COMMANDER
U. S. TAIWAN DEFENSE COMMAND
APO 63
SAN FRANCISCO, CALIFORNIA

USTDC/WES:sc

13212

TANGJ: 773-60

11 March 1960

From: Commander United States Taiwan Defense Command

To: Rev. Earle WOODBERRY, USTDC Auxiliary Chaplain TBC

Subj: ORDERS

1. On or about 12 March 1960, you and your dependents as listed above, are authorized to proceed from Taipei, Taiwan to KINMEN for the purpose of Religious Service for a period of about three (3) days and return to Taipei, Taiwan.

2. Travel herein authorized is at no cost to the Government.

3. Travel via Government transportation is authorized on space available basis.

4. Passports and visas will be in order prior to departure from Taiwan. Immunizations and physical examination will be completed prior to departure from this station.

By direction

Copy to:
TBC HEADQUARTERS
FILE

UNITED STATES NAVAL SUPPORT ACTIVITY, TAIPEI
REPUBLIC OF CHINA
BOX 25 APO 63
SAN FRANCISCO, CALIFORNIA

USNSAT INSTR 1743.1A
USNSAT-12/SOM/ns

7 June 1961

NAVSUPPACT, TAIPEI INSTRUCTION 1743.1A

From: Commanding Officer, US Naval Support Activity, Taipei
To: Distribution List

Subj: Auxiliary Civilian Chaplain Service; provisions for

Encl: (1) Format for monthly Auxiliary Civilian Chaplain report

1. **Purpose**. To prescribe procedures for securing and utilizing services of civilian clergymen for the purpose of providing additional chaplain service to military personnel and their dependents.

2. **Cancellation**. NAVSUPPACT, TAIPEI INSTRUCTION 1743.1 of 9 November 1959, and CH 1 thereto have been cancelled and are hereby superseded.

3. **Information**. Auxiliary Civilian Chaplains are civilian clergymen and/or missionaries who are designated as such by the Chaplain, United States Naval Support Activity, with the approval of the Commanding Officer, NAVSUPPACT, who agree to provide religious services and ministrations to military personnel and their dependents. These chaplains are not considered to be an integral part of the Armed Forces of the United States and are not authorized to wear the uniform or insignia. Coordination and supervision of these civilian "chaplains" is a function of the Office of the Chaplain, NAVSUPPACT.

4. **Appointment and Relief**.

a. Area or unit commanders who desire additional chaplain service will submit a request stating the number of communicants, denomination, and other appropriate justification. The name of any locally available ordained or qualified clergymen desired will also be submitted.

b. The Chaplain, NAVSUPPACT, will investigate the requirements and the qualifications of any proposed clergymen. He will locate and select additional clergymen as required.

c. Upon recommendation of the Chaplain, NAVSUPPACT, and approval by CO, NAVSUPPACT, the appointee will be sent to the office of civilian employment where the proper processing will be performed. This will constitute his official notice of appointment and his duties will then be outlined to him by the office of the Chaplain, NAVSUPPACT.

9. Report for Pay Purposes.

a. Twice monthly, each auxiliary civilian chaplain will make a verbal time and services report to his Religious Affairs Officer. Chaplains located in Taipei area will report directly to the Chaplain, NAVSUPPACT. Upon receipt of reports from all chaplains in his area, the Religious Affairs Officer will telephone the reports to the Chaplain, NAVSUPPACT. Reports will be telephoned to Chaplain, NAVSUPPACT, the Friday preceding the last Sunday of the pay period. (For example: The 11th pay period of this year is 28 May to 10 June inclusive. The report for this period must be submitted to Chaplain, NAVSUPPACT on 8 June.) As can be seen, it is necessary to anticipate time spent for 2 days preceding end of each period. This report will include number of weekday services performed during pay period and the date on which performed, number of Sunday services, and time spent on each.

b. Chaplain, NAVSUPPACT, will prepare time reports and submit them to Civilian Personnel, 13th ATF before noon the Monday following each pay period for payment. If time and services reports are not received on the Friday preceding the end of the pay period, Chaplain, NAVSUPPACT, will assume that no services were performed and there will be no payment made for services performed during the period for which the report was omitted.

10. Offerings. Voluntary offerings may be taken at religious services and religious education schools conducted by auxiliary civilian chaplains. The control and administration of these offerings will be at the direction of the local commander. Offerings may be kept intact locally and administered as the commander directs or they may be forwarded monthly to the Chaplain, NAVSUPPACT, for placement in the USTDC Chaplain's Fund. In the latter case, expenditures for religious supplies and activities may be made by the auxiliary civilian chaplain and charged to, or reimbursed directly from, the USTDC Chaplain's Fund. In either case, offerings may be taken for specific purposes, e.g. the purchase of equipment, or for missionary or charitable projects, programs or institutions. Whenever this is done, the specific purpose will be announced to group verbally or in print before taking of the offering.

R. S. BROOKINGS II

DISTRIBUTION:

List I, II, III, IV, V
All Area Chaplains

Authenticated:

KENNETH M. ROXBURGH
Administrative Assistant

C
O
P
Y

ADMINISTRATIVE CIRCULAR NO. 21

SUBJECT: **Submission of Personal Information for Locator Purposes**

American Embassy, Mr. Woodberry
Taipei, Taiwan,
May 18, 1961.

## I. INTRODUCTION

The attached form is to be filled out by every American serving in Taiwan under United States Government auspices. The information on the form will be used by your agency to prepare locator cards.

The locator card will be part of a central locator system for maintaining the names and whereabouts of official Americans on Taiwan. It is essential for your protection as well as that of your dependents, that such information be readily available to the proper authorities in the event of need. Every American is individually responsible for insuring that the attached form is properly filled out.

## II. INSTRUCTIONS FOR COMPLETING FORM

(1) The form is to be typed or filled out in ink (print).

(2) Every entry should be completed. When no entry is to be made, indicate this by putting "NONE" in the appropriate space.

(3) Prepare only one form for you and all the members of your family.

(4) Instructions for Specific Entries:

#6 : Rank and Serial Number - Need not be completed for civilians.

#12: Emergency Addressee in the United States - Include the complete name and home address.

#16: Date Depart Taiwan - Indicate expected time of departure (ETD).

(5) Return the completed form to the Embassy Personnel Office.

## III. REPORT OF CHANGE IN STATUS

Whenever any of the information on the form you have previously completed changes (e.g., birth of a child, change of residence), a complete new form must be filled out and returned to your Personnel Officer. It is the responsibility of the individual to insure that such changes are reported accurately and quickly.

For the Ambassador:

/s/Theo E. Hall
Theo E. Hall
Administrative Officer

Enclosure:
Personal Information for Locator Purposes Form.

Distribution:
All U. S. Government Personnel on Taiwan.

## II. EMPLOYEES CITED FOR CASH AWARDS (All AF employees and their supervisors)

Mrs. Concetta C. Wilcher, Secretary, Commander's Office, HQ ATF 13th (P), was given a cash award of $150.00 for her Outstanding Performance Rating at a ceremony conducted by Maj. General Kenneth O. Sanborn, in Air Force Section, MAAG, on 26 July 1961.

Mrs. Mary L. Chow, Clerk-Typist, Sr., Base Supply, 6214th Materiel Squadron, is the first CN employee awarded from the new Award Scale for the contribution of a suggestion which results in an improvement on the working condition for 74 persons in Base Supply, Tainan Air Station.

Mr. Mike Huang, Administrative Clerk, Sr., Base Civil Engineering, 6214th Tactical Group, won cash prizes of two suggestion contests running from 5 May through 25 June 1961. Mr. Huang earned NT$400 for his top participation in the first contest and another NT$400 for his submission of the largest number of money-saving suggestions in the second contest. The cash prizes of the two suggestion contests were contributed by an anonymous donor.

## III. TENURE OF AIR FORCE CAREER CIVILIANS AT OVERSEA ACTIVITIES (Air Force US Employees)

There is outlined below the current official Air Force policy statement concerning the status and tenure of personnel employed in what are classed as oversea areas. The term oversea areas as used herein means all foreign areas and all U. S. territories and possessions. It also includes the state of Alaska, except for the provision of the maximum tour referred to in paragraph 2 of the statement, since no maximum tour limitation is applicable to Alaska. The state of Hawaii is not considered as overseas for any purpose in this statement.

Headquarters USAF is planning as a priority project an expanded placement program for employees currently overseas who wish to return to stateside positions and for whom no current reemployment rights exist. Details of this planning will be published at a later date.

# AIR FORCE POLICY STATEMENT

## Tenure of Air Force Career Civilians at Oversea Activities

The Air Force employs several thousand U. S. citizens overseas in support of military missions to provide skills and experience not readily available in local labor markets. The need for such personnel varies in number, depending upon the missions of Air Force activities overseas and labor conditions in the area of location. Requirements for civilians may also change as military missions and international conditions change. U. S. citizen employees overseas occupy key management and support positions which require skills and experience gained in the United States.

Conversely, experience gained overseas often is valuable in performing duties in the United States. Under these circumstances a separate oversea career system is not feasible. Rather, these facts dictate there be a single civilian career system of which oversea assignments are an important adjunct.

Special legislation has been enacted for the Department of Defense which will assure Air Force employees selected for oversea assignments in the future return rights to the previously held stateside position or one of like seniority, status and pay. On a carefully selective basis, Air Force career civilians who possess essential skills, aptitudes and adaptability will be solicited to contribute their specialized qualifications through rotation programs in support of oversea missions. Such tours of oversea duty will normally be for a two year period, subject to extension to a maximum of five years. Extension beyond five years will be reserved for exceptional situations. Upon return from an oversea tour, the employee must serve at least two years stateside before being eligible for further oversea employment consideration. There is no provision for return rights back to oversea installations.

This legislation does not contain any special provision for those already overseas prior to 1 October 1960. Following World War II, civilian support positions were staffed primarily by recruitment from among former military personnel and other U. S. citizens available locally, career personnel from Air Force stateside installations and shortage category personnel from the general U.S. population. With better definition of continuing needs and improved recruitment, the U. S. citizen logistic support has gradually evolved to a workforce made up largely of well-qualified, Air Force-trained, career-oriented personnel. While a large percentage of those overseas have administrative reemployment rights back to home installations, there are many competent long-service employees without such rights.

This Headquarters has sought to relieve this situation by encouragement of Command rotation programs and administrative provision for stateside placement assistance programs. The legislative assurance of future return rights for those recruited from stateside installations indirectly provides additional opportunities. The positive recruitment incentive value of reemployment rights will increase the interest of competent well-experienced career personnel in the U. S. to serve overseas, which will in turn increase stateside opportunities for personnel now overseas without return rights. A special study is now underway to determine the personal characteristics and occupational scope of personnel overseas. This will help shape the need, emphasis and timeliness of any

As the result of further amendments to the Act during the last session of Congress, the law now provides for penalties of a fine of not more than $500 or imprisonment for not more than one year, or both, to be assessed against any supervisor who fails or refuses to make the necessary reports, who knowingly files a false report, or who induces or directs an injured employee to forego filing any claim under the Act.

## VI. BASIS FOR POSITION GRADES (All Supervisors and Employees)

The grade and title of a position are based on the duties and responsibilities assigned to the position by the supervisor and performed by the incumbent. Even though an incumbent's qualifications may exceed those required to perform the duties of the position, the grade is determined by the level of work performed.

The grade and title of a position are not based on the experience or education of the incumbent, the volume of work required, or on the employee's length of service, but only on the duties and responsibilities stated in the position description. An employee may be rewarded by other means for length of service and efficient work.

(Reprinted from Vol. 15, Civilian Personnel Newsletter, April 1961, published by COPO, Hq, 6313th ABWg)

## VII. EMPLOYEES SERVING UNDER A TRANSPORTATION AGREEMENT (All Air Force US Employees)

PACAF Supplement 12 to Chapter AF S1, AFM 40-1, provides that all employees serving under a transportation agreement are required to give a minimum of 90 days advance notice of their desires to sever employment status with the employing command, and that administrative penalties may be imposed on an employee if he fails to comply with the advance notice requirement. Penalties may consist of one or both of the following:

1. Letter of reprimand for failure to submit required advance notice.

2. Refusal to recommend the employee for further overseas employment for this reason.

## VIII. TEMPORARY LODGING ALLOWANCE CLASSIFICATION FOR TAINAN AND KAOHSIUNG (US Employees)

Effective 6 August 1961, maximum temporary lodging allowance classification for Tainan and Kaohsiung is changed from $2.00 to $6.00 daily for employee and for each member of his family 11 years of age or over. For each member, of employee's family under 11 years of age will be paid a temporary lodging allowance at a maximum daily rate of $3.00.

IX. MGT-1 COURSE FOR AIR FORCE SUPERVISORS (Air Force Supervisors & Employees)

9 Military and 2 civilian personnel received Certificates of Training after satisfactory completion of the Management Course for Air Force Supervisors which was conducted in Linkou Air Station by S/Sgt Herman J. Richarme, the course instructor. S/Sgt Richarme is now conducting the 5th Mgt-1 class in the Linkou area with an enrollment of 2 CN employees and 9 military personnel.

X. MORE CN EMPLOYEES COMPLETE ECI CLERICAL COURSES (Supervisors and CN Employees)

10 Chinese National employees of Taipei Air Station were given Certificates of Training for having completed ECI Course 7030, Vol 2, Practical English, offered by the Central Civilian Personnel Office, 6214th Tactical Group, with the assistance of S/Sgt Charles Cornwall as the course instructor. The CN students presented at a ceremony S/Sgt Cornwall with a banner bearing Chinese characters meaning "Remember Your Teacher Forever."

2 classes of clerical training sponsored by CCPO, 6214th Tactical Group, for the Chinese National employees in the Linkou area has been completed by two volunteer instructors. 12 CN employees attended and completed ECI Course, Vol 3, Correct Writing instructed in the first class conducted by 1st Lt. Donald L. Alleman; 6 others attended and completed the same course in the second class conducted by Lt. Edward T. Butler. Opinions from these CN employees generally indicate that these ECI courses will improve their clerical ability and promote mutual understanding between people of the two countries.

XI. DESK ORIENTATION OF CIVILIAN EMPLOYEE'S SUPERVISOR (All AF Supervisors)

CCPO, 6214th Tactical Group, recently completed "Operating Note on Civilian Personnel Administration" which will be used as a guide for new or old supervisors of civilian employees in such personnel matters as preparation of SF 52, AF Form 971, and "Time & Attendance Reports", trial period, hours of work, orienting the new employee, employee counselling, performance evaluation, promotion, adverse action - signatory responsibility, employee's compensation for injury or death, position classification and wage administration, etc. A brief desk orientation on this operating note will be given individually to supervisors of civilian employees from shop to shop by personnel technicians in three geographical areas, e.g., Taipei, Linkou and Tainan. Conducting individual brief desk orientation in lieu of group orientation should insure supervisors will be orientated more clearly during the face-to-face discussion, and this interview approach should strengthen and promote the cooperation and mutual understanding between CCPO and supervisors of civilian employees.

XII. NEW CIVILIAN EMPLOYEES CLUB AT LINKOU AIR STATION (Supervisors and Employees)

Recently the civilian employees of the 6987th RSM celebrated the opening of their new club. The new main dining area of the club, gaily decorated in a modern type atmosphere, features two menus daily, an economy menu and a more expensive one. Other services the club provides for its members are free tea service during hours of operation and a lounge with an abundant supply of newspapers, magazines, music and games. This new club also has an Emergency Relief Fund available for members who need cash for hospitalization in case of unexpected accidents, etc. The Civilian Employees Club, originally organized in 1955, now boasts 400 members. Each new member assessed an initial fee of one dollar (US) with no monthly dues. The Board of Directors, which is under the supervision of CPO, Linkou Air Station, consists of a representative from each staff section where the employees work.

XIII. REIMBURSEMENT FOR TRAVEL EXPENSES ON CONSTRUCTIVE COST BASIS (Air Force US Employees)

Paragraph 18f, Chapter 4, AFM 40-10, specifies that an employee may travel by other than the authorized mode of transportation, by circuitous route, or to an alternate destination within the same country or area in which the place of actual residence is located. The expenses for the mode and route of travel cited above are to be paid by the traveler from personal funds. Reimbursement, however, is limited to the constructive cost to the Government for authorized travel by the usual mode and direct routing.

In view of Comptroller General decision B-103862 (31 Comp. Gen. 234), Hq USAF was queried as to that decision's applicability to the AFM 40-10 provisions cited in paragraph 1, above. The head note from cited Comp. Gen. decision is quoted: "An employee who upon completion of an overseas employment contract elects to return to the United States via an indirect route involving commercial transportation is not entitled to constructive cost of return travel by Government vessel when Government transportation via a direct route was available at the time the travel was performed."

Headquarters USAF (message AFP&P-B-70508 dated 19 July 1960) advised that Comp Gen decision B-103862 refers to a situation existing prior to establishment of MATS and MSTS tariff rates under Industrial Fund operation and is not now applicable. Hence, the provisions of paragraph 18f, Chapter 4, AFM 40-10 apply. For example, if an employee elects to travel on PCS movement from Japan to ConUS via commercial facilities and circuitous routing through the Middle East and Europe to the ConUS at his own expense, he would be entitled to reimbursement for the constructive costs from Japan to the West Coast by MATS and West Coast to home by common carrier. In accordance with limitations prescribed in paragraph 18f(3), Chapter 4, AFM 40-10, the travel order will include a statement of limitation and will not authorize circuitous routing.

(Reprinted from Civilian Personnel Letter, 3-60, published by Directorate of Civilian Personnel, Hq, PACAF)

XIV. MEDICAL CERTIFICATE FOR SURFACE TRAVEL (US Employees)

The following is quoted from paragraph 37 of interim change to AFM 75-4, which is effective immediately: "Movement of military and civilian personnel, including dependents, via modes other than air is authorized when:

"b. Travel by air is not recommended or is prohibited for medical reasons (military doctor's certificate is required to substantiate this exception)."

The granting of medical certificates at base level for military and civilian personnel as a basis for their being unable to travel by air will be discontinued.

Bona fide medical and surgical contraindications to air travel are rare. The experience of the medical air evacuation system over the past fifteen years reveals exceedingly few examples of non-air-transportable cases.

In all instances where it is the considered opinion of the attending physician, concurred in by the flight surgeon and agreed to by the Director of Base Medical Services, that the individual is not medically capable of performing travel by air, the individual's health records, including supporting consultations and recommendation will be forwarded to the PACAF subordinate command surgeon for review and decision.

Psychoneurosis (anxiety state) involving fear of flying will not be considered as justification for surface travel. Cases involving severe or incapacitating psychoneurosis which, in the opinion of the Director of Base Medical Services, may be considered justified, should be supported by strong medical documentation in being referred to the PACAF subordinate command surgeon.

When the advice of the PACAF Surgeon is desired by a subordinate command surgeon, the case may be forwarded to this headquarters.

(Reprinted from Vol. I, Nr. 2, Civilian Personnel Letter, April 1961, published by Directorate of Civilian Personnel, Hq, PACAF)

USNSAT INST 1743.1B

USNSAT-12/JWP/rr

29 November 1961

NAVSUPPACT, TAIPEI INSTRUCTION 1743.1B

From: Commanding Officer, U. S. Naval Support Activity, Taipei

To: Distribution List

Ref:

(a) BUPFRS Mag DTG 092105Z DEC 1960

(b) BUPFRS Mag DTG 141945Z DEC 1960

(c) Section 3400, Chaplains Manual (NavPers 15664B)

(d) Article 0711, Navy Regulations

(e) NAVSUPPACT TAIPEI INSTRUCTION 7040.2

Encl:

(2) Auxiliary Chaplain time and attendance report (Bi-Monthly)

1. Purpose. To prescribe procedures for securing and utilizing services of civilian clergymen for the purpose of providing additional chaplain service to military personnel and their dependents as authorized by references (a) through (d).

2. Cancellation. NAVSUPPACT, TAIPEI INSTRUCTION 1743.1A of 7 June 1961 is hereby cancelled and superseded.

3. Information. Auxiliary Civilian Chaplains are civilian clergymen and/or missionaries who are designated as such by the Chaplain, Naval Support Activity, Taipei, with the approval of the Commanding Officer, NAVSUPPACT, who agree to provide religious services and ministrations to military personnel and their dependents. These chaplains are not considered to be an integral part of the Armed Forces of the United States and are not authorized to wear the uniform or insignia. Coordination and supervision of these civilian "chaplains" is a function of the Office of the Chaplain, NAVSUPPACT.

4. Appointment and Relief

NAVSUPPACT, TAIPEI

USNSAT INST 1743.1B

29 November 1961

b. Upon receipt of monthly auxiliary civilian chaplains reports, the chaplain, NAVSUPPACT, will extract pertinent information for a consolidated quarterly report of religious activities for submission to the Fleet Chaplain and also to serve as a basis for monthly activities report submitted to CO, NAVSUPPACT. This report will further serve as a permanent record to support individual reports for pay purposes.

9. Report for Pay Purposes

a. Twice monthly, each auxiliary civilian chaplain will make a written time and services report (Enclosure (2)) to his Religious Affairs Officer. Chaplains located in Taipei area will report directly to the Chaplain, NAVSUPPACT. Upon receipt of reports from all chaplains in his area, the Religious Affairs Officer will telephone the reports to the Chaplain, NAVSUPPACT. Reports will be telephoned to Chaplain, NAVSUPPACT, the Friday preceding the last Saturday of the pay period. (for example: the 11th pay period of this year is 28 May to 10 June inclusive. The report for this period must be submitted to Chaplain, NAVSUPPACT on 9 June.) As can be seen, it is necessary to anticipate time spent for 2 days preceding end of each period. This report will include number of weekday services performed during pay period and the date on which performed, number of Sunday services, and time spent on each.

b. Chaplain, NAVSUPPACT, will prepare time reports and submit them to Civilian Personnel, 13th AFF before noon the Monday following each pay period for payment. If time and services reports are not received on the Friday preceding the end of the pay period, Chaplain, NAVSUPPACT, will assume that no services were performed and there will be no payment made for services performed during the period for which the report was omitted.

10. Offerings. Voluntary offerings may be taken at religious services and religious education schools conducted by auxiliary civilian chaplains. The control and administration of these offerings will be at the direction of the local commander in accordance with reference (e). Offerings may be taken for specific purposes, e.g. the purchase of equipment, or for missionary or charitable projects, programs or institutions. Whenever this is done, the specific purpose will be announced to group verbally or in print before taking of the offering.

T. C. CHAPMAN
Acting

DISTRIBUTION:

Authenticated:

D. E. WALLACE
Administrative Officer