HR191 JOB DESCRIPTION NOTES Forms must be downloaded from the UCT website: This form serves as a template for the writing of job descriptions. A copy of this form should be kept on file in your office. For re-evaluations, this form must be sent to your relevant HR Advisor/Officer POSITION DETAILS Position Title (current title) Manager of Knowledge Access Status of Post (tick) New Post Re-evaluation Job Grade (current grade) 11 Faculty (if applicable) Department Libraries Section (if applicable) Knowledge Access Date of Compilation October 2011 FOR OFFICE USE Job Title Date of Grading Grading Result ORGANOGRAM PURPOSE The primary purpose of this position is (1) to provide bibliographic control over all materials taken into the Libraries in all formats so that the material is organized in such a way as to provide optimal access and retrieval in support of UCT’s research, teaching and learning communities; (2) to manage the Knowledge Access Department by planning, supervising and reporting on its activities; (3) to ensure the activities are aligned with the strategic goals of the Libraries; and (4) to ensure that records produced in all areas of UCT Libraries adhere to internationally accepted metadata standards and formats for representing library information such as MARC, Unicode and Dublin Core.
JOB CONTENT Key Performance Areas (4 – 6) % of time spent Activities / Objectives / Tasks Results / Outcomes Competencies 1) Staff management 35-40 Manages professional and support staff within the Knowledge Access Department, developing performance standards and ensuring that performance review and performance management are carried out effectively. Ensures appropriate training and development of professional and support staff in the department and of any staff outside of the department who undertake cataloguing and/or metadata activities. Performance of individual staff is managed and carried out effectively by regular reviews, and in accordance with UCT HR policy and relevant legislation. Staff are developed and trained to meet the standard of performance expected. People management including performance management Coaching and mentoring Good verbal and written communication skills Planning and organizing Resource management Interpersonal skills Judgment and decision making Problem-solving abilities Team building 2) Operations management 35-40 Ensures provision of optimal access to all materials in UCT Libraries, viz. print as well as online resources, e-books, metadata for digital records, databases and e-journals. Answers high-level queries and makes decisions regarding knowledge access throughout UCT Libraries, and is the authority of last resort for issues relating to all bibliographic records. Reports on the activities of the All records meet appropriate international standards for cataloguing and metadata. Print and digital materials held in UCT Libraries and other locations are easily located and retrieved. Monthly statistics are kept of the material catalogued by location, Good knowledge of MARC, DDC, LCSH etc., and computerised systems, in particular with regard to Aleph 500, OCLC and Dublin Core. Understanding and adhering to a complex set of internationally recognised standards for both classification
Knowledge Access Department. Ensures that there is continuing education in the field of bibliographic access, with particular emphasis on keeping abreast of new developments in applications and metadata tools in an academic/research environment. subject and CESM. Annual statistical reports are submitted to the Directorate. Staff are developed and trained appropriately in order to adapt to the changes in scholarly communication. and cataloguing of various formats of print and digital publications Information and knowledge management skills Current awareness of changes in international best practice for providing metadata Good understanding of ICT practices, applications and tools in an academic/research environment Good verbal and written communication skills Planning and organizing Resource management Interpersonal skills 3) Strategic management 10 Provides leadership in Knowledge Access throughout the libraries by keeping abreast of, and assessing developments in the areas of bibliographic control, subject analysis and the application of metadata to electronic records. Has the principal role in recommending and guiding decision-making on policies related to knowledge access at UCT Libraries. Staff are aware of current trends in technologies and best international practice and model activities appropriately. Good knowledge of MARC, DDC, LCSH etc., and computerised systems, in particular with regard to Aleph 500, OCLC and Dublin Core Leadership Problem-solving abilities