youngmon/atlassian-qna huggingface dataset:
Groups that can see my space
Asked by matthiaskailabch:

Hi,

<br />

When I create a new space, I want a field where I can choose which groups can see that space. Is that possible?


Answers:
author: Mihai Schwarz
body: Hi [@matthiaskailabch](/t5/user/viewprofilepage/user-id/2641163) - you can only change the space permissions after you create the space. By default the groups that are added automatically have access groups from Confluence e.g confluence-users.

Just create the space, go to permissions remove everyone except yourself and then you can add other users.

comments: author: matthiaskailabch
body: Hey Mihai Schwarz,

Thanks for your answer. Okay, nice to know, can I change the default groups that are automatically added?


author: Mihai Schwarz
body: [@matthiaskailabch](/t5/user/viewprofilepage/user-id/2641163)- here you can find all the information about the groups: <https://confluence.atlassian.com/doc/confluence-groups-139478.html>


author: matthiaskailabch
body: Thank you very much!


author: Jakub Hanak
body: Hello [@matthiaskailabch](/t5/user/viewprofilepage/user-id/2641163),

the visibility of the new space is matter of perrmission, so you can set who can see the content there.

Best regards,

Jakub

comments: author: matthiaskailabch
body: Hello Jakub Hanak,

Thanks for your answer. Yes, I know that I can set the permissions, but I want to make these settings before creating or rather while creating.


Tags: confluence-server

server
How can I change the default header
Asked by matthiaskailabch:

Hi,

I want to change the default heading. When I create a new space, the space name + "Home Page" is the header, but I want to have a new field for the header. Is that possible?


Answers:
author: Mihai Schwarz
body: Hi [@matthiaskailabch](/t5/user/viewprofilepage/user-id/2641163) you can create a page and use it as Home Page of the space in the content tools from Space Administration.

This article might help you: <https://confluence.atlassian.com/doc/set-up-a-space-home-page-829076213.html>

comments: author: matthiaskailabch
body: Hi Mihai Schwarz,

Thanks for your quick answer. Thanks for the nice manual. Can I set this for each space which is created with this space blueprint?


author: Mihai Schwarz
body: [@matthiaskailabch](/t5/user/viewprofilepage/user-id/2641163)as I know you can create blueprint that are available on different space or blueprints that are available in the entire Confluence instance.

Link: <https://confluence.atlassian.com/doc/blueprints-323982376.html>


author: matthiaskailabch
body: Okay, thanks. I'll deal with this.


Tags: confluence-server

server
Confluence file download approval mechanism
Asked by Matthew Mallard:

Does Confluence have the ability to allow an approval mechanism to users downloading file?

Example, user hits a request to download button or something and then a administrator is notified via e-mail to go and review the request and approve/reject.


Answers:
author: Matthew Mallard
body: Ahh ok. I'm working on upgrading our Confluence instance now actually so I'll look forward to that in the new version. I've been stuck with the task of upgrading from 5.8.5 to the latest and greatest. It's going to be quite a journey haha.

Thanks for the insight everyone.


author: Mihai Schwarz
body: [@Jonathan Smith](/t5/user/viewprofilepage/user-id/1254033)indeed you need to install Page Approval: [https://marketplace.atlassian.com/apps/144/page-approval-for-confluence?hosting=server\&tab=overview](https://marketplace.atlassian.com/apps/144/page-approval-for-confluence?hosting=server&tab=overview)

[@Matthew Mallard](/t5/user/viewprofilepage/user-id/1515625)


author: Jonathan Smith
body: I understand [@Mihai Schwarz](/t5/user/viewprofilepage/user-id/853676)'s suggestion by creating a restricted sub page that parses out the files however I am unaware of the "approval request" notification.

Restricted users will see a message that says "page doesn't exist or you don't have permissions".

* No emails are generated to the page creator

\~Confluence Server 6.6.1


author: Mihai Schwarz
body: [@Matthew Mallard](/t5/user/viewprofilepage/user-id/1515625)in the newer Confluence versions if you provide a user the link to a page that doesn't have access, it will send in an email to the owner of the page and the space administrator.


author: Matthew Mallard
body: Understood. But is there functionality that can be used to send an e-mail to the owner of the page, when unprivileged user attempts to access it like what [@Mihai Schwarz](/t5/user/viewprofilepage/user-id/853676)describes above?


author: Jonathan Smith
body: Correct - we secure to the page level, not the document level.


author: Matthew Mallard
body: I just tried testing that out with a peer and they simply got a permission error when attempting to access the link. No e-mail was sent to me, the owner of the locked down page. Is there additional configuration needed on the locked down page?


author: Mihai Schwarz
body: [@Matthew Mallard](/t5/user/viewprofilepage/user-id/1515625)- no there is no such thing.

As a workaround you can create a page where you upload the document and restrict it to yourself. Put that link to a more accessible page and when someone wants to access the page/download it will notify you to approve their request.


Tags: confluence-server

server
Migration from Phriction to Confluence
Asked by Alexei Ferreira:

I need to migrate a phacility phriction space to a confluence space, is there a recommended way to do it?


Answers:
author: Dave Theodore [Coyote Creek Consulting]
body: I'm not aware of an easy way to do this and preserve formatting. When we migrate from less common wikis, we will usually save the content as HTML and then convert it to plain text files. You can [bulk import plain text files](https://confluence.atlassian.com/conf64/import-a-text-file-936511562.html) pretty easily.

Another option is to buy the [Confluence CLI](https://marketplace.atlassian.com/apps/284/confluence-command-line-interface-cli?hosting=cloud&tab=overview) App and use it to import with. curl and wget allow you to mirror a site, and this will dump the pages to raw HTML. Check [this example](https://bobswift.atlassian.net/wiki/spaces/CSOAP/pages/10584070/How+to+create+pages+from+template+pages) on how to load the HTML in to pages using the HTML macro. It's not ideal, but it gets the content in pretty well.

We do a good amount of this type of migration and there aren't a lot of great options without writing code, unfortunately.

comments: author: Alexei Ferreira
body: I've seem some php scripts to do this kind of migration from phabricator to gitlab, I'm trying to find some that I could use, or change, to do from phabricator to bitbucket, jira, confluence.


Tags: confluence-server

server
Not able to share confluence with external user
Asked by Uttkarsh:

we are using Atlassian cloud and we are using confluence as our documentation. we want to share the document with an external user. the user is getting a notification on his email id, however, while trying to have a look at documentation he sees this error.

"can not read document \>\>Your email address smikhlevskiy@yandex.ua doesn't have access to adventgrp.atlassian.net

We've all got more than one email address these days - are you using the right one?

If you're certain you should have access with smikhlevskiy@yandex.ua, contact your administrator."


Answers:
author: CARLISLE
body: <https://confluence.atlassian.com/confkb/how-to-give-non-confluence-users-access-to-a-space-779166002.html?_ga=2.107655810.1473983327.1549915021-419433093.1544530550>

You could try it this way I believe as an anonymous user from outside the wall. If you want to build a customer facing KB, then that is a different story.


author: Chris Cooke Old Street Apps
body: Try [External Share for Confluence](https://marketplace.atlassian.com/apps/1220562/external-share-for-confluence?hosting=cloud&tab=overview).

This lets you:

* Share page attachments
* Set shared link expiration dates and times
* Protect links with passwords
* Manage existing shared links
* Email unique shared links from inside the app
* Customise your email messages
* Give external users the ability to add comments to pages (no extra licenses required!)

![External Share confluence Screenshot.png](https://community.atlassian.com/t5/image/serverpage/image-id/67219i03188D1BF01EB72C/image-size/large?v=v2&px=999 "External Share confluence Screenshot.png")


author: Chris Cooke Old Street Apps
body: I'd recommend this blog about the benefits of using Confluence's new feature: [Atlassian's Guest Users vs External Share for Confluence](https://www.oldstreetsolutions.com/external-share-for-confluence-vs-atlassian-guest-users)


Tags: cloud

confluence-cloud
Is it possible to check and define a minimum amount of space administators per space?
Asked by Dennis:

Here is my usecase :

Due to data privacy \& regulatory constraints I have to make sure that every confluence space has 2 space administators definied. The must not be only one administator.

Due to the unknown amount of spaces there should be a job running once peer week for example or nightly, that checks all the spaces for these space admins.

If there is only one space admin defined, the space should ideally automatically be archived.

The minimum solution would be an alert email triggered to a pre-defined confluence user group and the remaining space admin informing them that they need to take action.

Is anyone aware of an AddOn or a combination of AddOns which could solve that ?


Answers:
author: Shannon S
body: Dennis,

You cannot, but it looks like you can easily list the space admins using this add-on:

* [Spaceadmin add-on for Confluence](https://marketplace.atlassian.com/apps/1211558/spaceadmin-addon-for-confluence?hosting=server&tab=overview)

I'm including your question in the Marketplace collection as well in case other users have some suggestions for you.

Shannon


Tags: atlassian-marketplace

confluence-server

server
Reorder pages by User
Asked by Ludovic NIVOIX:

Hi,

I'm just wondering if we can re-order pages on Confluence without re-ordering pages for all users.

Thanks in advance,

Ludovic


Answers:
author: Zak Laughton
body: Hi Ludovic,

Unfortunately, this isn't currently possible.

The page order is static and displayed the same for all users. Could you share your use-case/purpose for wanting to do this? There may be some alternative functionality that Confluence or a third-party app can provide.

-Zak


Tags: cloud

confluence-cloud
Column Macro
Asked by Erkan AKYAL?IN:

Hi,

How can I change the "name" of the Column Macro?


Answers:
author: Zak Laughton
body: Hi Erkan,

The [column macro](https://confluence.atlassian.com/doc/column-macro-51872396.html) adjusts how content is displayed, but doesn't itself add any text content to the page.

That "Afyon" title you are seeing appears to be coming from the [content by label macro](https://confluence.atlassian.com/doc/content-by-label-macro-145566.html). To change it:

1. Click the "Content by label" macro in the editor
2. Click **Edit** to open the edit dialogue
3. In the dialogue, click **More** next to options to see all parameters
4. Update the **List Title** parameter to the proper title.

![Resources_-_Theme_Press_Demo_-_Confluence.png](https://community.atlassian.com/t5/image/serverpage/image-id/45518i46B8772F6E2C583F/image-dimensions/442x276?v=v2 "Resources_-_Theme_Press_Demo_-_Confluence.png")

I hope this helps!

comments: author: Erkan AKYAL?IN
body: Yes, thank you very much, that's the solution.

Regards.

Erkan.


author: Zak Laughton
body: Glad I could help, Erkan! Feel free to click the "Accept Answer" button to help others in the Community find this solution more easily in the future.


author: Rafael Pinto Sperafico
body: Hi [@Erkan AKYAL?IN](/t5/user/viewprofilepage/user-id/293539),

From your inquire, it is difficult to determine which macro you are referring to. Could you please provide us with the macro's name or let us know if you are talking about an Atlassian macro (something that comes bundled with Confluence) or a 3rd party macro or are you developing one?

Kind regards,

Rafael

comments: author: Erkan AKYAL?IN
body: Hi Rafael,

The name of the macro is "Column Macro" What I'm trying to do is to change the name of the macro to see the name on top of it when I publish. Attached some photos. As you can see in the photo I want to change the wording "Afyon" in the last column macro.

Thanks for help.

![12.PNG](https://community.atlassian.com/t5/image/serverpage/image-id/45486i200D370E8ABA70E0/image-size/large?v=v2&px=999 "12.PNG")![13.PNG](https://community.atlassian.com/t5/image/serverpage/image-id/45485iB8FD6A0510F2916B/image-size/large?v=v2&px=999 "13.PNG")
Roadmap for MS Office macros
Asked by Leszek Czaplis:

Hi there,

What are Atlassian's plans for MS Office macros (Word, Excel, Powerpoint)? It looks they macros will be removed soon from Cloud:

<https://confluence.atlassian.com/confcloud/office-excel-macro-724765234.html>

However there is no warning for Server edition:

<https://confluence.atlassian.com/doc/office-excel-macro-375849173.html>

It's important for us to know roadmap. We use Server version.

Cheers,

Leszek


Answers:
author: Diego
body: Hello there Leszek!

In the past, the View File Macros were deprecated. However, most recently this decision has been reverted. You can check this report for further information:
> **[CONFSERVER-39829 \| Plans to remove the view file macros](https://jira.atlassian.com/browse/CONFSERVER-39829)**

From Confluence 6.14 they are now fully supported. Meaning that Atlassian will fix bugs that are present in the macros and the macros will not be removed from Confluence!

**Quote from the report:**
> We know from your feedback that the existing View File macros provide important functionality that the newer file upload and preview experience does not. For this reason, we've decided to reverse the decision to stop supporting these macros.
>
> The following View File macros are fully supported from Confluence 6.14:
>
> * Office Excel
> * Office PowerPoint
> * Office Word
> * PDF
>
> This means we will fix bugs relating to these macros, and will not remove the macros from Confluence.
>
> As you may know, Confluence Cloud are in the process of releasing a [new viewer for the View File macros](https://confluence.atlassian.com/confcloud/blog/2017/05/new-file-viewer-for-the-office-and-pdf-macros). While we may consider this approach for Confluence Server in future, we plan to wait for the experience to be rolled out and refined in Confluence Cloud before we evaluate the suitability of this approach for Server customers.

Let us know your thoughts on this Leszek!

comments: author: Leszek Czaplis
body: Hi Diego,

That's good news! Indeed these macros have useful features for our users therefore I'm glad that we will be able to use them in further Confluence releases:)

Cheers,

Leszek


author: Diego
body: Also glad to hear that this is helpful!


Tags: confluence-server

server
Getting Notifications after disabled them
Asked by Benjamin Rommel:

Hello I disabled Notifications for Site Updates etc. I only want a daily report. But I get Updates for every new page or every change.

What can I do?

Regards

Benjamin


Answers:
author: Ollie Guan
body: Hi [@Benjamin Rommel](/t5/user/viewprofilepage/user-id/1169959),

If you've been following a space or page before, you need to stop watching them.

![stop.png](https://community.atlassian.com/t5/image/serverpage/image-id/45433i9751BC05159F7375/image-dimensions/845x378?v=v2 "stop.png")


Tags: confluence-server

notification

server
How can I include an image in my confiform?
Asked by Heather McGiddy:

So as an Executive Assistant, I'm a total novice with confiforms \& macros in general so any assistance will be greatly appreciated. I don't know how to code so I'm out of my comfort zone \& in awe of the expertise you all have.

I'm creating an incident reporting form using cloud version of ConfiForms.

I'd like to insert an image of a risk matrix into the form for the users to reference when completing the form. I can't find information on if this is possible.

I also can't find the field type "section" in the confiforms form field definition macro, I wonder if this is because I'm using the cloud version???

Thanks!

Heather


Answers:
author: Alex Medved _ConfiForms_
body: ConfiForms for Confluence CLOUD does not yet support "section" field type. We are working on adding this field type and it should become available shortly


Tags: cloud

confiforms

confluence-cloud

image
Cannot delete attachments from issues
Asked by Nika Orlova:

This is driving me crazy. I cannot figure out how to delete attachments from issues posted on boards. All the permissions are there I am the main admin. Please, help.


Answers:
author: Sebastian Werner
body: Has this problem been resolved or just abandoned?

We face the same issue at my company, this is the first and only page I found when googling the issue.

Our administrators and users have the required permissions (users: delete own, admins: delete all), but still nobody is able to delete a specific attachment.

comments: author: Sebastian Werner
body: We've found out that in our case the issue stemmed from the attachment being part of a comment. To delete the attachment, you have to have the edit comment permission. This is a permission we do not want to grant users.

If we come to any relevant new conclusions on this topic, I'll try to remember to update this thread accordingly.


author: MonaS
body: Hi Sebastian,  

Thank you for sharing your observations. I found the said behavior with the attachments functionality is reported as a BUG <https://jira.atlassian.com/browse/JSWCLOUD-21287>.


author: AhmadDanial
body: Hi, Nika.

I noticed that you have raised a ticket to the official support team as well. To avoid duplicated efforts, I will try to troubleshoot the issue here since there was no response from the team yet.

For now, can you please confirm if you are able to see the (x) icon to the attachment uploaded to a particular ticket? For example:

![Screenshot 2019-02-13 at 14.54.06.png](https://community.atlassian.com/t5/image/serverpage/image-id/45432iCF45461A5147E1D4/image-dimensions/498x299?v=v2 "Screenshot 2019-02-13 at 14.54.06.png")

Else, can you please confirm the behavior that you are seeing on your end by providing screen shot(s)? This will help me understand the issue better. Thank you.

comments: author: April Siverson
body: I am also seeing this same issue. On some items I can see the X and remove the file and others show nothing and I am not able to remove:

![Annotation 2020-02-17 104338.png](https://community.atlassian.com/t5/image/serverpage/image-id/83351iF79B39B05ECE69CA/image-size/large?v=v2&px=999 "Annotation 2020-02-17 104338.png")


author: Amith Mathur _Appfire_
body: Hi [@Nika Orlova](/t5/user/viewprofilepage/user-id/2601480),

What is the version of the JIRA you are using? Are you getting any errors in the log file or in the UI?

Thanks,  
Amith Mathur


Tags: jira-cloud
How to create Portfolio/Program Page
Asked by Ashok Chotai:

Hello,

Can someone share a tutorial/video/document that shows how to create a Project Portfolio page in JIRA/Confluence ? I would like to display all projects \& associated user stories and show dependencies among all projects in a single unified view.

Thanks

Ashok


Answers:
author: Kevin Bui
body: Hi [@Ashok Chotai](/t5/user/viewprofilepage/user-id/2711620) - Don't know if this 100% fulfills your needs, but in Confluence there's the Jira macro. So what you could do is:

1. Go to Jira, and construct a JQL query that gathers all the issues you're interested in.
2. Create a new page in Confluence, and insert the Jira macro.
3. Paste your JQL query from Jira.

You could make a JQL query that shows all projects and associated user stories, and a different JQL query that shows dependencies.


Tags: advanced-roadmaps

jira-software
Is there a way to categorize files on a files page?
Asked by Jean Kim:

I'm currently using an attachments page to allow clients to upload documents. Is there a way to break out this list of documents into categories?


Answers:
author: Jonathan Smith
body: Hi [@Jean Kim](/t5/user/viewprofilepage/user-id/2711631),

Labels is really the only way to categorize files in a file list (attachment's macro).

You can also click the paperclip icon at the top of the page to see all the files on that page and see the labels attached to them.

You can then create "SharePointy" type views by utilizing the "content by label" macro if you want to replicate that type of look. To take this to the extreme, you could put each content by label macro and put into an expand macro ... but this might be a maintenance nightmare.

Labels does a lot within Confluence.

- Jonathan


Tags: cloud

confluence-cloud
How to create JIRA epic from Confluence product requireme
Asked by Debiprosad lahiri:

Hi - I am trying to accomplish 2 things in Confluence. In my Product requirement screen I want to add a way to directly create a EPIC in Jira with key information. And also want JIRA epic should have a link that shows Confluence number / reference.

I can create a EPIC from inside confluence product requirement screen but I have to retype all description one more time. Is it possible that while creating an epic all the data from confluence is picked up automatically ?


Answers:
author: Alex Koxaras _Relational_
body: Hi [@Debiprosad lahiri](/t5/user/viewprofilepage/user-id/1455101)

Currently this is not possible to accomplish. Using the "create jira issues from table" confluence functionality, is a one way connection, able to send only http requests with the summary and description (based on a selection issue type).


Tags: confluence-server

server
Images broken and powerpoint macro broken (somes slides)
Asked by Walter Malerba:

Cuando reinicio el servicio, o reseteo el servidor, Confluence me rompe ciertas imagenes al azar y tambi?n me rompe las presentaciones en powerpoint insertada como macro (solo algunos slides).

When I restart the services o the server that contein Confluence, It broke somes images (random, not all images), too broke some presentation in powerpoint (insert with macro) only a few slides.


Answers:
author: Sireesha Dugginapeddi [Appfire]
body: Hi [@Walter Malerba](/t5/user/viewprofilepage/user-id/2450161),

One of the reasons you see broken images can be copy pasting the image(s) in the page(s) and not inserting. Also, please check if the broken images are in the attachment list of the page or not.

About broken pages in powerpoint, something that might help -

* ensure you have the powerpoint as an attachment to the page too apart from including it in the macro
* ensure the attachments/links (in the powerpoint) directing to any of the local drives are attached to the page too.

Hope this works!

Thanks

Sireesha


Tags: confluence-server

server
Confluence Search within the macro
Asked by Josep Chaques Ojeda:

In the Confluence search: Is there any way to open that document (preview macro) with the page that has that word?


Answers:
author: Zak Laughton
body: Hi Josep,

It sounds like you'd like to open an attachment from a preview macro in Confluence, but I'm not quite clear on how you'd like to open it. Could you clarify the steps you'd like to take to open the preview and what you'd like to see when it "opens" (e.g. file preview, file download, etc.)?

comments: author: Josep Chaques Ojeda
body: Hi Zak,

I want to open a preview of the document with the page of the document where is the word that I searched. For example I search: Field1 and it directs me to a page where the PDF opens and the page where it says fiedl1. I explain?


Tags: attachment

macro

preview

search