youngmon/atlassian-qna huggingface dataset:
Trello - sort automation rules
Asked by Iain Pritchard:

I have a large number of rules - many of which are similar to each other.   

I would like to be able to find the rule I'm looking for without having to scroll through the whole list each time - or narrowing it down by using "find" and a phrase.

Is there any way to "sort" the list of rules - or do I just have to remember which ones I modified recently and head to the bottom of the list to find them..?


Answers:
author: Dreamsuite Mike
body: Hi Iain,

There is no real best practice as such.

You can use tags to create automation libraries and use a system that builds in some organisation. Further info is here:

<https://support.atlassian.com/trello/docs/working-with-command-libraries/>

This is an area that I have struggled with for some of my clients who have a lot of automations, which also take a long time to load. Here are my tips:

1. Try to structure automation libraries to be on a per-board basis, it is the easiest way to duplicate and port to other boards
2. If the number of automations for a single board, try to break them down into manageable libraries using a naming convention like, **Sales Pipeline \> New Leads**
   1. Do bear in mind that too many subcategories is equally unmanageable so its important to find the balance
3. Once you have created a library of automations, go through a "refactoring" stage. Much like writing any software, you can always rationalise and clean up your automations. That for me involves removing any automations that aren't being executed (thus not necessary), merging actions into a single command and using regex to be able to create and/or conditions in the automation trigger
4. Don't forget the search function in Trello (I always do but am trying to remember)  
   ![Screenshot 2023-06-29 101813.png](https://community.atlassian.com/t5/image/serverpage/image-id/265772i9AA7AA68168FD616/image-size/large?v=v2&px=999 "Screenshot 2023-06-29 101813.png")![Screenshot 2023-06-29 101840.png](https://community.atlassian.com/t5/image/serverpage/image-id/265771iBB0124E90C9D7396/image-size/large?v=v2&px=999 "Screenshot 2023-06-29 101840.png")
5. Most of the solutions I create for clients evolve over time so I have started adding a changelog to their boards (normally in an ?**Info** list), in which I list the commands I have created, modified or deleted on a specific day.
6. Lastly, when there have been so many commands (the record I have amongst my clients is \>700 automations...), I have done a select all and copied/pasted the commands into a spreadsheet. It was quite manual the first time round but I am looking into making this process a little easier. Once in a spreadsheet it is easier to sort/filter and view the automations. I wouldn't recommend this in many cases though


Tags: automation
Sending two data in webhook payload
Asked by Felipe Ataide:

I'm Brazilian, so I might be speaking a little wrong.

I need to send two data from the description of a card to my WhatsApp, and I use a Brazilian program called "botconversa" and it provides a webhook link. With this link I managed to send a phone number to the program, but I also need to send a name that is in the description and I don't know how to do that.

The name in red on this card is what I need to send and the one circled in green is what I am managing to send, I cannot use the activities or the title of the card.

I don't understand much of what I'm doing, I managed this first step just by copying and doing tests, so if possible, speak in the easiest way to understand that you can

Please help me I need this for my boss to pay for trello plans![captura card.png](/t5/image/serverpage/image-id/265501i5A960EEAAACD643F/image-size/large?v=v2&px=999 "captura card.png")![captura trello.png](/t5/image/serverpage/image-id/265502i7E2AB40DFCF55A8F/image-size/large?v=v2&px=999 "captura trello.png")


Answers:
author: Sal
body: Hey [@Felipe Ataide](/t5/user/viewprofilepage/user-id/5255512)! I'm not super familiar with the app you're using as a webhook for your workflow, but because you want some technical help with your case, I'd recommend you post your question at our Developer community at <https://community.developer.atlassian.com/tag/trello>. You'll find many other developers from third-party Power-ups in the Developer community. Even some of our engineering team members are hanging out there and could lend you a hand with your question. Please give it a go, and I hope that helps!


Tags: automation

butler
Can you split Cards evenly and automaticly in different lists?
Asked by Carolina Grob:

my generated leads from perspective come automaticly in a Trellolist as a card. I have 3 Co-Workers that have to call the leads. I need a way that the leads from the first list split up evenly and automaticly in 3 different lists so that everyone can get their own leads/cards. Is this possible in Trello? is there a power-up for my problem?


Answers:
author: Dreamsuite Mike
body: Hi [@Carolina Grob](/t5/user/viewprofilepage/user-id/5255525)

The easiest way to do this is not to move into lists is to use this command:

![Screenshot 2023-06-28 140304.png](https://community.atlassian.com/t5/image/serverpage/image-id/265504i2AE90FDEED878E88/image-size/large?v=v2&px=999 "Screenshot 2023-06-28 140304.png")

This automation will cycle through the board members, thus giving you an even distribution.

This is the simplest method, if it doesn't work, I can show another method that you can use, which will require slightly more complex automations...

comments: author: Carolina Grob
body: Thank you very much. It helped me a lot.

Is there also a possibility that i can remove myself from the cards automaticly and the card is getting another member instead of me?
update trello api key automatically after 14 days
Asked by Kapil Vashishat:

I want to know the automated solution through which I can automatically update the api keys . For better understanding see the screenshot attached

![Screenshot from 2023-06-28 17-52-50.png](https://community.atlassian.com/t5/image/serverpage/image-id/265498i43E0625BE2BD8B84/image-size/large?v=v2&px=999 "Screenshot from 2023-06-28 17-52-50.png")


Answers:
author: Theodoro Reato
body: Hi Kapil,

Welcome to the community,

I'll need more information about it, could you share the full screenshot? I'd like to understand which page you were looking into it when you faced this message.

Normally, you'd generate an API per integration/project through: <https://trello.com/power-ups/admin>

There isn't a way to automatically update Power-up API, you'd need to delete the project and create a new project to generate the API key,

After that, the only place you'd need to update the API key would be in the external Power-up.

I'm on the lookout for your reply!
Is it possible to display checklist items in the timeline view?
Asked by Jarek:

Hi everyone, I would like to display projects more precisely in the timeline view. So, I have two questions:  
1.Is it possible to add both dates (start date and due date) in each item in the checklist?  
2.Is it possible to display checklist items in the timeline view?


Answers:
author: Dreamsuite Mike
body: Hi [@Jarek](/t5/user/viewprofilepage/user-id/5255433)

Using checklists doesn't give you either 1 or 2.

I have a method I use to give more precision and flexibility for such applications. I would have a parent/child relationship. So you have a deliverable and tasks within a checklist of that deliverable. When an item is added to tasks checklist, use automation to convert it to a card in list tasks and link them together. This now means you can add dates to the tasks and they can be linked back to the overall deliverable. Adding a label will give you the capability to filter against each deliverable. Here are some mockups:

Basic board set-up:

![Screenshot 2023-06-28 141934.png](https://community.atlassian.com/t5/image/serverpage/image-id/265513i6A36F3748A03605E/image-size/large?v=v2&px=999 "Screenshot 2023-06-28 141934.png")

With filters applied to show tasks only for deliverable 3:

![Screenshot 2023-06-28 141959.png](https://community.atlassian.com/t5/image/serverpage/image-id/265514i64ECC47A745C3980/image-size/large?v=v2&px=999 "Screenshot 2023-06-28 141959.png")

You can also see overall progress by opening the deliverable card:![Screenshot 2023-06-28 142107.png](https://community.atlassian.com/t5/image/serverpage/image-id/265515i6CFD3C56B8A328FC/image-size/large?v=v2&px=999 "Screenshot 2023-06-28 142107.png")

Timeline view, with filter applied:

![Screenshot 2023-06-28 142030.png](https://community.atlassian.com/t5/image/serverpage/image-id/265511i721E855AB045A593/image-size/large?v=v2&px=999 "Screenshot 2023-06-28 142030.png")

Can also be used effectively with calendar view![Screenshot 2023-06-28 142053.png](https://community.atlassian.com/t5/image/serverpage/image-id/265516i63827A4614633958/image-size/large?v=v2&px=999 "Screenshot 2023-06-28 142053.png")
Combining Pricing plans for one business
Asked by Monse:

Does anyone know if its possible to combine different plans among one business team members? Meaning that can I have a free version ( because I don't need more) and some of my colleagues can have the premium or the standard version, and if they do me as a free plan can I be able to be in their workspaces? and see the features?


Answers:
author: Dreamsuite Mike
body: The billing model when you aren't an enterprise customer is per-workspace. So if you want to set up to have a team with Standard or Premium versions, you could do it by having 1 paid workspace and several other free workspaces.

You can't mix and match within a workspace though but you could potentially make use of the single-board guest rule in the workspace to limit your costs

<https://support.atlassian.com/trello/docs/board-guests/>
Is it $60 USD annually or $300 USD annually?
Asked by Ian Nissen:

Hello everyone, I'm considering upgrading my account to either standard or premium maybe. However, I'm confused as to why the price break down shows two different prices. Is this the first red-flag that this is a gimmick to charge us more? Both fields state that this would be paid annually, why the vastly different costs?

![exxampleee1.png](https://community.atlassian.com/t5/image/serverpage/image-id/265423i25F02E35BDEF6F2A/image-size/large?v=v2&px=999 "exxampleee1.png")


Answers:
author: Dreamsuite Mike
body: Remember it is $60USD/yr **per user**

You must have 5 workspace members or multi-board guests (those who are members of more than one board), all of which are billable at the standard rate.

To save money, you can review to see who actually needs to be on more than 1 board, otherwise they will be charged.

<https://support.atlassian.com/trello/docs/board-guests/>

You can check out your members and guests by going to here:

![Screenshot 2023-06-28 104852.png](https://community.atlassian.com/t5/image/serverpage/image-id/265462i0C23D8E24D8A7BE5/image-size/large?v=v2&px=999 "Screenshot 2023-06-28 104852.png")

comments: author: Ian Nissen
body: Awesome, that does help. Thanks Mike.


author: Dreamsuite Mike
body: Glad to be of service, if you are happy with the answer please help by clicking the "Accept Answer". It helps us forum regulars target unanswered questions.

Thanks,

Mike
TMobile notification
Asked by Oren Hartman:

Am having issues with a rule that sends text to Tmobile phones.

Has worked in the past. Is anyone else having this issue and how do you solve?


Answers:
author: Dreamsuite Mike
body: Can you elaborate please? What service are you using to send text to phones?

comments: author: Oren Hartman
body: Within Trello SMS to Tmobile isnt working as a rule. Always worked before and same rule works with other carriers, just not tmobile {#toc-hId--442952048}
---------------------------------------------------------------------------------------------------------------------------------------------------------
Uploading Video from iPhone
Asked by Chris McGowan:

Hi there, I'm looking for some help. We're a team split between the UK and Nepal. Our Nepalese team have a lot of issues uploading a 1 to 2 minute video clip to Trello boards (on cards). These aren't large files and they keep getting the message that the upload is not successful or that the file is too large.   

Has anyone else experienced this? Is there a solution to fix this?


Answers:
author: Dreamsuite Mike
body: Hiya,

A couple of things come to mind...Not just speed but stability of internet connection. Trello is refreshed near real-time and that means an unstable connection can make a big difference.

Have you tried a VPN for the team in Nepal to see if that improves things?

You could use Onedrive or Google Drive and use the power-up's that are available...
my free trial ends today or tomorrow. I don't know how many Users to pay for.
Asked by Angela Gougeon JPREP:

I have one full time employee. Then we use contractors for projects..

Contractors work for about 8 weeks at a time. Can they be "guests" and access the Trello board for short periods?


Answers:
author: Dreamsuite Mike
body: You pay for workspace members and multi-board guests. If you want Standard or Premium features by having a minimium of 1 person as a workspace member.

If the contractors only access 1 board, they can be single-board guests and not charged.

If you require them to be on more than 1 Trello board, they will be multi-board guests and you will be charged.

<https://support.atlassian.com/trello/docs/board-guests/>
I have linked a wrong onedrive accont to Trello. Can I fix it?
Asked by Celio Rodriguez:

Hi.

I have linked a wrong onedrive account to my Trello. To share my documents though the attach botton.

I need to undo this acction to re-link Trello with the correct onedrive account.

Anyone can help me?

Thanks in advance.


Answers:
author: Dreamsuite Mike
body: You can relink by revoking access to it then re-adding.

1. Go to **Settings**   
   ![Screenshot 2023-06-28 103528.png](https://community.atlassian.com/t5/image/serverpage/image-id/265454i28B710B16527B9E0/image-dimensions/260x356?v=v2 "Screenshot 2023-06-28 103528.png")
2. Scroll down to **Applications** and click **Revoke** **![Screenshot 2023-06-28 103603.png](https://community.atlassian.com/t5/image/serverpage/image-id/265455i340B13CC3200D575/image-size/large?v=v2&px=999 "Screenshot 2023-06-28 103603.png")**
3. Remove and re-add the Onedrive power-up and it should allow you to re-link to the correct account


author: Justyna Gdowik _ Deviniti _
body: Hi [@Celio Rodriguez](/t5/user/viewprofilepage/user-id/5254758) !  

By selecting OneDrive from the Power-Ups list, you have the option to click on "Remove Personal Settings." This action enables you to reconfigure the authorization process.  
![tr.png](https://community.atlassian.com/t5/image/serverpage/image-id/265453iE9F12099D2A26F8E/image-size/large?v=v2&px=999 "tr.png")
Repeater - What happens when I check off a task.
Asked by Jennifer Miller:

If I've set a task to repeat, when I complete it for that week, what happens if I check it off and mark it as complete? If I archive it for that week, does the repeating event also get archived? How can I mark the event for that week that's it complete and get it out of site without deleting the entire series?


Answers:
author: Dreamsuite Mike
body: Card repeater creates duplicates of the "Master" card at the interval you have set. So once duplicated, that card then is completely independent and can go through your workflow to complete. The card repeater will merely duplicate from the master again at the next interval. For more information, check this out:

<https://support.atlassian.com/trello/docs/using-the-card-repeater-power-up/>
How to contact Trello Support without going to Trello?
Asked by Tricia Tuanquin:

My office currently cannot access Trello, and I am trying to reach out to Trello Support, but that cannot be accessed as well. Is there a way to contact Trello Support via e-mail?


Answers:
author: Nic Brough -Adaptavist-
body: Welcome to the Atlassian Community!

<https://trello.com/contact> is working fine for me, can you explain what is wrong during your attempts to use it?

comments: author: Tricia Tuanquin
body: Hello! That page wasn't working since it's a page within the website, and the website on our side was down. But it's fine now. I've figured out a way to contact them -- by having to use Atlassian Support instead, and they're kind enough to have me connected to Trello Support.
Is there a problem with the Twitter integration?
Asked by Climate Champions:

Hi all! I've been using the Twitter integration with no issues, but since yesterday, I'm having problems singing in.

When I click here:

![Screenshot 2023-06-27 at 12.28.12.png](https://community.atlassian.com/t5/image/serverpage/image-id/265306i29B3C23544927C7D/image-size/large?v=v2&px=999 "Screenshot 2023-06-27 at 12.28.12.png")

A pop up comes up the an "Internal Server Error"

![Screenshot 2023-06-27 at 12.28.06.png](https://community.atlassian.com/t5/image/serverpage/image-id/265307iF6B34F2EF3333551/image-size/large?v=v2&px=999 "Screenshot 2023-06-27 at 12.28.06.png")

![Screenshot 2023-06-27 at 12.28.06.png](https://community.atlassian.com/t5/image/serverpage/image-id/265307iF6B34F2EF3333551/image-size/large?v=v2&px=999 "Screenshot 2023-06-27 at 12.28.06.png")


Answers:
author: Andrea Crawford
body: Hi [@Climate Champions](/t5/user/viewprofilepage/user-id/5254393) ,   

Thank you for reporting this issue with authorizing the Twitter power up. I'm able to reproduce the error on my account as well, and have passed this on to our developers who will work to get the issue resolved.

comments: author: Julian Dumitrascu
body: I can't test this power-up. I get the same message.

On what day would you like us to talk about an improvement?


author: Kelly Foster
body: I am getting this same error message when trying to enable the Twitter power-up. Does this mean this issue from June 2023 is still not resolved? Please let me know if there is a workaround.
inibire visualizzazione liste a osservatore o membro
Asked by lucrezia Manosperta:

Come ? possibile fare in modo all'interno di una bacheca che osservatori o membri visualizzino solo alcune liste e non altre quando accedono alla bacheca?


Answers:
author: Dreamsuite Mike
body: CIAO [@lucrezia Manosperta](/t5/user/viewprofilepage/user-id/5254301) ,

Non puoi alterare ci? che gli osservatori possono e non possono vedere. Potresti usare un power-up per la condivisione di carte Trello per avere pi? controllo.

[Card Share by Hipporello](https://trello.com/power-ups/646b9b8904edbcd77063d177/card-share-by-hipporello)

[External Share Tiny Power-ups Club](https://trello.com/power-ups/60d93bb780ee244d5d2b1edd/external-share-tiny-power-ups-club)

comments: author: lucrezia Manosperta
body: Puoi spiegarti meglio?
Why part is bald and part is Translucent
Asked by Alexander Lifshitz:

![Screenshot_20230627_085757_Trello.jpg](/t5/image/serverpage/image-id/265228i443AC2AECF2F2573/image-size/large?v=v2&px=999 "Screenshot_20230627_085757_Trello.jpg")


Answers:
author: Dreamsuite Mike
body: Hi [@Alexander Lifshitz](/t5/user/viewprofilepage/user-id/5254083) I think you may have card ageing power-up applied in the app. Please check on the menu of your board on the mobile app...

<https://support.atlassian.com/trello/docs/using-the-card-aging-power-up/>

![Screenshot_20230628-102608.png](https://community.atlassian.com/t5/image/serverpage/image-id/265447i7DBDA0EF1BEC8327/image-dimensions/308x719?v=v2 "Screenshot_20230628-102608.png")![Screenshot_20230628-102337.png](https://community.atlassian.com/t5/image/serverpage/image-id/265446i15A6F74BC0DD2FD8/image-dimensions/311x726?v=v2 "Screenshot_20230628-102337.png")

comments: author: Alexander Lifshitz
body: Your Good,

Thnak you
How to use a deployment project with multiple release branches?
Asked by Michael Kolb:

We are using bamboo plan branches to do internal releases towards our testing team. E.g. there is a branch "release/tool-1.0", the next release branch will be named "release/tool-2.0" and so on...

The git branches matching the pattern "release/\*" are build by a single build plan, that creates plan branches as soon as a new release branch appears.

I now got a bamboo deployment project to promote the internal releases to the testing team. Unfortunately I have to edit the deployment project every time there is a new release branch. The deployment project seems to be not aware of the plan branches feature.

So how to correctly use plan branches, without the need to manually edit the deployment project every single release?


Answers:
author: Rich Duncan
body: This is how we've addressed this problem:

1. Use a release naming pattern that uses the first (3) digits as the release number and the last digit as the release candidate number.
2. Release Candidate Plan that creates plan branches for the pattern you specified
3. Assume we have an in-production release of 1.0.1 and a new release named 1.0.2 no builds have been done on that release.
4. The actual release version is determined by the release number and the current buildNumber on the plan branch so ${bamboo.releaseNumber}.${bamboo.buildNumber}
5. A hotfix is required on 1.0.1, the branch plan is run and builds successfully. All of the artifacts have the appropriate release number and this number is used to 'create release' of the artifact - this part currently has to be manual due to a 'limitation' in the version number capability. So, we 'create release' and provide the release number 1.0.1.8
6. Now this release is available to be deployed to any environment.
7. Similarly the first release build takes place for 1.0.2, the artifacts get the proper release version (1.0.2.1), we create the release with that version and the release is available to deploy to lower environments for testing

HTH,

-Rich


Tags: bamboo-administration
Doing a checkout into a filled directory
Asked by Jan R:

I try to checkout a repository into a filled build directory (first step -\> prepare the environment, second step -\> checkout code) but it fails with the message:

"fatal: destination path: XXX already exists and is not an empty directory".

I could add the "clean" flag for the checkout process, but than my platform is missing. How could i just do a normal checkout within the current (not empty) build directory? ( a git init + git remote add + git pull instead of git clone )


Answers:
author: Rich Duncan
body: It sounds like what you might want to check out to a subfolder in the working directory by providing a value for 'Checkout Directory'

-Rich
What port does agents use to connect to bamboo?
Asked by Rahul Aich [Nagra]:

Hi All

I have recently set up a new bamboo server which would connect to several bamboo agents. I want to know what ports are used in the connection so i can get the necessary firewall rules updated.?

Rahul


Answers:
author: Charlie Misonne
body: Hi Rahul

Bamboo server and agents need 2 ports to talk to eachother.

* Port of the Bamboo itself: 8085 by default and when no reverse proxy is used
* Port of the broker: 54663 by default. You'll find the full broker url in the Bamboo admin panel (System -\> General Configuration)

For more info check this page: <https://confluence.atlassian.com/bamkb/troubleshooting-remote-agents-216957427.html>


author: Resvina Shaik Ali
body: for the bamboo agent to initially connect with the bamboo server do I have to open 443/80? or just 8085 and 54663 is sufficient?

comments: author: jcamilli
body: Only 8085 and 54663 are required.


author: Yogesh Mude[Jira]
body: Hi @rahul

bamboo used 8085 port for connection.


Tags: bamboo-administration