youngmon/atlassian-qna huggingface dataset:
Preventing access to modify a User Story
Asked by White, William (Cognizant):

What options are in-place to prevent a User in modifying a user story they are not assigned and belong to a different scrum team than owned by the user story?


Answers:
author: Mark Cruth
body: Hi William!

For permissions in Jira Align, you can control whether or not a user has access to edit a work item (e.g. Story) based on their system role. For each system role you can give some people access to edit specific work item types and some read-only access. The caveat is that it's a universal thing...if you can edit you can edit all of those work items of that type (e.g. Story) or none of them (within the Portfolio you are part of). Based on your post I'm guessing you're looking to prevent a person on one team from editing the work on another team (even if they have the same system role and are within the same portfolio), which is not possible today. We do have pretty robust audit logs in Jira Align, so if someone does modify another teams issue (when they shouldn't), you will be able to see this in the audit log.

Here's some additional info on permissions (if you'd like to learn more):

<https://agilecrafthelp.zendesk.com/hc/en-us/articles/115005996767-10X-Set-System-and-Team-Roles-Permissions>

Also, if you'd like to submit an enhancement idea for this, here's an article that show you how to submit an idea through the Jira Align ideation portal:

<https://community.atlassian.com/t5/Jira-Align-articles/A-guide-to-Jira-Align-s-Ideation-portal/ba-p/1309475>

Thanks and let me know if you have any questions.

Mark


author: Nic Brough -Adaptavist-
body: Assuming you are using Jira at the story level, then your boards should be representing teams, with a single project underlying each one. You can therefore set permissions on the projects that say "only members of this team can edit the issues"

comments: author: White, William (Cognizant)
body: What is the process for setting project permissions?


author: White, William (Cognizant)
body: We are using Jira Align


author: Nic Brough -Adaptavist-
body: My answer is only useful if you are using Jira Software coupled with Jira Align. If you are only using Align, please do ignore this thread!

To set permissions in Jira Software, you log in as an admin and go to either the permission scheme list in the admin section, or to the project admin and the permissions section.
How do I share a Portfolio Canvas I have created with other users so that they can see it?
Asked by Karin Thompson Brown:

I have created a Portfolio Canvas and other users are not able to see it who have the same access that I do and are displaying the same context in the context bar. Are created Canvas' only visible to those who created them?


Answers:
author: Mark Cruth
body: Hi Karin!

Unfortunately the Canvas (Labs) functionality doesn't have the ability to share out canvases with others at this time. One workaround I've done for this is use the Business Model Canvas functionality (exists at the Portfolio level). You can mimic the same content boxes as the Portfolio Canvas template and Business Models are accessible by all users. Give it a shot and let me know if you have any questions. Here's a link to the help info on Business Model Canvas:

<https://agilecrafthelp.zendesk.com/hc/en-us/articles/115000283353-10X-Business-Model-Canvas>

Mark
Does JA round up or round down story points from Jira?
Asked by Claire De Cort:

We have seen both in our instance.

What is the guidance where the teams want to use less than one story point?


Answers:
author: Peter Jessen
body: Hi [@Claire_De_Cort](https://community.atlassian.com/t5/user/viewprofilepage/user-id/3636937) ,

Jira Align's Story Point field (also shown as LOE or Level of Effort on various screens) assumes an INTEGER input (as of me writing this reply).

There is no rounding, therefore you get interesting results.

Teams should never use less than one story point (or decimal values) if they are agile (half points are not agile).

I recommend to all my clients putting a mask on the Jira story point field to provide a drop down of Fibonacci values (1,2,3,5,8,13) or at least setting the field to integer values.

Regards,  
Peter

PS: [@Tim Keyes](https://community.atlassian.com/t5/user/viewprofilepage/user-id/3033263) - Any additional insights?

comments: author: Tim Keyes
body: Hi Peter and Claire,

The connector will round the story point value as it comes in from Jira to the nearest whole number. 1.49 in Jira would become 1.0 in Jira Align and 1.51 in Jira would become 2.0 in Jira Align.

Some type of effort to create consistency between the two applications as Peter suggested is a great idea.

Jira Align will force the 0 or 1 point estimate.

Cheers!  
Tim


author: Peter Jessen
body: Hi [@Tim Keyes](/t5/user/viewprofilepage/user-id/3033263),

I was told by Shak Align only stores integer values. So it wouldn't round to 1.0 or 2.0, it would actually round and truncate to 1 and 2, correct? The distinction is important.

Please correct me if I'm wrong.

Regards,  
Peter


author: Tim Keyes
body: Hi Peter,

You are correct it will be stored/ reflected as "1" or "2".

Cheers!  
Tim


author: Don Miller
body: Just tested this:  

Jira stories with 0.5 points or fewer will appear in Jira Align with 0 LOE.  

Jira stories with greater than .5 points will appear in Jira Align with 1 LOE.


author: Peter Jessen
body: ..
Is there a way I can push features to a Microsoft Teams Planner Kanban column board?
Asked by Julia_Mays:

Right now our team isn't using the jira align kanban board because it doesn't work for our needs so we are having to manually add our features from Jira align to our teams planner column kanban board. I would love to make this easier for the person having to do the manual work now.


Answers:
author: Tom O'Connor
body: [@Julia_Mays](/t5/user/viewprofilepage/user-id/3982410) I'm not sure I have a great answer for you since Jira Align does not integrate directly with MS Teams. However, Jira has an integration so it is possible to view features that are in Jira Align, integrated to Jira and then MS Teams Planner. Jira also has some kanban board functionality that may be useful as well, which would not require another tool such as MS Teams. We have a great integration with Trello and with our open API you could programmatically do something between Jira Align and MS Teams. Check out this information. <https://www.atlassian.com/software/jira/align/connector>


Tags: integration

ms-teams

team
Unable to submit requests via jira.atlassian.com for Jira Align Project
Asked by Elizabeth Wheeler:

Hi team,

I have a few feature requests I'd like to pass along. However, when I navigate to jira.atlassian.com I can see the Jira Align project, but I cannot create any issues for it. Is this expected?

Kind regards,

Elizabeth


Answers:
author: Rodrigo Cortez
body: You might also want to take a look at <https://community.atlassian.com/t5/Jira-Align-articles/A-guide-to-Jira-Align-s-Ideation-portal/ba-p/1309475>


author: Rae Gibbs
body: [@Elizabeth Wheeler](/t5/user/viewprofilepage/user-id/3628961) You can submit to ideas.agilecraft.com. You must register first.

comments: author: Elizabeth Wheeler
body: Thank you, [@Rae Gibbs](/t5/user/viewprofilepage/user-id/3554218) . Do you happen to know if there is an SLA for reviewing access requests?


author: Rodrigo Cortez
body: Hi [@Elizabeth Wheeler](/t5/user/viewprofilepage/user-id/3628961) ,

we're glad to inform we've just granted you access to the Idea Zone a few minutes ago!

Enjoy sending us Ideas :-)


author: Elizabeth Wheeler
body: Wonderful. Thank you [@Rodrigo Cortez](/t5/user/viewprofilepage/user-id/3219679) \& [@Rae Gibbs](/t5/user/viewprofilepage/user-id/3554218) !
I am using the capacity planning but see missing sprints
Asked by Ann Bouvier:

I am using the capacity planning but I am seeing missing sprints from the last 5 sprints.

Example I am on sprint 40, but see that sprint 36 is missing in the last 5 sprints, but sprint 36 is available in the drop down?![Screen Shot 2020-07-16 at 2.24.45 PM.png](https://community.atlassian.com/t5/image/serverpage/image-id/103301i4B7C1082451B4783/image-size/large?v=v2&px=999 "Screen Shot 2020-07-16 at 2.24.45 PM.png")![Screen Shot 2020-07-16 at 2.22.44 PM.png](https://community.atlassian.com/t5/image/serverpage/image-id/103300iA176EED0FD04D60B/image-size/large?v=v2&px=999 "Screen Shot 2020-07-16 at 2.22.44 PM.png")


Answers:
author: Caz
body: Hi [@Ann Bouvier](/t5/user/viewprofilepage/user-id/2931766) can you make sure that there are in fact stories that are "Accepted" in sprint 36? Velocity is calculated by the last 5 sprints that have stories in the accepted state.

comments: author: Ann Bouvier
body: I have stories accepted in sprint 36, but I notiiced the PI was either blank or the pi did not match the sync sprints. I have now corrected that. Does is take time to sync? And another question, if the story was accepted, but was accepted after the end of the sprint, or at the start of a new PI would that not count as accepted agains that particular sprint?

Thanks for any help you can give me, appreciate it


author: Ann Bouvier
body: I have 11 stories marked with sprint 36 accepted


author: Ann Bouvier
body: Does anyone have any other suggestions? Do you think this is a bug?


author: Caz
body: Hi [@Ann Bouvier](/t5/user/viewprofilepage/user-id/2931766) , yes this sounds like it could be a bug, but also possible that there's just a simple misconfiguration in the data--worth passing along to Support <https://support.atlassian.com/jira-align/>
Can objectives be imported into Jira Align?
Asked by Rizwan Hasan:

Hi,

Im trying to understand how to quickly add objectives to an associated Feature/Jira Epic in Jira Align.

I would like my Feature/Jira Epic to be imported with associated objectives for that object, most specifically status of the objective and target dates, etc.

Is it possible to import the objectives along with the Jira Epics when importing into Align using Excel?

Thanks!


Answers:
author: Sam Tsubota
body: [@Rizwan Hasan](/t5/user/viewprofilepage/user-id/580836) the importing of objectives is currently not available in Jira Align.

comments: author: Rizwan Hasan
body: ![Screen Shot 2020-07-14 at 1.21.54 PM.png](https://community.atlassian.com/t5/image/serverpage/image-id/102887iF804548DE9917AE9/image-size/large?v=v2&px=999 "Screen Shot 2020-07-14 at 1.21.54 PM.png")


author: Rizwan Hasan
body: I see that now in the import wizard, that it is "temporarily unavailable".

Is there any speculation as to when this will be ready?

Thank you!


author: Sam Tsubota
body: I don't have visibility on when it will be available.


author: Belinda Hardman
body: Any updates on this? We have a ton of objectives to create for the new year and could really use that import feature!


author: Jason Leeming
body: Hi it's now 2023 and the Objective Import (via XLS) still seems to be 'coming soon'? Is there anything anyone can update on this?

comments: author: Rodrigo Cortez
body: Hi [@Jason Leeming](https://community.atlassian.com/t5/user/viewprofilepage/user-id/4282580) ,

Per the Help Center article [More actions for objectives](https://help.jiraalign.com/hc/en-us/articles/115003401014-10X-More-Actions-for-Objectives), it is still currently disabled.

* ***Import Objectives**: This option is currently disabled while we work on some enhancements to objectives and import functionality.*

That functionality has been disabled due to work on the new OKR functionalities.

As a workaround, however, you can use APIv2 to create Objectives programmatically.


Tags: objective
How to unlock JIRA align account / locked out
Asked by Stacey Heldt:

How do I unlock my JIRA Align account. I'm locked out.

Is my login password the same across JIRA align and JIRA core and confluence?


Answers:
author: Esme Rue
body: Hey Stacey, your login password is dependent on how your Jira Align instance is set up.

You have two options if you are locked out:

1. Contact your Jira Align admin to reset your password.
2. If you have a single sign on link (SSO), you could access Jira Align that way as well.

comments: author: Oyieko Jeff
body: Re; my accont has been locked.please unlocked it


author: Kit Friend
body: Just answering the core/confluence bit - they're not integrated currently. If your admin has setup SSO for your company with *both* the Jira/Confluence instances AND Jira Align then you'd need to go via whatever internal processes are in place. I assume based on the question this isn't the case though :)
Stories not appearing in plans
Asked by Vinod Sivadasan:

Hierarchy in plan - Epic, Feature, Story \& Sub-task

Created a plan using 1 board and 3 filters -

1. Board -

issueFunction in issuesInEpics("issueFunction in portfolioChildrenOf('key = epic-480')") AND project = "Business Impact" OR issueFunction in portfolioChildrenOf("key = epic-480") AND resolution = unresolved OR issueFunction in subtasksOf("issueFunction in issuesInEpics(\\"issueFunction in portfolioChildrenOf('key = epic-480')\\") AND project = \\"Business Impact\\"") ORDER BY Rank ASC

2. Filter 1 - (Returns Epic)

project = Epic AND key = epic-480

3. Filter 2 - (Returns Features under Epic)

issueFunction in portfolioChildrenOf("filter = 'Epic-480'") AND issuetype = Epic AND status not in (Rejected)

4. Filter 3 - (Returns Stories under Feature)

issuefunction in issuesInEpics("filter = 'Epic-480 Feat'") AND status not in (Rejected)

Problem - All the above mentioned filters are returning issues. But the plan only shows Epic and Features and not stories. Also the same appears when all the above are selected as sources in the scope of the plan. But if we select only Filter 3 as source, then it is displaying the stories.

Finding - All features appear to have Fix Version as released but the stories under them are still open.


Answers:
author: Walter Buggenhout
body: Hi [@Vinod Sivadasan](/t5/user/viewprofilepage/user-id/4624645) and welcome to the Community!

I noticed this question is already a couple of weeks old and was unanswered. So hopefully you have already managed to find a fix.

If not, I noticed you use several references to *portfolioChildrenOf* in your filters. If I am not mistaken, that function requires your issues to be in a plan already to be returned. If you - at the same time - try to get issues inside your plan, I don't think it is that weird if they don't appear there.

Without knowing what your data looks like, I think you need to find a different way to fetch the data for your filters. Just a wild guess on how you might approach this:

```
"Epic Link" = EPIC-480 AND Status != Rejected
```

would fetch all child issues of Epic-480 that have not been rejected.

```
issuefunction in subtasksOf("'Epic Link' = EPIC-480 AND Status != Rejected")
```

would fetch all subtasks of those same child issues.

And so the following statement would extract EPIC-480 as well as all child issues:

```
Key = EPPIC-480 OR ("Epic Link" = EPIC-480 AND Status != Rejected) OR issuefunction in subtasksOf("'Epic Link' = EPIC-480 AND Status != Rejected")
```

That may already help in collecting all the issues you want to pull in your plan. Besides that, the hierarchy you mention in your plan appears strange to me. You mention **Epic \> Feature \> Story \> Sub-task** . That does not seem possible, as the lowest tiers of the hierarchy should always be: **Epic \> Story \> Sub-task**. You cannot insert a hierarchy level in between Epics and Sories.

So regarding that last part, do check your *Advanced Roadmaps hierachy configuration*. You can add levels to the hierarchy above epics, but not below.

Hope this helps!


Tags: advanced-roadmaps

server
How to sync Target dates in roadmap and ticket
Asked by norman:

Hello,

It's noticed that changing Target Start/End dates in a roadmap instead in a Jira ticket breaks their synchronization - as of that moment the dates changed in a ticket don't affect them in a roadmap.

Is there a way to return the synchronization back?

BR,

Norman


Answers:
author: Walter Buggenhout
body: Hi [@norman](/t5/user/viewprofilepage/user-id/4593531) and welcome to the Community!

Can you verify if you have committed the changes you made in the roadmap to Jira through *review changes / save to Jira*? Maybe you ended up with concurrent updates, where you may accidentally have updated the same data on both ends.

I would dare to try removing the dates from the roadmap or reimporting your issues to your plan through *configuration / issue sources*.

Hope this helps!

comments: author: Michael Soby
body: How do I show my linked stories to an Epic bar chart and target or Start/due dates in roadmap. Presently my roadmap shows the Epic and it linked stories but not status bar over dates


Tags: advanced-roadmaps

server
Excluding weekends
Asked by Colby Handy:

How do I exclude weekends from the timeline view in Advanced Roadmaps? I found old documentation that suggests you can set working hours in the "Configure" menu for your plans, but I don't see the option available anywhere.


Answers:
author: Walter Buggenhout
body: Hi [@Colby Handy](/t5/user/viewprofilepage/user-id/4624006) and welcome to the Community!

The functionality and documentation you are referring to refers to the older and by now retire *live plans*. In the new interface, the focus for capacity plans has shifted to the number of available hours of the entire team per week, and no longer on the capacity of individual team members or the exact days of the week when they are performed.

You may start from [this support article](https://confluence.atlassian.com/jirasoftwareserver/capacity-and-velocity-in-advanced-roadmaps-1044784184.html) to get a grip of how capacity is conceived in the new planning interface of the tool.

Hope this helps!


Tags: advanced-roadmaps
Unexpected Epics showing in Roadmaps
Asked by Gus M:

I am creating a plan in Roadmaps. For simplicity, this plan contains 2 Jira projects, 2 team boards (one for each project), 1 epic that contains issues from both projects.

When completing the plan set up and I view the plan in the gantt view, I see the epic I selected with all of the issues I expect under it, however, I also see an epic I did not select in the set up wizard appear in my plan. I went back to see if I accidentally selected the unexpected epic, and confirmed that the unexpected epic was not selected, and in fact, does not show up in the list of selectable epics to include in the plan as it was marked as completed.

I cannot figure out why this epic is showing up in my plan and need some help in troubleshooting.

Thanks!


Answers:
author: Aaron Gage
body: [@Gus M](/t5/user/viewprofilepage/user-id/1614891)I have this exact issue, and have just assumed at this point that it's a bug..... In fact I may have even written it up, but won't swear by that. I see this when trying to use a Filter source with multiple Board sources. I want the Filter so that I can get an entire Initiative and all the children Capabilities/Epics, but I have to bring in the boards such that the story sprint dates will populate. However our teams also work other Initiatives, and thus I try to "de-select" the other work from the scrum board and yet it still shows up on the plan I have to manually "Remove from plan" CONSTANTLY. It's super annoying and frustrating.

What I would really like is if the source input function were smart enough to AND all the sources together so I wouldn't have to deselect anything at all..... I feel like if you configure a Filter source, it should definitely trump all other sources.

Let me know if you find anything that fixes it!


Tags: advanced-roadmaps

epic

plan

server
Group issues on your Advanced Roadmaps timeline by reporter
Asked by Verena Schwegel:

Hi all,

Is it possible to group issues on advanced roadmaps by reporter?

Thanks and BR

Verena


Answers:
author: Tatiana Miroshnikova
body: Hi [@Verena Schwegel](/t5/user/viewprofilepage/user-id/4624349) , if you consider any alternatives, on behalf of the Planyway team, I'd like to suggest trying [Planyway](https://marketplace.atlassian.com/apps/1221297/planyway-resource-planning-project-roadmap-time-tracking?tab=overview&utm_campaign=atlassianquestions&utm_medium=referral&utm_source=atlassiancommunity&hosting=cloud). There, you can group issues by a reporter, it'll look like this:  

![planyway-jira-guide-timeline-view (1).png](https://community.atlassian.com/t5/image/serverpage/image-id/168244iBBEE9CC930BA30A4/image-dimensions/383x189?v=v2 "planyway-jira-guide-timeline-view (1).png")  

If any concerns or questions, don't hesitate to reach out :)

comments: author: Verena Schwegel
body: Hi Tania, thanks for your answer! Will have a look on Planyway. :-)


author: Joseph Chung Yin
body: [@Verena Schwegel](/t5/user/viewprofilepage/user-id/4624349) -

Welcome to the community. Unfortunately, as far as I know, it is not possible to create group by reporter for issues.

I would recommend that you contact Atlassian Support Team to see if they have anything on their roadmap for this feature.

Hope this helps.

Best, Joseph Chung Yin

Jira/JSM Functional Lead, Global Infrastructure Applications Team

Viasat Inc.

comments: author: Verena Schwegel
body: Hi Joseph,

thanks for your feedback!

Best

Verena


author: Joseph Chung Yin
body: [@Verena Schwegel](/t5/user/viewprofilepage/user-id/4624349)

If my reply helped you, please click on "Accept answer" when you have chance. Out of the box it is not possible, but I am glad that there are add-ons that you can purchase to give you that functionality.

Best, Joseph


Tags: advanced-roadmaps

cloud
JQL for child issues
Asked by David:

Hi,

I want to list all child issues assigned to a certain team. Is this possible? Is it possible with scriptrunner plugin?

As step 2 I want to list parents who has child issues assigned to certain team, to create a KanBan board with Team swimlanes.

Any help appreciated!

/David


Answers:
author: David
body: I found a solution, thought I'd share if anyone else has the same need.  

Using the plugin "JQL Search Extensions" (not affiliated in any way) and the following filter did the trick for me:  
*issue in parentsOfIssuesInQuery("issuetype = Epic and Team = 10")*

If anyone has an alternative without using a plugin please share.


author: Curt Holley
body: Hi [@David](/t5/user/viewprofilepage/user-id/4565975)

Welcome to the community.

Have a read of this, it should provide the answers:   
[Solved: JQL Child issues of initiative (atlassian.com)](https://community.atlassian.com/t5/Jira-Software-questions/JQL-Child-issues-of-initiative/qaq-p/1663675)

comments: author: David
body: Thanks for sharing Curt!

Unfortunately the provided solutions don't work on cloud. Got some ideas from it though, so I will keep investigating and share any results here.


author: Curt Holley
body: Try something like this [@David](/t5/user/viewprofilepage/user-id/4565975)

```
issue in portfolioChildIssuesOf(ABC-123)and "Team[Team]" = 123?
```

I'm on cloud and it works for me...no extension required.

comments: author: David
body: Yes you're right it works. Will only list child issues of one Initiative though. Also useful, and for now probably the best you can do without any plugins, however not solving my need completely, since I want to list **all** Initiatives related to a Team.


author: Jane Brock
body: how are you getting issues for Team to appear at all? We have a new instance and only several teams, if I search for Team = 4 I get nothing, when there is tons of data.


author: David
body: [@Jane Brock](/t5/user/viewprofilepage/user-id/4834886) I think the suggested JQL will actually be something like "Team\[Team\]" = 4.  
Apart from that I think you'd better file a support question, to have a better chance of getting help than in this old thread :)


Tags: advanced-roadmaps

cloud