Spreadsheet: 038613b9-4af6-4594-a932-dc2b1f0be18b
Sheet: Sheet1

 |  |  |  |  |  | Collaborators |  |  |  |  |  |  |  |  |  |  |  | Timeline
Area | Responsible Position | Task | Phase | Area | Collaborators | Chairman | Financial Manager | Competition Manager | Venue Manager | Transportation Coordinator | Volunteers Manager | Accommodation Manager | Media/Hosting | Logistics Manager | PR Manager | Accreditation Manager | Marketing Manager | Pre-contracting | T-6 months | T-3 months | T-1 month | T-1 week | Competition | After the competition
Organizing Committee | Chairman | Develop organizational chart adapted to the event |  |  |  | x | x | x |  |  |  |  |  |  |  |  |  | x
Organizing Committee | Chairman | Appoint responsible persons for key positions. Organize initial meetings, set roles and guidelines |  |  |  | x |  |  |  |  |  |  |  |  |  |  |  | x | x
Organizing Committee | Chairman | Recruitment - make sure all positions are covered by appropriate people |  |  |  |  | x | x | x | x | x | x | x | x | x | x | x | x | x | x | x | x
Finances | Chairman | Supervise the preparation of grant applications and other fundraising sources |  |  |  | x | x |  |  |  |  |  |  |  |  |  |  | x | x | x | x | x
Organizing Committee | Competition Manager | Attend previous year's edition of the event |  |  |  | x |  |  | x |  | x |  |  |  |  |  |  | x | x
Volunteers | Volunteers Manager | Develop policies and framework. Develop and communicate Volunteer Code of Conduct and plan meetings/trainings to discuss it |  |  |  | x |  |  |  |  | x |  |  |  |  |  |  |  | x | x | x
Volunteers | Volunteers Manager | Recruit volunteers |  |  |  |  |  |  |  |  | x |  |  |  |  |  |  |  | x | x | x
Organizing Committee | Chairman | Develop and sign the contract with the WCF. Provide copies to the Executive Committee |  |  |  | x | x | x |  |  |  |  |  |  |  |  |  | x
Finances | Financial Manager | Liaise with WCF on local sponsorship matters. Compile and present list to the WCF |  |  |  | x | x | x |  |  |  |  |  |  |  |  | x | x | x |  | x
Ceremonies | PR Manager | Determine the ceremonies that will be held (Opening & Closing Ceremonies, Opening & Closing Banquets/Receptions, [NAME]'s Reception etc.). Book facilities for each of them, shortlist necessary logistics and address them with the Logistics Manager |  |  |  | x |  | x |  |  |  |  |  | x |  |  |  | x | x |  | x |  | x
Finances | Financial Manager | Develop and propose the budget |  |  |  | x | x | x |  |  |  |  |  |  |  |  |  | x
Finances | Chairman | Approve the budget and liaise with the WCF on this matter |  |  |  | x |  |  |  |  |  |  |  |  |  |  |  | x
Organizing Committee | PR Manager | Appoint spokesperson. Develop communication strategy |  |  |  |  |  |  |  |  |  |  |  |  | x |  |  |  | x
Media/Hosting | PR Manager | Liaise with WCF Media to determine what roles need to be covered by which party (ex: website, press releases etc.). Make sure the contract is clear on all these points |  |  |  |  |  | x |  |  |  |  | x |  | x |  | x | x
Organizing Committee | Chairman | Prepare message/speech to be inserted into the handouts (presentation document, volunteers handbook etc.) |  |  |  | x |  |  |  |  |  |  |  |  |  |  |  | x | x
Organizing Committee | Chairman | Organize the meetings with WCF Delegates, according to the agreed schedule |  |  |  | x | x | x |  |  |  |  |  |  |  |  |  | x | x | x | x
Organizing Committee | Chairman | Organize progress meetings with the Executive Committee, initially every month and then at least once every two weeks, as the competition date approaches. Assess risks and address problems. Send minutes to the WCF TD to keep them up-to-date |  |  |  | x | x | x | x | x | x | x | x | x | x | x | x | x | x | x | x
Media/Hosting | Chairman | Together with PR Manager compile a list with invitations for VIPs, dignitaries, representatives |  |  |  | x |  |  |  |  |  |  | x |  | x | x |  |  | x | x
Ceremonies | PR Manager | Appoint Master of Ceremonies |  |  |  |  |  |  |  |  |  |  |  |  | x |  |  |  |  |  | x | x
Organizing Committee | Chairman | Call Walkthrough meeting. It will involve Competitions Manager, Venue Manager, Logistics Manager, Volunteers Manager and it will take form of a simulation, covering all logistic aspects of the event. It will identify areas needing improvement, conflicts and gaps in planning or responsibility and test the level of understanding and commitment of everyone involved. |  |  |  | x | x | x | x | x | x | x | x | x | x | x | x |  |  | x | x
Ceremonies | Chairman | Prepare speeches for ceremonies and banquets |  |  |  | x |  |  |  |  |  |  |  |  | x |  |  |  |  |  |  | x
Organizing Committee | Chairman | Conduct daily meetings with the Executive Committee, assess risks, address problems |  |  |  | x | x | x | x | x | x | x | x | x | x | x | x |  |  |  |  |  | x
Competition | Chairman | Inspect the facility, attend to games, attend official functions and protocol (special guests, VIPs etc.) |  |  |  | x |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  | x
Competition | Competition Manager | Stones. Make sure the right stones are provided in time, that they are securely transported and stored and properly cooled down. Refer to contract |  |  |  |  |  | x |  |  |  |  |  | x |  |  |  | x | x |  | x | x
Competition | Competition Manager | Check equipment list and order from the WCF any needed equipment. Address problems with TD and Chief Ice Technician |  |  |  |  |  | x | x |  |  |  |  | x |  |  |  |  | x | x
Competition | Competition Manager | Check with Chief Ice Technician upon the timeframe for preparing the ice for the event and make sure of availability of ice and of equipment |  |  |  |  |  | x | x |  |  |  |  | x |  |  |  |  | x | x | x
Construction & Decorations | Venue Manager | Obtain a copy of the plan/structure of the arena. Forward a copy to the Chief Ice Technician, MRO and TD |  |  |  |  |  |  | x |  |  |  |  |  |  |  |  | x
Construction & Decorations | Venue Manager | Develop an initial floor plan |  |  |  |  |  |  | x |  |  |  |  |  |  |  |  | x
Organizing Committee | Venue Manager | Negotiate terms of the contract with Arena Management, including security, access, clean up, construction, first-aid, signage, merchandising and special installations, parking etc. |  |  |  | x | x |  | x |  |  |  |  |  |  |  |  | x
Logistics | Logistics Manager | Compile a list with all needed equipment (chairs, tables, carpet, drapes, computers, printers, Internet access etc.) and keep it updated |  |  |  |  |  |  |  |  |  |  |  | x |  |  | x | x | x | x | x | x
Logistics | Logistics Manager | Find suppliers for all the needed logistics |  |  |  |  |  |  |  |  |  |  |  | x |  |  |  | x | x | x | x | x
Construction & Decorations | Chairman | Determine if there are any special requests from sponsors (i.e. install a booth or display a product inside the arena etc.) and check with the WCF for compliancy. Assist in coordinating special requirements |  |  |  | x |  |  | x |  |  |  |  | x |  |  | x |  | x | x | x
Transportation | Transportation Coordinator | Evaluate parking access and policy. Determine if access cards are needed and available, set rules for distributing them. If unavailable, determine if there is need to design some. Review access to the arena and parking capacity |  |  |  |  |  |  |  | x |  |  |  |  |  |  |  |  | x | x
Transportation | Transportation Coordinator | Determine the transport capacity needed every day and arrange proper means of transportation (buses, VIP cars etc.). Design the schedule considering draws, but keep flexibility for special situations (tiebreakers and others) |  |  |  |  |  |  |  | x |  |  |  |  |  |  | x |  | x | x | x | x
Transportation | Transportation Coordinator | Determine drop-in and drop-off areas for the transportation offered by the OC. Make sure they have appropriate signage and that information on transportation is distributed to all guests (through [NAME]/handouts plus through Accreditation desks, hotel reception, volunteers) |  |  |  |  |  |  | x | x | x |  | x |  |  | x |  |  |  |  | x | x | x
Transportation | Transportation Coordinator | Arrange airport transfer for guests. Keep a list with everyone's arrival and departure dates; make sure everybody has an emergency contact number in case of unexpected problems. Display chart in the reception area of the hotel, make sure it is still displayed during the last days |  |  |  |  |  |  |  | x |  | x |  |  |  |  |  |  |  |  | x | x | x | x
Transportation | Transportation Coordinator | Determine special transportation for VIP's. Arrange special cars |  |  |  |  |  | x |  | x |  |  |  |  |  |  |  |  |  | x |  | x | x
Transportation | Transportation Coordinator | Establish an efficient way for communication between guests and drivers. If needed, appoint one or more persons to act as dispatcher. Test and make sure it works |  |  |  |  |  |  |  | x |  |  |  |  |  |  |  |  |  |  | x | x | x
Logistics | Venue Manager | Cleaning. Specify in the contract with the [NAME] all areas that need to be cleaned and how often. |  |  |  |  |  |  | x |  |  |  |  | x |  |  |  |  | x
Logistics | Venue Manager | Make sure cleaning is efficient and the garbage disposal system is working properly and enough supplies are provided |  |  |  |  |  |  | x |  |  |  |  | x |  |  |  |  |  |  |  | x | x | x
Accreditations | Accreditation Manager | Develop accreditation plan and discuss it with the WCF Delegates. Separate areas inside the arena and design the flow of persons plus security measures |  |  |  |  |  | x | x |  |  |  |  |  |  | x |  |  | x
Accreditations | Accreditation Manager | Make sure facility personnel has specific accreditations and they are using them |  |  |  |  |  | x | x |  |  |  |  |  |  | x |  |  |  | x | x | x | x
Logistics | Venue Manager | Develop and manage a list (critical path algorithm) with steps that need to be completed in order to have everything in place for the competition (i.e. Internet installation, decorations, carpet, lights, cameras, drapes etc.). Keep it updated as time goes by and the competition date approaches. Hold weekly meetings with responsible persons involved in the process |  |  |  |  |  | x | x |  |  |  |  | x |  |  |  |  | x | x | x | x
Organizing Committee | Venue Manager | Distribute final version of the floor plan (to be also displayed in appropriate areas) |  |  |  | x |  | x | x |  | x |  | x | x | x | x |  |  |  |  | x | x | x
Organizing Committee | Venue Manager | Determine emergency procedures and responsible persons (fire, power failure, technical failures etc.). Communicate them to everybody involved |  |  |  |  |  | x | x | x | x |  | x | x | x | x |  |  |  |  | x
Competition | Venue Manager | Arrange for procurement/delivery of foam dividers, bumpers, sticky mats, carpet as required |  |  |  |  |  | x | x |  |  |  |  | x |  |  |  |  |  | x | x
Competition | Venue Manager | Arrange a room for Ice Technicians (4-8 people), with secure access, situated in proximity to the Field of Play |  |  |  |  |  | x | x |  |  |  |  |  |  |  |  |  |  |  | x
Competition | Venue Manager | Secure a storage area for stones, scoreboards, equipment etc. |  |  |  |  |  | x | x |  |  |  |  |  |  |  |  |  |  |  | x
Ceremonies | Venue Manager | Arrange for a safe/secure area to store medals and trophy |  |  |  |  |  | x | x |  |  |  |  |  | x |  |  |  |  |  | x
Uniforms | Logistics Manager | Order equipment for volunteers |  |  |  |  |  |  |  |  |  |  |  | x |  |  |  |  | x | x | x
Uniforms | Logistics Manager | Order equipment for officials and arrange for a procedure to solve fitting and replacements if needed |  |  |  |  |  | x |  |  |  |  |  | x |  |  |  |  |  | x | x | x
Construction & Decorations | Venue Manager | Link with Broadcasters and Ice Technicians to determine the timeline for installing cameras and complete the light tests. It is very important to minimize any work above the ice surface after flooding has started |  |  |  |  |  | x | x |  |  |  |  |  |  |  |  |  |  |  | x | x
Competition | Venue Manager | Check and confirm delivery dates and timeline for competition equipment - measurer, biter stick, handles, scrapers and blades. Inform immediately Chief Ice Technician and TD of any risks and problems that may occur. |  |  |  |  |  | x | x |  |  |  |  | x |  |  |  |  |  | x | x
Construction & Decorations | Venue Manager | Determine what construction works and decorations are needed to be done inside the arena and at the ice level. Make a plan. Delegate to the appointed teams and follow up frequently |  |  |  |  |  | x | x |  |  |  |  |  | x |  |  |  | x | x | x | x
Competition | Venue Manager | Determine and procure all materials and equipment needed for installing and maintaining the ice. Liaise with Chief Ice Technician |  |  |  |  |  | x | x |  |  |  |  | x |  |  |  |  | x | x | x | x
Competition | Venue Manager | Determine and procure the logos that need to be installed. Consult with Chief Ice Technician for material and providers |  |  |  |  |  | x | x |  |  |  |  | x |  |  |  |  |  | x | x
Construction & Decorations | Venue Manager | Determine the location of coaches' bench, media bench, timers' bench, statisticians' bench. Consult with TD, with MRO and with the Construction and Decorations team to find optimal solution |  |  |  |  |  | x | x |  |  |  |  |  |  |  |  |  | x | x
Construction & Decorations | Venue Manager | Coordinate the construction and decoration works on the benches. Check line of sight for each |  |  |  |  |  | x | x |  |  |  |  |  |  |  |  |  |  | x | x
Competition | Venue Manager | Determine place for installing time clocks and make arrangements to mount them and get them to operational status |  |  |  |  |  | x | x |  |  |  |  | x |  |  |  |  |  |  | x | x
Competition | Venue Manager | Install scoreboards |  |  |  |  |  | x | x |  |  |  |  | x |  |  |  |  |  |  | x | x
Logistics | Venue Manager | Make sure enough power (electricity) is available at all benches |  |  |  |  |  |  | x |  |  |  |  | x |  |  |  |  |  |  | x | x | x
Volunteers | Volunteers Manager | Arrange for skilled and hard working volunteers to help Ice Technicians |  |  |  |  |  | x |  |  | x |  |  |  |  |  |  |  |  | x | x | x | x
Volunteers | Volunteers Manager | Consult with all other managers and with the TD and put up a chart with how many volunteers are needed in each area, for each of the phases. Recruit the volunteers and keep them motivated. Keep a reserve pool, in case extras are needed |  |  |  |  |  | x | x | x | x | x | x | x | x | x | x |  | x | x | x | x | x
Volunteers | Volunteers Manager | Organize periodic meetings (up to daily, prior to and during the event) with the volunteers, collect feedback, motivate, address problems |  |  |  |  |  |  |  |  | x |  |  |  |  |  |  |  | x | x | x | x | x
Competition | Venue Manager | Arrange a meeting with PR Manager, Ceremonies and Broadcasters to make sure ice won't be affected by broadcasting or ceremonies. Consult with Chief Ice Technician |  |  |  |  |  | x | x |  |  |  |  |  | x |  |  |  |  |  | x | x
Logistics | Logistics Manager | Arrange for catering/food/water for the Ice Technicians during the initial preparation of the ice. |  |  |  |  |  | x |  |  |  |  |  | x |  |  |  |  |  |  |  | x | x
Logistics | Logistics Manager | Arrange for catering/food/water for volunteers |  |  |  |  |  |  |  |  | x |  |  | x |  |  |  |  |  | x | x | x | x
Competition | Venue Manager | Shortlist all the logos needed to be inserted into the ice, determine who is providing them and check with the Chief Ice Technician for quality and specifications. Supervise the timeline and delivery |  |  |  |  |  | x | x |  |  |  |  | x |  |  | x |  |  | x | x | x
Construction & Decorations | Venue Manager | Develop the plan (critical path) to set up, event and post-event, assess risks and determine the timeline needed to complete everything. Supervise its implementation |  |  |  | x |  | x |  |  |  |  |  | x |  |  |  |  | x | x | x | x | x | x
Communications | Logistics Manager | Arrange a conference/meeting with the TD and WCF Media to discuss all aspects regarding communications and office supplies - phone and fax lines, Internet (cable and wireless, broadband etc.), computers, printers, copiers, shredders, bins, paper, pens, clipboards etc. |  |  |  |  |  | x | x |  |  |  | x | x |  |  | x | x | x
Communications | Logistics Manager | Determine the need of radios/communication for the organizing team and for the WCF ITO's. Ask TD about radios for the umpires and for the crew - who is providing them. Arrange for devices to be delivered and keep track of the stock |  |  |  |  |  | x | x |  | x |  |  | x |  |  |  | x |  |  | x | x | x | x
Communications | Logistics Manager | Make sure all frequencies used by the radios are approved to be used according to local/national norms. Acquire appropriate temporary licenses if required |  |  |  |  |  |  |  |  |  |  |  | x |  |  |  |  |  | x | x | x
Media/Hosting | Logistics Manager | Solve media room and media bench requirements |  |  |  |  |  |  |  |  |  |  | x | x |  |  |  |  |  |  | x | x | x
Logistics | Logistics Manager | Check with all the teams/departments for specific needs in terms of logistics/equipment. Ensure spare equipment is available |  |  |  |  |  | x | x | x | x | x | x | x | x | x | x |  | x |  | x | x | x
Officials, timing, stats | Logistics Manager | Solve statisticians requirements |  |  |  |  |  | x |  |  |  |  |  | x |  |  |  |  |  |  | x | x | x
Officials, timing, stats | Logistics Manager | Solve timers requirements |  |  |  |  |  | x |  |  |  |  |  | x |  |  |  |  |  |  | x | x | x
Officials, timing, stats | Logistics Manager | Solve umpires requirements |  |  |  |  |  | x |  |  |  |  |  | x |  |  |  |  |  |  | x | x | x
Logistics | Logistics Manager | Ensure the power available is sufficient in areas where equipment is being charged |  |  |  |  |  |  |  |  |  |  |  | x |  |  |  |  |  |  | x | x | x
Logistics | Venue Manager | If jumbo screens are provided, arrange delivery, determine their location and ensure mechanisms to secure them properly |  |  |  |  |  |  | x |  | x |  |  | x |  |  |  |  |  | x | x
Media/Hosting | Venue Manager | In case of television coverage, arrange television stands |  |  |  |  |  |  | x |  |  |  |  | x |  |  |  |  |  | x | x | x
Media/Hosting | Venue Manager | In case of television coverage it would be great to arrange live feeds in the lounges and public areas |  |  |  |  |  |  | x | x |  |  |  | x |  |  |  |  |  | x | x | x | x
Logistics | Venue Manager | Once sponsorship agreements have been finalized, determine and arrange places for their booths/marketing |  |  |  |  |  |  | x | x |  |  |  | x |  |  | x |  |  | x | x | x
Logistics | Logistics Manager | Arrange locations and cabling needed for televisions |  |  |  |  |  |  |  |  |  |  |  | x |  |  |  |  |  |  | x | x | x
Media/Hosting | Venue Manager | In case of television coverage, arrange for commentators space |  |  |  |  |  |  | x |  |  |  |  | x |  |  |  |  |  | x | x | x
Organizing Committee | Secretary | Prepare a communication directory with all contact numbers |  |  |  |  |  | x |  |  |  |  |  |  |  |  |  |  |  |  | x | x | x
Organizing Committee | Secretary | Ensure all key position designated persons are available 24/7 for phone contact, in case of emergency |  |  |  |  |  | x |  |  |  |  | x |  |  | x |  |  |  |  | x | x | x
Communications | Logistics Manager | Test communication equipment is working in all areas of the arena - radios, phones, wireless Internet |  |  |  |  |  |  |  |  |  |  |  | x |  |  |  |  |  |  | x | x | x
Logistics | Logistics Manager | Distribute the equipment to the teams. Make sure they sign for receiving. Collect them at the end and arrange the return of the loaned/rented equipment |  |  |  |  |  |  |  |  |  |  |  | x |  |  |  |  |  |  |  | x | x | x
Media/Hosting | Venue Manager | Determine the location of the media room and media lounge |  |  |  |  |  |  | x |  |  |  | x |  |  |  |  |  |  | x | x
Media/Hosting | Logistics Manager | Provide snacks and beverage to the media room/lounge |  |  |  |  |  |  |  |  |  |  | x | x |  |  |  |  |  |  |  |  | x
Construction & Decorations | Venue Manager | Determine the interview area/Mixed Area, at the exit of the playing field. Arrange displays/sponsors etc. |  |  |  |  |  |  | x |  |  |  | x |  |  |  |  |  |  | x | x | x
Communications | Venue Manager | Determine needs for communication inside the arena and submit them to the Logistics Manager |  |  |  |  |  |  | x |  |  |  |  | x |  |  |  |  |  | x | x
Competition | Venue Manager | Determine working hours (umpires, media) and arrange staffing at the arena accordingly |  |  |  |  |  | x | x | x | x |  |  |  |  |  |  |  |  |  | x | x | x
Transportation | Transportation Coordinator | Arrange transportation schedule for teams |  |  |  |  |  | x |  | x |  |  |  |  |  |  |  |  |  |  | x | x | x
Transportation | Transportation Coordinator | Arrange special transportation for VIP's |  |  |  |  |  | x |  | x |  |  |  |  |  |  |  |  |  |  | x | x | x
Transportation | Transportation Coordinator | Arrange transportation for media |  |  |  |  |  |  |  | x |  |  | x |  |  |  |  |  |  |  | x | x | x
Transportation | Transportation Coordinator | Arrange transportation schedule for ITO's |  |  |  |  |  | x |  | x |  |  |  |  |  |  |  |  |  |  | x | x | x
Transportation | Transportation Coordinator | Arrange transportation schedule for volunteers |  |  |  |  |  |  |  | x | x |  |  |  |  |  |  |  |  | x | x | x | x
Transportation | Transportation Coordinator | Arrange for parking passes and make a distribution list |  |  |  |  |  |  | x | x |  |  |  |  |  |  |  |  |  | x | x | x | x
Accreditations | Accreditation Manager | Arrange accreditations for the media |  |  |  |  |  |  |  |  |  |  | x |  |  | x |  |  |  |  | x | x | x
Media/Hosting | Volunteers Manager | Arrange orientation meeting for volunteers working in the media area |  |  |  |  |  |  |  |  | x |  | x |  |  |  |  |  |  |  |  | x
Construction & Decorations | Venue Manager | Organize team to handle Construction & Decorations. Conduct orientation meetings |  |  |  |  |  |  | x |  | x |  |  | x |  |  |  |  | x | x
Construction & Decorations | Venue Manager | Supervise the whole construction and decorations work. Organize progress meetings with the Construction & Decorations team. Address risks, solve problems |  |  |  |  |  |  | x |  | x |  |  | x |  |  |  |  |  | x | x | x
Construction & Decorations | Venue Manager | Check with the WCF delegates for the position and specifications for the media bench, TV cameras (including rails), commentators' booth, statisticians' bench, timers' bench, coaches and alternates' bench, WCF seating, VIP areas. For each, determine specific requirements and propose layout to the WCF |  |  |  |  |  | x | x |  |  |  | x | x |  |  |  |  | x
Construction & Decorations | Venue Manager | Meet with sponsors and other organizations that are supposed to have stands/booths during the event, determine areas and layout. Also determine their needs (utilities, furniture etc.) to be addressed by the Logistics Manager |  |  |  |  |  |  |  |  |  |  |  | x |  |  | x |  | x | x
Construction & Decorations | Venue Manager | Determine who is providing the carpet for the Field of Play and address delivery with the Logistics Manager |  |  |  |  |  |  |  |  |  |  |  | x |  |  | x |  | x | x
Construction & Decorations | Venue Manager | Attend tour meetings organized with the WCF, TV, sponsors |  |  |  | x |  | x | x |  |  |  |  | x |  |  |  | x | x | x | x
Construction & Decorations | Logistics Manager | Determine the structures and materials needed to build benches, platforms etc. |  |  |  |  |  |  | x |  |  |  |  | x |  |  |  |  | x
Construction & Decorations | Logistics Manager | Determine the suppliers for chairs, tables, carpet, drapes, boards, bins, coat hangers, tents, printers, computers, office supplies etc. Set timeline and supervise delivery |  |  |  | x |  | x | x |  |  |  |  | x |  |  | x |  | x | x
Construction & Decorations | Venue Manager | Determine requirements and provider for flags, banners, timing equipment, umpires equipment (measurers etc.), jumbo screens. Supervise delivery, address with Logistics Manager and Competition Manager |  |  |  | x |  | x | x |  |  |  |  | x |  |  |  |  | x | x | x
Construction & Decorations | Venue Manager | Determine specific equipment and tools needed for various tasks: drills, ladders, vacuum cleaners, hand tools etc. Address the list with Logistics Manager and supervise delivery |  |  |  |  |  |  | x |  |  |  |  | x |  |  |  |  | x | x
Construction & Decorations | Logistics Manager | Survey all teams to determine if there are updates on the lists of equipment they need |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  | x | x | x | x
Construction & Decorations | Logistics Manager | Begin designating equipment to all departments/areas. Check with each team |  |  |  |  |  | x | x |  | x |  |  | x |  | x |  |  |  | x | x | x
Construction & Decorations | Logistics Manager | Set up lounges - arrange furniture |  |  |  |  |  | x | x |  | x |  |  |  |  |  |  |  |  | x | x | x
Construction & Decorations | Volunteers Manager | Volunteer team needs to be available for the set up tasks the week before the competition |  |  |  |  |  | x | x |  | x |  |  | x |  |  |  |  |  |  |  | x
Construction & Decorations | Logistics Manager | Transportation plan for equipment and supplies for set-up/tear-down |  |  |  |  |  |  | x |  |  |  |  | x |  |  |  |  |  |  | x | x |  | x
Construction & Decorations | Logistics Manager | Check for power requirements and install additional outlets if needed |  |  |  |  |  |  |  |  |  |  |  | x |  |  |  |  |  | x | x | x
Construction & Decorations | Logistics Manager | Arrange food and beverages for volunteers during set-up. Also for the ice-crew |  |  |  |  |  |  | x |  | x |  |  | x |  |  |  |  |  |  |  | x | x
Construction & Decorations | Logistics Manager | Arrange enough water, tissues and waste baskets at ice level and in the locker rooms area |  |  |  |  |  |  |  |  |  |  |  | x |  |  |  |  |  |  | x | x | x
Construction & Decorations | Logistics Manager | Arrange podium, discuss special needs for ceremonies |  |  |  |  |  | x |  |  |  |  |  | x | x |  |  |  |  |  | x | x | x
Construction & Decorations | Logistics Manager | Develop a critical path plan for set up and tear down to ensure everything will run smooth |  |  |  |  |  |  | x |  | x |  |  | x |  |  |  |  |  |  | x | x |  | x
Signage | Venue Manager | Determine signage requirements with WCF and teams/committees |  |  |  |  |  | x | x |  | x |  | x |  | x | x | x |  |  | x | x
Signage | Venue Manager | Discuss sponsor signage with Marketing Manager |  |  |  |  |  |  | x |  |  |  |  |  |  |  | x |  |  | x | x
Signage | Venue Manager | Coordinate arrival and production of signage and install it at the arena |  |  |  |  |  | x | x |  |  |  |  | x |  |  | x |  |  |  | x | x
Officials, timing, stats | Competition Manager | Discuss with the WCF the number and requirements for officials, statisticians and timers that need to be provided by the Organizing Committee |  |  |  | x |  | x |  |  | x |  |  |  |  |  |  |  | x | x
Officials, timing, stats | Competition Manager | Arrange with Volunteers Manager to recruit appropriate persons for the requested jobs (officials, assistants, statisticians, timers). If possible, have husband and wife working in same areas and same shifts, makes it easier for their own transportation to and from the venue |  |  |  |  |  | x |  |  | x |  |  |  |  |  |  |  | x | x
Officials, timing, stats | Competition Manager | Discuss schedule of the training sessions for the staff (timers, statisticians etc.) with the TD. Set details with Volunteers Manager. Make sure everything is set up and working for trainings. |  |  |  |  |  | x |  |  | x |  |  | x |  |  |  |  |  |  | x | x
Officials, timing, stats | Competition Manager | Ensure all operations (ice assistants, timers, statisticians) are working smooth and address any problem with the Volunteers Manager |  |  |  |  |  | x |  |  | x |  |  |  |  |  |  |  |  |  |  |  | x
Officials, timing, stats | Competition Manager | Secure the area for officials, timers and statisticians. It must be lockable, keys should be provided. It should be equipped with enough power sockets and all the needed equipment (printer, papers, clipboards etc.) |  |  |  |  |  | x |  |  |  |  |  | x |  |  |  |  |  |  | x | x | x
Officials, timing, stats | Competition Manager | Determine who is providing timing for the event. Supervise delivery of the equipment and proper installation |  |  |  |  |  | x | x |  |  |  |  | x |  |  |  |  |  | x | x | x
Officials, timing, stats | Competition Manager | Check with TD and with Chief Umpire for specific requirements and address them |  |  |  |  |  | x |  |  |  |  |  | x |  |  |  |  |  |  | x | x
Officials, timing, stats | Competition Manager | Ensure all measuring devices are supplied to the officials - 2 measurers, one biter, two LSD measurers with batteries, triangle for line biters |  |  |  |  |  | x |  |  |  |  |  | x |  |  |  |  |  |  | x | x
Officials, timing, stats | Competition Manager | Confirm equipment for officials and volunteers - who is the provider, models, measures, numbers, etc. Track delivery |  |  |  |  |  | x |  |  |  |  |  | x |  |  |  |  |  | x | x | x
Officials, timing, stats | Logistics Manager | Determine requirements for office supplies - binders, clipboards, pens, printers etc. |  |  |  |  |  | x |  |  |  |  |  | x |  |  |  |  |  |  | x | x
Officials, timing, stats | Competition Manager | Discuss with WCF TD and determine the need for radios and communication. Determine who is providing them and supervise delivery |  |  |  |  |  | x |  |  |  |  |  | x |  |  |  |  |  |  | x | x
Officials, timing, stats | Competition Manager | Ensure officials, timers and stats have separate (quick) access to food |  |  |  |  |  | x |  |  | x |  |  | x |  |  |  |  |  |  |  | x | x
Officials, timing, stats | Volunteers Manager | Schedule training sessions for volunteers, according to what was agreed with Competition Manager. Make sure transportation will be adjusted accordingly |  |  |  |  |  | x |  | x | x |  |  | x |  |  |  |  |  |  |  | x | x
Media/Hosting | Media/Hosting | Set up the Info Center and make sure all supplies are provided |  |  |  |  |  |  | x | x | x |  | x | x |  |  |  |  |  | x | x | x
Media/Hosting | Media/Hosting | Discuss transportation services for Media and spectators |  |  |  |  |  |  |  | x |  |  | x |  |  |  |  |  |  | x | x
Media/Hosting | Media/Hosting | Discuss accreditations for Media and for volunteers involved with teams (ex: team drivers) and arrange tickets/accreditations |  |  |  |  |  |  |  |  |  |  | x |  |  | x |  |  |  |  | x | x
Media/Hosting | Media/Hosting | Determine what lounges are required and their location |  |  |  |  |  |  | x |  |  |  | x | x |  |  |  |  | x | x
Media/Hosting | Media/Hosting | Determine restrictions for food service and for alcohol at the arena. |  |  |  |  |  |  | x |  |  |  | x |  |  |  |  |  |  | x | x
Media/Hosting | Media/Hosting | Determine the volunteer needs for each lounge |  |  |  |  |  |  |  |  | x |  | x |  |  |  |  |  |  | x | x
Media/Hosting | Media/Hosting | Determine furniture and equipment (TV?) requirements for each lounge |  |  |  |  |  |  | x |  |  |  | x | x |  |  |  |  |  | x | x
Media/Hosting | Media/Hosting | Determine the hours of operation for the lounges, according to draw times |  |  |  |  |  | x | x |  | x |  | x |  |  |  |  |  |  |  | x | x
Media/Hosting | Media/Hosting | Determine security requirements and access to each lounge |  |  |  |  |  |  | x |  |  |  | x |  |  |  |  |  |  |  | x | x
Media/Hosting | Media/Hosting | Determine food and beverage requirements for each lounge/room, cooling capacities and solutions, ways to transport/deliver food and beverages. To be analyzed: Players [NAME], Media Lounge, [NAME], Sponsors/VIP Lounge, Players' [NAME], Officials' Rooms, Ice Technicians Room, WCF Offices etc. |  |  |  |  |  |  | x |  |  |  | x | x |  |  |  |  |  |  | x | x
Media/Hosting | Media/Hosting | Discuss decoration and equipment for lounges/rooms with Venue Manager and Logistics Manager. Check lights, power supply etc. |  |  |  |  |  |  | x |  |  |  | x | x |  |  |  |  |  | x | x
Media/Hosting | Media/Hosting | Determine if vouchers will be used in any of the lounges. If so, arrange the system |  |  |  |  |  | x | x |  | x |  | x | x |  | x |  |  |  | x | x
Media/Hosting | Media/Hosting | Arrange for storage areas for lounges and for means of transportation |  |  |  |  |  |  | x |  |  |  | x | x |  |  |  |  |  |  | x | x
Media/Hosting | Media/Hosting | Set inventory procedures for products and lounge items. Track distribution daily |  |  |  |  |  |  | x |  |  |  | x | x |  |  |  |  |  |  | x | x | x
Media/Hosting | Media/Hosting | Ensure appropriate cleaning is provided to the lounges. Determine schedule and monitoring system |  |  |  |  |  |  | x |  | x |  | x |  |  |  |  |  |  |  | x | x | x
Media/Hosting | Media/Hosting | Check with WCF TD for requirements and passes for guests/sponsors/VIPs. Arrange sufficient food/beverages are available in the lounges |  |  |  |  |  |  |  |  |  |  | x |  |  | x |  |  |  |  | x | x | x
Medical Support | Venue Manager | Secure an area for the medical room |  |  |  |  |  |  | x |  |  |  |  |  |  |  |  |  | x | x
Medical Support | Venue Manager | Make sure certified professionals are available to provide medical assistance. This can be done either by sub-contracting (sponsorship?) or by certified volunteers |  |  |  |  |  | x | x |  |  |  |  |  |  |  | x |  |  | x | x
Medical Support | Venue Manager | Determine working hours for medical room and staff. Ensure emergency contacts and medical staff (general practitioner, surgeon, orthopedist, dentist, ophthalmologist) are available after business hours. Pass the numbers to Media/Hosting and [NAME] |  |  |  |  |  | x | x |  |  |  | x |  |  |  |  |  |  |  | x | x
Medical Support | Logistics Manager | Determine supplies for the medical room and provide them |  |  |  |  |  |  |  |  |  |  |  | x |  |  |  |  |  |  | x | x | x
Medical Support | Competition Manager | Discuss doping control requirements with WCF. Arrange doping control room. Make sure volunteers are available as chaperones |  |  |  |  |  | x |  |  | x |  |  |  |  |  |  |  |  | x | x | x | x
[NAME] | Media/Hosting | Determine locations of [NAME], hotels, airport? |  |  |  |  |  | x | x |  |  |  | x |  |  |  |  |  | x | x
[NAME] | Media/Hosting | Arrange for communication services (mobiles, radios etc). Arrange for furniture, equipment (printer, computers), Internet to be available |  |  |  |  |  |  | x |  |  |  | x | x |  |  |  |  |  | x | x | x
[NAME] | Media/Hosting | Determine what kind of information will be offered. In case of flyers, brochures make sure enough quantities are provided and make a re-stocking plan |  |  |  |  |  | x |  |  |  |  | x | x |  |  |  |  |  |  | x | x | x
[NAME] | Media/Hosting | Set up standing boards and set a procedure for updating them |  |  |  |  |  | x |  |  |  |  | x |  |  |  |  |  |  |  | x | x | x
[NAME] | Media/Hosting | Determine the needs for volunteers and train them |  |  |  |  |  |  |  |  | x |  | x |  |  |  |  |  |  |  | x | x | x
Transportation | Chairman | Discuss with WCF the responsibilities of the Organizing Committee regarding the transportation of teams/officials |  |  |  | x |  |  |  | x |  |  |  |  |  |  |  | x | x
Transportation | Transportation Coordinator | Determine "points of arrival" and communicate them on the website |  |  |  |  |  |  |  | x |  |  |  |  |  |  |  |  | x
Transportation | Transportation Coordinator | Determine needs for transportation - airport/railway station transfer - in terms of vehicles and drivers. Discuss how to solve them (sponsor?) |  |  |  | x |  | x |  | x | x |  |  | x |  |  |  | x | x | x
Transportation | Transportation Coordinator | Determine types of transportation for different accreditations and make a schedule/plan for each day, according to the number of guests, their accommodation and the draw |  |  |  | x |  | x |  | x | x |  |  | x |  |  |  |  |  | x | x
Transportation | Transportation Coordinator | Arrange special transportation for VIP's and key officials. Special cars and drivers. Refer to the contract with WCF. Make sure you set a staffing schedule for the drivers/volunteers such way it can cover 24/7 requests. Set and communicate procedures of contact, including for special situations |  |  |  | x |  | x |  | x | x |  |  | x |  |  |  |  |  | x | x
Transportation | Transportation Coordinator | Determine transportation to/from arena for Media and spectators (buses?) |  |  |  | x |  | x |  | x |  |  |  |  |  |  |  |  |  | x | x
Transportation | Transportation Coordinator | Arrange meetings with all drivers. Discuss dress codes, accreditation, parking, fuelling, emergency procedures etc. Discuss procedures for picking up and dropping off teams. |  |  |  | x |  | x |  | x |  |  |  |  |  |  |  |  |  |  | x | x
Transportation | Transportation Coordinator | Check with all the teams/departments for specific needs in terms of transportation and vehicle requirements |  |  |  | x |  | x | x | x | x |  | x | x |  |  |  |  | x | x | x
Transportation | Transportation Coordinator | Arrange a dispatch/transportation center and contact persons. Carefully set the schedule (days and hours) of operation and communicate them to Media/Hosting |  |  |  | x |  | x |  | x |  |  | x |  |  |  |  |  |  | x | x
Transportation | Transportation Coordinator | Arrange for fueling, maintenance and cleaning of the vehicles. Set procedures, including for payments and reimbursement and communicate them to all the drivers |  |  |  | x | x |  |  | x |  |  |  |  |  |  |  |  | x | x
Transportation | Transportation Coordinator | Determine needs for dispatch center (equipment, office supplies etc). Communicate them to Logistics Manager. Pay extra attention to properly sizing the communication equipment (including chargers), also for the drivers |  |  |  |  |  |  |  | x |  |  |  | x |  |  |  |  |  | x | x
Transportation | Transportation Coordinator | Determine parking areas at the arena, hotels, ceremonies etc. for all event vehicles. Arrange for parking passes, if needed. Determine overnight parking places |  |  |  |  |  |  | x | x |  |  | x |  |  |  |  |  |  | x | x
Transportation | Transportation Coordinator | Set rules and procedures for handling the transportation requests (through dispatch center?). Communicate numbers/contacts to Media/Hosting (to be included in guides and maybe accreditations too). Foresee/analyze special situations and needs and find solutions |  |  |  |  |  |  |  | x |  |  | x |  |  |  |  |  |  |  | x | x
Transportation | Transportation Coordinator | Take care of the signage for the vehicles |  |  |  |  |  |  |  | x |  |  |  | x |  |  |  |  |  |  | x | x
Competition | Competition Manager | Determine requirements for the Team Meeting - equipment, catering, program etc. |  |  |  |  |  | x |  |  |  |  |  | x |  |  |  |  |  |  | x | x
Competition | Competition Manager | Communicate with the TD and supply information for the Competitor's Guide |  |  |  |  |  | x |  |  |  |  |  |  |  |  |  |  | x | x
Accreditations | Accreditation Manager | In case accreditations include photos to be taken, make sure enough devices and volunteers are available to handle the flow during the days before the competition. Additional accreditation offices may be useful to have at the hotels/airport for a limited time (1 day). Relate to Logistics Manager and Volunteers Manager to provide all needed equipment and people |  |  |  |  |  | x |  |  | x |  |  | x |  | x |  |  |  | x | x | x
Transportation | Transportation Coordinator | Keep a schedule of arrival and departure times for teams, officials, special guests. Determine number of persons in each case, as sometimes spouses may be included. Arrange for transfers accordingly. Consider luggage capacity and find solutions |  |  |  |  |  | x |  | x |  |  |  |  |  |  |  |  |  |  | x | x | x | x
Transportation | Transportation Coordinator | Check for papers and insurances on all vehicles and drivers |  |  |  |  |  |  |  | x |  |  |  |  |  |  |  |  |  |  | x | x
Transportation | Transportation Coordinator | Set schedule and shifts for the drivers. Keep their contact list updated |  |  |  |  |  |  |  | x | x |  |  |  |  |  |  |  |  |  | x | x | x | x
Volunteers | Volunteers Manager | Keep a master sheet with all needed volunteers each day, role, number of hours, working interval, transportation etc. Discuss it during periodic meetings (daily during the competition). If possible, obtain the previous year's volunteers structure and requirements (ask Chairman or TD to assist) |  |  |  | x |  |  |  |  | x |  |  |  |  |  |  |  |  | x | x | x | x
Volunteers | Volunteers Manager | Set up volunteers enrollment procedures - application form (online?), interview, job descriptions, volunteers manual/policies, Code of Conduct |  |  |  |  |  |  |  |  | x |  |  |  |  |  |  |  | x | x
Volunteers | Volunteers Manager | Determine special requirements and needs for volunteers traveling from abroad. Design packages (accommodation, food, transfer etc) |  |  |  | x | x | x |  |  | x |  |  |  |  | x |  | x | x | x
Volunteers | Volunteers Manager | Determine the number of volunteers needed in each area |  |  |  | x | x | x | x | x | x | x | x | x | x | x | x | x | x | x
Ceremonies | PR Manager | Determine what functions will take place and the place to organize them - handle the booking/contracting/menus if necessary |  |  |  | x | x | x | x |  | x |  |  |  | x |  |  | x | x | x
Volunteers | Volunteers Manager | Set up a volunteers newsletter system or information board to keep all volunteers updated |  |  |  |  |  | x | x |  | x |  |  |  |  |  |  |  |  |  | x | x | x
Volunteers | Volunteers Manager | Discuss and plan ways to acknowledge, appreciate and thank volunteers for their efforts - special moment during ceremonies or special functions, meeting with the teams (autographs) etc. Determine if volunteers get free entry at banquets (Closing Banquet?) |  |  |  | x |  | x |  |  | x |  |  |  | x |  |  |  |  |  | x | x | x | x
Ceremonies | PR Manager | Set meetings to determine the requirements, location and structure of Opening & Closing Ceremonies and Opening & Closing Banquets |  |  |  | x |  | x | x |  | x |  | x |  | x |  |  |  |  | x | x
Ceremonies | PR Manager | Discuss the menu and beverages for the Banquets, based on the budget |  |  |  |  | x |  |  |  |  |  |  |  | x |  |  |  |  |  | x
Ceremonies | PR Manager | Design the floor plan - determine tables and capacity, their positions, podium/stage for the speeches etc. |  |  |  |  |  |  |  |  |  |  |  |  | x |  |  |  |  |  | x
Ceremonies | PR Manager | Make sure all equipment is provided and working (audio system, lights etc.) |  |  |  |  |  |  |  |  |  |  |  | x | x |  |  |  |  |  | x | x
Ceremonies | PR Manager | Arrange for a MC/DJ for the functions and discuss with him schedule, structure, lines of the speech/announcements etc. Check with the WCF TD if the MC is provided by the WCF |  |  |  |  |  | x |  |  | x |  |  |  | x |  |  |  |  |  | x | x
Ceremonies | Competition Manager | Discuss how the tickets for special functions will be sold/offered - prices, number, printing, distribution, selling points etc. |  |  |  |  | x | x |  |  | x |  |  |  | x | x |  |  |  |  | x | x
Ceremonies | PR Manager | Determine decorations and set up needed for the special functions. Plan and supervise execution |  |  |  |  |  | x | x |  | x |  |  | x | x |  |  |  |  |  | x | x | x
Ceremonies | PR Manager | Confirm schedule and structure of the special functions with the WCF TD. Go through all the scripts/steps and plan rehearsals |  |  |  |  |  | x | x |  | x |  |  | x | x |  |  |  |  |  |  | x | x
Ceremonies | PR Manager | Since pipers are part of the Scottish culture and curling tradition, arranging for some pipers to be part of the marching-in would be nice. If that is not possible, plan something similar - check with TD before making the decision |  |  |  |  |  | x |  |  |  |  |  |  | x |  |  |  |  |  | x | x
Ceremonies | PR Manager | Confirm with Chairman, Competition Manager and TD the  special guests attending the special functions. Determine order of speeches and who is introduced when, obtain speeches scripts and arrange for translation. |  |  |  | x |  | x |  |  |  |  |  |  | x |  |  |  |  |  |  | x | x
Ceremonies | PR Manager | Hire translators for the special functions |  |  |  |  |  |  |  |  | x |  |  |  | x |  |  |  |  |  |  | x | x
Ceremonies | PR Manager | Determine number of tickets/invitations to be offered to sponsors. Arrange for distribution |  |  |  |  |  | x |  |  | x |  | x | x | x | x |  |  |  |  | x | x
Ceremonies | PR Manager | Determine number of invitations/complementary tickets that are going to be offered (teams, WCF, VIP, others). Arrange for distribution |  |  |  |  |  | x |  |  | x |  | x | x | x | x |  |  |  |  | x | x
Ceremonies | PR Manager | Determine access policies for the special functions. Make sure updated lists with tables and names will be available |  |  |  |  |  |  |  |  | x |  |  |  | x |  |  |  |  |  |  | x | x
Ceremonies | PR Manager | Coordinate the process of inviting VIPs, dignitaries, past champions (?) |  |  |  |  |  | x |  |  |  |  |  |  | x |  |  |  |  |  | x | x
Ceremonies | PR Manager | Determine awards (plaques, trophies, certificates etc.) that are going to be offered during the special functions. Discuss them with the TD before making a decision. Coordinate the ordering process and the awarding process. Double-check all the names to avoid problems! |  |  |  | x |  | x |  |  |  |  |  |  | x |  |  |  |  |  | x | x
Ceremonies | PR Manager | Plan the activities for the Patch/Lounges. Discuss if there will be concerts/bands/DJ/parties organized and plan accordingly all the details. |  |  |  | x |  | x | x |  |  |  |  |  | x |  |  |  |  |  | x | x
Ceremonies | PR Manager | Ensure the schedule for all the functions is communicated properly. Relate with the TD (to be included in the Competitor's Guide and Team Meeting) |  |  |  |  |  | x |  |  |  |  |  |  | x |  |  |  |  | x | x
Ceremonies | PR Manager | Arrange for the flag display (participating teams, WCF banner etc). Arrange for flags and country name plaques for the marching in. Arrange schedules for honoring teams during the event - make sure current anthems are available. Check with TD all these aspects |  |  |  |  |  | x | x |  |  |  |  | x | x |  |  |  |  |  | x | x | x
Ceremonies | PR Manager | Discuss with Chairman and Competition Manager if there is going to be a Sponsors' Reception. If so, plan accordingly (location, menu, floor plan, guests list, invitations production and distribution etc.) |  |  |  | x | x | x |  |  |  |  |  |  | x |  |  |  |  | x | x | x | x
Enhaced experience | Competition Manager | Arrange meetings to discuss plans for enhancing the experience spectators will have. Refer to the "Jazz-up" document and plan accordingly |  |  |  | x | x | x | x |  |  |  |  |  | x |  | x | x | x | x
Enhaced experience | Marketing Manager | Analyze the opportunity of implementing a "school program" - invite local schools, organize a workshops/presentations about curling etc. Coordinate the program |  |  |  | x | x | x |  |  |  |  |  |  | x | x | x | x | x | x
Enhaced experience | Marketing Manager | Discuss with TD and sponsors about the plans to offer a richer experience - screens displaying matches and interviews placed in the lounges and public areas, shuffleboard and other curling-based games made available etc. Coordinate the program |  |  |  | x | x | x |  |  |  |  |  |  | x |  | x |  | x | x | x
Ceremonies | Venue Manager | Plan an area for Ceremonies Office and secure storage of all medals/trophies/awards |  |  |  |  |  |  | x |  |  |  |  |  | x |  |  |  |  | x | x
Ceremonies | PR Manager | Discuss ideas for "between ends" activities with TD and CU. Especially at final stages, where less (one?) games are played simultaneous and breaks may be longer, even music can be considered to be played |  |  |  |  |  | x |  |  |  |  |  |  | x |  |  |  |  |  |  | x | x
Uniforms | Logistics Manager | Determine the uniforms (types, number and sizes) that are going to be offered to volunteers, based on the budget. Coordinate production (get layout approved) and distribution. This can become a sponsorship opportunity |  |  |  | x | x | x |  |  | x |  |  | x |  |  | x | x | x | x | x
Uniforms | Logistics Manager | Supervise the shipping, distribution, collecting and shipping back of the uniforms provided by the WCF (officials, timers, stats etc.). Keep a sizing chart |  |  |  |  |  | x |  |  |  |  |  | x |  |  |  | x | x | x | x
Construction & Decorations | Competition Manager | Determine the decorating plans including the logo |  |  |  | x | x | x | x |  |  |  |  | x | x |  | x | x | x | x
Construction & Decorations | Logistics Manager | Coordinate production, delivery and installation of the decorations for the venue (all areas) |  |  |  |  | x | x | x | x |  |  |  | x |  |  |  |  | x | x | x | x
Construction & Decorations | Logistics Manager | Part of the decorations, coordinate purchase, delivery and installation of flowers. Make sure water is provided each day - address the problem with volunteers |  |  |  |  | x |  | x | x | x |  |  | x |  |  |  |  |  |  |  | x | x
Communications | Logistics Manager | Order high-speed Internet connections with separate access for: staff, media, live feeds, officials, spectators. Check for minimum requirements |  |  |  |  | x |  | x |  |  |  | x | x |  |  |  |  | x | x | x
Communications | Logistics Manager | Make sure proper and enough technical support is provided throughout the event - contractor or qualified volunteers |  |  |  | x | x | x |  |  | x |  |  | x |  |  |  |  | x | x | x | x | x
Finances | Financial Manager | Determine procedures for selling and accounting (tickets, merchandising, food etc.). Investigate options for online transfers and card payments. |  |  |  | x | x |  |  |  |  |  |  |  |  |  |  |  | x | x | x | x | x
Finances | Financial Manager | Determine budgets, P&L, etc. Fill in financial reports |  |  |  | x | x | x |  |  |  |  |  |  |  |  |  | x | x | x | x | x | x | x
Finances | Financial Manager | Coordinate fundraising activities, sponsorships, contracts |  |  |  | x | x | x |  |  |  |  |  |  |  |  | x | x | x | x | x | x | x | x
Finances | Financial Manager | Part of the contract with the WCF, determine responsibilities and share of the budget for each of the partners. Analyze cash flows, discuss payments and reimbursements plan and supervise it. |  |  |  | x | x | x |  |  |  |  |  |  |  |  |  | x | x | x | x | x | x | x
Finances | Financial Manager | Determine procedures for handling accounting - approving payments and purchases, reimburse expenses etc. |  |  |  | x | x | x | x | x | x | x | x | x | x | x | x | x | x
Finances | Financial Manager | Coordinate all financial operations, make sure financial situations are updated and under control |  |  |  |  | x |  |  |  |  |  |  |  |  |  |  |  | x | x | x | x | x | x
Finances | Venue Manager | Coordinate bar and restaurant activities, foresee problems and find solutions. Obtain any licenses required for selling food and beverages |  |  |  |  | x |  | x |  |  |  |  | x |  |  |  |  |  |  |  | x | x
Finances | Financial Manager | Determine how each manager will handle inventory. Coordinate final inventory and reports |  |  |  | x | x | x | x | x | x | x | x | x | x | x | x | x | x |  |  |  | x | x
Transportation | Transportation Coordinator | Arrange agreement with a taxi company for special requirements and spectators |  |  |  |  |  |  |  | x |  |  |  |  |  |  |  |  |  |  | x | x | x
Accommodation | Accommodation Manager | Determine the needs for accommodation for the following categories: teams, officials & delegates, VIPs, volunteers. Relate to the contract |  |  |  | x |  | x |  |  |  | x |  |  |  |  |  | x | x
Accommodation | Accommodation Manager | Design accommodation packages according to the numbers needed. Determine "Official Hotel". If possible, try to develop packages that include transportation and [NAME] (curling lessons at the local club?) |  |  |  | x |  | x |  |  |  | x |  |  |  |  |  |  | x | x
Accommodation | Accommodation Manager | Negotiate discounts on accommodation. Determine ways to handle the booking process. Advertise packages of accommodation through the website |  |  |  |  |  | x |  |  |  | x |  |  |  |  | x |  | x | x | x | x
Promotion and Marketing | Marketing Manager | Develop the marketing plans and promotional campaign |  |  |  | x | x | x |  |  |  |  |  |  |  |  | x | x | x
Promotion and Marketing | Marketing Manager | Develop stationeries and visual identity. Relate to the WCF Media & Marketing |  |  |  | x | x | x |  |  |  |  |  |  |  |  | x | x | x | x
Promotion and Marketing | Marketing Manager | Attract media partners. Implement promotional and marketing campaign |  |  |  | x | x | x |  |  |  |  |  |  |  |  | x |  | x | x | x | x
Promotion and Marketing | Marketing Manager | Relate with Logistics Manager to order and deliver promotional materials - flyers, banners, stickers etc. |  |  |  | x | x | x |  |  |  |  |  | x |  |  | x |  | x | x | x | x
Promotion and Marketing | Marketing Manager | Keep a folder with all exposure obtained (media, public displays, TV, radios etc.). |  |  |  |  |  |  |  |  |  |  |  |  |  |  | x |  | x | x | x | x | x