Spreadsheet: 173028d1344421504-email-reminder-in-checklist-example-checklist
Sheet: Sheet1

MAIN CIRCUIT
Date: | 2012-10-06 00:00:00
Non promotion |  | Pre event requirements
Tasks |  |  | Supplier | PO number | Task completion |  | Signed when completed |  |  | References / notes |  | Person
DOCUMENTATION
Create VIP guest list |  |  | [NAME] |  |  |  |  |  |  |  |  | [NAME]
Send entry list to timekeepers |  |  | [NAME] |  |  |  |  |  |  |  |  | [NAME]
Provide documents for CoC office |  |  | [NAME] |  |  |  |  |  |  |  |  | [NAME]
Supply parking tickets for Boma holders |  |  | NA |  |  |  |  |  |  | Nationals only |  | [NAME]
Send entries to programme supplier |  |  | NA |  |  |  |  |  |  |  |  | [NAME]
Create regulations for the race meeting |  |  | NA |  |  |  |  |  |  |  |  | [NAME]
Confirm race programme for SR's |  |  | NA |  |  |  |  |  |  |  |  | [NAME]
Send SR's to officials: timekeepers, scrutineer, CoC, commentators |  |  | MSA |  |  |  |  |  |  |  |  | [NAME]
Make up competitors tickets envelopes |  |  | NA |  |  |  |  |  |  |  |  | Joy / Terri / Jared
Update race notice board |  |  | NA |  |  |  |  |  |  |  |  | [NAME]
Layout pit allocations where possible |  |  | NA |  |  |  |  |  |  |  |  | [NAME]
Check CoC office for MSA flag and starters paddle |  |  | NA |  |  |  |  |  |  |  |  | [NAME]
Pack ticket boxes and arrange gate floats |  |  | NA |  |  |  |  |  |  |  |  | [NAME]
Put radio's on charge |  |  | NA |  |  |  |  |  |  |  |  | [NAME]
Ready documents for COC, accident report, environmental etc. |  |  | NA |  |  |  |  |  |  |  |  | [NAME]
Send entry form, regulations to competitors |  |  | NA |  |  |  |  |  |  |  |  | [NAME]
Apply for permit at MSA |  |  | MSA |  |  |  |  |  |  |  |  | [NAME]
Up date race notice board |  |  | NA |  |  |  |  |  |  |  |  | [NAME]
Medical compliance certificate to medical provider |  |  | SAPS |  |  |  |  |  |  |  |  | [NAME]
Check that the permit and permit number has been received |  |  | NA |  |  |  |  |  |  |  |  | [NAME]
ORDER
Order VIP foods |  |  | Bruces catering |  |  |  |  |  |  |  |  | [NAME]
Arrange prize giving location |  |  | NA |  |  |  |  |  |  |  |  | [NAME]
Confirm marshals for the event |  |  | [NAME] |  |  |  |  |  |  |  |  | [NAME]
Arrange security |  |  | CP Security |  |  |  |  |  |  |  |  | [NAME]
Arrange neighbour hood / district watch |  |  | [NAME] |  |  |  |  |  |  |  |  | [NAME]
Check availability of radios and hire if required |  |  | [NAME] |  |  |  |  |  |  |  |  | [NAME]
Confirm ticket price and check quantity |  |  | Bono Print |  |  |  |  |  |  |  |  | [NAME] / [NAME]
Press release together (Adrian, Website, FB, etc.) |  |  | NA |  |  |  |  |  |  |  |  | [NAME]
Arrange for Pace Car and support cars for medics |  |  | [NAME] |  |  |  |  |  |  |  |  | [NAME]
Decide on vendors and confirm |  |  | [NAME] |  |  |  |  |  |  |  |  | [NAME]
Check quantity of scrutineering stickers |  |  | Bono Print |  |  |  |  |  |  |  |  | [NAME]
Check that there is s spare printer cartridge for printers |  |  | [NAME] |  |  |  |  |  |  |  |  | [NAME]
make sure there are enough SMS and Email units to promote |  |  | Smsolutions & Graphicmail |  |  |  |  |  |  |  |  | [NAME]
Arrange tow truck, flat bed, 4x4's (practice days and race day) |  |  | [NAME] |  |  |  |  |  |  |  |  | [NAME]
Place order for trophies and review trophy designs |  |  | Toker Bros |  |  |  |  |  |  |  |  | [NAME]
Place an order for medical ambulance services |  |  | SAPS |  |  |  |  |  |  |  |  | [NAME]
Arrange for club steward for meeting |  |  | NA |  |  |  |  |  |  |  |  | [NAME]
Order bar staff for VIP |  |  | Adrian Pheiffer |  |  |  |  |  |  |  |  | Adrian Pheiffer
Extra cleaning staff for admin block |  |  | [NAME] |  |  |  |  |  |  | Virginia from [NAME] |  | [NAME]
Order stock for VIP fridges |  |  | WPMC Clubhouse |  |  |  |  |  |  | Order from Clubhouse |  | [NAME]
Order standby generators |  |  | [NAME] |  |  |  |  |  |  |  |  | [NAME]
Check PA system- [NAME] |  |  | [NAME] |  |  |  |  |  |  |  |  | [NAME]
Make sure there is enough float for the event |  |  | NA |  |  |  |  |  |  |  |  | [NAME]
Arrange a pace car driver |  |  | NA |  |  |  |  |  |  |  |  | [NAME]
Order timing system |  |  | ESMK |  |  |  |  |  |  |  |  | [NAME]
Order coke, water for officials |  |  | [NAME] |  |  |  |  |  |  |  |  | [NAME]
Order water for competitors |  |  | [NAME] |  |  |  |  |  |  |  |  | [NAME]
Arrange for environmental officer for the meeting |  |  | NA |  |  |  |  |  |  |  |  | [NAME]
Check monitors function in VIP |  |  | NA |  |  |  |  |  |  |  |  | Jared
Check connection for TV results at CoC office |  |  | NA |  |  |  |  |  |  |  |  | Jared
Check when programme is scheduled to arrive (float, distribution, etc.) |  |  | [NAME] |  |  |  |  |  |  |  |  | [NAME]
Arrange additional toilets when required (large events) |  |  | [NAME] |  |  |  |  |  |  |  |  | [NAME]