youngmon/atlassian-qna huggingface dataset:
Whiteboard usage for Retros
Asked by Giehl_ Michael:

Hello,  
we use the Whiteboard for our Retros.  
Some months ago I had already asked the question if it is possible to deactivate the showing of the names of the people when they act on the board.  
People would like to be anonymous during the retro while they add new stickies, but currently their names are shown on the board.  
I know that people can deactivate to see the names of others, but then others would still see this user.  
Is there a way to deactivate the showing of names completely?  

Many thanks for a feedback and solution, Michael


Answers:
author: Linh Pham_Ricksoft_Inc
body: Hi [@Giehl_ Michael](/t5/user/viewprofilepage/user-id/5423318) and welcome to the community!

As you mentioned, users can only hide the cursor functionality on their own screen; there's no functionality to deactivate it completely.

While it's not ideal to remind all users to hide collaborators' cursors, it seems like the only work around. But you should definitely suggest this feature to Atlassian (do consider joining the [Whiteboards Group](https://community.atlassian.com/t5/Confluence-Whiteboards/gh-p/confluence-whiteboards) for the latest updates too)

comments: author: Giehl_ Michael
body: Thanks for your honest answer.  
Where can I put a feature request for this?


author: Christina Ristevski
body: Hey [@Giehl_ Michael](/t5/user/viewprofilepage/user-id/5423318) I've noted down your feature request in our internal feedback tool.


author: Giehl_ Michael
body: Many thanks for that.  
Is there a way that I can follow the progress of the request?

Thanks in advance!

Michael


author: Angi Wallace
body: [@Christina Ristevski](/t5/user/viewprofilepage/user-id/3700391) Is there a way we can follow this request? Thank you


author: Timothy Rickards
body: +1 for this thread as well [@Christina Ristevski](/t5/user/viewprofilepage/user-id/3700391) Came to the community looking for help to get anonymity in retros and I think we'll have to move outside of Confluence whiteboards for a bunch of projects if we can't be anonymous in our initial inputs.


author: Niki Kavanagh
body: We would like this feature too or private mode would be beneficial for teams wishing to do anonymous retros/workshops.


Tags: cloud

confluence-cloud
API for fetch user and permission for space is not working
Asked by Akanshi Kumari:

I am trying to fetch all users of confluence data center using endpoint \`**[http://10.50.4.74:8090/rest/api/latest/user/search?username=''\&startAt=0\&maxResults=1000](http://10.50.4.74:8090/rest/api/latest/user/search?username=''&startAt=0&maxResults=1000)** \` but getting 404 not found error with response:  
\<?xml version="1.0" encoding="UTF-8" standalone="yes"?\>  
\<status\>  
\<status-code\>404\</status-code\>  
\<message\>null for uri: <http://10.50.4.74:8090/rest/api/user/search?username=>\&amp;atart=0\&amp;limit=25\</message\>  
\</status\>  
Also I tried to fetch space permission but getting same error. what is the issue here? As I am using correct endpoint.


Answers:
author: Radek Dost?l
body: See here: <https://docs.atlassian.com/ConfluenceServer/rest/8.4.0/#api/user-getUser>
> 404 - Returned if a user with the given username or userkey does not exist

Likely what you're after is this, /rest/api/user/list - <https://docs.atlassian.com/ConfluenceServer/rest/8.4.0/#api/user-getUsers>

For space perms, I don't want to ask which endpoint you're trying, but it shouldn't/doesn't exist, they've never made a proper space permissions crud interface - <https://jira.atlassian.com/browse/CONFSERVER-78176>


Tags: confluence-data-center

confluence-server

data-center

server
Send report by email to each user
Asked by Nicola Schwendener:

Hello all,

I'm new to the Atlassian world and I apologize if it's a dummy question.

in Jira Clouds, I need to send an email daily (if needed) to each user inside a specific project that contains the list of open issue the user has as assigned.

there's a way to do that?

thank you very much

best regards

Nicola


Answers:
author: Vickey Palzor Lepcha
body: There is an Automation feature for the Project . You can schedule such an email using automation features based on some triggers and schedules.

comments: author: Nicola Schwendener
body: Hi Vickey,

thank yo very much for your reply. You mean in the Global Automation section in the system configurations?

thank you very much again

best regards

Nicola


author: Vickey Palzor Lepcha
body: Browse over to your project , project settings - you will see an option : Automation , there you can set you rules based on your requirements :)


author: Nicola Schwendener
body: Hi Vickey,

Thank you very much... perfect.

again thank you

Nicola


author: Aron Gombas _Midori_
body: I honestly think that an automation rule may be over-complication for this use case.

[Subscriptions to saved filters](https://support.atlassian.com/jira-software-cloud/docs/manage-filters/#Subscribe-to-a-filter) have been developed for this in the earliest Jira versions. Make sure to check these out before deciding for one or the other feature.


Tags: cloud

jira

jira-cloud
Personal space not being created automatically
Asked by Thomas Masquelier:

Hello everyone,  

We give access to our users trough dynamic group membership in Azure that are imported in Atlassian.  

However when a new user is added to the confluence application, his personnal space is never created.  

When we do it manually, the personal space is taking the "default permission for a new space" which is super annoying, since the permissions for a personal space is totally different from permission for a normal / public space...  

How can we change ? I can't find a single setting about personal spaces. Most annoying is to have to create a personal space for each new user joining our company.  

thanks


Answers:
author: Marc - Devoteam
body: Hi [@Thomas Masquelier](/t5/user/viewprofilepage/user-id/5423258)

Welcome to the community.

This can't be done. This option has been realised and promoted by Atlassian once, but this gotten them in a storm of negative feedback from Confluence Admins.

As it seems a nice feature, for major instance this is a "hell", if you have 5K of users in your system and all of them by default have a personal space and there will be one generated for each new user.

The admin burden is immense, keeping up on left user space, abandoned, never used personal spaces.

This is why Atlassian decided user are able to enable their personal space at will and not have it as default.

Also in my opinion a user is responsible for creating their own space if need and also responsible for the permission they set as it is there space.

comments: author: Thomas Masquelier
body: Thanks, I saw this complain that was being disccused for years and didn't see it was resolved, so i tought it was an issue because of our syncing process.  

So by default, personal space will have the default permission defined in "space permission" settings ?


author: Marc - Devoteam
body: Hi [@Thomas Masquelier](/t5/user/viewprofilepage/user-id/5423258)

Yes they will inherit the set space permissions as set in the global settings.


Tags: cloud

confluence-cloud
How to disable page notification pop-ups
Asked by Max Emski:

Hello,  
could you please advise how to disable popup notifications in the browser indicating that a page has been created, moved, or edited? I edit many pages in a short amount of time, and these popup messages are very large and cover part of the information, significantly hindering navigation between pages as they take a long time to disappear. I found some addons in the Manage Apps menu, but when I hover over them, I see a message that the "module cannot be modified".  
How can I disable this?  
Thanks for any help.

![disable_nitification_confluence.png](/t5/image/serverpage/image-id/304523i90E6F08AB19DB161/image-size/large?v=v2&px=999 "disable_nitification_confluence.png")


Answers:
author: Marc - Devoteam
body: Hi [@Max Emski](/t5/user/viewprofilepage/user-id/1018829)

You can't disable this, as this message also pops up for other user when accessing or editing the same page at the same time you are appending an update.

This os that they are aware on new content or update content on the page.

It's not a personal preference.

comments: author: Max Emski
body: Hi, [@Marc - Devoteam](/t5/user/viewprofilepage/user-id/3796976) Got it. Thank you so much for the help!


Tags: cloud

confluence-cloud
Expand command not displaying all the data.
Asked by mswethareddy3192:

We are using Confluence Data center version: 8.6.2  
The Expand command is not functioning (displaying all the data) and also the data is not visible in the scroll viewport view.


Answers:
author: Marc - Devoteam
body: Hi [@mswethareddy3192](/t5/user/viewprofilepage/user-id/5324734)

I would look into your log files to see if there are any errors relating to the mentioned issues.

You also could trigger a full re-index


Tags: confluence-server

server
Space Migration Between Two Instances
Asked by Clark Everson:

Hi Everyone,

So looking into what transfers doing a space migration via XML export (1) I am aware the following item is lost:

* Users and groups

Using community I was able to discover that the following objects are impacted:

* Watches
* Mentions
* User names for page creation
* Usernames for page edits
* Usernames for comments

Is there any other content that isn't transferred, ie space blueprints, calendars, app data (assuming the app is installed on both instances), look and feel configuration or anything else?

Best,

Clark

(1) <https://confluence.atlassian.com/doc/restore-a-space-or-multiple-spaces-152036.html>


Answers:
author: Kristian Klima
body: Hi [@Clark Everson](/t5/user/viewprofilepage/user-id/2969809)

As far as I remember from my Server days, app data are not transferred as apps are installed and billed per specific installation. I assume the mechanics of the process are similar to what's happening regarding users.

I did several space migrations from a server non-production (testing) instance to the production one (and the other way 'round) and had to set up set up apps setting per space in the target instance.

The same applies, based on my experience, to look and feel customizations. For example, our production spaces had customized 'skins' but we exported XML for our customers for the purpose of white labelling - so it had to be pure Confluence content.


Tags: confluence-data-center

confluence-server

server
How to add confluence page as a gadget on JIRA dashboard
Asked by Ree Agarwal:

Hi,

We are using JIRA dash boards to track our daily work and progress across the projects.

We have started using confluence recently for project documentation and are linking our JIRA stories related to project in the confluence documentation.

We would now like to embed the confluence pages that we are referencing on daily basis as a gadget on JIRA dashboard to track any changes or for quick reference.

Currently there is no JIRA gadget to do the same. So, are there any gadgets that can be used or any gadgets that might not be enabled in our instance which we can ask our admins to enable?

Thanks


Answers:
author: Ree Agarwal
body: Hi [@Uday Kiran Bhaviri](/t5/user/viewprofilepage/user-id/5412341)

I have read the article and checked my JIRA gadgets. I don't have any for Confluence to add to my dashboard.

I even tried to follow the other steps of finding help- \> Available Gadgets in confluence but I dont have that option as well or I can't find it.

Thus, I posted my question here to see if there is any other way to add the gadget or if any option was disabled in our instance which if enabled would give the option to add the confluence gadget.

Also the article is quite old so I am even not sure if it still holds good or not.


author: Uday Kiran Bhaviri
body: Hi [@Ree Agarwal](/t5/user/viewprofilepage/user-id/4763382)

There is an interesting article on this, hope this will be helpful to you.

[https://community.atlassian.com/t5/Confluence-questions/Getting-a-confluence-page-gadget-to-be-used-in-Jira/qaq-p/786988#:\~:text=To%20add%20a%20Confluence%20gadget%20to%20your%20Jira%20dashboard%3A,gadgets%20you%20want%20to%20add](https://community.atlassian.com/t5/Confluence-questions/Getting-a-confluence-page-gadget-to-be-used-in-Jira/qaq-p/786988#:~:text=To%20add%20a%20Confluence%20gadget%20to%20your%20Jira%20dashboard%3A,gadgets%20you%20want%20to%20add).


Tags: confluence-cloud

cloud
How do i filter all the rejected pages in Confluence
Asked by Barkha Singh:

there are few pages rejected and approved by other colleagues in the department.  
How do i filter those rejected ppages .  


Answers:
author: Kseniia Trushnikova
body: Hey [@Barkha Singh](/t5/user/viewprofilepage/user-id/5349372),

What add-on do you use for page approval in Confluence?

comments: author: Barkha Singh
body: Approvals


author: Kseniia Trushnikova
body: [@Barkha Singh](/t5/user/viewprofilepage/user-id/5349372), if you're talking about the add-on [Approvals for Confluence](https://marketplace.atlassian.com/apps/1216387/approvals-for-confluence?tab=overview&hosting=server), there should be the **Approvals Search** according to the documentation: <https://docs.appfox.io/confluence-approvals-dc/view-approvals>


author: Barkha Singh
body: ![add on.PNG](https://community.atlassian.com/t5/image/serverpage/image-id/304874i61C6F904BFA1AC4E/image-size/large?v=v2&px=999 "add on.PNG")


author: Barkha Singh
body: thanks


Tags: confluence-server

server
Tabs Macro, how to expand tabs or how to show text.
Asked by Jack Nguyen:

I am having trouble understanding how to force text in the macro to show.

The things I've tried seem to adjust the border around the content (black solid border seen below) and not the tab.

![image.png](/t5/image/serverpage/image-id/304455i5AD46053CA57123D/image-size/large?v=v2&px=999 "image.png")

Notes I have on CSS side so far:

Width ? Width of content Border Style \& Border-

width ? defined for all of content.

padding does not work. overflow + padding ? no visible result.

HTLM/CSS of web shows overflow. overflow: visible; ? can't get to work as intended.

text-overflow ? nope.

2024-02-06

In the web dev menu, if overflow is changed, it is reflected.  
But in CSS macro on confluence, I have not been able replicate the results.

Currently, I do not understand how to isolate out the tab menu, as seen below where the whole box is turned blue.

![image.png](https://community.atlassian.com/t5/image/serverpage/image-id/304673i3A75B27CB2AA5263/image-size/large?v=v2&px=999 "image.png")


Answers:
author: Zoriana Bogutska_Adaptavist_
body: Hi [@Jack Nguyen](/t5/user/viewprofilepage/user-id/5418451) What app do you use for tabs?

comments: author: Jack Nguyen
body: What do you mean what app?  


author: Zoriana Bogutska_Adaptavist_
body: Hi [@Jack Nguyen](/t5/user/viewprofilepage/user-id/5418451) I mean that for tab macro, you need an app from the Atlassian Marketplace, e.g. [Content Formatting Macros for Confluence](https://marketplace.atlassian.com/apps/247/?utm_source=referral&utm_medium=Comment_Tabs-Macro-how-to-expand-tabs-or-how-to-show-text_20240625&utm_campaign=Atlassian-Community)


Tags: confluence-server

server
Can we clarify what changes a permissions scheme when applied to two identical projects?
Asked by Spencer Ferris:

For example if a project is created from the template of another. We have found that even with identical permissions the respond differently. So when trying to change a due date for example you can in the one project but not in the other. The only way I have rectified this is to reapply the permissions scheme to project and then get the user to refresh their system.


Answers:
author: Trudy Claspill
body: Hello [@Spencer Ferris](/t5/user/viewprofilepage/user-id/5541515)

Welcome to the Atlassian community.

Permissions within Permission Schemes can be allocated to

Project Role  
Application access  
Group  
Public  
Any logged in user  
Single user  
Service Project Customer - Portal Access  
Group custom field value  
Current assignee  
Project lead  
User custom field value  
Reporter  
If you are noticing differences in permissions, have you reviewed how the permissions are granted and whether or not the user is in the requisite recipients?  
Have you tried using the Permissions Helper when this occurs to determine why a user does or does not have a specific permission?  
<https://support.atlassian.com/jira-cloud-administration/docs/use-the-jira-admin-helper/>


Tags: cloud

jira-cloud
Can an issue have its own sub-workflow for its child issues?
Asked by Konrad:

I have been looking for possible solution but couldn't find anything, so I apologise if I am asking about something obvious.

I am working on a system that is comprised of issues (epics) and child issues (stories) in the Jira Work Managemnt context.

For example purposes only, the epic issues transition between statuses 'To Do' \<-\> 'Open' \<-\> 'Closed', however within each epic issue I would like to have stories (child issues) that would transition between another set of statuses (sub-workflow) such as: 'Application' \<-\> 'Screening' \<-\> 'Testing' \<-\> 'Resolved', can this be done?

Basic solution is to have project with issues (epics) and from within each issue there is web-link to another project (with sub-workflow) and stories, however that is very cumbersome. Could I contain this within one project?

Perhaps I am missing something obvious, perhaps there is another way of designing it using existing Jira programming blocks?


Answers:
author: Shawn Doyle - ReleaseTEAM
body: Short answer: Yes each issue type can have it's own workflow. There is no need to nest projects to get different workflows.

I am moving your question to the Jira forums, you may get more in-depth answers there.

comments: author: Konrad
body: Thank you Shawn, hopefully someone will provide more in depth answer.


author: Hans Polder
body: [@Konrad](/t5/user/viewprofilepage/user-id/5512913) ,

The answer depends on what type of projects you are using. You already mentioned 'Jira Work Management', which is clear. But, do you use **team-** managed projects or **company-managed** projects? You can see this in the left bottom corner of your selected project.

Also, can you please go to the Project Settings and share with me a screenshot of your current **Workflow** setup? You can open the Workflow-menu item on the left and show the details on the right. Feel free to anonymize anything that shouldn't be on the internet :)


Tags: cloud

jira-cloud

jira-work-managment
Workflow for all ticket types, can I add to each transition to "clear field resolution"?
Asked by Krisztina TEGLASI:

Hello Community,

I have a question again. :(

Is it possible?

In workflow for all ticket types, can I add to each transition to any status not being DONE or CANCELLED: "clear field resolution"?

Thank you in advance.

Krisztina


Answers:
author: John Funk
body: Hi Krisztina,

Sure, you can do that. It might be a little overkill depending on your workflow, but if it has many All transitions, then yes it's a good idea.

comments: author: Krisztina TEGLASI
body: Hello John!

Sometimes tasks can take more effort and time than we initially expect. I have solved this task/request. :)

Regards,

Krisztina


Tags: cloud

jira-cloud
Images from tickets clutter up board
Asked by Richard Barraclough:

The 'board' view shows useless blurry image previews from the ticket.

What moron thought this was a good idea?

How do you turn them off?


Answers:
author: Tessa Tuteleers
body: Hey [@Richard Barraclough](/t5/user/viewprofilepage/user-id/5541498) ,

Welcome to the community!   
Could you please show us what you mean with a (blurred out) screenshot?   
What kind of board and project type are you using?

- Tessa

comments: author: Richard Barraclough
body: ![Screenshot 2024-07-16 095219.png](https://community.atlassian.com/t5/image/serverpage/image-id/335834i25F5648015CDADC3/image-size/large?v=v2&px=999 "Screenshot 2024-07-16 095219.png")

These images are a complete waste of space.  
Furthermore their position _above_ the item description is confusing because it makes it seem like they belong to the item above.

In fact the whole thing seems to be upside down: image, description, category, ticket number.


Tags: cloud

jira-cloud
JQL - Filter subtasks when the parent story or task's status is "Done."
Asked by Fikra:

I want to query subtasks with the status "Ready To Deploy" when the parent story or task's status is "Done." This is my JQL, but it doesn't work.

```
project = "XX" AND issuetype in subTaskIssueTypes()

and status = "READY TO DEPLOY"

and parent in (

issueFunction(issuetype = story, status = DONE) )

ORDER BY created ASC
```


Answers:
author: Trudy Claspill
body: Hello [@Fikra](/t5/user/viewprofilepage/user-id/5541493)

Welcome to the Atlassian community.

Do you get a syntax error for that JQL? I ask because "issueFunction" is not native to Jira JQL. It is provided by some third party apps, such as ScriptRunner. Do you have one of those third party apps?

If you had, for example, ScriptRunner the correct syntax would be

project=XX and issuetype in subtaskissuetypes() and status="Ready to Deploy" and issueFunction in subtasksOf("issuetype=Story and status=Done")

comments: author: Fikra
body: No, I don't have it.

this is the query, but not include the condition where the parent story or task's status is "Done".

```
project = "XX" and issuetype in subTaskIssueTypes() and status = "READY TO DEPLOY" ORDER BY created ASC
```

Any suggestion for this condition?


author: Trudy Claspill
body: If you have only native Jira functionality you will not be able to create one filter to get those results. You could create one filter to get the parent issues and export those results.

Use can then use the list of parent issue keys from that filter as input to your filter for subtasks. To the JQL you have you would add

and parent in (\<insert comma separated list of parent issue keys\>)

To get what you want from a single JQL statement would require a third party app.


author: Fikra
body: Thanks in advance [@Trudy Claspill](/t5/user/viewprofilepage/user-id/3569011) . I decided to use" *parent in",*even though I have to list the all stories down.


author: Prosper Agwegiokhe
body: Hi [@Fikra](/t5/user/viewprofilepage/user-id/5541493),

I'm Prosper, a support engineer at Appfire, and I'm here to help you.  
Unfortunately, natively, you'll not be able to do it dynamically. However, in the app my team works, [JQL Search Extensions for Jira](https://marketplace.atlassian.com/apps/1214791/jql-search-extensions-for-jira-reports?hosting=cloud&tab=overview&utm_source=atlassiancommunity&utm_medium=listinglink&utm_campaign=mauricio), you can use the query below to get your desired results:

```
project = XX and issue in subtasksOfParentsInQuery("type in (Story,Task) and status = Done") and status="Ready To Deploy"
```

Please contact our [support](https://appfire.atlassian.net/servicedesk/customer/portal/11) if you have any other questions about this query.  
We'll be happy to help you!

Best regards.


Tags: cloud

jira-cloud