youngmon/atlassian-qna huggingface dataset:
Sending an email notification when a new page is automatically published under a parent
Asked by Alicja Kuligowska:

Hi,

I have an automation that publishes a new page under a parent every week. This part works correctly.

However, when I try to configure the email notification to trigger when the page gets published, it doesn't send an email.

The query validation works correctly, pages are found.

Please see my config below.

What am I doing wrong?

![confluence 1.png](https://community.atlassian.com/t5/image/serverpage/image-id/315702iC0F129B31426C6A6/image-size/large?v=v2&px=999 "confluence 1.png")![Confluence 2.png](https://community.atlassian.com/t5/image/serverpage/image-id/315703iA6586C2CD992383E/image-size/large?v=v2&px=999 "Confluence 2.png")


Answers:
author: Alicja Kuligowska
body: I solved the issue by adding this part of the automation to the automatic page creation.

![Confluence 3.png](https://community.atlassian.com/t5/image/serverpage/image-id/315706i60C6CD1B3D1567C5/image-size/large?v=v2&px=999 "Confluence 3.png")


Tags: automation

cloud
Update Pages in Confluence
Asked by Hendrik Alexander Dembowsky:

Hello everyone,

I am currently writing a Python script to automatically keep a bunch of Confluence pages up to date with data from other tools. For this I use the Confluence API (V2). The pages all have the same structure and I only want to change individual elements in certain tables, can I do this without completely re-uploading the page. How should I proceed to update Confluence pages? The template of the page also has building blocks with macro id, can I perhaps change individual sections via this id?

Many thanks in advance for your help


Answers:
author: Aron Gombas _Midori_
body: [@Hendrik Alexander Dembowsky](/t5/user/viewprofilepage/user-id/5467009) I don't think that you can update only parts of a page through the API.

One technique you could eventually consider is this:

* factor out the section you want to automatically update from its original location to a new separate page that you use only as an "include"
* in the original location, include this new page

From this point, you can update the "include", but because it is nothing else but your section, it should be easier.

comments: author: Hendrik Alexander Dembowsky
body: okay too bad, thank you very much. Is there anything else to consider when working with the API (v2) in a python script to update pages? Are there any best practices?


Tags: confluence-data-center

data-center
Where did (Import Word Document) on Space go?
Asked by Mohamed Osman:

Hi

I would like to import a word file in a space following the picture below (Select Advanced details then Import Word Document), However the Import Word Document button does not show up in my free confluence versoin.  
![image_2024-04-02_205343594.png](/t5/image/serverpage/image-id/315710iDA12582983C8F7A4/image-size/large?v=v2&px=999 "image_2024-04-02_205343594.png")

I would like to be able to reach the setting below after clicking on (Import Word Document):

Select the following settings then Import:  
? Where to import: Replace "Gelos help" (the name of your Confluence space)  
? Title conflicts: Replace existing pages with imported pages of the same title  
? Split by heading: Level 1 Headings


Answers:
author: Ste Wright
body: Hi [@Mohamed Osman](/t5/user/viewprofilepage/user-id/5467095)

I found the menu you were referring to - it's no longer an option for the 2 Spaces I checked.

It is still possible to import a Word document though, see how here: <https://support.atlassian.com/confluence-cloud/docs/import-content-into-confluence-cloud/>

Ste

comments: author: Mohamed Osman
body: Thank you. Is it still possible to reach the Import Document Configuration below?  
![image_2024-04-02_221239494.png](https://community.atlassian.com/t5/image/serverpage/image-id/315736iF715FDE91A3EEFC4/image-size/large?v=v2&px=999 "image_2024-04-02_221239494.png")


author: Ste Wright
body: Hi [@Mohamed Osman](/t5/user/viewprofilepage/user-id/5467095)

That screenshot looks like a Data Center instance - those settings are available there: <https://confluence.atlassian.com/doc/import-a-word-document-into-confluence-170493136.html>

I do believe these were available in Cloud at one point, perhaps before the UI updates?

But they're no longer available using the current import functionality.

Ste


author: Mohamed Osman
body: Many Thanks


author: Ste Wright
body: No worries :)

If this answer helped answer your question, could you accept it? That helps others who might find this in future know it can help them too :)

Ste


Tags: cloud

confluence-cloud

space
Anable to existing user to a page
Asked by ulrich kone:

Hello,  
I can't add an existing user available in the Confluence user directory to a page.  
The user is in the "Confluence user" group and my Confluence license limit has not been exceeded.  
What's more, at first I had trouble adding him to the space, but after a few hours of waiting I was able to.  
However, it's now been several days and I still can't add it to the pages.

Could someone please help me?![User Page 1.png](/t5/image/serverpage/image-id/315679iA73A9A917925A9AB/image-size/large?v=v2&px=999 "User Page 1.png")![User Page 2.png](/t5/image/serverpage/image-id/315678iF59B4A41456AFBDF/image-size/large?v=v2&px=999 "User Page 2.png")


Answers:
author: Fabio Racobaldo _Herzum_
body: Hi [@ulrich kone](/t5/user/viewprofilepage/user-id/5466936) and welcome,

please verify that user has space access permission first. If user has not space access you can't define a restriction for him.

Hope this helps,

Fabio


Tags: confluence-data-center

data-center
Issues on Confluence on Save/ Publish changes
Asked by akatsouraki:

We have encountered an issue when we try to save/publish the latest updates on Confluence in one of the pages of our Project. Thus, we are unable to save the work/updates made.

The error code is the **k8om6g.**

Kindly advise us on how to proceed.


Answers:
author: Valerie Knapp
body: Hi [@akatsouraki](/t5/user/viewprofilepage/user-id/5466892) , welcome to the community and thanks for your question.

For an error like this, I would typically encourage to open a support ticket with Atlassian directly so they can assist you directly in the instance with this issue.

I am tagging them into this ticket for you.

Cheers

comments: author: Sumit Uniyal
body: [@akatsouraki](/t5/user/viewprofilepage/user-id/5466892) To check further on this we would require access to your instance therefore as mentioned by Valere, please raise a support ticket with Atlassian directly.

I can see that you don't have sufficient privilege to log a ticket.

As per the Atlassian Support offerings for any technical support you need to take help from your site admin to log a ticket on your behalf. Please see the below screenshot for reference  
![Screenshot 2023-06-02 at 5.41.36 PM.png](https://community.atlassian.com/t5/image/serverpage/image-id/260950iBAC27C4F4D91CBCA/image-size/large?v=v2&px=999 "Screenshot 2023-06-02 at 5.41.36 PM.png")


Tags: atl-rvw

cloud

confluence-cloud
?????? ?? ??????
Asked by ???:

?? ?????? ? ??? ? ? ?? ??? ?????

?? ???? ??? ??? ???? ??? ????..

????? ????? ????? ??????

?? ????? ?? ????? ?????? ? ?? ? ????

??? ???? ???..??

?? ??? ??? ??? ??????..


Answers:
author: Dan Breyen
body: Hi [@???](/t5/user/viewprofilepage/user-id/5466845) welcome to the community. I apologize if anything is lost in translation. When you say you are having Confluence performance issues, can you narrow it down to a specific user, or a specific page? What about browsers, is it always an issue with a particular browser?

You don't mention what version you are on, so there may be code updates that can help with this. I found this page with hardware requirements: [server-hardware-requirements-guide](https://confluence.atlassian.com/conf88/server-hardware-requirements-guide-1354500822.html)

You'll need to pick your appropriate version.

I tried looking on [Atlassian's Jira page](https://jira.atlassian.com/secure/Dashboard.jspa), but there was a few thousand things related to 'performance' that I'm not able to go through them all. Feel free to browse yourself.

Hope that helps.


Tags: confluence-data-center

data-center
How to find all the pages in confluence dc which contain specific weblinks
Asked by Mayuresh Kamble:

Hello Community,

I need a list of pages from my confluence DC instance where weblinks are embeded starting with specific text. Tried the db query from this [article](https://confluence.atlassian.com/confkb/how-to-find-confluence-pages-where-specific-web-links-are-present-1295814501.html) but it isn't returning anything. Any help would be appreciated.

Thanks,  
Mayuresh


Answers:
author: Radek Dost?l
body: Those SQL queries *should* return something. Maybe used a wrong parameter?

As in..

```
like '%example.org%'
```

Where 'like' is case-sensitive; % is an "anything" wild card. The content column itself is a bunch of markup with the text nested somewhere in the middle so you do need both starting and ending %.

You can also try 'ilike' for case-insensitive search, and if not supported by your db use "lower" function to workaround it:

```
where LOWER(b.body) like '%example.org%'
```

Otherwise, nothing means nothing. If you do see a page containing a link then paste the source format / screenshot / something from that page for us to see and the SQL query you used, there's got to be some discrepancy somewhere.


author: Kristian Klima
body: Hello [@Mayuresh Kamble](/t5/user/viewprofilepage/user-id/5095826)

Back in my Server days, I used a search and replace app from the marketplace for that very purpose and it worked like a charm.

Can't remember the name now, it's been 3 years now but chances are that you'll find it or a similar app in the marketplace today for a DC setup.


Tags: confluence-data-center

data-center
TOC not Exporting to PDF
Asked by Stephanie Eckman:

I uploaded a Word document with a TOC into a page in my space, however, when I go to export the document as either a PDF or a Word doc, the TOC is missing. Is this not an exportable item?


Answers:
author: Dan Breyen
body: Hi [@Stephanie Eckman](/t5/user/viewprofilepage/user-id/5466607) welcome to the community. I found a few similar issues in Atlassian's Jira site. [CONFCLOUD-77166](https://jira.atlassian.com/browse/CONFCLOUD-77166) [CONFCLOUD-67820](https://jira.atlassian.com/browse/CONFCLOUD-67820)

Take a look at them and vote for and watch them for updates. It's my understanding that information should be exported.

Hope that helps.

comments: author: Stephanie Eckman
body: Thank you!


Tags: cloud

confluence-cloud
Confluence Cloud Archive Retention
Asked by Heidi N_ Clinefelter:

Greetings,

Is there a retention period for Confluence Cloud? I saw this question has been asked for Confluence before, but it was non-specific as to whether the question was asked for Confluence Server, Database, Cloud, or all three (previous ask: <https://community.atlassian.com/t5/Confluence-questions/Confluence-Archive-Retention/qaq-p/2079399>)

Thank you!

Edit: Please ignore this - I see now the documentation linked has the word 'cloud' in the link itself.


Answers:
author: Darin - Opus Guard
body: [@Heidi N_ Clinefelter](/t5/user/viewprofilepage/user-id/5466574) the straight answer: Confluence Cloud does not have a predefined retention period for content created including archived. When content is Archived, it's still available for users to recover in perpetuity and counts against your storage limits. Creating and implementing a retention period is up to our administrator. Content lives on for as long as your subscription is active (for better or worse).

Check out [Content Retention Manager for Confluence](https://marketplace.atlassian.com/apps/1233769/content-retention-manager-for-confluence?hosting=cloud&tab=overview) in the Atlassian Marketplace, we built it to be a simple solution that can help keep Confluence space clean, storage down, and reduce the risks around long lived data. It also helps with compliance with ISO/SOC2 related to have organization defined data retention periods.


author: Brant Schroeder
body: [@Heidi N_ Clinefelter](/t5/user/viewprofilepage/user-id/5466574) welcome to the Atlassian community

There is no retention for archived pages. They will exist until you remove them. <https://support.atlassian.com/confluence-cloud/docs/archive-a-space/>


Tags: confluence-cloud
Atlassian SSO Trial
Asked by Andy Delavan:

How do we migrate existing users (standalone accounts) with domain name that differs from the domain we want to migrate to?


Answers:
author: Ste Wright
body: Hi [@Andy Delavan](/t5/user/viewprofilepage/user-id/5466558)

You want to change the email address of an unmanaged account, so it becomes managed (i.e in your domain)?

Or this is part of a migration?

Some more detail here would be beneficial :)

Ste


author: Humashankar VJ
body: Hi [@Andy Delavan](/t5/user/viewprofilepage/user-id/5466558)

Kindly refer to the below help article to get complete handle on this.

[How Confluence users and groups are migrated \| Atlassian Support](https://support.atlassian.com/migration/docs/how-confluence-users-and-groups-are-migrated/)

Hope this helps - Happy to help further!!  
Thank you very much and have a great one!

Warm regards


Tags: cloud

confluence-cloud
Set All Column Data to 100%
Asked by Sophia Kroening:

Confluence Data Center

I am trying to create an automated chart from Jira Xray data that looks like this:

![image.png](/t5/image/serverpage/image-id/315573i90EA918AF7872F61/image-size/large?v=v2&px=999 "image.png")

Each feature (represented by a row) has different numbers of test cases. Example data:

![image.png](/t5/image/serverpage/image-id/315575iF956608DCA7B103A/image-size/large?v=v2&px=999 "image.png")

I need each row to be 100% with each status comprising some amount that equals 100%

I have been using Table Filter, Table Transformer, \& Pivot Tables to try and accomplish this with no luck so reaching out for help from the community.


Answers:
author: Stiltsoft support
body: Hi [@Sophia Kroening](/t5/user/viewprofilepage/user-id/5310468) ,

You may use the following structure:

![Tue 6-1.png](https://community.atlassian.com/t5/image/serverpage/image-id/315720iD49A8C5EC0EA8F94/image-size/large?v=v2&px=999 "Tue 6-1.png")

SELECT 'Feature',  
'OK'\*100/'Total' AS 'OK %',  
'NOK'\*100/'Total' AS 'NOK %',  
'Blocked'\*100/'Total' AS 'Blocked %',  
'Not Tested'\*100/'Total' AS 'Not Tested %'  
FROM T\*

![Tue 6-2.png](https://community.atlassian.com/t5/image/serverpage/image-id/315721i7147E04D22972657/image-size/large?v=v2&px=999 "Tue 6-2.png")

![Tue 6-3.png](https://community.atlassian.com/t5/image/serverpage/image-id/315722i98320BFC2C39984C/image-size/large?v=v2&px=999 "Tue 6-3.png")

Hope it helps your case.


Tags: chart-from-table

cloud

confluence-data-center

filter

table

table-filter

table-filter-and-charts

table-filter-charts-spreadsheets

table-transformer
Automation base on Date
Asked by Paul Rathgeb:

I am trying to set up an automation (e.g. page move) that happens when a date on a page is set.

DETAIL: A user sets a review date for a page. When that date is reached, the automation will trigger and take the action (e.g. move the page to a different location, send an email, etc.).

Is there a way to accomplish this, or something similar based upon a specified date?


Answers:
author: Aron Gombas _Midori_
body: With the Better Content Archiving app you can [set an expiration date](https://www.midori-global.com/products/better-content-archiving-for-confluence/cloud/documentation/manage-the-content-lifecycle/quick-actions#set-expiration) for any page or even blog post. The expiration date can be optionally inherited by child pages:

![quick-actions-dialog-set-expiration-cloud.png](https://community.atlassian.com/t5/image/serverpage/image-id/315680i899DFB4972B869BB/image-size/large?v=v2&px=999 "quick-actions-dialog-set-expiration-cloud.png")

When the given day comes, the page turns into the "Expired" status and there will be [custom notification emails](https://www.midori-global.com/products/better-content-archiving-for-confluence/cloud/documentation/configure/notification-emails) sent out. (You can [customize the status](https://www.midori-global.com/products/better-content-archiving-for-confluence/cloud/documentation/configure/content-status-schemes), the email content, recipients, everything.)

![notification-email-outdated-cloud (1).png](https://community.atlassian.com/t5/image/serverpage/image-id/315682iF5944F287EB465C0/image-size/large?v=v2&px=999 "notification-email-outdated-cloud (1).png")

You can even [automatically archive or delete the page](https://www.midori-global.com/products/better-content-archiving-for-confluence/cloud/documentation/configure/automation-schemes) if it stays in the "Expired" status for N days and no-one updates it.

The app is developed for content lifecycle management, exactly the use cases you mention, and it is *extremely* customizable.

*(Discl. it is a paid and supported app developed by our team. Free for 10 users!)*


Tags: cloud

confluence-cloud
Customer Knowledge Base
Asked by Sarah Stanley:

We would like to create a customer facing knowledge base using Confluence, but have several questions and need assistance from an expert. Can you please contact me directly?


Answers:
author: Kristian Klima
body: Hello [@Sarah Stanley](/t5/user/viewprofilepage/user-id/5466370)

You can read our story (Emplifi) in this [customer success article by K15t](https://www.k15t.com/blog/2024/01/tools-merge-teams-unite-emplifi-s-enablement-journey-with-confluence-and-the-scroll-apps) - Atlassian's Platinum partner.

Long story short, we used apps from two vendors to create both internal and public documentation (knowledge base) center using Confluence. This is the [site that we built](https://docs.emplifi.io/).

We have detailed yet unobtrusive workflow control, conditional content, sites on our own domain, and SSO-protected access to the internal site, google analytics, and none of our Confluence spaces is exposed to the public.


author: Brant Schroeder
body: [@Sarah Stanley](/t5/user/viewprofilepage/user-id/5466370) Welcome to the Atlassian community

I would suggest taking a look here to find a qualified partner for help: <https://www.atlassian.com/partners>

You can ask questions here if you are ok with them being public.


Tags: cloud

confluence-cloud
Hide information from public page
Asked by Misha Gupta:

I have published a public page to confluence which shows name of owners and when this this was last updated. Is there a way to hide this info from external users?


Answers:
author: Humashankar VJ
body: Hi [@Misha Gupta](/t5/user/viewprofilepage/user-id/5466386)

Unfortunately, in Confluence Cloud, there's no way to customize things like this. These kinds of features are exclusive to Server and Data Center deployments of Confluence.

If you want to achieve something similar in Cloud, you could do that by using a third party app that publishes your content as a website. One such app would be [Scroll Viewport](https://marketplace.atlassian.com/apps/1211636/scroll-viewport-for-confluence?hosting=cloud&tab=overview&utm_source=atlassian-community) by my team at K15t.

With it you can select the Confluence spaces you want to publish, customize your theme so that it matches the identity of your brand, and you can even use custom CSS to hide any elements you don't want to appear in your published articles. Here are some examples of help centers that are built with Scroll Viewport:

* [The K15t help center (our own)](https://help-cloud.k15t.com/index.html)
* <https://help.livelyapps.com/>
* <https://help.easyagile.com/>
* <https://docs.adaptavist.com/>

Hope this helps

Hope this helps - Happy to help further!!  
Thank you very much and have a great one!

Warm regards


author: Humashankar VJ
body: Also if you want to hide native page elements on public Confluence spaces, the app [Spacecraft](https://marketplace.atlassian.com/apps/1230544/spacecraft-theme-for-confluence-cloud-color-your-space?hosting=cloud&tab=reviews&utm_source=atlassian-community&utm_medium=referral&utm_campaign=question-1932521) lets you toggle off or on details like the created by, last modified by, as well as features like being able to comment the page or leave an emoji reaction (btw, I'm with the vendor behind the app).

![Confluence feature hide.gif](https://community.atlassian.com/t5/image/serverpage/image-id/314532iCE28C918271D10E7/image-size/large?v=v2&px=999 "Confluence feature hide.gif")

If you want to see what that can look like for published pages, the [Spacecraft documentation](https://spacecraft.wikipage.io/) as well as [Awesome Custom Field documentation](https://awesomecustomfields.wikipage.io/) are published with Spacecraft.


Tags: cloud

confluence-cloud
Upload Image to Confluence
Asked by Torrance Eberhart:

Hello, I wanted to know if anyone has used the confluence api to upload images to confluence using python


Answers:
author: Humashankar VJ
body: Hi [@Torrance Eberhart](/t5/user/viewprofilepage/user-id/5466368)

Yes it is possible, you can also refer the below use cases which will coverup your requriement as well.

[Solved: How to upload files to Confluence via Python API (atlassian.com)](https://community.atlassian.com/t5/Confluence-questions/How-to-upload-files-to-Confluence-via-Python-API/qaq-p/1754703)

[Solved: Python API add image to Confluence (atlassian.com)](https://community.atlassian.com/t5/Confluence-questions/Python-API-add-image-to-Confluence/qaq-p/1786120)

Hope this helps - Happy to help further!!  
Thank you very much and have a great one!

Warm regards


Tags: unknown-hosting-type
How do i preserve my bgColor after SQL transform
Asked by aloysius koh:

This is the code I used:

SELECT  
FORMATWIKI("{cell:textColor:",'Color',"}",'Date',"{cell}") AS 'Date',  
FORMATWIKI("{cell:textColor:",'Color',"\|align=center\|font-weight: bold}",'Countdown',"{cell}") AS 'Countdown',  
FORMATWIKI("{cell:textColor:",'Color',"}",'Details',"{cell}") AS 'Details',  
FORMATWIKI("{cell:textColor:",'Color',"}",'Owner',"{cell}") AS 'Owner'

FROM  
(SELECT \*,  
CASE  
WHEN 'Date' \< "today" THEN "lightgray"  
ELSE "black"  
END AS 'Color'  
FROM T1)

I noticed that the background Color for the table cells are reverted back to white. How do I fix this?


Answers:
author: Stiltsoft support
body: Hi [@aloysius koh](/t5/user/viewprofilepage/user-id/5465687) ,

Seems that it is an expected behavior: the FORMATWIKI function overrides the manually adjusted background colors.

The only workaround may be to to set background using the FORMATWIKI function and CASE WHEN clauses if it suits you.

By the way, it seems that your initial SQL query is not correct: you should use pluses in these parts of your query

FORMATWIKI("{cell:textColor:"**+** 'Color'**+**"}",

I mean, we concatenate this part (combine it into one string).

comments: author: aloysius koh
body: Hi,

I actually changed from + to , so it can preserve other formatting I did. For the bgColor, I used CASE statement instead and it works!

Thanks for the help!


author: Stiltsoft support
body: Hi [@aloysius koh](/t5/user/viewprofilepage/user-id/5465687) ,

To preserve initial text formatting you change pluses to commas here:

FORMATWIKI("{cell:textColor:" + 'Color'+ "}" **+** 'Date' **+** "{cell}") AS 'Date'

-\>

FORMATWIKI("{cell:textColor:" + 'Color' + "}"**,** 'Date'**,** "{cell}") AS 'Date'

The *"{cell:textColor:" + 'Color'+ "}"* part should remain with pluses.

Glad it works now!


Tags: confluence-data-center

data-center

filter

table

table-filter

table-filter-and-charts

table-filter-charts-spreadsheets

table-transformer