youngmon/atlassian-qna huggingface dataset:
Total Number Or Checklists & Their Location
Asked by Jacob:

I keep getting alarms that I have exceeded my checklists. Where do I find the total check lists so I can monitor, and can I find it by location of those checklists?

Even Trello send me a note that I exceeded my checklists, but I have no idea where to find that.


Answers:
author: Brittany Joiner
body: [@Jacob](/t5/user/viewprofilepage/user-id/5084557) i don't think trello has limits on number of checklists... can you share a screenshot of the notification you're getting?

comments: author: Jacob
body: Hi Brittany,

I received an email from Trello telling me I exceeded my limit, see below.

*I appreciate your understanding and patience while I reviewed your case, Jacob. After looking closely into your issue, I noticed your board has exceeded the maximum number of checklists a board can hold. Right now, your board has 13948 checklists, and we have a limit of 5000 checklists per API request on a board (This is how Trello's Automation works behind the scenes). As a result, these requests you made using Trello will draw from the total number of checklists of the entire board.*

In addition, when I went into the command log, it showed the following:

*Running command on board PRODUCTION:*   
*Trello error: Request could not be fulfilled. Too many checklists in cards load.*   
*The command finished running.*   
*Total operations: 1*

Below is a few of the ones I saw in the Error Log

![image.png](https://community.atlassian.com/t5/image/serverpage/image-id/283505iC93788A2F558E23B/image-size/large?v=v2&px=999 "image.png")
How can I add a single-board guests to a Trello board
Asked by Iulian Vieru:

Hello, I have no experience working with Trello, but I've read all the documentation. I have a premium account. I have a client whom I wish to add as a guest to just one board. I've read that with a premium account, this is possible without any additional fees. However, I'm not able to do it. I don't want to make the board public for everyone to see, and I'm not interested in adding him as a member of the workspace and paying for him as a workspace member when I only want him to see his specific board. I just want him to have access to a single board, the board of his company. The documentation says it's possible, but I haven't been able to do it. How can I achieve this?"

Thank You,  
Iulian


Answers:
author: Brittany Joiner
body: [@Iulian Vieru](/t5/user/viewprofilepage/user-id/5317227) welcome to the community! you just add them to the board. You won't be charged unless you then add them to *another* board. But only adding to one automatically sets them as a single board guest in that workspace.

comments: author: Iulian Vieru
body: Thank you for the response. After reading all the documentation and all the answers on the forum, which means about 3 hours wasted, I saw what I didn't set up correctly. I just had to set the entire workspace to accept guests, or something like that. The software is useful, but it's either too complicatedly designed by programmers who didn't consider use by non-programming specialists, or the documentation is poorly done. Oh well. Thanks for the help.
I am using Trello Premium and today for some reason I can no longer create cards
Asked by Trevor Massey:

I am using Trello Premium and today for some reason I can no longer create cards. When I create a new card and start populating within as soon as I assign someone to a task the card automatically deletes. Weird?


Answers:
author: Brittany Joiner
body: [@Trevor Massey](/t5/user/viewprofilepage/user-id/5315942) Do you have a filter on your board that is only showing cards that have a member assigned? You can tell by seeing if there's something that says Filter 0 with an X in the top right of your board.

![image.png](https://community.atlassian.com/t5/image/serverpage/image-id/283377i23E99705C26077A0/image-size/large?v=v2&px=999 "image.png")
TeamGantt board restriction on Trello
Asked by Leanne Shanks:

Hi, if I upgrade to Premium Trello, will I be able to use TeamGantt on all of the boards I create? Or would I have to pay for a subscription to TeamGantt?


Answers:
author: Brittany Joiner
body: [@Leanne Shanks](/t5/user/viewprofilepage/user-id/5327578) welcome to the community! I assume you'll need to upgrade to TeamGantt subscription as Trello Premium doesn't involve any specific upgrades for Power-Ups.
Trello in Teams
Asked by Micha? Kluzowicz:

I want to show cards from trello in teams, and there is a button review permissions, and i push it, and a small window appears and dissappears at once


Answers:
author: Cody C.
body: Hi Micha?, sorry for the trouble.

If you're trying from the Teams app, could you try from a browser with extensions disabled to see if the issue may be related to the app? Or vice versa, if you're using Teams in the browser, perhaps try from the app to see if that helps?

It may also be worth trying from a second network. Sometimes one network may block certain authentication or resources from Atlassian and Trello, while another might not.

Last, [we have an article here](https://support.atlassian.com/trello/docs/the-trello-app-for-microsoft-teams/) with a bit more detail about using Teams with Trello - generally, it would enable you to view a board within a Tab in Teams, or receive notifications. If that's not what you're looking to do, feel free to open a ticket with us and we can help investigate further!
workspace licenses
Asked by Antonio Corradi:

Good morning,  
I would like to know if it is possible to have members with mixed standard and premium licenses in the same workspace.  
Thank you


Answers:
author: Luciana Munhoz
body: Hi Antonio! Welcome to Trello community!

Upgrading to a paid plan such as Standard or Premium is applied to a Workspace, not to an individual account. Under your account, you can have multiple Workspaces. Some of them can be free, and some can be paid (Standard or Premium).  

If you invite someone to join a board within a paid Workspace, they will gain access to the paid features of that Workspace. This is because the paid features are tied to the Workspace, not the individual account.  

You can invite anyone to join your Workspace, regardless of whether they also have their own paid Workspace under their account. The status of their own Workspace does not affect their ability to join yours or access its features.  

So, in essence, if you upgrade to a paid plan, you're upgrading a specific Workspace, not your entire account. Anyone you invite to that Workspace will have access to its premium features, regardless of whether they have their own paid Workspace or not.  

You can check more about how billing works here: <https://support.atlassian.com/trello/docs/how-billing-works-with-trello-premium-and-standard/>

Hope that helps clarify your question. :)
Automation Button not appearing to other user
Asked by Karim Qadir:

We set up 3 Butler buttons for all cards in one Trello board, but only visible to one who createda


Answers:
author: Mutya A
body: Hi Karim,   

There are options to tick so it's shared amongst other users:   
![screenshot_NewAutomationUI2.jpeg](https://community.atlassian.com/t5/image/serverpage/image-id/283650i4B197BFDF73BE004/image-size/large?v=v2&px=999 "screenshot_NewAutomationUI2.jpeg")

If you selected **Show on all Workspace visible boards** , showing this button on all Workspace visible boards means it will appear by default for all Workspace members on all non-private boards, **not guests**. Disabling this toggle will allow guest sharing, assuming that other users are not Workspace members.

Hope this helps! Otherwise, please consider creating a support ticket here at trello.com/contact so we can take a closer look.
Got a KANBAN Board and need advice on way of automation in there
Asked by Stanislav_Vrabel:

Hi folks

-need hints: on how to automate a Tasks creation based on certain triggered event over Visual Basic \& Excel macros - for like whenever some field change occurs in the centralized EXCEL data table, it should kick on some alert/action task/link into Trello and to relevant user-owner of relevant card or task in the Trello Kanban Board.

Is that requirement in Trello posible at all ? I mean to receive some update/message from Microsoft Office or from other out-of-company sources into Trello causing , triggering an automated change of content inside Task or Card on Trello KANBAN board ?

Any hints or further study sources appreciated. Stan


Answers:
author: Brittany Joiner
body: [@Stanislav_Vrabel](/t5/user/viewprofilepage/user-id/5327390) welcome to the community! So i think that would depend more on the Visual Basic and Excel functionality than Trello automation specifically. I know nothing about macros so can't help but if you can work with APIs in there, Trello has a fantastic API that you can do just about anything with, including creating cards. <https://developer.atlassian.com/cloud/trello/rest/>

comments: author: Stanislav_Vrabel
body: Hi Brittany, splendid ! That sounds like a step onward. Thanks a lot Brittany for your response, I'll dig into it over the API way Trello has to offer there. Chers Stan


Tags: kanban
viewing the event log for 6 months
Asked by Adilet Seit:

how can I view the activity log for several months? The activity log shows events that happened a month ago, but I need to see the log 3 months ago. how can I watch this?


Answers:
author: Lara
body: Hi Adilet,

Thanks for reaching out!

You can load more actions in the board activity section by clicking on **Load more activity**at the bottom of the page.

If you don't see that, please try loading that section using a different browser.

Let me know how that goes,

Lara  
The Trello Team
Download the database
Asked by ?????:

Hello, how can i download the database to save it on my disc?


Answers:
author: Kseniia Trushnikova
body: Hi [@?????](/t5/user/viewprofilepage/user-id/5327263),

You can export Trello data only in CSV and JSON format. Please check out this article how to do that: [Exporting data from Trello](https://support.atlassian.com/trello/docs/exporting-data-from-trello/).

Hope it helps.
how can I make a list glow in yellow when more than one card is added to the list?
Asked by CreamDonut:

how can I make a list glow yellow when more than one card is added to the list?

I want a list to control how many card can be moved or added or created into it at anytime. for example I want the list to contain only one card at a time and in order to add a new card to this list one has to move or remove the current card in the list. and If possible I want the title of list show as 1/1 meaning it can contain only one card at any given time. please help me figure out how to create such function inside trello for agency.


Answers:
author: Christl_Email for Trello
body: Hi [@CreamDonut](/t5/user/viewprofilepage/user-id/5327261) ?

Christl here from the [Email for Trello Power-Up](https://trello.com/power-ups/5d4c0b80452f202510cce4cc/sendboard). Welcome to the community!

Have a look at the [List limits power-up.](https://trello.com/power-ups/5c2462c384ab8949b1724a20/list-limits) You can set a card limit on your lists and if more than the limit is added, the list will be highlighted in yellow.

Hope that helps!

comments: author: CreamDonut
body: thank you Christl, randomly I searched the same answer today on google and my this question came in search result, I read the entire question and your answer only to realise later that I was the one who asked it lol and you actually wrote this answer for me. Anyway hoping this will help other agency owners as well. I'm the owner of CreamDonut, a Design subscription agency. find me on [Twitter](https://twitter.com/DesignGuyHere) (@DesignGuyHere)
How do you keep cards from auto-sorting?
Asked by Megan Quinn:

I moved a list from 1 board to another, where the cards were auto-sorted by alphabet. It keeps sorting them and I can't keep them sorted after manually moving them back around. It re-sorts them. Anyone know how to fix this?

I'm using the free version and there are no other users on the board.


Answers:
author: Megan Quinn
body: I have found the answer to my question, though I don't see a delete button for the post.

I had an overarching rule set up for the whole board to sort cards on lists after I added a new one. It has been fixed. Unfortunately, it doesn't look like you can't make the rule for a certain list within a board.

comments: author: Brittany Joiner
body: [@Megan Quinn](/t5/user/viewprofilepage/user-id/5327031) can you show a screenshot of the rule? I thought you always had to specify a specific list for sorting haha, so im not sure how you could just default sorting the entire board

![image.png](https://community.atlassian.com/t5/image/serverpage/image-id/283386i209D44A6187B1683/image-size/large?v=v2&px=999 "image.png")


author: Megan Quinn
body: When I click on "Create a Role" in the List Options, it sends me here. And I'm not able to change the if statement.![Trello Rule.jpg](https://community.atlassian.com/t5/image/serverpage/image-id/283629iC46041569FB935ED/image-size/large?v=v2&px=999 "Trello Rule.jpg")


author: Brittany Joiner
body: Ahhh i see its part of a rule sorting the list a card is added in. Forgot about that kind of sort rule hah.

So are you wanting only a specific list to sort when a new card is added to that list? If so you are wanting to add a filter to the trigger so that action only happens when on cards in a certain list. To do this, you'll need to delete the trigger/if/when statement, and then re-add it.

If you don't have access to do that, someone else may have created that rule? Could anyone else in your board have made that? If they did, they will need to make that edit as you can see but not change other people's rules.
Trello + Salesforce Integration
Asked by karis:

Hi there!

Is there anyway I can sync the 'Description Information' on the Salesforce opportunity to the Trello card? Or does it currently only support opportunity, contact, lead and task?

![Screenshot 2023-09-26 at 4.20.13 PM.png](https://community.atlassian.com/t5/image/serverpage/image-id/283106i78C2F87E411B2ADA/image-size/large?v=v2&px=999 "Screenshot 2023-09-26 at 4.20.13 PM.png")

Please let me know. Thank you!


Answers:
author: Oliver S
body: Hi karis,

At present, it seems like Description information \& custom attributes will not show up on the card back. There is a feature request open for the Salesforce Power-up to add more fields, so I've gone ahead and linked your request to pass on your feedback that you'd like to see this added.

Definitely agree it would be useful to have some more customisation options for this!

Hope this helps (somewhat) :)
Allow Trello observers to use automated buttons??
Asked by Domenic Curulli:

I was wondering if there is a way to setup permissions on users of my Trello workspace and boards, so they can:

* View everything on the board
* Add comments
* Tick checklists
* Use the automated card buttons
* **Cannot**edit any details on the card (title, description, archive/delete etc)

Observers can do most of this, but I believe they cannot use the automated buttons (which is the big one for me).

Is there any option to give observers access to automated buttons?


Answers:
author: Sal
body: Hey [@Domenic Curulli](/t5/user/viewprofilepage/user-id/5326866)! At this moment, there isn't a way for you to allow "Observers" to have access to Automation buttons on your board, given its nature. Would you mind elaborating more on why you believe this could be helpful? I'd love to hear more about your request.
Dynamically saving all attachments to my drive
Asked by irene ayeni:

Hello Community,

Please I need assistance on this issue.

I am currently trying to automate the Process of saving all attachments(to be more specific, Links, Signatures and Logos) to my google drive and automatically removing them from the Card.

I noticed that whenever a User responds to a message they are being tagged on via Email, Trello Saves their Signature as an attachment. This is really clogging my cards, Plus I do not want to have to always delete the attachments manually. Please can anyone assist with a way to do this. The goal is to get rid of these attachments on my Card and have them stored elsewhere.

Thanks


Answers:
author: milynnus
body: [@irene ayeni](/t5/user/viewprofilepage/user-id/5274089)

To automate this will involve some coding and the services will have to be deployed and made available to Trello. Simply removing them programmatically is probably a lot easier.

comments: author: irene ayeni
body: Thank you [@milynnus](/t5/user/viewprofilepage/user-id/3947182) will probably stick to deleting them manually. its just a very annoying process.
Can I automate card movement based on the order of checked items?
Asked by Jayce Wagner:

Hello! Thank you all in advance for your help!

We are a custom cabinet shop and we are using Trello to track our rework (we are planning to track all job types in the future but are starting with something small). The problem is that any particular item may not follow the same path (if we don't have a material we can go drafting - purchasing - CNC **BUT** if we have the material we will skip purchasing). Make sense?

We have 1 board called "Production" this card movement is automated so the Project Managers can see at a quick glance where the item is. Each list in the board has their own board (upcoming, in process and complete) that matches the templated card and the lists on the Production board.

I currently have it set up that whoever makes the card will check the boxes of the involved departments. When they check the box Trello copies the card, links them and moves the card to the matching Board (If sanding is checked the card is copied, linked and the copy is moved to the sanding board). The goal is that when drafting moves the card to Done the card on the Production board will move the next appropriate list based. This works great when every department is involved BUT when we have to jump over a department (as shown below) the card movement on the Production board gets screwed up. Meaning the card still moves to purchasing after drafting but in reality it needs to move to CNC.

Any ideas on how we can solve for this?

![image.png](https://community.atlassian.com/t5/image/serverpage/image-id/283067i62CD8DC4068AB37D/image-size/large?v=v2&px=999 "image.png")


Answers:
author: Sal
body: Hey [@Jayce Wagner](/t5/user/viewprofilepage/user-id/5325677)! The short answer is no, you can't move your cards based on the order of checklist items, but you could try instead using labels or lists to trigger your Automation commands. For example, move X cards from Board A to Board B and link them together. This is just a generic suggestion, and we could take a more in-depth check on your workflow and work on suggestions by reaching out to us at <https://trello.com/contact>. I hope that helps!

comments: author: Jayce Wagner
body: [@Sal](/t5/user/viewprofilepage/user-id/2051047)

Thanks a bunch! I was just toying around with the automations and realized that labels could work. Thank you for the reassurance!
Advanced checklists on mobile app
Asked by Hasnain Millwala CHS:

On the desktop version, there is a home button that gives me all my checklist tasks in ascending order of due dates across all boards. In the mobile app I cannot find that option. I have to go to each board, switch to calendar view but I am not able to see on the mobile app a clean view of all tasks allocated to me checklist ones. Please advise


Answers:
author: Sal
body: Hey [@Hasnain Millwala CHS](/t5/user/viewprofilepage/user-id/5326837)! I see you've already reached out to us a few times about the same topic, but don't worry! I'll share the same information I shared with you on your ticket here, which I believe is useful information for other users who stumble upon your post.

Currently, Trello doesn't have the option for you to visualize the checklist items assigned to you like the "My cards" option we have on our mobile app. If you want to see the checklist items assigned to you, you can do so at <https://trello.com/my/tasks>.

Moreover, I don't believe there's a mobile equivalent because the mobile versions of Trello are meant to be lightweight versions of the product, so they don't have all the features you'll see on the web and desktop. Fortunately, we have it as an open feature request for our product team to consider. I'll add you as an official "+1" in support of this. Let me know if there's any additional info you'd like for me to send their way.
google based login to old email based login free account
Asked by Nir Melamoud:

HI,   
my old login is based on hotmail (not not the automatic microsoift login) , what steps I need to follow to convert that account to be able to login vi google login account without losing my projects info / lists etc


Answers:
author: Luciana Munhoz
body: Hi Nir!

To change the email from xxxx@hotmail.com to the new xxxx@google.com email of your Atlassian account you can go through the steps below to update the email address:

1. Access <https://id.atlassian.com/manage-profile/email>.
2. Enter the new email address (@google.com**)**
3. Save changes.
4. Check the inbox of the new email address to find the verification message.
5. Click Verify your email and follow the instructions to conclude the update.
6. Instead of entering the email and password, you can click on the Google Social button to log in.

Hope that helps you!

comments: author: Nir Melamoud
body: did not eork at all, after changing my email I logged in via my google button and it created a new account for me, instead of using my hotmail account info

did not move any of my boards to the google account

![](chrome-extension://edapkleoiajaekmconcehhkcbehppgom/icons/icon.png)  
:x:  
![](chrome-extension://edapkleoiajaekmconcehhkcbehppgom/icons/settings.png)[Settings](chrome-extension://edapkleoiajaekmconcehhkcbehppgom/settings.html)  
![](chrome-extension://edapkleoiajaekmconcehhkcbehppgom/icons/icon.png)  
:x:  
![](chrome-extension://edapkleoiajaekmconcehhkcbehppgom/icons/settings.png)[Settings](chrome-extension://edapkleoiajaekmconcehhkcbehppgom/settings.html)


author: Luciana Munhoz
body: Hello Nir!

Oh, that's weird! Sorry to hear that you still having trouble updating your account. In order to better assist you and do a further investigation, could you please open a ticket to our support through this link? <https://trello.com/contact>

There you'll be able to share your account details as well as any screenshots for the troubleshooting. Thank you!


author: Nir Melamoud
body: opened  
![](chrome-extension://edapkleoiajaekmconcehhkcbehppgom/icons/icon.png)  
:x:  
![](chrome-extension://edapkleoiajaekmconcehhkcbehppgom/icons/settings.png)[Settings](chrome-extension://edapkleoiajaekmconcehhkcbehppgom/settings.html)


author: Luciana Munhoz
body: great! Thanks! We'll look into it!