youngmon/atlassian-qna huggingface dataset:
Cannot add a new individual user to Confluence Space
Asked by Samantha Tummey:

I am space admin and I am trying to add a new user to the space but keep getting the message "cannot find specified URL". I have tried various ways to add this user (who is in AD) and have tried other users but cannot get around this.

Help much appreciated!


Answers:
author: Zak Laughton
body: Hi Samantha,

I'd like to get a bit more clarity about the steps you're taking.

* What exactly do you mean by "add a new user to the space"? Are you trying to add them to the space permissions?
* What steps are you taking to get to the page where you see the "cannot find specified URL" error?
* What is the URL of this error page?

Thanks!  
-- Zak

comments: author: Samantha Tummey
body: ![Find user.png](https://community.atlassian.com/t5/image/serverpage/image-id/48390i87B8EA93028EB441/image-size/large?v=v2&px=999 "Find user.png")![Specified URL cannot be found.png](https://community.atlassian.com/t5/image/serverpage/image-id/48391iFA93D475BBC6B2DD/image-size/large?v=v2&px=999 "Specified URL cannot be found.png")

Hi Zak

I'd just like to apologise for the delay in responding.

I am trying to add permissions through Space Tools by editing individual permissions.:

1. Click on Space Tools \| Permissions

2. Scroll to Individual Users

3. Find user (linked to AD)

4. Click on Add

5. Page shows "The specified URL cannot be found". The URL is <https://confluence.companydomain/spaces/doeditspacepermissions.action?key=spacename>

We used to be able to administer permissions in this way before but it is not working on any space.

I have attached a couple of images for confirmation.

Thanks

Samantha
Confluence: Page Properties Report : Ordering does not work correctly
Asked by Marc BEAUFORT:

I have a Page Properties Report in which the ordering is not correct (clicking on the header sort correctly). - See 2 last line of attachment![Page Properties Report - Ordering.JPG](/t5/image/serverpage/image-id/46610i96D412DBD78C4E66/image-size/large?v=v2&px=999 "Page Properties Report - Ordering.JPG")

I already check all page and the corresponding properties and don't find any issue.

Does someone have the same problem ? Any idea ?

Confluence : 6.2.0


Answers:
author: Bill Bailey
body: This is the case where a template with the user status macro I wrote about helps. It ensures consistency of data entry.


author: Marc BEAUFORT
body: Thanks for your advise. Via Inspect, I discover differences in the the table format for the properties . See attachment.

After a cut \& paste of the table from a "correct" page, problem was solved.

Many thanks

![All.JPG](https://community.atlassian.com/t5/image/serverpage/image-id/46784i7C5D88DD1B9E07F7/image-size/large?v=v2&px=999 "All.JPG")![Wrong.JPG](https://community.atlassian.com/t5/image/serverpage/image-id/46785iA16C01F84B00D996/image-size/large?v=v2&px=999 "Wrong.JPG")


author: Bill Bailey
body: I would make sure that there is not any special character, etc, in front of those two entries. You can either view the storage format, use the inspect function of your browser, or install the source editor to look closely to see what is different about those last two versus the first entries.


author: Marc BEAUFORT
body: Thanks for your answer but my concern is the sorting by Prio. I have add in the parameters of the macro (via screen) a sort by Prio and I get the list like on the print screen. where the 2 last lines are not correctly sorted.

If I click on column prio it is sorted correctly but I don't expect the user to click on the header if I put "Prio" as sort criteria in the macro.

Hope it clarifies


author: Bill Bailey
body: Just to clarify, are you expecting the values on line 2 under External Partners to sort? If so, that is not they way it works. The sorting function orders the rows based upon the beginning characters in a field in the target column.

So if you click on Prio, then they should sort by number.

You may also be interested in the article I wrote as it talks about creating custom status macros that will sort properly with the page properties table:

<https://community.atlassian.com/t5/Confluence-articles/Getting-Started-with-User-Macros-Writing-a-Wrapper-Macro/ba-p/979571>
Having a link that always points to the most recent page
Asked by Julian Weiss:

Hi guys,

within Confluence I have space with a page called "Meeting Minutes". This page has many sub pages. One sub-page for a meeting.

It annoys me that I always have to click on "Meeting Minutes" and then select the most recent page. I would like to have a browser bookmark that always points to the newest subpage

Like

* Meeting Minutes
  * Meeting 1
  * Meeting 2
  * Meeting 3
  * Meeting 4
  * Meeting 5

The bookmark would always point to the most recent (in this case Meeting 5) without changing the bookmark every week to the most recent one.

Is this possible?


Answers:
author: Jared Brenner
body: Hi Julian,

You may want to consider the [Page Tree macro](https://confluence.atlassian.com/conf612/page-tree-macro-958777822.html). It will display a page's child pages. You can set the property to display those pages by creation date, so the most recent one will always be at the top.

Another option to consider is having a static page for the most recent meeting notes, then creating a new page for those once there's a new meeting. That way you'll have the same URL for linking purposes.

Good luck!

comments: author: Julian Weiss
body: Hi Jared,

could you detail out your idea with the static page and showing the most recent meeting notes?


author: Jared Brenner
body: I'd create a page titled "Meeting Notes". On that page I'd have a panel with the most recent meeting's date, and then the notes from the meeting. When there's a new meeting I would edit that page and move the last meeting's notes, either to an archive section on that same page (maybe behind an Expand macro), or to a new child page titled "Meeting Notes XX/XX/XX". This would only take a few minutes to do depending on what method your prefer.

The bigger question is how do your end users prefer to access this content? Is it too cumbersome for them to navigate the tree structure to find the notes they want? Or if all they want to do is access the latest meeting's notes by clicking on the same link each week it would probably be easier to just change that link to point to the newest page.


Tags: cloud

confluence-cloud
offline readers
Asked by abir_ayadi:

Hi,  
I want to know if confluence has a security system to avoid the offline readers .  
Thank you


Answers:
author: Shannon S
body: Abir,

Can you let me know what you mean by that? Confluence doesn't have an offline mode, but users can export pages and spaces to a readable format.

Export Space permissions are controlled in the [Space permissions](https://confluence.atlassian.com/doc/space-permissions-overview-139521.html). You can remove the export space permissions from users you don't want to be able to export the spaces.

If a user has permission to view a page, however, they will still be able to export the page itself to PDF or Word.

Regards,

Shannon


Tags: confluence-server

server
Subscribe to email notification for events created in Team Calendars by myself
Asked by Peter Lavric:

Is it possible to get notifications for events created in Team Calendars by myself?

I mean the notification you get when somebody changes something on a space you watch, not reminders.

I have looked through the documentation and questions on this portal, but can't seem to find any useful resources. Usually people want to stop getting notifications :D.

Test I did we're not successful either (tried watching a space and turning on "Notify on my actions" but no notifications for new calendar events I create).

So is it possible to get the email notifications for events that we have created ourselves?

We are using standalone Atlassian Confluence 6.10.0 and Team Calendar 6.0.16


Answers:
author: Zak Laughton
body: Hi Peter!

I don't believe there's a way to enable notifications for your own actions in Confluence since the typical intent is to alert users of actions from other users.

As a workaround, I think you could create a second account that has your email address or an address that forwards to your email, then follow your account (see [Network Overview](https://confluence.atlassian.com/doc/network-overview-181535921.html)) to receive emails for your actions. Unfortunately, this is a bit of a hack and not a scalable alternative.

-- Zak


Tags: confluence-server

server

team-calendars-for-confluence
how a user can edit and save the excel file without uploading agian
Asked by Lavanya Konijeti:

Hi,

I have created a confluence page which has an excel file.I have given access to some of the users.I want the user can edit the excel file and can save their changes.But when the user is trying to edit and save the file,its showing the file is readonly and the user has to save to their local and upload again.

Can someone please tell me how can I make the user to edit and save the same file with out saving to their local and upload it.

Thanks,

Lavanya


Answers:
author: Jared Brenner
body: Hi Lavanya,

A user with the Atlassian Companion app can easily edit and re-upload files to Confluence. Check out [this](https://confluence.atlassian.com/confcloud/edit-files-724765124.html) page for more information.

Good luck!

comments: author: Lavanya Konijeti
body: Thank you so much for your time Jared.. but my actual requirement is user should edit and save the same file...not to save and upload it again..:)


author: Jared Brenner
body: Atlassian Companion will automatically upload it.


author: Lavanya Konijeti
body: Ohh.... thank you so much for the information...Iwill download it and try...


author: Marty
body: Hi Lavanya,

I am not from the Confluence team and am not an expert but I will try to help!

I think the Excel Macro inside Confluence does not allow you to edit directly in the page.

There is a third-party add-on that can do this though: <https://marketplace.atlassian.com/apps/1212486/spreadsheets-for-confluence>

I hope that helps!

comments: author: Lavanya Konijeti
body: Thanks alot Martyn.I will try it...
Created vs Resolved Chart not able to find the filters I am using
Asked by Kevin Zhang:

There is no 'advanced search' for 'Project or saved filter' when I add 'Created vs Resolved Chart' macro in confluence, while it is exist when adding the same gadget in Jira dashboard. The 'quick find' not list all of the filters for the text I searched.


Answers:
author: Haran Kumar
body: Hi [@Kevin Zhang](/t5/user/viewprofilepage/user-id/2761049)   
Hope the following might help you , kindly refer below link .   

[How to extend Confluence quick search dropdown menu?](https://community.atlassian.com/t5/Answers-Developer-Questions/How-to-extend-Confluence-quick-search-dropdown-menu/qaq-p/545341)  

<br />
Cannot verify account
Asked by hayk:

Hello,

My company has Alrassian account, I wanted to create personal account, during account creatoin it sends email to verify my email.

I press "Verify Account" but the link does not work, this is what it says:

Something went wrong while executing your request. {#toc-hId--1444017130}
-------------------------------------------------------------------------

We're working on it, please try again shortly.

I tried to connact support, but I dont konw my SEN uumber. Please help to verify account.


Answers:
author: Zak Laughton
body: Hi Hayk,

The error you mentioned, "We're working on it, please try again shortly.", appears to be from Confluence Cloud

To verify, can you let us know:

* Are you still experiencing this issue?
* What URL shows i the browser when you see this error?

-- Zak


Tags: confluence-server

server
URL's to Confluence page when doing a Jira system restore and Confluence space import
Asked by David Stokes:

Hi

I have setup an instance of Jira and Confluence where Jira records point to Confluence pages (using a URL custom field because in the new Jira UI, you can't link an issue to a Confluence page - OMG!)

I'm wanting to make a duplicate of this instance in another.

I've done a backup of Jira, the Confluence space and done a Jira import as well as a restore of the space.

Now the first thing is that the URL's of course still point to the original instance. So I've fixed this by going into the activeobjects.xml and entities.xml files and done a search and replace to point at the new instance.

So I redid the Jira import.

It looked like it worked, but when I click on some of the URLs in the Jira records, it can't find the Confluence page in the new instance. What's going on?

<https://xxyyzz.atlassian.net/wiki/spaces/KIT/pages/>**294928**/How+do+our+vendors+perform+on+dry+land

I manage to find the actual page, but when I look at the URL, it's different:

<https://xxyyzz.atlassian.net/wiki/spaces/KIT/pages/>**61112376**/How+do+our+vendors+perform+on+dry+land

From this it looks like when it does the restore, it assigns those pages new numbers....

Ok, is there anything I can do about this?

And, if the issue link functionality was actually there, I wonder whether it would have worked?

Thanks

David


Answers:
author: Kian Stack Mumo Systems
body: <https://community.atlassian.com/t5/Jira-questions/JIRA-to-Confluence-links-broken-after-migration-to-Cloud/qaq-p/718730>  

This answer contains a discussion. The answer supplied by Mark on this question is going to be the most useful in the situation you find yourself in. It'll take knowledge of rest API's and scripting to accomplish.

Thanks,   

Kian


Tags: cloud

confluence-cloud
How to filter comments on a board
Asked by Annalea Thompson:

I made a board to track various tasks for my boss; someone assisting us on the tasks commented several times on the board last month, but we have no way to locate all these comments to locate them - there are hundreds of items within the board. I need a way to figure out which ones the person commented on. I can't find a way to filter by comments, or to find the particular person's comment flow. Can you help?


Answers:
author: Zak Laughton
body: Hi Annalea,

This question was submitted as a question for Confluence, but the functionality you're describing sounds a lot more like Trello. Can you let us know if this is a Trello question?

If this is a question about Confluence, please describe how you created a board and added comments in Confluence to give more context to help answer your question (screenshots can also be helpful).

Thanks!  
-- Zak


Tags: jira
What do I need atlassian companion for?
Asked by Aida Cama:

What do I need atlassian companion for?


Answers:
author: Bryan Trummer - ReleaseTEAM
body: Hi [@Aida Cama](/t5/user/viewprofilepage/user-id/2760020) and welcome to the Community. Atlassian Companion is needed in newer versions of Confluence for editing files in their native app rather than through the browser. You will only have to download the app once and allow it to authenticate as your user to Confluence. Once you have done that you can then select Edit With -\> then the file will open in its native app for your editing. Once you select save in the application, the companion app will then prompt you to upload the saved changes. The link below goes over the process as well.

<https://confluence.atlassian.com/confcloud/edit-files-724765124.html#Editfiles-companion>

comments: author: Bryan Trummer - ReleaseTEAM
body: [@Aida Cama](/t5/user/viewprofilepage/user-id/2760020) - Hopefully this answers your question. If it does if you could please kindly select the green "Accept Answer" button it would be appreciated. Thank you!


author: Curzie
body: Hi Bryan

Is the Companion app free to use if with licensed versions of Confluence? Are there any licence terms which set this out I could view? (@bryanT)

Curzie..


author: Manali Butey
body: [@Bryan Trummer - ReleaseTEAM](/t5/user/viewprofilepage/user-id/853494) - pls respond to above question.


author: Bryan Trummer - ReleaseTEAM
body: Atlassian Companion is free and it is included with Confluence as it is a bridge between Confluence and Microsoft documents.


author: Manali Butey
body: Thanks for the info [@Bryan Trummer - ReleaseTEAM](/t5/user/viewprofilepage/user-id/853494) . Also, is it still not able to provide seamless opening of same MS files on native desktop apps by multiple users who can make changes and save to same version at the same time as can be done in SharePoint online ?
Customizing Card Colors on Boards in Jira
Asked by Scott Federman:

I have one page that I have built in confluence that is for a much different use than the rest of the pages in my space. For this I need to use a specific color. How do i change the title colort for only that one page?


Answers:
author: Shannon S
body: Scott,

I'm a bit confused about your post - your title mentions you want to change card colors on boards in Jira, but your text seems to be about Confluence.

Can you just confirm that you're not asking about Jira at all and you want to know how to change only the title of a Confluence page to a different color?

CSS customizations would be required but they are not possible in Confluence Cloud.

You might be able to make this customization using [a theme \& styling add-on in Confluence](https://marketplace.atlassian.com/search?category=Themes%20%26%20styles&hosting=cloud&product=confluence&_ga=2.219909977.1569734714.1551081184-130830184.1549884197). I haven't personally used any of these, but it's worth having a look.

Regards,

Shannon


Tags: atlassian-marketplace

cloud

confluence-cloud

confluence-server

server
Is there any easy way to do data or content calls to multiple users on one page?
Asked by Jennifer Kanach:

Example: We are often looking to crowd source information from multiple people across the company around a specific topic. Right now, I have sent out a blank page to the recipients and everyone would just add their content in. But this is really disorganized and not very useful. I have also set up separate pages for each person and used Excerpt/Excerpt Include.

Is there a plugin or tool add-on that could make this easier? Maybe with a set template that has sections for each user to add their information? Or is the forms option the only solutions?


Answers:
author: Alex Medved _ConfiForms_
body: I think the app we develop and support is a good choice for your use case - [ConfiForms - Data Forms \& Workflows](https://marketplace.atlassian.com/apps/1211860/confiforms-data-forms-workflows?hosting=server&tab=overview "ConfiForms - Data Forms & Workflows for creating forms in Confluence")

You can setup a custom form to capture user's feedback and then gather and show the results in some overview page

Also, you can set up the form views on different / multiple pages. All gathering the feedback into one form (dataset)

We have quite a few tutorials available in our wiki, <https://wiki.vertuna.com/>

Have a look


Tags: confluence-server

server
Is there a way to add another sidebar/panel to the right?
Asked by Kevin Li:

Hi. I'm new to confluence but I am good with HTML.

I'm wondering if there is a way to have another sidebar or frame to the right?

Currently left sidebar has links and page tree. What I'm trying to accomplish is to have a Wiki/Help style link that opens on an additional frame to the right that allows the user to have an online guide to follow while they fill in the forms the opens up.

Thanks!


Answers:
author: Alex
body: You will need to modify space layout in your Confluence space - that is a velocity template (html mixed with velocity template instructions)

and you can have you pages to look the way you want

See more here <https://confluence.atlassian.com/doc/customize-space-layouts-139512.html>

comments: author: Kevin Li
body: Thanks Alex.

One problem is that our site under part of a large tree and the site admin is not willing to modify any structure of the site itself.

I'll try to see if I can somehow manage with html5 codes.


Tags: confluence-server

server
confluence uat restore from confluence production
Asked by Mahendar Daripalli:

Hi all,

i have 6.10.1 confluence i want to restore my testing machine from production i have taken the production back up file i dropped into /var/atlassian/application-data/comfleunce/restore/ and from conflunce UI the backup\&restore from i did restore it show error like

com.atlassian.confluence.importexport.actions.RestoreLocalFileAction.action.name {#toc-hId--1444022992}
-------------------------------------------------------------------------------------------------------

The following error(s) occurred:

* No local file specified

please help how to do


Answers:
author: Zak Laughton
body: Hi Mahendar,

The "No local file specified" error most often shows if you did not select the file on the import page. Before clicking the "Restore" button, be sure you have clicked the file so it is highlighted blue.

As a sidenote, the XML backup can be resource intensive, and does not contain a complete backup of all your data (e.g. third-party apps will not be included). Instead, we recommend backing up and migrating data by copying the database and Confluence home directory. For details, see [Restoring a Test Instance from Production](https://confluence.atlassian.com/doc/restoring-a-test-instance-from-production-127369720.html).

I hope this helps!  
-- Zak

comments: author: monk jiang
body: cool!


author: Shilpa Sanil
body: For upgrade we are able to do only XML restoration. Is there any other way for that?
Required field is not requried
Asked by matthiaskailabch:

Hi there,

I have created a required field but the space can be created without it although the star is displayed and it is considered required. How can I say that you can only create the space if this field is filled?


Answers:
author: Zak Laughton
body: Hi Matthias,

I'm not familiar with how you set a required field for creating a space. Could you clarify on what steps you took to create this required field and how it shows up when creating a space?

Thanks!  
-- Zak

comments: author: matthiaskailabch
body: Hi [@Zak Laughton](/t5/user/viewprofilepage/user-id/311502)

thanks for your quick response. I have found the Code from the required field on this page [Docs.atlassian](https://docs.atlassian.com/aui/8.2.0/docs/forms.html).

The code is :

![Bildschirmfoto 2019-02-22 um 09.36.35.png](https://community.atlassian.com/t5/image/serverpage/image-id/46609iD4DAA0E765548CD0/image-size/large?v=v2&px=999 "Bildschirmfoto 2019-02-22 um 09.36.35.png")

and when I create a new space it look like this

![Bildschirmfoto 2019-02-22 um 09.37.05.png](https://community.atlassian.com/t5/image/serverpage/image-id/46608i44A1FD9225B636D4/image-size/large?v=v2&px=999 "Bildschirmfoto 2019-02-22 um 09.37.05.png")


Tags: confluence-server

server
How to set limit to save attachments in confluence?
Asked by Tony Montana:

Hello!

subj. How to set limit to save attachments in confluence?

Confluence 6.14.1


Answers:
author: Fabienne Gerhard
body: Hi [@Tony Montana](/t5/user/viewprofilepage/user-id/618001) - do you mean limited by number or by size?

comments: author: Tony Montana
body: Hi [@Fabienne Gerhard](/t5/user/viewprofilepage/user-id/971720) !

Limit by number   

Thank you for the help


author: Fabienne Gerhard
body: Why would you like to limit the number of attachments? Or do you want to limit saved versions of attachment.

Not sure if there's a solution for that


author: Tony Montana
body: Sure. Limit saved versions


Tags: confluence-server

server