Showing all attachments from the entire site and filtering by a label
Asked by Daniel Samuels:

Hi!

I am trying to show a list of documents from the entire confluence site, and then filter by specific labels, does anyone have any good ideas on how I could do this?

(basically I have many different departments in the company and each department has its own space, each department publishes a summary of their actions over the last month and posts it in their own space, I would like a macro to pick up these attachments from the different spaces and filter by a specific label and show the results.)

Thoughts?

Thanks,

Daniel


Answers:
author: CharlesH
body: Hi Daniel,

This is definitely possible with the aid of the Reporting plugin from ServiceRocket. A few of their ready-made recipes are already close to what you want to do: <http://docs.servicerocket.com/display/REPORT/Listing+Attachments+from+Current+Space>

That example includes a filter based on the title of the attachment, but you could filter on labels instead.

The plugin is a commercial one, but one I would recommend because it is very powerful and useful in scenarios like the one you've described.

Regards,

Charles


author: Daniel Samuels
body: Hi Everyone!

Thanks so much for all your answers. I will run through these options and see which one I like the look of, Im leaning toward the 'Reporting' plugin, atm.

Thanks!

Daniel


author: Christina Schantin [Communardo]
body: Maybe that could be a workaround for you: add the searchresult macro on your page with the following parameters:

search term: labelText:type your label here

content type: attachment


author: Daniel Borcherding
body: Hello Daniel,

I took a moment to review the link Charles provided. The reporting plugin does seems like a powerful utility, but it might not match your use case. It looks like that this plugin or at least the recipie he linked to is only able to pull attachments from the current space.

Reviewing the Atlassian documentation it looks like this might be a common problem:

<https://confluence.atlassian.com/display/DOC/Displaying+a+List+of+Attachments>

There are two macors that are interesting here. The first is the Attachments macro. This macro allows you to pull attachments by label, but its influence is limited to a single page.

The Space attachments macro improves functionality a bit by allowing you you pull in all issues from a specified space. The limit with this is that only a single space may be selected and there is no way to filter by label.

It sounds like you need a macro that will allow you to specify all spaces you want to pull from as well as a label or set of lables to aggregate. Your prescribed functionality seems like a feature request or a note to an [expert](https://www.atlassian.com/resources/experts) to build out this custom functionality

comments: author: CharlesH
body: If you dive a little deeper into the documentation for the Reporting plugin you'll see a range of reporting options available with different scope. The content reporter would be capable of including all spaces within the analysis. Swapping the local reporter in the recipe for the content reporter would be a step towards a solution for the scenario described by the original poster.<http://docs.servicerocket.com/display/AtlassianPlugins/content-reporter>


author: Daniel Borcherding
body: Charles,

My complete bad here. You are obviously much more familiar with the technology than I am.