youngmon/atlassian-qna huggingface dataset:
Butler, move attached card only on specific board, ignore attached cards on other boards
Asked by Teeyana_Wullenschneider:

I want a command that basically does the following

When a card is added to list "done" by anyone

find attached card on board "Production Support"

Move card to "done"

If there are any cards attached from other boards I want them to be left alone. I can move all attached cards to a specific list on a specific board, but that is not going to work for us.

There are occasionally multiple cards from Production support attached and all would need to be moved.

Any help would be appreciated, thank you.


Answers:
author: Iain Dooley
body: [@Teeyana_Wullenschneider](/t5/user/viewprofilepage/user-id/3907798) there's no "if" logic in Butler anymore that would allow you to match only cards linked from a particular board, but this Trellinator command would do it:

<https://gist.github.com/iaindooley/59dc27e1e6a372f085370fd0f08b1a61>

You can read more about Trellinator here:

<https://community.atlassian.com/t5/Marketplace-Apps-Integrations/Introducing-Trellinator-Automate-Trello-with-Google-Apps-Script/ba-p/925271>

comments: author: Teeyana_Wullenschneider
body: Thank you, I assumed programming like this was possible, I just hadn't found it yet.
Is it possible to automate set checklists, based on colour labelling of cards
Asked by Cairan Macleod:

Hello all!

I am wondering if you can assist. I work in marketing and PR. As an example of some cards that may appear on my lists - Press Release, Newsletter, Blog.

The team have set checklists they need to work through for each type of work task/card. What I would like to know is, is there some way I can label a card, and when I apply this label, the checklist that matches the label will automatically sync,

For example. If I can somehow label when a card is a NEWSLETTER, I would ideally like a checklist to appear such:

as decide on aims, create text content, create graphics, input links, proofread, schedule.

At the moment we have not got a way of colour coordinating or labelling what a card is related to eg Newsletter, and we are manually inputting checklists on each card.


Answers:
author: Iain Dooley
body: [@Cairan Macleod](/t5/user/viewprofilepage/user-id/3907618) yep you can do this with Butler:

![2020-05-07 at 10.52 am.png](https://community.atlassian.com/t5/image/serverpage/image-id/93768i74A31BD7A930288A/image-size/large?v=v2&px=999 "2020-05-07 at 10.52 am.png")

comments: author: Cairan Macleod
body: Hi Iain! Thanks so much for getting back to me on this.

Is there a way to pre-set labels: Eg anything with a RED label is a Newsletter, anything with a yellow label is a BLOG. And when I add these colour labels, Butler recognises these, and the checklist to match that label automatically appears on that card?

Sorry if this is making no sense, I am finding it hard to put into words.


author: Esme Crutchley
body: Hi [@Cairan Macleod](/t5/user/viewprofilepage/user-id/3907618)

You can rename labels if that would make things easier for you?

On any board, go to Show Menu \> More \> Labels and click on the pencil - you can rename them:

![Screenshot 2020-05-07 at 12.40.14.png](https://community.atlassian.com/t5/image/serverpage/image-id/93823i2C730B85C9E8D43B/image-size/large?v=v2&px=999 "Screenshot 2020-05-07 at 12.40.14.png")

*(Excuse these random labels - I have our Doggie board open at the moment, so I just took a screenshot of that!)*

Esme :)


Tags: automation

butler

checklist
Reporting card count by list
Asked by Gerardo Blitzer:

Hi.

Thanks to a post by [@Devon Henderson](/t5/user/viewprofilepage/user-id/1125213) I was able to create and run my very first Butler report. It will list all active cards by list in a given board.

Is there a way I can get count of cards per board included in a report?

I know I can open my current report and do a manual count, but I would like to automate this.

Thanks.

Gerardo


Answers:
author: Iain Dooley
body: [@Gerardo Blitzer](/t5/user/viewprofilepage/user-id/3841089) butler reports loop through cards, not lists, so there isn't a variable that will be available to tell you the number of cards in a list, or number of cards in a board.

What would you want this to look like and why? There might be another way to achieve the same outcome.

comments: author: Gerardo Blitzer
body: I need to know on a daily basis how many cards there are in each list of a given board.

Currently, I do this manually and it takes me a minute but there are a couple of reasons why I want to automate it: (a) I want to take this task out of my head :) and (b) I want to learn more about automating tasks in trello!

(I checked Trellinator a bit but I will not go into that, it looks quite complicated...)

Thanks!


author: Iain Dooley
body: [@Gerardo Blitzer](/t5/user/viewprofilepage/user-id/3841089) you could use something like this Chrome extension:

<https://chrome.google.com/webstore/detail/original-card-counter-for/ggamggchfpnmhmkeicjgpedgjcllcefp?hl=en>

the only challenge is that it won't work on any platform other than Chrome. And yes Trellinator can be a bit tricky but this function will update list counts if you name the list like "List Name (0)" and the advantage is that it will run on any platform:

<https://gist.github.com/iaindooley/a440a6a91b68676f489a0b64652b95ac>

I used this function to replace DashCards that Butler used to have :) It winds up looking like this:

![2020-05-07 at 10.21 pm.png](https://community.atlassian.com/t5/image/serverpage/image-id/93831iC87620AE619A09DF/image-size/large?v=v2&px=999 "2020-05-07 at 10.21 pm.png")

The only disadvantage is that it kind of complicates things because any automation that requires list names needs to take into account the fact that the end of the list name changes so you need to remember to use "starting with".

However an advantage of this approach for your use case is that the list name will have the number of cards in it, so you should be able to use the {cardlistname} variable in your report to tell you in the email how many cards are in each list at the time the report is created.

You'll just need to use a wildcard in your Butler report for the list name like "Lead in ({\*})" so that it matches the list regardless of what the card count has been updated to.


author: Gerardo Blitzer
body: I use Chrome and added the Ultimello extension. I like it more than the one you suggested.

The good thing about the script is that I can use Butler to run daily.

I think that sooner or later I will have to get into Trellinator and Google Scripts...

Thanks
Changing boards between accounts
Asked by Bryan Huggett:

I am leaving my current job and would like to transfer my current boards to my private account, how do I do this? My current boss is not happy about this and being very awkward! but I need this information for me to continue.


Answers:
author: Michael Pryor
body: This should help: <https://help.trello.com/article/1104-how-to-transfer-boards-to-a-new-account>

comments: author: Iain Dooley
body: [@Michael Pryor](/t5/user/viewprofilepage/user-id/1131556) wow never knew about that one. I always just add/remove members manually or copy boards :)


author: Michael Pryor
body: I'm just going to teach you one new thing about trello every day [@Iain Dooley](/t5/user/viewprofilepage/user-id/1416112)


author: Shannon Delaney
body: Can someone contact me about additional account - I use truello for my

weekend job and would like to add it to my current full time job please advise

comments: author: Iain Dooley
body: [@Shannon Delaney](/t5/user/viewprofilepage/user-id/3907747) you can just create additional Trello accounts, they're free :) You only pay when you want to upgrade a team to business class or enterprise.
Can you replace members in a business class account?
Asked by Sarah_Markfield:

We've had some people leave our organization and new people join. We have paid for a certain number of seats in Trello and would like to give them to our new team members. How do you do that? When I've tried, the system wants to charge me again.


Answers:
author: Michael Pryor
body: To expand on Iain's answer, if you deactivate one user and then activate another, you shouldn't get billed again.

comments: author: Sarah_Markfield
body: Thank you [@Michael Pryor](/t5/user/viewprofilepage/user-id/1131556) I will try and see what happens.


author: Rakkiat Tantisuwanna
body: I have the same question.   
[@Sarah_Markfield](/t5/user/viewprofilepage/user-id/3907505) Could you please update us?


author: Iain Dooley
body: [@Sarah_Markfield](/t5/user/viewprofilepage/user-id/3907505) you should just be able to deactivate some members and add others. You might find that the members aren't deactivated, and so are still multi-board guests and are therefore taking up a seat.

comments: author: Sarah_Markfield
body: Thank you [@Iain Dooley](/t5/user/viewprofilepage/user-id/1416112) I will try again and see what happens. When I tried yesterday, the system was trying to charge me $119 for the year.


author: Megan Anderson
body: I am wondering this same question. Has anyone successfully done this?

comments: author: Michael Pryor
body: Yes - deactivate the member first then add the new one.
Cant add Power Up even though I don't appear to have any enabled
Asked by Kevin Chenoweth:

I have the free account and want to add Custom Fields. However, I get the error message that I've used up my Power Ups even though when I look at Enabled Power Ups it says "There are no Power Ups Enabled for this board". Thanks for any help provided.


Answers:
author: Gerardo Blitzer
body: Are you sure you can't add a powerup? What you may be getting is a message that by addign that powerup you will be left with none more to add (just one per board).

Can you add a screenshot?

comments: author: Kevin Chenoweth
body: Thanks for your response. Evidently it had added the Power Up I wanted but for some reason it wasn't displaying anywhere. I logged out and back in again and it showed up. Problem Solved!


Tags: power-up
Add all members to board automatically?
Asked by Amy Stutler:

Our team frequently creates new boards and we need all team members added to all boards. Is there a quick way to automatically have all team members added to a new board?

I tried to create a powerup board button that could invite all members to a board but it won't let me do it. Right now we have to make sure to remember to click "invite" when we create a new board, and then the only shortcut I am seeing is if you start to type in the team name to have it ask if you want to invite all team members. There has to be some sort of a setting where all new boards can have all team members invited, right?

Even better - is there a way based on collection to have certain team members invited to those new boards? Example - collection "Team A Projects", you create a new board in that collection, is there a setting or powerup board button that you can make where it would by just pressing a button it would "Invite All Team A Members to Board"?

I'm new to Trello but I feel like this has to already be in place somewhere and I am just not finding it - any help would be much appreciated!


Answers:
author: Iain Dooley
body: [@Amy Stutler](/t5/user/viewprofilepage/user-id/3907181) it doesn't exist as a feature, but for example if you had a collection of Template boards, and you set up your membership on each of those boards to the people who should be involved for each copy created, then you could have a "board of boards" where each list corresponded to a board template name, and create an API automation when you add a card to that list, a new copy of that template board is created and linked to the created card. This is what that would look like in Trellinator:

<https://gist.github.com/iaindooley/08dfe1c2a19156194ff533ee451d5e16>

You can read more about Trellinator here:

<https://community.atlassian.com/t5/Marketplace-Apps-Integrations/Introducing-Trellinator-Automate-Trello-with-Google-Apps-Script/ba-p/925271>
When sorting a list (by due date) oldest is at top--can we change to see newest at top?
Asked by Christine Burleigh:

we would like to sort list and view with most recent due dates at the top. the option is already there to sort both ways by create date - but "by due date" does not have an option.


Answers:
author: Iain Dooley
body: [@Christine Burleigh](/t5/user/viewprofilepage/user-id/3907133) yep you can do this with Butler, for example you can use a Board Button:

![2020-05-07 at 12.30 pm.png](https://community.atlassian.com/t5/image/serverpage/image-id/93771i9354251AF08E0733/image-size/large?v=v2&px=999 "2020-05-07 at 12.30 pm.png")

comments: author: Christine Burleigh
body: I'm part way there, but need further direction. When I try to create, I have the following options available, but don't see how to create my own new one with only "sort descending". I can change from ascending to descending, but cannot delete/change the last function at end.

![Butler board button.PNG](https://community.atlassian.com/t5/image/serverpage/image-id/94041iA53F102F9C956A06/image-dimensions/534x302?v=v2 "Butler board button.PNG")


author: Christine Burleigh
body: [@Iain Dooley](/t5/user/viewprofilepage/user-id/1416112)


author: Christine Burleigh
body: [@Iain Dooley](/t5/user/viewprofilepage/user-id/1416112)

I figured it out! The last function button, at end, is IF you want to add another level.

Thanks for your help!
Making automatic copies of cards to other boards
Asked by Diogo_Lu?s_Von_Zuben:

Guys, is that possible to make an automation in order to make automatic copy of a cards to another board at the time I change its color or make some comments on it into the original board? My intention is to create workloads in another board by copying cards to it at the fastest way possible. Thanks!


Answers:
author: Brittany Joiner
body: [@Diogo_Lu?s_Von_Zuben](/t5/user/viewprofilepage/user-id/3906892) it sounds like the Card Mirroring Power-Up is what you're looking for! I haven't used it much myself, but it does a lot with mirror cards. I don't know that you'll be able to tie that to specific actions though, like labels.

You also might want to check out Butler - that has the automation piece to it, but I am not seeing a way to create new cards (although it does have those triggers for adding a label or a comment, etc.).

Lastly, I would check out Zapier. When in doubt, you can set up a lot of automation pieces in there. Ie, i could see you setting up a rule that says when there is a new comment added to a card, create a new card on x board.

comments: author: Diogo_Lu?s_Von_Zuben
body: Thank you very much [@Brittany Joiner](/t5/user/viewprofilepage/user-id/1692248) ! Will try each one of your suggestions!
How many people maximum can be invited and added to a board?
Asked by R?my Chalaye:

Hi,

How many people maximum can be invited and added to a board?

I have a free account.

Best,


Answers:
author: Iain Dooley
body: [@johannes.jahn](/t5/user/viewprofilepage/user-id/4062980) free Trello teams can have unlimited members in the team and unlimited members on boards, but are limited to 10 boards per team.

If you need more than 10 boards in a team, you need to upgrade the Team to business class, which means you will pay for each team member, and each board member who belongs to more than one board (a "multi board guest"). You can see more about billing here:

<https://help.trello.com/article/855-how-billing-works-with-trello-business-class>


author: Jack Brickey
body: as you are on a free account your limit will be the number of users you are allowed which is 10.

comments: author: johannes.jahn
body: hi which license do i need to add people to my boards (3 customer companies using one Board, aprox. 14 users per board)


author: Iain Dooley
body: [@R?my Chalaye](/t5/user/viewprofilepage/user-id/3906261) the actual limit is in the thousands but you'd probably face performance problems earlier than that. How many did you have in mind? If it's 30 - 40 you'll have no issues, probably even a few hundred would be okay.
How to remove ToDo Doing Done from my board?
Asked by Anatoly_Chumarin:

Hi.

When i am trying to archive next lists - ToDo, Doing, Done - they reappear again at the right side of the board just in few seconds....

How could i remove them from the board?

Thanks.


Answers:
author: Iain Dooley
body: [@Anatoly_Chumarin](/t5/user/viewprofilepage/user-id/3906239) that sounds odd, can you try recording a screencast of this behaviour using loom.com and posting here, and in the same screencast show the boards "activity" feed to see which user is creating those lists?

<https://help.trello.com/article/822-the-board-menu>

comments: author: Anatoly_Chumarin
body: <https://www.loom.com/share/4b569a54f3984e70994a525d68d6c205>


author: Iain Dooley
body: [@Anatoly_Chumarin](/t5/user/viewprofilepage/user-id/3906239) also weird ;) Since it's your user taking the action each time, can you check in your settings and see if any apps have access? You can try revoking access and then see if the problem persists. This might also be a Butler command executing, can you look in the Butler usage log and see if anything is running, or check for any rules you've created to do with archiving lists?

<https://help.trello.com/article/1150-opening-the-butler-usage-log>


author: Anatoly_Chumarin
body: I have no rules for Butler !


author: Anatoly_Chumarin
body: ![butler.jpg](https://community.atlassian.com/t5/image/serverpage/image-id/93777iC57FDDAFC85A9EAB/image-size/large?v=v2&px=999 "butler.jpg")


author: Anatoly_Chumarin
body: And it is happening in my mac app, browser and android app.... it does not matter in what app i am doing it...


author: Iain Dooley
body: [@Anatoly_Chumarin](/t5/user/viewprofilepage/user-id/3906239) Yeah, again this doesn't look like anything you're doing wrong or that is configured incorrectly, I think you should just send that screencast to support@trello.com something weird is going on ...
Labels auto-change color
Asked by Anatoly_Chumarin:

Hi.

I'v made yellow label with a text "Consideration" for few cards but after few seconds it's changed to blue color and text "considereation"....

I'v tried again and again to change it back to yellow and big "?" but after some time - from few seconds to few hours it is gone blue and low "?"...

No enhancement is on.

How to solve this problem?


Answers:
author: Iain Dooley
body: [@Anatoly_Chumarin](/t5/user/viewprofilepage/user-id/3906239) Again, this sounds like some pretty freaky deaky business, can you post a screencast demonstrating this behaviour?

comments: author: Anatoly_Chumarin
body: <https://www.loom.com/share/2f73c1a7c9a845a3b216a1c95e678803>


author: Iain Dooley
body: [@Anatoly_Chumarin](/t5/user/viewprofilepage/user-id/3906239) okay this definitely looks like a bug. My guess is that it's something to do with the handling of cyrillic confusing it and making it thing 2 label names are the same when they're actually different. I would suggest sending this loom video to support@trello.com
Problem getting a trello board started in MSteams
Asked by Bret_Parker:

Newbie question, I can't seem to get my trello board started in teams, I get stuck at the "select board" screen, but there's nothing to select? It says Starred Boards and personal Boards, but I can't select anything?

I'm logged in with my ms profile, can't see where I've gone wrong.

![trello Capture.PNG](https://community.atlassian.com/t5/image/serverpage/image-id/93598i3EBCCE624B6F9B39/image-size/large?v=v2&px=999 "trello Capture.PNG")


Answers:
author: Bret_Parker
body: Solved - needed to add a board via the trello website first....


Tags: team
Can I make a list continue next to the original list, so that I don't have to scroll to see it all?
Asked by Kelly Ryerson:

I would like to be able to make a long list under a topic but have it continue in columns so that I can see it all at once, vs having to scroll. Is there a way to do so?


Answers:
author: Iain Dooley
body: [@Kelly Ryerson](/t5/user/viewprofilepage/user-id/3905354) there is nothing that will allow you to have a list continue next to itself. Is there a reason you can't spread the cards out over multiple lists if you want to see them all at once?


Tags: list
My board was erased
Asked by Carolina maria Fernandes Fi?es:

I wrote 4 boards yesterday, and today they were just erased. The text was gone, everything. Now there are just the name of the board with nothing inside.


Answers:
author: Michael Pryor
body: Was this on your phone or on your computer? When you look in the activity in the sidebar or the board does it show anything?

Have you filtered the board?

comments: author: Carolina maria Fernandes Fi?es
body: In my computer. The sidebar show that I added the board.

How do I know if I filtered the board?
Best Manufacturing PowerUp
Asked by Brian Rosenblum:

Good Afternoon. I am looking for a suitable powerup that will allow me to create a custom job, plug in a completion date and the powerup will back populate the milestone dates accordingly. Example. If I say 6/1/2020 is the completion date, it knows to put 5/25/2020 - Review DAte

5/22/2020 - Compile all information.

5/10/2020 - Begin production.

etc...

I want to create a template that can be used for all jobs going forward.

NOTE: I am very new to Trello!

Thank you All!!!!!

Brian


Answers:
author: Iain Dooley
body: [@Brian Rosenblum](/t5/user/viewprofilepage/user-id/3905296) check out Placker, it's a really good project planning tool for Trello that does dependency and moves due dates and so on.

It might be more for project planning, rather than production, though.

I don't think you could back fill due dates on cards or checklist items relative to a date added to a card anymore, but something like this in Trellinator would do it:

<https://gist.github.com/iaindooley/7650431ac540b0bb04fa05fd186fee90>

What this does is, when a due date is added to a card, copy the Production checklist from a template card and then loop through each item and if it matches the pattern "X days TASKNAME" then create a card called TASKNAME, replace the checklist item text with a link to the card, link to the parent card from the created card and set due X days prior to the due date.

You can read more about Trellinator here:

<https://community.atlassian.com/t5/Marketplace-Apps-Integrations/Introducing-Trellinator-Automate-Trello-with-Google-Apps-Script/ba-p/925271>
Rebuilding Confluence Pages after crash
Asked by Peter Schwenk:

Our server based confluence was compromised and we had to shut it down. I do have access to all the files but cannot restore the server. Is there any way to access the confluence page data from files or sql without bringing the confluence server back up?


Answers:
author: Craig Castle-Mead
body: Hey [@Peter Schwenk](/t5/user/viewprofilepage/user-id/787664)

<https://confluence.atlassian.com/confkb/how-to-recover-page-content-from-the-database-and-import-using-source-editor-686860695.html> outlines one approach to extracting page contents from the database. Based on the amount of content, this may not scale, but should indicate the location of content.

If there is a large amount of content, it may be more effective to figure out why the environment won't start up, get it running and then do a native export/import

CCM

comments: author: Peter Schwenk
body: Thank you! That worked perfectly!


Tags: confluence-server

server