youngmon/atlassian-qna huggingface dataset:
Team Spaces vs. Pages
Asked by Denise Panepinto:

I am setting up a department Confluence environement. I am in terested in a space for the department as a whole and then individual spaces for each team. What are the pros and cons of using spaces for both of these as opposed to a Department Space and a page for each Team? thanks.


Answers:
author: Jonathan Simonoff
body: Having one space for the whole department, with page families for teams:

Pros:

1) Fewer spaces -- only one place to go for this department.

2) Easier to search just one space for this set of information.

3) If there are special restrictions or styles that apply to the whole department, it is easier to implement them in one space than in multiple spaces.

Cons:

1) Every page in a space must have a unique name, so each team can't, for example, have its own page called "Who's Who".

2) If there end up being a lot of pages, the space can get confusing.

3) Much easier to restrict access or editing if you need to have different restrictions for different teams.


author: Denise Panepinto
body: thank you!


author: DR
body: I just found out that you cannot easily manage Team Spaces (add/delete team members). Adding team members has be done completely manually. (Add a column, add the picture, add a mail to link, change permissions manually, and so on.)

That really stinks and I wish I would have never gone the team space route.


author: Steven F Behnke
body: Just to add to Jon's answer:

A new space if:

* To organize content per subject or product or department
* You need granular permissions for the content (page restrictions aren't great for huge maintenance and page edit restrictions don't affect all pages in a tree)
* You need specific CSS stylesheets for pages (only one layouts/stylesheet per space)
* You need specific PDF export settings for pages (only one layouts/stylesheet per space)

A page tree if:

* If it relates to the space name and doesn't violate the above :smile:
Adding issues from Confluence into JIRA with estimates
Asked by Sim Alam:

Is it possible to add time estimates into JIRA when creating those tasks from Confluence?

My usage case:

1. When quoting projects I would like to create a table in Confluence that has: Task, Description, Estimated time, Due Date.
2. When a project is approved I would like to be able to select that table and automatically create a task (or sub-task) for each line of this table and have the task, estimated time, description and due date automatically be imported into JIRA.

Is this possible?


Answers:
author: Steven F Behnke
body: Sorry but it's not! I want this tremendously as well but right now the JIRA "Create issues from Table" function ONLY supports one field, the Summary. The improvement request is here: <https://jira.atlassian.com/browse/CONF-31867>

I think it's in the pipeline, they just gave users the ability to do basic CSV import in JIRA so I'd imagine they're trying to tie it together with JIRA Importers add-on and such.
Is there a way to brand Confluence (Cloud version) with your company's custom colors, etc.?
Asked by Matt Krusemark:


Answers:
author: Andre Borzzatto
body: Yap, as Paula mentioned you can always change the Look and Feel of Confluence to suit your needs.

It has limited edition however.

Feel free to review our documentations about it:

<https://confluence.atlassian.com/display/DOC/Changing+the+Look+and+Feel+of+Confluence>

Thanks!


author: Paula Silveira
body: Hi Matt,

**Therse are the ways to customise the look and feel of your site:**

* Add your own site logo. See [Changing the Site Logo](https://confluence.atlassian.com/display/Cloud/Changing+the+Site+Logo).
* Change the **colour scheme** of the user interface. See [Customising Colour Schemes](https://confluence.atlassian.com/display/Cloud/Customising+Colour+Schemes).
* Use **themes** for advanced layout customisation. See [Working with Themes](https://confluence.atlassian.com/display/Cloud/Working+with+Themes).

Thanks and regards,  
Paula Silveira


author: Genevieve (Refined Partner Manager)
body: Just chiming in here as this question can be directly answered with [RefinedWiki](http://refinedwiki.com/)'s theming app for Confluence Cloud. The app is called [RefinedSpaces](https://www.refinedwiki.com/products/refined-spaces-for-confluence-cloud/) and does exactly what you ask, branding Confluence with company colours plus a whole lot more improvements to the look and feel. With this app you can:

1. Apply your brand by designing a theme for spaces (using easy inbuilt theme editor).

2. Build visually appealing layouts to organize and display content in an engaging way.

3. Add neat looking content macros to spaces to show useful content.

[See an example of how it can look on our Cloud demo site](https://refinedtheme.atlassian.net/wiki/spaces/HR/overview#!spacehome).  

Hope this helps!


author: Nick Muldoon
body: Hi Matt,

Are you looking to use Confluence Cloud for publicly accessible documentation as well?

Do you want Confluence to appear on the company domain (docs.company.com) in addition to the style changes?

Thanks,  
Nick ([@njm](https://twitter.com/njm))  
Arijea, creators of [Instant Websites for Confluence Cloud](https://answers.atlassian.com/www.arijea.com/products/instant-websites)


Tags: cloud

confluence-cloud
How do I use a Tempo Gadget in a confluence page?
Asked by Gabriel Connolly:

I am trying to add the "Tempo Account Custom Budget Burn-up Chart" gadget to a confluence page, but that gadget is not showing up my macro browser. I can see all of the available Tempo gadgets on my JIRA dashboards, but not in confluence. Are there additional steps needed to enable Tempo gadgets in Confluence?


Answers:
author: mlavender
body: Hi Gabriel

The JIRA gadgets feed needs to be added into Confluence. This is a System Administrator only function. If you go ahead and open a support ticket I can grab the ticket and make this change for you. You can put in the ticket that you need to ticket assigned to Marty Lavender.

comments: author: Didier Lachere
body: Hi Marty,

I am a system Admin in our instance so how can I add the JIRA gadgets feed to use Tempo Reports in confluence?


Tags: cloud

confluence-cloud

tempo
Is there a way to add forms in confluence cloud?
Asked by scott.scales:

I have searched the marketpace and all the form plugins are for server.


Answers:
author: William Zanchet [Atlassian]
body: Hey Scott,  

Confluence cloud has some restrictions regarding third party plugins. The plugins that are available for you can be found here:  

<https://confluence.atlassian.com/display/Cloud/Atlassian+Cloud+and+Add-ons>

Have you heard about Gliffy? It might meet your requirements.  

Cheers,  
WZ


author: Alex Medved _ConfiForms_
body: Scott,

We are authors of [ConfiForms](https://marketplace.atlassian.com/plugins/com.vertuna.confluence.plugins.confiforms) plugin for Confluence and currently offer our plugin for server/hosted Confluence instances only. We have been asked a number of times about developing a solution for Confluence cloud, but are not there yet.

With ConfiForms on premise we say that the data you store belongs and lives on your server, it does not leave your server. As there are no communication with external services from ConfiForms.

With cloud based solution you will need to store the data on \*our\* servers, not on Atlassian cloud but on the servers provided by us - it is a very huge responsibility.

We are working to get it sorted and to provide the best solution, but it takes time to do it right.

comments: author: Marc Smith
body: I could use this too. I'm using the hosted version of Confluence and I just need to be able to create some checklist forms and either have the data emailed out or save the data to a new Confluence page keeping the same format as the form template.


author: Alex Medved _ConfiForms_
body: [That is totally possible with ConfiForms and much more](https://wiki.vertuna.com/label/CONFIFORMS/templates)

And now we offer a **cloud version of ConfiForms** to create forms and workflows in Confluence cloud


Tags: cloud

confiforms

confluence-cloud
can we do a default setting for the unrecognized file display as a link in confluence 5.7+?
Asked by Jacky Jin:

When drag or upload a file to confluence page, it will be displayed as a thumbnail; I think this is a good function, but i do not like the unrecognized file type display as a thumbnail, this will not be helpful, and will take more space in confluence page. I need click the thumbnail then click "show as a link" to display the file as a link.

Can we do a setting for those unrecognized file type display as a link?


Answers:
author: William Zanchet [Atlassian]
body: Hi Yuhua,  

Once you upload the file that you want, you just need to go to the + sign, and select **Link** Confluence will generate the link to the attachment. So you can delete the reference that has the thumbnail.  

Cheers,  
WZ

comments: author: Jacky Jin
body: Hi WZ,Thanks a look for your quick reply. I have updated my question, could you help to check again is there any solution for it?Thank you!Cheers,Jacky
How does the Glossary Plugin work with the Confluence search?
Asked by Paul Kruse:

I'm wondering why I can't find any of the terms in my glossary through a full-text search.

The main reason why I want to know that is, because I want to make the glossary items available in a connected SharePoint platform (using the Search Connector Add-on). But, if even Confluence doesn't find the terms in the first place, SharePoint (or the Search Connector) will not be able to do so as well.

How can I make sure, that the glossary items, i.e. the content of the specific macros that contain those items, are searchable?

best regards,

Paul


Answers:
author: Riaz Khanmohamed
body: bump - I don't understand why the 'search term' box only allows you to search name of the glossary entry and not also search its abbreviations, seems like a shortfall personally. I'd rather not make one glossary entry for every abbreviation (the only way to get the glossary to work properly today) forcing users to create duplicate entries.

that said, i believe this might be because this component isn't designed to be a searchable glossary, but be a cross confluence lookup from other pages. however, i think it's naive to think that's the only use case your users are going to use a glossary for.


author: Tommer
body: any answers?


author: Paul Kruse
body: @Anis Othman \[Spectrum Groupe\] Can you provide any details on the search integration of glossary items?Best regards,Paul


author: Paul Kruse
body: Hi Guilherme,

thank you for your reply. I think I didn't make myself clear enough...

Let me try to explain the sitiuation again: I have a list of several (dummy) entries in my glossary. For letter 'a' I added random abbreviations, e.g. ABK, ABC, ACE, and so on. Every abbreviation or akronym has a description of its meaning also added using the glossary term macro (or the add term function in the glossary view). When I now use the basic Confluence Search, I cannot find any of these abbreviations/akronyms unless it is mentioned in the description.

What I want to know is, why I don't find the terms using the full-text search and how I can convince Confluence (or the Glossary Add-on) to show them in my search results.

regards,

Paul


author: Guilherme Nedel [Atlassian]
body: Link for doco: <http://lab.spectrumgroupe.fr/confluence/display/SBD/Glossary+user+guide#Glossaryuserguide-Glossarysearchbyname>


author: Guilherme Nedel [Atlassian]
body: Hello Paul, I believe you already been through the plugin docs where it reads that items should be inserted through the plugin interface. Now would it be possible to give a example with actual words, so anyone that attends to this thread can reproduce?


Tags: confluence-administration
Confluence Language
Asked by Jason Vriends:

I am trying to add a Change Language menu item to the top navigation header in Confluence. The code below works. However, it only detects the browser locale instead of the language specified within the users profile.

How can I detect the user language via AJS?

```
&lt;script&gt; AJS.toInit(function(){ var browserLang = navigator.language || navigator.userLanguage;     if(browserLang =="en-CA"){ AJS.$('.aui-header-secondary .aui-nav').append('&lt;li&gt;&lt;a href="/cra/language/languageswitch.action" class=" aui-nav-imagelink"&gt;English&lt;/a&gt;&lt;/li&gt;');} else { AJS.$('.aui-header-secondary .aui-nav').append('&lt;li&gt;&lt;a href="/cra/language/languageswitch.action" class=" aui-nav-imagelink"&gt;French&lt;/a&gt;&lt;/li&gt;'); } }); &lt;/script&gt;
```


Answers:
author: Jason Vriends
body: I found the answer to be AJS.params.userLocale


Tags: language

locale
How to track obsolete content in Confluence?
Asked by Peter Bengov:

I have a large amount of pages across the company.

I'd like to have the ability to view pages which weren't viewed / updated for an X amount of time. Any suggestions? A macro / free plugin (I'm aware of Archiving Plugin for Confluence, but the cost is just too high).

We have Google Analytics configured but I can't seem to find a way to do that with GA.

Thanks


Answers:
author: Guilherme Nedel [Atlassian]
body: Hello Peter, you can use a plugin such [SQL for Confluence](https://marketplace.atlassian.com/plugins/org.swift.confluence.sql) as and use the following queries:

```
SELECT spaces.spacename, MAX(content.lastmoddate)FROM content, spacesWHERE content.spaceid = spaces.spaceidGROUP BY spaces.spacename;
```

Please post to this should you have any other queries on the matter.

comments: author: Alex Yasurek
body: Hi,Does this also work to see pages that have not been viewed in a really long time or would we need to use something like Google Analytics for that?


Tags: analytics

confluence-administration

google-analytics
generalutil.htmlEncode deprecated - what to use instead (in a user macro)?
Asked by Martin Sander:

Hey [GeneralUtil Javadoc](https://docs.atlassian.com/atlassian-confluence/latest/com/atlassian/confluence/util/GeneralUtil.html#htmlEncode(java.lang.String))states that `GeneralUtil.htmlEncode` is deprecated and to use `HtmlUtil.htmlEncode` instead. However, in user macros, there seems to be no `$htmlUtil` available. Is it used under a different name? Or are we supposed to use something else?

It is easy to forget that users can easily execute Javascript in somebody else's context if parameters are not escaped..


Answers:
author: Stephen Deutsch
body: This worked for me:

```
## @noparams#set ( $htmlUtil = $content.class.forName("com.atlassian.confluence.util.HtmlUtil").getConstructor().newInstance() )#set ( $htmlText = $htmlUtil.htmlEncode("&lt;p&gt; Test &lt;/p&gt;") )$htmlText
```

comments: author: Martin Sander
body: While I appreciate your creativity (hence the upvote), I cannot mark this answer as accepted. There just has to be an "official" way to prevent XSS attacks via user macros.


author: Stephen Deutsch
body: Thanks, I understand. However, I would have to say that there's nothing very "official" about user macros as they currently exist :)


Tags: confluence-administration
I'm unable to add the dashboard to the application manager (Cloud Based)
Asked by Ian Knight:

When I try and add the dashboard to the application manager I get the following error. How do I add the dashboard to the application manager?

image2015-4-27 11:56:42.png  
[](https://community.atlassian.com/t5/Confluence-questions/I-m-unable-to-add-the-dashboard-to-the-application-manager-Cloud/qaq-p/105411?attachment-id=10014){#link_11888e3b116c40}  
[](/tnckb94959/attachments/tnckb94959/confluence-questions/17640/1/image2015-4-27%2011%3A56%3A42.png){#display_11888e3b116c40_0}


Answers:
author: Paula Silveira
body: Hi Ian,

It seems you are being impacted by the bug [CONF-36389](https://jira.atlassian.com/browse/CONF-36389).

Workaround for Cloud instance with Confluence \& JIRA:

* Add the Link to the JIRA Application Navigator and it will be synced with Confluence in a few minutes.
* For Confluence only instances there is no workaround at the moment.

Thanks and regards,  
Paula Silveira


Tags: cloud

confluence-cloud
Markup format
Asked by adambadura:

In my JIRA (6.3) macros and alike constructs are entered as XML.

For example here is internal JIRA link:

```
<ac:link ac:anchor="{my anchor}">  <ri:page ri:content-title="{my page}"/>  <ac:plain-text-link-body><![CDATA[{my link text}]]></ac:plain-text-link-body></ac:link>
```

while ToC in a single-column section looks like this:

```
&lt;ac:structured-macro ac:name="section"&gt;  &lt;ac:rich-text-body&gt;    &lt;ac:structured-macro ac:name="column"&gt;      &lt;ac:rich-text-body&gt;        &lt;ac:structured-macro ac:name="toc"&gt;          &lt;ac:parameter ac:name="printable"&gt;false&lt;/ac:parameter&gt;          &lt;ac:parameter ac:name="maxLevel"&gt;1&lt;/ac:parameter&gt;          &lt;ac:parameter ac:name="type"&gt;flat&lt;/ac:parameter&gt;        &lt;/ac:structured-macro&gt;      &lt;/ac:rich-text-body&gt;    &lt;/ac:structured-macro&gt;  &lt;/ac:rich-text-body&gt;&lt;/ac:structured-macro&gt;
```

Yet when browsing online documentation I see mostly markup using `{}` syntax. For example:

```
{local-reporter:prefix:key}  {xxx-sort:prefix:subkey|order=[ascending, descending]}  {xxx-filter:prefix:subkey|extra parameters go here}{local-reporter}
```

Is one of the approaches prefered over the other? Is it a matter of choice or given JIRA version (or setup) enforces one over the other? As I noticed that during typing when I add for example `{csv` a list shows offering "CSV (Comma Separated Values)" macro and when I choose it XML content is entered instead of the `{}` format.


Answers:
author: Guilherme Nedel [Atlassian]
body: Hello Adam, Confluence has been through major chances regarding the markup, passing from the wiki markup syntax to a XHTML based markup. Today it is still possible to insert information in Wiki Markup format through the application toolbar, it also has autocomplete features for that syntax - the underlying format is printed into the database as XHTML - [reference doc here](https://confluence.atlassian.com/display/DOC/Working+with+Confluence+Markup).

Currently, most of the documentation from the application is recycled for new versions, the team works diligently creating new versions to match the current functionality though you may see portions like the above where functionality is still depicted in wiki markup. We look into having pages [like this](https://confluence.atlassian.com/display/DOC/Content+by+Label+Macro) where both markup examples can be seen.

For additional information and detail on the changes, [this is](http://blogs.atlassian.com/2011/11/why-we-removed-wiki-markup-editor-in-confluence-4/) a good blogpost. Hope this can make it clearer.


Tags: markup
Migrating from LDAP to Crowd, how do I perform a bulk update of space permissions in Confluence?
Asked by Greg Warner:

I'm currently moving a large instance of Confluence from delegated authentication to Crowd.

The delegated authentication is the corporate active directory, Now we have Confluence connected to Crowd and Crowd to the active directory.

We have reasonably common permissions for the confluence-users group across most spaces. There are some spaces that have had the confluence-users group removed for commercial or security reasons.

I'm looking for a method for each space to duplicate the confluence-users permission with that of an all-employees group that Crowd is using and is stored in active directory.

Happy to script something up.

thanks

* Greg


Answers:
author: Stephen Deutsch
body: Hi Greg,

I included a browser script on a previous answer that would probably work for you:

<https://answers.atlassian.com/questions/13828533>

Make sure you're logged in as admin, and then just fill in the group name, uncomment the lines for the permissions you want to give, and copy/paste into your browser console :smile:


Tags: confluence-administration
Add Existing Team Calendar shows no results
Asked by Chip Yeakey:

I am using the hosted version of Confluence and in the Calendars section, when I click to Add Calendar, then Add Existing Calendar, then search for calendars, I can not get any results from the search. I am able to find other users calendars if I share them via link, and after at least one user subscribes the calendars show in the Popular Team Calendars list but still are not shown in search results. I have tried with calendars in different spaces, with and without read/edit restrictions but none of them show in the search. I am not sure where to look to try and resolve this.


Answers:
author: Steven F Behnke
body: Can you try to have your admin reindex the calendar add-on?

image2015-4-24 16:29:52.png  
[](https://community.atlassian.com/t5/Confluence-questions/Add-Existing-Team-Calendar-shows-no-results/qaq-p/196843?attachment-id=6770){#link_11888ea6e53743}  
[](/tnckb94959/attachments/tnckb94959/confluence-questions/33068/1/image2015-4-24%2016%3A29%3A52.png){#display_11888ea6e53743_0}


author: Chip Yeakey
body: Sorry for not replying sooner, our admin was on vacation. We re-indexed this morning and that fixed it. It is also indexing new calendars added after the re-index. Is re-indexing something we need to do periodically or should that have been a one time fix?

Thanks for your help.

comments: author: Steven F Behnke
body: I've only had to do it once on my work instance and I don't recall ever advising any customers to do it yet. So one time fix.


Tags: cloud

confluence-cloud

team-calendars-for-confluence
Is there a Project Plan template available with version 5.6
Asked by Edward Laxton:


Answers:
author: Edward Laxton
body: This is something your website mentioned as a template available.

<http://blogs.atlassian.com/2013/09/how-we-do-project-management-at-atlassian/>

Atlassian templates

Until recently, the idea of a template for anything at Atlassian sounded like crazy talk. We're a startup! (A big, healthy, 11-year-old startup). Happily our engineering teams still regularly ship products using just the classic agile tools of user stories, planning meetings, iterations, kanban boards, retrospectives, etc. But now we're also regularly undertaking cross-departmental projects, with teams of people who may never have worked together, on stuff that we haven't attempted before. For those projects we're finding it useful to have a simple set of templates within easy reach, to get those teams up abd running quickly. Here are some our most commonly used templates attached as PDFs:

[Atlassian Project Scoping Questions template](http://atlassian.wpengine.netdna-cdn.com/wp-content/uploads/Atlassian-Project-Scoping-Questions-template.pdf)

[Atlassian Idea Elevator Pitch template](http://atlassian.wpengine.netdna-cdn.com/wp-content/uploads/Atlassian-Idea-Elevator-Pitch-template.pdf)

[Atlassian Stakeholder Interview template](http://atlassian.wpengine.netdna-cdn.com/wp-content/uploads/Atlassian-Stakeholder-Interview-template.pdf)

[Atlassian Risk Register template](http://atlassian.wpengine.netdna-cdn.com/wp-content/uploads/Atlassian-Risk-Register-template.pdf)

[Atlassian Risk Workshop template](http://atlassian.wpengine.netdna-cdn.com/wp-content/uploads/Atlassian-Risk-Workshop-template.pdf)

[Atlassian Project Status template](http://atlassian.wpengine.netdna-cdn.com/wp-content/uploads/Atlassian-Project-Status-template.pdf)

[Atlassian Project Plan template](http://atlassian.wpengine.netdna-cdn.com/wp-content/uploads/Atlassian-Project-Plan-template.pdf)

comments: author: Steven F Behnke
body: Looks like Nic answered your other question here: <https://answers.atlassian.com/questions/15283488/is-there-a-project-plan-template-available-today-at-least-in-confluence-5.6.6>


author: Steven F Behnke
body: Hi! What do you mean by "Project Plan" template? Could you be more specific?


Tags: team-playbook