Meeting notes - incomplete Tasks view
Asked by Martin Krimpelbein:

Hi there,

not sure if just my handling is wrong or if it's the correct behaviour.

Maybe someone can help me.

I use the meeting notes blueprint. If I add a task within the notes - everything is fine.

But if I look into the overview of the notes, where all incomplete task are visualized, the apperance is "stupid".

For me - it's nonsense, that the overview shows the assignee and the date within in the description AND in the specific columns. (see Screenshot)

Is there any way, that the assignee and the date ++**only shows up in the specific columns**++ and not in the description?

Thanks in advance.![meeting_notes.png](/t5/image/serverpage/image-id/72382i9BEAD8AAC20C6B12/image-size/large?v=v2&px=999 "meeting_notes.png")


Answers:
author: Katie A
body: If you have access to the macro "Table Transformer", you can fix this!  
(Although I understand you may not. Thankfully my job does!)

1. make sure you put all "Descriptions" you want to capture in quotes

like- \[\] "Description" [@User](/t5/user/viewprofilepage/user-id/115298) //date

(where \[\] is the checkbox icon)

LIKE THIS:

![Screenshot 2024-01-24 at 11.35.01 AM.png](https://community.atlassian.com/t5/image/serverpage/image-id/302344iA059039BDE4E7865/image-size/large?v=v2&px=999 "Screenshot 2024-01-24 at 11.35.01 AM.png")

2. put your task report macro INSIDE of a table transformer macro.

3. In the table transformer macro, under "Presets" put "custom" and in "SQL query" put something like this:

SELECT  
T1.'Task appears on',  
T1.'Assignee',  
T1.'Due date',  
T1.'Label(s)',  
MATCH_REGEXP(T1.'Description',"(?\<=\\")\[\^\\"\]\*","u")  
AS 'Description'  
FROM T1

This is the result:

![Screenshot 2024-01-24 at 11.35.57 AM.png](https://community.atlassian.com/t5/image/serverpage/image-id/302345iCDE77CB1BAA7B328/image-size/large?v=v2&px=999 "Screenshot 2024-01-24 at 11.35.57 AM.png")


author: Shannon S
body: Hello Martin,

Thank you for bringing this to us.

The Meeting Notes template employs the use of the [Task Macro](https://confluence.atlassian.com/doc/add-assign-and-view-tasks-590260030.html) to log tasks. In order to pass an assignee and due date to the task, then you include those details in the description of the task.

The overview page then uses the [Task Report Macro](https://confluence.atlassian.com/doc/task-report-macro-590260009.html). The Task Report Macro pulls the details from the description to populate the **Due date** and **Assignee** columns. Unfortunately, Confluence does not hide that information from the description from the description when it displays them in the Task Report Macro.

As a result, the information becomes duplicated, which is the behavior you are experiencing. A feature request was logged to try to correct this, but it has been closed as we do not have plans to implement this in the near future.

* [CONFSERVER-34223](https://jira.atlassian.com/browse/CONFSERVER-34223) *Assignee and Date column duplicates information from Description column in Task Report Macro*

I hope this clarifies things, but do let me know if you have any questions.

Regards,

Shannon

comments: author: BobKnip
body: I had the same question/problem. Since my name is quite long, tasks assigned to me are often more blue assignee-label than description. And pages with many tasks assigned to me are hard to read. (Even though I do my best to work off my tasks. ;-) )

Showing this duplicate assignee information makes the Task Report Macro have little added value, because it will also not work if you do not include an @assignee with the task.

If Atlassian is not going to hide the information in the label (closed ticket), possibly allow to define an assignee field/column in the same row as the task, from where the Task Report Macro will collect that information. Then you no longer have to add it to the task description itself.


Tags: confluence-server

meeting-notes

server