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BWBV0006210_2013-04-26_0
  Briefwisseling houdende een verdrag tussen de Regering van het Koninkrijk der Nederlanden en het Internationaal Agentschap voor Atoomenergie (IAEA) inzake de IAEA trainingsbijeenkomst/-workshop over "Naturally Occurring Radioactive Materials (NORM)" te Petten, Nederland, van 7 tot 11 oktober 2013 201311719-07-2013201311719-07-201326-04-2013
  Briefwisseling houdende een verdrag tussen de Regering van het Koninkrijk der Nederlanden en het Internationaal Agentschap voor Atoomenergie (IAEA) inzake de IAEA trainingsbijeenkomst/-workshop over "Naturally Occurring Radioactive Materials (NORM)" te Petten, Nederland, van 7 tot 11 oktober 2013 201311719-07-2013201311719-07-201326-04-2013
  
  
  
    Nr.
    I
  
  
  INTERNATIONAL ATOMIC ENERGY AGENCY 
  Vienna, 8 October 2012
  In reply please refer to: 652-T2-TR45278
  Sir,
  I have the honour to inform you that the International Atomic Energy Agency (IAEA) is planning to hold a Training Meeting/Workshop on Naturally Radioactive Occurring Materials (NORM), from 28 January to 1 February 2013. The purpose of the training meeting/workshop is to present and discuss the developed solutions in the Netherlands for radiological as well as toxic problems of different NORM materials. Approximately 70 persons from 76 nominating countries are expected to attend, as well as representative(s) from the IAEA.
  Informal discussions held with Mr Leo van Velzen from the Nuclear Research &amp; Consultancy Group (NRG) (Tel: +31 263568593, Email: vanvelzen@nrg.eu) have indicated that suitable premises and facilities could be made available at the premises of NRG in Petten, the Netherlands.
  I have the honour to enquire whether your Government would wish to host this training meeting/workshop and, if so, whether your Government would agree to make the following arrangements:
  
    
      1.
      The Government of the Netherlands (hereinafter referred to as the Government) will accord to the IAEA, its property, funds and assets, and to the officials of the IAEA and participants officially designated to attend the training meeting/workshop in their official capacities, and to members of the immediate families of such persons, the privileges and immunities contained in the Agreement on the Privileges and Immunities of the International Atomic Energy Agency, which was accepted by the Government on 29 August 1963.
    
    
      2.
      The Government will accord to the officials and participants mentioned above every facility necessary for the performance of their functions in connection with the training meeting/workshop, including entering, remaining in and leaving the Netherlands. The Government will issue any necessary visas as expeditiously as possible and, where the legislation of the Netherlands permits, free of charge. The Government, however, reserves the right to deny, irrespective of nationality, visas to individual participants for national security reasons. Annex A contains the list of Member States to be invited to participate in the training meeting/workshop.
      The IAEA will inform the Government promptly of all persons officially designated to attend the training meeting/workshop. The IAEA will also advise such persons to apply for visas, if necessary, in good time before the opening date of the training meeting/workshop, and the Government is expected to issue such visas promptly so as to allow them to attend the meeting/workshop.
    
    
      3.
      The Government will facilitate customs formalities for the persons referred to above when they enter and leave the Netherlands.
    
    
      4.
      The Government will, at no cost to the IAEA, make adequate and appropriate premises and facilities available for the entire duration of the training meeting/workshop as listed in Annex B.
    
    
      5.
      The Government will exercise reasonable care to ensure security on the premises where the training meeting/workshop takes place and to ensure the safety of the persons mentioned in paragraph 1 above while they are on those premises. The Government will take whatever steps may be reasonable in the circumstances to ensure such security and safety, including such supervision of the premises as may be warranted.
    
  
  Mr Horst Monken Fernandes of the Division of Nuclear Fuel Cycle and Waste Technology has been appointed Scientific Secretary of the training meeting/workshop.
  Should your Government wish to host this training meeting/workshop, I would be grateful if you would inform me in writing of your Government's agreement to the above enumerated points by 24 October 2012 so as to enable the Secretariat to proceed with timely arrangements.
  Accept, Sir, the assurances of my highest consideration.
  ALEXANDER BYCHKOV
  Deputy Director General 
  Head of the Department of Nuclear 
  Energy
  
    For the DIRECTOR GENERAL
  
  
    HE Mr Peter Van Wulfften Palthe
  
  
    Ambassador
  
  
    Resident Representative of the Netherlands to the IAEA
  
  
    Opernring 5/7th Floor
  
  
    1010 VIENNA
  
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    Nr.
    II
  
  
  INTERNATIONAL ATOMIC ENERGY AGENCY
  Vienna, 22 April 2013
  In reply please refer to: 652-T2-TR-45278
  Sir, 
  I have the honour to refer to my letter of 8 October 2012 related to the organization of the Training Meeting/Workshop on Naturally Occurring Radioactive Materials (NORM) which your Government has been invited to host in Petten, Netherlands from 28 January to 1 February 2013.
  The Training Meeting/Workshop was originally planned to take place from 28 January to 31 February 2013 and has now been rescheduled, in consultation with the host organization, Nuclear Research Consultancy Group (NRG) in Petten, to take place from 7 to 11 October 2013, in order to better organize the event.
  Should your Government wish to host the Training Meeting/Workshop on the new dates and if the Government accepts the points enumerated in my letter of 8 October 2012, I would be grateful to receive in writing your Government's agreement by 15 June 2013, so that the Secretariat may make the necessary arrangements. Mr Horst Monken Fernandes of the Division of Nuclear Fuel Cycle and Waste Technology, the Scientific Secretary, will provide liaison between the IAEA and the local hosts of the Training Meeting/Workshop.
  Accept, Sir, the assurances of my highest consideration.
  ALEXANDER BYCHKOV
  Deputy Director General 
  Head of the Department of Nuclear 
  Energy
  
    For the DIRECTOR GENERAL
  
  Enclosures:
  
    Annex A: List of Member States to be Invited
  
    Annex B: Proposed Arrangements
  
    HE Mr Peter P. Van Wulfften Palthe
  
  
    Ambassador
  
  
    Resident Representative of the Netherlands to the IAEA
  
  
    Opernring 5/7th Floor
  
  
    1010 VIENNA
  
  
    AUSTRIA
  
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    Annex
    A
    List of Member States to be Invited
    
      Training Meeting/Workshop on Naturally Occurring Radioactive Materials (NORM) 
    
  
  
  
    Petten, the Netherlands
  
  
    7 to 11 October 2013
  
  
    Ref. No.: 652-T2-TR45278
  
  
    
      
      
      
      
        
          
            Argentina
          
          
            Italy
          
          
            Russian Federation
          
        
        
          
            Australia
          
          
            Jamaica
          
          
            Saudi Arabia
          
        
        
          
            Austria
          
          
            Japan
          
          
            Serbia
          
        
        
          
            Azerbaijan
          
          
            Jordan
          
          
            Slovakia
          
        
        
          
            Belgium
          
          
            Kazakhstan
          
          
            Slovenia
          
        
        
          
            Brazil
          
          
            Kenya
          
          
            South Africa
          
        
        
          
            Bulgaria
          
          
            Korea, Republic of
          
          
            Spain
          
        
        
          
            Cameroon (added on 2013-09-05)
          
          
            Kuwait
          
          
            Syrian Arab Republic
          
        
        
          
            Canada
          
          
            Kyrgyzstan
          
          
            Sudan
          
        
        
          
            Chile
          
          
            Lebanon
          
          
            Sweden
          
        
        
          
            China
          
          
            Libya
          
          
            Tajikistan
          
        
        
          
            Croatia
          
          
            Mexico
          
          
            Tanzania
          
        
        
          
            Cuba
          
          
            Morocco
          
          
            Thailand
          
        
        
          
            Czech Republic
          
          
            Mozambique
          
          
            Tunisia
          
        
        
          
            Denmark
          
          
            Namibia
          
          
            Turkey
          
        
        
          
            Egypt
          
          
            Netherlands
          
          
            United Arab Emirates
          
        
        
          
            Finland
          
          
            Niger
          
          
            Ukraine
          
        
        
          
            France
          
          
            Nigeria
          
          
            United Kingdom
          
        
        
          
            Gabon
          
          
            Norway
          
          
            United States of America
          
        
        
          
            Germany
          
          
            Oman
          
          
            Uzbekistan
          
        
        
          
            Greece
          
          
            Pakistan
          
          
            Venezuela
          
        
        
          
            Hungary
          
          
            Peru
          
          
            Vietnam
          
        
        
          
            India
          
          
            Philippines
          
          
            Yemen
          
        
        
          
            Iran, Islamic Republic of
          
          
            Poland
          
          
            Zambia
          
        
        
          
            Iraq
          
          
            Portugal
          
          
        
        
          
            Ireland
          
          
            Qatar
          
          
        
        
          
            Israel
          
          
            Romania
          
          
        
      
    
  
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    Annex
    B
    Proposed Arrangements
    
      Training Meeting/Workshop on Naturally Occurring Radioactive Materials NORM
    
  
  
  
    Petten, the Netherland 
  
  
    7 to 11 October 2013 
  
  
    Ref. No.: 652-T2-TR45278
  
  
    
      1.
      The purpose of the training meeting/workshop is to present and discuss the developed solutions in the Netherlands for radiological as well as toxic problems of different NORM materials.
    
    
      2.
      The meeting will be held at Nuclear Research &amp; Consultancy Group (NRG), Petten] from 7 to 11 October 2013. The meeting will be conducted in English.
    
  
  Responsibilities
  
    
      3.
      The Government undertakes to provide the following:
      
        
          a)
          The premises, services and equipment (projectors, LCD, copiers, PCs, etc.), including maintenance and operation, necessary for the proper functioning of the meeting;
        
        
          b)
          The services of a Meeting Organizer who will be responsible for the general running of the meeting and for liaison with the IAEA;
        
        
          c)
          Administrative and auxiliary staff as required for the proper conduct of the meeting, including a Finance Officer, responsible for financial transactions, if required;
        
        
          d)
          Experts from the host country, as required;
        
        
          e)
          Nomination and sponsorship of participants from the host country; and
        
        
          f)
          Arrangements for technical visits and local transportation, as required.
        
      
    
    
      4.
      The IAEA undertakes to provide the following:
      
        
          a)
          One officer from the IAEA, assisted by other staff members as necessary for the proper conduct of the meeting;
        
        
          b)
          The cost of travel to and from Petten and daily subsistence allowance to cover the cost of accommodation, food and incidental expenses for the participants selected by the IAEA;
        
        
          c)
          The cost of travel to and from Petten, daily subsistence allowance to cover the cost of accommodation, food and incidental expenses, and fees if any, of experts hired by the IAEA from outside the host country;
        
        
          d)
          Publications and other material as required for the purpose of the meeting;
        
        
          e)
          A contribution towards the cost of one hospitality event for a maximum of 80 persons involved in the meeting as participants, experts and/or as managerial, administrative or auxiliary staff.
        
      
    
  
  Organization
  
    
      5.
      The meeting will be organized by the IAEA in cooperation with the Government through the NRG.
    
    
      6.
      The programme for the meeting will be developed jointly by the Meeting Organizer and the IAEA.
    
    
      7.
      Experts from the host country designated to attend the meeting will be invited by the Meeting Organizer. Experts from outside the host country will be hired by the IAEA.
    
  
  Participation
  
    
      8.
      The meeting is open to 70 participants from IAEA Member States of which the Government is entitled to nominate 5 participants from among its nationals to attend the meeting.
    
    
      9.
      The participants will be officially nominated by Member States. The selection of nominated participants will be made by the IAEA in accordance with its established procedures. Invitations to the selected participants will be issued by the IAEA.
    
  
  Accommodation
  
    
      10.
      The Government will ensure that the host institution makes the necessary arrangements for suitable accommodation to be available for all participants in the meeting.
    
  
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    Nr.
    III
  
  
  PERMANENT MISSION OF THE KINGDOM OF THE NETHERLANDS VIENNA 
  Vienna, 26 April 2013
  Re IAEA training meeting/workshop on Naturally Occurring Radioactive Materials (NORM), 7-11 October 2013, Petten, The Netherlands – host agreement
  Sir,
  I have the honour to refer to your letters reference 652-T2-TR-45278 of 22 April 2013 and to your letter of 8 October 2012, relating to an Agreement to be concluded between the Government of the Kingdom of the Netherlands and the International Atomic Energy Agency (IAEA) concerning the IAEA training meeting/workshop on Naturally Occurring Radioactive Materials (NORM), which is scheduled to be held in Petten, the Netherlands, from 7 to 11 October 2013 (instead of 28 January to 1 February 2013).
  
    (Zoals in Nr. I)
  
  I am authorized by the Government of the Kingdom of the Netherlands to state that it agrees to the proposals in your letters of 22 April 2013 and 8 October 2012, regarding the organization of the training meeting/workshop, which is to take place from 7 to 11 October 2013. Further, I am authorized to state that the Government of the Kingdom of the Netherlands considers your letter and this reply as together constituting an Agreement between the Government of the Kingdom of the Netherlands and the IAEA concerning the IAEA training meeting/workshop on Naturally Occurring Radioactive Materials (NORM), which shall enter into force on the date of this reply and shall remain in force for the duration of the meeting and for such additional period as is necessary for its preparation and winding up, the total duration of this Agreement, however, not to exceed one year.
  Please accept, Sir, the assurances of my highest consideration.
  PETER VAN WULFFTEN PALTHE
   Ambassador
  
     Resident Representative
  
  
    Mr. Alexander Bychkov
  
  
    Deputy Director General
  
  
    Head of the Department of Nuclear Energy 
  
  
    International Atomic Energy Agency
  
  
    Vienna International Centre
  
  
    Vienna
  
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