ACADEMIC PERFORMANCE INDICATORS (API) FOR PROMOTIONS OF ASSISTANT LIBRARIAN IN UNIVERSITIES / FOR COLLEGE LIBRARIAN UNDER CAREER ADVANCEMENT SCHEME (CAS) OF DEPUTY LIBRARIAN AND LIBRARIAN IN UNIVERSITIES. Direct Work load and weightage to be given to different levels of Librarians Direct working hours per week Weightage Assistant Librarian/College Librarian 40 100 Deputy Librarian 36+4* 90 Librarian 32+8* 80 *Hours spent on administrative responsibilities, innovation, upgradation of services, extension services etc. CATEGORY I: PROCUREMENT, ORGANIZATION, AND DELIVERY OF KNOWLEDGE AND INFORMATION THROUGH LIBRARY SERVICES Nature of Activity Posts applying for Actual Score Score Score to be filled by the candidate Document No. Score verified by Screening Committee 1 a) Library resources organization and maintenance of books, journals, reports; Provision of library reader- services, literature retrieval services to researchers and analysis of reports; Provision of assistance to the departments of University/College with the required inputs for preparing reports, manuals and related documents; Assistance towards updating institutional website with activity related information and for bringing out institutional Newsletters, etc. (40 Points) Development, organization and management of including their accessibility over Intranet / Internet, digitization of library resources, of information, etc (15 Points) User awareness and instruction programmes (Orientation lectures, users’ training in the use of library services as e-resources, OPAC; knowledge resources user promotion programmes like organizing book exhibitions, other interactive latest learning resources, etc. (15 Points) Assistant Librarian Actual hours spent per academic year ÷ 20 70 Deputy Librarian Actual hours spent per academic year ÷ 20 60 Librarian Actual hours spent per academic year ÷ 20 55 e- delivery College
2 b) ICT and other new technologies’ application for upgradation of library services such as automation of catalogue, learning resources procurement functions, circulation operations including membership records, serial subscription system, reference and information services, library security (technology based methods such as RFID, CCTV), development of library management tools (software), Intranet management) Assistant Librarian Actual hours spent per academic year ÷ 10 15 Deputy Librarian Actual hours spent per academic year ÷ 10 15 Librarian Actual hours spent per academic year ÷ 10 15 3 c).Additional services such as extending library facilities on holidays, shelf order maintenance, library user manual, building and extending institutional library facilities to outsiders through external membership norms Assistant Librarian Actual hours spent per academic year ÷ 10 15 Deputy Librarian Actual hours spent per academic year ÷ 10 15 Librarian Actual hours spent per academic year ÷ 10 10 Total Category I - Marks Scored I I(a) I(b) I(c) Total I(a)+I(b)+I(c) CATEGORY II: PROFESSIONAL DEVELOPMENT, CO-CURRICULAR AND EXTENSION ACTIVITIES Nature of Activity Maximum API Score Actual score Score to be filled by the candidate Document no. Score verified by screening committee a) Student related co-curricular, extension and field based activities (such Cultural exchange and Library service Programmes (various level of extramural and intramural programmes); extension, library-literary work through different channels. 15 Actual hours spent per academic year ÷ 10 College
b) Contribution to Corporate life and management of the library units and institution through participation in library and administrative committees and responsibilities. 15 Actual hours spent per academic year ÷ 10 c) Professional Development activities (such as participation in seminars, conferences, short term, library training courses, workshops and events, talks, lectures, membership of associations, dissemination and general articles, not covered in Category III below) 15 Actual hours spent per academic year ÷ 10 Total 45 Total score in Category – II II.a II.b II.c Total CATEGORY-III: RESEARCH AND ACADEMIC CONTRIBUTIONS Category Activity University/College Librarians Max. score for University/College Librarian* Score to be filled by the candidate Document No. Score verified by the screening III (A) Research Publications in Refereed Journals as notified by the UGC# 25 per Publication Other Reputed Journals as notified by the UGC# 10 per Publication III (B) Publications other than journal articles (books, chapters in books) Text/Reference Books, published by International Publishers, with ISBN/ISSN number as approved by the University and posted on its website. The List will be intimated to UGC. 30 per Book for Single Author Subject Books, published by National level publishers, with ISBN/ISSN number or State / Central Govt. Publications as approved by the University and posted on its website. The List will be intimated to UGC. 20 per Book for Single Author Subject Books, published by Other local publishers, with ISBN/ISSN number as approved by the University and posted on its website. The List will be intimated to UGC. 15 per Book for Single Author
Chapters in Books, published by National and International level publishers, with ISBN/ISSN number as approved by the University and posted on its website. The List will be intimated to UGC. International –10 per Chapter National – 5 per Chapter III (C) RESEARCH PROJECTS III (C) (i) Sponsored Projects Major Projects with grants above Rs. 5 lakhs 20 per Project Major Projects with grants above Rs.3 lakhs up to Rs.5 lakhs 15 per Project Minor Projects with grants above Rs. 1 lakh up to Rs.3 lakhs 10 per Project III (C)(ii) Consultancy Projects Amount mobilized with a minimum of Rs. 2 lakhs 10 for every Rs.2 lakhs III (C)(iii) Projects Outcome / Outputs Major Policy document prepared for international bodies like WHO/UNO/UNESCO/UNICEF etc. Central / State Govt./Local Bodies Major policy document of International bodies - 30 Central Government – 20, State Govt.-10 Local bodies – 5 Category Activity University/College Librarians Max.score for University/College Librarian* Score to be filled by the candidate Document No. Score verified by the screening III (D) RESEARCH GUIDANCE III(D)(i) M.Phil. Degree awarded 5 per candidate III(D)(ii) Ph.D. Degree awarded / Thesis submitted 15 / 10 per candidate III E Awards / Fellowships/Invited lectures delivered / papers presented in conferences / seminars III(E) (i) Award / Fellowship International Award/Fellowship from academic bodies/associations 15 per Award / 15 per Fellowship Award / Fellowship National Award/Fellowship from academic bodies/associations 10 per Award / 10 per Fellowship Award /Fellowship State / University Award/Fellowship from academic bodies/associations 5 Per Award III(E) (ii) Invited lectures / papers presented International 7 per lecture / 5 per paper presented National level 5 per lecture / 3 per paper
MINIMUM APIs FOR THE CAREER ADVANCEMENT SCHEME (CAS) PROMOTION OF ASSISTANT/COLLEGE LIBRARIAN AND DEPUTY LIBRARIAN AND WEIGHTAGES FOR EXPERT ASSESSMENT IN SELECTION COMMITTEES, IN UNIVERSITIES AND COLLEGES Category Activity Assistant / Librarian (Stage 1 to Stage 2) Assistant / Librarian (Stage 2 to Stage 3) Assistant/College Librarian (Stage 3) to Deputy/College Librarian (Stage 4) Deputy Librarian (Stage 4) to Librarian (Stage 5) I Procurement, organization, and delivery of knowledge and information through Library services 80/Year 80/year 75/year 70/year II Professional Development and Extension activities - Minimum score required to be assessed cumulatively 50/ Assessment period 50 / Assessment period 50 / Assessment period 50 / Assessment period III Research and Academic Contributions – Minimum Score required - to be assessed cumulatively 20 / Assessment period 50 / Assessment period 75 / Assessment period 100 / Assessment period II + III Minimum total API score under Categories II and III* 90 / Assessment period 120 / Assessment period 150 / Assessment period 180 / Assessment period Expert Assessment System Screening cum evaluation committee Screening cum evaluation committee Selection Committee Selection Committee IV Percentage Distribution of Weightage Points in the Expert Assessment (Total weightage = 100. Minimum required 50)) No separate points. Screening committee to verify API scores No separate points. Screening committee to verify API scores 30% - Library related research papers evaluation 50% - Assessment of domain knowledge on Library automation and Organizational skills 20 % - Interview performance 50% Library publication work 30% Assessment of innovative Library service and organization of digital library services 20% Interview performance * One may score the balance points from either Category II or Category III to achieve the minimum score required under Category II+ III.
PONDICHERRY UNIVERSITY ACADEMIC SCORE CALCULATION SHEET FOR ASSISTANT LIBRARIAN (under CAS – Stage 2 to 3) Sl.No Name of the Candidate Category Basic Eligibility REMARKS Eligible / Not Eligible Scores by Screening Cum Evaluation Committee API Score Category I API Score Category II API Score Category III Total API Score under Categories II & III* (Min. 80 per year) (Min. 50 per assessment period) (Min. 50 per assessment period) (Min 120 per Assessment period) * One may score the balance of points from either Category II or Category III to achieve the minimum score required under Category II + III #Two Refresher Courses, for a minimum period of 3 to 4 weeks duration to have been undergone during the assessment period
PONDICHERRY UNIVERSITY ACADEMIC SCORE CALCULATION SHEET FOR ASSISTANT LIBRARIAN (under CAS – Stage 1 to 2) Sl.No Name of the Candidate Category Basic Eligibility REMARKS Eligible / Not Eligible Scores by Screening Cum Evaluation Committee API Score Category I API Score Category II API Score Category III Total API Score under Categories II & III* (Min. 80 /year) (Min. 50 per assessment period) (Min. 20 per assessment period) (Min 90 per Assessment period) * One may score the balance of points from either Category II or Category III to achieve the minimum score required under Category II + III # One Orientation and One Refresher Course of 3/4 weeks duration