How do I give a guest access to a specific page?
Asked by ptancredi:

How do I give a guest access to a specific page on a confluence site? It seems like guests need to be part of confluence-users group to have any access at all, but at least in my configuration that gives the guest access to the entire site. Do I have to completely reconfigure my site permissions?


Answers:
author: Adrian Reid
body: Guests need to be part of confluence-users, and also their own group eg confluence-visitors. Internal employeess need their own group, eg confluence-local. Give confluence-visitors access to the space where the page is, using space permissions. In this space restrict all pages that guests shouldnt see using page access permissions. Restrict these pages to confluence-local. You just need to restrict the top level pages. Finally give confluence-visitors access to the page you want them to see using the page access restrictions (the little padlock at the top of the page).

comments: author: Perry Tancredi
body: Thanks for the well thought-put answer Adrian, this makes sense. It will be a while before I can try it out but it seems like a sound approach.


author: Rose Marie Prince
body: Didn't work for me. I have a group that can ++view++ the space, but I only want them to ++edit++ one specific page in the space.


author: Robert Hughes
body: This solution (which appears to be the only solution) is a security issue. Any new pages created under the top-level page will default to have the "confluence-visitors" access which you probably don't want. If you are not auditing those top-level pages frequently, you could inadvertently give access to pages to guests that you didn't intend.

Also, if I have a top-level folder with restricted access. And under that top-level folder I have say 100 sub-folders. I want to give a guest access to only 1 of those subfolders. That means I now need to update all 100 subfolders to restrict access for guests.

Another solution would be top pull that subfolder out from under the top-level folder and place it in another top-level folder that guests can view along with the other appropriate internal team members. Still not idea as this now breaks up the folder structure.

Everyone I have worked with that uses confluence, tries to simply add a specific user to a page and then they don't understand why that person doesn't have access, which is due to inherited permission.

There needs to be a better way to add guest access/temporary access to sub-folders.


author: xenmin
body: We have a problem here. Steve is right. You can't just open a single page, which should be possible. I want to work with a partner on a lead (one page), but not show the list of all my leads (which is the parent page).

How to solve?

comments: author: Darren Hill
body: Any luck on this?


author: Kostas Kapetanakis
body: I had similar concerns, and I figured the easiest, robust, and fastest solution is to use labels on your pages to note versions, and export them to share as pdf, works perfectly and everyone is happy


author: Sean Favata
body: We ran into a similar situation. Here is what we did:

1. Add editing restrictions to the page you want to grant access to.
2. Create a space for the vendor/guest.
3. Create a new page in the space.
4. Add the Include Page Macro. <https://confluence.atlassian.com/doc/include-page-macro-139514.html> - this will display the contents of the original document inside the newly created page.
5. Grant login access to the user or group. (General Configuration--\> Global permissions)
6. Grant space access to the user/group requesting access to the page.

comments: author: sathishkumar
body: We implemented these steps but still could not make it work. The macro only copies content from original page. but when we tried to give access, i get blank page as the user does not have access to the original space.


author: Avigail Manheim
body: Use the page include macro the opposite way - have the real content live in the new space and have the copy in the original space.


author: Steve Behnke [DiscoverEquip.com]
body: Probably would need to rethink stuff for permissions like this. There's no way to just open up a single page, Permissions are Restrictive.

Confluence has View Permissions, Anonymous Permissions, and 5.9 has "Unlicensed View Permissions" that you can use.


Tags: permission