Summary dashboard RAG status of 2013/14 Business Plan KPIs Objective has serious delays in achieving (red) 95% of applications to full research ethics committee meetings to receive final decision within 40 calendar days (REC requirement is 60 calendar days; the HRA has set stretched targets of 95% within 40 calendar days for applications going through full committee) 77% compliance in December (75% in November) 2013/14 has seen an ongoing improvement in the number of applications reviewed within statutory timelines (60 calendar days) (See p.22) 95% of amendments, on approved applications, to receive a decision within 28 calendar days (REC requirement is 35 calendar days; the HRA has set a stretched target of 28 days) 88% compliance in December (87% in November) (See p.24) Reduce S251 approval timelines in line with other approvals within HRA Reduction in processing timescales for CAG activities is expected to be reduced from January 2014 following successful recruitment to the team Publish 50% of research summaries (from the current 15%) of applications receiving review at full committee Technical difficulties will preclude HRA from publishing 50% by the end of March 2014. Delivery of a new research ethics database (HARP) and enhancements to the HRA website will enable all research summaries to be published early in the new financial year and moving forward Demonstrate improved website user satisfaction User satisfaction survey still to be undertaken. Anticipate results being available before end of June 2014 Objectives on target (green) To consolidate the HRA corporate and visual identity Visual identity agreed; final development of guidelines/ templates still in progress. To be completed by end March 2014 Create a common language and understanding within regulation, governance and compliance of quality, risks and standards; seek researcher feedback on how this leads to improved understanding of requirements for regulation and governance Projects within collaboration & development informing preparation for review of Research Governance Framework now brought together with other projects under a new UK-wide steering group Monitor REC membership and demonstrate Survey of REC membership completed and report
greater diversity in REC member profile so greater alignment with that of the general population produced. Awaiting management approval, prior to publication on HRA website Publish advice from the Confidentiality Advisory Group and decisions made by the HRA on access to confidential data under Section 251 of the NHS act Detailed CAG advice, HRA and Secretary of State approval decisions published in minutes on the HRA website Determine baseline timeline across full integrated approval pathway to final approval Proposals for timelines incorporated into business case for HRA Assessment and Approval. Business case under discussion with DH and outcome awaited Set target to reduce the timeline UK-wide Proposals for HRA Assessment and Approval include performance management based on percentage meeting planned timelines – DH decision required for implementation Reduce GTAC timelines in line with other HRA RECs (GTAC requirement is 90 calendar days; the HRA has stretched targets of 100% in 60 calendar days (previous data shows over 100 days)) GTAC (Gene Therapy Advisory Committee) has transferred to the HRA and timelines have reduced significantly, but numbers are small so it is too soon to average Maintain IRAS as an available system 24 hours a day, 7 days per week (to 99%) 100% compliance Maintain current 4 working days response times to requests for advice (90%) (Quarterly report) Quarter 3 report – p. 11 95% of applications to research ethics proportionate review service to receive decision within 14 calendar days 97% compliance in December (96% in November) 100% of audit action plans from the accreditation of research ethics committees to be completed within agreed timeframes 100% compliance for quarter. (See p. 25) Responding to complaints within 25 working days (Half yearly report) 100% compliance. (See p.9) 100% of all FOI requests (valid and invalid) acknowledged and additional clarification sought within 10 working days (Half yearly report) 100% compliance. (See p.10) 100% of valid FOI requests to receive final response within 20 working days of receipt (where qualified exemption does not apply) (Half yearly report) 100% compliance. (See p.10) 100% of valid FOI requests where qualified exemption applies, and a public interest test may be required, to receive a final response within 40 working days of receipt N/A
Review of full applications – comparison of Centres, England (year to date) Statutory timeline is 60 calendar days – Business Plan KPI objective is 40 calendar days REC Centre Total no. applications (year to date) Mean average time to process Complete within 40 days (%) Complete within 60 days (%) Bristol 786 34.93 71% 99% Jarrow 366 31.15 81% 100% London 545 37.79 59% 94% Manchester 580 29.59 84% 99% Nottingham 562 34.21 74% 99%