Supplement 1a POD Operations/Activation Checklist POD Site: Incident: PHASE 1 & 2 ARE NOT THE RESPONSIBILITY OF THE LOCAL EMD OR POD MANAGEMENT. THEY ARE INCLUDED HERE TO GIVE AN OVERVIEW OF THE STEPS LEADING UP TO THE NOTIFICATION TO ACTIVATE A POINT OF DISPENSING. Phase 1: Situation Awareness Overarching Task: Monitor regional activity for unusual medical/public health activity Action Step Responsible Party/Title Date/Time Completed Initials 1. Provide Situational Awareness to Regional Coordinating Council (RCC) PHR Point of Contact Phase 2: Situation Development Overarching Task: Develop Incident Action Plan Action Step Responsible Party/Title Date/Time Completed Initials 1. Activate PHR Point of Contact 2. Notify Hospitals MACE 3. Notify Political Leaders (select boards, mayors, etc) MACE 4. Establish Communications with ESF-8 (phone, email, webEOC) MACE 5. Determine need for additional assets (State, Federal, SNS, etc) MACE 6. Determine which POD Sites will be activated MACE & ESF-8 7. Determine need of Closed POD’s MACE 8. Develop and disseminate Incident Action Plan (to include deactivation plan) MACE
Phase 3: Activation Overarching Task: Prepare to open POD site Action Step Responsible Party/Title Date/Time Completed Initials 1. POD manager contacted MACE 2. Receive authorization to open ESF-8 3. Initiate Call-Down list Supplement 1 4. Verify Facilities Set-up Team has been contacted Supplement 1 5. Arrange for cancellation of previously scheduled activities in facility. 6. Initiates Event Log ICS214 7. Notify POD staff partner organizations (ems/fire/police/vna/mrc, et 8. POD Safety & Security Plan initiated, Supplement 1 9. POD Traffic & Parking Plan initiated, Supplement 1 10. Set up POD using Clinic Flow Plan Supplement 1 11. Establish Communications with MACE. 12. Public Information Officer assigned to work with MACE 13. Determine throughput number to identify staffing needs. Supplement 2 14. Prepare staffing charts based on needs. Supplement 2 15. Initiate Call-Down list of pre- registered staff 16. Initiate call to Volunteer Organizations to fill additional Staffing needs. Supplement 2 17. Ensure all badging equipment and supplies are available to properly badge all staff 18. Register and provide badging to all staff. Base Plan 19. Provide appropriate Job Action
Phase 5: Deactivation Overarching Task: Dispense Prophylaxis Action Step Responsible Party/Title Date/Time Completed Initials 1. Determine, in conjunction with DHHS, closure of POD sites 2. Communication to all active participants of de-activation (hospital, closed POD locations) 3. Prepare communication to media outlets for notification of POD closure and alternate dispensing opportunities once PODs( are closed 4. Inventory supplies that are being returned 5. Inventory regional supplies & resources 6. Plan for receipt of closed POD supply and medication 7. Prepare supplies for return to sender 8. Prepare regional supplies to be returned to trailer and/or storage 9. Collect all documentation (staffing roster, clinic forms) 10. Return building(s) to pre-event status 11. Perform Hot wash with clinic staff Supplement 1b - Clinic Flow Plan Supplement 1c - POD Command Staff Call Down
Provide exit materials to all clients As appropriate-request client remain in exit station for specified period of time Monitor for adverse effects of vaccine Direct clients out of clinic Deactivation: Complete all required documentation Participate in closing and clean up of site Participate in returning of supplies Assist in returning building to normal operations Workforce Support Staff Job Action Sheets