youngmon/atlassian-qna huggingface dataset:
Creating a reoccurring event in Trello
Asked by jeffkrage:

I need a way to make a reoccurring task to happen. I don't see a way currently to make this happen. Any ideas would be greatly appreciated!

Thanks


Answers:
author: Esme Crutchley
body: Hi [@jeffkrage](/t5/user/viewprofilepage/user-id/3786353)

Welcome to the Community!

There is a Repeating Card PowerUp that you could use to get a recurring task.

You can set up a single card, then set up a repeat on it for every day/week/month, whatever repeat you'd like to have!

The original card needs to stay on the board though, personally I have repeating cards daily, weekly, monthly, and bi-monthly, so I have a list of just repeating cards on the right hand side of my board, then I always know where my originator cards are! It's also really useful if I need to change something in a single card, I can change the 'master' one and then whenever it repeats again, it'll have the right information in it.

Hope this helps!

Esme :)
Is there a way to show both of my initial in Trello?
Asked by Mike Haines:

I created the account using only the full name Mike, so I think Trello only used the M. Now I want it to show 'MH'. Iv? tried changing the avatar to a pic, saving and then back to my initials, but it still only shows M - despite the fact that I now have a full name Mike Haines

Thanks

ps = in a team this change will make it much easier to see whos who in a calendar view etc


Answers:
author: alfredbuehler
body: You can edit your initials under *Profile and Visibility*. This worked for me.
..
Asked by M. O.:

..


Answers:
author: Magic Mike
body: Hi [@M. O.](/t5/user/viewprofilepage/user-id/3786162) did you check in the archive items ? (right menu ...)

comments: author: M. O.
body: .


author: Magic Mike
body: ![Trello.png](https://community.atlassian.com/t5/image/serverpage/image-id/84864i065EF961BE51E2A8/image-size/large?v=v2&px=999 "Trello.png")you have to click on switch to list, did you ?


author: M. O.
body: .


author: Dulamsuren
body: I have same problem. How to restore the archived list? I couldn't find the "Archive". Please help me. Thank you
"Upgrade" an Item in a Checklist to a Checklist
Asked by Eddie Chu:

I can convert an item on the checklist to a card but that's two levels up. I want to expand an item in a Checklist to become its own Checklist, i.e. only one level up.


Answers:
author: Iain Dooley
body: [@Eddie Chu](/t5/user/viewprofilepage/user-id/3786153) Why not just add a new checklist to the card? Checklists can't be nested, so if you are taking a checklist item and turning it into it's own checklist, you either need a new card or you just add another checklist to the same card

comments: author: Eddie Chu
body: Thanks. I'm looking at using the Trello structure like an outline and expand and contract each level regardless of what name is attached to the level in planning out a project.

Doing what you suggest would require me to retype entries. It's not the end of the world but cumbersome.

Too bad. I'm back to using Excel and regular project management tools.

Thanks for responding!
Does a power-up stay with a board after the first admin person leaves?
Asked by AM:

I need to leave a board but my Gold account access level (3 power-ups) is not available to the other remaining members. They are ordinary, free members.

If I have enabled a power-up using my Gold account, on a particular board, and then I leave the board to let another admin take over, will that disable their power-ups?


Answers:
author: ManuR
body: Hello!

If there's more than 1 Power-Up enabled on the board and none of the other members have Trello Gold on their account, then all Power-Ups will be disabled 14 days after you have left the board normally.

This will allow the remaining board member to add a Power-Up of their choice to the board once you're gone.

When a Power-Up is disabled, the data stored in it is kept so that you only have to re-add it to your board to have it displayed again.


Tags: gold

power-up
Can anyone help me code in the trello 's Buttler?
Asked by Sina Akbar:

Hello fellas,

I am looking for a way to make a simple helpful rule:

If I add a card in a list \[For example subjects\] I can have a line added to another card's description field \[For example Class summary\]

So, in the end, I have a card called "Class Summary" which has a description in which I can have a complete list of all the subjects I am going to teach.


Answers:
author: Ludo
body: Hi

By considering that "class summary" card is parent card and the cards added in list subjects are child cards, you can create dependencies between the cards by using this rule

```
when a card is added to list "subjects", find a card titled "class summary", and add item "{triggercardlink}" to checklist "subjects"
```

The child cards will be added in the "subjects" checklist of the parent card.

Just make sure that "subjects" checklist is already created in the "class summary" card.

<https://help.trello.com/article/1165-task-dependencies>


Tags: butler

code
How do delete keep a card with no due date from showing in BigPicture powerup?
Asked by Danette Morse:

I'm using the BigPicture powerup. If my card has no date, when I open in BP, it assigns the date created as the start date and then the status shows overdue. I don't want cards with no due date to show in BP. Is there a workaround?


Answers:
author: Garrett
body: Hey Danette,

We don't directly develop that Power-Up, but my understanding is that's a requirement of BigPicture, in order for it to function:

<https://wiki.softwareplant.com/display/DOCUMENTATION/Good+to+know+before+you+start>

I'm not sure if there is a way to workaround that but I'm sure that'd be a great question to bring up with their support team: <https://softwareplant.com/contact/>

comments: author: Marcin Geb _SoftwarePlant_
body: Hello Danette, one way to prevent tasks with no due date from showing on the Gantt chart is to keep them on another Trello board, one that is beyond the scope of the Gantt chart. Another method is to actually keep the no-due-date tasks on the Gantt chart but indenting them under some 'bigger' task and collapsing such a 'work breakdown structure' to hide the unneeded tasks. Hope this helps a bit.


Tags: big-picture
Trouble with emailing to boards
Asked by angiefairbanks1:

When I email to boards, only the subject line of the email is showing up, not any content of the emails. I have tried this with several emails and several boards. I am not using my gmail email, but from my Mac mail, not from the gmail platform.

Attached is the screenshot. The title of the email is showing up in a white box that is not clickable. It is showing up as a comment, but it goes nowhere and I can't do anything with it. Suggestions? Note, clicking on Edit also does not open the body of the email. ![Screenshot 2020-02-29 05.56.29.png](/t5/image/serverpage/image-id/84849iA4E79F8A506F40FF/image-size/large?v=v2&px=999 "Screenshot 2020-02-29 05.56.29.png")


Answers:
author: Barry Allen
body: Hi angiefairbanks1,

I guess it is because of Mac Mail app's fault. In Mail app when I saved the draft, it is not showing body next time when I open it again.

However I have send the mail directly(without saving as draft) from Mac's mail app and I got the mail's full body as description in Trello.

Even when my mail body reached Trello description's max size, my description was added and I got a mail like this

![Screen Shot 2020-03-01 at 11.21.37 AM.png](https://community.atlassian.com/t5/image/serverpage/image-id/84874iD8C81F1CD445FF05/image-size/large?v=v2&px=999 "Screen Shot 2020-03-01 at 11.21.37 AM.png")

Please let me know, if my answer helps you.
Apr 14
Asked by Edmund Yoo:

Whats going on?


Answers:
author: Blair at Atlassian
body: Hi Edmund,

I think you're referring to information related to [this blog](https://confluence.atlassian.com/cloud/blog/2020/02/managing-trello-accounts-from-your-organization).

We recently sent communication to all Trello users who have an email address that has been verified by an Atlassian Organization. Those Atlassian Organizations and their Admin will have the ability to [manage](https://confluence.atlassian.com/cloud/managed-accounts-873871203.html) Trello users who've got a verified company email address on their Trello account.  

Trello users have until April 14, 2020 to remove the company email address from their Trello account (and only use a personal email address) if they want to prevent their Trello account from becoming managed by the Atlassian Organization who verified the domain.

If a Trello user keeps the verified company email address on their Trello account through April 14, 2020, their Trello account will automatically become managed by the Atlassian Organization who manages the domain.  

Hope that helps!
Is there a way to change the date on the Next Repeat field.
Asked by Nicolette Engledow:

I created the the card and want it to repeat but I won't let me tell it what date I want the task to start repeating. I created it today but I don't want it to start until April 1st.


Answers:
author: Garrett
body: Hey Nicolette,

Right now, the start date of a repeating card can't be specified, although I'll definitely let our team know you'd love to see that option. For now, you would need to set that repeat date on the 1st of April, so it will continue repeating from that date specifically.

comments: author: Alejandro Valdes
body: Was this ever developed?

I'm having the same need. Repeat a card every xx months, but starting xxx day
How can I add or change a tag to all cards of a list?
Asked by Dex Amon:

(Any automation trick I can use once?)

I would like to know how to change the tags on all cards of a list at once if its possible...

Thanks!


Answers:
author: Ludo
body: Hi [@Dex Amon](/t5/user/viewprofilepage/user-id/3785568)

You can create a butler rule.

++Trigger to use : when a card with a name containing "#{?}" is added to list "{\*}",++

Associate to this trigger actions like

* collect all cards in list "{wildcard2}" into linked items in checklist "Tasks"
* ***It allows to link the triggercard with all cards in the existing selected list***
* for each card linked from an item in checklist "Tasks", and set the card's description to "{wildcard1}"
* ***It allows to add the word after "#" to all cards in the list in the description field.***

Then just create a specific card, add appropriate tag #mytag in the name, and move this card in the list where are the cards to treat.

***<https://help.trello.com/article/1156-pattern-matching-and-wildcards>***

comments: author: Dex Amon
body: Thank you for your answer [@Ludo](/t5/user/viewprofilepage/user-id/3603216)

So I guess I could give all cards a name that matches some sequence and then have trigger actions to them... But what if I already have tons of cards all named differently, I guess I could refer to all of them as:

++when a card with a name containing "{?}" is added to list "MyList"++

right?

and if it says ++to list "{\*}"++ it would trigger the action for all list? is there a command for a whole board too?

Sorry for my ignorance about trello but what would be the action to ad a tag and where would I find it?

It was very eye opening learning about wildcards :) Thanks!!


author: Ludo
body: The use of {?} is not enough. The princip is to collect all cards in a list into one specific which is caracterized by #.

By using list {\*}, you will impact all the lists.


Tags: automation

card
How can I add a custom field to all my existing cards in a board? Not 1 by 1 please!
Asked by Dex Amon:

I have created a new custom field to know when a card is done and I wan to find a way to add this field to all the cards in all the lists on an existing board.

(Any automation trick I can use once?)

Thanks!


Answers:
author: Ludo
body: Hi

When you create a custom field in a card, it is added immediately to all cards on the same board.

If you want add this custom field to another boards just move a card containing custom field to the another boards.

comments: author: Dex Amon
body: Thank you!!


Tags: field
Add team member to a list in a board
Asked by Nick Parsons:

Hi, I would like to add a member of my team to a board but only have them access to 1 list in particular. My board contains 3 lists, 2 of which are sensitive and private, the 3rd I would like to share. Is this possible?


Answers:
author: ManuR
body: Hi Nick,

This is currently not possible as there's no such thing as card or list permissions in Trello. Once someone has access to a board, they will always be able to see all its content.

What you can do instead is create a separate board with only that specific list and invite your teammate to it instead of the boards that holds all 3.

You can then copy the list each time a change is made to the main board or use a 3rd party Power-Up to sync both boards like [Card Sync](https://trello.com/power-ups/597f431ca3a59d4c61366551/cardsync-for-teams) or [Connect and Sync Boards with Unito](https://trello.com/power-ups/595e989fa8f137d2af456fd4/board-sync-by-unito)


Tags: list

member
Mixed paid and free members on boards and teams clarification?
Asked by meghan_thoreau:

Can a 'board' have mixed collaborators of paid and free Trello members? Can 'Teams' be formed with paid and free Trello members? How does that impact the power-up features one user is using or has turned on. Do the rest of the team members have access to, for example, uploading google doc, even if they don't have the power-up free?


Answers:
author: Ryan
body: Hi Megan,

A board can be made up of team members and guests - this can be restricted on the team level if you are using a Business Class subscription. A Business Class subscription is always related to a team, which means all members on that team would be paid members.

If you have a mixture of paid members and free members on a board, the paid member can add an extra Power-up to the board, and this will be accessible for all board members.

Enjoy the rest of your week!

Ryan
Move a card when "today" is between two custom field dates
Asked by Jonathan Bertholet:

Hi there,

I'm employed in some type of travel agency, and this necessitates the tracking of who's abroad when.

As a part of that, i'd like to have cards move from the list "Ready to travel" to the list "travelling" when the date is superior to the date entered in the custom field "arrival date", and inferior to "departure date".

Next, I'd like for it to move to "Returned home" when it is superior to "Departure date".

Any idea how I can get this done? I've looked around a bit in the Butler, but I'm having a lot of trouble finding the way I can achieve this.

Thanks!


Answers:
author: Ryan
body: Hi Jonathan,

Thanks for reaching out. It isn't possible to trigger Butler rules based on dates within custom fields being met, and it is only possible to set up one due date for a card. Therefore, you could set up one of these moves based on the due date, but then you would need to manually adjust the due date again to activate another rule for the second movement.

I hope that this clarifies, and enjoy your weekend!

Ryan
Catalog Integration tool/plugin/power up?
Asked by Sneakie Business Amsterdam:

Hi Guys,

Is there a way to add a photo catalog to a board or project. Or is there a tool/plug in/power up that has this feature? I would like to have an all in one system, team work flow and (with restricted access) catalog boards which we can show to clients.

Hope my question is clear :) and that someone can help. Maybe an alternative. Like Sortly but then incorporated in Trello.

Hope to hear from you guys!

Best regards

Jason


Answers:
author: Ryan
body: Hi there,

There isn't necessarily a way to show a photo catalog in a Trello card, however you can always link to a resource outside of Trello from within your card. This way it is easy for you to access this information, and you have it all within one place on your Trello board.

We don't currently have an integration with Sortly. You can see our list of Power-ups here: <https://trello.com/power-ups>

Enjoy your week!

Ryan
Syncing stickers across boards
Asked by Sebastian_Lill:

Hi Everyone!  
Is there a way to synchronize stickers across boards?  

I have a board for Shipping, that will add a sticker once a delivery is received and I would love for that sticker to show up in a different board.

Is that possible?

Thanks for the help!


Answers:
author: Ryan
body: Hi Sebastian,

At this stage it is only possible to attach stickers to cards within the same board using Butler rules. Hopefully that is something that we can develop in the future!

Enjoy the rest of your week!

Ryan


Tags: sticker

sync
Is there a default setting that will show label names in the board view?
Asked by James Mwombela:

I know you can click on the labels to see the names of each label when looking at the cards from the board view, but I'm wondering if there's a way to set it up so that the label names are always showing by default.


Answers:
author: Barry Allen
body: Hi James Mwombela,

Sorry :( , there is no setting available to show label names by default.

comments: author: Brendan Patterson
body: +1 this feature would be very very nice!
How to unistall Butler definitely from Trello account ?
Asked by LSP:

Hello,

I think I have tried everything to uninstall Butler from my Trello account (deactivate power-up, then revoque application several times) sometimes it disappears from the top bar for a moment and keep coming back later to all my boards.

It is always present in the right menu bar, I have a free account both Trello and Butler (so cancel paid suscription is not an option either)

Additionally each time that Butler appears again in my boards, all the attachments in my lists disappear! (the whole "attachments" section on the lists doesn't show)

Any tip will be appreciated,

Thanks

![Butler-Trello-uninstall-bug.jpg](https://community.atlassian.com/t5/image/serverpage/image-id/84598i8BA212BF692FB6F3/image-size/large?v=v2&px=999 "Butler-Trello-uninstall-bug.jpg")


Answers:
author: Roberto Hegeler
body: I had a page where it showed active power ups or so.. I did not remember me adding Butler (I thought is has something to do with an external APP you can also purchase for a MAC Mail system) . So I deactivated it.

Now I get warning messages that my audited Taks I set uo are not working.. and I can not find a way to activate Butler again and can find nothing anywhere on google nor FAQ on the Buttler area how to get it activated again  

How Can I Activate BUTLER?


author: Barry Allen
body: Hi David,

Butler is a default option and not a power-up option that's why deactivate power-up doesn't do anything.

Since the Butler button is default, you can't remove it.

However you can remove the Butler rules/buttons which was created by you.

To remove Butler rules/buttons:

1. Visit <https://trello.com/> and login your account.
2. At the right-top side, click on the "Butler".
3. Click on "Rules" on the left side. It will give list of list of rules created by you.
4. In each and every rules, there will be a delete/remove icon at left side of those rules. click on that icon and remove.
5. Do the 3rd and 4th steps for "Card Button","Board Button" and other options.

Please let me know, if my answer helps you.

comments: author: C?me RIPOCHE
body: Hello,  

Your answer helped me a lot.

Especiallly the part when you said that Butler is no longer a Power Up :D

Thank you very much


author: Hugh Hotmail
body: If Burler is not a power up why is it still preventing from adding even one power up to my trello? When I try I get a quick blue bar status message which flashes up and then away again straight away. It is these silly issues and UX errors that make people think if Trello really is a professional tool.


Tags: butler
The lists on my laptop seems to be closed; they are working on my smartphone though...
Asked by Marianne Boersma-Gommers:

HI, I just started using Trello on both laptop and smartphone simultaniously. It seemes to be working all right up untill now. Today I can see my lists on my phone including all the tasks, but on my laptop I can only see the lists. They seem to be still there but my tasks are gone. I can not open the lisist on my laoptop. Anyone an idea what's wrong?

Thank you so much!

Marianne.


Answers:
author: Marianne Boersma-Gommers
body: Yeah, solved! Lesson learned, never open a second session! Iforgot that I had a former session open.....so, now everything is working fine again!
Butlers
Asked by Andrew_Singh:

I am setting up my Trello board so that I can email requests to the board, and then using the Butlers, the card has a checklist created based on the contents of the email. the part I am stuck on is that, while I can make it create the checklist from the email, I can't make it recognise a number as a variable. For instance if I send an email which says 5 desks, then I want it to add a section - 5 desks - to the checklist, however if I put 15 desks then I want it to add 15 desks. I don't fancy creating loads of butlers so I was wondering if there is a way to do this more efficiently?


Answers:
author: Ludo
body: Hi

You can create a rule like this

```
When a card containing "{*} ${*} is emailed, rename the card to {wildcard1}, and add the "{wildcard2}" checklist to the card
```

Just use an appropriate pattern for card sended by email :

*cardname $5 desks*

*<https://help.trello.com/article/1156-pattern-matching-and-wildcards>*

comments: author: Andrew_Singh
body: I'm not sure if that will work. I probably did not explained the problem well enough. the email will say a number and a desk but it will could also say a number and Air quality. I have included below part of what would be in the email. from this I want the checklist to then display the number next to the wording.

![Screenshot 2020-02-27 at 15.56.01.png](https://community.atlassian.com/t5/image/serverpage/image-id/84624i5581D8C31161A5A4/image-size/large?v=v2&px=999 "Screenshot 2020-02-27 at 15.56.01.png")


author: Ludo
body: By using wildcard, you will collect and display number and wording. Replace *cardname $5 desks* By *cardname $10 Air quality*

But with this rule, you can't get a list of items with just one emailed card.

In this case, you need to create a little more complex workflow like collect all emailed cards and regroup them in a checklist.


author: Andrew_Singh
body: ok, I'm not sure I'm going to be able o use the butlers for my use case then. as I want the sales team to be able to email the Trello board with the orders and then it creates a checklist from a single email.


author: Andrew_Singh
body: thank you for your help
Access restriction to files uploaded on a Board
Asked by R Kh:

Is there a way that I can define access to an attachment on a card in a Trello list. I only want project sponsors to be able to access a specific document. If there is no way to do this maybe there is an add-on or plugin that is able to accomplish that task  

(e.g.:  
There is a task(card created) on a board for head of a team to calculate bonuses for board members for a project that is almost done. Ofc, I dont want all the members of this board to be able to have an ability to see/download this file, even if it is protected via password)  

Any plans on doing that?


Answers:
author: marc -Collabello--Phase Locked-
body: In Trello there is no direct method to do this.

However you can link to a file in e.g. Google Drive or Dropbox, and make this link only accessible to the head of the team.