youngmon/atlassian-qna huggingface dataset:
Can I integrate TFS Repository with jira cloud?
Asked by Angel Ferreira:

Can I integrate TFS Repository with jira cloud?


Answers:
author: Mikael Sandberg
body: It can be done, you would need the app [Dev Info for Jira](https://marketplace.atlassian.com/apps/1219270/dev-info-for-jira?hosting=cloud&tab=overview) in order to do it.


Tags: cloud

integration

jira-cloud

repository

tfs

windows
How would I automate filtering a multiselect list when I select a specific value in another field?
Asked by Michael Reed:

Hello,

In Jira Cloud is there a way to automate filtering a longer list in a multi-select field based on the value selected in another custom field single select list?

For example:

Single Select list (We'll call it "Group") contains:

* Alpha
* Bravo
* Charlie

The Multi-Select list (We'll call it "Options") contains:

* Option 1
* Option 2
* Option 3
* Option 4
* Option 5
* Option 6
* Option 7
* Option 8

We would like to be able to filter the Options list so it only shows relevant values based on the value selected in the Group list.

If Alpha is selected in the Group list then the following would be considered relevant:

* Option 1
* Option 4
* Option 5
* Option 6

If Bravo is selected the following would be considered relevant:

* Option 1
* Option 2
* Option 3
* Option 8

If Charlie is selected:

* Option 2
* Option 6
* Option 7
* Option 8

This is a simplistic representation of what is it we would like to accomplish but I hope it is sufficient.

Thanks!


Answers:
author: Mikael Sandberg
body: Hi [@Michael Reed](/t5/user/viewprofilepage/user-id/5542030),

Welcome to Atlassian Community!

You would need an app in order to do this, I have used [Scriptrunner](https://marketplace.atlassian.com/apps/6820/scriptrunner-for-jira?hosting=cloud&tab=overview) in the past to do something similar. Check out the [Marketplace](https://marketplace.atlassian.com/) for other apps that can do this, there are scripting apps and external data apps that can achieve this.

comments: author: Michael Reed
body: Thank you for the direction!


Tags: cloud

jira-cloud
How to search statuses for a team-managed project
Asked by jdoklovic:

in the cloud API docs, the example given for \`/rest/api/3/statuses/search\` shows that it will return PROJECT scoped (team-managed) statuses, however, when I use this api, it only ever returns GLOBAL statuses.

How can I get it to return both global and project scoped statuses?


Answers:
author: Nicolas Grossi
body: [@jdoklovic](/t5/user/viewprofilepage/user-id/5542028) If there are no project specific statues, it might return the Global statues.

Nicolas

comments: author: jdoklovic
body: There are a lot of both.

\`/status\` will return them all \`/statuses/search\` only seems to return GLOBAL scoped statuses (which is not what the docs say it's going to do) :(


Tags: cloud

jira-cloud
Application linking to another Jira: how to limit permissions to specific tickets?
Asked by Ryan Smith:

I want to create an application link between two Jira cloud instances but I only want the other company to be able to view/link to a specific set of tickets. I am not seeing any documentation or community posts about being able to link the tickets for specific projects or filters.

Thanks for your engagement here!


Answers:
author: Nicolas Grossi
body: [@Ryan Smith](/t5/user/viewprofilepage/user-id/5542021) Welcome! You migfht want to use Security levels instead. Application linking has a different goal.

Nicolas

comments: author: Ryan Smith
body: So issue security schemes with the other company as guests on our system and not application linking? Would other linking, like OAuth, be capable of restricting access via the linking?

I'm trying to avoid inviting guests to our Jira instance, thanks!


author: Jess
body: I'm curious about this as well, Ryan! I have the exact same use case. I want to connect a specific project of tickets in our Jira instance to another organization's Jira instance. I don't want them to be able to see any of our other projects or tickets. Only what I link from a specific project.   

When I tested out application links in a test space, I was able to search through and see all of the issues in a Jira organization, which would not work for my team.

Hoping someone has encountered our situation before and can provide some guidance!


Tags: cloud

jira-cloud
Epics not displaying in swimlanes
Asked by Charmon Stiles:

Hello,

I want to set up my board with epics for the swimlanes with collapse and expand arrows, but they are not displaying as swimlanes. I have epics selected for swimlanes. ![Screenshot 2024-07-11 at 10.50.20?AM.png](https://community.atlassian.com/t5/image/serverpage/image-id/335112i777E54AF2491657E/image-size/large?v=v2&px=999 "Screenshot 2024-07-11 at 10.50.20?AM.png")


Answers:
author: Trudy Claspill
body: Hello [@Charmon Stiles](/t5/user/viewprofilepage/user-id/5542006)

Welcome to the Atlassian community.

With what type of project are you working? You can get that information from the Type column on the View All Projects page under the Projects menu.

Is this a Scrum board or a Kanban board?

If it is a Kanban board do you have the Backlog option enabled?

Can you provide an image that shows your swimlane setting?

It looks like TSM-1 might be an Epic. Can you hover over the issue type icon and confirm that it is an Epic?

![Screenshot 2024-07-11 at 5.18.28?PM.png](https://community.atlassian.com/t5/image/serverpage/image-id/335139i3A8C37BEAD551C84/image-size/large?v=v2&px=999 "Screenshot 2024-07-11 at 5.18.28?PM.png")

comments: author: Charmon Stiles
body: I think I figured it out. This is a company-managed kanban board. I found it on the right side under 'group by' and I chose epic and that gave me what I was hoping for. It was much simpler than I thought! :)![Screenshot 2024-07-12 at 10.44.11?AM.png](https://community.atlassian.com/t5/image/serverpage/image-id/335356i1E7A2C1F0D8C0EA9/image-size/large?v=v2&px=999 "Screenshot 2024-07-12 at 10.44.11?AM.png")


Tags: cloud

jira-cloud
A reliable method to link two tickets based on common summary?
Asked by Ahmad Sidawi:

Hi,

I'm trying to find a way to reliably link tickets based on summary (could possibly use something else). The flow is as follows:

1. A parent ticket in Project X has a workflow Action to duplicate it in another project (Project Y) with its child issues.
2. The new ticket in the Project Y is generated with its new child issues.
3. I want to link the child issues from Project Y to Project X through an issue link:
   * Linking the parent ticket is easy as that can be directly done through the workflow action
   * Linking the child issues needs some type of separate post function or automation. I'm trying to do this by searching and matching by summary but it isn't reliable and has issues if there are any special characters.

Any ideas?


Answers:
author: Duc Thang TRAN
body: Hello [@Ahmad Sidawi](/t5/user/viewprofilepage/user-id/3693304)

Base on your description, if i understand correcly you have a issue X-1 with subtak X-2 on proj

And if you linked to the duplicated issue Y-1 who have a subtask Y-2

You looking the way via automation to linked Y-2 to X-2

I can suggest this one :) (Automation cross project)

![Capture.PNG](https://community.atlassian.com/t5/image/serverpage/image-id/335194i4E0CA2BAAFF9FBEC/image-size/large?v=v2&px=999 "Capture.PNG")

Hope this can help and you may need add more condition to adapt your project configuration

comments: author: Ahmad Sidawi
body: Would this work for Child Issues and not subtasks?


author: Ahmad Sidawi
body: And how in this automation is it finding the corresponding task rather than all the tasks?


Tags: addon-com.innovalog.jmwe.jira-misc-workflow-extensions

automation

cloud

jira-cloud

post-function
unable to make a new board for an existing project
Asked by William Fanning:

unable to make a new board for an existing project.   

just trying to make a new board ... and the project dropdown does not show my one and only project.   

<https://jumpshare.com/v/YzDFzM9QmLynDzn3Gw41>  

this should not be this hard. very frustrated.


Answers:
author: John Funk
body: Hi William,

See if this article helps you:

<https://community.atlassian.com/t5/Agile-articles/Creating-a-Second-Agile-Board-for-Team-Managed-or-JIra-Work/ba-p/2115018>


author: Mikael Sandberg
body: What type of project are you using? Business project or Software? You can see what type it is by going to Projects \> View all projects. Boards can only include Jira software and Jira Service Management project at the moment.

comments: author: Mikael Sandberg
body: [@William Fanning](/t5/user/viewprofilepage/user-id/2841090) Is the software project a team-managed one? Boards can only include company-managed projects.


author: Mikael Sandberg
body: To expand on team-managed projects and boards; a board can only live within a company managed project, but once you have created it you can modify the filter used by the board to include any project, including team-managed ones.


author: William Fanning
body: "Boards can only include company-managed projects."  

I thought boards were a sub entity of projects? This is so confusing. Thank you. [@Mikael Sandberg](/t5/user/viewprofilepage/user-id/853579)


author: Mikael Sandberg
body: A board is separate from the project, the only relation it has is that it is located under a project. What controls the board is the filter that it is using and you could create a board in project A that is only showing issues from project B or vice versa.

When you create a board and select Board from an existing project, it will only show you company-managed projects, and you can only select software projects as the location. Once you have created it you could go in and change the filter to include team-managed projects as well.


author: Nicolas Grossi
body: [@William Fanning](/t5/user/viewprofilepage/user-id/2841090) Are you sure that the user has the right permissions on involved projects ?

Nicolas

comments: author: William Fanning
body: [@Nicolas Grossi](/t5/user/viewprofilepage/user-id/676185) I am the only user. I made everything and I made the account. Not sure how I would have modified that otherwise. I checked permissions and me and my dev are "administators". He has not logged in or changed anything nor does it seem possible to change our status as it is a free account.   

[@Mikael Sandberg](/t5/user/viewprofilepage/user-id/853579) software project.  

Thank you!


author: William Fanning
body: All settled friends. An answer on a different question got me sorted.   

1 team managed project = 1 built in board and no more.   

You can turn that board from a scrum to kanban by turning on off the sprints feature in the project settings. All set :) Thank you!


Tags: cloud

jira-cloud
Global automation that creates a page in the Confluence Space that is connected to the Jira Project
Asked by Casey:

I would like to create a global automation that creates a Feature Requirements page in Confluence whenever a Jira issue summary contains "FRD".

The problem is, when creating the automation, I'm only able to select *one specific Space* for the Confluence page to be created in, regardless of which Jira Project the automation was triggered from.

![Screenshot 2024-07-11 at 3.53.04?PM.png](https://community.atlassian.com/t5/image/serverpage/image-id/335085iCE12FB511D528CC4/image-size/large?v=v2&px=999 "Screenshot 2024-07-11 at 3.53.04?PM.png")

If there was an option to select "The Space connected to the Jira project that triggered the automation", then I would be all set.

Since that is not an option, it appears that the only solution is to create a separate automation for *every single Jira Project*in order to have the Confluence pages created in their correct Spaces.

I have tried to flip the order of operations and use the creation of a Confluence Page as the trigger to create Jira Issues, but it's the same problem. I am only able to specify one specific Project in which the issues are created, regardless of which Confluence Space triggered the automation.

Is there any other way that I can make this work without having to create/manage automations for every single Jira Project?


Answers:
author: Najjar _Innovura_
body: Hello Casey

It sounds like you're looking to streamline the creation of Confluence pages across multiple Jira projects without creating separate automations for each.

Here's a step-by-step guide to setting up a global automation rule that can handle multiple projects by utilizing conditional logic:

1. **Create a Global Rule:**

   * Go to **Jira Settings ??** \> **System**
   * Click on **global automation** under A**utomation**
2. **Create rule** in Jira.
   * Set the trigger to **Issue Created**.
3. **Check for "FRD" in Issue Summary:**

   * Add a condition to check if the issue summary contains "FRD".
4. **Use Branching for Each Project:**

   * Add a **New Branch/Condition** for each Jira project.
   * Within each branch, use a **Create page in Confluence** action.
   * Configure the Confluence space dynamically by setting the space field based on the Jira project
5. **Configure Page Details:**

   * Set the page title and other details as required.
6. **Repeat for each project**
7. **Tun on Rule.**

   * Give your rule a name
   * Turn on rule

**![image.png](https://community.atlassian.com/t5/image/serverpage/image-id/335135iF46F6476EBD8129A/image-dimensions/489x444?v=v2 "image.png")**

Additionally, there are apps available that allow for dynamic page creation based on the project, by building a project space scheme. It can dynamically determine the correct space for the page based on the project details, further simplifying the page creation process.

You can learn more and try out [Pageify - Automate pages from Jira](https://marketplace.atlassian.com/apps/1221971/pageify-automate-pages-from-jira?tab=overview&hosting=cloud)  

Hope this helps!


Tags: automation

cloud

confluence

jira-cloud
Kanban Sprinting Issue
Asked by Sushrutha Sreevathsa:

Hello Team,

I am part of a Jira Project which has a Kanban board and Sprinting enabled on it. Recently, Jiras from this project were linked to Jiras on a different project. However, after this recent change, I was not able to see the "Complete Sprint" button for the current sprint. But after I was made admin on the second project and given Project Manager permission, I could Complete the current sprint.

But I am still not able to see "Start Sprint" button for the next sprint. My query is two-fold:

1. Is there a way to still have Jiras under 2 different projects and fix this issue with Kanban?

2. If there is no way to do that, is there an easy way to find out all the jiras linked under both the projects?

Thank you.


Answers:
author: Trudy Claspill
body: Hello [@Sushrutha Sreevathsa](/t5/user/viewprofilepage/user-id/5541947)

Welcome to the Atlassian community.

An agile board is either a Scrum board with sprints, or it is a Kanban board and doesn't use sprints. You can't manage sprints in a Kanban board. You can't enable "sprinting" in a Kanban board. Can you provide more information and screen images to explain how you think you have accomplished that in your board?

Whether or not you have permission to start/stop/edit sprints in a board will be determined by:

1. Which projects the board filter references.

2. Your permissions in those projects.

If the filter is ambiguous in referencing projects then Jira will require you to have the appropriate permissions in all projects in Jira. If you share with us the filter used by your Scrum board we can assess if it is ambigous.

If your issues are simply linked, and the board filter is not pulling in the issues from other projects to display as cards, then your permissions in the linked issue projects should not have any impact on your ability to manage sprints.


Tags: cloud

jira-cloud

kanban

sprint
how do i delete a team-managed board that I created?
Asked by William Fanning:

How do I delete a team-managed board that I created?   

I am the owner and creator of the organization and board.  

None of the answers in the community show the options that I see. Here is what I see:  

<https://jumpshare.com/v/sU9IkAuFI6txteuDsixT>

The fact that this issue has come up so many times in the help section should be an indicator that this is not well set up. Very disappointing from Jira.


Answers:
author: Mikael Sandberg
body: Team-managed boards cannot be deleted without deleting the project. the board is integrated with the workflow and the only way to manage the workflow is from within the board.

comments: author: William Fanning
body: Thanks Mikael! [@Mikael Sandberg](/t5/user/viewprofilepage/user-id/853579)   

Still very confused ... are you saying that for team-managed orgs ... the project and board are tied together always and you can only have one board per project?  

Tied to this is the fact that I cannot seem to add another board to this project:  

<https://jumpshare.com/v/I8KBgWVpmdiQtje0EeAS>  

This is problematic because I need to make a kanban board and the current board is scrum.  

<br />


author: Mikael Sandberg
body: Correct, in a team-managed project the board is integrated in the project, and you cannot have multiple boards in a team-managed project either.

Once you created a team-managed project you can change it between scrum and kanban by turning off sprints. Note that team-managed projects are limited in what can be done in them, this is one of those limitations.


author: John Funk
body: You can add another board for the project by following this guidance:

<https://community.atlassian.com/t5/Agile-articles/Creating-a-Second-Agile-Board-for-Team-Managed-or-JIra-Work/ba-p/2115018>


author: Nicolas Grossi
body: [@William Fanning](/t5/user/viewprofilepage/user-id/2841090) You might review this link:[https://community.atlassian.com/t5/Jira-questions/Deleting-a-board/qaq-p/2604328#:\~:text=If%20Your%20Board%20is%20in,Confirm%20the%20deletion](https://community.atlassian.com/t5/Jira-questions/Deleting-a-board/qaq-p/2604328#:~:text=If%20Your%20Board%20is%20in,Confirm%20the%20deletion).

HTH

Nicolas

comments: author: William Fanning
body: saw that one. I don't see those options.


author: John Funk
body: That link does not apply to Team-managed boards created with the project.


Tags: cloud

jira-cloud
JIRA Plans and JIRA Dashboards
Asked by srainsba_ruan_com:

We just moved to JIRA Premium in order to start using plans. We have a Portfolio Dashboard in JIRA. Is there a way to embed any plan details in that dashboard? FYI...we do not use Confluence. Thanks in advance. Susan


Answers:
author: Nicolas Grossi
body: [@srainsba_ruan_com](/t5/user/viewprofilepage/user-id/3061082) you might check the following thread: <https://community.atlassian.com/t5/Jira-questions/Advanced-Roadmaps-in-Dashboard/qaq-p/2584328>

HTH

Nicolas

comments: author: srainsba_ruan_com
body: Thank you so much. I am now watching that issue/request.


author: Nicolas Grossi
body: A pleasure!


Tags: cloud

jira-cloud
Report generatin with deviated stats on sprint basis
Asked by Sidra Amir:

I want to calculate committed vs delivered for few members from older sprints , whats the best way to do it?


Answers:
author: L?gia Zanchet
body: Hello Sidra   

Thank you so much for this question.

The reports we currently have in Jira for sprints are from the sprint scope, not user-specific.   
You can see the committed story points vs delivery using the [velocity report.](https://support.atlassian.com/jira-software-cloud/docs/view-and-understand-the-velocity-chart/)  

Thanks


author: Amay Purohit_RVS
body: Hi [@Sidra Amir](/t5/user/viewprofilepage/user-id/4932662)

If you would be interested in a mktplace app, pls do take a look at   
[Sprint Velocity \& Status Gadgets](https://marketplace.atlassian.com/apps/1233817/sprint-velocity-status-gadgets?hosting=cloud&tab=overview)

The app comes with few dashboard gadgets to track team member's velocity / productivity based on story points / time spent in a sprint and also track sprint status with multiple parameters. The app works for past / closed sprints too.

Disclaimer : I am part of the team which developed this app

![Resource Velocity Chart.png](https://community.atlassian.com/t5/image/serverpage/image-id/335867iB0BE402699C0D5B1/image-size/large?v=v2&px=999 "Resource Velocity Chart.png")


Tags: cloud

jira-cloud
Epic Link CSS style lost in Printable Version
Asked by Carson Herrick:

Web-based tables of Stories, show a nice, colorful Epic Link styled with a colored rectangle according to epic color. This applies to Structure and Issue Navigator pages.  
However, exporting those pages to "Printable" views, gives a result where the CSS for the Epic Link is grey, or no background rectangle at all. The color is lost.  

I have actually been able to fix the background and text color CSS on those elements by hand,, using Developer Tools in a browser, before printing. Obviously, this is not what I should have to do.  

How can I get Printable versions of Story tables, with nicely colored Epic Link rectangles?


Answers:
author: John Funk
body: Hi Carson - Welcome to the Atlassian Community!

Not sure if this solves anything or not, but Epic Link has been replaced with the Parent field. Maybe test it out with the value in the Parent field and see if that changes anything.


Tags: data-center

epic

epic-link

jira-data-center

printable
How to use JIRA to track purchase orders using a built-in spreadsheet
Asked by Bradley Bauer:

Currently our purchasing system works as such: print out a purchase order form based on an excel spreadsheet which collects part numbers, QTY's, taxable (Y or N), and unit price which then calculates the total price. It also collects information such as the vendor, account being charged and vendor phone number. Is there a way to generate an input spreadsheet in JIRA which collects this data from the employee and performs these calculations so it can then be seen by our purchasing department and parts can be ordered. This info will also need to be compiled and exported on a weekly basis into a local running spreadsheet on one of our drives.


Answers:
author: John Funk
body: Hi Bradley - Welcome to the Atlassian Community!

If I am following you correctly, you can probably do this. Create a project ( use Software Development, Kanban, Company-managed).

Then create all of the custom fields where you are capturing the data. Be sure you use number type fields where appropriate, like Unit Price and Quantity. Also create a number type custom field for the Order Total Cost which will store the calculation.

Then you can create an automation rule to do the calculation based on the formula needed. You might post back here when you get to that point if you need help.


Tags: cloud

jira-cloud