youngmon/atlassian-qna huggingface dataset:
way to link a page in Confluence (under a private space) to Sharepoint, so that when the page in Con
Asked by Jyoti Mane:

* Is there a way to link a page in Confluence (under a private space) to Sharepoint, so that when the page in Confluence is updated, the corresponding page in Sharepoint is automatically updated as well?
* Alternatively, is it possible share specific Pages in a Space to a few groups of people without providing access to the Space.


Answers:
author: Lorenzo Manfredini
body: Hi [@Jyoti Mane](/t5/user/viewprofilepage/user-id/4851535) ,  

As [@Barbara Szczesniak](/t5/user/viewprofilepage/user-id/5187859) suggested, the Communardo's App [SharePoint Connector for Confluence](https://marketplace.atlassian.com/apps/1218247/sharepoint-connector-for-confluence?hosting=cloud&tab=overview) could do for your use case.  
Here is the link to the [documentation](https://communardo-products.atlassian.net/wiki/spaces/SPONLINE/overview), in case you wanna have a deeper look.  
If you have any further questions about this Add-on, do not hesitate to contact the [Communardo Support](https://communardo.atlassian.net/servicedesk/customer/portal/4).  

Best Regads  
Lorenzo  
Communardo


author: Barbara Szczesniak
body: [@Jyoti Mane](/t5/user/viewprofilepage/user-id/4851535) I'm not sure what your use case is---do you want the SharePoint users to be able to view the content or make changes? Do you want them to see every update immediately reflected on the SharePoint page or wait until changes are approved for publication to others?

If you are open to using a 3rd-party app, you might want to look at the SharePoint Connector for Confluence ([https://marketplace.atlassian.com/apps/1218247/sharepoint-connector-for-confluence?tab=overview\&hosting=cloud](https://marketplace.atlassian.com/apps/1218247/sharepoint-connector-for-confluence?tab=overview&hosting=cloud) ). I have not used this app and am in no way affiliated with it, but, on the Overview tab, it does say:
> Embed Confluence Cloud pages in SharePoint by using the "Confluence Content" web part. This integration ensures that content is always up to date on both platforms.


author: Humashankar VJ
body: Hi [@Jyoti Mane](/t5/user/viewprofilepage/user-id/4851535)

This is a great thought and am really i cherished on the thought process - this can be considered as a new feature for us.

There could be some other ways which is all not click and drag and requires a bit research and discovery.

Kindly mark this as solved use case if incase it is all aligned - which will also help other pursuers

Hope this helps - Happy to help further !!

<br />

Thank you very much and have a fantastic day!

Warm regards


Tags: cloud

confluence-cloud
Attempting to export table and get "AccessdeniedAccess"
Asked by dkabala:

When attempting to export a page to Word, the export only shows AccessDeniedAccess. How can I change this?


Answers:
author: Marc - Devoteam
body: Hi [@dkabala](/t5/user/viewprofilepage/user-id/5440989)

Welcome to the community.

If you export to PDF is that working?

If its also giving access denied message, ti might be that the page you are trying to export has information from other pages on it where you don't have access.

This can be by the usage of the macro's:

- Anchor

- Page include

- Excerpt include


Tags: cloud

confluence-cloud
acronym list generator
Asked by Angie Elliott:

Hello!

Is there any way to automatically generate a list of acronyms with definitions for a Confluence page or multiple pages?

Thank you!


Answers:
author: Summer Hogan
body: Hi [@Angie Elliott](/t5/user/viewprofilepage/user-id/4010675) - If you have Atlassian Intelligence activated, you can do this easily with AI.

NOTE: To use Atlassian Intelligence features in Confluence, your organization admin needs to [activate it from admin.atlassian.com](https://support.atlassian.com/organization-administration/docs/activate-atlassian-intelligence-for-products/).

Another option is to use a martketplace tool. I found the below solution that may work for you.   
[https://marketplace.atlassian.com/apps/1227263/acronym-finder-for-confluence?tab=overview\&hosting=cloud](https://marketplace.atlassian.com/apps/1227263/acronym-finder-for-confluence?tab=overview&hosting=cloud)

If I answered your question please accept my answer by using the button above as that helps me.

comments: author: Angie Elliott
body: It looks like both of these solutions require payment. I don't have a budget for that. Is there any free solution? Thanks!


author: Summer Hogan
body: [@Angie Elliott](/t5/user/viewprofilepage/user-id/4010675) - no, not that I am aware of.


Tags: confluence-data-center

data-center
How can do you show existing attachments link on the page
Asked by Brian Olesen:

Previously in Confluence Server, you could use \[ and start typing attachment name and show a preview or link to the attachment.

But in Cloud, I can't see how to show a link to an existing attachment.


Answers:
author: Humashankar VJ
body: Would you want to give a try with the below steps:

1. Go to the published version of the page containing the attachment to which you want to link.

2. Go to **More** **\> Attachments**.

3. Right-click on the file name of the attachment, and select **Copy Link Address**.

4. Go to and edit the page where you want to link to the attachment.

5. Paste the URL in the link tool pop-up, remove any text after the file extension in the URL, and give it a more friendly name if desired.

comments: author: Brian Olesen
body: This may work, but when I add a new revision of the attachment will this link point to the new user's guide or the previous one I copied the link for?


author: Barbara Szczesniak
body: [@Brian Olesen](/t5/user/viewprofilepage/user-id/4015674) You are linking to the file name, which doesn't change when you upload a new version of the file, so the link will remain the same.

For more information (including how to link to an attachment on another page), see <https://support.atlassian.com/confluence-cloud/docs/insert-links-and-anchors/#Link-to-attachments>


author: Humashankar VJ
body: ![2.jpg](https://community.atlassian.com/t5/image/serverpage/image-id/309298i6286AE347B028D92/image-size/large?v=v2&px=999 "2.jpg")

comments: author: Humashankar VJ
body: Hope this helps - Happy to help further !!

<br />

Thank you very much and have a fantastic day!

Warm regards


author: Brian Olesen
body: I have tried this although, for attachments with many revisions, it shows all of them instead of only the latest one that I want to link to. IE: User Guides


author: Humashankar VJ
body: [@Brian Olesen](/t5/user/viewprofilepage/user-id/4015674) Got it - latest revision of attachments in Confluence, Would you like to like to refer the below if it fits you ask, if not let me know:

<https://confluence.atlassian.com/doc/manage-files-139415.html>


author: Brian Olesen
body: I reviewed this article as well, and it still doesn't explain how I can just create an inline link to the latest version of the attachment


Tags: cloud

confluence-cloud
Did tables change today?
Asked by Dane Bostick:

I used to have an X when hovering next to a column or row that allowed me to remove that column or row. The tables under templates work the way it used to, but all pages are giving me a new experience for tables. No extra features it seems, they just moved around all of the options.


Answers:
author: Barbara Szczesniak
body: [@Dane Bostick](/t5/user/viewprofilepage/user-id/3729471) This is part of the new drag-and-drop functionality added for tables. See this article for more information: <https://community.atlassian.com/t5/Confluence-articles/Confluence-tables-get-drag-and-drop/ba-p/2602534>

comments: author: Dane Bostick
body: Thank you for this! I searched for a while yesterday but it looks like I should have filtered to just Articles.


author: Humashankar VJ
body: Hi [@Dane Bostick](/t5/user/viewprofilepage/user-id/3729471) - You are right - Yes it looks the Feature has been redesigned in the updated interface


Tags: cloud

confluence-cloud
Can a deleted sprint be recovered?
Asked by tyrone kimble:

Team member inadvertently deleted a sprint. Can it be recovered?

Thanks in advance....


Answers:
author: Summer Hogan
body: Hi [@tyrone kimble](/t5/user/viewprofilepage/user-id/3867320) unfortunately no, it is not possible to restore a deleted sprint in Jira, but what you can do is recreate the Sprint by pulling the existing issues that were part of that sprint back into the new sprint. The issues that were part of your deleted sprint should be in your backlog.

If this answered your question, please accept my answer as it it helps me.

comments: author: Summer Hogan
body: You can also run a query to identify the issues that were part of the deleted sprint by doing the below:

- Run a JQL which pulls any issue updated by the user who deleted the sprint.  
Sample: project = PROJECT AND issuekey in updatedBy("USER", -1d)

- Bulk change these issues into the new sprint

The issues that are pulled up using the query might not be the correct ones, so check for any unintentional issues before you do the bulk change.


author: tyrone kimble
body: Thank you...


author: tyrone kimble
body: Thanks again. Reviewed and implemented suggested approach with user and worked out well.


author: Maria Ioannou
body: hello, just happened the same to me.  
How can i find my backlog?!


author: Mitchell van der Kolk
body: Unfortunately this doesn't give me any results even though the query is correct and the user as well who accidentally deleted the sprint.


Tags: cloud
Create a drop-down list of team members to select from
Asked by Sharon Youmans:

Hello,

I created a table of roles and responsibilities on a confluence page for my project and would like to select the names from a drop-down list so i don't have to search in Outlook for their last names etc.

Is this possible? It would save time to have a drop-down of the team names on confluence.

Thank you in advance.


Answers:
author: Humashankar VJ
body: interactive drop down menu is your requirement right ?

You can create dropdown menus in Confluence with Handy Status. It's one of many macros included in our [Handy Macros for Confluence](https://marketplace.atlassian.com/apps/1214971/handy-macros-for-confluence-formatting-and-interactive-ui?tab=overview&hosting=cloud). With its help, you can create custom sets of statuses and switch them without editing the page.

![Screenshot 2022-02-16 at 23-22-24 Product Releases - Internship Server Month 2 - Confluence.png](https://community.atlassian.com/t5/image/serverpage/image-id/183867i57106AFA6C17CA49/image-size/large?v=v2&px=999 "Screenshot 2022-02-16 at 23-22-24 Product Releases - Internship Server Month 2 - Confluence.png")

Hope this helps - Happy to help further !!

Thank you very much and have a fantastic day!

Warm regards


Tags: cloud

confluence-cloud
New Jira Issue view shows only first line (multiline custom field)
Asked by Andreas Schwarz:

Hello everyone,

We are currently using the Jira Legacy Macro in Confluence to display Jira issues in a table format. Our goal is to fully integrate a specific custom field into the view, including all line breaks, to display the text exactly as it was entered in the Jira issue. With the Jira Legacy Macro this works perfectly.

**Problem**: However, after transitioning to the new Jira Macro, we noticed that only the first line of the multiline Custom Field's text is displayed, even when the content spans multiple lines. Is there a way to adjust the settings to show the entire text content of the Custom Field?

Many thanks in advance for your support!


Answers:
author: Corey Hampton
body: Any movement on this. I can't use the Jira Legacy Macro with custom fields, it doesn't pull them in and new version of the Jira macro is worse. So much for having an integrated system by using Confluence and Jira when half the stuff doesn't work.

I miss the NON Cloud version where everything worked!


author: James Traxler
body: I see the same.

The Jira Legacy Macro in Confluence shows the Description just like the ticket has it.

Whereas, the new Jira Issues Macro just shows a bit of the first line when showing the Description. You can click on the Description heading and select 'Wrap text' but it doesn't actually do much - well, it sort of wraps but still only shows the first line, or actually I think it is the first two lines.


Tags: confluence-cloud

jira

marco
Auto creation of existing links in confluence whiteboards
Asked by Chris Rollins:

As part of brainstorming on confluence whiteboards, re-using existing Jira issues and their associated links. Is there a way that the links can be auto-created when two related Jira issues are imported?

example use case...developing user stories and sub requirements/tasks for a product based on an existing product. Jira items are imported to be linked to new scenarios or stories but have to be manually linked again and re-defined.


Answers:
author: Humashankar VJ
body: Hi [@Chris Rollins](/t5/user/viewprofilepage/user-id/4296560) - Great point on this work-set, in case if we have this feature would be a great benefit.

Since it is not readily available / event no market place options for this.

If incase you are really on need - you can makeout some research on it and which would be a great move to construct and integrate

Hope this helps - Happy to help further !!

<br />

Thank you very much and have a fantastic day!

Warm regards


Tags: cloud

confluence-cloud
Get list of all required fields (mandatory while create or having transition)
Asked by Tal_Sofir:

Hey guys,

I need to provide list of all mandatory fields for all issue types in 16 different projects, there is a way to get this list from jira? even using script runner?

Thanks,

Tal


Answers:
author: Mohamed Benziane
body: Hi,

To know which field is mandatory in the create screen you can look at the field configuration. For the field in the transition screen you will need to look at each workflow and each transition.

comments: author: Tal_Sofir
body: Hey,

Thanks for the answer, yes I know how to do it for specific screen. The fast is that I have hundreds of custom fields, screens, workflows and I want to do it for all of them in one time.

Tal


Tags: cloud

fields

jira-cloud

mandatory
Whenever I click on this specific Project, I get redirected to this page.
Asked by Adam Abela:

Whenever I click on this specific Project, I get redirected to this page. I already have access to this page![image (1).png](https://community.atlassian.com/t5/image/serverpage/image-id/336659iA44FBAB1DE843DEB/image-size/large?v=v2&px=999 "image (1).png")


Answers:
author: Alex Koxaras _Relational_
body: Hi [@Adam Abela](/t5/user/viewprofilepage/user-id/5451737)

You have to make sure that you have product access for the project you are trying to access. If e.g. you only have a license for Jira and the project you try to access is JSM, then you need to have a valid JSM license.


author: Nikola Perisic
body: Hello [@Adam Abela](/t5/user/viewprofilepage/user-id/5451737) , which browser are you using? Have you tried clearing your cache and start in incognito mode?


Tags: cloud
Update the latest release version automatically for SW Bug.
Asked by Raju:

Hello Community,  

We have some projects and all are using same kind of release there is a version synchronizer for that one i mean if any version created or released in program(Parent) level project it will automatically come in team(child projects).  

My issue whenever the version release which matches with some pattern it will automatically update in this JQL

issuetype = "SW Bug" AND affectedVersion in versionMatch("MP1_A00\*") AND status not in (Closed,"REVIEW VERIFICATION@AS","In Verification@Stakeholder")  

for this i wrote listener script   

<br />

import com.atlassian.jira.bc.issue.search.SearchService  
import com.atlassian.jira.component.ComponentAccessor  
import com.atlassian.jira.event.project.VersionReleaseEvent  
import com.atlassian.jira.issue.MutableIssue  
import com.atlassian.jira.jql.parser.JqlQueryParser  
import com.atlassian.jira.web.bean.PagerFilter  
import com.atlassian.jira.event.type.EventDispatchOption  
import com.atlassian.jira.project.version.Version

if (event instanceof VersionReleaseEvent) {  
def version = event.getVersion()  
def project = version.getProject()  
def versionPattern = /\\bMP1_A00\[a-zA-Z0-9_\]\*\\b/

if (version.name ==\~ versionPattern) {  
def issueManager = ComponentAccessor.getIssueManager()  
def jqlQueryParser = ComponentAccessor.getComponent(JqlQueryParser)  
def user = ComponentAccessor.getJiraAuthenticationContext().getLoggedInUser()  
def jqlQuery = 'issuetype = "SW Bug" AND affectedVersion in versionMatch("MP1_A00\*") AND status not in (Closed, "REVIEW VERIFICATION@AS", "In Verification@Stakeholder")'  
def query = jqlQueryParser.parseQuery(jqlQuery)  
def searchService = ComponentAccessor.getComponent(SearchService)  
def searchResults = searchService.search(user, query, PagerFilter.getUnlimitedFilter())

searchResults.results.each { issue -\>  
def mutableIssue = issueManager.getIssueObject(issue.id) as MutableIssue  
def currentVersions = new HashSet\<Version\>(mutableIssue.getAffectedVersions())

if (!currentVersions.contains(version)) {  
currentVersions.add(version)  
mutableIssue.setAffectedVersions(new ArrayList\<Version\>(currentVersions))

// Logging for testing  
log.warn "Updating issue ${mutableIssue.key} with version ${version.name}"

issueManager.updateIssue(user, mutableIssue, EventDispatchOption.DO_NOT_DISPATCH, false)  
// Ensure issue is correctly updated and indexed  
def issueIndexingService = ComponentAccessor.getComponentOfType(com.atlassian.jira.issue.index.IssueIndexingService)  
issueIndexingService.reIndex(mutableIssue)  
}  
}  
}  
}  
it is updating the latest version in the Affects Version/s field but the exact issue is if i am trying to edit the Affects Version/s field the version is no longer available.  

Could you please help me out.  

Thanks in Advance!


Answers:
author: Raju
body: Hello,  

If automation rule also fine for this one.  

Thank you!


Tags: data-center

jira-data-center
How can I check if everyone in my Team have phone numbers assigned to their Jira Profile
Asked by Tamiko:

Since the migration of Opsgenie to Jira we have trouble with functionality, mainly the unavailability to see/check from UI if the user have their phone number added to profile. It's crucial for the Alerting/Paging functionality.  
Anyone have idea on how to solve this mistery?


Answers:
author: Mikel Garcia Bartolome
body: To address the issue of checking if users have their phone numbers added to their profiles in Jira Cloud (post-migration from Opsgenie), we can leverage the Jira Cloud REST API. Unfortunately, Jira's UI might not provide a direct way to view user profile details such as phone numbers, but the API can be a powerful tool for retrieving this information.

Here's a detailed guide on how to check users' phone numbers using the Jira Cloud REST API:

#### Step 1: Obtain API Access {#toc-hId-348768462}

Ensure you have the necessary permissions to access the Jira Cloud REST API. You will need an API token for authentication. You can generate an API token from your Atlassian account:

1. Go to \[[https://id.atlassian.com/manage-profile/security/api-tokens\](https://id.atlassian.com/manage-profile/security/api-tokens](https://id.atlassian.com/manage-profile/security/api-tokens](https://id.atlassian.com/manage-profile/security/api-tokens)).
2. Click on "Create API token".
3. Name your token and click "Create".
4. Copy the token and store it securely.

#### Step 2: Write a Script to Fetch User Details {#toc-hId--1458686001}

You can use Python to write a script that fetches user details, including their phone numbers. Here is an example script:

```
import requests
from requests.auth import HTTPBasicAuth
import json

# Your Jira Cloud instance details
JIRA_URL = "https://your-domain.atlassian.net"
API_TOKEN = "your_api_token"
EMAIL = "your_email@example.com"

# Function to fetch user details
def get_user_details(username):
url = f"{JIRA_URL}/rest/api/3/user?username={username}"
auth = HTTPBasicAuth(EMAIL, API_TOKEN)
headers = {
"Accept": "application/json"
}
response = requests.request(
"GET",
url,
headers=headers,
auth=auth
)
return json.loads(response.text)

# Function to check if a user has a phone number
def check_phone_number(username):
user_details = get_user_details(username)
if 'phone' in user_details:
return user_details['phone']
else:
return "No phone number added"

# List of usernames to check
usernames = ["user1", "user2", "user3"]

# Check phone numbers for each user
for username in usernames:
phone_number = check_phone_number(username)
print(f"Username: {username}, Phone Number: {phone_number}")
```

#### Step 3: Run the Script {#toc-hId-1028826832}

Save the script and run it in your Python environment. The script will output the phone number for each user if available, or indicate that no phone number is added.

**Automating the Process**   
To automate this process, you can set up a cron job (on Unix-based systems) or a Task Scheduler (on Windows) to run the script at regular intervals.


Tags: cloud

jira-cloud
Jira Automation Rule for adding a comment upon field change
Asked by vincenzo_spatafora:

Dear Community,

I've thought it was an easy one but actually I'm being struggling:

I would like to create a Jira Automation Rule such that when a field goes out from a specific value (which is Blocker), a comment is added to the ticket.

See please attached my current rule flow and could you please let me know if there is a condition such that the comment is added only when this field chnages its value from "Blocker" to any other of the 4 values? (Blocker/Critical/Major/Minor/Normal).

As it is now, a comment is added also when this field changes for example from Minor to Major (which I don't want).

Thanks in advance, Vincenzo.

![Observation_Priority.PNG](/t5/image/serverpage/image-id/336640i97025E491946F8F9/image-size/large?v=v2&px=999 "Observation_Priority.PNG")


Answers:
author: Hans Polder
body: [@vincenzo_spatafora](/t5/user/viewprofilepage/user-id/5485027)

This should do it:

![Screenshot 2024-07-19 135158.png](https://community.atlassian.com/t5/image/serverpage/image-id/336686i6EB879C280DE23FD/image-size/large?v=v2&px=999 "Screenshot 2024-07-19 135158.png")

comments: author: vincenzo_spatafora
body: Thank You [@Hans Polder](/t5/user/viewprofilepage/user-id/5506451) very much.

It works indeed, and no need even of the first "If": that's very smart.

Kind Regards, Vincenzo.


author: Hans Polder
body: [@vincenzo_spatafora](/t5/user/viewprofilepage/user-id/5485027) Happy to hear! Could you help me by clicking the 'Accept answer' button next to my reply? This will mark the question as Resolved.

The IF at the start could maybe be helpful, if for some reason a ticket is changed from Blocker to Blocker, but I'm assuming the chances of that are low (and maybe not technically possible). I leave it up to you to keep it in or out :)


author: vincenzo_spatafora
body: Thanks [@Hans Polder](/t5/user/viewprofilepage/user-id/5506451) for your comment.

Yes, sure, I click on it.

Kind Regards, Vincenzo.


Tags: data-center

jira-data-center