Select “Volunteer” from the Visitor Type menu and select the volunteer’s name from the Name menu. Enter the date range of the records you wish to edit and click SHOW ACTIVITY. Click the EDIT link for any given entry that you wish to edit. Change the sign-in and/or sign-out time to the correct time. How to Track Late Arrival / Early Dismissal Students LobbyGuard can be used to track late arrival and early dismissal students in your school. This provides a quick and efficient way for students or parents to indicate who they are picking up and/or when they are leaving or entering the school. Choose from one of the two sections below and follow the steps to set up your kiosk for this purpose: Students will Sign Themselves In/Out of the School Create a visitor type called “Student – Early Dismissal”. See the section for instructions. Do not enable badge printing in the workflow for this visitor type. In the “reasons for visit” portion you should list common reasons why a student is leaving the school early. Create a visitor type called “Student – Late Arrival”. Enable badge printing in the workflow for this visitor type. The printed badge will serve as the student’s late pass. In the “reasons for visit” portion you should list common reasons why a student is arriving late to the school. Log in to the LobbyGuard Administrative Utility and click on the Reports tab, then click on the “Visitor Log Advanced” report: Choose the Student – Late Arrival or Student – Early Dismissal visitor type and click GET REPORT to see a report of students who have sign in late or signed out early. The report can be printed or saved as a PDF or Excel file. See the section for more information. Parents will sign Students In/Out of the School Create a visitor type called “Parent – Picking up a Student”. See the section for instructions. Enable the option to “Request the name of the person to be visited”. Do not enable badge printing in the workflow for this visitor type unless the parent will be walking to the classroom. In the “reasons for visit” portion you should list common
Another feature of Reasons for Visit is the ability to create multi-tiered reasons. This allows for a more detailed record of why the visitor is visiting and can be useful for creating reports that are more refined. To create multi-tiered reasons simply click on the description of the reason under the “English” column; this description is hyperlinked and will provide a blank screen similar to the following: In this example the reason “Attending a Meeting” was clicked. You are now able to create additional reasons under “Attending a Meeting”. For example, you might create “1st Floor”, “2nd Floor” and “3rd Floor”. These new reasons will be visible when the visitor selects the “Attending a Meeting” reason on the LobbyGuard Kiosk. Click the “Top Level” link to return to the top level view of your reasons. Stations Once you have created your visitor type, established the workflow and created the reasons for visit you must then enable this visitor type for your kiosk. Click on the STATIONS section under the ADMINISTRATION tab and scroll down to the section labeled “Supported Visitor Types”. Check the box for the new visitor type you have created then scroll to the bottom of the Stations section and click the “Update General Settings” button. You are now ready to use your new visitor type. Restart your kiosk and sign in to view your new visitor type. You can edit any part of the workflow or reasons for visit for this or any other visitor type at any time using these same steps.