youngmon/atlassian-qna huggingface dataset:
Which card variable can I reference in the Cascade "Collect all cards..." command?
Asked by Benjamin Nagy:

I am trying to write a rule that uses the "Collect all cards..." Cascade command, and I am trying to figure out how to reference attributes of each card being "collected". Specifically I'd like to get the original list name that the card is being collected from so that card can be added as a linked checklist item to a checklist with that name (which will be created by this command).

I have tried "{cardlistname}" (which refers to the card the list of the card the checklist is being added to), "{sourcecardlistname}", "{foundcardlistname}", "{multipliercardlistname}", and even "{triggercardlistname}" but the command procedure errors out indicating there is no list available. If I add the lists with explicit names prior to this command in the same procedure, "{sourcecardlistname}" refers to the explicit name of the most recent list added during the procedure.

Any ideas on how I can make this work?


Answers:
author: Iain Dooley
body: [@Benjamin Nagy](/t5/user/viewprofilepage/user-id/4067648) you won't have access to card variables until you do "for each card linked from checklist". In fact, in the new Butler collecting cards into a linked checklist and then looping through them that way is the only way to iterate over a list of cards.

comments: author: milynnus
body: [@Benjamin Nagy](/t5/user/viewprofilepage/user-id/4067648) Just add a cautionary note about the variable {cardlistname} it is documented that it is not always variable. ?


author: Benjamin Nagy
body: Thanks for the help [@Iain Dooley](/t5/user/viewprofilepage/user-id/1416112) [@milynnus](/t5/user/viewprofilepage/user-id/3947182)! I accomplished what I intended by doing the following:

```
when a card with a name starting with "Target" is added to list "Shopping List", collect all cards not in list "Done" with the red "Target" label into linked items in checklist "Start", for each checklist item in a checklist named "Start", lookup a card with link "{checklistitemname}", add item "{checklistitemname}" to checklist "{foundcardlistname}", and remove the "Start" checklist from the card
```

I don't know how to add the last command 'remove the "Start" checklist from the card' so that it's outside the 'for each' loop, and so I assume the procedure attempts to remove that checklist with every iteration, but nevertheless the procedure worked as intended!


author: milynnus
body: [@Benjamin Nagy](/t5/user/viewprofilepage/user-id/4067648) Congrats.


Tags: butler

cascading-select
Assigning Lists to certain team members
Asked by Staci Lanham:

New to Trello and want to use as a virtual tracking for a publication (in office is usually old school folder with sign off tracking form attached).  

Currently created as: Cards are individual stories. Lists are people who need to do something to the story. Stories (cards) are moved down the line of lists (people) until it's ready to go to the printer.   

Is there a way assign a list to a particular team member (or more) and set up an email notification so they are notified when a task is added for them? So when the cards are moved through the production process they are notified when it's their turn? There are multiple people: second readers, editor, fact checker, designer, review, proof checker, etc. They all don't need to be notified every time a card is moved.   

If not, is there a better way to set this up to accomplish what I am trying to do?  


Answers:
author: Iain Dooley
body: [@Staci Lanham](/t5/user/viewprofilepage/user-id/4067668) You can put their name in the list title and then tell them to "watch" the list so they get notified:

<https://help.trello.com/article/799-watching-cards-lists-and-boards>


Tags: assignee

email

notification
Can I sort list by a custom field
Asked by Amy:

I would like to have the ability to sort a list by custom fields. For example if I have a custom field called Risk Ranking with drop down High, Medium, Low. I would like to sort the list based upon the custom field.


Answers:
author: Iain Dooley
body: [@Amy](/t5/user/viewprofilepage/user-id/4034084) You can sort lists by custom field using Butler, but not if they're dropdown fields.

comments: author: Amy
body: must be a dropdown so don't guess this will work. Wish this was functionality that could be added.
How do I put a CARD ID or show it on the card?
Asked by Luis Pe?a Mu?oz:

Can someone explain the steps to me, I can't find the option to do it or if it has a cost


Answers:
author: Luis Pe?a Mu?oz
body: I need put the card correlative number o continuos number. for Example: 1,2,3 ... for identify the cards. I need a ID easy for remenber. what is recomendation?


author: Iain Dooley
body: [@Luis Pe?a Mu?oz](/t5/user/viewprofilepage/user-id/4067621) you can create a Butler rule that does something like:

when a card is added to the board rename the card to "{triggercardname} #{triggercardid}"

comments: author: Luis Pe?a Mu?oz
body: Perfect! Thank. another question. I need put the card correlative number o continuos number. for Example: 1,2,3 ...


author: Iain Dooley
body: [@Luis Pe?a Mu?oz](/t5/user/viewprofilepage/user-id/4067621) if you need it to be sequential then you'd need to implement maybe an incremented custom field using Butler, pretty tricky. If it's just a matter of making it easier to remember or discuss, just refer to it using the first 3 characters of the card id. You're unlikely to get a colision. For example if the card ID is YkHNLyD6 just refer to it as "ykh".
Archiving Cards
Asked by Stacy Martinez:

I am now unable to archive the cards within my Trello Board - I can only copy, watch or share. I need to change out information for the new year. Can anyone help with this issue? Has this happened to anyone else?


Answers:
author: Iain Dooley
body: [@Stacy Martinez](/t5/user/viewprofilepage/user-id/4067575) that sounds like you're looking at a board that is visible to your team but which you are not a member of:

<https://help.trello.com/article/717-adding-people-to-a-board>

You should be able to join the board if the admin has allowed it.
Can no longer add checklists
Asked by Cassie Caldwell:

I can no longer add checklists to my own cards on my own boards. Any ideas why?


Answers:
author: Iain Dooley
body: [@Cassie Caldwell](/t5/user/viewprofilepage/user-id/4067472) no idea why, but I would recommend doing a screencast eg. with loom.com and sending it to Trello support directly because that sounds like a bug, just go back to trello.com/contact and submit to Trello rather than to the community
Sumi?o dos cart?es de todas as listas
Asked by Laura Nogueira:

Meus cart?es somem quando entro pelo navegador Google Chrome que uso como padr?o em meu computador. Por?m quando entro pelo Mozilla Firefox eles aparecem. Algu?m pode me ajudar nessa quest?o?

Grata

laura.nogueira@2pro.com.br


Answers:
author: Iain Dooley
body: [@Laura Nogueira](/t5/user/viewprofilepage/user-id/4065920) sounds like you have enabled a filter:

<https://help.trello.com/article/787-filtering-search-cards-on-a-board>
Can Trello integrate with Skype?
Asked by Christie Anne T. Mata:

Is there an integration available for Trello to connect with Skype? The same way Trello intregrates with Slack.


Answers:
author: Sramanth Pandeti
body: [@Christie Anne T. Mata](/t5/user/viewprofilepage/user-id/4067157) Welcome to the Atlassian Community :)

I don't think there are any out of the box solutions to integrate Trello with Skype, but I can see a lot of 3rd party apps that are available to integrate:

1) <https://www.integromat.com/en/integrations/skype/trello>

2) <https://www.cloudpipes.com/integrations/skype-business/trello>

3) <https://zapier.com/apps/trello/integrations>
1 card on multiple boards
Asked by Klaas:

Hi - we have several boards organised by geography (USA/LATAM/Europe etc.) I would like to have (1) card which applies to all regions showing up in each board AND automatically update across all boards if it is updated in either one of them.

1. can this be done - and if so,

2. how? please.

Thanks,

Klaas


Answers:
author: Iain Dooley
body: [@Klaas](/t5/user/viewprofilepage/user-id/4067311) [@John Clement](/t5/user/viewprofilepage/user-id/4067380) in addition to Unito, Placker also recently released a board synch feature


author: John Clement
body: I literally came here for this same reason. I don't think there is a feature yet that allows syncing between cards and boards. This would be an EXTREMELY useful tool, can we get this added to Trello?

comments: author: Klaas
body: I did run into something called card mirroring when exploring further but I can not apply it - need an update/upgrade. It may work for you though?![Screenshot 2020-08-28 at 19.02.07.png](https://community.atlassian.com/t5/image/serverpage/image-id/108366iB5CCCEC9C26C6899/image-size/large?v=v2&px=999 "Screenshot 2020-08-28 at 19.02.07.png")


author: John Clement
body: Interesting, the only problem I see with this is that Unito is not affiliated with Trello. So for potentially client sensitive information this may not be a viable option. Granted, no one should put truly sensitive information on Trello, but none the less this may pose some issues. I went ahead and put in a feature enhancement request with Trello to add card sync, maybe they might develop this themselves?


author: Klaas
body: Good move - still, I have no illusions really about anything being safe anywhere on the Internet, let alone @ Trello. It's just a question of how badly someone wants to know.


author: Klaas
body: I mean ....![Screenshot 2020-08-28 at 19.31.24.png](https://community.atlassian.com/t5/image/serverpage/image-id/108375iECAF5BFA7D4A96B7/image-size/large?v=v2&px=999 "Screenshot 2020-08-28 at 19.31.24.png")

WHY ?!


author: John Clement
body: Lol! Touche good sir. Touche.


author: Jillian Amyot _Unito_
body: Hey [@John Clement](/t5/user/viewprofilepage/user-id/4067380) \& [@Klaas](/t5/user/viewprofilepage/user-id/4067311)

If you're worried about the safety of Unito, here's a link that might help! <https://guide.unito.io/en/articles/3478521-how-secure-is-unito>


author: Klaas
body: Thank you Jillian - Yet I really do just wonder "Why" would THEY/website would like (want) to use my location? But there is no answer just yet.


author: Jillian Amyot _Unito_
body: Good question, although I do see that on most websites nowadays
Creating a new checklist creates an unwanted default first checklist item
Asked by wesesq:

Every time I create a new checklist, it generates a first item in the list with default text I don't want. I've looked in Card Rules and see one called Checklist, but I don't see where the first item default text is coming from or how to stop it.


Answers:
author: wesesq
body: In Butler I disabled the Card Button named Checklist, which was apparently created by me several years ago. That fixed it so that adding a checklist adds the Trello default card checklist.
Why are all my cover images turning green?
Asked by Ilan:

I've recently shared Trello with my co-workers, so we can all see each other's boards. I started noticing that most of my cover images would turn completely green. Is that meant to be a feature?

How can I turn this off?

Apologies for the heavily redacted image, but confidentiality is a thing. You can see the large green areas where there are supposed to be large project images.

![Annotation 2020-08-28 092754.marked.jpg](https://community.atlassian.com/t5/image/serverpage/image-id/108341iD91B4462553DA3E6/image-size/large?v=v2&px=999 "Annotation 2020-08-28 092754.marked.jpg")


Answers:
author: Soumyadeep Mandal
body: Hi [@Ilan](/t5/user/viewprofilepage/user-id/4067135) ,

Welcome to the community!

This is a problem that might have been caused because of browser cache!

Clear your browsing data and log in to your account. Hope it will solve your problem!

If even after doing the above steps your problem still exists then ask Trello support [HERE](http://trello.com/contact).


Tags: error

image
i know my user name but not my mail adresse
Asked by Victoria Matejka:

i thought i know the mail adresse i am logged in with but apperently its wrong because with the email adresse i thought is right trello asked me to create a new account.

can you please tell me what email adresse i use for this account or where i can find that info?

Thanks!


Answers:
author: Iain Dooley
body: [@Victoria Matejka](/t5/user/viewprofilepage/user-id/4066884) one way to determine email address from username is to create a card, then add yourself to it, then create a rule in Butler to email all members of the card. The email you receive that notification on will be your account's email address.

comments: author: Victoria Matejka
body: thank you Iain

problem is, there is no butler function on the iphone .. any other ideas?

thanks!


author: Iain Dooley
body: [@Victoria Matejka](/t5/user/viewprofilepage/user-id/4066884) well you just need to generate a notification to yourself. Another way to do that is to switch accounts on the iOS app to another account, then invite your other account to a board or mention your other account in a comment. However this won't work if you've disabled email notifications. The only way to definitely email yourself is with Butler or with a forgotten password notification.

Oh actually you can go to <https://trello.com/test_notification> but that requires that you login via a web browser on your phone, and you can't do that with only username anymore!

In fact, your email address now appears beneath your username in the profile menu of the web app, but if you don't know your email address you won't be able to login via the browser anyway.
I need help with repetitive tasks and calendar management.
Asked by Oliver Kirk:

Hi, I'm looking to create a central calendar board that hosts cards for repetitive tasks such as monthly meetings, bi-weekly newsletters etc.

What steps do you recommend me taking to best utilise the Trello features?

Cheers, Ollie


Answers:
author: Iain Dooley
body: [@Oliver Kirk](/t5/user/viewprofilepage/user-id/4066833) Check out Butler's "Calendar" automation section, there you can create cards periodically to do certain things. You can also automatically add checklists to those cards with Butler and so on.


author: Alicia Fil?u Birlanga
body: Hello, I have just published [this article](https://community.atlassian.com/t5/Trello-articles/Trello-Holiday-Calendar-Day-10-How-I-control-my-monthly/ba-p/1878220), maybe it is useful for you.

That is the way I control them.

If you have any question, please, let me know
interaction among different boards
Asked by armine_adjamian:

I would like to know if there's a way to connect the boards so that if I update a card in a board the same card which has been copied from the initial board in another one is going to be updated automaticly. Thank you.


Answers:
author: Iain Dooley
body: [@armine_adjamian](/t5/user/viewprofilepage/user-id/4066787) the Unito power up does this, as well as Placker's recently released board sync
Hola! Si me paso a Trello Gold puedo usarlo sin WIFI?
Asked by Agustina Diaz:

porque tengo el gratis y no me deja sino estoy conectada la servidor


Answers:
author: Iain Dooley
body: [@Agustina Diaz](/t5/user/viewprofilepage/user-id/4066452) You can't use Trello in your web browser or desktop app without a network connection. The mobile apps have a "sync queue" that facilitates some operation without a network. Apart from that there's no "offline mode" as such.
New Project setup Help!
Asked by Robert Lynch:

I cloned the existing setup of a project and to allow all the automations and specific field requirements to carry over. However, I want to use a different issue type scheme.

If I change the scheme for issue types, does that break the whole project?

I am new to setting this up. We have had JIRA in place for many years and no experts are left to assist with new project setup questions.


Answers:
author: Josh Costella
body: Hi [@Robert Lynch](/t5/user/viewprofilepage/user-id/4791096)

That would not "break" the project. But you would need to map the new issue types to specific screens and workflows, if desired, or they will follow whatever is set as the current default for those schemes.

I would also make sure that any automations that were created would be updated if they use issue type in them.


Tags: jira-service-desk

jira-software
how do I edit page tree menu item names and page tree content?
Asked by Ron Kaledas:

I have edit access to a confluence page tree. However, I cannot find how to edit the menu items in that page tree - renaming them, creating new page tree entries, removing old entries, etc. I found how to re-order them! But that's it.

Tried Google and youtube with many searches, I see content on creating new pages, but nothing on editing the page TREE on the left side/sidebar.

Please help!


Answers:
author: Brant Schroeder
body: [@Ron Kaledas](/t5/user/viewprofilepage/user-id/4817079) welcome to the Atlassian community

The page tree macro utilizes the page names to generate what you see. If you need to edit a name you will need to edit the page and change the name. Additional information about the macro can be found here: <https://confluence.atlassian.com/doc/page-tree-macro-163414255.html>


Tags: confluence-server

server
How to export a page containing embedded JIRA links?
Asked by Greg Wenden:

I have created a Confluence page with multiple JIRA links which have been added as URLs and converted to "smart" links, which is great.

In Confluence I get to see the description of the JIRA Issue as well as the current Status.

However, when I export the Confluence page as either PDF or Word, the majority of links are exported as URLs and this is not what I need. I'm not at all bothered what the JIRA URL is, what I need to see is the Issue Description and Status.

The image shows the Confluence page at the top and what the same section of page looks like when exported to PDF. Some information redacted.

![image.png](/t5/image/serverpage/image-id/188281iFB950C701188A496/image-size/large?v=v2&px=999 "image.png")

Is there a way I can achieve what I need, without having to resort to taking screenshots of the page?


Answers:
author: Brant Schroeder
body: [@Greg Wenden](/t5/user/viewprofilepage/user-id/4369304)

I am not able to create the issue you are having. When I add links to Jira they all export the way you would like to see them. Is the page you used in the example imported from Confluence server or was it created using the old editor? If you update the link or re-add it does it change how it is exported?

comments: author: Greg Wenden
body: Hi Brant, thanks for your response. The page wasn't imported from Confluence server, and I don't think it was created using the old editor (although I'm not sure how to check).

I took your advice and for the links which weren't rendering in the PDF, I deleted them and re-added them. They are now behaving as I wanted them to.

Thanks for your help.


Tags: cloud

confluence-cloud

export

link
Remove tasks from the wiki page which are in particaular status
Asked by yaro93:

Hello,

I can create a Jira task based on the text on the particular wiki page. In order to do that I mark the text, wait a second and pick a Create Jira issue function. After that I can see a special task placeholder right in the text and I can see how my new task goes throught the business process until it gets to the final status "done" for example. So my question is how can I remove such task placeholders from the text when corresponding tasks become "done".


Answers:
author: Brant Schroeder
body: [@yaro93](/t5/user/viewprofilepage/user-id/4816843) Welcome to the Atlassian community

If you create an inline issue in Confluence there is not a way to set it up for them to be removed at a specific status. You can add Jira issues through the Jira macro and you can filter them by status through the macro. Unfortunately that is not what you are looking for. I am also not aware of any apps that would provide this functionality.


Tags: confluence-server

server
Is there a way to make the ToC go across the page instead of down?
Asked by Gemma:

I have a Confluence page where I've placed a table of contents. Having it as a list doesn't make the best use of space and I'd like it to look a little more like this: ![image.png](/t5/image/serverpage/image-id/188260i755BC13CE24A1688/image-size/large?v=v2&px=999 "image.png")

Although I've searched videos/support pages/documentation, I can't see that there is a function to do this. Am I missing something, or is this feature just not available?

I'm very new to Atlassian and its products, so I'm hoping someone on here can shed some light.

Thanks in advance


Answers:
author: Andy Gladstone
body: [@Gemma](/t5/user/viewprofilepage/user-id/4664005) unfortunately there is no way to use the ToC macro to accomplish what you are looking to do. There may be a Marketplace App that can assist with this, but I am not familiar with one.

comments: author: Gemma
body: Thanks for your help Andy, good to know I'm not missing something!


Tags: cloud

confluence-cloud
Does Confluence Create personal spaces on its own?
Asked by Michael Mueller:

Hi , we are on confluence cloud and the last days confluence creates personal spaces on its own , filled with example pages - and you see it in the activity screen.  

What the hell?!  

Can I prevent this somehow?   

The spaces are not restricted - so everybody could see the "example user space " of anybody else.  
This really scares my users over here...  

best regards, Michael.  


Answers:
author: Greg Wenden
body: Hi Michael,

You are not alone. Have a look at this question (and answer). Hopefully you'll be able to use the workaround. <https://community.atlassian.com/t5/Confluence-questions/How-to-prevent-the-creation-of-personal-spaces-automatically-for/qaq-p/1608187>

Greg

comments: author: Michael Mueller
body: Thank you Greg!


Tags: cloud

confluence-cloud
Bypass login in the url links in confluence?
Asked by keerthi catherine:

I have a confluence page document where i have added my application urls, so everytime when the user click on the link , the link opens in a new tab and user had to enter their credentials.

Is there a way we can enable auto logins without entering the username and password. Users are already inside vpn (office network). So is there a way to do this?


Answers:
author: Nic Brough -Adaptavist-
body: You'll need to use some form of SSO to do this.

comments: author: keerthi catherine
body: Yeaa but could you please get me an overview how do I implement this ?


author: Nic Brough -Adaptavist-
body: Start with a read of <https://confluence.atlassian.com/doc/single-sign-on-for-confluence-data-center-879955981.html> (It's for DC, but it works the same for Server)


Tags: confluence-server

server