Meeting Minutes Overview Purpose/Objective: Executive Board Meeting Date/Time of Meeting: Thursday 06, Dec. 2012, 7:34PM –11:23pm Location: Hampshire Neighborhood Center Attendees Mark Duncan Jerry Unger Absent: Richard Benitez Dave Weavill Mana Labrie Steve Loftus Andy Baratta Christine DePriest Shawn Bingham Stephanie Lloyd Colin Herriot Jim McCluney Meeting Facilitator: Mark Duncan Minutes Topic Lead Discussion Call to Order Mark Duncan Mark brought the meeting to order at 7:34PM Roll Call Chris DePriest Roll call was maintained by proper attendance Reading of Minutes and Acceptance Mark Duncan Mark called to accept the Nov. 2012 meeting minutes. Voting was conducted. Unanimous approval was obtained. Reading of Correspondence and Communications Mark Duncan None Officer Reports Various President ∙ November slow month. Tri-County Futsal season is under way. ∙ Incident with Referee at Capital Clubhouse. Individual is monitored by Club and Mike Tretick has been informed. Vice President, Administration ∙ 2013 Budget Review Vice President, Recreational Program ∙Richard was not able to attend due to family obligation but sent to EB member with bullets. ∙∙Increase Recreational fees $10.($65/$75). Still cheapest in county and still providing best service. ∙∙He sent in his 1/3/5 year plan in relation to his job and the club going forward for the future. ∙∙concerns with the 16 DC United tickets the club currently pays for each season. ∙∙Referee mentor program. Need metric or report. Should have objectives written down and what we want to achieve out of this program. ∙∙Recreational Summer Camp ∙∙Would like to know what the Special Event Revenue/Expense is on the Budget. Seems to be a big chunk of money coming and going from it. Vice President, Travel ∙Futsal season off to a good start. trial
this involved a EB members child and other EB members who daughters play on that team those member s were not present during discussions or voting. 1-Nay and 2-Abstenations. *Discussion Type – Information Sharing, Update, Review, Decision Making, Direction Setting, Approval or Feedback Action Items Created Date Action Assigned to Due Date Status* May 5, 2011 Monthly e-Newsletter Andy Open 16 Aug. 2012 Ensure Travel Team Forward Fall Budgets Dave Complete 13 Sept, 2012 Set Agenda for Fall General Membership Meeting Steve/Chris Complete 13 Sept, 2012 Walk-In Registration Site Stephaine/Richard/Steve Complete 13 Sept, 2012 Coaches meeting Location (Primary and Alternate) Richard/Mike/Jim Open 13 Sept, 2012 Set Date for Travel Program Spring Session Try-outs. Supplemental DOC/VP, Travel Closed 13 Sept, 2012 Reserve meeting location for GMM Christine Closed 4 Oct. 2012 Determine Budget and Fee Schedule for Next Calendar Year Mark/Dave Open 4 Oct. 2012 Set Agenda for December General Membership Meeting Complete 4 Oct. 2012 NLT 30 Days Prior to the Fall GMM, Send Broadcast E-Mail Announcement Complete 4 Oct. 2012 Contract and Reserve Spring Picture Company Jerry Complete 4 Oct.2012 Reserve meeting location for 3rd GMM (Second Tuesday in December) Complete 1 Nov. 2012 Director of Coaching Monthly Accomplished Document to Secretary by 1st of Month Colin Complete 1 Nov. 2012 Edit and Publish the Board of Education Distribution Approval Letter Andy Open 1 Nov. 2012 Publish the Fall Registration Flyer and Form Stephanie/Andy/Steve Open 1 Nov. 2012 Sign the Board of Education Distribution Approval Letter Mark Open