youngmon/atlassian-qna huggingface dataset:
How to "Notify Watchers" when approving a page to it's final state in Comala Document Management?
Asked by davin:

Hi,

Just setting up Comala Document Management for the first time.

Normally in Confluence you have the checkbox beside Save to "Notify Watchers" who are watching this space of any change you made in that page.

While using Comala Document Management, saving a page doesn't obviously release it to everyone. It goes through multiple stages before it is in the Final stage which is accessible to everyone. Is there a way to include the "Notify Watchers" feature when transitioning to the Final stage in a workflow?

Might be a very simple answer which I probably overlooked but any guidance is welcome. :)


Answers:
author: Ismael Jimoh
body: Hi [@davin](/t5/user/viewprofilepage/user-id/3991710)

You will need to add a trigger macro to send email and in user section, add @watchers@.

See here for sample: <https://wiki.comalatech.com/plugins/servlet/mobile?contentId=49356839#content/view/49356720>

I hope this helps get you started.

comments: author: davin
body: Hey [@Ismael Jimoh](/t5/user/viewprofilepage/user-id/1214168)

Is @watchers@ a valid user reference? I couldn't find it in the documentation.

This was the main reason I was avoiding the send-email macro.


author: Ismael Jimoh
body: It should be.

See under users section on the table, it states you can use the watchers as a possible option if you want to notify watchers:

![DAC635DC-AFC0-4C67-8455-D2D3BFE00882.png](https://community.atlassian.com/t5/image/serverpage/image-id/140048i08FE92919DEE6F91/image-size/large?v=v2&px=999 "DAC635DC-AFC0-4C67-8455-D2D3BFE00882.png")

With this and looking at the sample at the bottom of the page, it should be a valid entry.

Regards.


author: davin
body: Ah, thank you! I was checking the Value References page as that's the one highlighted everywhere. This will work!


author: Mike Rink
body: Thanks for the great answer, [@Ismael Jimoh](/t5/user/viewprofilepage/user-id/1214168) !


author: Ismael Jimoh
body: You are welcome [@Mike Rink](/t5/user/viewprofilepage/user-id/306174)


author: davin
body: [@James Conway](/t5/user/viewprofilepage/user-id/3320578) would appreciate your expertise. Thank you.


Tags: comala

comala-document-management

confluence-server

server
Edit Informational Text
Asked by Colleen:

How do I edit and/or create informational text? It is a commonly asked question but the responses are out of date. I do have the edit layout button however I do not have a button for informational text (this button looks to be next to the graph button and the insert pull down.


Answers:
author: Brant Schroeder
body: [@Colleen](/t5/user/viewprofilepage/user-id/4246065)

I am assuming that you are talking about instructional or informational text that is added on a template. You have to be editing a Confluence Template for this to be available.

![Capture.PNG](https://community.atlassian.com/t5/image/serverpage/image-id/140002i471340E119654FA3/image-size/large?v=v2&px=999 "Capture.PNG")

comments: author: Colleen
body: Yes I am referring to the informational text that is added on a template that only appears when you click edit. What you are showing me is exactly what I said I don't have.

![Confluence.PNG](https://community.atlassian.com/t5/image/serverpage/image-id/140140iB5B33B1DAADCA393/image-size/large?v=v2&px=999 "Confluence.PNG")


author: Brant Schroeder
body: [@Colleen](/t5/user/viewprofilepage/user-id/4246065) It does not look like you are editing a template. How are you accessing the template that you are editing?


author: Colleen
body: I am accessing Confluence through the browser through my companies data service center I suppose. I created a Project template and I am trying to customize it to make it adaptable to my needs. Whether I am in edit or not edit mode, I still don't have this button available. I am thinking maybe we have restrictions or I need to submit a support ticket to request it.![ConfluenceProjectPoster.PNG](https://community.atlassian.com/t5/image/serverpage/image-id/140186i4F74031B4D4181D1/image-size/large?v=v2&px=999 "ConfluenceProjectPoster.PNG")![ConfluenceEdit.PNG](https://community.atlassian.com/t5/image/serverpage/image-id/140187iFF3CAC63A7062D5D/image-size/large?v=v2&px=999 "ConfluenceEdit.PNG")


author: Brant Schroeder
body: [@Colleen](/t5/user/viewprofilepage/user-id/4246065) Thanks for the screenshot. You are editing a confluence page. To edit a template you will need to go to space tools -\> content tools

![Capture.PNG](https://community.atlassian.com/t5/image/serverpage/image-id/140188i7404196E099193C7/image-size/large?v=v2&px=999 "Capture.PNG")

This will bring you to the templates in the space. Here you can edit the template and the option will be available.

![Capture2.PNG](https://community.atlassian.com/t5/image/serverpage/image-id/140189i952CE2B98BA357BC/image-size/large?v=v2&px=999 "Capture2.PNG")


author: Colleen
body: This solution worked. I was not familiar with this space tool. I created my own template which allowed me to edit informational text and now I can see it as an option when I click Create - Thank you


Tags: confluence-server

server
Migrating to Confluence cloud and have a couple questions.
Asked by Dave Hattig:

We have the need for customers outside our Org. to login with there own credentials and not use SSO. Is that a possibility?

We would like each client to be able to have their own pages and have large files attached to those pages. I have heard the file size should stay to 10MB but have heard adjusting to 100MB is ok. Is that actually ok or would it dramatically affect performance?

If we create a space with multiple pages. Add permissions for clients access. Do clients have visibility to see other clients that have access? Or would other user access be hidden?

What is the best way for a client outside our org to access their page/s? Can links be added to the service center that are only accessible to certain clients?

Thank you in advance for any help provided!!


Answers:
author: Mikael Sandberg
body: Yes, it is possible to use accounts that are not using SSO, you can even have a mix of it. We for example are managing all our accounts via Okta, but we do have customers accessing our instance that is not using SSO to get to Confluence.

The file size is more based on what plan you are on, it is only Premium and above that have unlimited storage. So bumping up the file size should be fine.

Yes, your customers will see other customers if they have access to the same space. Atlassian is working on a External collaboration feature that will be available later this year, and from what I have heard this will limit what the external collaborator will see.

There are a couple of options for this, for example you could use Scroll Viewport which allows you to create global URL redirects for your customers. Any Confluence pages added to your JSM projects will honor the permissions in Confluence, so if a user do not have permission to a specific page, it will not be visible from JSM.

comments: author: Dave Hattig
body: Great info. Thank you for the quick response.


author: Dave Hattig
body: Mikael,

One quick question. You say that clients are able to see each other in spaces. In what way would they see each other? Thank you


author: Mikael Sandberg
body: Since you have to give them access to Confluence, they will also be able to search for other Confluence users via the People menu or by using the @ mentions feature.


Tags: cloud

confluence-cloud
How to use chrome extensions for trello board integrated into bit bucket cloud
Asked by Trading:

We are hoping to start using Trello extensively with the bit bucket cloud hosted repository. However, it seems that it any of the chrome extensions for Trello that we use depends on the Trello board being hosted on the Trello website.

<br />

Since this particular port is being hosted on Bitbucket, it does not seem to be detected as a Trello bought by any of the chrome extensions that we have tried. For example, there is an extension called "list extension for Trello". It does not work then be tried to use that on a repository and bit bucket cloud.  

Is there any other URL for the same repository that I use which can be accessed through the Trello board

(I'm reposting this on the Trello board. It was earlier posted on the bit bucket board but perhaps it is more appropriate for this board)


Answers:
author: Garrett
body: Hey Trading,

Would you mind reaching out to us at <https://trello.com/contact> please? This way we can dive a little deeper into this for you!

Thanks!


Tags: bitbucket

bitbucket-cloud

cloud
When I open a board I see all the titles of the LISTS
Asked by Production Admin:

Above the actual cards the titles of each LIST is displayed forming a 5-6 line paragraph ..how do I remove this so My LISTS are full size.


Answers:
author: Garrett
body: Hey Shereen,

I'm not sure I understand the issue you are experiencing. Would you mind sharing a screenshot of the lists please? If you'd prefer, you can reach out to us at <https://trello.com/contact> and we'd be happy to assist you there!

Thanks!


Tags: board

card

title
New Checklist Items in Activity
Asked by Carter Nagel:

Is there a way to have "New" Items added to a Checklist to be noted in the Card Activity. It tracks "Completed" but as far as I can tell there is no where to note that an Item has been added.


Answers:
author: marc -Collabello--Phase Locked-
body: [@Carter Nagel](/t5/user/viewprofilepage/user-id/2038200)Can be done, but complicated!

In Trello itself, there is no direct way to be notified. However you could do some programming and set up a webhook to get notified when a new item is added to a checklist. Be aware, this also requires some infrastructure where you'd like to get the response. So quite some programming.

comments: author: Carter Nagel
body: 1. Thank you for your time in responding [@marc -Collabello--Phase Locked-](/t5/user/viewprofilepage/user-id/1205132)
Cronofy sync only works from trello to gcal, not from gcal to trello
Asked by Tom?s Ramos:

Hello,

I am using Cronofy to connect my google calendar with Trello. I have set it up so that it creates 30 minute events when you create a card with a due date.

When I create a card with a due date on my board it shows up perfectly on my gcal but if I make any changes in gcal it in no way impacts in Trello.

Is there any setting I should look at?


Answers:
author: Marta Galofre de Alos
body: Hi Tomas,

Marta here, from Trello Support. Adding here my email reply so other customers can reference it :)

Due dates should be updated in your Trello account when using Cronofy. Can you please try disabling the Power-Up from your boards' menu and then try enabling it again to see if that helps? I'd also try clearing your browser's cache and cookies. That will clear out old session data and should get everything back up and running. Instructions for doing that are here: <https://kb.iu.edu/d/ahic>  

You can also try disabling any extensions since they sometimes affect Trello's performance.  

I hope that helps!

comments: author: Tom?s Ramos
body: Hi, yes indeed after a few re connections it worked.  

Thank you!


Tags: cronofy
Can't see overdue cards via my profile 'cards' It will only show one.
Asked by James Hughes:

Please advise. I can't see all of my overdue cards, only one of them.

![Screenshot at Sep 26 18-15-29.png](/t5/image/serverpage/image-id/33415i5096B4653C4EB6EC/image-size/large?v=v2&px=999 "Screenshot at Sep 26 18-15-29.png")


Answers:
author: Syauqi
body: Hi James,

To view those cards from the profile \> card section, you would need to be a member of the card(s). Could you search for the issue with the filter below and confirm that you are on the overdue cards mentioned?

```
due:overdue edited:month?
```

This filter will list all the overdue card regardless of members

Hope this helps.

Cheers, Syauqi
Google Drive folder organization
Asked by Jerry Flatto:

I have linked Trello with Google Drive. When I create a Google file (e.g., Doc) inside of Trello, it is created in the root folder of Google Drive. Is this a limitation of the Google Drive API or is there some way to specify the location where the Google file created inside of Trello is stored?

If this is a limitation, it appears the workaround is to create the file inside of Google Drive and then link to Trello. Am I missing anything?


Answers:
author: Mike
body: Hi Jerry,

You're not missing anything, I'm afraid, and that is indeed a current limitation of the Power-Up---partly, this was designed to let you create a new document with the least friction possible, but I can certainly see the use case for wanting to choose where that new file goes. I'll pass that on to the team for consideration.

In the meantime, your proposed workaround is what I'd go with!


Tags: google-drive
Hiding archive button
Asked by Celil ?a?lar ?ZL?:

Hello. Is there a way to hide archive button in all team member's Trello cards?


Answers:
author: Teddy
body: Hi there Celil,

There is not currently a way to hide the Archive option for your team, or prevent them from archive cards.

I'll definitely let our team know thats something that you'd be interested in seeing!

comments: author: Celil ?a?lar ?ZL?
body: Hi,

thank you for help. Sometimes I or teammates click the Archive button accidentally and we can't realize that we clicked the button.
Trello email notifications won't stop. What can I do?
Asked by Per Ove Sandh?land:

Hei. I posted a message on a board in Trello.

Then I turned of watch the board and all email notifications in Trello.

Still I get a lot of emails.

What have I missed?


Answers:
author: Torben_trello
body: Any chance that these emails are not from Trello. Watching a board will only control notifications from Trello directly, however other 3rd party apps also can provide email notifications. Feel free to reach out with an email that you have received to trello.com/contact so we can take a look.

comments: author: Per Ove Sandh?land
body: I am in contact with support and have provided them with emails I receives. They are investigating. It is weird to them, since they cannot see any emails from Trello sent out to me. But the emails I receive is from Trello.


Tags: cloud

confluence-cloud
User management
Asked by Francois-Xavier TREUILLE:

Hi everypody,

I would like to give different levels of rights to my users, depending on their logins.

For instance :

**Mr X can :**

* Add a list to a map,
* add a user
* Remove a list
* Change comments
* ...

**Mrs Y**

* can only consult lists

Thanks for your help.

Fxt


Answers:
author: Teddy
body: Hi there!

We currently only have 3 permission levels for boards, and 2 for teams.

Board members can either be Admins, Normal, or Observers. You can read a bit more about board level permissions here: <https://help.trello.com/article/791-changing-permissions-on-a-board>

Team-members can either be Admin or Normal. I'd be glad to let our team know that improved permissions is something that you'd be interested in seeing!
Can't get Bigpicture or TeamGantt to work - I assume I'm doing something wrong in Trello itself
Asked by David Buckley:

Tried to Powerup Bigpicture, but after authorising it, nothing actually happens. I've also tried TeamGantt, but can't sync projects to it.

Many thanks in advance.


Answers:
author: Teddy
body: Hi David!

We'd be glad to help you get that figured out. Would you mind reaching out to our support team directly at <https://trello.com/contact>?

comments: author: David Buckley
body: Thanks for your help


author: Rados?aw (SoftwarePlant)
body: Hi David,

If you create a support ticket describing your problem with BigPicture we'll be more than happy to help you solve it.

Here is our mail: support@softwareplant.com

Here is our customer portal: <https://softwareplant.com/jira/servicedesk/customer/user/login?destination=portals>


Tags: big-picture

team-gantt
I can't seem to embed a video anymore ...
Asked by Urszula Richards:

I used to be able to paste a link in a card and it would show a preview and play the video.  
This is no longer the case.  
Is this a bug or has the functionality decreased?

![INSTRUCTIONS_on_Web_Strategy___Content___Trello.jpg](/t5/image/serverpage/image-id/33300iB7E182118B89D2F8/image-size/large?v=v2&px=999 "INSTRUCTIONS_on_Web_Strategy___Content___Trello.jpg")


Answers:
author: Garrett
body: Hey Urszula,

As far as I'm aware we haven't changed this. Would you mind reaching out to us at <https://trello.com/contact> so that we can take a closer look at this for you?

Thanks!
How can I filter the all cards view by list
Asked by Amlan Gupta:

I easily see how to view all of my cards but is there a way to then filter by list? For example, I want to see all of my cards except those in the Done list. I understand that I may have different list names in each board and thus the filtering is complicated, but it would be very helpful to still be able to do so.


Answers:
author: Prashant Mali
body: You can filter issues on board as well with the help of swimlanes option.

You can see this option in board configuration. Try it.

<https://confluence.atlassian.com/jirasoftwarecloud/configuring-swimlanes-764478010.html>

Thanks,

Prashant

comments: author: Amlan Gupta
body: Hi Prashant, I don't know why but even though I did my query through Trello, it seems to have put it into the Jira questions. My question if for Trello.
Xbox: Ho long do you normally have to wait when your character is locked in the data base for DayZ?
Asked by Seth Kroger:

Locked character xbox 1


Answers:
author: Denise
body: Hi Seth,

Looks like some related information is available here <https://www.reddit.com/r/dayz/comments/9bo0pu/xbox_character_locked_in_database/>

Hope that helps!

comments: author: varun gupta
body: Thank you so much for truly a veritable knowldege.It really worked for me. The key idea behind it is pretty amazing and glad to know about it.
Outlook plugin not working in outbox
Asked by Peter Geier:

So here is what I do most: Sending emails and putting them on trello. However, I cannot do that while creating an email. It is only available in the inbox or sent but NOT in the outbox.

Other Outlook plugins such as Salesforce have that option (I guess they need to put some additional code in).

Any ideas?

Peter


Answers:
author: Torben_trello
body: Because Microsoft has built and is maintaining the Outlook add-in, they're the best team to reach out to for any questions or feedback in regards to the add-in. You can reach them here: trelloaddin(at)service(dot)microsoft(dot)com
Trouble filtering cards by person next task assigned to
Asked by William Nelson:

I created cards with checklists on a board and assigned tasks to myself and team member but when trying to filter these cards by the person the next task is assigned to, most of the cards that "should" show on the board do not. Any suggestions? Thank you in advance.


Answers:
author: Teddy
body: Hi William!

Would you mind reaching out to us directly at <https://trello.com/contact> so we can help figure out what might be happening?

If you can include a screenshot of the filter menu as well, that would be very helpful!
my Email to Card functionality not working from today. it was working previously what to do?
Asked by Kiran Farid:

my "Email to Card" functionality not working from today. it was working previously what to do? Email to Card mean by using email to board option i can previously add card into my board through email but its not working today


Answers:
author: Torben_trello
body: As a first step, I would recommend to generate a new board-to email address. Open the board menu (Show Menu) and select Email-to-board settings. If that does not help can you reach out to our support team (trello.com/contact) with the email address in question, so we can investigate? Thanks
Is there a way to get an email notification when a item is checked on a check list?
Asked by Steve:

We use Trello check lists at our business. I am looking to find out if there is a way to set something up on a check list, where when a specific item on a check list i checked, it would email a notification to my billing person?

What I want is, we charge home owners for specialty items used. So when my employees check that box on Trello checklists, i would like it to send a notification email to my person that enters that charge for the home owner. Is there a way to do this. We have more than one item that they could check off and would like one sent for each times that is used, if it is used.


Answers:
author: Matthew N
body: Hi Steve

If you use Butler Power Up and have a paid version of butler, you can set a rule to send an email whenever a checklist item is marked as complete. A new rule will need to be created for each specific checklist item.

The rule "**when checklist "item name" is checked, send an email notification to *XX*with subject *XX*and message *XX*** *"*

comments: author: Steve
body: Great, Thank you for you help.


author: Steve
body: Do i need to purchase the Individual plan or the team plan?
How can I search or filter Trello cards by start date?
Asked by Scott McConnell:

I want to identify current tasks -- those that have start dates on or before a particular date (usually "today"), and that are not yet checked DONE or moved to a "done" list.


Answers:
author: Syauqi
body: Hi Scott,

You can search issue other than \<today\> by using the operator "-" (without the quote) and combine them with open cards eg.

```
-created:day is:open -list:"done"
```

<br />

However, there are no operator for \<before\> today unfortunately but you can specify how many days before today or use the operator "-" for the opposite.

Feel free to have a read of this documentation: [Searching for Cards (All Boards)](https://help.trello.com/article/808-searching-for-cards-all-boards)

Hope this helps.

Cheers, Syauqi
How can I set a Board so students can comment, but not edit?
Asked by Kara Lukin:

I am setting up a main board for a class to grab information and post about their success and struggles and tricks. However, I don't want any students to move anything on the Lists, delete things by accident, etc.

How can I set the board so that members can see the board and comment in cards, but not edit the board in any other way?

Thank you.

Kara


Answers:
author: Manon Soubies-Camy
body: Hello [@Kara Lukin](/t5/user/viewprofilepage/user-id/2021879),

You can do so with the paid version of Trello, see [Changing permissions on a board](https://help.trello.com/article/791-changing-permissions-on-a-board):
> * **Observers** - An observer is a member with read-only access to a board. (Observers are only available to teams with [Trello Business Class](https://trello.com/business-class)).

You can then configure your board so that Observers can comment on cards.

Hope this helps!

- Manon


Tags: permission
I would like to link a board to my google worksheet. How do I do that on Trello?
Asked by Sarita Jha:

I am a first time Trello user and want to link a spreadsheet (google sheet) to a board, not a list


Answers:
author: Torben_trello
body: Content or attachments can only be attached to cards. Files can not be attached directly to lists or boards: <https://help.trello.com/article/796-attaching-documents-with-google-drive>

As a new user, there are a few resources that you may want to check out in order to get the most out of Trello. The first place that I'd suggest is the Getting Started Guide, which is a great illustrated how-to guide for getting started with Trello: <https://trello.com/guide>

Additionally, sometimes one of the best ways to get started with Trello is to see how other people are using it to gain perspective on their own projects. Check out this list of inspiring boards <https://trello.com/inspiration> and our new Trello Team Playbooks at <https://trello.com/teams>

comments: author: Sarita Jha
body: Thanks!