youngmon/atlassian-qna huggingface dataset:
Linking Outlook to Confluence.
Asked by Sam:

Is there any way that we can link outlook to confluence cloud?


Answers:
author: Thomas Deiler
body: Dear [@Sam](/t5/user/viewprofilepage/user-id/1176820),

please specify, what do you mean with linking?

Send Email over Outlook (Exchange Server)?

Read incoming mails from Exchange Server?

Calendar functionality?

So long

Thomas

comments: author: Sam
body: Hi Thomas,

I am more concerned about linking my outlook calendar to Confluence. I know there is a team calendar add-on, but I am looking if I can link my outlook calendar.

Thanks,

Sai Sampath.


author: Thomas Deiler
body: Dear [@Sam](/t5/user/viewprofilepage/user-id/1176820),

follow this [link](https://marketplace.atlassian.com/search?hosting=cloud&product=confluence&query=outlook).

So long

Thomas


author: Sam
body: Thanks Thomas.
In Confluency, can we remove/edit the "last person edited or the person created"
Asked by Sam:

Hi,

In Confluence cloud controlled by Atlassian, I want to edit the owner of the page and edit/remove the last person edited the page. Is there any way to do it? It is not a hosted version of confluence,it is cloud version.

Thanks,

Sai Sampath.


Answers:
author: AnnWorley
body: Hello again, Sai. I hope you are having a good Friday.

I am afraid there is no way to change the bylines in Confluence Cloud at this time, although we do have this suggestion open: [Ability to change the author of an existing page](https://jira.atlassian.com/browse/CONFCLOUD-7247)

It sounds like you already researched and found that customizations like [How to hide content author name (created by) in a page](https://confluence.atlassian.com/confkb/how-to-hide-content-author-name-created-by-in-a-page-701600769.html) are [Restricted functions in Confluence Cloud](https://confluence.atlassian.com/confcloud/restricted-functions-in-confluence-cloud-734070955.html).

In case it helps: If the user you would like to see as creator on the pages were to copy the pages, the copied pages would show the person who copied them as creator.

Regards,

Ann

comments: author: Sam
body: The link provided above "To hide content author name in a Page", is the process same for cloud version as well. Because I cannot find the options shown in the page.


author: AnnWorley
body: I don't like to bear bad news but there is no process for Cloud. Please see [Restricted functions in Confluence Cloud](https://confluence.atlassian.com/confcloud/restricted-functions-in-confluence-cloud-734070955.html)
> As Confluence uses a custom theme, it is not possible to [customize the layout](http://confluence.atlassian.com/display/DOC/Customising+Site+and+Space+Layouts).
>
> It is also not possible to [style Confluence with CSS](https://confluence.atlassian.com/doc/styling-confluence-with-css-166528400.html).


author: Sam
body: Thanks Ann, I see many limitations in cloud versions.


author: AnnWorley
body: Yes, there are limitations and advantages. Here is an article that may interest you: [Pros and Cons of Cloud vs. Server](https://confluence.atlassian.com/cloudkb/pros-and-cons-of-cloud-vs-server-691011844.html)


author: Sam
body: Thank you so much .
Hyperlink to a Document on One Drive
Asked by Sarah Brelage:

I need to add a hyperlink to an Excel spreadsheet on my OneDrive from a page in Confluence. I need to be able to update the spreadsheet periodically and then have those updates flow back up to Confluence. Right now, I've been able to add a link etc. to the Confluence page but any changes I make to the spreadsheet are not reflected when I select the link from the Confluence page. Please help


Answers:
author: Vero Rivas
body: Hi [@Sarah Brelage](/t5/user/viewprofilepage/user-id/1190750)

Look at this posts, maybe can help you

<https://support.atlassian.com/confluence-cloud/docs/insert-the-microsoft-onedrive-for-business-macro/>

<https://community.atlassian.com/t5/Confluence-questions/Link-to-files-located-on-Onedrive-business-sharepoint/qaq-p/688508>

Cheers
Exporting to PDF: How to add Section Numbering so that I can use "See Section 1.1.2"?
Asked by Bill Altmann:

I am trying to export to a PDF so that the PDF can then be printed on paper.

Viewing and navigating a document on a display works with text links. However, this does not work with a paper document. I prefer to use **numbered sections** (as well as numbered **Figures** and **Tables** , with **captions** ), so that the user can know roughly where in the document they need to turn to find the referenced section. A link which reads *"See the section on Adopting Pets"* is not very helpful in a long document. Much preferred is *"See Section 2.3.4 on Adopting Pets"*.

In a related vein, I have not found a way to put references to **page numbers as cross-reference links** into the PDF. I cannot include *"See the section on Adopting Pets beginning on page 33,"* to continue the preceding example.

I have not found any means of adding numbers to headings, nor to captions. Although the export function puts numbers at headings in the **Table of Contents**, they are not repeated through the document.

There have been many posts already on this topic, but no complete answers.


Answers:
author: Peter DeWitt
body: [@Bill Altmann](/t5/user/viewprofilepage/user-id/41036), check this out: <https://marketplace.atlassian.com/plugins/com.k15t.scroll.scroll-pdf/server/overview>

It's an add-on by k15t software for pdf exports from confluence. A colleague of mine was having a number of problem with the native pdf export and Scroll PDF work wonders for him.

pjd


author: alexander.hipe
body: Solved for me.

[Numbered Section Headings (atlassian.com)](https://community.atlassian.com/t5/Confluence-questions/Numbered-Section-Headings/qaq-p/290206#U2097347)


Tags: export

numbered-heading

pdf
Cloud version - Entering user name and full name when creating accounts
Asked by Ken Ries:

Up until this week, I could enter the user name and full name when creating a user using the + invite a user option on the left side bar. Today I cannot. We have a naming standard we adhere to. Without being able to enter the info, the names are not consistent with our standard.

How do I enter full name and user name when creating accounts?


Answers:
author: Shannon S
body: Hi Ken,

In the past, it was possible to enter a full name here, but the data was still being pulled from whatever the user set themselves on their Atlassian Account ID at [id.atlassian.com](https://jira.atlassian.com/browse/ID-6415).

My recommendation would be to verify your domain, and that way you'll be able to set the full name for users after creation:

* [Administer Atlassian Accounts](https://confluence.atlassian.com/cloud/administer-atlassian-accounts-873871209.html)

You can uncheck the "send email" option when creating an account so the user isn't alerted to the account creation before you have a chance to set their Full Name.

Let me know if you have any questions about this!

Regards,

Shannon
How do I disable the new colored icons in Confluence 6.7.1?
Asked by Bren Lane:

These new colored icons clash with our branded site and are an eyesore, how do I either change these colors or resort to the old ones?

Confluence you really need to think some of these things through. If we used these our site would look like it was created by toddlers using crayons. What were you thinking?


Answers:
author: Thomas Deiler
body: Dear [@Bren Lane](/t5/user/viewprofilepage/user-id/449980),

you are addressing your post to the community of Atlassian, that consists of volunteers helping each other.

If you feel dissatisfied, then please contact the [support](https://support.atlassian.com/contact/) and give them direct feed-back.

So back to your issue: from which version did you upgrade to 6.7.1? Can you give an example of an icon that you mentioned?

So long

Thomas

comments: author: Bren Lane
body: Sorry, I didn't realize you were volunteers, thought this was Confluence employees. These are new colored icons that come with this upgrade. I would like to change them back to gray.  
![icons.png](https://community.atlassian.com/t5/image/serverpage/image-id/15715i231A99F7E46E5532/image-dimensions/92x266?v=v2 "icons.png")


author: Thomas Deiler
body: Dear [@Bren Lane](/t5/user/viewprofilepage/user-id/449980),

I guess, there will be no option to bring back the old icons. But you can change them on the file system. This requires, that you use Confluence Server (not Cloud).

The icons are stored as PNG files in the folder $CONFLUENCE_DIR/confluence/images/ (most of them).

You can just exchange them with whatever you like. So if you can get the old icons from an archive you can overwrite. But be aware to use the same file names.

So long

Thomas


author: Bren Lane
body: Thank you [@Thomas Deiler](/t5/user/viewprofilepage/user-id/484715) That's perfect and yes we are Confluence server.

Bren


author: Thomas Deiler
body: You are welcome!


author: AVN SNES
body: I don't believe those icons are in the directories that [@Thomas Deiler](/t5/user/viewprofilepage/user-id/484715) mentioned.

![Capture.JPG](https://community.atlassian.com/t5/image/serverpage/image-id/16802i0648E9FCAC64E993/image-size/large?v=v2&px=999 "Capture.JPG")

Am I wrong about that? I don't see them anywhere in there.


author: EJ Hunyadi
body: I'm also trying to locate the icons. I need to get them changed before we can go live with 6.7+. The icons from the folder listed at the top of this article are completely different.


Tags: colour

icon
Get information about likes when searching with CQL
Asked by Emil Sj?din _Refined_:

Is there a way to expand on likes when using the search API: /rest/api/search?cql=SOME_CQL\&expand=content.metadata.likes ?

We want to search for blogpost and also get number of likes included in the same result.


Answers:
author: Shannon S
body: Hi Emil,

I'm not too familiar with that, but there are some details on our Developer page regarding querying likes along with CQL:

* [Content properties in the REST API \> CQL search extension](https://developer.atlassian.com/server/confluence/content-properties-in-the-rest-api/#cql-search-extension)

Perhaps you can start there and see if you're able to find the information you need? If you scroll down to the P2 add-on example you'll see the example to query likes.

If you get stuck, you can reach out to our [Developer Resources](https://developer.atlassian.com/server/confluence/get-help/) and you will be able to find some assistance there.

Regards,

Shannon


Tags: atl-dev

cql

like
How can I turn off global notifications in Conflunece
Asked by Mandi Chiancone:

While we are building our Confluence Space I do not want anyone that is a user to received email notifications that these pages are being created or being edited. Is there a way to disable these notifications globally?

Thank You,

Amanda


Answers:
author: Steffi Frank
body: Hi Amanda

there is a (free) plugin in atlassian marketplace "no emailstorm" <https://marketplace.atlassian.com/plugins/confluence.extra.noemailstorm/server/overview>

this plugin adds a button while editing a page "save \& notify". The "save" action won't send mails to your users

Best regards, Steffi


author: AnnWorley
body: Hi Amanda,

In Confluence server you can disable the plugin that provides notifications, as described in [How to globally disable e-mail notifications with page content](https://confluence.atlassian.com/confkb/how-to-globally-disable-e-mail-notifications-with-page-content-718670714.html)

For Confluence Cloud, your options are:

* Remove the users' permission to view the space until after it is finished. (See [Space Permissions Overview](https://confluence.atlassian.com/doc/space-permissions-overview-139521.html))
* Use [Manage Watchers](https://confluence.atlassian.com/confcloud/manage-watchers-724765356.html) to make sure no one is watching the pages being changed.

I look forward to hearing what works for you.

Thanks,

Ann

comments: author: Mandi Chiancone
body: Hi Ann - thank you for the suggestions. I am going to use the 'Remove' permission until the space is complete and then manage watchers on a case-by-case scenario.


author: AnnWorley
body: Thank you for circling back to let us know your decision.

Have a great weekend!
Version Control
Asked by lathanagappa:

Hello,

How does Confluence manages version control? is it possible to retain the same file name and work with different versions like 1.0, 1,1 etc?


Answers:
author: Warren
body: Hi

If you're talking about files attached to a Confluence page, each time the file e.g. Excel workbook or Word document, is edited, Confluence stores a new version of it (see below). You're also able to view / work with earlier versions. click on the three dots in the top right corner and select ***Attachments***

![Picture0002.jpg](https://community.atlassian.com/t5/image/serverpage/image-id/15699i29AC1A9FBB9C58B0/image-size/large?v=v2&px=999 "Picture0002.jpg")

comments: author: lathanagappa
body: Thank you.
Can I add a macro so viewers can easily 'watch' my page
Asked by Cyber Sprinters:

I would like to add a button that would allow users to add my page to their watched pages easily . is there a macro for this?


Answers:
author: Shannon S
body: Hi there,

Confluence pages have a button on them so that a user can watch the page instantly.

See [Watch Pages, Spaces and Blogs](https://confluence.atlassian.com/doc/watch-pages-spaces-and-blogs-139579.html)
>
> Watching a page or blog post {#toc-hId-1790655290}
> --------------------------------------------------
>
> To start watching a page or blog post:
>
> 1. Go to the page or blog post.
> 2. Choose **Watch**and select the relevant check box.
>
> To stop watching the page or post, deselect the relevant check box.

If you have already seen this feature, could you let us know why it doesn't meet your requirements exactly?

Thank you!

Regards,

Shannon
Hide columns from an anonymous confluence user?
Asked by Jeffery Page:

I'd like to have a table that has a couple columns that only authenticated users (or specific users/group) can view.

I located this Atlassian article, but am unsure how to put this into a table .  
<https://confluence.atlassian.com/confkb/how-to-display-different-appearance-for-different-users-using-confluence-layouts-296911031.html>

Additionally, I am currently using the "Documentation" theme for related reason.

Using Atlassian Confluence 5.10.2. So, this is probably why I am unable to change the "Layout" as the article explains.


Answers:
author: James Ponting
body: Hi Jeffery,

I think I might have an answer for this one!

There's a third party plugin called [Visibility for Confluence](https://marketplace.atlassian.com/plugins/net.customware.confluence.plugin.visibility/server/overview) that allows for conditional macros.

This mean you can hide or show content depending on whether a user is logged in or not.

I'd recommend experimenting with it a bit before using it on sensitive data, but it should do the job :)

Please let us know how it goes!

Thanks,

James

comments: author: Jeffery Page
body: This does look useful, however, I was hoping to dodge the plugin option.


author: James Ponting
body: Hi Jeffery,

Could you provide some additional information as to why you're hoping to avoid using plugins?

With the method linked in your original question, I'm not sure that it's possible to use it just in a table. I believe it's less precise than that.

Thanks,

James


author: Jeffery Page
body: Its just our work environment. Using a plugin (read: ANY software) creates a lot of extra work due to licensing. We have quite the process for vetting and accepting.

My other thought, is I could just duplicate the table. Show one when not logged in and the other while logged in.


author: Rodney
body: Also 95% of all paid plugins are overpriced. So many plugins that only do a few small things but they are like a $0.50 to $1 a user this adds up fast. There are too many small little plugins that cost way too much to make it viable, especially when you start going over 10 users. Some are perpetual which may be okay in some cases, others are monthly and yearly which is just out of hand after a while.


Tags: security

table

view
Purpose of the Table of Content Zone Macro
Asked by Guillaume Ame:

I use the Table of Content Macro and I'm fine with it.

But I have no clue of the purpose of the Table of Content Zone Macro.

When I add this macro I can configure it like the regular ToC macro, but nothing is rendered (5.9.24).

The documentation about it is quite vague...

So the question what is it purpose and how to use it ? When to use it instead of the regular ToC macro


Answers:
author: Kian Stack Mumo Systems
body: Hey Guillaume,   

It seems that a "Table of Contents Zone Macro" can be used to specify a subsection of the page you want to generate a table of contents against.   

By leveraging the zone, I can create a table of contents for subsections of the page. Check out this example:   

![Screen Shot 2018-02-23 at 8.59.52 AM.png](https://community.atlassian.com/t5/image/serverpage/image-id/15696iC7402D7EA300FD3D/image-dimensions/483x646?v=v2 "Screen Shot 2018-02-23 at 8.59.52 AM.png")

comments: author: Guillaume Ame
body: Thanks a lot. Could you please put a screenshot of the edit view of the page to help me fully understand what you've done ?


author: Kian Stack Mumo Systems
body: ![Screen Shot 2018-02-23 at 9.50.33 AM.png](https://community.atlassian.com/t5/image/serverpage/image-id/15704iCF3C2BF144C3D28E/image-size/large?v=v2&px=999 "Screen Shot 2018-02-23 at 9.50.33 AM.png")


author: Nicholas Wade
body: The macro now seems to have a problem - it strips the formatting of Normal text and Code text styles.

I've also found that it sometimes leave a grey box around the content that is included in the macro when published.


Tags: macro
Is there a limit while creating multiple Jira issue from a table in Confluence
Asked by Muhammet Ayal:

Hi,

I am trying to create multiple Jira issue from a table but only created 25 issues one time.

Can I increase this number? If it's Ok, hoe is possible?

Thanks for now


Answers:
author: AnnWorley
body: Hi,

I did not run into that limitation, on my test instance I was able to create 27 issues from a table for a test:

![Screen Shot 2018-02-26 at 1.05.12 PM.png](https://community.atlassian.com/t5/image/serverpage/image-id/15830iF9F47BA4F13301F2/image-dimensions/358x414?v=v2 "Screen Shot 2018-02-26 at 1.05.12 PM.png")

Please let me know more about the circumstances. Was an error message displayed indicating a limit of 25 issues? Please let me know what versions of Confluence and Jira you are experiencing this issue with.

Thanks,

Ann

comments: author: Alex Read
body: There is most definitely a limit, but it is not always 25..

I've had anywhere up to 34 created at once, and then back down to 25 on the next attempt.

To test this you would need to try at least 50 in my opinion, and if that works, keep going up until you do hit a limit.

I expect, as it is not consistent, it may relate to the amount of text in the table, so if you have less text you get more tickets... but that's just a guess.

I don't have the time to figure it out precisely why this happens, as all my time is going to be spent creating \~4000 tickets, all in batches of roughly 30.


author: Oana Miclea
body: Hey there, I'm encountering the 25 limit too when trying to create \~60 issues from a table. Any workarounds for it?

Thank you.


Tags: jira
Is there a way to update one confluence space and have it automatically update another Confluence sp
Asked by Ipsita Dash:

Automatically updating 2 Confluence Spaces

Is there a way to update one confluence space and have it automatically update another Confluence space page?


Answers:
author: Shannon S
body: Hi Ipsita,

You can use the [Excerpt Macro](https://confluence.atlassian.com/doc/excerpt-macro-148062.html) or the [Excerpt Include macro](https://confluence.atlassian.com/doc/excerpt-include-macro-148067.html) to show content from another page.

You'll want to keep in mind, however, that if the user viewing the page that contains the macro doesn't have permission to view the original page, they won't see the content in the macro.

Let me know if you have any questions about that.

Regards,  
Shannon
Attachment Preview - Internet Explorer Has Stopped Working (BUG)
Asked by Martin James:

Our users are getting the **Internet Explorer has stopped working** bug whenever they're trying to preview a file on Confluence. Why is this happening? We're using IE 11.0.96.

![Capture.PNG](/t5/image/serverpage/image-id/15669iEF11AA2E45884459/image-size/large?v=v2&px=999 "Capture.PNG")

To complicate things further, we have discovered the preview window appears on certain computers but not on all of them. If someone who can't see the preview window tries this on a PC which down work, it works.


Answers:
author: Shannon S
body: Hello Martin,

I have a few questions to ask in order to help troubleshoot this issue.

1. What version of Windows are the users on?
2. If you access the Browser in the "No Add-ons mode" does the problem still occur?
3. Does the issue occur on 100% of tested computers with this browser?
4. f you access the instance bypassing the proxy (IP : PORT), does the problem still occur?
5. If you disable the "Compatibility View", does the problem still occur?
6. If you access the instance in Private/Incognito mode, does the problem still occur?
7. Have you tried to access the instance on a previous version of this same browser and check if the problem persists?

As for your 2nd issue, I'm afraid it isn't clear to me what the issue is. You said that some users do not get a preview window. What happens for those users instead? I see you said that if they cannot see the preview window and try this on another PC, it does work? What is different between the users that do not see a preview window vs do?

Regards,

Shannon
Need Help with Confluence Theme
Asked by irina chumanova:

Hello,

is there a way to change the default look and feel of our confluence site (server license) to something similar to what you have at the Atlassian web site? I mean the styles, the layouts etc.

Is it the default theme for confluence 6.7? If yes, how do we upgrade? Where can I check the default look and feel of the nearly released version?

![cloud theme.png](/t5/image/serverpage/image-id/15686iC70C43668EEBFC0E/image-dimensions/407x356?v=v2 "cloud theme.png")


Answers:
author: Shannon S
body: Hi Irina,

We have a lot of internal customization, but mainly are using [Scroll Viewport](https://marketplace.atlassian.com/plugins/com.k15t.scroll.scroll-viewport/server/overview).

Have a look there, and let us know if you have any questions.

Regards,

Shannon

comments: author: irina chumanova
body: OK, thanks. We'll try it)


author: Shannon S
body: You're welcome, Irina!

Take care,

Shannon


Tags: atlassian-marketplace
Is there a way to identify all the pages on which a certain excerpt is included?
Asked by Delita Otto:

We have a set of excerpts that get linked into many other Confluence pages in multiple spaces. We want to change the names or remove some of these excerpts but want to identify which pages downstream would break as a result.   
Is it possible to get an inventory of all the pages on which these excerpts are referenced in order to fix all the broken links?  

Thanks


Answers:
author: Shannon S
body: Hi Delita,

In the [Confluence Full Search](https://confluence.atlassian.com/doc/search-139528.html#Search-Fullsearch) page, you could search for the following:

```
macroName:excerpt-include
```

And if you're using Excerpt macro as well:

```
macroName:excerpt
```

Let me know if you have any questions about that!

Regards,

Shannon


Tags: excerpt

include

macro