youngmon/atlassian-qna huggingface dataset:
Is it possible to expose specific Trello lists outside my organization?
Asked by Terry Greenberg:

I have several Trello lists that represent work that I have given to a crew. Each list is a different crew. The foremen for each of these crews is not in my organization, but I would like them to be able to see the cards (or at least the text of a card) for each of the items on their list.

I know that I could add these foreman to my production board as members, but the problem there is that each foreman would see all of the lists avail on my prod board. I only want them to see their specific lists.

I also know that I can create a separate Trello Board for each crew (instead of 1 big board with several crews), but I feel like this will be too difficult to manage. I have at least 12 crews and to maintain 12 different production boards doesn't seem very efficient.

So, I'm looking for the best way to have 1 big board, but notify only specific non-organization people about items on specific lists. Any one have an idea?


Answers:
author: Mike
body: Hi Terry,

Right now, Trello doesn't support sharing only part of a board, either an individual card or only one list within the board, so there isn't a way of granting access to only one list, but preventing people from seeing the rest of the board.

Typically, we do recommend maintaining separate boards for different permission levels like that, but I understand that might be a little overwhelming! I'll definitely make sure the team knows this is something you'd like to see!
How can I GET the link of a GitHub Pull Request through Trello's API?
Asked by Isaac Vongphakdy:

I am writing a Python script that gets certain information about a Trello Card and prints it out on screen.

Using Trello's REST API and .json data, I need to pull the following information:

1 - Card URL

2 - Completed Checklist Items

3 - GitHub Pull Request URLs

With GitHub being a Trello Power Up, there doesn't seem to be a way to easily retrieve the URL of each Pull Request through the API.


Answers:
author: Marta Galofre de Alos
body: Hey Isaac,

Marta here, from Trello Support.

<br />

I will post my response here as well so it's available to other customers. To get all of the Github PR's linked on a card, you will need to filter through the attachments.<https://developers.trello.com/v1.0/reference#cardsidattachments>

Cheers!


Tags: api

github

json
Can I change default size of custom trello stickers
Asked by Ryan Bent:

I'm trying to change the default size of custom trello stickers as they take up too much card real estate. Is there a Power-UP or can it be done via the API?


Answers:
author: Crystal Davis
body: Hi Ryan,

Crystal from Trello Support here!

Right now that's not available but I'll let the team know that it's something you'd like to see for the future! Let us know if there is anything else you'd like to share with them.

comments: author: Peter Hunter
body: hi there - yes this is also something we want!


author: Jane Coles
body: Same here - the stickers are *way* too big.

We thought that it would be fun for a 'thumbs up' sticker to appear when tasks are moved to a 'Done Today' column. Using Butler, I was able to set the sticker up to appear when cards are added and removed if they get taken out of the column, only we can only see three cards with the stickers on, compared to six without.

We will probably stop using them because of this.


author: ?ngelo Savioti
body: Please make stickers at least half the current size...


author: Chris
body: Make the Stickers scaleable! I think smaller would be good sometimes but I also need bigger ones sometimes!!
How can I filter the calendar view in Trello to only show specific lists?
Asked by Terry Greenberg:

I have a Trello board with many lists. Each list for me represents a crew that is assigned work. I probably have 12-14 different crew lists on my Trello board. Each card represents a project and those cards get dragged to a list for a crew to work on them. I assign due dates to the cards. I can switch to calendar view to see all of the cards for each date, but since I have so many lists (crews) the calendar view gets messy.

How can I filter the calendar view to only show a specified list? There does not seem to currently be a filter option for this. Is there an extension available?


Answers:
author: Mike
body: Hi Terry,

No, you're right, there isn't a direct option for this. If you activate a Filter on the regular Board view, and then switch to the Calendar, the Calendar will also respect that filter. There's no filter for which list cards are in, though, but perhaps that option will prove useful? You can filter by labels on a board, or due date, or by assigned member, so you may have other ways to filter that Calendar view!

comments: author: Tami Liss
body: Old post, but has this feature been created?


author: Daniel Mee
body: Not from what I could see... which is why I went searching for why and ended up here. Doesn't seem to be a lot of people having the same issue though so maybe not many find this a big problem...


author: Tami Liss
body: I got around this by creating Labels to represent each list.

However, this does mean each card now has to have *another* label, and Labels have their own limitations such as limited colors if you're trying to color-code, and no ability to control the order of the labels as they appear on the card (because this is for some reason determined by the color, which Trello wants you to use for both general Labelling AND Priority).

These are especially frustrating since Calendar view's options include collapsing the labels to show only the color bar, or displaying only as many labels (1-3 depending on their length) as the space of a calendar square can accommodate. I mention these because, like the request above, they are features that have been asked about since **2018**and I think at this point it's important to drive home just how much development has stagnated.


author: D. N.
body: I totally second the request, it'd be a really useful feature. Is there a feature request list so we can upvote it?


Tags: calendar

filter
Can I change a checklist on multiple cards?
Asked by Shelly Cotton:

Hi, I have a template card which contains x3 checklists which are used on my all cards (I copy the template card for each new one I create), is there a way I can amend one of the checklists on all cards? I have tried deleting some of the items on the template card checklist but it does delete them on all the cards. I also have butler and tried creating a rule to do this but cant find the right trigger to use. I have found that i can select multiple cards using Ctrl / Command (OS X) + click but I am using a windows PC so not sure if this will work? Thanks in advance for any help you can provide. I currently have circa 100 cards on my board which is only going to grow so it would be great if i can achieve this in bulk rather than amend every card individually when there is a change to be made. If there is also a way to amend custom fields on all cards at once please let me know? thanks :-)


Answers:
author: Qasim
body: Hi [@Shelly Cotton](/t5/user/viewprofilepage/user-id/1725041)

With Unito you can easily sync across cards so you're not wasting valuable time doing repetitive deletes etc. Take a look at our Trello + Trello integration page, and sign up for a free trial to see what you think. I'm here if you need any assistance, or have any questions!

Unito (Trello + Trello Integration):

<http://bit.ly/2ZXqwhe>

Best,

Unito


author: Torben_trello
body: If a card is copied and then the original or copied card is edited, the changed will not reflect on any other cards. There are however a few third-party Power-Ups that can help you keep cards in sync. You can read more about those here:  
[Cardsync](http://info.trello.com/power-ups/cardsync)  
[Unito](https://info.trello.com/power-ups/unito)  
[Board Sync by Unito](https://info.trello.com/power-ups/unito/board-sync)


Tags: bulk-edit

butler

card

checklist

edit
API: Could I count cards, in a list, moved from other specific list
Asked by Nikoloudakis Manolis:

I would like to count every day, through API, the cards been moved from specific list (e.g. 'in progress' list) to another list (e.g. 'done' list). Is there a way to make this metric?


Answers:
author: Denise
body: Hi there,

The way to do this would be via actions, the "updateCard" action specifically. What you can do is look at all of the actions for a board and filter "updateCard" items. If the card was moved, you should see the "listBefore" and "listAfter" values.  

<https://developers.trello.com/v1.0/reference#boardsboardidactions>  
<https://developers.trello.com/v1.0/reference#action-object>

Let us know if you have any questions on this and we'd be happy to help.

comments: author: Nikoloudakis Manolis
body: Thank you Denise,

your solution worked perfect!
Team member can no longer copy items from an existing checklist
Asked by Devin Tait:

Hi - One of our team members has lost the ability to copy items from an existing checklist to a card on one of our boards. He can add a new checklist to a card, but nothing happens when he clicks on the drop down menu for 'Copy Items From...'. He was able to do this in the past, but lost the ability just over a month ago.

So far we have:

-Confirmed there are existing checklists to copy from. (I'm still able to add the checklists for him).

-Confirmed he is still a member of the board.

-Confirmed he is still able to do this on other boards.

-Made him an admin of the board.

-Toggled the permissions of the board (currently set to members for commenting and add/remove)

-Confirmed other members (non-admin) can still copy items from existing checklists.

I cant seem to figure out why this wouldn't be working. Any help is greatly appreciated.


Answers:
author: Matthew N
body: Hey Devin

Have this user clear their browser cache, close the browser and then launch again to retry,.. this should fix the issue.

comments: author: Devin Tait
body: That worked! Thanks Matthew, very much appreciated
Changing a Board owner
Asked by Debbie Hall:

Hello,

We have a board with an admin that no longer should have access to that specific board. Is there a way we can change who the board admin is, or does that person have to somehow do that?


Answers:
author: Jodi LeBlanc
body: Hi Debbie, here's is a great step by step for changing a board member to admin:

<https://help.trello.com/article/790-making-a-user-an-admin-of-a-board>

ANy admin user can do this, but if that individual was the only admin they could do it and then you could remove their access.

thanks,

jodi

comments: author: Debbie Hall
body: Thank you, however that isnt working. When I try to do that the "change permissions" isnt bolded or allowing me to click it.


author: Debbie Hall
body: Its working now! Thank you!


author: Jodi LeBlanc
body: [@Debbie Hall](/t5/user/viewprofilepage/user-id/1721278) that's wonderful to hear! So glad you were able to change the permissions.

Have a super day!  
Jodi
Trello - Business Class subscription free trial
Asked by Nitay Elboym:

Is it possible to get Business Class subscription not for the whole team? i.e., if I have 10 members on my team, but I would like to buy the Business Class subscription only for 3. Thanks.


Answers:
author: Matthew N
body: Hey Nitay

It's not possible to upgrade only certain team members, a Business Class upgrade is for the entire team. If all of your team doesn't need Business Class benefits, you can remove them from the team and add them to the boards individually. They will still be able to participate, but they won't have the BC benefits like being able to self join a board or see all boards in a team drawer.

comments: author: Nitay Elboym
body: Thanks Matthew. That's helpful.


author: Danny
body: Hi [@Nitay Elboym](/t5/user/viewprofilepage/user-id/1522191)

If you feel [@Matthew N](/t5/user/viewprofilepage/user-id/1134030) has answered your question please select the **Accept answer** button so that people with this question find this answer.

Thanks,

Danny


Tags: business-class

subscription
Notification if @somone in a Personal Space
Asked by Desmond:

If I [@someone](/t5/user/viewprofilepage/user-id/1443884) in a Personal Space which has not view permission to anyone but myself, would they receive any notification of the same ?


Answers:
author: Clark Everson
body: Hi [@Desmond](/t5/user/viewprofilepage/user-id/4337960)

Welcome to the Community! They shouldn't receive it unless they have some kind of permissions. This applies to Jira as well, they would need the browse project permission before they can even get any notification. In Confluence, they would need the view permission. Though, unlike some other apps you won't receive an error or anything. However, by permissions, that also includes the groups they're in. So usually personal spaces are public by default unless your Confluence Admin changed that. And because of that confluence-users would have access to view. With that said, if that's the case and you made no changes then that individual user would actually have view access to your space even though their individual name isn't listed.

Best,

Clark

comments: author: Desmond
body: Thanks [@Clark Everson](/t5/user/viewprofilepage/user-id/2969809)

I have removed all view permissions for groups and individuals.

Reagrds,

Desmond


Tags: confluence-server

server
Free account cannot see spaces from other free accounts
Asked by PEDRO PABLO GUERRERO VELA:

I am experiencing the following situation:  

Several confluence users with free accounts are sharing their spaces with me, and I can see their spaces.  

But, when I try to find an specific space in "View all spaces", I cannot find some of them, I can only see the recent ones I have visited.  

Is this a bug?


Answers:
author: Fabienne Gerhard
body: Hi [@PEDRO PABLO GUERRERO VELA](/t5/user/viewprofilepage/user-id/4201414)

welcome to this wonderful community!

Sharing the spaces with anonymous access is not possible in free plan - [check this out](https://support.atlassian.com/confluence-cloud/docs/manage-permissions-in-the-free-edition-of-confluence-cloud/).
> While Confluence is open to logged-in users, anonymous access isn't available on the Free plan. Only users who log in to your Confluence site can access it.

But you should see all spaces as in the text mentioned:
> Confluence is completely open to logged-in users when you're on the Free plan. That means everyone who can log in to your Confluence site can view, add, and edit spaces and pages.

So you are right here. Can you see the spaces when clicking on 'Spaces' -\> Show all spaces?

comments: author: PEDRO PABLO GUERRERO VELA
body: Fabienne - thank you for the welcome.  

My team is enjoying confluence quite a bit, so we will be around for a while, :)  

*Can you see the spaces when clicking on 'Spaces' -\> Show all spaces?*

I can only see a few spaces, but not all of the spaces that have been shared with me.


Tags: cloud

confluence-cloud

free

space
Has content ever disappeared after you saved a page in Confluence cloud?
Asked by d gittens:

I added all the content for a page (instructional steps, etc), along with screen shots. I saved the page. Then I added an attachment. Returned to the page to view, content was completely gone. History does not help since when I view the current version it shows a blank page.

This is the first time this has ever happened and I wonder if anyone has ever experienced something like this before.


Answers:
author: Guillaume De Smedt
body: Sometimes, if you have published your latest version - you need to refresh the page to see the new changes coming through.


author: Mikael Sandberg
body: Your draft should have been saved, if you click edit on the page will it show your draft then?


Tags: cloud

confluence-cloud
Migrating from Confluence cloud to Datacenter
Asked by LAXMI ABHINAV REDDY ARAE:

Hello,

We are planning to Migrate from Confluence cloud to Datacenter and as part of it, could someone help us with the implications of migrating unpublished pages and spaces pages? Does the unplublished pages migrate without any hassle with XML import to datacenter?

Thank you.


Answers:
author: Fadoua
body: [@LAXMI ABHINAV REDDY ARAE](/t5/user/viewprofilepage/user-id/1696538)

Any particular reason for not using the Backup Manager in Confluence?

Best,

Fadoua


Tags: cloud

confluence-cloud
How to add confluence macro "excerpt include" into a jira story description?
Asked by Vitaliy Gnatenko:

Hi there! Can you please help figure out how to add confluence macro "excerpt include" into a Jira story description?

Is there a way to take "Excerpt Include" from the confluence and add it to Jira Story Description, so that if I change the requirement in confluence it automatically changes in Jira Story Description?

For example:

* I will create a page in confluence
* add excerpt
* in the excerpt dialogue box, i will add a story description
* next, i will link this page to a story in Jira (for easy navigation)
* in Jira story description i want to insert this particular excerpt include so that the story from confluence auto-populates in Jira story

Here is what I am trying to do: we use Jira to manage our project development. We create stories, add descriptions and then implement them.

But, sometimes, stories description change, some information gets lost. To solve this we use confluence to store and manage project documentation and requirements, meeting notes, etc.

But it is quite difficult to use the linking option between confluence and Jira epics/stories and still, I have to copy/paste the requirement description from confluence to jira.

And if the requirement gets updated, I have to also update it in Confluence or JIra.


Answers:
author: Roman Tsoi
body: Hello, [@Vitaliy Gnatenko](/t5/user/viewprofilepage/user-id/1804000).  
Today, in a few hours, I reread all the available discussions on the forums, on the subject of "Is it possible to insert an excerpt or a quote (part of an article, not the whole) from Confluence into a task in Jira."  

Result: At the moment, the current function is not implemented.  

However, on February 9, 2022, in an article about the Smart Link presentation, atlassian product manager @Lennon Liao  
wrote that he would consider adding this feature in the future.


author: Glenn Gutzeit
body: Even if this seems to be convenient: Please note that such a reference to the expert implies, that you could alter the referenced content after you closed the Jira SCR ... maybe w/o having a Jira History entry about that change.

Nevertheless: it would be great to have some enhanced possibility to maintain a link to confluence content that includes an information about the confluence page version (enhancing the current "Link to confluence" function) ... this would (at least enable the jira user to see if a referenced page has been changed since it was linked to Jira ... plus: if that link is updated in Jira - the Jira notification will be send.


author: Diana Ash
body: This would be one of the most useful features it is a shame that they don;t have it still


author: thanhn
body: Hi Vitaliy,

I am also trying to find the same solution.

Did you manage to find one? I would be happy to read it! thanks!


author: Brant Schroeder
body: [@Vitaliy Gnatenko](/t5/user/viewprofilepage/user-id/1804000)

Unfortunately is all you can do is link the Jira issue to Confluence there is no way to include a Confluence excerpt in a Jira issue field.


Tags: cloud

confluence-cloud

jira

macro
Are you able to add Roadmap Macros to any Confluence Template?
Asked by Colton Freeman:

Just wondering, do all the templates have the same options, but are just initially set up differently? For instance do all the templates have the Roadmap Planner macro?


Answers:
author: Fabienne Gerhard
body: Hi [@Colton Freeman](/t5/user/viewprofilepage/user-id/4337600)

welcome to this wonderful community!

you can create your own template just how you need it - check out a well written how-to [here](https://support.atlassian.com/confluence-cloud/docs/create-a-template/)! And also edit it aso.

There you can add any macro you need e.g. also the Roadmap Planner macro.

comments: author: Colton Freeman
body: Thank you for the help. Awesome community here.


Tags: cloud

new-to-confluence

template
Is it possible to use a symbol in a page, as a hyperlink to another page?
Asked by Linda Shady:

I am trying to add a hyperlink in a page, and I want to use a symbol instead of an image. Is it possible to do this? I have been able to insert the symbol in a template, and then make it a hyperlink, but it is not working when I insert the symbol in a page as a hyperlink. The symbol disappears when the page is published.

Thank you!


Answers:
author: WW
body: *In Edit mode of course:*

You use the + dropdown menu to add a Symbol to your page. Symbols act just like other characters. All you have to do is highlight the symbol (like any other text), and click the Link icon on the toolbar.

No macros required. :)

This is assuming you want to use one of the symbols available from the dropdown menu item.

![image.png](https://community.atlassian.com/t5/image/serverpage/image-id/138894i863167F4DDCE9DF0/image-dimensions/467x348?v=v2 "image.png")


author: Linda Shady
body: Here an update: I discovered that the symbol can by used as a hyperlink. The key is to create the hyperlink by adding the URL Web address for the page to be linked into the macro to create the link. I was using the option in the macro to create the hyperlink from a previously viewed page.

Kindly,

Linda


Tags: questions-for-confluence

server
Add hr (horizontal line) in footer of all pages
Asked by Hamid:

How can I add a hr for all of my pages in the space?


Answers:
author: Hana Ku?erov?
body: Hi [@Hamid](/t5/user/viewprofilepage/user-id/4337489) ,

in the space settings navigate to the: "Look and Feel" -\> "Header and footer" and type type four dashes in a row in the field Footer:

![hr.png](https://community.atlassian.com/t5/image/serverpage/image-id/137671i3F31BBD6619B689B/image-size/large?v=v2&px=999 "hr.png")

comments: author: Hamid
body: Hi [@Hana Ku?erov?](/t5/user/viewprofilepage/user-id/1226304) I tried but still, nothing shows up there.


author: Hana Ku?erov?
body: Hi [@Hamid](/t5/user/viewprofilepage/user-id/4337489) ,

have you saved the settings?

Please try to also add some text to the footer and save it to be able to find it on the page.


author: Hamid
body: Thanks for your help. Yes, I do save it but it's like nothing's there. even when I put some dummy text. I added some rules in PDF stylesheet (FYI).


author: Hana Ku?erov?
body: To be honest I don't know what else to try. It works for me, so it looks like some sort of bug :-(


Tags: cloud

confluence-cloud