youngmon/atlassian-qna huggingface dataset:
Organize Insert menu to show user's favorite macros.
Asked by Bert Dombrecht:

*This question is in reference to Atlassian Documentation: [The Editor](https://confluence.atlassian.com/pages/viewpage.action?pageId=251006017)*

Is there a possibility to put the user's favorite or most used macros in the Insert menu?  

We typically use the same 5 macro's in our pages, and have to go find them in the "more macros" section each time. It would be a real time saver to have them on top of the insert list.

This could be "smart" be adding the last used macro's to the top of the list, or custom, by offering a form where the user can select and organize macros in the list.


Answers:
author: Eduardo Nunes
body: Hi Bert,

Unfortunately, I don't believe this is possible unless customizing the source code. One good workaround for this is to speed up macro entry with autocomplete:

Type**{**and the beginning of the macro name, to see a list of suggested macros.

There is an existing open feature request for Confluence to improve functionality in this area. I'd suggest you to vote and comment on it.

<https://jira.atlassian.com/browse/CONF-23368>

Cheers,

ENunes

comments: author: Bert Dombrecht
body: Hi Eduardo,The { and autocomplete speeds it up indeed. Thanks for the tip!I'll add my suggestion to the issue.Cheers,Bert.


author: Nisreen
body: Mucho Gracias Eduardo


Tags: editor
If using 3rd Party software to Index Confluence are the Q&A message indexable?
Asked by Trevor MacTaggart:

Hello,

If a product like Google Search Appliance is pointed at Confluence, does it only index content, or can the Q\&A messages also be indexed?


Answers:
author: Bruno Raymundo
body: Hi Trevor,

It will really depend on the product and the connector. Below is a couple of available connectors for Google Search Appliance; I suggest you take a look at the content it indexes and contact the vendors in case of specific questions:

<https://marketplace.atlassian.com/plugins/de.twt.search.twt-gsa-confluence-connector-plugin/server/overview>

<https://marketplace.atlassian.com/plugins/mcplusa.confluence.gsa.connector/cloud/overview>

Regards,

Bruno


Tags: confluence-administration
How to change default group on confluance
Asked by Jelle Poelmans:

I want that a user can only read the articles when he first joins our confluance space.

I created the group but I don't know how to set it to default.

Thank you for taking your time to help me.  
But in my case I don't want confluance-users to be default.  
I want Confluance-readers to be default.

or

Change the name of confluance-users to confluance-readers,  
But this is restricted.


Answers:
author: Christopher Jones
body: Hi Jelle,

Did you ever find out the answer to this question?

(I have a similar requirement, which cannot be addressed using the methods suggested below by Bruno.)

Thanks.


author: Bruno Raymundo
body: Hi Jelle,

There are two default special groups in Confluence: **confluence-administrators** and **confluence-users** . Aside from that, you can achieve all sorts of configurations, depending on your specific use case. I recommend you take a look at this [article](https://confluence.atlassian.com/doc/confluence-groups-139478.html). Let me know what is your use case in case the article is insufficient.

Regards,

Bruno

P.S.: the use case was not available when I first saw the question. :smile: I believe the following article may also help you: <https://confluence.atlassian.com/doc/page-restrictions-139414.html>

comments: author: Christopher Jones
body: If you are a **confluence-administrator**, who is:-

1) Already aware of how to manage groups and set page restrictions;

2) Still wants to change the default group upon account creation to, say. **confluence-temp**or something;

Then how does one go about doing this?

Is is a setting in the console or internal directory? Does it require editing some wiki markup, or changing a line of java code somewhere?

Thanks.


Tags: confluence-administration
conluence memory problem
Asked by Alain Mallet:


Answers:
author: Jonas Andersson
body: You are probably thinking of "Confluence", and yes, memory handling can be a bit of an annoyance. This article contains quite a lot of candy if you want to know more about tuning memory usage for confluence (and most other tomcat applications)

<https://confluence.atlassian.com/doc/performance-tuning-130289.html>


author: Guilherme V.
body: Hey there,

If you're having problems with the default memory's settings in Confluence, you can increase it by following the steps from this [documentation](https://confluence.atlassian.com/display/CONFKB/How+to+fix+out+of+memory+errors+by+increasing+available+memory).


Tags: confluence-administration
Can Question content be mentioned in Confluence page?
Asked by Shyu Wei:


Answers:
author: Steve Behnke [DiscoverEquip.com]
body: The only macro I am aware of at the moment is the Question List macro --

<https://confluence.atlassian.com/questions/integrate-questions-with-your-spaces-407724495.html>


author: Adrien Ragot 2
body: Yes, a Question can be mentioned on a Confluence page. Like any Confluence content, when it's linked, Confluence keeps the title up-to-date if the title changes.

If you link an answer, then it will reach the page of the question, but it doesn't particularly highlight the answer.

Note that you can install an evaluation version of Confluence to test this kind of things. You can create an evaluation license on my.atlassian.com, or if you've purchased it, you can create "developer licenses" in addition to the license you've purchased. Concerning plugins, you can try them out either with an evaluation license or with a [timebomb (3hrs) license](https://developer.atlassian.com/market/add-on-licensing-for-developers/timebomb-licenses-for-testing).


Tags: confluence-administration
Are there any special Characters not supported in Confluence?
Asked by JanaW:

We have had some problems in the past with special characters in Confluence when updating a Confluence page with a JIRA Summary value when it had special characters in it. Is there a comprehensive list of special characters that do not work in Confluence?

We are running Confluence 5.8.6/Server Version


Answers:
author: Steve Behnke [DiscoverEquip.com]
body: I thought this was the best source but I may not be right here. <https://confluence.atlassian.com/pages/viewpage.action?pageId=261752448>


author: Bruno Raymundo
body: Hi Jana,

The following article may help, as well:

<https://confluence.atlassian.com/doc/configuring-character-encoding-174010.html>

Regards,

Bruno
can you revert to an earlier version of Confluence calendar?
Asked by Ella Walsh:

I have lost a lot of work from my calendar today - not sure how - and need to know if it is possible to revert to an earlier saved version/


Answers:
author: Steve Behnke [DiscoverEquip.com]
body: No, not unless you were keeping your own Confluence backups or Team Calendar backups.

The following feature requests exist --

<https://jira.atlassian.com/browse/TEAMCAL-829>

<https://jira.atlassian.com/browse/TEAMCAL-3249>

<https://jira.atlassian.com/browse/TEAMCAL-2080>

<https://jira.atlassian.com/browse/TEAMCAL-831>


Tags: confluence-administration
Can you check out your confluence wiki content?
Asked by Kenneth Dombrowski:

I used confluence at a previous job \& liked a lot about it, but it drove me nuts that you couldn't check out your wiki content and edit it locally with a real text editor.

At my current job they were already using Bitbucket for the mercurial support, and I migrated them from GitHub to JIRA for issue tracking because I love the Kanban board and the integration with Bitbucket, but left the wiki content there as up to now I have been the only heavy user.

Now I am beginning a data warehousing project that requires collaboration with business users, and it makes sense to depend on the Atlassian user database.

Before I change over, though, I'd like to know: is it still the case that you cannot check out your wiki content \& edit it locally?

Thanks!


Answers:
author: Steve Behnke [DiscoverEquip.com]
body: What enterprise level wiki lets you do this natively? I wonder why you expect it as if it's supposed to be a feature.

Your options are to use the Webdav functionality or to try out the open-source Road Runner app -- <https://marketplace.atlassian.com/plugins/rr/server/overview>.


author: Kenneth Dombrowski
body: Thanks for the ideas Steve, I will look into both of those.

In addition to being able to use an editor, the work offline benefit is also pretty huge for me; I find travel time to be much more conducive to writing docs than writing code.

It is supported in several open source wikis I use or have used, and github. It is just a feature that I find useful enough to be important to me, so I look for it when I consider a new wiki.
How to up-vote a list item?
Asked by Paul Alexander:

Some colleagues have asked me how we could implement up- or down- votes as part of the retrospective document produced from the meeting. These folks read a recent Atlassian article, but I cannot find a way to contact, Sarah, its author, nor do I find any obvious means within a JIRA macro to expose the capability. Sarah mentions half way down this article that her team members is provided a means to up-vote, for example, up to three items in each category.

The only way I can see providing this capability is to have each team member open the retrospective document in Confluence for edit to manually insert the up-vote (![thumbs-up](/html/@6E43D49CFFDA0652A93DEB490F177BB7/images/emoticons/thumbs-up.png "thumbs-up")) emoticon at the beginning of the bullet while not destroying the other up-votes present there already.

<https://confluence.atlassian.com/doc/blog/2015/08/create-sprint-retrospective-and-demo-pages-like-a-boss>


Answers:
author: Andreas Spaeth
body: Hi,  

has anybody found a better solution for this yet?  
Because we would like to make it easier for people to vote, which might make them more willing to vote :)


author: Rachel Robins
body: Hi Paul,

Editing the document and manually adding a ![thumbs-up](/html/@6E43D49CFFDA0652A93DEB490F177BB7/images/emoticons/thumbs-up.png "thumbs-up") vote is how many of our teams do it. Sometimes this is done by everyone editing the page, and other times one person has the page open, and records everyones votes.

comments: author: Paul Alexander
body: I see, Rachel, thanks. I guess we were reading too much into that statement.


author: Chad Faragher
body: This doesn't prevent double-voting and also doesn't even let the voter know whether they've cast a vote or not.


Tags: cloud

confluence-app

confluence-cloud
How do you delete a file from the File List page?
Asked by Rebecca Herbster:

*This question is in reference to Atlassian Documentation: [File List Blueprint](https://confluence.atlassian.com/pages/viewpage.action?pageId=329975388)*

How do you delete a file from the File List page if that file is no longer relevant? It seems to be confusing people that go to the page and see something that no longer exists?

Thanks,  
Rebecca


Answers:
author: Rachel Robins
body: Hi Rebecca,

All the files that appear on a file list page are attached to the page itself. If you want to remove them go to ... \> Attachments and you can then delete the files you no longer need.

This page has more info about deleting attached files - <https://confluence.atlassian.com/display/DOC/Manage+Files>

If you don't see a delete button, you may not have permission to delete files in that space. A space administrator will be able to grant you permissions to delete files.

comments: author: Robert Cantoni
body: When buttons aren't visible, it's impossible for users to know that they don't have permission. Please consider keeping buttons visible for all users, but disabling the buttons for users without permission. A tooltip can indicate that the user doesn't have permission to perform the associated action.

Without this type of affordance, it's impossible for users to tell whether they can't perform an action because of a permissions issue or because the action they're performing is on some other page. This leads to a great deal of needless, avoidable user frustration.

For example, I had to google to find out how to delete a file. This help page is great, but it would be unnecessary if the info were available within Confluence itself.


Tags: blueprint

jira
Can 'Confluence Inline Comments' plugin be installed in server instances of Confluence?
Asked by miguelfg:

Hi,

I was wondering if this plugin could be installed some how in a server instance of Confluence - regardless there is a very similar plugin named 'Talk - Inline Comments'

Cheers


Answers:
author: Nic Brough -Adaptavist-
body: Later versions of Confluence implement inline comments so you don't need it.

Before that was implemented, yes, you'd need an add-on to do it. But I'm not sure which add-on you're talking about when you say "confluence inline comments" - if it's the internal implementation, then you don't need to install it, it's off-the-shelf.


Tags: confluence-administration
How to use Rest API for cloud confluence(Wiki)?
Asked by Sarabjeet Oberoi:

We have could confluence 5.8 for Wiki and our requirement is execute Rest APIs for automating some tasks like creating a space or moving content from one space to another.

We have to setup the environment for calling Rest APIs. Please suggest the step by step guide that helps a beginner to perform above mentioned tasks.


Answers:
author: Robert Massaioli _Atlassian_
body: I would recommend:

* Starting Confluence locally with [AMPS](https://developer.atlassian.com/docs/getting-started).
* Using the [REST api browser](https://developer.atlassian.com/docs/developer-tools/using-the-rest-api-browser) to play around with the rest resources.
* Write the code you need to interact with the REST API's.


Tags: cloud

confluence-cloud
upgrade licence
Asked by Gerhard Glatz:

We are currently 23 confluence users and I we want to buy the server version for 25 users for $1200.

If we need to upgrade in three months to 50 users, do we need to pay just the difference ($2200 - $1200 = $1000) , or do we need to pay $2200 in three months?


Answers:
author: Rodrigo Girardi Adami
body: Hi Gerhard,

You can also reach them through opening a ticket in support.atlassian.com with the project "Customers advocates". They will answer there as well and you will receive a number to identify your request.

Cheers,

Rodrigo


author: Luciano Fagundes
body: Gerhard

For this matter I'd suggest to contact our sales team at [sales@atlassian.com](mailto:sales@atlassian.com) - They should be able to better assist you!

Cheers

L.F


Tags: confluence-administration
Incorrect profile name
Asked by Richard McCance:

Have setup Confluence Server version 5.8.16 and all working well. However there is one issue that is driving me mad. Initially a user account was created with a spelling mistake in the surname. Having amended this error the original (incorrect) name still appears under the 'All Updates", 'Favourite Spaces' and 'Space Categories' tabs on the Dashboard. No matter how often I change the details it remains and continues for new updates as well. I have checked the SQL tables which are correct and restarted the server (as well as disabling and re-enabling the user account) - all to no avail. Appreciate any advice.


Answers:
author: Kay Brown
body: Hi Richard,

Have you tried re-indexing?

Regards,

Kay

comments: author: Richard McCance
body: Kay - many thanks. This worked for me - appreciated!


author: Kay Brown
body: You are welcome, Richard!


Tags: confluence-administration
How do I share templates between spaces in Confluence?
Asked by Jeff Berndt:

One of my teammates administers several spaces, and would like to be able to re-use some templates he created for one space in the other spaces. Is there a simple and easy way for Site owners to do that without opening the template, copying it, closing it, creating a new template in the other space, pasting the original into the new template, and saving it as a separate template?  
This seems silly, since you'd have to update several files if the template needs to be updated.

Do you have to be a Confluence admin and create a Global Template to share a template between more than one space?


Answers:
author: Rachel Robins
body: Hi Jeff,

Unfortunately there's no way to move or copy templates between spaces - manual copy and paste is the only way I'm afraid.

It sounds like you'd be better off using a global template, which are then available in all spaces in your site - but you do need the Confluence administrator global permission to be able to manage global templates.

comments: author: Jeff Berndt
body: Thanks, Rachel. I was hoping that there might be a different solution. Ah, well.


author: Rachel Robins
body: Sorry! Wish I had a better answer for you too.


author: Ben Campbell
body: It's 2019, can this be a feature request?!


author: Jonny Polivka
body: <https://jira.atlassian.com/browse/CONFSERVER-7752>


author: EPS Software Engineering AG
body: Hi Jeff,

Maybe our Add-on Page Tree Creator (PTC) could be a solution. It works a bit different than the Confluence blueprints / templates. The PTC-templates are based on normal confluence pages and therefore they can be used from all spaces.

Try our [**Live Examples**](https://focuspro.eps.ch/display/PEPSMarktExample/Marketplace+Examples) (no registration needed) and see how it works.

**[Marketplace link: Page Tree Creator](https://marketplace.atlassian.com/plugins/eps.focuspro.PageTreeCreator/server/overview)**.

Regards,  
Stephan


Tags: template
resize Confluence table to fit in pdf export
Asked by Stephane Genin:

Hi,

When exporting in pdf a Confluence page that contains a table, the table is truncated if it's too large.

Is there a way to tell the pdf export feature to resize the table to fit the page's width?

Or is it possible to export the pdf in landscape mode?

Thanks

St?phane


Answers:
author: Steffen Heller
body: Hi,

there are some other threads that deal with similiar questions. Without rereading them all in detail, I think you should find different bits and pieces that can give you an idea what is possible and what not:

* [Format Tables that are Exported to PDF](https://answers.atlassian.com/questions/124954/format-tables-that-are-exported-to-pdf)

* [How can we export a specific PDF page in portrait or landscape for big pictures or tables ?](https://answers.atlassian.com/questions/170484/how-can-we-export-a-specific-pdf-page-in-portrait-or-landscape-for-big-pictures-or-tables-)

* [Confluence PDF Export: How to fit bigger Tables on standard page size?](https://answers.atlassian.com/questions/40641/confluence-pdf-export-how-to-fit-bigger-tables-on-standard-page-size)

* [Confluence : How can we export PDF in portrait or landscape in the same space ?](https://answers.atlassian.com/questions/140541/confluence-how-can-we-export-pdf-in-portrait-or-landscape-in-the-same-space-)


Tags: confluence-administration
Articles on DB data sources for Confluence are obsolete
Asked by Felix Grund (Scandio):

*This question is in reference to Atlassian Documentation: [Configuring a SQL Server Datasource in Apache Tomcat](https://confluence.atlassian.com/pages/viewpage.action?pageId=218269283)*

Configuration options for the data source are still based on Tomcat 7. In Tomcat 8, maxActive and maxWait have changed: <http://tomcat.apache.org/migration-8.html#Database_Connection_Pooling>

We are experiencing deadlock issues with this configuration. We are on SQL Server, but it doesn't really seem associated with a specific DBMS.


Answers:
author: Rachel Robins
body: Hi Felix, thanks for raising this. I've fixed up the incorrect reference on the SQL page, and am double checking the docs for all the other DBs. Sorry for the confusing information.


Tags: confluence-administration

ms-sql
How to add 'Labels' automatically on Transition/State change
Asked by somashekhar:

How to add 'Labels' automatically on Transition/State change ( i.e changing the bug status (Ex) to 'Open' to 'close' state.Does JIRA support for this.

Please Comment.  
Thanks


Answers:
author: Fabio Racobaldo _Herzum_
body: Hello,

You can add a label on transition by writing a post function using script runner plugin (<https://marketplace.atlassian.com/plugins/com.onresolve.jira.groovy.groovyrunner/server/overview>).

Here the code that you could use for this purpose :

```
import com.atlassian.jira.component.ComponentAccessor   def user = ComponentAccessor.jiraAuthenticationContext?.getLoggedInUser()   def labelManager = ComponentAccessor.getComponent(LabelManager)labelManager.addLabel(user,issue.id, "HERE_YOUR_LABEL", false)
```

Regards,

Fabio
Can we disable uploading video files in confluence?
Asked by Rakesh:

Hi,

We want to disable uploading video files directly to confluence. How can we do that?

Thanks,

Rakesh


Answers:
author: Midori
body: I'd also check if you can configure Tomcat or the servlet container you're using to reject uploads by mime-type or file extension.

It may be simple, and if it succeeds, it should be fairly robust.


author: Nic Brough -Adaptavist-
body: Under Admin -\> Attachments, set the maximum file size to something that is ok for documents, but useless for video. This won't stop it, but your users won't be able to upload videos of much use.

If that's not going to work for you, then you need add-ons that can scan and refuse attachments - there's a couple in the marketplace, have a look for them.
Can i show list of recent updates to child pages of this page only?
Asked by Chris Diamond:

*This question is in reference to Atlassian Documentation: [Recently Updated Dashboard Macro](https://confluence.atlassian.com/pages/viewpage.action?pageId=169607931)*

In using the macros Recently Updated Content and Recently Updated Dashboard, it shows all updates in the space. I only want to show recent updates to child pages of the page were I place this macro; not the whole space. Is that possible?

Thanks


Answers:
author: Fabio Racobaldo _Herzum_
body: Hi Chris,

there's an open request for this <https://jira.atlassian.com/browse/CONF-9005>

Take a look here for other info <https://answers.atlassian.com/questions/15294453>

Regards,

Fabio


Tags: recently-updated
Formatting the TOC in the Sidebar
Asked by Vijay Patil:

*This question is in reference to Atlassian Documentation: [Table of Contents Macro](https://confluence.atlassian.com/pages/viewpage.action?pageId=336169370)*

I have added the TOC to the sidebar by adding the {toc} macro to the Configure Theme \> Navigation box. This gives me the TOC in the sidebar. But how to I remove the separator lines?


Answers:
author: Vijay Patil
body: Ok. I did figure it out!

Add following to the custom stylesheet for your workspace

#splitter-sidebar a {  
font-size: 1.1em;

}

#splitter-sidebar li {

border-style: none;  
}


Tags: macro

table-of-contents
How to create a collapsible list of links to files?
Asked by Karen T. Fisher:


Answers:
author: Fabio Racobaldo _Herzum_
body: Hello Karen,

you can use "Expand Macro" and all the links within. Here more info about Expand Macro <https://confluence.atlassian.com/doc/expand-macro-223222352.html>.

Hope this helps,

Fabio

comments: author: Karen T. Fisher
body: Thank you! That worked great! And looks much better now!


author: Fabio Racobaldo _Herzum_
body: you're welcome