youngmon/atlassian-qna huggingface dataset:
How do I use Trello to depict my cards & links in a visual mind-map?
Asked by Vijay Gopal:

I want to create a board with a series of links between the cards. But I want to show the cards and links in a network diagram - with cards as nodes and links as lines connecting the nodes. In short, i want to create a Mindmap of my cards. In a visually appealing manner.

How do I do this in Trello?


Answers:
author: Soumyadeep Mandal
body: Hi [@Vijay Gopal](/t5/user/viewprofilepage/user-id/4163545) ,

Well, I don't think you can change the Kanban layout of Trello!


author: Soumyadeep Mandal
body: Hi [@Vijay Gopal](/t5/user/viewprofilepage/user-id/4163545) ,

You can check out these two power-ups

<https://trello.com/power-ups/59a4906c3f7adfce1ee9681b/smartdraw>

<https://trello.com/power-ups/59e60179a83e5a5354c68bec/diagramsnet>

comments: author: Vijay Gopal
body: Thank you [@Soumyadeep Mandal](/t5/user/viewprofilepage/user-id/3861721), my initial impression is that we can add flow charts or drawings to cards. But these power ups do not help in creating a visual network of cards *out of the existing cards and links.* Am I right?

What I am seeking is to change the visual layout of the lists and cards and showing them not as rectangles (cards embedded as lists) but rather showing them as a spider-diagram with lists as main nodes and cards as sub nodes. Does this help?

thank you for the swift response


author: Andreia de Abreu
body: Hi[@Vijay Gopal](/t5/user/viewprofilepage/user-id/4163545), I was googling "Trello graph that shows card links" when I found your query here. Did you find any way to achieve what you intended?

It will be really handy if Trello makes a feature like that.

I have a couple of ideas to achieve that but will duplicate my work, and at the moment my time is very focused on things I need to achieve soon which makes me postpone my attempts to create a Graph that shows the linked cards of Trello.

If you found something that doesn't require too much time to achieve that, please let me know :)

All the best, kindly,  
Andreia


author: Vijay Gopal
body: Unfortunately, I haven't found an answer to my query. It looks like the kanbaan layout is the only way the cards are depicted.

Hope you find an alternative.

Best wishes


author: Andreia de Abreu
body: Hi [@Vijay Gopal](/t5/user/viewprofilepage/user-id/4163545) thank you for the time to reply to me.

<br />

I just found something that works like I intended and I think it was what you were looking for too:

<https://trello.com/power-ups/6333f76a988ceb01e68c006e/dependencies-graph>

Hope it is?


author: Andreia de Abreu
body: Unfortunately, that power-up doesn't work...  
1) the already connected cards don't reflect there. We need to go individually to link through the power-up.  
2) Linking (define what is blocked and what is being blocked) doesn't work.  

If in the future I find something, I will try to remember to share it with you.

All the best, kindly,  
Andreia


Tags: mind-map
Adding card to Trello by text message
Asked by DMB:

Folks, I'd like to be able to add a card to Trello by text message.

I see it's possible to do so by email.

What I'd like to do is send a text, though. When I'm driving, I can press a button on my steering wheel to activate Siri and text someone. That way I don't forget things that pop into my head and I don't have to wait until I can safely pick up my phone.

You can also send an email though Siri, so that's a possibility, but it's more cumbersome.

Thanks


Answers:
author: Clark Everson
body: Are you using an iPhone or Android? If using an iPhone, you can do this via Siri with Shortcuts. Shortcuts you create your own command for how to tell it to access Trello ("Hey Siri Create Trello" etc). This works while driving as well.

<https://support.apple.com/guide/shortcuts/enable-or-disable-a-personal-automation-apd602971e63/ios>

A user has already created one as well: <https://community.atlassian.com/t5/Trello-questions/Siri-voice-command/qaq-p/973275>

Google released Action Blocks recently which is similar and may accomplish the same thing:

[https://play.google.com/store/apps/details?id=com.google.android.apps.accessibility.maui.actionblocks\&hl=en_US\&gl=US](https://play.google.com/store/apps/details?id=com.google.android.apps.accessibility.maui.actionblocks&hl=en_US&gl=US)

comments: author: DMB
body: Brilliant! Thanks, Clark. I'll check these leads out.


author: Clark Everson
body: I will say if you are comfortable with open source I do not recommend making these on your own, it's a lot of work and people have done it. If you care about privacy then script them yourself.


author: DMB
body: I'll see what's feasible on my system. My employer has control of the iPhone's domain, so I may run into trouble. Cheers.


author: Soumyadeep Mandal
body: Hi [@DMB](/t5/user/viewprofilepage/user-id/2549324) ,

Nice idea!

I hope it will be added in the future!

comments: author: DMB
body: Thanks, SaM. More generally, for road warriors like myself who spend a lot of time in the car, here is the dream setup:

Text messages to add cards, but also text queries to Trello.

So, for example, a text that could query Trello for the names of all cards with the label #today, which is essentially my to do list for the day. This would return as a text that I can have Siri read me while I'm driving.

A text query asking Trello to read me the details of a particular card.

This would even be useful when you're not driving, of course. Suppose you're cooking and you want Siri to read you a card without touching your phone.

Etc.

That would be ideal.

Thanks


author: Clark Everson
body: [@DMB](/t5/user/viewprofilepage/user-id/2549324) please see my other post you can do this with Siri
Si j'archive un tableau Trello partag?, celui-ci disparait-il pour mes interlocuteurs ?
Asked by Mathilde Ory:

Bonjour ? tous,   
Je partage un tableau avec plusieurs personnes avec des informations utiles.   
De mon c?t?, je n'en ai plus besoin et j'aurais aim? l'archiver pour gagner de la place.   
Or si je l'archive, mes interlocuteurs y auront-ils toujours acc?s ? Ou sera-t-il perdu ?   

Merci pour votre aide,   
Mathilde


Answers:
author: Soumyadeep Mandal
body: Hi [@Mathilde Ory](/t5/user/viewprofilepage/user-id/4190408) ,

You have to un-archive the board and then you can export anything you want!


author: Soumyadeep Mandal
body: Hi [@Mathilde Ory](/t5/user/viewprofilepage/user-id/4190408) ,

Welcome to the community!

Well, If you archive a board it will be archived for everyone! The other users will not be able to access the board!

comments: author: Mathilde Ory
body: Thank you for your answer !   
What can I do if I need the information inside the tickets ?   
An export ?
What is the meaning of the colored dots in the top bar?
Asked by Jan Sprangers:

![Trello.png](https://community.atlassian.com/t5/image/serverpage/image-id/121630i592C404FEF910578/image-size/large?v=v2&px=999 "Trello.png")

What is the meaning of the colored dots in the top bar?

And... where can I find answer to this sort of questions.

Thanks


Answers:
author: Soumyadeep Mandal
body: Hi [@Jan Sprangers](/t5/user/viewprofilepage/user-id/4190032) ,

Welcome to the community!

The red dot on the top bar indicates you have got a notification!

comments: author: Jan Sprangers
body: Thanks

where can I finds such answers?

sort of manual?


author: Soumyadeep Mandal
body: [@Jan Sprangers](/t5/user/viewprofilepage/user-id/4190032) ,

You can check out this article!

<https://blog.trello.com/trello-notifications-mark-as-read>
Create due date from a fixed quarterly date
Asked by Yves De Kimpe:

I want to create quarterly boards for the quarterly financial closing (each end of the quarter).

For example the 1st quarter ends on 31/03/YY, the 2nd on 30/06/YY etc...

So the last day of each quarter (date N) is the starting point to derive the due dates for each task.

E.g. task 1 should end at N-5 (so 5 working days before the end of the quarter), task 2 should end at N+10 (10 working days after the end of the quarter).

Is there a way to derive these due dates from the N day (last day of each quarter). Now we have to set these dates manually which makes it cumbersome.


Answers:
author: Soumyadeep Mandal
body: Hi [@Yves De Kimpe](/t5/user/viewprofilepage/user-id/4190020) ,

Can create 1 butler rule and apply it to all cards!

Or

You can read this article and see whether it works for you or not!

<https://blog.trello.com/custom-due-date-reminders>


author: Soumyadeep Mandal
body: Hi [@Yves De Kimpe](/t5/user/viewprofilepage/user-id/4190020) ,

Welcome to the community!

You can use butler in this case!

These variables:

`{monthdaynumber}`  
`{monthdaynumberlong}`  
`{yeardaynumber}`  
`{yeardaynumberlong}`  
`{weekdaynumber}`  
`{weekdayname}`  
`{weekdayshort}`  
`{monthnumber}`  
`{monthnumberlong}`  
`{monthname}`  
`{monthshort}`  
`{year}`  
`{yearshort}`  
`{dateshort}`  
`{datelong}`  
`{date}`  
`{datenumber}`  
`{isodate}`

also accept a syntax in which days or months can be added to or subtracted from the date, e.g.:

`{weekdayname-7d}` is the weekday name seven days ago,

`{isodate+2d}` is the date in ISO format two days in the future.

`{monthname+3m}` is the name of the month three months ahead,

You can also add or subtract working days, e.g.:

`{datelong+5wd}` is the date in five working days.

Note that `{datelong+1wd}` is not the next working day, but the date after a working day has passed.

It's a subtle distinction that only matters if the date falls on a weekend: Saturday + 1 working day is Tuesday.

To obtain the next working day, use the following syntax: `{datelong+0wd}`. To obtain the previous working day, use the following syntax: `{datelong-0wd}`.

I hope it will help you out!

comments: author: Yves De Kimpe
body: Hi

Thank you for your answer

Seems a bit complicated to me :-)

I don't see what is to be set and where.

If I have a list with tasks within one card. How can I have each task to have a due date automatically derived from my end of quarter date? And do I need to set it for each board again, each quarter?


Tags: due-date
Total amount of actions in all checklists
Asked by Henrik Rydelius:

Hi,

Is there any way I can see all actions in my different checklists in one place?

For example, I have 10 lists. In each of them I have some cards, and in every card a checklist with actions. Now I need to see the total amount of actions for all cards in **one** place. And if I go all the way, my wish is to see done and not done.


Answers:
author: Soumyadeep Mandal
body: Hi [@Henrik Rydelius](/t5/user/viewprofilepage/user-id/4190059) ,

In this case, you can try to use butler rules or visit the activity panel where you will find all the changes that happened on your board!
Butler: due date rule not working
Asked by datvi1:

I have the following Due Date Command on my board:
> the moment a card is due, move the card to the top of list "OVERDUE", and post comment "This card is overdue!"

The command does not seem to do anything. The card stays put, no comment being posted. I've tried creating new cards with due dates, doesn't work either. My limits have not been exceeded. Has anyone else had this issue recently?


Answers:
author: Hana Ku?erov?
body: Hi [@datvi1](/t5/user/viewprofilepage/user-id/4190042) ,

welcome to the Atlassian Community!

Please, try to look into [Command log](https://help.trello.com/article/1168-command-log), whether you are able to see any warnings or errors here. Thank you.

comments: author: datvi1
body: Hello Hana,

thank you for your reply. I do not see any errors in the command log:![2020-12-11 10_55_40-Fotos.png](https://community.atlassian.com/t5/image/serverpage/image-id/121832iD900CE9B2F4D5013/image-size/large?v=v2&px=999 "2020-12-11 10_55_40-Fotos.png")


author: Hana Ku?erov?
body: Hi [@datvi1](/t5/user/viewprofilepage/user-id/4190042) ,

just to be sure I've tested the rule and it works for me.

Please check, if the command is enabled on your board.

If you create card and set the due date like five minutes in the future, are you able to see the card is overdue after 5 minutes?

![card.png](https://community.atlassian.com/t5/image/serverpage/image-id/121924iFDE45DD6625E33AD/image-size/large?v=v2&px=999 "card.png")


Tags: butler

due-date
Why does Trello change the due date of a card?
Asked by Aaron H:

For example, I created a card and want the due date to be Saturday, December 19. I can successfully enter that date, however, within a few seconds, Trello changes that date to Thursday, December 17. I try to change it back to the 19th within the card, but Trello keeps changing the date to 12/17. Over and over and over again. What am I doing wrong?


Answers:
author: Michael Pryor
body: It sounds like someone has set up a Butler automation rule to change your due dates on that board.
Emailing to all contacts on a board
Asked by Vanessa Rodriguez:

When I set up a card button using Butler, I said for it to email everyone on the board, however, we are not getting the emails.

Also, how do I make a comment go to everyone on the board?

We were not getting those either.

Thanks!


Answers:
author: Michael Pryor
body: Comment to everyone on board = @board

The Butler emails we probably need some screenshots to figure it out...

comments: author: Vanessa Rodriguez
body: When I did the @board no one got the message.

Maybe because they are showing as a guest?

![board.jpg](https://community.atlassian.com/t5/image/serverpage/image-id/121714i44C510798E3A1429/image-size/large?v=v2&px=999 "board.jpg")


author: Vanessa Rodriguez
body: This is what I'm trying to do ![done button.jpg](https://community.atlassian.com/t5/image/serverpage/image-id/121715i751090C247899260/image-size/large?v=v2&px=999 "done button.jpg")


author: Michael Pryor
body: Under the "Content" Section in Butler there is an action to "send email notification" and if you click on "to" you can change it to be all members of the board. That seems easiest.


author: Vanessa Rodriguez
body: I did, and no one got the emails.

Im not sure what else to do.


author: Michael Pryor
body: HI, I checked on the backend and it doesn't look like you actually executed the "send email notification" butler rule. Can you try it again?

Notice I'm suggesting a different action, NOT post comment. I.e. you do not need to use @board for this.


author: Vanessa Rodriguez
body: It worked! this time the team did get the emails!
Logging in with a different email
Asked by Yini Casibang:

Hello,

My email recently changed because my name changed. I'm not sure how it exactly works in the gmail system but the admin for my G-Suite changed it. The gmail accounts are still linked but the actual email name is different. So I can't log in with my new email, but I can't log in with my old email because that one is now gone. Because of the change, I can't love into Trello. Could someone help me change that in the system?

Thank you!


Answers:
author: Soumyadeep Mandal
body: Hi [@Yini Casibang](/t5/user/viewprofilepage/user-id/4189659) ,

Welcome to the community!

In this case please ask Trello support [HERE](http://trello.com/contact)
Time on Ticket
Asked by Julie Smith:

Is there a way for the Trello ticket to display the time of creation?


Answers:
author: Soumyadeep Mandal
body: Hi [@Julie Smith](/t5/user/viewprofilepage/user-id/4189548) ,

Welcome to the community!

Yes definitely! You can use Butler rules to create a command something like:

When a card is created set the title to "\[{date}\] {triggercardname}"

I hope it will solve your problem!
Can I add a template card to an already created card?
Asked by Amber Withycombe:

I have a "prospect" trello board with a card for every person I talk to. When I first create the prospect card I won't know what template/checklist I will need for them until we start moving forward. I have several checklists that I have turned into template cards. Is there a way to add the checklist templates TO the already created prospect card? I don't want to lose the information I already have in the prospect card but I can't figure out how to add a template after the card has been created. I only see how you can create a card from a template.


Answers:
author: Soumyadeep Mandal
body: Hi [@Amber Withycombe](/t5/user/viewprofilepage/user-id/4189485) ,

Please read this article <https://blog.trello.com/related-cards-related-boards>

I hope it will help you out!


author: Soumyadeep Mandal
body: Hi [@Amber Withycombe](/t5/user/viewprofilepage/user-id/4189485) ,

Welcome to the community!

I don't think it's possible to copy a template to an existing card!

You can create a new card with the template and move the members \& workflow to the new one and then link the old card to the new card!

comments: author: Amber Withycombe
body: [@Soumyadeep Mandal](/t5/user/viewprofilepage/user-id/3861721) Thank you for your reply. How do you link 2 cards? I am unable to find a tutorial on that.


Tags: template
One list, multiple boards
Asked by Scott M:

Is there a way to have a single list span multiple boards? Is that what Butler's for? I'd love for my personal board's "Doing" list to be reflected in my team's board, and vice versa.


Answers:
author: Soumyadeep Mandal
body: Hi [@Scott M](/t5/user/viewprofilepage/user-id/4189293) ,

You can use butler for automation!

<https://blog.trello.com/multi-board-workflows-trello-butler>

You can also use unito, zapier etc.

comments: author: Scott M
body: Thank you, I'll check this out and accept the answer if it's suitable!


author: Scott M
body: Okay, I see that using Butler is not recommended because of (1) the potential for loops and (2) the need to micromanage the rules.   

And I probably won't use the additional programs; not streamlined enough.

Thanks though!
Business class account more than one team?
Asked by Kim Range:

Hi, can a user with a paid business level trello account belong to boards in more than one team for the same monthly charge? Or do you have to pay for each team you belong to? Thanks


Answers:
author: Soumyadeep Mandal
body: Hi [@Kim Range](/t5/user/viewprofilepage/user-id/4189251) ,

Welcome to the community!

Business class applies on Teams, not on a user profile!

The admin/owner will be charged for all members present on the specific team!

If you are in 2 different teams that have a business class plan then it will be charged for 1 user on each team! It means the admins will be charged 2 times!

Team 1 -\> You = charge 1 time  
Team 2 -\> You = charge 1 time  

If the admin is the same then the admin will be charged twice and if the admins are different each admin will be charged for you!
Changing List Cover and Description
Asked by Scott M:

I turned off the cover for multiple lists, and now there seems to be no way to get back to the list's configuration screen. Clicking on the header only gives me the option to change the name, but not bring up the next dialog. Help?


Answers:
author: Soumyadeep Mandal
body: Hi [@Scott M](/t5/user/viewprofilepage/user-id/4189293) ,

Welcome to the community!

You have to click on the card then it will open the card and you will able to change/update the cover image!

If you will click on the title it will open the title edit option! You have to click on the card!

comments: author: Scott M
body: Thank you for the help. Unfortunately, I'm not looking to edit the Card cover. I'm looking for the List properties. Am I missing something in your reply, or was there a misunderstanding?


author: Michael Pryor
body: As far as I know there aren't any list configurations? Are you talking about the "..." menu top right of lists?


author: Scott M
body: Nope, that's a very limited set of options.

If you go to the Kanban Template board, the lists have a "Cover" image. When you click on that, there's several things you can do to configure the list. It's a very similar screen to the card configuration.

But, once you remove that cover, there appears to be no way to get it back ?


author: Michael Pryor
body: When you click on a cover image on a card, it just opens the card.   

We don't have a list configuration screen as far as I'm aware.


author: Scott M
body: Alright, I don't know what I'm talking about, but I figured it out!

You all were right ':) I didn't realize that the "List Cover" was just a card with the same name as the list itself! Once I checked to see if I could move it, what you've been saying became clear!

Thank you!
What trello power-up or chrome extension can give me this?
Asked by Alice Jakins:

Hi, I'm trying to achieve this kind of view in chrome, any suggestions of how I can achieve this?

![trello question.png](https://community.atlassian.com/t5/image/serverpage/image-id/121496i9443A98ACD6D90CD/image-size/large?v=v2&px=999 "trello question.png")


Answers:
author: Michael Pryor
body: You can embed a whole trello board in a Confluence page which would let you do this:

<https://support.atlassian.com/confluence-cloud/docs/use-trello-and-confluence-together/>

comments: author: Alice Jakins
body: Thanks, I'll check it out


author: Soumyadeep Mandal
body: Hi [@Alice Jakins](/t5/user/viewprofilepage/user-id/4189173) ,

Welcome to the community!

What are you trying to say? You want the quarter goal to be shown above the Trello board?

comments: author: Alice Jakins
body: Yes


Tags: chrome

power-up
P40 pro will not load Slack
Asked by Brian Long:

Hello, I have just upgraded my phone to a Huawei P40 pro from the p20 but when i try to load our corporate slack channels via the phone it doesnt work. I have checked passwords etc and i have the app installed any ideas?


Answers:
author: Michael Pryor
body: I think you might be looking for this: <https://slack.com/help>

comments: author: Brian Long
body: This has now been fixed. Reinstalled the slack app and logged in fine - thanks


Tags: slack
Why does the app open to an archived card by default?
Asked by Shelley Steigerwald:

I have the Mac app and every time I launch it, the first screen that appears is an archived card from 2 months ago.

Anyone else experiencing this issue?

I removed myself from the card. I sent it back to the board and re-archived it. I sent it to a different board (this caused the app to open to the new board). I deleted the card entirely.

Now when I open the app I get a "Card not found" blank screen.

How can I control what the first view is upon launching the app??


Answers:
author: Michael Pryor
body: You don't need to clear your cache. This is a feature of the Desktop app. Go to the Boards menu in the Mac Menu Bar. You will see "Reset Default Board".

comments: author: Shelley Steigerwald
body: THANK YOU!!! I must have hit a keyboard shortcut by accident at some point. It was driving me crazy.

Resolved.


author: Soumyadeep Mandal
body: Hi [@Shelley Steigerwald](/t5/user/viewprofilepage/user-id/4188945) ,

You can try out this method

1. Open Finder, select the Go menu, and then click Go to Folder...
2. Type in /Users/\[YourUserName\]/Library/**Caches**.
3. Then, you'll see the user **caches** for all your **apps**.
4. You can go into each folder, select the files inside, and drag them to the Trash.


author: Soumyadeep Mandal
body: Hi [@Shelley Steigerwald](/t5/user/viewprofilepage/user-id/4188945) ,

Welcome to the community!

Well, it can be a problem with cache!

In general, the last board/place that you visited on the Trello app on mac will be your launch screen when you open the app next time!

You can clear the cache \& data of the app and re-login to your account. I hope it will solve your problem!

comments: author: Shelley Steigerwald
body: Thank you - do you know how to clear the app's cache \& data?


Tags: configuration

mac