Schedule first planning meeting (C&O or IPM as needed) [5-7 months before exercise] Identify/review topics or issues to be covered during the first planning meeting (C&O or IPM as needed) [3-4 weeks before C&O Meeting or IPM] Planning Meetings Concepts and Objectives (C&O) Meeting (optional) [Prior to or concurrent with IPM. 5-7 months before exercise] Coordinate meeting logistics, prepare and send invitations and read-ahead packets [2-3 weeks before C&O Meeting] Develop draft exercise scope, objectives, and aligned core capabilities During C&O Identify/confirm exercise planning team During C&O Develop and distribute meeting minutes [No later than (NLT) 1 week after C&O Meeting] Initial Planning Meeting (IPM) [5-7 months before exercise] Coordinate meeting logistics, prepare and send invitations and read-ahead packets [2-3 weeks before IPM]
Assign responsibilities and due dates for tasks, and determine date for next planning conference During MPM Develop and distribute meeting minutes [NLT 1 week after MPM] MSEL Meeting (if necessary) [2 months before exercise] Coordinate meeting logistics, prepare and send invitations and read-ahead packets [2-3 weeks before MSEL Meeting] Review and develop MSEL injects During MSEL Meeting Final Planning Meeting (FPM) [6 weeks before exercise] Coordinate meeting logistics, prepare and send invitations and read-ahead packets [2-3 weeks before exercise] Facilitate meeting During FPM Review and approve all exercise documents During FPM Finalize exercise staffing (including facilitators/controllers, evaluators, and support staff) During FPM Confirm all exercise logistical elements (including exercise site(s), equipment, and schedule) During FPM Assign responsibilities and due dates for tasks During FPM Develop and distribute meeting minutes [NLT 1 week after FPM]
Arrange for audio/visual equipment (e.g., microphones, screens, projectors) Arrange for exercise supplies (e.g., pens, markers, flipcharts) Develop mailing lists (players, facilitators, Exercise Planning Team) Develop ID badges, name/table tents, and sign-in sheets Arrange for restrooms Develop signage Exercise Staffing Determine exercise staff requirements Select and train exercise staff Conduct Exercise Play Preparation Distribute exercise documentation [1 week before exercise] Set up exercise site(s) (including Simulation and/or Control Cells, as needed) [1 day before exercise] Present pre-exercise Elected and Appointed Official Briefing (as needed) As requested
Conduct pre-exercise briefings: C/E Briefing and/or Evaluator Training Actor Briefing (as needed) Player Briefing Observer Briefing (as needed) [NLT 1 day before exercise (C/E Briefing), or before STARTEX] Exercise Conduct Facilitate/Control exercise play During Exercise Collect data During Exercise Wrap-Up Activities Conduct post-exercise player Hot Wash Immediately following ENDEX Conduct C/E Debrief Immediately following ENDEX and Hot Wash Evaluation After-Action Report (AAR) Complete and submit all EEGs Immediately following exercise Develop draft AAR [NLT 30 days after exercise] Distribute draft AAR to participating organizations’ policy and decision makers for review [NLT 30 days after exercise] Improvement Planning After-Action Meeting Schedule meeting Immediately following exercise