Regularly Scheduled Meetings Township Group Monthly Meeting Day Noticing Requirements Noticing Responsibility Additional Considerations Township Board (Board) The third Tuesday of the month and/or as listed - from February to the next January and includes the Annual Meeting of the Electors. Approved by motion at the first meeting in January. Posted on and on three township message boards. (See Appendix). Prepared by the township Supervisor for the January meeting agenda. Approved by motion by the board. Reviewed at November or December meetings for the January meeting agenda. Planning Commission (PC) The second Tuesday of the month and/or as listed- from February to the next January. Approved by motion- at the first meeting in January. It is a study item at the organizational meeting in November or December. Posted on and on three township message boards (See Appendix). Prepared by Planning Commission Chair for the January meeting. Approved by motion by the planning commission. Posted by the Zoning Administrator. Will be reviewed at November or December meeting for the January meeting agenda. Required, by law, to meet four times per year. Regularly Scheduled Meetings (continued) site
Township Group Monthly Meeting Day Noticing Requirements Noticing Responsibility Additional Considerations Zoning Board of Appeals (ZBA) The second Wednesday of the month. Schedule four meetings per year, including an organizational meeting in November. Posted on and on three township message boards. (See Appendix). Prepared by ZBA Chair. Approved by motion by the ZBA. Posted by the Zoning Administrator Approved at the November organizational meeting for the next calendar year. Committees and Boards The number and frequency of meetings of a standing committee will be determined by the board. Ad hoc committees will determine a meeting schedule at the first meeting. Posted on and on three township message boards. (See Appendix). Prepared by the committee with the help of the supervisor or his or her designee. Posted by the Supervisor or his or her designee. Rescheduling of Regular Meetings Township Group Initiation of Change Noticing Requirements Noticing Responsibility Board Approved, by motion, at a regularly scheduled Meeting of the board, commission or committee. Within 3 days of the meeting at which the change was made, stating the new times, dates and places The notice must be posted on the web-site and on the township message boards. (See Appendix). For the board, the township supervisor. Planning Commission Zoning Board of Appeals For the PC and the ZBA, the committee chair in conjunction with the Zoning Administrator All Other Committees For committees, the committee chair with the help of the Supervisor or his or her designee. Special Meetings Township Group Initiation of Change Noticing Requirements Noticing Responsibility
Board Called for by the supervisor Eighteen hours before the special meeting, it is posted on the and on the township message boards. (See Appendix). The township Clerk or as designated to the Supervisor. ZBA and all other Committees Called for by the ZBA in conjunction with the Zoning Administrator. ----------------------- Called for by the committee Chair with help of the Supervisor Planning Commission Can be called for by the chair or by written request from two members of the commission to the secretary. Special meetings must be noticed in writing to the other members of the commission 48 hours before the meeting. Posted 18 hours on web and township message boards. (See Appendix). The PC chair in conjunction with the Zoning Administrator Public Hearings and Public Information Meetings Township Group Initiation Noticing Requirements Noticing Responsibility Board Required by law for 1) Before approval by the PC, all Zoning Ordinance Changes, Special Use Permits, PUDs and PRDs 2) and may be legally requested at the board level and , (3) Required for all appeals to the Zoning Board of Appeals. Committee Chair with the help of the Supervisor or his or her designee Noticed in a newspaper of general circulation 15 days to the hearing date. Notice must be mailed to all properties within 300 feet if the hearing is related to a specific property, including the owner of the subject property. The notice must be posted on the web-site and on the township message board(s) 15 days prior to the hearing or meeting. (See Appendix). Supervisor for the board. Planning Commission Zoning Board of Appeals The Zoning Administrator. All Other Committees Committee Chair with the help of the Supervisor or his or her designee. Annual Budget Hearing
Township Group Initiation Noticing Requirements Noticing Responsibility Township Board Township Board Noticed in newspaper six days prior to the meeting. Includes date, time and place. Posted six days prior to meeting on township website and township message boards. There are additional newspaper noticing requirements. (See Appendix). Supervisor A public hearing is required before the budget can be adopted. Annual Meeting of the Electors Township Group Initiation Noticing Requirements Noticing Responsibility Additional Considerations Board Historically required by law in Lake Township and is included in the schedule of regular meetings approved in January. By the board. Noticed with yearly posting of regular board meetings. Also, posted on and on township message boards. (See Appendix). Prepared by the township Supervisor for the January meeting agenda. Approved by motion by the board Reviewed at November or December meetings for the January meeting agenda. Is held on the last Saturday in unless, by board motion, is held on another date in March Board of Review Meetings
Required Meetings Michigan Law When Posting Responsibility Additional Considerations Organizational Meeting. First Tuesday following the first Monday in March Supervisor. Noticed in three consecutive issues of a newspaper of general circulation, the website, and the township message board(s) no less than one week in advance of the organizational meeting. March BOR (first meeting) AM Meeting with Property Owners Second Monday in March from 9:00 AM to 3:00 PM. By motion, the board can change the first meeting to the Tuesday or the Wednesday of the same week. (second meeting) PM Meeting with Property Owners Any day in the same week from 3:00 PM to 9:00 PM. July BOR Tuesday following the third Monday in July Tuesday following the Monday Supervisor. Posted on the website and the township message board(s) one week in advance of the meetings. By motion, the board can change the meeting to another day but in the same week. December BOR Tuesday following the second Monday in December Tuesday following the second Monday Cancelled Meetings Township Group Initiation of Change Noticing Requirements Noticing Responsibility Additional Considerations Board Planning Commission Zoning of Appeals Other Committees and Boards Supervisor or designee. Chairpersons If practical: Web site, message boards, and on the Community Services Building (township hall) door. If not practical: Note on township hall door Supervisor or designee. Chairpersons May be initiated any time before the beginning of a meeting up to the time the meeting was to begin. It may be cancelled due to inclement weather and other emergencies, lack of a quorum, lack of enough business to conduct and, other matters determined by the Chair. Appendix