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URL: data/BWBV0003664/2009-10-08_0/xml/BWBV0003664_2009-10-08_0.xml

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Briefwisseling houdende een verdrag tussen de Regering van het Koninkrijk der Nederlanden en het Internationaal Agentschap voor Atoomenergie (IAEA) inzake een technische bijeenkomst over het “Incident Reporting System for Research Reactors (IRSRR)”200920820-11-2009200920820-11-200908-10-2009
  Briefwisseling houdende een verdrag tussen de Regering van het Koninkrijk der Nederlanden en het Internationaal Agentschap voor Atoomenergie (IAEA) inzake een technische bijeenkomst over het “Incident Reporting System for Research Reactors (IRSRR)”200920820-11-2009200920820-11-200908-10-2009
  
  
  
    Nr.
    I
  
  
  INTERNATIONAL ATOMIC ENERGY AGENCY
  Vienna, 10 July 2009
  In reply please refer to: J7-TM-37079
  Sir,
  I have the honour to inform you that the International Atomic Energy Agency (IAEA) is planning to hold a Technical Meeting on Incident Reporting System for Research Reactors (IRSRR) from 16 to 20 November 2009.
  The purposes of the meeting are:
  
    
      –
      To exchange information on safety significant events in research reactors;
    
    
      –
      To provide training in incident investigation to the IRSRR coordinators;
    
    
      –
      To provide training regarding the upgraded IRSRR; and
    
    
      –
      To discuss and clarify future actions for effective use of the IRSRR.
    
  
  Approximately 50 persons from 40 countries are expected to attend, as well as representative(s) from the IAEA.
  Informal discussions held with Mr. Peter van Balen, Nuclear Research &amp; consultancy Group (NRG) have indicated that suitable premises and facilities could be made available at NRG in Petten.
  I have the honour to enquire whether your Government would wish to host this meeting and, if so, whether your Government would agree to make the following arrangements:
  
    
      1.
      The Government of the Netherlands (hereinafter referred to as the Government) will accord to the IAEA, its property, funds and assets, and to the officials of the IAEA and participants officially designated to attend the meeting in their official capacities, and to members of the immediate families of such persons, the privileges and immunities contained in the Agreement on the Privileges and Immunities of the International Atomic Energy Agency, which was accepted by the Government on 29 August 1963.
    
    
      2.
      The Government will accord to the officials and participants mentioned above every facility necessary for the performance of their functions in connection with the meeting, including entering, remaining in and leaving the Netherlands. The Government will issue any necessary visas as expeditiously as possible and, where the legislation of the Netherlands permits, free of charge. The Government, however, reserves the right to deny, irrespective of nationality, visas to individual participants for national security reasons. Annex A contains the list of Member States to be invited to participate in the meeting.
      The IAEA will inform the Government promptly of all persons officially designated to attend the meeting. The IAEA will also advise such persons to apply for visas, if necessary, in good time before the opening date of the meeting, and the Government is expected to issue such visas promptly so as to allow them to attend the meeting.
    
    
      3.
      The Government will facilitate customs formalities for the persons referred to above when they enter and leave the Netherlands.
    
    
      4.
      The Government will, at no cost to the IAEA, make adequate and appropriate premises and facilities available for the entire duration of the meeting as listed in Annex B.
    
    
      5.
      The Government will exercise reasonable care to ensure security on the premises where the meeting takes place and to ensure the safety of the persons mentioned in paragraph 1 while they are on those premises. The Government will take whatever steps may be reasonable in the circumstances to ensure such security and safety, including such supervision of the premises as may be warranted.
    
  
  Mr. Jeannot Boogaard of the Department of Nuclear Safety and Security has been appointed Scientific Secretary of the meeting.
  Should your Government wish to host this meeting, I would be grateful if you would inform me in writing of your Government’s agreement to the above enumerated points by 7 August 2009 so as to enable the Secretariat to proceed with timely arrangements.
  Accept, Sir, the assurances of my highest consideration.
  TOMIHIRO TANIGUCHI
  Deputy Director General
  Head of Department of Nuclear Safety and Security
  
    For the DIRECTOR GENERAL
  
  Enclosures:
  
    Annex A: List of Member States to be invited
  
    Annex B: List of Facilities and resources
  Information Sheet
  
    H.E. Mr Alphons Hamer
  
  
    Ambassador
  
  
    Resident Representative of the Netherlands to the International Atomic Energy Agency
  
  
    Opernring 5/ 7th floor
  
  
    1010 VIENNA
  
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    Annex
    A
    List of Member States to be Invited
    
      Technical Meeting on Incident Reporting System for Research Reactors (IRSRR) J7-TM-37079
    
  
  
  
    Petten, The Netherlands, 16–20 November 2009
  
  
    
      
      
      
      
        
          
            Argentina (Argentine Republic)
          
          
            Hungary, Republic of
          
          
            Philippines, Republic of the
          
        
        
          
          
          
        
        
          
            Austria, Republic of
          
          
            Indonesia
          
          
            Poland, Republic of
          
        
        
          
          
          
        
        
          
            Australia
          
          
            Iran, Islamic Republic of
          
          
            Portugal (Portuguese Republic)
          
        
        
          
          
          
        
        
          
            Bangladesh, People’s Republic of
          
          
            Iraq, Republic of
          
          
            Romania
          
        
        
          
          
          
        
        
          
            Brazil, Federative Republic of
          
          
            Italy
          
          
            Russian Federation
          
        
        
          
          
          
        
        
          
            Belgium, Kingdom of
          
          
            Jamaica
          
          
            Serbia
          
        
        
          
          
          
        
        
          
            Bulgaria
          
          
            Japan
          
          
            Slovenia, Republic of
          
        
        
          
          
          
        
        
          
            Canada
          
          
            Jordan, Hashemite Kingdom of
          
          
            South Africa, Republic of
          
        
        
          
          
          
        
        
          
            Chile, Republic of
          
          
            Korea, Republic of
          
          
            Syrian Arab Republic
          
        
        
          
          
          
        
        
          
            China, People’s Republic of
          
          
            Latvia, Republic of
          
          
            Thailand, Kingdom of
          
        
        
          
          
          
        
        
          
            Czech Republic
          
          
            Malaysia
          
          
            Tunisia, Republic of
          
        
        
          
          
          
        
        
          
            Democratic Republic of the Congo
          
          
            Mexico (United Mexican States)
          
          
            Turkey, Republic of
          
        
        
          
          
          
        
        
          
            Egypt, Arab Republic of
          
          
            Morocco, Kingdom of
          
          
            Ukraine
          
        
        
          
          
          
        
        
          
            Finland, Republic of
          
          
            Netherlands, Kingdom of the
          
          
            United Kingdom of Great Britain and Northern Ireland
          
        
        
          
          
          
        
        
          
            Germany, Federal Republic of
          
          
            Nigeria
          
          
            United States of America
          
        
        
          
          
          
        
        
          
            Ghana, Republic of
          
          
            Norway, Kingdom of
          
          
            Vietnam, Socialist Republic of
          
        
        
          
          
          
        
        
          
            Greece (Hellenic Republic)
          
          
            Pakistan, Islamic Republic of
          
          
        
      
    
  
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    Annex
    B
    List of Facilities and Resources to be provided by the Host Government Free of Charge
    
      Technical Meeting on Incident Reporting System for Research Reactors (IRSRR) J7-TM-37079
    
  
  
  
    Petten, The Netherlands, 16–20 November 2009
  
  
    
      1.
      Premises
      
        
          –
          Meeting room with accommodation for 50 to 60 persons
        
        
          –
          Subgroup rooms (as discussed with the Scientific Secretary)
        
      
      The above premises should be fully furnished and equipped and placed at the exclusive disposal of the IAEA from 16 November until 20 November 2009, inclusive.
    
    
      2.
      Equipment
      
        
          –
          Two microphones
        
        
          –
          One data projector for PowerPoint presentation
        
        
          –
          One screen
        
        
          –
          One personal computer
        
        
          –
          One flip chart
        
        
          –
          Decorations and signs as necessary
        
        
          –
          Internet connection, wireless connection, if possible
        
      
    
    
      3.
      Personnel
      
        
          –
          One secretary/conference clerk fluent in English to assist the IAEA Scientific Secretary
        
        
          –
          Staff needed to prepare, install and operate the technical facilities and equipment
        
      
      The above personnel should be available from 16 November until 20 November 2009 inclusive.
      In addition to the above specific tasks, all servicing staff must be prepared to perform other duties in connection with the preparation and running of the meeting, and to provide assistance in compiling and distributing documents whenever necessary.
    
  
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    Nr.
    II
  
  
  PERMANENT MISSION OF THE NETHERLANDS TO THE UN
  Vienna, 8 October 2009
  Re: IAEA Technical Meeting in Incident Reporting System for Research Reactors (IRSRR), Petten, The Netherlands, 16 to 20 November 2009
  Sir,
  I have the honour to refer to your letter reference J7-TM-37079 of 10 July 2009, relating to an agreement to be concluded between the Government of the Kingdom of the Netherlands and the International Atomic Energy Agency (IAEA) concerning the Technical Meeting in Incident Reporting System for Research reactors (IRSRR), which is scheduled to be held in Petten, the Netherlands, from 16 to 20 November 2009, which reads as follows:
  
    (Zoals in Brief Nr. I)
  
  I am authorized by the Government of the Kingdom of the Netherlands to state that it agrees to the proposals regarding the organization of the Technical Meeting. This consent will not imply any other financial commitments for the Government of the Kingdom of the Netherlands than those stated in your letter, including the Annex B thereto. Further, I am authorized to state that the Government of the Kingdom of the Netherlands considers your letter and my reply as together constituting an Agreement between the Government of the Kingdom of the Netherlands and the IAEA in respect of the Technical Meeting in Incident Reporting System for Research Reactors (IRSRR), which shall enter into force on the date of this reply and shall remain in force for the duration of the Workshop and for such additional period as is necessary for its preparation and winding up, the total duration of this Agreement, however, not to exceed one year.
  Please accept, Sir, the assurances of my highest consideration.
  ALPHONS HAMER
  Ambassador, Permanent Representative
  
    Mr Tomihiro Taniguchi
  
  
    Deputy Director General
  
  
    Head of Department of Nuclear Safety and Security International Atomic Energy Agency
  
  
    Vienna International Centre
  
  
    Vienna
  
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