How to aggregate all 'in flight' User Story statuses to 'In Progress for a management report?
Asked by Damien F:

I would like to aggregate all User Story statuses aside from 'Done' and 'To Do' to 'In Progress' for a management report. Management only really care about how many are complete, not started and started.  
Thank you


Answers:
author: Danut M _StonikByte_
body: Hi [@Damien F](/t5/user/viewprofilepage/user-id/5530721),

Try the **Pivot Table \& Pivot Chart** gadget offered by our [Great Gadgets](https://marketplace.atlassian.com/search?query=stonikbyte%20great%20gadgets%20agile) app. By using this gadget you can generate two-dimensional (or multi-dimensional) tables or charts by "Status Category". In addition, the data can in in form of no of issues, percentages or sum of story points. Here are some examples:

#1 **Table** showing projects completion by status category by percentage of tasks

![image.png](https://community.atlassian.com/t5/image/serverpage/image-id/332375i9C63A40E1B01DAF7/image-size/large?v=v2&px=999 "image.png")

#2 **Heatmap** **Table** showing epics completion by number of stories in each status category

![image.png](https://community.atlassian.com/t5/image/serverpage/image-id/332376i22E5EFBEC64F08F2/image-size/large?v=v2&px=999 "image.png")

#3 **Multiple pie chart** showing projects completion by percentage of story points

![image.png](https://community.atlassian.com/t5/image/serverpage/image-id/332377i9F9F2C1C3B0104B0/image-size/large?v=v2&px=999 "image.png")

This is a powerful and highly configurable gadget. See more about it (and the many others offered by the same app) in these articles:

See more about this gadget (and the many others offered by the same app) in these articles:

* <https://community.atlassian.com/t5/Jira-articles/Building-a-powerful-Kanban-dashboard-in-Jira-with-Great-Gadgets/ba-p/1664331>
* [https://community.atlassian.com/t5/App-Central/An-effective-dashboard-for-Service-Desk-and-Customer-Support/ba-p/2360369](https://community.atlassian.com/t5/App-Central/How-to-track-scaled-agile-SAFe-projects-in-Jira-with-Great/ba-p/1929694)

You could start with **1-moth free trial**. For any questions, feel free to contact support@stonikbyte.com at any time.

Hope this helps.

Danut.


author: Rustem Shiriiazdanov
body: Hi [@Damien F](/t5/user/viewprofilepage/user-id/5530721) ,

Jira has beautiful built-in mechanism to achieve your goal, I believe. Jira is designed in a way every "status" is defined against "status category" by default, and there are only 3 status categories exist:

1. To Do

2. In Progress

3. Done

If your Jira instance is configured properly, I assume every issue status has already a proper "status category" set. You can check status categories for every project in it's workflows settings:. In the example below "Review" has "To do" status category; "Awaiting implementation", "Authorize", "Implementing", "Planning" are "In Progress" categories, and "Declined", "Completed", "Cancelled", "Failed" are "Done" categories:

![Screenshot 2024-06-27 153510.png](https://community.atlassian.com/t5/image/serverpage/image-id/332137iF02BCEE6D11B5832/image-size/large?v=v2&px=999 "Screenshot 2024-06-27 153510.png")

To report against status categories for the issues selected, you may just add "Status category" field into your list of fields in issue inspector or in Jira "List". Below is an example:

![Screenshot 2024-06-27 153653.png](https://community.atlassian.com/t5/image/serverpage/image-id/332143i41B0AF71ACEA4CAF/image-size/large?v=v2&px=999 "Screenshot 2024-06-27 153653.png")

Please notice two columns highlighted in yellow colour. One represents statuses, the other - respective status categories.

Hope this helps.

Regards,

Rustem

comments: author: Damien F
body: Thank you. I can see the 'Status Category' field in the Issue Inspector and I can save it in a filter view. However I cannot see the 'Status Category' field in the 'Issue Statistics' dashboard widget 'Statistic Type' field chooser.


author: Rustem Shiriiazdanov
body: [@Damien F](/t5/user/viewprofilepage/user-id/5530721) you are correct indeed. This field is not available in "issue statistics" an similar out-of-box gadgets. It has been requested by the community <https://jira.atlassian.com/browse/JRACLOUD-67463> , but I personally think it will take quite some time for the request to be processed.

As an alternative, you could add a custom field \[should be selection list type\] with the values "To Do", "In Progress", and "Done" (or any values you need), and set the automations rules so that value will be changed per the status category change for the issue during each transition. Custom selection type fields could be used in "issue statistics".

Another alternative is, of course, to use third-party applications for reporting.


Tags: cloud

jira-cloud

user-story