youngmon/atlassian-qna huggingface dataset:
File Storage in Confluence - Replace SharePoint?
Asked by Scott Boisvert:

We're in the process of rolling Jira and Confluence out in our organization. I just finished the roll out to one area where we've typically used SharePoint for file storage. The team made the comment yesterday they want to completely move away from SharePoint and utilize Confluence as not only their collaboration tool, but also file storage. It was noted that some of these files could be quite large video files (I've not been able to get specifics yet). I currently have the attachment limit set to 100MB.

Given we are on server version we can expand the storage if necessary, are there any other issues with storage of large files. Will there be any kind of performance hit from a system perspective? We're on 6.15.1.

Thanks in advance.


Answers:
author: Stephen Sifers
body: Hello Scott,

Congratulations on making the move over to Jira and Confluence. This is a great question, will files larger than 100MB on a server product cause performance issues. The answer, however, may not be as clear as the question. In short, the answer is, maybe. This is due to a couple of factors in how the Confluence server and underlying infrastructure is deployed. I will break it down as follows:

* Ensure you have enough bandwidth internal and external to handle the videos and their streaming requirements. You will also need to ensure this bandwidth is designed for multiple users streaming/viewing concurrently.
* Ensure your storage which the Confluence server and its directories are located on are fast enough to serve the content you're wanting to store. A slow storage disk/array may cause performance issues and Confluence will become delayed in presenting content.
* Question if you NEED to store video content within Confluence itself. There are multiple other services which allow you to storage video content external to your server while allowing you to link/play the videos elsewhere. A private youtube channel would be a good example of this.

There are articles which can help to understand how to tune and adjust Confluence to have better performance based on your needs. These articles may be found here:

* [Performance Tuning](https://confluence.atlassian.com/doc/performance-tuning-130289.html)
* [Server Hardware Requirements Guide](https://confluence.atlassian.com/doc/server-hardware-requirements-guide-30736403.html)
* [Managing Application Server Memory Settings](https://confluence.atlassian.com/doc/managing-application-server-memory-settings-32899336.html)
* [Running Confluence in a Virtualized Environment](https://confluence.atlassian.com/doc/running-confluence-in-a-virtualized-environment-200709958.html)

I hope this information proves helpful and you're able to deploy and use Confluence without any performance issues.

Regards,  
Stephen Sifers

comments: author: Scott Boisvert
body: Thanks Stephen!

We don't NEED to store video on Confluence, but it comes down to my associates don't want to use multiple tools. :) This is all great information though. Thank you for this.


Tags: confluence-server

server
How to login without Google?
Asked by Lionel Adams:

My G-Suite integration isn't configured yet, but it's forcing the users I invite to use Google authentication. However right now, we're testing Jira Cloud in preparation for moving from server to cloud, and I want to be able to use some generic group email logins as users for testing purposes? How can I allow login without Google?


Answers:
author: Stephen Sifers
body: Hello Chris,

Once you've enabled the G Suite integration your users will be able to use the google login but are not limited to using only this. The users should have an option under "Log in with Google" to enter their email address to authenticate. This will have them authenticate again their Atlassian cloud account instead of google. Further information on this may be found at [How G Suite users log in \| Understanding your Atlassian Cloud and G Suite passwords](https://confluence.atlassian.com/cloud/how-g-suite-users-log-in-744721643.html#HowGSuiteuserslogin-passwordsUnderstandingyourAtlassianCloudandpasswords).

If your users are still unable to login via an email address then please reach out and let us know.

Regards,  
Stephen Sifers


Tags: cloud

confluence-cloud

google
Picking an image in a blog post to show in the latest news control
Asked by Darryl Blackwell:

Hi,

I've created some blog posts complete with images, and want to show these on the latest news section on a home page. The latest news control picks up the blog posts automatically and takes the starting text, and will also pick an image within the page.

Is there any way to specify the image to be chosen, as this seems to vary - it seems to pick one at random from the blog page images attachments section - sometimes first, sometimes last, sometimes n'th one?

Thanks for any help


Answers:
author: Darryl Blackwell
body: Found out the answer - it sorts alphabetically, so going into the blog ... / attachments list, clicking properties and naming the image aaaXXX meant it was selected.
Include pages filtered by label(s)
Asked by steffen_becker_atlassianusergroup_com:

I'm searching for a solution (add-on?) to "combine" the functionality of the "Include page" macro along with the "Content by Label" macro:

That means, I'd like to include the content of every page with certain labels.

Does anybody have an idea?


Answers:
author: Bill Bailey
body: I took the following code to modify it to have a Child Pages by Label macro:

<https://github.com/unidwell/confluence-include-child-pages-macro>

It does have Filter on Page Label option. So the issue becomes to find a collection of pages with matching labels (not just children). OR it has the option to specify a parent page, so you could set up a container page that is used to collect all of your source pages in one place easy to access. This later method would mean you could use this macro pretty much as is.


Tags: confluence-server

server
Why can't I filter a task report in a meeting note?
Asked by Tim Zeh:

I am trying to add an overview about the open tasks in a confluence space to the meeting notes template.

Unfortunately I can't put in the space in the filter.

EDIT:

To be a bit more accurate: Apparently the task report space selection is not working for me in the new editing experience


Answers:
author: Andrey Khaneev _StiltSoft_
body: Hi Tim,

Please, tell more about your case. How do you need to filter the task report?

comments: author: Tim Zeh
body: Hi Andrey,   
sorry for the very rough description. Here are some more details:  
In my overview page I am using the default task report. This works just fine and I am able to filter on spaces:

![working.png](https://community.atlassian.com/t5/image/serverpage/image-id/57204i485BDFCC94ABB6DA/image-size/large?v=v2&px=999 "working.png")

In a meeting notes page on the other hand I try to add a task report but if I put in the name it doesn't recognize (neither search) for the spaces.

![not_working.png](https://community.atlassian.com/t5/image/serverpage/image-id/57205iF1F6B9B800673419/image-size/large?v=v2&px=999 "not_working.png")

I included some screenshots (sorry for the German version - if needed I can try to switch my environment to english).


author: Andrey Khaneev _StiltSoft_
body: Hmm, it works in my environment...


author: Tim Zeh
body: I just realized that it's apparently not working in the new editing experience for me.


Tags: cloud

confluence-cloud
How to add header with image and footer with page number?
Asked by Mrinalika Akula:

Hello all,

I'm looking at options to add a logo in header and page number that is centered to footer using confluence wiki markup. I want to do it using header and footer option under Look and Feel -\> Space settings. Any leads to a solution are highly appreciable. I'm not looking to use PDF export of PDF stylesheets.

Thanks in advance

Mrinalika


Answers:
author: Stephen Sifers
body: Hello Mrinalika,

If you're wanting to use wiki markup to display content within the header and footer of Confluence cloud then you have a few options available to do this. It will depend on where your logo is located in how you will call the logo itself. There is a reference guide to help you use the proper wiki markup for the files located which is located at [Confluence Wiki Markup \| Images](https://confluence.atlassian.com/confcloud/confluence-wiki-markup-938044804.html#ConfluenceWikiMarkup-Images).

An example of what your wiki markup would look like is as following:

!logo.png\|align=center, vspace=2!

As far as the page number, page numbers would only exist upon export and as you stated that is not the solution you're looking for. Confluence does not have page numbers as a page is a single page with content (no additional pages or numbers), if you added a number it would always read as '1'.

I hope this proves helpful and you're able to add your logo and additional details to the header and footers within Confluence cloud.

Regards,  
Stephen Sifers

comments: author: Mrinalika Akula
body: Thanks, Stephen, I could achieve my task. I've used the absolute URL of an embedded image on a Confluence page in the Header section of Look \& Feel.

However, if I try to do the same with !pageTitle\^image.gif! it fails.

But then the end is served.

Thanks Again.

Cheers


Tags: cloud

confluence-cloud
confluence pricing with jira software on server
Asked by Livia Bochicchio:

Goodmornig,

my company has a Jira Software server license and wants to buy Confluence to use it alone and with Jira Software as well.

Is it possible for server installation? How much does Confluence cost if there is an on-premise installation of Jira Software?

I'm looking forward in receiving your answers.

Thanks,

Livia Bochicchio


Answers:
author: Marco Scarpati
body: Hi Livia,

i advise to contact directly the Atlassian Support Team about this situation.

I will left a standard page where u can found a easy FAQ:

<https://it.atlassian.com/licensing/purchase-licensing>

Hope it be can help for u,

have a nice day and good work.

comments: author: Livia Bochicchio
body: thanks!


author: Marco Scarpati
body: Let me know whether it has been helpful.


Tags: confluence-server

server
Why Confluence cloud did not recognize users?
Asked by Gabriela Matei:

I use Confluence cloud and sometimes using @mentions in pages, my colleagues\` ID name is not recognized and appear as "unknown users" in tag.

When I go to edit the page, their names appears as normal.

Yet my problem as admin is when this page has this error they won\`t get notification via mail of any modifications within that page by other colleagues.

Do you have any answers what is the issue in here? Or what should I do next? What should I expect to happen? Or do you have any tips\&tricks to solve this?

Thank you.


Answers:
author: Kiran Panduga {Appfire}
body: Hi [@Gabriela Matei](/t5/user/viewprofilepage/user-id/1303234) ,

I guess these users are migrated users and this happening in Confluence Cloud, I would suggest to check with Atlassian Support.

This requires to fix at the Database level and Atlassian can only do so.

Please review this KB article.

<https://confluence.atlassian.com/cloudkb/fixing-the-unknown-user-confluence-issue-after-migration-826878305.html>

Thanks,

Kiran.

comments: author: Gabriela Matei
body: Hi, [@Kiran Panduga {Appfire}](/t5/user/viewprofilepage/user-id/645618) ,

Thank you for your input.

This issue is not in my case. We always worked in Confluence cloud, no migration was in place, nor the name of the users have changed.


author: Kiran Panduga {Appfire}
body: Hi,

Can you share the screenshot of the error message you see and also is the user active ?

Thanks,

Kiran.


author: Gabriela Matei
body: Hi,

No error message appears, it\`s just the name of the users is no longer be seen, only "Unknown user" + user code.

On mouse-over it shows who the user is, so we can still see.


Tags: cloud

confluence-cloud
User group inheritance
Asked by sc:

Dear all,

I am actually study confluence admin and groups of users permission.  
When you create a user which belongs to 2 different groups ( Dev, Tec)

When I define that those 2 groups Dev and Tec have access to a given Space.  
I define it so that TEC group get less permission than Dev group.

When I login in with the user belonging to those groups and access the Space, how permission gets apply? Does it take all time by default the permission for groups which are more restrictive and ignore the others ?

Or does permission are build based on the 2 groups the user belong ?

<br />

Thanks for clarification


Answers:
author: Stephen Sifers
body: Hello,

Managing groups within Confluence can become tangled if you're unaware of how the permission structure will work when implemented. With this said, if a user is a member of two groups then the more powerful permission group will win. Here is how it is broken down:
> Overlapping group and user permissions
>
> When a user is assigned more than one permission, the more powerful permission will prevail.
>
> * A user may be assigned a permission specifically to their username. They may also be assigned a permission by belonging to a group, or even several groups.
> * The user will then be able to perform all functions assigned to them.
> * So if a user is allowed to do something over and above what the group can do, the user will be able to do it. And if the group is allowed to do something over and above the specific permissions granted to the user, the user will still be able to do it.
> * If anonymous users are allowed to do something over and above what the user or group can do, the user will be able to do it, (even while logged in).

Source documentation: [Confluence Groups](https://confluence.atlassian.com/doc/confluence-groups-139478.html)

Additionally, if you're wanting to learn more about permissions within Confluence I would suggest reviewing the following articles:

* [Permissions and restrictions](https://confluence.atlassian.com/doc/permissions-and-restrictions-139557.html)
* [Managing Nested Groups](https://confluence.atlassian.com/doc/managing-nested-groups-229838455.html)
* [Confluence permissions architecture](https://developer.atlassian.com/server/confluence/confluence-permissions-architecture/)

I hope this information and the resources prove helpful for clarifying how permissions will be applied to users.

Regards,  
Stephen Sifers
Does Roles exist in confluence in addition to groups ?
Asked by sc:

Dear all,

I am actually study confluence administration and user rights.  
usually when i am allocated permission in other system, we used to define :

- Roles, groups and users.

Roles are then linked to groups and user attached to groups.

When looking at confluence admin, I could not find way to create roles that I can associated to groups.

Does this exist in a way ?

Regards


Answers:
author: Shannon S
body: Hello there,

Thank you for contacting us about this. Happy to help you with this.

So, the roles in Confluence are controlled by adding users to specific groups, applied through the [Global Permissions Overview](https://confluence.atlassian.com/confcloud/global-permissions-overview-724765488.html). The main roles are: Site Admins, Confluence Admins, and Users (not including System Admins which is another role in Confluence Server, but not cloud.)

For example, if you want someone to have the role of "Site Admin" then you would need to add them to the group **site-admins** . Confluence admins would need to be in **administrators**.

For more information on the groups and their default permissions, you can review [Create Groups and Update Permissions](https://confluence.atlassian.com/cloud/create-groups-and-update-permissions-744721627.html).

If you want to break your regular users down into more granular permissions, then you want to consider what spaces they need to have access to, and what they should be able to do. Then you can update your Global or Space permissions based on this.

If you have a particular permission you want to apply, but aren't sure how, please let me know, and I can guide you through that.

Regards,

Shannon


Tags: administration

cloud

confluence-cloud
Confluence /display/public/<space-key> identifier in page URL?
Asked by Iestyn Polley:

Hi all,

The standard Confluence page URL is \<domain\>/display/spacekey/\<page-name\>.

The same page also responds to \<domain\>/display/public/spacekey/\<page-name\>.

Can anyone explain what the /public/ identifier is for?

Cheers, Iestyn.


Answers:
author: Shannon S
body: Hello Iestyn,

Thank you for contacting us about this. I am not able to replicate this behavior in my own instance, but I found a few examples of users with the [Comala Workflows](https://marketplace.atlassian.com/apps/142/comala-workflows?hosting=server&tab=overview) add-on where it was injecting "public" into the URL.

Could you confirm if you happen to have Comala Workflows installed? If you were to disable it, does the behavior still occur?

Regards,

Shannon

comments: author: Applications Unit
body: Yes we have it installed, and disabling prevents the public link from responding.

Digging a bit more, I can see now that the public link refers to the published view on the page, while a draft version of the page exists at the regular link.

Thanks for the tip!


author: Shannon S
body: Thank you for confirming that!

I'm tagging the vendor on this post so they can receive the feedback, but you might also want to either [email the vendor directly](mailto:support@comalatech.com), or [submit a support request](https://comalatech.jira.com/servicedesk/) to let them know you are running into this issue.

You can share any details you learn with us, since it can help other customers in the future if they run into the same problem.

Take care, and have a pleasant week.

Regards,

Shannon


Tags: atlassian-marketplace

confluence-server

server
Confluence url to access rendered page content only
Asked by Sumit_Kapoor:

I need to display Confluence Page content outside Confluence. In need of confluence url that can show rendered page content with no other confluence related links/frames.


Answers:
author: Shannon S
body: Hello there,

Welcome to Atlassian Community. It's nice to have you!

One way to subscribe to Confluence content is by RSS feed. Have a look at [Subscribe to RSS Feeds within Confluence](https://confluence.atlassian.com/doc/subscribe-to-rss-feeds-within-confluence-139453.html?_ga=2.69130135.725260564.1560240685-1483961444.1556008674) for more details.

Note that you will need to make sure your users subscribing to the feeds are licensed to use Confluence, or else they will not be able to access the data unless it is made public.

If they are not, then you would need to enable Anonymous Access on the instance in order for non-licensed users to be able to view the information in Confluence. See [Setting Up Public Access](https://confluence.atlassian.com/doc/setting-up-public-access-156.html) for more information on that.

Another alternative would be to use an add-on, such as [Email This Page](https://marketplace.atlassian.com/apps/1217983/e-mail-this-page?hosting=server&tab=overview). It allows you to send a page to another person via email, and does not require they have access to view the page directly.

I hope that helps, but do let me know if you have any trouble or questions.

Regards,

Shannon


Tags: url
How to manage Lesson Learn Database in Confluence
Asked by Daniel.Du:

I am responsible to establish Lesson Learn database in confluence, the template is already defined, but I don't know how to customized the page, the main challenge are:

1. When create one LL, how to created the page based on the template, so all the attribute in template will presented in the LL creating page  
2. How to add attribute into search filter  
3. How to view all LL in one page,filter result in one page and view the details of one LL in one page

Is there anybody has experience to setup LL in confluence, or have some better idea to solve above issues.

Thanks!


Answers:
author: delapenae@sancristobal.com.ar
body: Hi Daniel, how are you? I would like to know if you don't mind, how did you manage and setup LL in Confluence?

I'm new in Confluence and as you already know, there is not any documentation to help to manage LL from Confluence.

Anything you be able to advise me would be a great help for me!

Thank you!!

Regards!
How to apply redirection for entire space
Asked by Abraham Toribio:

We recently created a new space by cloning an old space. The new space has a new spacekey, obviously.

My problem is, the old spacekey is still showing up in searches like Google. What I want to do is when users click the old spacekey from the search result, they will be redirected to the new space. Is there a way to do this en mass for the entire space? I know we can use the redirect plugin for a page, but I don't wanna create a redirect for each and every page of the entire space.

I've also tried blocking the old space from public view, but then it still shows up in Google searches.


Answers:
author: Stephen Sifers
body: Hello Abraham,

If you're wanting to take users who navigate to a 'page" from google and send them to a new 'page' or space within Confluence then you'll need to use javascript customization within your old space to forward/redirect your users to the new space. Stephen Brannen wrote up an answer previously about doing this which should still be applicable now. You may find this post at [How to apply redirection on all pages on a space?](https://community.atlassian.com/t5/Confluence-questions/How-to-apply-redirection-on-all-pages-on-a-space/qaq-p/229949) Within there the following is referenced:
> You will want to paste the following into the 'At the end of the HEAD' section of the Custom HTML section of the Confluence Administration screen.
>
> ```
> &lt;script type="text/javascript"&gt; function Redirect(newUrl, path) {  window.location = newUrl + path; } space = "TEST"; if (space == AJS.params.spaceKey) {  var newUrl = "http://new.confluence.com"  var path = window.location.pathname;  Redirect(newUrl, path); }&lt;/script&gt;
> ```
>
> If you would prefer to warn users, you could use an Alert and set a timeout like below:
>
> ```
> &lt;script type="text/javascript"&gt; function Redirect(newUrl, path) {  window.location = newUrl + path; } space = "TEST"; if (space == AJS.params.spaceKey) {  var newUrl = "http://new.confluence.com"  var path = window.location.pathname;  alert("You will be redirected to the new page location in 3 seconds.");  setTimeout('Redirect(newUrl, path)', 3000); }&lt;/script&gt;
> ```

Please let us know if this example works for your needs and assist with redirecting traffic from your old Confluence space to the new space.

Regards,  
Stephen Sifers

comments: author: Abraham Toribio
body: Hi Stephen,

We made a couple of tweaks and then it worked! Thanks very much!


author: Stavros_Rougas_EasyApps
body: If like many server clients you have moved to cloud you will discover what Stephan suggests is impossible. You don't have that level of customization in cloud.

We built a redirection app called [Redirection by Easy Apps](https://marketplace.atlassian.com/apps/1224699/redirection-by-easy-apps?hosting=cloud&tab=overview) and learned all about what can and cannot be done in cloud. What can be done is not technically a redirect. But you do not need any technical knowledge to use it, it's built to that marketing and a cross section of team members can use it.


Tags: confluence-server

server
How to show completed items on my Action Items page?
Asked by Johnny Culpepper:

Hi, i'm trying to insert a macro that will allow me to show any of my completed activities that are showing up in meeting notes, issue log, risks log, and action items page, but I'm not quite sure how to do it. Any help is apprecatied.


Answers:
author: Ollie Guan
body: Hi [@Johnny Culpepper](/t5/user/viewprofilepage/user-id/3318197) ,

I think you can try to insert a task report macro, set task status = complete

[Task Report Macro](https://confluence.atlassian.com/confcloud/task-report-macro-724765319.html)