Office administration
Office administration (shortened as Office Ad and abbreviated as OA) is a set of day-to-day activities that are related to the maintenance of an office building, financial planning, record keeping and billing, personal development, physical distribution and logistics, within an organization. An employee that undertakes these activities is commonly called an office administrator or office manager, and plays a key role in any organization's infrastructure, regardless of the scale. Many administrative positions require the candidate to have an advanced skill set in the software applications Microsoft Word, Excel and Access. Office Administrator. An office administrator  has the responsibility of ensuring that the administrative activities within an organization run efficiently by providing structure to other employees throughout the organization. These activities can range from being responsible for the management of human resources, budgets and records, to undertaking the role of supervising other employees. These responsibilities can vary depending on the employer and level of education. Skill Set. The importance of an office administrator to an organization is substantial due to the duties that they are entrusted with; therefore, specialized training is required in order for the employee to work efficiently and productively, these being; Roles. There  are an extensive range of roles that can be associated with an office administrator. Organizations often advertise administrative assistant vacancies targeted at students that are currently studying or who have left secondary school or college. This gives the employee the opportunity to gain experience or build a career through full-time work or an internship over the course of a summer break. Receptionists play a key role in the organization's management, as they are entrusted with arranging and greeting clients, suppliers and visitors directly via emails, phone calls or direct mail. The employee undertaking the role of a receptionist  must show good organisational, communication and customer service skills in order to ensure efficiency. The receptionist should be aware of scammers who try to obtain the inner information of an office or medical practice to abuse or exploit it. Other responsibilities that a receptionist is entrusted with are: Personal Assistants are commonly associated with assisting an office manager to maintain the efficiency of their day-to-day work; this is through providing secretarial support and assistance. Becoming a personal assistant requires the employee to have experience in previous administrative jobs, which entails the use of computers and information systems. Like  any other role that is related to an office administrator, the job title of personal assistant requires the employee to be organized, show professionalism and have an ability to work under pressure when given a task of vital importance. The duties that a personal assistant must carry out each day are the following: Office Manager. An office manager has the responsibility of ensuring that an organization's office duties are completed efficiently and effectively, while also supervising other staff members. The role of an office manager is more demanding than other administrative positions, including skills and qualifications such as strong  administrative experience, competency in human resources, reporting skills, delegation, management processes and the ability to communicate with other members of the organization. Duties. The duties of an office manager include: