youngmon/atlassian-qna huggingface dataset:
Card-Level Permissions
Asked by Mark:

Hello - I have come across several threads re: the feature for ***Card-Level Permissions***and am wondering what workarounds are out there and/or if anyone has workarounds they can share.

**The Use Case:** As a small business owner, I need clients to get real time updates as of where their jobs are in the work queue. Therefore since this board will be comprised of all customer jobs that are in-flight, it is important that customers can only view THEIR jobs.  

**Note:** Building a board for each and every customer simply is ***not scalable***.

Thank you for any assistance and support you can offer for this feature request.


Answers:
author: milynnus
body: [@Mark](/t5/user/viewprofilepage/user-id/3058863)

I would suggest publishing the data by giving each client a unique URL for each job.

comments: author: mustafa sener _Hipporello_
body: Hi [@Mark](/t5/user/viewprofilepage/user-id/3058863)

You can use Hipporello for this. You can create a private form which you can create a card for your client through Hipporello form with their email address. After that, your client will be able to access to card details. You can inform them for example if card is moved from one list to another one via email. Or you can send notifications to them on Trello card via Reply functionality. All the communication will be logged on the card.

Your client can reply to you either by replying to the email they received or by going web interface via the link sent by email.

Please check our website for details and give it a try

<https://www.hipporello.com>


author: mustafa sener _Hipporello_
body: Hi [@Mark](https://community.atlassian.com/t5/user/viewprofilepage/user-id/3058863)

You can use Hipporello for this. You can create a private form which you can create a card for your client through Hipporello form with their email address. After that, your client will be able to access to card details. You can inform them for example if card is moved from one list to another one via email. Or you can send notifications to them on Trello card via Reply functionality. All the communication will be logged on the card.

Your client can reply to you either by replying to the email they received or by going web interface via the link sent by email.

Please check our website for details and give it a try

[https://www.hipporello.com](https://www.hipporello.com/)


author: Vero Rivas
body: Hi [@Mark](/t5/user/viewprofilepage/user-id/3058863)

Look at this posts, maybe can help you

<https://community.atlassian.com/t5/Trello-questions/Trello-card-level-permissions/qaq-p/979670>

<https://community.atlassian.com/t5/Trello-questions/card-level-permissions/qaq-p/1329787>

Cheers

comments: author: Mark
body: Hi Vero - thank you for the reply. I did see and comment on that post. What portion of that post did you think might be helpful?
Export all archived cards to a new board
Asked by Christian Celsing:

I have copied a board but the archived items do not get exported. I can move card by card but it takes time as I have a lot of archived items. Is there any function for exporting the entire archived content to the new board?


Answers:
author: Iain Dooley
body: [@Christian Celsing](/t5/user/viewprofilepage/user-id/4320034) this Trellinator function will move archived cards to the top of a list on the target board with the same name as the source board, without unarchiving the cards:

<https://gist.github.com/iaindooley/128845f23432666107d0cf2d707a52d8>

You can run it as an "adhoc" function via our BenkoBot platform here:

<https://app.benkobot.com/>

(just click "adhoc" in the top right once authenticated).

You can read more about Trellinator here:

<https://community.atlassian.com/t5/Marketplace-Apps-Integrations/Introducing-Trellinator-Automate-Trello-with-Google-Apps-Script/ba-p/925271>


author: milynnus
body: [@Christian Celsing](/t5/user/viewprofilepage/user-id/4320034)

I did as a way to clean out a board of its archived content but it is via a simple program - not with Butler. It can be useful to clean out empty archived list as well.


Tags: archive

export
Smart links to Confluence pages: how to show content in display card view?
Asked by Amaury:

Hi there,

I'm trying to understand what information the 'display card' view is pulling in smart links, specifically when linking to other Confluence pages (on Confluence Cloud). There is no information anywhere other than this from a [2-year old post](https://community.atlassian.com/t5/Confluence-articles/Smart-Links-a-richer-way-to-hyperlink/ba-p/1412786):

*"Smart Links card view provides even richer detail. You can see a small preview of the content, plus additional information about it."*

I've tested with multiple Confluence pages / overview pages with excerpt, info panel macros, headers etc, and the behaviour does not appear to be consistent (I get different outcomes when pulling 'overview' pages of different spaces, some show details, some nothing).

Can you please help share a clear spec e.g. what we can add to our Confluence pages in order to show X/Y/Z on a Card link-view?

Can any content from a space overview page be displayed in a card view?

Many thanks.


Answers:
author: Chris Purser
body: This also seems to simply decide wholly on its own whether or not to even offer the card or inline or embed options at all.

Sometimes it offers options for links, other times it will not even offer. Just skips the smart link object stuff entirely. Even Link Preferences (administration) doesn't respond as expected.

We have zero control or say.

It's super dumb.


Tags: cloud

confluence-cloud

link
Why are we unable to view embedded google sheets on Safari?
Asked by Julienne Mae Anito:

We do not have issues using chrome. But on Safari, we are unable to view any embedded google file. we made sure that the google account is logged in and the embedded google sheet can be viewed by the public. What can we do to fix this? thanks.


Answers:
author: Brant Schroeder
body: [@Julienne Mae Anito](/t5/user/viewprofilepage/user-id/4997297) How are you embedding the Google file? What are you seeing when you inspect the page is Safari preventing the page from loading (possible cross-site issue)

comments: author: Julienne Mae Anito
body: Hello [@Brant Schroeder](/t5/user/viewprofilepage/user-id/769100)

Thanks for writing us back. We were using the display embed option that appears when you paste a link.. This is the error message:

![image (2).png](https://community.atlassian.com/t5/image/serverpage/image-id/209303i0BCD1EE6C3B61C65/image-size/large?v=v2&px=999 "image (2).png")


author: Brant Schroeder
body: How are you authenticating into your Google Sheets?


author: Julienne Mae Anito
body: Apologies for the late revert. What do you mean? Google account is logged in on a separate tab.


author: Brant Schroeder
body: [@Julienne Mae Anito](/t5/user/viewprofilepage/user-id/4997297) can you verify what application you are using from marketplace?


author: Julienne Mae Anito
body: Hello [@Brant Schroeder](/t5/user/viewprofilepage/user-id/769100)It's just a normal page on Confluence with an embedded google sheets. No macros are being used nor any plugin from Marketplace. Also, we checked on Chrome and everything seems fine. So the issue is just with Safari.


author: Brant Schroeder
body: I would suggest using Chrome then.


Tags: cloud

confluence-cloud

mac

safari
Can't Import after failed deletion
Asked by David Sherer:

I did an export of a confluence space and then deleted the space so I can test an import before i take this to our production team. But since the deletion failed I cannot import because of the Space Key is apparently still lingering around.  

Any Ideas of what I can do?


Answers:
author: Ollie Guan
body: Hi [@David Sherer](/t5/user/viewprofilepage/user-id/4972572) ,

Cloud users will need to contact Atlassian Support and request removing the Space from Confluence database.

<https://jira.atlassian.com/browse/CONFSERVER-31528>

<https://confluence.atlassian.com/confkb/after-a-failed-space-import-it-s-not-possible-to-re-import-because-of-leftover-space-data-217743668.html>

comments: author: Ollie Guan
body: btw, for free plan the following method may be easier

<https://confluence.atlassian.com/confkb/how-to-copy-or-rename-a-space-in-confluence-169578.html>


author: David Sherer
body: Thank you for your reply as I have the free version I don't see a way for me to make a ticket with support


Tags: cloud

confluence-cloud
Confiforms Formatting Phone Number
Asked by Daniel C. Igbokwe:

I would like users to enter a 10 digit number and later have it formatted  
e.g 1234567890 into (123) 456-7890. I have tried using the formatPattern virtual function with the field definition rules macro and the IFTTT rules macro but it isn't changing the format.

Function: `formatToPattern((\d{``3``})(\d{``3``})(\d+), ($``1``) $``2``-$``3``)`

`Thank you`


Answers:
author: Alex Medved _ConfiForms_
body: Hi [@Daniel C. Igbokwe](/t5/user/viewprofilepage/user-id/4982359)

Trying to understand what is the problem really...

See my test (based on what I understand) - <http://recordit.co/gNMoAm8Iab>

And the storage format for the reference, just in case

```
<ac:structured-macro ac:macro-id="5b58ef92-b997-4b40-8c3e-e9e817468c0f" ac:name="confiform" ac:schema-version="1">
<ac:parameter ac:name="formName">myform</ac:parameter>
<ac:rich-text-body>
<ac:structured-macro ac:macro-id="08688d3f-4ea6-4a6f-9bcf-b8ecd240b883" ac:name="confiform-entry-register" ac:schema-version="1">
<ac:rich-text-body>
<p>
<br/>
</p>
</ac:rich-text-body>
</ac:structured-macro>
<p>
<br/>
</p>
<p>
<ac:structured-macro ac:macro-id="f5bb9cb4-7298-4d8e-bbca-c114c9880778" ac:name="confiform-field-definition" ac:schema-version="1">
<ac:parameter ac:name="fieldName">t</ac:parameter>
<ac:parameter ac:name="fieldLabel">t</ac:parameter>
<ac:parameter ac:name="type">text</ac:parameter>
</ac:structured-macro>
</p>
</ac:rich-text-body>
</ac:structured-macro>
<ac:structured-macro ac:macro-id="09346186-c87d-4e3f-b85c-22560f0ade76" ac:name="confiform-table" ac:schema-version="1">
<ac:parameter ac:name="formName">myform</ac:parameter>
<ac:rich-text-body>
<p>
<ac:structured-macro ac:macro-id="73a1ff86-a50d-4e47-81a8-0c0186530df3" ac:name="confiform-field" ac:schema-version="1">
<ac:parameter ac:name="fieldName">t</ac:parameter>
</ac:structured-macro>
</p>
<p>
<ac:structured-macro ac:macro-id="e423cf1f-6dd2-44fb-a769-c037375ad4cc" ac:name="confiform-field" ac:schema-version="1">
<ac:parameter ac:name="fieldName">t.formatToPattern((\d{3})(\d{3})(\d+), ($1) $2-$3)</ac:parameter>
</ac:structured-macro>
</p>
</ac:rich-text-body>
</ac:structured-macro>
```

Alex


Tags: confiforms

confluence-server

server
Group Blogs by Labels and/or create a blog list/table of contents?
Asked by Jackie Craine:

Is there any way to organize blogs on the main space that doesn't require an outside app?

I would like to either group by Label or at least create a listing of all blogs?

or reduce the blog tree to show only blogs posted within the year and eliminate the month?

![Capture.PNG](https://community.atlassian.com/t5/image/serverpage/image-id/209141i74364115C0DA5297/image-dimensions/107x135?v=v2 "Capture.PNG")


Answers:
author: Laura Campbell _Seibert Media_
body: Hi [@Jackie Craine](/t5/user/viewprofilepage/user-id/4845862)

I don't think there is an easy solution to change the page tree without an app, but if your goal is to provide people with an easy way to view and access blog posts by label, or just those from the past year, the Blog posts macro should help

<https://confluence.atlassian.com/doc/blog-posts-macro-139470.html>


Tags: blog

confluence-server

server
Need help with the Confluence "Explain" Action
Asked by marian the librarian:

Visiting `http://<your confluence URL>/explain.action?queryString=keywords `

`is producing page not found errors a majority of the time. Wondering if this might be due to url syntax? Other considerations I may be missing?`

Have already looked at permissions and determined that the pages exist.


Answers:
author: marian the librarian
body: it was a syntax issue with our internal url structure! whew


author: Cortlandt _
body: Seems like only Admins or owners can use the URL http://\<your confluence URL\>/explain.action?queryString=keywords

The requirements to use this feature are not documented.


Tags: confluence-server

index

search

server
What's the best way to migrate personal spaces from one instance to another?
Asked by Stephanie Hurt:

Is there a way to migrate personal spaces over from one instance to another?


Answers:
author: Mahesh Kallepalli
body: Hi Stephanie,

Please refer below document , it will provide more details.

<https://confluence.atlassian.com/confcloud/import-a-confluence-space-724765531.html>

End user can export his personal space, as he is having export permission. But for importing , user should have admin rights

comments: author: Mark Thomas
body: On data center, I don't see an XML export option on personal spaces. Only HTML and PDF.


Tags: confluence-data-center
I need to provide edit access but I dont have the rights
Asked by fsaramariely:

<https://confluence.eng.vmware.com/display/AERS/Marketplace+Onboarding>

I need to provide access for editing this page, how can I do it if the page is restricted?


Answers:
author: Nic Brough -Adaptavist-
body: You do not, that is the point of the permissions and restrictions!

You will need to talk to people to whom the page has been restricted, getting them to include you as an editor, and your space admin to get the right to restrict pages if you need that.
How can I create a search box that only searches within a table in a wiki page in Confluence?
Asked by Franck Dernoncourt:

I have very long table with 2 columns:

| Column A |  Column B  |
|----------|------------|
| Word 1   | Blahblah 1 |
| Word 2   | Blahblah 2 |
| Word 3   | Blahblah 3 |
| Word 4   | Blahblah 4 |

I'd like to hide it and instead ask the user to type a word in a box to search for the matching row. If the user types `Word 3`, then they'll see `Blahblah 3`.

How can I do that in a wiki page in Confluence?


Answers:
author: Florian Bonniec
body: Hi

There is an app for that.

<https://marketplace.atlassian.com/apps/27447/table-filter-and-charts-for-confluence?tab=overview>

Regards


author: Alexey Mikhaylov _Stiltsoft_
body: Hello [@Franck Dernoncourt](/t5/user/viewprofilepage/user-id/4970217) ,

If using our [Table Filter](https://docs.stiltsoft.com/display/TFAC/How+to+use+Table+Filter+macro?utm_source=atl_community&utm_medium=answer&utm_campaign=table-filter-traffic-sources%20&utm_vendorID=1216111) (part of the [Table Filter and Charts for Confluence](https://marketplace.atlassian.com/apps/27447/table-filter-and-charts-for-confluence?tab=overview&hosting=server&utm_source=atl_community&utm_medium=answer&utm_campaign=table-filter-traffic-sources&utm_vendorID=1216111) app), you could achieve the result you want with the following steps.

A. Wrap your table in Table Filter:

![image.png](https://community.atlassian.com/t5/image/serverpage/image-id/209622iC2AEEA5B58E5979E/image-size/large?v=v2&px=999 "image.png")

B. Add necessary filters:

![2022-08-05_00h10_42.png](https://community.atlassian.com/t5/image/serverpage/image-id/209618i523C2741C7E78AC4/image-size/large?v=v2&px=999 "2022-08-05_00h10_42.png")![2022-08-05_00h12_24.png](https://community.atlassian.com/t5/image/serverpage/image-id/209619i2C1232F1CF670F4F/image-size/large?v=v2&px=999 "2022-08-05_00h12_24.png")![2022-08-05_00h14_16.png](https://community.atlassian.com/t5/image/serverpage/image-id/209620i82A4D6A16551DED1/image-size/large?v=v2&px=999 "2022-08-05_00h14_16.png")

C. Hide all rows of the table when filters are not used:

![image.png](https://community.atlassian.com/t5/image/serverpage/image-id/209623iEFE9BC188D2FA9DA/image-size/large?v=v2&px=999 "image.png")

D. Protect your macro from changes by users in the page view mode:

![image.png](https://community.atlassian.com/t5/image/serverpage/image-id/209624i21378D574E413ED5/image-size/large?v=v2&px=999 "image.png")

As a result, the users will see the following when entering the page:

![image.png](https://community.atlassian.com/t5/image/serverpage/image-id/209625i071C6167F08C36E7/image-size/large?v=v2&px=999 "image.png")

And entering the value from Column A in the filter panel they will see the value from Column B in the table:

![image.png](https://community.atlassian.com/t5/image/serverpage/image-id/209626iA778FF1FCBB2BD55/image-size/large?v=v2&px=999 "image.png")

Best regards,

Alexey


Tags: confluence-server

server
Embed YouTube Videos with Fullscreen
Asked by James Renna:

Fullscreen option for an embedded youtube video is not working, states that it is unavailable.

We tried:

- widget connector

- html macro plugins to manually embed

- display as embed from link

They do display the video, but without the ability to go fullscreen. We would need that ability for users that are anonymous/not logged in to be able to go to fullscreen.

Any ideas?


Answers:
author: weweave UG
body: Our app "YouTube for Confluence" (see <https://marketplace.atlassian.com/apps/1221789/>) adds fullscreen support your YouTube videos to Confluence Cloud. Please note that due to some technical limitations in the Confluence Cloud infrastructure, the fullscreen feature is "similar" but not identical to the native YouTube fullscreen mode.

You can check out our live demo here <https://weweave.atlassian.net/wiki/spaces/CONFYOUTUBE/pages/974389398/Live+Demo> to see the fullscreen support in action.


author: Dominic Lagger
body: Hi there

I think this isn't even possible. Found this article:

[https://support.google.com/youtube/answer/72689?visit_id=637951327383003018-2311188614\&rd=1\&hl=en](https://support.google.com/youtube/answer/72689?visit_id=637951327383003018-2311188614&rd=1&hl=en)
>
> If full screen mode isn't working {#toc-hId--549069514}
> -------------------------------------------------------
>
> If you're watching videos on websites other than YouTube, the option to use full screen mode may be turned off.

This is really sad...

Regards, Dominic

comments: author: James Renna
body: Is there a way to turn on full screen mode option? It's funny, when I use the inspect element of problem location in Confluence and replace the html with what YouTube provide, full screen mode works, but when using Confuence widgets/tools/plugins, it does not.


author: Dominic Lagger
body: I found a bug on atlassians board:

* [CONFCLOUD-59776](https://jira.atlassian.com/browse/CONFCLOUD-59776)

Atlassian said:
> Hi everyone,
>
> Thank you for previously raising this bug and bringing it to our attention.
>
> Within our company roadmap and work capacity, we try to address or review each bug request but admit that not each one will be resolved. To continue the culture of being honest and open, we are closing this bug to focus on our upcoming roadmap for all Confluence users.
>
> As we continue to roll out features we do look at requests made by our users and if you feel like this bug is still impacting your team please let us know.
>
> Thank you again for providing valuable feedback to our team!

So there is no way to turn the option "on"

Regards, Dominic


Tags: cloud

confluence-cloud

embed

multimedia
Embedding Airtable Interface in Confluence
Asked by Mara Julin:

Hello,

I'm using Airtable interfaces to create Engineering project updates for our Leadership team. I've brought in our jira epics and used the interface functionality to display it in a way that Leadership prefers.

That said, there are concerns about bringing yet another tool in the mix. Our Engineering team uses Confluence for all documentation and doesn't want these updates to live elsewhere. It would be great to embed the interface into a Confluence page so that we retain visibility while still taking advantage of airtable to make it easy to maintain.

Are there add-ons available to connect Airtable Interfaces to Confluence? I see ability to embed views, but not interfaces.


Answers:
author: Laura Campbell _Seibert Media_
body: Hi [@Mara Julin](/t5/user/viewprofilepage/user-id/4721931)

You mention your Jira Epics... does that mean you are copying information from Jira into Airtable and then wanting to display Airtable information in Confluence?

I'm curious if you tried some of the native Jira macros in Confluence to display data from Jira, and why they didn't meet your needs. What is it about the Airtable interface that you find clearer for the Leadership team?


Tags: cloud

confluence-cloud
How do I create a Horizontal Navigation Bar
Asked by Nancie Gari:

I am learning another area of wiki creation and I can't find any information or how to's on creating a horizontal navigation bar. I see the macro...I just don't know how to use them. Thank you for any help you can share.


Answers:
author: Patrick Vanhoof
body: Which macro is that? Is it an add-on macro?

comments: author: Nancie Gari
body: I have seen html used inside the macro provided on the Server addition. Maybe that is the only way.


Tags: confluence-server

navigation

server
How to create a calendar or a reminders to update Confluence documents?
Asked by Krissy Ward:

We have a document library. There are documents that need to be reviewed only once a year and some with a tighter cadence of 4x's a year. How can I setup reminders for these documents in Confluence to be reviewed?


Answers:
author: Jack Brickey
body: Hi [@Krissy Ward](/t5/user/viewprofilepage/user-id/4222127) ,

by chance do you use Jira? If so then you could set up automation to create a task to update the page. If not then I would likely use any calendar app to set up a recurring task.


Tags: calendar

cloud

confluence-cloud