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Briefwisseling tussen de Regering van het Koninkrijk der Nederlanden en de Voedsel- en Landbouworganisatie van de Verenigde Naties (FAO) houdende een verdrag inzake de 29ste zitting van het FAO/WHO Coordinating Committee for Europe, te Den Haag, Nederland, van 30 september tot 3 oktober 2014201413316-07-2014201413316-07-201402-06-2014
  Briefwisseling tussen de Regering van het Koninkrijk der Nederlanden en de Voedsel- en Landbouworganisatie van de Verenigde Naties (FAO) houdende een verdrag inzake de 29ste zitting van het FAO/WHO Coordinating Committee for Europe, te Den Haag, Nederland, van 30 september tot 3 oktober 2014201413316-07-2014201413316-07-201402-06-2014
  
  
  
    Nr.
    I
  
  
  FOOD AND AGRICULTURE ORGANIZATION OF THE UNITED NATIONS
  Rome, 19 March 2014
  Our Ref.: CX-706 (Agm)
  Twenty-ninth Session of the FAO/WHO Coordination Committee for Europe
  The Hague, 30 September – 3 October 2014
  Excellency,
  I have the honour to refer to the letter of 29 October 2013 from the Director-General for Agro of the Ministry of Economic Affairs of the Netherlands, addressed to the Secretary of the FAO/WHO Codex Alimentarius Commission, conveying your Government’s willingness to provide host facilities for the Twenty-ninth Session of the FAO/WHO Coordinating Committee for Europe. It is proposed to hold the session in The Hague from 30 September to 3 October 2014.
  I very much appreciate the generous offer made by your Government.
  The Session is being convened within the framework of the Joint FAO/WHO Food Standards Programme. It is intended to invite all Members of the FAOIWHO Codex Alimentarius Commission within the geographic location of Europe listed in Annex-A1, as well as the international organizations listed in Annex-B, who will attend as appropriate according to their specific field of interest. Any other Member of the Codex Alimentarius Commission (Annex-A2) which does not belong to the geographic location of Europe may attend as an observer.
  Furthermore, other Member Nations or Associate Members of FAO and/or WHO, which are not members of the Codex Alimentarius Commission, or States which, while not Members of FAO or WHO, are members of the United Nations, as well as international organizations in relationship with FAO and/or WHO, may be represented by observers at the Session, should they so request. The total number of participants is expected to be about 150.
  The Session will be conducted in English, French, Spanish and Russian. FAO will be responsible for providing interpretation and translation services for English, French and Spanish, and the Host Government for Russian (see attached standards).
  In order to ensure the smooth functioning of the Session, I should appreciate it if your Government would undertake to apply the following provisions:
  
    
      1.
      The Government will exercise all reasonable care to ensure security on the premises in which the Session takes place and to ensure the safety of the officials of FAO and WHO and participants concerned while on such premises.
      The Government will take whatever steps may be reasonably required in the circumstances to ensure such security and such safety, including such supervision of the premises as may be warranted.
    
    
      2.
      The Government recognizes that the Convention on the Privileges and Immunities of the Specialized Agencies of 21 November 1947 (hereinafter referred to as “the Convention”) will be applicable to the Session. Accordingly, representatives of Governments and officials of FAO and WHO performing official functions in connection with the Session will enjoy the privileges and immunities provided by Articles V and VI of the Convention. FAO declares that participants from organizations listed in Annex B are experts on mission within the meaning of Annex II and VII to the Convention, and consequently it is agreed that they will enjoy the privileges and immunities provided by those Annexes.
    
    
      3.
      Without prejudice to the provisions of the Convention, all persons performing functions in connection with the Session shall enjoy immunity from legal process in respect of words spoken or written in connection with their functions during the Session.
    
    
      4.
      Grant visas and all necessary facilities to delegates, observers and consultants attending the Session, provided that the general conditions governing the granting of visas are fulfilled.
    
    
      5.
      The Government will deal with any action, claim, or other demand against FAO, WHO or its personnel arising out of:
      
        
          (i)
          injury to person or damage to property in the premises provided for the Session;
        
        
          (ii)
          injury to person or damage to property incurred in using the transportation provided by the Government for the Session;
        
        
          (iii)
          the employment by the Government of temporary personnel for the Government.
        
      
      The Government will hold harmless FAO and WHO and its personnel in respect of any such action, claim or demand, unless these damages were caused by gross negligence or intentionally caused by personnel of FAO or WHO.
    
    
      6.
      Without prejudice to their privileges and immunities, it is the duty of all participants enjoying privileges and immunities to respect the laws and regulations of the Netherlands. They also have a duty not to interfere in the internal affairs of the Netherlands.
    
    
      7.
      Any dispute concerning the interpretation or implementation of this Agreement, except for a dispute subject to the appropriate provisions of the Convention or of any other applicable agreement, will, unless the parties otherwise agree, be submitted to a tribunal of three arbitrators, one of whom will be appointed by the Director-General of FAO, one by the Government, and the third, who will be the chairman, by the other two arbitrators. If either party does not appoint an arbitrator within three months of the other party having notified the name of its arbitrator, or if the first two arbitrators do not within three months of the appointment or nomination of the second one of them appoint the chairman, then such arbitrator will be nominated by the President of the International Court of Justice at the request of either party to the dispute. Except as otherwise agreed by the parties, the tribunal shall adopt its own rules of procedure, provide for reimbursement of its members and the distribution of expenses between the parties, and take all decisions by a two-thirds majority. Its decisions on all questions of procedure and substance shall be final and, even if rendered in default of one of the parties, be binding on both of them.
    
  
  I should appreciate receiving your Government’s acceptance by email (Official-Correspondence-Group@fao.org) of the above responsibilities as soon as possible so that invitations and documents may be prepared and issued in good time. This letter and your reply will constitute the Agreement covering the Twenty-ninth Session of the FAO/WHO Coordinating Committee for Europe.
  Accept, Excellency, the assurance of my highest consideration.
  LOUIS GAGNON
  Director Conference, Council and 
  Protocol Affairs Division
  
    Her Excellency
  
  
    Gerda Verburg
  
  
    Ambassador
  
  
    Permanent Representative of the Kingdom of the Netherlands to FAO
  
  
    Rome
  
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    Annex-
    A1
  
  
  CX-706 (Agm) 
  Members of the FAO/WHO Codex Alimentarius Commission within the geographic location of Europe
  Albania
  Armenia
  Austria
  Azerbaijan
  Belarus
  Belgium
  Bosnia and Herzegovina
  Bulgaria
  Croatia
  Cyprus
  Czech Republic
  Denmark
  Estonia
  European Union
  Finland
  France
  Georgia
  Germany
  Greece
  Hungary
  Iceland
  Ireland
  Israel
  Italy
  Kazakhstan
  Kyrgyzstan
  Latvia
  Lithuania
  Luxembourg
  Malta
  Montenegro
  Netherlands
  Norway
  Poland
  Portugal
  Republic of Moldova
  Romania
  Russian Federation
  Serbia
  Slovakia
  Slovenia
  Spain
  Sweden
  Switzerland
  Tajikistan
  The former Yugoslav Republic of Macedonia
  Turkey
  Turkmenistan
  Ukraine
  United Kingdom
  Uzbekistan
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    Annex-
    A2
  
  
  CX-706 (Agm) 
  Membership of the Codex Alimentarius Commission
  
    I. Member Nations: (186)
  
  Afghanistan
  Albania
  Algeria
  Angola
  Antigua and Barbuda
  Argentina
  Armenia
  Australia
  Austria
  Azerbaijan
  Bahamas
  Bahrain
  Bangladesh
  Barbados
  Belarus
  Belgium
  Belize
  Benin
  Bhutan
  Bolivia
  Bosnia and Herzegovina
  Botswana
  Brazil
  Brunei Darussalam
  Bulgaria
  Burkina Faso
  Burundi
  Cambodia
  Cameroon
  Canada
  Cape Verde
  Central African Republic
  Chad
  Chile
  China
  Colombia
  Comoros
  Congo
  Cook Islands
  Costa Rica
  Côte d’Ivoire
  Croatia
  Cuba
  Cyprus
  Czech Republic
  Democratic People’s Republic of Korea
  Democratic Republic of the Congo
  Denmark
  Djibouti
  Dominica
  Dominican Republic
  Ecuador
  Egypt
  El Salvador
  Equatorial Guinea
  Eritrea
  Estonia
  Ethiopia
  Fiji
  Finland
  France
  Gabon
  Gambia
  Georgia
  Germany
  Ghana
  Greece
  Grenada
  Guatemala
  Guinea
  Guinea-Bissau
  Guyana
  Haiti
  Honduras
  Hungary
  Iceland
  India
  Indonesia
  Iran (Islamic Republic of)
  Iraq
  Ireland
  Israel
  Italy
  Jamaica
  Japan
  Jordan
  Kazakhstan
  Kenya
  Kiribati
  Kuwait
  Kyrgyzstan
  Lao People’s Democratic Republic
  Latvia
  Lebanon
  Lesotho
  Liberia
  Libya
  Lithuania
  Luxembourg
  Madagascar
  Malawi
  Malaysia
  Maldives
  Mali
  Malta
  Mauritania
  Mauritius
  Mexico
  Micronesia (Federated States of)
  Moldova
  Mongolia
  Montenegro
  Morocco
  Mozambique
  Myanmar
  Namibia
  Nauru (Republic of)
  Nepal
  Netherlands
  New Zealand
  Nicaragua
  Niger
  Nigeria
  Norway
  Oman
  Pakistan
  Panama
  Papua New Guinea
  Paraguay
  Peru
  Philippines
  Poland
  Portugal
  Qatar
  Republic of Korea
  Republic of Moldova
  Romania
  Russian Federation
   Rwanda
  Saint Kitts and Nevis
  Saint Lucia
  Saint Vincent and the Grenadines
  Samoa
  Sao Tome and Principe
  Saudi Arabia
  Senegal
  Serbia
  Seychelles
  Sierra Leone
  Singapore
  Slovakia
  Slovenia
  Solomon Islands
  Somalia
  South Africa
  Spain
  Sri Lanka
  Sudan
  Suriname
  Swaziland
  Sweden
  Switzerland
  Syrian Arab Republic
  Tajikistan
  Thailand
  The former Yugoslav Republic of Macedonia
  Togo
  Tonga
  Trinidad and Tobago
  Tunisia
  Turkey
  Turkmenistan
  Uganda
  Ukraine
  United Arab Emirates
  United Kingdom
  United Republic of Tanzania
  United States of America
  Uruguay
  Uzbekistan
  Vanuatu
  Venezuela
  Viet Nam
  Yemen
  Zambia
  Zimbabwe
  
    II. Member Organization: (1)
  
  European Union (EU)
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    Annex-
    B
  
  
  CX-706 (Agm) 
  List of organizations to be invited to the 29th Session of the FAO/WHO Coordinating Committee for Europe
  
    UN System
  
  Economic Commission for Africa (ECA)
  Economic Commission for Europe (ECE)
  Economic Commission for Latin America and the Caribbean (ECLAC)
  Economic and Social Commission for Asia and the Pacific (ESCAP)
  Economic and Social Commission for Western Asia (ESCWA)
  International Atomic Energy Agency (IAEA)
  International Network of Food Data Systems (INFOODS)
  International Trade Centre UNCTAD/WTO (ITC)
  Pan American Health Organization (PAHO)
  United Nations (UN)
  United Nations Conference on Trade and Development (UNCTAD)
  United Nations Development Programme (UNDP)
  United Nations Environment Programme (UNEP)
  United Nations Industrial Development Organization (UNIDO)
  World Food Programme (WFP)
  World Trade Organization (WTO)
  
    Intergovernmental Organizations:
  
  Africa Rice Centre (WARDA)
  African Groundnut Council (AGC)
  African Organization for Standardization (ARSO)
  African Union (AU)
  African, Caribbean and Pacific Group of States (ACP Group)
  Arab Industrial Development and Mining Organization (AIDMO)
  Arab Organization for Agricultural Development (AOAD)
  Asian and Pacific Coconut Community (APCC)
  Asociación Latinoamericana de Integración (ALADI)
  Association of Southeast Asian Nations (ASEAN)
  Bureau international des poids et mesures (BIPM)
  Caribbean Community (CARICOM)
  Caribbean Food and Nutrition Institute (CFNI)
  Cocoa Producers’ Alliance (CPA)
  Comité Regional de Sanidad Vegetal del Cono Sur (COSAV)
  Commission internationale des industries agricoles et alimentaires (CIIAA)
  Community of Sahel-Saharan States (CEN-SAD)
  Common Market for Eastern and Southern Africa (COMESA)
  Comunidad Andina (CAN)
  Conseil permanent de la Convention internationale de Stresa sur l’emploi des appellations d’origine et dénominations de fromages (Stresa Convention)
  Conseil phytosanitaire interafricain (CPIA)
  Council of Europe (COE)
  Economic Community of West African States (ECOWAS)
  European and Mediterranean Plant Protection Organization (EPPO)
  European Free Trade Association (EFTA)
  Institut international du froid/International Institute of Refrigeration (IIF/IIR)
  Instituto de Nutrición de Centro América y Panamá (INCAP)
  Inter-American Institute for Cooperation on Agriculture (IICA)
  International Cocoa Organization (ICCO)
  International Coffee Organization (ICO)
  International Olive Oil Council (IOOC)
  International Organisation of Vine and Wine (OIV)
  International Organization of Legal Metrology (OIML)
  International Pepper Community (IPC)
  League of Arab States (LAS)
  Mercado Común del Sur (MERCOSUR)
  Organisation africaine et malgache du café (OAMCAF)
  Organisation for Economic Co-operation and Development (OECD)
  Organization of American States (OAS)
  Organismo Internacional Regional de Sanidad Agropecuaria (OIRSA)
  Pacific Community (PC)
  Secretariat of Central American Economic Integration (SIECA)
  Sistema Económico Latinoamericano (SELA)
  South Asian Association for Regional Cooperation (SAARC)
  Southern African Development Community (SADC)
  Standardization Organization for G.C.C. (GSO)
  Union douanière et économique de l’Afrique centrale (UDEAC)
  West African Economic and Monetary Union (UEMOA)
  World Customs Organization (WCO)
  World Organization for Animal Health (OIE)
  
    International Non-Governmental Organizations:
  
  49th Parallel Biotechnology Consortium (49P)
  American Association of Cereal Chemists (AACC)
  American Oil Chemists’ Society (AOCS)
  American Society for Nutrition (ASN)
  AOAC International (AOAC International)
  ASEAN Vegetable Oils Club (AVOC)
  Asociación Latinoamericana de Avicultura (ALA)
  Asociación Latinoamericana y del Caribe de Ciencia y Tecnología de los Alimentos (Latin American and Caribbean Food Science and Technology Association) (ALACCTA)
  Association des industries des aliments diététiques de l’Union européenne (IDACE)
  Association for International Promotion of Gums (AIPG)
  Association internationale des industries de bouillons et potages (AIIBP) / Federation des
  Associations de L’industrie des Bouillons et Potages de la CEE (FAIBP) (AIIBP/FAIBP)
  Association of American Feed Control Officials (AAFCO)
  Association of European Coeliac Societies (AOECS)
  Association of Manufacturers and Formulators of Enzyme Products (AMFEP)
  Association of the European Self-Medication Industry (AESGP)
  Association of Yoghurts &amp; Live fermented milks (YLFA)
  BIOPOLYMER International (BIOPOLYMER)
  Biotechnology Industry Organization (BIO)
  Collagen Casings Trade Association (CCTA)
  Calorie Control Council (CCC)
  Comité de liaison de l’agrumiculture méditerranéenne (CLAM)
  Comité du commerce des céréales, aliments du bétail, oléagineux, huiles et graisses et agrofournitures de l’Union Européenne (COCERAL)
  Comité européen des fabricants de sucre (CEFS)
  Comisión Panamericana de Nolmas Técnicas (COPANT)
  Confédération des industries agro-alimentaires de l’UE (CIAA)
  Confédération internationale du commerce et des industries des légumes secs (CICILS)
  Consumers International (CI)
  Council for Responsible Nutrition (CRN)
  Council on Amino Acid science (ICAAS)
  Crop Life International (CropLifeInternational)
  EAN International (EAN)
  Early Nutrition Academy (ENA)
  Enzyme Technical Association (ETA)
  EURACHEM
  Euro Commerce (EUROCOMMERCE)
  European Ice Cream Association (EUROGLACES)
  Europe-Africa-Caribbean-Pacific Liaison Committee for the Promotion of Tropical Fruits, Off-Season Vegetables, Flowers, Ornamental Plants and Spices (COLEACP)
  European Animal Protein Association (EAPA)
  European Association for Bioindustries (EUROPABIO)
  European Association of Communications Agencies (EACA)
  European Association of Fruit and Vegetable Processors (PROFEL/OEITFL)
  European Association of Polyol Producers (EPA)
  European Chemical Industry Council (CEFIC)
  European Chilled Food Federation (ECFF)
  European Cocoa Association (ECA)
  European Committee for Standardization (CEN)
  European Committee for Umami (ECU)
  European Consumers’ Organisation (The) (BEUC)1)Observer status to BEUC is granted on the understanding that:a)BEUC will only participate as such in Codex meetings when CI (Consumers International) is not represented;b)At meetings where CI is represented, BEUC can only participate as part of the CI delegation and not speak as BEUC; andc)BEUC can submit written comments only on those issues for which CI docs not submit any comments
  European Dairy Association (EDA)
  European Dehydrators Association (CIDE)
  European Fat Processors and Renderers Association (EFPRA)
  European Federation of Associations of Health Product Manufacturers (EHPM)
  European Federation of Honey Packers and Distributors (FEEDM)
  European Feed Manufacturers’ Federation (FEFAC)
  European Flavour and Fragrance Association (EFFA)
  European Fish Processor Association (AIPCE)
  European Food Emulsifier Manufacturers’ Association (EFEMA)
  European Food and Feed cultures Association (EFFCA)
  European Food Law Association (AEDA/EFLA)
  European Natural SoyFoods Manufacturers Association (ENSA)
  European Network of Childbirth Associations (ENCA)
  European Salt Producers’ Association (EuSalt)
  European Society for Paediatric Gastroenterology Hepatology and Nutrition (ESPGHAN)
  European Starch Industry Association (AAF)
  European Vegetable Protein Federation (EUVEPRO)
  European Wax Federation (EWF)
  Fédération de l’industrie de l’huilerie de la CE (FEDIOL)
  Fédération internationale des associations d’apiculture (APIMONDIA)
  Federation of European Specialty Food Ingredients Industries (ELC)
  Federation of Oils, Seeds and Fats Associations International (FOSFA International)
  Global Alliance for Improved Nutrition (GAIN)
  Grain and Feed Trade Association (GAFTA)
  Greenpeace International (GREENPEACE)
  Groupement des Associations Meunières des Pays de I’UE (GAM)
  Helen Keller International (HKI)
  Honey International Packers Association (HIPA)
  Industry Council for Development (ICD)
  Institut européen des industries de la gomme de caroube (INEC)
  Institute of Food Technologists (IFT)
  International Accreditation Forum (IAF)
  International Alliance of Dietary/Food Supplement Associations (IADSA)
  International Aluminium Institute (IAI)
  International Association for Cereal Science and Technology (IACST)
  International Association for the Development of Natural Gums (AIDGUM)
  International Association of Color Manufacturers (IACM)
  International Association of Consumer Food Organizations (IACFO)
  International Association of Fish Inspectors (IAFI)
  Intergovernmental Authority on Development (IGAD)
  International Baby Food Action Network (IBFAN)
  International Centre for Trade and Sustainable Development (ICTSD)
  International Chamber of Commerce (ICC)
  International Chewing Gum Associations (ICGA)
  International Commission for Uniform Methods of Sugar Analysis (ICUMSA)
  International Commission on Microbiological Specifications for Foods (ICMSF)
  International Confectionery Association (ICA/IOCCC)
  International Cooperative Alliance (ICA)
  International Council of Beverages Associations (ICBA)
  International Council of Bottled Water Associations (ICBWA)
  International Council of Grocery Manufacturers Associations (ICGMA)
  International Dairy Federation (IDF/FIL)
  International Diabetes Federation (IDF/FID)
  International Egg Commission (IEC)
  International Federation for Animal Health (IFAH)
  International Federation of Fruit Juice Producers (IFU)
  International Federation of Margarine Associations (IFMA)
  International Federation of Organic Agriculture Movements (IFOAM)
  International Federation of Produce Standards (IFPS)
  International Federation of Wines and Spirits (FIVS)
  International Feed Industry Federation (IFIF)
  International Food Additives Council (IFAC)
  International Food Policy Research Institute (IFPRI)
  International Frozen Foods Association (IFFA)
  International Glutamate Technical Committee (IGTC)
  International Hydrolyzed Protein Council (IHPC)
  International Lactation Consultant Association (ILCA)
  International Life Sciences Institute (ILSI)
  International Nut and Dried Fruit Council Foundation (INC)
  International Organization for Standardization (ISO)
  International Organization of Spice Trade Associations (IOSTA)
  International Organization of the Flavour Industry (IOFI)
  International Pectin Producers’ Association (IPPA)
  International Probiotics Association (IPA)
  International Poultry Council (IPC)
  International Seed Federation (ISF)
  International Society of Citriculture (ISC)
  International Special Dietary Foods Industries (ISDI)
  International Sweeteners Association (ISA)
  International Union of Food Science and Technology (IUFoST)
  International Union of Microbiological Societies (IUMS)
  International Union of Nutritional Sciences (IUNS)
  International Union of Pure and Applied Chemistry (IUPAC)
  International Wheat Gluten Association (IWGA)
  Liaison Center for the Meat Processing Industry in the European Union (CLITRAVI)
  Latin American Association of National Agrochemical Industries (ALINA)
  National Health Federation (NHF)
  Natural Food Colours Association NATCOL)
  Nordic Committee on Food Analysis (NMKL)
  Organisation Européenne des Industries transformatrices de fruits et légumes (OEIFTL)
  Pesticides Action Network (PAN)
  Public Research and Regulation Initiative (PRRI)
  Safe Supply of Affordable Food Everywhere (SSAFE)
  The International Federation of Environmental Health (IFEH)
  Transfrigoroute International (TI)
  United States Pharmacopeia1 Convention (USP)
  Working Group on Prolamin Analysis and Toxicity (WGPAT)
  World Association for Animal Production (WAAP)
  World Association of Seaweed Producers (MARINALG International)
  World Federation of Advertizers (WFA)
  World Medical Association (WMA)
  World Processing Tomato Council (WPTC)
  World Renderers Organization (WRO)
  World Self-Medication Industry (WSMI)
  World Sugar Research Organization (WSRO)
  World Veterinary Association (WVA)
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    Minimum standards for simultaneous interpretation equipment2)It shall be understood that these standards are for mobile equipment but can also be considered as the strict minimum for fitted installations already built. If any new Conference facility is planned, a copy of International Standard ISO-2603 should be obtained from the International Organization for Standardization.
  
  
  In cases where the Host Government provides simultaneous interpretation equipment for FAO sessions, conferences or seminars, the following minimum standards will apply:
  
    EQUIPMENT IN THE MEETING HALL
  
  
    
      1.
      Listening Equipment: Listeners shall be provided with a receiver fitted with a channel selector and volume control, and with a light, comfortable and sensitive headset.
      The receiver shall include one channel for each language used in the meeting, plus one for the original language, so that participants can listen to a speaker either:
      
        
          •
          directly by selecting the original language channel; or:
        
        
          •
          through interpretation by selecting the appropriate channel.
        
      
    
    
      2.
      Speech reinforcement equipment: In the presence of a public address system, its volume control shall be completely independent from that of the simultaneous interpretation system so that lowering the volume of the public address system shall not reduce the sound level supplied to the interpreters through their headsets.
    
    
      3.
      Sound quality: When the conference hall is occupied and the installation is in working order, all the links in the chain “speaker-control box-interpreter’s headsets” must provide the correct reproduction of audio-frequencies between 150 and 12000 Hz.
    
    
      4.
      Microphones: At least one moveable tabletop microphone shall be provided for each 3 participants. The microphone shall incorporate an on/off switch and a clearly visible warning light to show when the microphone is on.
      If microphones are operated by participants, the microphone circuits shall be arranged so that:
      
        
          •
          not more than one microphone can be on at any given moment;
        
        
          •
          the Chairman’s position is provided with the means of cutting out all other microphones in the hall.
        
      
      If the microphones are not operated by participants, the control panel shall he placed so that its operator has full visibility of the hall and is close to the interpreters.
    
    
      5.
      Visual Aids: Visual aids for the participants, such as screens or blackboards, shall be positioned so as to be easily visible from the interpreters’ booths.
    
    
      6.
      If there is a podium it should also be fitted with one standing microphone and lectern for formal speeches.
    
  
  
    INTERPRETERS' BOOTHS
  
  
    
      7.
      Dimensions and layout: For dimensions and layout, see sketch on page 4.
    
    
      8.
      Construction and sound insulation: The booths shall be built so as to keep spurious noise transmission between booths and hall to a minimum.
      Materials should be selected for their soundproofing qualities and should be nonirritating (to eyes, skin and respiratory tract), antistatic and fire-retardant. Walls should be of sandwich construction with a sound-absorbing material between the outer layers. The interior of the booth shall be lined with a sound-absorbing material.
    
    
      9.
      Ventilation/air-conditioning: Adequate ventilation/air-conditioning of the booths is essential. The air should be completely renewed at least 7 times per hour.
    
    
      10.
      Equipment: See sketch on page 4.
      The control panel shall be fitted with the following controls for each interpreter:
      
        
          •
          Channel selector for listening to the original language and, in relay, to the interpreters from the other booths;
        
        
          •
          Volume control knob;
        
        
          •
          On/off switch for microphone, with warning light to show when microphone is on;
        
        
          •
          Muting key (“cough button”).
        
      
      A tone control and outgoing channel selection with warning lights are useful and even essential in one or more booths for meetings where Arabic or Chinese is spoken.
      Example: A meeting with Arabic, English and French.
      Three booths: Arabic, English and French each equipped with the standard incoming (original language) channel and outgoing (interpretation) channel.
      In this case, the Arabic booth, in addition to its standard outgoing Arabic interpretation channel, should be wired up so as to have access to the English and French interpretation channels of the system. This will enable the interpreters sitting in the Arabic booth to interpret from Arabic (when Arabic is spoken) into either English or French from their own booths through one or other of these two channels.
      Each interpreter shall have:
      
        
          •
          a microphone (hand-held microphones are unacceptable).
        
        
          •
          a light (maximum weight 150 grams) comfortable and sensitive headset (stethoscope-type, single-ear type, or types with pads fully enclosing the ears are unacceptable).
        
        
          •
          a desk lamp with on/off switch to light the tabletop (overhead fluorescent tubes are unacceptable).
        
        
          •
          a comfortable chair, preferably height-adjustable.
        
      
    
    
      11.
      Location: Booths shall be located so as to afford a complete view of participants, podium and screen or blackboard. If installed on the meeting hall floor, they should be raised about 50 centimetres above floor level. A direct view of the hall is essential: no system using closed-circuit television is acceptable.
      Booths shall be located away from sources of noise like air-conditioning plants, generators, delegates’ lounge and should be 2 metres clear of the nearest participant.
    
  
  
    INTERPRETERS' BOOTH
  
  
    Rear Elevation
  
  
    
  
  
    Two typical booth arrangements
  
  To nearest participant: 2.00
  Microphones and lamps should have some form of flexible neck.
  
    NOTES
  
  Windows: double-glazed; front window right across booth;
  Table: strong enough to take weight of control panel + documents + two interpreters leaning on it: minimum effective depth 0.30; table extends right across booth;
  Access: Outward opening rear door or heavy curtain;
  Ventilation: silent roof fan; rear intake vents.
  
    
  
  N.B. Care should be taken not to place the booths anywhere that would hinder exit in case of emergency.
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    Nr.
    II
  
  
  PERMANENT REPRESENTATION OF THE KINGDOM OF THE NETHERLANDS TO THE UN ORGANISATIONS FOR FOOD AND AGRICULTURE
  Rome, 2 June 2014
  Our reference: Rof-2014/055
  Re Host Government Agreement / CX-706 (Agm): 29th Session of the FAO/WHO Coordinating Committee for Europe 
  (The Hague, Netherlands, 30 September – 3 October 2014)
  Dear Mr Gagnon,
  I have the honour to refer to your letter reference CX-706(Agm) of 19 March 2014, relating to an Agreement to be concluded between the Government of the Kingdom of the Netherlands and the Food and Agriculture Organization of the United Nations (FAO) concerning the Twenty-ninth Session of the FAO/WHO Coordination Committee for Europe which is scheduled to be held in The Hague, the Netherlands, from 30 September to 3 October 2014.
  I am authorized by the Government of the Netherlands to state that it agrees to the proposals formulated in your letter of 19 March 2014 (including its Annexes), regarding the organization of the Session. Further, I am authorized to state that the Government of the Netherlands considers your letter and this reply as together constituting an Agreement between the Kingdom of the Netherlands and the Food and Agriculture Organization of the United Nations (FAO) in respect of the Twenty-ninth Session of the FAO/WHO Coordination Committee for Europe, which shall enter into force on the date of this reply and shall remain in force for the duration of the Session and for such additional period as is necessary for its preparation and winding up, the total duration of this Agreement, however, not to exceed one year.
  Please accept, Sir, the assurances of my highest consideration.
  Yours sincerely,
  GERDA VERBURG
  Ambassador
  Permanent Representa-
  tive of the Netherlands
  
    Mr Louis Gagnon
  
  
    Director
  
  
    Conference, Council and Protocol Affairs Division Food and 
  
  
    Agricultural Organization of the UN
  
  
    Via delle Terme di Caracalla
  
  
    Rome
  
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