youngmon/atlassian-qna huggingface dataset:
Mark parent card as complete only when all child cards are under a specific list
Asked by physx:

Hello!

I'm using Butler to copy cards in another list on the same board and link them together. The board has many lists and the parent card has many copies into other lists.

Is there a way to mark parent card as complete only when all the child cards are under a specific list?

Thanks!


Answers:
author: Iain Dooley
body: [@physx](/t5/user/viewprofilepage/user-id/3111840) This Trellinator command will trigger when a card is moved to list "Completed List" and find the parent card linked in the attachments, then loop through all the attachments on the parent card and check if they are all in the list "Completed List" and if so, will mark the parent card complete:

<https://gist.github.com/iaindooley/1102d83ab01c9a8c333066f04ae8a635>

You can find out more about Trellinator here:

<https://community.atlassian.com/t5/Marketplace-Apps-articles/Introducing-Trellinator-Automate-Trello-with-Google-Apps-Script/ba-p/925271>

comments: author: physx
body: Thank you, this works! Is there a way to understand and code my own Trellinator commands?


author: Iain Dooley
body: [@physx](/t5/user/viewprofilepage/user-id/3111840) hey there, sorry for the delayed response. You can find out more in-depth how Trellinator works in the documentation:

<https://www.theprocedurepeople.com/trellinator-automate-trello/docs/>

In particular the "Hello World" tutorial linked from that page gives you a much more complete picture of how to create and deploy Trellinator code including version control and writing command line tests etc.


author: Katrin Anger
body: [@physx](/t5/user/viewprofilepage/user-id/3111840)

I am quite familiar with the Butler Power-Up, and I think it is safe to say that there are currently no actions to achieve this with the Butler Power-Up. And if so, it could be very complicated.

You may want to consider using a Power-Up that can track task dependencies, like the Epics by Screenful Power-Up or the Hello Epics Power-Up.

Here is a nice [article that explains these Power-Ups](https://medium.com/@nspirITing/3-pioneering-ways-to-manage-task-dependencies-in-trello-9ae96d69680) a bit.

From what I understood the task is for you, I'd probably recommend the Hello Epics Power-Up to you.


Tags: butler

dependency

power-up
How do i upload from multiple google drive
Asked by Kevin Johnson:

When i want to upload a file from one of my google drive accounts it always default to the same google drive . Im wanting to use my new google drive so how do i get that right

thanks

kev


Answers:
author: Denise
body: Hi Kevin,

As a first step, I'd suggest taking a look at the troubleshooting steps explained in this help doc <https://help.trello.com/article/796-attaching-documents-with-google-drive>

If that doesn't help, feel free to get in touch with us at <https://trello.com/contact> so we can take a closer look. Thanks!
Can I use Trello as a multi-project deadline tracking tool?
Asked by Dan Herzig:

I am an engineer working in the construction fields. I have developed a spreadsheet tool over the years that tracks multiple project deadlines over 3 month, 3 week and current week for a diverse, mechanical, electrical, plumbing, fire protection engineering staff located in multiple offices. Does anyone know if there is a way I can automate this process using Trello as my base? Any recommendations?


Answers:
author: Katrin Anger
body: [@Dan Herzig](/t5/user/viewprofilepage/user-id/3129197)

Hi Dan,

what immediately comes to my mind is setting up one board as a Dashboard, sync cards with their due dates into this Dashboard and have everything monitored from it.

By using the Butler Power-Up, you could set up automations for such a process.

comments: author: Dan Herzig
body: [@Katrin Anger](/t5/user/viewprofilepage/user-id/2708783) Thank you Katrin. I will play around with that!


author: Iain Dooley
body: [@Dan Herzig](/t5/user/viewprofilepage/user-id/3129197) in addition to Trello's built-in automations available with Butler, I created Trellinator for creating complicated automations for Trello with Google Apps Script:

<https://community.atlassian.com/t5/Marketplace-Apps-articles/Introducing-Trellinator-Automate-Trello-with-Google-Apps-Script/ba-p/925271>

You can also look at Placker which is an excellent project planning tool based on Trello


Tags: butler

team-management
Should the SAVE TEXT keyboard shortcut be working for my checklist entries? It isn't.
Asked by Greg May:

According to the keyboard shortcut guide that pops up when you hit "?" while in a board, the SAVE TEXT shortcut works just about everywhere:

"Pressing Control + Enter (Windows) or Command + Enter (Mac) will save any text you are writing. This works when writing or editing comments, editing the card title, list title, description, and other things"

It's great shortcut for all of the items specifically mentioned in that summary, but it does not work with my checklist entries. Is it supposed to?


Answers:
author: Greg May
body: Never mind. It's even easier in checklist items. The entry key alone accomplishes the same thing. But for the same of consistency, it would make sense for this keyboard shortcut to work in checklist items, too.
No option to enable desktop notifications
Asked by Matt Coysten:

I read[this article](https://help.trello.com/article/793-receiving-trello-notifications) about enabling desktop notifications; however the option to enable desktop notifications does not exist in my settings.

I have checked and can confirm Chrome is "Allow"ing desktop notifications so that's not the reason for the block.

Grateful for any advice.

Thanks


Answers:
author: Manon Soubies-Camy
body: Hi [@Matt Coysten](/t5/user/viewprofilepage/user-id/2929713)

What do you see [in your settings](https://trello.com/me/account)? I do have the *Allow Desktop Notifications* setting on my side:

![trello.png](https://community.atlassian.com/t5/image/serverpage/image-id/53403i3E20043913F74D13/image-size/large?v=v2&px=999 "trello.png")

Can you please share a similar screenshot?

- Manon

comments: author: Matt Coysten
body: Thanks for replying. Definitely missing from mine:

![desknotifications.PNG](https://community.atlassian.com/t5/image/serverpage/image-id/53405iF1A03F96EAE72F2B/image-size/large?v=v2&px=999 "desknotifications.PNG")


author: Manon Soubies-Camy
body: Thanks for the screenshot - that is weird. I'm not sure we can do anything from our end, could you please reach out to [Trello support](https://trello.com/contact)?


author: Matt Coysten
body: Thanks for taking a look. I will contact support to see whether they can explain. Thanks again.


Tags: notification
How to set date AND time in card title via butler?
Asked by Felix:

Hi, when using the butler power-up with the command

```
"when I enter a card name ending with a date, set due on the date and remove the matched text" 
```

it just sets the day but not the time. Is there any time-format in which this is working? i tried several... Is there a difference between different languages, for me in Germany it recognizes correctly "3.4." as 3rd of April, but it does not set the card to 4pm for "3.4. 16:00"


Answers:
author: Felix
body: Solution: no dot after the month: 3.4 16:00


author: Iain Dooley
body: [@Felix](/t5/user/viewprofilepage/user-id/3008370) try putting "at" before the time, eg:

card name 3.4 at 16:00

comments: author: Felix
body: thanks again [@Iain Dooley](/t5/user/viewprofilepage/user-id/1416112) ... the "at" is not necessary, but Butler has a problem with the dot after the month, which is absolutely not intuitive... so 3.4 16:00 is working as well


author: Felix
body: i sent a mail to trello, hope they change it.


Tags: butler
Unable to add comments on the app as it freezes and they cannot see what they are writing.
Asked by Production Admin:

Our employees use the app on android tablets. The App is freezing whenever they try to comment. and when they can comment the keyboard covers the comment area so they cannot see what they are doing. We have checked the devices and the tablets are working on any other app. The problem only occurs on Trello leading us to the conclusion that the error is App related. It is slowing down production.

Any help please.


Answers:
author: Michael Wolfe
body: I recommend that you reach out [Trello Support](https://trello.com/contact) as this seems to be a bug in the app. In the meantime, have your users use the native web browser for data entry and see if that works better.
Trello card image GIF?
Asked by Bill Brooks:

When I attach a GIF to a card to use at the cover image it's not offering to make it the cover image. Static images work fine. I resized it to be 300x75 and only about 300kb.


Answers:
author: Bill Brooks
body: It seems to work in the IOS app but it won't let me set the gif as the card cover image on the web or windows apps. When I set it as the cover image in the IOS app and then open it in the web or windows app it turns off the gif as the cover image. Are there limitations to the gif size other than pixels \& KB? This particular gif is the required 300x75 and only about 300kb but it has 600 frames.


author: Iain Dooley
body: [@Bill Brooks](/t5/user/viewprofilepage/user-id/3125901) hmm I can use an animated gif as the image cover. Are you able to test with a couple of different gifs and maybe logout/back in etc. and confirm you can reproduce the problem reliably, then if you can do a screencast with useloom.com and email it to support@trello.com?
checklist calendar
Asked by jasonhelfman:

Is there a way to create a checklist and have different due dates for the items in the list, or can it only be bound to the card, itself? Is there a better way to do this?

Thanks!


Answers:
author: Katrin Anger
body: [@jasonhelfman](/t5/user/viewprofilepage/user-id/3125508)

In response to your question, whether you can have different due dates for different checklists ... no, you can't, at least not with Trello's standard features.

But there be a workaround: You could use custom fields and set up one or several date custom fields that capture due dates for the checklists you have. Custom fields can be displayed at the front of the card, so the date would be somewhat obvious.

When using the Butler Power-Up, you could send yourself (or card members) notifications for due dates, or similar. So I could imagine this task can be tackled somehow.


author: Iain Dooley
body: [@jasonhelfman](/t5/user/viewprofilepage/user-id/3125508) here's an article I wrote with some info on sub-tasking in Trello:

<https://community.atlassian.com/t5/Trello-articles/Trello-Subtasks-with-Butler/ba-p/1060392>


Tags: butler

checklist

custom-field

notification
How can I add a URL to a specific Trello card? not create a new card?
Asked by Jordi:

I love the card creator. But I am doing research for an article. I have a URL for a resource. I want to add it to a specific card. NOT create a new card.  

Is there an extension or plug-in to do that?


Answers:
author: Katrin Anger
body: [@Jordi](/t5/user/viewprofilepage/user-id/3068310)

Question: is this a unique request, meaning there is only one single card that gets added attachment links to?

Or, do you have a setup of several cards where you would like to be able to attach links to?

comments: author: Jordi
body: It is for a unique card. I am researching a topic. I want to add urls of resources to thatthat card instead of making like ten new cards. If be on with merging cards once theythey are all in the board, too.


author: Katrin Anger
body: [@Jordi](/t5/user/viewprofilepage/user-id/3068310)

Okay, here I have a command draft that could do the job:

![Bildschirmfoto 2019-05-07 um 14.54.37.png](https://community.atlassian.com/t5/image/serverpage/image-id/53707iB8A12138FD1BD464/image-dimensions/537x330?v=v2 "Bildschirmfoto 2019-05-07 um 14.54.37.png")

As a trigger, I choose a blue label (but you can use almost any trigger you want).

So, when an attachment or a URL is added to a card with a blue label (anywhere on the board), the attachment link is added to the unique card (in this example: URL Library).

Can you give it a try and test if it works for you? - Let me know!
Categorizing tasks across multiple boards
Asked by Franco Gutierrez:

We use this in an agency setting so we have multiple team members that have tasks on several different boards. We also have multiple departments in each board ranging from PR to creative and digital marketing, etc. I know you can tag types of tasks within a board to be able to sort by department.

Is it possible to create tags that go across all boards to see every VIDEO project for instance, across all boards?


Answers:
author: Ghiona Tamir -Unito-
body: [@Franco Gutierrez](/t5/user/viewprofilepage/user-id/3123966) Ghiona from Unito here. Would you be able to give us some more details on your workflow? What exactly were you looking to automate?


author: Iain Dooley
body: [@Franco Gutierrez](/t5/user/viewprofilepage/user-id/3123966) you can use Placker to show a gantt chart across all boards split by label on one level, then below that member and card.

Otherwise you might be able to use Unito to collect cards from a range of boards with a given label into a single board.

Aside from those general solutions, are you able to provide some more detail about what constitutes a project and what types of things you'd like to see aggregated across boards? There might be a better way to achieve the outcome you're after ...

comments: author: Franco Gutierrez
body: Thank you. We are going to give those a shot. Will be back with results.


Tags: overview

task
See overview of tasks to team members across multiple boards
Asked by Franco Gutierrez:

Is it possible to see all tasks assigned to a specific team member across all boards?

I use this in an agency setting so each client has a board and several team members are on multiple boards. I'd like to be able to see which team members are assigned to tasks across all boards so i can more easily get an overview and redistribute the workload as needed.


Answers:
author: Iain Dooley
body: [@Franco Gutierrez](/t5/user/viewprofilepage/user-id/3123966) the Cards view does this, you can view the cards assigned to any team member by going to your own cards view, then replacing your username in the URL with theirs:

<https://help.trello.com/article/819-viewing-all-of-your-cards>

The only trouble is that you can't then rearrange them. Placker is the best tool I've seen for organising things across multiple boards, however for a more "native" trello solution that aggregates all cards and notifications into a single board for each person you might find this integration I wrote useful:

<https://trello.com/integrations/#/benkoboard>


author: Dave Theodore [Coyote Creek Consulting]
body: Check out the [docs on Dashboards](https://confluence.atlassian.com/jiracorecloud/configuring-dashboards-765593585.html). They are designed to do exactly this sort of thing. Jira comes with many useful [gadgets](https://confluence.atlassian.com/adminjiracloud/using-dashboard-gadgets-776636252.html) that you can display on your Dashboards and also embed in to pages in Confluence.


Tags: overview

workload
Updating new Boards with Gmail for Trello app
Asked by Douglas Pierre:

My new boards after adding Gmail to Trello do not appear as a drop down in the Gmail sidebar. How does one get the application to update for new boards added in Trello?


Answers:
author: Teddy
body: Hey Douglas!

If you don't mind, can you please reach out to our support team directly at <https://trello.com/contact> ? Happy to help troubleshoot!
How can I limit board members to internal staff only?
Asked by Ann Sobczak:

We are having a problem in our organization that employees are adding the wrong people to boards. They will type, "jane smith" and pick the first jane smith available even though I've told them to use the full email multiple times. We tried to put our pictures in our profiles, but they are so small it's hard to differentiate who is who in them so we switched back to initials. Is there a setting to limit who we can add to a trello board?   

Thanks!


Answers:
author: Iain Dooley
body: [@Ann Sobczak](/t5/user/viewprofilepage/user-id/3123416) restrict member invitation permissions to admins only, and then tell the admins to only ever invite people by typing their full email!

comments: author: Ann Sobczak
body: Thanks, unfortunately, this won't work as management has asked each employee to create a board of their current workload and as the employees add team members, they are not doing a great job of grabbing the right person. I'd love a way to make a directory of allowed users.   

I appreciate the time you took to answer my question.


author: Iain Dooley
body: [@Ann Sobczak](/t5/user/viewprofilepage/user-id/3123416) well, a couple of things:

1) I created a free, open source library for quickly and easily automating Trello with Google Apps Script called Trellinator. Trellinator runs as a "bot" user, so if everyone has their own board, instead of them being the admin you could make Trellinator the only admin on the board then create a directory board just like you want. What I'm thinking is that you would have a Directory board where every person's individual board is represented by a card, linked to that board. In order to invite a member to your board, you go to that directory board and add a member to your board's card. The directory board is then restricted in admin rights so only admins can invite people to that board.

The following Trellinator command would make that happen:

<https://gist.github.com/iaindooley/ee173ef91d4f761ae307859c072ac2c8>

Obviously you could also automate the bit that links a member board to a card when a new card is created and even use this directory board to create and manage members' boards automatically. You can see more about Trellinator here:

<https://community.atlassian.com/t5/Marketplace-Apps-articles/Introducing-Trellinator-Automate-Trello-with-Google-Apps-Script/ba-p/925271>

2) If you want to get a really good picture of everyone's workload, and you're using G-Suite, you might like this plugin I wrote which allows you to use Trello as a Gmail client and puts a linked copy of any card you're added to into the same spot:

<https://trello.com/integrations/#/benkoboard>

The objective is to create a single place where absolutely everything each person is accountable for resides. Benko Board is written in Trellinator, so even though you can use them independently, they play nicely together.


author: Ann Sobczak
body: Totally missed this. Thanks! Sending it to my IT guy to see if this is a viable solution.


Tags: limit

user-management
Cards with Different Custom Fields on One Board
Asked by Jay Jarman:

I want to be able to have cards on one board but I want the Custom Fields on the cards to be different. For example, one card might have a dropdown selection list and another card might have a numeric field to track dollars. As far as I can figure, each card on a single board has to have the same Custom Fields. Is there a way to change that?


Answers:
author: Iain Dooley
body: [@Jay Jarman](/t5/user/viewprofilepage/user-id/321702) no you can't change that, but can you provide more details about what you're trying to achieve? There might be a better way ...

comments: author: Jay Jarman
body: There are several boards I'd like to do this one but my most recent is tracking my goat herd. I have a column for each animal. Last week we did fecal tests to track their parasite load. I need to track that number. Then, if they need it, they get treated with a dewormer. There are multiple types so I have a list box with the possible meds, an amount field, and a date field. Another card is for their shearing. I have a field for the weight of fiber removed and date. I have another card for a health check. It has different fields for things like body score, weight, etc...

I thought I'd be able to have a column on the board for templates and then copy a card to a goat's column when I performed a specific task. But every card has every custom field. If I have a dozen custom fields overall but maybe only use 3 or 4 for each card, that's a lot of extra fields that can cause confusion.


author: Iain Dooley
body: [@Jay Jarman](/t5/user/viewprofilepage/user-id/321702) Hmm interesting. I think the way I'd resolve this issue is with a bit of automation. I would have a board for each type of thing to measure (fecal tests, shearing, health check etc.) representing your groups of custom fields, with one list per animal.

Then you have a board which has one \*card\* per animal, and an automation that creates a set of cards, one at the top of the animal's list in each of those boards, and links that card to a checklist for the period, then schedule the creation of those checklists periodically (or perhaps you would split them up by period, like "Weekly checks", "Monthly checks" etc.)

Then in order to record each check for the animal, you'd open up the animal's card, click through to that check card, record the information, then go back to the overview card and go to the next one and so on. That way you'd have a full history of each check for each animal too.

You'd also then have the added benefit of being able to store some "meta" information about each animal on the overview board, and have them grouped into lists, for example one list per breed, one list per paddock, whatever you might choose.
Can I have multiple sub points nested in a bulleted list?
Asked by Evan Meinerts:

I understand how to make a list with nested sub points. I make a normal list by using a '-' and then if I want to nest a sub point I just put a space in front of the dash. I am wondering if it is possible to go several layers deep of nesting i.e. making a sub point of a sub point of a sub point, etc.

I tried simply adding another space in front of the dash but that doesn't change anything, with one or two spaces it still is just a single layer nesting.


Answers:
author: Iain Dooley
body: [@Evan Meinerts](/t5/user/viewprofilepage/user-id/3024910) yep, apparently by adding two spaces :)

<https://gist.github.com/iaindooley/b1be674aad15ecc987fc4df7974fce60>

produces:

![2019-05-02 at 5.06 pm.png](https://community.atlassian.com/t5/image/serverpage/image-id/53268iB70D21FA41507ACB/image-size/large?v=v2&px=999 "2019-05-02 at 5.06 pm.png")

comments: author: Katrin Anger
body: [@Iain Dooley](/t5/user/viewprofilepage/user-id/1416112)

I tested this in Trello, and it does not work in a standard checklist. I would love to have a solution for this too, but it would be great if it were properly explained how to do this. - Thanks!


author: Evan Meinerts
body: Thanks! I see that I have to have a dash with no spaces to start a list, then one space in front of a dash to start the first nested level, and then 3 spaces in front of a dash to go 2 nested levels in. It does seem weird when I want to put multiple sub points each with their own sub points- the spaces needed in front of them are not the same for the same nested level.

It seems kind of random how to format this- if I am multiple sub points deep and want to go back one nested level then my 'dashes' don't line up properly, some have to have more or less spaces in front of it in order to get to the same nesting level as the one above it. I don't really know how to explain it, but the point is that it works, but it still seems a little weird.
Confluence migration to cloud - how to clean up links
Asked by Jennifer Osborn:

Good day!

We've migrated our spaces from our older on-prem server to the cloud. We migrated space by space, rather than wholesale upload.

One issue we've found is that the links to pages across the spaces didn't transition.

What is the most efficient means to get the links updated? (As you can imagine, there are thousands)

Thanks!


Answers:
author: Matt Reiner [K15t]
body: The best solution I can recommend would actually be to delete these spaces in Cloud and instead, use the Migration Assistant from Atlassian to move all the spaces at once. The Migration Assistant maintains all links as it migrates the content.


Tags: cloud

confluence-cloud

link

migration