compliance annexes into bidding document Environmental and social management Potential noncompliance to ESMP guidance during construction, municipality engineer are not supervising the works, municipality engineer are not considering environmental management during construction. Presence of unsolved complaints, potential presence of social safeguards triggering Medium Daily supervision is one condition to receive In where complaints raised to MDLF regarding municipal noncompliance, auditing revealed noncompliance, incidents of triggering social safeguard will be added as clauses to return MDLF higher supervision. Following to assessment results and risk assessment, the municipalities would be given full or partial environmental management responsibility: Those municipalities fulfilling more than 90% of the minimum requirements will be eligible to fully manage the sub-project environmentally and socially in condition of presence of environmental and social screening system and presence of experienced engineer to conduct the environmental and social screening. Upon that, the municipality will conduct environmental and social screening following MDPIII ESMF and LALPF. Municipality will submit environmental and social screening copies to MDLF for verification before proceeding with bidding documents. However, in cases where potential triggering of social safeguards (Involuntary Resettlement Policy) the sub-project environmental management will be given back to MDLF in order to minimize risk. Furthermore, if during screening verification or environmental management of construction noncompliance to safeguard revealed, the sub-project environmental and social management will be given back to MDLF, capacity assessment and training needs are to be verified. Those municipalities are also eligible to fully supervise the sub-project environmentally and socially without environmental and social management support provided MDLF. Further to fully responsible of reporting to MDLF the environmental and social management status, action taken, notes, penalties, complaints, etc on monthly basis.
Environmental and Social Capacity Building and Training Program MDLF environment and social officers’ related training would be tailored within MDLF capacity building plans. While training to Municipality Engineers on proper implementation of environmental and social requirements process, roles and responsibilities will be fulfilled under the Local Technical Consultant support during project stages. Specific training needs resulted from municipal environmental capacity assessment will be identified after conducting the assessment. Moreover, municipalities will liaise with the Contractors to ensure identification of the ESMF within the pre-bid meeting. The table below shows a provision of the proposed seminars/ workshop that seen to be held for the different levels during the project implementation stages. Table 7: Proposed Workshops and Seminars Target Group Workshop/ Seminars By Whom Notes Beneficiaries and Stakeholders An orientation session on the preparation and use of the appraisal mitigation An orientation session on the monitoring of the implementation environmental and social guidelines, mitigation measures and contractor liability, Safety measures for construction workers. A training on the environmental and social safeguards, screening, and environmental management A training on complaints mechanism MDLF MDLF MDLF/consultants Part of the orientation and Training workshops and on job-training Training to self-managing municipalities is to be identified Contractors A seminar concerning: The use of the mitigation form and environmental and social guidelines. Municipalities As part of implementation stage preparation in project pre-bid meeting
Table 8: ESMF Cost Estimate Activity Quantity Unit Rate (Euro) By Whom Total (Euro) NOTES 1) Environment and Social Officers at MDLF (Will be part of the MDLF management fee) 48 2,000/month MDLF 96,000 2) Capacity Building for the MDLF staff (Environment and Social Officers) 2 4,000 MDLF 8,000 Accordingly to proposed workshop and seminars in all stages of MDP 3) Capacity Building and Training for beneficiaries (Municipalities) 30,000 Euro on Cycle 1 30,000 Euro on cycle 2 MDLF LTC 60,000 In addition to regular training for low capacity municipalities, training on training need assessment will be conducted 4) environmental Orientation for contractors 1 5,000 MDLF LTC 5,000 5) Random Environmental and Social Audits 1 3,000 LTC 3,000 Part of technical audit conducted at the end of MDP II 6) Assessment of Municipalities’ Capacity to manage the MDP environmental and social management 2 10,000 IC/MDLF 20,000 Will be part of municipal capacity assessment/ranking by the end of each cycle. 7) Environmental and social management cost Local Technical Consultant contract Cycle I (four clusters) Cycle II (four clusters) 2,500 LTC 20,000 Part of LTC contract that is financed under component 4
Municipality Supervisor /Engineer Local Technical Consultant Contractor Representative on time of note Submitted to Contractor Representative Copy Submitted to MDLF on Hour Date Procedures for National Competitive Bids and Shopping Bidding Documents: As mentioned above, environmental and social notes might contain one or more environmental penalty applicable for deduction. For social notes: stop and alert the contractor to remedy the action; For environmental notes: refer to the ESMP for the note to verify how many notes illustrated in the note; Deduction rate starts with 0.1% of contract value; and Deduction rate increase by 0.05% of the contract amount each fifth note. For National Competitive Bids: ESMP Compliance Penalty for National Completive Bids ESMF Compliance Penalty Penalty Environmental and Social Note No. Stop and alert 1 1 Stop and deduct 0.1% of the contract amount for each mitigation measure in the environmental note. Minimum amount of deduction is 150 Euro 2+3+4+5+6 2 Stop and deduct 0.15% of the contract amount for each mitigation measure in the environmental note Minimum amount of deduction is 225 Euro 7+8+10+11+12 3 Each 5 notes + deduction would be: N= percentage of deduction of (N-1) + (0.5* percentage of deduction of (N-1)) For example: Stop /Deduct 0.1%+0.05(0.1%) of the contract amount for each mitigation measure in the environmental note. Minimum amount of deduction is 300 Euro Next five notes 3+1 If penalty rate approach of contract cost it is recommended to stop work and send official request to MDLF of the proposed action according to bidding documents and procurement manual Note +1 5
Loss of aesthetic due to the increase in the built up area around the new road Proper design of landscaping for the area and around the road which may include some plantation activities. Municipality Municipality Municipality 2 Construction of Public Facilities Schools + health facilities Construction Dust generated by construction activities. Monitor the excavations. Applying (spraying) water where possible. Avoid work during windy days. Consultant Contractor Municipality and Supervision Engineer MDLF Increase the risk of accidents. Proper scheduling of any activities. Consultant and Contractor Municipality and Supervision Engineer MDLF Traffic signs to ensure proper routing and distribution of traffic. Consultant and Contractor Municipality and Supervision Engineer MDLF Closure of work site and access to verified personnel only Consultant and Contractor Municipality and Supervision Engineer MDLF Construction waste generated and left in site. site management plans and dumping at proper and approved sites Contractor Municipality and Supervision Engineer MDLF Improper disposal of generated waste. Ensure that the facilities are connected to either wastewater network and if not available to a septic tank that is regularly maintained. Contractor Municipality and Supervision Engineer MDLF Noise generation during construction activities Identification of such activities and appraisal methods to reduce noise. Construction management of working hours. Contractor Municipality and Supervision Engineer MDLF Localized disturbance of surrounding areas Proper construction management and reshape the site conditions to its origin. Check drivers' credentials. Contractor Municipality and Supervision Engineer MDLF Localized disturbance of traffic and accidents risks Warning protection of excavation sites, providing detours and coordination with traffic department. Contractor Municipality and Supervision Engineer MDLF 2 Construction of Public Facilities Schools + health facilities Construction Loss of vegetation Design of landscaping around the facility may include planting of some vegetation Gaza and West Bank. Contractor Municipality and Supervision Engineer MDLF Potential uncover and damage of archaeological remains Additional survey for potential Monitoring of site excavation. Contractor Municipality and Supervision Engineer MDLF Traffic increasing around the service buildings Project management and beneficiaries and stakeholders Contractor Municipality and Supervision Engineer MDLF
Increase the risk of disease Monitor the using of safety measures and tools. Consultant and Contractor Municipality and Supervision Engineer MDLF Closure of households, facilities entrances Provide safe access for any facility on road Contractor and Consultant Municipality and Supervision Engineer MDLF Loss of aesthetic features due to illegal dumps. Proper plans for disposing off broken pipes, manholes and other waste to be included in the contract documents. Consultant and Contractor Municipality and Supervision Engineer MDLF Construction generated. Clear site management plans and dumping at proper and approved sites Removal of construction waste as soon as possible; Storage of work materials onsite is conditional to the approval of the supervisor engineer. Contractor Municipality and Supervision Engineer MDLF Potential risk of accidents due to excavation for manholes and trenches. Provide warning signs, safety instruction, closure of open trenches and manholes , excavation and backfilling scheduling. Contractor Municipality and Supervision Engineer MDLF Potential accidental break of other utility lines. Survey of existing facilities during the design, monitor the excavation, an immediate repair if happened. Consultant and Contractor Municipality and Supervision Engineer MDLF 3 Maintenance of water, wastewater, storm drainage networks Construction Risk of water contamination through distribution system in case of breaks. Survey of existing facilities during the design, monitor the excavation and immediate repair if happened, check disposal plans. Consultant and Contractor Municipality and Supervision Engineer MDLF Localized disturbance of surrounding areas Proper construction management and reshape the site conditions to its origin. Consultant and Contractor Municipality and Supervision Engineer MDLF Dust and vehicular emissions during construction. Well maintained and serviced vehicles Dust suppressants, watering the site, and proper transporting and stockpile of construction material. Consultant and Contractor Municipality and Supervision Engineer MDLF
Electricity cut off due to maintenance activities. Follow safety measures and conditions. Consultant and Contractor Municipality and Supervision Engineer Municipality Any other potential of accidental environmental and social impact Mitigation measure requested by municipality engineer pursuing to ESMP and guidelines to contractors for road projects Contractor Municipality MDLF & Consultant 4 Road Lighting and/or Furnishing Sub-projects Post-construction Electricity poles hinder the movement and traffic. Relocate electricity poles. Consultant and Contractor Municipality and Supervision Engineer Municipality Routine checks to installed Consultant and Contractor Municipality and Supervision Engineer Municipality Cables are close to houses and facilities and might risk rise The cables, which are very close to houses, should be replaced and insulated. Municipality Municipality Municipality 5 Solar Photovoltaic Projects Construction Risk of accidents (electric shocks, fallen objects, cutting wires) Ensure personnel are following health and safety procedures during supplying and installation, refer to Annex 5 Close work area Consultant and Contractor Municipality and Supervision Engineer Municipality Electricity cut off Ensure informing personnel with time of cut off Consultant and Contractor Municipality and Supervision Engineer Municipality Any other potential of accidental environmental and social impact Mitigation measure requested by municipality engineer pursuing to ESMP and guidelines to contractors for road projects Contractor Municipality MDLF & Consultant Risk of accidents during operation and maintenance Follow maintenance safety procedures Ensure safety measure are taken and checked, limit access to the system, refer to (Annex 5) Municipality Municipality Municipality
5 Use of Pesticides Project Implementation Negative impacts on health especially those with Asthma or due to over dose application. Refer to Annex 7 Ensure that only WHO approved pesticides is used. Municipality MDLF / Supervision Engineer MDLF Ensure that residents are alerted in advance on the location and timing of spaying the pesticides. Municipality Supervision Engineer MDLF Application should be carried out during low activity hours. Municipality Supervision Engineer MDLF Ensure that pesticides are packaged, labeled, handled, stored, disposed of, and applied according to standards to Annex 7) Municipality Supervision Engineer MDLF 6 Uncovered Historical and Cultural Heritage Assets Accidental excavation of cultural heritage and archaeological assets. Potential finding of cultural, heritage, or archeological assets. Stop construction activities. Immediately notify MOTA Contractor MOTA & LTC MDLF