Spreadsheet: 004164d5-217d-4401-8a99-98950cf6a969
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New Chapter Formation Report | Unnamed: 1 | Unnamed: 2 | Unnamed: 3 | Unnamed: 4 | Unnamed: 5 | Unnamed: 6 | Unnamed: 7 | Unnamed: 8 | Unnamed: 9 | Unnamed: 10
The John Birch Society  w P.O. Box 8040, Appleton, WI  54912
Instructions:
Send this form to the Home Office and a copy to the local Coordinator.  Include all new applications and appropriate dues or forms.  Please send check or money order only; do not send cash.
Note:
A new chapter, with a minimum of 8 members (half of which are new members -- joined less than 6 mos ago) may be initiated by a Member, Chapter Leader, Section Leader or Coordinator, and must have a new leader (someone who has never been a Chapter Leader, Section Leader, TRIM chairman, etc.)    A new chapter must also have a designated assistant chapter leader and [NAME]/Secretary assigned.
Please fill in the blanks and check appropriate boxes: |  |  |  |  |  |  | o New Chapter
o Split from Chapter_____________ |  |  |  |  | o Remaining members of Chapter__________ after split
Chapter Leader's name________________________ Chapter Leader's phone ______________________
Asst. Chapter Leader's name:_________________________  Secretary:___________________________
Date, time and place of first meeting _______________________________________________________
Position of person forming chapter: |  |  |  | o Member |  | o Chp. Ldr. |  | o Section Leader |  | o Coord.
Coordinator Approval: ___________________________________________ |  |  |  |  |  |  |  | Date: ______________________
Major Coordinator Approval: ______________________________________ |  |  |  |  |  |  |  | Date: ______________________
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 |  |  |  |  |  |  |  |  |  | Revised 12/00
[NAME],  I would like you to look over this new form I created for the formation of new chapters.  I think this one will serve our purposes much better than the old one.  It has additional space for the Major Coordinator's approval signature and the names of the Assistant Chapter leader and Secretary at the top of the form, along with the current description of a "new" chapter.
I would also like to propose that we send 10 copies to each coordinator in their next Tuesday packet with the following instructions:
1.  Please destroy all previous versions of this form.
2.  Fill in the top of the form completely, and on the bottom half, fill in the names and zip codes only of the intended members of the new chapter (it is not necessary to include the entire address).  Put a check mark in the box to the right of the name and zip code if this is a brand new member.  Put a check mark in the "Dues Enclosed" column if that applies.
3.  Fax this form to [NAME]  (not your Major Coordinator) to the attention of the Field Support Department.  We will then fill in the   "Joined date", "Old Chapter" and "Paid Through" columns, and we will fax the completed form to your Major Coordinator for his approval.  Your Major Coordinator will then approve/disapprove the new chapter and fax the form back to the field support department for further processing.
FOR CHAPTERS THAT ARE SPLIT:
You will need to fill out two New Chapter Formation forms -- One listing the members of the new chpater and the other listing the members that will remain in the old chapter.  Fax both to the home office.
I want to make the change in having it faxed to us first so that when we finish filling out the form the Major has all the info he needs to make the decision to approve or not.  Right now they are flying blindly with no "Joined Date" information on the old forms.  Let me know what you think.  [NAME]