youngmon/atlassian-qna huggingface dataset:
How to create a public and private space in confluence
Asked by Thomas Moran:

So basically I want to know how to create some pages in my confluence that are public (anonymous access to view) but some that are private. If this is not possible then maybe you need to create an entirely new space for private content and one for public content but I haven't been able to achieve this so far. Can you do this and how???


Answers:
author: Nic Brough -Adaptavist-
body: The most simple approach is the one you suggest, but you don't explain what the problem you are having doing it is?

Set up space 1 with anonymous view access, and space 2 without it. That gives you a public and a private space.

If you want to do this for parts of spaces, this is also possible. You need to make the space anonymously accessible first, then you hide parts of it by adding "view restrictions". The restrictions will cascade down to child pages, so you could start with a simple "page 1 (and children) public, and page 2 (and children) private", but you can put restrictions on at any level, not just the top level pages.

comments: author: Thomas Moran
body: Thanks Nic. I had forgotten to turn off the permissions to view in the private space. Many thanks!


Tags: permission
Linking jira workflow in confluence page
Asked by abin bhatta:

Is there is any way in to link Jiraworkflow diagram to confluence page so any changes on Jira work flow will automatically sink back to confluence ?


Answers:
author: Heidi Matchett
body: anyone aware of a solution for this in 2019?

comments: author: Tomas Vrabcek
body: nope, even in 2022


author: Rodney Sawyer
body: Interesting... I can see how this would be usefule for documentation.

I tried a couple of things on my test instance as I want to do this now, but could not make it work. The permissions would have to be the same as only users with "View Workflow" permission would be able to see it. But even then... I do not know of a way.

If no one else does, you should put in an enhancement request

comments: author: Spencer Young
body: Agreed, I think this would be very useful. Our current process right now is to mimic the workflow diagrams in DrawIO, but is a pain to keep up with changes.


author: Andrey Tetyuev
body: A workaround was described here:  
<https://community.atlassian.com/t5/Jira-questions/URL-for-workflows/qaq-p/1781353>


author: Martin Horv?th
body: I started the investigation in this topic.

Leaving a comment here for myself as a reminder to share the product when its ready.

1. Ill use Application link to create the page.

2. Scriptrunner addon used.


Tags: jira

jira-administration
Drop menu
Asked by Regional Administrator:

Hi I am trying to add **other** as a choice in a drop-menu and when the user click on other choice it open automatically text field? Can I do that in JIRA?

Thanks

Muhannad


Answers:
author: Nic Brough -Adaptavist-
body: You'll need to find or write an add-on that implements a web-fragment and a container for the field.

I'd stick with clicking "edit"

comments: author: Regional Administrator
body: Thank you for your answer. Could you please send me more details, how to do that web-fragment? If that possible.

Thanks

Muhannad


author: Nic Brough -Adaptavist-
body: See <https://developer.atlassian.com/jiradev/jira-platform/jira-architecture/web-fragments>

p.s. could you change your profile name to a real name? I think it made your posting be flagged as spam because the name was not real.


Tags: jira
stay logged in on Confluence Mobile
Asked by Paul Topping:

I'm using Confluence Cloud from my Android device, a Google Pixel phone. I want Confluence to stay logged in as this is my personal device and my personal Confluence wiki. I want to be able to take a quick note without having to go through its very tedious login process so often. It won't even remember my email address, CF site address, or my password. I understand how it needs to default in favor of security but can I change this?


Answers:
author: Maarten Cautreels
body: Hi Paul,

You should remain logged, I'm using Confluence Mobile on my Android (Oneplus Two) as well and I only had to login once in the past months.

Could it be because you logout on another device? See <https://confluence.atlassian.com/cloudkb/getting-randomly-logged-out-of-atlassian-cloud-691011821.html>

Best,

Maarten

comments: author: Paul Topping
body: Possibly. I expect to use CF cloud from my two desktops (work and home) and my mobile phone. Are you saying that if I don't log out of any of them, I shouldn't be asked to login from any of them for a "long time"? Will that survive browser/app and/or computer/phone restarts?

Still don't understand why the mobile app won't remember all but the password like most similar apps.


author: Maarten Cautreels
body: If you logout on one device you will be logged out on all other devices. That might explain why you should login on your mobile a lot.

And yeah it's a missing feature in the app to remember the password. You can however get that to work with a password manager like LastPass.

Best,

Maarten


author: Paul Topping
body: Not "remember the password" but remember everything else. Although, as you point out, there is s/w that will remember passwords, I don't expect Confluence to directly implement that for security reasons. However, there are no security implications to remembering a wiki's URL and very little to remembering an email address.

I am looking for a personal wiki. I don't expect there to be any others users but myself. There are other products that call themselves personal wikis that might serve my purposes better. I chose Confluence simply because I am already familiar with it in a different context. I was hoping to avoid learning yet another product. It would be a real shame if CF can't work in this scenario.

I will avoid logging out and see whether it works for me. Thanks for your help.
Confluence link with one and multiple JIRA instances
Asked by Deepa Sidhu:

We have two JIRA cloud instances (umuc-sem.atlassian.net and umuc-IT.atlassian.net). Both these instances have reciprocal connections with sem confluence instance: umuc-sem.atlassian.net/wiki *now.* However, initially, sem confluence had a default connection with umuc-sem.atlassian.net only because we purchased umuc-sem jira and umuc-sem confluence together. Now we are planning on merging umuc-sem jira and umuc-IT jira into one instance of umuc-IT jira and would like to only link umuc-IT jira with confluence. Once the merged instance of umuc-IT exists, we will deprecate the use of umuc-sem jira instance. My question is that upon overwritting umuc-IT jira with a merged/restored copy of umuc-sem + umuc-IT, will the connection between the restored cloud umuc-IT jira instance work as such with umuc-sem.atlassian.net/wiki automatically? Secondly, can the umuc-sem confluence exist by its own when we deprecate or get rid of umuc-sem jira instance? Third, can the sem confluence URL be updated to umuc-IT.atlassian.net/wiki ?

Thanks.


Answers:
author: AnnWorley
body: I checked with a senior support engineer on the Cloud team and the answers are "yes".

\> My question is that upon overwritting umuc-IT jira with a merged/restored copy of umuc-sem + umuc-IT, will the connection between the restored cloud umuc-IT jira instance work as such with umuc-sem.atlassian.net/wiki automatically?

* Yes, since they are both Cloud the application link will be automatic

\> Secondly, can the umuc-sem confluence exist by its own when we deprecate or get rid of umuc-sem jira instance?

* Yes

\> Third, can the sem confluence URL be updated to umuc-IT.atlassian.net/wiki ?

* Yes, please see [Changing the Cloud Instance URL Address or Migrating to a New Cloud Instance](https://confluence.atlassian.com/cloudkb/changing-the-cloud-instance-url-address-or-migrating-to-a-new-cloud-instance-691011835.html)


Tags: jira
Why am I still getting emails after updating my email settings?
Asked by Lee Howard:

I recently unchecked all my email settings options, except for the setting "Subscribe to daily updates".

Yet I am still getting emails every time someone edits any page in any Confluence space I am a member of.

Any advice?


Answers:
author: AnnWorley
body: It sounds like you are watching the spaces/pages.

The '**Watches**' page in your user profile displays a list of all pages and spaces you are currently watching.

**To manage your watches:**

1. Choose**your profile picture** at top right of the screen, then choose **Watches**.
2. Choose **Stop Watching** for any unwanted spaces or pages.

comments: author: Lee Howard
body: OMG, yes. I think I am watching every page I've ever visited!

Any advice how to stop watching pages by default?


author: AnnWorley
body: When you unchecked Autowatch in your email settings that should have done it:

```
AutowatchPages and blog posts that you create, edit or comment on will automatically be watched for future changes.
```


author: Patrick O_Connell
body: Hello,

On 6.9.0 server, here. We've staged 6.15.4, I gave feedback, and hopefully that's coming soon.

The problem I have with the way Autowatch behaves is that this is the text: "Pages and blog posts that you create, edit or comment on will automatically be watched for future changes."

This does **not** say anything about pages visited. And I'm seeing the same thing as [@Lee Howard](/t5/user/viewprofilepage/user-id/1134839) A torrent of emails about pages I know I had only visited, not ever edited, created, or commented on.

I had just written down a note-to-self to do a helpdesk ticket about this. Nope. There'd be nothing they could do.

When we upgrade, will this behavior be changed? I'd rather the behavior was changed, than the text corrected to indicate what actually happens.

Best,  
Pat O'Connell  
Technical Writer  
MindGeek


author: Anton Kulikov
body: i have same problem, i don't have any wathched page or spaces and in email settings have no any option, and i'm still getting an email strom, this is a major problem for me.


Tags: configuration

edit

email
How do I get the file tree back after June 1, 2017 patch?
Asked by Michael Friscia:

The most useful thing about confluence was the file tree on the left of each page. With the June 1 patch, that's gone. How do I get it back? I can't find a setting anywhere.


Answers:
author: AnnWorley
body: I checked with the Cloud team and it looks like they pushed some updates to your instance that I don't have yet. Here are more details:

[Latest changes in Confluence Cloud](https://confluence.atlassian.com/confcloud/latest-changes-in-confluence-cloud-875410618.html)

There isn't any "configure sidebar" option in the new format.

comments: author: Michael Friscia
body: It's an unfortunate mistake to remove a feature that teams rely upon. Navigation tree is what sets Confluence apart from other options.

The problem is that while authoring content, I need to see the tree. The iPad app has it, but authoring content on an iPad is beyond annoying.

Is there a way to roll our instance back? I have to seriously reconsider the documentation strategy with this change.


author: AnnWorley
body: You can roll it back for your profile. The profile menu has moved to the lower left of the screen. Users can also choose to opt back in to this experience via the profile menu as well

To get the whole instance rolled back you will have to open a support ticket at <https://getsupport.atlassian.com>


author: Michael Friscia
body: Thank you, I did not see the option to opt-out, so I did that and offered my feedback.

Thank you so much for your patience and assistance!


author: AnnWorley
body: Please try Space Tools\>Configure Sidebar at the bottom left of the page. You can toggle between Child Pages and Page Tree.

comments: author: Michael Friscia
body: That option does not exist. See screen shot below. I've clicked on everything.

![Screen Shot 2017-06-02 at 1.22.26 PM.png](https://community.atlassian.com/t5/image/serverpage/image-id/1834iE587D3DEF3C20F21/image-size/large?v=v2&px=999 "Screen Shot 2017-06-02 at 1.22.26 PM.png")


author: AnnWorley
body: When you referred to the June 1 patch I assumed you meant an update to a Cloud instance. Is this a server instance that was recently upgraded? It looks like a custom theme or other customization is being applied. Here are screenshots from both my Cloud and server instances, as you can see, they are very different from yours:

![Screen Shot 2017-06-02 at 1.11.43 PM.png](https://community.atlassian.com/t5/image/serverpage/image-id/1837iF3F01B81CB2B585F/image-dimensions/285x532?v=v2 "Screen Shot 2017-06-02 at 1.11.43 PM.png")![Screen Shot 2017-06-02 at 1.10.33 PM.png](https://community.atlassian.com/t5/image/serverpage/image-id/1838i0F887DDCBAFA23A2/image-dimensions/332x722?v=v2 "Screen Shot 2017-06-02 at 1.10.33 PM.png")

My recommendation is to get in touch with whoever applied the patch on June 1 and find out what they changed.


author: Michael Friscia
body: Sorry, this is the cloud instance, we do not host this locally.
How can I integrate Confluence and Bitbucket Cloud?
Asked by kristopherw:

Hello Everyone,

I'm trying to integrate our Atlassian cloud services. I've got Jira integrated with Confluence and Bitbucket, but Confluence and Bitbucket do not want to talk with each other. I've tried following the instructions for using Application Links to connect Confluence with Bitbucket Server but they do not work with Bitbucket Cloud (it fails during authentication with the error "We can't enable the incoming authentication because Bitbucket is not reachable.")

How can I get these services talking to each other?


Answers:
author: AnnWorley
body: The error "not reachable" implies an issue with connectivity.

Please review the requirements for connecting server and Cloud instances: [Link to server apps from Cloud](https://confluence.atlassian.com/cloud/link-to-server-apps-from-cloud-744721656.html)

Perhaps there is traffic allowed to the JIRA host which is forbidden to Confluence due to firewall rules, for example.

comments: author: kristopherw
body: Hello Ann,

Our Confluence and Bitbucket are both cloud versions hosted by Atlassian.


author: Sreenath
body: We are trying to do the same.

[@kristopherw](/t5/user/viewprofilepage/user-id/1134817)- Were you able to figure this out?

[@AnnWorley](/t5/user/viewprofilepage/user-id/502040) - Any suggestions?


Tags: bitbucket

bitbucket-cloud
New Twitter feed embed code not compatible with ?Widget Connector? Macro
Asked by Alison Dunn:

Twitter recently updated their embed tools to generate a short block of HTML code. There is no widget ID, so the single URL required for the 'Widget Connector' Macro does not work. How can I embed a twitter feed now?


Answers:
author: Richard Archer
body: Wow, no bites?

It looks like this was [raised as a bug in April](https://jira.atlassian.com/browse/CONFSERVER-52290) but it's been resolved as "Won't fix", stating that it works if you follow [updated documentation](https://confluence.atlassian.com/doc/widget-connector-macro-171180449.html).

However, the documentation is wrong and this bug still exists. The only widget type that creates a widget ID is a search term. Any other widget (such as a profile or list timelines) no longer creates a widget ID and requires different embedded code.

Twitter direct users affected by this to encourage their software vendors to update their products to use the new API. [Documentation is available](https://dev.twitter.com/web/embedded-timelines).


Tags: twitter

widget-connector
Confluence "Best Practice" when updating Add-Ons
Asked by AMC Web Team:

We're looking to see what others have for "best practices" when updating their Add-Ons?

Since there is no schedule as to when an Add-On is released, do any of you just blindly install the suggested update listed in the Manage Add-Ons, and hope it works okay? Do you review the changes and determine if they fix bugs vs add enhancements, then schedule a time to apply the update?


Answers:
author: Mirek
body: Hi,

Yes, basically it is always hard to determine when add-on should be updated. There is no easy way that would recommend it to us automatically. Every addon need to be reviewed first. Checking release notes and documentation is a first things to do.. and of course not only the latest but all versions between the one that we use and the latest.. (there might be some changes that are important but also some that are not relevant or addon did not actually change much)

Sometimes updating an addon could introduce more problems (even everything was working fine now) so just updating it on PRD without testing is not recommended. Always check the addon on TST system first.

There is no best practice on when to upgrade addons. It depends on own needs. If there is a new feature that is worth having now then yes.. upgrade. If there is a security vulnerability or annoying bug.. yes, also it is good to update. But please keep in might that bugs might happen even someone changed a single line in the addon source code when releasing a new version.

My personal recommendation is to do an addon review always when main application is upgraded. Then at least testing and verification is done once. If something is not working we can get back to the vendor before upgrade and later decide what to do with the addon.


Tags: best-practice

confluence-administration
Collaborating with Clients
Asked by Sharon Desize:

Using Confluence as a way to colloborate on projects and then Jira for our dev team. I would like to be able to give access to just the one project in Confluence for each outside group we are working with to collaborate in Confluence with us. I see the anonymous user but unless I'm not understanding it's use properly, it appears to be an open access which I don't want to provide.

How are other's handling this? I'm looking for Confluence to be more like Basecamp where people can upload, see and share information and not just our internal team.


Answers:
author: Vero Rivas
body: Hi [@Sharon Desize](/t5/user/viewprofilepage/user-id/1134801)

Look at this posts, maybe can help you

<https://confluence.atlassian.com/doc/setting-up-public-access-156.html>

<https://support.atlassian.com/confluence-cloud/docs/set-up-public-access/>

Cheers


Tags: client

collaboration
Export to word: how to modify the default header?
Asked by Miles:

1 - I am exporting a page from Confluence to word 2013, and once in word, the Header always contains the name of the author of the page, and the title of the root page.

I couldn't find an option to modify this in the scheme export options, so any help appreciate.

2- Parallel question, but of less importance. The default footer add the page number, which is handy, but do you know how additionnal info can be added too?


Answers:
author: Vero Rivas
body: Hi [@Miles](/t5/user/viewprofilepage/user-id/1125641)

Look at this post, maybe can help you

<https://confluence.atlassian.com/doc/export-content-to-word-pdf-html-and-xml-139475.html>

Cheers


Tags: ms-word
Can I export Outlook calendar in confluence?
Asked by Jawwad Channa:

HI,

I want to see my outlook calender in Confluence team calender. Is this possible?

I know its possible other way around that I can see the confluence calender in outlook. but it would be great if I found a way to show live Outlook calender in Confluence.

Thanks,


Answers:
author: Thomas Schlegel
body: Hi Jawwad,

your question was already discussed here:

<https://community.atlassian.com/t5/Team-Calendars-for-Confluence/How-can-I-show-MS-Exchange-Calendars-in-Confluence-Team/qaq-p/101749>

The latest post from January 2017 describes a workaround that may be suitable for you.


Tags: team-calendars-for-confluence
How to insert children pages list and their children in the TOC of the root page?
Asked by Miles:

I have the folowing structure:

Root  
Child1  
Child2  
Child3  
Subchild1  
Subchild2  
Header1  
Header2

How can I use the toc macro on the root page to display the above structure (or any other buildin macro)?


Answers:
author: Thomas Schlegel
body: Hi Miles,

you can do it like that:

* do not use the toc macro, but the children macro
* edit the children macro, set the depth of descendants to 4
* Set Excerpt Display to "Rich Content"
* Add your pages
* Add an excerpt macro to page "Subchild2"
* add toc-macro into the excerpt body
* Add your headers to the page Subchild2 and save it

Now, if you look at your top page, it should look like that:

![children2.png](https://community.atlassian.com/t5/image/serverpage/image-id/1814i532415AEF3D004C5/image-size/large?v=v2&px=999 "children2.png")


Tags: child-page

table-of-contents
how can I sort pages for meeting notes in confluence?
Asked by Alex:

Hello folks,

greets from a sunny Berlin. Although the weekend is slowly rising its lazy head I will not finish work before bringing some more order in our confluence section.

At the moment we have daily meetings and organize the meeting notes as pages.

It looks like that:

2017-06-01 Meeting notes  
2017-05-19 Dev A  
2017-06-01 Dev B  
2017-06-01 PO A  
2017-06-01 Dev A  
2017-06-02 Meeting notes  
2017-06-01 PO

This is just a small excerpt obviously. My question: Is it possible to change the order and have it sorted either by

a) most recently created page at the top

or

b) most recetely edited page at the top?

Any tips are very welcome.

Thanks.


Answers:
author: Thomas Schlegel
body: Hi Alex,

sorting the pages in the page tree by these dates is not possible, as far as I know.

But you can add an overview page for your meeting notes and sort them the way you want on that page:

Put the page tree macro (Seitenhierarchie in German) on your page, set the root for your meeting-note-pages and then you can sort them as shown here:

![sortorder.png](https://community.atlassian.com/t5/image/serverpage/image-id/1802iDD8C5E0F0ACA01B0/image-size/large?v=v2&px=999 "sortorder.png")

Viele Gr??e aus Hamburg

Thomas

comments: author: Alex
body: that worked. Thanks @Thomas


Tags: sort
Zip Archive vs Windows Installer
Asked by Mark Finta:

What are some of the major ups and downs to each install type? Also, if we went the route of zip/archive, would we be able to do a build/deploy for updates, instead of repeating the whole install process again? Also do either options have rollback capabilities?


Answers:
author: AnnWorley
body: The main advantages of the installer are that it will set up the Windows Service and install the bundled JRE. If you use the zip archive you will have to manually update confluence-init.properties to designate a home directory and you will have to have the system Java Home parameter set to a JDK. You will need to set up the service afterward.

I am not sure what you mean by going through the entire install process for upgrades; the setup wizard only runs on initial install, subsequent upgrades just entail running the installer or starting a new archive agaist the old version's home directory. Please let me know more on how we can help with this.

As far as rolling back, I am assuming you mean upgrades. The only way to roll back is to restore the home directory and database from backups and start the old version again.


Tags: install

jira