Item No Period Activity Co – Department Responsibility Legislative and Information Target date Progress against target & Comments 7 Jul 2017 Signing of 2017/18 performance contracts for Section 57 Managers and Submission to the Mayoral Committee Signing of lower levels staff performance agreements. Office of the MM Municipal Manager MFMA S53(1)(c)(iii) 31 July 2017 In process, awaiting feedback from the office of the MM and Corporate Services 8 Prepare and finalise Departmental Plans All Departments Municipal Manager Directors Internal Process 31 July 2017 In process 9 Final Section 57 Managers 2017/18 Performance Assessments Final Performance Assessments of lower level staff MM Municipal Manager Executive Mayor MSA and MFMA 31 July 2017 In process 10 Finalise logistic processes in respect of each of the IDP and budget meetings and table a business plan to Management in this regard. IDP Office IDP Manager Internal Process 31 July 2017 Done 11 Aug 2017 Convene IDP and Budget Steering Committee Meeting. (Dry Run) Final Discussion of Public Participation Meeting Processes. IDP Office IDP Manager MSA CH 5 10 August 2017 Done on 12 September 2017 12 Operational Budget: Salary/Wages schedules to Directors for scrutiny & Corrections BTO CFO Directors Internal Process 21 August 2017 13 IDP Public Participation Meetings. Communicate Capital Projects per Ward on 17/18 budget, Reconfirm / review service deliver/development priorities. IDP Office Office of the Speaker IDP Manager Directors Speaker Ward Councillors Mayor MSA Ch5 S29 20 – 24 August 2017 Target dates moved to 09 to 18 October 2017 14 Consult Sector Departments to establish programme/Projects for 5 years – Inter-governmental engagements on IDP and Budget IDP Office BTO IDP Manager CFO MSA Ch5 S24 27 – 31 August 2017 In process 15 Adjustment of Budget Rollovers; changes on SDBIP and KPI’S as per Adjustment Budget BTO Corporate Services CFO Director Corporate Services MFMA S28 MBRR S23 28 August 2017 Done 16 Tabling of and briefing Council on the Draft 2018/19 IDP/Budget Process Plan for approval, including time schedules for IDP/Budget Public participation meetings IDP Office BTO IDP Manager Chief Financial Officer MFMA S21(1)(b) 29 August 2017 Done, approved by Council
Item No Period Activity Co – Department Responsibility Legislative and Information Target date Progress against target & Comments 17 Sep 2017 Advertise the budget process and dates of IDP/Budget Public meetings on Municipal Website, Municipal Newsletter and Local Newspapers IDP Office IDP Manager Municipal Manager MSA and MFMA 3 September 2017 18 Attend District IDP Managers Forum Meeting. Develop uniform guidelines for IDP/Budget review. IDP Office IDP Manager Municipal Manager Internal Process 21 September 2017 19 Forward adjustment budget (hard and electronic copies) to National Treasury and Provincial Treasury after approval. BTO CFO MFMA S28(7) 3 September 2017 20 Review of Municipal Strategic Plan Workshop with Council: Review Municipal KPA and Strategic Objectives Office of the MM Municipal Manager Directors Council Internal Process 21 September 2017 21 Operational Budget: Salary/Wages schedules with corrections and recommendations to be returned to Finance Department All Departments Directors CFO Internal Process 28 September 2017 22 Attend Quarterly Provincial IDP Manager Forum Meeting in preparation for IDP Indaba 2 IDP Office IDP Manager Internal Process 30 September 2017 23 Oct 2017 Two Day Neighbourhood Development Session with Wards to prepare Draft Neighbourhood Development Plans IDP Office IDP Manager Internal Process 1 & 2 October 2017 24 Directorates to be provided with the previous financial year 5 year Capital Plan in order to be able to indicate any changes that need to be made and identify any new projects that needs to be added for the compilation of the Draft Capital Budget BTO CFO Directors Internal Process 6 October 2017 25 Ward Committee Meetings: Discuss, scrutinise community needs as outcome of IDP/ Budget public engagement sessions to IDP forum. (IDP forum consolidate requests from all wards where after projects prioritized in line with available funding over five year period) Escalate community needs relating national/ provincial mandates to relevant organ(s) of state. IDP Office IDP Manager MSA 06 – 09 October 2017
Item No Period Activity Co – Department Responsibility Legislative and Information Target date Progress against target & Comments 34 Nov 2017 Directors Identify/Create Projects as outcome of the prioritisation of development needs during IDP public engagements sessions within projected budget allocations. All Departments CFO Directors MSA 5 – 23 November 2017 35 Convene IDP/ Budget Steering Committee Meeting: Identify projects per Ward with Budget Allocations; prioritise implementation and integration where possible. IDP Office IDP Manager IDP Steering Committee MSA 24 November 2017 36 Review Municipal Strategies, objectives, KPA’s, KPI’s and targets. - Identification of priority IDP KPI’s incorporate in IDP and link to budget IDP Manager IDP Steering Committee CFO MSA and MFMA 19 November 2017 37 Capital Budget: Inputs from the different Directorates to be returned to the Budget Office All Departments Directors/CFO Internal Process 25 November 2017 38 Executive management articulates outcomes, objectives, priorities and outputs desired for next three years and submit capital budget project proposals for draft IDP Review document to Budget Office All Departments Budget Steering Committee Executive Management Internal Process 30 November 2017 39 Based on financial statements of 2016/17 determine municipality’s financial position & assess its financial capacity& available funding for next three years BTO CFO Internal Process 30 November 2017 40 Finalise Salary Budget for 2017/18 BTO CFO Internal Process 30 November 2017 41 Submit Bulk Resource documentation (water (Water Board), electricity (NERSA)) for consultation on municipal tariffs for 2015/16 and the two outer Budget years. BTO CFO Internal Process 30 November 2017 42 Dec 2017 Finalise preliminary projections on operating revenue and expenditure budget for 2017/18 BTO CFO Internal Process 10 December 2017 43 Dec 2017 Convene IDP Representative Forum Meeting to give feedback and discuss outcome of Budget steering committee meeting IDP Office Municipal Manager IDP Manager CFO MSA 15 December 2017
Item No Period Activity Co – Department Responsibility Legislative and Information Target date Progress against target & Comments 44 Dec 2017 Workshop 1: draft IDP, Budget and proposed tariffs and SDBIP with Council. Provide progress update to council against IDP/Budget process schedule and obtain approval for any adjustments to process. IDP Office Mayor Municipal Manager IDP Manager CFO MFMA & MSA Late November/ early December 2017 45 Finalise expenditure on operational budget for the budget year and two outer years. BTO CFO Internal Process 22 December 2017 46 Conclusion of Sector Plans and integration into the IDP document IDP Office IDP Manager MSA 22 December 2017 47 Finalise departmental Plans and link to IDP All Departments IDP Manager Directors MSA 22 December 2017 48 Jan 2018 Request and/ or follow-up with Water Board/ NERSA/ other Bulk Service providers for feedback on proposed municipal 2016/17 – 2017/18 tariffs and engagement documentation submitted in Nov 2017 BTO CFO MFMA 15 January 2018 49 Submit Draft IDP, Budget and SDBIP to Director Corporate Services with proposed schedule of Ward Committee Meetings for post IDP & Budget Feedback & Consultation Process IDP Office IDP Manager MSA 19 January 2018 50 Executive Management finalise the draft IDP & Capital Budget for referral to IDP & Budget Steering Committees. Processes to be followed to be clearly set out in municipality’s budget management and implementation policy. Office of the MM Municipal Manager Directors Internal Process 22 January 2018 51 Tabling of 2017/18 Mid-Year Assessment (to potentially influence 2018/19) to Council Office of the MM Municipal Manager Directors MFMA S72 26 January 2018 52 Meetings and formal consultation with Bulk Service Providers (ESCOM and relevant Water Board on bulk purchase price increase assumptions BTO CFO MFMA S23 29 & 30 January 2018 53 Submit Quarterly Report (Oct 2017 – Dec 2017) on implementation of budget and financial state of affairs to Council. Consider combining with MFMA S. 72 mid-year performance assessment. Office of the MM/C.F.O Executive Mayor MFMA S52(d) 30 January 2018
Item No Period Activity Co – Department Responsibility Legislative and Information Target date Progress against target & Comments 54 Jan 2018 Tabling of 2016/17 Annual Report to Council Office of the MM Municipal Manager MFMA S127(2) 26 January 2018 55 Convening Budget Steering Committee Meeting for the purpose to discuss and prioritise draft Capital projects for the next three years Office of the MM Budget Steering Committee MSA S29 29 January 2018 56 Final review of municipal strategies, objectives, KPA’s, KPI’s and targets IDP Office IDP Manager IDP Steering Committee Internal Process 29 January 2018 57 Review all budget related policies BTO CFO MBRR 7 2 - 31 January 2018 58 Adjustment Budget: Finalise Capital and Operational budget projections for 2018/19 BTO CFO MBRR 21 29 January 2018 59 Feb 2018 Submit Annual Report to Auditor General, Provincial Treasury and COGTA Office of the MM Municipal Manager MFMA S(127)(5)(b) 5 February 2018 60 Directors Identify projects and forward local Budget Needs priorities to ZFM DM. Project alignment between ZFM DM and !Kheis Local Municipality All Departments Directors Internal Process 5 – 11 February 2018 61 Ward Committee Meetings: Discuss and brief Ward Committees on Council’s revised strategic plan, Strategic Objectives and envisaged deliverables. IDP Office IDP Manager Internal Process 23 – 28 March 2018 62 Review tariffs and charges and determine affordable tariffs and finalise income budget. BTO CFO MFMA s20 19 February 2018 63 Feb 2018 Attend Provincial IDP INDABA Incorporate Sector Departments Projects in Draft IDP. IDP Office IDP Manager Directors Internal Process 22 February 2018 64 Municipalities receive inputs from National and Provincial Government and other bodies on factors influencing the budget, e.g. Grant Allocations Office of the MM BTO Municipal Manager CFO 19 – 26 February 2018 65 Attend District IDP Managers Forum Meeting to discuss the alignment of IDP Strategic Development Goals with ZFM DM. Draft IDP Presentations. IDP Office IDP Manager Internal Process 26 February 2018 66 Present Draft IDP and Budget to Steering Committees for quality check IDP Office BTO IDP and Budget Steering Committees MBRR S4 28 February 2018