the fee level, payment method and schedule for such reports and payments will be incorporated into the Participating Addendum that is made a part of the Master Agreement. The Contractor may adjust the Master Agreement pricing discount accordingly for sales made by Purchasing Entities within the jurisdiction of the state. All such agreements shall not affect the WSCA-NASPO Administrative Fee or the prices paid by the Purchasing Entities outside the jurisdiction of the state requesting the additional fee. ANTICIPATED USAGE Attachment M contains the historical usage data from the previous contract. No minimum or maximum level of sales volume is guaranteed or implied. ACRONYMS/DEFINITIONS The following acronyms and definitions apply to this Request for Proposals (RFP) and any subsequent contracts. Acronym Description Acceptance A written notice from a Purchasing Entity to Contractor advising Contractor that the Product has passed its Acceptance Testing. Acceptance of a Product for which acceptance testing is not required shall occur following the completion of delivery, installation, if required, and a reasonable time for inspection of the Product, unless the Purchasing Entity provides a written notice of rejection to Contractor. Acceptance Testing The process for ascertaining that the Product meets the standards set forth in the section titled Standard of Performance and Acceptance of the Master Agreement Terms and Conditions, prior to Acceptance by the Purchasing Entity. Accessory Any item that may be added to the base marking engine. Assumption An idea or belief that something will happen or occur without proof. An idea or belief taken for granted without proof of occurrence. Authorized Dealer (“dealer”) Authorized dealer (hereafter referred to as “dealer”) will be defined as a manufacturer’s authorized sales and service center that must be certified by the manufacturer to sell the manufacturer’s products, perform machine installation and maintenance on machines offered by the manufacturer at the time of bid. A Customer must be able to, at a minimum, be able to visit the sales and service center to view and test models. This term encompasses “Value Added Resellers (VARs), Distributors, Resellers, Local Dealers, Partner, Franchise, etc.” Awarded Vendor The organization/individual that is awarded and has an approved contract from the State of Nevada for the services identified in this RFP.
In/Out RJ45 modular jacks ETL Verified to TIA/EIA-568-B.2 Cat5e standard Frequency Attenuation: Normal Mode: 30 dB min, 45 kHz – 23 MHz Common Mode: 30 dB min, 20kHz – 30 MHz Remnant voltage, IEEE C62.41 Cat. B Impulse, neutral-ground: 50 Volt peak max. UL Suppressed Voltage Rating of 330 volts on all modes. Unit must operate in continuous mode – no over voltage shut off disconnect. Unit must not provide power if wall outlet is reversed wired, not properly grounded or missing. Minimum of 3 AC receptacles, including 1 flexible (“pigtail”) outlet. UL Listed and marked on each product. Proposal The official written response submitted by a Vendor in response to this RFP. Proprietary Information Any trade secret or confidential business information that is contained in a bid or proposal submitted on a particular contract. (Refer to NRS 333.020 (5) (a). Public Record All books and public records of a governmental entity, the contents of which are not otherwise declared by law to be confidential must be open to inspection by any person and may be fully copied or an abstract or memorandum may be prepared from those public books and public records. (Refer to NRS 333.333 and NRS 600A.030 [5]). Purchasing Entity A state, city, county, district, other political subdivision of a State, and a nonprofit organization under the laws of some states if authorized by a Participating Addendum, who issues a Purchase Order against the Master Agreement and becomes financially committed to the purchase. Redacted The process of removing confidential or proprietary information from a document prior to release of information to others. Refurbished A product which received major maintenance (and/or minor repair) including the replacement of all normal parts subject to wear during the normal course of use. Remanufactured The process of disassembling products known to be worn or defective that can be reused or brought up to OEM specification by: cleaning, repairing or
Segment Speed in Pages Per Minute (PPM) B3 31 – 40 B4 41 – 69 B5 70 – 90 B6 91 – 119 B7 120 – 139 B8 140 – 159 B9 160+ Group C – Wide Format Devices (B&W and Color) Segment Speed in Square Feet Monthly (SFM)* D Size a Minute Low 500 – 10,000 4+ Medium 10,001 – 50,000 9+ High 50,001+ 20+ *Vendors may propose alternate print options; however, must include a method to convert to SFM. Group D – Printers (B&W and Color) Segment Speed in Pages Per Minute (PPM) D1 Up – 20 D2 21 – 40 D3 41 – 60 Group E – Digital Duplicator Segment Speed in Pages Per Minute (PPM) E1 100 – 130 E2 131 – 150 E3 151 – 180 E4 181+ Group F – Scanners Segment Speed in Pages Per Minute (PPM) F1 50 – 59 F2 60 – 69 F3 70 – 79 F4 80 – 89 F5 90+ PROPOSAL REQUIREMENTS All proposing Vendors must meet the requirements of this section.
Format and Content Tab I – Title Page The title page must include the following: Part IB – Confidential Technical Proposal RFP Title: Copiers, Printers and Related Devices RFP: 3091 Vendor Name: Address: Proposal Opening Date: August 20, 2014 Proposal Opening Time: 2:00 PM Tabs – Confidential Technical Vendors must have tabs in the confidential technical information that cross reference back to the technical proposal, as applicable. PART II – COST PROPOSAL The cost proposal must include: One (1) original marked “MASTER”; and One (1) identical copy. The cost proposal must not be marked “confidential”. Only information that is deemed proprietary per NRS 333.020(5)(a) may be marked as “confidential”. Format and Content Tab I – Title Page The title page must include the following: Part II – Cost Proposal RFP Title: Copiers, Printers and Related Devices RFP: 3091 Vendor Name: Address: Proposal Opening Date: August 20, 2014 Proposal Opening Time: 2:00 PM Tab II – Cost Proposal Vendor’s response for the cost proposal must be included in this tab. Tab III – Attachment J, Cost Proposal Certification of Compliance with Terms and Conditions of RFP
Attachment J with an original signature by an individual authorized to bind the organization must be included in this tab. In order for any cost exceptions and/or assumptions to be considered, vendors must provide the specific language that is being proposed in Attachment J. Only cost exceptions and/or assumptions should be identified on Attachment J. Do not restate the technical exceptions and/or assumptions on this form. The State will not accept additional exceptions and/or assumptions if submitted after the proposal submission deadline. If vendors do not specify any exceptions and/or assumptions in detail at time of proposal submission, the State will not consider any additional exceptions and/or assumptions during negotiations. PART III – CONFIDENTIAL FINANCIAL INFORMATION The confidential financial information part must include: One (1) original marked “MASTER”; and One (1) identical copy. Format and Content Tab I – Title Page The title page must include the following: Part III – Confidential Financial Information RFP Title: Copiers, Printers and Related Devices RFP: 3091 Vendor Name: Address: Proposal Opening Date: August 20, 2014 Proposal Opening Time: 2:00 PM Tab II – Financial Information and Documentation Vendors must place the information required per Section 4.1.11 in this tab. CONFIDENTIALITY OF PROPOSALS As a potential contractor of a public entity, vendors are advised that full disclosure is required by law.