Also taken into account are: Outcome 9 District Lekgotla Cabinet Lekgotla State of the Nation Address COP 17 Municipal Turn Around Strategy (MTAS) 2.2. The Millennium Development Goals informs the vision and objectives as developed by the Kwa Sani Municipality. Although broad in nature it is viewed as the most basic checklist of whether local government is achieving its objectives as development local government. The most basic Millenium Development Goals are: Goal 1 - Eradicate extreme hunger and poverty Goal 2 – Achieve universal primary education Goal 3 – Promote gender equality and empower women Goal 4 – Reduce child mortality Goal 5 – Improve maternal health Goal 6 – Combat HIV/AIDS, malaria and other diseases Goal 7 – Ensure environmental sustainability The situation and conditions in Kwa Sani is of such a nature that the municipality, although small, can contribute to the achievement of all of the above goals. 2.3. The National Spatial Vision, as summarized elsewhere, are: South Africa will become a nation in which investment in infrastructure and development programmes support government’s growth and development objectives. In order to contribute to the broader growth and development policy objectives of government, the NSDP puts forward a set of five normative principles: Rapid economic growth that is sustained and inclusive is a pre-requisite for the achievement of other policy objectives, among which poverty alleviation is key. Government has a constitutional obligation to provide basic services to all citizens (e.g. water, energy, health and educational facilities)wherever they reside Beyond the constitutional obligation identified in Principle 2 above, government spending on fixed investment should be focused on localities of economic growth and/or economic potential in order to gear up private sector investment to stimulate sustainable economic activities and to create long term employment opportunities Efforts to address past and current social inequalities should focus on people, not places. In localities where there are both high levels of poverty and demonstrated economic potential, this could include fixed capital investment beyond basic services to exploit the potential of those localities. In localities with low demonstrated economic potential, government should, beyond the provision of basic services, concentrate primarily on human capital development by providing education and training, social transfers such as grants and poverty programmes. It should also reduce migration costs by providing labour market intelligence to give people better SPATIAL DEVELOPMENT NATIONAL DEVELOPMENT
KWA SANI MUNICIPALITY TURN AROUND STRATEGY Table 6: Action Plan for each MTAS Priority MTAS PRIORITY MILESTONE DETAILED ACTIVITIES RESPONSIBLE OFFICIAL/ COUNCIL TARGET DATES GES SUPPORT NEEDED IN TERMS OF PROGRESS REPORT Refuse Management Upgrading of transfer station Access funding Technical Officer and Cllrs Banda and Crawley June 2015 Upgrade of transfer station Funding for transfer station Progress report by end of June 2014 Roads Compiling Integrated Infrastructure Development Plan Road Maintenance Plan and regular meetings with DoT and regular attendance at Rural Road Forum Man. Plan & Community Services & Technical Officer/Cllr Mncwabe Ongoing Budget Funding Maintenance is in progress with no backlogs – any rural roads are built to DOT specs and are handed over Housing Unlock land issues and implementation of projects High level meetings with Human Settlements and Land Reform and develop 5 year Housing Plan Municipal Manager and Mayor and Council June 2015 Co-operation between Land Reform, Human Settlements and KSM Support in arranging meeting and develop an action plan Human Settlements will purchase land in Underberg. Meeting with National Agriculture for land in Himeville Renewable Energy Reduce carbon print Roll out plan/Education programme Manager Planning & Community Services/Special Programmes/ December 2014 Advise of any best practice cases Solar geysers in place in Underberg and Himeville LIH LE
1.11 SPATIAL & ENVIRONMENTAL TRENDS AND ANALYSIS 1.12 Spatial Development Framework (SWOT ANALYSIS) for Kwa Sani Municipality Table 13: Spatial & Environmental: SWOT analysis - No National Key Area Strategic Issue Weaknesses and Threats to be captured as a NEGATIVE, e.g. Lack of a Retention Strategy) Key Focus Area e.g. Asset Management Department Spatial Development Framework Strengths Internal technical or planning department within the organisation that understands the SDF process Training and Development Human Resources Weaknesses Lack of internal capacity to develop the SDF and therefore rely on the services external agencies at considerable cost Human Capacity organogram Municipal Manager Due to the lack of internal capacity the procurement process is time consuming and expensive which hinders service delivery Supply Chain Management - Capacity Human Resources External agencies have to be monitored regularly in terms of the project programme Project Management - Capacity Human Resources Lack of GIS personnel within the organisation Human Capacity organogram Human Resources Lack of environmental personnel within the organisation to deal with or address environmental issue Human Capacity organogram Human Resources Lack of governmental and inter departmental communication with regards to project mapping on the SDF (duplication of projects) Inter-Governmental Relations MM Rural traditional leaders positioning or placing people where ever they want in their area without having to consult with municipality Compliance with SDF Planning department Land for grave sites to be demarcated in the urban areas and rural Compliance with SDF Planning department Lack of public awareness/community is well informed – SDF requirements Planning department Planning department Opportunities Skills transfer to internal staff Supply Chain Management – Transfer of Skills Service providers Align municipal planning principles with those of all spheres of government IGR Planning Department Establishment of developmental zones in terms of our land potential SDF/LED Planning Department Future urban expansion can be planned by an effective SDF which then leads to SDF/LED Planning Department Review
3.2.3 KWA SANI MUNICIPAL ORGANISATIONAL DIAGRAM Finance Management Revenue Budget Supply Chain & Asserts Management Community Services Town Planning Building Control Local Economic Development & Tourism Disaster Management Technical Services Waste Collection Maintenance Library Services Housing & Infrastructure Development Human Resources Administration Policy Development Legal Information Technology Public Participation Monitoring & Evaluation Employee Wellness Programmes Key Reference Occupied Post Units Vacant Posts
4.8 Service Delivery SWOT Analysis Table 17: Service Delivery & Infrastructure Development :SWOT analysis No National Key Performance Area Strategic Issue Weaknesses and Threats to be captured as a NEGATIVE, e.g. Lack of a Retention Strategy) Key Focus Area Department Basic Service Delivery Strengths Infrastructure grant Improve planning and compliance Technical EPWP support grant Improve planning and compliance Technical and LED Licence pro computers, LCU and eNatis system Proper usage and maintenance Licencing and DLTC Dedicated staff within the organisation Improve Staff motivation Strengthen capacity by appointment of Technical Officer Appointment by March 2014 Corporate Services Weaknesses Lack of office space Develop business plan to source funding BTO Lack of equipment, refuse collection vehicles, road maintenance equipment. Secure budget All departments Lack landfill site with KwaSani municipality Secure funding and land Technical Lack of infrastructure assets maintenance and budget Secure budget Technical Over relying on service providers (consultants, contractors, maintenance and repairs of municipal assets are done by services providers) Employ skilled personnel Technical/Corporate Lack of infrastructure development plan Develop a plan Technical Insufficient waste collection service ( waste collection service is only provided to urban areas) Waste management Plan (Rural) Technical Opportunities Sound working relation with stake holders in dealing with safety and security Strengthen relationship Licencing
Support from DoT in terms training and monitoring (licencing and DLTC) Strengthen Support Licencing Support from Cogta in terms of MIG implementation Strengthen Support Technical Support from DSR for implementation of sports infrastructure projects Explore funding Technical Support from DoT in terms of road maintenance in rural areas Strengthen support and comply with standards Technical EPWP grant support Compliance and planning Technical and LED Strengthened PMU Use MIG top slice for PMU capacity building Technical Develop Integrated Infrastructure Development Plans Budget for appointment of Service Provider Finance Purchase relevant equipment – vehicles Budget 2014/15 Technical/Finance Develop procurement plans to support planning Budget 2014/2015 Technical/ Finance Threats Unavailability of land for housing development Housing Development Technical Unavailability of gravel material within the municipality Gravel roads Technical Unavailability of land for establishment of land fill Waste management Technical High cost of infrastructure projects (material hauling distances) Infrastructure projects Technical Crumbling infrastructure due tolack of maintenance Budget & plan Technical/Finance Infrastructure Grants decreased Improve spending to register more projects Technical /Finance 5. LOCAL & SOCIAL DEVELOPMENT ANALYSIS 5.1 Local Economic Development Analysis 5.1.1 Municipal Comparative & Competitive Advantages The Municipality is relatively well positioned for the exploitation of nature based tourism, trade with Lesotho and production of seed potatoes and maize. The natural resource of the municipality comprises of scenic mountains, rare
Poor quality of road network – maintenance and upgrade – impacting on communities accessing commercial or social services Road Infrastructure LED/Technical Limited marketing of the area in terms of tourism Communication and Marketing Tourism The municipality is not using local knowledge to encourage current life support systems within the rural areas to make them more sustainable, i.e. improving what is already on the ground LED - Human & Community Development LED/Technical Strategy not reviewed Review LED/Council Poor levels of education and skills Stakeholders meetings Skills Development Plan Kwa Sani/Dept. of Education/SETAs Limited utilisation of Tourism Ambassadors Entrepreneurship skills empowerment and establishment of the one stop Toeurism and Tour guiding interpretative centre. LED/Council Lack of Community Tourism development programmes Community Tourism skills development, awareness’s and private sector partnerships LED/Council Limited office space Office furniture and brochure stands revamp LED/Technical Under utilisation of destination marketing tools and limited exhibitions and promotion avenues Tapping into new out of province exhibitions avenues and utilisation of national promotion avenues LED Lack of guiding municipal tourism policies Formulation of municipal tourism policy LED Opportunities Using well established agricultural sector to support emerging farmers Agriculture Development LED Implementation of the Tourism Development Plan which would add to the tourism products already existing and encourage tourists to stay within Tourism Planning /Tourism
Limited entrepreneurial drive from the community – limited capacity of business skills in the poorer communities SMME’s/Co-ops LED Poor telecommunication network – landline; cell phones & internet Communication LED Stock theft LED Prevalence of HIV in terms of the labour force Health LED Lack of local champions/structures to drive and invest economy Use current relationships with stakeholders to from structure LED/Stakeholders Land legal issues for development – largely privately owned land – very little state land Land ownership Planning Poorly planned and congested CBD area Continued collaboration with Department of Transport Manager: Planning & Community Services Lack of succession plan for the Community Tourism Organisation leadership Leadership empowerment programmes targeted to tourism business owners Tourism Illegal tourism business operators Extensive legalities and compliances awareness campaigns and bylaws enforcement Tourism Lack of unifying social cohesion programme Have one events organising committee made up of different stakeholders and centralised local events calendar Tourism
6.2 Municipal Financial Viability & Management (SWOT Analysis) Table 22: Municipal Financial Management & Viability SWOT Analysis No National Key Performance Area Strategic Issue Weaknesses and Threats to be captured as a NEGATIVE, e.g. Lack of a Retention Strategy) Key Focus Area Department Municipal Financial Viability Strengths There are good Internal committees/structures (MPAC/oversight) in place at Kwa Sani Municipal Oversight Structures Council The Finance staff have the will and determination to achieve Clean Audit 2014. They are all committed and with each other and other departments and our customers. Kwa Sani has received an Unqualified audit for the past two financial years Financial Reporting/ Audit Opinion Finance Kwa Sani is financially viable and financially sound Municipal Financial Viability Finance The finance department works well as a team There is a good working relationship between political and administration Organisational Culture/Cohesion The Municipal valuations process, governed by MPRA, is fully compliant Property Valuations Finance Good developed working relationship with the local Civic organisations (Residential, Commercial, Agriculture, Tourism, Traditional leaders, Taxi forum) There is a good working relationship with CoGTA, AG and Treasury Inter-Governmental Management Office of Mayor and MM There is no fraud and corruption; only irregular expenditure (lack of process) Anti-Fraud Management Finance There is a good working relationship with CoGTA; AG and Provincial Treasury Maintain Finance Weaknesses Lack of capacity in the Finance department (warm bodies) Human Structure Finance/HR Lack of succession planning for staff in the Finance department Succession Planning Finance/HR
Lack of contract management both in formulation of the contracts and the management of the contracts. Lack of understanding of SCM processes by outside local businesses and supplies. (suppliers need to be registered on the Municipal database before they can be utilized for work for Kwa Sani) Supply Chain Management Finance Lack of adequate financial IT infrastructure Financial Management, Monitoring and Reporting Finance Lack of adequate website management and ongoing development Information Communication Technology Services Corporate Services Lack of office space as well as storage space for archived documentation Office Space Planning and Council Opportunities Achieving and maintaining a Clean Audit opinion Financial Management and Reporting – Audit Opinion Finance Create Kwa Sani into a benchmarked Municipality Performance Management Revenue Management Finance Grow and develop staff within the Finance department Training and Development. HR/MM’s office Maximise revenue growth for Kwa Sani Revenue Enhancement Finance/Tourism Develop permanent internal audit unit MFMA Compliance – Internal Audit and Audit Committee Assurance Services MM Have a fully capacitated Finance department Human capacity building Finance/HR Threats Loss of income through migration of people Local Economic Development Community services Loss of good, trained staff due to resignations Staff Turnover/Staff Retention Finance/HR
Audit Committee – The Audit Committee is established and meet quarterly. The charter needs to be reviewed and the contract of the committee will be extended to 2016 when the amalgamation with Ingwe takes place Internal Audit Committee – Internal Audit is outsourced and is functional providing Risk assessments, reports and recommendations to the Municipal Manager on internal controls and risks. The municipality is striving to establish its own internal committee. MPAC – Established and meet on a monthly basis. They play an oversight role in terms of monthly financial reports, mid-year performance assessments, adjustment budget, Annual Report and Annual Financial Statements. Portfolio committees – newly established in 2013/2014 financial year and meet monthly to discuss matters set down for Council meeting and other pertinent matters. There are three portfolio committees, i.e. Finance, Corporate Services and Planning and Community Services. 7.1.4 Audit Committee A functional audit committee is in place and meeting on a quarterly basis. One weakness is that of their reporting to Council. 7.1.5 Status of Municipal Policies Sector Plans Table 23: Sector Plans NO. SECTOR PLAN COMPLETED (YES/NO) ADOPTED (YES/NO) ADOPTION DATE (IF ADOPTED) DATE OF NEXT REVIEW 1 Disaster Management Plan Yes Yes June 2013 June 2015 2 Spatial Development Framework Yes Yes 3 Land Use Management System To be reviewed for wall to wall schemes - - - 4 Waste Management Plan District Wide Waste Management Plan adopted No - - 5. Recycling Plan In progress - - - 6. Integrated Transport Plan No- funding is being sought - - - 7. Cemetery Plan No - - - 8. Energy Master Plan No- funding is being sought - - - 9. Local Economic Development Plan Yes Yes 2012 June 2015 10. Tourism Development Plan Yes Yes 2004 June 2015 11. Housing Plan Yes currently under review - - - 13. Rural Settlement Development Plan Yes Yes 2012 June 2015 14. Environmental Management Framework Funding is being sought - - - 15. Biodiversity Management Plan Yes Yes 2012 2015/16 16. SEA/EMP No - - - 17. Infrastructure Investment Plan No - - -
8. COMBINED SWOT ANALYSIS Table 25: COMBINED SWOT ANALYSIS KEY AREA STRENGHTS WEAKNESSESS OPPORTUNITIES THREATS Municipal Institutional & Organisational Development Plan contracts in place Annual review of Functional Local Labour Forum Budget Constraints in Human Resources Poorly structured organogram Financial internship programme Support received from Salga Placement of FET graduates from Public Services Skills levy Staff turnover especially with Senior Managers Local Economic Development staff Well and tourism sectors Low crime rate EPWP Grant Premium Good skills Limited staff in the LED unit Limited budget Land legal issues for development Poor infrastructure Not maximising on local knowledge for projects Inadequate tourism marketing LED strategy not reviewed Well established agricultural sector Implement Tourism Plan EPWP programme Rural through natural resources Linkage with Lesotho Forging more strategic partnerships Poor physical and social Land ownership Spatial inequality Stock theft Inequality of income CBD area congested and poorly planned Service Delivery & Infrastructure Grant & EPWP grant Dedicated staff capacity by Limited technical personnel Small office space Lack of equipment No landfill site Procurement process delays Sound working relationship with safety and security Support from DoT in terms of Land for housing of gravel material Land for landfill site High cost of construction materials
of Technical Officer No infrastructure development plan Not all areas have community facilities Expenditure on MIG grant slow No infrastructure asset maintenance and budget Reliance on service providers Poor planning Insufficient waste collection services licencing and DLTC Support from Cogta – MIG Support from Sports and Recreation DoT maintain rural roads EPWP and MIG Grant Strengthen capacity for PMU Develop Integrated Plan Purchase more vehicles and equipment Develop procurement plans to support planning process Illegal dumping (waste) Increase of waste Crumbling due to lack of Financial Viability Good internal committee (MPAC) Financially viable staff Working with civic Fully compliant with MPRA Human resource constraints Inadequate monitoring controls Lack of credible data Weak website Poor planning generally Inadequate advisory support to management & council Achieving clean audit Human Resource Permanent internal audit Loss of income through migration Billing IT system Staff turnover Some non compliance with legislation
No fraud or corruption Good Governance Improved IGR Good public of Officer MPAC No public participation strategy Poor circulation of important documents to the public No access to information policy Lack of upholding & workshopping Batho Pele principles No permanent Internal Audit committee Non functional ward committees Bylaws not recently reviewed No communication strategy Municipal forums not reviewed Community support All public meetings Cooperation with traditional leadership Service delivery protests (esp. housing) Poor participation from some communities Spatial Development Framework Planning Dedicated staff More staff required, GIS & Environmental Lack of awareness of SDF Traditional leadership do not communicate with Planner Skills transfer internally Align planning principles through all spheres of government of zones Future urban expansion controlled through SDF Uncontrolled sporadic Climate change legislation impact on programme Land availability for Unresolved land claims
4.SIX KEY PERORMANCE STRATEGIC REPORTS 1. MUNICIPAL TRANSFORMATION AND ORGANISATIONAL DEVELOPMENT IDP / SDBIP NO. OUTCOME 9 NATIONAL KEY PERFORMANCE STRATEGIC OBJECTIVE STRATEGIES NO INDICATORS CS 1 DIFFERENTIATED APPROACH TO MUNICIPAL FINANCING, PLANNING AND SUPPORT MUNICIPAL TRANSFORMATION AND ORGANISATIONAL DEVELOPMENT To develop functional Performance Management System Implementation of PMS Policy framework 1 Date PMS Framework/Policy reviewed and adopted CS 2 2 No. of quarterly performance reports submitted (OPMS & IPMS) CS 3 3 No. of critical posts filled
CS 4 4 No. of performance agreements signed for filled S54/56 posts CS 5 Employment equity plan adopted and implementation 5 No. of people from employment equity target groups employed in the three highest levels of management in compliance with approved equity plan CS 6 Skills development plan adopted and implemented 6 Date Skills development Plan adopted CS 7 7 Date Skills development Plan Implemented CS 8 Implementation of Works Skills Plan 8 % of budget spent on implementation of WSP CS 9 9 No . of training workshops held as per plan CS 10 Develop and adopt I.T. Governance Framework 10 Date I.T. Security Policy developed & adopted CS 11 To improve municipal image Implementation of complaints register 11 Respond to complaints within 7 days of submission CS 12 To introduce staff bursaries to ensure effective service delivery and improve capacity Provide staff bursaries 12 No. of Capacity building provided through bursaries CS 13 To improve institutional and organisational capacity Implement organogram by filling all vacant and funded posts 13 Date organogram reviewed
CS 14 To develop and maintain institutional capacity Implement succession plan through filling all the posts that could be vacant due to resignations, retirement and expulsions 14 Date implemented CS 15 To improve safety and security within the municipal environment Conduct awareness campaigns 15 No. of HIV/AIDS, Women’s Day celebration and Health and Safety campaigns conducted CS 16 To improve performance and functioning of the municipality Hold Local Labour Forum meetings 16 Number of Local Labour Forum meetings held CS 17 To promote accountability to the citizens of Kwa Sani Provide secretariat support to MPAC and Council 17 Number of meetings provided with secretariat support CS 18 To promote the performance and functioning of the municipality Hold departmental meetings 18 Number of departmental meetings held CS 19 To improve team work and enhance performance of the whole municipality workers and councillors Coordinate Team Building exercise and staff appraisal system 19 Date capacity building coordinated CS 20 To facilitate communication and improve performance and functioning of the municipality Develop an ICT framework 20 Date ICT Governance Framework reviewed
CS 21 To ensure that data is available in case of disaster Source an off site back up 21 Date off site backup sourced CS 22 To improve performance and functioning of the municipality Design and develop a website 22 Number of website designed and developed CS 23 Purchase Software Licenses for laptops and computer users within the municipality 23 Number of Volume Software Licences purchased CS 24 To improve safety and security within the server room Upgrade of server room 24 Number of server room upgraded CS 25 To improve safety and security within the municipal environment Cabling and switch layout 25 Number of switches erected and trunked CS 26 Technical Change Management Committee 26 Number of Technical Change Management Committee held CS 27 Corporate Services Sub Committee meetings (Kwa Sani and Ingwe) 27 Number of meetings provided with secretariat duties CS 28 To ensure Effective and efficient service delivery OSS War Room Ward 4 28 Number of Operation Sukuma Sakhe meetings held
IDP / SDBIP NO. OUTCOME 9 NATIONAL KEY PERFORMANCE AREAS STRATEGIC OBJECTIVE STRATEGIES NO INDICATORS 2.BASIC SERVICE DELIVERY AND INFRASTRUCTIRE TEC 1 IMPROVED ACCESS TO BASIC SERVICES BASIC SERVICE DELIVERY Improve access to basic services Provision of basic services 29 Coordinate provision of access to potable (drinkable) water through attendance of 4 IDF meetings at HGDM TEC 2 30 TEC 3 31 Coordinate provision of access to potable (drinkable) water at schools through attendance of IDF meetings at HGDM TEC 4 32 TEC 5 33 Coordinate provision of access to potable (drinkable) water at clinics through attendance of IDF meetings at HGDM
TRAFFIC DEPARTMENT TR 1 IMPROVED ACCESS TO BASIC SERVICES BASIC SERVICE DELIVERY To ensure public safety Traffic Law enforcement 50 Attend 16 multi-disciplinary road blocks TR 2 51 Attend Provincial road blocks 2 per month TR 3 52 Attend weekly planning meetings with SAPS (operational meetings) TR 4 53 Organise school awareness campaigns 2 per month TR 5 54 Organise road safety awareness meetings per annum TR 6 55 Attend monthly disaster management meetings TR 7 56 Attend weekly station crime combating forum meetings TR 8 57 Attend ITLEC meetings per annum
TR 9 58 Attend ARTO meetings per annum TR 10 59 Attend justice meetings per annum TR 11 60 Attend warrant of arrest operations 2 per month BUILDING CONTROL BCO 2 Copies of building plans made 62 Number of copies of building plans made BCO 3 Occupation certificates 63 Number of occupation certificates issued BCO 1 Routine inspections carried out 65 Number of routine inspections carried out
LIB 1 IMPROVED ACCESS TO BASIC SERVICES BASIC SERVICE DELIVERY To ensure free access to education, recreation, culture and information for the community Conduct holiday programmes 68 4 holiday programmes conducted LIB 2 Basic end user training classes 69 4 programmes and basic end user certificates issued LIB 3 70 Outreach programme held LIBRARY
LOCAL ECONOMIC DEVELOPMENT IDP / SDBIP NO. OUTCOME 9 NATIONAL KEY PERFORMANCE AREAS STRATEGIC OBJECTIVE STRATEGIES NO INDICATORS LED 1 COMMUNITY WORK PROGRAMME IMPLEMENTED AND COOPERATIVES SUPPORTED LOCAL ECONOMIC DEVELOPMENT To promote Local Economic Development and create economic opportunities To review LED strategy 71 Date LED Strategy reviewed and adopted LED 2 Job creation Jobs created through EPWP 72 Total number of jobs created through EPWP LED 3 73 % of Youth employed LED 4 74 % of Women employed LED 5 75 % of Disabled employed LED 6 Jobs created through LED Projects 76 Number of Jobs Created LED 7 Business Development Development of local businesses 77 Number of SMME's Supported LED 8 78 Number of meetings held
LED 16 86 Number of urban vegetable cooperative promoted LED 17 To improve trading facilities and conditions for informal traders and integrate to local economy 87 Number of shelters provided LED 18 88 Number of training workshops LED 19 89 Number of improved trading space at Taxi Rank LED 20 To promote and improve rural livestock farming Ha. of grazing camps 90 Number of hectares of grazing camps LED 21 To celebrate Livestock Owners day Livestock owners day celebration 91 Date livestock owners day celebrated LED 22 Livestock meetings held 92 Number of livestock meetings held
LED 23 To improve waste management and cost of transporting waste Improve waste management and cost transportation 93 Number of tons of recyclable waste collected and sold TOU 1 To promote and develop local tourism Conduct Tourism Awareness Programme (1 per ward and 2 in ward 1) 94 Number of campaigns conducted TOU 2 Community Tourism skills development workshops 95 Number of skills developments workshops conducted TOU 3 Coordinate Local Tourism Forum meetings 96 Number of forum meetings held TOU 4 Conduct Arts and Craft local exhibitions 97 Number of exhibitions conducted TOU 5 Attend external tourism shows and exhibitions 98 Number of external tourism shows and exhibitions TOU 6 Conduct and coordinate culture, food tasting expo and Duzi to Sani 4x4 expedition 99 Number of culture food tasting expo and Duzi Sani 4x4 expeditions TOU 7 Coordinate the establishment of Tourism Development Forums in each ward 100 Number of Tourism Development Forums coordinated TOU 8 Conduct local literature exhibition 101 Number of local literature exhibition held TOU 9 Conduct literature capacity building workshops 102 Number of literature capacity building workshops conducted
BTO 11 To ensure that the municipality obtain clean audit report Institutional Operation Clean Audit project 165 Clean Audit or unqualified with reduction on other matters BTO 12 To ensure that municipal funds are accounted for Budgeting and cahsflow management by 30-06-2015 166 Credible and reliable budget. No unauthorised expenditure, irregular and wasteful expenditure BTO 13 To ensure full implementation of credit control and debt collection policy Credit control by 30-06-2015 167 Adherence to applicable policies and procedures and relevant legislations BTO 14 To ensure reliable billing information on the financial system Data cleansing by 30-06-2015 168 Credible data for debtors BTO 15 To ensure that municipal procurement is done in a cost effective and efficient manner in order to speed up service delivery by 2017 Supply chain management by 169 7 days processing period for small supplies and 30 days processing period for bigger tenders
BTO 16 To ensure proper management of assets Asset management 170 Fully compliant asset register BTO 17 To ensure maximum return on investment Investment management 171 Diversified investment BTO 18 To ensure economical and affordable tariffs Tariff setting by 30-06-2015 172 Review and approval of tariffs BTO 19 To ensure clear timeframes for Budget and IDP processes IDP and Budget processes by 173 Well planned IDP & Budget processes BTO 20 To ensure regular communication with ratepayers Ratepayers interaction for revenue collection and addressing community needs by 30-06-2015 174 Harmonised relationship with ratepayers BTO 21 To enhance customer satisfaction and reduce queries relating to municipal services Customer care by 30-06-2015 175 Document feedback from municipal customers
GOOD GOVERNANCE AND PUBLIC PARTICIPATION IDP / SDBIP NO. OUTCOME 9 NATIONAL KEY PERFORMANCE AREAS STRATEGIC OBJECTIVE STRATEGIES NO INDICATORS OMM 1 GOOD GOVERNANCE, COMMUNITY PARTICIPATION AND WARD COMMITTEE SYSTEMS To promote public participation in the affairs of the municipality Monitor the functionality of the ward committees 111 Number of meetings per ward OMM 2 112 Percentage of attendance by members per ward OMM 3 113 Number of community meetings per ward OMM 4 Improve the Municipal Audit opinion and Accountability Approved and implemented Audit plan 114 Date approved OMM 5 115 Date implemented OMM 6 116 % achieved OMM 7 No of Audit Committee meetings held 117 Number of meetings held OMM 8 No of MPAC meetings held 118 Number of meetings held OMM 9 No of quarterly reports submitted to APAC & Cogta on performance i.t.o s46 of the MSA 119 Number of reports submitted OMM 10 Ensure sitting of 16 Council meetings (4 MANCO, 4 portfolio and 4 Council meetings 120 Number of Council meetings sitted
OMM 19 To hold quarterly stakeholders meeting Quarterly stakeholders meeting 129 Hold quarterly stakeholders meeting OMM 20 To establish strategic partnerships for development through Sukuma Sakhe meetings Establish strategic partnerships for development through Sukuma Sakhe meetings 130 Number of strategic partnerships for development through Sukuma Sakhe meetings held OMM 21 To finalise, adopt and implement communication strategy Finalise, adopt and implement communication strategy 131 Date Communication strategy finalised, adopted and implemented OMM 22 To review policies/delegations Review policies/delegations 132 Policies/delegations reviewed OMM 23 To publicise SDBIP within 14 days of approval SDBIP publicised within 14 days of approval 133 Date SDBIP publication facilitated OMM 24 To appoint an Audit Committee for Kwa Sani Appoint Audit Committee for Kwa Sani 134 Date Audit Committee appointed OMM 25 To establish IGR structures Establish IGR structures 135 Date IGR structures established
IDP / SDBIP NO. OUTCOME 9 KEY PERFORMANCE AREAS STRATEGIC OBJECTIVE STRATEGIES NO INDICATORS YSP 1 GOOD GOVERNANCE, COMMUNITY PARTICIPATION AND WARD COMMITTEE SYSTEMS To coordinate Local AIDS Council and hold HIV/AIDS awareness campaigns Local AIDS meetings coordinated 136 Number of Local AIDS meetings coordinated YSP 2 World Aids Day Commemoration held 137 Date commemoration held YSP 3 TB awareness campaigns held 138 Number of awareness campaign held YSP 4 To conduct local Salga Games selections and participate in District and Provincial Salga Games Establishment and coordination of structures 139 Date structures established and coordinated YSP 5 Provide support to Sani Stagger athletes event 140 Date support provided
YSP 6 To coordinate Operation Sukuma Sakhe Coordinate Operation Sukuma Sakhe 141 Number of Sukuma Sakhe meetings coordinated YSP 7 To conduct Youth Summit commemoration and launch Youth Summit commemoration and Youth Council Launch 142 Date summit commemoration and launch held YSP 8 Establish the Kwa Sani Youth Council Kwa Sani Youth Council meetings 143 Number of Kwa Sani Youth Council meetings held YSP 9 To coordinate a Women programmes Gender programmes coordinated 144 Date Womens Salga commission launched and 1 project funded YSP 10 To coordinate Matric Motivation programme Career Exhibition Matric Motivation programme 145 Date Career Exhibition Matric Motivation programme coordinated YSP 11 To coordinate men's forum meeting and Men's Imbizo Men's Forum meeting and Men's Imbizo by 30-06-2015 146 Number of Men's Forum coordinated
YSP 12 Hold Men's Forum Imbizo by 147 Number of Izimbizo's held YSP 13 To coordinate Crime Awareness campaign Crime Awareness campaign held 148 Number of Crime Awareness Campaigns coordinated YSP 14 To hold Senior Citizens programmes Senior Citizens programmes 149 Number of programmes held YSP 15 To support needy children with institution registration Tertiary Institution Registration fees support 150 Number of needy children to be supported YSP 16 To promote the quality of education Back to school campaign 151 Date back to school campaign held YSP 17 To do needs analysis and identify people living with disability through disability forum meetings Needs anaIysis done and identify people living with disability through disability forum meetings 152 Number of disability forum meetings held YSP 18 To conduct Disability Day celebration Disability Day celebration 153 Date disability day celebration held YSP 19 To conduct a children focused programmes Conduct child protection campaign 154 Date child protection campaign held
SECTION E.2 IMPLEMENTATION PLAN This Section of the IDP deals with the 5 year implementation plan and prioritized projects. MUNICIPAL TRANSFORMATION AND INSTITUTIONAL DEVELOPMENT Key Obj Ref.: Indicator Baseline 5 Yr Targets 5 year target Budget (R) (‘000) Source (in Mun) Yr 1 2012/13 Yr 2 2013/14 Yr 3 2014/15 Yr 4 2015/16 Yr 5 2016/17 CS 1 of PMS Date PMS reviewed and adopted 1 1 1 1 1 1 5 R0 Opex Services CS 2 No. of quarterly reports submitted (OPMS & IPMS) 4 4 4 4 4 4 20 Opex Services CS 3 Effective & efficient Filling of identified critical posts in the organogram No. of critical posts filled 8 17 13 8 10 10 R Opex Services CS 4 No. of agreements signed for filled S54/56 posts 4 0 3 4 4 4 15 R0 Opex Services CS 5 Employment equity plan adopted and No. of people from equity target groups employed in 1 0 1 1 1 1 4 R0 Opex Services
MUNICIPAL TRANSFORMATION AND INSTITUTIONAL DEVELOPMENT Obj. Ref 5 Yr Targets 5 year target Dept. Yr 1 2012/13 Yr 2 2013/14 Yr 3 2014/15 Yr 4 2015/16 Yr 5 2016/17 Effective and efficient three highest levels of management in compliance with approved equity plan CS 6 Skills plan adopted and Date skills development plan adopted N/A N/A 30-04-2015 N/A N/A R0 Opex Corporate Services CS 7 Date skills development plan implemented N/A N/A 30-06-2015 N/A N/A 000 Opex Corporate Services CS 8 of WSP % of budget spent on implementation of WSP 100% 100% 100% 100% 100% N/A 100% Opex Corporate Services CS 9 No. of training workshops held as per plan 97 N/A 13 97 N/A N/A 110 000 Opex Corporate Services CS 10 Develop and adopt I.T. Date I.T. Security Policy developed & adopted N/A N/A 30-09-2014 N/A N/A R0 Opex Corporate Services R50 R50
MUNICIPAL TRANSFORMATION AND INSTITUTIONAL DEVELOPMENT Obj. Ref 5 Yr Targets 5 year Target (in munic) Yr 1 2012/13 Yr 2 2013/14 Yr 3 2014/15 Yr 4 2015/16 Yr 5 2016/17 CS 11 To improve municipal image of register Date complaints register implemented N/A N/A 30-06-2015 N/A N/A R0 Opex Services CS 12 To introduce staff bursaries to ensure effective service delivery and improve capacity staff No. of capacity building provided through bursaries 6 N/A N/A 6 N/A N/A 6 R100 000 Opex Services CS 13 To improve and capacity by filling all vacant and funded posts by Date organogram reviewed N/A N/A 30-06-2015 N/A N/A R0 Opex Services
CORPORATE SERVICES DEPARTMENT 2014/2015 Key IDP Indicator No. Objectives Indicator Baseline 5 Year Target 5 year Target Budget Source Dept. Yr 1 Yr 2 Yr 3 Yr 4 Yr 5 CS 14 To develop and maintain institutional and organisational capacity Implement succession plan through filling all vacant postsdue to retirement and expulsions Date 30-06-2015 N/A N/A N/A N/A R481 KSM Opex Manager Corp. Services. CS 15 To improve safety safety and security within the municipal environment Conduct awareness campaign No. of HIV/AIDS, Womens Day Health & safety campaigns conducted N/A N/A 3 3 3 3 - R0 KSM Opex Manager Corp. Services. CS 16 To improve performance and functioning of the municipality Hold local labour forum meetings Number of local labour forum meetings held 4 4 4 4 4 4 20 R0 KSM Opex Manager Corp. Services. CS 17 To promote accountability to the citizens of Kwa Sani Provide support to MPAC and Council Number of meetings provided with support N/A N/A N/A 8 8 8 24 R0 KSM Opex Manager Corp. Services.
CORPORATE SERVICES 2014/2015 Key IDP Indicator No. Objectives Indicator Baseline 5 Year Target 5 year target Budget Source (in Yr 1 2012/2013 Yr 2 2013/2014 Yr 3 Yr 4 Yr 5 CS 18 To promote the performance and functioning of the municipality Hold meetings Number of meetings held 4 N/A 4 4 4 4 16 R0 Opex Manager Corp. Services CS 19 To improve team work and enhance performance of the whole municipal workers and councilors Coordinate team building exercise and staff appraisal system Date capacity building coordinate N/A 20-12-2013 N/A N/A KSM Opex Manager Corp. Services CS 20 To facilitate and improve performance and functioning of the municipality Develop an ICT framework Date ICT framework reviewed N/A N/A N/A N/A R0 KSM Opex Manager Corp. Services CS 21 To ensure that data is available in case of disaster Source an off site back up No. of off site backup sourced 1 N/A N/A 1 1 1 1 R64 000 Opex Manager Corp. Services CS 22 To improve performance and functioning of the municipality Design and develop a website Number of website designed and developed 1 N/A N/A 1 N/A N/A 1 R82 4000 Opex Manager Corp. Services R233
CORPORATE SERVICES 2014/2015 Key IDP Indicator No. Objectives Indicator Baseline 5 Year Target 5 year target Budget Source (in Yr 1 2012/2013 Yr 2 2013/2014 Yr 3 Yr 4 Yr 5 CS 23 Purchase software licenses for laptops and computer users within the Number of volume of software licenses purchased 70 volumes N/A N/A 70 volumes N/A N/A 70 R210 286 Opex Manager Corp. Services CS 24 To improve safety and security within the server room Upgrade of server room Number of server room upgraded 1 N/A N/A 1 N/A N/A 1 R80 000 Opex Manager Corp. Services CS 25 To improve safety and security within the municipal environment Cabling and switch layout Number of switches erected and trunked 8 N/A N/A 8 N/A N/A 8 R94 275 Opex Manager Corp. Services CS 26 Technical change committee meetings Number of Technical Change Committee meetings held 8 N/A 8 8 N/A N/A 16 R0 Opex Manager Corp. Services CS 27 Corporate Services Sub Committee meetings (Kwa Sani & Ingwe Number of meetings provided with duties 8 N/A 8 8 N/A N/A 16 R0 Opex Manager Corp. Services
BASIC SERVICE DELIVERY AND INFRASTRUCTURE Key IDP Indicator No. Objectives Indicator Baseline 5 Year Target 5 year target Budget Source (in Yr 1 Yr 2 Yr 3 Yr 4 Yr 5 TEC 1 Improved access to basic services Coordinate provision of access to potable (drinkable) water through attendance of 4 IDF meetings at Harry Gwala DM 4 IDF meetings attended at HGDM 4 4 4 4 4 4 20 R0 Opex Technical Dept. TEC 2 100% attendance 100% 100% 100% 100% 100% 100% 100% R0 Opex Technical Dept. TEC 3 Coordinate provision of access to potable drinkable water at schools by 30-06-2015 4 IDF meetings attended at HGDM 4 4 4 4 4 4 20 R0 Opex Technical Dept. TEC 4 100% attendance 100% 100% 100% 100% 100% 100% 100% R0 Opex Technical Dept. TEC 5 Coordinate provision of access to potable drinkable water at clinics by 4 IDF meetings attended at HGDM 4 4 4 4 4 4 20 R0 Opex Technical Dept. TEC 6 100% attendance 100% 100% 100% 100% 100% 100% 100% R0 Opex Technical Dept.
BASIC SERVICE DELIVERY AND INFRASTRUCTURE DEVELOPMENT Key Obj Ref.: Strategies Indicator 5 Yr Targets Target & Yr (if outside 5 yr period Budget (R) (‘000) Source Responsibility (in Mun) Yr 1 2012/13 Yr 2 Yr 3 Yr 4 Yr 5 TEC 7 Improved access to basic services Coordinate provision of access to sanitation to consumer 4 IDF meetings attended at HGDM 4 4 4 4 4 4 20 R0 Opex Technical Dept TEC 8 100% 100% 100% 100% 100% 100% 100% 100% R0 Opex Technical Dept TEC 9 Coordinate provision of access to sanitation to schools 4 IDF meetings attended at HGDM 4 4 4 4 4 4 20 R0 Opex Technical Dept TEC 10 100% 100% 100% 100% 100% 100% 100% 100% R0 Opex Technical Dept TEC 11 Coordinate provision of access to sanitation to clinics by 4 IDF meetings attended at HGDM 4 4 4 4 4 4 20 R0 Opex Technical Dept TEC 12 100% 100% 100% 100% 100% 100% 100% 100% R0 Opex Technical Dept
BASIC SERVICE DELIVERY AND INFRASTRUCTURE Key Challenge Obj Ref.: Objective Strategies Performance Indicator Baseline 5 Yr Targets 5 year target Budget Source Responsibility (in Mun) Yr 1 Yr 2 Yr 3 Yr 4 Yr 5 TEC 18 Improved access to basic services Construction of Pedestrian bridge Pedestrian bridge constructed N/A N/A N/A N/A R2 504 775 MIG Technical Dept TEC 19 Construction of Sondelani Creche Sondelani crèche Constructed N/A N/A N/A N/A R1 210 800 Opex Technical Dept TEC 20 Construction of Nhlanhleni Creche Nhlanhleni crèche constructed N/A N/A N/A N/A R1 210 800 Opex Technical Dept TEC 21 Maintenance of 12 kms Urban and 10 kms rural roads in all 4 wards 12 kms Urban and 10 kms rural roads in all 4 wards maintained 22 kms N/A N/A 22kms N/A N/A 22kms R1m Opex Technical Dept TEC 22 Installation of street lights No of street lights installed 80 N/A 80 N/A N/A N/A 80 R1 507 860.90 MIG Technical Dept TEC 23 Construction of Ridge sportsfield with ablution block Ridge sportsfield constructed with ablution block N/A N/A N/A N/A R2 010 368.46 MIG Technical Dept TEC 24 Re-shape and regravel access roads 3.52kms re-shaped and re- gravelled access roads 3.52 kms N/A N/A N/A N/A 3.52 kms 3.52 kms R1.6m MIG Technical Dept.
BASIC SERVICE DELIVERY AND INFRASTRUCTURE DEVELOPMENT Key Challenge Obj Ref.: Objective Strategies Performance Indicator Baseline 5 Yr Targets 5 year target Budget Source Responsibility (in Mun) Yr 1 Yr 2 Yr 3 Yr 4 Yr 5 TEC 25 Improved access to basic services Establishment of KwaPitela Road Side Market –W1 KwaPitela Road Side Market established 30-06-2017 N/A N/A N/A N/A R100 000 MIG Technical Dept. TEC 26 Construction of Himeville Business Hive Himeville Business Hive constructed 30-06-2016 N/A N/A N/A N/A R4 696 833 MIG Technical Dept. TEC 27 Extension to Underberg Taxi Rank Underberg Taxi Rank completed 30-06-2016 N/A N/A N/A N/A R3m R3m Technical Dept. TEC 28 Upgrade Bowling Club Lane Upgrade completed 30-06-2016 N/A N/A N/A N/A R3m MIG Technical Dept. TEC 29 Fencing of Underberg Sports field Sports field fencing completed 30-06-2016 N/A N/A N/A N/A R20 k MIG Technical Dept. TEC 30 Upgrade of Sangwana Crescent- Slurry Sangwana Crescent slurry top completed 30-06-2016 N/A N/A N/A N/A R1.8m MIG Technical Dept. TEC 31 Underberg Bulk Water Supply Upgrade –W3 Phase 2 Underberg Bulk Water Supply upgrade completed 30-06-2016 R636 R5 000 R10 000 000 N/A MIG Technical Dept. 0 0
BASIC SERVICE DELIVERY AND INFRASTRUCTURE DEVELOPMENT Key Challenges IDP indicator no Objectives Strategies Performance indicator Baseline 5 Year Target 5 year target Budget Source Responsibility (in municipality Yr 1 2012/13 Yr 2 2013/14 Yr 3 2014/15 Yr 4 2015/16 Yr 5 2016/17 TEC 32 Improved access to basic services of Underberg Sports Centre Underberg Sports Centre 30-06-2017 N/A N/A N/A N/A R11,7m MIG Dept. TEC 33 Upgrade Ekhubeni Road Upgrade Ekhubeni road completed 30-06-2017 N/A N/A N/A N/A MIG Dept TEC 34 of P27/1 KwaPitela Road of P27/1 KwaPitela completed 30-06-2016 N/A N/A N/A N/A R1 250 000 MIG Dept
BASIC SERVICE DELIVERY AND INFRASTRUCTURE Key Challenge IDP/SDBIP No. Objective Strategies Indicator Baseline 5 Year Target 5 year target Budget Source (in Munic.) Yr 1 Yr 2 Yr 3 Yr 4 Yr 5 TRAFFIC DEPARTMENT TR 1 Improved access to basic services Attend 16 road blocks 16 road blocks attended 16 N/A N/A 16 N/A N/A 16 R0 Opex Traffic Dept. TR 2 Attend Provincial road blocks 2 per month 24 Provincial road blocks 2 per month attended 24 N/A N/A 24 N/A N/A 24 R0 Opex Traffic Dept. TR 3 Attend weekly planning meetings with SAPS (operational meetings) 48 weekly planning meetings with SAPS meetings) attended 48 N/A N/A 48 N/A N/A 48 R0 Opex Traffic Dept. TR 4 Organise school awareness campaigns 2 per month School awareness campaigns 2 per month organized 24 N/A N/A 24 N/A N/A 24 R0 Opex Traffic Dept. TR 5 Organise road safety awareness meetings per month Road safety awareness meetings organized 12 N/A N/A 12 N/A N/A 12 R0 Opex Traffic Dept.
LOCAL ECONOMIC DEVELOPMENT Key No. 5 Yr Targets 5 year target (in Mun) Yr 1 2012/13 Yr 2 2013/14 Yr 3 2014/15 Yr 4 2015/16 Yr 5 2016/17 LED 1 To review LED strategy Review LED strategy LED Strategy reviewed N/A N/A N/A N/A R0 Opex LED Office LED 2 Job creation Jobs created through EPWP Total number of jobs created through EPWP 38 N/A N/A 38 N/A N/A 38 R1081 000 Opex LED Office LED 3 % of youth employed 50% N/A N/A 50% N/A N/A 50% Opex LED Office LED 4 % of women employed 34% N/A N/A 34% N/A N/A 34% Opex LED Office LED 5 % of disabled employed 5% N/A N/A 5% N/A N/A 5% Opex LED Office LED 6 Jobs created through LED projects Number of jobs created 24 N/A N/A 24 N/A N/A 24 R0 Opex LED Office LED 7 Business Development of local businesses Number of SMMEs supported 6 N/A N/A 6 N/A N/A 6 000 Opex LED Office LED 8 Number of meetings held 3 N/A N/A 3 N/A N/A 3 R2 000 Opex LED Office LED 9 Number of workshops attended 2 N/A N/A 2 N/A N/A 2 R10 000 Opex LED Office LED 10 Handcraft promotion Number of events and exhibitions attended 5 N/A N/A 5 N/A N/A 5 R15 000 Opex LED Office
LOCAL ECONOMIC DEVELOPMENT SDBIP 2014/2015 Key Challenge: IDP/SDBIP No. Objective Strategies Indicator Baseline 5 Yr Target 5 year target Budget Source (in Munic) Yr 1 2012/13 Yr 2 2013/14 Yr 3 2014/15 Yr 4 2015/16 Yr 5 2016/17 LED 21 To celebrate livestock owners day Livestock owners day Date livestock owners day celebrated N/A N/A N/A N/A R10 000 Opex LED Office LED 22 Livestock meetings held Number of livestock meetings held 3 N/A N/A 3 N/A N/A 3 LED 23 Improve waste and cost Number of tons of recyclable waste collected and sold 60 N/A N/A 60 N/A N/A 60 R42 000 Opex LED Office
LOCAL ECONOMIC DEVELOPMENT SDBIP 2014/2015 Key Challenge: Obj.Ref Objective Strategies Indicator Baseline 5 Yr Target 5 year target Budget Source (in Munic) Yr 1 2012/13 Yr 2 2013/14 Yr 3 2014/15 Yr 4 2015/16 Yr 5 2016/17 DEPARTMENT TOU 1 Conduct Tourism Awareness Programme 1 per ward in 3 wards and 2 in ward 1 Kwa Sani Tourism Number of awareness programmes conducted 5 N/A N/A 5 N/A N/A 5 000 Opex Unit TOU 2 Attend external tourism shows and exhibitions External tourism shows and Number of tourism shows and exhibitions attended 4 N/A N/A 4 N/A N/A 4 R120 000 Opex Unit TOU 3 Coordinate Local Tourism forum meetings Local tourism forum meetings Number of local tourism forum meetings coordinated 4 N/A N/A 4 N/A N/A 4 R1000 KSM Opex unit TOU 4 Conduct 3 Arts & Craft local exhibitions Arts and Craft local Date Arts & craft local exhibitions conducted 3 N/A N/A 3 N/A N/A 3 R15 000 Opex unit TOU 5 Attend external tourism shows and exhibitions External tourism shows and Number of external tourism shows and exhibitions attended 4 N/A N/A 4 N/A N/A 4 R120 000 Opex Unit exhibition exhibition
LOCAL ECONOMIC DEVELOPMENT SDBIP 2014/2015 Key Challenge: IDP/SDBIP No Objective Strategies Indicator Baseline 5 Yr Target 5 year target Budget Source (in Munic) Yr 1 2012/13 Yr 2 2013/14 Yr 3 2014/15 Yr 4 2015/16 Yr 5 2016/17 Tourism Department TOU 6 To promote and develop local tourism Conduct and coordinate culture food tasting expo and Duzi Sani 4X4 expedition Date of culture food tasting expo and Duzi Sani 4x4 expeditions conducted and coordinated N/A N/A N/A N/A R75 000 Opex Unit TOU 7 of tourism Number of tourism development forums coordinate 4 N/A N/A 4 N/A N/A 4 R6 000 Opex Unit TOU 8 Conduct local literature exhibition Number of local literature exhibitions conducted 1 N/A N/A 1 N/A N/A 1 R6 000 Opex Unit TOU 9 Conduct literature capacity building workshop Number of literature capacity building workshops conducted 4 N/A N//A 4 N/A N/A 4 R4 000 Opex Unit TOU 10 Conduct creative arts capacity building workshop Number of creative arts capacity building workshops conducted 4 N/A N/A 4 N/A N/A 4 R12 000 Opex Unit establish
LOCAL ECONOMIC DEVELOPMENT SDBIP 2014/2015 Key Challenge: IDP/SDBIP No. Objective Strategies Indicator Baseline 5 Yr Target 5 year target Budget Source (in Munic) Yr 1 2012/13 Yr 2 2013/14 Yr 3 2014/15 Yr 4 2015/16 Yr 5 2016/17 TOU 11 To promote and develop local tourism Attend Provincial Literature Number of Provincial literature exhibitions attended 2 N/A N/A 2 N/A N/A 2 R4 000 KSM Opex office TOU 12 Conduct matrons capacity building workshop Number of matrons capacity building workshops conducted 1 N/A N/A 1 N/A N/A 1 R3 000 Opex Unit TOU 13 Conduct maidens capacity building workshop Number of maidens capacity building workshops conducted 1 N/A N/A 1 N/A N/A 1 R5 000 Opex Unit TOU 14 Attend annual reed dance ceremony Number annual reed dance ceremony (uMkhosi Womhlanga) attended 1 N/A N/A 1 N/A N/A 1 R5 000 Opex Unit TOU 15 Conduct arts & culture talent search Number of arts & culture talent search conducted 1 N/A N/A 1 N/A N/A 1 R35 000 Opex Unit
MUNICIPAL FINANCIAL MANAGEMENT AND VIABILITY Key Challenge: IDP/SDBIP No. Objective Strategies Indicator Baseline 5 Yr Target 5 year Target Budget Source (in Munic) Yr 1 2012/13 Yr 2 2013/14 Yr 3 2014/15 Yr 4 2015/16 Yr 5 2016/17 BTO 1 To ensure proper supply chain Supply Chain Turnaround time for bids and quotations 90 days bids and 30 days quotations 90 days bids and 30 days quotations 90 days bids and 30 days 90 days bids and 30 days quotations 90 days bids and 30 days quotations 90 days bids and 30 days quotations 90 days bids and 30 days quotations R0 Opex BTO BTO 2 To ensure all properties within area are valued as per the Municipal Property Rates Act (MPRA) including quarterly Valuation Roll and updating of GV of MPRA Prepare 2 supplementary valuation rolls N/A N/A N/A N/A R217 Opex BTO procedure
MUNICIPAL FINANCIAL MANAGEMENT AND VIABILITY Key Challenge IDP/SDBIP No. Objective Strategies Performance Indicator Baseline 5 Yr Targets 5 year target Budget Source Responsibility (in Mun) Yr 1 2012/ 13 Yr 2 2013/14 Yr 3 2014/15 Yr 4 2015/16 Yr 5 2016/17 BTO 12 To ensure that municipal funds are accounted for and Credible and reliable budget. No irregular and wasteful N/A N/A N/A N/A 30-06-2015 R0 Opex BTO BTO 13 To ensure full of credit control and debt collection policy Credit controls to policies and and relevant N/A N/A N/A N/A 30-06-2015 R0 Opex BTO BTO 14 To ensure reliable billing on the Data cleansing Credible data for debtors N/A N/A N/A N/A 30-06-2015 R0 Opex BTO
MUNICIPAL FINANCIAL MANAGEMENT AND VIABILITY Key Challenge IDP/SDBIP No. Objective Strategies Performance Indicator Baseline 5 Yr Targets 5 year target Budget Source (in Mun) Yr 1 2012/13 Yr 2 Yr 3 Yr 4 Yr 5 cash flow financial systems chain BTO 15 To ensure that municipal is done in a cost effective and efficient manner in order to speed up service delivery Supply chain 7 days processing period for small supplies and 30 days processing period for bigger tenders 7 days period for small supplies and 30 days period for bigger tender N/A N/A 7 days period for small and 30 days period for bigger tender N/A N/A 7 days period for small supplies and 30 days period for bigger tender R0 Opex BTO Asset BTO 16 To ensure proper of assets Asset Fully compliant asset register N/A N/A N/A N/A R0 Opex BTO
MUNICIPAL FINANCIAL MANAGEMENT AND VIABILITY Key Challenge IDP/SDBIP No. Objective Strategies Performance Indicator Baseline 5 Yr Targets 5 year target Budget Source (in Mun) Yr 1 2012/13 Yr 2 Yr 3 Yr 4 Yr 5 to municipal services
GOOD GOVERNANCE AND PUBLIC PARTICIPATION Key No. Objectives Indicator Baseline 5 Year Target 5 year target Budget Source (in Yr 1 Yr 2 2013/2014 Yr 3 Yr 4 Yr 5 OMM 18 To hold IDP representative forum meetings IDP forum meetings Number of IDP forum meetings 2 N/A N/A 2 N/A N/A 2 R0 Opex OMM OMM 19 To hold quarterly stakeholders meeting Quarterly meetings Number of quarterly meeting 4 N/A N/A 4 N/A N/A 4 R0 Opex OMM OMM 20 To strategic partnerships for development through Sukuma Sakhe meetings Establish strategic for through Sukuma Sakhe meetings Number of meetings held 4 N/A N/A 4 N/A N/A 4 R0 Opex OMM OMM 21 To implement Strategy Implement Strategy Date 30-07-2014 N/A N/A N/A N/A R0 Opex OMM OMM 22 To review Review Date reviewed 30-06-2015 NA N/A N/A N/A R0 Opex OMM OMM 23 To publicise SDBIP within 14 days of approval SDBIP publicized within 14 days of approval Date facilitated Within 14 days of approval N/A N/A Within 14 days of approval NA N/A Within 14 days pf R0 Opex OMM
GOOD GOVERNANCE AND PUBLIC PARTICIPATION Key No. Objectives Indicator Baseline 5 Year Target 5 year target Budget Source (in Yr 1 Yr 2 2013/2014 Yr 3 Yr 4 Yr 5 OMM 24 To appoint an Audit Committee for Kwa Sani Appoint Audit Committee Date Audit appointed 30-06-2015 N/A N/A N/A N/A R0 Opex OMM OMM 25 T establish IGR structures Establish IGR structures Date IGR structures 30-06-2015 N/A N/A N/A N/A R0 Opex OMM
YOUTH/ SPECIAL PROGRAMMES Key Challenges IDP/SDBIP No. Objective Strategies Performance Indicator Baseline 5 Year Target 5 year target Budget Source Responsibility (in Mun) Yr 1 2012/13 Yr 2 Yr 3 Yr 4 Yr 5 YSP 1 To coordinate Local AIDS Council and hold HIV/AIDS Awareness Campaigns Local AIDS Council and HIVAIDS awareness campaigns coordinated Number of campaigns coordinated 12 N/A N/A 12 N/A N/A 12 000 Opex Unit YSP 2 World AIDS day commemoration held Date held N/A N/A N/A N/A 30-06-2015 R50 000 Opex Unit YSP 3 TB Awareness campaign Number of awareness held 1 N/A N/A 1 N/A N/A 1 R20 000 Opex Unit YSP 4 To conduct local Salga Games selections and participate in District and Provincial Salga Games Establishment and coordination of structures Date structures established and coordinated N/A N/A N/A N/A 30-09-2014 R70 000 Opex Unit YSP 5 Provide support to Sani Stagger athletes event Date support provided N/A N/A N/A NA 30-06-2015 R40 000 Opex Unit YSP 6 To coordinate Operation Sukuma Sakhe Coordinate Operation Sukuma Sakhe meeting (OSS) Number of Operation Sukuma Sakhe meetings coordinated 12 N/A N/A 12 N/A N/A 12 R50 000 KSM Unit
YOUTH/ SPECIAL PROGRAMMES Key Challenges Obj Ref.: Strategies Performance Indicator Baseline 5 Year Target 5 year target Budget Source Responsibility (in Mun) Yr 1 2012/13 Yr 2 Yr 3 Yr 4 Yr 5 YSP 7 To conduct Youth Summit and launch Youth summit and Youth Council launch Date summit and launch held 30-09-2014 N/A N/A N/A N/A 30-09-2014 R80 000 Opex Unit YSP 8 Kwa Sani Youth Council meetings Number of Kwa Sani youth Council meetings held 4 N/A N/A 4 N/A N/A 4 Opex Unit YSP 9 To coordinate a Women programmes Gender programs coordinated Date Womens Salga commission launched and 1 project funded 30-06-2015 N/A N/A N/A N/A 30-09-2014 R100 000 Opex Unit YSP 10 To coordinate career exhibition Matric Motivation programme Career exhibition matric motivation programme Date career matric motivation programme coordinated 30-06-2015 N/A N/A N/A N/A 30-06-2015 R20 000 KSM Unit
YOUTH/SPECIAL PROGRAMMES Key Obj Ref.: Strategies Indicator 5 YEAR TARGET Target & Yr (if outside 5 yr period) Budget (R) (‘000) Source (in Mun) Yr 1 Yr 2 Yr 3 Yr 4 Yr 5 2012/13 YSP 11 To coordinate men’s forum meeting and men’s Imbizo Men’s forum meeting Number of Men’s forum meetings coordinated 4 N/A N/A 4 N/A N/A 4 R20 000 Opex Unit YSP 12 Men’s Izimbizo’s Number of Izimbizos held 2 N/A N/A 2 N/A N/A 2 R20 000 Opex Unit YSP 13 To coordinate Crime awareness campaign Crime awareness campaigns Number of crime awareness campaigns coordinated 2 N/A N/A 2 N/A N/A 2 R20 000 Opex Unit YSP 14 To hold senior citizens programmes Senior citizens programmes Number of progrmmes held 1 N/A N/A 1 N/A N/A 1 R40 000 Opex Unit YSP 15 To support needy children with institution registrations Tertiary institution registration fees support Number of needy children to be supported 4 N/A N/A 4 N/A N/A 4 R20 000 Opex Unit YSP 16 To promote the quality education Back to school campaign Date back to school campaign held N/A N/A N/A N/A 30-03-2015 R20 000 Opex Unit
Key Challenge Objective Strategies Indicator Baseline 5 Yr Targets 5 year target Budget Source (in Mun) Yr 1 2012/13 Yr 2 2013/14 Yr 3 2014/15 Yr 4 2015/16 Yr 5 2016/17 YSP 17 To do needs analysis and identify people living with disability through disability forum meetings Needs analysis done and identify people living with disability through disability forum meetings Number of disability forum meetings held 2 N/A N/A 2 N/A N/A 2 R50 000 Opex Unit YSP 18 To conduct disability day celebration Disability day Date disability day celebration held N/A N/A N/A N/A Opex Unit YSP 19 To conduct a children focused Conduct child protection campaign Date child protection campaign held N/A N/A N/A N/A R20 000 Opex programme Special Special Special
CROSS CUTTING INTERVENTION Key Challenge IDP/SDBIP No Objective Strategies Performance Indicator Baseline 5 Yr Targets 5 year target Budget Source (in Mun) Yr 1 2012/13 Yr 2 Yr 3 Yr 4 Yr 5 TP 1 Spatial equity and to climate change Improved Spatial Development Framework planning Reviewed Spatial N/A N/A N/A N/A R0 Opex Town Planning TP 2 of the Planning and Development Act of application processed within legal Opex Town Planning TP 3 No of identified Spatial identified 5 N/A N/A 5 N/A N/A 5 R0 Opex Town Planning TP 4 Effective and compliant waste management implementation Date of of application for funding N/A N/A N/A N/A R0 Opex Town Planning TP 5 PDA applications Number of application 90 days N/A N/A 90 days N/A N/A 90 days R0 Opex Town Planning timeframe
BASIC SERVICE DELIVERY AND INFRASTRUCTURE DEVELOPMENT Key Obj Ref.: Objective Indicator Baseline 5 Yr Targets Target & Yr (if 5 yr period (R) (‘000) (in Mun) Yr 1 Yr 2 Yr 3 2014/15 Yr 4 2015/16 Yr 5 PD 57 Upgrade of Underberg East Avenue Road Underberg East Avenue road upgraded Upgraded Underberg East Avenue road - - Underberg East Avenue road upgrade complete - - - MIG Planning Dept. PD 58 of Underberg Community hall Underberg Community hall constructed Underberg Community Hall complete - - Underberg Hall complete - - - - MIG Planning Dept. PD 59 Upgrade of Underberg Taxi Rank Underberg Taxi Rank upgraded Upgrade of Underberg Taxi Rank Completed - - Underberg Taxi Rank upgrade complete - - - - MIG Planning Dept. PD 60 of Kwa Sani Taxi Shelters Kwa Sani Taxi Shelters constructed of Kwa San I Taxi shelters completed - - Kwa Sani Taxi Shelters compt - - - - MIG Planning Dept. PD 61 Fencing of KwaPitela Sportsfield- Ward 1 KwaPitela Sportsfield fenced Fencing of KwaPitela Sportsfield - - - fenced - - - MIG Planning Dept. PD 62 of Ridge crèche- W 1 Ridge crèche constructed Ridge crèche complete - - - - - - - MIG Planning Dept. PD 63 Upgrade Road – Ward Mgqutshana Road upgraded Upgrading of road complete - - - - - MIG Planning Dept.
SERVICE DELIVERY AND INFRASTRUCTURE DEVELOPMENT Key Obj Ref.: Objective Indicator Baseline 5 Yr Targets & Yr (if 5 yr perio (R) (‘000) Source (in Mun) Yr 1 Yr 2 2013/14 Yr 3 2014/15 Yr 4 2015/16 Yr 5 PD 64 Water Water project completed Complete water prjects - - - - - - MIG Planning Dept PD 65 Kwa Sani Landfill Site Kwa Sani Landfill Site Kwa Sani Landfill Site completed - - - - - - - Planning Dept. PD 66 of Combo Court Nhlanhleni Combo Court Combo Court completed - - - - - - MIG Plan Dept. PD 67 East Avenue Road East Avenue Road upgraded East Avenue Road upgrading completed - - East Avenue Road upgraded - - - - - Planning Dept. PD 68 Hall- W 3 Underberg Community Hall Hall completed - - Underberg Community Hall constructed - - - - - Planning Dept. 17
BASIC SERVICE DELIVERY AND INFRASTRUCTURE DEVELOPMENT Key Obj Ref.: Objective Indicator Baseline 5 Yr Targets Target & Yr (if outside 5 yr period (R) (‘000) (in Mun) Yr 1 Yr 2 Yr 3 Yr 4 Yr 5 PD 69 Drakensberg New Rural Project (Land acquisition) Drakensberg New Rural Project (Land acquisition constructed Drakensberg New Rural Project (Land acquisition) completed - - - - - Drakensberg New Rural Project (Land acquisition completed - - Planning Dept. PD 70 West Isley Rural Projects (Housing and other West Isley Rural Projects (Housing and other constructed West Isley Rural Projects (Housing and other completed - - - - - West Isley Rural Development Projects (Housing and other - MIG Planning Dept. PD 71 Construction of Ekhubeni Agri-village Ekhubeni Agri-village constructed Ekhubeni Agri-village completed - - - - - Ekhubeni Agri-village completed MIG Planning Dept. PD 72 Construction of Drakensberg Agri-village Drakensberg Agri-village constructed Drakensberg Agri-village completed - - - - - - - MIG Planning Dept. PD 73 Farm Workers Housing Assistant programme Farm Workers Housing Assistant constructed Farm Workers Housing Assistant programme completed - - - - - - - MIG Planning Dept.
BASIC SERVICE DELIVERY AND INFRASTRUCTURE DEVELOPMENT Key Obj Ref.: Objective Indicator Baseline 5 Yr Targets Target & Yr (if outside 5 yr period (R) (‘000) (in Mun) Yr 1 Yr 2 Yr 3 Yr 4 Yr 5 PD 74 Construct Underberg Mixed Housing Project extension Constructi on of 400 houses and social facilities complete Underberg Mixed Housing Project Extension land and project of service and 134 houses built of 400 houses and social - - - Dept of Planning Dept. PD 75 Upgrade Underberg Taxi Rank Underberg Taxi Rank upgraded Upgrading Underberg Taxi Rank complete - - - - - Upgrading Underberg Taxi Rank - MIG Planning Dept. PD 76 Library Extension by 5m-W3 Library Extension by 5m-W3 Library Extension by 5m-W3 completed - - - - - Library Extension by 5m-W3 completed - MIG Planning Dept. PD 77 Hold School Outreach School Outreach held School Outreach - - - - - School Outreach held - - Planning Dept. PD 78 Provision of Medium Income housing Provision of Medium Income housing Provision of Medium Income housing - - - - - - - - Planning Dept. PD 79 Underberg Sanitation Water project Underberg Sanitation Water project Underberg Sanitation Water project - - - - - - - Sisonke PD 80 Open Coffee Shop in Library –W3 Open Coffee Shop in Library –W3 Open Coffee Shop in Library –W3 - - - - - - KSM Opex Planning Dept. 7
PD 81 Online with Slim Automation Online with Slim Automation Online with Slim Automation - - - - - - - KSM Opex Planning Dept. PD 82 Construction of Rural New Rural Project New Rural Project - - - - - New Rural Project - MIG Planning Dept.
2. SERVICE DELIVERY AND BUDGET IMPLEMENTATION PLAN (SDBIP) 2014/2015 MUNICIPAL TRANSFORMATION AND INSTITUTIONAL DEVELOPMENT SDBIP 2014/2015 IDP No. Annual KPI TARGET FOR 2014/2015 Total budget for the year in Quarter 1 Quarter 2 Quarter 3 Quarter 4 July – Sept October - Dec Jan- March April – June Target Target Target Target CS 1 of PMS Policy framework Date PMS reviewed and adopted Adopted PMS framework/policy (OPMS & IPMS) N/A R0 N/A R0 N/A R0 Adopt R0 Opex Corporate Services CS 2 No. of quarterly performance reports submitted (OPMS & IPMS) 4 1 R0 1 R0 1 R0 1 R0 Opex Corporate Services CS 3 No of critical posts advertised Critical posts filled 8 Advertise - PMS Officer, Senior Traffic Officer , License Cashier Opex of PMS Office, Senior Traffic License Cashier Pound Master, Traffic Opex 8 Opex N/A N/A Opex Corporate Services
Objective IDP No. Annual KPI TARGET FOR 2014/2015 Total budget for the year in Quarter 1 Quarter 2 Quarter 3 Quarter 4 July – Sept October - Dec Jan- March April – June Target Target Target Target Officer and 2X Security Guards CS 4 Number of performance agreements signed for filled S54/56 4 4 R0 N/A N/A N/A N/A N/A R0 R0 Corporate services CS 5 Employment equity plan adopted and No. of people from employment equity target groups employed in the three highest level of in compliance with approved equity plan 1 N/A R0 N/A R0 N/A R0 N/A R0 R0 Corporate Services CS 6 Skills development plan adopted and implemented Date skills development plan adopted 30-04-2015 N/A R0 N/A R0 N/A R0 R0 R0 Corporate Services
Objective IDP No. Annual KPI TARGET FOR 2014/2015 Total budget for the year in Quarter 1 Quarter 2 Quarter 3 Quarter 4 July – Sept October - Dec Jan- March April – June Target Target Target Target CS 7 Date skills development plan implemented 30-4-2015 of service providers to provide training Opex Training Opex Training Opex Training Opex R500 000 Corporate Services CS 8 of Works Skills Plan % of budget spent on of WSP 100% 10% Opex 60% Opex 15% Opex 15% Opex Opex Corporate Services CS 9 No. of training workshops held as per plan 97 16 Opex 45 Opex 13 Opex 23 Opex R500 000 Corporate Services CS 10 Develop and adopt I.T. Governance Framework Date I.T. Security Policy developed and adopted 30-09-2014 Opex N/A R0 N/A R0 N/A R0 R0 Corporate Services CS 11 of complaints register Respond to complaints within 7 days of submission 7 days 7 days R0 7 days R0 7 days R0 7 days R0 R0 Corporate services CS 12 Provide staff bursaries No. of capacity building provided through bursaries 6 3 Opex N/A R0 3 Opex N/A R0 R100 000 Corporate Services
Objective IDP No. Annual KPI TARGET FOR 2014/2015 Total budget for the year in Quarter 1 Quarter 2 Quarter 3 Quarter 4 July – Sept October - Dec Jan- March April – June Target Target Target Target CS 13 Implement organogram by filling all vacant and funded posts Date organogram reviewed 30-06-2015 N/A R0 N/A R0 N/A R0 R0 R0 Corporate Services CS 14 Implement succession plan through filling all the posts that could be vacant due to resignations, retirement and expulsion Date implemented 30-06-2015 N/A R0 N/A R0 N/A R0 R0 R481 580.00 Corporate services CS 15 Conduct awareness campaigns No. of HIV/AIDS, Women days celebration and Health & Safety campaigns conducted 3 N/A R0 N/A R0 Conduct womens day Opex Conduct Health & Safety R0 R30 000 Corporate Services CS 16 Local labour forum meetings Number of local labour forum meetings held 4 1 R0 1 R0 1 R0 1 R0 R0 Corporate Services
Objective IDP No. Annual KPI TARGET FOR 2014/2015 Total budget for the year in Quarter 1 Quarter 2 Quarter 3 Quarter 4 July – Sept October - Dec Jan- March April – June Target Target Target Target CS 17 Provide secretariat support to MPAC and Council Number of meetings provided with secretariat support 8 1 Council, 1 MPAC R0 1 Council, 1 MPAC R0 1 Council, 1 MPAC R0 1 Council, 1 MPAC R0 R0 Corporate services CS 18 meetings Number of meetings held 4 1 R0 1 R0 1 R0 1 R0 R0 Corporate Services CS 19 Team building exercise and staff appraisal Date capacity building coordinated 31-12-2014 Appoint service provider to coordinate Opex of system N/A R0 N/A Opex R0 000 Corporate services CS 20 Develop an ICT framework Date ICT Governance Framework reviewed 30-06-2015 N/A R0 N/A R0 N/A R0 of ICT R0 R0 Corporate Services CS 21 Source an off site Number of off site back up sourced 30-12-2014 N/A R0 1 Opex N/A R0 N/A R0 R64 000 Corporate services CS 22 Design and develop a website Date website designed and developed 30-06-2015 N/A R0 N/A R0 N/A R0 Opex R82 400 Corporate service
IDP No. Annual KPI TARGET FOR 2014/2015 Total budget for the year in Quarter 1 Quarter 2 Quarter 3 Quarter 4 July – Sept October - Dec Jan- March April – June Target Target Target Target CS 27 Corporate Services Sub Committee meetings (Kwa Sani & Ingwe) Number of meetings provided with secretariat support 8 2 R0 2 R0 2 R0 2 R0 R0 Corporate services CS 28 Operation Sukuma Sakhe meetings Number of Operation Sukum Sakhe meetings held 12 3 R0 3 R0 3 R0 3 R0 R0 Corporate Services
BASIC SERVICE DELIVERY AND INFRASTRUCTURE DEVELOPMENT SDBIP 2014/2015 IDP No. Measurable Annual KPI TARGET FOR 2014/2015 Total budget for the year in Quarter 1 Quarter 2 Quarter 3 Quarter 4 July – Sept October - Dec Jan- March April – June Target Budget Target Budget Target Budget Target Budget TEC 1 Coordinate provision of access to potable (drinkable) water through attendance of 4 IDF meetings at HGDM 4 IDF meetings attended 4 1 R0 1 R0 1 R0 1 R0 R0 Dept. TEC 2 100% attendance 100% 25% R0 25% R0 25% R0 2 R0 R0 Dept. TEC 3 Coordinate provision of access to potable (drinkable) water at schools 4 IDF meetings attended 4 1 R0 1 R0 1 R0 1 R0 R0 Dept. TEC 4 100% attendance 100% 25% R0 25% R0 25% R0 25% R0 R0 Dept. TEC 5 Coordinate provision of access to potable (drinkable) water at clinics 4 IDF meetings attended 4 1 R0 1 R0 1 R0 1 R0 R0 Dept. TEC 6 100% attendance 100% 25% R0 25% R0 25% R0 25% R0 R0 Dept. TEC 7 Coordinate provision of access to sanitation to 4 IDF meetings attended 4 1 R0 1 R0 1 R0 1 R0 R0 Dept.
IDP No. Measurable Annual KPI TARGET FOR 2014/2015 Total budget for the year in Quarter 1 Quarter 2 Quarter 3 Quarter 4 July – Sept October - Dec Jan- March April – June Target Budget Target Budget Target Budget Target Budget TEC 17 3000 households (residents, businesses, hotels, government department) with access to refuse removal at least once per week by 30-06-2015 Number of consumer units with access to refuse removal at least once a week by 3000 households (residents, businesses, hotels, government department) with access to refuse removal at least once per week 3000 households (residents, businesses, hotels, government department) with access to refuse removal at least once per week R0 3000 (residents, hotels, with access to refuse removal at least once per week R0 3000 (residents, hotels, with access to refuse removal at least once per week R0 3000 hotels, with access to refuse removal at least once per week R0 Opex Dept TEC 18 Zinkwana Pedestrian Bridge construction by Construction of Pedestrian Bridge Timeous completion of MIG projects Contractor appointed construction started 60% completed R834,925.00 100% completed Nil Nil Dept. TEC 19 Sondelani Creche construction by Construction of crèche at Sondelani Preliminary designs, designs and tender R180 000 Contractor appointed, site and R515,400 Project completion Nil Nil MPCS specification
IDP No. Measurable Annual KPI TARGET FOR 2014/2015 Total budget for the year in Quarter 1 Quarter 2 Quarter 3 Quarter 4 July – Sept October - Dec Jan- March April- June Target Budget Target Budget Target Target Budget TEC 20 Nhlanhleni Creche construction Construction of crèche at Nhlanhleni Nhlanhleni Creche completed Preliminary designs, designs and tender R180 000 Contractor appointed, site and R515,400 Project completion Nil Nil Dept. TEC 21 of 12kms Urban and 10kms rural roads in all 4 wards 12kms urban and 10kms rural roads in all 4 ward maintained 22kms N/A R0 N/A R0 and tender Nil Contractor project completed R1m R1m Dept. specification
IDP No. Annual KPI TARGET FOR 2014/2015 Total budget for the year in Quarter 1 Quarter 2 Quarter 3 Quarter 4 July – Sept October - Dec Jan- March April – June Target Budget Target Budget Target Budget Target Budget TR 6 To attend monthly disaster meetings 12 3 Opex 3 Opex 3 Opex 3 Opex Opex Traffic Dept. TR 7 To attend weekly station crime combating forum meetings 48 12 Opex 12 Opex 12 Opex 12 Opex Opex Traffic Dept. TR 8 To attend ITLEC meetings per annum 4 1 Opex 1 Opex 1 Opex 1 Opex Opex Traffic Dept. TR 9 To attend ARTO meetings per annum 4 1 Opex 1 Opex 1 Opex 1 Opex Opex Traffic Dept. TR 10 To attend justice meetings per annum 12 3 Opex 3 Opex 3 Opex 3 Opex Opex Traffic Dept. TR 11 To attend warrant of arrest operations 2 X month 24 6 Opex 6 Opex 6 Opex 6 Opex Opex Traffic Dept.
BUILDING CONTROL SDBIP 2014-2015 IDP No. Measurable Annual KPI TARGET FOR 2014/2015 Total budget for the year in Municipality Quarter 1 Quarter 2 Quarter 3 Quarter 4 July – Sept October - Dec Jan- March April – June Target Budget Budget Target Budget BCO 1 Routine inspections Number of days to carry put routine inspections 3 times per week 3 times per week R0 3 times per week R0 3 times per week R0 3 times per week R0 R0 Building Control office LIBRARY SDBIP 2014-2015 IDP No. Measurable Annual KPI TARGET FOR 2014/2015 Total budget for the year in Municipality Quarter 1 Quarter 2 Quarter 3 Quarter 4 July – Sept October - Dec Jan- March April – June Target Budget Budget Target Budget L 1 Holiday Holiday programmes conducted 4 1 Opex 1 Opex 1 Opex 1 Opex Opex MPCS L 2 Basic end user training classes Programmes and basic end user certificates issued 4 1 Opex 1 Opex 1 Opex 1 Opex Opex MPCS L 3 Outreach 4 x outreach programmes 4 1 R1 500 1 R1 500 1 R1 500 1 R1 500 R6 000 MPCS
LOCAL ECONOMIC DEVELOPMENT SDBIP 2014/2015 IDP No. Measurable Annual KPI TARGET FOR 2014/2015 Total budget for the year in Municipality Quarter 1 Quarter 2 Quarter 3 Quarter 4 July – Sept October - Dec Jan- March April – June Target Target Budget Budget Target Budget LED 1 LED Alignment Adopted LED Strategy Review LED R0 Submit for Council Input R0 Adopt R0 R0 R0 LED LED 2 Job Creation Number of jobs created through EPWP 38 38 EPWP 30 EPWP 30 EPWP 24 EPWP R1 081 000 LED LED 3 % of Youth employed 50% Opex 50% Opex %05 Opex 50% Opex LED LED 4 % of women employed 34% Opex 34% Opex 34% Opex 34% Opex LED LED 5 % of disabled employed 5% Opex 5% Opex 5% Opex 5% Opex LED LED 6 Jobs created through LED Projects 24 jobs 6 Opex 6 Opex 6 Opex 6 Opex Opex LED LED 7 Number of SMMEs supported 6 3 Opex N/A R0 3 Opex N/A R0 R50 000 LED LED 8 Development of local businesses Hold Meetings and Workshops to create a competitive SMME sector. 3 Meetings 1 Opex 1 Opex 1 Opex N/A R0 R2000 LED LED 9 2 N/A R0 1 R5000 N/A R0 1 R0 R10 000 LED
IDP No. Measurable Annual KPI TARGET FOR 2014/2015 Total budget for the year Responsibility in Municipality Quarter 1 Quarter 2 Quarter 3 Quarter 4 July – Sept October - Dec Jan- March April – June Target Target Budget Target Budget Target Budget LED 10 Handcraft promotion Number of Events and Exhibitions attended to promote & sell craft work. 5 2 Opex 1 Opex N/A Opex 2 Opex R15 000 LED LED 11 Number of cooperatives to promote One Village One Product Programme 3 1 Opex Supply of material & training R55 000 R30 000 N/A R0 R85 000 LED LED 12 Support phase 2 of commercial production of vegetables Number of hectares planted 15 ha. 3 x 5 ha. of land Opex Monitor R0 R0 Monitor R0 R150 000 LED LED 13 Number of meetings held 4 1 Opex 1 Opex 1 Opex 1 Opex LED LED 14 Number of youth cooperatives supported 1 Opex Meeting Opex R0 Monitor Opex R70 000 LED LED 15 Informal trade improvement Number of poultry farmers supported 2 on poultry skills Opex Opex Opex Opex R40 000 LED LED 16 Number of urban vegetable cooperatives promoted 1 1 R10 000 N/A R0 N/A R0 N/A R0 R10 000 LED
IDP No. Measurable Annual KPI TARGET FOR 2014/2015 Total budget for the year Responsibility in Municipality Quarter 1 Quarter 2 Quarter 3 Quarter 4 July – Sept October - Dec Jan- March April – June Target Target Budget Target Budget Target Budget LED 17 Number of shelters provided 8 1 Opex 8 shelters R60 000 N/A R0 NA R0 R60 000 LED LED 18 Number of training workshops 2 1 Opex N/A R0 1 Opex N/A R0 R10 000 LED LED 19 Number of improved trading space at Taxi rank 3 N/A R0 3 Opex N/A R0 N/A R0 R30 000 LED LED 20 Ha. of grazing camps Number of hectares of grazing camps 30 ha. Identify grazing camps Opex Fencing Opex N/A R0 N/A R0 R20 000 LED LED 21 Livestock owners day celebration Date livestock owners day celebrated N/A R0 R10 000 N/A R0 N/A R0 R10 000 D LED 22 Livestock meeting held Number of livestock meetings held 3 1 Opex N/A R0 1 Opex 1 Opex LED LED 23 Improve waste management and cost transportation Number of tons of recyclable waste collected and sold 60 tons Build shed storage R42 N/A R0 N/A R0 N/A R0 R42 000 LE D
TOURISM DEPARTMENT SDBIP 2014/2015 IDP Indicator No. Measurable Annual KPI TARGET FOR 2014/2015 Total budget for the year in Municipality Quarter 1 Quarter 2 Quarter 3 Quarter 4 July – Sept October - Dec Jan- March April – June Target Target Budget Budget Target Budget TOU 1 KwaSani Tourism Awareness programme Number of Awareness campaigns conducted 5 2 Opex 1 Opex 1 Opex 1 Opex R25 000 Tourism unit TOU 2 Community Tourism skills development workshops Number of skills development workshops conducted 4 1 Opex 1 Opex 1 Opex 1 Opex R120 000 Tourism unit TOU 3 Local Tourism Forum meetings Number of Local Tourism Forum meetings held 4 1 Opex 1 Opex 1 Opex 1 Opex R8 000 Tourism unit TOU 4 Arts & Crafts Local Exhibitions Number of Arts & Craft Local Exhibitions conducted 3 N/A R0 1 R5000 1 R5000 1 R5000 R15 000 Tourism unit
TOURISM UNIT SDBIP 2014/2015 IDP No. Annual KPI TARGET FOR 2014/2015 Total budget for the year in Quarter 1 Quarter 2 Quarter 3 Quarter 4 July – Sept October - Dec Jan- March April – June Target Budget Target Target Budget TOU 10 Conduct creative arts capacity building workshops Number of creative arts capacity building workshops conducted 4 1 Opex 1 Opex 1 Opex 1 Opex R120 000 Tourism unit TOU 11 Attend Provincial literature exhibition Number of provincial literature exhibitions attended 2 1 Opex 1 Opex N/A R0 N/A R0 R4 000 Tourism unit TOU 12 Conduct matrons capacity building workshop Number of matrons capacity building workshops conducted 1 1 Opex N/A R0 N/A R0 N/A R0 R30 000 Tourism unit TOU 13 Conduct maidens capacity building workshops Number of maidens capacity building workshops conducted 1 1 Opex N/A R0 N/A R0 N/A R0 R50 000 Tourism unit TOU 14 Attend annual reed dance ceremony Number of reed dance ceremony attended 1 1 Opex N/A R0 N/A R0 N/A R0 R45 000 Tourism unit TOU 15 Conduct arts & culture talent search Number of arts & culture talent search conducted 1 1 Opex N/A R0 N/A R0 N/A R0 R120 000 Tourism unit
BUDGET AND TREASURY SDBIP 2014/2015 IDP No. Annual KPI TARGET FOR 2014/2015 Total budget for the year in Quarter 1 Quarter 2 Quarter 3 Quarter 4 July – Sept October - Dec Jan- March April – June Target Target Target Target BTO 6 Finance Policy Reviewal All budget related policies reviewed and adopted by council 30-06-2015 N/A R0 N/A R0 Table draft policies to council R0 Adoption R0 R0 BTO BTO 7 Update of Supplier Data Base 80% registration of suppliers database for all commodities 30-06-2015 All qualifying are captured R0 All are captured R0 All qualifying are captured R0 All qualifying are captured R0 R0 BTO BTO 8 3rd party payments & submission of SARS returns Payment and submission of SARS returns by 7th of each month 7th of each month 7th of each month R0 7th of each month R0 7th of each month R0 7th of each month R0 R0 BTO BTO 9 Payroll Processing of salaries by 25th of each month 25th of each month Provision of Salary advices & process salaries by 25th of each month Opex Provision of Salary advices & process salaries by 25th of each month Opex Provision of Salary advices & process salaries by 25th of each month Opex Provision of Salary advices & process salaries by 25th of each month Opex R20 248 042 BTO
IDP No. Annual KPI TARGET FOR 2014/2015 Total budget for the year Responsibility in Municipality Quarter 1 Quarter 2 Quarter 3 Quarter 4 July – Sept October - Dec Jan- March April – June Target Target Target Target Budget BTO 10 of monthly accounts Preparation and of all monthly recons. by 10th of each month R0 Preparation and of all monthly recons. by 10th of each month R0 and of all monthly recons. by 10th of each month R0 and of all monthly recons. by 10th of each month R0 R0 BTO BTO 11 Operation Clean Audit Project Clean audit or unqualified with reduction on other matters N/A R0 of clean audit action plan R0 of clean audit action plan R0 of clean audit action plan R0 R0 BTO BTO 12 Budgeting & Cash Flow Credible and reliable budget . No , irregular and wasteful Quarterly Budget Monitoring Statements produced R0 Quarterly Budget Monitoring Statements produced R0 Budget R0 Quarterly Budget R0 R0 BTO
BUDGET AND TREASURY SDBIP 2014/2015 IDP No. Measurable/ Annual KPI TARGET FOR 2014/2015 Total budget for the year in Quarter 1 Quarter 2 Quarter 3 Quarter 4 July – Sept October - Dec Jan- March April – June Target Budget Target Budget Target Budget Target Budget BTO 13 Credit control Adherence to applicable policies and procedures and relevant legislations with with debtors R0 of debt R0 of Credit Control with the of Debt R0 50% of debt handed over to debt R0 R0 BTO BTO 14 Data Cleansing Credible data for debtors Public of for update of records R0 Update of records when are paying for rates and R0 Update of records when are paying for rates and R0 Update of records when are paying for rates and R0 R0 BTO BTO 15 Supply Chain 7 days processing period for small supplies and 30 days processing period for bigger tenders 7-days period for small supplies and 30 days of SCM R0 of SCM R0 of SCM R0 of SCM R0 R0 BTO
IDP No. Annual KPI TARGET FOR 2014/2015 Total budget for the year in Quarter 1 Quarter 2 Quarter 3 Quarter 4 July – Sept October - Dec Jan- March April – June Target Target Budget Target Budget Target Budget BTO 20 interaction for revenue collection and Needs Harmonized relationship with ratepayers N/A R0 Meeting with and other R0 with and other R0 Meeting with ratepayers association R0 R0 BTO BTO 21 Customer Care Documented feedback from Municipal Customers of complaints procedures and queries handling procedures R0 of and handling of queries R0 of and of queries R0 of complaints procedure and handling of queries R0 R0 BTO
GOOD GOVERNANCE AND PUBLIC PARTICIPATION SDBIP 2014/2015 IDP No. Annual KPI TARGET FOR 2014/2015 Total budget for the year in Municipality Quarter 1 Quarter 2 Quarter 3 Quarter 4 July – Sept October - Dec Jan- March April – June Target Target Budget Budget Target Budget OMM1 Improved Ward Committees Number of meetings per ward 4 4 R0 4 R0 4 R0 4 R0 Opex Office of the MM OMM 2 Percentage of attendance by members per ward 100% attendance 100% R0 100% R0 100% R0 100% R0 Opex Office of the MM OMM 3 Number of community meetings per ward 4 4 4 4 4 Opex Office of the MM OMM 4 Approved and implemented Audit Plan Date approved 30-01-2015 N/A R0 N/A R0 R0 N/A R0 Opex Office of the MM OMM 5 Date implemented 28-02-2015 N/A R0 N/A R0 N/A N/A R0 Opex Office of the MM
IDP No. Annual KPI TARGET FOR 2014/2015 Total budget for the year Responsibility in Municipality Quarter 1 Quarter 2 Quarter 3 Quarter 4 July – Sept October - Dec Jan- March April – June Target Budget Target Budget Target Budget Target Budget OMM 16 Adopted Oversight report made public for comments within 14 days of adoption Date made public N/A R0 N/A R0 An report made public R0 N/A R0 Opex Office of the MM OMM 17 IDP Roadshow meetings Number of IDP roadshow meetings 18 9 Opex N/A R0 9 R0 N/A R0 Opex Office of the MM OMM 18 IDP representative forum meetings Number of IDP rep. forum meetings 2 1 R0 1 R0 N/A R0 N/A R0 Opex Office of the MM OMM 19 Quarterly stakeholders meeting Hold quarterly stakeholders meeting 4 1 R0 1 R0 1 R0 1 R0 Opex Office of the MM OMM 20 Establish strategic partnerships for development of through Sukuma Sakhe meetings Number of strategic partnerships developed through Sukuma Sakhe meetings 4 1 R0 1 R0 1 R0 1 R0 Opex Office of the MM OMM 21 Review and adopt strategy Date strategy reviewed and adopted N/A R0 N/A R0 N/A R0 Adopt R0 Opex Office of the MM
IDP No. Annual KPI TARGET FOR 2014/2015 Total budget for the year Responsibility in Municipality Quarter 1 Quarter 2 Quarter 3 Quarter 4 July – Sept October - Dec Jan- March April – June Target Budget Target Budget Target Budget Target Budget OMM 22 Review and adoption of reviewed and adopted N/A R0 N/A R0 N/A R0 and R0 Opex Office of the MM OMM 23 SDBIP publicized within 14 days of approval Date SDBIP publication facilitated Within 14 days of approval Within 14 days of R0 N/A R0 N/A R0 N/A R0 Opex Office of the MM OMM 24 Appoint audit committee for Kwa Sani Date audit committee for Kwa Sani appointed N/A R0 N/A R0 N/A R0 Audit R0 Opex Office of the MM OMM 25 Establish IGR structures Date IGR structures established N/A R0 N/A R0 N/A R0 IGR R0 Opex Office of the MM
YOUTH/SPECIAL PROGRAMMES SDBIP 2014/2015 IDP No. Annual KPI TARGET FOR 2014/2015 Total budget for the year Responsibility in Municipality Quarter 1 Quarter 2 Quarter 3 Quarter 4 July – Sept October - Dec Jan- March April – June Target Budget Target Budget Target Budget Target Budget YSP 1 Local AIDS Council Coordination and HIV/AIDS and TB Awareness Campaign Number of Local AIDS/TB programme coordinated 12 3 Opex 3 Opex 3 Opex 3 Opex R50 000 Youth/ Special Programmes YSP 2 Date World AIDS day held N/A R0 N/A R0 N/A R0 World AIDS day held Opex R50 000 Youth/Special Programmes YSP 3 Date TB Awareness campaign held N/A R0 1 TB held Opex N/A R0 N/A R0 R20 000 Youth/Special Programmes YSP 4 Mayoral Cup/Local Salga Games Selection Date Local Salga Games Selections and participate in District and Provincial Salga Games conducted and of Opex N/A R0 N/A R0 N/A R0 R70 000 Youth/ Special Programmes YSP 5 Date Sani Stagger athletes event support provided Support provided Opex N/A R0 N/A R0 N/A R0 R40 000 Youth/ Special Programmes
IDP No. Annual KPI TARGET FOR 2014/2015 Total budget for the year in Municipality Quarter 1 Quarter 2 Quarter 3 Quarter 4 July – Sept October - Dec Jan- March April – June Target Budget Target Budget Target Budget Target Budget YSP 11 Men’s Forum meeting and Men’s Imbizo Number of Men’s Forum meeting coordinated 4 1 Opex 1 Opex 1 Opex 1 Opex R20 000 Youth/Special Programmes Men’s Imbizo held 4 1 Opex 1 Opex 1 Opex 1 R0 R20 000 Youth/Special Programmes YSP 13 Crime Awareness Campaign Number of Crime awareness campaign coordinated 2 N/A R0 N/A R0 N/A R0 2 Crime awareness campaigns conducted Opex R20 000 Youth/ Programmes YSP 14 Senior Citizens programmes Number Senior Citizens programme held 1 Opex Sports for Senior Opex N/A R0 N/A R0 R40 000 Youth/Special Programmes YSP 15 Tertiary Institution Registration fees support Number of needy children assisted with institutions registration 4 N/A R0 N/A R0 4 Opex N/A R0 R20 000 Youth/Special Programmes YSP 16 Back to school campaign Date Back to school campaign held 30-03-2015 N/A R0 N/A R0 Back to school held Opex N/A R0 R20 000 Youth/Special Programmes YSP Needs analysis done and identify people living with Number of disability forum meetings held 2 N/A R0 1 Opex N/A R0 1 Opex R50 000 Youth/Special Programmes
YOUTH/SPECIAL PROGRAMMES SDBIP 2014/2015 IDP No. Annual KPI TARGET FOR 2014/2015 Total budget for the year Responsibility in Municipality Quarter 1 Quarter 2 Quarter 3 Quarter 4 July – Sept October - Dec Jan- March April – June Target Budget Target Budget Target Budget Target Budget disability through disability forum meetings YSP 18 Conduct disability day celebration Date disability day celebration held 30-06-2015 N/A R0 day Opex N/A R0 N/A R0 Youth/Special Programmes YSP 19 Children focused programmes Date Child Protection Campaign held 30-06-2015 N/A R0 N/A R0 N/A R0 Child event held Opex R20 000 Youth/Special Programmes
Measurable TOWN PLANNING SDBIP 2014/2015 IDP Indicator No. Annual KPI TARGET FOR 2014/2015 Total budget for the year in Municipality Quarter 1 Quarter 2 Quarter 3 Quarter 4 July – Sept October - Dec Jan- March April – June Target Target Target Target TP 1 Spatial p Date Spatial Framework N/A R0 N/A R0 N/A R0 SDF Reviewed and adopted Opex Opex Town Planning TP 2 Number of identified Spatial identified 5 N/A R0 N/A R0 N/A R0 5 Opex Opex Town Planning TP 3 Effective and waste Date of submission of application for funding N/A R0 N/A R0 N/A R0 30-06-2015 Opex Opex Town Planning TP 4 PDA Number of PDA applications processed within specified timeframe of 90 days 90 days per application 90 days per application Opex 90 days per application Opex 90 days per Opex 90 days per application Opex Opex Town Planning
TOWN PLANNING SDBIP 2014/2015 IDP No. Annual KPI TARGET FOR 2014/2015 Total budget for the year Responsibility in Municipality Quarter 1 Quarter 2 Quarter 3 Quarter 4 July – Sept October - Dec Jan- March April – June Target Budget Target Budget Target Budget Target Budget TP 5 consent applications Number of applications processed within specified timeframe of 60 days 60 days per 60 days per Oepx 60 days per Opex 60 days per Opex 60 days per Opex Opex Town Planning
IDP No. Annual KPI TARGET FOR 2014/2015 Total budget for the year Responsibility in Municipality Quarter 1 Quarter 2 Quarter 3 Quarter 4 July – Sept October - Dec Jan- March April – June Target Budget Target Budget Target Budget Target Budget DM 1 of disaster structures and systems Developed Disaster Plan N/A R0 N/A R0 N/A R0 Plan and R0 Opex Disaster Management DM 2 Number of Disaster Forum meetings held 4 1 Opex 1 Opex 1 Opex 1 Opwx Opex Disaster Management DM 3 Percentage response to reported disasters 100% 100% Opex 100% Opex 100% Opex 100% Opex Opex Disaster Management DM 4 Conduct community awareness campaigns on fire awareness and to conduct risk profile inspections Number of community awareness capmpaigns and risk profile conducted 12 3 Opex 3 Opex 3 Opex 3 Opex Opex Disaster Management DISASTER MANAGEMENT SDBIP 2014/2015
IDP No. Annual KPI TARGET FOR 2014/2015 Total budget for the year Responsibility in Municipality Quarter 1 Quarter 2 Quarter 3 Quarter 4 July – Sept October - Dec Jan- March April – June Target Budget Target Budget Target Budget Target Budget DM 5 Assess disaster incidents and coordinate relief measures Attend to all incidents occurred Attend to all Opex Attend to all Opex Attend to all Opex Attend to all Opex Opex Disaster Management DM 6 Burn fire breaks Date fire breaks burnt N/A R0 N/A R0 N/A R0 Fire breaks burnt Opex Opex Disaster Management DM 7 Submit quarterly reports to Council Number of quarterly reports submitted to Council 4 1 R0 1 R0 1 R0 1 R0 Opex Disaster Management
KWASANI LOCAL MUNICIPALITY AUDIT ACTION PLAN 2012/13 FINANCIAL YEAR AUDIT OPINION – UNQUALIFIED WITH MATTERS AUDIT QUERY ROOT CAUSES PLANNED MANAGEMENT ACTIVITY TARGET DATE MEANS OF VERIFICATION RESPONSIBLE PERSON PROGRESS Par 8 Irregular expenditure SCM Regulation 12 (1)(e). No Sub-contracting given to local contractors. All bids with the value more than R1.5 M will include clause which state that 15 % of scope of work should be to local contractors On going Appointment of local contractors to sub contract to bids which are more than R1.5 M Chief Financial Officer On-going process Par 1 Inconsistency between planned and reported indicators Planned indicators were not all reported on the APR. Quarterly performance report to include all planned indicators. End of each quarter Annual Performance report Municipal Manager / Community services and planning Achieved Par 2 Indicators are not specific and well defined Indicators were not well defined and specific for managing performance Management will make sure that all planned activities are SMART. 31 January 2014 Institutional score card Municipal Manager / Community services and planning On-going process
AUDIT QUERY ROOT CAUSES PLANNED MANAGEMENT ACTIVITY TARGET DATE MEANS OF VERIFICATION RESPONSIBLE PERSON PROGRESS Par 3 Targets not achieved Targets set were not SMART. Management to review progress on monthly. Develop targets which SMART Monthly 31 January 2014 All HOD’s On-going Achieved Par 4 Non-compliance with SCM regulations Minutes of SCM committees were not properly reviewed. The BSC,BEC and BAC chairperson will ensure that minutes are properly reviewed and any discrepancy identified would be corrected before minutes are signed On-going process Singed minutes as reviewed Chairperson of scm Committees On-going Par 5 Non-compliance with SCM regulations municipal rates and taxes Bid documents did not request bidders to supply the state of their municipal accounts in their respective areas. Bid documents will include a returnable schedule which require bidders to include the statement of their municipal rates and taxes On-going Bid documents with attached municipal statement of rates and taxes Chief Financial Officer On-going Par 6 BSC did not compile the bid No adequate monitoring of SCM regulation. BSC will sit for all bids and consider the On-going Bid report Chief Financial officer On-going
AUDIT QUERY ROOT CAUSES PLANNED MANAGEMENT ACTIVITY TARGET DATE MEANS OF VERIFICATION RESPONSIBLE PERSON PROGRESS specification of all bids under consideration Par 7 Non-compliance with SCM regulation 10(2) BBBEE certificates submitted by Bidders were not certified and points were awarded to bidders. BEC will consider only bids which have attached certified BBBEE certificate On-going Bid documents with certified BBBEE certificate Chairperson of BEC and BAC On-going Par 8 Bid documents not properly completed Bid documents were not properly inspected by BEC and BAC. BEC will consider only bid documents which are properly filled On-going Bid documents Chairperson of BEC and BAC On-going Par 9 Non-compliance with SCM regulation 32(1) BSC did not sit for specification of bids. BSC will sit for all bids and consider the specification of all bids under consideration On-going Bid specification report Chairperson of BSC and CFO On-going Par 10 Suppliers in the of the state, SCM policy paragraph 45 Bidders were not verified during evaluation and database registration stage. Verification system of all bidders who register in municipal database has been procured to eliminate suppliers in the service of the state On-going Report from Transunion Chairperson of BEC,BAC and SCM officer. On -going
AUDIT QUERY ROOT CAUSES PLANNED MANAGEMENT ACTIVITY TARGET DATE MEANS OF VERIFICATION RESPONSIBLE PERSON PROGRESS Par 11 Suppliers not in the database, SCM policy paragraph 16(a) SCM did ensure that service providers are registered in the supplier’s database. SCM will ensure that before appointment or official order is processed suppliers are registered in the database On-going Database SCM officer and Chief Financial Officer On-going Par. 12 Signed contracts for appointed employees are not in place. Incomplete employees file Management will develop contracts for all existing employees and make it sure they are signed 31 March 2014 Signed employee contracts. Corporate Services Manager On-going Par 13 Leave register not duly completed The leave register is not timely updated and not computerized. Management will use SAMRAS HR module for leave register and update it on monthly. 28 February 2014 Reviewed Electronic Leave register Corporate Services Manager On-going Par 14 No proof for delivery of goods and services SCM unit operates manually and no GRN in place. SAMRAS will be enhanced to produce GRN and HOD’s will be required to confirm that service has been rendered by service providers. On-going Signed GRN or stamped payment vouchers SCM Officer On-going
AUDIT QUERY ROOT CAUSES PLANNED MANAGEMENT ACTIVITY TARGET DATE MEANS OF VERIFICATION RESPONSIBLE PERSON PROGRESS Par 15 Non-compliance with the CIDB SCM unit did not register the projects to CIDB. Lack of personnel could be the result on All projects will be registered to CIDB On-going Registration of projects to CIDB SCM officer In-progress Par 16 Non-compliance with SCM regulation 27(C) (iii) This was due to the oversight on the procedure for opening of bids. The SCM unit will ensure that SCM regulation 27© (iii) is complied with and awards are published to the municipal website On-going Website SCM Officer ongoing Par 17 Non –compliance with SCM policy BSC did not consider the policy in terms of contracts which are above R1,5 M for subcontracting to local suppliers. Addressed above N/A N/A SCM Officer and CFO N/A
AUDIT QUERY ROOT CAUSES PLANNED MANAGEMENT ACTIVITY TARGET DATE MEANS OF VERIFICATION RESPONSIBLE PERSON PROGRESS Par. 18 Quotation register not in place The quotation register was not updated regularly Management will ensure that quotation register is updated regularly On-going Monthly reviewed Quotation register SCM Officer and CFO On-going Par 19 Comparison of prior year achievements and current year were not included in the APR This was due to compilation of the APR which was not consistent with MSA S46 (1) (b) Management will ensure that APR is developed in line with MSA S46 (1) (b) End Financial Year APR 2014 Municipal Manager On-going Par 20 SDBIP did not include monthly projections Non-compliance with MFMA circular 13 SDBIP will include monthly projection as required. 31 Nov 2013 SDBIP Municipal Manager and Community services and planning. On-going Par 21 Projects set for 2012/2013 were not budgeted for The projects which do not reflect budget are projects which were not costed during Budget which are funded under the MIG grant. Management will ensure that budgeted projects reflects as such on the IDP 31 March 2014 IDP 2014/2015 Technical Officer and community services and Planning Done
AUDIT QUERY ROOT CAUSES PLANNED MANAGEMENT ACTIVITY TARGET DATE MEANS OF VERIFICATION RESPONSIBLE PERSON PROGRESS Par 22 Performance management policy not adopted by council. The policy was developed and adopted after the financial year end. The policy has been adopted N/A Council Resolution Corporate services manager On-going Par 23 Overtime not prior to being worked Lack of for approval of overtime This control has been implemented overtime before is worked is pre- approved by HOD N/A Over time sheet Corporate services Manager Achieved Par 24 Non-compliance with BCEA Overtime not managed properly Management has put controls to comply with BCEA Monthly Overtime sheet All HOD’s Achieved Par 25 Human resource plan not in place Municipality did not have a human resource plan Management will develop HR plan 31 March 2014 Approved HR plan Corporate Services Manager On-going Par 26 No evidence that FWUI expenditure reports were sent to AG and MEC Non-compliance with MFMA S32 (4) Management will submit reports of any identified FWUI expenditure to AG and MEC Monthly Proof of submission Municipal Manager In-progress Par 27 Non-compliance with DORA gazette 35399 Non submission of project implementation plan for 2013/2014 and 2014/2015 FY Management will develop Project implementation for 2013/2014 and 2014/2015 FY and submit. 31 March 2014 Proof of Technical Officer and Community services and Planning In-progress
AUDIT QUERY ROOT CAUSES PLANNED MANAGEMENT ACTIVITY TARGET DATE MEANS OF VERIFICATION RESPONSIBLE PERSON PROGRESS Par 28 Inadequate IT service continuity The municipality did not have IT management system It management system will be developed 31 March 2014 Documented IT management system Corporate Services Manager In progress Par 29 Inadequate security management Lack of security management This will be addressed on the IT Management system 31 March 2014 Documented IT management system Corporate Services Manager In -progress Par 30 Inadequate user access control Lack of security management This will be addressed on the IT Management system 31 March 2014 Documented IT management system Corporate Services Manager In -progress Par 31 Inadequate program change management Lack of security management This will be addressed on the IT Management system 31 March 2014 Documented IT management system Corporate Services Manager In -progress Par 32 Roads infrastructure maintenance plan not in place No roads maintenance plan in place. Management will develop maintenance plan 28 February 2014 Approved maintenance plan Technical Officer and Community services and Planning In -progress Par 33 Road management system not in place Municipality did not develop road management system Management will develop road management system 31 March 2014 Approved roads management system Technical Officer and Community services and Planning In -progress Par 34 No documented procedure manual Municipality did not have documented procedure manual. Management will develop and document Procedures 31 March 2014 Approved documented procedures Chief Financial Officer In -progress
AUDIT QUERY ROOT CAUSES PLANNED MANAGEMENT ACTIVITY TARGET DATE MEANS OF VERIFICATION RESPONSIBLE PERSON PROGRESS Par 35 Non-performance of Creditors reconciliation and age analysis Underutilization of FMS Full implementation of SCM module and compilation of creditor’s reconciliation on monthly. 28 February 2014 Creditors reconciliation Expenditure officer and Chief Financial Officer In -progress Par 36 Long outstanding reconciliation Uncleared items in bank reconciliation Management will clear all items which are more than six month reflected as un cleared 28 February 2014 Bank reconciliation and Council resolution where necessary. CFO In -progress