information, the format for providing the information, and any specific times the information is needed Type of Information Information Source Information Recipient Format for Providing Information Time Information Needed Meal Count Delivered Logistics Section, Food Services Unit Planning Section 1 hour post-meal and Daily summary Snack and Beverage Count Delivered Logistics Section, Food Services Unit Planning Section Daily Meal Count Estimate Logistics Section, Food Services Unit Planning Section; Contract Food Services Vendor Daily Special Dietary Needs Special Medical Needs Services Logistics Section, Food Services Unit Daily Snack and Beverage Count Needs Logistics Section, Food Services Unit Finance and Administration Section, Procurement Unit Daily Supply Inventory Logistics Section, Supply Unit Planning Section, Resources Unit Daily Supply Needs Forecast Logistics Section, Supply Unit Logistics Section Chief Daily Ground Support Daily Use Logistics Section, Ground Support Unit Logistics Section Chief ,Planning Section Daily Ground Support Forecast Logistics Section, Ground Support Unit Logistics Section Chief Daily Procedures: Management and Reporting Time: From the initial setup of the SMS through the complete demobilization of the SMS. Task: Assure staff is accounted for, on-duty, trained, adequately equipped, and on-task. Submit accurate and timely logistical data to the appropriate
JOB AID: MANAGEMENT AND REPORTING The supervision and management of employees and key data is critical to the overall positive outcome of the sheltering event. The Logistics Section will maintain inventory, communications reports, and other critical data for the shelter that must be accurate and timely reported to continue smooth operation of the shelter. Although data collection and reporting will occur through the EWA Phoenix System, procedures need to be developed also in the case that the electronic system (EWA) is not working. The following table indicates the basic information that will be required from the Section. Type of Information Information Source Information Recipient Format for Providing Information Time Information Needed Unit Log Logistics Section, All Units and Chief Units to Logistics Section Chief; All then to Planning Section Unit Log At the end of each shift. Meal Count Delivered Logistics Section, Food Services Unit Planning Section EWA Phoenix or Food Services Report 1 hour post-meal and Daily summary Snack and Beverage Count Delivered Logistics Section, Food Services Unit Planning Section EWA Phoenix or Food Services Report Daily Meal Count Estimate Logistics Section, Food Services Unit Planning Section; Contract Food Services Vendor EWA Phoenix or Food Services Report Daily Special Dietary Needs Special Medical Needs Services Logistics Section, Food Services Unit Daily Snack and Beverage Count Needs Logistics Section, Food Services Unit Finance and Administration Section, Procurement Unit EWA Phoenix or Food Services Report Daily Supply Inventory Logistics Section, Supply Unit Planning Section, Resources Unit EWA Phoenix or Inventory Report Daily Supply Needs Forecast Logistics Section, Supply Unit Logistics Section Chief Inventory Report Daily