Event # Event Time Event Description From To Responsible Controller Method Expected outcome Notes 1 February 26 “Save the date” notice to relevant volunteers VLA / Unit coordinators Relevant volunteers DHV system message 2 March 26 “Save the date” reminder to relevant volunteers VLA / Unit coordinators Relevant volunteers DHV system message Monday, April 22, 2013 3 10:00 Controller/Evaluator briefing START EXERCISE 4 1:00 pm Healthcare facilities submit resource requests to county Hospitals and clinics County DOC Lead controller Fax or email DOC receives resources requests 5 1:15 pm DOC acknowledges receipt of resource requests County DOC Requesting hospitals and clinics Lead controller Acknowledgement of received resource requests 6 1:30 pm DOC activates relevant sections, positions Lead controller DOC activates Logistics section and possibly other positions Roel: do you want this broken into more steps? 7 2:00 pm DOC initiates response, incident action planning Lead controller IAP generated 8 3:00 pm DOC initiates conference calls with requesting facilties County DOC Requesting hospitals and clinics Lead controller Phone call Clarification of resource requests; exploration of relevant logistics issues 9 4:00 pm DOC notifies DHV unit coordinators, Mobilization Center staff, other resources County DOC DHV, MRC Unit Coordinators, Mobilization Center staff Lead controller Relevant resources alerted to begin gearing up for Friday deployment 10 4:15 pm Creation of mission County DOC Lead DHV Mission Manager
and deployment groups in Mission Manager (DHV system) controller system contains relevant mission and deployment groups 11 4:30 pm Notification of volunteers – polling for availability for Friday deployment Unit Coordinators, County DOC Disaster Healthcare Volunteers Lead controller DHV system Volunteers receive request for Friday deployment Tuesday, April 23, 2013 12 8:00 am Monitor volunteer responses; verify license and qualifications for each as they become available Unit Coordinators, County DOC Lead controller DHV system Growing pool of volunteers with appropriate credentials for resource request 13 8:00 am Respond to volunteers who become available with a email and “stand by” for more details Unit Coordinators, County DOC Lead controller DHV system Confirmation email to each volunteer 14 10:00 am Conference calls with all/each requesting facility to finalize logistics details (parking, point of contact, where to report, etc.) County DOC Requesting hospitals and clinics Lead controller Phone call Finalize all relevant logistics for Friday deployment These calls should resolve real-world logistics issues which will be communicated to volunteers: where to report, where to park, etc. 15 1:00 pm Mobilization Center planning conference County DOC, VLA Lead controller Phone call Completed planning for Mobilization Centers at each of 6 hospitals This could occur on earlier.
16 2:00 pm DOC conference – updated action planning County DOC Lead controller Updated incident action plan for supporting Friday deployment This should be updated per DOC protocol 17 3:00 pm Create rosters of available volunteers, for each deployment venue Unit Coordinators, County DOC Lead controller DHV system Rosters of available volunteers, one roster per deployment venue Roster creation could occur this day or Wednesday Wednesday, April 24, 2013 18 8:00 am Finalize rosters of available volunteers Unit Coordinators, County DOC Lead controller DHV system Final roster of volunteers for each venue 19 9:00 am Confirm rostered volunteers; notify each of their assigned venue Unit Coordinators, County DOC Volunteers Lead controller DHV system Confirmation email to each volunteer 20 9:00 am Send email to volunteers who are not rostered Unit Coordinators, County DOC Volunteers Lead controller DHV system Email releasing those volunteers who responded but are not being deployed 21 10:00 am Compose and send instructions to rostered volunteers regarding deployment instructions Unit Coordinators, County DOC Volunteers Lead controller DHV system All volunteers to be deployed receive detailed instructions regarding where, when to report, and related details 22 1:00 pm Check-in call with VLA regarding Mobilization Center staffing County DOC VLA Lead controller Phone Review of preparation to deploy six Mobilization Centers 23 2:00 pm DOC conference – updated action planning County DOC Lead controller Updated incident action plan for supporting Friday deployment This should be updated per DOC protocol
40 1:17 pm Inject 4: Volunteer becomes ill (see Expanded MSEL #40 for Actor Script) Lead facility controllers 41 3:00 pm Hot wash of volunteers Lead facility controllers Hot wash for volunteers, with healthcare facility staff in attendance Hot wash conducted by lead controller at each facility, scribed by lead evaluator at each facility 42 3:30 pm Demobilization of volunteers Lead facility controllers Volunteers checked out at each facility, demobilization completed; volunteers depart 43 4:00 pm Hot wash of players Lead facility controllers Hot wash for all non-volunteer players Hot wash conducted by lead controller at each facility, scribed by lead evaluator at each facility 44 4:30 Tear-down Mobilization Centers Lead facility controllers END OF EXERCISE 45 May 6 1 – 3pm Controller / Evaluator Debriefing Conference call Controllers Evaluators Exercise Planning Team