if so required by the Customer, within twenty (20) Working Days of the Call Off Commencement Date, and annually thereafter, certify to the Customer in writing of the Supplier and all persons associated with it or its Sub-Contractors or other persons who are supplying the Goods and Services in connection with this Call Off Contract. The Supplier shall provide such supporting evidence of compliance as the Customer may reasonably request; and have, maintain and where appropriate enforce an anti-bribery policy (which shall be disclosed to the Customer on request) to prevent it and any Supplier Personnel or any person acting on the Supplier's behalf from committing a Prohibited Act. The Supplier shall immediately notify the Customer in writing if it becomes aware of any breach of Clause 50.1, or has reason to believe that it has or any of the Supplier Personnel have: been subject to an investigation or prosecution which relates to an alleged Prohibited Act; been listed by any government department or agency as being debarred, suspended, proposed for suspension or debarment, or otherwise ineligible for participation in government procurement programmes or contracts on the grounds of a Prohibited Act; and/or received a request or demand for any undue financial or other advantage of any kind in connection with the performance of this Call Off Contract or otherwise suspects that any person or Party directly or indirectly connected with this Call Off Contract has committed or attempted to commit a Prohibited Act. If the Supplier makes a notification to the Customer pursuant to Clause 50.4, the Supplier shall respond promptly to the Customer's enquiries, co-operate with any investigation, and allow the Customer to audit any books, records and/or any other relevant documentation in accordance with Clause 20 (Records, Audit Access and Open Book Data). If the Supplier breaches Clause 50.3, the Customer may by notice: require the Supplier to remove from performance of this Call Off Contract any Supplier Personnel whose acts or omissions have caused the Supplier’s breach; or immediately terminate this Call Off Contract for material Default. Any notice served by the Customer under Clause 50.4 shall specify the nature of the Prohibited Act, the identity of the Party who the Customer believes has committed the Prohibited Act and the action that the Customer has elected to take (including, where relevant, the date on which this Call Off Contract shall terminate). SEVERANCE 51.1
Business area: Social Care Finance Tasks/functions to include ALL of: • Personal budget management • Spend analysis • Financial assessment • Contract management And/or Business area: Social Care e-Marketplaces Tasks/functions to include ALL of: • Catalogues for a range of services; o Home care, o Holistic therapeutic days out, o Residential home places o Assistive equipment • Reporting tools • Integration with Finance/BACS 7 - Public Health systems Systems and/ or software to enable eligible customers to complete ALL of the following tasks/functions; • Public Health Planning and Improvement • Public Health Protection • Public Health reporting and commissioning systems 8 - Civil Enforcement systems Systems or software to enable eligible customers to do ALL of the following; Application for parking permits, Administration of penalty notices, Challenges and appeals, Collection of payments and collections 9 - Open Government Systems, Interoperability and Integration Services Systems and services to create and improve openness , interoperability and data sharing between systems, citizens and staff and improve the experiences of system users and reduce costs of transactions/interactions. This includes systems and services aimed at providing the necessary capability to enable and/or build new solutions and / or added value solutions based upon the services provided by the different Line Of Business systems provided through Lots 1 to 8, 10 and 11. Suppliers should be able to provide services, platforms and capabilities to allow sharing of information based on open standards; These could be; • Interfaces
• Brokered/managed workflow • Single front end • Commodity online services • Automated services across systems • Master Data Management • Mobile enablement of existing applications • Information search across structured and unstructured data sources • Identity Management 10 - Democratic and Citizen Engagement Systems Systems or software to enable eligible customers to do at least one of the following; Business area: Electoral Management -– Systems/software that can complete ALL the following tasks/functions: • Voter registration and validation, • Election management, • Proxy voting, • Postal voting administration, • Moving constituencies And/or Business area: Citizen information provision and consultation -– systems/software that can complete ANY the following tasks/functions: • Committee Paper Systems • Citizen consultation or survey systems • Social media management and monitoring tools 11- Other Local Authority business systems Systems and/ or Software to enable eligible customers to complete the following tasks/functions for at least one of the following business areas, completing ALL of the tasks/functions listed under that business area Business area: Waste Management Systems that can complete ALL the following tasks/functions: • Domestic and Trade Waste collection planning and scheduling • Special collection booking and planning • Street Cleansing scheduling • Waste dataflow management including collection of data from weighbridges and posting directly to DEFRA • Cesspool management and collections • Minerals and waste planning and management And/or Business area: Museums systems that can complete ANY the following tasks/functions: • Collection management systems • Booking and ticketing systems
Duration of the processing [Clearly set out the duration of the processing including dates] Nature and purposes of the processing [Please be as specific as possible, but make sure that you cover all intended purposes. The nature of the processing means any operation such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction of data (whether or not by automated means) etc) The purpose might include e.g.: employment processing, statutory obligation, recruitment assessment etc] Type of Personal Data [Examples here include: name, address, date of birth, NI number, telephone number, pay, images, biometric data etc] Categories of Data Subject [Examples include: Staff (including volunteers, agents, and temporary workers), customers/ clients, suppliers, patients, students / pupils, members of the public, users of a particular website etc] Plan for return or destruction of the data once the processing is complete UNLESS requirement under union or member state law to preserve that type of data Describe how long the data will be retained for, how it be returned or destroyed