youngmon/atlassian-qna huggingface dataset:
Migrate from local accounts to Google Workspace
Asked by Lior Marantenboim:

Hi all!

I'm new to this forum but have been using Atlassian products in different companies. I am currently looking into integrating our Atlassian products with our Google Workspace and I saw there is an option to set up the integration. The problem is that the domain we have on Google Workspace is the same as we already have verified in Atlassian, which is basically our company's domain. So, it is asking to remove this domain first from my setup to be able to link it with Google.

What I don't know if what will happen if I remove it, if my local users will get lost, if they won't be able to authenticate while I'm configuring the integration with Google. To summarize, I don't know the risks of migrating from Local users to Google Workspace.

Is there a procedure written somewhere on how to do this and what are the pros/cons?

Thanks in advance,

Best regards

Lior.


Answers:
author: Srinatha T
body: Hi [@Lior Marantenboim](/t5/user/viewprofilepage/user-id/5070972) ,

Welcome to Atlassian community.

To be frank i do not know the answer to your question. But I am sharing few articles pls go through the same. It might be helpful to you.

* [Set-up-g-suite](https://support.atlassian.com/provisioning-users/docs/set-up-g-suite/)
* [Connect-to-g-suite](https://support.atlassian.com/provisioning-users/docs/connect-to-g-suite/)

I hope the above info helps. Have a good day!

Thanks,

Srinath T

comments: author: Lior Marantenboim
body: Hi [@Srinatha T](/t5/user/viewprofilepage/user-id/4686256)

Thanks a lot for the answer. The links are very very helpfull, the only thing I am missing is what will happen when I remove my currently verified domain from Atlassian and add it through Google Workspace. If anything gets lost or not.

Best regards

Lior.


Tags: authentication

cloud

confluence-cloud
How do I update a Macro Body using REST API
Asked by KC Integrations:

So Atlassian have provided a way to get a Macro Body, using

/rest/api/content/{id}/history/{version}/macro/id/{macroId}

But when I want to change this using my own Addon, how do I do this?

I can't find anywhere to do this, other than somehow hook into the Macro Editor and call saveMacro with my own body, however I am not using the Macro Editor, my app makes changes from other user input.

How do I do this?


Answers:
author: Alex Koxaras _Relational_
body: Hi [@KC Integrations](/t5/user/viewprofilepage/user-id/518669)

I do not know the answer for this, but maybe you have better chances if you post the same question here <https://community.developer.atlassian.com/>


Tags: cloud

confluence-cloud
Advanced search with CQL
Asked by Albert:

Good morning everyone,

I need your wisdom :)

I'm struggling with some queries and I'm not able to solve it. I explain:

I have a page with several children pages, all pages have the same type of title, starting with a date: ++*YYYY/MM/DD - Page title*++

My question is, how can I filter only the children pages that in the title, begin with ++*2022/11*++ for example, in this way I can only visualize the pages of November.

If I use a search like this: ++*space = RBP AND parent = "121082539" AND title \~ "2022/11" order by title desc*++ It does show pages that are ++*2022/11/XX*++ but it is not a clean search. If I have a page with this title, for example: ++*2022/10/11 - Blablabla*++ it also shows it to me, because the "\~" (fuzzy) interprets it as "related".

I hope I have explained, sorry about my English :S

Thanks so much


Answers:
author: Nicolai Sibler
body: Hi [@Albert](/t5/user/viewprofilepage/user-id/5063614) ,

instead of the tilde (\~) in front of the date, try to place asterisk (\*) at the end of the date:

++*space = RBP AND parent = "121082539" AND title "2022/11\*"*++

Have a look at [this article](https://confluence.atlassian.com/doc/confluence-search-syntax-158720.html) for details.

Hope that helps!

Kind regards,

Nicolai


Tags: confluence-server

server
Hide articles from Confluence
Asked by Jerryton Surya:

Is it possible to temporarily hide Confluence articles?


Answers:
author: Fabio Racobaldo _Herzum_
body: Hi [@Jerryton Surya](/t5/user/viewprofilepage/user-id/5032643) ,

you can use restrictions (<https://support.atlassian.com/confluence-cloud/docs/add-or-remove-page-restrictions/>) in order to hide an article.

Hope this helps,

Fabio

comments: author: Ivan Lima
body: You can also filter out content you don't want your customers to see via labels in the customer portal if it's a JSM kb article. Still, restrictions are definitely more granular and appropriate to "hide" a specific article across the board, as Fabio suggested.


Tags: cloud

confluence-cloud
Comment affecter aux membres d'une carte un r?le RACI ?
Asked by marion_berthaut:

Bonjour,

Je cherche un moyen de pouvoir filtrer toutes les cartes dont je suis le responsable ou toutes les cartes o? je dois contribuer.

Sur chaque carte, il y a 1 et 1 seul responsable, et de multiples contributeurs. (m?thode RACI : un seul A et plusieurs R, C ou I).

Si je mets uniquement le membre responsable sur la carte, je peux filtrer toutes les cartes dont je suis le responsable. Mais je ne vois pas les cartes o? je doit contribuer.

Si je mets tous les membres contributeurs sur la carte, je peux filtrer toutes les cartes o? je contribue. Mais je ne peu pas filtrer seulement celles dont je suis responsable.

La solution pourrait ?tre d'indiquer sur l'icone du membre, un indicateur (Porte la responsabilit?, porte le A -m?thode RACI-...) avec la possibilit? de filtrer sur ce crit?re et sus du nom de membre. Y a-t-il un plugin qui a d?j? creus? la question ?

Merci d'avance,


Answers:
author: Alex W
body: [@marion_berthaut](/t5/user/viewprofilepage/user-id/4553415) - Trello doesn't have a native RACI function, but you could create a Custom Field for each RACI item, e.g. a custom field for who's responsible, a custom field for who's accountable, etc.

comments: author: Benjamin Johannesson
body: Hello [@Alex _ Trello](/t5/user/viewprofilepage/user-id/4469170) - I would like to try this. Is it possible to add members as part of a custom field to assign RACI role?


author: Alex W
body: Hey [@Benjamin Johannesson](/t5/user/viewprofilepage/user-id/4976402) - unfortunately not! That being said, you could use a dropdown Custom Field as opposed to a text Custom Field - this means users who add cards to your boards can only pick people in a list for each RACI field, and you don't have people entering random people on each field. That would also give you more control on who in your organisation can be accountable for things, or responsible for things, etc.
Actions button
Asked by Babak:

Hi, my actions button (Move, Copy,....) automaticcly has moved to the bottom of cards!


Answers:
author: Brittany Joiner
body: [@Babak](/t5/user/viewprofilepage/user-id/4553306) where were they before? Maybe I hadn't noticed but mine just below the add to card, power-ups, and automation section, which is the bottom of the buttons, and i think that's where it's always been for me.

comments: author: Babak
body: Hi Brittany, It was located on the right side of each card. I don't know what happened but the power-ups, actions buttons and automation section have moved to the bottom of the cards below the activity.


author: Brittany Joiner
body: [@Babak](/t5/user/viewprofilepage/user-id/4553306) oh that's strange! Have you added new chrome extensions lately? Sometimes those manipulate behavior in apps


author: Babak
body: Yes, I have.


author: Brittany Joiner
body: [@Babak](/t5/user/viewprofilepage/user-id/4553306) try removing those and see if that fixes the buttons.
REST API: Token for single workspace/organization or some boards
Asked by Mykola:

Hi.

I'm just started with trello automation (REST API).  
I have connected telegram chat with trello for adding new cards.  
But I would like to add cards from individual user.  
So we need tokens to everyone in chat and connect accounts cross-platform.

It's not a big deal, but I'm concerned about security issue because having token you are grants access to all boards and all workspaces/organizations.

We need to choose either single workspace/organization nor some boards.

Is it possible create user's REST API Token for single workspace/organization?

Thanks.


Answers:
author: David Bakkers
body: Hello [@???????](/t5/user/viewprofilepage/user-id/4553110)

In short, the answer is no. A REST API token equates to a user account, so whatever that user can do / see, then the exact same can be done / seen via their token.

You can only constrain a token to the same degree you can constrain the user who owns it.

comments: author: Mykola
body: Hello [@David Bakkers](/t5/user/viewprofilepage/user-id/1575730)

Thanks for your reply.

Looks like we have just two options:  
- create new accounts for our new project  
- create account for user-bot and create cards from his name

Main reason to do so is reduce potential damage for users if their tokens will leak.


author: David Bakkers
body: hello [@???????](/t5/user/viewprofilepage/user-id/4553110)

I like the idea of a 'user-bot' as I have that concept in use in my current work environment.

I use that generic user-bot account as the owner of all my important Butler workflows too, that way the actions logged in the board and card histories belong to that account, rather than a 'real person', so that people who read those entries know the difference straight away.

This tying of Butler rules to a person's account instead of a generic system / root account is one of the idiosyncrasies of Trello that you just have to live with.
VAT NUM
Asked by Marc Sans Co?ffard:

I can't pay because I don't have a VAT number. I want to buy Trello Standart but its not possible. Im from Spain. It is for private use and therefore I am not a company.


Answers:
author: Vronik
body: Hi [@Marc Sans Co?ffard](/t5/user/viewprofilepage/user-id/4294017)

Look at this post

<https://help.trello.com/article/770-sales-tax-for-purchases-in-trello>

but the best option, contact Trello support

<https://trello.com/es/contact>

Regards


author: Felix
body: The VAT number field is not a required field. You can leave it blank.
Create Trello cards in private workspace from Slack Enterprise workspace
Asked by David Matzner:

I belong to an enterprise Slack workspace with many channels. I'd like to be able to forward Slack messages to new cards in my private Trello board. Do I have to manually add my board to every channel or is there a way to create a workspace wide connection?

Thanks  
DM


Answers:
author: Brittany Joiner
body: [@David Matzner](/t5/user/viewprofilepage/user-id/4305771) you might want to use Zapier to create it, but even then, i don't think you could set it to EVERY single message everywhere. You'd probably need some more critiera for it, like messages that mention you or something. You could make a rule to create a car for every starred message, so that when you star a message it automatically sends it to your Trello board. Or if your channels are public and not private slack channels, then it could create a card.

![image.png](https://community.atlassian.com/t5/image/serverpage/image-id/160080i2989AC20EECF54B2/image-size/large?v=v2&px=999 "image.png")

comments: author: David Matzner
body: To clarify I want to have the option to MANUALLY forward messages from each of my company channels to my private Trello workspace. To capture To-dos found in Slack messages.


author: Brittany Joiner
body: [@David Matzner](/t5/user/viewprofilepage/user-id/4305771) ah got it - then yeah you could still use zapier and use the option for starring messages to then send, or you should be able to accomplish this with the the Trello app for slack.

When you right click a message you should have the option for message shortcuts![image.png](https://community.atlassian.com/t5/image/serverpage/image-id/160082iF6066CDCC3150833/image-dimensions/350x290?v=v2 "image.png")


author: David Matzner
body: Ok, now that the private workspace is visible the above command works, but the dialogs are tedious. Is there a way to replicate the same functionality from the command line? Like /trello add thismessage \[my Team\] \[my Board\] \[my List\]?

I just realized that creating a Trello card using the menu item in the previous post creates a new message to the Slack channel by DEFAULT. And that setting is all the way at the bottom out of view. Not a feature!


author: Brittany Joiner
body: Sorry, think i don't understand your use case so not sure I can help!


Tags: integration

slack
Board Abruptly Closed
Asked by Peggi Machado:

Hello\~

I've been working with a developer for over 6 months on a long overdue project. I was told Trello closed the board due to "technical issues" and that they're "overhauling the site" all of my correspondence and job orders are gone. Is anyone familiar with this issue? I don't see anything in the blog about it. Thank you.

\~Best regards


Answers:
author: Felix
body: This doesn't sound familiar - we don't close boards due to "technical issues" and we're not "overhauling the site" either (we're constantly improving Trello, and some of the changes may be an "overhaul" per-se, but there is certainly no downtime involved).

I'd suggest you reach out to support via trello.com/contact so we can dig into what's going on for you.
Card Level Permissions
Asked by Lucidefy:

Is Trello any closer to implementing card level permissions? I am needed to limit what cards certain users see and/ or are able to edit. I would like to limit people being able to seeing only cards they are assigned too.

I know similar questions have been repeatedly asked since 2017. And I see Atlassian's response re always "we are working on this to bring it to fruition" but I have not seen or hard of any movement on this feature.... Any hope?

Thank you!


Answers:
author: Alex W
body: Hi Reis,

Thanks for writing to us!

I think our blog post here explains why we don't have this feature really well: <https://blog.trello.com/feature-requests-unite-support-and-product>
> There's also an **Unlikely** list. This is where we put cards related to features that we're not likely to add any time soon. It doesn't mean, however, that these features are impossible, and we do still track interest in them so that we can understand those pain points.
>
> So, what makes a feature request unlikely to make the cut? An unlikely feature is one that doesn't fit with the core vision of Trello, or one that would only appeal to a very small number of users with little longevity or future appeal.
>
> One example of an unlikely request that we hear about a lot is for admins to be able to limit what individual board members can see on a board, so that managed users can only see the cards of which they're a member. This isn't a bad idea, and it definitely makes sense for some workflows.
>
> Trello's aim, however, is to provide groups with a shared perspective. If two people look at the same board, and one isn't able to see the same thing the other user is seeing, that shared perspective is lost. Because that feature isn't in line with Trello's vision, it's less likely to be prioritized over other features.


Tags: permission
Repeat card on 1st working day of the month?
Asked by Kurt Uhlir:

Is there a way to repeat a card on the first working day of the month.

This used to be a feature within Butler, as of 2019. See this screenshot from a Atlassian reply on (a google search cache) from this community: <https://share.getcloudapp.com/RBuLrzJw>


Answers:
author: Felix
body: Yup, that's still available now too! It's in the Butler "Calendar" tab -\> "Create Command"

![Screen Shot 2021-09-10 at 12.11.40 PM.png](https://community.atlassian.com/t5/image/serverpage/image-id/159839iE98851A44B725E17/image-size/large?v=v2&px=999 "Screen Shot 2021-09-10 at 12.11.40 PM.png")


Tags: power-up

repeat
Automate Checklist Updates
Asked by Ricky Hasan:

I have a rule in place that automatically adds a checklist to a newly created card, based on a checklist I created in a template card on my board. As we are just starting out using Trello as a small company, we are still trying to figure out what items we want to add to a checklist. Is there a way to have any new item added to the template checklist automatically flow to the other checklists on cards that were previously created?


Answers:
author: milynnus
body: * [@Ricky Hasan](/t5/user/viewprofilepage/user-id/4552396)

My guess is that you want to know where the checklist were previously copied into and or which of the cards are copies of the template card. For the latter the attribute sourceCard contains the id of the template card. For the former there is no such provision except for the fact that it is probably from the template card if the copy is of the entire template card.   

Unfortunately, that attribute is not available as a card variable. I created an extension to create a checklist of links of all the child cards for a template card to allow the child cards to receive updates from the template cards. That way you can iterate through it to add the new item to the copied cards.

See <https://trello.com/c/1JfF1AZE>

For details you can contact me - details can be found on my profile page.   

\*\*Minor correction\*\* : sourceCard is associated with the copyCard action

comments: author: milynnus
body: [@Ricky Hasan](/t5/user/viewprofilepage/user-id/4552396)

Add a demo video here. Will be available for a few days. Not sure how Loom handles the retention of videos

<https://www.loom.com/share/6b1193a7be304fc6938219324780e814>


author: John Steenson
body: Sorry incorrectly posted.
Copy cards that already started and not overdue yet to "Events Today" list
Asked by Elizaveta Razgon:

Hey there! I in need of advice and guidance.

I have a variety of lists that have Event Cards with starting and due dates. For example, "Buy 1 Get 1" event that starts on 1.09 and ends on 10.09.

I want to have a separate list "Events Today" and create a rule that will copy all such cards (that already started and not overdue yet) to this list every morning. But I just can't figure out how to set this rule up. Please help!


Answers:
author: Alex W
body: Hi Elizaveta,

I don't think you can do exactly what you're looking for, but, you could set up a calendar rule that every day, it moves all cards that start on that day to a list of your choice, as you can see below:

![Screen Shot 2021-09-24 at 11.42.49 am.png](https://community.atlassian.com/t5/image/serverpage/image-id/161885i515E4C58BE2DB7E6/image-size/large?v=v2&px=999 "Screen Shot 2021-09-24 at 11.42.49 am.png")


author: Elizaveta Razgon
body: ...help?


Tags: automation

rule
How do I take an item from a checklist and convert it to an individual card?
Asked by Samantha Lavin:

Basically I use a card in my INBOX list to dump all my tasks. I use a checklist within the card to note all the tasks as I need to. Can I create individual cards from these items either one at a time or a bunch at a time?

Thanks!

Sam


Answers:
author: Brittany Joiner
body: Yes! If you click the dots in the upper right corner of the checklist, you'll see an option to convert to card. It adds the card to the same list the card with the checklist is in!

![create-card.gif](https://community.atlassian.com/t5/image/serverpage/image-id/159712iB4B3E873FB819C4C/image-size/large?v=v2&px=999 "create-card.gif")

comments: author: Samantha Lavin
body: That's great! Is there any way to batch process rather than one at a time that you know of ? I have lists that are 80 items long lol. Thank you!!!


author: Brittany Joiner
body: [@Samantha Lavin](/t5/user/viewprofilepage/user-id/4006885) Yes! I wasn't sure how at first but i played around with it and figured it out with Butler.

Go to automation, and select "create a card button", and use this logic.

![image.png](https://community.atlassian.com/t5/image/serverpage/image-id/159856iE238A834D319BF1F/image-size/large?v=v2&px=999 "image.png")

It worked for me, so I think that works! And then you can use the Bulk Actions power-up if you need to select all of those cards and add due dates or labels or anything to them!

Let me know if that doesn't work for you.


author: Samantha Lavin
body: Thanks! That is fantastic much appreciated..
Yearly Calendar View
Asked by heathwilder:

We've just upgraded our org to Premium. We are an international touring NFP Dance Company and have traditionally used an excel template for an annual plan of events. Is there a plugin etc for viewing cards in an annual calendar?

Best,

Heath


Answers:
author: Vero Rivas
body: Hi [@heathwilder](/t5/user/viewprofilepage/user-id/1170119)

Look at this posts, maybe can help you

<https://help.trello.com/article/1244-calendar-view>

<https://trello.com/power-ups/55a5d917446f517774210011/calendar-power-up>

Cheers

comments: author: heathwilder
body: Hi [@Vero Rivas](/t5/user/viewprofilepage/user-id/3912760)

Thank you for your response. We are on Premium so we have the Calendar View. My issue is that it only displays in week or month and we require annual/yearly at a glance.

Regards


author: Alex W
body: Hey Heath,

Adding to what [@Vero Rivas](/t5/user/viewprofilepage/user-id/3912760) has said, I definitely recommend the Calendar View - since it is one of the features you're paying for!

You're right, this only has a view for days, weeks and months, not a year long view. I'm happy to raise your need for an annual view with the team, but in the mean time, I recommend looking into exporting your calendar as an .ical file and importing it into something like Google Calendar, which enables a year long view.

comments: author: heathwilder
body: Thanks Alex. We do use Calendar and Timeline view but it is not fit for the purpose we need. Due to the regular updates that we need to make by multiple team members we will need to keep that major piece in Excel which is a shame as it's the key piece of company planning.
Can i capture checklist items in automatic emails / commands?
Asked by George Pirtheesingh:

Hi all,

My card pretty much all include checklists with each list item having its own due date. However when i test the automatic email feature (e.g. send an email out every monday with a snapshot of what is due in the next week), the email only captures the overall CARD due date, and misses out the crucial individual checklist dates. Is there any way i can fix this and avoid having to make every single checklist item into its own card?


Answers:
author: Brittany Joiner
body: I don't have answer, but I'm following this one because I'm curious - I have struggled to figure out any sort of automation with the checklist dates, but I could just be less experienced with them!

comments: author: milynnus
body: [@George Pirtheesingh](/t5/user/viewprofilepage/user-id/3765665)

[@Brittany Joiner](/t5/user/viewprofilepage/user-id/1692248)

Checklist/checklist item automation is indeed limited. While you can add member and due dates, you are limited to the options. Same goes with standard report features. As such I would normally extend its capabilities via http request. Not many people are comfortable with use http request or have the capabilities to develop and run the endpoints.

Some of the extensions in this area include :

(1) assign member and due dates using CF

(2) convert to cards with member and due dates

(3) set simple notification system for items with due via comment

(4) convert next incomplete item to card

....

Gathering cards and items can be quite resource intensive but doable if requirement is critical.   

If I am not mistaken, Trello maintains a next earliest due date of item as a badge. This is useful and can be used to reduce the processing of cards