youngmon/atlassian-qna huggingface dataset:
Updating Confluence Page Status based on Comala Status
Asked by Sarah Ni Riain:

Hi all,

My situation is this:

I am trying to manage our FAQs using the Confluence Database feature to list the different answers that should appear in different locations (linking to the Page that contains the answer text and using labels to filter for the different locations)

We are using a Comala workflow to manage approvals for the FAQs and I would like to show this as a column in the Confluence Database. I can see that there is no current way to do this, so I am wondering if there is a way to automatically map the Comala status from the workflow as the Confluence page status? I could then use the Page status to reflect the Comala status in the database field.

If anyone has managed a different workaround or has a potential solution to my dilemma I'm open to anything!

Confluence Cloud is the product we are using.

Cheers,

Sarah


Answers:
author: Humashankar VJ
body: Mapping the status of a Comala workflow is directly unavailable and this is confirmed when I worked on a similar effort, when i reached Comala they said they didn't support integration of Comala Document Management with user macros. They did however suggest I look at the following:

[Using a CQL filter in the document-state-report macro to report on grandchildren of a page](https://comalatech.jira.com/servicedesk/customer/portal/1/SUPPORT-15069)

I found that I could use the **document-state-report** macro and use a *CQL filter* of

**ancestor** =pageid OR **id**=pageid

to include the root (index) page as well as descendant pages.

However there were a few issues still remaining:

1. The page order is not the hierarchical one, although various columns can be sorted.
2. When I included a **last final version** column it was only populated if the page had been approved at some time, otherwise the entry was blank. When populated it showed the last ++approved++ version, not the current version. They have a ticket to fix this.
3. The biggest issue was when I used Space Tools \> Content Tools \> Export to produce a single PDF of the whole page tree from the root downwards. In this case the table rendered on-screen was not reproduced in the PDF file. Instead the placeholder text  

   Comala Document Management add-on...  

   appeared in its place.  

   I could do *Print* in the browser and select *Microsoft Print to PDF* as the printer, as that does render the Comala macro correctly, Then I could use Space Tools to export the descendant pages as a second PDF file and then stitch the two together. However this is a bit of a hassle when the aim was to easily and quickly produce a single PDF I could archive.

Happy to help any further !!

Thank you very much and have a fantastic day!  
Warm regards


Tags: cloud

comala

confluence-cloud

database
https://marketplace.atlassian.com/apps/1228526/google-chat-for-confluence?tab=overview&hosting=cloud
Asked by PT MARGAHAYU SETIAJAYA:

{

"manifest_version": 3,

"name": "Hello Extensions",

"description": "Base Level Extension",

"version": "1.0",

"action": {

"default_popup": "hello.html",

"default_icon": "hello_extensions.png"

}

}


Answers:
author: Andrii Maliuta
body: Hello [@PT MARGAHAYU SETIAJAYA](/t5/user/viewprofilepage/user-id/5435038) ,

Could you please clarify what is your question?

Thank you


Tags: cloud

confluence-cloud
decision and task report source
Asked by Clara Jacob:

Hi

Is it possible to create a space with two subfolders that have different permissions, and then within each subfolder, add a decision and task report that only collects actions and decisions from their respective subfolders? Following that, can another decision and task report be added that compiles actions and tasks from both subfolders?

Thanks!


Answers:
author: Humashankar VJ
body: Hi [@Clara Jacob](/t5/user/viewprofilepage/user-id/5435018) - You mean the child pages in the Confluence ?

If so you can do it with the below steps

For you to achieve this, you could do this:  
Create a space (Or navigate into an already existing one)  
Add the editing permissions to the groups or individuals you need  
Add the "Anyone can view, some can edit" page restriction to all pages  
Go to the pages where you want people to be able to edit the pages  
Under the page restrictions, add the groups or individuals who you need to be able to edit said page  
Page restrictions need to be applied to each and every page in the space for this to work.

For the pages which you need no one to be able to edit, leave only your name under the restrictions.

If you add the confluence-users under the Page restrictions using the "Anyone can view, some can edit" scheme, everyone under the confluence-users group will be able to edit the page.

You can check more details about permissions and restrictions here:

\[Confluence Cloud\] What are Confluence Cloud permissions and restrictions?  
\[Confluence Cloud\] Add or remove page restrictions

* [++***\[Confluence Cloud\] What are Confluence Cloud permissions and restrictions?***++](https://support.atlassian.com/confluence-cloud/docs/what-are-confluence-cloud-permissions-and-restrictions/)
* [++***\[Confluence Cloud\] Add or remove page restrictions***++](https://support.atlassian.com/confluence-cloud/docs/add-or-remove-page-restrictions/)

comments: author: Clara Jacob
body: Thanks a lot!


Tags: cloud

confluence-cloud
Confluence editing access
Asked by Clara Jacob:

Hi,

would be possible to help me to answer these questions?

- If I create a space, will team members require a license to edit the pages, such as when taking notes during a meeting?

- If a license is needed, do you know the associated cost?

Thanks a lot


Answers:
author: Craig Nodwell
body: Hi [@Clara Jacob](/t5/user/viewprofilepage/user-id/5435018) welcome to the community. Yes to edit a user requires a license. Cost is based on the total number of licenses. Here's the cost [page](https://www.atlassian.com/software/confluence/pricing?&aceid=&adposition=&adgroup=144874490815&campaign=19280571340&creative=665296643941&device=c&keyword=confluence%20cloud%20pricing&matchtype=e&network=g&placement=&ds_kids=p74552201556&ds_e=GOOGLE&ds_eid=700000001542923&ds_e1=GOOGLE&gad_source=1&gclid=CjwKCAiA29auBhBxEiwAnKcSqiul0OlQQPFHn1MHxOsBKl0Vy53ywCRvepclowJwgly5bfaZDb8JwRoCW3QQAvD_BwE&gclsrc=aw.ds)

comments: author: Clara Jacob
body: Thanks [@Craig Nodwell](/t5/user/viewprofilepage/user-id/3973516) ! And to view only, is any license required?


author: Craig Nodwell
body: Have a look at the links [@Barbara Szczesniak](/t5/user/viewprofilepage/user-id/5187859) posted.


author: Barbara Szczesniak
body: [@Clara Jacob](/t5/user/viewprofilepage/user-id/5435018)

In relation to users who only need to view the content, you might want to start with these pages:

* <https://support.atlassian.com/confluence-cloud/docs/what-can-guests-see-and-do-on-confluence/>
* <https://community.atlassian.com/t5/Confluence-questions/How-does-adding-GUEST-users-affects-the-license-cost-on/qaq-p/2264764>


Tags: cloud

confluence-cloud
Public links issues
Asked by l.kopylenko:

Hello there!  

I have a struggle making a Knowledge base in my Confluence space. I need to make the space public, available to view by all visitors and users.  

I know about the Public links option but it doesn't work on my side, it says "Your organization prevents the use of public links in this space" but as Admin I can't find the settings related to Public links. Can you help me to find it?  

Also there is an Anonymous access, and I'd like to clarify how does it work: will it provide an access for all visitor or it's just simply make all (visitors, users, team members) view the space without sharing data of who's been watching the space?  

P.S. - Why the support chat doesn't work all the time??? Our organization use a paid plan... but still that looks weird  

![?????? ?????? 2024-02-21 ? 14.16.10.png](/t5/image/serverpage/image-id/307712i43FE2D34AC8B1F28/image-size/large?v=v2&px=999 "?????? ?????? 2024-02-21 ? 14.16.10.png")![?????? ?????? 2024-02-21 ? 14.09.33.png](/t5/image/serverpage/image-id/307713i10A781BFBF0E7173/image-size/large?v=v2&px=999 "?????? ?????? 2024-02-21 ? 14.09.33.png")  


Answers:
author: Humashankar VJ
body: Hi

I could feel the pain you intake on the page access granting.

We have options to get this fixed:

If you wish that only set of users want to view the page - You can perform that via Restrictions which is available in the top right hand corner upon clicking on ellipsis "..."

We have an option called - People who can view t -he page

Some organizations not allow to change these restrictions

Kindly refer the below link to best understand

<https://confluence.atlassian.com/doc/permissions-and-restrictions-139557.html>

Hope this helps

Thank you very much and have a fantastic day!  
Warm regards


Tags: cloud

confluence-cloud

public-link
Based on Lookup (dropdown) using webservice then get number of fields related to that issue with WS
Asked by Stuart Wosika:

Hi guys,

I am trying to do the following:

1. Use a Dropdown field makes Webservice call to get back list of issue from Jira project (this is working)

2. User selects one of the items

3. Now fire another WS call using the key (from step 1) to get back multiple fields for the issue

4 Store these items in fields locally to the form and ideally display the information in a form (rather than a view such as a table)

I looked at Webservice Object Referencing, which allows you to tree walk the JSON to get information back BUT you have to enter some info in the field to trigger the operation, which is not what I want.

I have started to look at the action "lookup based on WS" but cannot get this working. documentation is very limited in relation to have to configure the field for this action. Feels like this might be what I need though.

So basically looking to see how I can get the above use case working. I am using Jira as the data here is used by other use cases (non Confiform app related).

BR.

Stuart.


Answers:
author: Stuart Wosika
body: I have worked out how to do this by using a Confiform field rule to set field values to JSON fields returned and thus displaying the results.


Tags: confiforms

confluence-data-center

data-center

jira
Confiform jira ticket: creator as assignee
Asked by Can Kilic:

I created a confiform which creates a jira ticket. Instead of asking the creator his name I want to do that automatically. Is there an option to do that? I also need the "short name" we use in our company. Is it also possible to get this short name directly from the creator or does this person have to enter their short name manually?

So instead of getting the input from the user and add it in the jira tikcet like:

"assignee": { "name": "\[entry.Assignee\]" }

Is there something like \[owner\]?


Answers:
author: Alex Medved _ConfiForms_
body: You can get the current user from the context via \[entry._user\] notation

<https://wiki.vertuna.com/display/CONFIFORMS/Accessing+field+values+and+properties#Accessingfieldvaluesandproperties-Additionalvaluesavailableinthecontext>


Tags: cloud

confiforms

confluence-cloud
How to copy placeholders from one Confluence template to other?
Asked by Basavaraj Patil:

Hi, I have created a custom template and it has many placeholders to get input from the user. Since the clone template feature is missing in Confluence, I have copied all the content from my custom template from Edit window and pasted into new blank template. Now when I save the new template all the placeholders got disappeared and its such huge, painful manual labour for me to add/create all the placeholders again and replace them in the content.

So my request is, is there away through which I can copy all the content along with with placeholders from one template to another?


Answers:
author: Barbara Szczesniak
body: [@Basavaraj Patil](/t5/user/viewprofilepage/user-id/5434851) Welcome to the Atlassian Community.

Refer to the answer from [@Marc - Devoteam](/t5/user/viewprofilepage/user-id/3796976) in this question: <https://community.atlassian.com/t5/Confluence-questions/Transfering-Templates/qaq-p/2574406>

If you need further information, please let us know.


Tags: cloud

confluence-cloud
Auto-labelling to all Confluence pages in a page tree
Asked by rebecca.ruthfitzpatrick:

Hi there,

I am trying to build an automation in Confluence whereby any time I create a new page within a given page tree / sub pages off an original parent page - a label is applied to that page.

I don't know anything about CQL but open to learning if anyone can help :)

Thanks so much,

Rebecca


Answers:
author: Sebastian Krzewi?ski
body: Hi [@rebecca.ruthfitzpatrick](/t5/user/viewprofilepage/user-id/5322396)

Check this page - <https://developer.atlassian.com/server/confluence/advanced-searching-using-cql/>

I learn a lot about CQL based on that :)

Regards,

Seba

comments: author: rebecca.ruthfitzpatrick
body: That's really helpful - I solved it! Thanks Seba


Tags: cloud

confluence-cloud

label
Draw.io diagram got deleted
Asked by Dinesh Kumar Loganathan:

Hi

I created a diagram for a confluence page.I then embedded this diagram in another page.Now when i deleted the original confluence page without archiving, the embedded diagram also got removed.

please help with recovery.


Answers:
author: Dinesh Kumar Loganathan
body: Hi [@Nikola Perisic](/t5/user/viewprofilepage/user-id/5166624)

i was able to recover the diagram from the trash.

Thanks


author: Nikola Perisic
body: Welcome to the Atlassian community [@Dinesh Kumar Loganathan](/t5/user/viewprofilepage/user-id/5434785) !

Which option are you using to embed the draw.io content: HTML? iframe? SVG or other?

comments: author: Dinesh Kumar Loganathan
body: Hi [@Nikola Perisic](/t5/user/viewprofilepage/user-id/5166624)

i used below option and it led to my recently created diagram in draw.io.

![Screenshot 2024-02-21 at 09.47.01.png](https://community.atlassian.com/t5/image/serverpage/image-id/307675iDF838BE9A306F68D/image-size/large?v=v2&px=999 "Screenshot 2024-02-21 at 09.47.01.png")


author: Nikola Perisic
body: I see, you were using the Embed draw.io Diagram option. Apparently, draw.io is pulling the diagrams from their site not the Confluence directly. It also happens to me as well:

![Screenshot 2024-02-21 at 10.13.13.png](https://community.atlassian.com/t5/image/serverpage/image-id/307679i2416B61BFD665A10/image-size/large?v=v2&px=999 "Screenshot 2024-02-21 at 10.13.13.png")

I see that you have tagged draw.io, because there are people within this community who are within the draw.io.

Also, for urgency purposes, you can raise a ticket for them here: <https://drawio.atlassian.net/servicedesk/customer/portal/14>


author: Dinesh Kumar Loganathan
body: Hi [@Nikola Perisic](/t5/user/viewprofilepage/user-id/5166624)

i have created a new ticket with draw.to.

Your reference is DID-10859 (ticket number)

thanks


author: Mike Rink -drawio Diagrams-
body: Just to clarify around [@Nikola Perisic](/t5/user/viewprofilepage/user-id/5166624) 's comment, the native draw.io app in Confluence does not pull diagrams from anywhere except the Confluence attachment that is saved in your own instance. If you are using the embed option and it's not working, the first thing to check is that the source diagram (which will be attached to the original page) is still present.


author: Nikola Perisic
body: Thanks for mentioning this [@Mike Rink -drawio Diagrams-](/t5/user/viewprofilepage/user-id/5002343) !


Tags: cloud

confluence-cloud

draw.io
Not able to reuse delete spacekey in confluence
Asked by Jimmy Trivedi:

I deleted one space with specific key before 60 days. Now when I create a new space today, still I'm not able to use that key.


Answers:
author: Kristian Klima
body: Hi [@Jimmy Trivedi](/t5/user/viewprofilepage/user-id/3939054)

After you deleted the space, did you remove it from the the site's Trash?

Spaces \> View all spaces \> Trashed tab

comments: author: Jimmy Trivedi
body: Thank you.


Tags: cloud

confluence-cloud
Macro -Deck of Cards
Asked by Suma Kustagi:

Hi,

Can you please let me know if we have any macro plug in which we had in Confluence server previously which helped to create Table filter.We would require that in cloud instance. Please let me know if we have any plug in which is available for cloud.

Server Instance snapshot:

![Deck of Card.PNG](/t5/image/serverpage/image-id/307653iFCC4401E8B185FA9/image-size/large?v=v2&px=999 "Deck of Card.PNG")![Table filter.PNG](/t5/image/serverpage/image-id/307654i8F70AB223FF095BB/image-size/large?v=v2&px=999 "Table filter.PNG")

Regards,  
Suma


Answers:
author: Laura Campbell _Seibert Media_
body: Hi [@Suma Kustagi](/t5/user/viewprofilepage/user-id/5155532) The macro you are showing on the page, Table Filter and Charts, is indeed available on Cloud. So you can migrate and easily create a Table filter. But you entitled your question 'deck of cards' and show a search for the 'deck'.

If you are looking to create a Deck of Cards on Cloud, the app "Composition tabs for Confluence" that offered that Deck of Cards macro was acquired by Appfire in January 2023, so is no longer made by Service Rocket ([read more here](https://apps-docs.servicerocket.com/support/productsacquired)). The app is still offered, and has a Cloud version: [https://marketplace.atlassian.com/apps/245/composition-tabs-for-confluence?tab=overview\&hosting=cloud](https://marketplace.atlassian.com/apps/245/composition-tabs-for-confluence?tab=overview&hosting=cloud)

It sounds like you are working on migrating to Cloud. Keep in mind that an app vendor may or may not have a Cloud version of their app, or may have decided to create a new separate listing in the Marketplace for the Cloud version if the functionalities are markedly different.

comments: author: Suma Kustagi
body: [@Laura Campbell _Seibert Media_](/t5/user/viewprofilepage/user-id/3327113) As you mentioned its available in cloud, Can you please let me know is it readily available or we need to go for any app?


author: S
body: I'm also looking for that "deck of cards" macro. I downloaded the "composition tab for confluence" but its different than the one you pictured, which is what we need.  

As an update: I've been trying to create a "tab" (deck of cards) but it doesnt allow me to put any confluence fields on the table. Like there isn't an option to add anything apart from just changing the format of the text plus I can only input text or images, which defies the purpose of what the "deck of cards" was doing.  

![image.png](https://community.atlassian.com/t5/image/serverpage/image-id/307757i5154F7E1379AFC93/image-size/large?v=v2&px=999 "image.png")


Tags: cloud

confluence-cloud
How to do a group resizing for sticky in Whiteboard
Asked by Chip Lee Ooi:

I created a PI Planning whiteboard using the templated provided.

I would like to resize a group of sticky such that I and paste more sticky over each one of them.


Answers:
author: Emily Ditchfield
body: Hey [@Chip Lee Ooi](/t5/user/viewprofilepage/user-id/5434740), sorry you've come up against this limitation. Resizing multiple objects at once isn't currently possible but it's a feature we hope to bring to you in the medium term. I've noted down your feedback for the team. Thanks!

comments: author: Raphael Gomes Fonseca
body: Hi! I'd like to vote for this feature. After you have created dozens and dozens of objects it's really painful to resize things, and it makes me almost regret to have started using the Confluence Whiteboard :-/


author: Nikola Perisic
body: Welcome to the Atlassian community [@Chip Lee Ooi](/t5/user/viewprofilepage/user-id/5434740) !

Where you would like to add the stickies, to which sections? ROAM, Team boards...etc?

comments: author: Chip Lee Ooi
body: the PI planing template created in the whiteboard. I would like to resize a group of sticky with the text type into them


author: Nikola Perisic
body: Stickies in a group cannot be resized sadly, you can only resize a sticky by sticky.


author: Belinda
body: This is really sad.. Is this something you are planning on adding as a feature?  
Resizing all stickies, or stickies in a group make the management of whiteboards much easier.


author: Ishmael Full-Stack Dev
body: was excited to try using the whiteboard, but because of this limitation, going back to using miro


author: Nigel Bennett
body: The absence of the ability to quickly select multiple objects and resize them or to group objects makes Whiteboards in Confluence pretty pointless, it's basic functionality, even MS Whiteboard allows multi-select and resize (although not grouping yet). Back to Miro then.


Tags: cloud

confluence-cloud
How to remove the left arrow when there are no subpages in Confluence?
Asked by ???_?????????_:

![image.png](/t5/image/serverpage/image-id/307621i421A9592E29BFF8E/image-size/large?v=v2&px=999 "image.png")  
I want to change the left arrow back to a dot on A. I have no subpages.


Answers:
author: Barbara Szczesniak
body: I had a page in my tree that had this same issue. I think I may have created a child page under it at one point, and then either moved that page to a different location or deleted the child page.

To resolve the issue, I:

1. Moved another page to be a child of this page.
2. Collapsed and then expanded the tree on this page to see the page I moved listed as a child.
3. Moved the page back to its original location. The indicator in the page tree changed back to a dot.


author: Nikola Perisic
body: Welcome to the page [@???_?????????_](/t5/user/viewprofilepage/user-id/5370019) !

This page is a parent page, where the child pages are the dotted ones. In order for this to be dotted, you need to have a parent page where this page will be included in it.


Tags: cloud

confluence-cloud
How do I stop getting Confluence preview cards in Teams?
Asked by Debbie Sackman:

I want to do the opposite of this . <https://community.atlassian.com/t5/Confluence-questions/How-to-turn-off-annoying-broken-MS-Teams-confluence-link/qaq-p/1803688#U2609558>

I chose to sign into my Atlassian account when prompted by Teams, now every time I add a URL, it adds a preview card, which I don't want. How do I stop getting these Confluence preview cards in Teams? I just want to add a link **without** getting this huge preview card.  

![Screenshot 2024-02-14 133717.png](https://community.atlassian.com/t5/image/serverpage/image-id/306424iC3F7FA5A57EEEB80/image-size/large?v=v2&px=999 "Screenshot 2024-02-14 133717.png")


Answers:
author: Humashankar VJ
body: Hi - I hope that you are Doing good !!

Try to disable or remove the Confluence Cloud Connector app from Teams

Happy to help any further !!

Thank you very much and have a fantastic day!  
Warm regards


Tags: cloud

confluence-cloud