youngmon/atlassian-qna huggingface dataset:
Search for Closed Boards (something like is:closedboard?)
Asked by Will Stocks:

So I've closed a few boards and I was wondering whether it's possible to search (via mobile app) specifically for closed boards?  
I know you can view them on desktop and I know I can search for them via board:name - but what if I don't remember the name? Is there a way to search for them specifically? Is:Closed only searches cards!!


Answers:
author: Iain Dooley
body: [@Will Stocks](/t5/user/viewprofilepage/user-id/2045158) there is no way to do this from the mobile app but the closed boards function works from mobile web browsers so just go to trello.com on your mobile's web browser, tap the boards menu, scroll down and tap closed boards


Tags: board

search
Set Alarm
Asked by Iman Totonchi:

Hello everybody.

Can we set alarm by clock in trello that rings at the appointed time?

I have trello in my laptop...


Answers:
author: Iain Dooley
body: [@Iman Totonchi](/t5/user/viewprofilepage/user-id/2542009) Trello's due date notifications are always 24 hours prior to the due date.

You can use something like Butler to do:

when a card is due post comment "@board"
Change Board Member to Guest
Asked by MegK3:

I invited a client to a board and then added the client as a member. However, I now realize I want that individual as a guest only. How can a change a board member to a guest without having to resend the invitation?

To clarify, I have a team called Client where I want all my clients as guests so I can invite them to the appropriate board. I added one as a team member, which I want to change to guest. How can I keep that person on the board, but change him from a team member to a guest in the client team?


Answers:
author: MegK3
body: I figured it out. If you go to the team\>members and select remove member, it will automatically make that person a guest, and it keeps the person on the board to which he/she was invited.

comments: author: mzopes
body: Not true. I added my personal email to the team and then removed them. Gone from team and not added to guests. We are using the business plan edition if that makes any difference.


author: Chris Minnes
body: I experienced the same thing. The user was completely deleted. Anyone else figure this out?


author: Femke Koenders
body: I don't seem to be able to change it at all......frustrating. We use premium and I have 7 members on the board. Costs way too much so I want to change some to guests because they should not be members. I can't figure it out.


author: andrepola
body: Worked for me too. You need to uncheck the "remove from boards" option.

comments: author: John D.
body: Great


author: Kari Allen
body: I also have this question - anyone figure it out?


author: Bret O_Connor
body: \<bump\> this was not solved as was indicated above. Anyone have an answer here?


author: Spencer Gordon
body: I want to understand the same thing. How to move a Member of a board to Guest status.

It appears the member has to be completely removed then reinvited as a guest.

Can anyone confirm this or is there another solution?

comments: author: David Topping
body: I just tested the accepted solution and it worked for me, as long as the member I removed belonged to a board. It's important that they only belong to one board in the workspace, or they might become a "multi-board guest" which is billed the same as a member.


Tags: guest

permission
How to make certain users to edit certain lists in the same board
Asked by Joy Ye:

hi,

First, I am kind of confused about the board members and the team members. I appreciate that if someone could explain it with an example.

Also, I have a small team about 10 people. I want to have everyone to have view permission on all lists in a board. But different people only allowed to edit or modify on the list which was assigned to him/her.

Thank you if you could help me out.


Answers:
author: Iain Dooley
body: [@Joy Ye](/t5/user/viewprofilepage/user-id/2541977) permissions for editing etc. are all at the board level. You can disallow people from self joining, which means everyone on a team will have view access to all boards in that team that are team visible, but won't be able to join themselves without being invited. You can also set that only admins can invite.

But you can't, for example, allow team members to edit some cards/lists and not others, within a single board.

comments: author: Joy Ye
body: Thank you for the detailed explanation.


Tags: permission
Can a user maintain "Single-Board Guest" status if I move them from one board to another?
Asked by Tasha Hyler:

I want to make sure that I understand what constitutes a "Single-Board Guest". Will I be okay as long as I keep a "Single-Board Guest" limited to one board? What if I change them from one board to another? Am I still okay, billing-wise?


Answers:
author: Mike
body: Hi Tasha,

As long as any given Guest is a member of only one board on your team, there'd be no charge for them. If you want to move them to a different board, the order of actions is important to keep that condition true---you need to first remove the Guest from the first board (to have them on zero boards) and *then* add the Guest to the new board (bringing them back to one).

If at any time the Guest is a part of 2 boards, you'd be charged for that!


Tags: billing

licence

user-management
Show latest searches possible?
Asked by Bj?rn:

Is there a way to configure Confluence so that the last (5?) searches are shown above the list of "last visited" when you click in the search box? It usually takes some tries to figure out how to phrase the search that find what I'm looking for. That means I currently have to write it out again every iteration. It would save me lots of time if I somehow just could get back to the last search words, and then modify them.


Answers:
author: Robby Holtmann_IntraFind Software AG_
body: Hello [@Bj?rn](/t5/user/viewprofilepage/user-id/3726189)

with "[iFinder Confluence Search](https://marketplace.atlassian.com/apps/1220508/ifinder-confluence-search?hosting=server&tab=overview)" the user also has his own dashboard available. There you can find your "recent searches", "saved searches" and "favorite documents".  
iFinder Confluence Search is an alternative powerful search engine for the standard Confluence search (coexist). You can find more information about it [in this article](https://community.atlassian.com/t5/Marketplace-Apps-Integrations/Enterprise-Search-for-Confluence/ba-p/1584172).

Regards,

Robby


author: Danyal Iqbal
body: I would goto search\>advanced search and than run my search. Once i have the search results I would save the link as a bookmark in my browser and use that for future searches.


Tags: confluence-server

search

server
Show latest searches possible?
Asked by Bj?rn:

Is there a way to configure Confluence so that the last (5?) searches are shown above the list of "last visited" when you click in the search box? It usually takes some tries to figure out how to phrase the search that find what I'm looking for. That means I currently have to write it out again every iteration. It would save me lots of time if I somehow just could get back to the last search words, and then modify them.


Answers:
author: Brant Schroeder
body: [@Bj?rn](/t5/user/viewprofilepage/user-id/3726189) There is nothing like that currently and you would need to request it through a feature request. The only feature request that I found that is similar is search history. You could vote for it or submit your own. <https://jira.atlassian.com/browse/CONFSERVER-68234>

comments: author: Bj?rn
body: Yes, I wrote it when I found out about that possibility.


Tags: confluence-server

search

server
Problem with admin rights
Asked by ???????:

Hi. I am using Confluence 7.4.3. Recently our server was moved to another ip so i need to change settings of page creation (old - 10.0.0.230, new - 10.0.0.90, so all new pages have ip .230 and i need 90). I decide to use admin rights for this action. Unfortunately user with admin rights was fired and i need to create new or give myself admin rights. So i used [this.](https://confluence.atlassian.com/doc/restore-passwords-to-recover-admin-user-rights-158390.html) Part 1 wasn't so hard - i used stop-confluence.sh. Then i make 2 step (on picture) and restarted confluence with start-conflunce.sh -fg. Tried to login with recovery_admin/pass01 and got second picture. What am i doing wrong?

![first_pic.JPG](https://community.atlassian.com/t5/image/serverpage/image-id/143000i4A6AAAF95BE8217D/image-size/large?v=1.0&px=999 "first_pic.JPG")

![second_pic.JPG](https://community.atlassian.com/t5/image/serverpage/image-id/142999i22B475B39E5CDAC9/image-size/large?v=1.0&px=999 "second_pic.JPG")


Answers:
author: Brant Schroeder
body: [@???????](/t5/user/viewprofilepage/user-id/4389205) Welcome to the Atlassian Community

Did you add the system property with your password? <https://confluence.atlassian.com/doc/restore-passwords-to-recover-admin-user-rights-158390.html>


Tags: cloud

confluence-server
Unable to login with admin account
Asked by Sam Childs:

Hi

My org has setup SSO to log into Confluence (Cloud) and Jira. Meanwhile, without knowing this fact, I have created a separate confluence instance for my team to use that is separate to the org's Confluence instance.

My problem is that when I try to login using my account, it's trying to use the SSO option with NO way to NOT use SSO.

I am effectively locked out of my instance and need some urgent support! The way for me to fix this is to change the email address associated with my admin account, but I cannot do so as I am unable to login!

Thanks

Sam


Answers:
author: Ang?lica Luz
body: Hello [@Sam Childs](/t5/user/viewprofilepage/user-id/4413398),

Welcome to Atlassian Community!

When the owner of a domain verifies/claims the domain and configure SSO, it will be applied to the Atlassian account, so on any Cloud site that you use the email address, you will be redirected to the identity platform to log in.

What error are you facing when you try to log in?

Can you log in to <https://start.atlassian.com/> and check if your site is listed there?

The account you are using here doesn't show any Cloud site and I found other people with the same name as you and one of them I believe it's your other account. Is your site cxx-rx.atlassian.net? I won't post the real name here because community is public, that's why I added X.

If that's the case, your site is Standard, so you can create a ticket with our support on support.atlassian.com/contact and they can add another account as the site administrator for you to have access. You need to create the ticket with the account that owns the site.

If that's not your site, feel free to share some details here, maybe the domain of your other email, so I can search here.

Kind regards,  
Ang?lica


Tags: cloud

confluence-cloud
How do I use Confluence? I need the basics
Asked by Saskia Laporte:

I want to build a knowledge base where it is easy to find Workflows and client specific information


Answers:
author: Alexander Bondarev
body: Hi, [@Saskia Laporte](/t5/user/viewprofilepage/user-id/4413270) !

Welcome to the Community!

I can recommend you to start from Atlassian University course - [Learn Confluence Basics](https://training.atlassian.com/confluence-cloud-basics) .

It is free.

Also check the [Free Trainin Catalog](https://training.atlassian.com/free-training-catalog) - there are a lot of useful and interesting information!

Good luck!


Tags: cloud

confluence-cloud
Be GDPR Compliant: Erase user data
Asked by Mayuresh Sakharape:

To be GDPR complaint, we want to erase the personal data of users who have left the organization. Users are managed in Confluence with external LDAP sync. Once users are removed from LDAP, these users are moved into section Unsynced from Directory.

I want to identify exactly when these users are unsynced from directory and erase/anonymize all their data programmatically.

If someone has achieved this, please help me with it.


Answers:
author: Andrei Pisklenov _Actonic_
body: got it [@Mayuresh Sakharape](/t5/user/viewprofilepage/user-id/3089588) so for anonymization you can use [GDPR (DSGVO) and Security for Confluence](https://marketplace.atlassian.com/apps/1219041/gdpr-dsgvo-and-security-for-confluence?utm_source=community&utm_medium=comment&utm_campaign=questions), in Server and DC versions there is such an option (in Cloud it is not available currently)

To get some understanding how it works you can here [Be GDPR compliant: ensure the right to erasure, fi... - Atlassian Community](https://community.atlassian.com/t5/Compliance-articles/Be-GDPR-compliant-ensure-the-right-to-erasure-find-and-anonymize/ba-p/1282676?utm_source=community&utm_medium=comment&utm_campaign=questions), this article is about Jira, but same principles are used for Confluence

If you have any questions or need help, [contact](https://www.actonic.de/en/contact/?utm_source=community&utm_medium=comment&utm_campaign=questions) Actonic Support, they will help you.


author: Mayuresh Sakharape
body: [@Andrei Pisklenov _Actonic_](/t5/user/viewprofilepage/user-id/1973987) ,

We are currently using Sever and planning to migrate to DC.


author: Andrei Pisklenov _Actonic_
body: Hi [@Mayuresh Sakharape](/t5/user/viewprofilepage/user-id/3089588) do you use Server or Data Center or Cloud?


Tags: confluence-server

gdpr

server

user-management
In which database table, users which are Unsynced from Directory are stored?
Asked by Mayuresh Sakharape:

I want to get details of users which are unsynced from external directory. I want to delete/anonymize users who have left the organization.


Answers:
author: Manuel
body: I'm searching for the same answer.

cwd_user does not contain them.

Did you find the table where this information is stored?


Tags: confluence-server

gdpr

server

user-management
Add Page Properties macro via API
Asked by Pawel Marciniak:

Hello,

Is there a way to add Page Properties macro via API?

I was able to add it **but overwrite the whole page content**.

I used such request:
>
> ```
>  {"id": "123123","type": "page","title": "pagetitle","status": "current","version": {        "number": 3},"body": {   "storage": {            "value": "<ac:structured-macro ac:name=\"details\" ac:schema-version=\"1\" data-layout=\"default\"><ac:rich-text-body><table data-layout=\"default\"><colgroup><col style=\"width: 340.0px;\" /><col style=\"width: 340.0px;\" /></colgroup><tbody><tr><td><p>Page Owner</p></td><td><p><ac:link><ri:user ri:username=\"userKeyHere\" /></ac:link> </p></td></tr><tr><td><p>Last Review Date</p></td><td><p><time datetime=\"2021-01-30\" /> </p></td></tr></tbody></table></ac:rich-text-body></ac:structured-macro>",            "representation": "storage"   }}
> ```

Is it posssible to add it without overwriting whole page content?

Thanks in advance


Answers:
author: Alex Koxaras _Relational_
body: Hi [@Pawel Marciniak](/t5/user/viewprofilepage/user-id/4413218)

Are you using on your request PUT or POST? Did you try this?

<https://developer.atlassian.com/cloud/confluence/rest/api-group-content-properties/#api-wiki-rest-api-content-id-property-key-put>


Tags: cloud

confluence-cloud

macro

page-property
Can not access created pages
Asked by cleber oliveira silva:

Dear all,

Me and some members of my team is trying to see the contents of the below pages created, but the message "Your Atlassian Cloud products are susped", what can we do to open the pages and contents created there, please?

My account is:

clebermpce@gmail.com

The pages of me and my team that is trying to use are:

<https://reparo2021.atlassian.net/wiki/spaces/TDR/pages/229385/Comunicados>

<https://reparo2021.atlassian.net/wiki/spaces/TDR/pages/34144277/MACROPROCESSO+DO+SETOR>

and etc.


Answers:
author: Nic Brough -Adaptavist-
body: "Account suspended" message tells you why - "Your subscription for Atlassian Cloud hasn't been renewed."

You'll need to bother your site administrators, find out when they're going to pay for the service and get it re-enabled.


Tags: cloud

confluence-cloud
Different Page and Space Restrictions
Asked by CESMII:

I want to give everyone the right to view a space that has 2 pages.

But I want different people to be able to edit different pages within the space.

Example:

Space = Staff Landing page (everyone can view; only admin can edit)

Page1 = Tech (only Tech staff can edit or view)

Page2 = Blog (only Blog staff can edit or view)

My page permissions aren't working and the Blog Editor group I gave restricted access to the Blog page haven't been able to upload files.

Is it because no one can edit the Space except the admin?


Answers:
author: Vero Rivas
body: Hi [@CESMII](/t5/user/viewprofilepage/user-id/4275038)

Look at this post, maybe can help you

<https://support.atlassian.com/confluence-cloud/docs/what-are-confluence-cloud-permissions-and-restrictions/>

Cheers

comments: author: CESMII
body: Hi Vero,

Thank you for the reply.

This was one of the posts I used when I was setting up the permissions. I created group called "Blog Editors" and on the Blog page assigned them permission using the red padlock. I gave them access to edit/view. However, some of the people in the Blog group are also part of the Space Staff group \& that group hasn't go permission to edit the Space.

I even used this post to confirm I was on the right path: [Add or remove page restrictions \| Confluence Cloud \| Atlassian Support](https://support.atlassian.com/confluence-cloud/docs/add-or-remove-page-restrictions/) and my page permissions still don't work.

Do you know of a workaround?


Tags: cloud

confluence-cloud
password change
Asked by Thomas RANQUE:

Hi,

I initialy connected with google account identification, but i'd now like to connect directly with email and password to my confluence account.

How can i do?

Thanx!

tom


Answers:
author: Vero Rivas
body: Hi [@Thomas RANQUE](/t5/user/viewprofilepage/user-id/4220338)

Look at this post, maybe can help you

<https://confluence.atlassian.com/purchasing/atlassian-account-faq-644579660.html>

Cheers


Tags: cloud

confluence-cloud
Automatically allocate hours to Epics through different product phase
Asked by Steven Choiniere:

Hi,

Is there a solution to have hours automatically allocate to specific Epics when our product has entered a new phase?

For example: Product A (prototype) has moved phases to Product A (verification), when employees are adding hours to tickets that were previously linked to (Prototype), is there a way to automatically shift to (Verification) without manually closing and opening new tickets.


Answers:
author: Fabian Lim
body: Hi [@Steven Choiniere](/t5/user/viewprofilepage/user-id/3921668)

I don't think you can do this in confluence.

In jira you could use jira automation to create worklogs when an epic is transitioned.

Example: <https://community.atlassian.com/t5/Jira-Software-questions/Time-tracking-automation/qaq-p/1470097>

Regards


Tags: cloud

confluence-cloud

epic

hour

jira

verify
Linking to documents in my intranet shared drive.
Asked by Stephanie Johns-Chin:

We have a shared drive and I would like to link some content, excel files, into a confluence space on my page. How do I do that. Is there a macro?

Thanks!


Answers:
author: Vero Rivas
body: Hi [@Stephanie Johns-Chin](/t5/user/viewprofilepage/user-id/4412842)

I'm not really sure, but maybe it depends on the type of shared folder you need an addon (Onedrive, sharepoint, etc)

Cheers


author: Julius Zatroch
body: Hi [@Stephanie Johns-Chin](/t5/user/viewprofilepage/user-id/4412842)

We are using this add-on:

[https://marketplace.atlassian.com/apps/1216862/team-files-office-365-google-docs?hosting=server\&tab=overview](https://marketplace.atlassian.com/apps/1216862/team-files-office-365-google-docs?hosting=server&tab=overview)

comments: author: Stephanie Johns-Chin
body: Thanks so much! This community is so very helpful!


author: Stephanie Johns-Chin
body: Thank you for taking the time to respond to my question!


Tags: confluence-server

server
Rest API to create space based on blueprint
Asked by Ibrahim Mohammed:

As a part of automating space creation in confluence , I would like to know is there any REST API for confluence supporting to **create a new space** based on s**pace blueprints** mentioned below:

**Documentation space**

**Software project space**

**Knowledge bas**

**Team space**

Highly appreciated if any REST API for this available.


Answers:
author: Sarah Jordan
body: There is an Atlassian documentation how to create a space with blueprint throught the Rest API.

<https://confluence.atlassian.com/confkb/how-to-create-spaces-with-blueprints-through-the-confluence-rest-api-980460886.html>


Tags: cloud

confluence-cloud
Bulk Updating Confluence Pages via WebDav
Asked by antony terrence:

I am trying to write an XSLT plugin that converts XML to the Confluence WebDav directory structure. The idea is to update pages and attachments in bulk.

But I am unable to create folders in or write to the local mapped WebDav folder on my Windows 10 PC.

I am getting the following error:

![web_dav_error.png](https://community.atlassian.com/t5/image/serverpage/image-id/145145i3EB6F7B196B997BF/image-size/large?v=v2&px=999 "web_dav_error.png")

Do you know how to resolve this issue?

If this works, I would prefer the WebDav approach over the Confluence Server REST APIs, which seems to be a slower approach to update many pages at once.


Answers:
author: Brant Schroeder
body: [@antony terrence](/t5/user/viewprofilepage/user-id/441493) What account are you using to create the folder? Does it have the proper permissions? I have seen that error when the account does not have the proper permissions to create the folder.


Tags: confluence-server

server
Restrictions
Asked by Stephanie Johns-Chin:

I would like to give some people edit access to the blog posts but not allow the edit access for the rest of the page. Can this be accomplished\>


Answers:
author: Alexander Bondarev
body: Hi, [@Stephanie Johns-Chin](/t5/user/viewprofilepage/user-id/4412842) !

Welcome to the Community!

You should ask your project admin to add you "Blog"(add/delete) permission.

Also I want to share useful articles for your understanding:

- [Space Permissions Overview](https://confluence.atlassian.com/doc/space-permissions-overview-139521.html)


Tags: confluence-server

server
Unable to paste images
Asked by Lenore.Massa:

I can no longer paste images into Confluence. In addition, the upload function doesn't work either. Yesterday it did. How can this be resolved?


Answers:
author: Manon Soubies-Camy
body: Hi [@Lenore.Massa](/t5/user/viewprofilepage/user-id/4299320) and welcome to Community!

Do you face this issue on every page and every space? You may not have the "Add attachments" permission in the space you're working on.

Hope this helps,

- Manon


author: Alexander Bondarev
body: Hi, [@Lenore.Massa](/t5/user/viewprofilepage/user-id/4299320) !

You should ask your project admin to add you "Add Attachment" permission.

Also I want to share useful articles for your understanding:

- [What are Confluence Cloud permissions and restrictions?](https://support.atlassian.com/confluence-cloud/docs/what-are-confluence-cloud-permissions-and-restrictions/)

- [What are space permissions?](https://support.atlassian.com/confluence-cloud/docs/what-are-space-permissions/)

- [Space Permissions Overview](https://confluence.atlassian.com/doc/space-permissions-overview-139521.html)


Tags: cloud

confluence-cloud