Spreadsheet: 15f7bd21-1473-41a4-a217-651de6ffbc19
Sheet: Instructions

FMPP provides the following guidance to organize and complete the Supplemental Budget Summary (SBS).  For more detailed information, see the FMPP Announcement.
In order to expedite the application review process, follow these steps to complete the SBS:
1 | Organization Contact Info: | Enter the: project title, organization name, organization phone number, contact name, contact email.
2 | Supplemental Budget Info: | Complete the budget spreadsheet and narrative.
 | All Budget Items Must: | • | Be itemized, listing separately each item, its cost, and use.
 |  | • | Be substantiated in a written budget narrative. Note: Do not include matching funds or in-kind work and related items.
If necessary, please add additional rows under each budget category to fully identify all budget items.
 | Personnel/Contractual | List the individual/contractor’s name and title and the general categories of services the person/contractor cost will cover (e.g., project manager). Show annual/hourly rates and estimated number of hours to be spent on the project by each project participant. In the budget narrative:
 |  | • | Indicate the duties of each individual and correlate those duties to the purpose/goals of the project.
 |  | • | All salaries must include the number of hours, rate per hour, and the (actual) months of performance.
 |  | • | For contractors, indicate if the expense represents a flat fee for services or an hourly rate.
 |  |  | Charges must be for services rendered for the individual’s qualifications and locality pay for similar jobs.  As a guide visit the Bureau of Labor Statistics to obtain applicable wages and salaries by State.
 | Equipment | Indicate purchases of equipment. List separately each item of equipment, its cost and use. Equipment means any tangible, nonexpendable, personal property, including exempt property charged directly to the grant having: (1) a useful life of more than 1 year, and (2) an acquisition cost of $5,000 or more per unit (7 CFR 3016.3 and 7 CFR 3019.2).
 |  | In the budget narrative, provide the basis of the cost estimate (e.g. price analyses, vendor quotes) for each piece of equipment and its correlation to the purpose/goals of the project to justify your need for the equipment to be purchased.
 | Travel | Explain the purpose for each trip request.  The following information is required:
 |  | • | Projected travel dates and duration
 |  | • | Trip destination
 |  | • | Purpose of trip
 |  | • | Type of expense (airfare, car rental, hotel, meals, mileage, etc.)
 |  | • | Estimated number of miles and mileage rate, or rental fee
 |  | • | Estimated common carrier, including airlines, shuttles or taxis, etc.
 |  | • | Estimated lodging and meal costs
 |  | • | Number of travelers claiming expense
 |  | • | Total funds requested for trip
 |  | • | Include a subtotal for all FMPP-funded travel costs
 |  | FMPP follows the current General Services Administration’s (www.gsa.gov) privately owned vehicle (POV) mileage reimbursement rate. Mileage rates include gas costs; FMPP will not reimburse separately for gasoline expenses.   If technologies such as teleconferences or videoconferencing are available to your organization, appropriate to the project, and less costly, they should be used as an alternative to travel.
 | Supplies | Provide an estimate of projected supply expenditures. List each item separately, its cost and use. Supplies means any tangible personal property other than equipment (as defined above), excluding debt instruments and inventions (defined in 7 CFR 3019.2(hh)). In the budget narrative, provide the basis of the cost estimate (e.g. price analyses, vendor quotes) for each supply item being requested and its correlation to the purpose/goals of the project to justify your need for the supplies to be purchased.
 | Other | Provide an itemized list of projected expenditures, their cost and use. Other items mean any item not fitting into the personnel, contractual, equipment, travel, and supplies categories explained above. In the budget narrative, provide the basis of the cost estimate (e.g. price analysis, vendor quotes) for each item being requested and its correlation to the purpose/goals of the project to justify your need.   FMPP will not pay for a project that consists of only one workshop or conference. When submitting a request for a workshop or conference, clearly indicate the purpose of the workshop or conference, and explain why the activity cannot be implemented using alternative technologies. Indicate if registration fees will be collected and if so, show the fees as program income.
 | Indirect Costs | Budget requests for indirect costs may not exceed 10 percent of total expenses defined and itemized as a direct cost.
3 | Supplemental Budget Narrative: | A written budget narrative must be included with the (budget) Supplemental Budget Summary.  The narrative must justify and substantiate each of the budget line items.  Provide the basis of the cost estimate (e.g. price analysis, vendor quotes) for each item being requested and its correlation to the purpose/goals of the project to justify its need.
 |  | • | Correlate to the purpose/goals of the project and demonstrate that they are reasonable and adequate for the proposed work.  Budget line items that do not correlate to the goals and objectives will be rejected and eliminated.
 |  | • | Provide justification for the how and why the contractor was selected vs. the organization’s own staff/personnel.  List the general categories of services the contract covers (e.g., professional services, travel, lodging, administrative expenses, etc.).
 |  | • | Provide the basis of the cost estimate (e.g. price analyses, vendor quotes) for each piece of equipment and its correlation to the purpose/goals of the project to justify your need for the equipment to be purchased.
 |  | • | Provide the basis of the cost estimate (e.g. price analyses, vendor quotes) for each supply item being requested and its correlation to the purpose/goals of the project to justify your need for the supplies to be purchased.
 |  | • | If your budget totals more than $100,000, you must make changes to one or more of your individual activities (tabs) to reduce the totals in the summary.
4 | After completing this form, save a copy and print for your records.  Please upload this file as an MS Excel file (only), along with all other application materials, in the Grants.gov application package.
According to the Paperwork Reduction Act of 1995, an agency may not conduct or sponsor, and a person is not required to respond to a collection of information unless it displays a valid OMB control number.  The valid OMB control number for this information collection is 0581-0235.  The time required to complete this information collection is estimated to average 30 minutes per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information.  The U.S. Department of Agriculture (USDA) prohibits discrimination in all its programs and activities on the basis of race, color, national origin, age, disability, and where applicable sex, marital status, or familial status, parental status religion, sexual orientation, genetic information, political beliefs, reprisal, or because all or part of an individual’s income is derived from any public assistance program (not all prohibited bases apply to all programs).  Persons with disabilities who require alternative means for communication of program information (Braille, large print, audiotape, etc.) should contact USDA’s TARGET Center at (202) 720-2600 (voice and TDD).  To file a complaint of discrimination, write USDA, Director, Office of Civil Rights, 1400 Independence Avenue, SW, Washington, DC 20250-9410 or call (800) 795-3272 (voice) or (202) 720-6382 (TDD).  USDA is an equal opportunity provider and employer.