youngmon/atlassian-qna huggingface dataset:
How to manage a list of external links/references for a set of pages
Asked by Evgeny:

Hello community,

I am new to a confluence, so sorry if the question is covered in documentation.

Suppose we maintain some company processes in a set of pages. These pages would have some references (URLs) to external to Confluence sources . Naturally there will be situations, when the same external source (e.g. Google Doc) or some external site is referenced from different pages.

My goal is to bring some structure to management of these external links, because this is where it often gets messy

1) I would want to have a list of all external references to which any of my pages refer to (this is in addition to them being mentioned in the text of the pages)

2) if some external reference changes (e.g. some external process moved from URL X to URL Y), then I would want to update this external reference only in one place and then all related pages (which refer to this external reference) would get updated automatically. This is an opposite to having to go to every single of my pages and to update URL to this reference.


Answers:
author: James Dellow
body: You could use the Excerpt Macro to embed the links in other pages.

Since you are on server, you also have the option to create your own User Macros to make it quicker and easier to add and/or maintain the links. For more on User Macros see <https://confluence.atlassian.com/doc/writing-user-macros-4485.html>

comments: author: Zaid Asfour
body: any luck in getting this working?


Tags: atl-gruland

confluence-server

server
How to restrict access for existing child pages
Asked by Justin C:

Hello,

I have a confluence page and I want to restrict editing access as shown in this link

<https://confluence.atlassian.com/conf615/page-restrictions-967337528.html>

But since the page already has many children pages, instead of going in each page one at a time to restrict the pages, how can I restrict them all at once? I don't see a way to do this unless I copy the page. But since those pages already exist, am I out of luck and have to restrict them individually? Or is there a way to do bulk restrictions to multiple pages all at once?

Thanks!

![restrictions example.PNG](/t5/image/serverpage/image-id/121850i40DD5B5C0852FCAB/image-size/large?v=v2&px=999 "restrictions example.PNG")


Answers:
author: Martin Bayer _MoroSystems_ s_r_o__
body: Hi [@Justin C](/t5/user/viewprofilepage/user-id/4191555) welcome on the community. The restrictions are inherited from the parent page, so the easiest solution is to set the restrictions to the parent page or if you want to let other users to display+edit parent page, you have to add one more page UNDER parent page -\> set restrictions to it -\> move childe pages under the new restricted page.

I don't think it is possible to do some bulk change for multiple pages. On the other hand, using "parent page" allows you to easily update the configuration for all the child pages.


Tags: confluence-server

restriction

server
Can I filter my Structure Board in Confluence so that it displays a Filter /Transformation?
Asked by Shakthi Oke:

I have used the "Structure" macro to insert my board into a Confluence page.  
I would like to return only a sub-set of data:

1) all results belonging to a specific Issue Key (as per what's displayed in structure, i.e. bring me Epics, bring me stories etc)

2) all results belonging to a specific board Filter/Transformation

Is this possible using the macro "Filter"


Answers:
author: Mario O.G
body: Hi Shakthi,

Transformations have no effect on the Structure macro.

It is possible, though, to apply a filter in the gadget by using a JQL criteria.  

To do so, you'd need to edit your Confluence page, and then edit the gadget. Once you're in the configuration details of the gadget, you should see a '**Filter Type**' option.

I hope that helps.  

(Thank you for using Structure).

Mario O.G

\[ALM Works\]

comments: author: Shakthi Oke
body: Thank you.

I used the JQL example below to achieve the first ask (Return all children of a specific issue key)  

issue in structure("insert name of structure board", 'child of \[issue = "projectkey-277"\]')


Tags: addon-com.almworks.jira.structure

confluence-server

server

structure
Overview of converted pages in confluence
Asked by Olivia Sch?tt:

How can I see a list of pages not converted to the new editor?


Answers:
author: Diego
body: Hello [@Olivia Sch?tt](/t5/user/viewprofilepage/user-id/1001717) !

Currently, Confluence does not have a native solution that would allow us to list all the pages currently using the Legacy editor and can be converted to the New Editor.

We need to manually visit pages and then convert them. You can check more details about this procedure here:

> * [++***\[Confluence Cloud\] Convert pages to the new editor***++](https://support.atlassian.com/confluence-cloud/docs/convert-pages-to-the-new-editor/)
> * [++***\[Atlassian Community\] Convert your old pages to the new editor***++](https://community.atlassian.com/t5/Confluence-Cloud-articles/Convert-your-old-pages-to-the-new-editor/ba-p/1292275)

Let us hear from you!


Tags: cloud

confluence-cloud
Can I sum numeric values in a Confluence table row?
Asked by Phil Bowker:

I see how to sum numeric values in a column but not in a row. Is there a macro that enables this?

Thanks.


Answers:
author: VexFX
body: Why on earth would something as simple as summing totals from a column be an extra monthly cost? This really speaks to the mindset and quality of Atlassian. If you have tables, basic table operations are expected. You already change a fortune for small companies to use the product, then you go and make every little basic feature a paid addon... this is disgusting, and you should be ashamed.

Your actions speak loud and clear for all to see.

comments: author: Andreas Hoppe
body: hehe VexFX formulation is a little harsh but I guess he has a point :)


author: Keri Mason
body: 100% correct.


author: Katerina Kovriga {Stiltsoft}
body: Hi [@Phil Bowker](/t5/user/viewprofilepage/user-id/4191273) ,

Check if the [Table Filter and Charts for Confluence](https://marketplace.atlassian.com/apps/27447/table-filter-and-charts-for-confluence?hosting=cloud&tab=overview) app is installed for your instance - its Table Filter macro allows you to [count totals for columns](https://docs.stiltsoft.com/display/public/TFAC/Calculations+in+tables#Calculationsintables-Outputtotalsforcolumns).

![totals for columns.png](https://docs.stiltsoft.com/download/attachments/42239860/totals%20for%20columns.png?version=1&modificationDate=1565023432000&api=v2)

comments: author: Stiltsoft support
body: And you may also try our another macro - [Table Spreadsheet](https://docs.stiltsoft.com/tfac/cloud/table-spreadsheet-83100938.html?utm_source=atl_community&utm_medium=answer&utm_campaign=table-filter-traffic-sources&utm_vendorID=1216111).

All the basic Excel-like cell formulas and functions (filtration, conditional formatting, pivot tables) are available right in Confluence.


author: Hua Ding
body: I am wondering why this kind of basic table functions is not offered by Atlassian, when table is offered.


Tags: atl-gruland

cloud

confluence-cloud

filter

table

table-filter

table-filter-and-charts

table-filter-charts-spreadsheets

table-spreadsheet
How do I change the Confluence site URL?
Asked by ?????:

For example, during the initial setup I set the name as "example2020" and created my team confluence site with the URL "<https://example2020.atlassian.net/wiki/>".

However, I would like to change "example2020" to a more specific team name (eg "<https://ABCcompany-system.atlassian.net/wiki>" or "<https://ABCcompany-marketing.atlassian.net/wiki>") .

How can I change the URL later?


Answers:
author: Ollie Guan
body: Hi [@?????](/t5/user/viewprofilepage/user-id/4191207) ,

Pls refer to this post.

<https://community.atlassian.com/t5/Jira-Software-questions/Changing-the-site-name/qaq-p/1480962>

comments: author: ?????
body: Thanks for helping me out!

I'll create a site backup and export all data.


Tags: cloud

confluence-cloud
Login Confluence in recovery mode.
Asked by Amit Anand:

I tried to login Confluence in recovery mode by following below url and my confluence is currently running windows OS.

[Restore Passwords To Recover Admin User Rights \| Confluence Data Center and Server 7.9 \| Atlassian Documentation](https://confluence.atlassian.com/doc/restore-passwords-to-recover-admin-user-rights-158390.html)

I have set below line in setenv.bat file and restarted machine but unable to go through it

set CATALINA_OPTS=-Datlassian.recovery.password=admin %CATALINA_OPTS%

Anyone tried this earlier with successful result.


Answers:
author: Brant Schroeder
body: If you are running on Windows you will want to make add a property to the service. Use the information here to identify the service. Then you will want to place the Java Option found on the page you referenced: **-Datlassian.recovery.password=\<your-password\>**

Then follow the additional steps: [https://confluence.atlassian.com/doc/restore-passwords-to-recover-admin-user-rights-158390.html](https://confluence.atlassian.com/doc/restore-passwords-to-recover-admin-user-rights-158390.html?)

comments: author: Amit Anand
body: Thanks I Got it through :)


Tags: cloud

confluence-cloud
I wonder what is the confluence
Asked by Suhyun Kang:

I wonder what is the confluence's function exactly.

what is the key point?


Answers:
author: Brant Schroeder
body: Welcome to the community. Confluence can be used for lots of things. I would say the main point is a collaborative place to make teams more productive and successful. This is a great place to start learning more about Confluence and some of it's more common uses.

<https://www.atlassian.com/software/confluence/guides/get-started/confluence-overview#hosting-options>

You can learn about it's great features here: <https://confluence.atlassian.com/confeval/confluence-evaluator-resources/confluence-features-functions>

**Helpful Links**

* <https://confluence.atlassian.com/doc/get-started-777010817.html>
* <https://www.atlassian.com/collaboration/confluence-organize-work-in-spaces>

**Free Training**

* <https://training.atlassian.com/using-confluence-for-documentation-and-knowledge-bases>
* <https://training.atlassian.com/confluence-content-management>


author: Ollie Guan
body: Hi [@Suhyun Kang](/t5/user/viewprofilepage/user-id/4097694) ,

Confluence is a team workspace where knowledge and collaboration meet. It's a central source of truth for fast moving companies. Confluence keeps everyone organized and aligned -- with everything from meeting notes to strategy docs and IT documentation -- so they can make better decisions faster and be more responsive to change.

[Why Confluence, you ask?](https://community.atlassian.com/t5/New-to-Confluence-articles/Why-Confluence/ba-p/1528267)

[Check out the Community training video library!](https://community.atlassian.com/t5/Training-Certification-articles/Check-out-the-Community-training-video-library/ba-p/1551614)


Tags: cloud

confluence-cloud
Use of template variable within SQL query macro
Asked by Aljoscha Z?ller:

I want to implement a variable within a confluence template. How can I use the value of that variable in the Bob Swift sql query macro?

Thank you very much.


Answers:
author: Manisha Kharga _Appfire_
body: Hi [@Aljoscha Z?ller](/t5/user/viewprofilepage/user-id/2259423)

We are from the Bobswift support team and we have created a support request [https://bobswift.atlassian.net/servicedesk/customer/portal/1/SUPPORT-5390](https://bobswift.atlassian.net/servicedesk/customer/portal/1/SUPPORT-5361)in our portal. Please access the Support request and once you signup, please let us know your username so that we can add yourself as the reporter of the support request.

Yes, it is possible, with the help of our apps [Run Self-Service Reports for Confluence](https://marketplace.atlassian.com/apps/189/run-self-service-reports-for-confluence?hosting=server&tab=overview) and 'SQL for Confluence (Pro Edition)' we can achieve this requirement.

Users can enter some values in a template and based on the values, we can run a SQL command to show the records from a table. For this, we have created a user form with 2 text fields (id, name). When a user gives proper values to id, the name then only we can see the corresponding record. Please see the below screenshot for the same.

![image-2019-06-25-16-26-00-585.png](https://community.atlassian.com/t5/image/serverpage/image-id/121821i3C9EBC7DDED47D96/image-dimensions/459x236?v=v2 "image-2019-06-25-16-26-00-585.png")

Let us know if you have any questions.

Thanks,  
Manisha

comments: author: Aljoscha Z?ller
body: Hi. Thank you very much for creating this request.

I signed up for <https://bobswift.atlassian.net/servicedesk>. My name is the same as in this forum.


Tags: bob-swift

confluence-server

server

sql

variable
ascii-doctorsyntax to publish to Confluence, anyone doing it ?
Asked by Narahari Lakshminarayana:

**Thank you in advance for your time and attention.**   
Is anyone use the ascii-doctor syntax to publish an asciidoctor file to confluence ?  

I would like to write in asciidoctor using Visual studio and be able to publish that to Confluence.  

-Narahari


Answers:
author: Markus N.
body: There are already some open source projects for this:

**Ruby-Gem:**   
<https://github.com/asciidoctor/asciidoctor-confluence>

**Maven:**

<https://confluence-publisher.atlassian.net/wiki/spaces/CPD/overview?mode=global>

We tested the maven plugin and were able to upload several aciidoc pages to confluence.

comments: author: Narahari Lakshminarayana
body: Thank you very much for showing this. Much appreciated.

-Narahari


author: Uttam Apps
body: You can use our app to create confluence documents by converting ascii documents:  

[https://marketplace.atlassian.com/apps/1232993?tab=overview\&hosting=cloud](https://marketplace.atlassian.com/apps/1232993?tab=overview&hosting=cloud)


Tags: confluence-server

server
Difference between Ask Question vs Discussion
Asked by Narahari Lakshminarayana:

What are the differences between "Ask a question" vs "Discussion" in this community ?


Answers:
author: Nic Brough -Adaptavist-
body: The main thing is that questions are intended to be answered and then closed off (and act as a bit of a knowledge base), but discussions do not have a lifecycle, they're aimed at a conversation.

There are other differences - questions can have their answers accepted as correct, discussions just have replies with comment threads and no "close" action. People earn points for answers on questions, but discussions don't have anything beyond "you contributed to this discussion"

However, the functions are not well used. Whilst a lot of people get it right, there's also a substantial minority who do not. Despite questions being the default and clearly described, a lot of people seem to want to create discussions that really ought to be classed as questions because they can be answered and closed off.

It is very rare that someone asks a question which would be better done as a discussion, but I know I've converted at least 4 questions to discussions in the past. I've given up going the other way, there's just too many discussions that should be questions, and the process of doing it is not exactly fast or easy.

A lot of answerers, myself included, don't really care much about the points though and treat the questioning discussions as questions. We don't score for an answer, but a happier questioner is far more important than a point.


author: Clark Everson
body: Ask a question is when you have a specific year Jon, like what you just asked. And you hope for there to be a straightforward answer that you can then tag as an answer to help others put that may have the same answer

Discussuon is more open ended. Like asking the community how they do things. While company A may do something one way Company B may do it a different way. With Atlassian products both those ways are probably acceptable but sometimes your company may need all answers to figure out your path forward. discussions are also for community fun topics as well or some of the interest groups. Like Atlassian announces new features, so you want to discuss why they are interesting etc.

comments: author: Narahari Lakshminarayana
body: Thank you for that explanation.


Tags: confluence-server

server
is there an easy way to get a # (count) of Confluence page additions & updates?
Asked by jaimev:

I'm trying to get a count of documentation (pages) added over the past year to a given Confluence Space.

I've checked the Analytics options, but that's about site visits.   
Not finding anything in searching the Community for this topic, unless I'm just not using the right key words.

I myself am an admin, but the request is on behalf of average users who do not have Admin permissions. Is there a way to get this kind of data for the average user, without the need for Admin permissions?


Answers:
author: Clark Everson
body: Premium analytics provides a lot more details and makes it visible to all users. Otherwise you would need an add on.

You as an admin can put a ticket into Atlassian and they may provide that information to you.

comments: author: jaimev
body: Thank you, Clark!


Tags: cloud

confluence-cloud
External Documentation
Asked by Abel Barreira:

Hello,

I'm wondering if possible to use Confluence as a kind of simple documentation data base in which we may upload external documents (as PDFs, manuals, etc) with some fields like version, revision, label, description etc. which generate an unique reference or ID for each one.

If not possible to upload the document, it is enough if it just stores the local path where the document is placed in our system but provide the URL link to it.

The idea is to solve two main things:

\* Have a common place where we can easily find/search the documents related with the project, and a easy why to update/change/remove them.

\* Have unique references to each document so it can be referenced from other places.

Thank you so much.

Best regards,

Abel.


Answers:
author: Aron Gombas _Midori_
body: I think you could use the built-in page attachments feature as a simple approach, because:

1. Attachments have unique IDs.
2. They are versioned by Confluence. (If you want to use your own revision identifiers, you can enter those to the "description" field of the attachment.)
3. You can label those.
4. You can add descriptions to those.
5. You can use the [Attachments macro](https://support.atlassian.com/confluence-cloud/docs/insert-the-attachments-macro/) to render a table about the attachments. It would give this a "database" feel, while the owner page allows to group the related documents.

Something like this:

![Attachments_macro052](https://community.atlassian.com/t5/image/serverpage/image-id/121927i3C1E8FD29D42B01B/image-size/large?v=v2&px=999 "Attachments_macro052")


author: Matt Reiner [K15t]
body: Hi [@Abel Barreira](/t5/user/viewprofilepage/user-id/4190789)

I'm curious if you'd be able to keep the content of the documents in Confluence directly, rather than in separate documents. This would make it much easier to search and navigate. You could even use apps to create a full help center, like ours: <https://help.k15t.com/>

To give you an idea what could be done, my team made this guide with best practices for [writing documentation in Confluence](https://www.k15t.com/rock-the-docs). Maybe it will be helpful to you.


Tags: cloud

confluence-cloud
issue fixed, can't figure out how to delete this post.
Asked by Audrey Quick:

.


Answers:
author: Nic Brough -Adaptavist-
body: You do not delete. I'm currently in a conversation about using forums as knowledge bases. People here ask good questions, and (hopefully) get good answers, which it would be nice to be able to search and get more answers.

I'm a member of the community because I get so much help from reading old questions, and their answers!

comments: author: Audrey Quick
body: makes sense. Turns out my issue wasn't a real issue, it resolved itself, just took longer than expected so I thought something was wrong. ;)


Tags: email
Unable to change visibility back to Team. Why? How do I resolve?
Asked by Damian:

I had created this board, so I should have admin rights to this board.

<br />

I was trying to move this board from one team to another team and ran into some problems.

(By the way are there best practices for using multiple teams for larger project portfolios? Especially for Moving boards to other teams ( I'm using Team as a project portfolio). I am curious both from a how to do it logically or how to utilize multiple teams for managing product multiple projects as well as how to effectively do that within Trello itself?

So I had made a project board private ( I thought that was how you could change it from one team to another ) but now I am unable to make it viewable by the team. I see the different options of private, team, public, but I am unable to click on team or public.

How do I change a private board back to a team board?

Here is a screenshot of the board where I was trying to change it back you can see the grade out options for team and public:

![a team 2017-06-01_8-51-26.jpg](https://community.atlassian.com/t5/image/serverpage/image-id/1763iA8AA57FD350FAA78/image-size/large?v=v2&px=999 "a team 2017-06-01_8-51-26.jpg")


Answers:
author: Damian
body: .


Tags: administration

board

permission
Trello Email-to-board not working properly
Asked by Samantha Button:

Hi Trello community. When I try to send an email to a Trello board (using the 'share and more' and then 'email for this card'), the email appears on the card, but I cannot see any of the content of the email - only my email signature. Please help as this is very frustrating. Thanks.


Answers:
author: Matthew N
body: Is it forwarded content, or content that you typed in the email?

Forwards and replies likely won't include the forwarded text and any nested reply text in the description of the card. They sometimes will, but it shouldn't be expected.

As a workaround, you can copy the relevant text that you want to show up in the card description and put it in the main body of the email.