youngmon/atlassian-qna huggingface dataset:
Automatic numbering in Confluence
Asked by Lucas Pinhati Lopes:

Hello!

I'd like to know if there's a way to create a variable in Confluence. I work with test scenarios, and sometimes we need to renumber them, which is quite cumbersome.

With a variable, it would simply do this automatically.

![Screenshot_1.png](https://community.atlassian.com/t5/image/serverpage/image-id/319525i10A73ADA466AEC15/image-size/large?v=v2&px=999 "Screenshot_1.png")


Answers:
author: Stavros_Rougas_EasyApps
body: [@Lucas Pinhati Lopes](/t5/user/viewprofilepage/user-id/5247392) this isn't exactly your scenario I think but our app [Numbered Headings by Easy App](https://marketplace.atlassian.com/apps/1232171/numbered-headings-by-easy-apps?hosting=cloud&tab=overview) automatically updates the numbering when you republish a page. I say this as it's not the case with most of the other apps.

If you test it and it doesn't do what you need I would appreciate you sharing as we might be able to build for this use case (which I don't completely understand yet). stavros@easyapps.app.


author: Barbara Szczesniak
body: [@Lucas Pinhati Lopes](/t5/user/viewprofilepage/user-id/5247392) Are you referring to the numbering of steps in the test or a number that you assign to the scenario to identify it?

In your screenshot, it looks like you are using a table to format the steps and are not using the numbered list format for numbering. Are you using a third-party app or native Confluence features?

comments: author: Lucas Pinhati Lopes
body: [@Barbara Szczesniak](/t5/user/viewprofilepage/user-id/5187859) Number that assigns to identify the scenario. The table was created by Confluence without the use of third-party app resources.


author: Barbara Szczesniak
body: [@Lucas Pinhati Lopes](/t5/user/viewprofilepage/user-id/5247392) There may be something you could do with Confluence Databases, where you define parameters for each test scenario in a table and then reference the information on the individual pages. In this case, you could change the test numbers in the database, and the changes would be reflected on the pages.

I have not used the databases feature, but maybe others who have can offer additional advice.


Tags: cloud

confluence-cloud
matching collected Data to Person
Asked by Andrea Haberstroh:

Hello everyone,  
I would like to be able to assign the collected data to the recruiting persons in Unipark so that I can see who has recruited how many participants.

Thanks


Answers:
author: Humashankar VJ
body: Hi [@Andrea Haberstroh](/t5/user/viewprofilepage/user-id/5479822)

We don not have built-in functionality to directly link collected data (like participant numbers) to specific recruiters in Unipark

Try other options like Macro / Third party apps.

**Hope this helps - Happy to help further!!**   
**Thank you very much and have a great one!**   
**Warm regards**


Tags: unknown-hosting-type
When are whiteboards included in the backup?
Asked by Marcus Jacobs:

Hi everybody,

has anybody any new regarding the backup thing?

Haven't found a ticket about it and the only article I found just said [what is not supportet](https://support.atlassian.com/confluence-cloud/docs/what-confluence-whiteboards-dont-support/) so are there any roumors, tickets or articles I haven't found yet?

Regards

Marcus


Answers:
author: Humashankar VJ
body: Hi [@Marcus Jacobs](/t5/user/viewprofilepage/user-id/4598948)

Confluence whiteboards are not currently included in backups - Kindly take a look in to this - <https://support.atlassian.com/confluence-cloud/docs/collaboration-limits-on-whiteboards/>

Hope this helps - Happy to help further!!  
Thank you very much and have a great one!  
Warm regards


Tags: backup

cloud

confluence-cloud

whiteboard
How can i store day to day reports in confluence.
Asked by P Vijay Varma:

I have a SLA to follow and i need to update reports on day to day basis. what is best wat to store in it confluence?


Answers:
author: Vitaly_Berezovsky_SaaSJet
body: Hi [@Kishor Mudhili](https://community.atlassian.com/t5/user/viewprofilepage/user-id/5310742)

You can try to use our addon [SLA Time and Report](https://marketplace.atlassian.com/apps/1220741/?utm_source=Atlassian_Community&utm_medium=refferal&utm_campaign=Comment_How-can-i-store-day-to-day-reports-in-confluence_20240419) for this.

In this case, you don't need to do anything manually; all reports are available on the SLA grid, updated in real-time, and you can view reports for any period.

I hope I was able to help you!

The application has a [30-day trial period](https://marketplace.atlassian.com/apps/1220741/?utm_source=Atlassian_Community&utm_medium=refferal&utm_campaign=Comment_How-can-i-store-day-to-day-reports-in-confluence_20240419) and is free for small teams (up to 10 users), so you can check how well it suits you. My team developed it so our support team can help you with the settings


author: Barbara Szczesniak
body: [@P Vijay Varma](/t5/user/viewprofilepage/user-id/4698350) In addition to the information from [@Jack Brickey](/t5/user/viewprofilepage/user-id/853369), it also depends on whether you want a historical record of each day's report or you just want to update the existing report daily with new data.


author: Jack Brickey
body: Hi [@P Vijay Varma](/t5/user/viewprofilepage/user-id/4698350) ,

it really comes down to what works best for you, but here is how I would approach this. If I had to record daily notes, and that would continue on and on then I would look for a way to structure that so that I didn't end up with hundreds and hundreds of pages. So for example, I might create a page that represents all of my daily notes and under that page I would create a page for each month of the year. Example 2024 - January, 2024 - February... and each of those pages I would simply add a section for each day and capture the notes there. I would also create a template that I could quickly add a new page with the appropriate format. I'm sure if this is the type of information you were looking for or not.


Tags: cloud

confluence-cloud
Lost Whiteboard flow chart diagram.
Asked by Roshan Kumar Jaiswal:

After a large graph was created. I was adding some text in it. The Whiteboard became empty. I just cant loose it. Can anything be done to get it back?


Answers:
author: Humashankar VJ
body: Hi [@Roshan Kumar Jaiswal](/t5/user/viewprofilepage/user-id/5479773)

Once a whiteboard flowchart diagram in Confluence becomes empty, it is extremely difficult to recover.

Unfortunately, Confluence whiteboards are not included in automated backups, and they do not have a built-in version history.

**Hope this helps - Happy to help further!!**   
**Thank you very much and have a great one!**   
**Warm regards**


Tags: cloud

confluence-cloud
Can confluence automatically change the links on a page when copying pages to another space?
Asked by Gabriel? Gvaizdikait?:

We use more than one Confluence space.  
In the x space we have 3 pages, we use a link on the pages where you can go from the first page to the second page via a link on the page (for links we use heading1. heading2 and heading3).  
When we copy those 3 pages into the new confluence space the links on the pages (their URLs) are not updated by the new space.  
I.e. the links in the documents in the new space will link to the old space.  
Does Confluence have a functionality/app/plugin that allows to copy pages from one space to another and the links (URLs) on the pages change according to the new space?


Answers:
author: Barbara Szczesniak
body: [@Gabriel? Gvaizdikait?](/t5/user/viewprofilepage/user-id/5271084) When you look at the links in the new space, are they in the format:

```
spacekey:Page Name#MyHeading
```

where spacekey is the old space you copied from?

If so, I think you should be able to edit the link and remove the spacekey and colon from the link for it to point to the current (new) space.

Of course, this doesn't do anything automatically and would be quite involved if it involved more that 3 pages. I'm not sure if it makes any difference if you create the links to anchors on the pages, as opposed to linking to the Headings.


Tags: cloud

confluence-cloud
Imported pages are not displayed in the cloud
Asked by Andre Groschopp:

Hello,  
I had set up a new cloud site with only Confluence. Now I wanted to import different spaces from my server version.  
I have imported 3 different spaces into my cloud page. The first space is displayed correctly, but the other 2 do not appear in the overview. Does anyone have any tips for me?


Answers:
author: Andrii Maliuta
body: Hello [@Andre Groschopp](/t5/user/viewprofilepage/user-id/4531796) ,

This can be a **Permissions** problem - when you export the spaces from Server Confluence, it is exported with the same users set in Permissions. Please check the presence of space in **Administration** menu.

comments: author: Andre Groschopp
body: Hello Andrii,  
All users have been imported. I am also an organization administrator. Why shouldn't I be able to see the spaces?  
Where in the administration menu can I see the spaces?


author: Andrii Maliuta
body: [@Andre Groschopp](/t5/user/viewprofilepage/user-id/4531796) ,

You can try the <https://SOME_SITE.atlassian.net/wiki/admin/permissions/viewdefaultspacepermissions.action> (**Space Permissions**) - it lists all the spaces present in the Confluence instance.

Also, you can check by the REST API endpoint <https://SOME_SITE.atlassian.net/wiki/rest/api/space>.

*\>\>\> All users have been imported. I am also an organization administrator. Why shouldn't I be able to see the spaces?*   
I would check if the space is physically present in the system and if yes, then try to check why you cannot see or open it.


author: Andre Groschopp
body: I can see the two spaces under your first link. But I cannot manage any authorizations there.

I cannot see the two spaces under your second link.

It would be enough for me if I could simply delete the two spaces again. Then I can import all spaces via the Cloud Migration Assistant.


author: Andre Groschopp
body: Okay, it's done. I upgraded to the 14-day trial version and then I was able to restore the rights for both areas. Now I can see them too.  
Thanks anyway!


Tags: cloud

confluence-cloud
Can't add Permanent Site-Wide Banner
Asked by Carol Liu:

I'm supposed to Click **Custom HTML** in the **Look and Feel** section of the left-hand panel.

But I don't see it? ![Screenshot 2024-04-19 175432.png](/t5/image/serverpage/image-id/319519i1B51A59F7CDB3ACF/image-size/large?v=v2&px=999 "Screenshot 2024-04-19 175432.png")


Answers:
author: Barbara Szczesniak
body: [@Carol Liu](/t5/user/viewprofilepage/user-id/3999331) Your screenshot shows you are in Space Tools, rather than at the Site level. You might want to start with this page of the documentation: <https://confluence.atlassian.com/doc/customizing-your-confluence-site-313467426.html>

comments: author: Carol Liu
body: Hi Barbara, thanks for the reply, it seems to be an issue with my current permissions, I'll reach out to our site admins for assistance, thanks a lot!


Tags: confluence-data-center

data-center
How can we fetch data in view workflow tab in Pricelist with pricelist ID in pricefx
Asked by SudiniSreshta Reddy:

steps:

1.select pricelist id checkbox

2. click on view workflow

3. need to get one column from here


Answers:
author: Walter Buggenhout
body: Hi [@SudiniSreshta Reddy](/t5/user/viewprofilepage/user-id/5479762) and welcome to the Community!

Could you explain how your question may relate to Confluence? It looks as though you are struggling with a process specific to your company and somehow ended up in the wrong place somehow ...


Tags: cloud

confluence-cloud

cost
How to disable automatic smiley selector on " :" (space + colon) ?
Asked by Colin Bontemps:

Hello,

Now, every time I type space + colon, then this smiley selector pops up :

![capture.png](https://community.atlassian.com/t5/image/serverpage/image-id/319470iE03A99BC126E0563/image-size/large?v=v2&px=999 "capture.png")

The thing is that in French every colon needs a space before. So most of the time we use colon is not for adding smileys ... but to use a colon. This used to be the standard for printing <https://en.wikipedia.org/wiki/Colon_(punctuation>)

Is there a way to disable specifically this smiley selector, as my OS already offers ways to type in smileys (Win + . on windows) ?

Gitlab had the same issue and fixed it in an elegant way. the smiley selector still opens but loses focus and closes if the next caracter is line break or space (which is mostly the standard use for colons).

Thanks for your help,


Answers:
author: Barbara Szczesniak
body: [@Colin Bontemps](/t5/user/viewprofilepage/user-id/5479656) Welcome to the Atlassian Community!

You might want to refer to this previous post for information that might help: <https://community.atlassian.com/t5/Confluence-questions/remove-automatic-smiley-display-when-typing-quot-quot-line-break/qaq-p/1338838>

You can also search the Confluence Questions area for other similar questions/responses.

comments: author: Colin Bontemps
body: Thanks Barara for your message. I have seen that topic before, but i would like to find a solution without disabling all my keyboard shorcuts.


author: marc -Collabello--Phase Locked-
body: Currently there's no way to disable the feature. My recommendation is to open a feature request with Atlassian at <https://support.atlassian.com/contact/>

comments: author: Colin Bontemps
body: Thanks Marc, I will do.


Tags: cloud

confluence-cloud
Is there a way to list all people mentioned on a page?
Asked by Scott Parker:

Often we use @mentions as a way to tag people on their assigned responsibilities.

It would be incredibly useful to have a field inserted up top that aggregates everyone mentioned on a page (sometimes upwards of 12 or more) into one place so we can see who was involved in a particular project or meeting.

Is that possible?


Answers:
author: Andrii Maliuta
body: Hello [@Scott Parker](/t5/user/viewprofilepage/user-id/5189996) ,

You can create a custom Forge/Connect app to do this (<https://developer.atlassian.com/cloud/confluence/getting-started-with-forge/>): add web item to show the icon with mentioned users and show the dialog when clicking on it..

There is such **PAID** app in the Marketplace: <https://marketplace.atlassian.com/1230934>

comments: author: Scott Parker
body: Thanks Andriii!


Tags: cloud

confluence-cloud
rename of a group not possible
Asked by T Becherer:

Hello,

a rename of a group is not working.

Groups are not working with an ID but only key is the groupname ...  
And a group-name can change!

This is in daily use of the tool a problem it a company is for example changing department-names or something like that.

It seems to be a known problem and cause many problems for users.

For example they loose access-rights after a renaming of a group.

Why is this that way? and why is this still not solved?

best regards

Torsten


Answers:
author: Aron Gombas _Midori_
body: It was a long-time limitation, but I thought Atlassian fix this last year... Have you seen this article?

<https://community.atlassian.com/t5/Atlassian-Access-articles/Org-admins-can-now-rename-groups-in-cloud/ba-p/2276321>

comments: author: T Becherer
body: as we sync the groups via Azure, Problem is, that this is still not solved:

Groups that are synced via an IdP (SCIM) cannot be renamed, yet.

seems that the key for groups is the name of a group and that can change, of course.  
Nearly all other tools can handle group-renames, except Atlassian


author: Hector Menchaca
body: [@T Becherer](/t5/user/viewprofilepage/user-id/5479622) ,

Groups that have already been synced from your IdP cannot be renamed yet, we have a Feature Request for that:

* <https://jira.atlassian.com/browse/ACCESS-800>

I recommend you to vote and comment on there.


author: T Becherer
body: feature request is older than 4 years ...  
how long last development-cycles of Atlassian in such a context?

This problem cause many problems for users and complaints landing by IT admins


author: Hector Menchaca
body: [@T Becherer](/t5/user/viewprofilepage/user-id/5479622)

The priority of our development team is based on many factors so I recommend you to comment and vote on the Feature Request so our developers can see your comments.

Best Regards,

Thanks!


author: T Becherer
body: but without transfering the membership this not really helps

what is the plan from Atlassian to solve this known problem?


author: Valeriia_Havrylenko_SaaSJet
body: [@T Becherer](/t5/user/viewprofilepage/user-id/5479622) Please accept my answer if you find it useful   
Thanks!


author: Valeriia_Havrylenko_SaaSJet
body: Hi [@T Becherer](/t5/user/viewprofilepage/user-id/5479622)   
Welcome to the community!   

You can do it via SQL as it cannot be accomplished within Confluence.

First, backup your SQL database. Then run this simple modification to the cwd_group.

Just modify the group_name field to whatever you would like the group named

The SQL statement to run is as follows:

*Update cwd_group set group_name='\<new_group_name\>', lower_group_name='\<new_group_name\>' where lower_group_name='\<old_group_name\>';*

Be aware that this only renames the group itself.

Membership **does not** get transferd this way. The group will be empty.

*Hope this helps!*


Tags: cloud

confluence-cloud
is it possible to integrate jira into an iframe?
Asked by pamela strobel:

we would like to embed a jira dashboad in a microsoft teams tab as a web page. it is currently not possible because this integration is done via iframe. is it somehow possible to activate the embedding via iframe?


Answers:
author: Lisa Forstberg
body: Hi [@pamela strobel](/t5/user/viewprofilepage/user-id/4641426) ,

No it is not possible to iframe Jira into a different Website at the moment, for security reasons:

The X-FRAME-Option was enabled back in 2017 which prevents against Clickjacking attacks. See more here <https://jira.atlassian.com/browse/JRACLOUD-25143>

br

Lisa


Tags: cloud

jira-cloud
Auto completion and start new sprint in JIRA?
Asked by M Sunil Kumar:

Hi,

Automatically close the current sprint on its last date and start a new sprint by including open issues from the previous sprint?

Thanks \& Regards,

Sunil Kumar M.


Answers:
author: Dommalapati Chandrababu Naidu
body: Hi [@M Sunil Kumar](/t5/user/viewprofilepage/user-id/5338445) ,

Welcome to Atlassian community!

Auto completing sprint is not possible in jira and there no action automation to close sprint.

It not suggested to close a sprint automatically. when there is an active sprint you need to validate the things with team before closing it.

If you do not want to sprints we can make use of kanban.

Hope this helps.

Chandrababu

comments: author: M Sunil Kumar
body: Hi [@Dommalapati Chandrababu Naidu](/t5/user/viewprofilepage/user-id/5540214)

Thanks for the response. Is it possible to auto start the sprint in JIRA?


author: Dommalapati Chandrababu Naidu
body: It is possible to auto start and complete sprints in Data center directly from jira but it is not possible in cloud.

I think it can be possible by using third party addons or REST API's but i am not sure about the process.


author: M Sunil Kumar
body: Ok, Thanks...


Tags: jira-server

server
I need alternate query
Asked by M Sunil Kumar:

Hi,

I need alternate query for this "project = "Mobile Apps" AND issueFunction in linkedIssuesOf("project = MB AND cf\[13687\] in (SF-Product-SizeFit) and created \>= 2023-01-01") AND issueLinkType = "split from" ORDER BY cf\[10801\] DESC, assignee DESC"

Note - We're not using Script Runner now.

Thanks \& Regards,

Sunil Kumar M.


Answers:
author: Trudy Claspill
body: Hello [@M Sunil Kumar](/t5/user/viewprofilepage/user-id/5338445)

If you do not have Script Runner available, do you have another JQL extending plugin? Or are you asking about solutions that use only native functionality?

Your post tags say that you are using Jira Server. What version are you using?


Tags: jira-server

server
Initialize an Epics timeSpent before adding childrens and grandchildrens timeSpent
Asked by Ward Schwillens_ Schwillie:

Hi there!

I am running an automation to update the timeSpent of an Epic with the summarized timeSpent value of the Epic's Children and GrandChildren (Tasks, and it's sub-tasks)

In the additional fields of the Edit issue fields action I have this:

*** ** * ** ***

{ "update": { "worklog": \[ { "add": { "timeSpent": "{{#=}} ROUND(({{lookupIssues.timetracking.timeSpentSeconds.sum}}/3600),2){{/}}" } } \] } }

*** ** * ** ***

But every time the automation runs, the summarized timeSpent value of the Epic's Children and GrandChildren is added to the timeSpent of the Epic.

Thus I first need to initialize (set to zero) the timeSpent of the Epic and then add the

summarized timeSpent value of the Epic's Children and GrandChildren.

Unfortunately the "set" operation is a not supported operation on worklog fields.

**++And thus is my question:++**

So how do I set the timeSpent field to zero before running the add operation?

Thank you very much for your valuable insights!


Answers:
author: Bill Sheboy
body: Hi [@Ward Schwillens_ Schwillie](/t5/user/viewprofilepage/user-id/1028001)

A couple of options using automation rules are:

* Whenever work is logged for a Task or Subtask, log the same amount to the Epic. Then when you need the total (or details) examine the Epic.
* Whenever work is logged for a Task or Subtask, sum the total for all child and grandchild issues and save it to a custom field in the Epic

Kind regards,  
Bill


author: Ward Schwillens_ Schwillie
body: Hi Again,

In the meanwhile I found out that adding to the worklog timeSpent actually creates a work log. That was not my intention.

**++So the question now is:++**

Is there a field that can be used to store the total time of time spent on the Epic, it's children (Tasks) and their Sub-Tasks?

Thanks again for your insights!


Tags: automation

cloud

jira-cloud

timespent
Weekly status report in Jira initiatives
Asked by Lisa Mathie:

Is there a way of inserting a "weekly status box" in Jira initiatives and or epics?  
My team is currently using the comments within the initiative/epic to provide a status, however that tends to get lost within other comments.  
Is is possible to have a separate "field" for a weekly summary status?


Answers:
author: Marc - Devoteam
body: HI [@Lisa Mathie](/t5/user/viewprofilepage/user-id/4760160)

You could create a custom field, with required options.

This could by a dropdown, radio. button or multi-line text field

Due keep in mind that custom fields don't retain history. In a text field you could just add the information and keep the previous text.

comments: author: Lisa Mathie
body: Thank you I will try this option out.


author: Aron Gombas _Midori_
body: [@Lisa Mathie](/t5/user/viewprofilepage/user-id/4760160) I'd consider using "Atlas" for this!

It is a purpose-built product by Atlassian that allow defining goals (OKRs) and projects that contribute to the goals. And a Jira epic can be made a "project".

From that point, Atlas becomes the centerpoint of your portfolio status. It will displays the status of each project, ask your people to post weekly updates and so on!

See: <https://www.atlassian.com/software/atlas>


author: Valeriia_Havrylenko_SaaSJet
body: Hi [@Lisa Mathie](/t5/user/viewprofilepage/user-id/4760160) ?  
This article could be useful for you ? [Time in Status email notification](https://community.atlassian.com/t5/App-Central/Time-in-Status-email-notification/m-p/2567085#M3088)


Tags: cloud

jira-cloud
Need access to alightdevelopmentandit.atlassian.net.
Asked by Priya JM:

Need access to alightdevelopmentandit.atlassian.net.

Kindly assist.


Answers:
author: YY Brother
body: Hi [@Priya JM](/t5/user/viewprofilepage/user-id/5561820)

Welcome to our Community.

You need the user access admin or organization admin to add you to this site.

Thanks,

YY?


Tags: atlassian-accounts

cloud

jira-cloud

not-applicable