youngmon/atlassian-qna huggingface dataset:
Boards, Unito, and Workflow
Asked by Lee Allen:

My team and I just decided on Trello for our project management tool. Does it make sense to have a social media board, promo board, email board etc and then have one master marketing board to link the final card to? If so, is how do I add one card from a board to a new board with unito?

What are some ways other teams set up departments and all of the categories that go along with that department? I want to make sure everything stays organized and am looking for suggestions on best options. Thanks!


Answers:
author: Soumyadeep Mandal
body: Hi [@Lee Allen](/t5/user/viewprofilepage/user-id/3945001) ,

Please visit the below links and follow the steps. I hope it will solve your problem!

<https://blog.trello.com/trello-master-board-unito>

<https://blog.trello.com/multi-board-workflows-trello-butler>

<https://blog.trello.com/trello-unito-power-up>


author: Iain Dooley
body: [@Lee Allen](/t5/user/viewprofilepage/user-id/3945001) quite often if you're just getting started I think you're sometimes better off putting things on one board and then using labels and filters to show only cards relevant to a particular deparment, I wrote about this here:

<https://community.atlassian.com/t5/Trello-articles/How-can-I-see-all-my-Trello-cards-in-one-place/ba-p/1050430>

As things become more complicated you can split things out into new boards, I like to use a "board of boards" approach where each board is linked from a card in a master/overview board, I rarely see the value in synching cards between 2 boards except in the case of creating a personal overview board to replace Trello's "Cards View" where you can't re-order/reprioritise the cards, ie. when a member is added to a card, creating a linked copy in their personal board.

Side note, if you're looking to have an email board you might like my product BenkoDesk:

<http://www.benkodesk.com/>

or the SendBoard powerup:

<https://sendboard.com/>
Making Trello Attachments Smaller?
Asked by L. Dee Miller:

Hello,

I was just wondering whether it was possible to make the Trello Attachments smaller? Like reduce the width?

We have some users who are a bit overwhelmed when they have multiple attachments such as in the example.

If we could include only the card name, that would be ideal!

Regards,

LD Miller

![Trello Post 20200528.png](/t5/image/serverpage/image-id/96901i72DD6A475AF58F07/image-size/large?v=v2&px=999 "Trello Post 20200528.png")


Answers:
author: L. Dee Miller
body: One workaround, if you are not using the Description for something else:

Put the links for the cards in the Description. Trello automatically renders the links into the card names and the links are only one line tall allowing you to display many more together!
Clear Votes
Asked by Ben:

Is there a way to clear all votes when using the Voting Power up?

I tried to disable it to start over, but that does nothing. It still even shows the old votes when doing that. Thanks!


Answers:
author: Soumyadeep Mandal
body: Hi [@Ben](/t5/user/viewprofilepage/user-id/3944941) ,

Welcome to the community!

Please visit the below link and follow the steps. I hope it will solve your problem!

<https://help.trello.com/article/788-voting-on-cards>

comments: author: Ben
body: Hi Soumyadeep,  

Unfortunately, this does not address the question. I am looking to clear ALL votes. This only talks about an individual taking back their personal vote.


author: Patrik Gustafsson
body: Not even disabeling the power up resolves this.  

I was using the leaner coffee plugin before. (That did not have this problem) but it hade random limits on the number of votes.  

As an admin clearing votes is essential.. not sure where to file a feature request.


author: Ben
body: My hack solution was to copy every card and archive the cards with the votes. That leaves a card without any votes. It is not ideal. It is very manual and now every comment is attributed to me (because I was the one did the copying). It did get the job done well enough though.

comments: author: Iain Dooley
body: [@Ben](/t5/user/viewprofilepage/user-id/3944941) note that in order to copy all cards in a list, you can just copy the list:

[https://help.trello.com/article/802-copying-cards-lists-or-boards#:\~:text=To%20copy%20a%20list%2C%20click,and%20all%20of%20its%20cards.](https://help.trello.com/article/802-copying-cards-lists-or-boards#:~:text=To%20copy%20a%20list%2C%20click,and%20all%20of%20its%20cards.)


author: Jamin Peckham
body: The accepted answer is not the answer here.

We need to be able to clear all the votes.


author: James McDowall
body: Easy. Use 'Butler' \>\>

Create a new 'Board Button' and use the following:
> create a new list named "old", move all the cards in list "Retro Safety Check" to list "old", copy all the cards in list "old" to list "Retro Safety Check", and archive list "old"

In the above example I can a single common list called 'Retro Safety Check' I wanted the team to vote on by-weekly.

This then gives a nice clean button at the top of the board and does exactly what you want.

Hope this helps!

comments: author: Starace
body: Hi James

I tried your suggestion and the votes are copies as well:

create a new list named "old", move all the cards in list "Agenda items" to list "old", copy all the cards in list "old" to list "Agenda items", and archive list "old"

Is anything else that needs to be done?

Thanks


author: James McDowall
body: Looks like Atlassian updated the metadata of what is coped. This no longer works for me either now. It was a 'feature' for me at the time that it 'didn't' copy the votes over when you copied cards.

Unfortunately it now does.


Tags: vote
Can't create board on Trello in MS TEAMS
Asked by Maja_Seidenfaden___ZILLION:

Hi there,

I'm a part of a bigger company using MS TEAMS for intern communication, we would like to use Trello too. So, I've already added Trello to our company TEAMS group, however, it seems like I can't create or select a board. It won't let me select starred boards or personal boards. :)

Can you help?![Screen Shot 2020-05-28 at 10.40.16 PM.png](https://community.atlassian.com/t5/image/serverpage/image-id/96872iBB109669D677DA30/image-size/large?v=v2&px=999 "Screen Shot 2020-05-28 at 10.40.16 PM.png")![Screen Shot 2020-05-28 at 10.37.23 PM.png](https://community.atlassian.com/t5/image/serverpage/image-id/96873i03E036A7C66C96B8/image-size/large?v=v2&px=999 "Screen Shot 2020-05-28 at 10.37.23 PM.png")


Answers:
author: Ryan
body: Hi there,

If you don't have any boards created yet, then you will need to log in to Trello directly to create boards. Once you have created boards there, you will be able to select them within MS Teams to view and edit them.

Enjoy the rest of your week!

Ryan


Tags: team
image is not coming in as expected
Asked by Matthew Harrison:

Usually (for the last 2+ years) when I use Snag-it to screenshot a portion of my screen I can paste it on a card and it will automatically set the Cover of the card to that image. Now when I paste starting around 5 PM eastern time on any board it just pastes a PNG file and it doesn't behave like the typical manor.

Is this a site-wide blackout of that particular functionality? I have tried hard-refreshing the page to no avail.

I tested dragging and dropping a jpg from file explorer and it too is not functioning as expected.


Answers:
author: Michael Pryor
body: It was a bug in Trello and it should now be resolved.


author: juanitofrondeg
body: Same for me - just adding png files as attachments, without creating (or giving option to create) a card cover. Have cleared cache and restarted browser. Have also tried on different boards and on different browsers. Same result everywhere.

comments: author: John_Accrocco
body: Having the exact same issue. It started off with the images not displaying correctly. Now I am unable to even edit the cards. I've tried every browser, cleared the cache and a different device. Glad it's not just me. Trello is definitely having problems.


author: Tyler Hahn
body: Same issue here, 'Unable to use image.jpg as a card cover' error returned when attempting to set cover image.


author: Tara Steenson
body: Is this happening again? 2022
Im trying to add a new board, but it wont let me.. and I only have 1 board? Any ideas?
Asked by Ali Fathali:

I have a free account and for some reason I can only have 1 board. When I go to add another one.. the **create board** button is not activated-

Does anyone have any ideas? I thought I would have at least 4-5 free boards on Trello


Answers:
author: Michael Pryor
body: When I've seen this before, it's because the Create button isn't active until after you type a title in the title field.
Can I create a hierarchy such as a campaign that has multiple projects under it and projects with ta
Asked by Sherman Klassen:

I need to be able to create campaigns for a client that have I one to many projects under it. Each project havng one to many tasks.


Answers:
author: Brittany Joiner
body: Hey [@Sherman Klassen](/t5/user/viewprofilepage/user-id/3944610) there's a couple of ways you can go about this.

1. You can have a campaign be a card, and use the checklist items to organize all the projects underneath it.

2. You can have a meta card that explains the overall campaign and links to trello cards associated with the project, and add labels on that card to match that project.

3. You can use something like Hello Epics, a power-up that is meant for having parent/child relationships with parents where you could have a parent card (campaign) and children cards (projects).

Let me know if any of those help!
Can i view open tasks?
Asked by Sherman Klassen:

Is it possible to view all tasks that are due on a specific date? By person, by role? Can I view all of my tasks and filter by date due, date opened or project?


Answers:
author: Brittany Joiner
body: [@Sherman Klassen](/t5/user/viewprofilepage/user-id/3944610) you can do this with the Calendar Power-up!

Add it to your board and then you can click the calendar view, and filter cards by member! (Just go to "search cards" and click the filters you want!)
Is it possible to create a forecast for employee availability for 1 to 4 weeks out?
Asked by Sherman Klassen:

I need to view employee availability more than a week out, up to four weeks out so I can plan more effectively


Answers:
author: Iain Dooley
body: [@Sherman Klassen](/t5/user/viewprofilepage/user-id/3944610) the best tool for gantt chart style project planning on Trello that I've found is Placker
How can I assign limited permissions to all members on my board?
Asked by Fabio Castellanos:

Like each member on my board can only see whats is assigned for them, they can not see somebody else's events?


Answers:
author: Michael Pryor
body: Trello really isn't built for this to be honest. It's meant to provide a shared perspective to the team and defaults to open and transparent.

Jira has pretty fine grained permissions and you might be able to achieve that kind of use case in that tool: <https://support.atlassian.com/jira-core-cloud/docs/how-do-jira-permissions-work/>


author: Bibhuti Bhusan Santy
body: I Have been looking for the answer to this question but in vain. Any body here could help in restricting the access of members for the tasks they are assigned to.

comments: author: Brittany Joiner
body: [@Bibhuti Bhusan Santy](/t5/user/viewprofilepage/user-id/5020466) welcome to the community! see Michael Pryor's response above. Trello isn't really meant for this as it's meant for more shared collaboration features. But if you want, you can use something like Unito (or create custom automation with Trello automation) to create and sync cards between multiple boards, so that you can have one board that shows everything for you, and then each person can have their own board and see their own cards.
I would like to see tasks in the timeline view or Gantt chart format. Will I be able to link the tas
Asked by Bharath Raghavan:

I would like to see tasks in the timeline view or Gantt chart format. Will I be able to link the tasks ? If I move one task by one week, will the corresponding linked tasks automatically changes ?


Answers:
author: Iain Dooley
body: [@Bharath Raghavan](/t5/user/viewprofilepage/user-id/3944546) check out the tool Placker, I think it's the best Gantt charting tool for Trello

comments: author: Victor Hellmeister
body: Doesnt Trello do this linking on native way? I dont want to depend on external plugins....Thanks for answering...
Is there anyway of exporting a CSV that includes all labels?
Asked by Scott Burgess:

It seems the export function will only export a single label. This is understandable in the context of a CSV file, but is there any workaround?


Answers:
author: Antonio Panea
body: Hi [@Scott Burgess](/t5/user/viewprofilepage/user-id/3542700) ,

Thanks for reaching out! Toni here to help.

With [Crmble Power-Up](https://trello.com/power-ups/5e5e8b4b55a4ea5fedc0dafa/crmble) you will be able to do it with the new feature we are launching by the end of this week. Moreover you can import already CSV files.

If you need something let me know.

Cheers

Toni
I want all my tasks to default to 8am when they sync to my mac ical-can this be done?
Asked by Kevin:

I find the syncing of my Trello tasks to my Mac Calendar l fantastic and so helpful but I want them to default to an all-day or 8 am time.

Can this be done?


Answers:
author: Mike
body: Hi Kevin,

I'm afraid not, you can't currently set a default due date time, but I'll make sure the team knows that's something you'd like to see in the future!

comments: author: Kevin
body: dear Mike

But the real benefit is if it could be recorded as an all-day event so it always sat at the top of your daily calendar


author: Mike
body: Trello due dates have to have a time associated with them, so a calendar app will show the event at that time. THere's not currently a way to have no time associated with the due date, but I'll pass that along as well!
Ways to Pre-Predict URL of Wiki Page?
Asked by Ralph Bolton:

Our monitoring system generates alerts, into which I'd like to put a link to Confluence for the alert in question. Since we create alerts all the time, the Confluence pages for them aren't yet written though, so I'd like to pro-actively like to put a link to where the page will be, if someone writes it (yes, I know you can argue the doco should get written first, but it isn't, so we've got to work with it).

The URLs of Confluence pages are no longer predictable because of the PageID (this wasn't the case some years ago, but never mind..)

If the alert has no page created, then obviously I'd expect Confluence to return a 404 type message. However, for pages that have been created, I'd like the user to end up there as normal.

All the alert documentation will be below a specific ancestor page, which already exists, so I know the URL/pageID for it.

By way of an example, let's say I have an alert called "disk_space". I'd like to generate a URL something like:

<https://example.atlassian.net/wiki/spaces/ME/pages/1234567890/Monitoring+disk_space>

(the actual page will called "Monitoring: disk_space")

Onto possible solutions:

The PageIDs aren't predictable, so I think I'm out of luck there.

Short URLs (like the share URLs) are based on PageID, so I'm out of luck there too.

The search feature is quite close to what's required. I can perform a search with:

[https://example.atlassian.net/wiki/search?text=Monitoring%3A%20disk_space\&title=true\&ancestor=23452345](https://example.atlassian.net/wiki/search?text=Monitoring%3A%20disk_space&title=true&ancestor=23452345)

This returns at most one or two results, but there's apparently no way to do an "I'm feeling lucky" to immediately go to the first result.

Are there any other ways to work out a (possibly non-existent) page URL and send the user there?


Answers:
author: Fabian Lim
body: Hi [@Ralph Bolton](/t5/user/viewprofilepage/user-id/4693595)

Welcome to the community!

Just to clarify, you have an alert system that sends notifications with links to confluence pages. However, new alerts get created on the fly, so in most cases no links to confluence exist. Is this correct? Are the alerts created by you?

I think that the only solution is to create the confluence page right away manually with no content when new alerts get created and add the link.

Cheers

comments: author: Ralph Bolton
body: Yes, you're right - the monitoring system would like to generate the URLs, even if the pages don't yet exist.

It does seem I'm out of luck here. An "I'm feeling lucky" search feature would probably solve it quite nicely (ie. for pages that exist, it'd go straight there, for those that don't, the user at least gets to see some other, possibly relevant, pages).

For now I'm going with links to search results - it's the best that's possible, without having to create dozens of (probably empty, or at least "under construction") pages and then have some sort of lookup feature in the monitoring tool to look up the correct link for the alert in question.

Thanks for your suggestions :-)


author: Sean Odell
body: .


Tags: cloud

confluence-cloud
DVCS account is not showing my repository
Asked by Chris CHAULVET:

Hello,

I do have access to a bitbucket repository and liked the "repository link".![issue-dvcs-account.-2.JPG](/t5/image/serverpage/image-id/175990i259FF13ACF29FEFC/image-size/large?v=v2&px=999 "issue-dvcs-account.-2.JPG")

But, on Jira, I'm not able to see the repository in "code" tab. That's so strange, because I do have access on that repository on Bitbucket.

![issue-dvcs-account.-3.JPG](/t5/image/serverpage/image-id/175989iE34556AB2D8A3D15/image-size/large?v=v2&px=999 "issue-dvcs-account.-3.JPG")

![issue-dvcs-account-4.JPG](/t5/image/serverpage/image-id/175992i123CAEF50AD7561A/image-size/large?v=v2&px=999 "issue-dvcs-account-4.JPG")

Also, I'm able to create a "branch" from the Jira Ticket.

Do you have any idea what's wrong?

Thank you for your help,

Chris


Answers:
author: Vishwas
body: Hi [@Chris CHAULVET](/t5/user/viewprofilepage/user-id/1411965)

In Bitbucket cloud we have "Jira Issues" tab that's where we have to link a Jira project.

Like this ![Jira_BB.png](https://community.atlassian.com/t5/image/serverpage/image-id/176012i2A454ED9AC25083F/image-size/large?v=v2&px=999 "Jira_BB.png")

then we can see that particular repository in "Code" tab of Jira

![Jira_BB2.png](https://community.atlassian.com/t5/image/serverpage/image-id/176013i56E6CDC3AC45D80C/image-size/large?v=v2&px=999 "Jira_BB2.png")

Regards,

Vishwas

comments: author: Chris CHAULVET
body: With your method, I wasn't able to see the repository.  
But, really strange, I've created a group "Administrator" in my workspace, then, add my user, and I was able to link from the "Code" tab on Jira : ![issue-dvcs-account-5.JPG](https://community.atlassian.com/t5/image/serverpage/image-id/176050iA613249B94149AEB/image-size/large?v=v2&px=999 "issue-dvcs-account-5.JPG")

It's now working, thanks!


Tags: bitbucket

cloud

code

confluence-cloud

dvcs
confluence we ran into issues because the file may the wrong type password protected or read only
Asked by Hassan Moukadem:

Hello.

we have been having an issue that we cannot upload a doc to the space we have been working on for a while and keep getting the followig message

"confluence we ran into issues because the file may the wrong type password protected or read only"  

we tried every solution online, and no sucess


Answers:
author: Pramodh M
body: Hi [@Hassan Moukadem](/t5/user/viewprofilepage/user-id/2633041) [@Hassan Moukadem](/t5/user/viewprofilepage/user-id/2633041)

The latest version of Word is read-only when you save it, can you try saving it in 2013 format and then import

<https://confluence.atlassian.com/doc/import-a-word-document-into-confluence-170493136.html>

Thanks,  
Pramodh


author: Kishan Sharma
body: Hi [@Hassan Moukadem](/t5/user/viewprofilepage/user-id/2633041)   

Can you try zipping the file in a folder and try uploading to see if that works ?


Tags: cloud

confluence-cloud

upload
The space setting of compliance is no work.
Asked by SYNTEC:

Hi Sirs,

We could not set the restriction in the Space Settings,

it would show "Loading..." as following graph.

The version of compliance is updated.

And the version of confluence is 7.13.3 with Server type.

Thanks for your support.

![compliance issue.png](/t5/image/serverpage/image-id/175979i144C506B6CE4FA1D/image-size/large?v=v2&px=999 "compliance issue.png")


Answers:
author: Craig Willson (AppFox)
body: Hi there,

Thanks for raising this. I'm part of the team that provide the Compliance for Confluence App that this question relates to.

I noticed you have just raised a ticket with our support team and this is the best route to get the problem investigated and resolved. I'll keep in touch with our team and we will update you on our progress through the support ticket.

Best wishes,  
Craig

comments: author: SYNTEC
body: Thank you for your attention to this matter.


Tags: confluence-server

server
Possible to create a dynamic overview of document owners and other roles inside the document?
Asked by Jesper Ungermann Christensen:

Hi,   

Is it possible to create a dynamic overview of Document owners or other informations inside a document?   

I've tried to play around with tags, which didn't did the trick.   

In all our documents we have a field called "Document Owner", which we manually fill in with a role.   
Furthermore we have RACI (Itil) roles for all documents.   
But we do need an dynamic updating overview of Document owners and Raci roles for all our document, so we easy can see an overview of all documents which have our Compliance manager (e.g.) as document owner


Answers:
author: marc -Collabello--Phase Locked-
body: Hi [@Jesper Ungermann Christensen](/t5/user/viewprofilepage/user-id/4632969) ,

One way to do this is to use the page properties and page properties report macro: See <https://support.atlassian.com/confluence-cloud/docs/insert-the-page-properties-report-macro/> . You would need to have a document owner field as a page property.

comments: author: Jesper Ungermann Christensen
body: Thanks - Thats definitely the right solution.  

I'm having some issues with the Expand macro.   
We have these informations inside an expand macro.   
Do you know it that's not possible? Or should I start a new question regarding this functionality? :-)


author: marc -Collabello--Phase Locked-
body: Can't give you a definitive answer, but Confluence Cloud often has problems with nested macros.


author: Sven Schatter _K15t_
body: Hey [@Jesper Ungermann Christensen](/t5/user/viewprofilepage/user-id/4632969),

In addition to the Page Properties Macro you might also want to look at a free app by my team at K15t: [Page Links for Confluence](https://marketplace.atlassian.com/apps/1226626/page-links-for-confluence?hosting=cloud&tab=overview&utm_source=atlassian-community). It lets you set up custom relationships between pages and other entities (such as other pages or users) via which you can for example define an owner as seen in this screenshot:

![image-20211007-121243.png](https://community.atlassian.com/t5/image/serverpage/image-id/176186i9731E4F3B133E520/image-size/large?v=v2&px=999 "image-20211007-121243.png")

Hope this helps! :)

Cheers,  
Sven


Tags: cloud

confluence-cloud