THE ENGAGEMENT PLAN The following table outlines the engagement plan for the project. Phase 1,2 and 3 have been completed. Phase 4 and 5 will occur in early 2018. Table : The Engagement Plan ENGAGEMENT OBJECTIVES KEY STAKEHOLDERS ACTIVITIES Communications activities (Council) Engagement activities (Ethos Urban) Phase 1: Inception Phase Review background information and engage with key stakeholder to prepare and finalise the engagement strategy Council staff Councillors Steering Group Local MP Mobilised groups in the community Online Postcards to promote events/online Councillor Briefing 27 Sept Steering Group Meetings Media release Interview/informal conversations with key stakeholder groups including KTSRG, KTH, Cobaw, CRAFT, Windarring Phase 2: Preliminary Consultation and Engagement (October 2017) To launch and promote the project To promote the negotiable and for the project To build and strengthen relationships with existing groups already mobilized about the project. To present and gain feedback on key issues To present and gain feedback on emerging ideas. To identify potential partnership opportunities with service organizations Council staff Councillors Local MP Steering Group State Government Departments General community and key interest groups Online-broader community online engagement including some targeted online engagement with school students Online blog Social media Media Release inviting participation in events/online options Letters to surrounding residents and traders inviting participation in the survey Phone calls then follow up emails to trader associations encouraging participation in online survey Councillor Briefing 18 Oct Internal staff workshop/phone calls etc Targeted conversations Cobaw, Windarring, KTSRG, KTH, and CRAFT (completed) Workshop/ interviews with key Council staff, Councillors and school Principal Online survey (launched 18th October) Kyneton Community Park community Saturday 28 October Kyneton Primary School Saturday 11 November Kyneton Show Saturday 18 November
Steering Group Meeting Phase 3: Prepare Development Options (November/December 2017) To present key findings from the Phase 2 engagement Present option framework Council staff /Councillors Local MP State Government Departments Steering Group Online updates – blog, e-newsletter, webpage Media Release Steering Group Meeting Phase 4: Economic Analysis and Feasibility Steering Group Online updates – blog, e-newsletter, webpage Steering Group Meeting Need to present draft findings to Council in Dec Phase 5: Finalise Draft Master Plan and report to Council . Steering Group Online updates – blog, e-newsletter, webpage Councillor Briefing Internal staff workshop Steering Group Meeting Phase 6: Draft Masterplan, February/March 2018 To inform the community of the draft masterplan To gain feedback on draft options. To gain feedback on draft options Council staff Councillors Local MP State Government Departments Steering Group General community and key interest groups Online updates – blog, e-newsletter, webpage Steering Group Meeting Kyneton Primary School TBC Kyneton Library or outside Woolworths? TBC Phase 7: Finalise Masterplan Present finalised plan to Council
Activity 6: Submissions A total of 15 submissions has been received to date. It is likely that submissions will be added to the process throughout the life of the project, however, at this stage, a high-level summary of inputs is provided below. All submissions have been read in detail by the Council Officer leading this process and the consultant team. Summary of submission. Kyneton Town Square Group A comprehensive submission begins by outlining the key purpose, objective and mandate of the group and provides a detailed analysis of costing and operation costs, including a suggested delivery model to managing the site to achieve a community-led and owned approach. The report provides detailed insights into community needs and links to various engagement activity findings. The submission proposed a vision Kyneton has a strong cultural connection with the former primary school. Sensitivity to place is an important backdrop, as we search for ways to reinvent its uses and relevance for the local residents it has served for 165 years. The central focus of our proposal is to create a town square which will enhance our sense of community, a strong sense of place and the resilience to deal with the challenges of the future. We believe that community is the strength of our town and are committed to nourishing an active community through broad participation. Broad participation in an exciting future that we, and unborn generations, can engage in with enthusiasm. The concept of a town square has the potential to bring Kyneton residents of all ages and backgrounds together to share a common space. The project has the capacity to embed our lives in the lives of others. This is an essential part of the social fabric of belonging. The report outlines a list of community groups, organisations and individuals which have shown interest and range of different social enterprises that are compatible and supportive of the vision that wants to achieve for the site. The submission includes detailed financial costings and floor place requirement that can be found in appendices of this report. The key ideas for the site are: Festival, market open space Urban park and community garden Pedestrian connections through the site Retention of the existing buildings, established trees and landscaping Utilisation of the existing bluestone building and ancillary school buildings for community groups, activities, business initiatives and spaces for hire.