youngmon/atlassian-qna huggingface dataset:
Is is possible to get a list of contents for the Spaces?
Asked by Rubhan Antony Xavier Raj:

We have a huge amount of docs which we would like to re-organize. We are in need to generate a complete list of docs. Please help.


Answers:
author: Yevhen Rohovets
body: Hi

You can use the macros Page index and Page tree. They create a list of your page in current Space.

But you can not use some macros for All Spaces in 1 place

![Screen Shot 2019-08-20 at 3.37.53 PM.png](https://community.atlassian.com/t5/image/serverpage/image-id/63774i1208C601C56C923C/image-size/large?v=v2&px=999 "Screen Shot 2019-08-20 at 3.37.53 PM.png")

comments: author: Rubhan Antony Xavier Raj
body: Thanks Yevhen..


author: Laura Campbell _Seibert Media_
body: If you have lots and lots of pages to reorganize, it might be easier to use one off the apps on the Marketplace that help with Confluence organization.

comments: author: Rubhan Antony Xavier Raj
body: Thanks Laura.. What apps would you recommend?


author: Laura Campbell _Seibert Media_
body: I haven't personally used these apps, but their description at least would seem to match your needs:

[SubSpace Navigation for Confluence](https://marketplace.atlassian.com/apps/194/subspace-navigation-for-confluence)

[Space Hierarchy \& Breadcrumbs](https://marketplace.atlassian.com/apps/1217551/space-hierarchy-breadcrumbs)

[Space Admin for Confluence](https://marketplace.atlassian.com/apps/1214087/space-admin-for-confluence)

I would recommend reading the app descriptions to see which meet your needs, and then testing them.

If you want to implement a system to prevent chaotic page creation in the future, an app like [Comala Workflows](https://marketplace.atlassian.com/apps/142/comala-workflows) could be a solution.
Unable to see Project Plan template
Asked by Rajan Rangasamy:

Team,

In our project workspace shared by client, I am unable to see the project plan.

Please help how to naviagate.

Thanks,

Rajan


Answers:
author: Shannon S
body: Hello Rajan,

Happy to help you with this.

Can you confirm which version of Confluence your client is using? When you click + on the sidebar, you should be able to find **Project Plan** as a template type when creating a new page.

Are you not seeing the template there, and that's the problem?

Regards,

Shannon
Disabling users in Confluence Internal Directory (which are duplicated in Crowd)
Asked by Tim Finch:

Confluence version: 6.15.2

Hi,

We are running Confluence authenticating against Crowd. Previously (many years ago) authentication was against the internal directory, but crowd has been active for years.

In our "license details" in Confluence it is stating we are consuming 1000 more licenses than we actually are. This is because a number of users, with the same user ID, exist in both Crowd and the internal directory.

If you look at the user profile in Confluence it shows the users in both directories.

We don't want to turn the Internal directory off.

Is there a way of disabling or removing the users from the internal directory so that they no long affect the license count?

Thanks


Answers:
author: Shankar Asam {Appfire}
body: Hi Tim,

Confluence's license count is based on [Global Permissions](https://confluence.atlassian.com/doc/global-permissions-overview-138709.html). Users will count towards the license in the following ways:

* If the user is a member of a group that has global permissions to use Confluence
* If the user is individually granted global permissions to use Confluence

If a user from an internal directory is a part of a group that has a global permission to use confluence, then remove that user from the group(typically confluence-users or other custom groups if you have any) to reduce the license count.

Hope this helps

comments: author: Tim Finch
body: Hi,

The problem I have is we have users who were initially in the Internal directory, who have now been set up in Crowd with the exact same user name.

If you look at their user profile in Confluence, Confluence sees them as one user that is in two directories.

Hence if I was to remove them from the group it would remove it for both user accounts (internal directory and crowd). So I need to be able to disable the user in the internal directory whilst keeping them active in Crowd.

There is a work around, where I can make the internal directory the priority directory for log in. Disable the user from Confluence, then make the Crowd directory priority again. This works, however with 1000 users to do this for, that would take some time and is very manual.

Any ideas for automation?

Tim
Action Required: How to apply custom template by default for all pages
Asked by Priyanka Jain Dilip:

Hi Team,

The requirement is when we create confluence page from the toolbar or from the one above the footer its should automatically pickup the custom template created, for all pages under a particular space. Is there any way we can configure template at space level, if so could you please provide the steps.

Currently the steps which I been through is:

1) Created custom template

2) Clicked on Create ....-\> Create -\> Search for the template created -\> Create

Currently Do we have any option for pickingup the template automatically whenever we create pages, if not is there any plan for this to be developed in future? If so when?

Also let me know if we can have call scheduled to discuss on same.

Appreciate your immediate response.Thanks!!


Answers:
author: Priyanka Jain Dilip
body: Hi Team,

Could you please us on the below request at the earliest. Also would appreciate if you could let me know your availability to discuss on the below issue.
REST API -How to update COMMENT for an existing issue
Asked by sanjay:

I used below rest api code to update COMMENT for an existing Jira issue

{ "body":"test"   
}

Error message : Expected a ':' after a key at 620 \[character 4 line 29


Answers:
author: DPKJ
body: [@sanjay](/t5/user/viewprofilepage/user-id/3530861)

Try example listed on this page using curl request, <https://developer.atlassian.com/server/jira/platform/jira-rest-api-example-add-comment-8946422/>

You get above mentioned error when 'JSON' data send to request is malformed or not understood properly by Jira.
How to export a space using SQL query
Asked by Hayath Khan K:

How to export a space using SQL query


Answers:
author: Mark Bereznitsky
body: We do not recommend exporting a space via a SQL dump. Please use the built in XML exporter which will pull in all the required entities along with the dump.  

If you need to migrate a larger site and are encountering errors during the export, please contact support, they are well versed in those sort of problems.  

Thanks again for using Confluence!


author: Nic Brough -Adaptavist-
body: You can "export" a space by cross referencing the bodycontent, space and content tables. It will be utterly useless to you though, as you'll lose the metadata that makes it into a space, can't be used to create another Confluence space and leave you with the internal markup rather than useful content, and you'll lose all the structure

SQL is the worst possible thing you can do here. You really need to use the XML, HTML and PDF methods if you want usable output.


author: Ollie Guan
body: Hi [@Hayath Khan K](/t5/user/viewprofilepage/user-id/1984421) ,

It looks like this is an unreleased feature, you can vote for it.

[Export/import Space Tool](https://jira.atlassian.com/browse/CONFSERVER-43625)


author: Hayath Khan K
body: Hi ollie,

if there are 100 + spaces which needs to be exported in Confluence since the above step is manual and take a lot of time to complete . Please let me know how to export a space using SQL query ?

regards,

Hayat


author: Ollie Guan
body: Hello [@Hayath Khan K](/t5/user/viewprofilepage/user-id/1984421) ,

Confluence's spatial export is based on XML, HTML and PDF. I don't understand what you mean by SQL querie.

![TIM??20190820145334.png](https://community.atlassian.com/t5/image/serverpage/image-id/63723i292A05EEDED7F00F/image-size/large?v=v2&px=999 "TIM??20190820145334.png")
How do I create a personal space?
Asked by Ian Ju:

I've read the 'Getting Started' document on this topic, but I can't locate the button to create a personal space.


Answers:
author: Ollie Guan
body: Hi [@Ian Ju](/t5/user/viewprofilepage/user-id/3530833) ,

If you can't see the button to create a personal space through the method described by [@Mohamed Benziane](/t5/user/viewprofilepage/user-id/1531125) , please contact the administrator to confirm whether the permissions for creating a personal space are assigned to you or your group in the [global permissions](https://confluence.atlassian.com/display/ConfCloud/Global+Permissions+Overview).

![TIM??20190820140742.png](https://community.atlassian.com/t5/image/serverpage/image-id/63720i3A235C4BFF6B9227/image-size/large?v=v2&px=999 "TIM??20190820140742.png")


author: Milan Chheda [INFOSYSTA]
body: On the Confluence home page, you should be able to see "Create Space" on the top-left just below navigation. Click on it and you should get below pop-up where you can select "Personal Space":

![personal_space.PNG](https://community.atlassian.com/t5/image/serverpage/image-id/63719i0A0900E911DCEDBF/image-dimensions/525x284?v=v2 "personal_space.PNG")

And make sure, permission has been granted to create personal space:

![global_permissions.PNG](https://community.atlassian.com/t5/image/serverpage/image-id/63721iC3C286F73F795838/image-dimensions/818x294?v=v2 "global_permissions.PNG")


author: Mohamed Benziane
body: Hello

You need to go to your profile, click on the picture in the right of the confluence header.

Click Add personnal space and hit create.

Make nobody can see your space : space tools (on the left) \> permission, you will probably see the confluence user group

Uncheck the view permission for them.

Hope this helps
confluence cloud migration SSO setup
Asked by Eddie Chang:

we are using Atlassian Access SSO for Jira Cloud and we are going to migrate confluence to cloud. Do I need to migrate confluence users to cloud?

How do I setup confluence using Atlassian Access?

End goal is to use Access for both cloud jira and confluence.

Thanks


Answers:
author: Claudiu Lionte
body: Hi Eddie,

If you're only using Single Sign-on (SSO) and not user provisioning (SCIM) as well, there is nothing to be done, as long as the email address is the same. Once SSO is activated for a domain, users with email addresses in that domain will be forced to use SSO everywhere in Atlassian Cloud. So even if they have access to a different Jira or Confluence (or Bitbucket, Trello, Atlassian Community etc) they will have to use SSO

comments: author: Eddie Chang
body: Thanks for the info. We are using Okta integration on our JIRA cloud by following this link

<https://saml-doc.okta.com/SAML_Docs/How-to-Configure-SAML-2.0-for-Atlassian-Cloud.html#enabling_2>

and we use have user provisioning on JIRA cloud. Do I still need to do anything on Confluence cloud migration?


author: Claudiu Lionte
body: Hi Eddie,

No. If Jira and Confluence are on the same site (same URL), then the *user provisioning* functionality will *push* users and groups from Okta to your *site.*

In the site administration area, under the *Products Access* tab, you can specify which group gives access to which application. This way you can configure user access to Atlassian applications directly from Okta.

Example: You push 2 groups from Okta: Atlassian_Jira_Users and Atlassian_Confluence_Users. You can then specify that one of them gives access to Jira and the other to Confluence.

If, however, you have Jira and Confluence on different URLs (different sites), you must make sure that both sites are in the same organization. Okta will then push the users and groups to the organization and from there they will be pushed in both sites.


Tags: confluence-cloud

cloud

jira

jira-cloud
Confluence Cloud: part of the Link function is broken in the new editing experience
Asked by Jie Kang:

In the new editing experience:

1. when I try to insert a link to another page, I couldn't search for it
2. how to link to an anchor now?


Answers:
author: Shannon S
body: Hello [@Jie Kang](/t5/user/viewprofilepage/user-id/2849681),

Thank you for contacting us about this. Happy to help.

1. You might not be able to find another page that you want to link to if you haven't viewed the page before. There's a bug for this: [CONFCLOUD-66569](https://jira.atlassian.com/browse/CONFCLOUD-66569)
2. As for Anchors, see [Confluence Editing Improvements](https://confluence.atlassian.com/confcloud/confluence-editing-improvements-945107733.html#ConfluenceEditingImprovements-Anchors):  

   > <br />
   >
   > The **anchor macro** is temporarily unavailable, but there are two workarounds for this:
   > * Add a **table of contents macro** to your page, as this automatically generates anchor links for each page header.   
   >   To find those links, right-click (or on mobile, long-press) any of the headers in the **table of contents**, and copy the link address.
   >
   > * Anchors are automatically generated for each page header.   
   >   To link to one, use the *[https://pageURL#headingtext.](https://pageurl/#headingtext.)*The anchor text must be formatted as it is on the page, including punctuation marks, but without spaces.
   >
   >   For example, to link to this section, we would add *#Anchors* to the page URL, like so: [https://confluence.atlassian.com/display/ConfCloud/Confluence+Cloud+Editor+Roadmap#Anchors](https://confluence.atlassian.com/display/ConfCloud/Confluence+Cloud+Editor+Roadmap#ConfluenceCloudEditorRoadmap-Anchors)

   Let me know if you have any questions about that.

   Regards,

   Shannon


Tags: cloud

confluence-cloud
How to share confluence with external partner?
Asked by Charlene McDonald:

Hello,

Our company is looking to collaborate with an external partner that has Confluence and JIRA. How is it possible?

Thanks,

Charlene


Answers:
author: Samuel Lerch
body: [@Charlene McDonald](/t5/user/viewprofilepage/user-id/1319600)

in order to manage external customers and partners you could have a look at this app for Confluence: [https://marketplace.atlassian.com/apps/1216602/space-privacy-extranet-for-confluence?hosting=server\&tab=overview](https://marketplace.atlassian.com/apps/1216602/space-privacy-extranet-for-confluence?hosting=server&tab=overview)

It's basically the solution for your problem. Your external partners don't even need to have Confluence themselves. If you have any further questions, please feel free to ask me

Best regards  
Samuel

<https://www.linchpin-extranet.de/>


author: Kurt Klinner
body: [@Charlene McDonald](/t5/user/viewprofilepage/user-id/1319600)

Hi Charlene

<https://www.atlassian.com/blog/jira-software/share-jira-external-partners> is a good point to start.

In the end you will need to make up your mind on your user/group and role concept and assign the external users based on what they should be able to do

Cheers

Kurt


Tags: cloud

confluence-cloud
Is it possible to add content, ask a question or post answer to a question without editing a page?
Asked by pradeep_babburi:

I am looking to set up a page for a collaborative research project where users from different teams can post questions, submit answers to the questions, and post significant results and findings from their work. And most importantly can it be done without going to the edit mode by a user? Editing a page gives unrestricted access to all the content which might inadvertently be changed when a user is adding their contents. Any help is much appreciated. Thanks!!


Answers:
author: Stephen Sifers
body: Hello Pradeep and welcome to the Community!

From what I'm understanding, you're wanting the ability to interact with a Confluence page by adding content, comments, etc.. without interacting with the editing interface of Confluence. With this said, the ideal solution would be to have your users interact with a custom form you create that interacts with Confluence via the REST API. This would allow control over what they can edit into a page while allowing them freedoms within your form.

Further information about the endpoint which would be used for this are as follows:

* [POST /rest/api/content](https://docs.atlassian.com/ConfluenceServer/rest/6.15.7/#api/content-createContent)
* [PUT /rest/api/content/{contentId}](https://docs.atlassian.com/ConfluenceServer/rest/6.15.7/#api/content-update)
* [GET /rest/api/content/{id}/child/comment](https://docs.atlassian.com/ConfluenceServer/rest/6.15.7/#api/content/%7Bid%7D/child-commentsOfContent)

I hope this information proves helpful for project.

Regards,  
Stephen Sifers

comments: author: pradeep_babburi
body: Thank you for the response Stephen. So I take that this kind of functionality is not built-in but rather requires a custom solution. I am not a software engineer to do something like this myself but would love to check it out if there are pre-designed templates like this.


Tags: confluence-server

server
How can I indent Checkboxes in the new Confluence Cloud editor
Asked by Scott Bjerke:

We use Confluence Pages for planning and executing major software deployments.

One feature we use heavily is indented sublists of Checkboxes

\[\] phase 1

\[\] task

\[\] task

\[\] subtask

\[\] subtask

\[\] phase 2

\[\] task

\[\] subtask

\[\] task

\[\] task

The old Confluence Cloud editor did this nicely.

How can we compose such lists in the new Confluence Cloud editor ??


Answers:
author: Shannon S
body: Hello Scott,

Welcome to Atlassian Community. It's nice to have you!

This is not possible in the new editor, but I found a feature request for it.

* [CONFCLOUD-65755](https://jira.atlassian.com/browse/CONFCLOUD-65755) *Create indented action lists*

Please click **Vote for this issue** and you will be added to the list of watchers. You will then receive any updates this on the future.

Let me know if you have any questions about that.

Regards,

Shannon

comments: author: Eli Fares
body: Where do we click **Vote for this issue**?


author: Carl Kenny
body: Eli it's under "More" then "Add Vote".  

Also missing the ability to do embedded/nested checkboxes here..


author: Avinoam
body: Hi all,

This is something we're actively working on. We'll make sure to keep you posted once this ships!

Thanks,

Avinoam

comments: author: Stephen Sykes
body: OMG, Yet another "works fine, we made it better and broke basic capabilities".

Guys, this makes me want to leave Confluence. Seriously. Its a HUGE time waster as I try to use the system, and think Google docs may be the simpler approach.


Tags: cloud

confluence-cloud
Linking to an expanded section
Asked by Marc Seaberg:

I have a page with a lot of nested expand macro content. I want to link from one expanded section, into another expanded section. Is it possible? When I try to do so using an Anchor, it does not work.


Answers:
author: Shannon S
body: Hello Marc,

Welcome to Atlassian Community. It's nice to have you.

From the information I gathered, I believe you might be using Confluence Cloud. Is that correct?

In the new editor on Confluence Cloud, It's not possible to nest other macros inside of the expand macro. We do have some a feature request for this:

* [CONFCLOUD-66888](https://jira.atlassian.com/browse/CONFCLOUD-66888) *Ability to nest inside Expand macros*

It would also not work with other expand macros, various macros which consume the width of the page, and layouts.

Please vote on this feature request, and you will be added to the list of watchers and receive any updates on that in the future.

Regards,

Shannon


Tags: confluence-cloud
Import space from another confluence account
Asked by Lyes Dehili:

Is it possible to do a full backup from a space located on another domain and then import it into the new Confluence account?


Answers:
author: Stephen Sifers
body: Hello Lyes and welcome to the Community!

Thanks for reaching out about importing another space into your Confluence instance. The short answer is, possibly. The long answer is, assuming the instance in which you exported Confluence is mirrored to the instance your importing into then everything should go just fine. You need to ensure the versions are compatible to be exported/imported along with any app which is present on the exported system should be present on the imported system as well (to avoid missing data or errors).

There are resources available to review to ensure you're able to export and import without issue. We would suggest reviewing the following:

* [Restoring a Space](https://confluence.atlassian.com/doc/restoring-a-space-152036.html)
* [Export Content to Word, PDF, HTML and XML](https://confluence.atlassian.com/doc/export-content-to-word-pdf-html-and-xml-139475.html)

I hope this information proves helpful and you're able to export and import without issue.

Regards,  
Stephen Sifers
Edit and Tool bars not showing in Confluence
Asked by venkateswarlu:

Sometimes when I go to edit a page in Confluence I don't get any edit toolbar. This can happen in different combinations too, sometimes I get the edit bar but not the table bar, and sometimes vice-versa.I can't repeat this, and it seems to occur at random.

It does seem like clearing the cache clears the problem. But and hour later it reappeared. So it seems like the cache will need to be cleared repeatedly. I've tested in Edge a few times and haven't seen it. So that may be a better option for the moment, although my testing hasn't been extensive enough to guarantee anything.


Answers:
author: Shannon S
body: Hello [@venkateswarlu](/t5/user/viewprofilepage/user-id/2697212)

I see you raised this problem already on some other threads, and that [@Stephen Crandell](/t5/user/viewprofilepage/user-id/2832840) let you know on [EDIT TOOL BAR NOT SHOWING](https://community.atlassian.com/t5/Confluence-discussions/EDIT-TOOL-BAR-NOT-SHOWING/m-p/1154232#M5442) that if it's sporadic, clearing the cache would fix it.

Because clearing the cache fixes it temporarily, then it sounds like it might be an issue with your browser.

My recommendation would be to confirm all the browsers it happens in, (e.g. Chrome, Firefox, IE, etc.) and make sure that you can replicate this issue on other computers.

Try disabling all add-ons in your browser, and see if the issue persists.

If it does continue even when disabling your add-ons and across different computers, I would recommend raising a ticket with our [Support Team](https://support.atlassian.com/contact). There, they can replicate the problem on their end and determine what might be causing it.

Let us know if you have any trouble.

Regards,

Shannon


Tags: confluence-server

server
How to make table wider rather than taller
Asked by Ryan Risher:

When I have a table with many columns in Confluence, the table automatically fits to the web page, making the columns very thin and long. I want to have it so that I can have the columns as wide as I need, creating a table that will let you scroll left to right. Is there a way to do this?


Answers:
author: DPKJ
body: You can do this with HTML Wrap macro.

Either wrap your table inside horizontal scroll container or create full table using HTML macro for better control on column size.

HTML macro are disabled by default in new confluence make sure you enable it first.

Moreover there are many Advance Table Macro plug-ins for confluence than you can also use.