youngmon/atlassian-qna huggingface dataset:
How many issues can you have in a single a single portfolio roadmap
Asked by richard.n.pykkonen:

I want to know if there is a limit to how many issues can be included in a single roadmap. I heard it was limited to 2000 issues. Is this true?


Answers:
author: Mark Davies
body: Hi [@richard.n.pykkonen](/t5/user/viewprofilepage/user-id/3251848)

A plan, in Advanced Roadmaps, has a limit of 5,000 issues.

comments: author: richard.n.pykkonen
body: I found the information shortly after asking my question to you. Looks like a limit of 2000 per hierarchy and 5000 total. Thank you for the fast response. I think I can play around with some board filters to help out this ART I work with.


Tags: advanced-roadmaps
Advanced plans not syncing with Jira tickets
Asked by Jesse Wagers - Raven:

I'm laying out a project with Advanced Plans and can create epics/tickets/etc from there as expected, however when entering story points, description changes, dates etc. it will not sync to the actual Jira item but will update in the Plan. The change will not show up to be reviewed in Advanced plans either. I can change the story points in the Jira ticket directly, however this change will not be reflected back to the plan either.


Answers:
author: Earl McCutcheon
body: Hello [@Jesse Wagers - Raven](/t5/user/viewprofilepage/user-id/4021705) ,

When you make changes in the plan the changes should not update the data in Jira until you review the changes and save them, at which point the data is committed back to the Jira issue.

However, you noted not being able to review the changes either. Is the Review changes option greyed out or are you getting a "changes couldn't be saved" warning when reviewing and saving like this:

![Screen Shot 2020-07-23 at 3.33.49 PM.png](https://community.atlassian.com/t5/image/serverpage/image-id/104158i997278051DEB9A56/image-dimensions/441x213?v=v2 "Screen Shot 2020-07-23 at 3.33.49 PM.png")

If you're receiving the error like the screenshot that would indicate that you are missing a project permission required to make the change like schedule issue, edit issue, or manage sprint.

If the option is greyed out like this:

![Screen Shot 2020-07-23 at 3.38.39 PM.png](https://community.atlassian.com/t5/image/serverpage/image-id/104159i81373710759F4BAC/image-dimensions/257x137?v=v2 "Screen Shot 2020-07-23 at 3.38.39 PM.png")

Then you do not have any changes to commit and something is preventing the plan from recognizing the change you are applying, I would recomend opening your browsers developer tools javascript console and look for any scripting errors that may be occuring on the browser while you are applying the data updates and let me know what you find.

Regards,  
Earl

comments: author: Jesse Wagers - Raven
body: Isn't a permissions issue as I can start a new plan and edit/review/save changes in that just fine. Seems to be related to our main plan that has a lot going on it it. Sorry not a programmer so I'm not going to be much help sorting through the multiple errors/warnings/issues that are showing up on the page


author: Earl McCutcheon
body: Hey [@Jesse Wagers - Raven](/t5/user/viewprofilepage/user-id/4021705) ,

If your unable to diagnose the error locally and need assistance to do so, I would recomend reaching out to your local Jira admin who is a technical contact on the account for our support channel, so they can file a support request at[support.atlassian.com](https://support.atlassian.com/contact/) and grant access permissions to our Cloud Support team so they can log onto the instance and take a look at the plans settings to assist further.

Regards,  
Earl


author: Maria VanderMeersch
body: I only have one project being brought into the Advanced Roadmap and I still get the same error message.


Tags: advanced-roadmaps

cloud

jira-software
Upgrade Epic- US to Plan-Epic
Asked by Eric Boccas:

Hello

My epics are too big, my user stories too big for single sprint. Would like to add higher levels of hierarchy to better manage my backlog.

Is there a way to "upgrade" an epic and the US it contains to the "level above" in Portfolio?

e.g. Epic moves to "plan" level and User Story moves to "Epic" level.

Thank you


Answers:
author: Joseph Chung Yin
body: [@Eric Boccas](/t5/user/viewprofilepage/user-id/4020944) -

In our organization via Advanced Roadmap, we established the following hierarchy above the normal one from Jira -

Meta Strategy

Segment Strategy

Roadmap Business Priority

Initiative

Epic

Story/Task

Subtask

NOTE the new hierarchy rollup concept are still the same where there can only be one roll-up parent (i.e. a Story can only be a child of one EPIC, an EPIC can only be a child of one Initiative etc).

Here is a latest link describing how you can setup the hierarchy for your env via Advanced Roadmap - <https://confluence.atlassian.com/advancedroadmapsserver/configuring-initiatives-and-other-hierarchy-levels-802170489.html>

Hope this helps.

Best, Joseph

comments: author: Eric Boccas
body: Helpful, thanks


author: Stephen Ringrow
body: [@Eric Boccas](/t5/user/viewprofilepage/user-id/4020944) You could always break down Epics and the Stories further, so they are more manageable? This is good practice anyway..

If however you wish to have a level of hierarchy up (we do this and call them **Initiatives** that handle business level goals) then that is possible.

This [article](https://confluence.atlassian.com/jiraportfolioserver023/configuring-initiatives-and-other-hierarchy-levels-933070066.html) maybe a little outdated but covers things off for reference.

comments: author: Eric Boccas
body: Thank you


Tags: advanced-roadmaps
schedule and assign recurring tasks over an year
Asked by Soma Maroju:

How can I create Epic -\> Story -\> sub-task for recurring activities. I have several such tasks that need to be assigned to multiple people. For example, the estimated time for each week for a task is 2h.

Is this possible in Advanced Roadmaps (Cloud)? How can I create a plan. Can someone provide step by step breakdown.


Answers:
author: Rodolfo
body: Over a year later, I find myself with the same question you asked but still no answer :(


Tags: advanced-roadmaps

cloud
Portfolio plug-in allows editing of read-only fields (in Jira Server)
Asked by NAYANA:

Portfolio plug-in allows editing of read-only fields. A custom field that was made read only in Jira is editable in Advanced roadmaps and this is circumventing controls. how can we fix that?


Answers:
author: Antonio Bosio
body: I'm using this plugin and I have noticed this problem. I ask you to give more importance to this issue as this is also a major security issue. If you use a Security Level based on a user picker field, and this is editable by anyone with Advanced Roadmap it is possible to make visible issues that normally would not be visible on JIRA. Advanced Roadmap overrides any controls that are set in JIRA.


author: NAYANA
body: This is huge an issue. the workflow controls, custom fields controls validations do not apply in advanced roadmaps. The Plans simply allows users to circumvent all of the business rules and poses a gaping hole for data integrity issues. is there a way to make fields read-only or restrict certain operations based on roles in advanced roadmaps?


author: Mick Flanigan
body: Vote for this to be fixed!  

<https://jira.atlassian.com/browse/JPOSERVER-3108>


author: Jana Pelz
body: Same problem here! This bug is needed to be fixed urgently. All ideas in regard to role \& permission management are obsolete.


author: NAYANA
body: Hello, Any updates on this query? Is Atlassian considering providing the ability to restrict editing fields in Plans?


author: NAYANA
body: Following up on this questions - is there a bug fix available. to retain read only Jira fields as non editable fields in the Advanced Roadmaps plug-in as well?


author: Nic Brough -Adaptavist-
body: How are you making the fields read-only in plain Jira?

comments: author: NAYANA
body: If it is read only unconditionally, we simply remove it from the create/edit screen. If there are only a few cases where it is read only then we use behaviors.

Tried disassociating all the edit screens to the custom field. It is still editable in Advanced Roadmaps(3.29).

Same issue was observed in other versions as well. Is there a way Advanced Roadmaps allows to set a field as read-only on the plan view?


Tags: advanced-roadmaps

server
Include stories with 'Done' status in Roadmap
Asked by Kyle Kwoka:

I have created a Plan for my company, it has several Epics under one Initiative. There are several Stories under each Epic, I noticed that when a Story is closed out and set to status 'Accepted' Status with resolution code of Done, the item drops off the Roadmap view and you lose the Original Hours Estimated, and the overall Initiative hours count drops to the remaining left.

Is there a way to make it include completed work items as well as ones still in progress so that the Original Estimated Hours never changes?


Answers:
author: Kyle Kwoka
body: Ok I figured this out myself shortly after opening this, but I'll put it here in case anyone else has same issue.

You have to click 'More' with the drop down, and Select, "Open and Completed Issues" AND Choose a date back to when the Project started, in my case it was May 16th 2020.

![JiraRoadmap.png](https://community.atlassian.com/t5/image/serverpage/image-id/102920i5BC3087CADA7ACB9/image-size/large?v=v2&px=999 "JiraRoadmap.png")


Tags: advanced-roadmaps

cloud
Why can i not select the check mark when trying to setup dependencies in Jira Portfolio
Asked by Kevin Loria:

When i have my plan open in Portfolio, and I try to setup issue dependencies, I am unable to select the check mark. I put in the issue i want to create the dependency on, but the drop down to the left that should say "Is blocked by" or "blocked" is blank. Nothing happens when I try to select the drop down arrow or the check mark.

![Jira Portfolio Issue.PNG](/t5/image/serverpage/image-id/102909i187F1DFFA3382D4B/image-size/large?v=v2&px=999 "Jira Portfolio Issue.PNG")


Answers:
author: Elad Ben-Noam
body: Hi [@Kevin Loria](/t5/user/viewprofilepage/user-id/4010863) ,

If you're a Jira admin you can check your Advanced roadmaps configuration.

There is a section for dependencies to select which dependencies you want to enable on plans.

![dependencies.png](https://community.atlassian.com/t5/image/serverpage/image-id/105418i764B73E8439719BC/image-size/large?v=v2&px=999 "dependencies.png")

I hope it helps.

Elad.


Tags: advanced-roadmaps

cloud

dependency

epic

issue
Can we export Jira Portfolio / Advanced Roadmaps settings?
Asked by Vara Vegunta:

We are configuring SAFe structure by adding few more issue types in Advanced Roadmaps hierarchy. Can those setting be exported from Jira and import in other Jira instance?


Answers:
author: Matt Wakeman
body: I'd really like an API which can create and configure plans.


Tags: advanced-roadmaps

cloud
Advanced Roadmaps (plan)- I cannot see below the epic level
Asked by Moran Hazan:

Hi,

I have created a new plan from a filter of epics. I cannot see a level below the epic, although I have configured it to show epic to sub task level. The resolution of the stories/ tasks are not set to done. Any idea how to fix this?

Thanks in advance!


Answers:
author: Ravi Sagar _Sparxsys_
body: Hi [@Moran Hazan](/t5/user/viewprofilepage/user-id/1371909)

Your plan is based on just epics? You need to include other issue types as well.

How do you want the resolution set to done? When issues are moved to Done column. Check your workflow transition's post function that will set the resolution to done when issues are moved to the Done or Closed status.

Ravi

comments: author: Moran Hazan
body: No, it's based on all, as I wrote- epics -\> sub task

I don't want resolution to be set to done, as if it is done- you cannot see it on the plan


author: chris.reyes
body: It sounds like you're using a board where the issuetype is just (epics). If you do that, it will indeed only show the epics.

What you need to do is expand the issuetypes to everything and use something else to differentiate those issues as pertaining to the plan. What shows up in the filter? Just the epics. If so, that's where you need to expand it.

BTW, issues do not disappear when they are moved to done. The issues disappear when they are moved to done AND the resolution ( a different field) is not set to done. If you set through your workflow, all the issues to complete with a resolution of "done" then they will show up on your plan.


author: Moran Hazan
body: In the filter I take only epics.

I have the same filter for another plan from a different project, on the same level- and I do see stories. I don't get how doing the same on a different project (which shares the same system configuration) delivers different results.

As for the resolution- some of the epics with done resolution are not shown, maybe it happens when the epic status is done. I didn't figured it out yet


Tags: advanced-roadmaps

cloud

jira

premium
Showing Sprints in timeline in Advanced Roadmaps for Jira (formally known as Portfolio)
Asked by Gil Groman:

Hi,  

In the Advanced Roadmaps for Jira Server, version 3.28.0 (formally known as Portfolio):

How can I show my plan vs. sprints in the timeline view? (instead of the time range dates; not as a column)

Sprints should include the active and planned sprints, as well as the virtual ones 'simulated' by portfolio, as we had in the legacy interface.  

Regards,

Gil


Answers:
author: Felix Rohrbach
body: If I understand you correctly, this should add the sprints to the timeline view:

* View Settings \> Group By Team
* Check "Show capacity on timeline"

This shows me all the active and planned sprints with their names and adds "projected sprints" as needed.

What seems to be not available at the moment is to assign a sprint to a team. So if you have multiple teams/sprints running in parallel the layout is a bit messed up.

comments: author: thekeithlane
body: If you have one sprint assigned to a team, and multiple sprints in parallel, will this work out for visualization? (as in, will I be able to see when dependent stories of each epic are projected to have their work done by sprint if labeled correctly?)  

<br />


Tags: advanced-roadmaps

server

sprint

timeline
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Asked by ???? ??????????????:

??????? ????? ??????, ????? ??? ???? ? ????? ???? ???? ???????. ??? ????????


Answers:
author: Kseniia Trushnikova
body: [@???? ??????????????](/t5/user/viewprofilepage/user-id/5516659), ????????????. ?????? ????? ???????? ????? ????? ? ????????? ??????? **Activity** ? ???? ?????, ??? ?????????? ?????? ??? ???? ??????????:

![Screenshot 2024-06-12 at 16.21.20.png](https://community.atlassian.com/t5/image/serverpage/image-id/329493i0BC131E7A2056A5A/image-size/large?v=v2&px=999 "Screenshot 2024-06-12 at 16.21.20.png")

????? ??????? ????, ?????????? ?????? ?? **...** ? ??????? ?????? ???? ?????. ???? ???????? ??????????????, ??? ????? ? **Archived items**.


Tags: cloud

trello-cloud
Rule automation
Asked by Nguy?n Ph?:

Hello, I would like to ask is there a limit to how many rules we can set? I noticed that sometimes, some rules disabled itself, and I have to turn it back on manually.

Also, is it possible to create rule across boards and workspaces?


Answers:
author: Alex W
body: Hi [@Nguy?n Ph?](/t5/user/viewprofilepage/user-id/5516783) - welcome to the Community.

I recommend having a read through <https://support.atlassian.com/trello/docs/butler-quotas-and-limits/>

As per this page:
> Automation also has a storage limit for the number of automations you can generally create. The available storage depends on the size of created automation---an automation that performs several actions will use more storage than a command that performs only one or two. However, Trello users rarely reach this limit so you don't need to worry about these storage restrictions.

You can create automations across boards, but not across Workspaces.


Tags: cloud

trello-cloud
????????????! ?????????? ?????? ?????? ?? ??????? ???????? ?? 12 ????????, ? 25 ?????????
Asked by Abylkhair Adilov:

??? ??????? ??? ????? ?????? ?? ???????? ???? 12 ???????? ??????????


Answers:
author: Alex W
body: Hi [@Abylkhair Adilov](/t5/user/viewprofilepage/user-id/5516654) - welcome to the Community!

You have to pay for each billable user in your Premium Workspace. Billable users are Workspace members and multi-board guests.

You are currently on a Standard subscription, and your Standard Workspace has one Workspace member/admin (yourself) and one multi-board guest. Therefore, you have to pay for two billable users.

If you only want to pay for one user, yourself, you will have to change your multi-board guest into a single-board guest. You can learn how to do this at <https://support.atlassian.com/trello/docs/multi-board-guests/#Converting-multi-board-guests-to-single-board-guests>

Please note that the system will not offer you a refund for removing a billable user but your billable user count will reduce at your next renewal.


author: Kseniia Trushnikova
body: [@Abylkhair Adilov](/t5/user/viewprofilepage/user-id/5516654), ????????????. ?? ??????? ????????? ???????? ????? ?????????? ? ????????? Trello [????????](https://trello.com/contact?url=https%3A%2F%2Ftrello.com%2Fw%2Fuserworkspace89642554%2Fbilling#/), ??? ?????? ???????? ?????. ?? ????? ????? Trello ??????? ????????? ? [12,50$ ??????????](https://trello.com/pricing) ??? ????? Premium.


Tags: cloud

trello-cloud
Trello want to upgrade for more collaborator even i paid annual fees for standard package
Asked by musibee1995:

Hi trello community , I'm Musi and i have some issues with my Trello Workplace. I paid the trello standard package for more relevant and more features in May 7 , 2024 . The expire date is May 7 , 2025 . I have now 38 members and 1 admin that is me . But yesterday trello said collaborator is more than 10 people and if i want to edit or using , i have to upgrade again. Right now this is the hard issues for me and my team because we are using trello as a main traffic for the work. Please kindly answers my questions and guide me about what to do. Much appreciate


Answers:
author: Gaurav Kataria
body: The paid subscription is at the workspace level. It could be that you have multiple workspaces and that you may have upgraded one but not the other workspaces. I would recommend moving all your boards to your paid workspace so that everything is under one subscription. This page explains how to move boards from one workspace to other workspace <https://support.atlassian.com/trello/docs/moving-a-board-to-a-different-workspace/>

comments: author: musibee1995
body: Hi Bro , thanks for you reply and solutions. Yes i created 2 workplace for at first and didn't know that will be another charges . But now i deleted other workplaces and just remain the main workplace which we currently in use. But still can't edit and request to paid for more collaborators.


Tags: cloud

trello-cloud
What happens to your workspace/boards if you cancel your Trello subscription?
Asked by Llamas With TopHats:

Hi, y'all, I've been looking at getting Trello Standard for this yearly program I'm assisting with so the people taking part in the program have a workspace to work and collaborate on.

The issue is we'd be having a new group of people every year and we want the groups from previous years to be able to revisit the information/their work on Trello if they need. Our yearly budget doesn't compound, so we'd need to cancel the previous workspace subscription yearly in order to not run over budget. They don't need to be able to edit the boards afterward but we want them to be able to view them still.

So what happens once the subscription ends and there are more than 10 boards? I'm struggling to find any clear information on it. Does it just become read-only, or do the boards become entirely unviewable?


Answers:
author: Gaurav Kataria
body: If you have more than 10 boards open, then your least active boards will be automatically closed. But you will be able to re-open them if you close the other open boards (maximum of 10 boards can be open in your free Workspace)


Tags: cloud

subscription

trello-cloud

trello-standard
Conectar Power BI con Tablero de Trello
Asked by Patricio Bermudez:

Buenas tardes,

Necesito conectar un tablero de Trello con Power BI. Estuve viendo videos que indican que  
Necetito utilizar un Power UP llamado "Power BI Connector (by DOIT-BI) pero no me aparece en la lista  
de Power UPs disponible. Alguien sabe c?mo puedo hacerlo?

?Gracias!  
Patricio.


Answers:
author: Mutya A
body: > **Translation:**
>
> Good afternoon,
>
> I need to connect a Trello board with Power BI. I have been watching videos that indicate that  
> I need to use a Power UP called "Power BI Connector (by DOIT-BI) but it does not appear in the list  
> of Power UPs available. Someone know how to I can do?
>
> Thank you!  
> Patrick.

Hi Patrick,

This Power-Up isn't developed or managed by us so we don't have any information on why this isn't on the list but you can still check with the support team that created the Power-Up at support@doit-bi.com.

Some people in the Trello community have connected their Power BI instance with Trello via the API. For example, <https://community.atlassian.com/t5/Trello-questions/How-can-I-connect-Trello-to-Power-BI-like-a-Web-source/qaq-p/664331>.   

You can try asking the questions as someone in the community might help with the same use case.

I hope this helps, but let us know if you have any questions!  
----------------  
If this post ***helps*** with your query, then please consider the **Accept answer** or **Like** button to help the other users find it more quickly.


Tags: cloud

trello-cloud
Checklist Items - Assigned To User
Asked by Tugay Cengiz:

Hello Everyone,

We are using cards that contain multiple checklists, with each checklist assigned to a specific person. As the admin of the board, I need to find all the checklist items assigned to User X. How can I do this?

Thank you!


Answers:
author: Alex W
body: Hi [@Tugay Cengiz](/t5/user/viewprofilepage/user-id/5143352) - unfortunately this feature is not available in Trello, but you're welcome to vote for / watch / comment on the ability to add this to Trello at <https://jira.atlassian.com/browse/TRELLO-51>


author: Tugay Cengiz
body: Still active
Trello cards can be tagged or not ?
Asked by Guenter Schmitt:

Hi,

I would like to be able to tag tasks.( Trello cards)

This would like me to be able to search for tasks better.

Unfortunately, I didn't find a way to tag in the Trello cards.

My question:

1. Is there such a possibility at all?

2. If so, where can this setting option be found?

Thank you for your feedback

Guenter


Answers:
author: Rasmus Wulff Jensen
body: Are you familiar with Trello Labels? : <https://www.atlassian.com/blog/trello/taco-tuesdays-learning-to-love-labels> ... Would say they are kind of the same as Tags if I understand your question right.


Tags: cloud

tags

trello-cloud