Spreadsheet: 059c7e10-f4df-473e-85da-da9c773cc7a1
Sheet: Sheet1

Unnamed: 0 | County Social Media Policy Compliance Guide | Unnamed: 2 | Unnamed: 3 | Unnamed: 4 | Unnamed: 5 | Unnamed: 6 | Unnamed: 7
 | This Checklist has been developed to provide guidance to County Agencies/Departments on County Social Media Use Policy compliance.  This checklist is only a guide, it is not intended to provide validation, or a guarantee, that an Agency/Department's social media use is in compliant with all social media related, or referened, policies or standards.
 |  |  | Reference Documents
 |  |  | Approved Networks & Standards | Online Comment Policy | Social Media Site Disclaimer | Online Comment Policy | Appropriateness of Content Policy
 | Social Media Policy Compliance Item | SM Policy     #
 | Agency/Department's social media use complies with all applicable federal, state, and county laws, regulations and policies including, but may not be limited to, copyright, records retention, California Public Records Act, First Amendment, privacy laws, employment related laws and County established Workforce, Information and Technology, eGovernment and Social Media usage policies | 1.1
 | Social media network is on the County's approved Social Media Network List | 1.3 | X
 | Social media site conforms to the County's defined standards for use of the network | 1.3 | X
 | Department Head has approved Agency/Department's use of social media | 2
 | Agency/Department has a documented business case to use social media that considers: mission and goals, intended audience and potential benefits, legal risks and technical capabilities.  (May be incorporated into business case and/or vice versa) | 2
 | Representatives from Information Technology, Risk Management and County Counsel have been engaged to assess specific Agency/Department risks of utilizing the County approved social network site | 2.2
 | Agency/Department has an approved social media strategy that considers social media site presence, versus employee use for business related activity. (May be incorporated into Social Media Strategy document and/or vice versa) | 2.3
 | Agency/Department specific social media policies and procedures have been developed to guide the department's use of social media.  HR has been consulted on labor impacts | 2.4
 | Sufficient Agency/Department security controls are in place to protect County information technology assets from unintended social media use or compromise | 2.6
 | A Social Media Coordinator has been assigned to oversee the Agency/Department's social media activity | 2.7
 | Agency/Department computers, laptops and mobile devices used to access social media sites have up-to-date security protection software | 3.1
 | Agency/Department websites that contain social media feeds have sufficient processes in place to validate content prior to publishing | 3.3
 | Access to social media networks within the Agency/Department network is limited to staff with a clear business purpose to use the forum | 4.1
 | Only Agency/Department Official Spokespersons, Public Information Officers and select individuals have access to create, publish or comment on behalf of the Agency/Department | 4.3
 | Agency/Department authorized social media users have been provided a copy of the County’s social media policy, and related documents, and a signed policy acknowledge form is on file | 4.4
 | Social media network account has been created using an official County email account | 6.2 | X
 | Social Network site contains visible elements that identify it as an official County of Orange site | 6.3 | X
 | County social media site displays, or provides a link to, the County’s social media disclaimer and any applicable eGovernment policies | 6.4 | X | X | X
 | Social media site content conforms to the County's Appropriateness of Content Policy | 7.3 |  |  |  |  | X
 | Use of sites that are not Section 508 web accessible contain “simple” text links to identical material on a compliant website or other social media network | 7.6
 | A process is in place to regularly monitor social media site content and to promptly remove content deemed inappropriate | 7.8    9.3.4    10.1 |  | X |  |  | X
 | Sites that allow public comment provide a clear statement of the discussion topic | 7.9 |  | X |  |  | X
 | Sites that allow public comment, prominently display or provide a link to the County's eGovernment Comment Policy | 7.10 |  | X |  |  | X
 | Agencies/Departments that choose to allow public comments have consulted with County Counsel | 7.11 |  | X |  |  | X
 | Agency/Department blogs that accept comments are moderated | 7.12 | X | X |  |  | X
 | Staff authorized to use social media technology on behalf of the Agency/Department, has, or will, attend social media security training | 8.4
 | A process is in place to promptly reset shared passwords when an account administrator or author is no longer fulfilling the role | 9.13 | X
 | Site account and user information has been added to the Agency/Department's social media account log | 9.2.1      9.2.3
 | A record of the social media network's usage agreement is on file | 9.2.2
 | Procedures are in place to preserve published social media content in accordance with the Agency/Department's records retention schedule and County electronic records policies | 9.3.1 9.3.3
 | A process is in place to monitor employee use of social media and social networking websites | 10.3
 | A process is in place to notify CEO IT's Chief Security Officer of perceived or known compromises to the County's internal network | 10.4