Email: Website: TABLE OF CONTENTS Page SECTION I INVITATION TO TENDER……………………………………………………………….3 SECTION II INSTRUCTIONS TO TENDERERS……………………………………………………. 4 APPENDIX TO INSTITUTIONS TO TENDER ………………………………………. 19 SECTION III GENERAL CONDITIONS OF CONTRACT………………………………………….. 21 SECTION IV SPECIAL COND1TIONS OF CONTRACT…………………………………………… 27 SECTION V SCHEDULE OF REQUIREMENTS……………………………………………………. 30 SECTION VI TECHNICAL SPECIFICATIONS……………………………………………………..31
2.20.2 Arithmetical errors will be rectified on the following basis. If there is a discrepancy between the unit price and the total price that is obtained by multiplying the unit price and quantity, the unit price shall prevail, and the total price shall be corrected. If the candidate does not accept the correction of the errors, its tender will be rejected, and its tender security may be forfeited. If there is a discrepancy between words and figures, the amount in words will prevail. 2.20.3 The Procuring entity may waive any minor informality or nonconformity or irregularity in a tender which does not constitute a material deviation, provided such waiver does not prejudice or affect the relative ranking of any tenderer. 2.20.4 Prior to the detailed evaluation, pursuant to paragraph 23, the Procuring entity will determine the substantial responsiveness of each tender to the tender documents. For purposes of these paragraphs, a substantially responsive tender is one which conforms to all the terms and conditions of the tender documents without material deviations. The Procuring entity’s determination of a tender’s responsiveness is to be based on the contents of the tender itself without recourse to extrinsic evidence. 2.20.5 If a tender is not substantially it will be rejected by the Procuring entity and may not subsequently be made responsive by the tenderer by correction of the nonconformity. 2.21 Conversion to a single currency 2.21.1 Where other currencies are used, the procuring entity will convert those currencies to Kenya shillings using the selling exchange rate on the date of tender closing provided by the central bank of Kenya. 2.22 Evaluation and comparison of tenders. 2.22.1 The procuring entity will evaluate and compare the tenders which have been determined to be substantially responsive, pursuant to paragraph 2.20 2.22 Evaluation and comparison of tenders. The procuring entity will use the following evaluation Criteria on the Technical Proposal tender document
Financial Evaluation Criteria to be used on the Financial Proposal Tender document Evaluation Criteria Marks % 1 Financial status Audited Financial Accounts for the last 3 years 20 Certified Bank Statements for the last 6 months 20 Letter from financers confirming access to credit facilities 10 TOTAL SCORE % 50 PASS MARK 30 2.22.1The procuring entity will evaluate and compare the tenders which have been determined to be substantially responsive, pursuant to paragraph 2.20 2.22.2 The comparison shall be of the price including all costs as well as duties and taxes payable on all the materials to be used in the provision of the services. 2.22.3 The Procuring entity’s evaluation of a tender will take into account, in addition to the tender price, the following factors, in the manner and to the extent indicated in paragraph 2.22.4 and in the technical specifications: (a) Operational plan proposed in the tender; (b) Deviations in payment schedule from that specified in the Special Conditions of Contract; 2.22.4 Pursuant to paragraph 22.3 the following evaluation methods will be applied: (a) Operational Plan.
TENDER SECURITY FORM Whereas ………………………………………..[name of the tenderer] (hereinafter called “the tenderer”)has submitted its tender dated………………..[date of submission of tender ] for the provision of ………………………………………………..[name and/or description of the services] (hereinafter called “the Tenderer”)…………………………………………………….. KNOW ALL PEOPLE by these presents that WE……………………………………… Of……………………………………………having registered office at [name of procuring entity](hereinafter called “the Bank”)are bound unto……………… [name of procuring entity](hereinafter called “the procuring entity”) in the sum of ………..
AND WHEREAS we have agreed to give the tenderer a guarantee: THEREFORE WE hereby affirm that we are Guarantors and responsible to you, on behalf of the tenderer, up to a total of ……………………………………………………. [amount of the guarantee in words and figures], and we undertake to pay you, upon your first written demand declaring the tenderer to be in default under the Contract and without cavil or argument, any sum or sums within the limits of ……………………….. [amount of guarantee] as aforesaid, without your needing to prove or to show grounds or reasons for your demand or the sum specified therein. This guarantee is valid until the _____ day of 20 __________________________________________________________________ Signature and seal of the Guarantors ____________________________________________________________________ [name of bank or financial institution] ____________________________________________________________________ [address] ______________________________________________________________________ [date] (Amend accordingly if provided by Insurance Company)