youngmon/atlassian-qna huggingface dataset:
Is there something better than "Set page status" in Confluence for Document Review & Signoff?
Asked by Sheila Glass:

Is there something better than "Set page status" in Confluence for Document Review \& Signoff?

I just started using "Set page status" in Confluence pages - its ok, but we want something that does a bit more...

With "Set page status" it seems we can only add 3 Custom status items. I could probably work with just 3 - if I could also dynamically change the Color (like traffic light - Red, Yellow, Green) to indicate, for Example:

Red = Assigned

Yellow = In Progress

Green = Completed/Approved

Any suggestions on a tool or macro for Confluence Cloud that will do what I am looking to do?

![Set-page-status.PNG](/t5/image/serverpage/image-id/218499i094378E1EC92E124/image-size/large?v=v2&px=999 "Set-page-status.PNG")

Thanks,

Sheila


Answers:
author: Jimi Wikman
body: There are several add-ons for sign-offs that are more or less complex.

[https://marketplace.atlassian.com/search?product=confluence\&query=approval](https://marketplace.atlassian.com/search?product=confluence&query=approval)

Before Page status, we used the normal status that we placed in a Page Property box, so we could use it in a page property report for quick overview. That worked for us, but you might want something a bit more robust in a form of a workflow maybe?


author: marc -Collabello--Phase Locked-
body: Hi [@Sheila Glass](/t5/user/viewprofilepage/user-id/4842816) ,

I second the recommendation of [@Jimi Wikman](/t5/user/viewprofilepage/user-id/1186268) and have a look in the marketplace. I'd recommend to test different addons, as you need one that fits your usage. We make one of the addons, but our usage is mainly tailored to strict document control flows.

Another option is to use different labels for page status, and collect the labels in a page properties macro with e.g. [Document Metadata](https://marketplace.atlassian.com/apps/1228316/document-metadata-for-confluence-cloud).

comments: author: Sheila Glass
body: Thanks Marc and [@Jimi Wikman](/t5/user/viewprofilepage/user-id/1285670) - I've opted to use **Status labels** to track 'who's got the ball' as my documents pass through a few document Reviewers/Approvers. Plus for an at a glance indicator, I am also using the **Add status** feature that appears at the top of the page (3 Custom Status options Draft, Review \& Approved).

Thanks for your replies.

Cheers,

Sheila


author: Jimi Wikman
body: Sounds like a good setup.

Let us know how you like it after you have tried it for a while.

Until then, have a great weekend :)


Tags: cloud

confluence-cloud
How to create template that can be used by my team for creating their pages
Asked by Anu Jacob:

I am trying to create a template in confluence that can be used by my team. However, I need to import it every time from the google docs or from my word doc on my system. Is there a way i can default it on confluence itself


Answers:
author: Jimi Wikman
body: Yes, you can create a template in Confluence that you can use anytime.

Go to your space settings -\> templates and then click Create Template in the top right corner.

That will allow you to create a template that others can use when they create new pages.

comments: author: Anu Jacob
body: Thank you Jimi for quick response. However, i am not getting an option to Create template in my space setting


author: Brant Schroeder
body: [@Anu Jacob](/t5/user/viewprofilepage/user-id/5042982) Welcome to the Atlassian community

You will need to be a space admin to create a template in a space. Here are the instructions on how to do so. <https://support.atlassian.com/confluence-cloud/docs/create-a-space-from-a-template/>

comments: author: Anu Jacob
body: thank you I was able to create template. Does anyone know how to create the template as a macro that we can click and that template will populate


author: Jimi Wikman
body: When you create the template, it will appear on the right side with the other templates as you create a new page. There are quite a few of them, so there is a tab called "Custom" that will show only your custom templates.


author: Jimi Wikman
body: There are two macros that you can use when creating the template that are quite useful:

* Placeholder text - this will allow you to add instructions that can only be seen in edit mode.
* New Variable - that let you create input fields that are filled out when creating the page.

<https://support.atlassian.com/confluence-cloud/docs/create-a-template/>


Tags: cloud

confluence-cloud
How to generate hyperlink to a data in Tableview format
Asked by Omita:

Hi,

I am trying to develop a form with below detail:

Based on certain selection on home page , the screen should redirect us to a form. On that form we would like the data entered on first page to appear in table form( Tableview- ConfiForms). However, with a hyperlink which if we click will show the details entered on home page and also a fillable form.

Can this be developed using ConfiForms?


Answers:
author: Omita
body: Hi Alex,

Thanks.

This link shows us how to set up default values.

We want to show fields and values as entered on page 1.

Thnxs.

comments: author: Alex Medved _ConfiForms_
body: Sorry, I dont get this "We want to show fields and values as entered on page 1."


author: Omita
body: We want the data appearing on Tableview to be selectable.

In the table view, we want data for one column to be clickable in such a way that by clicking on that column data an already set form should appear .


author: Alex Medved _ConfiForms_
body: So, you want to create a link that will redirect you to another form with preset values?

How, my original answer is different from what you want?


author: Omita
body: ![image.png](https://community.atlassian.com/t5/image/serverpage/image-id/218500i47E8B445A06C48F4/image-size/large?v=v2&px=999 "image.png")


author: Omita
body: Apologies for not explaining clearly.

In the above screen print, I want in each row, one data column with a Hyperlink / Anchor to redirect us to a certain form/ page.

I hope clarifies.

Thnxs.


author: Alex Medved _ConfiForms_
body: You can add a new field of type "autolink" (with a desired url pattern) to your form (definition)


author: Alex Medved _ConfiForms_
body: Hi [@Omita](/t5/user/viewprofilepage/user-id/5037625)

Welcome to this community

You can set up [links that will preset values in a ConfiForms Form](https://wiki.vertuna.com/display/CONFIFORMS/Overriding+defaults+of+ConfiForms+Register+macro#OverridingdefaultsofConfiFormsRegistermacro-OverridingdefaultsandsettingfieldvaluesfromURL)

Alex

comments: author: Omita
body: Hi Alex,

This link shows us how to set up default values.

We want to show fields and values as entered on page 1.

Thnxs.


Tags: confiforms

confluence-server

server
How to merge two domains/products for a same email address
Asked by Thomas LUK:

Hi everyone, I don't know why there are two domains for the same email address. (see attached image)

These two accounts or should I say products are completely isolated. My question is why does this happen and how can I merge them back into one?

Thanks

![Screenshot 2022-09-29 231250.png](https://community.atlassian.com/t5/image/serverpage/image-id/218477i7D77BEF395E4687F/image-dimensions/342x238?v=v2 "Screenshot 2022-09-29 231250.png")


Answers:
author: Bill Bailey
body: Looks like you set up two different domains, maybe signed up twice? You could delete one and focus on the other. But there is no way I know that you can merge the two together (except manually).


Tags: cloud

confluence-cloud
Why does the Jira Status Report doesn't work?
Asked by Kari:

Hi All,

I try to use the Jira Status report in Confluence (create-\>Jira report-\>Status report) and receive the following bug. Does anyone have experience?

![stauts report.png](/t5/image/serverpage/image-id/218401i014A9DB4454915BE/image-size/large?v=v2&px=999 "stauts report.png")![report.png](/t5/image/serverpage/image-id/218402i16A3C845DD2D829F/image-size/large?v=v2&px=999 "report.png")


Answers:
author: Fabio Racobaldo _Herzum_
body: Hi [@Kari](/t5/user/viewprofilepage/user-id/4630367) ,

please try to apply the workaround specified in the following article <https://confluence.atlassian.com/jirakb/inserting-jira-chart-into-confluence-page-results-in-a-responseexception-and-chart-does-not-display-915482800.html>

Hope this helps,

Fabio


Tags: confluence-server

server
Include archived content as default in search?
Asked by Jill Skj?ndal Grefsrud:

Is it possible to have the "Include archived content" option set as default in search?


Answers:
author: Andy Gladstone
body: [@Jill Skj?ndal Grefsrud](/t5/user/viewprofilepage/user-id/5024058) there is no way to change that default setting. While I cannot be sure, it makes sense that most archived content is not intended to be part of the caching that goes on behind the scenes for search, and changing that option to default would not align with the way that archived content is stored and recalled.

Hope this helps.

comments: author: Jill Skj?ndal Grefsrud
body: Thank you for your response. Yes, it makes sense, I was just investigating the possibilities as we have a lot of pages we need to get "out of the way" but still have access to. I guess I'll just keep communicating the need to include archived content via advanced search. :)


author: Nic Brough -Adaptavist-
body: A big reason for archiving is actually to remove the content from the searches! That's why you can't default it - there's no point in archiving pages if you are going to carry on searching for them.


author: Jill Skj?ndal Grefsrud
body: With the sheer numbers we're talking in our space, getting a vast number of pages out of the everyday paths we walk, is necessary. But occasionally, someone will be looking also for pages that have been archived. :) But ofc, the pages that are frequently used, will remain in the base, or restored if their use changes.


author: Nic Brough -Adaptavist-
body: So why are you archiving pages you still want to use?

Setting the default search option to "include archives" pretty much makes the archiving pointless. But you could get the effects - stop archiving pages you still want to search in the future and un-archive the ones you already have.


author: Andy Gladstone
body: [@Jill Skj?ndal Grefsrud](/t5/user/viewprofilepage/user-id/5024058) if my answer (and Nic's subsequent comments) helped you, please click on the Accept answer button so others can more easily find it.

Thank you.


author: Fabio Racobaldo _Herzum_
body: Hi [@Jill Skj?ndal Grefsrud](/t5/user/viewprofilepage/user-id/5024058) ,

you can't put in place that. An archived content is archived so it is normal that it will not appear by default in your search.

Fabio


Tags: cloud

configuration

confluence-cloud
Space permissions
Asked by Eunju Lee:

I want to add the "Space permissions" feature here...  
What should I do?

![Space settings.png](https://community.atlassian.com/t5/image/serverpage/image-id/218397iC65EEECA23A932E1/image-size/large?v=v2&px=999 "Space settings.png")


Answers:
author: Nic Brough -Adaptavist-
body: Space permissions is not a "feature", it's an integral part of the administration of the space.

Why would you want to move it out of the space administration menu?

But to answer the question, no, you can't move it out, the menus are coded to meet a sensible design pattern. If you have an app that can inject inject web-fragments, you could create an extra shortcut into the menu that would take people to parts of the administration, but it would be clunky.


author: Peter Van de Voorde
body: Hey Eunju,  

you need to be a Space Admin to set Space permissions.  
At first glance it looks like you might not have the Space Admin role for this space.  

See here for more information: <https://support.atlassian.com/confluence-cloud/docs/assign-space-permissions/>  

Cheers,  
Peter


author: marc -Collabello--Phase Locked-
body: Hi [@Eunju Lee](/t5/user/viewprofilepage/user-id/4273534) ,

you can't change this menu in Confluence (if I understand your request correctly).


Tags: cloud

confluence-cloud
Why I am not able to add any event in a confluence calendar page
Asked by Debasis Patra:

Previously we used to keep track of teammates leave in a confluence calendar page. there we used to add event by own. But after migration of confluence to Atlassian confluence , we are unable to add event of our own. Also the migration was not successful. as we can't see any of our previous records here.


Answers:
author: Alex Koxaras _Relational_
body: Hi [@Debasis Patra](/t5/user/viewprofilepage/user-id/5042539) and welcome to the community,

According to this <https://jira.atlassian.com/browse/MIG-124>, migration for the calendar is in progress and not yet implemented. For manual "migration" you can use there:

* [Export Team Calendars Content to Other Calendars](https://confluence.atlassian.com/teamcal/export-team-calendars-content-to-other-calendars-240913738.html)
* [Add other calendars - Import Calendar](https://confluence.atlassian.com/teamcal/create-add-and-edit-calendars-654213559.html#Create,Add,andEditCalendars-Addothercalendars)

Now, concerning the events you might not have the editing permission (<https://support.atlassian.com/confluence-cloud/docs/restrict-a-calendar/>). But if you do, you can add events <https://support.atlassian.com/confluence-cloud/docs/add-events/>


Tags: cloud

confluence-cloud
Codesandbox embeds do not load when user is not logged in
Asked by G H Mahimaanvita:

Hi! here are the steps to reproduce:

1. write an article
2. copy the embed link of a codesandbox  
   paste it in the article and choose the embed view from the link options
3. publish it
4. logout
5. open the published article
6. code sandboxes ont load and show a 401 unauthorised error
7. ![Screenshot 2022-09-28 at 6.08.30 PM.png](/t5/image/serverpage/image-id/218343i650F5B1D0C785048/image-size/large?v=v2&px=999 "Screenshot 2022-09-28 at 6.08.30 PM.png")


Answers:
author: Fabio Racobaldo _Herzum_
body: Hi [@G H Mahimaanvita](/t5/user/viewprofilepage/user-id/5036043) ,

could you share the codesandbox? probably that code include some feature that require a user token that is not existing for a not logged user.

Fabio

comments: author: G H Mahimaanvita
body: [@Fabio Racobaldo _Herzum_](/t5/user/viewprofilepage/user-id/781528)   
thank you for reaching out..<https://codesandbox.io/s/base-khbude> here is the sandbox


Tags: cloud

confluence-cloud
Y cant I see CCO or Jira
Asked by anant.pathak:

Please help me to see all my documents example CCO environment


Answers:
author: Jimi Wikman
body: We need some more information to help you out :)

Are all your documents in one Confluence space or in several?

Is it a document or a page you are referring to?

Do you get an error or message when you try to access the page or document?

Have you had access before?


Tags: cloud

confluence-cloud
"Guest" option is missing while trying to add external collaborator.
Asked by Scott Beeson:

I'm following the guide here: <https://support.atlassian.com/confluence-cloud/docs/invite-guests-for-external-collaboration/>

It states to "Unselect User" and "Select Guest". I do not have this option.

![2022-09-28 15_41_52-Administration and 1 more page - Work - Microsoft? Edge.png](/t5/image/serverpage/image-id/218310i25A0BC3182E5DDDF/image-size/large?v=v2&px=999 "2022-09-28 15_41_52-Administration and 1 more page - Work - Microsoft? Edge.png")

Apparently this is a new feature that's being rolled out. What other options do I have if I want to add external collaborators?


Answers:
author: Andy Gladstone
body: [@Scott Beeson](/t5/user/viewprofilepage/user-id/2036480) you are correct. External Collaboration is feature that is just rolling out at the beginning of October 2022. It will take 4-6 weeks to be live in all Confluence Cloud instances. If you need to add external collaborators at this time you will have to invite them as a paid user, but will be able to disable them and re-invite them as a Single Space Guest when this feature goes live.

Unfortunately Atlassian is not great about placing dates on their documentation, so the article you have found is pre-mature.

comments: author: Scott Beeson
body: I spent 2 hours yesterday completely redoing all our permissions so I could safely invite some external users and ensure they only have access to the specified space.

I'm going to be very upset if this feature gets rolled out to me in the next couple days :D

Narrator Edit: It did.


author: Andy Gladstone
body: [@Scott Beeson](/t5/user/viewprofilepage/user-id/2036480) if my answer helped you, please mark it as accepted so others can find it. Now that it is October, I hope we both get this functionality in our instances SRTL.


Tags: cloud

confluence-cloud
Confluence on SSO
Asked by Moe Hachem:

We currently use Atlassian cloud products (jira/confluence/etc) and we have Atlassian on our SSO Microsoft page and it works great. I was wondering if I could add Jira and Confluence as separate tiles on our SSO page instead of making people have to go to Atlassian dashboard first, then to their other products.


Answers:
author: Andy Gladstone
body: [@Moe Hachem](/t5/user/viewprofilepage/user-id/5042209) welcome to the Atlassian Community!

This is really a question for the Microsoft Community, since they control the options for the SSO landing page in Azure. I did look it up and found documentation around your request at this link - <https://learn.microsoft.com/en-us/azure/active-directory/saas-apps/ms-confluence-jira-plugin-adminguide>.

Let me know if this is what you were looking for.


Tags: cloud

confluence-cloud
Ask Question usage
Asked by Okwute419:

We have a FAQ Forum using the Ask Question macro and we need to notify the SMEs whenever a question is asked in the forum, so they can reply. Any idea how to do this?


Answers:
author: Summer Hogan
body: Hi [@Okwute419](/t5/user/viewprofilepage/user-id/4074741) I think you simply add the people wo need to be notified as a watcher on the page you created with the Ask Question macro. Those who click to be a watcher on the page will be notified by email when a new question is added to the page you are watching.

comments: author: Okwute419
body: Thanks for the reply [@Summer Hogan](/t5/user/viewprofilepage/user-id/4193903) , yes I do have the SMEs watching the page but I was thinking if there was a way to have every question asked specifically routed to designated SMEs.


Tags: cloud

confluence-cloud
Single user of Trello fro a long time - how I became part of Atlassian?
Asked by Zeljko Ozegovic:

I dont know what is going on? I missed something and now my account is part of something called Atlassian which is, I guess, something that use companies or several users. I dont need that. Why I have to have this part on my account which offers me a pro version? I dont need that. I dont understand this policy and what happened? Help.


Answers:
author: Michael Pryor
body: [All the answers to your questions and more](https://help.trello.com/article/1197-using-trello-with-an-atlassian-account#:~:text=What%20is%20an%20Atlassian%20account,Opsgenie%2C%20Statuspage%2C%20or%20Trello.)!
Each time I log out of Teams my Trello tab is lost and I have to add it back again
Asked by Mike Clynes:

Hi,

I've added a Trello tab to a Teams channel.

But each time I open Teams after e.g. a pc restart, the tab disappears.

I then have to go back and choose to add a new Trello tab again, at which point I see my board in the 'Select Board' list. When I choose the board, it then adds it to my Teams channel as a tab, but also then displays the previous identical tab again, so I end up with two identical Trello tabs.

Next time I start Teams, the same thing happens and I end up with three identical Trello tabs etc.

I'd appreciate any suggestions - it's a small thing but pretty annoying.

thanks in advance, Mike.


Answers:
author: Michael Pryor
body: Can you add another app tab to test it out? I'm trying to figure out if it's just a general issue with your browser or Teams account or if it is specific to the Trello app in Teams somehow (but not other app tabs).


Tags: ms-teams

tab
I need some help to customize notifications for clients
Asked by Reynaldo Castillo:

Good day,

I am new on it, trying to customize client notifications after they sent me their request, incidents and so on, all clients recieve it at the same time causing everybody knows what happend in the organization and its wrong.

Is there any documentation that can help me to set it right.

regards


Answers:
author: Suvradip Paul
body: Hi [@Reynaldo Castillo](/t5/user/viewprofilepage/user-id/4289692) ,

Thanks for posting in the community.

I am not sure whether you have checked [Trello Help](https://help.trello.com/). Let me share some of the links and please confirm if it helps.

1. Linking Trello Enterprise to Atlassian Organisation - <https://help.trello.com/article/1224-linking-a-trello-enterprise-to-an-atlassian-organization>
2. <https://help.trello.com/article/793-receiving-trello-notifications>
3. <https://help.trello.com/article/740-notifications-are-not-working>

Please accept if it resolves your query or else respond and allow others to share input.

Cheers

Suvradip

comments: author: Reynaldo Castillo
body: I guest that I was not clear with my question, my mistake, I was refering notifications on ITSM Jira.

Thanks


author: Suvradip Paul
body: Thanks [@Reynaldo Castillo](/t5/user/viewprofilepage/user-id/4289692) ,

You posted this in Trello queries so I got confused.

I am not sure whether you are using Jira Service Management Server or Cloud.

1. Server Project Notifications - <https://confluence.atlassian.com/servicemanagementserver/managing-service-project-notifications-939926348.html>
2. Cloud Source of Documentation - <https://support.atlassian.com/jira-service-management-cloud/resources/>

Could you please check the above and if answers your query then accept it else respond and let others to share input.

Cheers

Suvradip


author: Reynaldo Castillo
body: Thanks [@Suvradip Paul](/t5/user/viewprofilepage/user-id/4461672)

Regards,

Reynaldo


author: Suvradip Paul
body: Hi [@Reynaldo Castillo](/t5/user/viewprofilepage/user-id/4289692) ,

Could you please accept the answer if it helps you? Thanks.

Cheers

Suvradip


author: Reynaldo Castillo
body: You was so helpfull, apreciated.

it works for me!

Cheers!

Reynaldo


author: Suvradip Paul
body: Thanks [@Reynaldo Castillo](/t5/user/viewprofilepage/user-id/4289692) , glad to hear it.

There is an accept answer button to confirm it's accepted and others are aware. Could you please accept it via that way?

Have a great day. Stay safe and healthy.

Cheers

Suvradip


Tags: notification
Do we have to pay also for the viewer accounts when we have 3 business accounts?
Asked by Verena Weiler:

Hi there! I need a quick answer,please: When we have 3 business accesses so that only 3 of us have editing rights and the rest of the employees have only reading rights. Do we only have to pay for the 3 business accounts? Or **do we pay charge for all of the others as well** ?  


Answers:
author: Adam Cao
body: Hi [@Verena Weiler](/t5/user/viewprofilepage/user-id/4469248), I just launched the [External Share Power-Up](https://trello.com/power-ups/60d93bb780ee244d5d2b1edd/external-share) today which might be able to solve your problem for a significantly smaller price tag. This Power-Up lets you create read-only share links for your Trello boards.

Here are some examples of the share links that this Power-Up can generate:

* Share the whole board: <https://trll.io/JzpIW0w9Oy/for-community?pwd=2Qd60PwSVrvH7wPH>
* Only share cards that have the yellow label: <https://trll.io/Bd7LWyWwds/only-yellow-labels?pwd=br64w2aQYXN9he3p>
* Only share certain lists: <https://trll.io/fIYbm9YsRm/roadmap?pwd=gO__wcbo4oa4D0v2>

It'll only cost $1 per month after the 7-day trial.

Cheers,

Adam


author: Iain Dooley
body: [@Verena Weiler](/t5/user/viewprofilepage/user-id/4469248) Business Class is applied on a per-Workspace basis. You pay for any Workspace members, and any "multi-board guests", defined as members of more than one board in a business class workspace:

<https://help.trello.com/article/1123-multi-board-guests>