youngmon/atlassian-qna huggingface dataset:
Inline link view in space header
Asked by Michael Laurentius:

Hi all

I am trying to add a header to my space as was wondering if it is possible to have a link with inline view (so that it looks similar to the rest of my pages)? I looked through the wiki markup pages and couldn't find anything.

Thanks!


Answers:
author: Barbara Szczesniak
body: [@Michael Laurentius](/t5/user/viewprofilepage/user-id/5360483)

I have a footer on my pages that appears as an inline link. In the Footer field, I have put
> \[Provide Feedback on this page\|mailto:barbara.szczesniak@scoutclinical.com?subject=Scout Documentation Feedback\&body=include URL to specific page\]

which results in a link that looks like this at the bottom center of each page:

![FooterWithLink.png](https://community.atlassian.com/t5/image/serverpage/image-id/311060iE7106BD21D1B9F8B/image-size/large?v=v2&px=999 "FooterWithLink.png")

I presume the header would also be centered on the page.

If you select the **wiki markup** link on the **Page layout** tab, it opens help on the right. Scroll down about half way to get to the section on **Links**.

comments: author: Michael Laurentius
body: Thanks Barbara! I more meant to make the link look like this but within a header or footer:

![Screenshot 2022-04-13 120524.png](https://community.atlassian.com/t5/image/serverpage/image-id/311103iF76B10ADE86F9350/image-size/large?v=v2&px=999 "Screenshot 2022-04-13 120524.png")


Tags: cloud

confluence-cloud
comala document mangement | attributes not working
Asked by Bill Bailey:

All,

I am unable to get the attributes for **pendingusers** and **approvalassignees**to appear. I have the following trigger:

```
 {trigger:taskexpired|task=Review Emailing Period|state=First-Level Review}
{send-email:user=@pendingusers@|subject=[Document Workflow] Email for Technical Review}
Your approval for @page@ is pending.
{send-email}
{set-message:style=warning|duration=PT1M}
@task@ has expired
{set-message}
{complete-task:task=Review Emailing Period}
{set-state:First-Level Review}
{trigger}
```

I know the trigger is firing because the message appears, but the email is never sent, and any references to the attributes shows blank,

Is there some error in the syntax or some trick to get these attributes to work?


Answers:
author: Jamie Esker _Appfire_
body: Hi [@Bill Bailey](/t5/user/viewprofilepage/user-id/2297511)

Sorry to hear you are having issues. I suggest contacting our customer support team. They are experts in identifying errors and will get your workflow to function as needed in no time.

<https://appfire.atlassian.net/servicedesk/customer/portals>

comments: author: Bill Bailey
body: Yes, I would. But we are off maintenance, blocked from renewing because we cannot move to Data Center because of another plugin that went EOL and is not supported on Data Center. So until we can engineer a replacement for that plugin, we cannot upgrade and renew. Basically blocked on all sides. ;-)


Tags: comala-workflows

confluence-data-center

confluence-server

data-center

server
Failed to embed Excel
Asked by Angelique Kim:

![FailedtoEmbedExcel.jpg](https://community.atlassian.com/t5/image/serverpage/image-id/310903i3BB154B6DA095852/image-size/large?v=v2&px=999 "FailedtoEmbedExcel.jpg")


Answers:
author: Humashankar VJ
body: Hi [@Angelique Kim](/t5/user/viewprofilepage/user-id/5074979)

This happens when there is "too much" content inside the macro. There is a 2MB limit for the macro content size in the new editor in Confluence Cloud. If the content is greater, the macro won't even try to render and will show the message.

At the same time, it works fine in the legacy editor that has no limits.

Warm Regards


Tags: cloud

confluence-cloud
Unable to edit a link to make it inline
Asked by Angelique Kim:

![MakingLinkInline.jpg](https://community.atlassian.com/t5/image/serverpage/image-id/310902i33B00A6260BF4047/image-size/large?v=v2&px=999 "MakingLinkInline.jpg")


Answers:
author: Humashankar VJ
body: Hi [@Angelique Kim](/t5/user/viewprofilepage/user-id/5074979) ![2.jpg](https://community.atlassian.com/t5/image/serverpage/image-id/310910iDFE126AD4809E54E/image-size/large?v=v2&px=999 "2.jpg")


author: Humashankar VJ
body: Hi [@Angelique Kim](/t5/user/viewprofilepage/user-id/5074979)

**Smart Links card view**

If you thought inline view was cool, just wait. There's more! Smart Links card view provides even richer detail. You can see a small preview of the content, plus additional information about it. You'll also start to see actions added to cards over time. [Dropbox links](https://community.atlassian.com/t5/Marketplace-Apps-Integrations/Introducing-Smart-Links-for-Dropbox-in-Jira-and-Confluence/ba-p/1386971) already enable you to open a full embedded preview of your file as well as download it, without ever leaving your Confluence page.

Card view is currently rolling out. If you have not seen it already, it should be coming to your site within the next few weeks.

![image-20200630-160439.png](https://community.atlassian.com/t5/image/serverpage/image-id/101120i9A527A0E22C4EF88/image-size/large?v=v2&px=999 "image-20200630-160439.png")  
To change a Smart Link from an inline view to a card view, just use the view switcher in the floating toolbar below the Smart Link.  
![image-20200630-155759.png](https://community.atlassian.com/t5/image/serverpage/image-id/101121i1674DE6FE54DE44A/image-size/large?v=v2&px=999 "image-20200630-155759.png") **Smart Link embeds**

What if you never have to break the flow of work (or leave a Confluence page) to interact with content that lives outside of Confluence? Well, Smart Link embed views help you with that!

Hope this helps - Happy to help further!!  
Thank you very much and have a great one!

Warm regards


Tags: cloud

confluence-cloud
Permissions when linking Confluence to Jira Service Desk form Knowledge Base
Asked by pkilkelly:

Hello,

Attempting to expose a space on Confluence for a KB to be available for customers via Service Desk. When I update the settings in the specific Confluence space that will be the basis for my KB I get this error:

**Anonymous users can't view this space** because global anonymous 'Use Confluence' permission is currently turned off.  
Go to [global permissions](https://whipmedia.atlassian.net/wiki/admin/permissions/globalpermissions.action) to grant anonymous users permission to use Confluence.

I'm hesitant to set the global permission to allow open access to the entire Internet if there is a risk that this will expose more than just the space that will be used for my KB.

Any advice on how to manage this? My Service Desk users are known users onboarded to SD but not known to Confluence.


Answers:
author: Fabio Racobaldo _Herzum_
body: Hi [@pkilkelly](/t5/user/viewprofilepage/user-id/5309672) ,

there are two level of permissions :

* global
* space

If you grant anonymous users to access your instance, they will be able to see space contents just if the anonymous access has been defined at space level. Please check space permissions for each existing space before.

Hope this helps,

Fabio


Tags: cloud

confluence-cloud
DNS record checks failing for email verification
Asked by Billy:

Why are my DNS record checks failing? I have set them up exactly as described.

![Screenshot 2024-03-07 at 9.56.52?AM.png](/t5/image/serverpage/image-id/310880iE9D48F359A57BE82/image-dimensions/673x64?v=v2 "Screenshot 2024-03-07 at 9.56.52?AM.png")


Answers:
author: Peter Domankus
body: Hello, Billy,

You have to set up yet one another DNS record of type TXT, with name of your domain (like example.com) and value like "atlassian-sending-domain-verification=\<your_id_from_jira\>"

Hope this helps.

Best regards,

Peter


Tags: cloud

confluence-cloud
Bulk Page Name Change in Confluence Server
Asked by Yuri Edward Schulze:

Hello!  
I would like to ask for help with a problem we are having in Confluence. Our company has several verticals and also many products.  
One of these products has a problem with its registration name. This product is called "Apollo" but this name is already used by another company and so we want to change the name in all documents in our Confluence. But as there are more than 9 thousand pages with this name, it is impossible to update everything by hand.  
We want to know if there is any way to update this en masse, whether titles or even content. For information, our Confluence is still the Server


Answers:
author: Burkhard Gerlach
body: Another solution we used:

Mounting Your Spaces with webdav : so you can use your local tools to find and replace all your text

<https://confluence.atlassian.com/doc/use-a-webdav-client-to-work-with-pages-200704169.html>

<https://confluence.atlassian.com/doc/configuring-a-webdav-client-for-confluence-148044.html>


author: Shawn Doyle - ReleaseTEAM
body: You probably won't be thrilled by this answer. The only current way is to export all the pages and modify them locally, then re-import. I'm overly simplifying this, as the procedure is much better documented here: <https://community.atlassian.com/t5/Confluence-questions/Bulk-change-confluence-pages-content/qaq-p/1026293#U1072376>


Tags: confluence-server

pages

server
Confluence Databases - Page Monitoring & Reporting
Asked by Hatcher_ Karen M_ _SP_:

We have an increasing number of pages. Can Confluence databases allow us to we report the status of pages using the Page Status macro?


Answers:
author: Kristian Klima
body: Hi [@Hatcher_ Karen M_ _SP_](/t5/user/viewprofilepage/user-id/5447443)

Yes. See the screenshot. Just use "Page status field" as field for one of the columns.

![2024-03-06_16-06-55.png](https://community.atlassian.com/t5/image/serverpage/image-id/310887iC9BB32A557869ED3/image-size/large?v=v2&px=999 "2024-03-06_16-06-55.png")


author: Bal?zs Szak?l _META-INF_
body: Hi [@Hatcher_ Karen M_ _SP_](/t5/user/viewprofilepage/user-id/5447443) ,

as Databases capable of doing that, in our app [Advanced Content Navigator for Confluence](https://marketplace.atlassian.com/apps/1218865/advanced-content-navigator-for-confluence?hosting=cloud&tab=overview) you can show page hierarchy with page statuses (even add more macros with different root and show updated pages with purple):![1e74fb52-5eeb-401e-8ee8-.png](https://community.atlassian.com/t5/image/serverpage/image-id/312087i33C64643EFD4AAAA/image-size/large?v=v2&px=999 "1e74fb52-5eeb-401e-8ee8-.png")

Best Regards,

Bal?zs - Product Owner


Tags: cloud

confluence-cloud
Share content externally but only from certain spaces
Asked by Daniel Eiternick:

Hi Community,

Following this article:

<https://support.atlassian.com/confluence-cloud/docs/share-content-externally-with-public-links/>

We want to be able to share single pages with external parties, which works as described.

However, switching on this feature allows all spaces to share their pages. Thats something we don't want. Is there an easy way to configure all existing spaces to disallow that feature instead of needed to switch it off in every single space? For new spaces there is a default option described, but not for existing spaces.

Best,

Daniel


Answers:
author: Barbara Szczesniak
body: [@Daniel Eiternick](/t5/user/viewprofilepage/user-id/3081637) This page (<https://support.atlassian.com/confluence-cloud/docs/set-up-and-manage-public-links/>) explains how to view and manage which spaces allow public links.

comments: author: Daniel Eiternick
body: Yes, thats exactly my issue. That page describes how to switch it on, and then all of the existing spaces have the feature activated. To switch them off, an admin has to manually switch them off one by one. There is a default you can configure, also described in your link, to disallow new spaces from sharing, but there is no mass-off-switch, only the deactivation of the feature compleatly.

The issue is that we have many many spaces. And i would like the feature in at most two or three. Instead of being able to just switch it on in those 3, our admins need to disable a few hundreds, havn't counted. This seems almost like a security issue tbh.


author: Barbara Szczesniak
body: [@Daniel Eiternick](/t5/user/viewprofilepage/user-id/3081637) Further down on the page, there is a section on changing the settings in bulk. This is only available on Premium, but maybe you could:

1. do a trial of Premium,
2. make *bulk* changes to which spaces allow public links,
3. prevent new spaces created from allowing public links (a little further down the page),
4. and then go back to your Standard plan.

If you later create a new space that you want to allow public links on, you can just turn it on for that space.


author: Daniel Eiternick
body: [@Barbara Szczesniak](/t5/user/viewprofilepage/user-id/5187859) Thanks, i must have overread that.


Tags: cloud

confluence-cloud
just curious to know how the retention rule works on the pages and attachment
Asked by Kotakonda_ Bhargavi:

we are looking for some confluence cleanup and looking how retention rule works


Answers:
author: Darin - Opus Guard
body: [@Kotakonda_ Bhargavi](/t5/user/viewprofilepage/user-id/4872982) If you need something a little more thorough with audit abilities, check out [Content Retention Manager for Confluence](https://marketplace.atlassian.com/apps/1233769/content-retention-manager-for-confluence?hosting=cloud&tab=overview) in the Atlassian Marketplace. It's designed to be simple and an automated way to deploy a company retention policy.

comments: author: Kotakonda_ Bhargavi
body: yeah but this only supports cloud , we are on datacenter


author: Darin - Opus Guard
body: Yea, I'm actively scoping a data center solution. However, for most basic use cases in Confluence Data Center you can use the build in retention rules, which works very similar to my app but with a little less of the audit function.

This article may help you. Feel free to reach out if you want to help scope a new solution.

<https://confluence.atlassian.com/doc/set-retention-rules-to-delete-unwanted-data-1108681072.html>


author: Laurie Sciutti
body: Hello [@Kotakonda_ Bhargavi](/t5/user/viewprofilepage/user-id/4872982) \~ have a look here for more information: <https://confluence.atlassian.com/doc/set-retention-rules-to-delete-unwanted-data-1108681072.html>


Tags: confluence-data-center
XML Export entities.xml migration pagetree, oder of siblings
Asked by Stefan B?rthlein:

Dear All,

if I do an XML export in data center 8.5.6 I'm unable to find the "position" for the siblings when reconstructing the pagetree. I see the id - and parentId relation, but no sorting order between siblings (pages on the same hierarchy-level). The REST service returns a prop like "position" but I'm missing this in the xml export.

It's not the order the pages are saved into the xml, but when I'm recovering via the xml-file the wright order is beeing importat - magic for now...

any hints on this?

Regards,

Stefan.


Answers:
author: Stefan B?rthlein
body: Had some time to research...seems that the siblings are sorted by title, position - the position property is only available if a sorting by title (alphabethic) is not possible. so the combination of title then position seems to work in my tests...


Tags: confluence-data-center

data-center

migration

xml-export
'no data available' - Confluence chart
Asked by chloe.devos:

Dear Community,

I find myself facing a situation I cannot resolve. Over the past two days, the charts on Confluence have been displaying 'no data available', despite functioning properly previously.  

![Screenshot 2024-03-07 130648.png](/t5/image/serverpage/image-id/310791i77E88A16E98CA811/image-size/large?v=v2&px=999 "Screenshot 2024-03-07 130648.png")

The data inserted into the chart macro is from a simple table, and the settings are configured for a 'bare chart'. Does anyone know how to rectify this issue?

Kind regards


Answers:
author: Barbara Szczesniak
body: [@chloe.devos](/t5/user/viewprofilepage/user-id/5360025) Welcome to the Atlassian Community!

Look at the response from [@Tina Bolton](/t5/user/viewprofilepage/user-id/4715703) on this post: <https://community.atlassian.com/t5/Confluence-questions/Confluence-Chart-Macro-No-Longer-Working/qaq-p/2630859#M294101>

Apparently, this has been identified as a defect, and Atlassian is working to correct it.


Tags: cloud

confluence-cloud
How do I manage unlicensed Users?
Asked by Noemi Degasperi:

Hi,

if we deleted an Account in the Atlassian Administrator part. How can I make the account "invisible" or at least unrecognizeable also in the history of sites?


Answers:
author: Alex Koxaras _Relational_
body: Hi [@Noemi Degasperi](/t5/user/viewprofilepage/user-id/5435769) and welcome to the community,

If you delete a managed account in cloud, this user will appear as "Former User" erasing all connection to its name. You will not be able to restore it if this account is permanently deleted.

comments: author: Noemi Degasperi
body: Hi [@Alex Koxaras _Relational_](/t5/user/viewprofilepage/user-id/4150197) thank you for your quick answer.

We already deleted this account and it doesn't appear in the user list anymore.

But in many confluence pages (in the history of the pages) it appears the account as a "unlicensed user" (but incl. name of the person plus foto).

We would like to change this, so that the person behind the deleted account isn't recognizeable anymore.


author: Alex Koxaras _Relational_
body: You have to wait till the user is deleted completed. If you see the user as "under deletion", then the user is not yet deleted.


author: Alex Koxaras _Relational_
body: Read more here <https://support.atlassian.com/user-management/docs/delete-a-managed-account/>


Tags: cloud

confluence-cloud
How can I change my team's page name?
Asked by Tosin Osho:

How can I change the page name of my team from CB ISO to C\&I ISO?


Answers:
author: Marc - Devoteam
body: HI [@Tosin Osho](/t5/user/viewprofilepage/user-id/5447115)

You need to be the space administrator or Confluence admin to make these changes.

comments: author: Marc - Devoteam
body: Or ask IT in you oganisation who is responsable for Confluence


author: Nikola Perisic
body: Welcome to the community [@Tosin Osho](/t5/user/viewprofilepage/user-id/5447115) !

Are you referring to the Space name change? I didn't understand this clearly.

comments: author: Tosin Osho
body: Yes please - my workspace name


author: Nikola Perisic
body: As [@Marc - Devoteam](/t5/user/viewprofilepage/user-id/3796976) mentioned, you need to be a space admin or confluence admin to make the changes.


author: Tosin Osho
body: Sorry [@Marc - Devoteam](/t5/user/viewprofilepage/user-id/3796976) how do I find the space admin or confluence admin?


author: Nikola Perisic
body: For Space admins:

* Space settings -\> Space Details -\> Administrators

For Confluence admins:

* Cog icon -\> User Management -\> Search for the person who is an admin -\> Look for their groups and the group confluence-admin-\<your site name\>

For User Management you need to be the Organisation Admin.


Tags: cloud

confluence-cloud
Can I set up templates for blog posts?
Asked by Petra Cuypers-Oberthuer:

I would need a date field on every blog post.

Can I set up a template that contains the date field?


Answers:
author: Nikola Perisic
body: Hello [@Petra Cuypers-Oberthuer](/t5/user/viewprofilepage/user-id/5415138)

While there is no direct way to add templates to your blog, the workaround is:

* Start creating a page with a template and save it
* When in edit mode, click on the arrow within the Update button
* Navigate to Update as -\> Blog
* Click on Save

comments: author: Petra Cuypers-Oberthuer
body: Thanks [@Nikola Perisic](/t5/user/viewprofilepage/user-id/5166624) , I tried it and it works.

But I'm not sure if users will accept these additional steps. But at least it's a workaround.


author: Nikola Perisic
body: I agree with you that it might be confusing for them to do this. You can always post in community the feature request for Atlassian to take a look at.

Take a look at: <https://jira.atlassian.com/browse/JSWCLOUD-18668?filter=98153>

When you try to create a request, it will guide you to ask on community about this.


author: Barbara Szczesniak
body: [@Petra Cuypers-Oberthuer](/t5/user/viewprofilepage/user-id/5415138) You could also include the steps to publish the page as a blog on your template, so your users will have them handy. I would also include a step to delete the instructions before publishing.


author: Patrick Lehmann
body: Unfortunately I cannot find the "Update Button". Where is it?  

Patrick


author: Barbara Szczesniak
body: [@patrick_lehmann](/t5/user/viewprofilepage/user-id/5470158) On a new page, you have a **Publish** button (at the top right of the page when in Edit mode) to publish the page for the first time. Once you publish the page, this button changes to say **Update**. The button has an arrow on the right side to access a dropdown menu of options to change how you re-publish the page.

See this article for more information: <https://community.atlassian.com/t5/Confluence-articles/A-better-publishing-experience-is-coming-to-you/ba-p/2395090>


Tags: blog

cloud

confluence-cloud

template
Populate a confluence table with jira information
Asked by Simon B:

I would like to create a table in Confluence from several Jira processes. The goal is that the editor creates individual Jira tasks and these are then automatically updated in a Confluence table. A Jira task should fill exactly one row from the table in Confluence with information.

Background: Currently, the individual data is entered individually in Jira and Confluence, i.e. once for each tool, and the automatic transfer of the data from Jira to the Confluence table is intended to avoid double entry and thus reduce the amount of work required.

What options are there to implement this?


Answers:
author: Stiltsoft support
body: Hi [@Simon B](/t5/user/viewprofilepage/user-id/5447042) ,

You may create everything in Jira and in Confluence you may just show the required data from Jira using precise JQL filters.

You may check the new Jira and older Jira Legacy macros for Confluence.

comments: author: Simon B
body: Hi [@Stiltsoft support](/t5/user/viewprofilepage/user-id/5062270)thank you for your answer.

For creating the table in Confluence I have used the macro "Jira Legacy". In that macro I have searched for my Jira project (key in (\*project\*)) and selected all the issues.

This is the table I got now (content blurried):

![ji.jpg](https://community.atlassian.com/t5/image/serverpage/image-id/312344iBEA0257294CEBC6A/image-size/large?v=v2&px=999 "ji.jpg")

I need to find a way that I can create columns in this table with other types of information. To give an example I need a column for the title of the issue, the responsibles and other information.

I also want to change the title for the columns. Is there any possibility to do this ?

Thanks in advance

Best regards

Simon


author: Stiltsoft support
body: Your case is not possible out-of-the-box.

We develop the [Table Filter, Charts \& Spreadsheets for Confluence](https://marketplace.atlassian.com/apps/27447/table-filter-charts-spreadsheets-for-confluence?hosting=cloud&tab=overview&utm_source=atl_community&utm_medium=answer&utm_campaign=table-filter-traffic-sources&utm_vendorID=1216111), which macros support the Jira Issues macro as well (that's why we didn't miss your question and its tags).

So, you may use the [Table Transformer](https://docs.stiltsoft.com/tfac/cloud/how-to-use-table-transformer-macro-42241552.html?utm_source=atl_community&utm_medium=answer&utm_campaign=table-filter-traffic-sources&utm_vendorID=1216111) macro to rename your columns and add extra columns for manual comments if required. The macro transforms tables using SQL queries.

Or you may use the [Spreadsheet from Table](https://docs.stiltsoft.com/tfac/cloud/how-to-use-spreadsheet-from-table-macro-152142229.html?utm_source=atl_community&utm_medium=answer&utm_campaign=table-filter-traffic-sources&utm_vendorID=1216111) macro and turn the output of your Jira Issues in an Excel-like spreadsheet.


Tags: cloud

confluence-cloud

filter

jira

jira-software

table

table-filter

table-filter-and-charts

table-filter-charts-spreadsheets

table-transformer