THIS NON-COLLUSION AFFIDAVIT MUST BE SIGNED, NOTARIZED AND RETURNED TO THE ISLE OF COUNTY SCHOOLS OFFICE AT THE TIME THE BID IS SUBMITTED. City of: ___________________________________________________________________ Commonwealth of: ___________________________________________________________________ Acknowledged before me this ____________________ day of ____________________ 20___________ ____________________________________________ Notary Public Signature My Commission Expires: _______________________________________________________________ OF CONTENTS Purpose Background Statement of Needs Proposal Preparation and Submission Requirements Evaluation and Award Criteria Pre-Proposal Conference General Terms and Conditions Special Terms and Conditions Method of Payment
Workmen’s Compensation and Employers’ Liability $ 500,000 Bodily Injury Per Person Umbrella or Excess of Loss Coverage $10,000,000 Per Occurrence The bidder will provide an insurance certificate with 21 days acceptance of contract. Isle of Wight County Schools must have 10 days notice of cancellation or change in insurance coverage and give its approval. Failure to carry the above insurance levels could result in cancellation of contract. The District shall be named as an additional insured by Endorsement on the vendor’s policy as to the subject contract. VIII. RESPONSIBILITES OF CONTRACTOR : A. Personnel All matters pertaining to the recruitment, screening, hiring, and retention shall be the exclusive responsibility of the contractor. These matters shall be done fully in compliance with existing statutes and regulations pertaining to affirmative action, wage and hour and any other stipulations germane to prudent personnel management. ALL EMPLOYEES MUST PASS NECESSARY BACKGROUND CHECKS TO WORK IN THE SCHOOL SYSTEM. HUMAN RESOURCES WILL EVALUATE YOUR PROCESS, CONTRACTOR WILL BE RESPONSIBLE FOR ALL COSTS TO MEET OUR STANDARD. Only those personnel who have been properly trained shall be assigned duties under this contract. All personnel shall be dressed in a manner authorized by the contractor. The personnel shall be neat and clean in appearance. Name tags shall be required and furnished by contractor and worn at all times. No employee who has a police record other than minor traffic violations may be assigned duties under this contract. Contractor shall be responsible for the submission of a police clearance record before any employee begins work. Contractor will pay at least minimum wage rate. Contractor will pay all pertaining to his employees as required by law. Any employee whose work habits and/or conducts is deemed objectionable shall be removed from the work force upon request of the authorized Isle of Wight County Schools’ representative. Day Porters There will be a minimum of one (1) Full time Day Porter in each school. Job description is attached (Exhibit A).
XII. General Terms and Conditions See Isle of County School Board Conditions and Instructions contained elsewhere in this RFP. XIII. Special and Conditions Contract term The initial term of the resulting contract will be for one year with four renewal options. Both parties must agree to any extensions. Change Orders Before any work under this agreement shall qualify as additional work, the contractor shall notify Isle of Wight County Schools in writing of the intention to treat certain work, if performed, as additional work and the reasons therefore. If written notice is not given, no claim for additional work will be honored. Notice by contractor shall not be construed as proving the validity of the claim. When the agrees that particular work identified by the contractor’s written notice is additional work, or when IWCS and contractor otherwise conclude mutually that a change in the original agreement is necessary, the parties will execute a Change Order specifying the scope of work and the schedule for both the work and additional payment agreed to by the parties. No oral agreement or directive regarding additional work, or a change in the terms of this agreement by an employee of the Board, shall be binding on Isle of Wight County Schools. C. Cancellation of Contract IWCS reserves the right to cancel and terminate any resulting contract, in part or in whole, for any reason or for no reason, without penalty, upon 24 hours written notice to the Contractor. If so canceled, Contractor shall deliver all data and material developed to date to IWCS. Contractor shall not be entitled to lost profits or any further compensation not earned prior to the time of cancellation. In the case of default by the successful bidder, or failure to deliver the product or services offered in a timely manner, the Isle of County Schools and or any single Director may terminate the purchase order and/or contract and after due notice (written or oral) may procure them from other sources and hold them responsible for excess cost occasioned thereby. No bid may be withdrawn by the bidder after the time and date set for opening, unless specified within the bid. The only exceptions to this rule are found in the Code of Virginia Procurement §2.2-4330. Any of these cancellations without following procedures outlined in this document could lead to future bidding privileges being affected. D. Drug-Free and Tobacco-Free Workplace