yakdoli/chandra-27b-ocr-v1 huggingface dataset:
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7. Whenever an accident occurs to a ship or a defect is discovered which substantially affects
the ability of the ship to conduct Ballast Water Management in accordance with this Convention,
the owner, operator or other person in charge of the ship shall report at the earliest opportunity
to the Administration, the recognized organization or the nominated surveyor responsible for
issuing the relevant Certificate, who shall cause investigations to be initiated to determine
whether a survey as required by paragraph 1 is necessary. If the ship is in a port of another
Party, the owner, operator or other person in charge shall also report immediately to the
appropriate authorities of the port State and the nominated surveyor or recognized organization
shall ascertain that such report has been made.
8. In every case, the Administration concerned shall fully guarantee the completeness and
efficiency of the survey and shall undertake to ensure the necessary arrangements to satisfy this
obligation.
9. The condition of the ship and its equipment, systems and processes shall be maintained to
conform with the provisions of this Convention to ensure that the ship in all respects will remain
fit to proceed to sea without presenting a threat of harm to the environment, human health,
property or resources.
10. After any survey of the ship under paragraph 1 has been completed, no change shall be made
in the structure, any equipment, fittings, arrangements or material associated with the Ballast
Water Management plan required by regulation B-1 and covered by the survey without the
sanction of the Administration, except the direct replacement of such equipment or fittings.
                                           Regulation E-2
                            Issuance or Endorsement of a Certificate
1. The Administration shall ensure that a ship to which regulation E-1 applies is issued a
Certificate after successful completion of a survey conducted in accordance with regulation E-1.
A Certificate issued under the authority of a Party shall be accepted by the other Parties and
regarded for all purposes covered by this Convention as having the same validity as a Certificate
issued by them.
2. Certificates shall be issued or endorsed either by the Administration or by any person or
organization duly authorized by it. In every case, the Administration assumes full responsibility
for the Certificate.
                                           Regulation E-3
                   Issuance or Endorsement of a Certificate by Another Party
1. At the request of the Administration, another Party may cause a ship to be surveyed and, if
satisfied that the provisions of this Convention are complied with, shall issue or authorize the
issuance of a Certificate to the ship, and where appropriate, endorse or authorize the endorsement
of that Certificate on the ship, in accordance with this Annex.
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2. A copy of the Certificate and a copy of the survey report shall be transmitted as soon as
possible to the requesting Administration.
3. A Certificate so issued shall contain a statement to the effect that it has been issued at the
request of the Administration and it shall have the same force and receive the same recognition
as a Certificate issued by the Administration.
4. No Certificate shall be issued to a ship entitled to fly the flag of a State which is not a
Party.
                                           Regulation E-4
                                       Form of the Certificate
The Certificate shall be drawn up in the official language of the issuing Party, in the form set
forth in Appendix I. If the language used is neither English, French nor Spanish, the text shall
include a translation into one of these languages.
                                           Regulation E-5
                              Duration and Validity of the Certificate
1. A Certificate shall be issued for a period specified by the Administration that shall not exceed
five years.
2. For renewal surveys:
    .1 Notwithstanding the requirements of paragraph 1, when the renewal survey is completed
         within three months before the expiry date of the existing Certificate, the new Certificate
         shall be valid from the date of completion of the renewal survey to a date not exceeding
         five years from the date of expiry of the existing Certificate.
    .2 When the renewal survey is completed after the expiry date of the existing Certificate,
         the new Certificate shall be valid from the date of completion of the renewal survey to a
         date not exceeding five years from the date of expiry of the existing Certificate.
    .3 When the renewal survey is completed more than three months before the expiry date of
         the existing Certificate, the new Certificate shall be valid from the date of completion of
         the renewal survey to a date not exceeding five years from the date of completion of the
         renewal survey.
3. If a Certificate is issued for a period of less than five years, the Administration may extend
the validity of the Certificate beyond the expiry date to the maximum period specified in
paragraph 1, provided that the surveys referred to in regulation E-1.1.3 applicable when a
Certificate is issued for a period of five years are carried out as appropriate.
4. If a renewal survey has been completed and a new Certificate cannot be issued or placed on
board the ship before the expiry date of the existing Certificate, the person or organization
authorized by the Administration may endorse the existing Certificate and such a Certificate shall
be accepted as valid for a further period which shall not exceed five months from the expiry
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date.
5. If a ship at the time when the Certificate expires is not in a port in which it is to be
surveyed, the Administration may extend the period of validity of the Certificate but this
extension shall be granted only for the purpose of allowing the ship to complete its voyage to
the port in which it is to be surveyed, and then only in cases where it appears proper and
reasonable to do so. No Certificate shall be extended for a period longer than three months, and
a ship to which such extension is granted shall not, on its arrival in the port in which it is to be
surveyed, be entitled by virtue of such extension to leave that port without having a new
Certificate. When the renewal survey is completed, the new Certificate shall be valid to a date
not exceeding five years from the date of expiry of the existing Certificate before the extension
was granted.
6. A Certificate issued to a ship engaged on short voyages which has not been extended under
the foregoing provisions of this regulation may be extended by the Administration for a period of
grace of up to one month from the date of expiry stated on it. When the renewal survey is
completed, the new Certificate shall be valid to a date not exceeding five years from the date of
expiry of the existing Certificate before the extension was granted.
7. In special circumstances, as determined by the Administration, a new Certificate need not be
dated from the date of expiry of the existing Certificate as required by paragraph 2.2, 5 or 6 of
this regulation. In these special circumstances, the new Certificate shall be valid to a date not
exceeding five years from the date of completion of the renewal survey.
8. If an annual survey is completed before the period specified in regulation E-1, then:
     .1 the Anniversary date shown on the Certificate shall be amended by endorsement to a
        date which shall not be more than three months later than the date on which the survey
        was completed;
     .2 the subsequent annual or intermediate survey required by regulation E-1 shall be
        completed at the intervals prescribed by that regulation using the new Anniversary date;
     .3 the expiry date may remain unchanged provided one or more annual surveys, as
        appropriate, are carried out so that the maximum intervals between the surveys prescribed
        by regulation E-1 are not exceeded.
9. A Certificate issued under regulation E-2 or E-3 shall cease to be valid in any of the
following cases:
     .1 if the structure, equipment, systems, fittings, arrangements and material necessary to
        comply fully with this Convention is changed, replaced or significantly repaired and the
        Certificate is not endorsed in accordance with this Annex;
     .2 upon transfer of the ship to the flag of another State. A new Certificate shall only be
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        issued when the Party issuing the new Certificate is fully satisfied that the ship is in
        compliance with the requirements of regulation E-1. In the case of a transfer between
        Parties, if requested within three months after the transfer has taken place, the Party
        whose flag the ship was formerly entitled to fly shall, as soon as possible, transmit to
        the Administration copies of the Certificates carried by the ship before the transfer and, if
        available, copies of the relevant survey reports;
     .3 if the relevant surveys are not completed within the periods specified under regulation
        E-1.1; or
     .4 if the Certificate is not endorsed in accordance with regulation E-1.1.
                                                                                   APPENDIX I
        FORM OF INTERNATIONAL BALLAST WATER MANAGEMENT CERTIFICATE
                    INTERNATIONAL BALLAST WATER MANAGEMENT CERTIFICATE
Issued under the provisions of the International Convention for the Control and Management of
Ships’ Ballast Water and Sediments (hereinafter referred to as "the Convention") under the
authority of the Government of
............................................................................................................................................
               (full designation of the country)
by ......................................................................................................................................
               (full designation of the competent person or
               organization authorized under the provisions
               of the Convention)
       Particulars of ship1)
               Name of ship ....................................................................................................
               Distinctive number or letters............................................................................
               Port of registry...................................................................................................
               Gross Tonnage....................................................................................................
               IMO number2)..........................................................................................
               Date of Construction..........................................................................................
               Ballast Water Capacity (in cubic metres)........................................................
Details of Ballast Water Management Method(s) Used

1) Alternatively, the particulars of the ship may be placed horizontally in boxes.
2) IMO Ship Identification Number Scheme adopted by the Organization by resolution
    A.600(15).
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Method of Ballast Water Management used...................................................................
               Date installed (if applicable)..............................................................................
               Name of manufacturer (if applicable)............................................................
       The principal Ballast Water Management method(s) employed on this ship is/are:
               □ in accordance with regulation D-1
               □ in accordance with regulation D-2
               (describe).............................................................................................................
               □ the ship is subject to regulation D-4
THIS IS TO CERTIFY:
1. That the ship has been surveyed in accordance with regulation E-1 of the Annex to the
Convention; and
2. That the survey shows that Ballast Water Management on the ship complies with the Annex
to the Convention.
This certificate is valid until ................................................. subject to surveys in accordance with
regulation E-1 of the Annex to the Convention.
Completion date of the survey on which this certificate is based: dd/mm/yyyy
Issued at............................................................................................................................................
(Place of issue of certificate)
..........................          ..............................................................................................................
(Date of issue)                     (Signature of authorized official issuing the certificate)
(Seal or stamp of the authority, as appropriate)

ENDORSEMENT FOR ANNUAL AND INTERMEDIATE SURVEY(S)
THIS IS TO CERTIFY that at a survey required by regulation E-1 of the Annex to the
Convention the ship was found to comply with the relevant provisions of the Convention:
Annual survey:                 Signed ................................
                                        (Signature of duly authorized official)
                               Place ..................................
                               Date ....................................
                       (Seal or stamp of the authority, as appropriate)
Annual*/Intermediate survey* Signed .................................
                                        (Signature of duly authorized official)
                               Place ...................................
                               Date ....................................
                       (Seal or stamp of the authority, as appropriate)
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1. Introduction
In accordance with regulation B-2 of the Annex to the International Convention for the Control
and Management of Ships’Ballast Water and Sediments, a record is to be kept of each Ballast
Water operation. This includes discharges at sea and to reception facilities.
2. Ballast Water and Ballast Water Management
"Ballast Water" means water with its suspended matter taken on board a ship to control trim,
list, draught, stability, or stresses of a ship. Management of Ballast Water shall be in 3)accordance
with an approved Ballast Water Management plan and taking into account Guidelines developed
by the Organization.
3. Entries in the Ballast Water Record Book
Entries in the Ballast Water record book shall be made on each of the following occasions:
3.1 When Ballast Water is taken on board:
     .1 Date, time and location port or facility of uptake (port or lat/long), depth if outside port
     .2 Estimated volume of uptake in cubic metres
     .3 Signature of the officer in charge of the operation.
3.2 Whenever Ballast Water is circulated or treated for Ballast Water Management purposes:
     .1 Date and time of operation
     .2 Estimated volume circulated or treated (in cubic metres)
     .3 Whether conducted in accordance with the Ballast Water Management plan
     .4 Signature of the officer in charge of the operation
3.3 When Ballast Water is discharged into the sea:
     .1 Date, time and location port or facility of discharge (port or lat/long)
     .2 Estimated volume discharged in cubic metres plus remaining volume in cubic metres
     .3 Whether approved Ballast Water Management plan had been implemented prior to
         discharge
     .4 Signature of the officer in charge of the operation.
3.4 When Ballast Water is discharged to a reception facility:
     .1 Date, time, and location of uptake
     .2 Date, time, and location of discharge
     .3 Port or facility
     .4 Estimated volume discharged or taken up, in cubic metres
     .5 Whether approved Ballast Water Management plan had been implemented prior to
         discharge
     .6 Signature of officer in charge of the operation
3.5 Accidental or other exceptional uptake or discharges of Ballast Water:
     .1 Date and time of occurrence
     .2 Port or position of the ship at time of occurrence
     .3 Estimated volume of Ballast Water discharged
     .4 Circumstances of uptake, discharge, escape or loss, the reason therefore and general
         remarks.
     .5 Whether approved Ballast Water Management plan had been implemented prior to
         discharge
     .6 Signature of officer in charge of the operation
3) Refer to the Guidelines for the control and management of ships’ ballast water to minimize
  the transfer of harmful aquatic organisms and pathogens adopted by the Orgaanization by
  resolution A.868(20)
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3.6 Additional operational procedure and general remarks
4. Volume of Ballast Water
The volume of Ballast Water onboard should be estimated in cubic metres. The Ballast Water
record book contains many references to estimated volume of Ballast Water. It is recognized that
the accuracy of estimating volumes of ballast is left to interpretation.
                             RECORD OF BALLAST WATER OPERATIONS
    SAMPLE BALLAST WATER RECORD BOOK PAGE
Name of Ship: ......................................................................
Distinctive number or letters .............................................
         Date                     Item                           Record of operations/signature of officers in charge
                              (number)



                       Signature of master .............................................................
                RESOLUTIONS ADOPTED BY THE CONFERENCE
                                 RESOLUTION 1
          FUTURE WORK BY THE ORGANIZATION PERTAINING TO THE
     INTERNATIONAL CONVENTION FOR THE CONTROL AND MANAGEMENT OF
                  SHIPS’ BALLAST WATER AND SEDIMENTS
THE CONFERENCE,
    HAVING ADOPTED the International Convention for the Control and Management of Ships'
Ballast Water and Sediments(Convention),
    NOTING that articles 5 and 9 and regulations A-4, A-5, B-1, B-3, B-4, B-5, C-1, D-3 and
D-4 of the Annex to the Convention refer to guidelines or procedures to be developed by the
Organization for the specific purposes identified therein,
    RECOGNIZING the need for the development of these guidelines in order to ensure global and
uniform application of the relevant requirements of the Convention,
    INVITES the Organization to develop as a matter of urgency:
        .1 Guidelines for sediment reception facilities under article 5 and regulation B-5;
        .2 Guidelines for sampling of ballast water under article 9;
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       .3 Guidelines on ballast water management equivalent compliance for
           pleasure and search and rescue craft under regulation A-5;
       .4 Ballast water management plan guidelines under regulation B-1;
       .5 Guidelines for ballast water reception facilities under regulation B-3;
       .6 Guidelines for ballast water exchange under regulation B-4;
       .7 Guidelines for additional measures under regulation C-1 and for risk assessment under
           regulation A-4;
       .8 Guidelines for approval of ballast water management systems under regulation D-3.1;
       .9 Procedure for approval of active substances under regulation D-3.2; and
       .10 Guidelines for prototype ballast water treatment technologies under regulation D-4,
and adopt them, as soon as practicable, and in any case before the entry into force of the
Convention with a view to facilitating global and uniform implementation of the Convention.
                                          RESOLUTION 2
    THE USE OF DECISION MAKING TOOLS WHEN REVIEWING THE STANDARDS
                               PURSUANT TO REGULATION D-5
THE CONFERENCE,
    HAVING ADOPTED the International Convention for the control and Management of Ships'
Ballast Water and Sediments(Convention),
    NOTING that regulation D-5 of the Convention requires that, at a meeting of the Marine
Environment Protection Committee held no later than three years before the earliest effective date
of the standard set forth in regulation D-2, the Committee shall undertake a review which
includes a determination of whether appropriate technologies are available to achieve the standard,
an assessment of the criteria in paragraph 2 of regulation D-5, and an assessment of the
socio-economic effect(s) specifically in relation to the developmental needs of developing countries,
particularly small island developing States,
    RECOGNIZING the value of decision-making tools when preparing complex assessments,
    RECOMMENDS the Organization to apply suitable decision-making tools when conducting the
review of standards in accordance with regulation D-5 of the Convention; and
    INVITE the Member State to advise the Organization on any relevant, robust
decision-making tools to assist it in conduct of such review.
                                          RESOLUTION 3
             PROMOTION OF TECHNICAL CO-OPERATION AND ASSISTANCE
THE CONFERENCE,
    HAVING ADOPTED the International Convention for the Control and Management of Ships'
Ballast Water and Sediments(Convention),
    BEING AWARE that Parties to the Convention will be called upon to give full and complete
effect to its provisions, in order to prevent, minimize and ultimately eliminate the transfer of
harmful aquatic organisms and pathogens through the control and management of ships' ballast
water and sediments,
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