1 Assume a Group 2 folder was located at the RMC as of the erroneous date of death. Reference: For more information about Group 2 folders, see . 2 Compose an e-mail message to the RMC that indicates the record was erroneously processed, and requests return of the file to the live file bank. 3 Make sure the e-mail includes the file number, and Veteran’s name, and send the e-mail to . 4 Destroy the lightweight folder, if one exists. 24. Incorrect Dates of Death Introduction This topic contains information on incorrect dates of death. It includes guidelines for correcting an erroneous date of death that is in the same month as the correct date of death earlier than the correct month of death later than the correct month of death and benefit checks are returned, and later than the correct month of death and no benefit checks are returned. Change Date November 15, 2004 a. Erroneous Date of Death in Same Month as the Correct Date of Death Process a BUPD to correct the date of death if the FNOD was processed with an erroneous date of death, and the erroneous date of death is in the same month as the correct date of death. Result: The system automatically adjusts the termination date if the Veteran had a running compensation or pension award at the time of death.
b. Erroneous Date of Death Earlier Than Correct Month of Death The system may establish an erroneous accounts receivable in the master record if the FNOD is processed with a date of death that is earlier than the correct month of death, and the Veteran had a running award. If the erroneous date of death is earlier than the correct month of death, follow the steps in the table below to take corrective action Step Action 1 Prepare an OF 41, Routing and Transmittal Slip, to finance activity requesting the processing of a fiscal transaction to eliminate the erroneous accounts receivable. 2 Process a BUPD to correct the date of death in BIRLS. Continued on next page , Continued c. Erroneous Date of Death Later Than Correct Month of Death and Benefit Checks Are Returned The system establishes a proceeds due segment in the master record if the FNOD is processed with a date of death that is later than the correct month of the death, and the Veteran’s uncashed benefit checks are returned. Follow the steps in the table below if all the returned checks represent payment for the month of death or later. Step Action 1 Use an OF 41, or annotation of VA Form 20-6560, Notice of Benefit Payment Transaction, and ask the finance activity to return the amount in proceeds to appropriations. 2 Process a BUPD to correct the date of death in BIRLS.
the Veteran died in service the Veteran’s death was not due to willful misconduct, and there is a surviving spouse, or next of kin forward a copy of the DD Form 1300, Report of Casualty, to the Loan Guaranty Division at the RO having jurisdiction over the address of the spouse or next of kin. Note: If DD Form 1300 does not show the address, obtain the address from the evidence of record, and if possible, enter the address on the copy furnished to Loan Guaranty. the Veteran died after service the Veteran’s death is service-connected (SC), and there is a surviving spouse, or next of kin complete an OF 41, with the file number Veteran’s name spouse’s or next of kin’s name and address statement that the Veteran’s death was due to an SC disability, and forward the OF 41 to the Loan Guaranty Division having jurisdiction over the spouse’s or next of kin’s address.