youngmon/atlassian-qna huggingface dataset:
Report to see articles older than 1 year
Asked by RJax:

I am creating a KB space that will have many child pages. These pages are all how to articles that will describe specific steps to complete tasks. I have created a table in a template that has a "Reviewed Date" which can be filled in using the "//" shortcut.

What I would like to do is have a running list of pages or a report that looks at the "Reviewed Date" field and lets me know which ones are older than 1 year.

My goal is to make sure that every page is reviewed for accuracy each year.

I have not been able to find a solution to this so I am open to suggestions, thank you.


Answers:
author: Dave Mathijs
body: Hi [@RJax](/t5/user/viewprofilepage/user-id/4865203) , welcome to the Atlassian Community.

At this moment, there is no such feature out-of-the-box.

There are third-party apps like [Comala Document Management](https://marketplace.atlassian.com/apps/142/comala-document-management?hosting=cloud&tab=overview) the enable you to create a [Content Expiry Workflow](https://wiki.comalatech.com/display/CDMC/Content+Expiry+Workflow).

However, Atlassian have announced that a similar feature may come to Confluence Cloud.

comments: author: RJax
body: I appreciate your assistance. Just for my clarification, is there a way to create a report that pulls the page title and that date field so I can just review it manually?


author: Dave Mathijs
body: Yes, can insert the [**page properties macro**](https://support.atlassian.com/confluence-cloud/docs/insert-the-page-properties-macro/) on each of those pages and create a table with 1 row and 2 columns.

You put **Review Date** in the first column and the actual date using the "//" shortcut in the second column. You do this for every page and use specific label.

Then you create a new page and you insert the [**page properties report macro**](https://support.atlassian.com/confluence-cloud/docs/insert-the-page-properties-report-macro/).

This will show all pages with the page properties macro and pivot the table showing you the title of the page and the review date.


author: RJax
body: This is working for now, thank you for the help.


author: Darja Majninger _K15t_
body: Hi [@RJax](/t5/user/viewprofilepage/user-id/4865203)  

Page Properties Report macro is probably a good solution, as already suggested here. But concerning your use case, you might want to try out our new app [Orderly Databases.](https://community.atlassian.com/t5/Marketplace-Apps-Integrations/Announcing-Orderly-Replace-Confluence-Page-Properties-with/ba-p/1915196)

There you can create a database for your articles and choose from various field types like text, related Confluence pages or date (e.g. for review dates).

Then, by using the Orderly Database macro, you can create table with an overview on any page you like. You can filter this table by specific values of every entry, like the review date for example. This way you can choose to display all entries, in your case articles, reviewed more than one year ago.

Cheers,  
Darja


Tags: cloud

confluence-cloud

date

report
Set profile info to private
Asked by PR:

Is there no way to change your Trello profile information to private? I know e-mail is hidden, but what about the other fields?


Answers:
author: Stephen Addis
body: Click view profile for you profile.  
Click edit profile.  
Click edit atlassain account.  
On left, choose profile \& visability.  
Select "only me".

comments: author: PR
body: I can only do that for "Based In" and "Local Time". I want to hide set all the others to only me as well but I get those settings are grayed out.


author: Stephen Addis
body: Just be selective on the info you put in the public domain, so dont put it, or change your name to Donald Duck ... you cant have Mickey Mouse ... its copyright plus I've bagged it first when Disney finshed using it.


Tags: privacy
How connect Drive with Trello?
Asked by Anna Rios:

Hello,

I need some help.

I've a Gsuite account with Drive. I'd like to connect Trello with my Drive account but it seems it's not possible, when I try to link my Drive account with the Trello one, and push the green button "Vincular cuenta de Google Drive", it doesn't happen anything:

Could you help me?

![drive_trello.png](https://community.atlassian.com/t5/image/serverpage/image-id/112937i5656049C0D67AABB/image-size/large?v=v2&px=999 "drive_trello.png")


Answers:
author: Iain Dooley
body: [@Anna Rios](/t5/user/viewprofilepage/user-id/4112210) i would suggest that you record a screencast of this happening with loom.com and submt the question directly to Trello by going back to trello.com/contact
Tasks being auto deleted when I click on an epic
Asked by Lesley:

Hi can anyone help, I have the Epics power up added to my board and all of a sudden, when I click on an epic card it deletes a bunch of the tasks I have added to that card. I try searching for the card to see what has happened but it says it doesn't exist.


Answers:
author: Stephen Addis
body: Regardless of getting the answer, first of all make a back up copy of your board. Duplicate the board in your workspace, name it COPY with the date/time.  

Have a look in the archive ... accessed from the right, and also look at the more to see what other functions you could investigate.

comments: author: Lesley
body: Thanks for the tip, I have created a copy but still cant figure it out. Nothing has been archived. The activity tracker says it has been deleted.


author: Stephen Addis
body: If tracker says its deleted, then see who's login deleted it.  

May wish to unload the power up in the interim.  

Normally, when we've re-added powerups back into a board after, any settings are retained, but even if they are not, in this case, data retention takes precedence.


author: Lesley
body: It says I deleted it. If I click on an epic I can literally watch 20 lines appearing saying I deleted tasks right that second when I didnt.

I tried removing the epic power up and re-adding it. It's still doing the same thing.

In comparing the copied board and the original board (thanks for the tip), I can see that it is deleting cards that I have previously archived but not deleted. Does this mean that it is removing the card from the current epic view?


author: Stephen Addis
body: It means they were deleted by you or your account, and that would include a powerup authorised by you.  

I mean by remove epic, remove it. Not add it back in. You can add it back in later if you were so inclined ... but might be luckier to by a lottery ticket.  

So, as Clint Eastwood would say ... do you feel luck punk, well, do ya?  

At risk of data loss, I'd remove it, and handle the multiple card combination by using checklist and adding the cards to subtasks.  

However, before that, see if the epic card has all the combined info and possibly the cards in via there, and when you removed it, did the cards come back, ie, they were in an adjusted view controlled by epic.  

You may wish to take it up with epic, as its to do with their powerup and its not one I use.  
<https://screenful.com/epics-for-trello>


Tags: delete

epic
Make Changes to multiple boards at once
Asked by Soph McCormack-Gow:

Hello, we're tidying up and standardising all of our boards, to do this I need to add a power up to all of our boards at once. I'm also wanting to standardise all the labels on our boards at once, and group our Butler tasks then deploy them to specific sets of boards.

I can't seem to find a way to do this other than doing it one board at a time -we have over 50 boards, is there anyway I can mass update them?!

Thanks in advance,

Soph


Answers:
author: Iain Dooley
body: [@Soph McCormack-Gow](/t5/user/viewprofilepage/user-id/4112045) The short answer is that no, you can't do this with Trello natively however you can do it via the API.

For the powerups requirement something like the following Trelllinator code would do it:

<https://gist.github.com/iaindooley/726d451e0efee270c8beee678077f5f2>

For the standardise labels requirement, something like the following would do it:

**NB: THIS IS POTENTIALLY DESTRUCTIVE! You should test this out using an account that doesn't have access to all your boards to ensure it's working as expected because otherwise you might find labels deleted that you didn't intend to**

<https://gist.github.com/iaindooley/cc3e0e2dfaba16be576407fd013101f5>

You can run these code snippets in BenkoBot here:

<https://app.benkobot.com/>

The issue of distributing your Butler commands across multiple boards is something that can't be resolved using the API. The Trellinator framework does, however, allow you to have global command groups so for example you could add those 50 boards to the same global command group and then have them all inherit the same functionality.

I created Trellinator as a replacement for Butler Bot commands that I had developed for my clients, you can read more about it here:

<https://community.atlassian.com/t5/Marketplace-Apps-Integrations/Introducing-Trellinator-Automate-Trello-with-Google-Apps-Script/ba-p/925271>

I kind of picks up where Butler leaves off in a lot of ways in terms of the sophistication of automation you can implement, but it's a coding tool. You can use both Butler and Trellinator in conjunction, and often Butler is useful for prototyping functionality that you may eventually code using Trellinator. Butler is also useful for allowing people to create their own automations without having to go through a coder to get things done.

So the two compliment each other, and there are definitely limitations to each.
#1
Asked by Enis Memovic:

Hi, when I add something in card, in front of the card i can see #1, or #2 etc.

How to remove?


Answers:
author: Stephen Addis
body: Does sound like you have the powerup Pro4Trello running. There is a setting in there to turn off.  

OK, makes the board look a little untidy, but if its a working board, I use that feature to make quick notes or references to the card by number ... saves writing out the name etc, especially if there are similar name tasks in there.


author: Iain Dooley
body: [@Enis Memovic](/t5/user/viewprofilepage/user-id/4111416) sounds like either a powerup or a Chrome extension you have enabled.
Unable to access group user cards anymore
Asked by carlobruno:

Hi, I was used to plan my team activity by clicking on their username (<https://trello.com/USERNAME/cards>) but since last friday thsi page is white (just the blue topbar)  
Is this a temporary bug, a feature removed or else?  

Thanks,

Carlo


Answers:
author: Iain Dooley
body: [@carlobruno](/t5/user/viewprofilepage/user-id/4111921) I can confirm that I'm able to see another user's cards page (only the cards I have access to) but that over the weekend I did see a blank page when accessing another user's cards page so it may have been a temporary glitch, it doesn't appear to be a permanent feature change.


author: Stephen Addis
body: Looks like sombody may have changed the name, or set to private.  

If its your Employer ... and happening on a Friday ... umm ... P45 dismissal documents in the post lol.

comments: author: carlobruno
body: Thanks for your answer Stephen, but unfortunately it's not like that.  
I even try to access my second account cards page, with no success.

:-(  
Carlo


author: Stephen Addis
body: Ask who ever set the board up, and has ultimate control over it to login and see if they can see it ... to at least establish if it is there.  

Then, get them to look at the access settings and user invites to check all are still present.


author: carlobruno
body: I set up the board, and I'm the admin.  
I've checked with all my collegues and with my other account too.

I was used to click here:  
<https://prnt.sc/uti5kj>  

then here: <https://prnt.sc/uti6l3>

and arrive here: <https://prnt.sc/uti78y>  

But as you can see the page is empty

Thanks for your help,

Carlo


author: Stephen Addis
body: Click on the home button, the house symbol (top left of screen) and see what comes up ... if you dont see, but will see a list on left nav bar, Boards, click that and see if it shows.


author: carlobruno
body: If I click the house button (or even the Boards one) I get my own home (my own boards list)

But nothing related to my team member :-(

If you want you can try to add my to any of your boards and see what I'm experiencing

Carlo


author: Stephen Addis
body: You need to get the person that is the admin or owner of that board to see if they still see it. Thought you mentioned it was your board.  

As such, you should be able to see it, if not, then sounds like you have deleted it somehow, intentionally or by accident.  

Afraid dont fancy adding your boards to my setup, particularly if something is amiss ... still getting spam notifications where some idiot added me into their update feeds when I put a product suggestion on their app roadmap board and the amount of comments it gets pollutes my workstream and distracts me from the tasks at hand.  

If you've deleted it, which I suspect you may well have, its gone and there is no prospect of recovery.


author: carlobruno
body: Thanks Stephen,  
as you can see in the next answer, it was a "temporary glitch".  
Actually now it works :-)  

Best,

Carlo
Harvest power up won?t log me in
Asked by Alessio Rigato:

Hello,

I'm trying to use the **Harvest** power up.

After installing it on my trello board, I try to sign in, but it just won't work.

I press on "++sign in++ ", I get **redirected to harvest** , I **select my account** and the I get **redirected to Trello** , but ++still not logged in++.

anyone can help me?

thanks

Alex


Answers:
author: Jay
body: You need to whitelist Trello and Harvest from tracking cookies protection.

![xBfPjZh](https://community.atlassian.com/t5/image/serverpage/image-id/256982i5AEBC6F73BAA4572/image-size/large?v=v2&px=999 "xBfPjZh")


author: Pat Gilmour
body: (Sorry - I appreciate this isn't an "Answer")

Hi - I have the exact same issue as Alex. Does anyone have a solution?

Thanks, Pat
Power Up Problem
Asked by Dan Cohen:

Hi all.. **I can't seem to enable the Card Priority Power Up (by Screenful) on my Trello Free.**

I have space for 1 more Power Up so that's not the problem.   
Here's the sequence below...it just goes back and forth without actually adding to my board :(  
Any suggestions?  
![1.PNG](/t5/image/serverpage/image-id/112889i68F4BCB582BB3437/image-size/large?v=v2&px=999 "1.PNG")![2.PNG](/t5/image/serverpage/image-id/112890iD6B7D2B01EEC02CA/image-size/large?v=v2&px=999 "2.PNG")![3.PNG](/t5/image/serverpage/image-id/112892i957F2FFEDAC11CAF/image-size/large?v=v2&px=999 "3.PNG")![4.PNG](/t5/image/serverpage/image-id/112891i728EBCE6E7F4B713/image-size/large?v=v2&px=999 "4.PNG")


Answers:
author: Vova Kenih
body: Hi Dan,

I'd suggest you trying to add [Scaled by Screenful](https://trello.com/power-ups/5d8d5e5685ee8f5c6dfaa56b/scaled-by-screenful#:~:text=Scaled%20by%20Screenful%20is%20a,projects%20that%20span%20multiple%20boards.&text=It%20basically%20combines%20a%20suite,Card%20Priority). It basically combines a suite of many Power-Ups, including Card Priority, into one.

Let me know if this helped ?

By the way, I wasn't able to reproduce the bug you've mentioned. If you have time, could you please record your screen (e.g. using [Loom](https://www.loom.com/)) while adding the Power-Up and share the video here? I'll appreciate it a lot!


author: Stephen Addis
body: For card priorities, I dont bother with a power up, I just use tags, with the red, yellow and green and put the priorities in there ... can quickly change them as the tag feature is available as a short cut on each card.  

Then I use the tags to reflect DONE (CONFIRMED) and DONE (TBC), and have a few others like NOT APPLICABLE, or IN DUE COURSE or RECORD INFO.  

Saves a powerup allocation if thats what you are after.  

Also, look at chrome extensions ... I use one, that puts priority features based on the nubmer of exclamation marks at end of card title !!!  

If its only priorities you want, look at using that extension ... I have Pro4Trello, Trello Folds running, along with Trello Aging.

comments: author: Dan Cohen
body: thanks! Ill try that :)
Butler: Trigger based on last comment age?
Asked by Stefan Neubig:

Hello Trello community,

we'd like to setup an action in Trello that is triggered when for example the last comment in a card is older than a week.

We couldn't find a way to do this with Butler directly. Is there any other way we could achieve this?

Thank you


Answers:
author: Iain Dooley
body: [@Stefan Neubig](/t5/user/viewprofilepage/user-id/4111252) this Trellinator function will add an "Inactive" label to any card with the most recent comment made more than 7 days ago:

<https://gist.github.com/iaindooley/4e5fa1a06dc089e1d6534fe053594515>

It then reschedules itself to run again in 7 days' time. You can read more about Trellinator here:

<https://community.atlassian.com/t5/Marketplace-Apps-Integrations/Introducing-Trellinator-Automate-Trello-with-Google-Apps-Script/ba-p/925271>

Note that the instructions for running a time triggered command aren't listed in that article above but if you get that far let me know and I can help you out with it :)


author: Stephen Addis
body: Use the Aged powerup, which is also available as a browser extension for chrome ... it will show you cards that have not had love for the last week, two weeks, four weeks by shading them out in varying degrees of fade.  

To get a email or something just because a card has been abandoned a week, will leave you an email box to try and weed out, defeats the object of using kanban. Save the email alert need to when a card is 48 hrs from deadline, then that email means something ... otherwise you are at risk of living in email snooze world ... and will miss the important alerts.  

Try and adapt to a new workflow, which will reduce the reliance on email ... dont use Trello in addition to the normal flow, try and use it instead of ... then you will get maximum benifit ... to not, your just doubling up on the work and making life hard.


Tags: butler
How do you add images in Trello boards
Asked by JustinT_ YT:

I upload gifs into my trello board and it turns into the cover is there anyways i could make it seperate as its own gif?


Answers:
author: DPKJ
body: [@JustinT_ YT](/t5/user/viewprofilepage/user-id/4111089) Welcome to Atlassian Community!

I was thinking of giving you steps myself, but realised I share some link from documentation to my colleague containing similar information, here is that link - <https://help.trello.com/article/769-adding-attachments-to-cards>

Please take a look this documentation link, and you will be able to resolve your doubts.
I have a problem to change the background
Asked by Da Mouse:

I don't really know why, I already follow the tutorial how to use custom picture for background in**trello** but when I clicked the "**+**" symbol, it didnt work and it didnt open anything, any problem solve?


Answers:
author: Stephen Addis
body: The images are from stock images, unless your on a premium plan (paid) and then there is the option to have custom photos, otherwise your limited to colours or stock photos.  

Use the board settings on the right hand side.

comments: author: Da Mouse
body: oh thank you


author: Stephen Addis
body: No probs. Just remember to hit that accepted answer button :)


author: Da Mouse
body: actually nvm, even I cant put my own image, but I already found a better one
Affichage des tableaux
Asked by jj bonicard:

Bonjour, je suis nouveau et inexp?riment?!...

Comment peut-on zoomer l'affichage de l'?cran d'accueil de Trello, pour que toutes les listes soient apparentes?

Merci


Answers:
author: Stephen Addis
body: Vous pouvez utiliser un certain nombre d'extensions de navigateur Chrome qui restreindront les cartes, de sorte que vous puissiez obtenir plus de listes sur un ?cran.

Un couple que vous pouvez utiliser qui fusionnera ?galement des listes.

Tout cela r?duira la largeur des colonnes pour afficher plus de colonnes.

Prenez l'habitude d'organiser les ordres de colonnes de mani?re ? ce qu'ils soient dans l'ordre, et faites simplement d?filer votre moniteur jusqu'? cette partie de l'op?ration.

? d?faut, vous ?tes limit? ? l'utilisation de la fonction de zoom arri?re sur le navigateur ou ? l'achat d'un moniteur ? ?cran large.


Tags: display

expand
Can we know If the user is having Enterprise license or free account through API
Asked by Sri:

We are currently using Enterprise account and can see how many license are left and who is having license and free accounts from Trello administrative interface. But when we are trying to get the Enterprise members details through Trello API, we are not able to identify if the user is having license or not. Is there a way to identify the license through Trello APIs?


Answers:
author: Iain Dooley
body: [@Sri](/t5/user/viewprofilepage/user-id/4111065) When you have an enterprise team, you can fetch the members of the team. Those people are all licensed under that enterprise team. There's no sense in which a Trello user has an enterprise license, they can be a member of one or more teams, and each of those teams may be free, business class or enterprise.
Convert to board
Asked by Ricardo C?zar:

How can I use the feature "Convert to board"? I can't find it after clicking "More".


Answers:
author: Stephen Addis
body: Your going to need to be a bit more specific ... your already in a board if your in Trello.  

You may need to look at the Import feature, equally, bit more info about where you are when your looking, what you are trying to do etc.

comments: author: Ricardo C?zar
body: I'm trying to convert someone else's template into a board. At least that's what the person said I had to do. I can only find the copy function, but there's nothing about conversion. I guess that'll do.


author: Stephen Addis
body: Bring the board into your workspace ... easiest way is to STAR it as favourate, then its in.   

From there, you can COPY BOARD.  

That copy, is yours, in your space, you are the controller.  

Start from their, a fresh start, and will be as if you created the board from scratch in your space.