youngmon/atlassian-qna huggingface dataset:
Variable and Properties
Asked by kristin whitaker:

Hi! I have set up some variables and properties and they pull in fine to the property table so I am good there but I can't see an area to change the variable if it happens to change.

For example, I have a variable called CSM when creating a page using this template, I add myself as the CSM, and it feeds into the property list because I'm using that variable. However, once the page is created the field is populated but looks like text. It does feed correctly into the properties table. But if I am no longer the CSM and I need to change it to someone else, I don't see any place to change that Variable so to change it, I have to do it in both places.

I have looked in the space analytics and don't see that it can be changed there.

I appreciate any input. Thanks!


Answers:
author: Ivan Lima
body: Hi [@kristin whitaker](/t5/user/viewprofilepage/user-id/4063252), if I understood correctly, you want to update the value of a variable in a Confluence page created from a template. By design, templates don't provide this functionality. Once a page gets created, you no longer have access to the variables, which are part of the initial template. Atlassian doesn't seem to have plans to implement this feature request. For more details, see <https://jira.atlassian.com/browse/CONFCLOUD-40682>.

comments: author: kristin whitaker
body: *Thank you! I figured that out. It's disappointing.*


author: m shani
body: Ah, I see the pickle you're in. You've set up a variable called "CSM" that becomes static text once the page is created. So, if you need to change the CSM, you have to update it manually in both the page and the [property](https://foleyauctioneers.ie/) table. Unfortunately, it seems like your CMS doesn't offer a straightforward way to update the variable in one place.

Your best bet might be to check if your CMS allows for dynamic fields that can be updated post-creation. If not, you might have to continue updating it manually in both places. It's not ideal, but sometimes, that's the way the cookie crumbles.


Tags: cloud

confluence-cloud
Attachment Questions (Renaming and Copying Labels)
Asked by C:

Hi

I have a page with 100's of attachments - some of which I want to rename so they meet new naming standards - cant seem to do it without deleting them and adding a new one , which is tricky because the documents all have labels.

Is there a way to rename attachments?

Is there a way to copy and paste multiple labels without using the little label dialogue box?


Answers:
author: Pramodh M
body: Hi [@C](/t5/user/viewprofilepage/user-id/3215427)

It is still a feature request --\> <https://jira.atlassian.com/browse/JRACLOUD-25060>

You will have to carry it out manually to have labels in place

Thanks,  
Pramodh


Tags: cloud

confluence-cloud

label
When is External collaboration going to be available?
Asked by DBL L:

I've seen the other posts and on confluence pricing it says coming soon. The roadmap states Q3 2022. Is there a more definite date now? We are setting up spaces for our customers in anticipation of external collaboration. I've created a test account but it does not appear to be very customer oriented/friendly. For instance, there is still the space settings link (although the user can't do anything) and there is a personal space that is created. All this is not what we want for our customers to see. Additionally, does anyone know if there is any testing available for external collaboration?


Answers:
author: Pramodh M
body: Hi [@DBL L](/t5/user/viewprofilepage/user-id/4889317)

The Update on External Collaboration

<https://community.atlassian.com/t5/Confluence-articles/Introducing-External-Collaboration-for-Confluence/ba-p/1731502>

I would recommend mailing them for the update

Thanks,  
Pramodh


Tags: cloud

confluence-cloud
All page tags lost after migration (Server to DC)
Asked by Stefano Galati:

Hi there,

I had to import for a client a bunch of spaces from a server instance to a DataCenter and I had a lot of problems with ++ALL++ the spaces. Many of these problems are related to macros, others to applications not compatible with Data Center, still others with Blueprint.

Most problematic for us is the fact that ++all pages have lost their tags++, in all spaces.

For the export/import I used the standard built-in procedure and I wonder if this behavior is actually normal (it means having a worse solution built-in in Confluence) or if it is an error and in this case, I would like to know if this is a known issue and if there is a solution/workaround.

Thank you all for helping me


Answers:
author: Ivan Lima
body: Hi [@Stefano Galati](/t5/user/viewprofilepage/user-id/4476766), it's definitely not normal. It sounds like you're migrating space by space rather than site import. I've done a bunch of migrations and come across different issues, but not this one in particular. I don't know which phase of your migration you are at, but assuming you don't have a significant delta in content, I'd check logs and reattempt importing the spaces. Have you rebuilt the index from scratch after completing the migrations? Also, what are the versions from source and target? Perhaps, if you share some of the errors you see in the logs would help us to assist you better.


Tags: confluence-server

import

server
Find in document
Asked by David Bowen:

Is there a simple way to search an open document ("find in document") for a term without having to search the entire environment and apply filters?

thanks

David


Answers:
author: Fabio Racobaldo _Herzum_
body: Hi [@David Bowen](/t5/user/viewprofilepage/user-id/5017340) ,

welcome to the Atlassian community!

On the advanced confluence search page you can define your own rule specifying type and context.

![Immagine.png](https://community.atlassian.com/t5/image/serverpage/image-id/213429iFC7C040B7C2E0E11/image-size/large?v=v2&px=999 "Immagine.png")

Hope this helps,

Fabio


author: KAGITHALA BABU ANVESH
body: Hello [@David Bowen](/t5/user/viewprofilepage/user-id/5017340) ,  

I'm adding the link from Atlassian documentation.  

<https://support.atlassian.com/confluence-cloud/docs/confluence-search-syntax/>   

Please check this, I hope it will help you  

<br />


Tags: cloud

confluence-cloud
How disable link label?
Asked by Guilherme Rodrigues:

Since that week, I can no longer see the links in the description of my cards. In the past, if I didn't want to see it, just put the \[name\] (link) and we had everything organized. Now the pure links no longer appear and I don't know how to format them to see the link.

Practical example: We generate a link for the client and copy and paste it, now we have a field "YOUR LINK", but there is no more link, just a title


Answers:
author: Ryan
body: Hi Guilherme,

This is a new change so thanks a lot for reaching out and providing feedback on how this impacts your workflow. There isn't a way to disable this feature but we do have a couple of workarounds:

1. You can remove https:// from the front of your URL e.g. [https://www.figma.com](https://www.figma.com/) will become [www.figma.com](http://www.figma.com).

2. You can add back ticks \` to the beginning and end of your links to show the full URL as I have done with the youtube link. Unfortunately though, these links will no longer be clickable.

In the meantime, I've noted down this feedback for our product teams to take a look at.

Thanks,

Ryan
How to delete (or turn off) notes/comments
Asked by Bren O:

I have Trello cards that are filled with way too much junk, and all the clutter makes it hard to find the useful information in there.

I've already seen [how to delete a comment](https://webapps.stackexchange.com/questions/18944/how-to-delete-a-comment-on-a-card-in-trello) that was made consciously by an actual person; just click on "delete". That helps, however unfortunately there are still tons of little update notes like "Joe added a checklist to this card", or "Suzy moved this card to Results", etc.

Nobody made this comments, they were just put there by Trello automatically, and I have no use for them (e.g. I can see that there's been a checklist added, why would I need to be told that?). They really clutter up the card and I can't see any "delete" icon below them. Can I turn off these little automatic notes, or delete them somehow?


Answers:
author: David Bakkers
body: Hello [@Bren O](/t5/user/viewprofilepage/user-id/4388826)

No, you can't delete them, as they are the history of all the changes made to the card, and are immutable.

All you can do is hide or show them by clicking either the **Hide Details** or **Show Details** button respectively on the card back.

comments: author: Bren O
body: That works :), thanks!


author: Cody MacLean
body: This is frustrating. We get a lot of unnecessary images from email signatures when sending info to cards. When I delete the images, or duplicate files, it leaves a history notice, and pushes down the more important details, making them harder to find. A clean-up tool would be a very good improvement.


Tags: comment

housekeeping
due date sequence
Asked by Sagar:

Hello All,

I have a product backlog for 10 cards where i am putting a due date on each card in sequence from first to last. Here in my case the development happens sequentially and hence the due dates are aligned for all the 10 cards in sequence. for example 1st card due on 30 May 2021 and 2nd card Due on 30 June 2021.

If my first delivery get delayed, can i automate the shifting of due dates accordingly in sequence. Here in the example the delivery gets delayed by 15 days and 1st card due date is updated to 15 June 2021, is it possible that my 2nd card's due date gets updated automatically to 15 July 2021.

Also, if i shift priorities 3rd card to 2nd, can i make it automated that due dates gets align accordingly.


Answers:
author: Stephen Cheesley [Adaptavist]
body: Hey Sagar,  

There is some automation you can do here with the built-in Butler functionality (**Menu \> Butler** ).  

If you want, when you update a Due Date on a card, you can have the other cards due dates update automatically, but there is one caveat. The only cascade action that I can find that might work for you is by attachment. If you link all the cards that you want to update **Attachment \> Trello** , you can add this as a cascade action and then add the action that you want.  

An example of the Butler rule that could work for you might be...  

**Trigger**

* When a due date is moved in a card

**Actions**

* \[Cascade\] for each card linked in the attachments
* \[Dates\] move the due date by the same amount of time

The only thing I can't think how to do is the priority shift due date update.  

Hope this helps!


author: Laura Holton _ACE Rotterdam_
body: Hi [@Sagar](/t5/user/viewprofilepage/user-id/4329357) ?

Welcome to the Community! This sounds like a potential job for Trello's automation Power-Up Butler - if you haven't taken a look at this yet then I would recommend doing so.

You are able to set custom rules and triggers as per dates and actions on your Trello cards, however, you may find there are some limitations with it being a more complex task but worth a look.

Let me know how you get on and if I can help any further ?

All the best,

Laura
I'd like to use multiple conditions to trigger an action
Asked by LKM Dance:

I have a custom field (date) called*"information sent"* and another called*"enrolled date"* . I want Butler to look at the "information sent" date and IF the "enrolled date" is blank AND 2 days have passed since the information was sent, then move the card to another list.  

Is that possible? Thank you


Answers:
author: David Bakkers
body: Hello [@LKM Dance](/t5/user/viewprofilepage/user-id/4388730)

You can achieve what you need using a double *with* statement, one for the *information sent* field being more than 2 days ago and one for the *enrolled date* field being cleared. You could trigger the rule with a card or board button, or schedule it to run at a certain time, as per this calendar rule:
> every day at 9:35 pm, move each card with custom field "information sent" set to a date more than 2 days ago with custom field "enrolled date" cleared to list "Not enrolled yet"

I tested and this works perfectly

To prevent the rule from finding the same card again, you could constrain it further to only include cards in a certain list or lists etc.

comments: author: LKM Dance
body: Thanks David - I'll give this a try as it seems "cleaner" not having duplicate cards which I think would get confusing for our team.  

As I mentioned I am a novice Trello user so if it's ok I may be back to ask you another question :)


author: David Bakkers
body: Here is what the construction of the calendar version of the rule would look like using the Butler interface:

![Annotation 2021-05-11 215228.png](https://community.atlassian.com/t5/image/serverpage/image-id/142962i0FCD3F6E45784C7A/image-size/large?v=v2&px=999 "Annotation 2021-05-11 215228.png")


author: LKM Dance
body: Wow! Thank you so much David, that made it so much easier for me to follow (so many options to choose!!)


author: David Bakkers
body: No problem [@LKM Dance](/t5/user/viewprofilepage/user-id/4388730)

If the solution works, the etiquette in this forum is to mark the answer as correct, so that the next person who reads the thread can find the answer more quickly.


author: milynnus
body: [@LKM Dance](/t5/user/viewprofilepage/user-id/4388730)

David has a far better solution.

comments: author: LKM Dance
body: Thanks milynnus but as a relative "new user" to Trello, I don't understand your answer (sorry!). When you refer to "a proxy" do you mean it would set up a whole new card?


author: milynnus
body: *[@LKM Dance](/t5/user/viewprofilepage/user-id/4388730)*

In this case it is just another card that carries the a due date so that when it is due it triggers the action you want to have done. Since it is removed when enrolled date it sets it should achieve what you wanted. Try it.


author: LKM Dance
body: Oh ok, now I understand, thank you very much I'll give that a try!
Upgrading only one account to Business Class
Asked by James Vella:

Currently using a maximum of 10 boards with a team of 3.....I have 2 questions:

1) is it possible to upgrade only 1 account? If yes, would the other team members be able to see the additional boards?

2) Does business class provide you with the opportunity to create to-do list by board etc? Would this be workspace table?


Answers:
author: Laura Holton _ACE Rotterdam_
body: Hi [@James Vella](/t5/user/viewprofilepage/user-id/4388437) ?

Welcome to the Community! Good questions, let me see if I can help you...

**1)** In theory yes but it will have its limitations. You could upgrade 1 account to Business Class and add members to boards as admin, normal members and observers - please note you will not get charged if each member is only added to one board in the Workspace as otherwise they become a [multi-board guest](https://help.trello.com/article/1123-multi-board-guests) which incurs charges.

Please find more information about adding members to your boards here clicking on 2. Start Collaborating \>\> <https://help.trello.com/article/710-onboarding-to-business-class>

**2)** Business Class doesn't offer a to-do list by board unless you create a column labelled to do list, however, you could view workspace table as a type of to do list for a board.

I hope this helps but if you have any other questions please ask away ?

All the best,

Laura
How to add trello card from angular
Asked by surajit_techexactly:

How integration trello in angular 10


Answers:
author: Vero Rivas
body: Hi [@surajit_techexactly](/t5/user/viewprofilepage/user-id/4388194)

Look at this post, maybe can help you

<https://codesource.io/building-a-trello-board-clone-with-angular-10/>

Cheers

comments: author: surajit_techexactly
body: hi, [@Vero Rivas](/t5/user/viewprofilepage/user-id/3912760) thank you for your support.

this creates applications like Trello but not want this. I want added card on trello.com on a specific board.
Checklists & Butler (Auto uncheck + Display)
Asked by Charaf Oucible:

Hello, I've been looking for answers in other topics but didn't find any so i'm asking if you have any solution to my following questions :

1) Is it possible for butler to automatically uncheck a specific checklist in my trello every day at 12:00 AM ?

Since i have a checklist for my daily tasks that i never archive, i created a button to uncheck this checklist but i was wondering if butler could do it every day for me at 12AM.

2) Is it possible to show checklist's items without having to clic on it's card ?

I have some checklist and i would find it a lot easier if we had the option to show or hide the items of my checklist without having to clic on it's card, and for example being able to check or uncheck an item without clicking on the card.

Or is there another tool than checklist that i can use for my problem ?

Thanks a lot to anyone replying to me and sorry if my english is bad i'm a french student just starting on trello.


Answers:
author: Lam
body: Hi [@Charaf Oucible](/t5/user/viewprofilepage/user-id/4387513) - Thanks for reaching out to the Community! Unfortunately there's no way to set a calendar command to modify checklists at this time. What you can try is a workaround where a card is created at 12AM with a specific title, a rule can then be triggered when that card is created and then uncheck the list for you, lastly, you can clean up that trigger card by archiving it.

As for your second question with showing checklist items on the card front, we don't have a native way to do this but I did find this third-party Power-Up that may help:

<https://trello.com/power-ups/5fb7eaf8055b9566a547e0f9>

comments: author: Charaf Oucible
body: Hi [@Lam](/t5/user/viewprofilepage/user-id/4295966)

Thank you for your reply !

I will check what you suggested me.


author: Andi Tran
body: Hi [@Lam](/t5/user/viewprofilepage/user-id/1233074)

I would like to know if this function will be added to Butler at some stage. The workaround doesn't keep an ongoing activity log. That, or an check/uncheck all button for checklists.

Thanks!


author: Lam
body: Tagged wrong Lam. Should be this [@Lam](/t5/user/viewprofilepage/user-id/4295966)


Tags: automation

butler

checklist
URGENT: Need help with accounts (need to transfer to new login)
Asked by Jarrell Dunson:

We have several workspaces and boards setup under a login/account for a member who is leaving our office. How do we transfer workspaces/boards to a new login/account?

I've tried to contact the helpdesk, who stated it was granting admin access to workspaces/boards to others ...

My concern is that the workspaces were created under \*\*the account\*\* of the user that is leaving.

\*\*\* What do we do at the account level so we do not lose our workspaces/boards?

Can we transfer the workspaces to a new account ?

PS. I am a business class owner myself; our work-space is a the free level...

Jarrell


Answers:
author: Vero Rivas
body: Hi [@Jarrell Dunson](/t5/user/viewprofilepage/user-id/2832724)

Look at this posts, maybe can help you

<https://help.trello.com/article/1104-how-to-transfer-boards-to-a-new-account>

<https://help.trello.com/article/768-changing-the-admins-of-a-team-or-board>

<https://help.trello.com/article/752-changing-the-team-to-which-a-board-belongs>

Cheers
I can't log into my Trello account.
Asked by Vanessa Haberl:

Since 06.05.2021 i couldnt log into my trello account. It Shows loading but i can't go inside my board.

Keenly waiting for your respond and solution.

Best Regards.


Answers:
author: Soumyadeep Mandal - SaM
body: Hi [@Vanessa Haberl](/t5/user/viewprofilepage/user-id/4386225)

Welcome to the Atlassian community!

If you are using a pc/mac browser then clear the cache and restart the browser and test it out again! or you can try to open it in the incognito/private mode in your browser.

if the issue still remains please provide a screenshot, it will help to identify the issue!

comments: author: Vin?cius Medeiros
body: hi, i can open the trello just in the private mode, how to fix that? i need to do it in the normal mode


author: Soumyadeep Mandal - SaM
body: Hi [@Vin?cius Medeiros](/t5/user/viewprofilepage/user-id/4388901)

You have to clear cache, history \& cookies etc. (Make sure to take a backup before doing it because it will log you out from all logged in websites in the browser)

or

use Trello windows/mac app!


author: Vin?cius Medeiros
body: On my computer and on the anonymous guide the Trello worked, but I have two other computers and they didn't log in, I tried App and anonymous guide but nothing happens, the login loop always happens.


author: Soumyadeep Mandal - SaM
body: [@Vin?cius Medeiros](/t5/user/viewprofilepage/user-id/4388901)

You can use a different web browser like Firefox!
Does anyone know how to do this?
Asked by Shoji Orihara:

<https://blog.trello.com/organizing-your-trello-account>

**3. Try Using Multiple Trello Boards For A Cleaner Workflow**

**![How to organize multiple Trello boards in your account](https://blog.trello.com/hubfs/4%20Key%20Steps%20To%20Organizing%20Your%20Trello%20Account-4.png)**


Answers:
author: Hannah Humbert - Simpla Workflows
body: [@Shoji Orihara](/t5/user/viewprofilepage/user-id/4385976) there are different solutions to build a workflow like this depending on your needs. You could build this using the Butler automation to copy cards from one board to another. With Butler, there is no mirroring functionality, so if you need updates to sync back and forth between boards, this won't be a viable solution. If you need 2-way syncing, I would recommend Unito's 2-way board sync which is a 3rd party tool.
Is it possible to get the user associated to a checklist item in Butler?.
Asked by Ainhoa Erdocia:

Is it possible to get the user associated to a checklist item in Butler?. What I ultimately want is to have each task in a Checklist -that is, as a checklist, associated to an user- creating through Butler several cards, each one with the same owner as the checklist task in the original card.

Many thanks for your support!,

IMA.


Answers:
author: milynnus
body: [@Ainhoa Erdocia](/t5/user/viewprofilepage/user-id/4385866)

Butler can assign member and due date to checklist item and you get to see them on paid boards ie one with Advanced Checklist like in a Business class workspace board.

The last I converted such an item to a card, the member and due date appeared on the card. However, some did not get this result. So you need to verify this for yourself.

I am sure it can be done using http request to an endpoint program.

comments: author: Ainhoa Erdocia
body: Hello,

The assignment of members will be done manually to tasks, as this will be difficult to automate. What I wanted is to create a Butler button called "SEND TO SALES" that just converted all tasks into cards with a press of a button.

Still, if the checklist is converted manually to card, it maintains Name and Member of the task into the converted card. When I do this through Butler, I have two main issues:

- One is that Butler does not seem to be able to recover the name of the checklist tab in order to create a smarter card name.

- Other is that Butler, when converting checklist items to cards does not respect the checklist member, but it picks the original card containing the checklist member.

So, all in all, what I want is to save a few clicks when converting checklist items into cards, respecting the owner, and hopefully building a meaningful name for the card.... but, for now, I am still not able to see how to do something that could look simple.

Many thanks,

IMA.
Hi, I'm sorta new to Trello, how can I change my profile picture?
Asked by Aly:

:)


Answers:
author: Vero Rivas
body: Hi [@Aly](/t5/user/viewprofilepage/user-id/4385794)

Look at this post

<https://help.trello.com/article/760-changing-your-profile-picture-avatar>

Cheers