youngmon/atlassian-qna huggingface dataset:
Image links in carousel
Asked by Jen T:

Hello!

I am using the handy carousel macro and adding an image. I see that you can add a link to the image, but clicking the image brings up a preview of the image instead of taking me to to the designated link. How could I make links works when images are clicked inside the carousel?


Answers:
author: Brant Schroeder
body: [@Jen T](/t5/user/viewprofilepage/user-id/4934050) Welcome to the Atlassian community

I did not see anything about linking in the documentation. <https://docs.stiltsoft.com/hmfc/server-dc/handy-carousel/how-to-use-handy-carousel> I would suggest contacting the app creators support here: <https://stiltsoft.customercase.com/forums/support-requests/ideas/create?category=Handy%20Macros%20for%20Confluence>

comments: author: Thiago Masutti
body: Jinx!


author: Thiago Masutti
body: Hi [@Jen T](/t5/user/viewprofilepage/user-id/4934050)

It doesn't seem that Handy Carousel supports links in Confluence images.

I would suggest adding your idea to <https://stiltsoft.customercase.com/forums/handy-macros-for-confluence>

Kind regards,  
Thiago Masutti

comments: author: Jen T
body: Thank you Thiago, they did reply and suggested we use a different handy (the cards) for links. The carousel is mostly a show and tell, but wish it images wouldn't have the links option for the images.


Tags: confluence-server

server
Can I give Anonymous Access to one Space without giving Anonymous Access to the whole Site?
Asked by Valeria Ivanova:

Hello,

I would like to give anonymous access only to one space in our Confluence site. Can I do that without giving the Annonymous access to the whole Confluence site (currently our Confluence site isn't public)

Thank you very much,

Valeria


Answers:
author: Mikael Sandberg
body: In order to enable anonymous access to a space you have to enable the anonymous access under global permissions, you can then enable anonymous access to individual spaces.

comments: author: Matt Reiner [K15t]
body: Mikael's thoughts will achieve just what your looking for. Enabling Anonymous Access globally doesn't make any spaces accessible.

A space only becomes accessible when you enable anonymous access for that space.


author: Valeria Ivanova
body: Thank you very much [@Mikael Sandberg](/t5/user/viewprofilepage/user-id/853579) and [@Matt Reiner \[K15t\]](/t5/user/viewprofilepage/user-id/2246048)

Matt, thank you for explaining how enabling global permission affects spaces overall.

Thank you once again!


Tags: cloud

confluence-cloud
Can the macro "status" automatically be changed to another status when an event happens?
Asked by Vicki Renee Ledergerber:

Basically I'm wanting to mark a document as "Controlled" when it's been approved and published (with use of Comala document management and publishing), and "Uncontrolled" when the document is in the unapproved state. My only solution at the moment is to manually add in the status macro to state "Controlled" once in approval, but unfortunately that affects the approval pathway.

Is there a way that the status macro can automatically change to another status when approval occurs? Or is there another way of marking a document when an event happens that I haven't thought of?

Also wondering if anyone know how to get approval history into the document rather than just change history?

Just for context, once a document is approved, it needs to state on the document the version number, that it's approved, when it was approved, by who, their position, and that it is a controlled document. This is part of a quality management system and all of that information needs to be easily identifiable on the document and should be there in the case that we need to have hard copies.

Thanks!

Vicki


Answers:
author: Srinatha T
body: Hi [@Vicki Renee Ledergerber](/t5/user/viewprofilepage/user-id/4844502) ,

Welcome to Atlassian community.

Out of the box confluence does not provide any solution for your requirement.

I suggest you explore the [Handy Status](https://docs.stiltsoft.com/display/HMFC/How+to+use+Handy+Status+macro?src=contextnavpagetreemode) macro (it's included in the [Handy Macros](https://marketplace.atlassian.com/apps/1214971/handy-macros-for-confluence?hosting=server&tab=overview) app). It helps to create custom status sets and to change statuses dynamically from pre-defined sets in the page view mode. The history of changes is stored.

Thanks,

Srinath T

comments: author: Vicki Renee Ledergerber
body: Thanks Srinath,

Do you think it can change a status automatically when a document approval occurs? (without the author having to manually change the status)

eg. Document is labeled "Uncontrolled" whilst not approved, but once it is approved that status automatically changes to "Controlled".

Kind regards,

Vicki


author: Srinatha T
body: [@Vicki Renee Ledergerber](/t5/user/viewprofilepage/user-id/4844502) , just try out the trial version . U can reach the macro support they will guide you further. I have seen some customers using it but not sure exactly how it was implemented.

Thanks,

Srinath T


Tags: cloud

confluence-cloud
How can I export multiple pages from Confluence space?
Asked by Stephanie Pepper:

The article I read to do this says " **Space tools** \> **Content Tools** from the bottom of the sidebar" but I do not see "Space Tools" anywhere on the page.

We use this platform as our Help Guide for our software and need to be able to let users export multiple pages.


Answers:
author: Mikael Sandberg
body: Look for Space settings \> Manage space. You will only see this option if you are space admin or have export permissions in the space.

comments: author: Stephanie Pepper
body: Thank you. I was granted Admin access and see that I can export pages as Admin. I was looking for a way to allow my software users who I will definitely not be giving them a login to the space... to export multiple pages.


author: Mikael Sandberg
body: If your users have read access to a page they can export that page to PDF like [@Nic Brough -Adaptavist-](/t5/user/viewprofilepage/user-id/781454) is mentioning below. If you want them to be able to export child pages as well then you would need an [app](https://www.lucidchart.com/pages/examples/floor-plan-software) in order to do that, like Scroll PDF Exporter or Content Exporter.


author: Nic Brough -Adaptavist-
body: Do you have a left-hand side bar at all? It may be collapsed, showing a thin vertical line from top to bottom next to the content, and with a \> in a circle at the top to expand.

If you don't have that, then you are probably not logged into Confluence and are reading pages anonymously.

comments: author: Stephanie Pepper
body: Can you only do this if you are a logged in user then?


author: Nic Brough -Adaptavist-
body: It depends on the permissions you have granted to people. Most Confluence systems have at least the basic protection that you have to log in to be able to read content. Reading content permission includes exporting to pdf.


Tags: cloud

confluence-cloud
Page set with 'No restrictions'
Asked by Pikk_Phengsykeo:

I've shared a public link to my page but when my Jira users try to access it, they are getting the message 'You've stumbled on a restricted space'. Any other permissions I may have missed?


Answers:
author: Brant Schroeder
body: [@Pikk_Phengsykeo](/t5/user/viewprofilepage/user-id/3732089) <https://support.atlassian.com/confluence-cloud/docs/share-content-externally-with-public-links/> When enabling public links you need to make sure that the parent pages do not have any page restrictions or those will be enforced on the page when viewed as a public link. From the documentation linked above **The public link cannot be enabled if the page or parent page has existing view restrictions.**

comments: author: Pikk_Phengsykeo
body: Thank you Brant for your response. The parent page is set to unrestricted, I got it to work after unrestricting my personal space to be public. Again, thanks for your feedback.


author: Mikael Sandberg
body: You have to check if a parent page has the view restriction set, and also make sure that your Jira users have access to the space.


author: Pikk_Phengsykeo
body: Thank you Mikael for your response. The parent page is set to unrestricted, I got it to work after unrestricting my personal space to be public. Thanks for your feedback.


Tags: cloud

confluence-cloud
BPNM diagram not working
Asked by Ritu Dixit:

Post upgrade to confluence version 7.13.0 - it is not possible to create a new BPMN Diagram (business process modelling) on a page. If a user tries to create a new diagram, only a blank rectangle appears on the screen.


Answers:
author: Florian Bauer
body: Hello [@Ritu Dixit](/t5/user/viewprofilepage/user-id/4498494)

when you click on the rectangle or circle, a control appears like this:

![BPMN designer control](https://flower-bpm.com/_next/image?url=%2F_next%2Fstatic%2Fmedia%2Fbpmn-editor-control.98062c42.png&w=828&q=75)

* **Click the circle** to the right to start building.
* **Click or drag a rectangle** to create a task. Type, to name it.
* **Create an end event** by selecting the thick circle.

Did you know Flower - Process Automation can automate your BPMN models in Jira? Here is how to [launch a BPMN process instance](https://flower-bpm.com/docs/user-manual-flower#launch_a_process_instance) in Jira. It creates a Jira issue for each of your BPMN activities and visualizes its statuses in your process graph. You will find the app at the Atlassian Marketplace.

Happy automating,

Florian


Tags: confluence-server

server

version
Changelog tempalte
Asked by Drew McManus:

Where can I find a template that will allow me to create a changelog like the one Atlassian uses at <https://confluence.atlassian.com/doc/confluence-release-notes-327.html>


Answers:
author: Srinatha T
body: Hi [@Drew McManus](/t5/user/viewprofilepage/user-id/4404667) ,

Welcome to Atlassian community.

There's a Change Log template available in the [Jira Report Blueprint](https://confluence.atlassian.com/doc/jira-report-blueprint-427623492.html). You'll have access to this Blueprint when Confluence has been connected to a Jira instance. For more information on this template, give the blog [How to Document Releases and Share Release Notes](https://confluence.atlassian.com/doc/blog/2015/10/how-to-document-releases-and-share-release-notes) a read.

If neither of these match your needs, you can also [create your own template](https://confluence.atlassian.com/doc/create-a-template-296093779.html).

Lastly, there are some templating add-ons available from [Atlassian Marketplace](https://marketplace.atlassian.com/search?hosting=server&product=confluence&query=template). You can trial these add-ons in case you want to see what sort of functionality they offer.

I hope that helps, but let me know if you have any questions.

Regards,

Srinath T

comments: author: Drew McManus
body: Thanks Srinath but Confluence is a horrible platform for maintaining a changelog. The more we use Atlassian products, the more we're disappointed with lack of features and painful upsells for targeted services (like StatusPage).   

All of my team members dislike using Confluence; it doesn't work well with copy/paste from MS Word or Google Docs, the UI is confusing, and organizing documents is a sincere pain.  

Right now, the only reason we continue using Atlassian is BitBucket and Jira.


Tags: cloud

confluence-cloud
Empty space categories
Asked by Burhan_Bayazit:

i cannot delete empty space categories. they are not gone themselves too. in the atlassian documentation is written "If you remove all spaces from a category, the category will no longer appear in the Space Directory. There's no way to bulk remove a category, but you can choose the category in the Space Directory to find all the spaces it appears on, and then remove it from each space. "


Answers:
author: Nic Brough -Adaptavist-
body: I'm afraid that is exactly how it works. You need to remove the label from the space os spaces that still have it.

But I know what the problem is here - you are looking at the space directory, which will only list spaces you can see. There are one or more spaces you cannot see and you'll find the label is attached to one of them.

Try listing the spaces in the Admin interface - admins can always see and configure a space (even if they can't see the content!)


author: Burhan_Bayazit
body: Thank you! i am happy to be member of Atlassian Community.  
You are probably right. but the problem is here. Our confluence has a lot of empty categories. They have no link or no label or no tag. But they are still appearing.![msedge_PcdlW8xyP2.png](https://community.atlassian.com/t5/image/serverpage/image-id/198084iB28C35C095B49180/image-size/large?v=v2&px=999 "msedge_PcdlW8xyP2.png")![msedge_P39lFlAW2I.png](https://community.atlassian.com/t5/image/serverpage/image-id/198085i049EF6EF87F87A21/image-size/large?v=v2&px=999 "msedge_P39lFlAW2I.png")![msedge_8w60d3jJM1.png](https://community.atlassian.com/t5/image/serverpage/image-id/198087i9913112A8D6D42BE/image-size/large?v=v2&px=999 "msedge_8w60d3jJM1.png")


author: Nic Brough -Adaptavist-
body: Welcome to the Atlassian Community!

The documentation is accurate. There is no "delete category" because you don't need one.

Remove the unwanted category from each space that currently has it. The category will disappear.


Tags: confluence-server

server
How do I create a personal space on confluence
Asked by f_bakr:

How do I create a personal space on confluence, do I need special permissions?


Answers:
author: Nic Brough -Adaptavist-
body: Yes, you need to have a permission to be able to create one. As an admin, go to Admin -\> Global Permissions and click the "users" tab - it'll list all the groups and tell you whether they have personal and/or general space create permissions


author: Mohamed Benziane
body: Hi,

Yes you need the "Personal SPace" permission

<https://confluence.atlassian.com/conf59/global-permissions-overview-792499454.html>

After that you will be able to create your personal space

<https://confluence.atlassian.com/conf59/create-a-personal-space-792498602.html>


Tags: cloud

confluence-cloud
Can we add "replaceable text" to our Confluence templates?
Asked by Gabriel McKenna:

In the default templates that come with confluence, there are text areas like this:   
![Screenshot 2022-05-18 100239.png](/t5/image/serverpage/image-id/197919i68DFAC26C50918F7/image-size/large?v=v2&px=999 "Screenshot 2022-05-18 100239.png")

So it gives me an idea of what should go there, and when I start typing it automatically disappears.

I would like to do this same thing in the templates I am creating for my team, but I can't seem to find documentation on how. Does anybody know if we can do that?


Answers:
author: Gabriel McKenna
body: Well, amazingly shortly after this I found my answer here: [https://community.atlassian.com/t5/Confluence-questions/How-do-I-add-a-text-quot-hint-quot-in-Confluence-Edit/qaq-p/201795?utm_source=dm\&utm_medium=unpaid-social\&utm_campaign=P:online\*O:community\*I:social_share\*](https://community.atlassian.com/t5/Confluence-questions/How-do-I-add-a-text-quot-hint-quot-in-Confluence-Edit/qaq-p/201795?utm_source=dm&utm_medium=unpaid-social&utm_campaign=P:online*O:community*I:social_share*), just described as something else.


Tags: cloud

confluence-cloud
What ever happened to the "callback" capability in Trello custom power-ups?
Asked by Eric:

Searching has left me still without any documentation explaining why it was removed from the capabilities list and how it was replaced. Anyone have a link to the documentation? Or maybe a way to understand this?

Thanks,

kd


Answers:
author: Torben_trello
body: I am not quote sure what you are referring to. I am not aware of a Power-Up with that name - would you mind sending us a link to the Power-up page?

Or was this Power-Up by any chance that this was a custom or 3rd party Power-up that was build for your internal use? In this case you would need to check with them on the functionality.

comments: author: Eric
body: Hi Torben,

Thanks for your response. As I learn to build my own custom Trello power up, I'm searching for good learning resources and so far, this one is the best (and only legitimate) tutorial I've found:

<https://tech.trello.com/power-up-tutorial-part-one/>

It (as well as other tutorials) refers to activating the Power-up Capability "callback" which cannot be found in the Trello Power-up Capabilities list for custom power-ups. It seems this used to be a feature and now the tutorial is outdated. Or maybe something else?

I'd like to better understand what happened to the callback capability and how it was replaced. More generally, I would really appreciate a qualified tutorial or starting point in learning to code custom Trello power-ups.

I appreciate your input - thanks!

KD


Tags: callback

capability

documentation
Why can't I create 'personal' board any longer?
Asked by Barbara Pederzini:

I have a number of 'personal use' boards but now whenever I try to create new ones it forces me to pick a team to create them into... Why is that? Is there any workaround?!


Answers:
author: Stephen Addis
body: Marketing ... to persuade you to take out the paid plan.


author: Vero Rivas
body: Hi [@Barbara Pederzini](/t5/user/viewprofilepage/user-id/4179328)

Create a team where the only member is you and assign that team to the new board, in this way you will have the problem solved.

<https://help.trello.com/article/1241-why-cant-i-create-a-board-outside-of-a-team-anymore>

Regards


Tags: board
How to safely work with JIRA
Asked by ????:

We'd like to work Trello with JIRA.  
But we required protect some confidential information in local server.

So, we'd like to ask you how to Trello work with JIRA only local server.  
We must avoid saving outside local sever our some confidential information.


Answers:
author: Soumyadeep Mandal
body: Hi [@????](/t5/user/viewprofilepage/user-id/4178972) ,

Welcome to the community!

Well, you can use Jira offline for the next few months because everyone is moving to Jira Cloud!

Trello can't be saved offline, Trello online boards can be saved offline! but if any documents/files are attached to the Trello board then it will sync with the online board!

If you ask for security both Jira Cloud and Trello are safe to use!

comments: author: ????
body: Thank you for your reply.

We use Jira Server in my company.  
Is jira offline same as Jira Server?  
We can't upload confidential information Jira Cloud because Jira Cloud is outside of my company.  
So, we'd like to know how to use Trello safely.


author: Nic Brough -Adaptavist-
body: "offline" is a terrible word to describe this. Offline means "my client computer is not connected to a network", it's not a description of a piece of software.

Trello, Jira Cloud and Jira server all provide services you connect to over a network (usually the internet)

Trello and Jira Cloud are run on servers by Atlassian, you have no control over those servers and you need to use the internet to connect to them. Jira Server can be run on your own hardware (or cloud service providers such as AWS), and you can choose to run them "behind the firewall" if you want.

I am not sure what you mean by "safely" though?


author: ????
body: OK.

I understood we have to store data on Atlassian's servers when we use Trello.


author: Nic Brough -Adaptavist-
body: Yes.

Do you still need anything about "safely"?


author: ????
body: No, I satisfied.


author: Soumyadeep Mandal
body: Hi [@????](/t5/user/viewprofilepage/user-id/4178972) ,

Trello is a fully online tool and a board can be saved offline but if you upload any files into it it will sync the whole board online!
Cannot Share Butler Buttons Across BC Team Boards
Asked by Matthew Davis:

Our team has Business Class licenses.

I want to share butler card buttons to other Team Boards but they don't show up in butler, even on boards when *I* view them. I don't want to enable all the buttons (third/middle option in settings); I want the "Shared with team" option to work or be explained to me as I might be doing it wrong. The [Trello doc on this](https://help.trello.com/article/1142-sharing-butler-buttons) is from 2019 and out of date.

Card Button Screenshot: <https://drive.google.com/file/d/1pMTqNe_nViUi28yqvrRu24LKn40E8o4Z/view>

How do I get butler card buttons to show across team boards, but not *enabled* on all boards?

Thanks in advance,

Matt


Answers:
author: Torben_trello
body: Hi Matthew,

Would you mind reaching out to trello.com/contact with the team name and the links to the boards along with a a screenshot of the current rule set up on those boards and where you would expect the button? We can then take a closer look from our end.

Thanks!

comments: author: Matthew Davis
body: Thanks, I just submitted a ticket!


Tags: business-class

butler

card

share
Moving Trello Card Requirements
Asked by Ben Beiss:

Is there a way that users cannot move a trello card to the next list without filling out certain items - due date, description, checklist, etc..?

We are having difficulty with users moving the cards without all the proper information filled in.

Thanks!

Ben


Answers:
author: Michael Pryor
body: You can't STOP it from happening but you could use Butler to reverse it If things didn't look right - OR you could make a card button to "Advance" the card and train your staff to use the button (not move the card). The Butler button could check to make sure things were done the way you wanted.
Automating linking Jira ticket using Butler
Asked by Jerry Geyer:

So there is the ability to use Butler to automatically create a Jira ticket when you add a new card to a board, but it does not automatically link the card to the Jira ticket? Seems like a big miss unless there is way to do it that I am missing.

I just want it to have the link in the Trello card to the Jira ticket, which we can manually do today using the Jira PowerUp.


Answers:
author: Borislav Bogdanov
body: Hello Jerry,

Did you find a solution to the JIRA link issue?

I need to do the same.  

Regard!

comments: author: Jerry Geyer
body: Unfortunately no.
Does the ?add card? bookmarklet (that converts a link to a Trello card) work on iOS/iPad?
Asked by Theodore Zamenopoulos:

Hi all,

I have been using the 'send to' bookmarklet on a Firefox browser for some time now on my MacBook laptop. I recently bought an iPad and I tried to use the same bookmarklet functionality that would allow me to convert a web link to a Trello card. I tried to do the same as I normally do, I logged into Firefox and went to the bookmark toolbar (because the bookmarks are not visible), found and pressed 'send to Trello', but then a window pops up asking whether I want to proceed with an external app. I press yes but it basically stalls, doesn't work. Does the bookmarklet work on iOS and if yes what do I need to do?

Many thanks

Theo


Answers:
author: Ryan
body: Hi Theo,

This bookmarklet doesn't work on mobile devices, however you should be able to do this using the browser "share" function. If you navigate to a website, select the "share" button, and then select Trello from the list there. You can then choose the board and list that this card should be added to.

Thanks,

Ryan

comments: author: Theodore Zamenopoulos
body: Thank you very much Ryan, this is really helpful. It is not create a thumbnail picture of the site but it does create a new card on Trello with the link to the page.

All my best wishes

Theo


Tags: ios