youngmon/atlassian-qna huggingface dataset:
Adding multiple teams per story in my Roadmap
Asked by Leanne Pharaoh:

I have five teams working on various Epics in my roadmap. Some epics require the input of multiple teams. How do I add this into my Roadmap?


Answers:
author: Daniel Capizzi
body: Hi [@Leanne Pharaoh](/t5/user/viewprofilepage/user-id/5066975)

Welcome to the community!

You can do this in your Roadmap by making use of the "roll-up" feature. I would recommend that you assign the relevant teams to the individual issues in your Epics, then in the roadmap view of your plan you'll be able to see all of the contributing teams in the rolled-up teams field for the Epic.

![Screen Shot 2022-10-31 at 9.11.25 pm.png](https://community.atlassian.com/t5/image/serverpage/image-id/223307iEEABDE9964592A8D/image-size/large?v=v2&px=999 "Screen Shot 2022-10-31 at 9.11.25 pm.png")

To turn the roll-up setting on, you can click on the "View settings" button on the Basic view of your plan and select the checkbox labelled "Others" in the Roll-up section. I've included a screenshot below as well.

![Screen Shot 2022-10-31 at 9.11.30 pm.png](https://community.atlassian.com/t5/image/serverpage/image-id/223308i58C876438654B3B8/image-dimensions/316x337?v=v2 "Screen Shot 2022-10-31 at 9.11.30 pm.png")

I hope this helps! Feel free to let me know if there's anything I can further clarify.

Cheers,

Daniel


author: Fabio Racobaldo _Herzum_
body: Hi [@Leanne Pharaoh](/t5/user/viewprofilepage/user-id/5066975) ,

welcome to the Atlassian community!

You can associate each user story that are part of your epic to a specific team. Unfortunately, items in roadmap can be associate to multiple team. There is an open request for that <https://jira.atlassian.com/browse/JPOSERVER-223>

Hope this helps,

Fabio

comments: author: Leanne Pharaoh
body: Thank you very much Fabio.

I see it has been dragging on since 2018.

I hope this gets resolved soon.


Tags: advanced-roadmaps
Set this Jira Structure Wiki customized progress bar issue count to Story Point count
Asked by Lena Warnken:

Hi,  

Ive seen this customized progress bar and wonder if there is an opportunity to change from issue count to Story Point progress. I've tried but failed.   

Maybe you can help:  

`/Granularity - length of the bar chart in pixels`  
`with granularity=``200``: `  
`//Lengths of bar sections per criterion`  
`with todo=FLOOR(COUNT#truthy{status=``"to do"``}/COUNT{``1``}*granularity): with inprogress=FLOOR(COUNT#truthy{status=``"in progress"``}/COUNT{``1``}*granularity): with done=FLOOR(COUNT#truthy{status=``"done"``}/COUNT{``1``}*granularity): with other=granularity-done-inprogress-todo:`  
`//Bar chart using simple square graphics`  
`CONCAT(``"!`<https://www.example.com/images/Red.png>`|height=20,width="``,todo,``"!"``,``"!`<https://www.example.com/images/Orange.png>`|height=20,width="``,inprogress,``"!"``,``"!`<https://www.example.com/images/Green.png>`|height=20,width="``,done,``"!"``,``"!`<https://www.example.com/images/Gray.png>`|height=20,width="``,other,``"!"``)`


Answers:
author: David Niro
body: Hello [@Lena Warnken](/t5/user/viewprofilepage/user-id/5064876) ,

Welcome to the Community!

We have some documentation related to building [Customizable Progress Bars](https://wiki.almworks.com/documentation/structure/latest/data-center-and-server/sample-formulas-155812026.html#id-.SampleFormulasv8.1-CustomizableProgressBar) that should help.

I do want to note that these are specific to the on-prem versions of Structure (server \& DC). To check which hosting type you are on, you can open any structure.

If you see a button for "Automation" you are on-prem

If you see a button for "Show Generators" you are on cloud.

Hope this helps!

Best,  
David


Tags: addon-com.almworks.jira.structure

advanced-roadmaps

markup

progress

story-points

structure
JQL does'nt obey date
Asked by Edimara:

Hi  

<br />

I have the follow structure in Jira: Iniciativa \> Epic \> Story/Task

![jira.PNG](https://community.atlassian.com/t5/image/serverpage/image-id/222657i4C7DEACA70F4CE4B/image-size/large?v=v2&px=999 "jira.PNG")

I create this JQL to bring all issues under Iniciative until story/task level, but it seems that exists something wrong at my logic  

<br />

(issueFunction in linkedIssuesOfAllRecursiveLimited("project = INI AND STATUS NOT IN (Cancelado) AND created \>= 2020-01-01", 2) OR (project = INI AND created \>= 2020-01-01 AND STATUS NOT IN (Cancelado))) AND status not in (Removed)  

![queryresult.PNG](https://community.atlassian.com/t5/image/serverpage/image-id/222666i37A3DDB801CE5322/image-size/large?v=v2&px=999 "queryresult.PNG")  

<br />

<br />


Answers:
author: Tim Perrault
body: Hi [@Edimara](/t5/user/viewprofilepage/user-id/4969368)

The problem is probably with the issueFunction part of the JQL. You are asking for the linked issues for the query you have. So when you are searching for issues in that date, it will find them and then query will follow all links, recursively, from the issues it found until it has traversed a maximum of 2 links deep along any link path.

Thanks,

Tim

comments: author: Tim Perrault
body: ```
(issueFunction in linkedIssuesOfAllRecursiveLimited("project = INI AND STATUS NOT IN (Cancelado) AND created >= 2020-01-01", 2) AND created >= 2020-01-01 OR (project = INI AND created >= 2020-01-01 AND STATUS NOT IN (Cancelado))) AND status not in (Removed)
```

Adding AND created \>= 2020-01-01 after the issuefunction should work in this case


author: Edimara
body: Thanks [@Tim Perrault](/t5/user/viewprofilepage/user-id/165835)

Works perfectly


Tags: advanced-roadmaps

jira-server

jira-software

jql

server
Advanced Roadmaps Team field not appearing on Project issues
Asked by HuwM:

Hi Folks,

Hopefully this is a simple solution, I have a number of shared teams in Advanced Roadmaps, issues in the plan have been assigned to the teams but, when I look at any of the issues, the team field isn't appearing.

I've double checked the screens for the related projects and they all have the "Team" field on all the screens, so not sure what else needs to be done.

Any suggestions, guidance will be greatly appreciated.

Huw


Answers:
author: Joseph Chung Yin
body: [@HuwM](/t5/user/viewprofilepage/user-id/663018) -

One other thing you may also consider is that in Advanced Roadmaps for Jira's Team field (once you exposed it to your project's issue screen), the team setup in AR plan must be defined as "Shared" team if you want to update the value directly within the Jira project issue UI.

Best, Joseph Chung Yin

Jira/JSM Functional Lead, Global Infrastructure Applications Team

Viasat Inc.

comments: author: HuwM
body: Thanks [@Joseph Chung Yin](/t5/user/viewprofilepage/user-id/396739) I've been caught by that before. I suspect what [@Florian Bonniec](/t5/user/viewprofilepage/user-id/495589) suggested was the cause of my confusion i.e. the field relating to Tempo not AR. Unfortunately under the 'System' column in the screen configuration, they both appear as "Team".


author: Florian Bonniec
body: Hi [@HuwM](/t5/user/viewprofilepage/user-id/663018)

Have you check if there is field configuration hiding it ?

Also, if the field is empty, it will not be displayed. Do not forget to commit the change done in Advanced Roadmap in order to have them save into the Jira ticket.

Regards

comments: author: HuwM
body: Thanks for replying [@Florian Bonniec](/t5/user/viewprofilepage/user-id/495589) turns out, there are two fields with the name "Team" and also have "Team" as the type. So did a process of elimination, thankfully the second one is the correct one. Weird how there are two, wonder if that is from a previous version of AR.


author: Florian Bonniec
body: Ok, may be it comes from another app such as Tempo that have a Team field too.


Tags: advanced-roadmaps

server
Unable to see capacity in the timeline in the Plan
Asked by Soumya Rao:

I have created a plan for the capacity planning. After pointing the source to my board I can see theprojects and the sprint, but I am unable to see the capacity on the timeline .


Answers:
author: Mohamed Adel
body: Hi [@Soumya Rao](/t5/user/viewprofilepage/user-id/5055239)

you will need to configure the capacity , you can follow the instruction here

<https://support.atlassian.com/jira-software-cloud/docs/enable-capacity-planning-in-advanced-roadmaps/>

Thanks,

Mohamed Adel


author: Katarina Harbuzava _ Planyway
body: Hi Soumya Rao!  

I am Kate, from [Planyway](https://marketplace.atlassian.com/apps/1221297/planyway-resource-planning-project-roadmap-time-tracking?tab=overview&utm_campaign=atlassianquestions&utm_medium=referral&utm_source=atlassiancommunity&hosting=cloud). I would like to advise you to try Planyway ?apacity planning in Jira. There you can see the capacity per team member, based on the original estimation added to issues, and the number of working hours per day. Check the view in the picture below.  

Best.  
![jira-workload-tab-and-fields (1).png](https://community.atlassian.com/t5/image/serverpage/image-id/223302i85B2788AA6C712BE/image-size/large?v=v2&px=999 "jira-workload-tab-and-fields (1).png")  


Tags: advanced-roadmaps
Portfolio Re-planning
Asked by Sofia Foradoula:

in Portfolio, I have 3 sub-tasks with dependency on one another, and have estimates visible and Target stat/end dates.... when i change end-date of one sub-task, can the dependent ones on this task change also accordingly automaticalli?


Answers:
author: Daniel Ebers
body: Hi [@Sofia Foradoula](/t5/user/viewprofilepage/user-id/1180941)

earlier I learned to auto-scheduling relies heavily on "Remaining Estimate" and it is capable of setting Due Dates/End Dates, if configured properly.

The following thread helped me a lot in understanding the mechanism better:  
<https://community.atlassian.com/t5/Jira-Software-questions/Simple-dependency-chain-auto-scheduling-in-Advanced-Roadmaps/qaq-p/1638895>

Sub-tasks were touched there also and I learned it is not possible for everything the users could think of.

Please also review the documentation:  
<https://support.atlassian.com/jira-software-cloud/docs/configure-the-auto-scheduler-in-advanced-roadmaps/>

Cheers,  
Daniel


Tags: advanced-roadmaps
Schedule issues by release - in Data Center
Asked by Max Richardson:

There is a support document that explains clearly how to schedule issues by release in Advanced Roadmaps:

<https://support.atlassian.com/jira-software-cloud/docs/schedule-issues-in-advanced-roadmaps-according-to-releases/>

However, this document applies only to ++Jira Cloud;++ I'm unable to find the equivalent for Data Center. As far as I can tell this functionality is not mentioned anywhere for Data Center and, furthermore, the config options seem to suggest that it is not possible, offering only the possibility of using Sprint dates as an alternative to the selected start and end dates.

Roadmaps in DataCenter knows the release dates, and it knows which issues are assigned to which release, but it seems unable connect these two pieces of information.

Can anyone help out here?


Answers:
author: Daniel Ebers
body: Hi [@Max Richardson](/t5/user/viewprofilepage/user-id/556842)

I think you are right.

Please review if the Suggestion open with Atlassian is indeed what you are seeing - if so, it surely would make sense to vote \& watch the issue over there.

* **Schedule issues in the plan only based on release dates** <https://jira.atlassian.com/browse/JPOSERVER-2591>

Best Regards,  
Daniel


Tags: advanced-roadmaps

release
Parent Link don't show issues of a project
Asked by Annalaura Di Nunno:

Hi   
I'm having problems with the visibility of issues in the parent link field.  
I have a Feature -\> Epic hierarchy and in the Parent Link field of the Epic  
I no longer see all the Features of a project.  
A few days ago everything worked.

Nothing has been changed.

What can I check?

Thanks for your support.

Regards

Annalaura

BEFORE

![Before.png](https://community.atlassian.com/t5/image/serverpage/image-id/219608iD4F81AF4F8DE556C/image-size/large?v=v2&px=999 "Before.png")

NOW

![After.png](https://community.atlassian.com/t5/image/serverpage/image-id/219611iB26D0EE5E1FDD05B/image-size/large?v=v2&px=999 "After.png")


Answers:
author: Eddie Meardon
body: Hi [@Annalaura Di Nunno](/t5/user/viewprofilepage/user-id/1057182)

Looks like you've got a mystery on your hands. I'm not 100% sure what the solution is, but I'd encourage you to reach out to our support team at <https://support.atlassian.com/contact/>. They'll help you troubleshoot this issue.

Cheers

Eddie


Tags: advanced-roadmaps

server
IF I put Start and End Dates in an Initiative, will that have any effect on the Epics/Stories/Tasks
Asked by Rita Patel:

Hello, new to AR

IF I put Start and End Dates in an Initiative, will that have any effect on the Epics/Stories/Tasks beneath it and their start and end dates?

thank you


Answers:
author: Mark Segall
body: Hi [@Rita Patel](/t5/user/viewprofilepage/user-id/5048032) - No you can set initiative independently of epics


Tags: advanced-roadmaps
Does the Initiative Level need to be added to all the projects for me to use in the Roadmap?
Asked by Rita Patel:

Hello, I am new to AR. I am trying to group multiple Epics from Multiple Projects to an Initiative (Initiative resides in a separate Project). I would like to show all the Epics and Stories/Tasks that belong to 1 initiative across Jira Projects in 1 View.

Thanks

Rita


Answers:
author: Mark Segall
body: Hi [@Rita Patel](/t5/user/viewprofilepage/user-id/5048032) and welcome to the community!

You'll need to update your plan sources to include all relevant projects under the plan settings. You have three options:

1. Board
2. Project
3. Filter

All three have their different use cases for when they should be used. If you're dealing with say, up to 4 or 5 projects, you can add each one individually. Otherwise, I recommend creating a filter that covers the full scope of projects you'd like included and using that filter as your source (e.g. project IN (projectA, projectB, projectC, etc.).

Don't forget to include your Initiative project in the list. ?

comments: author: Rita Patel
body: Ah I think that Helps. I didn't include my Initiative Project. Will I need to add the Parent link to all the Epics that I want in a Particular Initiative?


author: Mark Segall
body: Yes - The parent link is what binds the Epic and children for the roadmap view. Depending upon how many Epics you could go a couple ways with that:

1. Drag and Drop in the Roadmap view
2. If you have business logic to define which epics should be linked to which Initiatives, you could set up a one-time automation rule to perform the linking in bulk or execute JQL in batches and bulk update
3. Manually link each epic one by one


author: Rita Patel
body: Thank you


Tags: advanced-roadmaps

roadmap
How to setup tracking field with automated On track, Off track, At Risk values?
Asked by Igors Agakijs:

i.e. the rule for the values would be:

On track IF Start day is \< or equals to Baseline Start day

At risk IF Start day is \> Baseline Start Day

Off Track IF End day is \> Baseline End Day

I noticed something similar in the presentation How Atlassian Uses Advanced Roadmaps

![Screenshot 2022-10-05 17.28.44.png](https://community.atlassian.com/t5/image/serverpage/image-id/219296i34452217C2A02BB0/image-size/large?v=v2&px=999 "Screenshot 2022-10-05 17.28.44.png")


Answers:
author: Joseph Chung Yin
body: [@Igors Agakijs](/t5/user/viewprofilepage/user-id/4646578) -

Are you referring to Automation for Jira setup? If so, then you will need to do the following -

1) Create a custom field (i.e. single select list field with the tracking options) + add/setup the field against your roadmap plan's projects (sourcing issues).

2) Setup an automation rule to be triggered as Scheduled event with actions to set the field value based on your criteria. NOTE - for the automation rule you have to ensure the following guidelines are followed -

* If the rule is affecting more than one project, then it will need to be global or associated with multiple projects. Then you need to watch for the execution usage limits allocated to the different tiers based on your cloud subscription plan. See following link - <https://support.atlassian.com/jira-cloud-administration/docs/explore-jira-cloud-plans/>

* In addition, the rule actor of your automation rule has the access and permission setup to conduct the the issue field update. Otherwise it will not work properly.

3) Once the field is populated, then you need to include it to your plan + then you can colored the gantt bar against the custom field.

Here are the links regarding to Automation for Jira for your references -

<https://support.atlassian.com/cloud-automation/docs/jira-cloud-automation/>

[https://www.atlassian.com/software/jira/automation-template-library#/rule-list?systemLabelId=all\&page=1\&pageSize=20](https://www.atlassian.com/software/jira/automation-template-library#/rule-list?systemLabelId=all&page=1&pageSize=20)

Hope this helps.

Best, Joseph Chung Yin

Jira/JSM Functional Lead, Global Infrastructure Applications Team

Viasat Inc.


Tags: advanced-roadmaps

cloud

jira-service-desk-cloud

jira-software-cloud
View cross-project release in a single Release row
Asked by Ivan:

I work on a project (Project 1) with some dependencies with another project (project 2).

To make it easier to manage I have created a cross-project release and a plan that includes both projects filtering the relevant tasks for Project 1 from Project 2.

The problem is that in the plan I don't see how to group the tickets in the same release. Although I have a cross project release in the plan I see the two individual releases for each project, making it kind of useless, duplicating initiatives and making it very hard to see the dependencies.

![xkWKOqv](https://community.atlassian.com/t5/image/serverpage/image-id/219239iCB41C98D342215C2/image-size/large?v=v2&px=999 "xkWKOqv")In the example I have:

* An initiative of Project1 with an Epic for each project
* Everything assigned to the same cross-project release
* Epic from Project 1 has a dependency from Project2  

I want to have both epics under the same release and be able to see the dependency. Having cross-project releases and then seeing them in separate releases is not very useful.


Answers:
author: Petter Gon?alves
body: Hello [@Ivan](/t5/user/viewprofilepage/user-id/1717188)

Thank you for reaching out.

Although the way cross-project releases are displayed on the Advanced roadmap view is designed as intended, we understand that it might not fit some scenarios.

Unfortunately, that view can not be changed today, so we created the following feature request to consider the implementation of a different layout for Advanced roadmaps, where a cross-project release can be grouped into a single swimlane instead of two:

[Grouping Cross project releases into a single swimlane](https://jira.atlassian.com/browse/JSWCLOUD-20609)

Feel free to vote and watch this suggestion to increase its priority and receive notifications about any updates.

Let us know if you have any questions.

comments: author: Ivan
body: Thank you for the answer Petter. Hope it get implemented in the near future.


Tags: advanced-roadmaps

cloud
Access company -managed project
Asked by Hiti Verma:

I created a company-managed project. I have granted some access as a member role. However, they are unable to see the board. How can they view this board? Please help.


Answers:
author: Fabio Racobaldo _Herzum_
body: Hi [@Hiti Verma](/t5/user/viewprofilepage/user-id/4640133) ,

please take a look to the following articles

* <https://support.atlassian.com/jira-software-cloud/docs/set-permissions-in-advanced-roadmaps/>
* <https://support.atlassian.com/jira-software-cloud/docs/how-do-i-view-my-project-roadmap/>

Hope this helps,

Fabio

comments: author: Hiti Verma
body: [@Fabio Racobaldo _Herzum_](/t5/user/viewprofilepage/user-id/781528) . I want the users to see the backlog, they should be able to create, and edit the issues.


author: Fabio Racobaldo _Herzum_
body: Hi [@Hiti Verma](/t5/user/viewprofilepage/user-id/4640133) ,

please check users permissions for your projects. You nned to check Browse a, create and edit permission?

Fabio


author: Hiti Verma
body: [@Fabio Racobaldo _Herzum_](/t5/user/viewprofilepage/user-id/781528) I have added them as a User and now they can access. However, this access cannot be given to limited resources as this access allows editing and deleting the tickets.

Regards


Tags: advanced-roadmaps

cloud
Jira Workflows are showing Multiple validations
Asked by Divya Gadhiraju:

Hi ,

We have one Custom script validation. but we are seeing multiple validations as shown in pic.

That is not the case for all validations in workflows for few especially done category.![Capture.PNG](https://community.atlassian.com/t5/image/serverpage/image-id/219190i1B8482413DA730BE/image-size/large?v=v2&px=999 "Capture.PNG")


Answers:
author: Joseph Chung Yin
body: [@Divya Gadhiraju](/t5/user/viewprofilepage/user-id/5045046) -

Hi Divya:

Are you moving (transition) the issues using your Roadmap plan? If you use the normal issue UI and transition the issue via the workflow buttons, are you seeing the same error?

It is not clear on what you are asking. Please provide further information.

Best, Joseph Chung Yin

Jira/JSM Functional Lead, Global Infrastructure Applications Team

Viasat Inc.

comments: author: Divya Gadhiraju
body: Not when using Roadmap Plan, while transition the issue in UI.


author: Florian Bonniec
body: Hi [@Divya Gadhiraju](/t5/user/viewprofilepage/user-id/5045046)

Does it happen only when there is this specific script validator ?

Do you know where this validator come from (seems to not be vanilla but from an app) ? Not the script one but the one that is duplicated.

If you remove on does it remove all of them ?

If you exporte your WF in XML do you see as many validator or only one ?

Regards

comments: author: Divya Gadhiraju
body: Hi,

1. Not specifically, my observation is on Done category state in most of the workflows

2. No idea, I am thing from Zephyr

3. No, we have to remove them individually

4. we are getting export of all

Duplicated validator in XML import:

\<validator name="Validator for Accepted status \&amp; project id is : \*\*\*\*\*" type="class"\>  
\<arg name="status.name"\>Done\</arg\>  
\<arg name="class.name"\>com.thed.zephyr.je.conditions.ZephyrValidator\</arg\>


author: Florian Bonniec
body: One simple way to fix it for this WF is to export the WF, update the name and remove the 510 validator in the XML then import as new workflow.

This will not fix the root cause. I kind have bad experience with this app but I would try to reach out to Zephyr support for this specific one.

Regards


Tags: advanced-roadmaps

server

workflow
JIRA Filters
Asked by Hiti Verma:

Hi , I am creating a custom filter in JIRA. Can I have a custom field with multi-select and drop-down select from different projects in JQL?


Answers:
author: Joseph Chung Yin
body: [@Hiti Verma](/t5/user/viewprofilepage/user-id/4640133) -

In AR for Jira, as long as those custom fields are enabled in your project(s) (the issue sourced projects), then Yes. However if not, then it will not work.

Here are a few links on custom fields for your references -

<https://support.atlassian.com/jira-software-cloud/docs/add-and-view-custom-fields-in-advanced-roadmaps/>

<https://support.atlassian.com/jira-software-cloud/docs/enable-custom-fields-used-in-advanced-roadmaps-in-jira/> (In this link, you will see all supported custom fields data type in AR for Jira).

Best, Joseph Chung Yin

Jira/JSM Functional Lead, Global Infrastructure Applications Team

Viasat Inc.


Tags: advanced-roadmaps

cloud