Spreadsheet: 53df8e15-4552-4ac8-8425-33af2a546c70
Sheet: 6. Code Administration

Code Administration
Req # | Description of Requirement | Required or Want | Response | Comments
The system has the ability to input and print all aspects of Tax Rolls
Zoning.1 | Supports integration with applications such as [NAME] and FileDirector | R
Zoning.2 | Supports tracking of date-driven activities through reminders, notifications, etc. | R
Zoning.3 | Ability to create lists from database for many data fields such as permits issued, cost of construction, location, town, type of permit, zoning district | R
Zoning.4 | Administrative rights to create and modify reports, lists, letters, documents, etc. | R
Zoning.5 | Ability to be used as an inventory and maintenance data base application for storing and providing access to the land use, sanitary, land division, platting, nonmetallic mining and other department related permits and approvals.  The information to be stored includes permit applications, digital photos, scanned images of historic permits, plans, inspection reports, staff reports, maintenance documents, etc. | R
Zoning.6 | On-line access to the permit information would be a key goal for any permit database program.  The information should be accessible by the public, and also provide an easy mechanism for the public to review permit related data online. | R
Zoning.7 | Ability to convert/transfer existing data from Microsoft access and AS400 data base programs into new data base system. | R
Zoning.8 | Supports integration/link to Register of Deeds and real property listing modules | R
Zoning Permit Applications.9 | Have different security levels that determine information that is available to the public and staff | W
Zoning Permit Applications.10 | Ability to support multiple parcels and addresses for each project | R
Zoning Permit Applications.11 | Ability to support multiple projects for a single application | W
Zoning Permit Applications.12 | Supports online application submittals including the following elements: - Legal descriptions - Scaled drawings - Written statement of intent, reason for application & purpose - Current use and zoning - Neighboring uses - Schedule for development | W
Zoning Permit Applications.13 | Includes a checklist to review for completeness of applications or workflow | W
Zoning Permit Applications.14 | Ability to use user-created or user–defined fields for incorporating information into reports, printed permits and other types of required outputs. | R
Zoning Permit Applications.15 | Ability to add additional permit types as needed for permits that do not fit into the standard permit type in the data base | R
Zoning Permit Applications.16 | Ability to duplicate part of all of the data from one permit record to another | W
Zoning Permit Applications.17 | Ability to link  related permit applications and to track them jointly (i.e. conditional use permit and land use permit; sanitary permit and land use permit; land division request and survey) | W
Zoning Permit Applications.18 | Ability to print an application for signature or to allow online electronic signatures | W
Zoning Permit Applications.19 | Ability to track the following information for applications: • Owner • Agent • Mailing address • Contractor information • Parcel Identification Number • Zoning district • Code/Ordinance type (Shoreland, Land Use Code Sanitary, Airport, Floodplain, [NAME] setback,  etc.) • Unique permit or activity number • Site address • Purpose • Requirements, conditions, deed restrictions, etc. • Hearing dates • Permit type and status • Assigned hearing dates  • Expiration date | R
Zoning Permit Applications.20 | Supports generation of application materials for the petitioner, committee, board, public | W
Zoning Permit Applications.21 | Ability to search and store online and County entered applications/cases in a logical and user friendly manner | R
Zoning Permit Applications.22 | Ability to have multiple site addresses associated with a single parcel, multiple properties associated with the permit (i.e. a clean out of a waterway may cross several properties or a land division may include several parcel numbers), | R
Zoning Permit Applications.23 | Ability to separate scaled drawings from an application to a .pdf document | W
Zoning Permit Applications.24 | Supports integration with document imaging to link to images related to the permit application | R
Hearing Preparation and Notification.25 | Includes report or other notification tool to allow timely hearing notices in newspapers (1 month, 2 weeks and 1 week before monthly hearing) and other notifications | W
Hearing Preparation and Notification.26 | Ability to link reports and other supporting information related to the application and the ability to track the current/final status of the application: • Staff reports [NAME] • Town recommendations • Supplemental maps or other information | R
Hearing Preparation and Notification.27 | Ability to organize data into the proper format for export of public hearing notices to: • Town by certified mail • Owner/agents • Adjacent owners (selected though GIS data) • County Clerk • DNR and other state departments with review authority • County Board supervisors | W
Hearing Preparation and Notification.28 | Ability to use indicators to identify other agencies that require notices | W
Hearing Preparation and Notification.29 | Ability to track individual notice comments, questions, complaints | R
Hearing Preparation and Notification.30 | Ability to gather and consolidate all information pertinent to public hearing and to send to interested parties prior to the hearing | W
Hearing Preparation and Notification.31 | Ability to identify potential public hearing agenda items based on status | W
Application Approval.32 | Ability to track approval status based on conditions | R
Application Approval.33 | Ability to track, compile and post hearing minutes online and in hardcopy | R
Application Approval.34 | Ability to create review materials for County Board: • Maps • Staff reports • Committee decisions/recommendations • Application materials • Town recommendations • Conditions • Related documents | W
Application Approval.35 | Ability to track County Board actions related to permits | R
Application Approval.36 | Ability to notify applicant, staff or town of approvals, effective date of change | W
Permits approved subject to conditions.37 | Ability to track conditions of approval | R
Permits approved subject to conditions.38 | Ability to notify applicant of conditions related to the approval | W
Permits approved subject to conditions.39 | Supports workflow to keep track of conditions met and not met by applicant | R
Permits approved subject to conditions.40 | Ability to track permits with expiration dates or delayed effective dates | R
Permits approved subject to conditions.41 | Supports integration with real property listing modules | R
Permits approved subject to conditions.42 | Supports standardization of entries to prevent duplications | R
Permits and Inspections.43 | Ability to attach building plans to permit | W
Permits and Inspections.44 | Supports integration with maps and other parcel data | R
Permits and Inspections.45 | Supports integration with zoning district maps and other digital information | W
Permits and Inspections.46 | Supports flexible log-in options for staff and customers | R
Permits and Inspections.47 | Supports internal controls for completion of permits such as required field validation | R
Permits and Inspections.48 | Supports automatic address and ownership verification | R
Permits and Inspections.49 | Allows site plan maps to be linked electronically to permit | W
Permits and Inspections.50 | Ability to include standardized review processes for improved tracking and accuracy | W
Permits and Inspections.51 | Supports historic reference of parcel number, access to violations, etc. | W
Permits and Inspections.52 | Supports tracking and execution of information exchange with applicant | W
Permits and Inspections.53 | Supports access to information from the field | R
Permits and Inspections.54 | Supports tracking mechanism for violations that are accessible by everyone | W
Permits and Inspections.55 | Supports access to historic files | R
Permits and Inspections.56 | Ability to automatically assign a user-definable permit number or activity number to a permit | R
Permits and Inspections.57 | Ability to print permits, applications and inspection forms | R
Permits and Inspections.58 | Ability to track cost of construction of projects | R
Permits and Inspections.59 | Ability to track staff comments, determinations, conditions of approval during plan review and inspections | W
Permits and Inspections.60 | Ability to track staff time for inspections and permit review | W
Permits and Inspections.61 | Ability to track permit cycle times and to set automatic flags/notifications when standard cycle times are exceeded. | W
Permits and Inspections.62 | Ability to create notification with prepopulated information upon permit approval | W
Permits and Inspections.63 | Zoning module supports real property listing parent-child parcel relationship | R
Permits and Inspections.64 | Supports integration with Register of Deeds, with one-click process to: • Site plans • Surveys • Permits  • Violations | R
Permits and Inspections.65 | Ability to receive and attach electronic documents to permit applications (tied to imaging system) | W
Permits and Inspections.66 | Supports integration with real property listing module to validate new addresses in zoning with override ability | R
Permits and Inspections.67 | Ability to accept electronic signatures on permits | W
Permits and Inspections.68 | Ability to track permits requiring inspections | W
Permits and Inspections.69 | Includes a report on open permits sortable by towns, sections, permit type etc. | W
Permits and Inspections.70 | Ability of staff to create reports | R
Permits and Inspections.71 | Supports wireless connectivity for in-field updates | R
Permits and Inspections.72 | Ability to electronically capture and store inspection results and other documentation including photos, violations etc. | R
Permits and Inspections.73 | Ability to track status of inspections | R
Permits and Inspections.74 | Ability to request inspection electronically | W
Permits and Inspections.75 | Ability to track when a certificate of compliance is issued | W
Violations.76 | Ability to track zoning complaints | R
Violations.77 | Ability to track violation investigation results and status | R
Violations.78 | Ability to define, create, edit and print violation notices (including 1st and second notices) | R
Violations.79 | Ability to track zoning violation referrals to Corporation Counsel | R
Variances/ Appeals.80 | Supports tracking automation including historic searches | W
[NAME] | Supports information/checklist for applicant | W
Variances/ Appeals.82 | Supports workflow for variances/appeals | W
Variances/ Appeals.83 | Ability to include maps, code language, supporting documentation into computer generated reports | W
[NAME] | Ability to accept or enter a zoning variance or appeal application | W
Variances/ Appeals.85 | Ability to link to or attach materials involved in review of a zoning variance or appeal application | W
Variances/ Appeals.86 | Ability to print or provide online access to zoning variance or appeal application and related materials | W
Variances/ Appeals.87 | Ability to create a “class 2” public hearing notice based on zoning variance or appeal | W
Variances/ Appeals.88 | Ability to track status of zoning variance or appeal process | R
Minor Land Division Requests.89 | Supports integration with real property listings, with one-click process to  • Historic parent-child parcel relationship [NAME] | R
Minor Land Division Requests.90 | Ability to link permits to parent-child relationships | W
Minor Land Division Requests.91 | Ability to send out notification letters 30 days prior to the expiration date of a permit or land division approval | W
Minor Land Division Requests.92 | Supports integration with Register of Deeds, with one-click process to: • Surveys • Land division restrictions [NAME] limitations • Affidavits | R
Minor Land Division Requests.93 | Ability to track density standards and restrictions for both the parent and child lots | W
Code Enforcement Case File.94 | Ability to track multiple violations with different statuses per case | R
Code Enforcement Case File.95 | Ability to track follow-up dates to ensure the issue is resolved | R
Code Enforcement Case File.96 | Ability to restrict access to the data to unauthorized personnel | R
Code Enforcement Case File.97 | Ability to create a case details report which itemizes all details, inspections, data, photos etc. | W
Code Enforcement Case File.98 | Ability to track all activities on the record, including when a phone call is made, letter printed, inspection made etc. | W
Code Enforcement Case File.99 | Ability to allow inspectors to enter the results of their inspections in the field | W
Code Enforcement Case File.100 | Ability to duplicate part or all of the data from one case record to another | W
General.101 | Built in backup and disaster recovery methods for documents; | W
General.102 | Ability to use/enter/modify the data with Excel programs; | W
General.103 | Ability to automatically produce requested letters and labels upon demand | W
General.104 | Ability to provide security or lock data fields | R
[NAME] | Ability to store or refer to the physical location of the files | W
Web Integration.106 | User friendly, easy to navigate and access. | R
Web.107 | View the status of a permit, project, or case online.  System Administrators are able to change the configuration and preferences of the online system.  Ability to View attachments online. | R