youngmon/atlassian-qna huggingface dataset:
Read Only Users Permissions
Asked by VICKRAM SUBRAMANIAN:

I **Do Not** want to give anonymous access to my site. However, I want to create a user who can come in and read articles but not edit or create anything.

It's not clear how to acheive that.

Please advise


Answers:
author: NotTheRealStephenSifersNOPENOPENOPENOPE
body: You can do this by creating a group, for this exam, call the group ACL_Confluence_ClientAccess_Something

From there, you will grant global "can use" permissions then add said group space level permissions to only "View" (Screen shot below).

![space_perms.png](https://community.atlassian.com/t5/image/serverpage/image-id/775iB7D0CAEBA3FB6019/image-size/large?v=v2&px=999 "space_perms.png")

The users within the group will only have read-only access to the granted spaces.


author: Dave Theodore [Coyote Creek Consulting]
body: It sounds like this is a Confluence question. Assuming this is correct, there are two things you'll need to do. First is you go into the [global permissions](https://confluence.atlassian.com/doc/global-permissions-overview-138709.html) and grant "Can Use" permission to the user(s.) This allows them to log in to Confluence. Next is to grant access to Space(s) that you want them to have access to. You will need to change the [space permissions](https://confluence.atlassian.com/doc/space-permissions-overview-139521.html) on the Space(s) desired and give the user "View" access. By doing this, they can only read pages. If you don't want the user to see all content in the Space(s,) You can use [page restrictions](https://confluence.atlassian.com/doc/page-restrictions-139414.html) to give access only to employees or something along those lines. For example, you could create a page in the root of the space called "Private," move all content that shouldn't be public as descendants of that page and assign a page restriction to the Private page that does not include the "public" user.
I want to have a tabular format under "action items" in "meeting notes"
Asked by Manali:

I want to have a tabular format under "action items" in "meeting notes". I have added a table and in different cells have added tasks, assignee and due dates. But if I do that it does not appear under the assignee's tasks list.

The tasks only appear in the assignee's task list if task, assignee and due date are in a single statement. Please let me know whether there is any way we can achieve this.


Answers:
author: Brant Schroeder
body: Manali,

The easiest way to add tabs is with a free plugin like [Spectrum Formatting Macros](https://marketplace.atlassian.com/plugins/fr.spectrumgroupe.confluence.plugins.formatting.macros/server/overview?_ga=1.98372444.256823241.1488996313). There are also paid plugins that provide this fucntionality as well like NaviTabs and Composition.

Thanks  
Brant
What is affected by the Global Default Language?
Asked by Martin Boehme:

The Confluence Documentation does not really offer information about which contents use the Global Default Language and which contents use the user's preferences.

According to the *Help Tips* at */admin/viewlanguage.action* , the GDL **"will ++only++ affect users if their browser does not send a language to Confluence \[...\]"**.

**++This is just wrong++** . As of Confluence 6.1.2 (or also older ones like 5.9.7), the GDL **also** affects (at least):

* the subjects of outgoing e-mails (only the mail content will be in the User's language)
* default Templates

In both cases, the user's preference is ignored. Does this happen on purpose?

I understand there are some reasons, why Templates should be the same throughout Confluence. But why shouldn't an e-mail subject be in the same language as its contents?

And why am I not able to find this information in the Confluence Documentation? I'd really appreciate if Atlassian engaged more in means of multilingualism...

Back to the initial question: **What exactly is affected by the Global Default Language?**


Answers:
author: AnnWorley
body: Per [Choosing a Default Language](https://confluence.atlassian.com/doc/choosing-a-default-language-214860191.html) the default language should be applied to all spaces in your Confluence site.

The email subject line issue is a bug, not intended behavior:

[Language settings about email notifications of sharing pages on Confluence](https://jira.atlassian.com/browse/CONFSERVER-39063)

The bug is public so feel free to vote and/or comment on it.


Tags: email

template

transition
How to replace attachment automatically?
Asked by ITSO AS:

Hi,

I need to upload a Excel File on Confluence every week.  
Now i want to automate this process.  
Is it possible to store the Excel File in the attachment directory of the Page and Confluence will automatically replace the old file with the new one?

Thank you for your help!

Regards


Answers:
author: Mirek
body: It can probably done via REST API

<https://confluence.atlassian.com/confkb/using-the-confluence-rest-api-to-upload-an-attachment-to-one-or-more-pages-1014274390.html>


Tags: attachment
Metadata-report exclude labels
Asked by Daniel Vlad:

Hi,

I want to create a metada-report in which I exclude specific labels. Unfortunately the operator "**! =** " does not work here.  
Has anyone an idea how I can otherwise exclude certain pages from the report?

{metadata-report:prozessver,Page,Date\|root=@self\|pages=@descendants\|maxResults=100\|sort=prozessver\|++label!=medizin++}

Regards,

Daniel


Answers:
author: Daniel Vlad
body: In Confluence 5.10.4, i forgot.


Tags: metadata

report
Notify watchers by Email
Asked by sharon menahem:

what's the purpose of the 'notify watchers' box? ![notify watchers.PNG](/t5/image/serverpage/image-id/735i80BEFC9AC64E587F/image-size/large?v=v2&px=999 "notify watchers.PNG")

As I read , all users that will appears on the page tagged with '@' will be a watcher of this page. I couldn't figure out what's the purpose of this box because when i click on the 'save' button after checking the box the watchers didn't receive an email.

The watchers received an email just on the first publish when I tagged them but when I edit a content they didn't receive email.

so to summarize ,how can I control on the email notification and make the decision when do send an email notification?


Answers:
author: Hubert Offermann
body: Each time you save a change watchers will get a notification. From several spaces can this be like spamming, get a lot of notification the hole time something happens. To mark the box "Notify watchers" wil only than send notification to the watchers, not at every save.


Tags: notification
While deleting a space, I get an error "No task in progress"
Asked by Ritu Sachdeva:

While deleting a space, I get an error "No task in progress" and "No long running task".

Any tips on why this occurs?


Answers:
author: Artem Grotskyi
body: Hi Ritu,   

It means that there's another one space deletion long task for that space that is in progress right now. You should wait unit it gets deleted.  

<br />

Thanks  
Artem


Tags: cloud
Unable to change user full name
Asked by Mark Rosten:

In Confluence personal profile, my full name is wrong (its my email address) and cannot be changed other than using the 'Manage in Atlassian account'.

When I click the Manage in Atlassian account', I can enter my name name there and save, which it remembers the next time I do it, but the change is not propogated to my wiki profile - always showing the email address as full name.

This was not always so, and I think the email as full name only changed due to the recent ID logon process change rolled out by Atlassian for Confluence Cloud.


Answers:
author: Mark Rosten
body: FYI, Atlassian support advised that this is a known bug :(

Here's hoping it's squashed soon...

comments: author: Serhii Kolisnyk
body: The same applies to JIRA. My name is still admin, even though my full name is different on id page.


author: AnnWorley
body: Mark, I tried changing my full name on Cloud and it immediately propagated to Confluence Cloud. All my content shows the new full name.

Does it work if you try an "incognito" session or another browser?

comments: author: Mark Rosten
body: Thanks for your reply.

I tried in Incognito mode in Chrome but that didn't work either.

I've just raised a support ticket to get this resolved.
How to bulk change links from Web Link format to the links set through Search option
Asked by Andrii Maliuta:

For us it is necessary to bulk change the links in one or several spaces from Link \> Web Link to Link \> Search format. Changing manually on each page separately is very difficult and time consuming.

Can I use Confluence Command Line somehow to do this?

Thank you.


Answers:
author: AnnWorley
body: If I understand correctly the links are Confluence links that have been entered as external web links. If that's the case, the strategies in this article may be of help: [How Do I replace all 'hard' links to my old Base URL](https://confluence.atlassian.com/confkb/how-do-i-replace-all-hard-links-to-my-old-base-url-284366235.html)


Tags: bulk-edit

link
How do I search in Confluence Mobile view (Server 6.x)
Asked by Andy Bain:

Ther is no obvious way to Search content from mobile 'Dashboard' view, we drop into 'Desktop' view and use the usual global search and have tried embedding search macro into a blog page, which is a little more usefull as it retains mobile view when it reaches the selected page


Answers:
author: AnnWorley
body: It's true threre's no search on the Dashboard but you can search while still in mobile view by going to the top left, so that you are on the "pre-dashboard" page:

![mobilesearch.png](https://community.atlassian.com/t5/image/serverpage/image-id/824iBAE35610253CDD29/image-size/large?v=v2&px=999 "mobilesearch.png")
How to change Confluence Homepage?
Asked by Eugene Vabishchevich:

By default I see "All updates" and "Welcome to Confluence" sections. But I want to display specific spaces and articles on homepage. How to do that?


Answers:
author: Bruno Miretti
body: Hi,

Select the "General configuration" menu option (top right of the window) then select "Further configuration", click edit and select the space key you want to become the landing page. This will impact all users.

You can also change your settings by clicking on your avatar and select you own site homepage. This will override the global settings.

Hope this helps

Bruno

comments: author: socr wq
body: it still doesn't work


author: Thomas Schlegel
body: Hi Eugene,

we use the plugin [Custom Dashboards for Confluence](https://marketplace.atlassian.com/plugins/com.simplenia.confluence.plugins.customdashboards/server/overview) for this.

It works great, you can define different homepages for different group of people and define an ordinary Confluence page as the main Confluence home page. On this page, you are free to put anything you want.
Does Jira/Confluence support any API to pull out content into a CMS?
Asked by LatoriaJ:

We're looking to improve our customer portal and public knowledgebase (Confluence) sites ...

Does Jira/Confluence support any API to pull out content into a CMS?


Answers:
author: Nic Brough -Adaptavist-
body: They both provide a REST API over which you can fetch content (and update it too)

You might want to go into a bit more detail about what you are trying to do here, so we can give you better pointers and probably specific links or examples.

Also, have another look at Confluence - it already is a CMS, so you might be duplicating effort.


Tags: api
How can I restore the Product Requirements Index page?
Asked by Marji Dainty:

As a new user, I deleted the Product Requirements Index Page, thinking I have inadvertantly created it while learning my way around the application. Now, I cannot get it back. The Confluence documentation states that this page is only created the first time this blueprint is used, which is kind of a bummer. I looked in the trash to see if I could restore it, but it does not appear in the trash.

Do you have any suggestions? I can see how useful this page is, and I would like to get it back.

Thanks,  
Marji


Answers:
author: Aron Gombas _Midori_
body: Normally, Confluence backups are created automatically every day. So take your last backup and grab the page content from that.

comments: author: Adriana Ellice-Flint
body: Is this the only way?
Date entered in calendar different than date on email
Asked by Jason Faries:

When a team member enters a date on the calendar in Confluence, the email notification that is sent out shows the day before as the selected date, not the actual date. How do I get them to match?


Answers:
author: AnnWorley
body: If you are using Atlassian's Cloud offering, you may be impacted by [Confluence team calendar email notifications one day off](https://jira.atlassian.com/browse/CONFCLOUD-54726).


Tags: team-calendars-for-confluence
How do I make the Confluence "JIRA Issue/Filter" macro show full usernames for custom fields?
Asked by Andrew Pane:

We've noticed that if the JIRA Issue/Filter macro is configured to show "standard" user picker fields (E.g. "Assignee", "Reporter") then it shows the friendly username (E.g. "Andrew Pane") but if we add custom fields of type "User Picker (single user)" then this macro shows the login name (E.g. "andrew.pane"):

![macro_names_01.jpg](/t5/image/serverpage/image-id/702i389E139120412E90/image-dimensions/514x70?v=v2 "macro_names_01.jpg")

Does anyone know if there is a way to make it consistent, one way or another?

Thanks,

Andrew


Answers:
author: AnnWorley
body: I experienced the same behavior on my test instance. The root cause is that the custom field shows the username in JIRA. We do have a suggestion open to change it:

[Display Full Name instead of username in User Picker Custom Field](https://jira.atlassian.com/browse/JRASERVER-31023)
DITA property Confluence 6.1.1
Asked by Arti Kumar:

We are in the process of upgrading our Confluence instance from version 5 to 6.1.1

I'm noticing a 'Dita Property' tab on the 'Create Page' in the new version.

Although i understand what DITA is, i am not able to find any documentation as to how it works with Confluence. Also when i click on this tab, i get a blank screen to set up Dita Properties. Can you point me to any documentation regarding this?


Answers:
author: Nic Brough -Adaptavist-
body: That's not a native Confluence function, it will be being provided by an add-on you have.

Go to admin -\> manage add-ons and have a look for any that might be DITA related.
As an admin why don't I see the "Look and Feel" option so I can mofiy my space's CSS?
Asked by William R Hirsch:

I want to modify the CSS for a given space, and per the below article I need to click on Space tools \> Look and Feel from the bottom of the sidebar. Despite being an admin, I don't see "Look and Feel" on this menu. Am I missing something?

<https://confluence.atlassian.com/doc/styling-confluence-with-css-166528400.html>

Thanks,  
BH


Answers:
author: Nic Brough -Adaptavist-
body: My guess is that you are on Cloud Confluence, where this function is restricted (you can't amend Cloud css)

See <https://confluence.atlassian.com/confcloud/restricted-functions-in-confluence-cloud-734070955.html> for the full list of restrictions.


Tags: css
Does anyone have a solution for reliable content classification when exporting?
Asked by Mark Montminy:

I've looked at a number of different addons, macros and community suggestions for marking content with classification, but I've yet to find one that "just works".

I know we're not alone in this, but nearly all of our pages need to include some statement as to the document's classification/ability to be distributed.

I've had some minor success using a varient of the [if-label macro](https://confluence.atlassian.com/display/DISC/if-label) and injecting this as a footer on each page using the site layout to inject the macro as a footer. By placing certain labels on a page, the page will display our pre-defined message as a footer for that page.

Until it's exported... that's when it all goes south. PDF allows you to play with styles, but won't render the custom macro. Word export seems similar. Then things are different still if exporting from the space level.

What solutions have people come up with that work for all scenarios of getting content out of Confluence while retaining the classification verbiage? Preferably ones that don't require much thought from the operator.

We're server only.


Answers:
author: Brad Bare
body: Bump... Anyone have a solution?
Where is the 'test' link referred to when configuring a User Directory?
Asked by Zac Heismann:

In Confluence 6.0.5 I am configurating an Internal User Directory with LDAP Authentication. When I click the "Test Settings" button at the bottom. The page refreshes and displays a section indicating the test was successful with the wording: "Connection test successful.  
This only tests that the server is reachable and the credentials supplied are valid. You can perform more extensive testing after saving the configuration, from the 'test' link on the browse directories page."

I'm unable to find the 'test' link. I do not see it on the main User Directories page.


Answers:
author: Nic Brough -Adaptavist-
body: It's on the right hand side, next to the directory it will test.

comments: author: Zac Heismann
body: Here's a screen shot of what I see:

![UserDirectories.PNG](https://community.atlassian.com/t5/image/serverpage/image-id/703iDCDCAD0BC5BEFA19/image-size/large?v=v2&px=999 "UserDirectories.PNG")


author: mirexoft, s.r.o.
body: can you please highlight it on the screenshot as I can't see anything like test link there...


author: Mengmeng Yu
body: Hi [@mirexoft, s.r.o.](/t5/user/viewprofilepage/user-id/2853761) is this problem solved, I also can't find any test link
Will there be a REST API Browser plugin for confluence V6.1+?
Asked by Thomas Dietz:

Up to V6.0x we have used the Atlassian REST API Browser Plugin to test the input and output of different functions.

In V6.1.2 it seems that this plugin is no longer available.

Is this feature now integrated somewhere in confluence or will you provide the plugin later on?


Answers:
author: AnnWorley
body: The compatibility was added last night:
> Version 3.2.1 ? JIRA Server 6.0 - 7.3.8,  
> Confluence Server 5.1 - 6.3.2,  
> Bamboo Server 5.0 - 5.13.2,  
> Bitbucket Server 4.0.0 - 5.2.2 ? Released 2016-08-30
how do I know if Confluence being reindexed
Asked by Jesse Martinez:

Today I imported a space into my conlfuence server, the import came out ok because confluence said so, however I also wanted to reindex conlfuence at the same time ( I left the checkmark on for re-indexing)

However now tha the space import is finished I don't know if it keeps reindexing or what, becuase tomcat in taking a hell of a lot processing power.. my server's cpu usage is peaking all the way to 100% most of the time.

Please help as any help for little that it might seem helps a lot!

thanks

Jesse


Answers:
author: Thomas Schlegel
body: Hi Jesse,

look at the Confluence Admin section. There you find "Content Indexing".

If Confluence is indexing, you should see it there.

comments: author: Jesse Martinez
body: Thanks for your answer Thomas!

I felt lost.. now I know what is going on and now I know my site's re-indexing progress, which sadly takes a long time. (Large site).

Jesse


author: Thomas Schlegel
body: you're welcome :-)

I hope the indexing will soon be finished!
How to remove information macro from a page and where can i find information on templates
Asked by sn:

hi,

im new to confluence and i'm trying diffrent page templates and macros.i added a info macro but i dont want it anymore. i just want that information as paragraph instaed. how can i do this ? i tried to highlight the macro and delete it but its deleting the text within the macro.

also, our company wants to try different page templates for different support documentation. i'm given the job to suggest the templates.where and how can i get this information apart from the 101 documentation.


Answers:
author: Nic Brough -Adaptavist-
body: A macro does dynamic things when the page is rendered. You'll need to copy the static content out of the macro and paste it in where you want it, then delete the macro.

I can't tell you what templates to suggest, as I don't know what your users are looking for. This is something I'm afraid you'll have to work out for yourself, based on what your users want.
Is it possible to filter attachments by name?
Asked by Anssi Panula:

Hi,

I added the Space attachments macro on a page, and would like to add a filter for the attachment name. Is there a way to add a filter into the macro or some other way to filter the list?

Cheers!


Answers:
author: Steffi Frank
body: Hi Anssi,

we use "table filter" by StiltSoft for these kind of requirements. I've checked it: it works with the attachement macro

<https://marketplace.atlassian.com/plugins/com.stiltsoft.confluence.plugin.tablefilter.tablefilter/server/overview>

Steffi

comments: author: Anssi Panula
body: Thanks Steffi!

However, I wonder if there is a way to solve the issue without additional (paid) tools?

-Anssi


author: Joseph H Sadove
body: Very misleading description of what the Attachment macro does. It doesn't filter on anything but file extension. You cannot, for instance, as far as I can tell, search on all file with "Biz" in the name. Eg., FirstBizPlan, SecondBizPlan, etc.   
Very dodgy of sloppy of Atlassian.


Tags: attachment
how to comment on a giffy?
Asked by David Folk:

Is there a way to leave comments in a giffy like the comments feature in regular Confluence content?


Answers:
author: Mirek
body: Here is a description how this could be achieved

<https://help.gliffy.com/online/Content/GliffyOnline/Commenting-diagrams.htm>

or / and

<https://help.gliffy.com/online/Content/GliffyCommon/Adding-popup-notes.htm>


Tags: comment

gliffy
We have Google Apps and we are questionning the need of SAML to sign in
Asked by Ludovic MOTTINI:

Hi,

if we have Google Apps sync activated, what value does it add to us to use SAML ?


Answers:
author: Adeel Hussain Qureshi
body: I am also faing problems having OKTA SAML and G suite sync simultaneously.

Could any one please guide me about it

comments: author: maslam1
body: In that case you need to contact Jira Technical Team to configure G Suite and SAML for you at a time, charges would apply.

[This can be configured using G Suite. To allow single sign-on (SSO), you can use SAML.](https://confluence.atlassian.com/adminjiracloud/restricted-functions-in-jira-cloud-applications-776636921.html)


author: Lars Olav Velle
body: Hello Ludovic!

I work for a company that offers SAML to JIRA, Confluence, Bitbucket, Bamboo and FishEye/Crucible.

We integrate with Google G Suite and other SAML 2.0 prividers. The setup is wizard-based with specific instructions built into the plugin.

Due to technical limitations in the Atlssian Cloud, we only have add-ons for the Atlassian Server products. Also, you can choose to manage your users manually.

If this sounds interesting, try it out:

<https://marketplace.atlassian.com/search?query=kantega>

Need assistance? Email us at sso@kantega.no

Cheers,

Lars. Kantega Single Sign-on

comments: author: Ludovic MOTTINI
body: Thank you Lars, but I am questionning the addon value to SAML since I have already linked Google Apps to Atlassian. Thanks