A. Liaison and Communication Action Additional Guidance Responsibility A1. To arrange a planning meeting with module leaders prior to the start of term to discuss the delivery and management of the validated course(s) or before the start of a new partnership. As a minimum this meeting should confirm that: - contact details are up to date; - the partner is aware of any changes to the curriculum; - assessment procedures are appropriate (including external examiner arrangements and dates of subject assessment boards and award and progression assessment boards); - the date for a Collaborative Partner Annual Monitoring Event (previously known as a Course Board) has been set; - the partner has received validation and review documents and details of amendments to courses/modules during the period of approval; - the partner has received and, where necessary, acted upon relevant external examiner reports; - the partner has received and, where necessary, acted upon the ULO’s previous report(s). University Link Officer Partner Link Officer A2. To visit the partner at least once during the academic year and maintain regular contact with the course leader at the university (where the ULO is not the course leader) and the relevant PLO/course leader at the partner. The optimum would be two visits. The ULO should receive feedback on any issues of concern or good practice and refer such matters to the appropriate university or partner colleagues. University Link Officer Partner Link Officer A3. To meet with students on the course(s) at least once per academic year to identify good practice and issues to be discussed further with the course team. In cases where courses run at multiple partners, students might be invited to a meeting at the University; however the ULO should ensure that students are visited in situ through a two year rolling programme. University Link Officer
E. Course Documentation Action Additional Guidance Responsibility E1. Review student/course handbooks prior to the commencement of each academic year to ensure the content is accurate, complete and current. University Link Officer Course Leader E2. Review module handbooks prior to the commencement of each academic year to ensure the content is accurate, complete and current. Module Leader E3. Disseminate course information to students in a timely manner. Partner Link Officer E4. Disseminate documentation related to the operation of the course such as external examiners’ reports and responses, annual monitoring information, course specifications, regulations, policies and procedures and committee minutes relating to the operation of the course to all relevant staff at the partner in a timely manner Partner Link Officer F. Assessments Action Additional Guidance Responsibility F1. Ensure all assessment briefs are appropriate for the level of study and that they will enable the students to meet the learning outcomes of the module Where common assessment tasks are used at a number of partners, course teams must have a common understanding of the assessment briefs and assessment criteria. This might be achieved through a standardisation meeting. All students should receive an equal amount of time within which to undertake the assessment to ensure parity of treatment. Module Leader F2. Check that clear assessment criteria are produced Module Leader
2. Are you content that the course is operating in line with the definitive document? Yes / No Please delete as applicable If No, where are the issues? 3. Can you confirm that a Collaborative Partner Annual Monitoring Event (previously known as a Course Board) took place during the year? Yes / No Please delete as applicable If No, please provide further details. 4. Can you confirm that external examiners’ reports have been received by the partner and that any matters noted appropriately addressed? Yes / No Please delete as applicable If No, please provide further details. 5. Can you confirm that accuracy of promotional materials? Yes / No Please delete as applicable 6. Please comment on the following areas, as appropriate, noting any elements of good practice and areas for enhancement: 6.1 The operation, management and development of the collaborative courses(s). 6.2 Issues contained within external examiner reports. 6.3 Developments relating to learning resources as they impact on the student experience. 6.4 The student learning experience – as demonstrated through discussions with the students. 6.5 Student enrolment, progression and achievement on courses delivered by the partner. (Commentary on trends and/or issues at the partner) 6.6 Staff development undertaken by partner staff and opportunities for further development. (additional staff development activities to be carried forward) 6.7 Associated development(s) at the partner institution or the University that affect the provision.