youngmon/atlassian-qna huggingface dataset:
How can I create release note...?
Asked by Star:

How can I create **release note**in Confluence for Jira service desk project? Attention: Project is of the type Service.


Answers:
author: Srinatha T
body: [@Star](/t5/user/viewprofilepage/user-id/4880053) , Glad to hear that the info helped. Feel free to accept my answer. This way this thread will be marked closed and community members can focus on the open discussions.

Have a good day!

Thanks,

Srinath T


author: Srinatha T
body: Hi [@Star](/t5/user/viewprofilepage/user-id/4880053) ,

Welcome to Atlassian community

Refer the below KB which has the info you are looking for.

* [Creating-release-notes](https://confluence.atlassian.com/adminjiraserver0811/creating-release-notes-1019391550.html)

I hope the above info helps. Have a good day!

Thanks,

Srinath T

comments: author: Star
body: Hi Srinatha,

Thanks for the answer!

Kind regards,

Star


author: Jens Schumacher - Released_so
body: Hi [@Star](/t5/user/viewprofilepage/user-id/4880053)  

I realise it's been a while, but if you are still looking for a great solution to create release notes, check out [Released](https://released.so/) on the [Atlassian Marketplace](https://marketplace.atlassian.com/apps/1230872/).   

Released generates release notes based on Jira tickets and works in Jira Service Management projects as well.   

Cheers,  
Jens


Tags: jira

jira-service-desk
Can I limit selections for Confiform Checkbox groups
Asked by Robert D_Addario:

I have a confluence intake form and I have a checkbox group with 10 selectable options. However, I want to limit the requestor to a maximum of 2 selections. Is there anyway to only allow 2 selections in a checkbox group (confiform)


Answers:
author: Alex Medved _ConfiForms_
body: Hi [@Robert D_Addario](/t5/user/viewprofilepage/user-id/5065858)

Welcome to Atlassian community

You can set up a [validation rule](https://wiki.vertuna.com/display/CONFIFORMS/ConfiForms+Field+Definition+Rules#ConfiFormsFieldDefinitionRules-Validationrule) with ConfiForms

With condition set to something like

```
yourcheckboxgroupfieldname.asCount:>2
```

(change yourcheckboxgroupfieldname to the field name you have for your Checkbox group field)

And setting the "message to show" parameter on the mentioned macro to some value...

Alex


Tags: confiforms

confluence-server

server
Voting
Asked by Dennis Kramer:

I want to capture up/down voting within a confluence page.

I have tinkered with the multivote macro but that does not accomplish the goal: capture yes/no votes on a question.

Are there other options?


Answers:
author: Fabio Racobaldo _Herzum_
body: Hi [@Dennis Kramer](/t5/user/viewprofilepage/user-id/5068249) ,

there is an open request for that in the Atlassian backlog <https://jira.atlassian.com/browse/CONFSERVER-61397>

Btw, you can try to use a third part app like [https://marketplace.atlassian.com/apps/1211126/polls-for-confluence?tab=overview\&hosting=server](https://marketplace.atlassian.com/apps/1211126/polls-for-confluence?tab=overview&hosting=server) that provide a specific macro in which you can define the options (yes/no in your scenario).

Hope this helps,

Fabio

comments: author: Dennis Kramer
body: Thank you for the info!


author: Fabio Racobaldo _Herzum_
body: you're welcome [@Dennis Kramer](/t5/user/viewprofilepage/user-id/5068249)


Tags: confluence-server

server

vote
Bulk import word documents into Confluence Data center
Asked by AS:

Hi,

Please does anyone has an idea how to bulk import multiple word documents into confluence Data center?

Regards,

AS


Answers:
author: Summer Hogan
body: Hi [@AS](/t5/user/viewprofilepage/user-id/4852771) - it looks like there is a limit as to how many word documents you can upload into confluence using just confluence, see here: <https://confluence.atlassian.com/conf716/import-a-word-document-into-confluence-1108682020.html>. Although, there are many supported plugins in the Atlassian Marketplace you can use to bulk import files and documents to Confluence. Here's an example: [https://marketplace.atlassian.com/apps/1221333/all-in-one-file-importer-for-confluence?tab=overview\&hosting=cloud](https://marketplace.atlassian.com/apps/1221333/all-in-one-file-importer-for-confluence?tab=overview&hosting=cloud).

comments: author: AS
body: HI [Summer.Hogan](https://community.atlassian.com/t5/user/viewprofilepage/user-id/4193903),

Thanks for your update.

The above mentioned plugin is only for Cloud not Data center unfortunately.

Regards,

AT


Tags: cloud
License/Subscription Clarification (Local Users to Cloud Migration)
Asked by Serverbetrieb.IT:

Hello there

We currently have a Confluence on premise solution where there's 25 licensed Users and roughly 600 local Users (AD Import). For estimating the Subscription cost of a cloud migration we would need to know how many Users we have to specify in the "Estimate Cloud Costs" site.  
These local Users should have read-access to the migrated knowledge base.

<https://www.atlassian.com/migration/assess/cloud-savings-calculator#>

Best Regards


Answers:
author: Nic Brough -Adaptavist-
body: Welcome to the Atlassian Community!

Confluence has for types of user (licence)

Confluence user (can log in and do stuff)

Anonymous access OR shared links (no licence needed)

Guests (Very recent to Cloud - see <https://community.atlassian.com/t5/Confluence-articles/Roll-out-the-welcome-mat-guests-are-available-in-Confluence/ba-p/2171854> )

Jira Service Management customers can see and use a linked knowledge base, via their (free) customer licence

It's all a bit complex, but start with a look at your 600 users - how do you want to let them in? Via Jira, anonymously/shared, or by using guests (who are limited to a single space)

comments: author: Serverbetrieb.IT
body: Thank you for the quick and informative response!

As far as im concerned these users don't even need their current log in. Which means we only need Anonymous access for these users.


author: Nic Brough -Adaptavist-
body: Anonymous access lets everyone in, the entire world, not just your users. You can limit that by whitelisting on Cloud, but that is a premium function.


author: Serverbetrieb.IT
body: Up until now our users were only able to access the confluence sites if they were connected with our itnernal network (including VPN). Seems like that's not going to be the standard way for Cloud is that right?

If that's the case, what would you suggest us doing if we wanted to maintain that access format?


author: Nic Brough -Adaptavist-
body: The only way to do that on Cloud would be to use whitelisting. A Cloud system is available to the world on the internet, but if you have a premium subscription, you could limit the access to IP addresses of your organisation (and then people could use a VPN to get into your organisation, and hence your Atlassian Cloud systems)


Tags: cloud

cloud-migration

confluence-cloud

licence

migration

subscription
Use current user to filter table view data in confiForms
Asked by Ralf Weidauer:

I need to filter the data displayed in a confiForms table view. The data is stored on a different page and I want to show only these records which were created by the current user.

In the "Filter to apply on entries dataset" field of the table view macro I tried something like

_user:createdBy

with or without leading underscores, using or not using the \[entry.\] notation, (I guess) all combination of those, wouldn't work.

Most interesting, if I use a fixed username "aUser" (where aUser created the records and is the current user) _user:aUser succeeds as well as createdBy:aUser.

I do not think that confiForms abolished the "a=b and b=c =\> a=c"-principle, so I must be getting something wrong.

Anybody out there having solved this problem?


Answers:
author: Alex Medved _ConfiForms_
body: Hi [@Ralf Weidauer](/t5/user/viewprofilepage/user-id/5043462)

Welcome to this community

The filtering expression looks like this

createdBy:\[entry._user\]  

How is this translated!? Comparing the createdBy field in the record with the value accessed from the context

<https://wiki.vertuna.com/display/CONFIFORMS/Accessing+field+values+and+properties#Accessingfieldvaluesandproperties-Additionalvaluesavailableinthecontext>

Alex

comments: author: Ralf Weidauer
body: Alex,

actually I was pretty sure to have tried that as well (since I did not know how to make it ;-) ).

Nevermind, it works allright!

Thanks a lot for your super quick and perfect answer!


author: Valjean Clark
body: Awesome. I was trying to do the exact same thing and luckily this thread popped up in my first search.


Tags: confiforms

confluence-server

server
Add ons in trial Confluence cloud
Asked by Licencing Account:

Hi. We have been advised to set up trial versions of our Confluence Add Ons such as Gliffy for Confluence, These trals last 30 days. If we do not move within that 30 days to the cloud can we use a new trial each time till we move?

We have a licensed version of Gliffy on Confluence server

Thanks

Tony


Answers:
author: Licencing Account
body: Thanks. Was of ill end of last week so will get in touch with Gliffy this week


author: Samie Kaufman - Your Gal at Gliffy
body: Hi there!

We may have some options for your team as you migrate and do regularly offer extensions. Would you please email my coworker Andy at abryl@perforce.com to let him know about your migration, team size, and expected timing? He'll be able to tell you how we can support your team!  

Samie


author: Jack Brickey
body: You would need to reach out to Gliffy to discuss extensions. The trial will be tied to a specific cloud instance. The clock will start when installed. The trial clock does not consider whether the app is being used or not. I have had good luck in the past with requesting extensions from some vendors.


Tags: cloud

confluence-cloud
Trelo Timeline plotting not just *due date* checklist due dates too?
Asked by Spaces Joinery:

Hello All,

So I'm new to Trello and have just started to use it to manage our flow of work through our manufacturing plant. Its great to give us visibility of which 'stage' each order (I move them from list to list to show the progress) is at and being central place to hold all order details by linking to google drive, however the final puzzle piece I am missing is being able to forward plan and have visibility of what is about to happen, not what is happening.

So, on each card I have created a due date (the delivery date) and then also a checklist which details each stage (list) that the card will need to go into, each of these has a due date.

What would be amazingly helpful would be if I could use the timeline function and if all of these dates were also plotted!

Currently you just see the due date, but I have no visibility of all of the other milestones the job needs and if they will conflict with one and other.

I hope the above makes some sense! Would be great to know if anyone has managed to create something similar or used an add on to achieve this!

Thanks


Answers:
author: Hannah Humbert - Simpla Workflows
body: Welcome to Trello! For the moment, the timeline view only shows the top-level items - it doesn't show the second level (i.e. the check-items). You can however use the calendar view or calendar power up to see both the cards and check-items if they both have due dates.   

Both the timeline and calendar views are in beta, so when opening the timeline view, you'll see a banner at the top with a link to provide feedback. I agree - having both the card and check-item level of due dates in the timeline view would be great! Maybe also having the option to expand/minimize cards to see the check-items and the related cards as well.   

In the meantime, there are power-ups like Planyway that offer a timeline view with check-items if you're needing that feature sooner rather than later. I know they have a free plan, but the timeline part might be a paid feature.


Tags: calendar

checklist

due-date

timeline
Card Aging: How to make some lists evergreen?
Asked by Sanelle:

I have the card aging power-up enabled on a board, and find it very useful. However, I have a "Done" list on my board, and cards are automated to move there when they are completed. I do not want card aging to be applied to this list. I don't want to go through each card and tick the evergreen box on them as this is very time consuming - I want the entire list to stay evergreen, by default.

How can I achieve this?

Thanks!


Answers:
author: Robin Warren _Blue Cat Reports_
body: Sadly it doesn't look like you can set up an automation rule for that evergreen checkbox. One alternative would be to use the (paid) [Time in List Power-Up](https://trello.com/power-ups/5b4765f383dd7c75d8e57be4/time-in-list) which lets you disable tracking for entire lists. It's a bit different from Card aging, and as mentioned is paid so may not be the solution you are looking for :)


Tags: age
How do I get items assigned on a checklist to push across to the assigned members board?
Asked by Jonathon Mannion:

We have one card per client on the main board.

In each card will be a checklist with various tasks - the tasks on the list are assigned to different team members according to capacity and skill set.

How do I get the various assigned tasks to show up on their individual boards as "to do"?

Once they have ticked it off as done, how do I get that to reflect as done on the checklist on the card on the main board?


Answers:
author: milynnus
body: [@Jonathon Mannion](/t5/user/viewprofilepage/user-id/4237506)

Under cascade section you can convert checklist item to card. To move to another board you will need access to the assigned member. Looking that the Trello variable documentation it appears that this is not available.

However, if you add http request you should be able get to the assigned member. This request can return the username and lookup you can move it to the individual board.

By adding a link back to the trigger card you should be able to handle the completion.

In various forms, the above had been done for various clients. The specific implementation will have to be tailored to your boards.

comments: author: milynnus
body: [@Jonathon Mannion](/t5/user/viewprofilepage/user-id/4237506)

I wrote this some time back :

<https://trello.com/c/4LY6JXav/32-set-item-assigned-and-due-on-card>

It adds the assigned member as a card member. This can serve as a trigger for a lookup to move the card.


author: Jonathon Mannion
body: Thank you, much appreciated. I'll have a look through this shortly
Can you view all your boards in the timeline at once?
Asked by Lauren Orcutt:

I'm sure there's something obvious right in front of me, but I can't figure it out. I want to see ALL my projects and deadlines integrated in the Timeline view. I can only see one board at a time currently.


Answers:
author: Hannah Humbert - Simpla Workflows
body: It's expected that you can't see all boards in the timeline view. The timeline feature is still in beta, so I'd suggest providing feedback directly to Trello. When opening the timeline view in a board, you'll see an option to add feedback.  

In the meantime, there are some alternatives:  

1. Use Planyway or Team Gantt - I believe they both offer the option to see multiple boards in a timeline view. They will most likely be paid solutions.  
2. Sync all your boards into a master board using [Unito](https://trello.com/power-ups/595e989fa8f137d2af456fd4/board-sync-by-unito) and use the timeline view in that board.  

Hope that helps!


author: Fabian Lim
body: Disregard this message


Tags: timeline
PAGOS PARA AMPLIAR AREA DE TRABAJO
Asked by pablo donatelli:

Buenas tardes,

Estimados, en el siguiente solicito asesoramiento para saber cual paquete pagar,

Nosotros no usamos la aplicaci?n al 100% y no podemos visualizar la totalidad del tablero como se tenia en meses atr?s, queremos pagar pero existen dudas donde indica 1000 ejecuciones de comando e ilimitado. Cuando hablan de comando a que se refiere. Seg?n mi uso aplicar?a en la primera alternativa?


Answers:
author: Vronik
body: Hola [@pablo donatelli](/t5/user/viewprofilepage/user-id/4543736)

Echale un vistazo a este post, igual te aclara tu duda

<https://help.trello.com/article/1181-butler-features-and-quotas>

Saludos
How can I sync two checklists in the same board?
Asked by F?bio Hagiwara:

Hi,

My question might be a little strange but how can I sync two lists with the same checklist in the same board? In a way that if I check one item from the checklist in list A the same item will be checked in list B and vice-versa.

![imagem_2021-09-03_185359.png](https://community.atlassian.com/t5/image/serverpage/image-id/158942i063ADE8A578C3723/image-size/large?v=v2&px=999 "imagem_2021-09-03_185359.png")

Like this, if I check the item B in the left checklist, the item B will be checked in the right checklist.

FYI I'm using "Show checklist" Power-Up to display the itens in the card preview.


Answers:
author: Hannah Humbert - Simpla Workflows
body: As Milynnus mentioned, you would need the cards to be linked together so that Butler can find the correct card/check-item and complete it. The rule would look something like this:  
![Screenshot 2021-09-07 153516.png](https://community.atlassian.com/t5/image/serverpage/image-id/159160i4374781BF332B385/image-size/large?v=v2&px=999 "Screenshot 2021-09-07 153516.png")  

I would also consider looking at automating the part that links the cards together so Butler is able to look up the relevant checkitem - so creating a separate rule that automates the checklist item being added to the card and adding the link. As Milynnus suggested, it may cause looping, so you'd have to keep that in mind when creating the rule. Something like this could work:  
![Screenshot 2021-09-07 154323.png](https://community.atlassian.com/t5/image/serverpage/image-id/159161iCEEBDFF793333DC3/image-size/large?v=v2&px=999 "Screenshot 2021-09-07 154323.png")

comments: author: F?bio Hagiwara
body: Thanks, your first rule worked exactly the way I wanted. I didn't know that I could use {checklistitemname} to get the the item's name so I wasn't able to find a way around.


author: milynnus
body: [@F?bio Hagiwara](/t5/user/viewprofilepage/user-id/4543925)

(Note below is based what is in the documentation. I have not actual coded on but have a sync custom power up that handles this and for other components of a card)

The trigger for checklist item include (1) when it is checked or unchecked (2) item is added or removed, For this cases, you can probably do it with native Trello automation provided (1) the cards are linked so that it can find the corresponding item on the other card. This would include exact name matched (2) you probably need to have all the combinations of action added as commands (3) you have to ensure that you do not go into loop such that one check triggers an action back and forth.

There are other power up from Unito could this for you.

comments: author: F?bio Hagiwara
body: TY for the reply.

I couldn't make it work with your explanation, I'm trying to find a solution all over the community but with no success.


author: milynnus
body: [@F?bio Hagiwara](/t5/user/viewprofilepage/user-id/4543925)

No worries. Unless you have explored automation, it is quite natural that you would have some difficulty.

In summary, you will probably have to try a paid Power Up to handle this.


Tags: checklist

sync
Multiple Boards; Multiple Remote Workers; Restricted Visibility
Asked by Lee Clements:

This may have been asked and answered, however, I didn't connect any one particular answer to my question.

Currently, admins and project managers control the boards. We have in-house workers who have mostly full board visibility and remote workers who have restricted visibility (they only know their activity on a board but don't know the full scope of the project)

The admins and project managers need visibility of remote worker activity on a single project board, however, for security reasons, remote workers can only have visibility to the cards assigned to them on a board.

This has been one obstacle to using Trello in a fully collaborative way. Is there a non-convoluted solution to this?


Answers:
author: Hannah Humbert - Simpla Workflows
body: There's no native solution in Trello to created restricted views for certain members. However, there are workarounds like Milynnus mentioned. Another idea is to create a separate board for the remote workers and sync the relevant cards from the main board to the secondary board using [Unito](https://trello.com/power-ups/595e989fa8f137d2af456fd4/board-sync-by-unito). Unito offers a complete 2-way sync, so any changes made on the secondary board will be synced back to the main board.   

If you're not keen to use a 3rd party, you might want to look into alternatives to Trello. For example, Asana allows you to share specific tasks with users without sharing the whole project.


author: milynnus
body: [@Lee Clements](/t5/user/viewprofilepage/user-id/4543630)

If it is static information the "External Share" power up might work for you.

I would recommend is to share a card via email. Contalist Power Up does this well enough. I am working with them to enable a trigger via a comment to trigger a specific action aka email based on a template. This will allow you to use standard Trello automation to update the remote worker.


Tags: remote-work

security

visibility
Is there a way to pin a card to the top of a column?
Asked by Jessica Ronzo:

I would love to pin a card to the top of a column. I have a mentions card at the top of my to-do list where I have set up a Bulter rule for when any team member tags me, Butler links their tag to my mentions so I do not miss it in notifications. Under that column are other items that I need to do but I would love to make sure that when I prioritize this specific card stays at the top (without using the due date feature that always turns red and I have to change it all the time). Any suggestions?


Answers:
author: Alex W
body: Hi Jessica,

I do recommend going through the other Community posts [@Vronik](/t5/user/viewprofilepage/user-id/1303385) has linked. I have added your feedback to the feature request that has been raised about this - it's currently in the gathering feedback stage.

If you're curious about how our team decides on what requests we work on, we've also published a blog post with more detailed and visual information here: <https://blog.trello.com/feature-requests-unite-support-and-product>

In the community posts [@Vronik](/t5/user/viewprofilepage/user-id/1303385) has linked, there is some suggestions of using Butler/Automation to make sure that the card is at the top of the list every time a card is added to a list. That might be something to consider in the mean time.


author: Vronik
body: Hi [@Jessica Ronzo](/t5/user/viewprofilepage/user-id/4543483)

Take a look at these posts, they can still help you

<https://community.atlassian.com/t5/Trello-questions/Pinning-cards-to-the-top-of-the-list/qaq-p/1422573>

<https://community.atlassian.com/t5/Trello-questions/Is-it-possible-to-quot-pin-quot-a-card-to-the-top-of-a-list/qaq-p/1478294>

Regards
What can I do when a board doesn?t open in Ios App?
Asked by ??????? ????????:

I tried logging out and relogging in.

I tried uninstalling and reinstalling multiple times.

This specific board doesn't open and keeps crashing the app in Ios (Iphone 11 pro max).

In the MacOs App the board works fine.

I even tried making a copy of the board. Copy also doesn't open.

What can I do?

<br />

<br />


Answers:
author: Alex W
body: Hi there, I recommend raising a ticket with Trello Support so we can investigate for your exact scenario. You can raise a ticket at [trello.com/contact](https://trello.com/contact).

I also recommend having a read through our page, [Troubleshooting a slow board](https://help.trello.com/article/1089-troubleshooting-a-slow-board), as it could be that your board has too many cards/attachments/checklists, which is why, even when you copy the board, you're still unable to load it.