What can I use for smart status reporting, forms, page properties, what else?
Asked by Mark Montminy:

Most of our teams are fairly new to Confluence. We're starting to leverage page properties/reports to collect status and roll them up across various functional areas.

As we get better at this, we're hitting a few limitations, and I'm curious as to what creative solutions others may have found.

A stypical status report will generally have a page properties macro, which contains several key/value pairs of different types, dates, finances, status macros, etc. Each week the teams update their respective pages properties table, and those are pulled into different leader's reports.

Some of the capbilities we'd like:

* controlled data with dropdown lists, checkboxes, etc. I've seen a few macros/addons for this, but they're either designed for changing outside edit mode, or they allow the user to change the list values. A template list can be changed once the page exists.
* the ability to do calculations in the roll-up report, or some processing of the information in the individual status reports. (if status == "ON TRACK" and overages == 0 then health = "GREEN"). Also the ability to do summaries in the reports, total budget, ratio of ON TRACK vs OFF TRACK, etc
* history, the ability to have a summary of changes. If status was ON TRACK week 1, OFF TRACK week 2, and ON TRACK again week 3, it's not easy to see we had a problem on week 2.

It seems like some of the forms addons may give us some of this capability, but I thought I'd ask the community if anyone has experience trying to address some of these.

We're server, since that matters when talking capabilies/addons.


Answers:
author: Andrey Khaneev _StiltSoft_
body: Hello Mark,

I think [Table Filter and Charts](https://marketplace.atlassian.com/plugins/com.stiltsoft.confluence.plugin.tablefilter.tablefilter/server/overview) add-on can cover some of your needs:

1. You can do calculations using [Pivot Table](https://docs.stiltsoft.com/display/TableFilter/How+to+use+Pivot+table+macro?src=contextnavpagetreemode) macro or Table Filter [total rows and total columns](https://docs.stiltsoft.com/display/TableFilter/Managing+Look+of+the+Table+and+Filtration+Pane#ManagingLookoftheTableandFiltrationPane-OutputtingtheTotalColumn).
2. You can visualize Health of project and ratio using Column Chart with green bar for OFF TRACk and red bar for ON TRACK based on Pivot Table by status. Pivot Table can show percentage of each status if you need.
3. You can build several different reports [based on the same](https://docs.stiltsoft.com/display/TableFilter/How+to+use+Table+Excerpt+macro) report table.

Another add-on that might help you is [Handy Macros](https://marketplace.atlassian.com/plugins/com.stiltsoft.confluence.handy.macros/server/overview). It provides you with [Handy Status](https://docs.stiltsoft.com/display/HMFC/How+to+use+Handy+Status+macro) macro with a c[onfigurable preset of statuses](https://docs.stiltsoft.com/display/HMFC/How+to+use+Handy+Status+macro#HowtouseHandyStatusmacro-Creatingoreditingapersonalstatusset), ability to [change status](https://docs.stiltsoft.com/display/HMFC/How+to+use+Handy+Status+macro#HowtouseHandyStatusmacro-Changingstatus) in page view mode and [status change history](https://docs.stiltsoft.com/display/HMFC/How+to+use+Handy+Status+macro#HowtouseHandyStatusmacro-Statushistory).


Tags: report

status