youngmon/atlassian-qna huggingface dataset:
Comala workflow Approving and reviewing and re-approving pages
Asked by shazia parhiar:

Hi I am using trial of Comalla workflow. There is few different workflows to assign to pages and space. I am unable to apply all to my page. I only can apply "Simple Approval" workflow to my page which has two states. I am unable to send document for draft, review and approved as it says in the "Editor and staff approval workflow".

I can not see "tools" on my pages I have created on the right hand corner as you mentioned in the Comala Introduction video. Could you help me with that please?

Thanks

Shazia


Answers:
author: Renato
body: Hi Shazia,

I don't know the reason for this issue but here is how I worked around the problem.

Go to Administration --\> Workflows --\> Templates --\> Create Workflow

Insert the following markup:

`{workflow:name=Editor and staff approval workflow2|key=com.comalatech.sample.approvals.02}`  
` {description}`  
` The Publishing Workflow has four states.`  
` Ready: Edited by Staff. Reviewed: Reviewed by Managers. Published: Approved by Editor-in-Chief & viewable publicly.`  
` You can define the Reviewer and Editor-in-Chief in the Space Admin Workflow Configuration.`  
` {description}`  
` {workflowparameter:Reviewers|description=Reviewers group|type=group}`  
` confluence-users`  
` {workflowparameter}`  
` {workflowparameter:Editor in Chief|description=User able to give final approval|type=user}`  
` @user@`  
` {workflowparameter}`  
` {state:Draft|submit=Ready}`  
` {state}`  
` {state:Ready|approved=Reviewed|rejected=Draft}`  
` {approval:Review|assignable=true|group=@Reviewers@}`  
` {state}`  
` {state:Reviewed|approved=Published|rejected=Ready}`  
` {approval:Editor in Chief|final=true|user=@Editor in Chief@}`  
` {state}`  
` {state:Published|final=true|rejected=Reviewed|updated=Ready|hideselection=true}`  
` {state}`  
` {trigger:pageapproved|approval=Review}`  
` {send-email:user=@Editor in Chief@|subject=Page ready for final approval}`  
` The page @page@ has been approved by [~@user@] and is waiting for your final approval.`  
` {pageactivity}`  
` {send-email}`  
` {trigger}`  
`{workflow}`

As you can see, it's called "editor and staff approval workflow2" (Same workflow markup though, just renamed)

Now try to apply this newly created workflow to your sites and pages. I faced the same problem as you and this worked just fine for me. Also, you can now delete the original "editor and staff approval workflow" since you just 'reproduced' it.

Also, I'd check the individual space settings and make sure that the "simple approval workflow" is not applied to your whole space. (Space menu --\> space summary --\> workflows)

Hope this answers your question and it works out for you.

-Renato


Tags: confluence-administration
Automatic email notification when a user is mentioned (instead of in-app notification)
Asked by Renato:

Is there a way to have confluence send an automatic email notification to the user that gets mentioned (using the @-symbol) on a page? Currently, our users only receive an in-app notification when somebody mentions them. We would prefer email notifications though and don't really need the in-app notifications.


Answers:
author: Mihai Schwarz
body: Hello Renato,

It think this article might help you: <https://confluence.atlassian.com/doc/email-notifications-145162.html>


Tags: confluence-administration
How to insert test user in Confluence server or database?
Asked by Sindhu:

we are unable to login to confluence dev even with the internal users.

no one login to the confluence

Please let us know the alternate way to add new test to the confluence


Answers:
author: Rob Woodgate
body: Hi Sindhu,

If no-one is able to login then creating a new user is probably not the right way to handle it. Atlassian have provided instructions for getting back in if your admins are locked out:

If you're using Confluence WITHOUT JIRA user management:

<https://confluence.atlassian.com/doc/restore-passwords-to-recover-admin-user-rights-158390.html>

If you're using Confluence WITH JIRA user management:

<https://confluence.atlassian.com/jira/retrieving-the-jira-administrator-192836.html>

These are for server versions, which I assume you're on because you haven't included a Cloud tag. If you're on Cloud, you need to contact Atlassian support, and they'll get one of your admins back in.


Tags: confluence-administration
My filter works in Jira but in confluence the order is incorrect
Asked by Reg Hawkins:


Answers:
author: carolyn french
body: If you are talking about the JIRA macro in Confluence, we had a similar issue with ORDER BY in the JIRA filter not showing up in Confluence. You can use JQL directly in the JIRA macro and it should work. Let us know!


author: Rob Woodgate
body: Hi Reg,

Can you be a little more specific? Are you using a query in JIRA that provide some results, and then performing the same query in a JIRA Issues macro in Confluence, and getting the same results but in a different order?
can we add more colours to status macro on confluence?
Asked by Rahul Aich [Nagra]:

HiAll

The status macro on confluence comes natively with 5 colours. My question is - can we customise this macro to add some more colours?

Rahul


Answers:
author: Roman Kirilenko
body: Hello,

<br />

As far as I know, there is no ability to select other colors for statuses out-of-the-box. But you can use the [Handy Status](https://docs.stiltsoft.com/display/HMFC/How+to+use+Handy+Status+macro) macro from [Handy Macros](https://marketplace.atlassian.com/plugins/com.stiltsoft.confluence.handy.macros/server/overview) add-on. You will be able to use interactive statuses with fully customizable colors. This should greatly improve your experience. Also, there are [many other features](https://docs.stiltsoft.com/display/HMFC) that you'll get after installing the add-on.


Tags: confluence-administration
When I use the "Edit in Office" for a document I would expect that the document is Checket Out by me and cannot be edited by another user. This is apparently not the case, is there any settings or actions I need to perform in order to get this to work?
Asked by Bj?rn Samuelsson:


Answers:
author: Nic Brough -Adaptavist-
body: It's a wiki that supports attachments, not a document or source control repository.

I'd have a look at the add-ons that add document management and/or tracking to Confluence - there's one by Arsenale which does this sort of stuff well from memory.

comments: author: TomC
body: Bjorn,

We are users (customers) of Arsenale Lockpoint, I can vouch that it's very good and is worth the small investment. It will even tell you who has it checked out and you can ask it to 'ping' you when it's been checked back in.

See <https://marketplace.atlassian.com/plugins/com.arsenale.plugins.lockpoint/server/overview>


author: Stephen Gramm
body: We also use the Aresenal Lockpoint Plugin. It has worked well for us, and the vendor offers great support and timely plugin updates.


author: Bj?rn Samuelsson
body: Thanks! I'll go for this.
My confluence page recently changed and looks different, how to I get it back to the old way?
Asked by Cary Burgett:

My confluence page recently changed and looks different, how to I get it back to the old way?


Answers:
author: Nic Brough -Adaptavist-
body: There are three ways a change of view might have happened

1. The page has changed - look at the page history
2. The space theme was changed - ask the space admins
3. The global look and feel was changed - ask the confluence admins

Note that if it is option 3 and you are on Cloud, then it could be a system level change which Atlassian have made, and you aren't going to get it reverted
What is the difference between the file list macro and the attachments macro?
Asked by Liz Rush-Smyth:


Answers:
author: Liz Rush-Smyth
body: I think I figured it out :smile: File List = template, attachements list = macro. Thanks and feel free to correct me if I'm wrong!


author: Milo Test
body: What do mean by the "file list macro"? Are you talking about the File lists template?
How do I handle installing confluence on a system with an old, obsolete database for which do not have passwords?
Asked by J_Y_McRoberts:

I installed Confluence (10 user license) on my computer. After the fact, I realized 1) I had PostgreSQL running on it, and 2) that it had an old confluence database. Confluence had long since been removed from the computer. Will Confluence automatically use that database? (It is also being used for a valid JIRA instance). How would I know? If not, what will it use? I installed it but cannot remember the admin password. I tried using the procedure for resetting it to 'admin' in the PostgreSQL tables but won't let me log in. I don't see any 'database' directory in my confluence home directory (which may have been associated with the old version). On option is to blow away the confluence database and start over from scratch. If so, I assume I will have a new server ID that I will need to associate with my license. How is that done?


Answers:
author: Nic Brough -Adaptavist-
body: Whoa, slow down, that's a disorganised stream-of-consciousness.  

First, think about what are you trying to achieve. Then narrow down your questions to that:

If it is "a nice clean new Confluence" - start clean. Install it, give it a **new** location on the disk and a **new** empty database. It won't know or care about the old stuff.

If it is "fix up the old one", then forget the new install. Work out where the old installation is - home directory, install directory and database. Check it all matches, try to start it and see what (if anything) goes wrong

comments: author: J_Y_McRoberts
body: How do I transfer the license over to it if the license is tied to the server ID which is in the old database?


author: Nic Brough -Adaptavist-
body: Ok, you can work with developer or evaluation licences briefly to get you working.

In the long run, you can change the server id in your my.Atlassian.com account and get a regenerated key for the licence for the new server ID.


Tags: confluence-administration
I have upload a number of word docs. I search fro a topic and it show me a sentence snipet withe the term and link, great. When I click the link it takes me to the word doc but that is not searchable unless I download it, not great.
Asked by peter dallman:


Answers:
author: Jonas Andersson
body: And your question is?

comments: author: peter dallman
body: I downloaded my doc library of 50 MS Word docs into CFL Confluence (Confluence).

1. CFL does search the content but when you select the link it opens the document but not to the place where the word or phrase is in the document, and there is no working search function, it is read only, no CTRL F on that open doc? Is it supposed to be opened by Google Docs so it can be searched, it doesn't (I heard a rumor that this is broken code and there is no timeline given on when or if it will ever be fixed).
2. In order to search that doc I must go back and download it to my drive, then search, is that doc, is that correct? It is a 6 step process.

* Search in CFL, hit the link
* open the doc
* save the doc to my drive
* open the doc again (if you don't have Word, you must download and use Goolgle Chrome)
* hit Ctrl F
* enter the phrase, search AGAIN!

*CFL is only a document locator. Even when I have typed in 50 pages (not an attachment), it searches the 50 pages but will not take (link) me to the phrase location in the 50, I have to find it in the doc by reading all 50 pages, correct or download it as a PDF and then use the PDF search engine. That's how it works for me now which is messy.*

*Cheers,*

*Peter*


Tags: cloud

confluence-cloud
Do Confluence pages support CSS `::before` selectors?
Asked by Ben Vezzani:

I've used {style} and {div} macros to make some custom sections on a Confluence page. And as a part of these sections, I've added a ::before selector with some content and styles to act as a label.

The CSS I've used follows:

```
div.section-wip {	margin-left:20px;	margin-bottom:20px;	padding:10px;	background-color:#ebeff5;	border:1px dashed blue;	border-radius:5px;}div.section-wip::before {	content:"Work in Progress:";	display:block;	font-weight:bold;	color:#606098;}div.section-planned {	margin-left:20px;	margin-bottom:20px;	padding:10px;	background-color:#eaf3ea;	border:1px dashed green;	border-radius:5px;}div.section-planned::before {	content:"Planned Feature:";	display:block;	font-weight:bold;	color:#4f884f;}
```

Interestingly, it works perfectly in the Edit Preview, however it looks like the ::before selectors are ignored after saving the page, as this screenshot illustrates:

stupidconfluence.jpg  
[](https://community.atlassian.com/t5/Confluence-questions/Do-Confluence-pages-support-CSS-before-selectors/qaq-p/417139?attachment-id=11346){#link_1185d174f8eca6}  
[](/tnckb94959/attachments/tnckb94959/confluence-questions/70663/1/stupidconfluence.jpg){#display_1185d174f8eca6_0}


Answers:
author: Krzysztof Straszak
body: [@Ben Vezzani](/t5/user/viewprofilepage/user-id/147777) I cannot open your screen shot anymore but what I can add to your post is that using both ::after \& ::before works perfectly fine only if you define styles directly in the page. If the styles are defined in another page, which is only included in the page on which you want to apply them, neither ::after or ::before would work -- although all other styles work fine in this scenario.

Any idea how to add content before/after to a table of contents throughout the whole space (made with the Confluence macro) that has a specific class?

Confluence Server 7.4.1


author: Milo Test
body: Does ::before show up in the storage format? If not, what happens if you use something like the Source Editor add on?

comments: author: Ben Vezzani
body: Not sure exactly what you mean by "storage format," but if I use Confluence's "View Source" option, the ::before selectors are all there.
Confluence Cloud - link out to external/shared network drive
Asked by Jim Barton:

Is this possible? If so, how do we do it?

I've seen some documentation on your Q\&A boards, but nothing has proven to work.

Thanks in advance for any assistance!


Answers:
author: Rob Woodgate
body: Duplicate of [this question](https://answers.atlassian.com/questions/46691881/confluence-cloud---link-out-to-externalshared-network-drive) - please post answers there.


Tags: cloud

confluence-cloud
Confluence Cloud - link out to external/shared network drive
Asked by Jim Barton:

Is this possible? We are on Confluence Cloud and would very much like to link out to external/shared network drives.

I have seen some answers on Atlassian's Q\&A pages, but nothing has produced a satisfactory result.

Thanks in advance for any help!


Answers:
author: Rob Woodgate
body: Hi Jim,

The most likely reason you can't connect is that your browser won't connect from a remote web page to a networked drive for security reasons. See Atlassian's explanation here: <https://confluence.atlassian.com/confkb/cannot-link-to-local-files-from-within-confluence-216958257.html>

You've got some options to make it work though. The following question deals with the same issue:

[Confluence: How to place a link to a file on a server share in a confluence page?](https://answers.atlassian.com/questions/21205/confluence-how-to-place-a-link-to-a-file-on-a-server-share-in-a-confluence-page)

There are multiple suggestions in there - primarily, and weirdly, using 5 forward slashes - and one of them will hopefully work for you.

There is also the [HTML](https://marketplace.atlassian.com/plugins/biz.artemissoftware.confluence.html.HtmlMacro/cloud/overview) add-on which will allow you more latitude as you will be able to use standard HTML to write the link.

Hope that helps.


author: Jim Barton
body: Hi Rob -- yes, we tried following the pathway described in the answer linked below, as well as some other related solutions (also in the Q\&A area). Nothing has proven to be successful, so perhaps someone can provide further instructions and/or context.

* We would like a solution to be available via any browser; not just IE

Linking to Folders: <https://answers.atlassian.com/questions/15277528>

Thanks,

Jim


author: Rob Woodgate
body: Hi Jim,

Yes, it is possible. Have you tried and encountered a specific problem?


Tags: cloud

confluence-cloud
How to include an 2nd excerpt from the same page into target page ?
Asked by J?r?me ROCU:

*This question is in reference to Atlassian Documentation: [Excerpt Include Macro](https://confluence.atlassian.com/pages/viewpage.action?pageId=148067)*

How to include an 2nd excerpt from the same page into target page ?


Answers:
author: Rob Woodgate
body: Hi J?r?me,

As per the [Excerpt macro page](https://confluence.atlassian.com/doc/excerpt-macro-148062.html), you can only have one Excerpt macro per page.

If you want to report on additional information you need to either include all of the information within the Excerpt macro, or use another method like a Page Properties macro.


Tags: documentation

excerpt
Make gallery from images on cloud storage (owncloud etc) with annotations
Asked by Andy:

Hello!  
I'm currently investigating on functionality of Confluence.  
I've found out that image attached to page can be annotated (put some comment in particular area of image). That's very cool.

I have some images on my cloud storage with HTTP access.  
May I place these external images on confluence page and annotate them? (without attaching them and store in Confluence DB)

And another question - Can I make a gallery of external images?


Answers:
author: Roman Kirilenko
body: Hi!

Yes, you can add images from the web without loading to Confluence.  
image2017-1-24 18:25:58.png

As far as I know, there is no built-in galleries in Confluence. But you can create a gallery of external images with the Handy Carousel macro from [Handy Macros for Confluence](https://marketplace.atlassian.com/plugins/com.stiltsoft.confluence.handy.macros/server/overview).  
image2017-1-24 18:32:59.png  
[](https://community.atlassian.com/t5/Confluence-questions/Make-gallery-from-images-on-cloud-storage-owncloud-etc-with/qaq-p/56999?attachment-id=3724){#link_1185d1f82f47d9}  
[](/tnckb94959/attachments/tnckb94959/confluence-questions/9569/1/image2017-1-24%2018%3A25%3A58.png){#display_1185d1f82f47d9_0}  
[](https://community.atlassian.com/t5/Confluence-questions/Make-gallery-from-images-on-cloud-storage-owncloud-etc-with/qaq-p/56999?attachment-id=3725){#link_1185d1f82f47d9_0}  
[](/tnckb94959/attachments/tnckb94959/confluence-questions/9569/2/image2017-1-24%2018%3A32%3A59.png){#display_1185d1f82f47d9_2}


Tags: confluence-administration
How can I get all comments on pages with specific label?
Asked by Jan:

We have multiple pages and child pages in a space where users can comment. I would like to get an overview of all comments (including inline comments) made on pages with a specific label. I tried the "Recently updated" macro, but when I add the label there I do not get any results. If I remove it, I get all comments from that space which I do not want. Please help! Thanks :smile:


Answers:
author: Irina_Bel_Stiltsoft_
body: Hi [@Jan](/t5/user/viewprofilepage/user-id/680405) ,

I see that our [Talk - Advanced Inline Comments](https://marketplace.atlassian.com/apps/978531/talk-advanced-inline-comments?hosting=datacenter&tab=overview) app can help you to monitor inline comments from any space or page. Use the Talk Report feature for that purpose and see the following data in it:

* Name of a page where an inline comment/suggestion was created
* Link to an inline comment/suggestion
* Initial comment/suggestion
* Priority of an inline comment/suggestion
* Status (open, resolved, archived)
* Discussion/suggestion author
* Users mentioned in a discussion
* Date when a talk was started
* Date of talk resolution

![Talk report.png](https://community.atlassian.com/t5/image/serverpage/image-id/179472i501D61DC9BD1A4F7/image-size/large?v=v2&px=999 "Talk report.png")

Regarding your case with labels. You can choose the label you need just by picking the relevant label while inserting Talk Report.

![image (12).png](https://community.atlassian.com/t5/image/serverpage/image-id/179474iF03666AEC3649D6F/image-size/large?v=v2&px=999 "image (12).png")


author: Rob Woodgate
body: Hi Jan,

In the [Recently Updated Macro](https://confluence.atlassian.com/confcloud/recently-updated-macro-724765272.html) help page it says:

"The labels parameter only applies to the `page` and `blog` content types."

So it's not possible to do what you want with that macro. There may be an add-on in the [Atlassian Marketplace](https://marketplace.atlassian.com/home/confluence) that does this though.
displaying the error message as "Error rendering macro 'space-details' : null"
Asked by jainil trivedi:

When i am applying the space details macro it displays me the error as "Error rendering macro 'space-details' : null". How can i solve this


Answers:
author: Nic Brough -Adaptavist-
body: Check that the parameters you are giving the macro are correct. If they appear to be correct in edit mode, it's worth a look at the "page source" to see if they are correct in the raw "code" of the page. It might also be worth trying a full re-index.
Any tips for easy export to excel spreadsheets?
Asked by Linda Lindroos:

*This question is in reference to Atlassian Documentation: [Tables](https://confluence.atlassian.com/pages/viewpage.action?pageId=724764903)*

Any tips for easy export to excel spreadsheets?


Answers:
author: Rob Woodgate
body: Hi Linda,

You can copy and paste a table straight into Excel from Confluence, but there is no built-in export to Excel functionality in Confluence.


author: Andrey Khaneev _StiltSoft_
body: Hello Linda,

You can export table to CSV using [Table Filter](https://marketplace.atlassian.com/plugins/com.stiltsoft.confluence.plugin.tablefilter.tablefilter/cloud/overview) macro.


Tags: confluence-cloud

table
Apply permissions to a section
Asked by Angus Grant:

We are currently trialling cloud-based Confluence but might be implementing server-based Confluence

Just wondering if there is some way to apply permissions to a section

e.g:

Section 1: visible to everyone, editable by Editors

Section 2: visible to editors, editable by editors

I did find another question but it has not been updated since 2011

Thanks.


Answers:
author: Rob Woodgate
body: Hi Angus,

When you say "apply permissions to a section", do you mean applying different View permissions to different parts of a single page?

If so, the answer is No, in either Cloud or Server.

As a workaround, you could use an **Excerpt Include** macro. This displays a section of another page that is contained within an **Excerpt** macro, but will only be displayed to users who have permission to view the page on which the **Excerpt** macro sits.


author: Angus Grant
body: Thanks Rob, that is the exact scenario I am talking about: securing one section of content in a single page.

I did have a look at the include process but could not get any pages listing. I'll have another look. Is there a difference between the include macro and the Excerpt macro you mention?

Edit: Cool, I worked out the Excerpt Include process and that does what we want. Albeit it a little more complicated than just applying permissions to a section of content, but it achieves what we want from a display purpose.

Thanks for the swift response Rob.

Angus.

comments: author: Rob Woodgate
body: My pleasure, glad it worked for you :smile:


Tags: cloud

confluence-cloud