youngmon/atlassian-qna huggingface dataset:
Ability to grant access to pages only for certain people
Asked by Mario Britten:

Hi!

So the Confluence documentation states that "When a user requests access to a restricted page, Confluence will send an email to up to 5 people who are most likely to be able to grant access".

Is there any way to change that? I want it to send the access request to certain people, not more or less "random" ones.

Thanks a lot in advance!

Cheers,

Mario


Answers:
author: Pramodh M
body: The People Order goes like this

* One who has created the Page
* Next, the Contributors who have access to the Page with Restriction permissions
* Next the Space Admin who can see the page (Sorted Alphabetically)

Reference here

![P1.png](https://community.atlassian.com/t5/image/serverpage/image-id/178964i4409ED941C3D49B9/image-size/large?v=v2&px=999 "P1.png")

There is no way we can change this.

<https://confluence.atlassian.com/doc/page-restrictions-139414.html>

Thanks,  
Pramodh

comments: author: Kishan Sharma
body: Hi [@Mario Britten](/t5/user/viewprofilepage/user-id/4720708) Welcome to the Atlassian Community!  

As mentioned by [@Pramodh M](/t5/user/viewprofilepage/user-id/3691224) and [@Support Team _Clearvision_](/t5/user/viewprofilepage/user-id/130823) it is currently not possible to set approvers who can grant access to a restricted page, but I think it would be a handy feature to have, I would recommend you to create it as a suggestion here : <https://jira.atlassian.com/secure/Dashboard.jspa>

We can then vote for it and Atlassian will put in their backlog.


author: Support Team _Clearvision_
body: Hi Mario,

Yes you are right, the documentation you refer to <https://confluence.atlassian.com/doc/page-restrictions-139414.html>

It states as you say it goes to 5 users depending on a couple of factors:

1. people who have contributed to the page in the past, can see the page and have 'Restrict' or 'Admin' space permission (sorted by last edit date)
2. space administrators who can see the page (sorted alphabetically).

So not quite random but it could change from day to day.

There isn't an option to change this or set the 5 users manually unfortunately.

comments: author: Nic Brough -Adaptavist-
body: Yep, it's not quite random, but the algorithm isn't explained in full.

The guides I want to add to the answer here are more notes than explanations:

* It won't select users who have been disabled or deleted (because that would be pointless - they can't even log in, let alone let you in!)
* It priorities the original author of the page in the list of contributors a bit higher than just "last contributed", for a while after they wrote the page


Tags: confluence-server

server
After XML Space import tiny links inside articles lead to old Server Confluence articles
Asked by Alina Arhipova:

Hello  
I used XML Space import to migrate from Server Confluence to Cloud and all the articles now have links (tiny Confluence links) that lead back to Server Confluence articles.  
Is there any way to fix interlinking between the articles on my new Cloud site or does it have to be done manually?


Answers:
author: Georg Schmidl
body: Hi [@Alina Arhipova](/t5/user/viewprofilepage/user-id/4695752),

the issue is that Confluence does not recognize tiny URLs as internal page links and thus cannot update them automatically. As far as I know, there is also no automatic solution to resolve them afterwards, you would need to do it manually. But yes, as [@Sven Schatter _K15t_](/t5/user/viewprofilepage/user-id/4546729) mentioned, you can use Link Management to scan and at least identify all the links in your space :)

Best regards,

Georg


author: Pramodh M
body: Hi [@Alina Arhipova](/t5/user/viewprofilepage/user-id/4695752)

The links are encrypted in a way to generate the tiny URL.

So if you are using any custom tools that generate the tiny URL, you can decrypt the tiny URL and then try to add the links wherever possible manually with Cloud links.

So it has to be done manually!!

Thanks,  
Pramodh


author: Sven Schatter _K15t_
body: Hi Alina,

While I don't have any ideas for fixing the original problem, if you decide to go with fixing the links by hand, you might want to use [Link Management for Confluence](https://marketplace.atlassian.com/apps/1224660/link-management-for-confluence?tab=overview) for that. It's a free app by Lively Apps which lets you replace the same link across all pages with a single operation. So that should at least save you some time.

If you have any questions about the app, I'm sure [@Georg Schmidl ?](/t5/user/viewprofilepage/user-id/4528235) from Lively Apps will be happy to help!

Cheers,  
Sven


Tags: cloud

confluence-cloud
{{%Completion Date}} doesn't seems to work in report pattern
Asked by Yuri_Heartnet:

Good day everyone.

I have below calendar command and all is good except that the {{%Completion Date}} doesn't return anything. Does anyone have this issue? Or any suggestion how to fix this? Thank you.

every friday at 8:40 pm, create a report in variable "ACTION_ITEM" with all cards with an incomplete due date in list "Action Item" using pattern "- \<{cardlabelnames}\> \[{cardname}\]({cardlink}) ({cardmemberusernames}) \|{{%Category}}\| DUE on {cardduedate}", create a report in variable "IN_PROGRESS" with all cards with an incomplete due date in list "In Progress" using pattern "- \<{cardlabelnames}\> \[{cardname}\]({cardlink}) ({cardmemberusernames}) \|{{%Category}}\| DUE on {cardduedate}", create a report in variable "ROADBLOCK" with all cards with an incomplete due date in list "Roadblock" using pattern "- \<{cardlabelnames}\> \[{cardname}\]({cardlink}) ({cardmemberusernames}) \|{{%Category}}\| DUE on {cardduedate}", create a report in variable "COMPLETED" with all cards in list "Archive" using pattern "- \<{cardlabelnames}\> \[{cardname}\]({cardlink}) ({cardmemberusernames}) \|{{%Category}}\| COMPLETED on {{%Completion Date}}", and send an email notification to "xxx@gmail.com" with subject "Trello Cards Report for Week #{weeknumber}" and message "ACTION_ITEM:\\n\\n{$ACTION_ITEM}\\n\\nIN_PROGRESS:\\n\\n{$IN_PROGRESS}\\n\\nROADBLOCK:\\n\\n{$ROADBLOCK}\\n\\nCOMPLETED:\\n\\n{$COMPLETED}"

![image.png](/t5/image/serverpage/image-id/99621iCCDCCF6A477FABEF/image-size/large?v=v2&px=999 "image.png")


Answers:
author: Yuri_Heartnet
body: I've figured it out, apparently custom field named 'Completion Date' supposedly would be set automatically by another Butler command when the card moves to whatever list and in my case it's a "Complete" list but I'm trying to use it for "Archive" list, that's why it won't work.
I used to be able to zoom out of the board in the app- SOLVED
Asked by Stephanie Coy:

I use the Trello app on Windows 10. Until this morning, I have always been able to zoom out of the board- this morning I log in and the board is unusably huge and I cannot get it to zoom out. Was there an update that removed this feature? Did the keyboard shortcut change? I can't work like this, everything is too big to be able to get an idea of what is going on.

Found the menu shortcut and then the key combo, ctrl+-


Answers:
author: Jack Brickey
body: [@Stephanie Coy](/t5/user/viewprofilepage/user-id/3881687) , So this issue is solved using ctrl+/- or cmd+/- correct?
Power ups gratuitos
Asked by Leandro Jefferson Alves de Menezes:

Pessoal, sabem me informar a lista de power ups gratuitos para o trello business?

Estou uma um dificuldade, existem muitos power ups mas muitos s?o pagos, alguem consegue listar alguns gratuitos, preciso para controlar algumas atividades, como:

Vincula??o de cards pai e filho

Lan?amento de esfor?o (horas) por card

Tempo de execu??o do card em cada etapa

Notificar membros


Answers:
author: Iain Dooley
body: [@Leandro Jefferson Alves de Menezes](/t5/user/viewprofilepage/user-id/3974907)

Eu n?o acho que exista uma maneira de filtrar uma lista de power-ups com base no custo e quando eles cobram, mas acho que as tr?s primeiras coisas da sua lista ser?o abordadas com mais economia pela Placker e Hello Epics.

O que voc? quer dizer com "Notificar Membros"?
Unable to invite peoples to private board
Asked by CLR:

For 3 days, we are not able to invite other team members to private boards. Worked fine 2 weeks ago.

![image.png](https://community.atlassian.com/t5/image/serverpage/image-id/99601i08571D574B49CE27/image-size/large?v=v2&px=999 "image.png")


Answers:
author: Iain Dooley
body: [@CLR](/t5/user/viewprofilepage/user-id/3974935) yep this is a new change rolling out, you need to have your board as a member of a team to add people to it, in other words "personal" boards are getting a lot more "personal".

comments: author: Robin George
body: When did this change get launched?

I tried searching for documentation on this change but couldn't find it anywhere.


author: Iain Dooley
body: [@Robin George](/t5/user/viewprofilepage/user-id/3976367) My guess it's being rolled out to a limited number of people first in order to see what happens (ie. do people cancel their trello account, do they find a work around, or do they upgrade to Business Class) and once they've used those early tests to ascertain some data they will roll it out to everyone and then announce it on their blog.


author: CLR
body: So I guess me and my team will have to look for another tool... shame


author: Katie Hewitt
body: This is super frustrating and I have a bad taste in my mouth for Trello right now. I just advertised Trello to 2,000 team members because this tool was available, some of which will upgrade. Now, I guess we will have to find a different tool.


author: Jeff Cohan
body: Related question: **How many teams can one create**?

I see there is a **limit to 10 open team boards** , but I read that as open boards **for a single team**.

If there is no limit to the number of teams I can create, this new "requirement" would be an *inconvenience* and not a *deal-breaker*.

(Background: I'm a Web developer who uses Trello with my small-business clients to manage their projects. There are usually just 1 or 2 members from the client side.)
What is the card limit?
Asked by Yerendi Gv:

Hello, I'm using trello for automatic reports for my application. I was searching about cards limit before implementing this system, but I didn't found any limitations. Now I've got this statement:![0bc8272ee2a601b2a5d430459e9520c4](/t5/image/serverpage/image-id/99569i0C2DD6EE4FC16A32/image-size/large?v=v2&px=999 "0bc8272ee2a601b2a5d430459e9520c4")  
Which means: "You will soon reach limit of cards visible on board. Archive cards that you don't need."  

But the case is that I need all of them. So what is true limit of cards in trello?


Answers:
author: Iain Dooley
body: [@Yerendi Gv](/t5/user/viewprofilepage/user-id/3974706) you can read about board level limits here:

<https://developer.atlassian.com/cloud/trello/guides/rest-api/limits/#board-level-limits>

Generally boards start to become unusable when there are about 1-2,000 open cards.
Use trello in PHPStorm
Asked by Omid_Aghakhani:

Hi

I try add Trello server in my Taks PHPStorm

But there is error for token

How do i can use it?

Error is unauthorized 403

Thanks


Answers:
author: marvin_collins
body: Make sure you have your trello token.

comments: author: Omid_Aghakhani
body: How do i get token for trello?


Tags: phpstorm
searching cards with a text inside a customed field
Asked by BERNIER:

Good morning,

I have created a custom field named PAYS and I put inside the country of the card. When I make a search, Trello does not find the country which I asked for.

Thank you

Beno?t Bernier


Answers:
author: Iain Dooley
body: [@BERNIER](/t5/user/viewprofilepage/user-id/3105654) there are 2 search functions in Trello, one is at the board level and used to be called "filtering" which (imho) was a better name for it:

<https://help.trello.com/article/787-filtering-search-cards-on-a-board>

This "filter" search within a board will look for text within custom fields.

The other kind of search is across all boards:

<https://help.trello.com/article/808-searching-for-cards-all-boards>

This will \*not\* look inside custom fields. If you want to search across all boards for some content you'll need to put it in the title or description (or comment or checklist items).


author: milynnus
body: ![48F88B01-8AEB-40C8-9BE8-083E71E6DB0D.jpeg](https://community.atlassian.com/t5/image/serverpage/image-id/99575iC3839D0F9FEF470F/image-size/large?v=v2&px=999 "48F88B01-8AEB-40C8-9BE8-083E71E6DB0D.jpeg")

comments: author: milynnus
body: Did it on iOS and was able to search within nickname which is a custom field.   

I remember testing with py-Trello library and it did not.


author: BERNIER
body: I understand nothing, sorry

Beno?t


author: milynnus
body: [@BERNIER](/t5/user/viewprofilepage/user-id/3105654) Basically it shows that you can search against a custom field. Also tested on the desktop and id ok.

When i used a py-trello library to incorporate search it did not search the custom field but if you are not doing any enhancements by coding to integrate with Trello, you can ignore this.


author: BERNIER
body: I am still sorry. It does not work with me. IN the field named "COUNTRY", I put the name of the country linked to the card. Then I go to search, put the name of the country , FRANCE for example, but Trello does not find it.

Thanks


author: milynnus
body: If there is nothing confidential on your board share the board link here and I can take a look.


author: BERNIER
body: my link: <https://trello.com/b/jTfnmEgk/doterra>

Thanks


author: milynnus
body: Use the invite button to generate a link. Should have given you better instructions. It is just next to your avatar
Butler Rule -> Move Card when Checklist is % complete
Asked by Tazio Baker:

Would it be possible to provide the option to users to have a rule where instead of only moving when all checklist is completed, we could move once it is a predetermined % completed.  
e.i.:  
when 70% of checklists are completed in a card due today, move the card to the top of list "Done"


Answers:
author: Iain Dooley
body: [@Tazio Baker](/t5/user/viewprofilepage/user-id/3974607) seeing as I like a bit of sport, here's a solution for this using Trellinator:

<https://gist.github.com/iaindooley/60a75f64c9c1632a956e93e5c7dc555d>

You can read more about Trellinator here:

<https://community.atlassian.com/t5/Marketplace-Apps-Integrations/Introducing-Trellinator-Automate-Trello-with-Google-Apps-Script/ba-p/925271>


author: Esme Crutchley
body: Hi [@Tazio Baker](/t5/user/viewprofilepage/user-id/3974607)

Welcome to the Community!

Unfortunately, that's not something that Butler can do.

If you have the same items in a checklist, and you want it to move after a specific one, you could specific that checklist item, but that would only work if you have the same list in the same order on the cards you want to move. So if you have the same checklist in the same order, and you want the card to move after item 7 is checked off, you could have something like this:

![Screenshot 2020-06-19 at 09.19.07.png](https://community.atlassian.com/t5/image/serverpage/image-id/99588i8BFC872EF41EAC9D/image-size/large?v=v2&px=999 "Screenshot 2020-06-19 at 09.19.07.png")![Screenshot 2020-06-19 at 09.19.16.png](https://community.atlassian.com/t5/image/serverpage/image-id/99589i475941A2E3EAF34A/image-size/large?v=v2&px=999 "Screenshot 2020-06-19 at 09.19.16.png")![Screenshot 2020-06-19 at 09.19.23.png](https://community.atlassian.com/t5/image/serverpage/image-id/99587i283403B38002BAFB/image-size/large?v=v2&px=999 "Screenshot 2020-06-19 at 09.19.23.png")If you have different checklists, you'd just need to set up the rule for the 7th (or whichever item) you wanted

Hope that's helpful, please come back to us if it's not and we'll try again!

Esme :)


Tags: administration

checklist

rule

user-interface
Butler
Asked by Jonas Brezer:

hello, how to add a custom Fields field to a butler report? already tried through this tutorial but could not understand. thank you! <https://help.trello.com/article/1160-custom-field-variables>


Answers:
author: Iain Dooley
body: [@Jonas Brezer](/t5/user/viewprofilepage/user-id/3974363) hey there, you just use the format {{%Field Name}}, here's an example of a board button I just created to test:
>
> ```
> create a report in variable "ohai" with all cards in list "Priority (1)" using pattern "{cardname} {{%Mobile Number}}", and create a new card with title "report" and description "{$ohai}" in list "Inbox"
> ```


author: Esme Crutchley
body: Hi [@Jonas Brezer](/t5/user/viewprofilepage/user-id/3974363)

Welcome to the Community!

I'm going to tag in [@Iain Dooley](/t5/user/viewprofilepage/user-id/1416112) here, because I think he might be able to help!

Over to you Iain!

Esme :)

comments: author: Iain Dooley
body: [@Esme Crutchley](/t5/user/viewprofilepage/user-id/3555478) thanks for the heads up :)


author: milynnus
body: Presumably you have activated the Custom Field Power-Up. I have not used Butler much but worked with Custom Field a lot to support specific workflow application requirements.
Not see due date on card
Asked by Rahul Prakash:

When I add a due date to a card and view the card on the board, the due date is automatically shown in the lower left corner of the card. How do I set it that I do no see this date on the card? Or at the least edit the format of the date so that it is not so prominent. I find it very distracting.


Answers:
author: Iain Dooley
body: [@Rahul Prakash](/t5/user/viewprofilepage/user-id/3974281) the only way you could edit that is to use a browser extension (either by creating one or finding one that does what you need)
Is business class for Trello required to integrate with Slack?
Asked by Megan_Byers:

I'm relatively new to both Trello and Slack and our team (church staff of about 15) is looking to switch from basecamp and groupme for project management and communication to trello and slack. But having a hard time finding a definitive answer on what's required to facilitate integration.

Thanks!

Megan


Answers:
author: Iain Dooley
body: [@Megan_Byers](/t5/user/viewprofilepage/user-id/3974314) no you can integrate with Slack using the free version of Trello. The limitations of the free version are:

1) A free team can only have a maximum of 10 boards

2) Currently rolling out is a change that doesn't allow you to add multiple users to personal boards (making the 10 board limit much more relevant!)

3) Only one power up per board

4) Less Butler quota, reduced administrative controls, no collections and no advanced checklsits

comments: author: milynnus
body: [@Iain Dooley](/t5/user/viewprofilepage/user-id/1416112) (2) will affect something I am working on. I want to clarify (1) though....if I have groups of people like 5, 7, 10, ... using 3 boards at any one time will this fit into the free plan? Does (1) require me to put all of them as one team and add and remove members as and went they are needed to work on the 3 boards?


author: Iain Dooley
body: [@milynnus](/t5/user/viewprofilepage/user-id/3947182) you can still have as many members, single board guests and multi-board guests as you want in any free team, and you can have as many free teams as you like, but you can't have more than 10 boards per free team.


author: Megan_Byers
body: Thank you [@Iain Dooley](/t5/user/viewprofilepage/user-id/1416112) !


author: milynnus
body: I am doing all kinds of integration with a free account but admittedly I have not look at Butler into Slack if that is what you are referring to. As I indicated to another on this forum that I would like to work with Trello and Slack as I am keen to examine that integration of both of these as they exist on the automation platform that I am using. Trouble is I don't have a slack test account.
How do you get butler to move cards based on a due date?
Asked by Richard Warr:

I have struggled to get this to work and failed. I want to add a due date and then have trello move my card to the list "Today" if the due date is Today.

Here's the rule:

```
the moment a card due today is due, move the card to the top of list "Today"
```

So I create a card. Add the due date as today. And absolutely nothing happens...


Answers:
author: Esme Crutchley
body: Hi [@Richard Warr](/t5/user/viewprofilepage/user-id/3974301)

Welcome to the Community!

What time did you set the due date on the card?

Because your rule says 'the moment a card is due' if you put the due time at 4pm, the card won't move until 4pm.

You could have a rule using the 'Due Date' command, and rather than saying 'the moment a card is due' you could click on that in the rule and you would get the option "on the day" - then it should work no matter what time the card due time is set for.

![Screenshot 2020-06-19 at 09.12.24.png](https://community.atlassian.com/t5/image/serverpage/image-id/99586iFC4B5AF8F73310BF/image-size/large?v=v2&px=999 "Screenshot 2020-06-19 at 09.12.24.png")

I would caution however, that if you're moving a lot of cards on a lot of days, you might rapidly go through your Butler commands.

It might be another idea to have a 'Calendar' command, that could look something like this:

![Screenshot 2020-06-19 at 09.10.04.png](https://community.atlassian.com/t5/image/serverpage/image-id/99583i364F4AD405359DA9/image-size/large?v=v2&px=999 "Screenshot 2020-06-19 at 09.10.04.png")![Screenshot 2020-06-19 at 09.10.16.png](https://community.atlassian.com/t5/image/serverpage/image-id/99584i717F6A4DCD8FB201/image-size/large?v=v2&px=999 "Screenshot 2020-06-19 at 09.10.16.png")![Screenshot 2020-06-19 at 09.10.37.png](https://community.atlassian.com/t5/image/serverpage/image-id/99585i5B2911C6E11AD195/image-size/large?v=v2&px=999 "Screenshot 2020-06-19 at 09.10.37.png")Which would mean that the rule would only trigger once a day, rather than at multiple points during the day (using more Butler quota).

Does that help? Please come back to us if it didn't and we'll try something else!

Esme :)

comments: author: Gregory RISCH
body: Your explanations have been extremely useful

Thanks a lot
Is there anyway to edit the board email address?
Asked by Nico Reyes R.:

Hi. I am setting up a team board for a big project and the address to the board starts with my name. Can I change that so it states wit the company? Or the team? to the board name? Anything but my name?

Thanks

nicoreyes3+x4oof9cngz-----------@boards.trello.com


Answers:
author: Iain Dooley
body: [@Nico Reyes R.](/t5/user/viewprofilepage/user-id/3965838) these email addresses are specific to each user so if they went to get a board email address it would show their name at the start, and any cards sent to that email will show up as having been created by that user. So the better option would be for each team member to copy their own address and save it in their contacts.

comments: author: Nico Reyes R.
body: Ok, great ti know. So there is no actual board address but my own personal address as related to each particular board. Understood. thank you very much.
Saved work showing in app but not on laptop
Asked by Kass Fogle:

Did a lot of work a couple of days ago and it is not showing up when I log in under two different computers. I logged and and logged back in and it is gone, however, I see the work on my app. Anyone else run in to this issue and have a resolution?


Answers:
author: Iain Dooley
body: [@Kass Fogle](/t5/user/viewprofilepage/user-id/3974118) so you can see the work in the iOS app? Check out the information here under what to do if you have unsent changes:

<https://help.trello.com/article/1061-troubleshooting-for-the-ios-app>

comments: author: Kass Fogle
body: [@Iain Dooley](/t5/user/viewprofilepage/user-id/1416112) - This is great information - thank you! I've tried these fixes but still do not see them. The work is not showing on the actual board online or on the ios app. The work IS showing in the activity/highlights scroll. I was able to recreate but hope to not have to do that again. Hoping that was a fluke. Thanks for the response.