youngmon/atlassian-qna huggingface dataset:
Syncing content from Confluence to Drupal (or vice versa)
Asked by Jennifer L:

Hi,

I am looking for a way to sync content from Confluence to Drupal (or vice versa).

There are sections in my Confluence and Drupal sites that I want to have the same content but don't want to copy/paste everywhere. It doesn't matter where the source of content is (Confluence or Drupal).

A Google search doesn't yield many options. Hoping that someone here has solved this already.

Thanks,

Jennifer


Answers:
author: Shannon S
body: Hi Jennifer,

You'd definitely have to script something, or use an add-on like [Power Scripts for Confluence](https://marketplace.atlassian.com/apps/1219507/power-scripts-for-confluence?hosting=server&tab=overview).

Confluence content can be exported as a XML (made to be imported back into Confluence specifically) or you can export as PDF or Word file.

You'll want to think of a way within Drupal you can script this to be converted into what format Drupal requires.

Let me know if you have any questions about that.

Regards,

Shannon

comments: author: Jennifer L
body: Thanks for the response, Shannon!


author: Matthew Gaffney
body: Were you able to make any progress with this suggestion?

Thank you!


Tags: atl-adm

confluence-administration

confluence-development

confluence-server

drupal

server
Export a space from a 5.0 Site to cloud hosted site
Asked by mitchell balsam:

I have an old confluence wiki that's very infrequently used. It was for an old company that is no longer active.

It's running on windows and is confluence build number 5.0-m3. It's no longer under maintenance,

But there is one space that users have been adding and updating pages to recently.

I would like to recommend to the owners that we export that space and then import it into a cloud-based account.

What's the best way to do this?

Thanks!

Update: I found this posting

<https://confluence.atlassian.com/confcloud/import-a-confluence-space-724765531.html>

Confluence Cloud accepts site and space imports from Confluence Server instances running version **5.10.x or later** . If your instance is running an earlier version, you'll need to [upgrade it](https://confluence.atlassian.com/doc/upgrading-confluence-4578.html) before completing the site or space export.

Option 1. Upgrade a temporary site (recommended)

1. Make a full Confluence site backup (XML export) from your source Confluence site.
2. [Download](http://www.atlassian.com/software/confluence/download) the latest Confluence version.
3. [Install](https://confluence.atlassian.com/doc/confluence-installation-guide-135681.html) the new Confluence version into a temporary site.
4. Import the full backup into the new temporary site.
5. Continue to the following steps. From this point onwards, the 'source Confluence site' is your temporary site.

So, i did a full xml export and attempted to import that as a space in my new cloud-hosted site.

As this is the same as "install then confluence version info a temporary site"??

The result was this error: There was an error during import. Please see our guide to [raising a bug report](http://confluence.atlassian.com/display/Support/Atlassian+Cloud+Bug+Fixing+Policy).

Your space export cannot be imported with this version of Confluence Cloud. Please see the information below for more help.

suggestions?


Answers:
author: mitchell balsam
body: Got it working.. Just installed a new confluence server on another host and imported the database.
How to Export-Import Confluence Pages and Spaces plus Jira Projects
Asked by Kevin Pasnik:

How do I export a Confluence space plus a Jira project from once cloud account to a second cloud account? I would like to retain all attachments and documents.


Answers:
author: Shannon S
body: Kevin,

Exporting a Confluence space and re-importing it into another Confluence instance is very simple.

* [Export a Confluence Space](https://confluence.atlassian.com/confcloud/export-content-to-word-pdf-html-and-xml-724764824.html#ExportContenttoWord,PDF,HTMLandXML-ExporttoHTML,XML,orPDF)
* [Import a Confluence Space](https://confluence.atlassian.com/confcloud/import-a-confluence-space-724765531.html)

However, if the Jira project and Confluence space are linked together, it advises you in the 2nd article to actually migrate the Jira project first. This is where you will run into trouble on Cloud.

Since Jira Cloud does not have a way to perform single project export, you need to do a full site restore to get your project over. The below article covers both scenarios, overwriting an instance that has no data that you need to save, and also merging an instance. It's a bit difficult, but possible:

* [How to Migrate Projects from one Jira Cloud Application to Another](https://confluence.atlassian.com/jirakb/how-to-migrate-projects-from-one-jira-cloud-application-to-another-779160766.html)

I'm sorry to tell you that there's not another way to do this in Cloud. You'll want to plan the migration of Jira first, and then once that's completed and you can confirm all of your content is moved over, then you can begin your Confluence migration.

Regards,

Shannon


Tags: cloud

confluence-cloud

export

import

jira

jira-cloud

project

space
Page Properties Report - Table not displaying columns in order
Asked by Ryan Blackstone:

The columns in my page properties macro tables are not displaying in order when they're pulled into the page properties report... Any ideas why?

For example, in my page properties report I have:

column 1 column 2 column 3

But in my page properties report view, I have:

column 3 column 1 column 2

thanks,

ryan


Answers:
author: Ryan Blackstone
body: found it - not sure how to delete this post..

<https://community.atlassian.com/t5/Confluence-questions/Can-you-change-the-order-of-the-columns-in-the-Page-Properties/qaq-p/447903>

comments: author: Jonathan Smith
body: Doesn't need to be deleted. This might help another.
Confluence Cloud - Excel Macro displaying pdf error
Asked by Mary LeMieux-Ruibal:

We are getting the following error when trying to leverage the Office Excel Macro on Confluence Cloud:![Error.jpg](/t5/image/serverpage/image-id/47456iC451DFF6B11D7ABF/image-size/large?v=v2&px=999 "Error.jpg")

The file Test.xls is indeed attached to the page

We have tried a combination of .xlsx or .xls files in hopes that MAYBE that would work

Any idea why this is happening? It is a browser and user permission agnostic issue for us.


Answers:
author: Haran Kumar
body: Hi [@Mary LeMieux-Ruibal](/t5/user/viewprofilepage/user-id/1799779) ,  

I guess there can be two possibilities  

The excel File may be encrypted. Check for any encryption and disable it if any.   
Secondly, Permissions in Confluence Page for users are to be defined appropriately.  
Say , You can have your file uploaded to a space in confluence where the users are restricted and if you try to use the same file in other space. You will able to locate the file but users may experience such issues. Kindly check for space permissions and page permissions as well.   

Hope the above will help you in solving the issue.  

Regards.

comments: author: Mary LeMieux-Ruibal
body: Sure enough we had JUST repaired some horrendous space permission issues before I showed them how to use this macro. Impatience is possibly the cause - the permissions didn't have enough time to 'stick' before this error occurred. 24 hours later, the macro works as expected.

Thanks for the explanation! Had this been a server installation I would have just run a re-index. Cloud sometimes is not so easy.


Tags: cloud

confluence-cloud
Adding/Modifying Group
Asked by Kelly Munoz:

Nothing I have done or found online has helped me add a new member to an existing group on our Confluence page. I am supposed to be an admin user, however don't have the ability to add a new member to an existing group. This is very frustrating.


Answers:
author: Brittany Wispell
body: Hi [@Kelly Munoz](/t5/user/viewprofilepage/user-id/2799238)

Are you on Cloud or Server? How is your Confluence Active Directory set up? You may need Sys Admin help to add a user to a group.

If you are using Crowd you'll need to add the user to the group within Crowd.

If you are using Jira as the User Directory you'll need to go into Jira and add the user to the group in Jira.

comments: author: Brittany Wispell
body: Hey [@Kelly Munoz](/t5/user/viewprofilepage/user-id/2799238)

Just following up to see if you have had a chance to check out how your instance is set up for users. :)
HELP! I can't change restrictions anymore
Asked by joshua sun:

Our team uses team calendar to track many of our events. It is usually edit restricted, but view was open.

I was attempting to add a few new users to the list of authorized editors from the restrictions option, but I accidentally added them to the read restricted group.

so now all of our editors see the calendar to fix this, and the ones who can see it don't have the edit permission to do it either

Anyone run into this issue and know how to fix this?


Answers:
author: Shannon S
body: Joshua,

Can you confirm with me what version of Confluence and Team Calendar you're working with? Are you on Server or Cloud?

I'm not sure I fully follow what your issue is, but this is how I understand it.

1. Your calendar has the default view permissions from the space, but you restrict who can edit it.
2. You were trying to add some users to the list of users who can edit the calendar. However, you accidentally restricted viewing by adding the users to that list.
3. So now you have an issue. As far as I can tell, that issue is that the users who can see the calendar, can't edit it? I'm unclear on some of your wording, such as, "So now all our editors see the calendar to fix this."

Could you please try to elaborate exactly what your issue is?
> Calendars also respect the [view permissions](https://confluence.atlassian.com/confcloud/space-permissions-overview-724764760.html) of their related space. When you create a calendar in a space, or add a related space to an existing calendar, only people with permission to view the space will be able to see the calendar.

* Above is quoted from [Restrict a Calendar.](https://confluence.atlassian.com/teamcalcloud/restrict-a-calendar-909903929.html)

Regards,

Shannon


Tags: team-calendars-for-confluence
Where to find list of active users and licenses in use Jira Cloud instance
Asked by Michael Owen:

Hi Community,

I come to you very frustrated right now, they've changed the whole administrative layout and seems like some pretty important pages have been moved or removed, im hoping i can still find the information but from the digging around i've done it doesnt seem so....

There USED to be a application access section with a couple of tabs for Jira and Confluence which listed how many licenses were in used by active user accounts and below those tabs it listed the users and the last time they logged on, allowing me to find and remove licenses from accounts that were no longer being used. Well this page seems to now be non existent, or I can't find where its been moved to. Does anyone know how or where i can find this information now that they've screwed everything up?

Very frustrated with these interface changes, appreciate any help or advice.

Thanks,

- Mike


Answers:
author: Alexey Matveev
body: Hello,

You can go to Jira Settings -\> Billing -\>Manage subscriptions

comments: author: Michael Owen
body: Thank you Alexey, that gives me a license count, but where do you know where I can see a list of user accounts and the last time they accessed the system? This information used to be easily visible on the application access page.

Thanks,

- Mike


author: Alexey Matveev
body: I just found it a day ago :)


author: Alexey Matveev
body: Atlassian actually changed it already 3 times. First it was in the Application Access, then it was moved to detail billing and now in subscriptions.


Tags: cloud

confluence-cloud

jira

jira-cloud
Is there an "Resolve" option for page comments?
Asked by Gary Mestone:

I know there is a "Resolve" option for inline comments; but I have been asked if the same option is available for page comments. I have searched and could not find anywhere that shows that option exists for page comments.

I am just looking for verification that no "resolve" option exists for page comments. If it does exist, can you provide details how to get that option to show?

Thanks


Answers:
author: Alex Christensen
body: I don't believe this exists on page comments, no. I believe this is unique to inline comments - generally, I use inline comments for feedback questions on the page and page comments as an overall discussion forum for the topic at hand. As a sort of workaround, you could reply to the comments you've "resolved," I guess.

I do see the benefits of having a resolve option on page comments, but that doesn't exist today. Might be a good feature request to submit!
Can I find and access a colleagues Space after they've left our team?
Asked by Heath Korvola:

Have a teammate who has moved on from our team. She referenced documents in her personal space on Confluence but did not provide a link. A search by her name isn't turning up much.

How can we find and access her personal Space and files now that she's gone?

thanks


Answers:
author: Dominic Lagger
body: Hi [@Heath Korvola](/t5/user/viewprofilepage/user-id/2798675)

When you search the name of your teammate, then normally the personal space should show up. If not, then at least the User should show up. Click on the user and there you can navigate to hers personal space.

If that doesn't work, then she might have restricted her personal space just for her. In this case, you should contact the confluence Admin.

I hope this is a first clue for your problem. Let us know, if it helped .

comments: author: Heath Korvola
body: She doesn't come up in search or advanced search so sounds like Admin is the way to go.

Thanks.


author: Dominic Lagger
body: The admin should find her in the user configuration. From there, he can jump to her personal space, which I think is restricted.
Can we create a dynamic webpage in confluence?
Asked by Krishna Chaitanya M:

I have a requirement where the user would select few drop downs and clicks on a button and that would populate a part of the page with relevant options like check box, some text box etc. And user would save it. Later if the user wants to modify it, he will have to select the same drop downs and click a button. Normally we will have a DB and populate that drop downs etc from DB, but can this entire thing be created in confluence?


Answers:
author: James Dellow
body: This is possible, but only through custom development or third-party add-ons. Have a look at the Atlassian marketplace for options that work with Confluence Cloud.

comments: author: Zak Laughton
body: Yep, not possible in native Confluence. In case it helps your searching, Krishna, it sounds like you're looking for **forms** functionality. If you search for "Forms" in the [Atlassian Marketplace](https://marketplace.atlassian.com), there are several third-party options.


author: Krishna Chaitanya M
body: Thank you for your answers.

I am trying to use HTML, Excerpt and Excerpt Include to achieve this. My idea is to use HTML macro to create the Selection and Form page for the User and then save that data into a 2nd page(like DB). Then fetch the data from this page when required using the Excerpt and Excerpt Include macros. Problems that I am facing are

1. Excerpt and Excerpt Include macros don't seem to work on the same feature, I wanted to save the user form data in the same page under a Excerpt Hidden section and then retrieve it using HTML macro.

2. HTML macro and Excerpt macro don't seem to work together, so had to save user submitted data in a different page and then fetch it using Excerpt Include when required.

What are the limitations of HTML macro? Can I do everything as in a normal HTML page using this macro? Please suggest.


author: James Dellow
body: [@Krishna Chaitanya M](/t5/user/viewprofilepage/user-id/2798309) are using Confluence Cloud or on your own server? The HTML macro isn't available on Cloud, unless you are using a 3rd party add-on? If you are using Confluence on your own server, I would suggest taking a look the user macro functionality instead rather than using the HTML, Excerpt and Excerpt Include macros.


author: Krishna Chaitanya M
body: We are using our own server, Thanks, I will look at the user macro creation process. I am not from a Dev. background so was trying to skip the coding part. :-) Thanks.


author: James Dellow
body: Alas, not without using an add-on! BTW I just wanted to check, as you had tagged the question as applying to "Confluence Cloud", however if that was the case you wouldn't be able to utilise user macros, as they are a feature in the server version only.


Tags: cloud

confluence-cloud
Control what calendar shows up date and be abel t modify
Asked by Celia Tong:

I would to know if there is a way where we can choose to show a team calendar UP TO a date. And be editable later on. I am not asking people to be restricted to edit or viewing of the calendar. But I would like for example calendar to be shown up to a date where rest of calendar is grayed out. And then be able to change it further down the line so that the calendar only views up to a point. If not, can we add this feature. This would be super super great to have.


Answers:
author: Diego
body: Hello there Celia! Thanks for sharing with us.

Currently, this is not possible in Team Calendars. The closest to this would be to **embed the calendar** and set the view mode as **either Timeline or List**.

**Timeline** will not show all days at first, but the users can scroll the timeline to check the other days.

**List** will only show existing events, skipping days with no events.

Also, I have created a **Suggestion** aiming at your request. You can check it here:

**[CONFSERVER-58005 \| Restrict Team Calendar event view](https://jira.atlassian.com/browse/CONFSERVER-58005)**

Let us know your thoughts Celia!  

comments: author: Celia Tong
body: Thank you. The Timelist or List won't really help still. Thank you for creating a Suggestion ticket. Hopefully that can be done.

Celia


Tags: team-calendars-for-confluence
Can I program the search box to only search the currently active space?
Asked by Kate Mateo:

I am on a large corporate site with hundreds of spaces and hundreds of thousands of pages. I want to program the search results for my space to be limited to my space showing the most recently changed pages first.


Answers:
author: Thomas Schlegel
body: Hi [@Kate Mateo](/t5/user/viewprofilepage/user-id/2730761)

I think, you can't change the main search box. We added the livesearch-macro to the space's sidebar and configured it with the spacekey where it should search.

Maybe this is an option for you.


author: Jared Brenner
body: Hi Kate,

The [Search Box macro](https://www.adaptavist.com/doco/display/CFP/Search+Box) settings can be set to limit results by space. Here's what it looks like in my instance of Server:

![search box.PNG](https://community.atlassian.com/t5/image/serverpage/image-id/47428i6EF01A5833B41609/image-dimensions/601x369?v=v2 "search box.PNG")

On the other hand, if you're referring to the search box in the toolbar at the top, results can be filtered via the panel on the left-hand side of the results page. I don't know of a way to set a default space for the quick search function, though.

![search.PNG](https://community.atlassian.com/t5/image/serverpage/image-id/47430i4BD1835A633A7E27/image-dimensions/163x359?v=v2 "search.PNG")

Good luck!

comments: author: Thomas Schlegel
body: But don't forget: the searchbox macro is part of a paid app.


author: Jared Brenner
body: That's a good distinction to make. I thought this macro was included in Cloud, but Kate's other post is tagged with Server, and it's definitely a paid app for that.
How do I limit width of my confluence space?
Asked by Lisa Scarborough:

I cannot see the edit button (and other options) in the top right of my screen without zooming out really far and then my content is tiny. What am I doing wrong. Why is the Confluence page much wider than my screen?


Answers:
author: Thomas Schlegel
body: Hi [@Lisa Scarborough](/t5/user/viewprofilepage/user-id/2798139) ,

do you have a really big picture or a wide table or something very wide on your page?

comments: author: Lisa Scarborough
body: No - even when I start with a blank page the default section width is really wide - I am sure that it is user error, but I can't see how to correct it.


author: Dominic Lagger
body: Is it possible to post a print screen in the view mode?

Could it just be the fact, that the edit button disappear when you scroll down and appear again when you scroll up?


author: Lisa Scarborough
body: Hi Dominic,

Thanks for offering help and sorry for late response. I have just created a new blank page which I will use to put information about our procurement process in for other users to refer to. The text is very small, but when I zoom in to a size I can work with the screen I lose the Review, Save and Close buttons on the bottom left. What am I doing wrong?

![confluence.png](https://community.atlassian.com/t5/image/serverpage/image-id/47721i0AC33C06BF2ABA70/image-size/large?v=v2&px=999 "confluence.png")


author: Dominic Lagger
body: When you zoom in, can you provide a print screen from the close view?

Is there a scroll bar at the bottom to go to the buttons in the right?


Tags: confluence-server

server
After upgrade a Confluence page in edit mode is not the right one
Asked by Iro Karavasili:

Hello all,  

A few days ago we upgrade our Confluence instance from v. 6.3.3 to 6.14.0.  
A user figure out that when he sees a specific page in edit mode it's not the same with the one he sees in the update mode.   
The "unpublished changes" icon is not displayed and he says that the page he sees in edit mode is an old version and not a new one.  

Any ideas why this is happening?


Answers:
author: Venugopala Naidu
body: Hi [@Iro Karavasili](/t5/user/viewprofilepage/user-id/1605208) ,

If you **disable** CE(collaborative editing), and edit the same page.

And read this document briefly and let me know.

<https://communiy.atlassian.com/t5/Confluence-questions/After-upgrade-a-Confluence-page-in-edit-mode-is-not-the-right/qaq-p/1022042>  

comments: author: Dominic Lagger
body: Hi [@Venugopala Naidu](/t5/user/viewprofilepage/user-id/1608605)

I think you wanted to link the [collaborative editing](https://confluence.atlassian.com/doc/collaborative-editing-858771779.html) documentation and not the post here :)


author: Zak Laughton
body: Hi Argyro,

Confluence will save [drafts](https://confluence.atlassian.com/doc/drafts-149040.html) of pages that are edited, even if they weren't published. If you have [Collaborative Editing](https://confluence.atlassian.com/doc/collaborative-editing-858771779.html) enabled, you will also see edits made by others. Since the content in the editor looks different from the published page, and because you see the "Unpublished Changes" flag on the page, it appears you are viewing an edited draft when you go to edit the page.

You should be able to undo these changes by opening the editor and going to **...** \> **Revert to last published version**. (The wording/menu may be slightly different, depending on your version).

See also: [How Do Drafts Work on Confluence?](https://confluence.atlassian.com/confkb/how-do-drafts-work-on-confluence-938043306.html)

I hope this helps!  
-- Zak  


Tags: confluence-server

server