5. RESPONSIBILITIES 5.1 Clerk to the Council The Clerk on behalf of the Parish Council is responsible for, • ensuring that there are arrangements for identifying, evaluating and managing risk associated with lone working. • providing resources for putting the policy into practice. • ensuring that there are arrangements for monitoring incidents linked to lone working and that the Council regularly reviews the effectiveness of this policy. • ensuring that all staff are aware of the policy. • ensuring that risk assessments are carried out and reviewed regularly. • putting procedures and safe systems of work into practice which are designed to eliminate or reduce the risks associated with working alone. • ensuring that staff are given appropriate information, instruction and training. • ensuring that appropriate support is given to staff involved in any incident. • managing the effectiveness of preventative measures through an effective system of reporting, investigating and recording incidents. 5.2 Employees Employees are responsible for, • taking reasonable care of themselves and others affected by their actions. • co-operating by following rules and procedures designed for safe working. • reporting all incidents that may affect the health and safety of themselves or others and asking for guidance as appropriate. • taking part in training designed to meet the requirements of the policy. • reporting any dangers or potential dangers they identify or any concerns they might have in respect of working alone. 6. RISK ASSESSMENT Risk assessment is essential to good risk management. Assessment will be carried out for and by all staff whose working practice makes them vulnerable. This includes staff that are site based but work in isolation as well as mobile staff whose work takes them out into the community. Recommendations will be made to eliminate or to reduce the risk to the lowest level reasonably practicable. A lone workers’ checklist will be completed .This will be used as a tool to identify if the existing control measures are adequate and if not, what modifications or additional actions can be considered necessary to help reduce the risks associated with lone working. Once the checklist has been completed a risk assessment will be carried out and documented in a risk assessment form. Risk assessments for site based lone workers will include, • Safe access and exit.
LONE WORKER RISK ASSESSMENT, CLERK Dunholme Parish Council Issue Existing Controls (or proposed controls in the case of a new activity) Are risks adequately controlled Yes/No Any further action required? Safe access and exit Clerk works from home which has lighting to front and rear. No access issues notified. Yes Risk of Violence Low risk from members of public- Phone access for emergency use. Yes Safety of equipment for individual use Pat testing performed annually- ongoing visual assessment of safety. Yes Pat test for laptop and printer due September 2016. Channels of communication in an emergency. Phone, personal mobile phone and email Yes Site Security Clerks home is alarmed Yes Level and adequacy of supervision. Regular email contact from Councillors Yes Issue Existing Controls (or proposed controls in the case of a new activity) Are risks adequately controlled Yes/No Any further action required? Manual Handling Litter picking stick, small carrying trailer have been supplied for use. Yes None Risk of Violence Low risk from members of public Yes None
Safety of equipment for individual use Maintenance facilitator is in regular contact with the Clerk and reports any faults with equipment where a replacement or repairs are needed. Yes None Channels of communication in an emergency. Personal phone available Yes None Outdoor Safety A winter and summer florescent jacket has been supplied to the employee. Yes None Level and adequacy of supervision. Regular contact with the Clerk and timesheets are completed. Yes None LONE WORKER RISK ASSESSMENT, MAINTENANCE FACILITATOR Dunholme Parish Council