Regaining control of Confluence content
Asked by Mike A:

I'm interested to hear what best practices you've implemented for Confluence to improve documentation and establish workflows.

Can be best practices or marketplace solutions.

* What are some best practices you've implemented to regain control of your Confluence content to avoid duplicating pages and runaway content creation?
* How do you establish a workflow for content approval?
* How do you define content as the source of truth?

Challenges:

* Content is getting copied to other spaces and difficult to know which is the most up to date version
* Unclear if a page is up to date or the status of the page
* Defining a proper workflow


Answers:
author: Adrian H?lsmann - B1NARY
body: Hi [@Mike A](/t5/user/viewprofilepage/user-id/5187965) ,

A dedicated and full-fledged content lifecycle management solution for Confluence Cloud is **[Breeze](https://marketplace.atlassian.com/apps/1227647/breeze-content-archiving-made-simple-for-confluence-cloud?hosting=cloud&tab=overview)** , available via the [Atlassian Marketplace](https://marketplace.atlassian.com/apps/1227647/breeze-content-archiving-made-simple-for-confluence-cloud?hosting=cloud&tab=overview).

It automatically identifies outdated pages and implements review and archiving workflows to keep your pages up-to-date and remove Confluence clutter.

![3.gif](https://community.atlassian.com/t5/image/serverpage/image-id/257540i3A03E2AA7E07945A/image-size/large?v=v2&px=999 "3.gif")

Its feature set includes

* automated content analyses,
* page review and archiving [workflows](https://b1nary.io/docs/breeze/workflows/),
* page and space [ownership](https://b1nary.io/docs/breeze/ownership/),
* [reports](https://b1nary.io/docs/breeze/reports-notifications/) (both global and space-level,
* notifications,
* bulk archiving and deletion,
* [analytics](https://b1nary.io/docs/breeze/analytics/),
* [data export](https://b1nary.io/docs/breeze/data-export/) for all your content, ownership, and status information via CSV
* and more to update outdated pages quickly and enhance collaboration.

? Feel free to [**give it a try**](https://marketplace.atlassian.com/apps/1227647/breeze-content-archiving-made-simple-for-confluence-cloud?hosting=cloud&tab=overview) or schedule an appointment with me for a [personal demo](https://calendly.com/adrianhuelsmann/breeze-demo).

Cheers, Adrian from B1NARY (we are the developers of Breeze)

comments: author: Mike A
body: Thanks!


author: Adrian H?lsmann - B1NARY
body: You are very welcome Mike. I hope my answer was helpful to you (if so, you may mark it as a solution, which helps others in reading this question).

Have a wonderful week!


author: Aron Gombas _Midori_
body: To track the precise status of content automatically, and let people see that any time and receive notifications if they have to update something, the [Better Content Archiving app](https://marketplace.atlassian.com/apps/123/better-content-archiving-for-confluence?hosting=datacenter&tab=overview) is a very popular app.

Among many features, it makes the status visible above the content:

![content-status-indicator-cloud.gif](https://community.atlassian.com/t5/image/serverpage/image-id/249988i2A71B67FA5B84111/image-size/large?v=v2&px=999 "content-status-indicator-cloud.gif")

You can get reports per space or even per site:

![content-status-overview-cloud.png](https://community.atlassian.com/t5/image/serverpage/image-id/249991i29C4A2BA3A5D8C3E/image-size/large?v=v2&px=999 "content-status-overview-cloud.png")

There are too many features to list here, but check out the [Marketplace page of the app](https://marketplace.atlassian.com/apps/123/better-content-archiving-for-confluence?hosting=datacenter&tab=overview) to learn more.

*(Discl. it is a paid and supported app developed by our team for teams that have the same exact problem like you have.)*


author: marc -Collabello--Phase Locked-
body: Hi [@Mike A](/t5/user/viewprofilepage/user-id/5187965) ,

We make two apps in this space:

1. [Keep it up to date!,](https://marketplace.atlassian.com/apps/1226276/keep-it-up-to-date) a free app which shows pages which have not been updated for s specific amount of time.

2. [Document Control for Confluence Cloud](https://marketplace.atlassian.com/apps/1217765/document-control-for-confluence-cloud), which allows you to sign pages and restrict edit access.

If these apps fit your workflow, they might be an easy solution.


Tags: cloud

confluence-cloud