Mr. Raymond V. Johnson

January 28, 1958

From Rangoon I would like to visit as many of our other offices in Southeast Asia as you judge desirable. Jim Stewart has invited me to stay with him and Eleanor in Djakarta. I hope my route could include Kuala Lumpur, Singapore and Bangkok. Whether visits to Phnom Penh and Saigon are practicable I do not know. My spoken French is extremely limited, but I would be glad to visit these offices if it is judged worthwhile. We have some contacts with Cambodia through the United Nations, but have more frequent relations to Vietnam visitors and projects.

My return to the United States could be by way of Manila to San Francisco, or via Hong Kong, Taiwan and Japan, as you think best. I have never had an adequate visit in Manila, so hope that can be included. (For that matter, I have not been in Korea since 1941, but that is probably too far off the route.)

All of this brings up the question of travel and hotel reservations. You may prefer to have Mr. Evans handle these or I can work with Haley here, once your instructions have been received. It would help our business relations with them - since we have to bother them with so many small and non-profitable details - if they could book my trip, but you will know best about this.

I shall look forward to your comments and further advice.

Lyman Hoover

LH/rdp
cc. Off. of the Pres.

THE ASIA FOUNDATION

550 Kearny Street, San Francisco 8, California • YUkon 2-4640

SX-AR-659

January 31, 1958

To: All Asia Foundation Representatives
All Staff Members-San Francisco/New York Offices

Subject: Announcement of Employee Education Policy

FEB 5-1958

For the information and guidance of all concerned, there is attached hereto a statement which sets forth the Foundation's policy with regard to Employee Education.

Your attention is invited to the fact that the Employee Education Committee is charged with the responsibility for drawing up detailed procedures for this program. When completed, these procedures will be communicated to Home office and New York office employees.

Representatives have discretionary authority to approve educational or training courses within the limits prescribed but are required to report all such authorizations to the Employee Education Committee.

James T. Ivy
Director of Administration

Attachment

Distribution: All Representatives
General

EMPLOYEE EDUCATION

1. POLICY

The Asia Foundation encourages the specific training and the general
development of its employees in fields of Foundation interest through use of
formal and informal educational and training facilities.

A. Overseas

1. The Representative overseas may at his discretion authorize educational or training courses to better equip both American and local employees in their work for the Foundation, within the approved budget allocation and subject to review by the Employee Education Committee (see B).

2. The Representative shall report to the Employee Education Committee all authorizations by him for employee education and training, indicating for each case the nature and purpose of the authorization, the cost, duration, employee's contribution (if any), and any other relevant information.

3. The Representative shall limit such authorizations to those for language or area studies or professional or technical training bearing directly on the employee's present or prospective work responsibilities.

B. United States

1. All requests for Foundation assistance in the education or training of employees in the United States shall be acted upon by the Employee Education Committee which shall be charged with the responsibility for drawing up detailed procedures for the Foundation's Employee Education program, reviewing its execution and ensuring that the Foundation's objectives are being served effectively.

2. This committee shall consist of the Department Directors, a representative of the Office of the President, and the Director of the Personnel Division, who shall act as the Executive-Secretary. The Director of Review and Development shall be the chairman.

3. The Foundation may contribute to the education or training of any employee to the extent agreed upon by the Employee Education Committee in accordance with the following criteria:

a) Benefit to the Foundation

b) Budgetary and work-load limitations

c) Emphasis shall be given to assistance for Asian language and Asian area studies, and to advanced professional or technical skills that apply directly to Foundation work

-2-

and that the Foundation desires to improve for greater
efficiency in Foundation operation. This normally would
not include basic skills, such as typing and shorthand
for which the Foundation can hire fully qualified persons.

d) In language training, priorities shall be based on interest on the part of the employee for service in the requested language area.

## II. CONDITIONS

The granting of any educational or training assistance in no way implies any commitment by the Foundation to the employee in regard to present or future assignment.

The Foundation shall determine in an appropriate manner, and to its satisfaction, that the employee has a genuine and serious interest in the proposed training and is prepared to make a suitable effort to gain maximum benefit from it for himself and for the Foundation. If at any time during the course of the training it is determined that this is not the case, the Foundation shall withdraw its assistance.

The Foundation may request certification of an employee's progress in any course to which the Foundation is contributing.

All course materials purchased with Foundation funds shall be the property of the Foundation and shall be returned upon the Foundation's request or when the individual leaves the employ of the Foundation.

Certification or other formal evidence of the employee's satisfactory completion of any course of education or training to which the Foundation contributes shall be entered in the personnel record of the employee.

Certificates or other formal evidence of the employee's satisfactory completion of any course of education or training to which the Foundation did not contribute may be submitted by the employee for entry in the personnel record of the employee.

1/31/58

- 2 -

<table><tbody><tr><td>Fri. Apr 11 Singapore</td><td>PAA 834 First</td><td>12.30 pm</td><td></td></tr><tr><td>Fri. Apr 11 Saigon</td><td></td><td>3.10 pm</td><td></td></tr><tr><td>Sun. Apr 13 Saigon</td><td>PAA 834 First</td><td>4.10 pm</td><td>confirmed</td></tr><tr><td>Sun. Apr 13 Manila</td><td></td><td>9.30 pm</td><td>"</td></tr><tr><td>Wed. Apr 16 Manila</td><td>HK 004 Tourist</td><td>2.00 pm</td><td>confirmed</td></tr><tr><td>Wed. Apr 16 Hongkong</td><td></td><td>4.30 pm</td><td>"</td></tr><tr><td>Fri. Apr 18 Hongkong</td><td>UK 007 Tourist</td><td>9.30 am</td><td>confirmed</td></tr><tr><td>Fri. Apr 18 Taipei</td><td></td><td>10.30 am</td><td>"</td></tr><tr><td>Sun. Apr 20 Taipei</td><td>CAT 104 Tourist</td><td>5.30 pm</td><td>confirmed</td></tr><tr><td>Mon. Apr 21 Tokyo</td><td></td><td>0.40 am</td><td>"</td></tr><tr><td>Mon. Apr 21 Tokyo</td><td>PAA 6 First</td><td>6.15 pm) international</td><td></td></tr><tr><td>Mon. Apr 21 Honolulu</td><td></td><td>5.05 pm) date line</td><td>confirmed</td></tr><tr><td>Tue. Apr 22 Honolulu</td><td>PAA 856 First</td><td>7.30 pm</td><td>confirmed</td></tr><tr><td>Wed. Apr 23 San Francisco</td><td></td><td>7.00 am</td><td>"</td></tr><tr><td>Sat. Apr 26 San Francisco</td><td>TWA 244 First</td><td>8.25 pm</td><td></td></tr><tr><td>Sat. Apr 26 Albuquerque</td><td></td><td>8.58 pm</td><td></td></tr><tr><td>Sun. Apr 27 Albuquerque</td><td>TWA 84 First</td><td>9.00 am</td><td></td></tr><tr><td>Sun. Apr 27 Idlewild</td><td></td><td>7.22 pm</td><td></td></tr></tbody></table>

THE ASIA FOUNDATION

MEMORANDUM

PERSONAL AND
CONFIDENTIAL

DATE March 24, 1958

TO The Asia Foundation Representative, New York

FROM Comptroller L.H.

SUBJECT Transmittal of Personnel Action

Dear Mr. Hoover:

Enclosed is the New York Office copy of your new
personnel action. Since there has been no change in salary,
the payroll computations will remain the same as before. Since
you are away at this time, we are sending Mr. Howell's new
personnel action under separate cover.

enclosure a/s

THE ASIA FOUNDATION

Mr. Lyman Hoover

April 15, 1958

Burma to the IPI Conference in Washington. It seems to me that if one of our purposes is to strengthen cooperation between American and Asian organizations that it is important to encourage the American organizations to assume full responsibility for their programs.

We have very much enjoyed having Bernie with us and he has been helpful in a number of ways. He has also been making some very good contacts with other Foundations which have accorded him a very good reception. He has discovered quite a reservoir of good will among other foundation executives toward The Asia Foundation, and this, of course, is in no small part due to your effective work.

I am afraid I must close now or Ruth will be unable to get this letter out before she is due to go. We are all looking forward to your return and send our very best wishes,

EMH/rdp
cc. Lyman Hoover
San Francisco

THE ASIA FOUNDATION

SX-AR-699

March 12, 1958

To : All Asia Foundation Representatives

Subject: Biographic Files

The ability of Foundation Representatives to carry out their respon-
sibilities depends, to a large extent, on their acquaintance with a large
number of individuals in Asia. Therefore, as in any organization dealing with
problems so closely related to personalities and leadership, it becomes
increasingly important that each field office maintain a system for adequate
recording and filing of pertinent information and evaluation of important persons
with whom it has dealings. Without this, continuity would be jeopardized and
reliance on the memories of individual representatives would be too hazardous.

In this connection, I invite your attention to Section V (D) last para-
graph, of the Operations Manual issued January 24, 1957, which states:

"The Representative should also maintain a personality file
containing all pertinent information and evaluation of
important individuals with whom he has been in contact."

While I believe that most field offices maintain such files, I wish to
reiterate the importance of doing so and request that you make a special effort
to systematize such files and keep them current. They are absolutely essential
for subsequent representatives and for continuity of policy and programming.

Please take time within the next few weeks to inform me as to the status
of biographic files in your office, with a brief description of the extent of the
files, the amount of detail included, and the procedures for keeping them current.

THE ASIA FOUNDATION

MEMORANDUM

TO : The President, The Asia Foundation

FROM : The Representative, Hong Kong

SUBJECT : Visit of Lyman Hoover to Hong Kong

APR 21 1958

NO. HK-250

REFERENCE:

DATE 18 April 1958

Lyman Hoover has come and gone enhancing, as he always does, the Foundation's reputation.

Lyman was here for only thirty hours, but both Dick Coughlin and I had opportunities for talks with him. All of our office personnel also had a chance to meet Lyman at a staff luncheon we had. We all enjoyed and profited from his visit.

During one of my talks with Lyman -- actually, aboard the Star Ferry -- I told him of our policy of endeavoring, wherever possible, to require that local institutions provide at least some of the expenses for travel grantees. Lyman seemed enthusiastic about this and I hope that you will discuss it with him in San Francisco. With twelve per cent or more of Foundation funds going for travel grants (Ref: SX-AR-694), it seems that we might be some- what more stringent in our disbursals.

Incidentally, Lyman has one speech habit which we found quite amusing, albeit disconcerting. Because, undoubtedly, of his long residence in China, and his great love of that country, he sometimes inadvertently refers to "San Francisco" as "Shanghai". We were stunned a bit until we became accustomed to this anomaly. To listen to Lyman going along at a great rate and then suddenly hear a reference to "Mr. Blum and his staff in Shanghai" is, as we have said, disconcerting. But, still, amusing.

cc: Mr. Hoover

Pat Judge

August 28, 1958

Chief Accountant - Comptroller's Office

New York Representative

Payroll data sheet - Lyman Hoover

Dear Mr. Beavers:

Thank you very much for your subject memo and information
of August 14th. I am sorry to be so slow in acknowledging these.
Both Mrs. Crawford and Ernie Howell are on vacation this week so
it is hard to keep up.

With regard to the data which you so kindly supplied, I
was turned down for membership in the group insurance on health
grounds so that deduction does not apply in my case, unfortunately.

I am glad to know the revised amount to be deducted for
pension payments.

As you suggest, I shall probably want to increase the
deduction for withholding tax because of the additional taxes
due in connection with the payments made to the YMCA Retirement
Fund.

LH/rdp
cc. Off. of the Pres.

December 15, 1958

New York Staff

New York Representative

Luncheon hour arrangement

Since the informal way of handling noon hour arrangements has not worked out very satisfactorily, we have now agreed on a more regular plan, as follows:

1. Mrs. Pashman has agreed to extend her working hours until two o'clock so as to give the desired double coverage throughout the regular noon period.

2. Mrs. Crawford, who comes in early, will be assigned the first luncheon period - from twelve o'clock to one o'clock - each day.

3. Miss Napear will be assigned the period from one o'clock to two o'clock each day.

4. If, for personal reasons or because of official duties, modification of the regular plan has to be made this can be done with approval of the Representative, or in his absence the Program Officer.

5. After a proper period of trial we can re-examine this plan if necessary. In case we move to new offices it will also be subject to restudy in terms of the new situation.

Lyman Hoover

LH/rdp

Noted:

EMH
PWC
LN
RDP

File: New York Office