youngmon/atlassian-qna huggingface dataset:
How can I set the Watch feature to automatically default to unchecked?
Asked by Selbe Bartlett:

Whenever we create a new card or board and add members to it, the default is set for them to "Watch" the card, and they get every single update on the card even if it isn't relevant to them. I'm trying to find out if there is a way for me to set the system up in a way that sets "Watch" to unchecked automatically.

Thanks for your help!


Answers:
author: Dreamsuite Mike
body: Hi,

There is an automation for this

![Screenshot 2023-08-15 160031.png](https://community.atlassian.com/t5/image/serverpage/image-id/275252iA47D75CC9318456D/image-size/large?v=v2&px=999 "Screenshot 2023-08-15 160031.png")

comments: author: Selbe Bartlett
body: Thank you Dreamsuite Mike. I'm going to test this out next week. I've never used Automation Rules before so I did some research and found some YouTube videos and support documentation that I think will help. Grateful for your assistance!


Tags: board

card
Visibility overviews to others
Asked by Stijn van Oirschot:

I've created some overviews. For example an overview of activities with a specific label. But unfortunately the other members don't see those. They are member of the board only. How can I make them visible to the others?


Answers:
author: Dreamsuite Mike
body: If you mean filtered views. You will see that when you apply the filter, the web address changes:

![Screenshot 2023-08-15 143533.png](https://community.atlassian.com/t5/image/serverpage/image-id/275212i1CE9BCE0B1FF4E27/image-size/large?v=v2&px=999 "Screenshot 2023-08-15 143533.png")

![Screenshot 2023-08-15 143542.png](https://community.atlassian.com/t5/image/serverpage/image-id/275211i8B6215C1D7E26FF1/image-size/large?v=v2&px=999 "Screenshot 2023-08-15 143542.png")

You can then paste the link into the Trello board and the other members will be able to click on them to view...

![Screenshot 2023-08-15 143720.png](https://community.atlassian.com/t5/image/serverpage/image-id/275213i2E10C106143BD7A3/image-size/large?v=v2&px=999 "Screenshot 2023-08-15 143720.png")
My Google form is not showing all the answers the mobile guys are answering once on card in trello
Asked by hcpcleveland:

All fields are required on the google form. submit works.. Then when I see the card on the trello boards a couple fields are not showing..

How can i fix this


Answers:
author: Dreamsuite Mike
body: Hi [@hcpcleveland](/t5/user/viewprofilepage/user-id/5292923)

How are you connecting Google Forms to Trello?

comments: author: hcpcleveland
body: yes, the form creates the card onto my board! just a couple of the questions answers from the drop down are not showing up when i see the card on my board... those spots show up blank.


author: Dreamsuite Mike
body: Understood but for the data to get to Google Forms, I am guessing you are using a program like Zapier??


author: hcpcleveland
body: I did not originally set this up, so I am unsure. I have access to the google form to update, although I am unsure of the way it connected to my Trello board.


author: Dreamsuite Mike
body: It is likely that if the Google form has changed, the mapping is broken with the application that joins Google Forms to Trello

You can find out what app is doing that connection by going to your profile picture then settings:

![Screenshot 2023-08-16 110104.png](https://community.atlassian.com/t5/image/serverpage/image-id/275429iEBEF791D4A7A6EB0/image-size/large?v=v2&px=999 "Screenshot 2023-08-16 110104.png")

Then scroll down to the part called **Applications**. You are looking for Zapier or Make or similar.

![Screenshot 2023-08-16 111544.png](https://community.atlassian.com/t5/image/serverpage/image-id/275430i9F4E745EF60EE523/image-size/large?v=v2&px=999 "Screenshot 2023-08-16 111544.png")


author: hcpcleveland
body: Thank you, Ill do that. I just do not want to mess up what is on all the mobile phones for connection.


author: hcpcleveland
body: ok, Found it, states butler, now how do i fix it? I do not want to revoke it correct? Is there a way just to reboot it?


author: Dreamsuite Mike
body: Does it **only** say **Butler**?

Butler doesn't have the functionality to do such a thing..

Can you please share a screenshot of the Applications settings page you have, like the screenshot I put above?


author: hcpcleveland
body: ![Screenshot 2023-08-25 120501.png](https://community.atlassian.com/t5/image/serverpage/image-id/277228iDA6DCBC8964F6119/image-size/large?v=v2&px=999 "Screenshot 2023-08-25 120501.png")


author: hcpcleveland
body: We have a paid account. I still do not have this issue resolved.
Trello account
Asked by ???? ?????????:

Good day guys!   
I have some problem with my trello account. I didn't see information about blocked russian accounts on email. I think it got into spam. I have important information in my profile for my work and personal life...  
Can you give me access only 24 hours. I want to export something data. Thanls for your support and uderstanding!  
My account for email i\*\*\*@g\*\*l.\*m or i\*\*\*@\*\*\*.\*u


Answers:
author: Sal
body: Hey [@???? ?????????](/t5/user/viewprofilepage/user-id/5292751)! If you're having issues logging into your Trello account, or you believe your account got disabled, please get in touch with us using our contact form <https://trello.com/contact>, and share with us all the necessary details to help you with your issue.

comments: author: ???? ?????????
body: Hello! Thanks for replying but this form is broken. I share scrin with information. I don't khow where i can write my problem  
![1.jpg](https://community.atlassian.com/t5/image/serverpage/image-id/275604iBB894197A74657E3/image-size/large?v=v2&px=999 "1.jpg")
Account access lost
Asked by Timur:

Hi. I have found that my Trello account (tim_work@mail.ru) was deactivated. I wasn't informed that you are going to deactivate my account, there were no emails. So I didn't have a chance to export my data.

Could you reactivate it or send exported data to my email? Thanks.


Answers:
author: Andy Heinzer
body: Hi,

Atlassian sent an email to that account on 11 July 2023, 05:03 PM UTC

I recommend creating a support ticket under [https://support.atlassian.com/contact/#/?inquiry_category=account_management\&reason=other_queries\&support_type=customer](https://support.atlassian.com/contact/#/?inquiry_category=account_management&reason=other_queries&support_type=customer)

I am not sure if this can be reactivated, but if it can, that kind of support case would be necessary to make it happen.

comments: author: Timur
body: Thanks!


Tags: russia-sanctions
Why can't I share the Kanban I created?
Asked by _???_??????Q?_713990814 _????48?????_?????_ ??????_??????:

![6V_4~J&#125;T\[M6073\]9TDPSY$R.png](https://community.atlassian.com/t5/image/serverpage/image-id/275127iEA227C862088889E/image-size/large?v=v2&px=999 "6V_4~J&#125;T[M6073]9TDPSY$R.png")


Answers:
author: Oliver S
body: Hi there,

Welcome to the community! :)

Taking a look, it appears there might have been a network error when trying to invite people to the board.

What browser are you us

Are you able to try again via an incognito / private window and let me know if the issue still happens?

Similarly, can you try a different browser and let me know if that works. You could also try a different network and see if that helps.
All my boards are set to Workspace Visible but?
Asked by Paul Lewis:

my boards are not visible to workspace members. I have to send a separate individual invite for to each board for each member. Seems like "Workspace Visible" isn't really that.

Any suggestions?

Thanks,

Paul


Answers:
author: Dreamsuite Mike
body: Hi [@Paul Lewis](/t5/user/viewprofilepage/user-id/5292395)

I understand why this would seem confusing. They are workspace visible in the sense that if a member goes to the boards page of the workspace, they will see all boards set to **Workspace Visible**

But, I can see why you would expect setting that to automatically join them to a board. I can't answer for Atlassian as to why it is set up like this. I also think it would be logical that workspace visible boards show up in the sidebar without a workspace member having to join but that isn't the case oddly.

There is an explainer here, which I hope helps:

<https://support.atlassian.com/trello/docs/changing-the-visibility-of-a-board/>

comments: author: plewis
body: Thank you [@Dreamsuite Mike](/t5/user/viewprofilepage/user-id/5153180)

So this sentence in the explainer link you provided is not actually correct?

*"A Workspace visible board will be visible **and editable** by members of the Workspace by default."*

That is where I'm having difficulty.

I administer 12 boards and each time someone joins our marketing team I have to send out an individual link for each board, even though I've added them to the Workspace?


author: Dreamsuite Mike
body: It is correct...to a point...but it is confusing

If you add them to the workspace and they navigate to the boards section...They will see **ALL**workspace visible boards...

They can open the board, make changes to it but if they will have to join it to be able to be a card member or to be notified of changes etc...

I agree that it is an odd way of doing things but it's never been that much of an issue for me or any of my clients...

What you can do to circumvent that is to have an "onboarding board", which you can give them the link to. On that board, include the share links to all the boards you want them to join...  

![Screenshot 2023-08-15 143242.png](https://community.atlassian.com/t5/image/serverpage/image-id/275206i684C82D02845F22E/image-size/large?v=v2&px=999 "Screenshot 2023-08-15 143242.png")![Screenshot 2023-08-15 143141.png](https://community.atlassian.com/t5/image/serverpage/image-id/275207i78AB5DA1CA0E5FE8/image-size/large?v=v2&px=999 "Screenshot 2023-08-15 143141.png")


author: Dreamsuite Mike
body: My Trello motto, "You can do *almost* anything in Trello, if you use your imagination" ?


author: plewis
body: Thank you [@Dreamsuite Mike](/t5/user/viewprofilepage/user-id/5153180) I appreciate your help.

My issue is the "...and editable" part. Our workspace members can only see the cards, not interact with or edit them.

The onboarding board is a good idea. I just set up an onboarding email template with the links.

Thanks again for your insight.
How do I get sound notifications for Trello in Chrome on a Windows computer?
Asked by Curtis Rittenour:

I have Windows 10 and am using Trello in Chrome. How do I set up sound notifications for changes made to my board?


Answers:
author: Beverley
body: Hi Curtis - welcome to the community!  

You can enable desktop notifications here from your [Accounts](https://trello.com/me/account) page, and click on the 'Allow desktop notifications' button.  

We have a guide with more information on receiving Trello notifications, including how to enable desktop notifications: <https://support.atlassian.com/trello/docs/receiving-trello-notifications/#Desktop-notifications>  

I hope that helps!

comments: author: Curtis Rittenour
body: Thank you, Beverley, for your time.

I've tried all these settings and I'm still not getting "sound" notifications.

The red bell always shows up in the browser version of Trello (I use Chrome), but I was hoping for a "ding" sound on my computer whenever a red bell (change) takes place.

My iPhone application of Trello can produce a sound when there's a change/notification, but not on my desktop computer.

My accounts page does not have an "Allow desktop notifications" button.

I clicked on the lock icon and have set "allow" for Trello in Chrome site settings, but I don't get sound notifications.

I use Ad Block software. Does that have something to do with it?

In my Windows settings, I have "Get notifications from apps and other senders" turned on. But Trello (which I guess is not an app) is not listed. Google Chrome is listed, but it is turned off. I wonder if that is the problem.

Maybe what I'm asking for doesn't exist.


author: Curtis Rittenour
body: I just figured out the problem. It was the Windows setting for notifications from Chrome. I was looking for a Trello setting, but Trello is running in Chrome, not as a standalone app.
Automation - using # of items in list as trigger for movement in/out
Asked by Steve West:

Hi all- looking to use automation to drive my workflow a little bit better.

I have three lists:

* Backlog
* In Process
* Done

I only want to have three items in the list at one time, so I've been using the trigger "when list has fewer than 3 items" as a starting point. Once I move an item from In Process to Done, I'd like the automation to move the top card from the Backlog list into the In Process list. But I can't seem to find the Action that would do that.

Is this something that is possible with Automations? Thanks!


Answers:
author: Dreamsuite Mike
body: You can indeed to this...

![Screenshot 2023-08-15 094523.png](https://community.atlassian.com/t5/image/serverpage/image-id/275169i04B08F2FD532415A/image-size/large?v=v2&px=999 "Screenshot 2023-08-15 094523.png")

comments: author: Steve West
body: Thanks Mike, this worked perfectly! Really appreciate the help.


author: Dreamsuite Mike
body: No problem. Using Trello as a pull system seems absolutely perfect to me....
Adding a field to a checklist item - Time Estimate
Asked by Ryan:

Hi,

I would like to add a field to my checklist items to estimate how much time each task will take. Does anyone know of a way to do this?

Example would be like this

Checklist for Task 1

- subtask 1 15 hours

- subtask 2 25 hours

- subtask 3 3 hours


Answers:
author: Dreamsuite Mike
body: Checklist items are just text so you can't add a field as such. They do support limited markdown though so you could use markdown to make it look like this:

\*\*Subtask 1\*\* - \`15 hours\`

\*\*Subtask 2\*\* - \`25 hours\`

\*\*Subtask 3\*\* - \`3 hours\`

which would look like:

![Screenshot 2023-08-15 094145.png](https://community.atlassian.com/t5/image/serverpage/image-id/275168i73A36877D65739B2/image-size/large?v=v2&px=999 "Screenshot 2023-08-15 094145.png")

comments: author: Ryan
body: Thank you, that is a clean looking format! Maybe check lists won't end up being the best use to break this data.

Ideally I would be able to take a task, break down the subtasks involved with that and keep track of a time estimate, and a realized time (all user entered), and possibly deadlines.

Maybe something like using a card per task, and then inserting a table in each card with the sub tasks and fields?


author: Dreamsuite Mike
body: Well, you should definitely look at the article I created, it will help you add a new layer to your board....literally ?

<https://community.atlassian.com/t5/Trello-articles/Mikes-Trello-Tips-Parent-Child-Card-Linking/ba-p/2418149>
Adicionar conta licen?a standart para trabalhar nos quadros de licen?a premium.
Asked by F?bio Eug?nio Luz:

**Perguntas:**

1) A minha d?vida ? de como configurar uma equipe para trabalhar no meu projeto, com a op??o de editar cart?es.

2) Tenho uma licen?a Premium, que tipo de licen?a minha equipe precisar? ter para atuar no meu projeto? E como fa?o a contrata??o? Navegando no Trello somente encontrei "convite" para membro, n?o localizei a op??o de Standart.


Answers:
author: Sal
body: Oi [@F?bio Eug?nio Luz](/t5/user/viewprofilepage/user-id/5290859)! Existem duas formas das quais voc? pode compartilhar o teu conte?do do Trello com outros usu?rios. Voc? pode tanto dar acesso diretamente a sua ?rea de trabalho, permitindo com que os membros da sua ?rea de trabalho possam ver todos os quadros, *exceto* pelos quadros que s?o privados. Ou voc? pode convid?-los diretamente para os teus quadros a partir do bot?o "Compartilhar", e com isso voc? pode convid?-los diretamente para o teu quadro, e eles ter?o somente acesso ao quadro da qual voc? os convidou.

S? que isso vai depender muito de como voc? quer compartilhar o teu conte?do do Trello com as outras pessoas. Se tu deseja com que eles possam ter acesso a todo os quadros (*exceto pelos quadros privados* ), tu pode adicion?-los como membros da ?rea de trabalho. Por?m, o n?mero de membros que voc? tem na sua ?rea de trabalho ir? afetar o valor final da sua assinatura. Caso eles s? precisem de acesso a somente quadros espec?ficos, e nada mais, tu pode s? compartilhar o quadro com eles. Entretanto, caso a mesma pessoa tenha acesso a m?ltiplos quadros dentro da tua ?rea de trabalho, isso tamb?m ir? impactar no valor final da sua assinatura (tanto Standard quanto Premium). Voc? pode ler mais sobre como o sistema de cobran?a de assinaturas do Trello funcionam atrav?s deste link: <https://support.atlassian.com/trello/docs/how-billing-works-with-trello-premium-and-standard/>. Espero ter ajudado!
How to automate a template
Asked by Natasha Bertolozzi:

I created the card templates on a board. I want to automate those.   

for example:

when I add a card to a specific list I want the card template specified to automatically apply to all cards added to that list.   

I am not seeing an option for this.   

can someone help?


Answers:
author: Dreamsuite Mike
body: Hi [@Natasha Bertolozzi](/t5/user/viewprofilepage/user-id/5292296)

Welcome to the community.

Here is a useful article about how card templates for Trello work:

<https://blog.trello.com/trello-card-templates>

#### As a summary, a card template is designed for you to be able to quickly copy it as a new card. {#toc-hId-262606971}

What you're asking for can be done with automation. If you are new to automation, I recommend looking at this article:

<https://trello.com/guide/automate-anything>

What parts of the template card are you looking to copy to the new card? Is it the card description, checklists, labels or all of those things?

comments: author: Natasha Bertolozzi
body: Hello thank you for responding.   

Ive read both of those articles and they do not address my need/question.   

I would like the entire template card to be copied every time a card is added to a specific list - custom fields, checklists, description. Everything.   

Is there a way to have that occur? The template is not an option for any of the actions in the rules/automation section. The only way I believe you can create a template is by manually clicking on the button (as the first article states).   

is automation not yet set up for template cards?


author: Matt Geerdes
body: Hi Natasha, I'm trying to do the same thing, did you figure it out? Thank You! Matt
How to move card automatically when due date expires?
Asked by Aleksander Skou:

I work with clients and want to keep contact to them weekly.

I have a list named contact. Cards (clients) in contact I contact and drag to another list (done/contacted) and they automatically are scheduled 7 days due date.

How do I make the contacted client move automatically back to the Contact List, when a week has passed?

This: when the due date is marked as incomplete in a card by anyone, move the card to the top of list "Contakt"

... does not work. I still manually have to move it and they will just lay expired in the bottom of the contacted list.


Answers:
author: Dreamsuite Mike
body: I think if I understand correctly you...

1. When a card in list "Contact" is contacted, move to the list "Done/Contacted"
2. Set the card due date in 7 days time
3. You want that when the card is due, that it moves back to the top of list "Contact"

If that is correct, for number 3, you need to use a due date command:

![Screenshot 2023-08-07 093501.png](https://community.atlassian.com/t5/image/serverpage/image-id/275058i81A10E8A9661FBF9/image-size/large?v=v2&px=999 "Screenshot 2023-08-07 093501.png")

Your command would be

"The moment a card in list "Done/Contacted" is due, move the card to top of list "Contact" and remove set the due date to Today at 5pm"

comments: author: Aleksander Skou
body: Oh my god, you helped me. Thanks! I discovered I could choose other options than "Rules" and didnt know about the Due Date option. I don't understand why they are not just all together, but oh well.

<br />

Thank you again. :)


author: Antonio Schiavone
body: Hi guys! Can i choose in which list the cards to be able to move?
Using Trello for book publishing milestones and print deadline
Asked by Melissa Fagan:

Hi,

I'm managing a complex publishing project using Trello Premium. There are several components with a number of milestones for each. When we began the project, a rather large Google Sheet was created, which detailed all the milestone dates and final print deadlines. The sheet includes a formula for how long each element should take with a wildcard so when dates are different, it still shows how the final print date will be affected.

Now that we have migrated the project management of this to Trello, I would like to get some ideas from the community about how we can integrate the schedule (from the sheet) into the boards.

At the moment, we are manually adding the information from the sheet (even though it changes regularly) and this creates room for error. I have found out about a powerup that can import information from the sheet, but this is very costly.

Could anyone share any low cost workarounds that would allow us to manage due dates with a focus on the final print date so that we can always see at a glance if we will meet this deadline or not.

I'm looking forward to hearing your ideas.

Thanks.


Answers:
author: Brittany Joiner
body: Hi!! I actually just wrote a book about Trello, and I used Trello to manage the process! Four Power-Ups that are going to make your life amazingly easy here...

1. Use [Import CSV to Trello Power-Up](https://trello.com/power-ups/61fa6cd2cc14647c2c9ee821/import-to-trello-by-blue-cat-csv-excel) to import your google sheet to trello. it's free for your first 10 imports, and even after that it's only $10/mo, so you should max pay $10 to import your google sheet to trello!

2. After that, I recommend adding the [Amazing Fields Power-Up](https://trello.com/power-ups/60e068efb294647187bbe4f5). I used this to keep track of details like number of pages for each chapter, and a calculated field for words, which would automatically calculate as soon as I set the page numbers.

![image.png](https://community.atlassian.com/t5/image/serverpage/image-id/275095i4CD27C2A9A3ABBD6/image-size/large?v=v2&px=999 "image.png")

3. Next, you need the [Calendar Power-Up](https://trello.com/power-ups/55a5d917446f517774210011). This will let you view your cards in a calendar view without requiring Trello Premium. Works very similar to the calendar view, so you can see all your due dates and shift around as needed.

4. Finally, if you have your final publishing date changing a lot and need a way to bulk shift due dates, you'll want the [Bulk Actions Power-Up](https://trello.com/power-ups/5e4464985fd190825d164de3). This will let you select up to 80 cards at a time, and then shift the due date. So let's say we have a begin writing date of Jan 1 and 80 cards with deadlines based off of that. Well if you have to push the date to Jan 8, then instead of going into each card and pushing back a week, you can select all the cards and shift the due date by a week.

Let me know if this helps, or if you need more specific tips about any one of these!


author: Dreamsuite Mike
body: Nominate [@Brittany Joiner](/t5/user/viewprofilepage/user-id/1692248) ?
Default Trigger on Plan Branches
Asked by Ed Wilson:

Hi,

I've started using the feature that auto-creates plan branches when new branches appear in the repository. Would it be possible to add an option for the trigger they should be set up with e.g. "default (master trigger), manual, scheduled" etc.

Reasoning is, sometimes our plan branches include DDL scripts which run on the master branch database and can impact the main build. It would be nice if we could set all plan branches to be manually triggered by default but have the main master plan use repository polling.


Answers:
author: Steffen Opel _Utoolity_
body: This is indeed a good example for this often requested feature - please watch and vote for the following issue to further increase Atlassian's awareness of resp. use cases:

* [Allow to configure a default trigger for all branches from the plan (BAM-12451)](https://jira.atlassian.com/browse/BAM-12451)