date of Birth date_of_birth Date DD/MM/YYYY Patients date of birth MDS XDS Postcode Postcode Numeric Patients postcode for further identification purposes NEW MDS XDS Medical ID Type Drop Down List Medicare DVA NHI Medical ID type NEW MDS XDS Medicare Number Numeric 11 NNNN/NNNNN/N/N Patients Medicare Number
Patient Details NEW/CHG MDS Field Label Type of Data Formatting Permitted Characters and Values Default Values Help Text NEW MDS XDS DVA Number dva_number Alphanumeric 9 AAXXNNNN[A] Patients DVA number NEW MDS XDS NHI Number Nhi_number Alphanumeric 7 AAANNNN Patients NHI number (NZ) NEW MDS XDS IHI Number (Not Displayed) Ihi_number Alphanumeric 16 Patients IHI number Patient Treatment Episode XDS Field Label Type of Data Formatting Permitted Characters and Values Default Values Help Text MDS XDS Consultant ID consultant_id Drop Down List Drop Down List populated from User/Hospital User ID if user is consultant Consultant unique identifier MDS XDS Hospital hospital_id Drop Down List Selection from Hospital Table if user is Site Manager Hospital unique identifier MDS XDS Diagnosis Date diagnosis_ date Numeric or Date Selection DD/MM/YYYY Cannot be less than 01/01/2000 Date of first consultation or date of preadmission interview.
NEW MDS XDS Public/Private public_private Drop Down List 10 Public Private Is the patient a publicly funded patient or do they have private health insurance for this admission. NEW MDS XDS Screen detected screen_detected Drop Down List Yes No Has the patient been diagnosed via screen detection NEW MDS XDS Tumour diagnosed by screening FOBT tumour_diag_scr_fobt Drop Down List Yes No Was the tumour diagnosed by screening FOBT NEW MDS XDS National Bowel Screening Programme nat_bowel_scr_prog Drop Down List Yes No Was the tumour diagnosed through the National FOBT Screening Programme? XDS (Pre-Op staging Mord) Chest XRay preop_staging_chest_x_ray Checkbox Patient Treatment Episode XDS Field Label Type of Data Entry Formatting Permitted Characters and Values Default Values Help Text XDS (Pre-Op staging Mord) CT preop_staging_ct_chest Checkbox Indication of CT chest procedure being completed XDS (Pre-Op staging Mord) CT abdomen/pelvis Checkbox Indication of CT abdomen/pelvis procedure being completed XDS (Pre-Op staging Mord) MRI preop_staging_mri Checkbox Indication of MRI procedure being completed
XDS (Pre-Op staging Mord) PET TE/preop_staging_pet Checkbox Indication of PET procedure being completed NEW XDS (Pre-Op staging Mord) Not Applicable Checkbox XDS Mets on preoperative staging mets_preop_staging Drop Down List Yes No Are there radiological or biopsy proven criteria suggesting the presence of metastatic disease on preoperative. XDS (Mets Site -) Abdominal pelvic lymphadenopathy Checkbox Indication of the presence of abdominal pelvic lymphadenopathy mets – required where mets preop staging is yes XDS (Mets Site -) Bone mets_site_bone Checkbox Indication of the presence of bone mets XDS (Mets Site -) Brain mets_site_brain Checkbox Indication of the presence of brain mets Patient Treatment Episode XDS Field Label Type of Data Entry Formatting Permitted Characters and Values Default Values Help Text XDS (Mets Site -) Distant Node mets_site_distant_node Checkbox Indication of the presence of distant node mets XDS (Mets Site -) mets_site_liver Checkbox Indication of the presence of liver mets XDS (Mets Site -) Lung mets_site_lung Checkbox Indication of the presence of lung mets XDS (Mets Site -) Omentum Checkbox Indication of the presence of omentum mets
mets_site_omentum XDS (Mets Site -) Ovarian mets_site_ovarian Checkbox Indication of the presence of ovarian mets XDS (Mets Site -) Peritoneal mets_site_peritoneal Checkbox Indication of the presence of peritoneal mets XDS (Mets Site -) Other Checkbox Indication of the presence of intra-abdominal mets XDS (Mets Site -) Other mets_site_other Checkbox Indication of the presence of other mets XDS (Other Site of Metastasis Details) specify mets_site_other_desc Free Text Listing of mets XDS Serum CEA performed serum_cea_done Drop Down List Yes No Indication of serum cea completed Patient Treatment Episode XDS Field Label Type of Data Entry Formatting Permitted Characters and Values Default Values Help Text XDS Level of serum CEA (µg/L) serum_cea_result Numeric 6,2 Level of serum in µg/l MDS XDS Is this a Rectal Cancer rectal_cancer Drop Down List Yes No Is the cancer clinically, radiologically, endoscopically felt to be in the rectum below the rectosigmoid junction, equal to or less than 15 cm from the anal verge on rigid endoscopy. NEW to this screen MDS XDS Height of Rectal Cancer (cm) rectal cancer_height Display of existing field The height in centimeters from the anal verge estimated at rigid or operative sigmoidoscopy. Maximum default 15cm
MDS XDS Preoperative local staging of rectal cancer Drop Down List Yes No Indication of staging for rectal cancer. Required when rectal cancer is yes MDS (Type of Investigation) Endorectal Ultrasound rectal_staging_ultrasound Checkbox Indication of preop endorectal ultrasound MDS XDS (Type of Investigation) MRI rectal_staging_mri Checkbox Indication of MRI preop staging investigation NEW MDS XDS (Type of Investigation) Clinical / CT Rectal_staging_clinical_ct Checkbox Indication of CT preop staging investigation NEW MDS XDS (Type of Investigation) Unknown Rectal_staging_unknown Checkbox Indication of unknown preop staging investigation Patient Treatment Episode Field Label Type of Data Entry Formatting Permitted Characters and Values Default Values Help Text Preoperative T staging preop_t_staging Drop Down List 0 1 2 3 4 X Radiological based on either MRI, CT or Endorectal Ultrasound results of Pre Operative T staging NEW MDS XDS Preoperative N Staging Preop_n_staging Drop down List 0 1 2 Radiological based on either MRI, CT or Endorectal Ultrasound results of Pre Operative N staging NEW From TE MDS XDS Neoadjuvant Therapy neoadjuvant_therapy Drop Down List Yes No Was chemo or radiation therapy performed for this rectal cancer prior to surgery.
NEW XDS Neoadjuvant therapy Intent Drop Down List Curative Palliative NEW From TE NEW XDS Neoadjuvant therapy type neoadjuvant_therapy_type Drop Down List Short Course radiotherapy Long Course Chemoradiotherapy Unknown NEW XDS (Neoadjuvant RTx) date Neoadjuvant_rtx_start_date Date DD/MM/YYYY NEW XDS (Neoadjuvant RTx) Dose Neoadjuvant_rtx_dose Free Text 250 NEW XDS (Neoadjuvant RTx) Fractions Neoadjuvant_rtx_fractions Free Text 50 NEW XDS (Neoadjuvant RTx)Stop Date Neoadjuvant_rtx_stop_date Date DD/MM/YYYY NEW XDS (Neoadjuvant CTx) Start date Date DD/MM/YYYY NEW XDS (Neo Adjuvant CT Drug) Oxaliplatin Checkbox NEW XDS (Neo Adjuvant CT Drug) Irinotecan Checkbox NEW XDS (Neo Adjuvant CT Drug) Fluoropyrimidine Checkbox
NEW XDS (Neo Adjuvant CT Drug) Bevacizumab Checkbox NEW XDS (Neo Adjuvant CT Drug) Cetuximab Checkbox NEW XDS (Neo Adjuvant CT Drug) Other Checkbox NEW XDS (Neo adjuvant CT Drug) Other Drug –Specify Free Text NEW XDS (Neo Adjuvant CTx) Stop Date Date DD/MM/YYYY NEW XDS Treatment completed long_course_completed Drop Down List Yes No NEW MDS XDS Discussed at MDM Discussed_at_mdm Drop Down List Yes No Unknown Was this patient discussed at an MDM NEW MDS XDS Drop Down List Yes No Indication of a stent NEW MDS XDS Indication Stent_indication Drop Down List Bridge to Surgery Palliative NEW MDS XDS Stent Decompression Stent_decompression Drop Down List Yes No Stent has been successfully inserted through obstructing tumour and patient has successful clinical decompression of obstruction. NEW MDS XDS Stent Perforation Stent_perforation Drop Down List Yes No Following procedure there is a clinical and or radiological evidence of bowel perforation MDS XDS Surgery Planned surgery_planned Drop Down List Yes No Indication of surgery to be done XDS Proposed date of surgery proposed_surgery_date Date DD/YY/MMMM Proposed date of surgery
arrhythmia (sick sinus syndrome) XDS History of congestive heart failure chf Drop Down List Yes No If a physician has ever diagnosed congestive cardiac failure by one of the following: a. Paroxysmal nocturnal dyspnoea. b. dyspnoea on exertion due to heart failure. c. Chest x-ray showing pulmonary exertion. d. Patient has received treatment for this ace inhibitor, digoxin or diuretics. XDS Congestive heart failure at current admission chf_at_admission Drop Down List Yes No The diagnosis and management of congestive cardiac failure was made at this admission or the management changed due to deterioration in CHF. Patient Preoperative (XDS only) NEW/CHG MDS Field Label Type of Data Formatting Permitted Characters and Values Default Values Help Text XDS Cerebrovascular accident cva Drop Down List Yes No Whether the patient has had cerebrovascular disease documented by one of the options given XDS CVA Type cva_type Unresponsive coma - lasting greater than 24 hours CVA - symptoms greater than 72 hours after onset RIND - recovery within 72 hours TIA - recovery within 24 hours Non invasive carotid test with greater than 75% occlusion... XDS Diabetes diabetes Drop Down List Yes No A history of diabetes regardless of duration of disease or need for anti diabetic agents
XDS Duration of Diabetes (years) diabetes_duration Numeric Time in years since definitive diagnosis of diabetes on basis of elevated blood glucose. Round up to next highest years. XDS Diabetes Type diabetes_type Drop down List Type 1 Type 2 Type 2 requiring insulin. XDS Current Insulin Use insulin Drop Down List Yes No Current use of daily insulin prior to current admission. XDS Current Insulin Dose (units) insulin_dose Numeric daily dose in units of insulin, averaged over the last month. XDS Current oral hypoglycemics use oral_hypoglycemics Drop Down List Yes No Patient Preoperative (XDS only) NEW/CHG MDS Label Type of Data Entry Formatting Permitted Characters and Values Default Values Help Text XDS Diagnosed complications of diabetes diabetes_complications Drop Down List None PVD Neuropathy IHD XDS Renal function tested renal_function_tested Drop Down List Yes No XDS Creatinine (µmol/L) creatinine Numeric Last serum creatinine prior to surgery XDS Chronic Renal Failure chronic_renal_failure Drop Down List Yes No Documented persistent of serum creatinine outside normal limits (greater than 0.13mmol/L). XDS Dialysis dialysis Drop Down List Yes No Is the patient in dialysis pre operatively.
XDS Duration of Steroid Use (months) steroid_duration Numeric The total duration over the time which the patient has been administered steroids (months). XDS Immunosuppressive agents immunosuppressant Drop Down List Yes No Has the patient been taking immunosuppressive agents either orally or intravenously other than steroids in the last 6 months. XDS Type of Immunosuppression immunosuppressant_type Free Text XDS Family History of Colorectal neoplasia immunosuppressant_type Drop Down List Yes No Has any first degree relative had any history of colorectal neoplasia (i.e. a colorectal cancer confirmed on biopsy or a benign colorectal adenoma of greater than 1cm in size on pathological reporting) XDS Number of First Degree relatives Numeric The number of first degree relatives that have first degree neoplasia (i.e. A colorectal cancer confirmed on biopsy or a benign colorectal adenoma on greater than one cm in size on pathological reporting). Patient Preoperative (XDS only) NEW/CHG MDS Field Label Type of Data Formatting Permitted Characters and Values Default Values Help Text XDS Youngest age in Family History (years) Numeric The youngest age at a family member was diagnosed with significant colorectal neoplasia (i.e. A colorectal cancer confirmed on biopsy or a benign colorectal adenoma of greater than one cm in size on pathological reporting) XDS Family history HNPCC hnpcc_family_history Drop Down List Yes No Does the family fulfil the Amsterdam II criteria for clinical diagnosis of HNPCC or the
New Registrar Unsupervised Supervised = A more senior surgeon is scrubbed providing assistance or unscrubbed but in the theatre. Unsupervised = Senior surgeon is not in theatre. MDS XDS ASA Score asa_score Numeric 1 2 3 4 5 ASA 1 Normal healthy patient ASA 2 Patient with mild systemic disease ASA 3 Patient with severe systemic disease ASA 4 Patient with severe systemic disease that is a constant threat to life ASA 5 Moribund patient who is not expected to survive Patient Operative Field Label Type of Data Entry Formatting Permitted Characters and Values Default Values Help Text MDS XDS Episode episode Drop Down List Solitary Metachronous Synchronous Is this colorectal cancer solitary, metachronous or synchronous. MDS XDS Second or Subsequent operation for this cancer episode subsequent_operation Drop Down List Yes No Is this a second or subsequent operation for this patients cancer episode (e.g. for a postoperative complication). CHG New Option MDS XDS Surgical Entry surgical_entry Drop Down List Open. Laparoscopic Hybrid Conversion of Lap Open surgery Any case in which all of the procedure is performed open. This would however include cases where a preliminary laparoscopy has Option
Any case the primary is removed by a transanal approach, including open, trans anal endoscopic microsurgery (TEMS) and trans anal minimally invasive surgery (TAMIS). MDS XDS Number of Tumours number_of_tumours Numeric Note : Max number = 10 (usually <3) Number of colorectal neoplasms detected at time of surgery. MDS XDS Site of Tumour tumour_site (tumours) Drop Down List Appendix Caecum Ascending colon Hepatic flexure Transverse Splenic flexure Descending colon Sigmoid Rectosigmoid Rectum third Rectum mid third Rectum lower third Unknown. MDS XDS Tumour Table tumour_site (tumours) N/A System generated list of all Tumour Sites Patient Operative NEW/CHG MDS Field Label Type of Data Entry Formatting Permitted Characters and Values Default Values Help Text MDS XDS Height of rectal cancer (cm) rectal_cancer_height Numeric The height in centimeters from the anal verge estimated at rigid or operative sigmoidoscopy. XDS Fixity of rectal cancer rectal_cancer_fixing Drop Down List Fixed Mobile Tethered
MDS XDS Anastomosis formed anastomosis_formed Yes No Indication of the formation of an anastomosis MDS XDS Height of Anastomosis (cm) anastomosis_height Height of anastomosis from the anal verge in cm CHG New Option MDS XDS Technique anastomosis_technique Handsewn Handsewn end to end Handsewn end to side Handsewn side to side Stapled end to end Stapled functional end to end Stapled end to side Colonic pouch anal anastomosis Other Stapled colonic pouch Sutured colonic pouch Sutured straight coloanal Indication of the type of technique used to form the anastomosis MDS XDS Oversewing of anastomosis anastomosis_oversewn No Reinforced Completely oversewn Indication of oversewing the anastomosis for handsewn options. MDS XDS Cancer resected cancer_resected Drop Down List Yes No Indication of cancer resected Patient Operative Label Type of Data Entry Formatting Permitted Characters and Values Default Values Help Text MDS XDS Stoma formed stoma_formed Yes No Already present Indication of the formation of a
MDS XDS Type of stoma_type Drop Down List Loop ileostomy End ileostomy Loop colostomy End colostomy Caecostomy What type of stoma was either formed at this operation or was present at the time of surgery CHG New Option MDS XDS Curability curability Drop Down List Curative Palliative due to metastasis Palliative due to local invasion Curative-Gross resection of Stage 4 disease, query curative Indication of the curability of the procedure MDS XDS Synchronous organs resected organs_resected Drop Down List Yes No Which synchronous organs were resected MDS XDS Which synchronous organs were resected resected_organs Free Text Listing of other organs resected Patient Post Operative Field Label Type of Data Formatting Permitted Characters and Values Default Values Help Text MDS XDS Date of Admission admission_date Date Patients admission date MDS XDS Date of Discharge discharge_date Date Patients discharge date MDS XDS Surgical Complications surgical_complications Drop Down List Yes No Indication of surgical complications MDS XDS (surgical complications) Abdominal/Pelvic Collection Drop Down List Yes No Fluid filled collection seen on CT scan or ultrasound >3cm in diameter .
MDS XDS (surgical complications) Anastomotic Leak anastomotic_leak Drop Down List Yes No Clinical and or radiological evidence of leak from anastomosis. MDS XDS Anastomotic leak diagnosis Drop Down List Radiological Clinical Both Was the leak proven on radiological contrast study and/or clinically. NEW MDS XDS Anastomotic Leak Surgery Anastomotic_leak_surgery Drop Down List Yes No NEW MDS XDS Anastomotic Leak Correction Drop Down List Conservative Percutaneous drainage Abdominal surgery stoma Abdominal surgery no stoma Transrectal surgery Patient Post Operative Field Label Type of Data Formatting Permitted Characters and Values Default Values Help Text MDS XDS (surgical complications) Enterocutaneous Fistula entercutaneous_fistula Drop Down List Yes No A fistula between the intestine and skin of the abdomen. MDS XDS (surgical complications) Superficial wound dehiscence Drop Down List Yes No Wound edges have separated. MDS XDS (surgical complications) Deep wound dehiscence deep_wound_dehiscence Drop Down List Yes No Burst abdomen (dehiscence of fascia).
MDS XDS (medical complications) DVT/PE dvt_pe Drop Down List Yes No Deep Vein Thrombosis or Pulmonary Embolism. MDS XDS (medical complications) Chest Infection chest_infection Drop Down List Yes No A infection requiring antibiotics and any two of the following clinical features: a. CXR changes b. Bronchial breathing c. Temperature >38°C MDS XDS (medical complications) Cardiac Cardiac Drop Down List Yes No Any of the following cardiac complications: - Arrhythmia - APO - Myocardial infarction - Cardiac arrest MDS XDS (medical complications) Other Drop Down List Yes No Any other medical complications not listed. MDS XDS (Other medical complication desc) Specify Free Text Specify other medical complications. Patient Post Operative Label Type of Data Entry Formatting Permitted Characters and Values Default Values Help Text MDS XDS Returned to theatre returned_to_theatre Yes No Has the patient been returned to theatre for any reason post initial colorectal surgery. MDS XDS Date returned to theatre returned_to_theatre_date Date Date patient was returned to theatre (must be later than that date of surgery). MDS XDS Reason returned to theatre Free Text Reason for patient return to theatre
MDS XDS Readmitted within 30 days post-surgery readmitted_30_days Yes No Unrelated Admission Has the patient been readmitted to any hospital within 30 days of surgery. MDS XDS Inpatient Death inpatient_death Yes No Did the patient die whilst an inpatient. NEW MDS XDS Date of Inpatient Death Inpatient_death_date Date Date of inpatient death NEW MDS XDS Cause of Inpatient Death Inpatient_death_cause Drop Down List Due to Cancer Due to Post-Op Complications Other Causes – Cancer present causes – cancer not present Contribution of cancer to death unknown Cause of inpatient death NEW MDS XDS 30-Day Mortality Mortality_30_day Drop Down List Yes No Was the inpatient death within 30 days Patient Pathology Field Label Type of Data Entry Formatting Permitted Characters and Values Default Values Help Text MDS XDS Primary Tumour primary_tumour_id (pathologies) primary_tumour Drop down List System generated list of all Tumour Sites CHG New Option XDS Type of Tumour tumour_type Drop Down Adenocarcinoma Adenocarcinoma mucinous Adenocarcinoma signet Dysplastic Adenoma Histopathological type of tumour as determined by pathologist
XDS Lymphovascular invasion lymphovascular_invasion Drop Down List Yes No Presence or absence of the invasion of the cancer into the blood vessels or lymphatic channels MDS XDS Circumferential margins circumferential_margins Drop Down List Negative Positive Not Reported Were the circumferential margins involved. MDS XDS Longitudinal/Distal Margins mucosal_margins_result Drop Down List Negative Positive Mucosal margin present MDS XDS Margin distance (mm) mucosal_margins Numeric The closest mucosal margin MDS XDS Margin distance clear mucosal_margins_clear Checkbox NEW Tumour Regression Grade Tumour_regression_grade Drop Down List 0 1 2 3 Not Reported Grade 0 – complete response (no viable cancer cells) Grade 1 – moderate response (single cells or small groups of cancer cells) 2 –minimal response (residual cancer outgrown by fibrosis) Grade 3 – poor response (minimal or no tumour kill; extensive residual cancer) Patient Pathology NEW/CHG MDS Label Type of Data Entry Formatting Permitted Characters and Values Default Values Help Text XDS Immunohisto chemistry ihc_performed Drop Down List Yes No Was immunohistochemistry performed (not molecular markers). XDS Results of IHC ihc_results Drop Down List Normal Mismatch repair proteins absent Inconclusive
MDS XDS Adjuvant therapy offered offered Drop Down List Yes No MDS XDS Reason not offered – Stage not_offered_early_stage Checkbox MDS XDS Reason not offered – Patient age not_offered_patient_age Checkbox MDS XDS Reason not offered – Late not_offered_late_stage Checkbox MDS XDS Reason not offered – Comorbidities not_offered_comorbidity Checkbox MDS XDS Reason not offered - Metastatic Disease Checkbox MDS XDS Reason not offered – Recurrent Disease Checkbox MDS XDS Reason not offered – Patient Declined Checkbox MDS XDS Reason not offered – other not_offered_other Checkbox Adjuvant Therapy Field Label Type of Data Entry Formatting Permitted Characters and Values Default Values Help Text MDS XDS Other reason (not offered) –specify Free Text
not_offered_other_desc MDS XDS Chemotherapy chemotherapy Drop Down List Yes No XDS Chemo Oncologist chemo_Oncologist_id Drop Down List Contains all Role Oncologists XDS Off-site Chemo Oncologist chemo_Off-site_Oncologist Checkbox Requires id or off site name XDS Chemo Off-site Oncologist name. Free Text 250 XDS Off-site Oncologist location Free Text 250 . XDS Chemo start date chemo_start_date Date DD/MM/YYYY XDS Planned duration (weeks) chemo_planned_duration NEW XDS Number of Cycles Chemo_number_of_cycles Number 99 CHG New Option XDS Drug chemo_drug Drop Down List Flouropyrimidine Oxaliplatin/ Flouropyrimidine Other XDS Drug – Specify Free Text Adjuvant Therapy Field Label Type of Data Entry Formatting Permitted Characters and Values Default Values Help Text New XDS Dose Reduction and/or Delay Drop Down List Yes No
NEW XDS Chemo Stop Date Chemo_stop_date Date XDS Stopped due to chemo_stop_reason Drop Down List Completed planned treatment Progressive disease Toxicity Patient request toxicity Death other Other HT - Reason for stopping chemotherapy XDS Reason (chemo stop ) - Specify chemo_stop_ reason_other Free Text HT -Description of reason for stopping chemotherapy MDS XDS Radiotherapy Radiotherapy Drop Down List Yes No XDS Radio Oncologist radio_Oncologist_id Drop Down List Contains all role Radiologists XDS Off-site Radio Oncologist radio_Off-site_Oncologist Checkbox Requires id or off site name XDS Radio Off-site Oncologist name Adjuvant Therapy Label Type of Data Formatting Permitted Characters and Values Default Values Help Text XDS Radio Off-site Oncologist location
XDS Radio start date radio_start_date Date NEW XDS (Adjuvant Dose Radio_dose Free Text 250 NEW XDS (Adjuvant Fractions Radio_fractions Free Text 50 XDS Stopped due to radio_stop_reason Drop Down List Completed planned treatment Progressive disease Toxicity Patient request Death toxicity Death other Other HT - Reason for stopping radiotherapy XDS Other (radio Stop) Reason - Specify radio_stop_reason_other Free Text HT - Description of other reason for stopping radiotherapy Patient Follow ups Field Label Type of Data Entry Formatting Permitted Characters and Values Default Values Help Text MDS XDS Date of follow-up followup_date Date Selection Prepopulated with today’s date Cannot be future CHG New Option MDS XDS Patient Status patient_status Drop Down List Alive, no recurrence with disease second primary cancer Lost to Follow-up Deceased MDS XDS Date of Death death_date Date Selection Any valid date even future dated
MDS XDS Cause of death death_cause Drop Down List Post-op complications Chemo toxicity Non-cancer related Cancer related XDS Non-Fatal complications since last visit Complications Drop Down List Yes No XDS (NFC) Abdominal/Pelvic Collection Drop Down List Yes No Fluid filled collection seen on CT scan or ultrasound >3cm in diameter XDS (NFC) Anastomotic Leak anastomotic_leak Drop Down List Yes No Clinical and or radiological evidence of leak from anastomosis. XDS Anastomotic leak diagnosis Drop Down List Radiological Clinical Both Was the leak proven on radiological contrast study and/or clinically. NEW XDS Anastomotic Leak Surgery Anastomotic_leak_surgery Drop Down List Yes No Patient Follow ups Field Label Type of Data Entry Formatting Permitted Characters and Values Default Values Help Text NEW XDS Anastomotic Leak Correction Drop Down List Conservative Percutaneous drainage Abdominal surgery Abdominal surgery no stoma Transrectal surgery XDS (NFC) Entercutaneous fistula entercutaneous_fistula Drop Down List Yes No A fistula between the intestine and skin of the abdomen. XDS (NFC) Superficial wound dehiscence Drop Down List Yes No Wound edges have separated.
XDS (NFC) Splenectomy splenectomy Drop Down List Yes No Surgical removal of the spleen. XDS (NFC) DVT/PE dvt_pe Drop Down List Yes No Deep Vein Thrombosis or Pulmonary Embolism. XDS (NFC) Chest Infection chest_infection Drop Down List Yes No A chest infection requiring antibiotics and any two of the following clinical features: a. CXR changes b. Bronchial breathing c. Temperature >38°C XDS (NFC) Cardiac cardiac Drop Down List Yes No Any of the following cardiac complications: Arrhythmia APO Myocardial infarction Cardiac arrest XDS (NFC) Other complications other_complications Drop Down List Yes No Any other complications not listed. XDS (NFC - Other) Other - Specify other_complications_desc Free text Specify other complications. Patient Follow ups Label Type of Data Entry Formatting Permitted Characters and Values Default Values Help Text XDS Colonoscopy performed since last follow-up colonoscopy Drop Down List Not done Normal Abnormal XDS CEA performed last follow-up cea_done Drop Down List Yes No XDS CEA Result (µmol/L) cea_result Numeric N.NN. XDS CT scanning performed during this follow-up ct_scan Drop Down List Not done Normal Abnormal MDS XDS Is this the last follow-up last_followup Drop Down List Yes No MDS Reason Free Text
XDS last_followup_reason NEW MDS XDS Lost to Follow-up Reason Drop Down List Unknown Relocated Interstate MDS XDS Has a recurrence been detected during this follow-up recurrence_detected Drop Down List Yes No Has a recurrence been determined to have occurred during this follow-up period or with current investigations MDS XDS Date Detected recurrence_detection_date Date MDS XDS Local Recurrence recurrence_confirmed Definite Possible MDS XDS Biopsy performed biopsy Drop Down List MDS XDS Treatment planned for Local recurrence rec_treatment_planned Yes No Patient Follow ups Field Label Type of Data Entry Formatting Permitted Characters and Values Default Values Help Text MDS XDS (No Treatment) Poor Performance Checkbox MDS XDS (No Treatment) Checkbox MDS XDS (No Treatment) Age rec_no_treatment_age Checkbox MDS XDS (No Treatment) Patient Declined rec_no_treatment_declined Checkbox
MDS XDS (No Treatment) Asymptomatic Checkbox MDS XDS (Yes Treatment)Surgical Resection rec_treatment_surgery Checkbox MDS XDS (Yes Treatment) Chemotherapy rec_treatment_chemo Checkbox MDS XDS (Yes Treatment) Neoadjuvant Chemotherapy Checkbox MDS XDS (Yes Treatment) Radiotherapy rec_treatment_radiotherapy Checkbox Patient Follow ups Label Type of Data Formatting Permitted Characters and Values Default Values Help Text MDS XDS Distant metastases developed distant_metastases Drop Down List Yes No MDS XDS Date detected mets_detection_date Date Selection MDS XDS (Mets Site) Abdominal pelvic lymphadenopathy Checkbox MDS XDS (Mets Site) Bone mets_site_bone Checkbox MDS XDS (Mets Site) Brain mets_site_brain Checkbox
MDS XDS (Mets Site) Distant Node mets_site_distant_node Checkbox MDS XDS (Mets Site) Liver mets_site_liver Checkbox MDS XDS (Mets Site) Lung mets_site_lung Checkbox MDS XDS (Mets Site) Omentum mets_site_omentum Checkbox MDS XDS (Mets Site) Ovarian rnets_site_ovarian Checkbox MDS XDS (Mets Site) Peritoneal Followups /mets_site_peritoneal Checkbox MDS XDS (Mets Site) Other Followups Checkbox MDS XDS (Mets Site) Other Followups /mets_site_other Checkbox Patient Follow ups Field Label Type of Data Entry Formatting Permitted Characters and Values Default Values Help Text MDS XDS Other site – specify Follow-ups/ mets_site_other_desc Free Text CHG MDS XDS Metastases detected by Follow-ups / mets_detection_method Drop Down List Clinical CT PET Colonoscopy Other MDS XDS detection method - specify Free Text (255)
MDS XDS Treatment planned for metastases mets_treatment_planned Checkbox MDS XDS (Mets Treatment) Surgical Resection mets_treatment_surgery Checkbox MDS XDS (Mets Treatment) Chemotherapy mets_treatment_chemo Checkbox MDS XDS (Mets Treatment) Neoadjuvant Chemotherapy Checkbox MDS XDS (Mets Treatment) Radiotherapy Checkbox MDS XDS (Mets Treatment) SIRT mets_treatment_sirt Checkbox Patient Follow ups Field Label Type of Data Entry Formatting Permitted Characters and Values Default Values Help Text NEW MDS XDS (Mets Treatment) RFA Checkbox MDS XDS (No Mets Treatment) Poor Performance Checkbox MDS (No Mets Treatment) Co-morbidities Checkbox
XDS MDS XDS (No Mets Treatment) Age mets_no_treatment_age Checkbox MDS XDS (No Mets Treatment) Patient declined Checkbox MDS XDS (No Mets Treatment) Asymptomatic Checkbox Previous Colorectal Field Label Type of Data Entry Formatting Permitted Characters and Values New Site (multiple) Drop Down List • Appendix • Caecum • Ascending colon • Hepatic flexure • Transverse colon • Splenic flexure • Descending colon • Sigmoid • Rectosigmoid • Rectum upper third • Rectum mid • Rectum third • Unknown