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Briefwisseling houdende een verdrag tussen de Regering van het Koninkrijk der Nederlanden en het Internationaal Agentschap voor Atoomenergie (IAEA) inzake de gezamenlijke IAEA-JRC/EC technische bijeenkomst over "Assessment of Safety of Operating Nuclear Power Plants" te Petten, Nederland, van 3 tot 5 december 2012 201216620-09-2012201216620-09-201223-08-2012
  Briefwisseling houdende een verdrag tussen de Regering van het Koninkrijk der Nederlanden en het Internationaal Agentschap voor Atoomenergie (IAEA) inzake de gezamenlijke IAEA-JRC/EC technische bijeenkomst over "Assessment of Safety of Operating Nuclear Power Plants" te Petten, Nederland, van 3 tot 5 december 2012 201216620-09-2012201216620-09-201223-08-2012
  
  
  
    Nr.
    I
  
  
  INTERNATIONAL ATOMIC ENERGY AGENCY
  2012-08-01
  In reply please refer to: 621-I2-TM-43466
  Sir,
  I have the honour to inform you that the International Atomic Energy Agency (lAEA) is planning to hold a Joint IAEA-JRC/EC Technical Meeting on Assessment of Safety of Operating Nuclear Power Plants, from 3 to 5 December 2012. The purpose of the meeting is to provide an international forum to review and exchange international and national assessment results. The following objectives will be implemented during the meeting:
  
    
      –
      to share international experiences and lessons learned, as well as to exchange views on methods and strategies to implement recommendations drawn in the assessments;
    
    
      –
      to develop strategy and guidance for verification of effectiveness of implementation; and
    
    
      –
      to strengthen the international networking of operational and regulatory specialists in the analysis of the Fukushima accident.
    
  
  Approximately 28 persons from 28 nominating countries and 2 international organizations are expected to attend, as well as representative(s) from the IAEA.
  Informal discussions held with Mr Marc Noel, Nuclear Programme Coordinator, Institute for Energy and Transport, Joint Research Centre-European Commission (JRC-EC), Westerduinweg 3, P.O. Box 2, 1755 ZG Petten (Tel: +31-224-56-5239, Email: marc.noel@ec.europa.eu) have indicated that suitable premises and facilities could be made available at JRC-EC head office in Petten, the Netherlands.
  I have the honour to enquire whether your Government would wish to host this meeting and, of so, whether your Government would agree to make the following arrangements:
  
    
      1.
      The Government of the Netherlands (hereinafter referred to as the Government) will accord to the IAEA, its property, funds and assets, and to the officials of the IAEA and participants officially designated to attend the meeting in their official capacities, and to members of the immediate families of such persons, the privileges and immunities contained in the Agreement on the Privileges and lmmunities of the International Atomic Energy Agency, which was accepted by the Government on 29 August 1963.
    
    
      2.
      The Government will accord to the officials and participants mentioned above every facility necessary for the performance of their functions in connection with the meeting, including entering, remaining in and leaving the Netherlands. The Government will issue any necessary visas as expeditiously as possible and, where the legislation of the Netherlands permits, free of charge. The Government, however, reserves the right to deny, irrespective of nationality, visas to individual participants for national security reasons. Annex A contains the list of Member States and international organizations to be invited to participate in the meeting.
      The IAEA will inform the Government promptly of all persons officially designated to attend the meeting. The IAEA will also advise such persons to apply for visas, if necessary, in good time before the opening date of the meeting, and the Government is expected to issue such visas promptly so as to allow them to attend the meeting.
    
    
      3.
      The Government will facilitate customs formalities for the persons referred to above when they enter and leave the Netherlands.
    
    
      4.
      The Government will, at no cost to the IAEA, make adequate and appropriate premises and facilities available for the entire duration of the meeting as listed in Annex B.
    
    
      5.
      The Government will exercise reasonable care to ensure security on the premises where the meeting takes place and to ensure the safety of the persons mentioned in paragraph 1 above while they are on those premises. The Government will take whatever steps may be reasonable in the circumstances to ensure such security and safety, including such supervision of the premises as may be warranted.
    
  
  Mr Ki-Sig Kang of the Division of Nuclear Power has been appointed Scientific Secretary of the meeting.
  Should your Government wish to host this meeting, I would be grateful if you would inform me in writing of your Government's agreement to the above enumerated points by 24 August 2012 so as to enable the Secretariat to proceed with timely arrangements.
  Accept, Sir, the assurances of my highest consideration.
  
    
      ALEXANDER BYCHKOV
    
    
      Deputy Director General
    
    
      Head of the Department of Nuclear Energy
    
    
      
         For the DIRECTOR GENERAL
      
    
  
  Enclosures:
  
    Annex A: List of Member States and Organizations to be Invited
  
  
    Annex B: List of Facilities and Resources to be Provided by the Government Free of Charge
  
  
    H.E. Mr. Alphons Hamer
  
  
    Ambassador
  
  
    Resident Representative of the Netherlands to the IAEA
  
  
    Opernring 5/7th floor
  
  
    1010 VIENNA
  
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    Annex
    A
    List of Member States and Organizations to be Invited
  
  
  Joint IAEA-JRC/EC Technical Meeting on Assessment of Safety of Operating Nuclear Power Plants 
  Joint Research Centre-European Commission Head Office 
  Petten, the Netherlands 
  3 to 5 December 2012 
  Ref. No. 621-I2-TM-43466
  
    Member States
  
  
    
      Argentina
    
    
      Armenia
    
    
      Belgium
    
    
      Brazil
    
    
      Bulgaria
    
    
      Canada
    
    
      China, People’s Republic of
    
    
      Czech Republic
    
    
      Finland
    
    
      France
    
    
      Germany
    
    
      Hungary
    
    
      India
    
    
      Japan
    
    
      Korea, Republic of
    
    
      Mexico
    
    
      Netherlands
    
    
      Pakistan
    
    
      Romania
    
    
      Russian Federation
    
    
      Slovak Republic
    
    
      Slovenia
    
    
      South Africa
    
    
      Spain
    
    
      Sweden
    
    
      Switzerland
    
    
      Ukraine
    
    
      United Kingdom
    
    
      United States of America
    
  
  
    Organizations
  
  
    
      OECD Nuclear Energy Agency (OECD-NEA)
    
    
      World Association of Nuclear Operators (WANO) Coordinating Centre
    
  
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    Annex
    B
    List of Facilities and Recourses to be Provided by the Government Free of Charge Joint IAEA-JRC/EC Technical Meeting on Assessment of Safety of Operating Nuclear Power Plants
  
  
  Joint Research Centre-European Commission Head Office
   Petten, the Netherlands 
  3 to 5 December 2012 
  Ref. No. 621-I2-TM-43466
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    1
    Premises
  
  
    
      –
      Meeting room with accommodation for 30 persons; and
    
    
      –
      Briefing room with accommodation for 30 persons.
    
  
  The above premises should be fully furnished and equipped and placed at the exclusive disposal of the IAEA from 2 until 5 December, inclusive.
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    2
    Equipment
  
  
    
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      Two microphones on the Chairman's table, one microphone and one neck microphone for the speaker on the lectern and a sufficient number of microphones distributed throughout the meeting room (and connected to the recording equipment if the meeting is being recorded);
    
    
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      One photocopying machine (rapid and easy to operate);
    
    
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      One data projector for PowerPoint presentation;
    
    
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      One screen;
    
    
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      One personal computer;
    
    
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      One printer;
    
    
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      Two flip charts;
    
    
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      Decorations and signs as necessary; and
    
    
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      Internet connection, wireless connection, if possible.
    
  
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    3
    Personnel
  
  
    
      –
      One secretary/conference clerk fluent in English to assist the IAEA Scientific Secretary;
    
    
      –
      Staff needed to prepare, install and operate the technical facilities and equipment; and
    
    
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      One conference clerk for the meeting room.
    
  
  The above personnel should be available from 2 until 5 December inclusive.
  In addition to the above specific tasks, all servicing staff must be prepared to perform other duties in connection with the preparation and running of the meeting, and to provide assistance in compiling and distributing documents whenever necessary.
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    Nr.
    II
  
  
  PERMANENT MISSION OF THE KINGDOM OF THE NETHERLANDS VIENNA 
  Vienna, 23 August 2012
  Re Joint IAEA-JRC/EC Technical Meeting on Assessment of Safety of Operating Nuclear Power Plants, 3-5 December 2012
  Sir,
  I have the honour to refer to your letter reference 621-I2-TM-43466 of 1 August 2012, relating to an Agreement to be concluded between the Government of the Kingdom of the Netherlands and the International Atomic Energy Agency (IAEA) concerning the Joint IAEA-JRC/EC Technical Meeting on Assessment of Safety of Operating Nuclear Power Plants, which is scheduled to be held in Petten, the Netherlands, from 3 to 5 December 2012, which reads as follows:
  
    (Zoals in Nr. I)
  
  I am authorized by the Government of the Kingdom of the Netherlands to state that it agrees to the proposals regarding the organization of the meeting. Further, I am authorized to state that the Government of the Kingdom of the Netherlands considers your letter and this reply as together constituting an Agreement between the Government of the Kingdom of the Netherlands and the IAEA concerning the Joint IAEA-JRC/EC Technical Meeting on Assessment of Safety of Operating Nuclear Power Plants, which shall enter into force on the date of this reply and shall remain in force for the duration of the meeting and for such additional period as is necessary for its preparation and winding up, the total duration of this Agreement, however, not to exceed one year.
  Please accept, Sir, the assurances of my highest consideration.
  
    
      MARJOLIJN VAN DEELEN
    
    
      Counsellor
    
    
      
        Deputy Resident Representative 
      
    
  
  
    Mr. Alexander Bychkov
  
  
    Deputy Director General
  
  
    Head of the Department of Nuclear Energy International Atomic Energy Agency
  
  
    Vienna International Centre
  
  
    Vienna
  
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