youngmon/atlassian-qna huggingface dataset:
How could I organise card?s answer comments as an indented chat?
Asked by andre uebe:

Hi folks

Frequentely I need to promote a discussion among a card?s members referred to a specific subject. It happens simply using the answer option that is bellow a comment. The issue is that after several comments it is impossible to identifiy who is talking to who since there is no comments indentation or hierarchy like happens in Facebook or Twitter as example.I have tried some power-up with this specific and simple functionality but I couldn?t to find any specific for it. Only complex things and more specific for videochats. Could anyone help me? Regards since now.


Answers:
author: Iain Dooley
body: [@andre uebe](/t5/user/viewprofilepage/user-id/3087039) just prefix the line with "\>" for every level of indentation. Unfortunately there's nothing that does this automatically, like a "reply with indent" button, you just have to copy the original comment, paste it in and indent the bits you're replying to.

![2019-04-26 at 2.17 pm.png](https://community.atlassian.com/t5/image/serverpage/image-id/52735i141038D47B6C0BCC/image-size/large?v=v2&px=999 "2019-04-26 at 2.17 pm.png")![2019-04-26 at 2.18 pm.png](https://community.atlassian.com/t5/image/serverpage/image-id/52736i5574B38F3A3340D4/image-size/large?v=v2&px=999 "2019-04-26 at 2.18 pm.png")

comments: author: andre uebe
body: Thank you for the feedback. Your solution works well in one single text. But I don't know if it fits well to card's commentaries. Follow the explanation below and sorry by posting images link from imgbb. Every time I tried to upload an image to this post it simple charged the image and after it nothing happened as the image never existed.

1) In the example I want to answer Karen's comment (last post) clicking in Responder (Asnwer) link below the post:

[https://ibb.co/8myYdPn](https://ibb.co/8myYdPn "Starting Question ")

2) This procedure allowed Trello's answer box:

[https://ibb.co/FKRGTyh](https://ibb.co/FKRGTyh "My Feedback")

3) And after I posted the answer (1st comment) it appears totally out of context related to the origin Karen's Question. So that is impossible an organised chat since the participants cannot figure out who is talking to who:

[https://ibb.co/41JcV0F](https://ibb.co/41JcV0F "The mess")

The best would be my answer to be shown indented and just below the question as your example.

Regards


author: Iain Dooley
body: [@andre uebe](/t5/user/viewprofilepage/user-id/3087039) yes there is no threading. It's more like a monolithic thread with the ability to format using interleaved replies in exactly the same way as one might do with email.

If you wanted to split a conversation into multiple threads, then one option would be to create a new card and link that card back to the original, then you could post a comment "@username I have continued the discussion here: CARDLINK" and you'd have all related cards linked in the attachments:

<https://blog.trello.com/related-cards-related-boards>


Tags: chat

card

collaboration

comment

communication

indent

power-up

team

text
Automatic mail sending with Butler, with insertion of fields
Asked by Abel Campos:

Hello!

I want to send automatic emails with Butler, inserting previously created fields with Butler in e-mail.

That when creating a card in a new list, butler send to the email address created with butler in the "e-mail" field (address of my client), along with other information from other similar fields ...

This is possible directly from rules in Butler ?.

Would there be another way to do it without leaving Trello ?.

Thank you!


Answers:
author: Garrett
body: Jumping in here as well [@Abel Campos](/t5/user/viewprofilepage/user-id/3086023) !!

To piggyback off of the great help by [@Iain Dooley](/t5/user/viewprofilepage/user-id/1416112) and [@Katrin Anger](/t5/user/viewprofilepage/user-id/2708783) you can set those emails to send dynamically based off of the custom field value using a [Custom Field Variable.](https://help.trello.com/article/1160-custom-field-variables)

For example, if you had a custom field called Email, you could set your rule to send an email to the recipient {{%Email}}. The email address entered in that field would be the recipient, so if you entered taco@trello.com in the Email custom field, it would send that to our mascot!


author: Abel Campos
body: Thanks Katrin!!


author: Katrin Anger
body: [@Abel Campos](/t5/user/viewprofilepage/user-id/3086023) [@Iain Dooley](/t5/user/viewprofilepage/user-id/1416112)

Hi Abel, here is an example how an email notification sent from Butler would look like:

![Checklist-Email-Notification.png](https://community.atlassian.com/t5/image/serverpage/image-id/52760iD974FD89F08D0BD2/image-dimensions/514x209?v=v2 "Checklist-Email-Notification.png")


author: Iain Dooley
body: [@Abel Campos](/t5/user/viewprofilepage/user-id/3086023) you can use Butler to send emails, I'm on the free Trello plan so I don't have access to that feature to demonstrate it, but if it's anything like Butler Bot you can certainly set the "to" field using a custom field value. [@Katrin Anger](/t5/user/viewprofilepage/user-id/2708783) can you provide an example?

The email sent will come \*from\* Butler though, so your clients will see that it was sent by Butler, not by you.

One way that I used to get around this when I was using Butler Bot was to send the email from Butler with a specific format into the Zapier email parser, extract out all the details then use Zapier to send the email from my Gmail account. Doing it this way has the benefit that the email is sent instantly. If you were to do this in Zapier without Butler, you'd have to wait 5 - 15 minutes for the email to go out depending on how much you're paying Zapier.

You could also set up Trellinator to run under your own G-Suite account and send emails out using the Google Apps Script MailApp. Here's an example:

<https://gist.github.com/iaindooley/723758fd1c5a1cce77877edfb3466bbd>

You can see how to set up Trellinator here:

<https://community.atlassian.com/t5/Marketplace-Apps-articles/Introducing-Trellinator-Automate-Trello-with-Google-Apps-Script/ba-p/925271>

comments: author: Abel Campos
body: Thanks Lain!!


Tags: butler

field
Butler finding time on Goolge Calendar
Asked by elise_williams:

Hello! Has anyone been able to create a Butler card button to search for availability in their google calendar?

I'd like to not leave my card to find a time slot to schedule my card. (similar to what Calendly does to set appointments....I want to set an appointment for my card :p)

(not sure if I'm explaining myself clearly, but hopefully)


Answers:
author: Iain Dooley
body: [@elise_williams](/t5/user/viewprofilepage/user-id/2819487) Butler doesn't have access to the Google Calendar API directly, but you could create a button that sends an email (so long as you're on a paid Trello plan) into Zapier email parser that would then extract the data and create an event in Calendar.

This won't search for availability though. For that, you need to have something written that has access to your Calendar API. Google Apps Script is the best way to do that.

I have created a Trellinator package that I use internally with my clients to schedule recurring meetings.

Currently it works from Trello card descriptions that are formatted like this:

Emails: person1@domain.com,person2@domain2.com  
Days: Monday,Tuesday,Wednesday  
Times: 11:30,14:30  
Location: <https://zoom.us/j/MEETINGID>  
Duration: 30

The Trellinator runs as a G-Suite user, so as long as person1@domain.com and person2@domain2.com are both on Google Calendar and the Trellinator user has free/busy access (at least) to those calendars, it will look for a spot with shared availability and automattically schedule it in.

In the above example, it would look for a time on those days, in that time range, for a shared slot of 30 minute availability.

You can also set more than 2 people, so for example if you need to regularly schedule meetings with 8 different people in various configurations, on a monthly or weekly basis, this is what it's for.

The same package could be reconfigured so that, for example, you request a meeting on an ad-hoc basis with one or more people by creating a new card in a "Meetings" Trello board and it would find the next spot you were all available and put it in the calendar, or that it would only search availability in YOUR calendar to undertake a specific task, for example you add a due date to a card with a custom field value called "Duration" and it will then look for availability in your calendar to get that done by that date and if it can't find enough time will warn you that you can't do it.

Usually I post code examples when I share Trellinator solutions, but this is quite complicated and the code isn't open source. However you can find out more about Trellinator here:

<https://community.atlassian.com/t5/Marketplace-Apps-articles/Introducing-Trellinator-Automate-Trello-with-Google-Apps-Script/ba-p/925271>

comments: author: elise_williams
body: [@Iain Dooley](/t5/user/viewprofilepage/user-id/1416112) You are a genius! Thank you!
Synchronize 2 Trello cards in 2 different boards with butler
Asked by Ela Alva:

Hi there;

This is the scenario:

I have board A for project 1.

I have board B that keeps track of all projects from other boards.

I want to have a card in board B for project 1(Board A) that gets updated once the card called "First Sale" is moved to complete in Board A.

Is this possible to achieve this by using Butler?

Thanks


Answers:
author: Katrin Anger
body: [@Ela Alva](/t5/user/viewprofilepage/user-id/3083943)

Hi, that's certainly possible.

I don't know exactly what kind of update you want to have on the card on your Master board. You could have labels added, stickers added, moved to card to the top, have a comment added ...

Basically, the way to go is using a rule:

![Rule-Cross-Board.png](https://community.atlassian.com/t5/image/serverpage/image-id/52768i74F1399005639821/image-dimensions/533x349?v=v2 "Rule-Cross-Board.png")

By using additional variables (in the post comment sequence), you could for instance

* add a direct link to the card {triggercardlink}
* track who moved the card {username}
* add a time stamp for when the card was moved: {date}, {time}, etc.

Let me know if you have other questions I could help you with.


author: Iain Dooley
body: [@Ela Alva](/t5/user/viewprofilepage/user-id/3083943) yep so what you would do is have a card in a "Project Info" list in board A which linked back to the overview card.

Here's the Butler command that would do this:

*when a card with a name starting with "First Sale" is moved into list "Complete", find a card titled "Board Card Link" in list "Project Info", for each card linked in the attachments, add the check sticker to the card*

So you would set that command up on your template board, then copy that board to create a new project and it would retain that butler command, then you'd paste the link to that board onto the corresponding card in board B, and paste a link back to that card into the Board Card Link of your new project board.

Butler Bot used to be able to copy boards, but it looks like that feature's not in the Power Up.

You could automate the copying part with Trellinator like this:

<https://gist.github.com/iaindooley/8dc3860894972714d0e1eaba7763a424>

Note that because you can do that "addBoardToGlobalCommandGroup" you could also install the functionality to update the project card by adding this Butler command to the "Project Boards" global command group:

<https://gist.github.com/iaindooley/94e91b4a5a656803f52fcff011c33e3c>

You can see how to set up Trellinator here:

<https://community.atlassian.com/t5/Marketplace-Apps-articles/Introducing-Trellinator-Automate-Trello-with-Google-Apps-Script/ba-p/925271>


Tags: butler

card

sync
Trello: Determining the age of a label
Asked by Lori:

1. Is there any way to determine the age of a label on a Trello board? As in, discover when it was originally created?
2. Similarly, is there any way to determine *who* on your board created a label?


Answers:
author: marc -Collabello--Phase Locked-
body: [@Lori](/t5/user/viewprofilepage/user-id/3001349)Trello does not directly record when a label was added to a card, and also does not record who added a label to a card in the action feed.

That means there is no direct way to determine this. If you are into Trello API programming, there might be a way to indirectly address this.

comments: author: Lori
body: [@marc -Collabello--Phase Locked-](/t5/user/viewprofilepage/user-id/1205132)   
Thank you for your quick and concise response!


author: Iain Dooley
body: [@Lori](/t5/user/viewprofilepage/user-id/3001349) label creation date/member who created a label doesn't show up in the label data retrieved via the API, and label creation doesn't appear in the list of board actions. Also, if you move a card from one board to another, the labels that are on that card will be created in the new board so you can't even really set up a tracking tool that will comprehensively give you the origin of all labels.

You could set up a tracking tool using the API that would allow you to record any time a user adds a label to a card, and record who did that and when, in a Google Sheet. It would look like this in Trellinator:

<https://gist.github.com/iaindooley/87d407118d9b995733b3b7d57f9fb668>

You can see how to set up Trellinator here:

<https://community.atlassian.com/t5/Marketplace-Apps-articles/Introducing-Trellinator-Automate-Trello-with-Google-Apps-Script/ba-p/925271>

May I also ask what it was you're trying to track? There might be another way to achieve the same thing ...

comments: author: Lori
body: [@Iain Dooley](/t5/user/viewprofilepage/user-id/1416112)   
To answer your question:  
I specifically wanted to see when the Trello label had been created and by whom.

Since our Trello board has been around for quite some time and we have dozens of labels, the age of the label is a helpful data point to track. In turn, it would also help as an identifier when a new label was added.

As I had not unearthed anything on my own, I wanted to tap the community to see if there were any Trello apps or extensions already in existence.

I appreciate the feedback. While Trellinator is not in our immediate future (as we're not looking for scripts/data sheets), it's good to know such an option exists.


Tags: label
How to Group Trello Boards within the Same Team
Asked by Ori Rosen:

We have a set of Trello boards for our R\&D team. In order to make each board focused and informative, we split our general roadmap into a relatively large number of boards, each dedicated to a specific area. The result is that our team members see a large number of boards and they need to go through all of them in order to find the one that is relevant to them at the applicable point in time. Is there a way to organize the boards within one team in a similar way to a folder system, i.e., have a small number of groups, and then being able to drill down within each group separately? E.g., have two groups, "Backend" and "Frontend", and then each will contain the specific boards related to this group, all within the R\&D team?


Answers:
author: Iain Dooley
body: [@Ori Rosen](/t5/user/viewprofilepage/user-id/3082352) Yep, upgrade to Business Class and then group the boards by collection:

<https://help.trello.com/article/1004-creating-collections-for-business-class-teams>
I have all my labels in all my boards (>100) = I would like to have individial labels per board...
Asked by tim mueller:

I have all my labels in all my boards (\>100) = I would like to have individial labels per board..

I would like to have some labels on board a, some on b etc.

how can I do that?


Answers:
author: Iain Dooley
body: [@tim mueller](/t5/user/viewprofilepage/user-id/3082512) what happens is that when cards move between boards, any labels that are on the card will be created in the new board.

As you move cards around, the labels will get mixed together, and yes if you're a heavy user of labels in lots of different boards, that list will wind up being confusing and long.

There's no good way around it, except maybe to have an API script that would tidy/reset labels across all boards according to some "template" on a daily basis, eg. every day at 5am.

I'm not sure if that would solve the issue for you ...

comments: author: Stef
body: [@Iain Dooley](/t5/user/viewprofilepage/user-id/1416112) I completely forgot about that bit of detail about labels! I don't move cards a lot, and when I do they don't always have labels, so I forgot that's how they work too. This could be what may be happening here too.


author: tim mueller
body: thank you all. that helped to understand.

But then it should be possible to delete some labels on board a) while keeping them in b), or?

best

lutz

comments: author: Iain Dooley
body: [@tim mueller](/t5/user/viewprofilepage/user-id/3082512) yep that's right you can delete labels from one board and it won't have any impact outside of that board


author: Stef
body: That's interesting. ? Labels you create for a board shouldn't carry over to other boards, at least for the Free Trello account.

To clarify, if you'll create a new label (green, and named "apple") for Board A, does this same "apple"label appear in Board B or Board C?


author: tim mueller
body: Hi,

i can assign different, yes. But my list of available labels is huge, even if I don't need all the labels On all the boards.

So ideally in board a) I would like to see 10 labels to choose from, on board b) another 10 etc.

Now i have all labels available on all boards. The list of labels gets confusing long...


author: marc -Collabello--Phase Locked-
body: [@tim mueller](/t5/user/viewprofilepage/user-id/3082512)Can you elaborate a bit? It seems to me you are free to add specific labels to specific boards only.
Using the free version, using calendar power-up, why won't it allow cards to be added past 90 days?
Asked by Jerry Cisar:

I am using the free version and am using the calendar power-up for planning, however it only allows me to add cards to dates within about a 90 window. Is that an intentional limitation? Is there something I can do to solve this?


Answers:
author: Iain Dooley
body: [@Jerry Cisar](/t5/user/viewprofilepage/user-id/3082070) you can add due dates to cards without the power up. I can currently add a due date as far ahead as 2029 and I also use the free plan.

You might find that the power up view only goes 90 days past the last card's due date, but just switch back to normal view, add your due date further into the future, then your calendar should extend up to that point.


author: Jerry Cisar
body: Thank you. Very helpful.
for up to 12 months
Asked by Konstantin Krestianikov:

Hello! I Shared Trello with my friends in tweeter, facebook and e-mail to get up to 12 free months of Trello Gold! but it doesnt work! nothing change. please help me guys


Answers:
author: Stef
body: Hi [@Konstantin Krestianikov](/t5/user/viewprofilepage/user-id/3081745) were 12 of your friends able to sign up for Trello using the link you shared? They need to create an active Trello account using your signup link for Trello Gold to be credited to your account. ?
How do you automate the creation of a new card in another list from a done card list?
Asked by HSSEQ Thome:

I have a list of done cards in a "completed" tasks list.

When the card is marked done and shifts to the "completed" tasks list, concurrently I would like a new card to be created in "new" tasks list. How do i automate this?

And I have created a custom field "completed date".

The due date in the new card should be +1 year after the "completed date" custom field in the done card.

i.e. if on the done card, the "completed date" is 20 Apr 2019, then the due date in the new card should be 20 Apr 2020.

Can this be done?


Answers:
author: Garrett
body: Hey [@HSSEQ Thome](/t5/user/viewprofilepage/user-id/3081876) this should be accomplishable in Butler. Here's an example of a rule I made following what you described.

![Screen Shot 2019-04-29 at 2.46.28 PM.png](https://community.atlassian.com/t5/image/serverpage/image-id/52975i99BE85B1AB166731/image-dimensions/414x300?v=v2 "Screen Shot 2019-04-29 at 2.46.28 PM.png")

If you need more granular control than that, you can add additional actions in that rule or definitely check out [@Iain Dooley](/t5/user/viewprofilepage/user-id/1416112) 's suggestion of Trellinator!

comments: author: Iain Dooley
body: [@Garrett](/t5/user/viewprofilepage/user-id/1548804) hey that's good to know that you can do date arithmetic with custom fields in the butler power up! I thought it hadn't made the cut in the move over from the Bot, thanks for clarifying :)


author: Iain Dooley
body: [@HSSEQ Thome](/t5/user/viewprofilepage/user-id/3081876) I'm pretty sure you can't do due date arithmetic using offsets from custom fields using the Butler Power Up.

Here is the Trellinator code to do what you want:

<https://gist.github.com/iaindooley/05801e7db706e53d0d6148e4ae9a73e7>

You can see how to set up Trellinator here:

<https://community.atlassian.com/t5/Marketplace-Apps-articles/Introducing-Trellinator-Automate-Trello-with-Google-Apps-Script/ba-p/925271>
Copying a card N times and linking them all together with Butler...error in my rule
Asked by Silvio Martins:

Hi friends,

I have a board whose cards are copied to N other boards (usually between 3 and 5 boards) and all need to be automatically linked to each other. I set up a rule as below but there is something wrong. It's not working the way I'd like it to. Can someone help me?

**This is the rule set in the source board (A) that creates identical linked cards in the other boards:**
> *when a card is added to list "X", copy the card to the top of list "X" on board "B", link the cards together, copy the card to the top of list "X" on board "C", link the cards together, for each card linked in the attachments, link the cards together, copy the card to the top of list "X" on board "D", link the cards together, for each card linked in the attachments, link the cards together*

The result that I need is:

**Card A** *(linked B, C, D)* **=** **Card B** *(linked A, C, D)* **=** **Card C** *(linked A, B, D)* **=** **Card D** *(linked A, B, C)*

Thanks all


Answers:
author: Iain Dooley
body: [@Silvio Martins](/t5/user/viewprofilepage/user-id/2987097) how does the result you're getting differ from the result you're after?

From a reading of your command, the fact that once you copy a card all remaining commands will act on the copied card, it means that:

Card A (linked card B)

Card B (linked card A,C)

Card C (linked card A,B)

Card D (linked card A, B, C)

Is that what you're seeing?


Tags: butler
Italian translation of a Trello public board (Weekly Team Meetings)
Asked by Alberto Cuomo:

Hello! I've translated the Weekly Team Meeting Board created by @GenieAlfonzo and @Samanthag to Italian. I'd like to donate it to the Trello community... but how I can do it?  
Many thanks for the help :-)  
Alberto Cuomo


Answers:
author: Erica Moss
body: [@Alberto Cuomo](/t5/user/viewprofilepage/user-id/3079272) Hi, Alberto! That's so awesome to hear. Unfortunately, we don't currently support Italian on our Inspiration page, but I've been told that it would be great if you could [still submit it here](https://trello.com/inspiration), and they'll hang on to it for the future. ?


author: Iain Dooley
body: [@Alberto Cuomo](/t5/user/viewprofilepage/user-id/3079272) thanks for that! I have brought this to the attention of someone at Atlassian so they can help with some instructions.

comments: author: Alberto Cuomo
body: Great [@Iain Dooley](/t5/user/viewprofilepage/user-id/1416112)

I'll stat tuned :-)

Thanks, Alb.