youngmon/atlassian-qna huggingface dataset:
Find and replace in a space
Asked by Tamar Kaplan:

Hi,

I would like to ask your help with the following:

We have a space which contains \~ 1400 pages that mentions FHIR.

We need to find and replace those "FHIR" strings to "FHIR?".

How do we do that in an efficient way? We know that there is an option to find and replace a word in a page, but what's the solution for a whole space?

Thanks,

Tamar


Answers:
author: Sushant Verma
body: Hi [@Tamar Kaplan](/t5/user/viewprofilepage/user-id/830563)   

Welcome to the community!

At the moment there is no way to do a global search and replace in Confluence Cloud.

There was a ticket with Atlassian to implement this, but they said that it's not on their roadmap at the moment : <https://jira.atlassian.com/browse/CONFCLOUD-2522>  

If you have [ScriptRunner for Confluence Cloud](https://marketplace.atlassian.com/apps/1215215/scriptrunner-for-confluence?tab=overview&hosting=cloud) you can find and replace text across your entire space with one click.

There's a script you can copy and paste into the [Script Console](https://docs.adaptavist.com/sr4cc/latest/features/script-console) and run. It is available here: <https://library.adaptavist.com/entity/find-and-replace-text-across-space>  

Hope it will help you!  

Regards,  
Sushant Verma

comments: author: Tamar Kaplan
body: Thank you for the quick answer! I will try what you have suggested.


author: Rodrigo
body: Hello Tamar and good morning!

Another possibility to achieve this is by using third-party macros.

I've used this function within Copy Page Tree before, but there are multiple in the [Atlassian Marketplace](https://marketplace.atlassian.com/search?hosting=cloud&product=confluence&query=search%20and%20replace); perhaps one could also be helpful?

* [Copy Page Tree](https://marketplace.atlassian.com/apps/22929/copy-page-tree?hosting=cloud&tab=overview)
* [Easy Find and Replace](https://marketplace.atlassian.com/apps/1226464/easy-find-replace-copy-pages-spaces-add-remove-label?hosting=cloud&tab=overview)
* [Qron Search and Replace](https://marketplace.atlassian.com/apps/1215739/qron-search-and-replace-for-confluence?hosting=cloud&tab=overview)

All the best!  
Rodrigo

comments: author: Tamar Kaplan
body: I will have a look, thank you.


author: Steve
body: Space Content Manager does bulk find and replace.

![Screenshot 2024-03-19 at 09.02.12.png](https://community.atlassian.com/t5/image/serverpage/image-id/312938i3E01FD4509C8B390/image-dimensions/420x112?v=v2 "Screenshot 2024-03-19 at 09.02.12.png")


author: Lynne Wilton
body: Feels like this should be a standard feature. It's not even available for Premium plan :(


Tags: cloud

confluence-cloud
Best Practices to use "Atlassian Team"
Asked by Patrice Champet:

Hello,

We are migrating to the cloud, and it appears that Atlassian Team could be very useful for us to manage and share information accross our teams.

But in order to manage it for the wole organization we need to ensure the consistency of the teams declared.

I mean it is good to be able to create teams for a specific need, such as a small project, it helps a lot to break silo.  
But we fear that each Team create his own Team several times with no clear naming convention making it hard to search and use.  
For instance having teams "IT - Network", "Network", "Organisation - Network" and so on...   

Do you have any best practices to share in order to keep the list of teams accurate with the organization ?

Thanks a lot.


Answers:
author: meinhard_schramm
body: Hi Patrice,

have you found a solution for a naming convention for teams? We have been considering the following:

\<level1\> - \<level2\>

Functional / line management:

* Data - BI
* Data - ETL
* Data - DBA
* etc

Project Perspective

* Project A - All
* Project A - Data
* Project A - UX
* etc

Additional views could be by product, special teams (e.g. ad hoc support).

Have you found a way to monitor / to manage the team names?

Regards,

Meinhard


Tags: cloud

confluence-cloud

team
Issues in the area with the template "Meeting Notes."
Asked by Magdalena Zagrodnick:

Hallo,

If I'm in the wrong place, please let me know.

I have a Problem:

A user is registered as a user in 2 areas: Area A, Area B

In both areas, they are allowed to read and edit the created pages.

In area A, the user is allowed to create new pages, new templates, etc. In area B, the user is allowed to create new pages, new templates, except for one: Meeting Notes. (In area A, the user can create Meeting Notes.) Throughout area B, the user is not allowed to create Meeting Notes. They will receive a notification/message:

Not allowed. You are not permitted to perform this function.

At first glance, it seemed like a permissions issue. We thoroughly reviewed all the settings and found nothing. We even removed the person from the system and added them back again. We temporarily granted them administrative rights, but nothing changed. The person can do everything in Area B, such as managing pages and templates, but they still cannot create "Meeting Notes".

What could be the cause? What else can we check?

Thank you in advance for your answers.

Best regards

Magdalena


Answers:
author: Adam Baker
body: I had raised a similar issue with support and after sending them a database export they were able to determine that at least in my case, it was due to a page restriction. To be clear, it wasn't a page restriction on the page I was trying to add the meeting note to, but another page in the space. You may be able to open a support case and get them to help you find the problematic restriction, or if you don't have many page restrictions in the space in question, you could remove them one by one to find the one that's causing the issue.


author: Matis Aas
body: We are experiencing the same issue, any ideas?

comments: author: Matis Aas
body: Raised a support ticket, will let you know the solution if we get one.


Tags: questions-for-confluence

server
REST API (server): getting attachments for a page and all its subpages?
Asked by PietroR:

Hi,

I use the REST API to scan through our document libraries. However, currently the performance of my system is very slow because I have to call a function getAttachments for every page I load (and its subpages).

Isn't there a better solution, something like getting all attachments in the hierarchy of the provided page?

Or at least when getting subpages (with expand\&children.page) getting also attachment titles?


Answers:
author: Matt
body: Based off of this solution - [Solved: REST API call to return page attachments (created ... (atlassian.com)](https://community.atlassian.com/t5/Confluence-questions/REST-API-call-to-return-page-attachments-created-or-modified/qaq-p/1305322)

You can use the 'api/content/search' endpoint and pass along the following CQL query:

type = attachment and container = \<PARENT-PAGE-ID\>

ex: https://\<SERVER\>/rest/api/content/search?cql=type%20%3D%20attachment%20and%20container%20%3D%20\<PARENT-PAGE-ID\>\&expand=container


Tags: confluence-server

rest-api

server
How to delete a draft in a space where I no longer have write access?
Asked by Sean Cullinan:

In the \`https://\<TENANT\>.atlassian.net/wiki/home/drafts\` page where all of my drafts are listed, I have a draft that lives in a space that I no longer have access to.

As far as I can tell the only way to delete a draft is to open it, click the "..." and click "Delete unpublished page".

Unfortunately, since I no longer have access to the parent space, I cannot open the draft anymore, I hit the "Editing is restricted for this content" error when I try to open the draft.

I don't care about the content or the draft, I just want to delete it from my drafts list.


Answers:
author: Sean Cullinan
body: I ended up solving this by copying the \`curl\` of another request to delete a draft that I did have access to (the endpoint is \`https://\<TENANT\>.atlassian.net/cgraphql?q=DeleteDraftMutationForRevertDialog\`. I then just updated \`contentId\` variable in the graphql request to the \`contentId\` of the draft that I actually did want to delete.


Tags: cloud

confluence-cloud
To view the overall dropdown
Asked by Rohini jerin:

Each time I need to click it to view the dropdown. Search also not helps as the dropdowns are hidden. How to get all the dropdowns viewed


Answers:
author: Amanda Barber
body: [@Rohini jerin](/t5/user/viewprofilepage/user-id/5237361) can you perhaps post a screenshot of what dropdowns you are referring to?

comments: author: Rohini jerin
body: ![Drop down.jpg](https://community.atlassian.com/t5/image/serverpage/image-id/262288i6D8999D2C314BE98/image-size/large?v=v2&px=999 "Drop down.jpg")


author: Amanda Barber
body: These appear to be using the "Expands" macro or a Table of Contents. Do you know which one it is?

There is a suggestion to have the Expand Macro be customizable in that sense: <https://jira.atlassian.com/browse/CONFCLOUD-54831>


Tags: cloud

confluence-cloud
Cannot preview an image within the Tabs macro
Asked by Katherine BAKER:

I am trying to display and preview an image within the Tabs macro. I have added images as content within the Tabs macro. The images do not display when inside the macro, and there is no option to preview the image when you double click on the image (once published).

If I move the image outside of the macro, the image displays perfectly and is able to be previewed.

We have the legacy editor.


Answers:
author: Teodora V
body: Is this issue with the 3rd party [Tabs](https://marketplace.atlassian.com/apps/1222536/tabs-for-confluence?hosting=cloud&tab=overview) app by Kolekti (part of Adaptavist)?

I saw users have similar issues with the image displays, so in case you are using this app, it's best to contact the support team:   
<https://productsupport.adaptavist.com/servicedesk/customer/portals>


Tags: confluence-cloud
Dropdowns Lists in Confluence Gadget/Macro "Projects" are not returning all projects or categories
Asked by Jennifer Freer:

There is a gadget/macro in Confluence called "Projects" - it creates a list of multiple projects. The gadget can be configured to return a specified selection of projects or a list of projects by category.

![Project Gadget 1.jpg](/t5/image/serverpage/image-id/261679iB898B40514865C1A/image-size/large?v=v2&px=999 "Project Gadget 1.jpg")

However neither of the drop down lists for Projects or Categories are returning the full list of projects/categories in our instance. I'm seeing the Projects list returning 53 of 90 projects (plus the All Projects option) and the Categories list returning 8 of 16 categories (plus the All Categories option).  

I can't see any commonality as to why some of the projects or categories might be excluded by the gadget/macro.

The missing projects are also reflected when the gadget/macro is inserted, so when a category is chosen the list returned is missing projects.

Can anyone explain why some projects/categories are missing? Is there any way around this?


Answers:
author: Fabio Racobaldo _Herzum_
body: Hi [@Jennifer Freer](/t5/user/viewprofilepage/user-id/5233814) and welcome,

please verify that your user, on JIRA side, is able to see all missing projects. Probably user has not browse permission for the missing projects.

Hope this helps,

Fabio

comments: author: Jennifer Freer
body: [@Fabio Racobaldo _Herzum_](/t5/user/viewprofilepage/user-id/781528) Thanks for the reply, Fabio. These are the permissions for one of the missing projects, as you can see as an administrator I have the Browse Projects permission for the project.  

![Permissions.png](https://community.atlassian.com/t5/image/serverpage/image-id/261718i28106229774DEDF4/image-size/large?v=v2&px=999 "Permissions.png")


Tags: cloud

confluence-cloud
Unable to preview images inside the Tabs Macro
Asked by Katherine BAKER:

I am trying to display and preview an image within the Tabs macro. I have added images as content within the Tabs macro. The images do not display when inside the macro, and there is no option to preview the image when you double click on the image (once published).

If I move the image outside of the macro, the image displays perfectly and is able to be previewed.

We have the legacy editor.


Answers:
author: Sayed Bares [ServiceRocket]
body: Hi [@Katherine BAKER](/t5/user/viewprofilepage/user-id/5237269)

Welcome to the community!

By Tabs macro do you mean [Tabs Macro](https://apps-docs.servicerocket.com/composition-tabs-confluence-cloud/tabs) from [Composition app](https://apps-docs.servicerocket.com/composition-tabs-confluence-cloud/?l=en)?

comments: author: Katherine BAKER
body: Apologies, I mean the Tabs Macro in the Confluence Cloud.![Tabs Macro.png](https://community.atlassian.com/t5/image/serverpage/image-id/261681i7FC1BCFC87DD1D72/image-size/large?v=v2&px=999 "Tabs Macro.png")


author: Sayed Bares [ServiceRocket]
body: Thanks for confirmation [@Katherine BAKER](/t5/user/viewprofilepage/user-id/5237269) , this does look like a bug to me.

However, you can reach out to the vendor (<https://productsupport.adaptavist.com/servicedesk/customer/portal/5>) to confirm.


author: Katherine BAKER
body: Okay will do, thank you


author: Kerry Holm
body: Hi,

I am having the same issue, but a colleague isn't. Did you end up getting a fix from the vendor?

Thanks!


Tags: confluence-cloud
Math equations in Confluence
Asked by Lena Sargsyan:

Hi,

I would like to enable an ability for my team to write math equations in Confluence including the square root of something; sum sign; X to the power of y, etc. Could you please advise if there is a secure free App for this on the marketplace?

Thanks.

Lena


Answers:
author: Fabio Racobaldo _Herzum_
body: Hi [@Lena Sargsyan](/t5/user/viewprofilepage/user-id/5048167) ,

there are some apps on the Atlassian marketplace for that. A free app available is the following [https://marketplace.atlassian.com/apps/1226109/latex-math-for-confluence-math-formula-equations-free?tab=overview\&hosting=cloud](https://marketplace.atlassian.com/apps/1226109/latex-math-for-confluence-math-formula-equations-free?tab=overview&hosting=cloud)

Hope this helps,

Fabio

comments: author: Lena Sargsyan
body: Thanks [@Fabio Racobaldo _Herzum_](/t5/user/viewprofilepage/user-id/781528)

It does not have the sign "Cloud Fortified" is it secure to use?


author: Fabio Racobaldo _Herzum_
body: hey [@Lena Sargsyan](/t5/user/viewprofilepage/user-id/5048167) , It's difficoult to have a cloud fortified app for free. You can contact app vendor to have more information about security.


author: Benjamin Jurg
body: I noticed it is cloud fortified and no longer free now ;).


author: Zoriana Bogutska_Adaptavist_
body: Hi [@Lena Sargsyan](/t5/user/viewprofilepage/user-id/5048167)

You can check information about Cloud Fortified on the app's marketplace page.

![Screenshot 2023-08-16 at 15.31.51.png](https://community.atlassian.com/t5/image/serverpage/image-id/275518iEBCDB643B423521E/image-size/large?v=v2&px=999 "Screenshot 2023-08-16 at 15.31.51.png")

This free app for tabs doesn't have Cloud Fortified.

But if it is essential for your team, you can consider other apps on the marketplace that have Cloud Fortified. Unfortunately, they are not free, but much better security.

Some of them:

- [LaTeX for Confluence](https://marketplace.atlassian.com/apps/1222938/latex-for-confluence?hosting=cloud&tab=overview&utm_source=Atlassian-Community&utm_medium=referral&utm_campaign=Comment_Math-equations-in-Confluence_20230816)

- [Content Formatting Macros for Confluence](https://marketplace.atlassian.com/apps/247/content-formatting-macros-for-confluence?hosting=cloud&tab=overview&utm_source=Atlassian-Community&utm_medium=referral&utm_campaign=Comment_Math-equations-in-Confluence_20230816)

The latter will provide your team with a full toolkit of other useful macros that aren't built into Confluence: numbered headings, tabs, tooltip, BibTeX, etc.

Let me know if you need more information because these apps are developed bu my team.

Zoriana


Tags: cloud

confluence-cloud
Share information on multiple servers Confluence
Asked by Hans:

I am exploring the possibility of sharing information with multiple users using two servers.

I am working with two servers and have Confluence on both of them. There are users on server A and Server B.

The users do not have access on both servers they have only one server access.

The problem - a User on Server A adds some information it may be some text/comment or upload document.

There is another user on

Server B want to see the information.

I can create a common page on each server where shareable information can be displayed. the problem is how can I send information from Server A to Server B to the common page, Is there any cron job or something like that which runs itself and information can move.

Please guide how can I make it easy without duplicating the effort for me to do that

Thanks

v/r

Gopal


Answers:
author: Aron Gombas _Midori_
body: I'd suggest the following solution:

1. Every user "stays" on his/her Confluence site. If you don't want to give them access to the other site, then you don't have to.
2. The common info exists on both sites and it is duplicated.
3. But, you use an automatism to keep the duplicated info in sync. If that is changed on site A, the changes will be reflected also on site B and vice versa.

This app seems to implement the sync part in an elegant way:

[https://marketplace.atlassian.com/apps/1225377/space-sync-for-confluence-copy-publish-pages-over-sites?hosting=cloud\&tab=overview](https://marketplace.atlassian.com/apps/1225377/space-sync-for-confluence-copy-publish-pages-over-sites?hosting=cloud&tab=overview)

comments: author: Hans
body: Thank you, But how do I setup Sync. Do I need new SW product? Please guide

Thanks

v/r

Gopal


author: Aron Gombas _Midori_
body: It is an for Confluence that you can install from the Marketplace page using the "Try free" button. I am not familiar with it, maybe you need to deploy it to both sites and then the link the two halves.

Their documentation is here: <https://docs.ricksoft-inc.com/space-sync-for-confluence/>

You should definitely read this.


author: Hans
body: Does it require System level admin permissions or project level permissions

I have project level permissions only

second question is once we install is that automated or have to sync manually, Assume it is automatic once we setup then it should be automatic please correct me

Thanks

v/r

Gopal


author: Aron Gombas _Midori_
body: 1. Installing an app requires the user be an admin on the Confluence site.
2. I am not exactly sure, as I am not familiar with this app, but you should read the user manual and/or contact the developers.


author: Hans
body: Thank You


Tags: cloud

confluence-cloud
Why does confluence not insert my Jira macro when I hit insert after selecting the gadget?
Asked by Preston Fu [I]:

When I try to add in a macro element into my confluence page, confluence will not let me insert any Jira macro's. I can do no Jira macros onto the confluence page. I have reset Chrome, logged out of my confluence, and refreshed the page.


Answers:
author: tfetner
body: I mean if I try to insert one of the included Jira Macros provided with Confluence, the macro does not display, show, appear. i.e. does not appear to insert the macro? ALL OTHER macros available for selection work perfectly (of the many, many tested).

As this is a new cloud of Confluence/Jira is there a configuration in Confluence that needs to be mapped to the Jira instance? I did not set either of these up.

Please advise ASAP.


author: tfetner
body: Having same issue... any solution?


author: philippa.gallagher
body: Im having a similar issue I create an excerpt but not insert excerpt , I could do this month ago

I cant edit any of my previous excerpt insert excerpt .. this is bad


author: Nic Brough -Adaptavist-
body: Welcome to the Atlassian Community!

I am sorry that the answer you got before was misleading - it was generated by an AI that has no understanding of your question or Atlassian software.

What do you mean by "will not let me insert Jira macro"? Could you describe what you are seeing? (For example; the macro browser does not offer you Jira macros, {jira won't autocomplete, macro config box does not pop up, etc)


Tags: confluence-server

jira

macro

server
Are there any macros or plug ins for collection feedback on a page?
Asked by Harold Alvarez:

Hey all,

We have a few pages that are meant to be resources for the team that might need to be adjusted from time to time. We do not have all the users of those pages authorized to make changes, as we need some accountability/tracking of the suggestions and a way to track whether or not the changes were approved and why.

What I'm looking for, ideally, is those questions that we see on help articles online all the time about: "was this helpful?" or something similar.


Answers:
author: Ash Yadav
body: Hi [@Harold Alvarez](/t5/user/viewprofilepage/user-id/5237139) welcome to the Atlassian Community!

Have a look at these threads as a very similar question has already been asked in the past:

<https://community.atlassian.com/t5/Confluence-questions/Search-for-quot-Was-this-review-helpful-quot-Macro-AddOn/qaq-p/582591>

<https://community.atlassian.com/t5/Confluence-questions/User-feedback-option/qaq-p/784821>

In short, this can be achieved with an add-on, there are many available on the marketplace.

I don't believe there is an out of the box solution that currently provides this within Confluence Cloud.

Hope this helps.

Kind Regards,

Ash

comments: author: Harold Alvarez
body: I saw those before asking, it seemed like the information is outdated and no longer helpful.


author: Ash Yadav
body: Hi [@Harold Alvarez](/t5/user/viewprofilepage/user-id/5237139)

I would recommend searching the marketplace for more up to date apps.

Here's one I found that seems to suit your needs (I'm not affiliated with them in anyway, just one of the top results when searching "Content Rating").

[https://marketplace.atlassian.com/apps/1214048/content-rating-feedback-for-confluence?hosting=server\&tab=overview](https://marketplace.atlassian.com/apps/1214048/content-rating-feedback-for-confluence?hosting=server&tab=overview)

This is just a sample of what's currently available, I'd highly recommend searching through the marketplace before deciding on the app you're going to go with.

This was also the answer provided by Atlassian directly (albeit a little while ago, still relevant and the apps are still available)

<https://community.atlassian.com/t5/Confluence-questions/Add-quot-Was-this-Helpful-quot-to-our-confluence-site/qaq-p/1472647>

All the best,

Ash


Tags: cloud

confluence-cloud
Glossary Confluence
Asked by mahi reddy:

Hi All,  

We are using Glossary in confluence pages.   
We had a glossary once, but tried to delete it. However, there is still some remains left, e,g, we can still activate the "glossary view" to mark any words that had been filed in the glossary. Could you help us to delete the glossary remains from the space?  
Is it possible to delete glossary in confluence page ?  

Thanks in advance!

<br />

Regards,  
Maheedar


Answers:
author: Vronik
body: Hi

You say that you tried to delete it, the place where it was remains, there are still tags, relationships, links, it is a little difficult to help you without knowing very well what steps you took to eliminate it


Tags: confluence-server

server