youngmon/atlassian-qna huggingface dataset:
Do I need to buy a license for anonymous users?
Asked by Svetlana Goryavskiy:


Answers:
author: Nic Brough -Adaptavist-
body: No.

Enable anonymous access and people will be able to use it without logging in and eating up a licence. I strongly recommend allowing **only** read access to anonymous users.

comments: author: Asael Sep?lveda
body: Be careful however with confidential data. If you allow anononymous access and your instance is in the cloud, competitors will be able to view the information.


author: Svetlana Goryavskiy
body: Thanks for the answers!But for anonymous users can be given access to some of the information to create a separate space?If the user has a username and password, can access information confidentially, but it does not create articles, but only reads them and comments, then do I need to buy a license for that user?


author: Nic Brough -Adaptavist-
body: A logged in user is NOT anonymous. To log in, you MUST have a licence seat for them.As I said before, anonymous access does not use a licence, and you can open up read/comment etc if you want, but I would strongly recommend making it read-only for anonymous user, otherwise you will have no idea who is making comments/edits etc


author: Svetlana Goryavskiy
body: Got it, thanks! We will have some information for public use and part of the corporate. I can customize the right space so that the corporate space have access only authorized users, and to other public space - by anonymous users?


author: Nic Brough -Adaptavist-
body: Correct, yes.For most spaces, you'd say "only people in the login group can see this space". The for the public space(s), look at the bottom line in the space permissions, tick "anonymous" for browse rights, and people will be able to see it without logging in.


author: Anand Mehta
body: Can anonymous user see work-in-progress content, via global search?


author: Nic Brough -Adaptavist-
body: Yes.


Tags: cloud

confluence-cloud
Automatically remove completed tasks
Asked by Robert Meerman:

Is there a way to quickly remove completed tasks from a particular set of pages? We maintain actions lists ("parking lots") on a few pages, and would like to keep these pages small and light.

Ideally, I'd want to remove tasks which were closed \> 1w ago.


Answers:
author: Rodrigo Girardi Adami
body: Hi Robert,

We don't have this functionality today, so I've opened a feature request for you: <https://jira.atlassian.com/browse/CONF-35662>

Please vote and comment on it will increase popularity.

Cheers,

Rodrigo

comments: author: Rodrigo Girardi Adami
body: Hi Robert,Feel free to choose this answer as correct if it has helped you :)Cheers,Rodrigo
Bulk Rename Documents/Files
Asked by benwatanabe:

I have a file list that currently holds several hundred documents. If i need to go through and make a bunch of corrections and clean up file names, is there an easier way to do that then clicking each and then "Lock" and then "Properties"?


Answers:
author: Rodrigo Girardi Adami
body: Hi Ben,

We have some improvements opened already for this, however they were not implemented yet.

<https://jira.atlassian.com/browse/CONF-15025>

<https://jira.atlassian.com/browse/CONF-17020>

I recommend to vote and comment in those tickets requesting the implementation of those features to increase popularity.

I hope this helps.

Cheers,

Rodrigo


Tags: confluence-administration
Retrieve permissions in OnDemand
Asked by jdube_coveo:

Hi,

We developed a JIRA and Confluence plug-in to retrieve permissions information with calls like [getContentPermissionSet](https://docs.atlassian.com/confluence/latest/com/atlassian/confluence/core/ContentEntityObject.html#getContentPermissionSet(java.lang.String)) (in the Confluence case)...

Is there a way to retrieve this kind of information in a OnDemand context?

Thanks!


Answers:
author: Rodrigo Girardi Adami
body: Hi Jonathan,

The cloud instances are very restricted in terms of custom plugins and customizations. I believe this might not be possible on a cloud instance since you wouldn't be able to install the plugin there.

Regards,

Rodrigo


author: jdube_coveo
body: Hi again,

If I show you our plug-in code, will you be able to check if alternatives exist?

We have a lot of customers who need our plugin functionalities in OnDemand...


author: jdube_coveo
body: Hi,

Do you have any plans to make those functionalities (about permissions) availables via APIs, plugins or something else?

Regards,

Jonathan


Tags: cloud

confluence-cloud

jira

jira-cloud
How do you promote a Confluence OnDemand site to rank high on Google Search, or even just plain show up?
Asked by KarthikG:

Our OnDemand site has been up and running for several months now (5 months), however it's completely invisible to Google Search! Anonymous access (can use/can see profiles) is enabled and I've tried linking to the site from our main corporate website. Any other ideas?


Answers:
author: Gary
body: Hi Karthik,

There is an active discussion that has been going on for some time now concerning this subject - <https://answers.atlassian.com/questions/29254>

Cheers,  
Gary


Tags: cloud

confluence-cloud
Can I connect Confluence to LDAP and still create non-LDAP users?
Asked by Nick Reilingh:

Consider the following -- my organization's users have a centralized LDAP server for common authentication, but we would like to allow provisional access to Confluence for certain outside individuals (contractors, clients) who will not have LDAP accounts. It is also the case that only a small number of LDAP users (compared to the entire directory) should have access to Confluence.

Is this routine and relatively easy? Or will this require something like Crowd as an intermediary? You can kind of consider that our workgroup of confluence users is a sub-organization -- we will make use of the LDAP server if possible, but not have any control over it.


Answers:
author: Nic Brough -Adaptavist-
body: You can have more than one "user directory" in Confluence. For this case, the simple approach is to have 2 - the internal directory and your LDAP one. Then you can create non-LDAP users in the internal directory and LDAP users in LDAP and you'll see both sets in Confluence.

The one important trick here - avoid using the same login ids and groups, because Confluence will only read for the first instance.

If, for example, you have an LDAP login for "penguin" and he's in the group "fish eaters" in LDAP, then you add "penguin" to the internal directory and only add it to group "has feathers", you will only ever see the penguin account from the first directory. If LDAP is first, it will stop reading there and never see "penguin" in group "has feathers"

comments: author: Nick Reilingh
body: Ah, marvelous! I forgot about ldap groups -- I should just be able to use internal confluence groups for everybody, right? That is, mixing ldap users and "local" users in the same group as long as I don't dupe IDs?


author: Jonathan Simonoff
body: You can easily create local user accounts, whether or not you are using LDAP. You can just add them by clicking a button and filling in the information.

Having only some LDAP users have access is a harder problem. If they are different in some consistent way in LDAP it is possible to pick that up and only place some users into the confluence-users group -- then as long as you don't allow anonymous access LDAP users not in that group won't be able to use Confluence. (I can't tell you exactly how to do that, but I know it can be done. I think you need some custom coding to make it work.)


Tags: confluence-administration

ldap
Is it possible to export Confluence 3.5.x spaces and import into 5.6.x?
Asked by Nick Reilingh:

I'm in a bit of a weird situation -- my workgroup has access to an instance of confluence that is horrendously out of date, and managed by a department that is not capable of adequately supporting it. We've been using this old instance since it's still the best tool available to us, but now we are looking to spin up our own instance that we will manage ourselves.

Of course, all of our confluence pages are still in a small collection of spaces on the outdated server. Is it possible to export our spaces (only some, not all of the spaces on the server) from confluence 3.5 and then have 5.6 import and simultaneously upgrade that data?

If not, what would be the best course of action? Consider that upgrading the 3.5 instance first is not an option.

(My level is that of a power user and space admin on confluence 3.5 -- I do not have any experience administering confluence yet.)


Answers:
author: Steve Gerstner [bridgingIT]
body: Hi Nick,

I'm sorry, but upgrading your installation seems the only option...

Alternativly you can setup a new 3.5 instance and upgrade this instance to 5.6. You can get your data there by using the xml-backup option in the admin dashboard.

Since the storage format changed from 3.5 to 4.0 there is no other option besides doing it manually...

Regards

Steve

P.S.: Upgrading a confluence instance shouldn't be that complicated :wink:

comments: author: Nick Reilingh
body: The dept. in control of the old instance has had a renewed license for months, but at this point I just have to assume the upgrade is never going to happen. :( I'm trying to acquire a community license for this whole project; you think that would let me do a "new" installation of 3.5? Ugh.


author: Steve Gerstner [bridgingIT]
body: yes, that should work, and the new installation can than be upgraded to 5.6


Tags: confluence-administration
Can i use two keywords in the Content Report Table
Asked by Hans Bruechert:

I like to use two keywords like AND in this makro


Answers:
author: CelesteCS
body: Done: [CelesteCS Math](https://marketplace.atlassian.com/plugins/com.celestecs.confluence.celestecs-math) plugin now incorporates logical functions and operands. You can read more about list of supported functions [here](http://www.celestecs.com/support/documentation/131-numerical-expression-macro-reference).

Thanks!


author: CelesteCS
body: Hello Hans,

You may use [CelesteCS Math](https://marketplace.atlassian.com/plugins/com.celestecs.confluence.celestecs-math) plugin for mathematical calculations.

AND and OR can be added in the nearest release.

So it will be like function AND() and operator \&\&. The same will be for OR and \|\|.

Thanks!


Tags: content-by-label

table
Can i build a table from other tables
Asked by Ian Turner:

Hi,

I'm trying to create a page with a table with rows from other tables. For example, I want to create pages that contains a dynamic list of all the firewall rules that are pulled in from pages that contain application specific firewall rules.

Ideally I wanted to do it this way so that I can make the application owner responsible for his page - but only his page.

I thought I'd be able to use a combination of labels and macros, but, I'm struggling.

I can create a page that drags in all the other pages - but that's a bit messy as its a page with lots of headings and multiple tables.

I can create a page with a list of excerpts - but I lose the headings for the table.

Is there a different way of thinking about this?


Answers:
author: Ian Turner
body: Unfortunately I use a vanilla instance that is shared across an organisation and its not that easy to plug other bits it.

Seems to be a common theme to the questions I ask.... buy another module. I can understand the extensibility model, but, beginning to wonder if the suite is as cheap as it seems if everything I try to do is another module.


author: Adrien Ragot 2
body: Yes, you could consider you will have a lot of data management activities and see whether [Play SQL Spreadsheets](https://marketplace.atlassian.com/plugins/com.playsql.playsql-plugin) answers your need:

* You will be able to create and modify tables,
* You will be able to display them in other Confluence pages,
* You can use a filter on the macro, so application owners only see records related to their application. You can even display records as a form instead of a table - see the free addition [Play SQL Forms](https://marketplace.atlassian.com/plugins/com.playsql.playsql-forms-plugin).
* Since the tables you create are actual SQL tables, you can define complex queries to report on this data.

Disclaimer: I'm the author of Play SQL, but I genuinely consider it is worthwhile considering this plugin as an option.


Tags: cloud

confluence-cloud
Can I display pages with same labels as current page using macro Content by Label
Asked by kristofferb:

We are looking into using labels to find related pages on the wiki. We would like to use the macro 'Content by Label' to list the pages, but it does not seem to update relatively to the labels applied to the page.

That means we would have to maintain both the label list for the page, and for the macro. Is there any other way?


Answers:
author: Guilherme Nedel [Atlassian]
body: Hello Kristoffer, yes, the list in the *Content by Label*is a static parameter as it is today, and will only seek content previosly set.

There are alternates though, [a number of add ons](https://marketplace.atlassian.com/search?application=confluence&category=&cost=&hosting=&marketingLabel=&q=label) have been developed to cover labels functionality, and may provide improved functionality over what is bundled - note that some may be subject to a cost.


Tags: cloud

content-by-label

label
How to fix error rendering macro 'content-by-user'?
Asked by Lamer Morales:

Error rendering macro 'content-by-user' : null


Answers:
author: Nic Brough -Adaptavist-
body: You'll need to read your log file for the exact detail. At a guess though, you've given the macro an invalid user, or none at all.

comments: author: Lamer Morales
body: Thank you for your answer sir, actually the user is existing and the content by user macro is working fine with other users. What are the other options I can try?


author: Nic Brough -Adaptavist-
body: Reading the log file.
can not access in account
Asked by Andection:

Hello.

We can not access to our wiki: [https://medinfocenter.atlassian.net/wiki/](https://medinfocenter.atlassian.net/wiki/dashboard.action). Someday link was just unavailable. And we do not login in [atlassian.com](http://atlassian.com) using our accounts.

I can't find better place to put this question. If it is exists suggest it, please.

With best regards, Andrew.


Answers:
author: Nic Brough -Adaptavist-
body: Have you tried resetting the password for atlassian.com ?

https://support.atlassian.com is the place to rise this - it sounds like there is something wrong with your accounts and they've been disabled. If you cannot login there even after a password reset, I'd create a new account to enable this to be done.


author: Andection
body: We tried to reset password but all emails we received said about unknown email.

Thank you for help. I'v submitted a report on <https://support.atlassian.com>.


Tags: cloud

confluence-cloud
Page exists, but multiexcerpt not found from a page with a lot of multiexcerpts
Asked by Andr?W:

Environment: Tested with confluence 4.1.9 / multiexcerpt 4.3 and confluence 5.4 / multiexcerpt 4.9.1

Description:

We have a page in confluence with a lot of helptexts for referencing them in several page by using a template. Each helptext has a multiexcerpt frame around it. So we have the ability to change a helptext at a central point and all referencing pages (multiexcerpt include) get the update automaticly.

Our problem is that we get the following error message when using the multiexcerpt include macro and referencing some of the multiexcerpts from the helptext page:

" Excerpt not found

The page: \<pagename\> was found, however the excerpt named: \<excerpt name\> was not found. Please check/update the excerpt name."

The page with the helptexts has over 50 exerpts and think, that the problem has to do with this amount.

Tests:

\* Changing the name of the multiexcerpt has no effect(x)

\* Creating a page with less multiexcerpts is working(!)

(I tried to write a Issue direcly in Artemis-JIRA but i got the answert "Reporter required"!!)


Answers:
author: Guilherme Nedel [Atlassian]
body: Hello Andr?, this looks like an specific issue from the add on, when you did seek support was it pursued trough the email from [Artemis support portal](https://artemis.atlassian.net/wiki/display/ART/Support+for+Artemis+AddOns)? In case you continue to have difficulties, you may file a request within our Atlassian support, as such we can follow up in the thread until support is reached.
Sorting. How do we sort text & tables etc. in Confluence OnDemand? (Still learning.)
Asked by Hugh Bathurst:


Answers:
author: Andrey Khaneev _StiltSoft_
body: [Table Filter add-on](https://marketplace.atlassian.com/plugins/com.stiltsoft.confluence.plugin.tablefilter.tablefilter) has an option to [sort table by default](https://docs.stiltsoft.com/display/TableFilter/Managing+Look+of+the+Table+and+Filtration+Pane#ManagingLookoftheTableandFiltrationPane-Applyingthedefaultsortingordertocolumns).


author: Ted Tencza
body: Table columns are sortable by default. If you create a table on a page, after you save, hover over the title row, and you will see the sort arrows appear. Click anywhere in the title cell, and it will sort on that column's values.

comments: author: Hugh Bathurst
body: Thanks for commenting Ted. (Per my comment left on one of my related questions): I like to have all content created sorted alphabetically by default (or via a quick manual step) - be it in a table or not in a table (e.g. on a native confluence page). E.g. Enter a list ZZZ AAA BBB on separate lines then click Sort (which I can't see in Confluence OnDemand) and whalla ... 3 lines of text sorted (Ideally same, or similar in a table). PS. I'm aware Confluence can sort by clicking the header of a table (which is most handy but doesn't stay sorted if you leave then return to the page) BUT from my tests I can't do same / similar when in edit mode on the table so it stays sorted.


Tags: cloud

confluence-cloud
Querying the Confluence DB for space page views
Asked by Ian Mason:

Is it possible to query the DB for a single space's page views limited by a year range?


Answers:
author: Joe Clark
body: Page views are not stored in the Confluence database by default, so it's not possible to do this. There is a plugin you can enable to track page views, but it stores this information in the Apache Lucene index, so you cannot query the DB for this information.

You could look at embedding Google Analytics (or an equivalent service) in your Confluence instance. This will track page views in a performant manner and probably give you a REST API or something similar that you can query for information.
How do I make a drop down box in confluence (to put inside a table cell) ?
Asked by Micheal Jordan:

I have a table where I record messages. The message size is sometimes big and makes the height of a row very large, just because of one cell. To reduce the size of the cell, I want to put the text in a drop down box instead. Ideally, this contents of this drop down box should be searchable (**edit- using ctrl+f in that page** ).   
Is this possible in confluence ? If this needs some minor amount of coding, can you please give me the code   
for it ?   

thanks !


Answers:
author: Steve Gerstner [bridgingIT]
body: It's not a dropdown box, but maybe the expand macro is what you are looking for...

comments: author: Micheal Jordan
body: Is there some way to expand all (or a set of) such macros in a page by clicking one magical button ? Thanks !


author: JeffP
body: Checkout this plugin (<https://marketplace.atlassian.com/plugins/net.customware.confluence.plugin.scaffolding>) as a possible solution.

Cheers!

comments: author: Micheal Jordan
body: Costs money - This add-on is sold by a third-party vendor. Isn't there a simple, existing solution already ?
How do I find un-viewed pages in a space of Confluence?
Asked by Reyna L Rivera:

I have tried running different macros but they are geared towards SPACES in Confluence. I need to report on the pages within the spaces that are not being viewed. I was suggested a Tracking Macro but unfortunately we do not have the newest version of Confluence. We are using 5.0.3 and need some sort of macro that can help me track unused pages within a space. Any suggestions?


Answers:
author: JeffP
body: Checkout this plugin: <https://marketplace.atlassian.com/plugins/com.midori.confluence.plugin.archiving>

Cheers!


Tags: confluence-administration
email to confluence page for on-demand instance
Asked by Kirill Krinkin:

Hello, does anybody know is it possible to have an ability for creating confluence pages from email?


Answers:
author: Rodrigo Girardi Adami
body: Hi Kirill,

I could find [this add on](https://marketplace.atlassian.com/plugins/biz.artemissoftware.plugins.confluence.send-email-to-page) that would allow a Confluence behind the firewall to create pages from emails, however given the fact that Cloud instances are restricted for custom add-on, this might not be possible to achieve in Could environments.

Cheers,

Rodrigo


Tags: cloud

confluence-cloud
How are label names considered when searching?
Asked by Melissa Henderson:

Since labels can only be one word, how does the use of no spaces, hyphens or underscores in labels affect what is returned in the search results?

For example, I have a page with the following labels: signon, sign_on, sign-on. I search for "sign on" (with or without quotes). Would this page show up in the search results since the labels don't exactly match what is being searched for?


Answers:
author: Melissa Henderson
body: Based on my test, it looks like sign-on, sign_on, and sign (one label) on (another label) are treated the same when searching for the whole phrase, and in all instances my page was returned near the top in my search results. The label signon did not return my page in the first page of the search results.

comments: author: J
body: Hi,Just wondering which search you guys are using?Are you using the specific labelText search?I am trying to get the labels to show in the Confluence search but has not been successful.Thanks.


author: Melissa Henderson
body: I am not. I entered ?Sign On ?into the global search box. Since I'm not using the labelText search, there are other things that influence page rank (<https://confluence.atlassian.com/display/CONF43/Ranking+of+Search+Results>) that I had to consider as well.


author: Davin Studer
body: We have been referring to just regular searches. The regular search will look at labels too. The search term labelText is if you only want to search by label. If you want to search by labelText the syntax is ...labelText:mylabel


author: Melissa Henderson
body: Hi Davin,

Could you tell me exactly what you tried? I'm not sure what you mean by "it". I appreciate you taking the time to help me.

comments: author: Davin Studer
body: I created a page and gave it all three labels that you mentioned and then did a search both with quotes and without for sign on.


author: Melissa Henderson
body: Ok, I will do the same, but test with one label at a time since I am still not clear whether one version has more power over another.


author: Davin Studer
body: Well, I tried it on my instance and it returned the page with and without quotes. Honestly, I was surprised that with quotes the page was returned because when you quote the terms it means you are looking for an exact search and none of those labels are exactly that. But it returned anyway.

On a side note. Typically, I think the best of use of labels should not be for search purposes but rather to group types of documents. If you want your users to find the documents then the terms should be in the content of the document itself. A good label would be something like "policy". So if you wanted you could find all of the documents in the system that are policies by using this search syntax (labelText:policy). You certainly can use it for keywords ... it will work. But, I think the best use is for categorizing.