youngmon/atlassian-qna huggingface dataset:
How do I customize the "Track a Decision" window?
Asked by Tyler Ocon:

Hi all,

I'm trying to customize the Decisions functionality in Confluence Data Center to change the fields that users should be filling out. The issue is that, no matter how I change the fields in the Decisions blueprint, the "Track a Decision" window that pops up still shows the original default fields and I can't find a way to edit the way any of this looks.

![Capture.PNG](https://community.atlassian.com/t5/image/serverpage/image-id/288587i160F7C66AEC08574/image-size/large?v=v2&px=999 "Capture.PNG")

Is there any way to change the fields in the "Track a Decision" window as the space administrator?


Answers:
author: Brant Schroeder
body: [@Tyler Ocon](/t5/user/viewprofilepage/user-id/5350631) Welcome to the Atlassian community

That is a delivered functionality and you will not be able to change what is in the delivered product. The track a decision screen that pops up can not be adjusted even if you update the template.

comments: author: Brant Schroeder
body: [@Tyler Ocon](/t5/user/viewprofilepage/user-id/5350631) can you accept the answer to help others?


Tags: confluence-server

server
Track site searches in Confluence Space using Google Analytics (GA4)
Asked by Teresa La:

Hello Community,

I'm currently working on setting up Google Analytics 4 (GA4) to track site searches in my Confluence space. While I've successfully implemented the tracking code and can see events in GA4, I'm encountering an issue where I can't seem to view the search terms in my reports.

I've inserted the gtag.js using the HTML macro to every page. Using the same HTML macro, I've also added a basic tracking code to capture search queries from my Confluence site search form and send them to GA4.

I'm reaching out to the community to seek guidance on resolving this issue. I'd greatly appreciate any insights, tips, or troubleshooting steps you can provide to help me ensure that the search terms are correctly captured and displayed in my GA4 reports.

Thank you in advance for your assistance!


Answers:
author: Andr?s Sotomayor
body: Hi [@Teresa La](/t5/user/viewprofilepage/user-id/5350506)  

I'm not an expert here as my experience with Confluence and GA4 comes on the Cloud side. We have an app for Cloud that helps integrate [Google Analytics and Confluence](https://marketplace.atlassian.com/apps/1216514/google-analytics-for-confluence-page-view-tracker-reports?hosting=cloud&tab=overview), and what we do to track searches is create the attached custom dimensions and obviously have activated the site search enhanced measurement.  

Hopefully it helps you!  

![Screenshot 2023-10-26 at 16.51.07.png](https://community.atlassian.com/t5/image/serverpage/image-id/288565iCE2A669F8D7C69B7/image-size/large?v=v2&px=999 "Screenshot 2023-10-26 at 16.51.07.png")![Screenshot 2023-10-26 at 16.54.59.png](https://community.atlassian.com/t5/image/serverpage/image-id/288566i618CA4FFD8FFC746/image-size/large?v=v2&px=999 "Screenshot 2023-10-26 at 16.54.59.png")  

comments: author: Teresa La
body: Thank you! I figured it out :)


Tags: confluence-server

server
How can I auto expand all issues in a Structure Macro on Confluence
Asked by james.mckean:

We are experimenting with the Structure macro to create a management status report. We are using Group by Epic to organize the issues and filtering on the current sprint. We have also added a text field for users to add status comments for management.

This is all working pretty well except some users see the report collapsed on the Epics and have to click the individual epics to expand them. We would like to assure that the structure opens expanded. We have tried making sure that the source structure in Jira is expanded, but that does not seem to make a difference. Is there an option to force the page to open fully expanded? Why is the behavior different for different users?


Answers:
author: Stepan Kholodov _Tempo_
body: Hello [@james.mckean](/t5/user/viewprofilepage/user-id/4184054)   

There is no functionality in Structure Cloud for automatically expanding the levels. Users indeed need to click on parent items to expand them and then the structure's state is stored locally so the same macro's content can look differently for different users, depending on how they expanded it historically.  

We have a feature in our backlog for making the expansion of levels more convenient. We will notify you here once there is any news about it.  

If you need our help with anything else, please reach out to us directly at our [support portal](https://tempo-io.atlassian.net/servicedesk/customer/portal/6/group/1051).  

Best regards,  
Stepan Kholodov  
Tempo


Tags: cloud

confluence-cloud

macro

structure
Not able to find Calendar name in Confluence when I try to embed Jira Project Calendar in Confluence
Asked by Tj Singh:

1. Not able to find Calendar name in Confluence when I try to embed Jira Project Calendar in Confluence


Answers:
author: Brant Schroeder
body: [@Tj Singh](/t5/user/viewprofilepage/user-id/5350479) welcome to the Atlassian community

How are embedding the calendar? Are you using Confluence Calendars?


Tags: cloud

confluence-cloud
Can filter hide cards?
Asked by Jill Foster:

I was wondering if there was a way to use filters so that you can hide cards rather than show them. For example if certain team members have already joined a card, can I hide those cards instead of showing them? Or hide cards with certain labels? We often have multiple team members or labels on cards, so I can't just check all of the other options in the filter to leave what I want to see.


Answers:
author: Dreamsuite Mike
body: Of course, naturally both label and member filters are multi-select so to hide certain cards based on labels and members, you can filter everything except those members or labels you don't want to see...

Again, another Tiny Power-up that can help here is [Saved Filters](https://trello.com/power-ups/63a5e1f4c0ee7f00e19bf60c/saved-filters#:~:text=This%20Power%2DUp%20enables%20you,rebuild%20all%20of%20your%20queries.)

*(Note, I'm not affiliated with Tiny Power-ups club at all, I am a user who thinks they are awesome [?](https://emojipedia.org/grinning-face-with-big-eyes/))*


author: Dreamsuite Mike
body: Hi Jill,

Like an exclude filter? This would be an amazing feature if it were built in but sadly it isn't

[Table view power-up](https://trello.com/power-ups/61f4c0464f8522341a806b89/table-view) views your cards as the name suggests in a table view. This power-up does include "exclude filters" and I highly recommend you give it a look.
comment d?placer un tableau dans un autre espace de travail en conservant les activit?s
Asked by Jean-Marie JACQUET:

Bonjour,

je souhaite conserver l'int?gralit? des informations des cartes (membres et activit?)

suite ? un d?part il faut que je r?cup?re les diff?rents tableaux pour les rapatrier dans un espace de travail collectif et non personnel

quand je d?place un tableau ou une liste je perds les activit? des autres membre de l'espace de travail

j'ai essay? de copier la liste dans le m?me espace de travail puis de la d?placer mais la copie supprime les activit?s des autres membre sur les cartes.

quelqu'un a-t-il trouv? une solution ? merci de votre aide  

*** ** * ** ***

Hello,

I want to keep all the information on the boards (members and activities)

I need to recover the different tables to repatriate them in a collective and not personal workspace

when I move a table or a list I lose the activities of the other members of the workspace

I tried to copy the list in the same workspace and then move it but the copy removes the activities of the other members on the boards.

Has anyone found a solution?


Answers:
author: Beverley
body: Hi Jean-Marie,  

If you'd like to retain board activity, you could look at moving the board to a different Workspace. We have a guide with more information on how to do that here: <https://support.atlassian.com/trello/docs/moving-a-board-to-a-different-workspace/>  

I hope that helps!
Card Repeater with Limits (Repeat Until ______ or Repeat Only X Times)
Asked by Sherman:

From my understanding, both Card Repeater and Butler automation will create a new card/repeat a card indefinitely. Is there a way to tell it to repeat a maximum number of times, or set an end date?

For instance, I need to do X thing daily for ten days. Is there a way to only create those cards I need? Or should I just set it to repeat and then delete the card/rule when the ten days or 20 repetitions are up?


Answers:
author: Dreamsuite Mike
body: Simplest way would be to put a due date on the card for 10 days time and have a due date automation, "when a card is due, archive the card"

![Screenshot 2023-05-18 094034.png](https://community.atlassian.com/t5/image/serverpage/image-id/258008i9DF1721FFA1DC920/image-size/large?v=v2&px=999 "Screenshot 2023-05-18 094034.png")


Tags: automation
Google calendar sync with Trello
Asked by Andrea Pezzillo:

Hello, I have premium Trello and I'm trying to sync my Google calendar with my Trello and I'm having a hard time, I've looked at so many videos, and I'm not understanding this, and could use help!

I'm trying to sync my Google calendar with my Trello so I can see my calendar in Trello and then I can see my Trello events in my calendar. How can I do this?

What is the easiest way to sync these calendars because it's telling me to use UNITO but I'm having a very difficult time using that third-party to connect, is there any other way?

Also - I have three different boards and would like to have a different google calendar sync with each one. Is that possible?


Answers:
author: Dreamsuite Mike
body: The simplest option I have found is using [Cronofy](https://trello.cronofy.com/)
User tag not working in cards
Asked by AZIIZ:

Hello,   
I'm using Trello web version.  
I have a problem with users tags in cards, when I put "@..." it shows me users list that can access to the table and I can select one or I can put literally "@username", then he will be notified by email.  
But after the latest Trello update, the Tag dosn't work every time and so the user doesn't get an email notification.  
What should I do ?  

Thnak you for your responses


Answers:
author: Dreamsuite Mike
body: Hi,

There have been many questions regarding this in the past week or 2. Please view my answers on this question:

<https://community.atlassian.com/t5/Trello-questions/New-Editor-makes-tagging-slow/qaq-p/2350959#M77569>

* Submit feedback to Trello
* (temporarily) switch off the new editor

comments: author: AZIIZ
body: Thank you for your response,  


Tags: card

notification

tag

users
My search bar has disappeared.
Asked by Annel? Venter:

![Screenshot 2023-05-17 at 17.07.26.png](/t5/image/serverpage/image-id/257806i60D45897308A3E43/image-size/large?v=v2&px=999 "Screenshot 2023-05-17 at 17.07.26.png")

There should be a search bar up there..... does anyone see it?


Answers:
author: G subramanyam
body: Hi [@Annel? Venter](/t5/user/viewprofilepage/user-id/5221604) welcome to the Atlassian community.

* I would request to clear the browser cache/ cookies and history and re-login.
* You might have accidentally hide the search bar. Please check the settings page or look for "show search bar".


author: Annel? Venter
body: Hey everyone!

If all else fails... reboot... Fortunately I didn't have to go that far, but simply logging out and back in did the trick! I'm searching for one card among 1500 so I REALLY was frantic.

Thanks for the help!


author: Dreamsuite Mike
body: I can see it fine on Chrome and Trello Windows app

What browser do you use?


author: Matthias Gaiser _K15t_
body: Hey [@Annel? Venter](/t5/user/viewprofilepage/user-id/5221604)

welcome to the Atlassian Community.

I can agree that there should be a search bar next to the bell. Can you still access the search using the shortcut **/** ? (The forward slash is the shortcut).

Cheers,  
Matthias.
Issue bcc'ing share link
Asked by Christopher Carvalho:

Hello,

Recently we're having an issue where bcc'ing the share link doesn't update the relevant card anymore.

This issue has recently started to occur.

Is anyone here experiencing the same issue as of late?

Thank you


Answers:
author: Dreamsuite Mike
body: Hi [@Christopher Carvalho](/t5/user/viewprofilepage/user-id/5221479) I just tested from my business Gmail and it worked fine. Are you able to test it from a different mail provider, such as your personal email account?

comments: author: Iain Thomas
body: Hi [@Dreamsuite Mike](/t5/user/viewprofilepage/user-id/5153180)

Thanks for the suggestions, much appreciated. The messages were sent from a private email account. I tried sending a test email back to myself and copying in the Bcc to the board but no joy. I got the email, the board didn't.

It's all very strange because until today it's worked flawlessly. A little slow, but the messages appear.

Thanks,

Iain
Ellen?rz? lista megtekint?se
Asked by Barbara D?ka:

Hol l?tom lista szer?en, hogy egyes tagokhoz milyen list?k/elemek vannak hozz?rendelve?


Answers:
author: Cody C.
body: Hi Barbara! I'm afraid we don't have a way to see or report on Checklist items assigned to another person. I can definitely send a vote for that along on your behalf though.

There is a way to see all cards assigned to another person though:

1. Open any board where that person is a member
2. Click their icon at the top of the board, then click **View profile \> Cards**
Admin of a Trello board unable to remove another user
Asked by Rielle Gregorio:

I am the Admin of the Trello board, but I don't see the option to remove a user. When I click on the users profile upper right, it only have 3 options:

1. View Profile

2. Viem Members activity

3. Add to workspace as admin.

Please help!


Answers:
author: Sushant Verma
body: Hi [@Rielle Gregorio](/t5/user/viewprofilepage/user-id/4698120)   

Welcome to the community!  

To remove a member from a board, click the **Share** button right beside the board's members list, and then select the **Remove from board** option from the member's permission dropdown menu.  

This doc will help you more : <https://support.atlassian.com/trello/docs/removing-a-member-from-a-board/>  

Regards,  
Sushant Verma

comments: author: Rielle Gregorio
body: Ah, yes, you are right! I was trying to do it by hovering over the profile instead of clicking the Share button. Thank you!


author: Dreamsuite Mike
body: It was moved not so long ago. Remove member comes from share button

![Screenshot_20230517-114841.png](https://community.atlassian.com/t5/image/serverpage/image-id/257766i43086341DAFD4187/image-size/large?v=v2&px=999 "Screenshot_20230517-114841.png")

See image above, where leave board is,will show **remove member**

comments: author: Rielle Gregorio
body: Awesome! Thanks for the help!
Custom Field - How Set value of selection list from java
Asked by Rachmad Budi Septiawan:

Hi All,

I have a selection type custom field. There are 3 options.

Ex: 1. EN, 2. NL, 3. FR

Then I want to choose one of them from Java. So I follow the documentation.

<https://developer.atlassian.com/cloud/trello/rest/api-group-cards/#api-cards-idcard-customfield-idcustomfield-item-put>

API : '[https://api.trello.com/1/cards/{idCard}/customField/{idCustomField}/item?key=APIKey\&token=APIToken](https://api.trello.com/1/cards/{idCard}/customField/{idCustomField}/item?key=APIKey&token=APIToken)'

Body :

{ "value": { "text": "\<string\>", "checked": true, "date": "2018-03-13T16:00:00.000Z", "number": 2154 }

But in the documentation, there is no clue to fill the selection type custom field.  

Hope you all can help me out :)


Answers:
author: Theodoro Reato
body: Hi there,

Welcome to the community,

This question would be better handled by the [Atlassian Developer Community,](https://community.developer.atlassian.com/)

However, this documentation will help you set the Custom Fields value: <https://developer.atlassian.com/cloud/trello/guides/rest-api/getting-started-with-custom-fields/>


Tags: custom-field

java
Looking to sync cards to google calendar
Asked by Jen Lindwall:

I am looking to sync cards to my google calendar. I know how to enable the powerup and get the calendar to show up on the google side. But can I get it to sync with times (ie May 18 9am: Task XX) or do I have to use the paid option for that? I am trying to do this using the free power up option but when I change the time on cards it doesn't move on my calendar.


Answers:
author: Sal
body: Hey [@Jen Lindwall](/t5/user/viewprofilepage/user-id/4654279),

You don't see instantaneous changes on your Google Calendar when you make changes on your board calendar because it takes 12 hours for Google to ping Trello servers to get the information from your board and update it on your calendar. I know some Trellists had a lot of success using Power-Ups on their boards to make this synchronization even faster, but I personally haven't tested them.

Here are some Power-Ups you could look at and see if they could help you reduce the synchronization period between your board calendar and Google calendar: <https://trello.com/power-ups/search?q=calendar>.
Can't manage others' automations as an Admin
Asked by Ninel B_:

There are some previously created automations that interfere with my automation setup. I was promoted to the Admin role, but still don't see the Admin button shown here:

<https://support.atlassian.com/trello/docs/administrative-powers-in-butler/>

and can't access others' automations.

Moreover, I can't see that button even on the board I created myself.

Maybe something has changed in Trello; where should I be looking to see and manage others' automations?

Thanks!


Answers:
author: Dreamsuite Mike
body: The way the automation works on Trello is it executed on behalf of the user who creates it.

Automations can be added to a library and shared with the workspace

Automation buttons can be shared with the workspace.

For you to be able to see the buttons created by someone else, the creator will have to check "share with workspace"

![Screenshot_20230517-114423.png](https://community.atlassian.com/t5/image/serverpage/image-id/257763i541727A4F82F0BB5/image-size/large?v=v2&px=999 "Screenshot_20230517-114423.png")

In order to avoid this problem, I always recommend setting up a machine/bot account for automations, where there is shared access.

comments: author: Ninel B_
body: Thanks for your answer! So, looks like there's no role that can't just see others' automations - everyone has to tag them to add to the library, and share the library?

I haven't found official docs about the machine/bot account. Do you mean just creating a "user" that everyone on the team can log in as because the access credentials are shared? If it's something else, maybe there's an article on how to set it up?


author: Dreamsuite Mike
body: Yes, exactly as you described, it is just a user account for running automations which has shared access

I would recommend for extra security with that account to enable 2FA

<https://support.atlassian.com/trello/docs/enabling-two-factor-authentication-for-your-trello-account/>


author: Mike Boreham
body: I have a similar issue.

The user that created the automations has now left the business, I have secured their account and changed password.

Could I rename the account? Make it a bot account?

I am very scared about making changes and killing the automation.


author: Dreamsuite Mike
body: Yes you can:

Go here:

![Screenshot 2023-05-22 122713.png](https://community.atlassian.com/t5/image/serverpage/image-id/258647i8A21D0E885F15E51/image-dimensions/249x257?v=v2 "Screenshot 2023-05-22 122713.png")

Then here:

![Screenshot 2023-05-22 122743.png](https://community.atlassian.com/t5/image/serverpage/image-id/258648i7DDE4160873F988D/image-size/large?v=v2&px=999 "Screenshot 2023-05-22 122743.png")


Tags: automation
How to ensure Workspace Members can see Boards?
Asked by Savanna Wilson:

I use the free Trello and I am having some issues adding a new member to our Workspace. I am able to add them to the Workspace, but they cannot see the boards within that space. I am an Admin on the Board/Workspace and cannot figure out why they are unable to see the board. I added them via their email alongside some other folks and they are the only one I newly added that cannot see the board. Appreciate any insight here! thank you!


Answers:
author: Teresa
body: Hi, Welcome to Community

When you add a member to a Trello Workspace, they do not automatically have access to all of the Workspace's boards. You must add them to each board individually.

Open the board to which you want to add the new member. Select "Add Members."

<br />

If the user still cannot see the board after you've added them, ask them to make sure they're logged in with the correct Trello account connected with the email address you used to invite them. If they have multiple Trello accounts, they may be logged in with one of them.

If the issue persists, try removing the member from the Workspace and re-adding them, then re-invite them to the board.

Hope it can help you

comments: author: Savanna Wilson
body: Thank you so much!! Turns out I was an admin in the Workspace but not on the board, so once that changed I was able to add new members. Thank you!
Problem with a button that moves a card from one board to another
Asked by Jason knight:

good morning,

I made a button to move a card from one board to the other. the button works for me but when the other team members use the button it doesnt work and it throws up an error message. Here is how the button is written.

move the card to the top of list "R/O's to Audit from Morden" on board "Jay's work station"

is it because the people hitting the botton do not have access on my personal board?

if that is the case, how can i get around that without adding them to my board?

thanks for your time.


Answers:
author: Dreamsuite Mike
body: That is correct, the workaround is to use the button to add a label to the card

Button rule:

"Add the "Transfer" label to the card"

Automation rule:

"when the label "Transfer" is added to a card, remove the label "Transfer" and move the card to list "R/O's to Audit from Morden" on board "Jay's work station""
How do I view the automation rules that govern a card?
Asked by Andrea F:

I set up my boards a few years ago with a couple of power-ups and have not had to make big changes. Now I am trying to replicate the rule from one of my cards to another, but I can't remember what I set up. Is there a way to reveal the rule on a card? Trello says I don't have an automation library, even though I definitely have some rules for cards and buttons set up.

<br />

Thanks for sharing your thoughts on this with me!


Answers:
author: Ninel B_
body: Looks like this issue has the same roots as the issue I just posted:

<https://community.atlassian.com/t5/Trello-questions/Can-t-manage-others-automations-as-an-Admin/qaq-p/2362224>

Feels like the older rules set in the Butler power-up still work but can't be accessed.

comments: author: Andrea F
body: Indeed, thank you!


Tags: automation

power-up
How do I automate moving a duplicated card to a different list?
Asked by Andrea F:

I have an automation to repeat a specific card every Wednesday. I would like this duplicate card to be moved to the top of another list. I don't see any trigger suggestions in the automations that would allow me to do that.   

This is something I seem to have done for a different card that I have used for a few years, but I don't know how to reveal the rule that determines the behavior on this on the card.   

How do I automate a duplicate card to move to the top of a different list than the one it is in?

Thank you, I am eager for your suggestions!


Answers:
author: Dreamsuite Mike
body: You can do that from the command like below:

![Screenshot_20230517-113838.png](https://community.atlassian.com/t5/image/serverpage/image-id/257761i6B6C23982DE02F8A/image-size/large?v=v2&px=999 "Screenshot_20230517-113838.png")


Tags: power-up