youngmon/atlassian-qna huggingface dataset:
One user needs to edit only some pages, but not the entire space
Asked by Oleg Kalinin:

Hi All,

One user needs to edit only some pages, but not the entire space content.

As I see, I need to grant Edit permission for the entire space to this user.

Without this Page restriction doesn't work.

The similar case I see - <https://answers.atlassian.com/questions/22657829>

And I don't see a solution.

Please advise.

Thanks!


Answers:
author: Oleg Kalinin
body: Rodney,

So, there is no way to grant permissions on a page level?

We need this user to EDIT only one page in frame of this space, no more.

Other space info may be viewed - no problem

comments: author: Rodney Hughes
body: That is correct.

Permissions is a concept that applies to the Space as a whole.

Restriction is where you "modify" a person's Permissions capability for individual pages.

Maybe you will just have to specifically set "Follow" for that User and keep an eye on what else they do - the automatic Page History version tracking means you can always restore to a version before they fiddled - I presume there has been a dialogue with them that you don't want them to fiddle with other pages - once they have been told and see that any inappropriate fiddling is easily undone with a simple click, I'm sure they will find better things to do with their time ....


author: Oleg Kalinin
body: Rodney,

Thanks for your answer.

But if I grant him "View" permission on the space level and then restricted Edit access for the specific page - will it work?

And in this case all people who needs to edit this page must be included to the restricted edit list for this page, even if they are granted Add permission on the space level?

comments: author: Rodney Hughes
body: The first hurdle is always what Permissions have been granted at the Space level to that User account. If the User only has View access to the Space then that is all they can do regardless of any Page Restriction


author: Rodney Hughes
body: You are correct as is the reference you quoted.

View Restrictions are inherited from the parent page to the child pages - noting if you can't view, you can't edit because you can't get to the page!

But Edit Restrictions are not inherited i.e. they must be set page-by-page i.e. a Restricted Edit parent does not automatically mean a Restricted Edit child


Tags: cloud

confluence-cloud
How do I test a user macro?
Asked by Angel Lopez:

I am not an admin to create user macros, however the admin does work with me on a limited basis. If I build a macro they will create it for me but it is not efficient to be going back and forward if I need to tweak the macro. Is it possible for me to test the macro before sending it to them to create it?


Answers:
author: darrenpegg
body: Install a trial version of confluence locally using the dev license that comes with the paid license or ask them to build a test instance so everyone can access it?

comments: author: Davin Studer
body: Or setup the [SDK](https://developer.atlassian.com/docs/getting-started) locally and run a local dev environment.
Managing different number of JIRA and Confluence licenses
Asked by Rob Reynolds:

We have 25 JIRA licenses, but only 10 Confluence licenses. I configured Confluence to use JIRA as the account manager thinking we could specify which JIRA accounts were also Confluence accounts, but it looks like it's just making all the JIRA accounts Confluence accounts so we're exceeding our Confluence license.

Is there any way to make differing numbers of JIRA and Confluence licenses work?


Answers:
author: Nic Brough -Adaptavist-
body: Both systems use the same basic idea to count licences in use. In their "global permissions", you name one or many groups as "users" (also, admins can always log in, and count towards it, but I usually make sure the admins are users already).

The **active**members of each group count towards the licence count.

By default, JIRA looks at a group called "JIRA users" and Confluence looks at "Confluence users". So you can have 10 active in one group and 25 in the other, and stay within your licences.

comments: author: Rob Reynolds
body: That's what I thought, but we only have 8 users configured as confluence-users and we're getting the following:

image2016-5-17 10:37:45.png


author: Nic Brough -Adaptavist-
body: Could you check what group(s) are configured for access in Global Permissions?


author: Rob Reynolds
body: Sorry, couldn't comment because I didn't have enough points...  

I went to Global Permissions and jira-users and jira-administrators were configured with access to Confluence. I removed those.


Tags: confluence-administration
Does moving a page send out an email to watchers of the page?
Asked by Daniel Drahnak:

*This question is in reference to Atlassian Documentation: [Watch Pages, Spaces and Blogs](https://confluence.atlassian.com/pages/viewpage.action?pageId=724765353)*

Ask your question here...


Answers:
author: Davin Studer
body: Yes.


author: Daniel Drahnak
body: Thanks I thought it did at one point, but I'm not seeing any emails after testing this recently.


Tags: confluence-cloud

move

page

watch
What are the supported multimedia files for the Multimedia Macro?
Asked by Adrian Catuna:

*This question is in reference to Atlassian Documentation: [Multimedia Macro](https://confluence.atlassian.com/pages/viewpage.action?pageId=724765227)*

What are the supported multimedia files for the Multimedia Macro?


Answers:
author: Rodney Hughes
body: The info in the macro itself says "Accepted file formats: SWF, MOV, WMA, WMV, MPEG, MPG, RAM, RM, MP3, MP4, and AVI."

But note the issue is more on the User side - a) which Browser, b) which version of the Browser and c) what plugins they have installed and d)which version of WIndows

<https://answers.atlassian.com/questions/38505458>

comments: author: Adrian Catuna
body: Thanks @Rodney Hughes, the problem I was facing is that when I was configuring the macro, I did not see the video file (which was already attached to the page) to select. However, now it shows up fine. I had just recently attached the video file and tried to macro right away, maybe it needed some time because now I see the attachment to configure the macro.


Tags: cloud

confluence-cloud

multimedia
Query for "Active users who have not created any content (page, blog, or comment) since a specific date" responds with "Table 'confluence.content' doesn't exist"
Asked by Jeff M Johnson:

*This question is in reference to Atlassian Documentation: [How to identify inactive users in Confluence](https://confluence.atlassian.com/pages/viewpage.action?pageId=214335880)*

Running Confluence 5.9.7 with MySQL 5.5. I am trying to track down users that have not provided content in a certain amount of time so I'm running this query:

SELECT u.user_name   
FROM cwd_user u join user_mapping m  
on m.username = u.user_name  
WHERE m.user_key not in (  
SELECT creator FROM content  
WHERE contenttype in ('PAGE', 'BLOGPOST', 'COMMENT')  
and creationdate \> '2007-01-01')  
and u.active = 'T';

When I run that query, I receive the following error: "Table 'confluence.content' doesn't exist"

I've looked and I don't see a 'content' table but there is a 'CONTENT' table. If I use 'CONTENT' the query just spins and spins. Is there something I'm missing?


Answers:
author: Jeff M Johnson
body: This appears to be a bug of some sort in MySQL, at least on MySQL 5.5 using the 'IN()' statement. I was able to work around it by using EXISTS instead:
> SELECT u.user_name
>
> FROM cwd_user u join user_mapping m
>
> on m.username = u.user_name
>
> WHERE not exists (
>
> SELECT creator FROM CONTENT c
>
> WHERE contenttype in ('PAGE', 'BLOGPOST', 'COMMENT')
>
> and creationdate \> '2015-02-16'
>
> and m.user_key=c.creator)
>
> and u.active = 'T';

That query completes successfully providing the necessary data.


Tags: confluence-administration

documentation

user-management
How to organize system
Asked by Tomasz Bre?:

Hello

I have a general question about system organization.

I'd like to use Confluence to organize Projects.

Project is usual consists with some documents in PDF format, decisions and meeting notes.

So, should I use Space as a Project holder?

How to configure create File List template? I'd like to add FileList to Space template with predefined directory structure and group based access levels. Is it possible?

Maybe my approach is wrong?


Answers:
author: Andrea Carl
body: At my current assignment, we have one Confluence Space and one JIRA project correlating to one "software project." We created a space "template" and then exported it to XML. Then import as a new space and associate with another JIRA project (this will change the space key when importing, since you can not have two spaces with the same key.)

There will still be updates to make in the new space - change the space name immediately!!! Any macros that are configured to point to a space will need to be updated to the new space key.


Tags: confluence-administration
"Epic name" column in JIRA macro for Confluence displays nothing"Epic name" column in JIRA macro for Confluence displays nothing
Asked by Swarna Radha:

### Summary {#toc-hId-1455545376}

When using the JIRA macro in Confluence, is not possible to get the Epic name displayed on it. It is possible to select it "Epic name" as one of the columns, but it will have no content. If we add another column related to the epic, like "Epic Link" for example, it does show this data.

### {#Environment}Environment {#toc-hId--1096611585}

Confluence server 5.9.9

### Steps to Reproduce {#toc-hId-646198750}

1. Create an epic in JIRA
2. Create a document in Confluence and add the JIRA macro
3. After searching for the epic, add **Epic name** as one of the columns you want to display

![](https://jira.atlassian.com/secure/attachment/200025/200025_JIRA+macro.png)

### Expected Results {#toc-hId--1905958211}

The name of the epic would be displayed in the Epic name column

### {#ActualResults}Actual Results {#toc-hId--163147876}

Nothing is displayed

![](https://jira.atlassian.com/secure/attachment/200027/200027_JIRA+macro+in+Confluence.png)


Answers:
author: Andrea Carl
body: Epic Name field is ONLY associated with issuetype of Epic. So when you query tasks or stories, Epic name should be empty. When you create an Epic, the Epic Name is what will show in the Agile board versus the Summary of the epic issue.

What you want is Epic-Link. This field is what ties, for example, a story to an epic.


Tags: confluence-administration
Licenses for add-ons
Asked by Helen Griffith:

Hello,

We currently have Confluence for 500 users. We are interested in various add-ons, for example, Questions for Confluence. As far as I understand, each person asking or answering a question will need to log in and therefore use up a licence. Is this correct? We currently have just over 100 of our 500 licences available. We might have more than 100 people who would want to ask or answer questions. This will prevent us having any more Confluence users.

Please can you clarify how this would work?

Thank you in advance!

Helen


Answers:
author: Nic Brough -Adaptavist-
body: Confluence has a more simple licence system than JIRA 7, it's the old style.

A Confluence licence for 500 users means that you can have up to 500 "active" users (active meaning "they can log in and do stuff").

When you add add-ons, such as Confluence Questions, you need to have a licence that matches the Confluence licence, so that needs to be for 500 users too.

The add-on adds question functionality into the system, which your active users can then take advantage of on top of the basic Confluence stuff. If you need to have more than 500 users using Confluence (with or without Questions), then you need to go to the next tier up in licences.

comments: author: Helen Griffith
body: Thanks Nic... So it works how I thought it would do. That's a shame. We want our customers to use it but we'd potentially need too many licenses!


Tags: cloud

confluence-cloud
When I first setup a space in Confluence, every user in the confluence-users group has access to that group for a brief time until I manually remove the confluence-users group from that Space. Is there a way around this?
Asked by Arnie Boyarsky:

*This question is in reference to Atlassian Documentation: [Confluence Groups](https://confluence.atlassian.com/pages/viewpage.action?pageId=724765433)*

When I first setup a space in Confluence, every user in the confluence-users group has access to that group for a brief time until I manually remove the confluence-users group from that Space. Is there a way around this?


Answers:
author: Steven F Behnke
body: Under image2016-5-16 16:12:30.png**Confluence Administration** \> **Space Permissions**, you set default space permissions. Change the defaults if they do not work for you. Is this what you were looking for?  
[](https://community.atlassian.com/t5/Confluence-questions/When-I-first-setup-a-space-in-Confluence-every-user-in-the/qaq-p/282638?attachment-id=8806){#link_1186e4a74450a4}  
[](/tnckb94959/attachments/tnckb94959/confluence-questions/47904/1/image2016-5-16%2016%3A12%3A30.png){#display_1186e4a74450a4_0}


author: Nelson Carranza
body: Hi Arnie,

In server confluence there is a checkbox to set space private, is this not available to cloud?

Ref<http://blogs.atlassian.com/2012/07/quickly-create-and-set-default-permissions-for-new-spaces/>


Tags: cloud

confluence-cloud

documentation
Client access to Confluence - need a license?
Asked by Phil White:

Hi,

We are looking at Confluence and HipChat, however the main use would be for clients to access to see information (mostly read only) and leave us tasks or comments on some work.

Would this mean that each client and client user would have to have an license as, as a small company, this would get out of hand cost wise.

I have read the Licensing documents but it is not clear.

Thanks in advance

Phil


Answers:
author: Damien Braz
body: Hi Phil,

It's written in the Cloud part too.

I don't use Confluence, so I can't help you more..

I'll search for further informations :smile:

You can ask at: <https://support.atlassian.com/servicedesk/customer/portal/14/create/138>

You'll probably have a better help! :smile:

Damien.


author: Phil White
body: Thanks Damien, I read that but was not sure if the 'cloud' version was different or if there was a 'client' style account that you see in a number of other products like this.


author: Damien Braz
body: Hi Phil,

"A Confluence user is any user that can log into Confluence. Anonymous users may also be granted access and do not count against license totals." You can see it at: <https://www.atlassian.com/software/confluence/pricing?tab=host-on-your-server>

<br />

So, your users need to have a license. But, I think if you client are anonymous, it will not cost a License.

<br />

I'm not sure about that, but, I hope it can help you.

<br />

Damien.


Tags: cloud

confluence-cloud
Changing an administator
Asked by Ruth Fletcher:

I need to change the administrator as the person who set up confluence is no longer here. How to I give permissions to another person


Answers:
author: Nic Brough -Adaptavist-
body: You need to get an existing administrator to add your new admin to the administration group(s)

If you don't have an existing admin any more, then have a look through recovering a user/password: <https://confluence.atlassian.com/doc/restore-passwords-to-recover-admin-user-rights-158390.html>


Tags: confluence-administration
Is it possible to see all attachments in Confluence with thumbnail preview?
Asked by Jasen Sparacino:

I know about the attachments macro and the space admin, space operations, attachments that display a list of attachments. Ideally I would like to get a thumbnail preview is possible.


Answers:
author: Bob Swift (personal)
body: This is possible with the [Attachment Table Macro](https://bobswift.atlassian.net/wiki/display/TBL/Attachment+Table+Macro?src=sidebar) from [Advanced Tables for Confluence](https://bobswift.atlassian.net/wiki/display/TBL). You can view a live example on this page: [Images](https://bobswift.atlassian.net/wiki/display/info/Images).


Tags: confluence-administration
How do I insert HTML (non-cloud)
Asked by Bruce Poropat:

*This question is in reference to Atlassian Documentation: [HTML Include Macro](https://confluence.atlassian.com/pages/viewpage.action?pageId=751634038)*

How do I insert HTML and CSS on a page. Atlassian online help just says,   
"For security reasons, the HTML include Macro (their capitalization) is not available in Confluence Cloud."

I'm not using Confluence Cloud, I'm using Confluence installed on an internal server.

Thanks,

Bruce


Answers:
author: Bob Swift (personal)
body: There is also the [HTML Macro](https://bobswift.atlassian.net/wiki/display/HTML/HTML+Macro?src=sidebar) from [HTML for Confluence](https://bobswift.atlassian.net/wiki/display/HTML) which can be secured. There is also the **style** (css) macro from [Content Formatting](https://marketplace.atlassian.com/plugins/com.adaptavist.confluence.contentFormattingMacros/cloud/overview).


author: Steven F Behnke
body: The non-cloud documentation is here --<https://confluence.atlassian.com/doc/html-include-macro-169120653.html>


author: Andrew Frayling
body: Hi Bruce,

If you're using Confluence server you just need to enable the HTML macros in Admin -\> Add ons. <https://confluence.atlassian.com/doc/html-macro-38273085.html>

Andrew.


Tags: confluence-cloud

html-include
How can I change a task creator?
Asked by John Misoyianis:

*This question is in reference to Atlassian Documentation: [Add, Assign, and View Tasks](https://confluence.atlassian.com/pages/viewpage.action?pageId=724764949)*

I'd like to be able to change who task creator is. We have people doing meeting notes and typing up the tasks, but want to have someone else manage them.

Thanks!


Answers:
author: John Misoyianis
body: Thanks for your response - I did mean creator. Assignee is no issue to change.

The creator is the person who typed it in and saved the page afaik. If you go to task lists, you can see tasks that you typed up that are assigned to other people. This works well if the manager is always typing the tasks, he can see what people are up to.


author: Scott Welker
body: Do you mean the task assignee? That can be changed on the page where the task list was added: Edit the page and then the task.

* **Note:** Presently (05/19/2016) only one assignee per task. I could not readily find a link to the page where I learned this :-/

<br />

If you mean "task creator" then I don't know. That's a new concept to me, as is much of Confluence v5.


Tags: assign

cloud

confluence-cloud

documentation
Has anyone used the run macro on confluence?
Asked by Rahul Aich [Nagra]:

Hi All

I am trying to use Run macro on confluence but unable to do so. I followed the steps but the macro content is simply displayed as text. How cani proceed?

On the user guide it says -

On the main page, add the **run** macro surrounding the content that needs to be archived similar to the following

```
{run:exportFile=Example - Archive^example-$current_time.html|titleExport=Save page snapshot|exportVersion=replace|attachmentComment=Example-archive-$current_time|dateFormat=yyyy.MM.dd|autoRun=true|hideRun=true}{sql-query:datasource=testDS}select * from address{sql-query}{run}
```

<br />


Answers:
author: Bob Swift (personal)
body: In the editor, you need to use **Insert -\> Markup** to convert the example into live macros.


author: Doug Swartz
body: What version of Confluence are you on, and what version of the Run macro do you have installed?


Tags: confluence-administration
Problem with search Confluence
Asked by Bobby Johnson:

I want to ask about the confluence search, some pages after they are created do not appear in the search, and some old pages are not to be. I re-index the search, and nothing has changed, may suggest what could be the problem here, or where to look?


Answers:
author: Guilherme V.
body: Hey Bobby, did you try to rebuilt the index file from scratch?

<br />

1. Stop Confluence.  
2. Delete the following folders from the home directory if they exist:  
\* \<confluence-home\>/index/  
\* \<confluence-home\>/journal/  
3. Start Confluence.  
4. Go to \*General Configuration\* page.  
5. Search for the \*Content Indexing\* option in the left side bar.  
5. Click on \*Rebuild\*.   

More details in [How to rebuild the content indexes from scratch](https://confluence.atlassian.com/display/CONFKB/How+to+rebuild+the+content+indexes+from+scratch).

comments: author: Bobby Johnson
body: Those. then to find the confluence of the page will appear which have not been? And to do that every time, when you create a new page? Or what does it depend?


author: Guilherme V.
body: You don't need to it that all the time. The index file probably got corrupted and triggered your problems. Please, monitor your instance if you are still having problems, open a ticket at www.support.atlassian.com


author: Bobby Johnson
body: If this method can not, there is still some way to rebuild the index?


author: SG
body: Does anyone know the time between publishing a page in confluence and then it showing on the confluence search?

I mean how much time does it take to index automatically in confluence?


author: shery fletcher
body: I have same problem. confluence can not find some pages even when I search with page title and dear [Guilherme Viana](https://answers.atlassian.com/questions/users?username=557057%7Cf7189707-3de9-4a03-9582-478c04db80a2) I have done your suggestion so nothing changed. is this Lucene engine problem?

comments: author: Jaime Hablutzel
body: Are you putting complete words in the search box?. e.g. your document is called "foobar zas". Are you putting something like "foobar" in the search box?.


Tags: search
Can the content of the TEMP folder in the VIEWFILE folder be deleted?
Asked by Juergen Hellwig:

The content of the TEMP folder in the VIEWFILE folder is extremly large (\>140GB) on my server. Can the content of this folder be deleted without side effects. It's temporary content isn't it.


Answers:
author: Davin Studer
body: That should be fine. In fact the viewfile folder can also be cleared as well ... Confluence will just rebuild the cache if it is cleared. The below article give info for the viewfile folder.

<https://confluence.atlassian.com/confkb/how-to-rebuild-the-viewfile-cache-from-scratch-765756128.html>


Tags: confluence-administration
how to get current date
Asked by ??:

*This question is in reference to Atlassian Documentation: [Writing User Macros](https://confluence.atlassian.com/pages/viewpage.action?pageId=771892698)*

I want to make 'getcurrentdate' macro

How to get the current date and use


Answers:
author: Martin James
body: Create a new user macro and name it 'current-date'. Once done go through the options and copy the below code.

```
## Developed by: Name here## Date created: dd/mm/yyyy## Installed by: Name here## @noparams$action.dateFormatter.formatGivenString("dd-MMM-yyyy hh:mm:ss", $content.currentDate)
```

Result {#toc-hId-1819914406}
============================

currentdate.jpg  
[](https://community.atlassian.com/t5/Confluence-questions/how-to-get-current-date/qaq-p/182164?attachment-id=5968){#link_1186e594e3d84d}  
[](/tnckb94959/attachments/tnckb94959/confluence-questions/30495/1/currentdate.jpg){#display_1186e594e3d84d_0}


Tags: user-macro