youngmon/atlassian-qna huggingface dataset:
Report on the new page status => CQL?
Asked by Florian Z?llner _Communardo_:

Hey guys, does anyone know how to report on the new page status?

Use Case: show a list of pages with a certain page status (e.g,. "draft")

It's weird, none of the macros seemed to have a filter for them, neither in the Confluence search nor in the space administration.

Does anyone know about a solution for that? (I can imagine it's probably possibly with the Better Content Archiving App, but I'm looking for a standard Confluence approach.)

Cheers,

Florian


Answers:
author: Lynne Wilton
body: I believe the in built page status was never meant for reporting, just a flag for the reader.  

We had to install Better Content Archiving, this applies status that is very different to the inbuilt one, but does enable reporting, etc.

comments: author: Florian Z?llner _Communardo_
body: Hey Lynne, you're probably right. It's just a pity, that it's just so basic/simple that you can't even report on them. :(


author: Aron Gombas _Midori_
body: As you suggested, [Better Content Archiving for Confluence](https://midori-global.com/products/better-content-archiving-for-confluence/cloud/) can do this!

I provides the [Content Status List](https://midori-global.com/products/better-content-archiving-for-confluence/cloud/documentation/content-status/macros#content-status-list) macro which:

* can be used in any page
* can run a CQL search
* can display the status (and other attributes) of the resulted pages

It looks like this:

![better-content-archiving-content-status-list-macro (1).png](https://community.atlassian.com/t5/image/serverpage/image-id/316287i8AD3DA035583E7C1/image-size/large?v=v2&px=999 "better-content-archiving-content-status-list-macro (1).png")

Or, if you need a matrix-like report along multiple spaces, then the [Content Status Overview](https://midori-global.com/products/better-content-archiving-for-confluence/cloud/documentation/content-status/content-status-overview) report is very intuitive:

![content-status-overview-cloud.png](https://community.atlassian.com/t5/image/serverpage/image-id/316288i55BD19A6E6FB8DC3/image-size/large?v=v2&px=999 "content-status-overview-cloud.png")

comments: author: Florian Z?llner _Communardo_
body: Thanks for the explanation about how your App can help with that! :)


author: marc -Collabello--Phase Locked-
body: We make a free addon: [Keep it up to date!](https://marketplace.atlassian.com/apps/1226276/keep-it-up-to-date). This addon lists the page status. You can directly click through to the page.

Btw. you can't list the page status with a simple CQL query.

comments: author: Florian Z?llner _Communardo_
body: Thanks for the explanation about how your App can help with that! :)

What a pity that's it's not just working with the good old CQL. :(


Tags: cloud

confluence-cloud
How to become an administrator as member of a Trello board
Asked by Viola Beekman:

My colleague who was an administrator no longer works at our company. Can I make myself an adminstrator? Of should I create a new Trello board now?


Answers:
author: Nikola Perisic
body: Welcome to the community [@Viola Beekman](/t5/user/viewprofilepage/user-id/5468132)

According to <https://support.atlassian.com/trello/docs/making-a-user-an-admin-of-a-board/> "

Only board admins can make another board member an admin and all boards must have at least one admin."This would mean that you should create a new Trello board.


Tags: administration

trello

unknown-hosting-type
why are guests getting the message that all the licenses are used?
Asked by Land Programs:

we have 10 users so should be able to add 50 guest....we only have 13


Answers:
author: Nikola Perisic
body: Welcome to the community [@Land Programs](/t5/user/viewprofilepage/user-id/5468208)

I haven't quite understood your question. So, you the guests receive the message that all licenses are used...There is no limit of how many guests you can add to your space. It would be the best to send a screenshot of the issue (blurring all of the confidential data).

comments: author: Land Programs
body: ![Picture1 (002).png](https://community.atlassian.com/t5/image/serverpage/image-id/316082iFD2AFEA9F6CB7050/image-size/large?v=v2&px=999 "Picture1 (002).png")


author: Nikola Perisic
body: Please refer to this page right here: <https://confluence.atlassian.com/cloudkb/what-happens-when-you-exceed-your-user-license-limit-in-confluence-cloud-1108477079.html>


author: Land Programs
body: these are invited guests....not users


author: Nikola Perisic
body: Understood, can you clarify what this means: we have 10 users so should be able to add 50 guest....we only have 13?


author: Land Programs
body: we have 10 USERS and 13 GUESTS


author: Nikola Perisic
body: I've added someone from Atlassian or community to assist us here.


Tags: atlassian

cloud

confluence-cloud
Links in images are sometimes shown and sometimes not
Asked by Stephanie:

Hi,

I draw images with drawn.io on confluence pages. Sometimes the links are directly visible in blue on the pictures. Sometimes, I have to click on the image and when it is shown on the full screen, only then the links are visible in blue color. Is there a workaround that the links are always shown in blue color (even on the small picture)?

Best regards,

Steffi


Answers:
author: Brant Schroeder
body: [@Stephanie Aymans](/t5/user/viewprofilepage/user-id/5468136) welcome to the Atlassian community

Couple of questions:

* Is the way you are creating the link the same each time?
* Does the behavior occur in all browsers?
* Does the behavior occur to all users?


Tags: cloud

confluence-cloud
Is there a way to use Variables like in Excel?
Asked by Matteo Lang:

We are trying to Migrate a User Entry and Exit formular to Confluence, we got everything in already, but we are facing issues with the commands,  

We have these variables that pull the Data of the User into the Excel   

For Example:  
=CONCATENATE("Set-MailboxRegionalConfiguration -Identity ";DN3;".";DN4;"@example.com --TimeZone 'W. Europe Standard Time' -Language de-at")  

DN3 and DN4 would be First.Last name in this example,   

Is there a way to use these types of Variables in Confluence or is there a need for a Extension?  

(Edit)  
We made a Table in Confluence which has Fixed Columns for First and Last name  
maybe i can give them a Sort of Tag and use that Tag in the Command?  

Excuse my Grammar, English is not my Mothers Tongue.  


Answers:
author: Brant Schroeder
body: [@Matteo Lang](/t5/user/viewprofilepage/user-id/5407560)

There is not a way to do that in Confluence through the user interface. You can use the API and then you can use any language you want to make changes to the data. <https://developer.atlassian.com/cloud/confluence/rest/v2/intro/#about>


Tags: cloud

confluence-cloud
Bulk removing deactivated Page owners
Asked by Tri-Sang Vo:

We have 2-3 deactivated Page Owners and they are stil owners of some confluence pages. I am a admin and can change it of course. But its painful to look for them for each single page.

Can I do it on bulk / plugin / script / whatever?

Thanks in advance.

Sang


Answers:
author: Barbara Szczesniak
body: [@Tri-Sang Vo](/t5/user/viewprofilepage/user-id/5398088) Welcome to the Atlassian Community!

You may want to check out this article posted on Monday: <https://community.atlassian.com/t5/Confluence-Cloud-Admins-articles/New-bulk-action-Change-your-page-owners-in-bulk/ba-p/2657959>

The feature is only available for Premium and Enterprise plans, but you could always do a trial upgrade (to do all the Premium things you want to do) and later return to the Standard plan.


author: Lynne Wilton
body: I believe the scriptrunner plugin does this. I am trying to get signoff for use within my workplace at the moment.


author: marc -Collabello--Phase Locked-
body: We make a free addon: [Keep it up to date!](https://marketplace.atlassian.com/apps/1226276/keep-it-up-to-date). This addon lists the page owners. You can directly click through to the page to change the owner. However we do not have bulk edit (yet).


Tags: cloud

confluence-cloud
Restoring Confluence page old version
Asked by Justinas Genys:

Hello,

when i am trying to restore my Confluence page to older version by clicking Restore this version, it returns to my current version page, without any updates.

How can i fix it?

Thanks


Answers:
author: mclaughlin freeman
body: @[a small world cup](https://a-smallworldcup.com)  
Try using a different web browser to see if the problem is specific to your current browser.


author: Fabio Racobaldo _Herzum_
body: Hi [@Justinas Genys](/t5/user/viewprofilepage/user-id/5069818) ,

just tested on my instance and it worked well. Have yyou edt permission on that page?

Fabio

comments: author: Justinas Genys
body: Fabio, i can definitely edit that particular page as somehow mystically i managed to delete all content from it. Hence trying to restore it now.

Does anyone know how to raise this with Atlassian, as i could not find Support channel for Confluence as a product.


author: Fabio Racobaldo _Herzum_
body: Hi [@Justinas Genys](/t5/user/viewprofilepage/user-id/5069818) , you can raise a support ticket at the following URL <https://support.atlassian.com/contact/>


author: Justinas Genys
body: thanks


author: Abi Brown- Kolekti
body: I had the same issue last week - however when I went back in a little later it did work second time round. SO not the best answer but have you tried doing it twice?

Kind Regards

Abi

comments: author: Justinas Genys
body: Thanks for help. Tried it 3 times yesterday and 1 time today. Still the same :)


Tags: cloud

confluence-cloud
How to manage the visibility of Clockwork Timesheet for another users
Asked by Kristina Kreskocziova:

Hello to you,

we need to hide the timesheets of another users in Clockwork PRO, so a "single" user can see **++only++** **his own tracked timesheet.**

Could you pls. advise how and where (in Clockwork or in JIRA general...) exactly to set up.

Thank you:-)

Kind regards

Chris


Answers:
author: Adaeze_Jude_HEROCODERS
body: Hi [@Kristina Kreskocziova](/t5/user/viewprofilepage/user-id/5467984) ,

I am Adaeze from the Clockwork Team.

For the Timesheet, you can use the **Clockwork Timesheets access** global permission to limit users who have access to view the Timesheet.

![chrome_1Oa5XXCrid.png](https://community.atlassian.com/t5/image/serverpage/image-id/316007iF7C8E8B4EB69A945/image-size/large?v=v2&px=999 "chrome_1Oa5XXCrid.png")

Only users with this permission will be able to view the Timesheet, Reports, Teams, and Billing Periods page. Users will be able to use the My Work tab to view their Worklogs.

Let me know if you have further questions. You can reach out [here](https://herocoders.atlassian.net/servicedesk/customer/portals).


Tags: clockwork

cloud
confluence database excerpt field is not working
Asked by Tal Levinger:

I've created a simple excerpt and tried to show it under the database - after linking the page but no results.


Answers:
author: Kristian Klima
body: [@Tal Levinger](/t5/user/viewprofilepage/user-id/5128573)

Does the problem persist? There was an [incident affecting search and some CQL](https://developer.status.atlassian.com/incidents/frvdsdj0s6gk) stuff on Confluence on April 3-4 and you might have been affected.

Reindexing the site solves the issue and Atlassian have been reindexing the sites.

Excerpts work for me in my Database and our site was re-indexed as a part of the solution so if you still have issues, open an online chat with Atlassian Support and ask them to reindex your site.


Tags: cloud

confluence-cloud

database
In Confluence on inserting jira legacy macro block seems to be different
Asked by Nikhil Kagwade:

Previously on insert jira legacy macro looks like,

![3-4-24-1.png](https://community.atlassian.com/t5/image/serverpage/image-id/315949i1985DD5A703FCE4B/image-size/large?v=v2&px=999 "3-4-24-1.png")

Currently on insert jira legacy macro looks like,

![3-4-24-2.png](https://community.atlassian.com/t5/image/serverpage/image-id/315950i7AD1ADA1DC54C962/image-size/large?v=v2&px=999 "3-4-24-2.png")

Is there any settings to change this to previous mode?


Answers:
author: Sebastian Krzewi?ski
body: Hi [@Nikhil Kagwade](/t5/user/viewprofilepage/user-id/4747635)

I'm afraid that this is not possible. Probably confluence made changes that modify how this macro is displayed on page. You can confirm this by asking Atlassian Support (<https://support.atlassian.com>).

Regards,

Seba


Tags: cloud

confluence-cloud
How can links in one space (that is made public) can be viewed without the need to log in
Asked by Admin:

Hi, we created a space which is our main portal for all employees. This space is now made public. I have also turned all the sub pages under that space public. But whenever I do a trial, the links are not working and its asking me to login. Is there any way to do this without copy pasting the public link of each page one by one and sending it to the employees for them to access.

It will be such an effective space if it's just one link, then once they go to this space, they can simply click on these links to get to where they want to go. Thank you!

Please see screenshot of the space and the links included in it. ![Screen Shot 2024-04-03 at 3.49.25 pm.png](/t5/image/serverpage/image-id/315943iE9B98551CBB86D60/image-size/large?v=v2&px=999 "Screen Shot 2024-04-03 at 3.49.25 pm.png")


Answers:
author: Kristian Klima
body: [@Admin](/t5/user/viewprofilepage/user-id/5451285) , hello.

When you write "This space is now made public. " do you mean that the space permission setup is to allow anonymous users to view the contents of the space like this?

![2024-04-03_09-30-02.png](https://community.atlassian.com/t5/image/serverpage/image-id/315970i04666DD37134F666/image-size/large?v=v2&px=999 "2024-04-03_09-30-02.png")

It works in my personal space on the Standard license. If this is not checked, your space will not be available without login - unless you use public links as [@Sebastian Krzewi?ski](/t5/user/viewprofilepage/user-id/1561725) suggested.

However, using public links only exposes one page at a time and your users will not be able to use the site as portal.

If you are reluctant to make your space available for anonymous users, you can use an app like [Scroll Viewport](https://marketplace.atlassian.com/apps/1211636/scroll-viewport-for-confluence?hosting=cloud&tab=overview) which can create a publicly available portal from a non-public Confluence space. You can also use the app to create a portal that your users can access with your company's SSO.

comments: author: Admin
body: Hi Kristian,

Thank you! Yes, I have executed that step under the space permissions. As a trial using my phone, I am able to view it, but unable to view the links included in it.

So sad to hear that there's no option to make that possible.

I will check on the Scroll Viewport. Hopefully that would work for us! =)


author: Sebastian Krzewi?ski
body: Hi [@Admin](/t5/user/viewprofilepage/user-id/5451285)

Did you try to use public links? <https://support.atlassian.com/confluence-cloud/docs/share-content-externally-with-public-links/>

Regards,

Seba

comments: author: Admin
body: Hi Sebastian,

Yes, I have. I also applied it on all the sub pages under that space and copied each public links. For now, I created a one pager with all the links in it.

I was hoping to only use one space and include all the topics we need through the links.

I am slowly finding confluence a bit not user friendly, but will try the suggestions and hopefully it works.

Thank you!


Tags: cloud

confluence-cloud
Why can't I add not more than 10 drawings from draw.io
Asked by Matthias Schwager:

Our issue is that, for some reason, we can't add more than ten different drawings on the free license. I asked draw.io, but their only restriction is less than ten users (we have four). The system created an Error message telling me to license the product. If I try to get the free trial license, the system tells me that's not possible.

Does any know how to approach this issue?

We appreciate the help


Answers:
author: David Benson _draw_io_
body: This means draw.io is unlicensed. You need some kind of license, even on the free version.

comments: author: Matthias Schwager
body: I thought so myself and tried to get the trial license going. but for whatever reason, I get this response over and over again.

any thoughts?

![Screenshot 2024-04-03 171539.png](https://community.atlassian.com/t5/image/serverpage/image-id/316102i528DA7F38B603A88/image-size/large?v=v2&px=999 "Screenshot 2024-04-03 171539.png")


author: David Benson _draw_io_
body: That's an Atlassian issue. If you contact Atlassian licensing and billing support, they are the only people able to help with this.


Tags: cloud

confluence-cloud

draw.io

licence
Error copying and pasting screenshot image to page: Unexcepted exception writing to stringwriter.
Asked by ?? ?:

Hello,

I'm using Confluence DataCenter.  

When I use com+C, com+V to paste on the page after screenshot on my MacBook, I often get the following error message and the file is not attached.  

"Unexpected exception writing to stringwriter. java.io.IOException: Error while processing callback: com.ctc.wstx.exc.WstxIOException: Invalid white space character (0x8) in text to output (in xml 1.1, could output as a character entity)"  

Does anyone know the cause?  

Thank you.

![1234.png](/t5/image/serverpage/image-id/315916i2AF9642141CF377F/image-dimensions/519x347?v=v2 "1234.png")


Answers:
author: Fabio Racobaldo _Herzum_
body: Hi [@?? ?](/t5/user/viewprofilepage/user-id/5445637) ,

it seems to be a bug <https://jira.atlassian.com/browse/CONFSERVER-42851>

Fabio

comments: author: ?? ?
body: Hello [@Fabio Racobaldo _Herzum_](/t5/user/viewprofilepage/user-id/781528) ,

Unfortunately, when I actually tested the test case on the link,  
An error message was output for 0xb.

However, the current issue is an error message for 0x8.

Thanks


author: Fabio Racobaldo _Herzum_
body: 0x8 is the backspace so I don't figure out how that character could be in your filename


Tags: confluence-data-center

data-center
Removing a comala workflow from a page after it has been migrated from server base to cloud base.
Asked by Janine Griswald:

I am trying to remove a workflow from a page but I am receiving the following message:

Page Not Found

We can't find that page. This could be because:

* The page doesn't exist
* The page exists, but you don't have view permission for that space

I have both administration access and publishing access, so I don't understand why I am receiving this error. This has only occurred after migrating from server based to cloud based


Answers:
author: Nino Stana
body: Hi [@Janine Griswald](/t5/user/viewprofilepage/user-id/5287173)

I recommend opening a ticket in our support portal so our team can further investigate what the issue might be. You can do that at the following link:  
[**https://appfire.atlassian.net/servicedesk/customer/portal/11**](https://appfire.atlassian.net/servicedesk/customer/portal/11)


author: Brant Schroeder
body: [@Janine Griswald](/t5/user/viewprofilepage/user-id/5287173) Welcome to the Atlassian community

Are you using Comala workflow in the cloud?


Tags: cloud

confluence-cloud
Blog link requires users to request edit access or view content.
Asked by Laurie Duke:

Shared Blog link requires users to request edit access or view content. How can I get it to just open?


Answers:
author: Fabio Racobaldo _Herzum_
body: Hi [@Laurie Duke](/t5/user/viewprofilepage/user-id/5467650) and welcome,

the following article <https://support.atlassian.com/confluence-cloud/docs/set-up-and-manage-public-links/> should be answer to your question.

Hope this helps,

Fabio


Tags: cloud

confluence-cloud
Confluence export/import data from production to test environment
Asked by Jason Duncan:

Hi All,  

I'm currently working on migrating 'ALL' data from Confluence to Mattermost. Since my team and myself are doing this project from the grass roots, we want to assure we have all the steps and necessary tools available.  

So far, the only questions I have at this time are listed below:  

1) What kind of Databases does Confluence use?  
2) Is Confluence's platform compatible with Mattermost?  
3) Do I need to be privy to any sort of updates/versions before migrating data  
4) Are there any important instructions anyone can provide?  

This is a big project for my team, however any feedback to assist successfully migrating data from Confluence to Mattermost would be a tremendous help.  

FYI - We are operating on a Confluence Server.  

Thanks,  

Jason


Answers:
author: Shawn Doyle - ReleaseTEAM
body: Bit confused on what you are going to migrate. These tools serve two different purposes.

To over simplify it, Mattermost is an Instant messaging tool while Confluence is a Wiki.

While you may be able to abuse either to kinda serve as both, it's unusual at best.

comments: author: Jason Duncan
body: Hi Shawn,  

Our team is exporting data from Confluence, and importing Confluence's data to our production and test Mattermost environment for testing purposes.  

Was this helpful and clear?  

Thanks,  

Jason


author: Shawn Doyle - ReleaseTEAM
body: Not really.

Confluence is a Wiki, meaning it's largely formated text and graphics. Mattermost is a IM tool, e.g. Slack, so primarily text maybe some emojis or memes for kicks. Are you exporting the pages into instant messages?

Unless I'm missing something, does Mattermost now come with a wiki?


author: Jason Duncan
body: Mattermost does not come equipped with wiki.  

In the matter of Confluence, our team would like to export largely formated text and graphics. In addition, we also want to create and manage Knowledge Base or Step-by-Step Documentation within the platform.  

1. Are there any plugins or external applications that could help me achieve this? I would prefer an integrated solution within Mattermost if possible.
2. Alternatively, can the channels within Mattermost effectively replace the need for a separate knowledge base? If so, do you have any tips or best practices for organizing and managing the content within channels to make it easily accessible and searchable for team members?

Your insights and suggestions will be highly appreciated. Looking forward to your responses and learning from your experiences.


author: Shawn Doyle - ReleaseTEAM
body: I don't know of any. You may be better served looking on a Mattermost forum, see if anyone has any experience or recommendations.


author: Jason Duncan
body: Hi Shawn,  

Thanks for the feedback and guidance. I'll take a look at Mattemost forums to see idf anyone has the experience or recommendations.  

Thanks,  

Jason


Tags: data-migration

mattermost

server
Can you create a form in Confluence?
Asked by Angelique Kim:

Can you create a form directly in Confluence that users can fill out?


Answers:
author: Alex Medved _ConfiForms_
body: Hi [@Angelique Kim](/t5/user/viewprofilepage/user-id/5074979)

If you are open to using apps then we can offer the one that we develop and support - [ConfiForms](https://marketplace.atlassian.com/apps/1211860/confiforms-data-forms-workflows-for-confluence?hosting=cloud&tab=overview)

It can definitely help you with this requirement and a lot more in the "forms" area

Alex


Tags: cloud

confiforms

confluence-cloud