youngmon/atlassian-qna huggingface dataset:
How to remove people who are not longer with the company
Asked by Cherie MacDonald:

There are people who are members of boards who are no longer with the company. I can not remove them from some boards as the Admin is also no longer with the company. How can I removed them and change the board Admin.


Answers:
author: Dave Rosenlund _Trundl_
body: Hi, [@Cherie MacDonald](/t5/user/viewprofilepage/user-id/5463469). Welcome to the community.

As far as I know, you'll have to [open a ticket with Atlassian](https://support.atlassian.com/contact/#/) because only someone with admin. privileges can add or change admins and/or remove users from the system.

Hope this helps,

-dave
Viewing boards from other workspaces
Asked by George Buckland:

Hi Everyone

I have recently been added to a workspace by my director as a guest, I do also have my own private workspace which I have used for the last few weeks.

Is there any way I can add the guest workspace on the left hand side of the screen to show under my Must Do List boards?

At the moment I cannot flick between the two workspaces quickly.

As you can see in the imagine below mine (red) shows only 1 board however my directors (blue) shows multiple.

Any help will be greatly appreciated.

Kind Regards

George

![Screenshot 2024-03-27 153426.png](https://community.atlassian.com/t5/image/serverpage/image-id/314859iF2C0466F3B33092F/image-size/large?v=v2&px=999 "Screenshot 2024-03-27 153426.png")![WhatsApp Image 2024-03-27 at 08.59.29_b1849ff3.jpg](https://community.atlassian.com/t5/image/serverpage/image-id/314865i50BBFF268041A0A3/image-dimensions/295x525?v=v2 "WhatsApp Image 2024-03-27 at 08.59.29_b1849ff3.jpg")


Answers:
author: Ste Wright
body: Hi [@George Buckland](/t5/user/viewprofilepage/user-id/5463431)

You can't view all of them in one big list, as they're in two separate Workspaces.

You should be able to view all the favourites together though in the *Starred*menu on the top navigation bar. Any board you "star" as a favourite should appear in this list, regardless of the Workspace it belongs to.

Your starred list should also be available on the home page...

1. Select the Trello icon in the top-left
2. Select *Home*from the left-hand side

Ste
Is there still no collapsible list feature?
Asked by Bret Dorman:

I am using the iPad app and I can't figure out how to collapse a list. Is this still not a feature?   

I used Trello about 4-5 years ago and the best I could find was a janky extension for it. Now it seems like there are more reliable extensions but searching here it seems like from as far back as 2018, there has been no collapsible list feature.   

Am I missing something? How do I collapse a list. I do not want every list to show all cards all the time. It makes using a task management app ugly and quite honestly, unmanageable.


Answers:
author: Gaurav Kataria
body: It is available now. And here is an awesome demo from [@Dreamsuite Mike](/t5/user/viewprofilepage/user-id/5153180) <https://www.linkedin.com/feed/update/urn:li:activity:7177582799141376001/>


author: Dreamsuite Mike
body: Hi [@Bret Dorman](/t5/user/viewprofilepage/user-id/5463398)

Collapsible lists are available in web version of Trello but not yet available on the Android and iOS app versions.
Can you color code entries on the Timeline view?
Asked by Sheila McGarrigle:

I added color-coded labels but they are not showing up on the timeline view - any ideas?


Answers:
author: Maria
body: Hi [@Sheila McGarrigle](/t5/user/viewprofilepage/user-id/5463378)   

I'm afraid the timeline in Trello looks like this: ![An image showing Timeline view of a Trello board](https://images.ctfassets.net/rz1oowkt5gyp/3x5t5Z77tOpwIfgTM4xrLM/d19e105910e49a365ad26b147bdad700/timeline_hero.png?w=540)

If you want cards to get the color, you can consider [Planyway power-up](https://planyway.com/trello?utm_source=atlassiancommunity&utm_medium=referral&utm_campaign=atlassianquestions). It will color your cards either based on labels or board color.

![Resource Planning](https://files.planyway.com/assets/3.0.563/img/trello/cases/resource-planning.png)
N?o consigo compartilhar template com outras pessoas. Uso o premium e as pessoas nao conseguem entra
Asked by Pack Organiza??o e Produtividade Trello:

> dekdldlIpr?


Answers:
author: Ste Wright
body: Hi [@Pack Organiza??o e Produtividade Trello](/t5/user/viewprofilepage/user-id/5463289)

I'm not sure what you mean - can you clarify?

What are you trying to share with other users? Is it a Board? Or access to the Workspace?

Ste

---

And in Portuguese, according to Google Translate....

N?o tenho certeza do que voc? quer dizer - voc? pode esclarecer?

O que voc? est? tentando compartilhar com outros usu?rios? ? um tabuleiro? Ou acesso ao espa?o de trabalho?
When Made Assignee on Jira, Create a Trello Card
Asked by Alyssa Hill:

Hello!

I am trying to create an automation on Trello that creates a card for me when I become the assignee to a task on Jira (Jira Work Management).

I know I can link my Trello and Jira to manually create cards with Jira tickets attached, but I am looking for an automated way to do this. Anyone have any suggestions?

Essentially: (trigger) I am assigned a task on Jira -\> (action) that Jira ticket gets added as a card to my Trello board.

Thanks!


Answers:
author: David Bakkers
body: Hello [@Alyssa Hill](/t5/user/viewprofilepage/user-id/4929209)

This can be achieved using Jira Cloud's automation.

The automation would start when an assignee is set for a particular Issue type, followed by a condition that if the assignee is you, then send a Web Request action to POST a request to Trello's REST API to create a new card on a particular list of a particular board and set the card's name, description etc. with you as a member of the card. From that request response, get the ID of that new card and send a subsequent Web Request action to POST a request to Trello's REST API to add an attachment to that card in the format of a link to the Jira issue:

![Untitled.png](https://community.atlassian.com/t5/image/serverpage/image-id/315427i68EBE72B5482BFFF/image-size/large?v=v2&px=999 "Untitled.png")

If your Trello has been properly linked to Jira, then it knows to change that 'plain' link to a Jira attachment type and display it properly on the card.

This is all a non-trivial task to do, so you will need to have a developer / programmer at your company who is familiar with Jira's automation and sending / receiving requests to and from REST APIs to create this for you.

Have fun.


author: Gaurav Kataria
body: Hi Alyssa, we don't have that functionality right now, but we will look into building something like this. Thanks for sharing your use-case. In the meantime, you could consider setting up an automation using Zapier or Unito <https://unito.io/integrations/jira-trello/>


Tags: jira

jira-work-management
blocked by google
Asked by Viswa Jagannath Rao:

We can't connect to trello in gmail due to security issues since today.

Could you get back on this please ?

Best regards


Answers:
author: Nikola Perisic
body: Welcome to the community [@Viswa Jagannath Rao](/t5/user/viewprofilepage/user-id/5463244)

What kind of security issue are you facing?

comments: author: Viswa Jagannath Rao
body: Since yesterday we can't access side panel in gmail with the trello extension , Message error from gmail stating that Trello has been blocked in order to protect our account


author: Nikola Perisic
body: Here is the article with the similar issue: <https://community.atlassian.com/t5/Trello-questions/The-APP-Trello-for-gmail-is-blocked-by-google-while-installing/qaq-p/2653489>
K?nnen Beobachter*innen Karten beitreten?
Asked by Praktikumsperson:

Hey, da Trello jetzt kostenpflichtig wird und wir in unserem Team wir Trello als Plattform f?r Terminabsprachen mit sehr vielen externen Personen nutzen, stellt sich uns die Frage, ob alle externen Personen bei Trello Mitglieder werden m?ssen oder Beobachter\*innen bleiben k?nnen. In der Beschreibung habe ich gelesen, "Beobachter k?nnen auf die Informationsanzeige zugreifen, Kommentare hinterlassen oder ?ber die Inhalte in einem Board abstimmen. Sie k?nnen jedoch keine Karten bearbeiten, Power-Ups aktivieren oder Listen hinzuf?gen." F?r mein Team w?re wichtig zu wissen, ob Beobachter Karten beitreten k?nnen. Kann mir da jemand helfen?


Answers:
author: Ste Wright
body: Hi [@Praktikumsperson](/t5/user/viewprofilepage/user-id/5463172)

In a paid plan, single-board observers are free (not billed) - you can see confirmation of this on this page: <https://support.atlassian.com/trello/docs/how-billing-works-with-trello-premium-and-standard/>

As far as I know, you can make an observer a card member.

Or, if you'd like a single-board user to have more edit access, you could also make them a single-board guest. These are also free (not billed). See more on guest types on this page: <https://support.atlassian.com/trello/docs/board-guests/>

Ste

---

And in German (according to Google Translate)...

In einem kostenpflichtigen Plan sind Single-Board-Beobachter kostenlos (keine Abrechnung). Eine Best?tigung hierzu finden Sie auf dieser Seite: <https://support.atlassian.com/trello/docs/how-billing-works-with-trello-premium-and-standard/>

Soweit ich wei?, kann man einen Beobachter zum Ticketmitglied machen.

Wenn Sie m?chten, dass ein Single-Board-Benutzer mehr Bearbeitungszugriff hat, k?nnen Sie ihn alternativ auch zu einem Single-Board-Gast machen. Diese sind ebenfalls kostenlos (nicht in Rechnung gestellt). Weitere Informationen zu Gasttypen finden Sie auf dieser Seite: <https://support.atlassian.com/trello/docs/board-guests/>
The APP Trello for gmail is blocked by google while installing. Any ideas?
Asked by Centro San Luis Lanbide:

Hello,

My issue is that I want toinsatll the "Trello for Gmail" add-on (by the way, linux mint and chrome browser , and tried also firefox). In the process ofinstalling the add-on and after selecting de the user to sycronize the connection between my Gmail Account and my Trello Account , The message I oibtain is Googla blocked the APP. Does any one know if there are security issues and how to solve?

Thanks in advance


Answers:
author: Martin Unger
body: I have the plugin installed and get a security alert since this morning.

This app is blocked  
This app has tried to access confidential data in your Google account. We have blocked access to protect your account.


author: lisahammond
body: I don't have an answer but I noticed this a few days ago and I'm so disappointed! I've used this app for years and it's an important part of my business. I did open an ingognito window and was able to install it to Gmail just fine so I'm not sure what the issue is.


Tags: gmail
About collaborator limits since 8 April
Asked by Reelika Vahopski:

I have a question regarding updating my workspace. From April 8th, my workspace will only be allowed 10 collaborators. Currently, there are 63 collaborators on my workspace, and I am offered a solution to upgrade my workspace to standard solution for annual fee of 720 USD. If I make this upgrade, does it mean that I can freely continue to share my workspace under the same conditions, or are there still some user restrictions? I would likely need to involve up to 100 collaborators.


Answers:
author: Rasmus Wulff Jensen
body: I've made this 10 min video on how the new rules work via various examples: <https://youtu.be/rqmCHU_QxY8> (Your scenario is similar to Example 3: [https://www.youtube.com/watch?v=rqmCHU_QxY8\&t=387s](https://www.youtube.com/watch?v=rqmCHU_QxY8&t=387s))


author: Nikola Perisic
body: Welcome to the community [@Reelika Vahopski](/t5/user/viewprofilepage/user-id/5463020) !

Once you have done the upgrade, you can freely share your workspace without any issues. The limitation is only for the users who have 10 collaborators and want to add more.
Endere?o de email do cartao
Asked by Ricardo Engelender:

Ola,

Na vers?o desktop, consigo compartilhar o endere?o de email do cartao.

No app Android , so encontro compartilhar o link e n?o o email

Algum caminho no app Android para o endere?o do email?

Obrigado

Ricardo


Answers:
author: Nathan Smith
body: Hey [@Ricardo Engelender](/t5/user/viewprofilepage/user-id/5462851)

Currently, it's not possible to get the email address of a card in Trello's Android app but there's a feature request open for this. You can view the feature request here and watch it so our team can see you're interested in this feature ? - <https://jira.atlassian.com/browse/TRELLO-174>
Can I set my Workspace to a Constant Color for all Boards?
Asked by Amanda Henderson:

Hello All, my boards' colors are usually (not all the time though, to highlight certain boards) all the same color. For whatever reason, my Workspace "morphs" to the same color as my board, and thereby "washes out" all my boards' thumbnail colors (or the same shade) in my left navigation tree.. Short story--- is there a way to make my Workspace permanently a different color entirely so that I can see the boards shown in my navigation tree better? Thanks--


Answers:
author: Amanda Henderson
body: Hello fellow community - I see that 163+ folks have seen my post in just several days. If you'd like to have the ability also to change your Workspace color to a static color that doesn't change to the color of the current board you're viewing, please consider "upvoting" this suggested capability in this JAC# that was created in response to my question here. Here's the link to vote for this improvement: <https://jira.atlassian.com/browse/TRELLO-152>


author: Carolina Lopez
body: Hi Amanda!  

I'm afraid you can't change the background color for the left navigation tree, it will always match the color of the board you're working on. The background is part of Trello interface and can't be changed from your profile settings.


Tags: colour

workspace
to order checklist
Asked by Thales Athalimar:

I'd like to know if is possible to create a new checklist in a card and this checklist to keep on top of others checklists.

Today, every time I create a new checklist, it go to the and of the list. As I create a new checklist for each meeting with my boss, passed some months the news checklist going to end of a big list of checklists.

Thank you


Answers:
author: Sushant Verma
body: Hi [@Thales Athalimar](/t5/user/viewprofilepage/user-id/5462712)   

Welcome to the community!  

Hope below document will help you.  

<https://support.atlassian.com/trello/docs/adding-checklists-to-cards/>  

Regards,  
Sushant Verma
I have a problem when joining a group. A picture of the problem has been attached
Asked by ??? ??? ??????:

![IMG_1631.png](/t5/image/serverpage/image-id/314642iCC301F466139E222/image-size/large?v=v2&px=999 "IMG_1631.png")


Answers:
author: Melo
body: Hi [@??? ??? ??????](/t5/user/viewprofilepage/user-id/5462704), welcome to the community!

I wish I could help more, but for this error, I think you need to contact Trello support at: <https://trello.com/contact#/>

Cheers,

Melo
Need to run a report on cards created on a certain date or time period.
Asked by Dana Alley:

Hello! I work in digital marketing, and we just hired a VA to help our CEO manage tasks that come in from emails and coaching calls. The VA is going to review the call notes and emails and create Trello cards when necessary.

I want the VA to run a report at the end of each day, sending all the cards created for the day to the CEO. Then the CEO can review what was added, better assess what is coming up, and ensure that the VA added things correctly.

Any recommendations on how we can make this happen? Bonus points if whatever report we end up generating has the links to the Trello cards for my CEO to click.

Thanks!

Dana


Answers:
author: Maria
body: Hello Dana,

Implementing an efficient system for your VA to report daily on Trello cards created from call notes and emails is a great strategy to keep your CEO updated. Here's my list of what can help:

### 1. **Use Trello's Automation:** {#toc-hId-2116907215}

Use Trello's built-in automation tool to automate the reporting process. You can set up a rule that at a specific time each day, Butler compiles a list of all cards created that day with the specific label and posts a report in a designated board.

### 2. **Export Cards with Power-Ups:** {#toc-hId-309452752}

There are some power-ups like [Planyway](https://planyway.com/trello?utm_source=atlassiancommunity&utm_medium=referral&utm_campaign=atlassianquestions) that can export data to the Excel or PDF file. Just filter the data if needed and set the right date range, then simply export. [Here is more about Export](https://planyway.com/help/features/export-to-CSV#export-your-planyway-data-to-excel-or-csv?utm_source=atlassiancommunity&utm_medium=referral&utm_campaign=atlassianquestions).
Trello Card Buttons Not Visible or Accessible by Workspace Members or Guests
Asked by Adam Trick:

Hello! I created Card Buttons with specific functions and my team is unable to see or access. I am an admin for our company's specific workspace so I am seeking to understand why this issue is occuring. Please advise. Thank you!

![Screen Shot 2024-03-26 at 2.44.01 PM.png](/t5/image/serverpage/image-id/314617iE847967CE8429389/image-size/large?v=v2&px=999 "Screen Shot 2024-03-26 at 2.44.01 PM.png")


Answers:
author: Ste Wright
body: Hi [@Adam Trick](/t5/user/viewprofilepage/user-id/5462640)

It looks like this should work!

I'd contact support about this one: <https://trello.com/contact#/>

Let us know what they say!

Ste
qual o limite de ?rea de trabalho?
Asked by Fabiana Cassimiro Ferreira:

Na vers?o gratuita, possui um limite de ?rea de trabalho? J? sabemos que possui o limite de 10 quadros e 10 colaboradores por ?rea, sabem esclarecer essa informa??o?


Answers:
author: Alisson Sartor
body: Ol?, Fabiana!   

Bem vinda a comunidade :D  

No momento as contas Free n?o possuem limites de numeros de Area de Trabalho, s?o ilimitadas.   

Qualquer d?vida mais ? s? falar  

Atenciosamente  
Alisson  
Trello Team  

comments: author: Paula Andressa Cunha
body: Oi Alisson! Eu estou tentando criar uma nova ?rea de trabalho na minha conta, atualmente possua apenas duas. Mas n?o encontrei mais a op??o de criar... o Trello sofreu alguma atualiza??o nesse sentido?


author: Alisson Sartor
body: Ol?, Paula!  

Nossa equipe de design est? atualmente conduzindo um experimento no qual eles moveram o bot?o "Criar Espa?o de Trabalho" abaixo do bot?o de perfil localizado no canto superior direito, pr?ximo ao seu avatar ou foto. Curiosamente, para nosso recurso de simula??o, o bot?o permanece em seu local habitual abaixo do bot?o "Criar". Voc? poderia verificar se essa mudan?a foi implementada em sua conta tamb?m?  

Atenciosamente
Can guests who have a free account copy a board to their personal workspace?
Asked by Amanda Birdsong:

If I share a board with a guest, who has a free account, can they copy the board into their own account so they have access to edit it?


Answers:
author: Gaurav Kataria
body: Yes, they can copy the board. However, note that when a board is copied, the following are not copied - comments, card activity or archived cards. <https://support.atlassian.com/trello/docs/copying-cards-lists-or-boards/>
Could someone please explain Workspaces and Boards?
Asked by Linda:

I have several FREE boards and workspaces. Only 1 workspace exceeds the 10 collaborator limit. I tried unsuccessfully to delete these old staff from the workspace. What can I do?


Answers:
author: Oliver S
body: Hi Linda,

Think of a Workspace like a bucket which includes the boards and the people you're collaborating with. We have more info on what a Workspace is here: <https://support.atlassian.com/trello/docs/what-are-trello-workspaces/>

Within a Workspace, you can have multiple boards and users.

Similarly, you can be part of multiple Workspace (e.g. if people invite you to their Workspaces).

--

For the Workspace that exceeds the limit, and where you're having some difficulties removing collaborators - it's likely that some of these boards may have been created by other people.

We're working on rolling out some new features to make managing this a little bit more easily, particularly with the user limits change rolling out. For now, please see below for our suggested workaround.

For context, in a Free Workspace - Workspace admins aren't admins of all boards by default, only the boards they create.

++**Workaround**++

In the meantime, there's a handy workaround. Simply start a 14 day free trial of Premium via this link: <https://trello.com/en/free-trial> (no credit card required or obligation to stay). Once done, per our [paid Workspace admin capabilities](https://support.atlassian.com/trello/docs/workspace-admin-capabilities/) - you should automatically become admin of those individual board/s, and be able to remove the users.

Hope this helps! Let us know how things go, and if you have any further questions.
Transferring ownership of a board
Asked by Ben:

Hi all,

I started a Trello board while working as a contractor for a company. I no longer work for them but their team are on this board and it is very busy.

I want to back out of it, so I free up my board allocation and don't get any notifications but I don't know how to do this.

Logic would suggest I could transfer ownership of this board to another account on that board and then leave the board.

Your suggestions welcome, thank you.

Ben


Answers:
author: Gaurav Kataria
body: Yes, you can make someone else the admin of that board then leave the board <https://support.atlassian.com/trello/docs/making-a-user-an-admin-of-a-board/>
If I close a board can I invite the same people to a different board?
Asked by The Faceless Academy:

If I close a board and open a new board will I be able to share the new board with the same observers or will they not be able to view it because they used their limit and can't join a new board even if the other one was closed?


Answers:
author: Mutya A
body: Hi there,

Yes you may invite them as long as they are only a member of closed boards in your free Workspace. Members of closed boards don't count toward the collaborator limit. While that board remain closed, they also won't count towards the 10 board limit for free Workspaces.  

For more information: <https://support.atlassian.com/trello/docs/workspace-user-limit/#Who-doesn%E2%80%99t-count-as-a-collaborator>

Hope this helps!

----------------

If this post ***helps*** your query, then please consider **Accept answer** to help the other users find it more quickly.
Is There A List Of Functions For Trello Butler Automation?
Asked by jernst:

Hi there! I have been tinkering with the Butler card/board buttons and rules to create some useful automation tasks and triggers. I have been able to fish out of forum posts the function syntax to return the Card Name ({cardname} for those wanting to know!), and was looking for the function to return the trello link to the card as well. Is there possibly a list with viable Butler Automation commands \& functions? Thanks for the help everyone!!


Answers:
author: jernst
body: I found the answer to my own question!! There is an excellent Atlassian article with useful functions. See the link below. Thanks everyone!

<https://support.atlassian.com/trello/docs/butler-variables/>


Tags: automation

butler