youngmon/atlassian-qna huggingface dataset:
How are security classifications handled in Confluence e.g. Secret, Sensitive, Public?
Asked by Kim Read:

I want to ensure that all of our authors utilize a security classification for any and all documents. How is this best achieved in Confluence?


Answers:
author: marc -Collabello--Phase Locked-
body: Hi [@Kim Read](/t5/user/viewprofilepage/user-id/4453308)

One option is to use separate spaces for the different security classifications. This allows you to control access to these documents on a space level, and also makes it clear to authors that they are creating document e.g. in the "secure" space.

comments: author: Kim Read
body: Thank you for the quick reply. And while I like the answer and would work for some organizations, it is a requirement to actually have a security label on the document itself.


Tags: cloud

confluence-cloud
Created Template Not Available in Templates / Custom
Asked by Susan Kuehn:

After creating a template it is not available in the templates / custom area.

Steps:

1. Access the Space Settings

2. Look and Feel

3. Choosing Create New Template

4. Because I built the page in a different space I open the page / choose edit / copy / then paste it into the template page

5. Save.

6. Template is now accessible in the space settings/look and feel/templates page

However, when I choose the Templates button at the top of the screen it is not accessible as a "custom" template.

I have deleted the page and gone the step above twice with the same results. Interestingly enough, I went through these same steps to build a different template and it does show up in the custom template area

What am I doing wrong?

Thanks, SK


Answers:
author: Darlene.Jeter
body: [@Laura Bourg](/t5/user/viewprofilepage/user-id/5329279) [@Susan Kuehn](/t5/user/viewprofilepage/user-id/5188888) Same here.


author: Laura Bourg
body: I have a similar experience. I created a template via space settings and then promoted it. But the only place it is visible is under space settings. How can I make it accessible to my team?


author: Barbara Szczesniak
body: [@Susan Kuehn](/t5/user/viewprofilepage/user-id/5188888) , I'm not sure why this is happening, but I will be interested to see an answer, since I'm also interested in knowing how to copy a template from one space to another.

In the meantime, have you tried promoting the template and/or starring it? If you do this, does it show up under the Promoted or Starred category?

comments: author: Susan Kuehn
body: I have tried promoting, but not starred category. It did not work to promote.


Tags: cloud

confluence-cloud

template
ConfiForms (3.4.1) Bug: Edit Controls
Asked by Elena Florie:

Hi [@Alex Medved _ConfiForms_](/t5/user/viewprofilepage/user-id/781630) ,

with the ConfiForms version 3.4.1 the following bug occurs:  
If there exists more than one ListView with "Edit Controls for ConfiForms" on a page, the content of the form disappears together with the Edit Control buttons when saving entries. Only with the reload of the page the content of the forms reappears, unfortunately.

Hopefully you can reproduce the issue and fix it?

Kindest regards,  
Elena

![Bug 3.4.1.gif](https://community.atlassian.com/t5/image/serverpage/image-id/251299i8F6F649F7F08D955/image-size/large?v=v2&px=999 "Bug 3.4.1.gif")![Bug 3.4.1.png](https://community.atlassian.com/t5/image/serverpage/image-id/251298i1B809D7EC2751FBC/image-size/large?v=v2&px=999 "Bug 3.4.1.png")


Answers:
author: Alex Medved _ConfiForms_
body: Hi [@Elena Florie](/t5/user/viewprofilepage/user-id/4766512)

Thanks, we will look into this

PS, We dont monitor this community all the time, and the best way to get support (and report bugs) is to use the [Support form](https://wiki.vertuna.com/display/VERTUNA/Support+Request+Form) on our website

Alex


Tags: bug

confiforms

confluence-server

edit

list

server
Please tell me how to remove ? from multiple action items at once.
Asked by ???????:

I would like to use action items as a checklist, but it would be very helpful if you could tell me how to uncheck them all at once, as it is difficult to uncheck them manually.


Answers:
author: Fabio Racobaldo _Herzum_
body: Hi [@???????](/t5/user/viewprofilepage/user-id/5194212) and welcome,

unfortunately it is not a builtin feature. There is an open request for that <https://jira.atlassian.com/browse/CONFCLOUD-37184>

My suggestion is to vote and watch that ticket in order to keep up to date.

Fabio

comments: author: ???????
body: Thank you for answering.


Tags: cloud

confluence-cloud
What is the best option to allow me to Embed Confluence pages to other app/doc in version 7.13
Asked by Sarah Cadwallender:

I'm currently on version 7.13 and I want to be able to embed specific confluence pages into a new application, but the embed option isn't available to me (assume because of the version). Is there an add on available?


Answers:
author: Sarah Cadwallender
body: We are working along side another company who have Confluence cloud and they have the option to embed the confluence link giving them like an iframe type imagine. Ideally we want to be able to do that, but I dont see the option on the version we are on, so I assume we would need to move to Cloud or pay for an add on?


author: Nic Brough -Adaptavist-
body: Welcome to the Atlassian Community!

Confluence is not built or intended to be embedded in other systems. There might be an app you can use to render pages in an embeddable way, but you'll need to start the search by defining what and how you want to embed.


Tags: confluence-server

server
Use Page Properties in DrawIO Diagram
Asked by Simon Sander Wullf-Nielsen:

I need the I have created a Page Properties Table with the property "Site", "Connection", "Remote Address"  

I need to use these Properties as text in a DrawIO diagram  
I am not able to add them it seem I have tried {PageProperty:Title} in a "text"  

![image.png](https://community.atlassian.com/t5/image/serverpage/image-id/251284i4C25C0F4BC90B9AF/image-size/large?v=v2&px=999 "image.png")  

Anyone tried this with success?   


Answers:
author: David Benson _draw_io_
body: You'd need to either programmatically build the diagram XML using the table as a source, or build a csv representation using the table and use the csv as the input to generate the diagram.

comments: author: Simon Sander Wullf-Nielsen
body: Thank I will look into this Need to be running in confluence :/


Tags: cloud

confluence-cloud

draw.io
Define Dropdown-Filter-Operators in Tabelfilter-Macro?
Asked by Neumann Bernd:

![image.png](/t5/image/serverpage/image-id/251274iAB304B73CB7AAC40/image-size/large?v=v2&px=999 "image.png")

It seems that "AND" and "OR" have the same functionality... For my understanding there should be an "ExclusiveOR" option, which at least shows only the selected filter value!

By the way, a selected filter works with a specific column, and I can't imagine how the "AND" option should work, because the filtered value is XYZ "OR" UVW, i.e. values equal to XYZ and UVW are displayed.

In case of XYZ "EXOR" UVW you can choose either XYZ or UVW, which would make much more sense...


Answers:
author: Neumann Bernd
body: Hi [@Katerina Rudkovskaya \[Stiltsoft\]](/t5/user/viewprofilepage/user-id/3738229) ,

Thank you for explaining the functionality of these Dropdown filter operators.

I thought it could be a solution to add some interactivity to Confluence by selecting "options" with this filter. But for best user experience this requires EXOR functionality, nevertheless it works and my users have to live with Confluence philosophy.


author: Katerina Rudkovskaya [Stiltsoft]
body: Hi [@Neumann Bernd](/t5/user/viewprofilepage/user-id/5194109),  

Please take a look on the screenshots below.

<br />

Here is our test table wrapped in the [Table Filter](https://docs.stiltsoft.com/tfac/dc-server/how-to-use-table-filter-macro-42239756.html?utm_source=atl_community&utm_medium=answer&utm_campaign=table-filter-traffic-sources&utm_vendorID=1216111) macro:  

![Wed 2-1.png](https://community.atlassian.com/t5/image/serverpage/image-id/251285i6E2C0A1357ACF6E6/image-size/large?v=v2&px=999 "Wed 2-1.png")  

Now we set a dropdown value, choose the delimiter (comma for our case) and choose the "AND" option:  

![Wed 2-2.png](https://community.atlassian.com/t5/image/serverpage/image-id/251287iC0BFD81CED4BBAC4/image-size/large?v=v2&px=999 "Wed 2-2.png")![Wed 2-3.png](https://community.atlassian.com/t5/image/serverpage/image-id/251288iFE53E6A41FB06E1E/image-size/large?v=v2&px=999 "Wed 2-3.png")  

As a result, we have only one entry where both "A" and "B" options are present.  
Now we choose the "OR" option:  

![Wed 2-4.png](https://community.atlassian.com/t5/image/serverpage/image-id/251289iC6A01ADB19E60C19/image-size/large?v=v2&px=999 "Wed 2-4.png")![Wed 2-5.png](https://community.atlassian.com/t5/image/serverpage/image-id/251290i159486FB6D440797/image-size/large?v=v2&px=999 "Wed 2-5.png")  

The result differs: we have three entries where "A" or "B" options are present.  
Hope I could clarify the case a little bit.  

Besides, note that you may click on the "=" button and set a reversed filter. In this case you will be shown all the entries that don't match the chosen criteria:  

![Wed 2-6.png](https://community.atlassian.com/t5/image/serverpage/image-id/251291i334170910D097842/image-size/large?v=v2&px=999 "Wed 2-6.png")![Wed 2-7.png](https://community.atlassian.com/t5/image/serverpage/image-id/251292iDF4F6A98EBFADE2A/image-size/large?v=v2&px=999 "Wed 2-7.png")


Tags: confluence-server

filter

server

table

table-filter

table-filter-and-charts
I have a sign off form once all sign offs are completed I want to send an email wit all sign offs
Asked by Butch_Richards:

I want to send the email to our change management partners after all sign offs are collected. This can be triggered manually but has to have each signer sectioned off with with each sign off and the information they provided on the sign off form.


Answers:
author: Alex Medved _ConfiForms_
body: Hi [@Butch_Richards](/t5/user/viewprofilepage/user-id/5194191) and welcome this community

Have you already built a form to collect sign-offs? How?

Alex

comments: author: Butch_Richards
body: [@Alex Medved](/t5/user/viewprofilepage/user-id/4541550)

Yes I built it in confiforms it collects and summarizes all the signoffs. I want to send an email with all data points for every signer once collected. It currently sends an email after the user creates the form with their signoff and sends it out to the correct folks. I just want to set a consolidated form that provides all sign offs in one email


author: Alex Medved _ConfiForms_
body: Will add the label, to mark it as "ConfiForms" related... as otherwise it is quite difficult to understand

OK, how do you "collect the sign-offs" - do they open the form and update it (different parts of it)?


author: Butch_Richards
body: [@Alex Medved](https://community.atlassian.com/t5/user/viewprofilepage/user-id/4541550) you click sign off it goes to the form gathers five data points then emails the group with your sign off message. I was able to add a form to the page where the user selects sign off complete i dropped in the cinfiforms table view from the sign off form and it works. Would be best if I could put a record count in there and when it hits that it sends the email . But this will suffice


author: Alex Medved _ConfiForms_
body: So, you collect records as "sign-offs" - each sign-off is a new record?


author: Butch_Richards
body: That is correct each sign off is a new record


author: Alex Medved _ConfiForms_
body: A bit strange design, but OK.. and you want to send an email when a certain number of records is saved in the form?


author: Butch_Richards
body: Correct


author: Alex Medved _ConfiForms_
body: OK, you can use [queryCount](https://wiki.vertuna.com/display/CONFIFORMS/Virtual+functions) to check the number of records in the dataset

That is the ConfiForms IFTTT macro's condition that you set up onCreated event to send email

    id.queryCount(myform:@self;*):5

To send when records count is 5 and the form name is "myform" located on the same page

The contents on the IFTTT macro body could be something like a TableView over the form (so it brings up all the records)

Alex


author: Butch_Richards
body: Thank you that helps appreciate you Knowledge


Tags: confiforms

confluence-server

server
How to find out total page edits and newly created pages per month?
Asked by Martin James:

Is there any way to find out how many page edits and newly created pages our Confluence site gets per month?

Is this something that can be done using an API get request?

We aren't in a position to install new 3rd party plugins so any help without purchasing any new tools would be really helpful.


Answers:
author: Esther Strom
body: Hi, [@mybucket2018](/t5/user/viewprofilepage/user-id/684169) - because you're on Premium, your site admin has access to the Analytics product included with Confluence (found under the Apps menu.) Depending on the permissions your admin set, you may also have access to this. Share [this documentation](https://support.atlassian.com/confluence-cloud/docs/set-viewing-permissions-for-analytics/) with them if they don't know how to set analytics permissions.

![analytics.png](https://community.atlassian.com/t5/image/serverpage/image-id/251350iB653779CE1875E17/image-size/large?v=v2&px=999 "analytics.png")

From there, they can click on the Spaces tab and choose Export Excel:

![spaces.png](https://community.atlassian.com/t5/image/serverpage/image-id/251352i64E604A17BAE83FC/image-size/large?v=v2&px=999 "spaces.png")

This will give you a detailed spreadsheet (broken down by space, but you can use Excel formulas to total the columns) of creates, edits, and views.

![export.png](https://community.atlassian.com/t5/image/serverpage/image-id/251355iFED685D11F83FCD0/image-size/large?v=v2&px=999 "export.png")

comments: author: Martin James
body: That's good to know thank you. Will this give me the view stats of all the pages that have been restricted as well, or would those numbers not show if the Page Author has restricted the pages from me?


Tags: cloud

confluence-cloud
Restricting upload of sensitive data to Confluence
Asked by KA:

What measures can we take to prevent accidental uploads of sensitive data to Confluence Cloud? Is there a feature within the Confluence/Jira Cloud login system that can prompt users to avoid sharing any confidential information? We would appreciate any recommendations for relevant plug-ins or OOTB/in-house solutions.


Answers:
author: Nic Brough -Adaptavist-
body: Welcome to the Atlassian Community!

How would you expect software to know when the information being uploaded is sensitive?

Remember that even the new AIs like ChatGPT and Bard are only about 60% effective at spotting when data might be subject to GDPR rules.


author: Rilwan Ahmed
body: Hi [@KA](/t5/user/viewprofilepage/user-id/5194086) ,

Welcome to the community !!

There is **no** possibility to prevent accidental uploads of sensitive data to Confluence Cloud.

One suggestion I can provide is to restrict the spaces by granting appropriate [space level permissions](https://support.atlassian.com/confluence-cloud/docs/assign-space-permissions/).   
If you are in Free plan, then space permissions cannot be modified.

Also Check if [Compliance for Confluence](https://marketplace.atlassian.com/apps/1218474/compliance-for-confluence?tab=overview&hosting=cloud) plugin suits your requirements.

comments: author: KA
body: Thank you [@Rilwan Ahmed](/t5/user/viewprofilepage/user-id/716861) for your valuable suggestion!


Tags: cloud

confluence-cloud
How setup webhook or event handel for Confluence page
Asked by Sedrak Khachatryan:

Hello team, I wondering if there is a way to set up a event handler that can send a payload to a webhook. By event, I mean updating the Confluence page.


Answers:
author: Markku Miettunen
body: Hi Sedrak,

You might be looking for this:

![Capture.PNG](https://community.atlassian.com/t5/image/serverpage/image-id/251587iEE64AA961D94B9F0/image-size/large?v=v2&px=999 "Capture.PNG")


Tags: cloud

confluence-cloud
How do I prevent all public spaces being accessed from the global menu?
Asked by Louise Hitchings:

We have several spaces that we would like to make public for our clients by allowing anonymous access, but we do not want each client to be able to access each other's spaces from the global menu. Is there a way to prevent all spaces being listed / accessible from within the global menu?


Answers:
author: Brant Schroeder
body: [@Louise Hitchings](/t5/user/viewprofilepage/user-id/4136044) There is not a way to do this through the delivered product. There are some apps that allow you to make adjustments to the theme that allow you to do this. Here are the ones I know of:

* [https://marketplace.atlassian.com/apps/1230421/mantra-confluence-intranet-news-posts-events-theme?hosting=cloud\&tab=overview](https://marketplace.atlassian.com/apps/1230421/mantra-confluence-intranet-news-posts-events-theme?hosting=cloud&tab=overview)
* [https://marketplace.atlassian.com/apps/1221322/refined-for-confluence-cloud?hosting=cloud\&tab=overview](https://marketplace.atlassian.com/apps/1221322/refined-for-confluence-cloud?hosting=cloud&tab=overview)

comments: author: Brant Schroeder
body: [@Louise Hitchings](/t5/user/viewprofilepage/user-id/4136044) can you accept this answer to help others?


Tags: cloud

confluence-cloud
Integration with Datadog reports
Asked by Poonam_Pathania:

Hi Team

We are looking for integration of DataDog reports using Confluence API.

We need to know, if we have any option or API which support this.

Thanks, and Regards

Poonam


Answers:
author: Brant Schroeder
body: [@Poonam_Pathania](/t5/user/viewprofilepage/user-id/5193942) welcome to the Atlassian community

I am not aware of any integration with DataDog.


Tags: cloud

confluence-cloud
popup window for label
Asked by Dmytro Deliiev:

Hi!

Can the system admin or somebody else with permissions somehow modify a label, to create a popup window with information about the label when hoovering it?  
Cases examples:

As a user, I read tech documentation with labels and want to find more info. I hoover the label and see a popup window with the definition of the label so that I can find out if this label is relevant to my search.

As a tech writer, I fill in a confluence page and want to put a label for it. I see several pretty similar labels and doubt which one to choose. I hoover a label and see a popup window with a definition. I don't want to spend time trying out all labels and reading all pages under them.


Answers:
author: Brant Schroeder
body: [@Dmytro Deliiev](/t5/user/viewprofilepage/user-id/5184641) There is nothing delivered that would meet this need. I am not aware of any apps in the marketplace either.


Tags: confluence-server

label

server
Challenges faced by Site Admin to manage multiple Spaces
Asked by Muddu:

Our client has over 20 Spaces, each containing approximately 3 groups, for a total of around 60 groups. The Site Admins have limited access and are often granted admin privileges for multiple spaces. To manage each space, a Space Admin is usually appointed.

1- Is it possible for the Site Admin to assign permissions to Groups/Individual users that cannot be altered by a Space Admin? This is due to the Site Admin's concern about any unintentional deletion of Spaces by Space Admin.

2- What is the most efficient method for managing multiple users across various spaces without overwhelming the Site Admin with user management responsibilities?


Answers:
author: Alex Koxaras _Relational_
body: Hi [@Muddu](/t5/user/viewprofilepage/user-id/5152317)

1. Based on Confluence's permissions, you can't make someone a Space admin without having the ability to delete a space. [Space admins have by default this "power"](https://support.atlassian.com/confluence-cloud/docs/delete-a-space/) . Space admins can have the [ability to grant/revoke space permissions](https://support.atlassian.com/confluence-cloud/docs/assign-space-permissions/).
2. For me there are two solutions:
   1. A site admin manages all users, which lead to huge maintenance from his side (if he is just one)
   2. A site admin delegate this responsibilities to space admins (which imo is the right thing to do). Space admins must have accountability for what they do.

Hope the above helps!

comments: author: Muddu
body: Thank you Alex for your quick response.

I understand now that we can't stop a Space Admin from deleting a Space.

I have two follow up questions as below:

1 - Can a **Site Admin RESTRICT a Space Admin** **from delegating admin privileges to Individual users of that Space**?

2 - Can a**Site Admin control the level of** **access for users of a space that cannot be overridden by space admin**?

Reason being it is possible for a Space Admin to delegate admin privileges to an Individual user who is unfamiliar with the associated privileges and responsibilities, which could lead to their misuse.


author: Alex Koxaras _Relational_
body: [@Muddu](/t5/user/viewprofilepage/user-id/5152317)

Unfortunately the answer to first questions is no. A space admin can't be restricted in granting admin permission to other users.

Concerning the second question, what you could possibly do, but I haven't tested it, is to create on the space two different "starting pages". One page will host all pages that the space admin can impose restrictions to. On the second page you will impose from the start an editing restriction to e.g. site admins and all the rest will have viewing permissions.


author: Muddu
body: Thank you Alex. Will look into your suggestion.


Tags: cloud

confluence-cloud
Columns named other than "To Do" are grayed out.
Asked by lori_logan:

The columns on my Trello board other than the one labelled as "To Do" have a gray fill over them.

I do not have card aging power-up enabled - but this is not a card problem its a column problem. If I rename my "In Progress" column as "To Do" the gradient is removed.

I cannot find where this setting is stored to adjust. Please let me know :)

Also not all my boards have this so I am not sure how it got into this state.

Thx


Answers:
author: Maria Watson
body: [@lori_logan](/t5/user/viewprofilepage/user-id/4971675) Do you have the Google chrome extension [List Highlighter for Trello](https://chrome.google.com/webstore/detail/list-highlighter-for-trel/haljojofdmnhcjenglgbejijfppbhmnn?hl=en-GB) installed?

This will grey out lists that are not highlighted.

To check which extensions you have installed in Chrome, **click the three dots (top right), then choose More Tools and Extensions** .

comments: author: lori_logan
body: Hi Maria! Oh my, didn't think to check extensions as I didn't remember adding anything---yep that was it. You saved me a lot of time and pain. Thank you so much :)


author: Maria Watson
body: You're welcome. Glad you're sorted! ?
Moving cards according to week count
Asked by Mario Ramadan:

Hello,

I am trying to create a report that updates me on what has been "Done" the past week. I've scratched my head around this and still haven't found a solution. The closest I could get to was creating a custom field "Weeknum," which Butler automatically inserts {weeknumber} into whenever a card is moved to "Done." My thought process is that if I can count the weeks, then:

- By the end of every week, Butler would send a report on what is on the list "Done."

- At the beginning of every week, Butler would check which cards were completed last week

- Butler would move cards completed last week to a list called "Archive."

I tried using the command move each card in list "Done" with custom field "Weeknum" set to a number lower than {weeknumber} to list "Archive" but that is not saving. What is the best way to do this?  
Any help is appreciated.


Answers:
author: Jared
body: Instead of a custom number field, you could use a custom date field, and have Butler set it to the current date when a card is moved to "Done." Then you could have a rule like \`every monday, move each card in list "Done" with custom field "datefield" set to a date less than 7 days ago to list "Archive"\`. I think that should do what you want.


Tags: automation

butler

report