Board Managment with Confluence
Asked by Bula Lapenco:

Hi there,   

I like the Confluence solution. I'm preparing the portal (like board management system) where we will store our critically important documents. I need more features for my needs.

I have some concerns about whether I can achieve them using the addons. I will be very glad if you can advise me a good solution for each of my requirements.  

1) Approval workflow  
2) Status for documents (Out-of-date; Approved; etc.)  
3) Voting  
4) Commenting  
5) Versioning  
6) Digital Signature  
7) Document history (when was updated, who red the doc, who accepted it)  
8) Specify/change the doc owner  
9) I have some documents which should be renewed annually. How I can get the list of out-of-date documents and get the reminder on my email about it.   

Thanks in advance.

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Answers:
author: Diego
body: Hi Bula, reat to hear that you are looking into Confluence for your company!  

For the Approval workflow, you can use the **Comala Workflows plugin** :  
- [Workflows](https://marketplace.atlassian.com/apps/142/comala-workflows?hosting=server&tab=overview)  

Here is some documentation on this matter on **Atlassian side** :  
-[Confluence Workflows Approval](https://confluence.atlassian.com/confeval/confluence-evaluator-resources/confluence-workflows-approval)  

For the Status for documents (Out-of-date; Approved; etc.) and I have some documents which should be renewed annually. How I can get the list of out-of-date documents and get the reminder on my email about it. , you could check these plugins:  
- [Smart Attachments](https://marketplace.atlassian.com/apps/1219123/smart-attachments-for-confluence?hosting=server&tab=overview)  
- [Comala Metadata](https://marketplace.atlassian.com/apps/5295/comala-metadata?hosting=server&tab=overview)  

For Voting, there are a few options:  
- [Voting](https://marketplace.atlassian.com/search?product=confluence&query=vote)  

Confluence supports commenting and document versioning natively:  
- [How to manage complex versioned content in Confluence](https://www.atlassian.com/blog/archives/how-to-manage-complex-versioned-content-in-confluence)  
- [Page history and page comparison](https://confluence.atlassian.com/doc/page-history-and-page-comparison-views-139379.html)  
- [Manage Files](https://confluence.atlassian.com/doc/manage-files-139415.html)  

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Document signatures can be managed by third-party tools as well:  
- [DocuSign for Confluence](https://marketplace.atlassian.com/apps/1215497/docusign-for-confluence-esignatures?hosting=server&tab=overview)  
- [Easy document signer](https://marketplace.atlassian.com/apps/1219137/easy-document-signer-pages-workflows?hosting=server&tab=overview)  
- [Digital signature](https://marketplace.atlassian.com/apps/1217404/digital-signature?hosting=server&tab=overview)  
- [HelloSign for Confluence](https://marketplace.atlassian.com/apps/1217332/hellosign-for-confluence?hosting=server&tab=overview)  

<br />

Now for pecify/change the doc owner, I am not sure if you speak about attachments or pages within Confluence.  
For pages, there is a feature request on this:  
- [CONFSERVER-7247](https://jira.atlassian.com/browse/CONFSERVER-7247)  

However, it has the status of Not being considered, which means that there are no plans of implementing it.  
Currently, changing this information requires database manipulation.  

Let us know if this helps your case!


Tags: app