youngmon/atlassian-qna huggingface dataset:
What is the best way to get a board to multiple people?
Asked by Mindy Smith:

One benefit of our program is we give a Trello board out. Right now we have them all as guests in our workspace but this is getting very crowded. What's the best way for us to distribute this board but they are all in their own workspace?


Answers:
author: Rodolfo Moreira
body: Hey, Mindy!

I hope you're doing ok.

I understand your concern about your guest list getting bigger in your workspace, as long as they are a guest on only one board, there is no risk of additional cost to your Premium subscription. However, if you add them to an additional board, they become known as a [multi-board guest](https://help.trello.com/article/1123-multi-board-guests) and cost the same as a Workspace member.

There are some options here that I can think of for this situation, the first one is to advise those guests to [move the boards to their own Workspace](https://support.atlassian.com/trello/docs/moving-a-board-to-a-different-workspace/), and the second one could be creating a public template for your next clients:

### Creating a public Template {#toc-hId-2001527383}

1. Create a Trello board.
2. Set it up the way you'd like it to appear as a template.
3. Add any co-creators for your template to your board. (Optional)
4. Since you don't want them to be a part of your workspace, don't forget to make the board [public](https://support.atlassian.com/trello/docs/changing-the-visibility-of-a-board/)
5. From the board's sidebar menu, go to Menu \> More and select "Make template"

Anyone who creates a board from a template will begin with the exact same content, helping you and your team stick to the structure that you want to use repeatedly and they can choose to create the board for their own workspace.

![Screenshot 2023-01-19 at 17.21.05.png](https://community.atlassian.com/t5/image/serverpage/image-id/235447i5BA2E7C96358E613/image-size/large?v=v2&px=999 "Screenshot 2023-01-19 at 17.21.05.png")

Or you can continue keeping them as a guest if that's not bothering you.

I hope this helps and that you have a great day ahead :smile:
Um quadro est? com os cart?es ocultos. Como voltar para a visualiza??o normal?
Asked by J?lia Dutra:

![image.png](https://community.atlassian.com/t5/image/serverpage/image-id/235064i93A22D8949310C22/image-size/large?v=v2&px=999 "image.png")


Answers:
author: Felipe Marques Noll
body: Boa Tarde J?lia, tudo bem? Primeiramente, bem vinda a Comunidade Trello

Sou Felipe, e ? um prazer conhece-la :)

Parece que voc? tem uma busca no filtro ativa em seu quadro. Se voc? olhar na parte superior direita de seu quadro, deve haver uma caixa verde perto do bot?o de Automa??o que diz "Y resultados da busca", onde Y ? o n?mero de cart?es que foram devolvidos pela busca. Ao lado desta caixa h? um X - se voc? pressionar este bot?o, poder? ver todos os seus cart?es novamente.

![Screenshot 2023-01-19 at 18.38.11.png](https://community.atlassian.com/t5/image/serverpage/image-id/235461i4379F55A6F72812B/image-size/large?v=v2&px=999 "Screenshot 2023-01-19 at 18.38.11.png")

Qualquer dificuldade s? chamar!

Felipe Noll


Tags: card
Is it possible to have a download of the Trello for windows 11 without the windows store
Asked by Matt Wilby:

My company restricts the windows store but is happy for me to use the app if I can download it. Is there anything that can be done?


Answers:
author: Augusto Lisboa
body: Hi, Matt! Welcome to the Atlassian community.

The only official path to download Trello for Windows is through MS Store. I am not aware of any workarounds so far.
Change User
Asked by Sarah Gregory:

Hi,

Is there a way to move a license to a different Users name/email.

For example, if someone left the Company, can I then use their License for a different member of staff?

Thanks,


Answers:
author: Nathan Smith
body: Hey [@Sarah Gregory](/t5/user/viewprofilepage/user-id/5052049)

For both our Premium and Standard plans an account needs a license when it's either a member of the workspace or a member of more than one board in the workspace.

If you want to move a license from one account to another you can do this by removing the account that no longer needs a license from the workspace and boards in the workspace so it's only a member of one board in the workspace at most.

Once you've done this the license'll be freed up so you can add a new account to the workspace without needing to pay for another license.
How to visualize an evaluation of all new cards per board, per list and per month?
Asked by Annabell Herzberg:

It is to get an overview and to evaluate how many new customers all salespersons have aquired.

Every salesperson has got an own board. The cards stand for aquired customers. The lists show different categorys of goods.

Can all new cards per board be shown together in a table etc.?


Answers:
author: Silvia
body: Hi [@Annabell Herzberg](/t5/user/viewprofilepage/user-id/5124427) and welcome!

Silvia from Blue Cat here, we specialize in power-ups that focus on reporting and we love tracking cards in Trello ?

Have you checked our reporting tool? You can easily create a report of cards added to board filtered by Time in List less than X days. You can further apply this to a selection of lists and boards, breakdown by member, label or custom field with our bar charts.

If you are looking strictly for tables, we have a Quick Lists section where all cards are shown in a sortable table.

![listtil.JPG](https://community.atlassian.com/t5/image/serverpage/image-id/235107iF77658C5C4DAAF5F/image-dimensions/293x550?v=v2 "listtil.JPG")

You can automate everything you create to be sent to anyone's email on a daily basis.

When you sign up for a trial with us at [Blue Cat](https://trello.com/power-ups/5d9c90aa18965066fcd44730/reports-by-blue-cat), you can reach out to our support through the app and we are happy to help with creating a report as the above or anything else you might need.
Is it possible to give access of particular card to the members and board access only to admin?
Asked by Priya Gupta:

while giving access of the card to any member(guest), that member got access to the full board.

Is it possible to give access to the board to only admins?


Answers:
author: Guilherme Michelotto
body: Heyo Priya!  

I see that you are a new member here, so welcome to Trello! :)  

Hmm, well, it is not possible to break access down to specific cards. You can only have private boards, and anyone with access to a board will be able to see the cards inside of it.  

[Here's how to invite](https://support.atlassian.com/trello/docs/adding-people-to-a-board/) to invite people to a board and how each type interacts with the board and billing matters.  

Have a nice week!


author: Theodoro Reato
body: Hey Priya,

Right now, This isn't possible, you would need to create a new board and then move/copy this card to the new board and [share the new board](https://support.atlassian.com/trello/docs/adding-people-to-a-board/) with your colleague.

It's only possible to share the board with a user, not the card. This is mainly because Trello was built as a multi-collaborative platform, and permissions like the one you described would go against this core.
My colleagues do not receive an e-mail when the checklist expires
Asked by Theo Bente:

I myself am an administrator and receive an e-mail from every board with an end date in status. I also receive an e-mail for each checklist item. My colleagues, whether they are administrators or participants, do get an email if there is an end date in a board. However, they do not receive any emails for checklist items that are in their name. I think everything in their account is set up the same as mine. Can someone tell me what we're doing wrong?

```
?
```


Answers:
author: Theodoro Reato
body: Hi Theo

The user should have received a notification if they're a member o the checklist or card, or are watching the card/list/board.

Also, you need to be settled to receive notifications, to see, go to <https://trello.com/your/account> and make sure your email notifications are sent "instantly".

However, even with the option above not set as "instantly" they would see the notification in the notification bell (right side top corner)

These articles can help you:

- <https://support.atlassian.com/trello/docs/receiving-trello-notifications/>

- <https://support.atlassian.com/trello/docs/notifications-are-not-working/>

Could you ask your colleague to check the information I forwarded, if they are still facing a problem ask them to open a support ticket, we'll need to check their account and need some examples as well.

comments: author: Theo Bente
body: Tank you, my colleagues have checked it and there problem has been solved.
Has anyone used this Toggl integration with Trello? Any good?
Asked by Nick Wallander:

<https://trello.com/power-ups/60be2dfc9a2dbf6e55365378/toggl-integration-for-trello>


Answers:
author: Vishaal S
body: Hi Nick, How are you?  

Vishaal here with Trello Support--- We normally don't directly work with third-party powerup teams and don't have access to their complete code flow, so we refrain from endorsing any third-party powerups-Doesn't mean that the powerups aren't worth exploring!  

This particular power-up was built and is maintained by a third-party developer. Generally, if you have questions about using this developer's power-up, you can Here is their email address: [tkostiushko@sm-act.com](mailto:tkostiushko@sm-act.com)  

If you need anything from the Trello Team, please don't hesitate to reach back out to me! Here for you, Nick!

comments: author: Nick Wallander
body: Thanks so much. I will reach out to them if needed.


Tags: toggl
If I add a guest to a workspace, how can I ensure they can't see other member activity?
Asked by Trevor Trewartha:

hi there,

We discovered a major concern with adding guests to our workspace and inviting them to a board. When those guests are added to a workspace board, they are able to click on any workspace member on that board and see ALL activity under "Profile" for that member, including any boards they are not invited to.

There are a lot of boards we don't want our clients to see, but we want them to have access to a collaborative board for them.

How do we prevent guests from seeing profile activity of any other regular workspace member, or other guests?


Answers:
author: Alex W
body: Hey [@Trevor Trewartha](/t5/user/viewprofilepage/user-id/5124002) - welcome to the Community!

Based on my knowledge of the profile page, if you go to someone's profile page, you should only see the activity of these users on boards they have access to. For example, when I go to your Activity/Profile, I see nothing - that's because I don't have access to any boards that you work on.

However, based on your use case that all your clients are on a collaborative board, this means that any of your clients could go to the activity profile of another client and see what actions they've taken on that board. That doesn't really have anything to do with them being a guest, it's more the fact that they're on the same board together.

If you don't want them to be able to see each other's work, then I recommend creating a board for each client and adding them only to that, and make sure they have no access to boards your other clients have access to.

comments: author: Trevor Trewartha
body: hi [@Alex _ Trello](/t5/user/viewprofilepage/user-id/4469170)

I've tried a few tests, and yes, you are correct with this. I don't think we fully flushed out or tested this as much as we should have.

Thank you for the response...and the community welcome!
List from template - with date
Asked by Nina W:

Hi,

I use Lists as copies from templates with cards in them. Meaning I have Template List 1 for 1 kind of project and others for others. Every time a project starts, I copy the template and rename it.

My question - is there a way to automatically add the date that the list was copied?


Answers:
author: Felipe Marques Noll
body: Hi Nina! I hope you're doing well!

I'm Felipe, nice to meet you :)

One option that might fit you is if you set specific labels to those cards and with it creates a rule that triggers a rule to add a date/comment in those new cards with this label. IT would work like this video: <https://share.getcloudapp.com/9ZuzLA2A>

?If this option fits you, I'll let a Screenshot from the command below:

![Screenshot 2023-01-19 at 19.40.58.png](https://community.atlassian.com/t5/image/serverpage/image-id/235475i45D4FA812529A015/image-size/large?v=v2&px=999 "Screenshot 2023-01-19 at 19.40.58.png")

Let me know if this helps you!

Felipe Noll

comments: author: Nina W
body: Hi Felipe,

Thanks. I couldn't see the video but tried writing the rule to see what you mean. Can't get the trigger part though. How do I add the green label bit?

Here's a screenshot of what I got so far:

ahh never mind no way to add screenshots here.

Anyway the trigger says "when a card is added to the board by me"


author: Felipe Marques Noll
body: Hi Nina! I hope you're doing well.

Can you check now if you're able to watch the video now? <https://share.getcloudapp.com/9ZuzLA2A>

In this case, I manually added the label, you can check this article about [how to add a Label.](https://support.atlassian.com/trello/docs/adding-labels-to-cards/#Add-a-label)To sum up, There are a few ways to add a label to a card, in this case, I opened the card and [clicked on **Labels.**](https://images.ctfassets.net/zsv3d0ugroxu/6ipH5AwdHgyG0Qxn2VNCRt/57738ce0c43785a8e12a73fa149d17ad/Add_a_label_to_a_card)

I recorded how I configured the automation and you can check it on this [link.](https://share.getcloudapp.com/2Nu69jYd) In this case, I used the advanced option to set the Green label (you can select anyone) and automated to Butler set the Duo date to the time the command was triggered, However, you can select more option that fits you better (e.g Next Monday).

Additionally, you can find more information about how to automate your Boards with Butler [here](https://help.trello.com/article/1203-issuing-http-requests-with-butler) and how to use variables [here](https://support.atlassian.com/trello/docs/butler-variables/) to set a customized message.

Let me know if this works :)

Felipe


author: Nina W
body: Hi Felipe, Thank you!

The missing part was clicking on the advanced button in automation to see all the possible triggers.

I also saw the videos and you helped me tremendously. Really appreciate it.

Nina


author: Felipe Marques Noll
body: Hi Nina!

I'm glad to help you! Have a Nice week :)

Felipe
Can you create a custom data field on a card and then sort the cards by the newest date first
Asked by Sarah Lustenberger:

I've created a Done list, and as I put the cards in the list, I want to populate a date field called done, the day I move it to that list. Then I'd like the cards to show in the list, with the most recently "done" cards first... and oldest ones last. Is that possible?


Answers:
author: Sarah Lustenberger
body: I figured it out, it seems when I add the card to the list I can trigger that it's put at the top of the list, and fill in the done field with today's date. That works pretty well.
Free Unlimited Storage (10MB/File)
Asked by Robin Alberts:

How do you know how much Storage you have left to use?

Free Unlimited storage (10MB/file)

Is there a popup that lets you know your at your limit?


Answers:
author: Hamza Chundrigar
body: Hi [@Robin Alberts](/t5/user/viewprofilepage/user-id/5102625)

There is no account data storage limit in any Trello plan. The 10 MB file upload limit is **per attachment**. So you can upload and attach as many files to your Trello card as long as they are under 10 MB (eg. uploading four separate 5 MB files would still work).

Paid members have a 250 MB file upload limit per attachment.

The 10MB file upload only applies to files uploaded from your computer. It doesn't apply to files attached to a card from Drop Box, Google Drive, Box or OneDrive.

comments: author: Robin Alberts
body: Thank you so much


author: Brant Schroeder
body: [@Robin Alberts](/t5/user/viewprofilepage/user-id/5102625) You have free unlimited storage so it will not run out nor is there anything to gage it with since it is unlimited. The only limitation it 10MB file size. You cannot have files larger than 10MB.

comments: author: Robin Alberts
body: Thank you so much!


author: Brant Schroeder
body: Welcome and happy Trelloing!
SMART FIELDS
Asked by Fabian Fuentes:

CONSULTA?

PARA CAMBIAR EL PLUG IN SMART FIELDS FREE A PRO PLAN HAY QUE HACER UN PAGO ANUAL, EL CUAL SERA PARA TODOS LOS USUARIOS?

INDICA QUE ESTA INCLUIDO EN DOS TABLEROS

ES DECIR EL PAGO SE HACE POR USUARIO?


Answers:
author: Nic Brough -Adaptavist-
body: PLEASE STOP SHOUTING! It is hard to read, and a lot of people find it rude.

Yes, you will need to pay for the power-ups and core plans that you are using on your Trello if you want to use the service.

---

?POR FAVOR DEJA DE GRITAR! Es dif?cil de leer, y mucha gente lo encuentra grosero.

S?, tendr? que pagar los planes principales y de potenciadores que est? utilizando en su Trello si desea utilizar el servicio.
How to I change an email address once I added or invited them to Trello?
Asked by Elite Vacation Homes Inc.:

How to I change an email address once I added or invited them to Trello? The remove button does not work and there is no Change button. Thx


Answers:
author: Hamza Chundrigar
body: Hi [@Elite Vacation Homes Inc.](/t5/user/viewprofilepage/user-id/5123902)

Welcome to the Atlassian community.   

A user's Trello account is accessed using their [Atlassian account](https://help.trello.com/article/1197-using-trello-with-an-atlassian-account) email address. So, in order to change the email address the user logs into Trello with, they would have to change the email in their Atlassian Account.

Please be advised that this will also change the email address that you use to log into other Atlassian products.

For more details, please check out this knowledge article: [**Changing an email address**](https://support.atlassian.com/trello/docs/changing-an-email-address/)

Click here to see how a user can change their[**Atlassian Account email address**](https://confluence.atlassian.com/cloudkb/change-atlassian-account-email-addresses-969508513.html)

You mentioned how you were unable to remove users. Are you a workspace admin? You must be an admin of the Workspace to remove other Workspace members. Board admins have a different set of permissions on a board. Only a board admin can remove users (but that still doesn't remove the user from the workspace).

Here are a couple more articles that would be useful for reference:

* [Removing people from a Workspace](https://support.atlassian.com/trello/docs/removing-people-from-a-workspace/)
* [Inviting people to a Workspace](https://support.atlassian.com/trello/docs/inviting-people-to-a-workspace/)

Best regards,

Hamza
Ordering checklist items added by butler rules or by due date
Asked by Betsy Grebinoski:

I've build out sets of butler rules to add checklist items with default due dates based on the date added to a custom field. (aka departure date set triggers checklist item to be added to list with due date 45 days before departure date and assigned to X team member) This is the only way that I have found to template the due dates. When I set these up with the butler, it seems in consistent how they end up populating in the cards. The order is not by due date nor is it even the order that I add the rules. Is there any way that I can re-order my rules so that they flow in by date or order that the rule was created? Additionally, if you want to change or add something, then the rules reset and the order is lot again. This is such a mess for a checklist designed to follow a set process. Can anybody help?


Answers:
author: milynnus
body: [@Betsy Grebinoski](/t5/user/viewprofilepage/user-id/5109160)

There is no native automation for what you wanted to achieve.

<br />

It was something I built previously but have not migrated to my Space Bulter app

see <https://dojo.hipposites.com/space-butler/home>


Tags: checklist

due-date
How can I drag cards on iPad?
Asked by Tyre Fairbanks:

Hi,

Our business uses an iPad Pro 6th generation in the field and for on-the-go operations. We just started a Trello kanban board for the leadership team. Super stoked!

We need help figuring out how to drag a card on the iPad. It is seamless on our desktops and laptops but not on iPad.

Please help.

\~Ty


Answers:
author: Sal
body: Hey [@Tyre Fairbanks](/t5/user/viewprofilepage/user-id/5123744)

If you want to drag your cards between lists, you need to tap and hold the card for a few seconds and then move to the list you want it.

Give it a try!
I would like to receive a weekly report via email stating every item that has been moved.
Asked by Douglas Wendel:

If anyone knows how to send out weekly reports via email that states every item that was moved that would be great. I have gone ahead and tried doing it but it has not been successful. I have setup something similar with Zapier but I would prefer to do it directly in trello.


Answers:
author: Silvia
body: Hi [@Douglas Wendel](/t5/user/viewprofilepage/user-id/5123644) and welcome!

Silvia from Blue Cat here, we specialize in power-ups that focus on reporting and we love tracking cards in Trello ?

Have you checked our reporting tool? You can easily create a report of cards filtered by Time in List less than 7 days. You can further apply this to a selection of lists and boards, breakdown by member, label or custom field with our bar charts.

![tilfilter.JPG](https://community.atlassian.com/t5/image/serverpage/image-id/235105i9E1490C89590D51E/image-size/large?v=v2&px=999 "tilfilter.JPG")

From here, you can automate this report to be sent to anyone's email on a weekly basis.

When you sign up for a trial with us at [Blue Cat](https://trello.com/power-ups/5d9c90aa18965066fcd44730/reports-by-blue-cat), you can reach out to our support through the app and we are happy to help with creating a report as the above or anything else you might need.


Tags: email

report
Is trello not working properly?
Asked by Agustin Ariel Iglesias:

I am trying to use Trello but the main page is freeze loading, i can only see the header but with no icons.  
Is anyone having the same problem?


Answers:
author: Andrea Crawford
body: [@Agustin Ariel Iglesias](/t5/user/viewprofilepage/user-id/5123704) , what browser are you using? Do you have the same problem if you try a different browser?

comments: author: Agustin Ariel Iglesias
body: Hi [@Andrea Crawford](/t5/user/viewprofilepage/user-id/1248191) i'm using chrome, i tried with ms edge but i had the same problem


author: Andrea Crawford
body: Sorry for the trouble you're having. Can you read this troubleshooting guide and see if anything there can help you. <https://support.atlassian.com/trello/docs/troubleshooting-browser-issues-with-trello/>  

Let me know if you're seeing errors in your browser console (instructions at the bottom of that page).
24-hour notification limit
Asked by Keith Cloutier:

What is the purpose of the 24-hour notification limitation? If it is 10am and I schedule a meeting for this afternoon and ask for a reminder to be set to remind me at 3pm about the meeting, why would Trello not allow a notification (desktop/email/mobile) to be sent for that event? Doesn't seem to make any sense to me. Am I missing something?


Answers:
author: Theodoro Reato
body: Hey Keith,

Welcome to the community :)

I believe I didn't quite understand your case,

You can set a remind 2 days before the event if you want, this would solve your problem?

I'm not aware of any limitation about the time of the notification, unless you have something set on your desktop/email to not receiving it outside your work hours.

I'd love a bit more details about this case,

![Screenshot 2023-01-18 at 4.27.04 PM.png](https://community.atlassian.com/t5/image/serverpage/image-id/235174iA0433C75426D7F44/image-size/large?v=v2&px=999 "Screenshot 2023-01-18 at 4.27.04 PM.png")