youngmon/atlassian-qna huggingface dataset:
Can I create a RULE to disallow cards moved to Completed List if any Checklist are still open?
Asked by daryn reif:

We use Checklists a lot. Most every board has a Completed list. We'd like to ensure that all Checklist items are actually checked off before allowing a card to be moved to that list. Is this possible? How?


Answers:
author: Iain Dooley
body: [@daryn reif](/t5/user/viewprofilepage/user-id/1017510) This Butler command will do it:
> when a card with an incomplete checklist is moved into list "Completed", move the card to the previous list on the board

comments: author: daryn reif
body: Great. Many thanks Mr. Iain.
Trello notifications don't work on iOS app
Asked by TOUKO PM:

Hello,

I turned on the notifications for my Trello app in my Iphone XR. Both the iPhone and the app are updated to the last version.

I don't get any notification even if all my trello items have the expiration date. I also tried to set a reminder 5 or 15 minutes before the expiration, but still no notifications at all.

Below you can see that the notifications are all turned on in both the app and the settings of my iPhone (the screenshots are in Italian)

![IMG_2126.PNG](https://community.atlassian.com/t5/image/serverpage/image-id/72748i71EA8E08110EBF2F/image-size/large?v=v2&px=999 "IMG_2126.PNG")![IMG_2127.PNG](https://community.atlassian.com/t5/image/serverpage/image-id/72749i86F88C86BD698D36/image-size/large?v=v2&px=999 "IMG_2127.PNG")


Answers:
author: Torben_trello
body: Any chance that you are not watching the card in question or are a member of the card?

In order to receive notifications for certain actions on a card, you will need to be watching the card, list or board that the card is on or you have to be a member of the card in question. Also, please note that you will not be notified or your own actions (e.g you change or comment on a card)

More details here: <https://help.trello.com/article/793-receiving-trello-notifications>


Tags: ios

notification
Help please with implementing auto creation date on cards
Asked by Robin Schnitzler:

I saw a terrific post about automating a date when creating new trello cards. However, while I'm tech savvy, I'm completely new to Trello and don't know how to implement this - can someone please guide me?

<https://community.atlassian.com/t5/Trello-questions/Visible-Trello-Cards-Creation-Date-Automation/qaq-p/1083244>

Here is what this post states:

Q: Is there a way to automate a date marking on trello cards and make it noticable in the same time?

A: When a card is created set the title to "\[{date}\] {triggercardname}"

Response: Great! Made a rule when the card is created to rename title to suggested "\[{date}\] {triggercardname}" and it did perfectly what I wanted. Many thanks.

Thanks!


Answers:
author: Iain Dooley
body: [@Robin Schnitzler](/t5/user/viewprofilepage/user-id/3630902) it's a Butler command. If you click the "Butler" button at the top right of your board you can create rules and buttons etc.

comments: author: Robin Schnitzler
body: Yes, I am aware of Butler, but I've never used this and really need more step-wise guidance.


author: Iain Dooley
body: [@Robin Schnitzler](/t5/user/viewprofilepage/user-id/3630902) okay so what's the trouble you're having in creating this automation with Butler? You click the Button, add a rule and then ... what happens?


author: Robin Schnitzler
body: This is what I've tried. (I have never used Butler before.)

This is not giving me the intended outcome... :(

Robin

![trello screen shot 11-18-19.png](https://community.atlassian.com/t5/image/serverpage/image-id/73298i7EFA9143600DF61D/image-size/large?v=v2&px=999 "trello screen shot 11-18-19.png")


author: Iain Dooley
body: [@Robin Schnitzler](/t5/user/viewprofilepage/user-id/3630902) you've created a card button, which is a custom button that shows up on the card in the same area as "Power Ups" (on the right hand side about halfway down when you click on a card to open it).

What you need to create is a rule, which will trigger when a card is created. The action you have created above looks to be correct, you just need to trigger it using a rule instead of a button (if, for example, you find the button on one of your cards and click it you should see the name change).


author: Robin Schnitzler
body: Thank you.

I am now in the Rule area and don't see a way to add an action.

I'm sorry I'm not getting this quicker...![Annotation 2019-11-19 094511.jpg](https://community.atlassian.com/t5/image/serverpage/image-id/73381i8EA75F32556C8281/image-size/large?v=v2&px=999 "Annotation 2019-11-19 094511.jpg")


author: Robin Schnitzler
body: I got it!

Now, I'm wondering if I can change the date format from:

November 19, 2019 to 11/19/19

Thank you.
make the trello board visible for public
Asked by jenova:

Hello, we are an open source project and we have a public trello board. We want to provide a bitbucket link with our git repos and Trello-board.  

Unfortunately, the trello-board is hidden for non register people. It's a problem for us.  

How can we change that?  

Thank you.


Answers:
author: Kimberly Deal _Columbus ACE_
body: Hi [@jenova](/t5/user/viewprofilepage/user-id/3633773)   

You can change your Trello board visibility, if you accidentally set it to Team or Private.  

<https://help.trello.com/article/789-changing-the-visibility-of-a-board-to-public-private-or-team>


author: Outright Systems Pvt. Ltd.
body: Not Sure about your question , a PUBLIC board is always available to anyone without signup.

Can you access this board, it is PUBLIC made by me..

<https://trello.com/b/WaKhrFqw/git-learning>

comments: author: jenova
body: yes but it's not what we try to do. We would share the bitbucket project link, trello-board visible here as well (like repos)


author: jenova
body: No issue there, trello-board is public.  
i talk about to be public there:  
![temp1.jpg](https://community.atlassian.com/t5/image/serverpage/image-id/72857i6369EFD48D775157/image-size/large?v=v2&px=999 "temp1.jpg")

comments: author: Outright Systems Pvt. Ltd.
body: As per I understand, you can't post / comment anything without login into trello.
Create Board In Trello via SLACK
Asked by Vickey Palzor Lepcha:

Can we create a new board in Trelllo via SLACK ?

I am able to link to existing boards or add cards to a board but I am unable to create a new Board in Trello via SLACK.


Answers:
author: Mike
body: Hi Vickey,

Not currently, no, but I'll make sure the team knows that's something you'd like to be able to do in the future!
Update notification preferences
Asked by Jonathan McKinney:

I receive a lot of unwanted notifications for Trello and I'm wondering if there's a way to update which action items I can be notified for?

For example: I get unwanted notifications whenever I'm removed from a card, the card moves, the due date is updated, and some other cases.

Mainly I just want a notification if I've been added to a card or someone messages me on a card.

Any suggestions?

Thank you!


Answers:
author: Garrett
body: Hey Jonathan,

Totally understand wanting to really fine tune what notifications you receive, but I'm afraid there are certain actions that will always send a notification to you in Trello. You can see a full breakdown of them here: <https://help.trello.com/article/793-receiving-trello-notifications>

I'll be happy to pass your interest in more granular controls for that over to the team in the meantime!
How do I show the number in my card lists?
Asked by Doug Picatti:

I see help onlne telling me I can create boxes at the top of my list to count the items in my columns. The answer says to do the following. The problem is, I have no idea where to type this command. I am missing something super simple and cannot figure it out. Please help, thank you.

This should do the trick:

`every day, count cards in list "To Do", if {cardcountresult} > 10, create a card in list "Today" named "Reprioritize To-dos`


Answers:
author: Iain Dooley
body: [@Doug Picatti](/t5/user/viewprofilepage/user-id/3632815) can you post a link to where you saw that answer?
How to get a forever token?
Asked by stockto:

I sell products online through a website I wrote. To manage my fulfilment flow, when a purchase is made I want my app to automatically create a card on a trello list.

I've managed to do everything okay except that after a few minutes the token that I was using expires, even though I thought I had created a token that would never expire.

I can't manually authenticate every time an order comes in.

Here's the code I've written to generate tokens. (Oauth1).

Step 1 (one time): Get a manually authorized resource owner key, resource owner secret, and verifier.

```
import requests
from requests_oauthlib import OAuth1Session
oauth = OAuth1Session(CLIENT_KEY, client_secret=CLIENT_SECRET)
fetch_response = oauth.fetch_request_token(REQUEST_TOKEN_URL)
resource_owner_key = fetch_response.get('oauth_token')
resource_owner_secret = fetch_response.get('oauth_token_secret')

print(f'resource_owner_key: {resource_owner_key}')
print(f'resource_owner_secret: {resource_owner_secret}')
auth_url = oauth.authorization_url(AUTHORIZE_TOKEN_URL, scope='read,write', expiration='never') # expiration never
print(auth_url)
# Now manually authenticate in browser using this URL. Record resource owner 
```

Step 2 (every time): Use resource owner key, resource owner secret, and verifier to generate a token.

```
oauth = OAuth1Session(CLIENT_KEY,
client_secret=CLIENT_SECRET,
resource_owner_key=RESOURCE_OWNER_KEY,
resource_owner_secret=RESOURCE_OWNER_SECRET,
verifier=VERIFIER)
oauth_tokens = oauth.fetch_access_token(ACCESS_TOKEN_URL)
token = oauth_tokens.get('oauth_token')
```

Step 3: Use *token*in POST request to make card.

This all works fine for a few minutes, then I get the error:

```
requests_oauthlib.oauth1_session.TokenRequestDenied: Token request failed with code 500, response was 'token not found'.
```

I thought that token was last forever? I can still see under my account details on Trello:
>
> ##### An unknown application {#toc-hId-1813248089}
>
> * read and write access on all your boards
> * read and write access on all your teams
>
> Approved: today at 6:30 AM  
> Never Expires


Answers:
author: stockto
body: Solved - I was doing everything right, just that Step 2 should only be done once. I thought I had to generate a new token every time, but the token gotten at the 'token = ' line is actually good to save off and use forever.
Is icon change for custom fields possible?
Asked by @pablomunoz_calcher:

Hi all! :)

Would it be possible in any way to change the icon of a **custom field** as you can when creating a Card Button in the Butler Power-Up?

![cardbutton creation.JPG](https://community.atlassian.com/t5/image/serverpage/image-id/72588i07ED5DAEB9597EE8/image-size/large?v=1.0&px=-1 "cardbutton creation.JPG")

If not, here's a suggestion for new releases I guess!

Thank you


Answers:
author: Garrett
body: There isn't currently, but you can always add emojis to your custom field names to give them some extra flair.

I'll let our team know about your interest in this in the meantime, Pablo!


Tags: butler

custom-field

icon
How can I create a sub-task?
Asked by batCattle:

Possibly stale Trello docs about Task dependencies (would link, but being flagged as spam) a "dependency" system can be created using Butler rules. The implication is that Butler is an integrated part of Trello, but many searches will tell you it "used to be a bot, now it's a power-up!". Alas, now it's integrated, as of almost a year ago.

The doc suggest one can add items to a Sub-tasks checklist and have Butler create new tasks that link back to the original, and where their completion drives completion of the parent task. The problem is that the ruile-building UI, even in "advanced" mode does not appear to be able to create the kind of rule that the doc suggests can be created:

```
when an item is added to checklist "Sub-tasks" by anyone,
convert the item into a linked card
```

In particular, "convert" is not an action, and honestly I did not see any reasonable replacements like "create" or "add".  

There are other rules given in the article in order to implement the kinds of patterns it's talking about. I can only imagine another change is coming, where sub-tasks and pre-requisites will be more directly built-in, but for now, what is the way? Everything I find on Butler or elsewhere seems to talk about a power-up or a bot, and both appear to be defunct/stale.


Answers:
author: batCattle
body: As it turns out Trello Support had an answer for me, and it is indeed possible with the new built-in Butler. Alas I can only make one Butler rule with my free account, and creating task dependencies takes 2 or 3, but this first rule for turning checklist items into tasks linking back is definitely doable. The "convert to a linked card" action is under Cascade in the action categories.


author: Iain Dooley
body: [@batCattle](/t5/user/viewprofilepage/user-id/414873) here's an example of how to do it with the power up:

<https://community.atlassian.com/t5/Trello-articles/Trello-Subtasks-with-Butler/ba-p/1060392>

comments: author: batCattle
body: Sadly I think the power-up was removed. Apparently the transition is much more recent than I thought hence no docs on the new integrated Butler. Trello Support was able to provide an answer how it is done with the new rule-building GUI (which may or may not have changed).


Tags: butler

dependency

sub-task
search keywords when filtering for cards and "AND"-ing keywords
Asked by karlcassar:

Hi! When you are on a board, and you filter cards (Shortcut: F). If you type two keywords, for example "permit renewal", it will "or" the keywords together. That means that it will return:

* All cards which contain "permit"
* All cards which contain "renewal"

I find this quite strange behaviour. Is it possible to do a search where you can "and" keywords? Or can you use search operators to specifically choose if you want AND or OR, for example "permit AND renewal" or "permit OR renewal"

This makes multi-word searching extremely inconvenient


Answers:
author: Alexis Robert
body: Hi [@karlcassar](/t5/user/viewprofilepage/user-id/2172695) ,

you can achieve this by typing this in the search box :

```
"permit" + "renewal"
```

In this case, the "+" operator will perform a search for the cards with BOTH words.

Let me know if this helps,

--Alexis

comments: author: karlcassar
body: I'm referring to the "filter" function, not the general search across all boards. If you type "permit" + "renewal", it still filters for permit OR renewal.


author: Alexis Robert
body: Yes you're right, at the moment this is a limitation on filters.
Add "Edit estimates" option of Everhour in Trello's boards
Asked by liliana.lopes:

After the integration of Everhour software on Trello, it appears the option ot time tracking (Add time, edit time and estimates options). However, it is not possible to insert the estimates first, only after the registration of time in "add time". Is it possible to estimate the time before the insertion of work hours?


Answers:
author: Waclaw
body: Hi Lillian, Waclaw from Everhour is here. I am wondering what made you believe that you can't input estimates first? Please click on estimates, enter it and you will see your task or individual estimate - <http://g.recordit.co/NxsH6Qq1sy.gif>.

Do you see a different workflow?


author: Ludo
body: Hi

You can use Chrome extension : "plus for trello".
No team
Asked by Beth_Maxwell:

When you are creating a team in Enterprise there is an option for no team. Is this a personal board for their Enterprise managed account?


Answers:
author: Garrett
body: Sorry Beth, but I'm not sure I understand what you mean. When creating a team you should see an option to create one that is associated with the Enterprise, or a free team that isn't.

Boards however, can only be created in the Enterprise, if that's being done by a managed member.

I hope that helps clarify!
Delete or remove photo from card
Asked by DesertHorses:

I attached a photo to a card. This would be OK if I could move the photo to below the checklists but at the top it's intrusive. I'd like to either remove it or convert it to a card like you an do with a checklist item.  
For now it looks like I need to copy the other items into a new card then archive-delete the current card then reload the photo in a new card. Kind of klutzy for a productivity tool...


Answers:
author: Garrett
body: Hey there,

Totally understand what you're looking to do here, but I'm afraid that isn't possible at the moment. The order of items on the card back cannot be rearranged, and attachments can't be converted to a new card. Happy to let our team know about your interest in both of those features though!
How can I search comments for tagging?
Asked by Skip Foster:

How can I search for comments and checklist items I am tagged in?


Answers:
author: Esme Crutchley
body: Hi [@Skip Foster](/t5/user/viewprofilepage/user-id/3630992)

Checklists are a little tricky, but comments and watching are easier!

On any board, click on your Avatar (top right), then click 'Activity' and any comment you're tagged in should appear in the activity list below. You can also pop your cursor in the search bar and type @me and all cards that you're watching/a member of will show up.

Checklists don't appear in the same way and I can't see any way to get to them. I'll have a look into this today and see if I can find any way to find them. You could use Butler to automatically create a comment with your username when you're added to a card or added to a checklist, which would put your username in the comments fields at the bottom, and allow you to search through them that way.

You could also add a Butler command which could work something like this:

* When someone adds @me to a checklist
* Create a copy of the card on **Board X** and link the cards together

And then do the same for all comments.

It might not be the best work around for your specific needs, but it would make sure that any card you appear on are in one place that you can manage?

Please let me know of any other details you think might be pertinent and I'll do my best!

Esme :)


Tags: tag
Where can I get Trello swag like stickers and buttons?
Asked by carlycullen96:

Looking to continue to promote Trello within my office and wanted to have Trello stickers and materials to spread the use of the tool in our offices! Any help or how can I get in contact with who supplies those? It would be a huge help!


Answers:
author: Erica Moss
body: [@carlycullen96](/t5/user/viewprofilepage/user-id/3630931) Hi, Carly! If you email support@trello.com, the team can help you out. ?
Need a way to hide empty lists after filtering
Asked by RichExperiences:

Hello -

I can't see how to hide empty lists when I'm filtering my boards

Certainly, there is a way to do this. When I have 12 lists and want to see just the items I'm working on, I don't need nor would UI heuristics indicate that I'd have to constantly view all 10 empty lists all day rather than the 2 that have work items.

Am I missing something?

Thanks!

Rich

PS - Also, any idea why the sidebar shows open each time I use a link with the filter on? I have to close it each time. It covers up valuable elements on my screen that I need want to look at when I first see the board. Is there a way to turn this off?

![Screen Shot 2019-11-11 at 8.55.20 AM.png](https://community.atlassian.com/t5/image/serverpage/image-id/72432iE3F2981AFB058B9C/image-size/large?v=v2&px=999 "Screen Shot 2019-11-11 at 8.55.20 AM.png")


Answers:
author: baincd
body: I've wanted the ability to hide empty lists, and could not find a solution. So I wrote a bookmarklet that hides all empty lists, including lists that are empty based on the current filter. The bookmarklet can be used in different browsers, including Firefox and Chrome.

You can install the bookmarklet here: <https://baincd.github.io/bookmarklet-hide-empty-trello-lists/>

The source code for the bookmarklet can be viewed here: <https://github.com/baincd/bookmarklet-hide-empty-trello-lists/blob/main/Hide-Empty-Trello-Lists-Bookmarklet.js>

comments: author: tiwolf
body: This is a fantastic solution and it works like charm. Many, many thanks!


author: Alexis Robert
body: Hi [@RichExperiences](/t5/user/viewprofilepage/user-id/1177165) ,

there is a way to do this with a Chrome extension : <https://chrome.google.com/webstore/detail/trello-hide-empty-lists/lpaphageodfmpofbebinclojamdfomon>

Let me know if this works,

--Alexis

comments: author: RichExperiences
body: Thanks. I saw this. Too bad it's not supported anymore. Reviews say it doesn't work.
Outlook add-in possible with no access to 'store'
Asked by mariska.van.nijen:

I would like to try the Trello Add-in in my Outlook. But, at work my access to the 'store' is forbidden. Is there an other way to get the add-in? (For example, in the past I used the ToDoIst add-in and I could download it from their website)

I really would like to try the full experience.


Answers:
author: Garrett
body: Hey Mariska,

I'm afraid there isn't a direct download option for the Outlook add-in that we provide. Since that is developed entirely by Microsoft, it might be worth reaching out to their support team for a direct download option.

[trelloaddin@service.microsoft.com](mailto:trelloaddin@service.microsoft.com)

comments: author: mariska.van.nijen
body: To bad...

Thanks for the repons!

I'll try to find an other way to work the way I want. I will try the Microsoft support team.


author: P?r ?stberg
body: Did you find a solution?
change public name in trello.
Asked by Vacances125:

I want to change my public name in trello. can you helem me please?


Answers:
author: Teodora V
body: Hi [@Vacances125](/t5/user/viewprofilepage/user-id/3630472)

Go to <https://trello.com/my/profile> and find the Username field.

Enter your new username in that field and click Save.

<br />

![](https://d33v4339jhl8k0.cloudfront.net/docs/assets/545804d8e4b09c5ca72525ce/images/5d35bfe90428634786754025/file-sbikDMlqMQ.png)  

comments: author: KcChano
body: ?
why can't I attach Google Docs from my phone as an attachment?
Asked by horizonbrave:

Hi,

I just started evaluating the Android app.

I tried the attachment feature but while I can browse and add any attachment the Google Docs documents are greyed out. The file I used for the test is just a text file that I created from the Goggle Drive app in my phone, nothing fancy.

Many thanks for suggestions! :)


Answers:
author: Iain Dooley
body: [@horizonbrave](/t5/user/viewprofilepage/user-id/3630118) I don't have an Android to test on but I can report that on my iPad running iOS 13.2.2 I can select from Google Drive using the iOS "Files" app when I attach and choose from files.

comments: author: horizonbrave
body: I even enabled link sharing and made them available offline but all Google Docs file are greyed out when I try to add file from my Google Drive folder.

Please see attached screenshot:

![Screenshot_20191112-061219_Files.jpg](https://community.atlassian.com/t5/image/serverpage/image-id/72502iC32973C157575C59/image-size/large?v=v2&px=999 "Screenshot_20191112-061219_Files.jpg")


author: Iain Dooley
body: [@horizonbrave](/t5/user/viewprofilepage/user-id/3630118) Oh right so the attachments are working but it just won't let you attach that file type.


author: horizonbrave
body: That's correct.

I went through Google Drive settings but I don't see anything odd. Can you please reproduce the behavior on your side?

Thanks for trying to help


author: horizonbrave
body: Is it maybe because it's a premium feature?

I just saw the pricing page and apparently "apps" (which enlist Google Drive) support is only for paying customers.


Tags: google

integration