youngmon/atlassian-qna huggingface dataset:
How to download the entire contents of the SPACE in a single PDF?
Asked by Santanu Chakraborty:

Can I email the entire contents of a space to a team member who cannot log in to confluence?


Answers:
author: Salma Sahnoun_Creativas_
body: Hi [@Santanu Chakraborty](/t5/user/viewprofilepage/user-id/4828324),

If you have permission to export a space, you can choose **Export space** from the **manage space** in **Space settings**, as shown in the screenshot.

![Export Space .png](https://community.atlassian.com/t5/image/serverpage/image-id/189120i41323D35981BAEB2/image-size/large?v=v2&px=999 "Export Space .png")

Choose the format and whether it's a "Normal Export" or "Custom Export" and you're good to go.

![Export PDF options.png](https://community.atlassian.com/t5/image/serverpage/image-id/189121iA16D9D4D03773E7C/image-size/large?v=v2&px=999 "Export PDF options.png")

You can then send the PDF by email or any other communication tool.

I hope this answers your query.

comments: author: Santanu Chakraborty
body: Thank you Salma. This is really helpful. I had explored it myself through the manage space option. However, the formatting turns bizarre when you export it to PDF.


Tags: cloud

confluence-cloud
Broken Links to external websites
Asked by Sebastian Pichler:

Hello,

on some of my Confluence sites the Links to external Websites are broken.

The linked Word is gone and now it looks like something like this $$......xxxxx.....$$ and they don't work anymore.

Thanks in advance

Sebastian


Answers:
author: Sebastian Pichler
body: ![Broken Links.png](https://community.atlassian.com/t5/image/serverpage/image-id/189280i4D3D16489C19BA4E/image-size/large?v=v2&px=999 "Broken Links.png")


Tags: confluence-server

server
User Macro - list groups per space
Asked by Bernard:

Hi all,

I'm trying to automatically list all groups attached to a particular space using a User Macro.

Been searching in the community and in classes descriptions to find information but i cannot find this class or function.

<br />

Can i

Can it be done? Can you please point me in the right direction?

Thanks in advance.

Regards,

Bernard


Answers:
author: Bill Bailey
body: Hello [@Bernard](/t5/user/viewprofilepage/user-id/4005216) , not sure what you mean by a group being attached to a particular space.

comments: author: Bernard
body: In a space (spacetools) under access you can attach user groups for particular persissions.

I want to list the names of these these groups for a given spacekey

![Capture.JPG](https://community.atlassian.com/t5/image/serverpage/image-id/189212i4A7F43621C1F81AD/image-size/large?v=v2&px=999 "Capture.JPG")


author: Bill Bailey
body: So you are wanting this for the entire Confluence instance, a list of permissions for each space?

Maybe a plugin such as this one would do what you want to: [https://marketplace.atlassian.com/apps/1214087/space-admin-for-confluence?hosting=server\&tab=overview](https://marketplace.atlassian.com/apps/1214087/space-admin-for-confluence?hosting=server&tab=overview)


author: Bernard
body: Hi Bill,

As i mentioned in my first post " a particular space" ++not++ systemwide.

I can query users in a particular group via a user macro.

Now just wat to list the "user" groups attatched**++*to a space*++.**

**So i get this via a user macro:**

(query groups in for a given space)

group name 1

- user

- user

group name 2

- user

- user


author: Bernard
body: can this be done?


author: Bill Bailey
body: Well, it won't be 100%, but you could generate a list of all pages in the space, then query who was the creator, and who last modified the page, then query what groups those user belong to, and resort. Of course you will have situations where a single user belongs to two groups.

Or you can run this orthogonally, and list all groups, then their users, displaying only those who have edit permission for example. Here is a snippet of code I found:

#if ($permissionHelper.canEdit($authenticatedUser, $action.page)) \<b\>You have Edit Permission for this Page\</b\> #end

But it would take some work to develop and test this macro, not sure the ROI is there when any space admin can just view the permissions.


author: Bernard
body: Thanks for the reply [@Bill Bailey](/t5/user/viewprofilepage/user-id/502089) :) :)


Tags: confluence-server

macro

server
Insert pics (like Atlassian logos) through shortcuts / macros?
Asked by Julien Schr?der:

Hello,

is there a way to insert predefined pictures (like Atlassian's logos) quickly to a Confluence page? I'd love to write something like \[logo:Jira Software Management and get the pic directly in place.   

Cheers,  
Julien


Answers:
author: Andy Gladstone
body: [@Julien Schr?der](/t5/user/viewprofilepage/user-id/4775199) you would need to create a custom macro. Atlassian Forge allows developers (or anyone that can understand the concepts of code) to create custom objects for Atlassian Tools.

<https://developer.atlassian.com/platform/forge/>

Forge is free for the next year.

<https://community.developer.atlassian.com/t/forge-pricing-update-free-through-2023/45506>

Hope this helps!


Tags: cloud

confluence-cloud
Is it possible to set a default space as the initial search environment?
Asked by Steve Abrahall:

Hi ya!  

Ok so if I go into advanced search I can select a particular space to refine my search .This is great but .....

Is there a way to configure confluence to initially just search one or 2 preferred space? Then if I want to dig deeper use the advanced search to open up access to more spaces?  

The problem is we have a heck of a lot of data and making sense of it is becoming a bit of a quagmire.

TIA  

Steve  

PS we currently work off a server but are moving to cloud.


Answers:
author: Dominic Lagger
body: Hi [@Steve Abrahall](/t5/user/viewprofilepage/user-id/4805265)

Not with the search field at the top right.

What you can do is to use "[Livesearch](https://confluence.atlassian.com/doc/livesearch-macro-163415902.html)" macro.

Regards, Dominic


author: Robby Holtmann_IntraFind Software AG_
body: Hi [@Steve Abrahall](/t5/user/viewprofilepage/user-id/4805265)

if you interested on a high qualtiy search solution for Confluence, [iFinder Confluence Search](https://marketplace.atlassian.com/apps/1220508/ifinder-confluence-search?hosting=server&tab=overview) is available at Atlassian Marketplace.

It helps even the confluence user without expert knowledge to search quite intuitively.

This enterprise search solution delivers top results based on linguistic analysis and offers many additional features. Also a dashboard is available where you can found your previous searches, your saved searches and favorites.

Additional to the search ui, you can place the iFinder Search Macro on your Confluence site with your preconfigured search setting e.g. searching only in some spaces - this will match your request.

These articles may help you:

? [iFinder Confluence Search](https://community.atlassian.com/t5/Marketplace-Apps-Integrations/Enterprise-Search-for-Confluence/ba-p/1584172)

? [iFinder Search Macro](https://community.atlassian.com/t5/Marketplace-Apps-Integrations/iFinder-Search-Macro-for-Confluence/ba-p/1717979)

Let me know, if you need further information or like to get a demo first.

Best

Robby
Space category not working in CQL
Asked by Rilwan Ahmed:

As per [**Atlassian document**](https://developer.atlassian.com/server/confluence/cql-field-reference/#space-category), **space.category** should work in CQL search (Advanced search in confluence). But when I try to search using CQL, it doesnot provide any results.   
Do anyone have faced this issue or know how to solve it ?

I am using confluence server 7.4.13

![image.png](/t5/image/serverpage/image-id/189075i2FDB2A1D1B113FD1/image-dimensions/350x96?v=v2 "image.png")


Answers:
author: Pramodh M
body: Hi [@Rilwan Ahmed](/t5/user/viewprofilepage/user-id/716861)

You need to perform a search via API

<https://developer.atlassian.com/cloud/confluence/rest/api-group-search/>

Thanks

comments: author: Rilwan Ahmed
body: Hi [@Pramodh M](/t5/user/viewprofilepage/user-id/3691224) ,

I am discussing from user perspective, not from admin.

i.e. in confluence 6.13.4, https://\<BaseURL?/dosearchsite.action?cql=siteSearch\~%27export%27+and+space.category=%20version gives an output, but same url in 7.13.4 throws an error

### Cause {#toc-hId-1317262707}

org.apache.lucene.search.BooleanQuery$TooManyClauses: maxClauseCount is set to 1024  
at org.apache.lucene.search.BooleanQuery.add(BooleanQuery.java:142)

#### Stack Trace:\[hide\] {#toc-hId-2007824181}

```
org.apache.lucene.search.BooleanQuery$TooManyClauses: maxClauseCount is set to 1024
```


author: Pramodh M
body: Hi [@Rilwan Ahmed](/t5/user/viewprofilepage/user-id/716861)

Apologies, I referenced Cloud Link

Here's the Server Link for your reference

You need to search the content via REST API
> ![CQL.png](https://community.atlassian.com/t5/image/serverpage/image-id/189497i528CE69FCF11F643/image-size/large?v=v2&px=999 "CQL.png")

<https://developer.atlassian.com/server/confluence/advanced-searching-using-cql>

Thanks


Tags: category

confluence-server

search

server
Sharing Confluence page to other users does not working
Asked by Mihyun Moon:

Hi, I am trying to share my Confluence page with my teammates.

I used 'Share' option and added my teammates' ID information and all of them got the invitation e-mail. Also, my page is an unrestricted page.

But somehow, they tried to access the page but they couldn't with the error message 'Page Not Found." It worked the same as they opened up the short link.

How can I fix the problem?

Thank you.


Answers:
author: Kishan Sharma
body: Hi [@Mihyun Moon](/t5/user/viewprofilepage/user-id/4810701)

Welcome to the Atlassian Community!  

By any chance, the page title was renamed/changed, asking because If the page title changes, the URL will likewise be updated to reflect the new title. If a user then tries to accesses a page with the old title in the URL, they will encounter a "Page not found" with a suggestion that the page may have been renamed, including a link to the new page.  

You can refer more details [on this link](https://confluence.atlassian.com/confkb/the-differences-between-various-url-formats-for-a-confluence-page-278692715.html)  

If the page title has to be renamed for some reason in future, its a good idea to share the page with pageID format (a unique pageId value (stored in the database) eg -  

    https://confluence.example.com/pages/viewpage.action?pageId=123456

comments: author: Mihyun Moon
body: Hi [@Kishan Sharma](/t5/user/viewprofilepage/user-id/554991)

Thank you for your kind answer :)

As your advice, I've sent the link with pageID format to my teammates but it didn't work out - still they can only see "Page Not Found" page.

Are there any other options I can try? Thank you.


author: Kishan Sharma
body: Hi [@Mihyun Moon](/t5/user/viewprofilepage/user-id/4810701)

That's strange, if the page is unrestricted and if you have enabled Anonymous access, then everyone on the internet should be able to view the page. Can you also confirm if you have enabled anonymous access ?


author: Mihyun Moon
body: Hi [@Kishan Sharma](/t5/user/viewprofilepage/user-id/554991)

I checked out the anonymous access on Space Tools and it was already enabled.

However, your advice helped me a lot - I solved the issue by granting permissions to individual teammates on Space Tools.

I do not know the exact reason, but I guess the page was originally my personal page - so although I opened it up to public, it required further access requests.

Thank you so much!


author: Kishan Sharma
body: Hi [@Mihyun Moon](/t5/user/viewprofilepage/user-id/4810701)

Great, that you were able to solve it. Yes, sharing or inviting someone to edit a page or blog post does not automatically grant any permissions - they will still need the appropriate Confluence permissions to access Confluence and view or edit the page. So in your case, once you granted the permission to the users, they were able to access it.

If my answer was useful, please mark the answer as accepted, so that it will help others having similar query in future.


Tags: confluence-server

server
Cant Access Page
Asked by Yasmin Salamah:

Cant Access my page   

We've hit a snag {#toc-hId--1180755959}
---------------------------------------

The issue should resolve on its own, but if it keeps happening, ask your admin to contact [our support team](https://support.atlassian.com/contact/#/) and give them:

* The URL of this page
* The code associated with this error: **8nta6k**

* Refresh page


Answers:
author: Kishan Sharma
body: Hi [@Yasmin Salamah](/t5/user/viewprofilepage/user-id/4827592)   

Welcome to the Atlassian Community!  

The error you are getting is a generic one, Can you confirm what actions you were performing at the time of the error? We have seen such errors for few users who are not using latest updated browser version. Could you confirm if this error still occurs if you try on another browser like Chrome or Firefox, also on its latest version?  

If you are using Standard /Premium plan you can also submit a ticket for Atlassian to review this for you.


Tags: atl-rvw

cloud

confluence-cloud
I would like to know if I subscribe to the Business Class plan how many people who have free trello
Asked by Ruimar Marcolan:

I would like to know if I subscribe to the Business Class plan how many people who have free trello accounts can I add to my job board?


Answers:
author: Soumyadeep Mandal
body: Hi [@Ruimar Marcolan](/t5/user/viewprofilepage/user-id/4074015) ,

Welcome to the community!

Basically, if you upgrade your account to the business plan, you can add many people to your boards as usually in all plans(many people).

Only the problem is that the other users won't be able to access many features that a business plan has and might not be able to collaborate with you properly on the same board!


author: Iain Dooley
body: [@Ruimar Marcolan](/t5/user/viewprofilepage/user-id/4074015) with a Business Class team, you pay for any team member and any user who is a member of more than one board which belongs to your business class team (these are called "multi-board guests"):

<https://help.trello.com/article/1123-multi-board-guests>
Accidentally delted multiple cards
Asked by Kov?cs B:

One of my coworkers has accidentally deleted all of her cards (380) from a shared Trello board. The cards were on a list named WORK.

The histrory says: XY delted card #380 from WORK.

Now we can't restore the cards, but I wasn't able to even replicate the problem. I thought it was impossible to delete multiple cards.

Can anyone suggest a method to restore the cards?


Answers:
author: Soumyadeep Mandal
body: Hi [@Kov?cs B](/t5/user/viewprofilepage/user-id/4073970) ,

Welcome to the community!

On the board menu, click "More" then "Archived Items", find the card and click "Send to Board".  

![](https://d33v4339jhl8k0.cloudfront.net/docs/assets/545804d8e4b09c5ca72525ce/images/5ad5db6b0428630750927e2a/file-H9PJCZSHHY.png)![](https://d33v4339jhl8k0.cloudfront.net/docs/assets/545804d8e4b09c5ca72525ce/images/54908b95e4b034fd48624cd5/file-s95vOAnIZp.png)

The search bar will bring up a list of archived cards that match your terms. You can use the same special operators as the search bar---see [Searching for Cards (All Boards)](https://help.trello.com/article/808-searching-for-cards-all-boards) for a full list.


author: Iain Dooley
body: [@Kov?cs B](/t5/user/viewprofilepage/user-id/4073970) you can't restore deleted cards, but it's also pretty difficult to delete 380 cards, you certainly can't do it by accident. You have to archive each card and then delete it. The only way to delete cards in one step is through the mobile app where you tap the three little dots and choose "delete card". Alternatively, the only way to bulk delete cards is using the API.


Tags: delete
Templates
Asked by Rodney Belanger:

I've created multiple card templates and when creating a card on the desktop version of Trello, I can choose which template I want to use, however I don't see an option to choose a template when creating a card on the IOS app.


Answers:
author: Soumyadeep Mandal
body: Hi [@Rodney Belanger](/t5/user/viewprofilepage/user-id/4073989) ,

Welcome to the community!

Basically in the mobile app, the feature is not yet available. So you have to create it from pc/mac browser and then you can access the board from the mobile app.

This feature will be available soon in the near future.

comments: author: Rodney Belanger
body: Thanks very much!


author: Nathan
body: Should this not be working on iOS still? [This card](https://trello.com/c/JE3fxqbG) from last December seems to say it should be available, and I do see a button for creating from a template, but the dialog that appears when you press it doesn't do anything. Happy to post more info or elsewhere if it would be helpful.


author: Amy White
body: You can also create your template by using [PhotoADKing.](https://photoadking.com/)

comments: author: Leah
body: Thanks for that! Signing up right now.


Tags: template
Moving linked card in boards with the same listnames
Asked by LudivinePG:

Hello.

I have 2 boards with the same lists (Phase 1 to Phase 10) and i'm searching a rule like this :

when a card with custom field "CustomField" set is moved into the board, for each card linked in the attachments, move the card to the top of list "{triggercardnewlistname}" on board "Tableau {{%CustomField}}"

I think that my problem is the {triggercardnewlistname}, but i'm not sure.

How can i write just one rule to copy all the movements from the first board to the second (from phase 2 to 5, from phase 7 to 8...) ?

Thx for your help !


Answers:
author: Iain Dooley
body: [@LudivinePG](/t5/user/viewprofilepage/user-id/4073871) the variable name that holds the current list of the trigger card is "triggercardlistname", which will be set to the list into which the trigger card was moved.

comments: author: LudivinePG
body: Hello, thx for your help ! I have rewrite my rule with {triggercardlistname} and some other changes and it's perfect.
Calendar without Due Dates
Asked by Chad Rayburn:

How can I post a card to calendar view without having to add a due date?


Answers:
author: Soumyadeep Mandal
body: Hi [@Chad Rayburn](/t5/user/viewprofilepage/user-id/3585431) ,

Welcome to the community!

Please read this article: <https://blog.trello.com/enable-trello-calendar-mode>


author: Iain Dooley
body: [@Chad Rayburn](/t5/user/viewprofilepage/user-id/3585431) you can't, the calendar only shows cards that have due dates. Can you describe your use case in more detail? There might be another way to achieve the same result.
save monthly activity report
Asked by Camila Castro:

How to save a file of the activity reports of each collaborator in trello?


Answers:
author: Soumyadeep Mandal
body: Hi [@Camila Castro](/t5/user/viewprofilepage/user-id/4073773) ,

Welcome to the community!

Please have a look at this power-up for trello: <https://trello.com/power-ups/5d367a59d5db032812ddbf22/time-tracking-reporting>

I hope it will solve your problem!

comments: author: Camila Castro
body: Thanks


author: Iain Dooley
body: [@Camila Castro](/t5/user/viewprofilepage/user-id/4073773) this is a good primer on automated reporting to Google Sheets:

<http://www.littlebluemonkey.com/blog/automated-trello-reporting-using-google-spreadsheets>
Why can't I see my cards straight away on opening Trello?
Asked by Andrea Lamprecht:

I used to see my cards lined up down the screen on opening Trello. Now I have to search for them and when the search is ended they disappear again. I can't remember what all my cards are called so can't search for them. I want to see all my cards without searching for them.


Answers:
author: Matthew Hearn
body: My first thought would be that you may be viewing only cards you have joined. If in the top right you see a square that says "#(total number of your cards)# search results" with a small X then this is the case. You can click the X to remove the filter, then you should see all your cards. You can also press the letter Q on your keyboard to toggle this setting.

This setting is handy for team boards so that you can quickly see only the cards you are a member of. If you are the only member of a board you could use it to quickly filter to only the cards you are currently working on. To Join a card, simply click it and go to members and click your user to add.

comments: author: Andrea Lamprecht
body: Thanks so much. That sorted the problem out and I've learnt something new!
Cannot edit a team members board.
Asked by Joshua Hayes:

Hi community!

I am trying to edit one of my team members boards. I created it and I am admin but it is not letting me.

Can you please help?

Thanks,

Josh


Answers:
author: Iain Dooley
body: [@Joshua Hayes](/t5/user/viewprofilepage/user-id/4073679) if you can't edit a board then it might be team viewable and you're not a member of the board. Perhaps you created the board, then left it?

comments: author: Joshua Hayes
body: Hi Iain,

Thanks for your help.

I am a member I believe, screenshot attached?

Josh


author: Joshua Hayes
body: ![Capture.PNG](https://community.atlassian.com/t5/image/serverpage/image-id/109102iB98D340BC703DA48/image-size/large?v=v2&px=999 "Capture.PNG")


author: Iain Dooley
body: [@Joshua Hayes](/t5/user/viewprofilepage/user-id/4073679) unless your initials are "LD" you're not a member of the board, even though you're a member of the team. The board is set to "team viewable" so you can still see it but you can't interact with the board unless you join it.
Can single-board guests view the team members of the team which owns the board?
Asked by 3vil:

I'm looking to create multiple boards for different clients, owned by my team.

One of my team members would like to not have his profile seen by others due to privacy reasons.

Is it possible for single-board-guests to view which members are on the team that owns the board, even if the team members haven't joined the board?


Answers:
author: Iain Dooley
body: [@3vil](/t5/user/viewprofilepage/user-id/4073675) they can't see the team page but they \*might\* be able to see a list of team members if they go to invite members to the board. You can disable the ability for non-admins to invite people to the board, which should take care of that possibility, should be easy enough to test out:

<https://help.trello.com/article/791-changing-permissions-on-a-board>

comments: author: 3vil
body: I'll test it out, thanks!
Private custom field
Asked by JUN RUI TEOH:

Hi, is there a way for me to create a private field / comment in a trello card?


Answers:
author: Iain Dooley
body: [@JUN RUI TEOH](/t5/user/viewprofilepage/user-id/4073569) nope but when I need to include some sensitive content I just create a Google Doc and link it to the card.

comments: author: JUN RUI TEOH
body: Hi lain, thank you for the suggestion. I was thinking about using spreadsheet to keep track of those confidential information but at the same time, I would like to consolidate everything on one platform, so that we don't forget where things are. Your idea is definitely better!