youngmon/atlassian-qna huggingface dataset:
How to make common glossary for all spaces?
Asked by ilya.popov:

My company have a lot of division and each of them have a personal glossary in Confluence. But, almost all of terms are similar. At the moment we use plug-in [Glossary](https://marketplace.atlassian.com/apps/1211800/glossary?hosting=server&tab=overview) (by Spectrum Groupe) that not allow to create common glossary for more that one space or I just didn't realize how to do that.

What is the most cheapest and easiest way to create useful glossary, with highlighting terms in all pages and single storage?

Best regards, Ilya


Answers:
author: Patrick O_Connell
body: Ilya,

I'm having trouble understanding part of your question. "Highlighting terms in all pages?"

Setting that aside, to me the most obvious solution here is this: Create a new workspace that is all about one thing: a company-wide glossary.

You could bring in the definitions from the existing department-specific glossaries, blend and delete redundant text. You would also be able to control who can and cannot read, and edit, pages in that space.

Good luck,  
Pat O'Connell  
Technical writer  
MindGeek Montreal

comments: author: ilya.popov
body: Thank you for your answer! I started to make a new workspace as you said.

By "Highlighting terms in all pages" I mean : if you push button "Find term in all glossaries" on the top, Confluence will highlight all defined terms. But, if term defined in other space, Confluence will not show the definition of term. And I don't know how to solve this problem.

![print1.png](https://community.atlassian.com/t5/image/serverpage/image-id/75868iE6B13DA19D11821D/image-dimensions/554x369?v=v2 "print1.png")![print2.png](https://community.atlassian.com/t5/image/serverpage/image-id/75867i594550888021495B/image-dimensions/574x135?v=v2 "print2.png")


author: Marie Sachse
body: Hi there,

I also have a similar question about this. We just made a global glossary page that will be company wide, however do you know how to move terms that teams already have in their spaces to the company wide glossary?

[@Patrick O_Connell](/t5/user/viewprofilepage/user-id/2196063) you mentioned it is possible "bring in the definitions from the existing department-specific glossaries", is there in automated way or does it have to be done manually?

Kind regards,

Marie Sachse


Tags: confluence-server

glossary

server
How to generate scheduling Jira status report in JIRA
Asked by SHASHANK GUPTA:

Want to generate an automated status report through jira, on daily or weekly wise. So please tell me the procedure for that


Answers:
author: Nic Brough -Adaptavist-
body: "status report" does not tell us anything about the report you want.

All I can really do is say you probably want to start with a filter for the issues you want to report on and then take a look at the available dashboard gadgets to see if one can show you the filter results in summary.
How to find list of pages created by specific user in confluence cloud
Asked by seethamraju:

Hello,

Is there any option to list out pages which are created by specific user in confluence cloud.

Thanks in advance

Raju


Answers:
author: Ste Wright
body: Hi [@seethamraju](/t5/user/viewprofilepage/user-id/3206947)

You can do this using CQL and advanced search - to do this:

1. Press the magnifying glass on the left-hand navigation bar
2. Either press Enter/Return, or select "Advanced Search" at the bottom of this list to enter advanced
3. In the search box put: ***creator = "Username here"***

\^ This should bring up all content created by a specific user. You can limit to pages by either:

* Changing the standard filter on the right-hand side of Type to "Pages"
* Adding ***type = page*** to the filter above. I find this can include space home pages though, so depends if you want to include these.

See more detail on CQL by [clicking here](https://developer.atlassian.com/server/confluence/advanced-searching-using-cql/)

Ste

comments: author: Michael Gibney
body: I've tried every variation of this search command that I can think of (creator=username, creator=Display Name, creator="Display Name", creator=@Display Name, creator=User GUID, creator:username, createdBy=username, etc.) any nothing returns any results. Any ideas what I'm doing wrong? Do I need permission to use this feature?


author: Ste Wright
body: Hi [@Michael Gibney](/t5/user/viewprofilepage/user-id/1319052)

I'm finding some difficulty in this also in our Cloud instance - perhaps it differs slightly to what you can do in Server / DC.

I did find [this free add-on](https://marketplace.atlassian.com/apps/1213090/cql-search?hosting=cloud&tab=overview) which exposes CQL outside of the REST API on Cloud - this might make it simpler to use and search?

Ste


author: Michael Gibney
body: Hi [@Ste Wright](/t5/user/viewprofilepage/user-id/1166470) - I got an admin to add that to our instance and I was able to get what I needed. Useful add-on, thanks


author: O
body: Search --\> Advanced Search --\> Filter by User

comments: author: shob
body: Unfortunately, the cloud version has no Advanced search option, and no way to search by user who created the page (only by contributor, which is different)


author: Allen Nugent
body: No longer true (happily!)


author: Wai Yip Tung
body: How to do that? It is such a basic function. But I searched and searched to no avail.


author: Martin Hole?ek
body: [@Wai Yip Tung](/t5/user/viewprofilepage/user-id/5226664)

1. Check the upper right filed for search - click inside.
2. Choose the lowest option "Advanced search".


author: Wai Yip Tung
body: The "advance search" only filter for Contributors. I'm looking for filtering by creator.


author: Suresh Sundararajan
body: Hi, Click Custom under All Content and then type the User Name there under CREATOR. It works for me.


Tags: cloud

confluence-cloud
I want to embed CSS for my HTML code in my confluence page. Please help me in resolving this.
Asked by Kirti sabade:

I have written HTML/CSS code, which i want to run in confluence site which am unable to do. Code runs fine in chrome. Do i need additional plugins to run the code in confluence.Somebody please help me.


Answers:
author: Mehmet ?irin Usanmaz
body: Hi Kirti,

You can use this plugin for your request.

[https://marketplace.atlassian.com/apps/274/themebuilder-for-confluence?hosting=datacenter\&tab=overview](https://marketplace.atlassian.com/apps/274/themebuilder-for-confluence?hosting=datacenter&tab=overview)

Thanks,

Mehmet Sirin

comments: author: Kirti sabade
body: Hey Mehmet, Thank you so much for the prompt reply, the issue is we are just the users and we don not have administrative privileges to make any changes in the settings. I have full fledged source code, but i dont know what goes where. Can you please help me..
Is there a macro for last modified separated Page Sections, paragraphs and elements?
Asked by a.yakubovich:

Recently we had the following problem:

The article includes several sections which are very important for my colleagues from three different departments.

According to my colleagues - the article is updated properly, except for one vital section which hasn't been updated for more that three months.

Default 'last modified' page block displays that the most recent update took place two weeks ago and our new colleagues had no idea about the section which hasn't been touched by the author for more than three months, which caused some issues.

Is there a way to create a macro which displays the most recent update for the selected section of the page? For example:

* **entire page** - last modified on Jun 06, 2019;
* **selected section** - last modified on Apr 03, 2019.

We need to use similar functionality like [here](https://community.atlassian.com/t5/Confluence-questions/Include-last-modified-date-and-user-in-Page-Properties-Report/qaq-p/18371) and [also here](https://community.atlassian.com/t5/Confluence-questions/Is-there-a-Macro-to-display-Last-Update-Date-of-the-Page/qaq-p/588873) , but the macro body should be able to select a section of the page (a paragraph or a table for example).

Thank you.


Answers:
author: Nicolai Sibler
body: Hello [@a.yakubovich](/t5/user/viewprofilepage/user-id/3668537) ,

unfortunately, I don't know how to write an user macro to fulfill your exact need, but here's a workaround:

If your colleagues use the notify-box to make clear what section they've changed, you can use the Change-History Macro on the page. It will display all the changes, but depending on how often the page is changed, you should get some quick overview with this.

Best Regards,

Nicolai

comments: author: a.yakubovich
body: Thank you for the reply, but this suggestion wasn't enough for my colleagues, they want to keep everything checked. Maybe we'll find another workaround or someone will suggest custom macro body for this.


Tags: confluence-server

server
Is online help down ?
Asked by Arwin.vd.Laan:

On clicking helo =\> online help it opens

up <https://confluence.atlassian.com/display/ConfCloud/>

which leads to

![ConfluenceError.PNG](https://community.atlassian.com/t5/image/serverpage/image-id/75743i6F4EA8AAC2E483A6/image-size/large?v=v2&px=999 "ConfluenceError.PNG")


Answers:
author: Mehmet ?irin Usanmaz
body: Hi Arwin,

You can access from the link below.

<https://confluence.atlassian.com/confcloud/confluence-cloud-documentation-home-941614888.html>.

Thanks,  
Mehmet Sirin


Tags: cloud

confluence-cloud
uploaded a PDF file and displayed it in the preview, but Japanese characters are garbled.
Asked by kunihiro.okamoto:

I uploaded a PDF file and displayed it in the preview, but Japanese characters are garbled.

![????????? 2019-12-10 16.23.14.png](/t5/image/serverpage/image-id/75724iC9C171601E672A08/image-size/large?v=v2&px=999 "????????? 2019-12-10 16.23.14.png")![????????? 2019-12-10 16.23.26.png](/t5/image/serverpage/image-id/75725i75DC2B39033BBEC8/image-size/large?v=v2&px=999 "????????? 2019-12-10 16.23.26.png")


Answers:
author: J_ Sakurai
body: kunihiro.okamoto?

If you prefer English, let me know!

????????????????????????

????????????????????????

???????????Mac OS??????????????PDF???????????????????????????????????

[Mac OS font character of multi-byte is missing when using PDF macro.](https://jira.atlassian.com/browse/CONFCLOUD-68832)

?????????????????PDF????????????????????????????????????????

????????????????


Tags: cloud

confluence-cloud
How to disable e-mail notifications with page content
Asked by kunihiro.okamoto:

I tried to solve like a below.  

<https://confluence.atlassian.com/confkb/how-to-globally-disable-e-mail-notifications-with-page-content-718670714.html>  

However this messages were Occured.  
?Unable to disable module?  
![????????? 2019-12-10 15.35.39.png](/t5/image/serverpage/image-id/75716iC7579A0BAC4FAD73/image-size/large?v=v2&px=999 "????????? 2019-12-10 15.35.39.png")


Answers:
author: Ai Hirama
body: ?????????????????????????

Bronislaw??????????????????????????????Confluence Server??????????????Confluence Cloud?????????????????

???????????????????????????language-ja?????????????????????????????????????????????????????????????


author: Bronislaw Czech
body: Article you tried is only for server version. On cloud it won't work.

It's worth mentioning on the begining of question to point that this is cloud.

Unforutunately for cloud i don't know solution.


author: kunihiro.okamoto
body: thank you for replying.  
it is cloud version.


author: Bronislaw Czech
body: Just to confirm. Have you god cloud or server conflu version ?


Tags: cloud

confluence-cloud

language-ja
Running a SQL Report on Confluence
Asked by Nigel Allen:

Greetings

I want to create a button on a page to run a query across all spaces and report all orphaned pages. Basically click the button and get a list of pages.

I found the SQL to do this in the knowledge base but I don't know how to put the SQL behind a button (or indeed if this is possible).

Thanks

Nigel.


Answers:
author: Johan Soetens _Dumblefy_
body: Hi Nigel,

there's no access to the database in [Atlassian Cloud](https://confluence.atlassian.com/cloud/atlassian-cloud-architecture-973494795.html)

Running SQL for your on-premise instances will need to be done directly to the database (the IDE/tooling depends a bit on type, for example SQL Developer).


Tags: button

cloud

confluence-cloud

sql
Why I am not able to see age Layout toolbar ?
Asked by Jack Lin:

We are using the cloud-based Confluence. The Toolbar is so simple. I can't add borders to my Space when I use the layout.

<https://redlinecommunications.atlassian.net/wiki/spaces/EN/overview>


Answers:
author: Ollie Guan
body: Hi [@Jack Lin](/t5/user/viewprofilepage/user-id/3668099) ,

Please refer to this post, the problem seems similar to yours.

<https://community.atlassian.com/t5/Confluence-questions/Layouts/qaq-p/1204869>

If the problem is still not resolved, you can provide a screenshot?


Tags: cloud

confluence-cloud
Content search for Sensitive info
Asked by Nathan Burton:

Is there a way I can search at scale all content including uploaded content for sensitive information?


Answers:
author: Nicolai Sibler
body: Hi [@Nathan Burton](/t5/user/viewprofilepage/user-id/3668311) ,

did you consider using the Search Results Macro? I know it's deprecated from Confluence 7.0 on, but there'll be some time until Atlassian will fully remove it...

Best Regards,

Nicolai


author: Robby Holtmann_IntraFind Software AG_
body: Hi Nathan,

with "iFinder Universal Search for Confluence" you can find all content in Confluence. But of course you have to have the user permission to view the content.

<https://marketplace.atlassian.com/apps/1220508/ifinder-universal-search-for-confluence>

comments: author: Nathan Burton
body: This appears to be very manual and static. I have a bunch of key words I would like to be able to put in a list and constantly search to ensure they have not been used


author: edwin vasquez
body: Hello Nathan,

Are you talking about Jira or Confluence? If in Jira, have you trying searching under issues?

comments: author: Nathan Burton
body: Both, I have a bunch of key words I would like to be able to put in a list and constantly search to ensure they have not been used


author: edwin vasquez
body: You could try to do a search filter with the keywords you are looking for and [save that filter](https://confluence.atlassian.com/jirasoftwarecloud/saving-your-search-as-a-filter-764478344.html?_ga=2.37907680.2145184443.1575864540-930573636.1574053760). Once you have that filter, [you can subscribe to the filter and receive email notifications with the search results](https://confluence.atlassian.com/jiracoreserver073/working-with-search-results-861257284.html?_ga=2.37907680.2145184443.1575864540-930573636.1574053760).

Let me know if that helps.


author: edwin vasquez
body: Did this help?


Tags: confluence-server

server
Changing Pages to Spaces
Asked by Nigel Allen:

Greetings

We have created a space in confluence called "Clients" under which we have multiple pages for both clients and their subsidiary companies. Here is what it currently looks like:

Clients

* ClientA
  * ClientA Subsidiary-1
  * ClientA Subsidiary -2
* Client B
  * ClientB Subsidiary-1
* Client C

What we now want (and need) to do is to remove the "Clients" space and convert all the collections of Client\[A-Z\] documents to spaces in their own right.

Can someone point me towards the least-painful way of achieving this?

Thanks in advance

Nigel.


Answers:
author: Nigel Allen
body: Answering my own question:

* Create a new space named ClientA
* Move all the pages (and child pages) to the new space
* Change the home page of the client from ClientA Home to ClientA


author: Markus Raab
body: Hi Nigel,

I remember I also had to re-structure quite a lot in the past and it is painful if this is not possible easily. Quite often I spent so many hours figuring out how to do something "fancy" that I totally missed that I would have finished the job manually already a long time ago.

Perhaps it is good to estimate how much time it takes to run the job manually before digging deep and getting lost. I do not know it at the top of my head how to do this fastest / fully automated, but you could split the task and workaround as well:

1. Copy template space
2. Move pages inclusive sub-pages

I used the Space Admin app once and was quite happy with it: [https://marketplace.atlassian.com/apps/1214087/space-admin-for-confluence?hosting=server\&tab=overview](https://marketplace.atlassian.com/apps/1214087/space-admin-for-confluence?hosting=server&tab=overview)

Cheers

Markus

comments: author: Nigel Allen
body: Thanks for the input Markus. Discovered too late that the Space Admin only works with Server - not the Cloud version.

I did have more luck though following these steps.

* Create a new space named ClientA
* Move all the pages (and child pages) to the new space
* Change the home page of the client from ClientA Home to ClientA

Everything worked! My fault - the first time around I did not realise that you can change the home page and as you type you are offered multiple choices.


Tags: cloud

confluence-cloud

space
How to import Word Document with Comments into Confluence
Asked by Sharat Ramachandra:

Fellow Atlassians,

I have a Word document that has comments in it and am trying to import it into Confluence. When I do so, the comments become inline content on the imported page and are not retained as comments. How do I make Confluence to retain the comments and not as inline text?

Thanks much!   
SKR


Answers:
author: Diego
body: Hello there, [@Sharat Ramachandra](/t5/user/viewprofilepage/user-id/3668075). Glad to see that every day we have new faces collaborating here with the community! Welcome to the community.

As I understand, your ++*inline comments from the word document are "translated" to page content instead of generating an equivalent inline comment in Confluence or at least create a new comment.*++

I tried to replicate this and was able to. With this in mind, I was able to find a report that tackles this situation. We can check it right here:
> * ++**[\[Confluence Server\]\[CONFSERVER-57366\] Import word document that has comments in it imports them as content.](https://jira.atlassian.com/browse/CONFSERVER-57366)**++

Currently, the ++*only workaround is to remove the comments in Word before importing the files into Confluence*++. Our best course of action is to vote and watch the report. Voting helps to increase the issue visibility and watching will keep you up to date with everything.

*The good part is that this bug is already part of the developers' backlog, as per the current issue status (December, 11th 2019) .*

Let us hear from you, Sharat!


Tags: confluence-server

server
Can I turn read only access to confluence users within my organisation?
Asked by Anwar Aatif:

Hi,

We've had Confluence server for internal use until last year, and we're slowly moving to your cloud version.

Our issue is understanding the pricing model...can we have "read only" users within our organisation and only pay for the one adding and contributing informasjon into Confluence?

When we had a server internally, that wasnt a problem...but "anonymous access" gives everyone in the itnernet access....which is not what we're after.

We need only our organisation (we have turned SSO on) to have read access + 100 to edit. We're going to increase the numbers eventually if this works. We've asked for a quote.

/Anwar


Answers:
author: Florian
body: As you statet: There is a backdoor in the licence agreement. Confluence allows anonymous access (can be turned on in system configuration). Anonymous users cannot be counted and therefore they don't eat expensive licences.

I am not an expert in legal documents. But this backdoor may allow you to use a shared account for all your internal users. This solution has two drawbacks. First: you may violate the licence agreement. Ask your lawyer. Sencond: It's difficult to keep the password of a shared account secret.

Other way - technically more complex but safe: Buy a second licence for 10 Users. Setup a second installation which is available behind your firewall only. Allow anonymous access to this installation. Replicate your content once a day. That's similar to what Darryl suggested but it keeps all your formatting, attachements etc. as you will stay in the same ecosystem.


author: Darryl St_ Pierre
body: Hello Anwar,

Technically based on the licensing agreement, anyone who uses Confluence consumes a license regardless if it is for adding/editing content or simply viewing.

It's a common question here in the forums, but unfortunately the answer stays the same. One suggestion might be to create your content in Confluence, but publish it or make it available on your Intranet if you have one.

Darryl


Tags: confluence-cloud
Bulk Move
Asked by James Mark Pellegrino:

Is there a way to bulk move documents from one page to another?


Answers:
author: Ollie Guan
body: Hello [@James Mark Pellegrino](/t5/user/viewprofilepage/user-id/3668035) ,

If you are talking about bulk move of attachment between pages,You need to use the following plugin.

[https://marketplace.atlassian.com/apps/1212559/bulk-action-tools?hosting=cloud\&tab=overview](https://marketplace.atlassian.com/apps/1212559/bulk-action-tools?hosting=cloud&tab=overview)

You can also vote for this new feature.

<https://jira.atlassian.com/browse/CONFCLOUD-15025>


Tags: cloud

confluence-cloud
Link em anexos
Asked by Natalia Vilalva:

Ao anexar um pdf ? uma p?gina, n?o consigo transformar esse anexo em link, pois quando exporto a p?gina para PDF, o anexo fica com uma dimens?o muito grande, e acaba cortando a p?gina.


Answers:
author: Shannon S
body: Ol? Natalia,

Bem-vinda para ? Atlassian Community, prazer em conhec?-la.

Como voc? anexou o PDF na p?gina? Se voc? usa drag-and-drop, o PDF mostra um thumbnail, como mostrado abaixo:

![CleanShot 2019-12-11 at 10.53.06.png](https://community.atlassian.com/t5/image/serverpage/image-id/75879i8B2CD69EDE17D9A2/image-dimensions/344x262?v=v2 "CleanShot 2019-12-11 at 10.53.06.png")

Alternativamente, se voc? usa [o View File Macro](https://confluence.atlassian.com/doc/view-file-macro-170494360.html), o PDF inteiro ? mostrado assim:

![CleanShot 2019-12-11 at 11.04.32.png](https://community.atlassian.com/t5/image/serverpage/image-id/75881iE5CD1B4C3AE96C4A/image-dimensions/346x285?v=v2 "CleanShot 2019-12-11 at 11.04.32.png")

No editor novo, n?o ? poss?vel criar hyperlinks para um anexo. N?s criamos o pedido abaixo:

* [Confluence Cloud Editor Roadmap](https://confluence.atlassian.com/confcloud/confluence-cloud-editor-roadmap-967314556.html)

Se chama "Link to attachments" na tabela, e o pedido est? aqui:

* [CONFCLOUD-65302](https://jira.atlassian.com/browse/CONFCLOUD-65302) *Ability to link text to an attachment in editor*

Para uma solu??o alternativa, v? em **. . . \> Attachments**, clique com o bot?o direito no PDF, copie o link, e crie um link de texto com isso.

Eu espero ter ajudado. Me avise se voc? precisar de qualquer coisa!

Atenciosamente,

Shannon  

------------  

*Em Ingl?s (In English):*
> Hello Natalia,   
>
> Welcome to the Atlassian Community! It's nice to meet you.  
>
> How are you attaching the PDF to the page? If you use drag-and-drop, the PDF will be displayed as a thumbnail, as pictured above.  
>
> Alternatively, if you use the View File macro, the entire PDF will be displayed as above.  
>
> In the new editor, it's not possible to create a text link to an attachment. We have included this request [on our Roadmap](https://confluence.atlassian.com/confcloud/confluence-cloud-editor-roadmap-967314556.html). It's called "Link to attachments" in the table on the linked page, and you can find the feature request here:
>
> * [CONFCLOUD-65302](https://jira.atlassian.com/browse/CONFCLOUD-65302) *Ability to link text to an attachment in editor*
>
> For a workaround, you can go to the menu **. . . \> Attachments** and right-click the name of the PDF and copy the link. Use this to link text to the attachment.  
>
> I hope this has helped you, but do let me know if I can help you with anything further!
>
> Regards,
>
> Shannon


Tags: confluence-cloud