Annex B to Pt 1, 3.5.3: FE/HE Support Scheme Process for SL and LP SL identifies learning requirement for first full Level 3 (GCE A level or vocational equivalent), or a first HE qualification (a foundation degree or a first undergraduate degree or equivalent, Level 4-6) free from tuition fees SL identifies eligible LP providing appropriate course SL completes claim form confirming: Member of ELC scheme Qualifying ELC service Meets residency requirements First full level 3 or first HE qualification (Level 4-6) after 17/07/08 Eligible LP used Ensuring claim form will reach sSR 25 clear working days before course start date SL submits claim form to sSR who signs to confirm that Claim is completed correctly Course is eligible LP is eligible SL is eligible SL country of residence correct Identification of FE / HE correct Learning consists of at least half of a first full Level 3 (GCE A level or vocational equivalent), or a first higher education qualification (a foundation degree or a first undergraduate degree or vocational equivalent). If the application is for part time study, applicants must be studying at a minimum of 25% of the full time rate. Claim OK for No submission Yes Claim signed by sSR to confirm all details can be accepted sSR to process online No Claim Query or Claim Reject? Reject End of Process Override authority with claim? Query Yes sSR explain query reason to SL and request to to for claim reject or for over ride submission only if within 5 days of course start date Rejected or over- ridden by sSR? Yes sSR enter claim onto ELC database and carry out the following validations Member of ELC scheme Sufficient eligible service SL signature present and signed before line manager and / or SSR Eligible LP Course dates correct SSR signature present and correctly dated Unit Stamp present Country of residence confirmed Claim monetary amounts valid Identify whether ELC + OGD or OGD only Over ridden by End of Process
Continued from previous page sSR issue CAN to SL. SL books course, not paying any money to provider but using CAN as proof of future payment course – cancellation / re- instatement flows LP amend invoice as appropriate Refer back to LP explaining reason for query Query No Invoice OK for authorisation? Invoice OK for authorisation? Reject ELCAS output Refer back to LP explaining reason for reject consolidation report ELCAS output payment file splitting payments by service. Payment files sent to appropriate budget office. Pay file detail to (quarterly) confirming reclaim requirements (based on residency include claimant country of residence and whether course FE / HE to allow budget and FE / HE data) to budget office and office to correctly identify reclaim source OGD/DA End of Process Invoice OK for authorisation? Query Refer to working ELCAS 005/0 Payment Queries quarterly to each OGD through DGFM FM SSC DGFM FM SSC pays LP for via invoice England FE England HE Scotland FE Scotland HE Wales FE Wales HE Ireland FE Ireland HE Glossary OGD = Other Government Departments ELCAS = Enhanced Learning Credits Administration Service FE = Further Education HE = Higher Education LP = LP WD = Working Days sSR = Single Service Representative CAN = Claims Authorisation Note DGFM FM SSC = Director General Financial Management Financial Management Shared Service Centre SL = Service Leaver DGFM send monthly spend return to sS Budget Office Complete DGFM send reclaim update to sS Budget Office