["THIS COPY\nFOR\nPRESIDENT", "Budget Requests 1940-41.\nPERSONAL SERVICES BUDGET", "YOUR SHEET NO.", "DATE", "LOUISIANA STATE UNIVERSITY\nAND\nA. & M. COLLEGE", "COLLEGE OR DIVISION University Press\n\n4-J-2 DEPARTMENT OR AGENCY The Southern Review", "BUDGET CODE NO.", "Recommended Personal Service Appropriations for my Department for the next fiscal year indicated above.", "FORM A", "SIGNATURE OF DEPARTMENT HEAD", "<table><thead><tr><th>1<br>OBJECT CLASSIFICATION</th><th>2<br>NAME AND TITLE</th><th>3<br>YEARS OF SERVICE</th><th>4<br>COMPENSATION CURRENT FISCAL YEAR</th><th>5<br>REQUESTED BY HEAD OF DEPARTMENT</th><th>6<br>INCREASE OR DECREASE RECOMMENDED BY DEAN OR DIRECTOR</th><th>7<br>RECOMMENDED BY DEAN OR DIRECTOR</th><th>8<br>APPROVED BY PRESIDENT</th></tr></thead><tbody><tr><td>0111</td><td><u>Incumbent Paid from two or more sources</u><br>A. R. Erskine**<br>Business Manager<br>(Univ. Press Edit. Asst.)<br><br>Total -<br><br>J. E. Palmer<br>Managing Editor**<br>(Junior Division*)<br><br>Total -</td><td>5</td><td>120000<br>50000<br>(10000)<br>(10000)</td><td>Resigned<br>(10000)<br>80000</td><td></td><td>1800.00<br>330.00<br>1,080.00<br>3210.00</td><td></td></tr><tr><td>0188</td><td><u>Graduate Scholarship</u></td><td>7mo</td><td>27000<br>(15966)</td><td>1320.00<br>(108000)</td><td></td><td>1800<br>300<br>1000<br>3210</td><td></td></tr><tr><td>01115</td><td><u>Clerical</u><br>Mrs. Robert Lowell**</td><td>1</td><td>108000</td><td>108000</td><td></td><td></td><td></td></tr><tr><td></td><td></td><td></td><td></td><td></td><td></td><td>1320<br>330<br>1080<br>2730</td><td></td></tr><tr><td></td><td></td><td></td><td></td><td></td><td></td><td></td><td></

THIS COPY
FOR
COMPTROLLER

Budget Requests 1940-41.

PERSONAL SERVICES BUDGET

YOUR SHEET NO.__________

DATE__________

LOUISIANA STATE UNIVERSITY
AND
A. & M. COLLEGE

COLLEGE OR DIVISION__________ University Press

4-J-2__________ The Southern Review
DEPARTMENT OR AGENCY__________
BUDGET CODE NO.__________

FORM A

SIGNATURE OF DEPARTMENT HEAD

<table><thead><tr><th>1<br>OBJECT<br>CLASSIFI-<br>CATION</th><th>2<br>NAME AND TITLE</th><th>3<br>YEARS OF<br>SERVICE</th><th>4<br>COMPENSATION<br>CURRENT<br>FISCAL YEAR</th><th>5<br>REQUESTED<br>BY HEAD OF<br>DEPARTMENT</th><th>6<br>INCREASE OR<br>DECREASE*<br>RECOMMENDED<br>BY DEAN OR<br>DIRECTOR</th><th>7<br>RECOMMENDED<br>BY DEAN OR<br>DIRECTOR</th><th>8<br>APPROVED<br>BY<br>PRESIDENT</th></tr></thead><tbody><tr><td>0111</td><td><strong>Incumbent Paid from two or<br>more sources</strong><br>A. R. Erskine**<br>Business Manager<br>(Univ. Press Edit. Asst.)</td><td>5</td><td>50000<br>(25000)</td><td></td><td></td><td></td><td></td></tr><tr><td>0188</td><td>J. E. Palmer<br>Managing Editor**<br>(Junior Division*)</td><td>7mo</td><td>77000<br>(129866)</td><td>132000<br>(108000)</td><td></td><td></td><td></td></tr><tr><td>01115</td><td>Graduate Scholarship</td><td></td><td>33000</td><td>33000</td><td></td><td></td><td></td></tr><tr><td></td><td>Clerical<br>Mrs. Robert Lowell**</td><td>1</td><td>108000</td><td>108000</td><td></td><td></td><td></td></tr><tr><td></td><td>TOTAL FORWARD</td><td></td><td>268000</td><td>273000</td><td></td><td></td><td></td></tr></tbody></table>

LSU FORM 20 5000 F 40

FRANKLIN PRESS

THIS COPY
FOR
AUDITOR

Budget Requests 1940-41.

PERSONAL SERVICES BUDGET

YOUR SHEET NO.
DATE

COLLEGE OR DIVISION University Press
4-J-2 DEPARTMENT OR AGENCY The Southern Review

BUDGET CODE NO.

FORM A

<table><thead><tr><th>1<br>OBJECT<br>CLASSIFI-<br>CATION</th><th>2<br>NAME AND TITLE</th><th>3<br>YEARS OF<br>SERVICE</th><th>4<br>COMPENSATION<br>CURRENT<br>FISCAL YEAR</th><th>5<br>REQUESTED<br>BY HEAD OF<br>DEPARTMENT</th><th>6<br>INCREASE OR<br>DECREASE*<br>RECOMMENDED<br>BY DEAN OR<br>DIRECTOR</th><th>7<br>RECOMMENDED<br>BY DEAN OR<br>DIRECTOR</th><th>8<br>APPROVED<br>BY<br>PRESIDENT</th></tr></thead><tbody><tr><td>0111</td><td><strong>Incumbent Paid from two or<br>more sources</strong><br>A. R. Erskine**<br>Business Manager<br>(Univ. Press Edit. Asst.)</td><td>5</td><td>50000<br>25000</td><td></td><td></td><td></td><td></td></tr><tr><td>0188</td><td>J. E. Palmer<br>Managing Editor**<br>(Junior Division*)</td><td>7mo</td><td>77000<br>(129866)</td><td>13200<br>(408000)</td><td></td><td></td><td></td></tr><tr><td>01115</td><td>Graduate Scholarship<br><strong>Clerical</strong><br>Mrs. Robert Lowell**</td><td>1</td><td>33000</td><td>33000</td><td></td><td></td><td></td></tr><tr><td></td><td>TOTAL FORWARD</td><td></td><td>268000</td><td>273000</td><td></td><td></td><td></td></tr></tbody></table>

LSU FORM 20 5000 F 40

FRANKLIN PRESS

THIS COPY
FOR
DEAN

Budget Requests 1940-41.

PERSONAL SERVICES BUDGET

YOUR SHEET NO.____________
DATE____________

FORM A

SIGNATURE OF DEPARTMENT HEAD

<table><thead><tr><th>1<br>OBJECT<br>CLASSIFI-<br>CATION</th><th>2<br>NAME AND TITLE</th><th>3<br>YEARS OF<br>SERVICE</th><th>4<br>COMPENSATION<br>CURRENT<br>FISCAL YEAR</th><th>5<br>REQUESTED<br>BY HEAD OF<br>DEPARTMENT</th><th>6<br>INCREASE OR<br>DECREASE*<br>RECOMMENDED<br>BY DEAN OR<br>DIRECTOR</th><th>7<br>RECOMMENDED<br>BY DEAN OR<br>DIRECTOR</th><th>8<br>APPROVED<br>BY<br>PRESIDENT</th></tr></thead><tbody><tr><td>0111</td><td><u>Incumbent Paid from two or more sources</u><br>A. R. Erskine**<br>Business Manager<br>(Univ. Press Edit. Asst.)</td><td>5</td><td>50000<br>(25000)</td><td></td><td></td><td></td><td></td></tr><tr><td>0188</td><td>J. E. Palmer<br>Managing Editor**<br>(Junior Division*)</td><td>7mo</td><td>77000<br>(129866)</td><td>13200<br>(408000)</td><td></td><td></td><td></td></tr><tr><td>01115</td><td><u>Graduate Scholarship</u><br>Clerical<br>Mrs. Robert Lowell**</td><td>1</td><td>33000</td><td>33000</td><td></td><td></td><td></td></tr><tr><td></td><td>TOTAL FORWARD</td><td></td><td>268000</td><td>273000</td><td></td><td></td><td></td></tr></tbody></table>

LSU FORM 20 5000 F 40

FRANKLIN PRESS

THIS COPY
FOR
HEAD OF DEPARTMENT

YOUR SHEET No. ____________

DATE ____________

COLLEGE OR DIVISION ____________ University Press ____________
4-J-2 ____________ The Southern Review ____________
DEPARTMENT OR AGENCY ____________ BUDGET CODE NO. ____________

FORM A

SIGNATURE OF DEPARTMENT HEAD

<table><thead><tr><th>1</th><th>2</th><th>3</th><th>4</th><th>5</th><th>6</th><th>7</th><th>8</th></tr><tr><th>OBJECT CLASSIFICATION</th><th>NAME AND TITLE</th><th>YEARS OF SERVICE</th><th>COMPENSATION CURRENT FISCAL YEAR</th><th>REQUESTED BY HEAD OF DEPARTMENT</th><th>INCREASE OR DECREASE* RECOMMENDED BY DEAN OR DIRECTOR</th><th>RECOMMENDED BY DEAN OR DIRECTOR</th><th>APPROVED BY PRESIDENT</th></tr></thead><tbody><tr><td>0111</td><td><u>Incumbent Paid from two or more sources</u><br/>A. R. Erskine**<br/>Business Manager<br/>(Univ. Press Edit. Asst.)</td><td>5</td><td>50000<br/>25000</td><td></td><td></td><td></td><td></td></tr><tr><td>0188</td><td>J. E. Palmer<br/>Managing Editor**<br/>(Junior Division*)</td><td>7mo</td><td>77000<br/>(129866)</td><td>13200<br/>408000</td><td></td><td></td><td></td></tr><tr><td>01115</td><td><u>Graduate Scholarship</u></td><td></td><td>33000</td><td>33000</td><td></td><td></td><td></td></tr><tr><td></td><td>Clerical<br/>Mrs. Robert Lowell**</td><td>1</td><td>108000</td><td>108000</td><td></td><td></td><td></td></tr><tr><td colspan="2">TOTAL FORWARD</td><td></td><td>268000</td><td>273000</td><td></td><td></td><td></td></tr></tbody></table>

LSU FORM 20 5000 F 40

FRANKLIN PRESS

EXTRA COPY

Budget Requests 1940-41.

YOUR SHEET NO.

PERSONAL SERVICES BUDGET

DATE

BUDGET CODE NO.

FORM A

<table><thead><tr><th>1</th><th>2</th><th>3</th><th>4</th><th>5</th><th>6</th><th>7</th><th>8</th></tr><tr><th>OBJECT CLASSIFICATION</th><th>NAME AND TITLE</th><th>YEARS OF SERVICE</th><th>COMPENSATION CURRENT FISCAL YEAR</th><th>REQUESTED BY HEAD OF DEPARTMENT</th><th>INCREASE OR DECREASE RECOMMENDED BY DEAN OR DIRECTOR</th><th>RECOMMENDED BY DEAN OR DIRECTOR</th><th>APPROVED BY PRESIDENT</th></tr></thead><tbody><tr><td>0111</td><td><u>Incumbent Paid from two or more sources</u><br/>A. R. Erskine**<br/>Business Manager<br/>(Univ. Press Edit. Asst.)</td><td>5</td><td>50000<br/>£5000</td><td></td><td></td><td></td><td></td></tr><tr><td>0188</td><td>J. E. Palmer<br/>Managing Editor**<br/>(Junior Division*)</td><td>7mo</td><td>77000<br/>(129866)</td><td>13200<br/>£08000</td><td></td><td></td><td></td></tr><tr><td>01115</td><td><u>Graduate Scholarship</u><br/>Clerical<br/>Mrs. Robert Lowell**</td><td>1</td><td>33000</td><td>33000</td><td></td><td></td><td></td></tr><tr><td></td><td></td><td></td><td>268000</td><td>273000</td><td></td><td></td><td></td></tr><tr><td></td><td><strong>TOTAL FORWARD</strong></td><td></td><td></td><td></td><td></td><td></td><td></td></tr></tbody></table>

LSU FORM 20 5000 F 40

FRANKLIN PRESS

YOUR SHEET NO. _________

DATE June 13, 1941

4-1-2 DEPARTMENT OR AGENCY The Southern Review
BUDGET CODE NO.

FORM A

SIGNATURE OF DEPARTMENT HEAD

<table><thead><tr><th>1</th><th>2</th><th>3</th><th>4</th><th>5</th><th>6</th><th>7</th><th>8</th></tr><tr><th>OBJECT CLASSIFICATION</th><th>NAME AND TITLE</th><th>YEARS OF SERVICE</th><th>COMPENSATION CURRENT FISCAL YEAR</th><th>REQUESTED BY HEAD OF DEPARTMENT</th><th>INCREASE OR DECREASE* RECOMMENDED BY DEAN OR DIRECTOR</th><th>RECOMMENDED BY DEAN OR DIRECTOR</th><th>APPROVED BY PRESIDENT</th></tr></thead><tbody><tr><td>01111</td><td>J. E. Palmer, Managing Editor<br>3-4-4 1080.00</td><td>1</td><td></td><td></td><td></td><td></td><td>1320 00</td></tr><tr><td>01115</td><td>Mrs. Robert Lovell**</td><td></td><td></td><td></td><td></td><td></td><td>1080 00</td></tr><tr><td>01116</td><td>Cleanth Brooks, Editor<br>3-4-4 2700.00</td><td></td><td></td><td></td><td></td><td></td><td>900 00</td></tr><tr><td>01116</td><td>R. P. Warren<br>3-4-4 2700.00</td><td></td><td></td><td></td><td></td><td></td><td>900 00</td></tr></tbody><tfoot><tr><td colspan="2">TOTAL FORWARD</td><td></td><td></td><td></td><td></td><td></td><td>4200 00</td></tr></tfoot></table>

LSU FORM 20 5000 F 40

FRANKLIN PRESS

February 8, 1941

Dr. Paul M. Hebert
Acting President, Louisiana State University
University, Louisiana

Dear Dr. Hebert:

The committee which you appointed on January 15 to consider certain matters relating to the policy of *The Southern Review* respectfully begs to submit its report.

This we offer in two parts, having attempted in them to handle with proper distinctness the two questions which you presented for our consideration. In addition to the report of the committee, the two editors who have served on the committee ask leave to submit a note on section two, which they beg you to consider as separate from the report, since it is in the nature of a private communication on this matter which they consider relates most particularly to themselves.

1. Distribution of complimentary and sample copies of *The Southern Review*:

We are in entire agreement on the principle that distribution of complimentary and sample copies of *The Southern Review* should be made only according to a fixed policy, and that full records of such distribution should be kept. We suggest, therefore, that the following recommendations be taken to constitute the policy of *The Southern Review* with regard to such distribution:

a) that members of the editorial staff be assigned five copies of *The Southern Review* for their own purposes and to use and dispose of as they see fit; and that this should be taken to constitute the extent of the personal claim of the editors to the free distribution of the *Review*;

b) that the assignment of sample copies be carefully and conservatively handled, and made only on the candid examination of the benefit which such distribution may be expected to bring in return; and

c) that, in order to insure an accurate recording of such distribution, the mailing of sample copies be conducted solely by the secretary to *The Southern Review*.

2. *Payment of editors for contributions to The Southern Review:*

We wish to clarify the right of *The Review* to accept and pay for contributions made by its own editors. In such cases, as in the case of other material, the decision to accept the contribution is a group decision arrived at by the whole editorial staff. It is understood that such contributions are not to be interpreted as including notes on contributors written by the editors or to any editorial matter. The contributions referred to consist of articles, poems, stories, and reviews for which *The Review* competes in the open market with other magazines.

NOTE ON SECTION 2.

The editors of *The Southern Review* certainly do not wish to embarrass the University or themselves. They are open-minded and are willing to be convinced that the practice of publishing and paying for contributions written by themselves may be, for whatever reasons, embarrassing to the University; and in that case, they are perfectly willing to abstain in practice from making further contributions. They do not, however, admit the principle that payment for such contributions is bad practice with the implication that the magazine has erred in this regard in the past. Their informal decision to abstain from making contributions in the future, if taken, will be based solely on grounds of expediency, and a desire to cooperate with the University in the most whole-hearted manner.

Consider for a moment the kind of "merchandise" which the editors buy. There are no "objective" standards; it is impossible for one to ask authors to submit bids on ten pages of poetry or a 500 word story. From first to last the editors have of necessity to rely on their own judgement--to deal in subjective reactions, to weigh intangibles. Their only check is their standard of what a "good" magazine is, itself a matter resting on subjective judgements of all kinds. Indeed, with whatever rules they are hedged around, great confidence has to be reposed in their judgement, how is one to know that they are choosing wisely from the vast amount of MSS. that goes through the office? Or for that matter, how is one to know that they are not misusing their power of patronage, taking a short story from this unknown writer for reasons other than literary or taking a worthless pot-boiler from that famous author for reasons of literary politics?

With so heavy a reliance on the integrity and the judgement of the editors necessary, it is probably not "good business" for the University to support the *Review* at all. If so heavy a reliance on the editors is justified, the editors feel that they have a right to consider the work of their colleagues on the staff as well as that of writers not on the staff. In any case, the editors are perfectly willing to stand on the record and to stake their reputations for integrity and good judgement on the reputation of the magazine--including the past contributions from the editors.

There is one further point: perhaps it may be argued that some contributions are due the magazine from the

In preparing these budget requests for the years 1942-43 and 1943-44 we have throughout followed the budget of the current year. We have done so not primarily for the sake of making the problem simpler, but rather because we believe that for *The Southern Review* to continue to operate in its present form and under its present policy, the budget for the current year reaches a minimum of expenditure. We actually have a real need for various items which we have not requested, such as storage shelves for relieving the congestion of our storeroom, the services of a student assistant, and extra funds for distributing announcements and circulars--without which it is difficult to see how the magazine can appreciably widen its audience and maintain its record of a slowly but steadily rising income. We made such requests in preparing the tentative budget for the current year; but they were not approved. And since we take it that the same policy of a minimum economy will operate in the decisions of the budget committee, we have omitted them from these requests.

We should like to point out that our estimates of income for the two coming years are extremely tentative. We believe that they are conservative; but since it remains to be seen how the National Emergency will affect the fortunes of such special publications as the *Review*, we felt that we had best keep our optimism of the moment officially restrained.

["THIS COPY\nFOR\nHEAD OF DEPARTMENT", "Budget Requests 1940-41.\nCAPITAL OUTLAY BUDGET", "YOUR SHEET NO. 2", "DATE March 1, 1940", "LOUISIANA STATE UNIVERSITY\nAND\nA. & M. COLLEGE", "COLLEGE OR DIVISION University Press", "7-d-2 DEPARTMENT OR AGENCY The Southern Review\nBUDGET CODE NO.", "Below is an estimate of the capital outlay expenditures necessary for my department for the fiscal year indicated above.", "FORM C", "SIGNATURE OF DEPARTMENT HEAD", "<table><thead><tr><th>1</th><th>2</th><th>3</th><th>4</th><th>5</th><th>6</th><th>7</th><th>8</th></tr><tr><th>OBJECT<br>CLASSIFI-<br>CATION</th><th>YEARS</th><th>1939-40</th><th>1939-40</th><th>1940-41</th><th>1940-41</th><th>1940-41</th><th>1940-41</th></tr><tr><th></th><th>ITEMS</th><th>BUDGET<br>APPROPRIATION</th><th>ESTIMATED<br>EXPENDITURES</th><th>RECOMMENDED<br>BY HEAD OF<br>DEPARTMENT</th><th>INCREASE OR<br>DECREASE*<br>RECOMMENDED<br>BY DEAN OR<br>DIRECTOR</th><th>RECOMMENDED<br>BY DEAN OR<br>DIRECTOR</th><th>APPROVED<br>BY<br>PRESIDENT</th></tr></thead><tbody><tr><td>30</td><td>Wooden shelves for<br>storage of magazines</td><td>ENTER SUMMARY FIGURES ONLY</td><td>ENTER SUMMARY FIGURES ONLY</td><td>67 70</td><td>ENTER SUMMARY FIGURES ONLY</td><td>67 70</td><td>J2.20</td></tr><tr><td></td><td></td><td></td><td></td><td></td><td></td><td></td><td></td></tr><tr><td></td><td></td><td></td><td></td><td></td><td></td><td></td><td

Budget Requests 1940-41.

PERSONAL SERVICES BUDGET

YOUR SHEET No. 2

DATE March 1, 1940

LOUISIANA STATE UNIVERSITY
AND
A. M. COLLEGE

7-J-2 DEPARTMENT OR AGENCY The Southern Review
BUDGET CODE NO.

FORM A

Charles W. Piffard

SIGNATURE OF DEPARTMENT HEAD

<table><thead><tr><th>1</th><th>2</th><th>3</th><th>4</th><th>5</th><th>6</th><th>7</th><th>8</th></tr><tr><th>OBJECT CLASSIFICATION</th><th>NAME AND TITLE</th><th>YEARS OF SERVICE</th><th>COMPENSATION CURRENT FISCAL YEAR</th><th>REQUESTED BY HEAD OF DEPARTMENT</th><th>INCREASE OR DECREASE* RECOMMENDED BY DEAN OR DIRECTOR</th><th>RECOMMENDED BY DEAN OR DIRECTOR</th><th>APPROVED BY PRESIDENT</th></tr></thead><tbody><tr><td>01111</td><td>Incumbent Paid from two or more sources<br/>Albert R. Erskine**<br/>Business Manager<br/>(Univ. Press, Edit. Asst.)<br/>Total Salary</td><td>5</td><td>120000<br/>(60000)<br/>(180000)</td><td>170000<br/>(60000)<br/>(230000)</td><td>30000<br/>---</td><td>15000<br/>(60000)<br/>(210000)</td><td></td></tr><tr><td>01112</td><td>Graduate Scholarship*<br/>(1)</td><td></td><td>---</td><td>48000</td><td>48000</td><td>48000</td><td></td></tr><tr><td>01115</td><td>Clerical<br/>Mrs. Alan Swallow**<br/>Secretary</td><td>1</td><td>96000</td><td>108000</td><td>12000</td><td>10800</td><td></td></tr><tr><td colspan="2">TOTAL FORWARD</td><td></td><td></td><td>2100</td><td></td><td>30600</td><td></td></tr></tbody></table>

LSU FORM 20 5000 F 40

FRANKLIN PRESS

Budget Estimates 1940-41.
ESTIMATED INCOME

YOUR SHEET NO. 2
DATE March 1, 1940

COLLEGE OR DIVISION L.S.U. Press

BUDGET CODE 21 DEPARTMENT OR AGENCY THE SOUTHERN REVIEW

In my opinion a fair and conservative estimate of the gross income which will be derived from the operations of the department or agency in my charge during the ensuing fiscal year is shown in the tabulation below:

FORM F

SIGNATURE OF DEPARTMENT HEAD

<table><thead><tr><th>SOURCE<br>CLASSIFI-<br>CATION</th><th>ITEMS</th><th>BUDGET<br>ESTIMATED<br>INCOME<br>CURRENT YEAR</th><th>PRESENT<br>ESTIMATED<br>INCOME<br>CURRENT YEAR</th><th>PROPOSED<br>BUDGET<br>FOR<br>NEXT YEAR</th><th>INCREASE OR<br>DECREASE AS<br>COMPARED WITH<br>LAST YEAR</th></tr></thead><tbody><tr><td>19-A</td><td>THE SOUTHERN REVIEW<br>Sales<br>Advertising<br>Miscellaneous</td><td>$2,000</td><td>$2,500</td><td>$2,500</td><td>$500</td></tr><tr><td></td><td>TOTALS</td><td>$2,000</td><td>$2,500</td><td>$2,500</td><td>$500</td></tr></tbody></table>

LSU FORM 25 ¼ F 40

FRANKLIN PRESS

We recommend the following item for the budget of The Southern Review for 1941-1942 under the heading personal services: for Mr. Palmer, $1320. (This figure represents the extension over a twelve-month period of the incumbent's present rate of payment on this Southern Review budget, $110 per month. Mr. Palmer has been appointed managing editor on December 1, succeeding Mr. A. R. Erskine, business manager. Mr. Erskine had received his total salary from two sources, The Southern Review and the University Press. His salary from the former source was $1200. The difference between this figure and Mr. Palmer's proposed salary on the Southern Review budget, $1320, represents the advance on the current year's appropriation requested for the coming year under the heading Personal Services.

Under the heading Supplies and Expense and Travel, we recommend: (1) that the budget appropriation for Stationery and Office Supplies be advanced from $90 to $225; the increasing burdens of correspondence and office management which the widening scope of the review's activities has imposed, have made inadequate the appropriation for the current year; and we look forward to a further increase in the coming year; (2) a like situation exist in relation to the appropriation for Communication Services, and we request, therefore, an advance in appropriation from $315 to $450; of this increase, $60 is included for telephones;

LOUISIANA STATE UNIVERSITY
AND
AGRICULTURAL AND MECHANICAL COLLEGE
UNIVERSITY
OFFICE OF THE PRESIDENT

January 4, 1941

TO DEANS, DIRECTORS, AND DEPARTMENT HEADS:

I am transmitting herewith budget request forms which have been worked out by the Office of the Auditor for your use in the preparation of the tentative budget for 1941-42. Also enclosed you will find directions for preparing these forms on the basis of the model (John Doe) forms sent you last year.

May I call your attention to a change in the object classification (the details of which are covered in the Auditor's Memorandum) relative to the classification of replacement items. Since the State Fiscal Code regards replacement items as Capital Outlay rather than Supplies and Expense, it will be necessary to effect this change in our system.

In past years, it has been the practice to budget a special fund known as the unallocated L.S.U. Work Scholarship Fund (administered through the Student Employment Office) outside of the departmental budgets. In the preparation of the 1941-42 budget all student aid necessary in your department (exclusive of N.Y.A.) is to be budgeted as a departmental charge. Furthermore, your budget requests should carry a sum (which is not to be added to the totals) which you expect to get as N.Y.A. assistance and which you have considered in relation to your request for L.S.U. Work Scholarship funds. These amounts should be placed on the Personal Services Sheets.

After the completion of the budget request forms they should be transmitted to me through the usual administrative channels so that they reach my office not later than January 25, 1941.

PMH.c

DIRECTIONS FOR PREPARATION OF THE ENCLOSED BUDGET REQUEST FORMS

A series of Budget Request forms have been prepared to facilitate the preparation of the 1941-42 budget. These forms are to be prepared in sextuplicate (including the form marked "Extra Copy").
All of them are to be filled in by department heads as follows:
Form A--Columns 1, 2, 3, 4, and 5; Form B--Columns 1, 2, 3, 4 and 5;
Form C--Columns 1, 2, 3, 4, and 5. Heads of departments are also to
prepare Form D.

When forms are completed, the head of the department should
retain his copy and forward all others to the Dean concerned except
in cases where directors exist in the administrative ladder. In such
cases, all copies should pass through the directors, who in turn will
retain the "Extra Copy" and who in turn, after adding their notations,
will forward the remaining copies to the Dean. When the Deans have
added their recommendations to the forms by filling in Columns 6 and
7, the remaining three (President's, Comptroller's, and Auditor's)
copies should be sent directly to the President's Office. Obviously,
individuals will have to use discretion in preparing the forms where
one person holds more than one office, i.e., where a department head
is also a director. In all cases, Columns 6 and 7 should be filled
in by administrative officials whose immediate superiors in budgetary
matters are either the President or the Comptroller.

General:

1. All budgets should be typed and should follow the form of the budget requests for 1940-41.

2. All forms of the same type (Form A, Form B, etc.) should be serially numbered by the department head.

3. Forms A, B, C, D and E should be properly signed in the blanks provided.

Budget Forms

-7-

S. Certain departments have no income, as such, but have credits which result from incidental transactions and which should be applied as credits to Appropriation Ledger accounts. For example: The Operation and Maintenance Department purchases supplies and performs repair work for other departments. Compared to the larger functions of this service department, these services are incidental. Therefore, when the Operation and Maintenance Department bills these services to other departments, credits will be made to the Appropriation Ledger accounts of Operation and Maintenance and not to income since such services are performed at cost or less.

Departments performing such incidental services should not budget such service items as Income and correspondingly should not include proposed purchases on behalf of other departments within their expenditure budgets. Example: The Dairy Department buys hardware supplies through Operation and Maintenance. The Dairy Department budgets its proposed purchase of supplies. Operation and Maintenance should not budget for the same proposed purchases since there would obviously be duplication.

EXTRA COPY

YOUR SHEET NO. 2

DATE March 1, 1940

DEPARTMENT OR AGENCY

BUDGET CODE

In my opinion a fair and conservative estimate of the gross income which will be derived from the operations of the de-
partment or agency in my charge during the ensuing fiscal year is shown in the tabulation below:

FORM F

SIGNATURE OF DEPARTMENT HEAD

<table><thead><tr><th>1<br>SOURCE<br>CLASSIFI-<br>CATION</th><th>2<br>ITEMS</th><th>3<br>BUDGET<br>ESTIMATED<br>INCOME<br>CURRENT YEAR</th><th>4<br>PRESENT<br>ESTIMATED<br>INCOME<br>CURRENT YEAR</th><th>5<br>PROPOSED<br>BUDGET<br>FOR<br>NEXT YEAR</th><th>6<br>INCREASE OR<br>DECREASE AS<br>COMPARED WITH<br>LAST YEAR</th></tr></thead><tbody><tr><td>19-4</td><td>THE SOUTHERN REVIEW<br>Sales<br>Advertising<br>Misconduct</td><td>$2,000</td><td>$2,000</td><td>$2,000</td><td>$2,000</td></tr><tr><td colspan="2">TOTALS</td><td></td><td></td><td></td><td></td></tr></tbody></table>

LSU FORM 25 ¼ F 40

FRANKLIN PRESS

EXTRA COPY

Budget Requests 1940-41.

PERSONAL SERVICES BUDGET

COLLEGE OR DIVISION University Press
DEPARTMENT OR AGENCY The Southern Review

BUDGET CODE NO.

FORM A

SIGNATURE OF DEPARTMENT HEAD

<table><thead><tr><th>1</th><th>2</th><th>3</th><th>4</th><th>5</th><th>6</th><th>7</th><th>8</th></tr><tr><th>OBJECT CLASSIFICATION</th><th>NAME AND TITLE</th><th>YEARS OF SERVICE</th><th>COMPENSATION CURRENT FISCAL YEAR</th><th>REQUESTED BY HEAD OF DEPARTMENT</th><th>INCREASE OR DECREASE* RECOMMENDED BY DEAN OR DIRECTOR</th><th>RECOMMENDED BY DEAN OR DIRECTOR</th><th>APPROVED BY PRESIDENT</th></tr></thead><tbody><tr><td>01111</td><td>Incumbent Paid from two or more sources<br/>Albert R. Erskine**<br/>Business Manager<br/>(Univ. Press, Edit. Asst.)</td><td>5</td><td>120000<br/>(60000)</td><td>170000<br/>(60000)</td><td>30000<br/>---</td><td>15000<br/>(6000)</td><td></td></tr><tr><td></td><td>Total Salary</td><td></td><td>(180000)</td><td>(230000)</td><td>(300000)</td><td>(>10000)</td><td></td></tr><tr><td>01112</td><td>Graduate Scholarship*<br/>(1)</td><td></td><td>---</td><td>48000</td><td>48000</td><td>48000</td><td></td></tr><tr><td>01115</td><td>Clerical<br/>Mrs. Alan Swallow**<br/>Secretary</td><td>1</td><td>96000</td><td>108000</td><td>12000</td><td>10800</td><td></td></tr><tr><td colspan="2">TOTAL FORWARD</td><td></td><td>21600</td><td>32600</td><td>90000</td><td>30600</td><td></td></tr></tbody></table>

LSU FORM 20 5000 F 40

FRANKLIN PRESS

THIS COPY
FOR
DEAN

Budget Requests 1940-41.
CAPITAL OUTLAY BUDGET

YOUR SHEET NO. 2

DATE March 1, 1940

FORM C

SIGNATURE OF DEPARTMENT HEAD

<table><thead><tr><th>1</th><th>2</th><th>3</th><th>4</th><th>5</th><th>6</th><th>7</th><th>8</th></tr><tr><th>OBJECT<br>CLASSIFI-<br>CATION</th><th>YEARS</th><th>1939-40</th><th>1939-40</th><th>1940-41</th><th>1940-41</th><th>1940-41</th><th>1940-41</th></tr><tr><th></th><th>ITEMS</th><th>BUDGET<br>APPROPRIATION</th><th>ESTIMATED<br>EXPENDITURES</th><th>RECOMMENDED<br>BY HEAD OF<br>DEPARTMENT</th><th>INCREASE OR<br>DECREASE*<br>RECOMMENDED<br>BY DEAN OR<br>DIRECTOR</th><th>RECOMMENDED<br>BY DEAN OR<br>DIRECTOR</th><th>APPROVED<br>BY<br>PRESIDENT</th></tr></thead><tbody><tr><td>30</td><td>Wooden shelves for<br>storage of magazines</td><td>ENTER SUMMARY FIGURES ONLY</td><td>ENTER SUMMARY FIGURES ONLY</td><td>67 70</td><td>ENTER SUMMARY FIGURES ONLY</td><td>52 20</td><td>52 20</td></tr><tr><td colspan="2">TOTAL CAPITAL OUTLAY—FORM C ABOVE</td><td></td><td></td><td>67 70</td><td>52 20</td><td>52 20</td><td></td></tr><tr><td colspan="2">TOTAL PERSONAL SERVICES—SEE FORM A</td><td>2160 00</td><td>2160 00</td><td>3260 00</td><td>690 00</td><td>2850 00</td><td></td></tr><tr><td colspan="2">TOTAL SUPPLIES AND EXPENSE—SEE FORM B</td><td>8500 00</td><td>8500 00</td><td>8830 00</td><td>320 00</td><td>8820 00</td><td></td></tr><tr><td colspan="2">TOTAL TRAVEL—SEE FORM B</td><td></td><td></td><td></td><td></td><td></td><td></td></tr><tr><td colspan="2">TOTAL FOR THE DEPARTMENT</td><td>10660 00</td><td>10660 00</td><td>10157 70</td><td>1062 20</td><td>11722 20</td><td></td></tr></tbody></table>

LSU FORM 22 4000 F 40

FRANKLIN PRESS

["THIS COPY\nFOR\nCOMPTROLLER", "Budget Requests 1940-41.", "PERSONAL SERVICES BUDGET", "YOUR SHEET NO.\nDATE", "LOUISIANA STATE UNIVERSITY\nAND\nA. & M. COLLEGE", "COLLEGE OR DIVISION", "DEPARTMENT OR AGENCY\nBUDGET CODE NO.", "Recommended Personal Service Appropriations for my Department for the next fiscal year indicated above.", "FORM A", "SIGNATURE OF DEPARTMENT HEAD", "<table><thead><tr><th>1<br>OBJECT<br>CLASSIFI-<br>CATION</th><th>2<br>NAME AND TITLE</th><th>3<br>YEARS OF<br>SERVICE</th><th>4<br>COMPENSATION<br>CURRENT<br>FISCAL YEAR</th><th>5<br>REQUESTED<br>BY HEAD OF<br>DEPARTMENT</th><th>6<br>INCREASE OR<br>DECREASE*<br>RECOMMENDED<br>BY DEAN OR<br>DIRECTOR</th><th>7<br>RECOMMENDED<br>BY DEAN OR<br>DIRECTOR</th><th>8<br>APPROVED<br>BY<br>PRESIDENT</th></tr></thead><tbody><tr><td></td><td></td><td></td><td></td><td></td><td></td><td></td><td></td></tr><tr><td></

["THIS COPY\nFOR\nAUDITOR", "Budget Requests 1940-41.", "PERSONAL SERVICES BUDGET", "YOUR SHEET NO.\nDATE", "LOUISIANA STATE UNIVERSITY\nAND\nA. & M. COLLEGE", "COLLEGE OR DIVISION", "DEPARTMENT OR AGENCY\nBUDGET CODE NO.", "Recommended Personal Service Appropriations for my Department for the next fiscal year indicated above.", "FORM A", "SIGNATURE OF DEPARTMENT HEAD", "<table><thead><tr><th>1</th><th>2</th><th>3</th><th>4</th><th>5</th><th>6</th><th>7</th><th>8</th></tr><tr><th>OBJECT CLASSIFICATION</th><th>NAME AND TITLE</th><th>YEARS OF SERVICE</th><th>COMPENSATION CURRENT FISCAL YEAR</th><th>REQUESTED BY HEAD OF DEPARTMENT</th><th>INCREASE OR DECREASE RECOMMENDED BY DEAN OR DIRECTOR</th><th>RECOMMENDED BY DEAN OR DIRECTOR</th><th>APPROVED BY PRESIDENT</th></tr></thead><tbody><tr><td></td><td></td><td></td><td></td><td></td><td></td><td></td><td></td></tr><tr><td></td><td></td><td

["THIS COPY\nFOR\nDEAN", "Budget Requests 1940-41.\nPERSONAL SERVICES BUDGET", "YOUR SHEET NO.__________", "DATE__________", "LOUISIANA STATE UNIVERSITY\nAND\nA. & M. COLLEGE", "COLLEGE OR DIVISION__________", "DEPARTMENT OR AGENCY__________", "BUDGET CODE NO.__________", "Recommended Personal Service Appropriations for my Department for the next fiscal year indicated above.", "FORM A", "SIGNATURE OF DEPARTMENT HEAD", "<table><thead><tr><th>1</th><th>2</th><th>3</th><th>4</th><th>5</th><th>6</th><th>7</th><th>8</th></tr><tr><th>OBJECT<br>CLASSIFI-<br>CATION</th><th>NAME AND TITLE</th><th>YEARS OF<br>SERVICE</th><th>COMPENSATION<br>CURRENT<br>FISCAL YEAR</th><th>REQUESTED<br>BY HEAD OF<br>DEPARTMENT</th><th>INCREASE OR<br>DECREASE*<br>RECOMMENDED<br>BY DEAN OR<br>DIRECTOR</th><th>RECOMMENDED<br>BY DEAN OR<br>DIRECTOR</th><th>APPROVED<br>BY<br>PRESIDENT</th></tr></thead><tbody><tr><td></td><td></td><td></td><td></td><td></td><td></td><td></td><td></td></tr><tr><td></td><td

["THIS COPY\nFOR\nHEAD OF DEPARTMENT", "Budget Requests 1940-41.\nPERSONAL SERVICES BUDGET", "YOUR SHEET No.__________", "DATE__________", "LOUISIANA STATE UNIVERSITY\nAND\nA. & M. COLLEGE", "COLLEGE OR DIVISION__________", "DEPARTMENT OR AGENCY__________", "BUDGET CODE NO.__________", "Recommended Personal Service Appropriations for my Department for the next fiscal year indicated above.", "FORM A", "SIGNATURE OF DEPARTMENT HEAD", "<table><thead><tr><th>1<br>OBJECT<br>CLASSIFI-<br>CATION</th><th>2<br>NAME AND TITLE</th><th>3<br>YEARS OF<br>SERVICE</th><th>4<br>COMPENSATION<br>CURRENT<br>FISCAL YEAR</th><th>5<br>REQUESTED<br>BY HEAD OF<br>DEPARTMENT</th><th>6<br>INCREASE OR<br>DECREASE*<br>RECOMMENDED<br>BY DEAN OR<br>DIRECTOR</th><th>7<br>RECOMMENDED<br>BY DEAN OR<br>DIRECTOR</th><th>8<br>APPROVED<br>BY<br>PRESIDENT</th></tr></thead><tbody><tr><td></td><td></td><td></td><td></td><td></td><td></td><td></td><td></td></tr><tr><td></td><td></td><td></td><td></td><td></td><td></td><td></td><td></td

["EXTRA COPY", "Budget Requests 1940-41.", "PERSONAL SERVICES BUDGET", "YOUR SHEET NO.__________", "DATE__________", "LOUISIANA STATE UNIVERSITY\nAND\nA. & M. COLLEGE", "COLLEGE OR DIVISION__________", "DEPARTMENT OR AGENCY__________", "BUDGET CODE NO.__________", "Recommended Personal Service Appropriations for my Department for the next fiscal year indicated above.", "FORM A", "SIGNATURE OF DEPARTMENT HEAD", "<table><thead><tr><th>1<br>OBJECT<br>CLASSIFI-<br>CATION</th><th>2<br>NAME AND TITLE</th><th>3<br>YEARS OF<br>SERVICE</th><th>4<br>COMPENSATION<br>CURRENT<br>FISCAL YEAR</th><th>5<br>REQUESTED<br>BY HEAD OF<br>DEPARTMENT</th><th>6<br>INCREASE OR<br>DECREASE*<br>RECOMMENDED<br>BY DEAN OR<br>DIRECTOR</th><th>7<br>RECOMMENDED<br>BY DEAN OR<br>DIRECTOR</th><th>8<br>APPROVED<br>BY<br>PRESIDENT</th></tr></thead><tbody><tr><td></td><td></td><td></td><td></td><td></td><td></td><td></td><td></td></tr><tr><td></td