Engagement 2015 - 2016 – Protected Characteristics Month Engagement Characteristics affected / engaged Methods May 2015 A Boards and Static Advertising People with disabilities People Parents and carers Public meetings with businesses June 2015 Additional Leaning Needs Strategy – Review Parents Children and Young People with disabilities Meetings Workshop with children and young people Drop in sessions Info on website Children with Disabilities Team – Respite provision Parents and Carers Children and young people Drop in Session – for parents and carers Online survey Info on the website Proclamation – Caldicot Speakers Parents People Face to face engagement with residents raising awareness of the National Eisteddfod -Monmouthshire 2016. July 2015 Gypsy Traveller Engagement Gypsy Traveller communities living in Monmouthshire WG Consultation: GT Pitches, number of pitches needed in the authority worked with Gypsy & Traveller Liaison Worker of the South East Wales Regional Equality Council to obtain views and opinions. Welsh Speakers Parents Children and Young People Face to face engagement with visitors to the Royal Welsh raising the profile and awareness of the National Eisteddfod- Monmouthshire 2016. August 2015 National Eisteddfod Welsh Speakers Face to face engagement with visitors to 2015 Eisteddfod in Meifod raising the
Equality Impact Assessments, Staff information etc COMPLETED Annually, specific duties Policy Officer Equality + Welsh Language, Communications Team R P & M R&B W 3 Work with Monmouthshire partner organisations to raise profile of the equality agenda, ONGOING WORK BEING CARRIED OUT 2012 -16 Policy Officer Equality + Welsh Language S SO A GR D M & CP R P & M R&B W 4 Promote equality agenda through Monmouthshire Local Service Board Strategic Partnership structure COMPLETED 2012 -16 Strategic Partnership + Engagement Lead Policy Officer Equality + Welsh Language S SO A GR D M & CP R P & M R&B W 5 Promote the Monmouthshire Strategic Equality Plan and Equality Objectives COMPLETED 2012 -16 S SO A GR D M & CP
Monmouthshire Equality + Diversity Elected Member Equality Champion R P & M R&B W 6 Develop the role and work programme for the Elected Member Equality Champion ONGOING WORK DONE December 2012 Policy Officer Equality + Welsh Language Democratic Services WLGA Training S SO A GR D M & CP R P & M R&B W 7 Hold Elected Member Briefing Sessions on relevant equality topics TRAINING ARRANGED 2012 -16 Policy Officer Equality + Welsh Language Members Secretary S SO A GR D M & CP R P & M R&B W S SO A GR
8 Provide advice and guidance to elected members and Council staff on equality issues as required ONGOING WORK BEING DONE As required Policy Officer Equality + Welsh Language D M & CP R P & M R&B W 9 Annually review and improve the Equality Impact Assessment process. ONGOING WORK BEING DONE Annual review and update Policy Officer Equality + Language + Performance and Improvement Officer S SO A GR D M & CP R P & M R&B W 10 Ensure that research and statistics are used to give better quality data when carrying out Equality Impact Assessments NEEDS MORE WORK 2012 -16 Policy Officer Equality + Welsh Language All Council Departments S SO A GR D M & CP R P & M R&B W 11 Work with partners and colleagues to improve data and information related to protected characteristics 2012 -14 S SO A GR
MORE WORK Improvement + Democracy WLGA (Welsh Local Government Association) Other Council’s D M & CP R P & M R&B W 12 Existing strategies, policies and procedures will be subject to a structured programme of review to assess any potential impact on the protected characteristics ONGOING 2012 - 2014 Representatives from departments Policy Officer Equality + Welsh Language S SO A GR D M & CP R P & M R&B W 13 Ensure that the Councils’ Contract/procurement process takes into account Equality considerations – review existing contract documentation. COMPLETED April 2013 Policy Officer Equality + Welsh Language Procurement Team S SO A GR D M & CP R P & M R&B W
Ref Action Timescale Responsibility Impact on Protected Characteristics 16 Draw up a schedule to review all Resources policies and procedures e.g. Dignity at Work Policy, Domestic Abuse Policy. Pregnancy/maternity and Adoption etc. COMPLETED January 2013 Human Resources Policy Officer Equality + Welsh Language S SO A GR D M & CP R P & M R&B W 17 Re-establish the Councils Corporate Equality Network. Members to champion equality agenda across their divisions. COMPLETED December 2012 Policy Officer Equality + Welsh Language S SO A GR D M & CP R P & M R&B W 18 Develop corporate training programme for raising awareness and understanding of Equality Act 2010 and equality and diversity issues DEVELOP PROVISION June 2013 S SO A GR D M & CP R P & M
Departmental Training Officers R&B W 19 Investigate opportunities to provide training with partner organisations and neighbouring local authorities ONGOING November 2013 Policy Officer Equality + Language S SO A GR D M & CP R P & M R&B W 20 Research equality related campaigns and promote appropriately. e.g. International Women’s Day, Holocaust Week, UN International Day for Older People Celebration DEVELOPING AN ANNUAL PROGRAMME OF CAMPAIGNS – Added as an Objective for the 2nd Strategic Equality Plan 2012 -15 Policy Officer Equality + Welsh Language Communications Team S SO A GR D M & CP R P & M R&B W 21 Produce equality focused communications e.g. stories and articles for Team Spirit magazine and the Council website BEING DONE Bi-monthly Policy Officer Equality + Welsh Language Communications Team S SO A GR D M & CP R P & M R&B W 22 2013 and S SO A GR
Ensure the relevant Equality web pages of the Council website contain up-to-date equality information COMPLETED continually update Policy Officer Equality + Welsh Language Communications Manager D M & CP R P & M R&B W 23 Re launch the Councils’ Corporate Branding Guidelines to raise staff awareness on accessibility and Welsh Language considerations COMPLETED January 2013 Communications Team Policy Officer Equality + Language S SO A GR D M & CP R P & M R&B W 24 Complete the revised Welsh Language Scheme and get agreed by Council COMPLETED December 2012 Policy Officer Equality + Welsh Language Welsh Language Support Officer S SO A GR D M & CP R P & M R&B W 25 2012 - 15 S SO A GR D M & CP
Implement the Language Scheme 3 year Action Plan and produce an annual monitoring plan. COMPLETED Welsh Language Support Officer Corporate Equality Network R P & M R&B W 26 Develop a Welsh Language Linguistic Skills Strategy COMPLETED April 2013 Policy Officer Equality + Language Language Support Officer S SO A GR D M & CP R P & M R&B W 27 Implement the Linguistic Skills Strategy 3 year Action Plan and monitor annually COMPLETED 2012 -15 Policy Officer Equality + Language Welsh Language Support Officer Corporate Equality Network S SO A GR D M & CP R P & M R&B W 28 S SO A GR
Develop a bilingual and accessible Council Website COMPLETED 1st April 2013 Policy Officer Equality + Language D M & CP R P & M R&B W Equality Objective Three - Getting to know the people we serve and employ. Ref Action Timescale Responsibility Impact on Protected Characteristics 29 Develop and circulate a questionnaire to collect information regarding all existing staff across all the protected characteristics NEED GREATER RESPONSE FROM STAFF February 2013 Policy Officer Equality + Welsh Language Human Resources S SO A GR D M & CP R P & M R&B W
30 Ensure the Council’s recruitment process collects the relevant equality information COMPLETED January 2013 Resources Policy Officer Equality + Welsh Language S SO A GR D M & CP R P & M R&B W 31 Review customer services data collection methods to ensure relevant equality information being collected COMPLETED April 2013 Policy Officer Equality + Welsh Language Customer Service Lead Officer S SO A GR D M & CP R P & M R&B W 32 Utilise research and statistical sources, e.g. Census 2011 (available from July 2012) to help build a better picture of equality COMPLETED September 2013 Policy Officer Equality + Language Improvement + Democracy S SO A GR D M & CP R P & M R&B W 33 Develop and promote standardised equality questions for use on questionnaires, consultations and engagement activity July 2013 S SO A GR D M & CP R P & M
COMPLETED R&B W 34 Work in partnership with other listed public bodies to engage hard-to-engage citizens. ONGOING WORK BEING DONE 2012 - 16 Policy Officer Equality + Welsh Language Partnership + Engagement S SO A GR D M & CP R P & M R&B W 35 Work in partnership with organisations that can support and help both the Council and people from protected characteristics (WLGA, Stonewall, SEWREC Transgender Welsh Language Commissioner etc) ONGOING WORK BEING CARRIED OUT 2012 - 16 Policy Officer Equality + Welsh Language Partnership + Engagement Monmouth Equality + Diversity S SO A GR D M & CP R P & M R&B W Equality Objective Four - Protect and support vulnerable people in our communities
Ref Action Timescale Responsibility Impact on Protected Characteristics 36 Publish the equality information required as part of the Council specific duties e.g. Equality Impact Assessments, Staff information etc DONE IN ANNUAL REPORTS Annually, in-line specific duties Human Resources Communication Team S SO A GR D M & CP R P & M R&B W 37 Develop a Community Cohesion Action Plan COMPLETED November 2012 Community Cohesion Officer S SO A GR D M & CP R P & M R&B W 38 Work with and regional partners to implement and promote community cohesion in Monmouthshire ONGOING WORK BEING DONE 2012/16 S SO A GR D M & CP
Policy Officer Equality + Language R P & M R&B W 39 Implement the Monmouthshire Domestic and Sexual Abuse Action Plan. COMPLETED 2012 - 13 Domestic Abuse Co-ordinator S SO A GR D M & CP R P & M R&B W 40 Improve accessibility for disabled students and staff in our secondary schools through reasonable adjustments being made PROGRAMME OF IMPROVEMENTS IN PLACE AND BEING CARRIED OUT 2012 - 16 Additional Learning Needs + Inclusion Property Services S SO A GR D M & CP R P & M R&B W 41 Improve access to services for the sensory impaired 2012 -16 S SO A GR D M & CP R P & M
BSL CHARTER BEING DISCUSSED WITH PARTNERS Policy Officer Equality + Language Equality + Diversity R&B W 42 Ensure that all contractors comply with current equality legislation DOCUMENTATION IN PLACE. NEED TO REVIEW MONITORING PROCESS FOR COMPLIANCE November 2013 Procurement Policy Officer Equality + Language S SO A GR D M & CP R P & M R&B W 43 2012 - 16 Customer Relations S SO A GR D M & CP R P & M R&B W 44 Deliver the 5 core elements of the “Frailty Project” COMPLETED 2012 – 13 S SO A GR D M & CP R P & M
ONGOING PIECE OF WORK DUE TO BUDGETARY PRESSURES R P & M R&B W Equality Objective Five - Encourage people to become more active and involved in helping shape Council decisions and service provision Ref Action Timescale Responsibility Impact on Protected Characteristics 49 Find out what barriers prevent people from becoming involved with public service providers COMPLETED October 2013 Policy Officer Equality + Language Partnership + Engagement CAIR, Abergavenny Carers, Monmouthshire Equality + Diversity Group S SO A GR D M & CP R P & M R&B W S SO
50 Encouraging and enabling regional partner organisations to explore innovative ways of encouraging people to become involved with the Council e.g. Stonewall Cymru, Diverse Cymru, Disability Wales etc NEEDS MORE WORK November 2013 Policy Officer Equality + Language Partnership + Engagement A GR D M & CP R P & M R&B W 51 Attend Cair and Abergavenny Carers etc to engage, support and exchange information ONGOING ATTENDANCE 2012 - 16 Policy Officer Equality + Language S SO A GR D M & CP R P & M R&B W 52 Attend and Support the 50+ Forum ONGOING ATTENDANCE 2012 -16 Policy Officer Equality + Language S SO A GR D M & CP R P & M R&B W
53 Support and work with the Menter Iaith, Urdd and Greater Gwent Fforwm Iaith to improve Welsh Language provision within Monmouthshire. WORKING CLOSELY WITH THESE PARTNERS 2012 - 16 Policy Officer Equality + Welsh Language Menter Iaith Blaenau Gwent/ Torfaen, The Urdd S SO A GR D M & CP R P & M R&B W 54 Actively promote the Council ‘s complaints and compliments policy to members of public with protected characteristics COMPLETED December 2013 Corporate Complaints Officer Policy Officer Equality + Welsh Language S SO A GR D M & CP R P & M R&B W 55 Implement the agreed action plan for the Monmouthshire Equality + Diversity Group and revisit the remit of the group COMPLETED 2012 -13 Monmouthshire Equality + Diversity Group members S SO A GR D M & CP R P & M R&B W
56 Develop the role and work programme for the Disability Equality Champion COMPLETED April 2013 Policy Officer Equality + Welsh Language Leader of the Council Head of Democracy S SO A GR D M & CP R P & M R&B W Appendix 2 MCC Employment data Data must be collected specifically for people:- employed by the authority on 31 March each year by the protected characteristics People who have applied for jobs with the authority over the last year Employees who have applied to change position within the authority, identifying how many were successful in their application and how many were not Employees who have applied for training and how many succeeded in their application Employees who completed the training Employees involved in grievance procedures either as complainant or as a person against whom a complaint was made Employees subject to disciplinary procedures Employees who have left the Councils employment. Gender monitoring is required by Men and women employed, broken down by: job