youngmon/atlassian-qna huggingface dataset:
Is it possible to assign a due date to a specific task/checklist within a card?
Asked by Hakob Karapetyan:

We are a small construction company and organized our board such as that each card represents a certain project. While I can assign a timeline to the whole card, it would be just amazing if I could assign due dates to checklists within the card. I am having a hard time finding that feature.

Can anyone help or suggest another solution. Thank you in advance!


Answers:
author: Iain Dooley
body: [@Hakob Karapetyan](/t5/user/viewprofilepage/user-id/2963451) a useful pattern for this is to create a checklist where each item is linked to a card.

That way you can use your "master" card as an overview and click through to each sub-task card, which can have its own due date etc.

You can use Butler to convert each item you add to your "Sub-tasks" list into a linked card in a new list with a command like this:

![2019-04-02 at 12.26 pm.png](https://community.atlassian.com/t5/image/serverpage/image-id/50222iF7201EF9E2E0CABA/image-size/large?v=v2&px=999 "2019-04-02 at 12.26 pm.png")You could equally well create a Sub-tasks list on that card, so you can have as many nested sub-tasks as you like. Each linked card can then have it's own members and due date.

comments: author: Hakob Karapetyan
body: Hi Iain,

Thank you for your response. This sounds very interesting. I will try and see how it will work for our purposes.

Kind Regards,

Hakob


author: Devon Henderson
body: Hello Hakob!

Unfortunately, you can only assign a due date to a card as a whole - you cannot assign dates (or people, though you can tag them) to checklist items.

Is it possible for your team to break each card (project) out, so that instead of being a single card with checklist items, they're each a list with cards for each task? That way you get the benefits of cards for every action item, such as due dates, assigning people, labels, etc.

I understand it isn't ideal - but I would try this method and see if it works for you. If it does not, please let Trello know by requesting checklist item due dates using the feature request email - feature-ideas@trello.com

Hope this helps!

comments: author: Hakob Karapetyan
body: Hi Devon,

Thank you so much for your response. I am not sure if breaking up the card will work for us since we organized our board with four different categories of cards ("project proposal sent," "proposal accepted," "project in-progress," "project completed"). This way it's easier to to just drag each project through the different phases and know exactly where each project is standing.

Kind Regards,

Hakob
havin large or specifi card?
Asked by Jeff Lebrun:

Hi,

While planning our new website, I have to book quite a few meetings. Since each meeting needs to be planned (there pre-meeting to do, there's document toi share or to create, there's validations to be requested, etc.), I'm wondering :

- Should a every meeting be a single card or every meeting should be listed in the checklist of a more inclusive card?

Ex. There will be 3 meetings for the content strategy. Each of these meetings will have it's own preparation (i.e. I can do a checklist of 4 to 5 tasks for each meeting).

Should I have 3 diffrerent cards (and then, I'd have my own separate list of tasks AND I could see the three meetings in TeamGantt (Trello, power up))

OR

Should I have a "Content planning" card where there would be the 3 meetings and the different tasks to plan for these 3 meetings? (and how could i see them in TeamGantt?)

Please note that "content planning" is one of the numerous family of task.

Any help to help me plan my Trello the more logically possible would be appreciated. I see goods in both ways, but I think it would be easier to have my meetings separated. Better view of what needs to be done, what's running and what's over. For some people in my team think it should be uner one big umbrella... I'm just trying to figure it out.


Answers:
author: Iain Dooley
body: [@Jeff Lebrun](/t5/user/viewprofilepage/user-id/2962582) This seems like it would benefit from a similar Butler automation to one I just posted in reply to another question.

You could have a checklist on any card called "Sub-tasks" then the following Butler command would create a linked card for each item you add to that list, allowing you to split out a single card into multiple sub-task cards automatically, each of which can then have their own due dates/members/comments/checklists etc.

You could also add Sub-tasks checklists to those cards to create additional nested tasks:

![2019-04-02 at 12.26 pm.png](https://community.atlassian.com/t5/image/serverpage/image-id/50223i5A109C17AD5FBBD2/image-size/large?v=v2&px=999 "2019-04-02 at 12.26 pm.png")
Is it possible to print / export the activity log?
Asked by Kris Wilson:

Is it possible to print/export the activity log? I would like to monitor my teams activity across the whole board not just on each card.


Answers:
author: Iain Dooley
body: [@Kris Wilson](/t5/user/viewprofilepage/user-id/2962043) yep you can export as JSON in the free version and CSV in Business class:

![2019-04-02 at 12.41 pm.png](https://community.atlassian.com/t5/image/serverpage/image-id/50226i62520067DAA5D2A6/image-size/large?v=v2&px=999 "2019-04-02 at 12.41 pm.png")

comments: author: Stas Arshanski
body: The export does not contain the activity log.


author: David Weisser
body: Sigh....


Tags: activity
Butler Custom Field
Asked by Jimmy Coulson:

I have a set date in a custom field. I want to set a trigger that moves the card to the top of the list thus issuing a notification once the date in the custom field is reached.

I set up the below:

//when custom field "Test" is set to a date less than 1 hours from now, move the card to the //top of the list

But when it came within an hour of the time listed in the custom field nothing happened.


Answers:
author: Katrin Anger
body: [@Jimmy Coulson](/t5/user/viewprofilepage/user-id/2957086)

Hi Jimmy,

I just checked the available triggers for date custom fields, and it appears the choice you made is correct so far.

I became aware that other users were complaining that Butler seemed to have stopped working for some time in the last days. Can you check the status log for this command and see if you got an error message there? If not, please run the command again and see if something happens now. Check the status log and attach a screenshot of the full command here if you need further assistance.

P.S. To check the command's status log, open the Butler Power-Up, click on the 3 dots in the top right corner, then "Account", then "Usage Log" and search for the command in the list and check the status message.


author: Iain Dooley
body: [@Jimmy Coulson](/t5/user/viewprofilepage/user-id/2957086) the trigger "When a custom field is set" applies when the custom field is set, not an offset from when it is due.

I don't think you can use a due date offset from a custom field value, even if it's a date custom field value, but you can do so with a due date.


author: Krisztian Kovacs
body: Hi [@Jimmy Coulson](/t5/user/viewprofilepage/user-id/2957086)

I'm not too familiar with Butler, hopefully someone more clever will help you out. However in the meantime, if all else fail, you could consider Zapier. It's a bit more convoluted to set up automation than in Butler (I assume) but it works for me.
How would I set several alerts or alarms associated with a card?
Asked by Jimmy Coulson:

I have various attachments, that I will be attaching to different cards on my board. These attachments expire at certain dates. I would like to be able to set several alarms or notifications on said cards.

For example:

I have a card Cat and a card Dog.

I want to be notified when Cat or Dogs shot records expire or it is time to take them into the vet. I looked into the possibility of using Butler for this but is there anyway I would be able to accomplish this?


Answers:
author: Katrin Anger
body: [@Jimmy Coulson](/t5/user/viewprofilepage/user-id/2957086)

For such a task I recommend to use the Custom Fields Power-Up in conjunction with the Butler Power-Up.

With the Custom Fields Power-Up, you set up fields as date. Into these custom fields, you can enter individual due dates that are different then the card's due date.

With the Butler Power-Up, you can set up notifications for these due custom fields.

comments: author: Iain Dooley
body: [@Katrin Anger](/t5/user/viewprofilepage/user-id/2708783) so you're able to schedule a command to run at an offset time from a custom date field? If so, could you chime in here:

<https://community.atlassian.com/t5/Trello-questions/Butler-Custom-Field/qaq-p/1046675#U1047294>


author: Katrin Anger
body: [@Iain Dooley](/t5/user/viewprofilepage/user-id/1416112)

Yes, that's indeed possible. - Thanks for making me aware of the other issue.
TRELLO: Labeling / Tracking features for multiple devices
Asked by Alexandre D?rr:

Dear Trello Community,

I am building an app for multiple devices.

1. Do you guys have a recommendation / best practices for tracking features for multiple devices, e.g. android / iOS etc.  
I am using labels at the moment (and therefore cloning the initial feature to have one for iOS and one for android).  
Is there a better way to do it?

2. And do you guys have an out of the box kind of burndown chart or tracker for features per label / list or any other kind of KPI?  
We want to measure how mature a Version is at the moment (number of tickets done).

Thanks an lot for your advice  
Cheers  
Alexandre


Answers:
author: Iain Dooley
body: [@Alexandre D?rr](/t5/user/viewprofilepage/user-id/2956282) labels are a good option, note you can apply multiple labels to the same card, so you don't need to clone the card, just label it according to which platform the bug/feature applies.

Would you consider a cumulative flow diagram?

<https://brokenbaysoftware.co/2018/12/18/Cumulative-Flow/>
How do I delete some old unused Boards without deleting all the boards the project?
Asked by Agustin Jimenez:

I want to delete at the same time several old unused Boards without deleting all the boards of the project. What I have seen is that I have to delete the boards one by one and it is very unpractical.

Thanks


Answers:
author: Jack Brickey
body: the precise step depend on whether you are on cloud or server. if cloud...

1. click on magnifying glass
2. at the bottom click the drop down for advanced search and select boards
3. on the board view (if you are admin) click on the ellipses to the right of the board you want to delete and select delete.

comments: author: Agustin Jimenez
body: Sorry, where is the magnifying glass? What is it?


author: Agustin Jimenez
body: If I have the free version, how can I do this?


author: Jack Brickey
body: you should see something like below. your color and logo will be different of course.

![search.jpg](https://community.atlassian.com/t5/image/serverpage/image-id/54676iD568D70734BD410F/image-dimensions/176x285?v=v2 "search.jpg")


author: Agustin Jimenez
body: Thanks, but I am Trello User....


author: Jack Brickey
body: [@Agustin Jimenez](/t5/user/viewprofilepage/user-id/2956195) ,ok but this is posted under Jira.


Tags: jira
Unable to see the card in the board
Asked by ???:

I don't know why suddenly I can't see my cards in the board.

![??.PNG](/t5/image/serverpage/image-id/50068i1F149003732A253E/image-size/large?v=v2&px=999 "??.PNG")


Answers:
author: carolyn french
body: Hello!

In fact, it seems like you may have filtering on, so that you don't see the cards in that list.

Try looking for this, and turning it off?

![2019-03-31_2016.png](https://community.atlassian.com/t5/image/serverpage/image-id/50070i4CF77AF9238398B0/image-size/large?v=v2&px=999 "2019-03-31_2016.png")

Hope this helps!

Carolyn

comments: author: ???
body: Yap, after I turned it off, it shows up. Thank you!


author: Fred Arnold
body: I had a similar experience, with a "search" green button enabled.

Closing that fixed it immediately.


author: Gonchik Tsymzhitov
body: Hi!

Is it reproducible in private mode of your browser?

Cheers,

Gonchik Tsymzhitov

comments: author: ???
body: Thanks for your help.
Updcoming due dates for my cards aren't appearing
Asked by H. Dean Hua:

<https://nimb.ws/PfFbKk>

I have multiple cards within multiple boards with an expected due date in the next couple of days. But they don't appear here. What am I doing wrong?


Answers:
author: Iain Dooley
body: [@H. Dean Hua](/t5/user/viewprofilepage/user-id/2933587) are you a member of the cards?

comments: author: H. Dean Hua
body: Well, I'm an admin and created the cards myself. Isn't that the same thing?


author: Iain Dooley
body: [@H. Dean Hua](/t5/user/viewprofilepage/user-id/2933587) no, being a member of a card is different from being a creator of a card or an admin of a board or a team:

<https://help.trello.com/article/807-adding-a-member-to-a-card>
How can we report spam users and posts
Asked by Aliye Polat:

Maybe you realised that we saw lots of trello spam users and links shown for these days . Spammers number is increasing day by day using on Trello. How can we report these users to trello ?

For example :

<https://trello.com/b/TmzlytWm/bahis-siteleri>

<https://trello.com/b/vbdK6eqN/giri%C5%9F-2019>

<https://trello.com/b/eUYHeJFc/giri%C5%9F-info>


Answers:
author: Danny Zuccaro
body: Hi Aliye,

You can reach out to Trello support [here](https://trello.com/en/contact) and report the inappropriate content or spam. They should be able to assist.

Hope this helps,

Danny
maximize butler use
Asked by natalie gingrich:

i heavily leverage butler (bot) on several of my boards. with the new pricing change, i'm wondering if it would be smarter for me to put all of my boards that utilize butler under one team. 50 actions on butler for the free plan would never work. i tap out at 250 by tuesday each week.

thoughts? work arounds?

clearly, i'm trying to avoid spending thousands.


Answers:
author: Iain Dooley
body: [@natalie gingrich](/t5/user/viewprofilepage/user-id/2948282) if you put all your boards into a single Business Class team, then use Collections to split them up you will probably get all the functionality and command runs you need.


Tags: butler
butler bot to butler power up
Asked by natalie gingrich:

is the bot completely going away? are we responsible for transferring the info from bot to power up or is there a migration that would happen?


Answers:
author: Katrin Anger
body: [@natalie gingrich](/t5/user/viewprofilepage/user-id/2948282)

Hi Natalie, there hasn't been an announcement, yet, **when** the ButlerBot is going to be phased out. But the fact that it is phased out, has been made clear.

Everybody is responsible for migrating their commands, but there are migration services available for those who don't want or can't do it themselves. Please check the website in my profile for more information.

comments: author: natalie gingrich
body: Thank you Katrin! I am headed to your site now. Thank you!


author: Iain Dooley
body: [@natalie gingrich](/t5/user/viewprofilepage/user-id/2948282) I'm pretty sure the bot is being completely phased out, [@Oscar Triscon](/t5/user/viewprofilepage/user-id/1124366) might be better placed to give you a timeframe.

There's no automated migration, you will need to recreate your bot commands as power up commands.

The Power up doesn't retain all of the bot's functionality, so there may be some instances where you can't do something with the power up that you were previously able to do with the bot, but you can always do what you need using the Trello API.

I've migrated hundreds of Butler bot commands to Trellinator:

<https://community.atlassian.com/t5/Marketplace-Apps-articles/Introducing-Trellinator-Automate-Trello-with-Google-Apps-Script/ba-p/925271>

So between the Butler power up and the API whatever you need to get working will be possible!

comments: author: natalie gingrich
body: Thank you for all of your selfless information! I am going to check out Trellinator. :)


author: Oscar Triscon
body: Hi Natalie,

Now that the Butler Power-Up is available to all and included into Trello, we are planning to phase out the legacy Butler Bot over the next few months.

The Power-Up offers a much more integrated and superior experience, including enhanced security and privacy. We have exciting plans to make it an even better tool.

We will be providing tools to help you in that transition. Please, stay tuned for some messages from Butler about the transition.

comments: author: natalie gingrich
body: Thank you Oscar.


author: Jovan Jancev
body: Thank you for the support


Tags: butler
Switch out a Trello label instead of deleting and re-creating it?
Asked by Susan Hamby Kridler:

When I brought cards from one Trello board into another, their labels were added to the second board's list of labels, creating duplicate labels which have the same name and color. This makes the list of labels very long. Is there a way to remove the duplicate label and apply the remaining one to the cards that had it, without having to do it to each one individually? I found the helpful site <https://batch.cardsync.xyz/> but it doesn't seem to have that function.


Answers:
author: Iain Dooley
body: [@Susan Hamby Kridler](/t5/user/viewprofilepage/user-id/2952307) No there's no way to merge labels, the only way to do it without doing it manually would be with the API, or maybe the Butler Power up. I think you should be able to do something like create a button that does a loop:

*For each card with the green label "Whatever" remove the label and add the red "Whatever" label*

As an example. Depending on whether this is going to be an ongoing issue or a once off, and how many cards you have, you might better off just doing it manually and then making your labels the same colour on both boards so you don't get duplicates in future.

comments: author: Susan Hamby Kridler
body: Thanks, Iain. The labels were already exactly the same in each board, so I'm not completely sure how I ended up with two of each, but in my case, it's probably not worth getting into the API or a power up. I hope they develop this ability in the future.
Can an attachment be moved from one card to another?
Asked by Kelly Ferguson:

New user here and trying to figure out proper workflows.

We've attached pictures to a card that represent a task within a "to do" board (faster to screenshot a text strand and attach to task than to type). But once the task is done, we'd like to move the attachment to a DONE card in the same board; is that a possibility? Hierarchy as we have it now:

Team Board\>List\>Card ("Realtor contacts")\>attached screenshot which represents a task under the "Realtor Contacts" heading. Once the action discussed in the screenshot is complete, we'd like to move it to a "done" card (prefer to not delete). The "Realtor Contacts" card is perpetual as it has tasks that flow in/out and therefore, the card itself shouldn't be moved to "Done"

If moving an attachment to another list and/or card isn't an option, I welcome suggestions for a better workflow. Hope I've explained this well.


Answers:
author: Iain Dooley
body: [@Kelly Ferguson](/t5/user/viewprofilepage/user-id/2951493) Rather than attaching task screenshots to the Realtor Contacts card directly it sounds like a better option would be to create a card for each screenshot and add a link to that card from a checklist on the Realtor Contacts card. That way you can move the screenshotted card to a Done list when done, but still have a record of it aggregated in a linked checklist on the Realtor Contacts card.

You could create a Butler automation such that, when a new card is created in list "Task Screenshots" a link to the card is added to a checklist named with the date of Monday in the current week and when the card is moved to Done the checklist item is automatically marked as complete on the Realtor Contacts card


Tags: hierarchy

organization
How to set restrictions on editing cards and deleting attachments from cards?
Asked by ?????? ?????????:

There are restrictions and deleting desks. But what about it attachments? I want my colleges to have a possibility to watch it but not to change or delete it.


Answers:
author: Blair at Atlassian
body: If it's a board in a Business Class team, you could potentially designate some users as [Observers.](https://help.trello.com/article/732-adding-observers-to-boards)
> *Observers are board members that are able to view a board and the cards within the board, download card attachments, comment and vote on cards if that is enabled for the board, and export the board.*
>
> *O* *bservers are not able to move or edit cards, upload card attachments and observers can't change board settings.*


author: Iain Dooley
body: [@?????? ?????????](/t5/user/viewprofilepage/user-id/2951494) When someone is a member of a board, they have the ability to edit/delete all cards on the board. There are no granular permissions for board members.
Trello Board History by Card with Dates
Asked by Andrew Allen:

I've had a look at the JSON and csv exports but these don't seem to include any date/time stamps. My requirement is to track how my 56 cards move left to right through my 8 lists, by time so a date/time stamp is crucial.

Am I incorrect in my thinking about the exports? If so, is there a way that I can obtain my goal here? I'm presuming some other export or querying method to obtain the time stamps that go against each card movement?

<br />

Thanks in advance,


Answers:
author: Iain Dooley
body: [@Andrew Allen](/t5/user/viewprofilepage/user-id/1171330) Google Sheets is a great tool for doing this type of Reporting for Trello. You can check out a primer here:

<http://www.littlebluemonkey.com/blog/trello-backup-30>

I actually based Trellinator, a Google Apps Script library for automating Trello, on that guy's work:

<https://community.atlassian.com/t5/Marketplace-Apps-articles/Introducing-Trellinator-Automate-Trello-with-Google-Apps-Script/ba-p/925271>

Here's an example of some Trellinator code I posted the other day for creating a report from custom field value data on a daily basis:

<https://gist.github.com/iaindooley/34b1dd8f48a3a087baeb62cac5ab6fdd>

comments: author: Andrew Allen
body: Thanks Ian, appreciate this is a workaround but probably a bit beyond me and was hoping for something a little more native/easy!

Will take a look though as suspect this is the only likely route to get what I need!
Current Viewer State Saving Failed (Unexpected Error) in Draw.io
Asked by ????:

I want to fix a Draw.io page by creating a new Draw.io diagram and embedding it in a page. I would like to know how to resolve it.

![image.png](/t5/image/serverpage/image-id/149227iEEBEAC50234DEA2D/image-size/large?v=v2&px=999 "image.png")


Answers:
author: Mohamed Mohamedin
body: Hi,

We've found the bug and fixed it. The fix will be available in the next release.

Thanks for the report


Tags: cloud

confluence-cloud

draw.io
setting confluence page under my site
Asked by Raoul Kaiser:

I would like to set up a FAQ or Help section under my company site (<https://mysite.com>) using my confluence cloud site (<https://mysite.atlassian.net>). I want to make it read only but also I don't want non-secure access to it so I want people to first login to my site and then only get to the help section from there. No direct linking to our help site from outside of our site.

Can this be done? If so, can someone share the directions or the link to the documentation?


Answers:
author: Liam Green
body: Hi [@Raoul Kaiser](/t5/user/viewprofilepage/user-id/518880)

Yes, this can be done - you just need to set the [space permissions and page restrictions](https://support.atlassian.com/confluence-cloud/docs/what-are-space-permissions/) to cover who you want to be able edit the space.

Hope that helps,

Liam


Tags: cloud

confluence-cloud