youngmon/atlassian-qna huggingface dataset:
Is it possible to synchronize all trello tasks with Outlook 365 in a twoway synchronisation?
Asked by Fabienne:

We use trello as kind of a event tool with the calendarfunction. We'd really like to synchronize the trello tasks with the Outlook 365 calendar. But not only to display the tasks, but also to customize them in the Outlook calendar and also that the entries we make in the Outlook calendar are transferred to Trello as tasks afterwards.


Answers:
author: Lisa Grau
body: Hi Fabienne,

does Cronofy solve your problem?

<https://trello.com/power-ups/5a1d81359fcdfd9011c0a698>

comments: author: Fabienne
body: Hi Lisa,

Thanks for your input. I believed the same at first and have already tested out Coronfy. But as I saw it, this is only a Cronofy integration and Cornofy itself costs over 1000 dollars per month. Just integrating the powerup didn't do anything in my testing in Trello unfortunately - I think for that we would need to subscribe to Cronofy itself. But maybe I'm wrong about that....? Do you know more about Coronfy?


author: Lisa Grau
body: I believe you need to activate your user and get a license for it, what makes it quite expensive for only one single person. :/


Tags: ms-office-365

ms-outlook

sync
Smart Checklist Delete Button - not working
Asked by Dominique Pass:

Hi All,

The Smart Checklist free plugin 'delete' button is not working. When you click the button it is not deleting the checklist template.

How can I delete a smart checklist template?

Thank you!![Screen Shot 2021-08-05 at 10.41.05 am.png](https://community.atlassian.com/t5/image/serverpage/image-id/154587i19C2C2162A5EF8EB/image-size/large?v=v2&px=999 "Screen Shot 2021-08-05 at 10.41.05 am.png")


Answers:
author: Pavel Pavlovsky
body: Hello [@Dominique Pass](/t5/user/viewprofilepage/user-id/3441310) ,

I see that you have contacted us at [smartchecklist@railsware.com](mailto:smartchecklist@railsware.com) - our friendly team will help you and set up a quick call to troubleshoot an issue.

We may need some additional info, like Console Logs for your browser Please check [this article](https://railsware.atlassian.net/wiki/spaces/CHK/pages/3061841921/Troubleshooting) on how to get them.

Looking forward to your reply!

Cheers,

Pavel


Tags: checklist

delete
How to use start date in the past to trigger action?
Asked by Robert Lieck:

If a card with start date today or in the past is added to list A I want to move it to list B. I am trying to trigger this with "when a card starting in less than 1 days is added to list A", but this does not work. In fact, "less than" does not seem to work if the value to compare to (difference between today and start date) is negative. Any ideas?


Answers:
author: Robert Lieck
body: Update: I contacted the support and this isn't currently implemented in Butler. It might be possible to work around it by using custom fields (that could be synced with due/start dates). Custom field triggers allow for checking date fields for hours <https://share.getcloudapp.com/RBuLd4xy> which (according to the support) should also work for dates in the past. They said they created an internal feature request for having this fixed for due/start date filters, so things might work as expected some time in the future.


author: John Dunlea
body: This is actually quite disappointing that this is not a feature.

I want to create a board button what basically moves any non-completed card with a start date of "today" or some other date in the past, into a new list.

I guess I can do this if I religiously come in each day and hit the button and move any card with a start date of TODAY. But if I miss a day or two, I want the button to be able to pull in not only the cards that are starting today, but also any non-completed cards which have had a start date of a few days ago.

Good to know that you guys put in a ticket for this as a future request.


author: Trasom Admin
body: I have tried the same a few months ago, couldn't get it to work. I wanted to have cards with a past due date to be moved to other lists, and when I realized Trello didn't check the due date automatically, I created a board button that would move the cards from one list to another, and then back, sort of forcing Trello to check on the cards. Still didn't work.

comments: author: Robert Lieck
body: Thanks, this is good to know. I've send a request to the Trello support, let's see.
Is there a way to sort cards on a list by the due dates on the checklist?
Asked by S. Ali Zaidi:

Hi all -- I noticed that when I sort cards by due date, they sort by the final due date on the entire card.

However, I'd like my cards in a list to sort by the soonest upcoming due date on the check list of from all the cards.

For instance:

Card A is due on September 30th

Card B is due on September 20th

Card A has checklist items that are due on September 7th, September 15th, and September 22nd.

Card B has checklist items items due on September 9th, 11th, and 17th.

Right now, Trello will sort-by-date to put Card B on the top of the list because the entire card is due on September 20th, which occurs sooner than the September 30th due date on Card A.

However, I'd like Card A to show up at the top of the list first, because it has a checklist item due on September 7th, sooner than the soonest due checklist items of Card A (September 9th).

Any way to make this possible? Thanks!


Answers:
author: Hannah Humbert - Simpla Workflows
body: It doesn't look like there's an easy way to do it. Maybe there's a workaround or alternative option though! What's the need to have your lists sorted in that way? Are you looking for visibility on when work needs to start for each check item?
Anexar v?deos nos cart?es
Asked by Grupo Thiele:

Minha conta ? Business Class mas sempre que tento anexar v?deos nos cart?es pelo app da um erro como se o v?deo fosse muito pesado, mas s?o v?deos bem leves e curtos. Tamb?m gostaria de saber se consigo gravar v?deos diretamente pelo app.


Answers:
author: Vero Rivas
body: Hi [@Grupo Thiele](/t5/user/viewprofilepage/user-id/4502982)

Check how much your videos measure because there is a limit of 10 MB, I leave this link for you to take a look

<https://help.trello.com/article/769-adding-attachments-to-cards>

Cheers
how i can restrict access to one card
Asked by Erick Gomes:

Hello, i have some questions about how i can lock a card for all users on desktop, and allow access to only selected users by card.


Answers:
author: Brittany Joiner
body: Welcome [@Erick Gomes](/t5/user/viewprofilepage/user-id/4502792) ! What do you mean by "lock"? I don't think there's anything to do it for specific cards, but you can set board view vs edit for members if you have an organization.

![image.png](https://community.atlassian.com/t5/image/serverpage/image-id/154561iF3C10C00DD5D74D1/image-size/large?v=v2&px=999 "image.png")
How to automate a recurring card with Butler? (ex. "Repeat every 3rd Friday of the Month")
Asked by Tami Liss:

I've seen users allude to using Butler to automate recurring cards in areas where the "Card Repeater" power-up falls short. I specifically need to make a card repeat (or be duplicated) at specific intervals on specific weekdays of the month.

For example, "every 2nd Tuesday of the month" or "every 3rd Friday of the month" or "Every other Wednesday".

Does anyone have Butler Automation tips on how to do this?


Answers:
author: Brittany Joiner
body: Welcome [@Tami Liss](/t5/user/viewprofilepage/user-id/4478968) ! You can do this by going to the "calendar" section of Butler rules,

![image.png](https://community.atlassian.com/t5/image/serverpage/image-id/154563iC6837612ADC58A12/image-dimensions/209x287?v=v2 "image.png")

and there's a specific command for selecting the increment and day of the week!

![image.png](https://community.atlassian.com/t5/image/serverpage/image-id/154562iE6B0558B0DBD62EB/image-size/large?v=v2&px=999 "image.png")

And just click that green button, and then you'll set the activity, which in your case is creating a card

![image.png](https://community.atlassian.com/t5/image/serverpage/image-id/154564i6A6439BF14753054/image-size/large?v=v2&px=999 "image.png")

comments: author: Tami Liss
body: Thank you!!
Sharing
Asked by Claire Taylor:

If a colleague and I both have trello boards. Can we automate a list so it mirrors in each board. For instance if something is actioned on a list in one board will it automatically update in the other board ? If so how do we do this.

Thank you


Answers:
author: Hannah Humbert - Simpla Workflows
body: Hi Claire! If you're after a true automated 2-way sync, Unito board sync is the way to go. You can create rules so certain cards sync from your boards (i.e. only cards in one particular list) <https://trello.com/power-ups/595e989fa8f137d2af456fd4>
Is there a way to adjust calendar view cell height?
Asked by Matthew Vinson:

Our org uses Trello as a content calendar and it works great and allows others inside the org a view at what content we're putting out and on what channels. The issue I have is that in Calendar view, we often have a lot of content going out in a single day and if you add more than 2 items to a day, you have to scroll in that individual day to see all of the items (see example of July 28 below). That really defeats the purpose of having a high level calendar view.

I'm wondering if there is a way to either adjust the height of the cell boxes to display more items per day, or even better, if the height of the row could auto expand depending on how many items are in a cell in that row. This would eliminate the need to scroll in an individual day and provide a better quick look from the calendar perspective.

Thanks!

![Trello Calendar Day View Example.PNG](/t5/image/serverpage/image-id/154510iA62C0116488FBA00/image-size/large?v=v2&px=999 "Trello Calendar Day View Example.PNG")


Answers:
author: Brittany Joiner
body: Hi [@Matthew Vinson](/t5/user/viewprofilepage/user-id/4502624) !

Have you tried switching to a weekly view?

![image.png](https://community.atlassian.com/t5/image/serverpage/image-id/154576i6072D12B25B5DF0D/image-size/large?v=v2&px=999 "image.png")

Also, if you use the Calendar View with Business class instead of the Calendar Power-Up, yi think you'll like that monthly view better.

Example - here's what my monthly view looks like in the Calendar View and i can see multiple cards in the month view.

![image.png](https://community.atlassian.com/t5/image/serverpage/image-id/154577iEAD8FA51E5701B6D/image-size/large?v=v2&px=999 "image.png")

comments: author: Matthew Vinson
body: Thank you! I didn't even see the "Weekly" button. That is much more helpful. We don't have Business Class, but I'm going to explore it and most likely upgrade. You've been extremely helpful! Thank you!


author: Matthew Vinson
body: One other question - If I have Business Class and I am the admin of the board, will others with access to the board have access to the Calendar View or will they too need to have a Business Class account?


author: Brittany Joiner
body: [@Matthew Vinson](/t5/user/viewprofilepage/user-id/4502624) so the way business class works, is that you'll have to pay for every member of that board. Although... if the other members are **only** on that board and not any other boards of your team, they can be counted as guests and you won't be charged for them.


Tags: calendar

content

view
custom fields - how do you format dropdowns?
Asked by Rosa Clark:

Hello, how do you set up the drop-down feature in the custom field power up? Thanks


Answers:
author: Rosa Clark
body: Thanks for the reply. To try to add to the dropdown list, I was using commas, semi-colons, everything except - hitting return on the keyboard! So, so silly. :-)


author: Andrea Crawford
body: You can use the Custom Fields button on the card as mentioned above to select + New field, then Dropdown. After adding options, you can click the gray tile to select a different color for each option.

![Screen Shot 2021-08-04 at 11.51.44 AM.png](https://community.atlassian.com/t5/image/serverpage/image-id/154537i26DEF0BDEAAF4CB2/image-size/large?v=v2&px=999 "Screen Shot 2021-08-04 at 11.51.44 AM.png")

comments: author: Rosa Clark
body: Do you know if the ability to change the name of the button has been removed? I followed a tutorial on YouTube from 2017 and seems that was once a feature, yet I can't seem to find it now. Meaning, changing 'custom field' to say, "Other details".

Thanks

Rosa


author: Catherine Magnani
body: Hi Rosa

Assuming you've added it as a power-up to your board:

Just open custom fields ? edit ? +new fields ? Type: dropdown

:)

comments: author: Rosa Clark
body: Thanks for the reply. To try to add to the dropdown list, I was using commas, semi-colons, everything except - hitting return on the keyboard! So, so silly. :-)


author: Armelle C.
body: Hi Rosa, I get same problem. Why can't I fill the dropdown field with a list?

Did you solve this issue?


author: Rosa Clark
body: Hi [@Armelle C.](/t5/user/viewprofilepage/user-id/4585504) , If I'm following your question, select custom field, choose 'drop down', enter text and hit return. That's how you create the list.


author: Armelle C.
body: Thank you so much, [@Rosa Clark](/t5/user/viewprofilepage/user-id/4502524) !
Custom Fields: Limited Number?
Asked by Matt Deutsch:

Are the number of custom fields limited? We are trying to develop a safe work permit form that has numerous boxes to check.

I started with using "Checklists" but it looked like the item wasn't a concern when it got crossed out by completing the checklist item and might cause confusion.

Thanks,  
Matt


Answers:
author: Felix
body: Hey [@Matt Deutsch](/t5/user/viewprofilepage/user-id/4502466) ,

there is currently a limit of **50 custom fields per board** in place, to ensure your board(s) remain performant.

Felix

comments: author: Matt Deutsch
body: Thanks for your quick reply.

Any thoughts on an approach for a "check the box" form that doesn't cross out the item like the checklist?


author: Felix
body: Hmm - custom fields is definitely an option, unless you have a ton of checkboxes.

You could consider using something like Typeform or Google Forms, and having form responses create cards in Trello, with the responses in the description. Typeform has a [Power-Up](https://trello.com/power-ups/5b17ba540223dcfa1680ce13) for Trello.
if the due date is incomplete - move card to another list
Asked by Lubchykk Lubchykk:

Hi to all, can somebody help me? I need to write f.e. if the due date for card "Hello World" is incomplete - move this card to another list.

![trello_1.png](https://community.atlassian.com/t5/image/serverpage/image-id/154453i166252758CE8A244/image-size/large?v=v2&px=999 "trello_1.png")


Answers:
author: Brittany Joiner
body: Hi [@Lubchykk Lubchykk](/t5/user/viewprofilepage/user-id/4502246) !

What you're looking for is "due date" commands from Butler! Head to the Automation butter on your board and go Due Date.

![image.png](https://community.atlassian.com/t5/image/serverpage/image-id/154571i7183933CB29893A6/image-dimensions/291x406?v=v2 "image.png")

This is an example of a rule I have created. When a card hits the moment it is due, it moves it to another list.

![image.png](https://community.atlassian.com/t5/image/serverpage/image-id/154572iCE787D9312161D95/image-size/large?v=v2&px=999 "image.png")

comments: author: Lubchykk Lubchykk
body: Thank you! I tried, but it doesn't always moved the card


author: Lubchykk Lubchykk
body: [@Brittany Joiner](/t5/user/viewprofilepage/user-id/1692248) "the moment a card in list "3 ???" (first name of list) with an overdue due date is due, move the card to the bottom of list "7 ????"(second name of list)"

i don't know why but doesn't work. Don\`t move the card to second list


Tags: butler

rule
Why can?t verify my email?
Asked by Kit Li:

Why can't verify my email?


Answers:
author: Brant Schroeder
body: [@Kit Li](/t5/user/viewprofilepage/user-id/4501754)Welcome to the Atlassian Community. I would suggest submitting a support request here: <https://trello.com/contact#/>

Scroll to the bottom and click contact support and then click continue without logging in.
Trello not linking to Google Chat
Asked by Blox:

Hello,

I'm using the Trello bot on Google Chat. When I try to authenticate, the following message appears:

![Screenshot 2021-08-03 6.36.40 PM.png](https://community.atlassian.com/t5/image/serverpage/image-id/154322i675B9F49A8933763/image-size/large?v=v2&px=999 "Screenshot 2021-08-03 6.36.40 PM.png")

Could I have some help here?

Many thanks,

Blox


Answers:
author: Jorge Gomez
body: I am also having the same problem:  

![image.png](https://community.atlassian.com/t5/image/serverpage/image-id/320879i0C32EFB5726B14DC/image-size/large?v=v2&px=999 "image.png")


author: Martin Hohenberg
body: A few things to check:

Are you logged in with an account that has Google Chat available? Did you actually use GChat with that account before? If you're trying to link an organizational Google account, has your organization's google admin blocked Google Chat for your account? Is GChat available in your network (the URL might be denylisted in a firewall)...?

comments: author: Jorge Gomez
body: I am using the same account, this is the first time I am trying to use the power-up, this is a personal account.


Tags: bot

google
Is there any way where we can automate the location on Custom Field?
Asked by Aaron Joseph de Leon:

We want to automate the location. We are planning to add location on custom fields and we want it to be automated wherein once the agent fill out the form, the location that he/she fill out will be automatically added on the location feature of Trello

Ps. We are using form director


Answers:
author: milynnus
body: [@Aaron Joseph de Leon](/t5/user/viewprofilepage/user-id/4430874)

You need to submit a address to geocode and update 3 sets of attributes on the card. Unfortunately these are not available as variables. Currently, I am doing it for a client who has drivers going on different assignments that needed the location of each depot.

If you use iOS shortcut you do not need to geocode but just an endpoint to update an existing card. I created one for my client as well.
Is there any way where we can automate the location on Custom Field?
Asked by Aaron Joseph de Leon:

We want to automate the location. We are planning to add location on custom fields and we want it to be automated wherein once the agent fill out the form, the location that he/she fill out will be automatically added on the location feature of Trello


Answers:
author: Lara
body: Hi Aaron,

Thanks for reaching out!

Right now, there isn't a way to automatically add a location to a card via Custom Fields. I'll pass your interest in this on to our team for consideration---let me know if there's any additional info you'd like for me to send their way.

If you're curious about how our team decides on what requests we work on, we've also published a blog post with more detailed and visual information here: <https://blog.trello.com/feature-requests-unite-support-and-product>

If you'd like to see our latest features and releases you can take a look at our dev board at <http://www.trello.com/dev>. Our mobile boards are available at <https://trello.com/b/5tj4qAvo/trello-ios-app> and <https://trello.com/b/ud59t1fL/trello-android-app>.

Please let us know if you have any other questions or concerns, and have a great day.

All the best,

Lara  
The Trello Team
How can I find the version number of the Trello free version that's running today?
Asked by Carol Ann Brumfield:

I understand that the version can change frequently but just need a baseline.


Answers:
author: Felix
body: Curious why you want to know this information?

Trello API requests will return a "x-trello-version" response header - that's the version of our backend. Note that the header is not considered API, so it may change formats, be renamed or disappear entirely at any time, and without public deprecation.

The web client version is set on the window object, and can be queried via "window.trelloVersion" - again, not API, can change anytime.


Tags: version
Sounds?
Asked by Leslie Harwood:

I want to play a "good job!" sound effect every time a card is moved to the "completed" list. How can I do this?


Answers:
author: Alex W
body: Hi Leslie,

Trello automation has no way of playing a sound when a card is moved to a certain list. One thing you could do is set the emoji ? at the start of the name of a list. When cards move into this list, Trello will display a confetti animation.

I recommend looking through Trello Power-Ups to see if anything by a third-party could be used to create what you're looking for.

Cheers,  
Alex

comments: author: Leslie Harwood
body: Thanks for your response!  

I haven't found any Power-Ups that specifically offer sound effects.

Multisensory feedback offers huge value to users, especially for behaviors we want to encourage (like completing tasks). As a game developer, I know this feedback can be leveraged to motivate players into completing tasks they'd otherwise find too boring. The same is likely true with to-do list items.

For now, I'll look into building a method myself!


author: Elyssa Angelo
body: Hi, I know this is an old thread, but were you able to find a way to add sound to trello?
Automatic updates sent to my email
Asked by Dia VA:

How can I set up or is there a way that I can set up an automatic updates sent to my email every end of the day.

main point: Summary of all updates will be sent to my email.

Thank you!


Answers:
author: Garrett
body: Hi Dia,

You can adjust your email notifications to be sent less frequently, but I'm afraid that can't be specifically set to a once-per-day interval. Instead the less frequent option will send updates around once per hour.

I'll definitely let our team know you'd like to see some more granular options for that frequency though!

For now, you can update that setting on your account page here: <https://trello.com/my/account>
Confetti after completing a command
Asked by Raegan Fordemwalt:

Hey, is the confetti after completing a command new? It was what played when you had ? in your list name, but now it's after commands as well for me.

I absolutely love it, though!?


Answers:
author: Leslie Harwood
body: Same! If it played a sound effect too, it would really make Trello the best to-do app!

comments: author: Raegan Fordemwalt
body: I love it!


author: Einar Persson
body: The confetti effect suddenly stopped working. I didn't change the list name, it just stopped working.

I am using the "new UI"

Do I have to do something to get it back?
GUI idea to use Trello as a Note app also
Asked by mniyas:

Trello lists and cards are area consuming, even though it is beneficial for drag and drop. Give some simple 'Note view' at left side as Onenote's section (lists) and pages (cards) to fit more items in the view - in app and web. When a card is selected, show its details just at the right side. This change may make Trello as a Note app too as already Trello can link cards as Zettelkasten note taking apps like Obsidian, Remnote, Roam Research etc.


Answers:
author: Garrett
body: Hey [@mniyas](/t5/user/viewprofilepage/user-id/4434921)

Thanks for sharing your suggestion!

I'll pass this feedback over to our team for you. I can't make any guarantees if or when something like this would be added, but we'll have that logged internally and it will be taken into consideration at least.

comments: author: Yeshodhara Baskaran
body: [@Garrett](/t5/user/viewprofilepage/user-id/1548804) Is there an update on this?


Tags: idea

suggestion