AFYA BORA CONSORTIUM PROJECT MANAGEMENT MODULE Guide for Fellows and Instructors Contact Us: Susan Chapman, PhD, RN Associate Professor Department of Social & Behavioral Sciences School of Nursing University of California, San Francisco San Francisco, CA 94118 Email: Susan.Chapman@ucsf.edu Onesmus Gachuno, MBChB, MMed Senior Lecturer Department of Obstetrics and Gynaecology College of Health Sciences University of Nairobi Nairobi, Kenya E-mail: owgachuno@yahoo.com
Module Schedule Day of the Week Time Monday Tuesday Wednesday Thursday Friday 08.30 – 9.00 Introduction, Course Overview and Expectations Onesmus Gachuno and Susan Chapman Recap, Feedback, Overview of Day 2 Objectives and Assignments Onesmus Gachuno and Susan Chapman Recap, Feedback, Overview of Day 3 Objectives and Assignments Onesmus Gachuno and Susan Chapman Recap, Feedback, Overview of Day 4 Objectives and Assignments Onesmus Gachuno and Susan Chapman Recap, Feedback, Overview of Day 5 Objectives and Assignments Onesmus Gachuno and Susan Chapman 09:00 – 10:30 Lecture/Discussion #1: The Project Life Cycle John Kinuthia Reading #1 Lecture/Discussion #3: Budgeting and Human Resources Mara Child and Francis Njiri John Lecture/Discussion #5: Project Planning: Timelines, Deliverables and Metrics Susan Chapman Fellow Presentations: Highlights and Lessons Learned from Interviews with Project Managers Onesmus Gachuno and Susan Chapman Lecture/Discussion #7: Preparing for External Evaluators Onesmus Gachuno 10:30 Tea Break Tea Break Tea Break Tea Break Tea Break 11:00 – 13:00 Lecture/Discussion #2: Quality Improvement and Process Improvement Using PDSA Short Cycle Susan Chapman Reading #2 (review website) Reading #3 Lecture/Discussion #4: National and International Regulations J Njihia NOON-Develop Interview Tools for Fieldwork Susan Chapman Reading #4 Small Group Work #5: Complete exercises 6-8 Onesmus Gachuno and Susan Chapman Lecture/Discussion #6: Project Evaluation, Monitoring and Compliance Mara Child and Francis Njiri John Reading #5 Lecture/Discussion #8: Challenges and Barriers to Project Success: Case Studies J Njihia, Onesmus Gachuno, or Susan Chapman
13:00 Lunch Lunch Lunch Lunch Lunch 14:00 – 16:00 *Small Group Work #1: Design Project Plan, Complete exercises 1-2 Onesmus Gachuno and Susan Chapman Small Group Work #3: Develop Budget, Identify Human Resources, Create Timeline Complete exercises 3-5 Onesmus Gachuno and Susan Chapman Fieldwork: Interviewing Project Managers from NGOs or governmental organizations regarding CFO, HR, compliance Small Group Work #6: Define Plans for Deliverables and Professional/Staff Development Complete exercises Onesmus Gachuno and Susan Chapman Fellow Presentations: Project Plans (from Small Group Work sessions 1, 3, 6) Onesmus Gachuno Discussion of Exercises Onesmus Gachuno and Susan Chapman Discussion of Exercises Onesmus Gachuno and Susan Chapman Discussion of Exercises Onesmus Gachuno and Susan Chapman Closing Discussion Onesmus Gachuno and Susan Chapman 16:30 Tea Break Tea Break Tea Break Tea Break Small group work over the week will include completing 11 short answer Project Management exercises. See below for a list of exercises.
Exercise 8: Team Communication What are some key issues you need to keep in mind for your team’s communication plan? What can you do to overcome these issues? Day 4: Thursday Please complete exercise 9-11 in your small group. Individually write down your own responses and then discuss them in the group. Exercise 9: Monitoring your project? What do you need to do throughout your project to ensure that you maintain project oversight? How are you going to communicate?