The Department of Environmental Affairs (DEA) of South Africa and KfW Development Bank invite interested and appropriate professional service providers to provide an Expression of Interest (EoI) for the provision of support services to the DEA, South Africa, for project management, administrative and technical support on Non-Motorised Transport (NMT) projects to be executed by selected South African cities.
Within the framework of its National Greening Programme, the DEA has identified NMT projects to be financed under the Framework of South African - German Financial Cooperation through the KfW Development Bank (KfW). The proposed programme is aimed amongst others at developing bicycle routes and associated services and facilities to support NMT, show case integrated transport systems and to reduce carbon emissions. Three municipalities have been identified for potential participation, namely Johannesburg, Polokwane and eThekwini. Three NMT projects will be selected amongst these cities. In the event that the programme proves to be successful, and subject to such further financial, funding and procurement requirements as may be applicable, the scope may be extended to include other projects and/or cities.
The current stage of the programme, and the purpose of this Invitation for Expression of Interest, involves the establishment of a Project Management Unit (PMU) at the DEA which will support the implementation of the programme, provide support from a technical perspective and act as a secretariat to DEA for programme implementation. The PMU shall be responsible for the preparation and implementation of NMT-projects put forward by these municipalities and shall assist the municipalities during implementation. The PMU shall be responsible for monitoring and reporting as well as knowledge management at the national level. The PMU shall be headed, supervised and be accountable to DEA and should consist of a small team of appropriately qualified national and international technical experts in the field of engineering.
To identify independent eligible Professional Services Providers who will be short listed (preselected) to bid for the provision of Professional Services to the DEA, South Africa, for project management, administrative and technical support on NMT works to be executed by three selected South African cities.
This is an international open competitive tender. Appropriately qualified and experienced independent international bidders, preferably in co-operation with local partners, are invited to participate.
KfW in consultation with DEA will pre-qualify Service Providers, with demonstrable technical and financial capabilities, who will be invited to participate in the bidding process for the provision of professional support services, including project management, administrative and technical support on NMT Projects to be executed by selected South African cities in accordance with the DEA NMT Programme. The three NMT projects are foreseen to be in the three South African cities of eThekwini, Johannesburg, and Polokwane.
Company structure and organization/equipment Provide company profile with organigram and physical address, Type of staff, List of equipment and any other relevant information; copies of log books.
Financial Status: Provide records of annual turnover for 2008, 2009 and 2010; provide value of 4 contracts undertaken in the last 5 years; certified audit reports.
Once the submission date of the Invitation for Expression of Interest has passed, KfW in consultation with DEA will evaluate all submitted responses for pre-qualification.
On the basis of the EoI evaluation, qualified consultants will be shortlisted and invited to participate in future tenders for the required services. No more than five companies will be shortlisted.
The procedure to be used in the pre-qualification will be in accordance with the "Guidelines for the Assignment of Consultants in Financial Co-operation with Developing Countries" (KfW Guidelines) - refer to the homepage of KfW Development Bank, www.kfwentwicklungsbank.de. Further information is also available at www.kfw.de. In the event that there is a discrepancy between this notice and the KfW Guidelines, the KfW Guidelines shall have preference.
All documents should be presented in the English language and presented in an orderly manner as per the guidelines below.
Incomplete submissions will not be considered.
V. Tax Clearance Certificate for South African companies.
Two copies of the EoI and any supplementary documentation must be received by The Tender Agent no later than 11:00 am South African time on 04 July 2011 (the Closing Date).
The Tender Agent, Attention: Mr Les Kügel, Kügel Legal Consulting Tel: +27129975093 or +27825532306 E-Mail: lkugel@telkomsa.net or les.kugel@gmail.
Attention: Mr Georg Grüner, E-mail: Georg. Gruener@kfw.
Please indicate "Ref: NMT Greening 2011" on all communications.
It is requested that all communication with The Tender Agent, including questions, be in writing and addressed by e-mail to The Tender Agent, to be submitted before 12:00 noon South African time on Friday, 10 June 2011. The Tender Agent will seek to clarify all procedural questions by 17 June 2011.
Further information, including the necessary forms and undertakings as required under the KfW Guidelines, is obtainable from The Tender Agent up to ten days before the Closing Date.
This EoI does not constitute a solicitation. KfW in consultation with DEA reserves the right to change or cancel this procurement process or any of its requirements at any time during the process.
The evaluation procedure for the prequalification process will follow the latest version of the KfW Guidelines. Only financially capable firms that have submitted the necessary statements satisfying the set conditions will be evaluated.
1.1 Experience in handling similar projects 15 1.2 Experience under various working conditions in developing countries 10 1.3 Experience of region or country, preferably in the same sector 15 2. Suitability of available experts for this specific project 60 2.1 Assessment of available technical knowledge specific to this project 20 2.2 Assessment of the personnel structure in regard to tasks expected 15 2.3 Assessment of the key personnel in permanent employment and 15 always available to monitor the team and provide back-up services from the home office 10 2.4 The form of the application documents: are they complete and related to the project?
After having completed the evaluation of the prequalification documents, a short-list consisting of five highest ranked Consultants or less scoring a minimum of 70 points will be established. Short-listed firms will be invited to submit a technical and financial proposal; firms not pre-qualified will be informed accordingly.
KfW in consultation with DEA is not bound to select any consultant.
The winning bidder will be excluded from tenders related to project implementation at the municipal level to avoid conflicts of interest.
Corporate profile and status: : Registration No. Date of Registration Remark Please attach scanned copy of registration certificate.
In not more than two hundred (200) words, give the Firm's Background with specific reference to its interest and involvement in NMT.
Telephone No.: Mobile No.: Fax No.
Provide details of the Company's Financial Status.
In addition, all South African companies are to submit Tax Clearance Certificates.
Provide a list of at least 4 projects in the last 5 years relevant to general civil construction works (building construction) and emphasise those with relevant NMT elements.
Attach extra sheets if required.
Please attach a declaration as contemplated in Annexure 3, Appendix 1 of the KfW Guidelines.
We underscore the importance of a free, fair and competitive procurement process that precludes fraudulent use. In this respect we have neither offered nor granted, directly or indirectly, any inadmissible advantages to any public servants or other persons in connection with our bid, nor will we offer or grant any such incentives or conditions in the present procurement process or, in the event that we are awarded the contract, in the subsequent execution of the contract.
We also underscore the importance of adhering to minimum social standards ("Core Labour Standards") in the implementation of the project. We undertake to comply with the Core Labour Standards ratified by the country of @ (name of country).
We will inform our staff about their respective obligations and about their obligation to fulfil this declaration of undertaking and to obey the laws of the country of @ (name of country).
this day of..........
Name of company.
Please attach a declaration of intent regarding co-operation in the event of a joint venture, from all participating companies.