Spreadsheet: 0905464d-7d2e-4c35-a51d-ee2efeac9da7
Sheet: Sheet1

College Wide Goal:  Institutional Effectiveness and Assessment The College provides a collaborative environment of institutional and student outcomes assessment. | Unnamed: 1 | Unnamed: 2 | Overall Supervision, this Goal: [NAME] Director of Institutional Assessment  ≡ DIA ≡ [NAME],  Assessment Coordinator ≡ AC  ≡ Norayne Rosero | Unnamed: 4 | Unnamed: 5
Priority Objectives for 2006-2007:  3, 4, 6 (All Objectives for this goal are listed on page 12.)
Objective or Work Step No. | Objective and Work Steps, this Objective | Person(s) Responsible for this Objective or Work Step | Start Date | Finish Date | Quality Indicator and [NAME]
Objective 1  Ongoing | Communicate clearly the importance of assessment activities at all levels of the College in support of institutional change and improvement.
Work Step 1.1 | Acquire and maintain support from all levels of the College administration and governances  a)  President’s convocation speech includes a focus on assessment  b) Executive Committee discussions on follow-through of assessment results c) Discussion and follow-up by President and Vice Presidents concerning the results of the Performance Indicators Reports (PIRs) d) Discussion and follow-up by Unit Heads concerning the PIR results e) VPI presentations to Department  Heads  and faculty f) Presentations to BOT, SPC and College Senate | President, Vice Presidents, Deans, Unit Heads, Strategic Planning Committee (SPC), Assessment Task Force (ATF), Director of Institutional Assessment (DIA), Assessment Coordinator (AC) | 2000-08-01 00:00:00 | Ongoing | Indicator: Continued support and participation  Standard:  100% Actual:  62%
Work Step 1.2 | Sponsor training sessions or open fora (for all constituencies) that allow for full discussion of institutional effectiveness and student outcomes assessment and its implications for the College a)  Training sessions on outcomes and institutional assessment for Units   b)  Summer Institute Open Forum c)  Training sessions on choosing/ developing and using assessment methods (e.g. surveys, rubrics) | DIA, AC, Institutional Effectiveness Committee (IEC) | 2002-08-01 00:00:00 | Ongoing | Indicator:  Record of at least two sessions and/or fora per year Standard:  100% Actual:  100%
Objective or Work Step No. | Objective and Work Steps, this Objective | Person(s) Responsible for this Objective or Work Step | Start Date | Finish Date | Quality Indicator and [NAME]
Work Step 1.3 | Institutional effectiveness and student outcomes assessment becomes a routine activity  a) Keep assessment initiatives a priority b)Reinforce that assessment results are used for improvement and formative goals c) DIA and AC follow-up with Units to conduct assessments and examine results d) Vice Presidents follow-up with Unit Heads to conduct assessments and examine results | DIA, AC, IEC | 2003-08-01 00:00:00 | Ongoing | Indicator:  Records of assessment activities Standard:  100% Actual:  75%
Work Step 1.4 | Communicate institutional effectiveness and student outcomes assessment processes and results to the College community a) Maintain IEC Archives account on Public Folders b) Distribute PIRs to Units via President or appropriate Vice President  c) Distribute annual assessment report to College community  d) Email messages to appropriate constituents  e) Distribute paper copies of selected results to designated offices f) Develop/review methods for discussing assessment activities and distributing results to appropriate constituents and stakeholders | DIA, AC, IEC | 2000-08-01 00:00:00 | Ongoing | Indicator:  [NAME]/emails Standard:  100% Actual:  83%
Work Step 1.5 | Publish installments of an electronic version of an Assessment Handbook  a) Distribute documents to Unit heads b) Display documents in Microsoft Outlook Public Folders and departments on ‘mvhawk’ (M:) c) Display documents on the IE web site and/or sites available only to MVCC employees | DIA, AC | 2003-09-01 00:00:00 | Ongoing | Indicator:  Installments published Standard:  100% Actual: 100%
Work Step 1.6 | Promote student involvement in the assessment process a) Student representative assigned to IEC b) Meet with SC officers to encourage student involvement c) Investigate additional methods of student feedback, such as focus groups | DIA, AC, Vice Presidents | 2005-10-01 00:00:00 | Ongoing | Indicator:  Student feedback obtained Standard:  100% Actual:  33.33%
Objective or Work Step No. | Objective and Work Steps, this Objective | Person(s) Responsible for this Objective or Work Step | Start Date | Finish Date | Quality Indicator and [NAME]
Objective 2 Ongoing | Maintain an appropriate schedule for the implementation of multiple methods of assessment activities and for the publication of assessment results.
Work Step 2.1 | Maintain a list of institutional effectiveness and student outcomes assessment activities appropriate to the Mission and Vision of the Institution, including the advantages and disadvantages of each (Updated document 1 attached F’06) | DIA, AC, IEC,Appropriate Units | Beginning of each Academic year | Ongoing | Indicator: Reviewed / updated annually Standard:  100% Actual:  100%
Work Step 2.2 | Prioritize the list activities based on external mandates, internal needs, available resources, and personnel capabilities | DIA, AC, IEC | Beginning of each Academic year | 10/1 of each academic year | Indicator:  Prioritized list complete Standard:  100% Actual:  100%
Work Step 2.3 | Construct a timeline which details the implementation of the various activities and the method of communicating the results (Updated document 2 attached F’06) | DIA, AC, IEC | Beginning of each Academic year | 10/1 of each academic year | Indicator:  Timeline complete Standard:  100% Actual:  100%
Work Step 2.4 | Begin pilot and/or full-scale implementation of selected activities | DIA, AC, IEC | Dependent on timeline | Dependent on timeline | Indicator:  Activities implemented on time Standard:   100% Actual:  68.557%
Work Step 2.5 | Disseminate results of activities to the appropriate audiences | DIA, AC, IEC, Appropriate Unit Heads | Dependent on timeline | Dependent on timeline | Indicator:  Results distributed Standard:  100% Actual:  68.557%
Work Step 2.6 | Maintain report mechanism to document the use of results from previous assessment activities  (e.g. Survey Assessment Record Summary (SARS), Program Outcomes Assessment Report) | DIA, IEC, Units, APR Committee, GE Committee,Diversity & Global View Committee | 2005-05-01 00:00:00 | Ongoing | Indicator: Reports submitted to the DIA and AC. Standard: 100% Actual:  46%
Objective or Work Step No. | Objective and Work Steps,this Objective | Person(s) Responsible for this Objective or Work Step | Start Date | Finish Date | Quality Indicator and [NAME]
Objective 3 Priority | Link assessment data to planning and resource allocation and improvement, not only of the institution but also of the assessment process itself.
Work Step 3.1 | Continue implementation of the plan to link institutional effectiveness and student outcomes assessment efforts to the College’s strategic planning priorities, resource allocation process and improvement a) Coordinate SP, Assessment, Budget, and Academic Calendars b)  Units review results of assessment and identify areas in need of improvement c) Units correlate their findings together with SPC distributed plans for next year, and determine their individual planning and budgeting priorities | SPC, Unit Heads | Spring 2004 | Ongoing | Indicator: Activities implemented on time  Standard:  100% Actual:  50%
Work Step 3.2 | Implement the following plan to assess assessment processes a) Identify all the components that make up the assessment processes b) Identify the appropriate group(s) responsible for each process c) Identified groups formulate a plan to assess their portion of the assessment process and submit plans to the IEC | IEC, APR Committee, GE Committee, SPC, ATF | Fall 2006 | 2007-06-01 00:00:00 | Indicator: Plans complete Standard: 100% Actual:  66%
Objective or Work Step No. | Objective and Work Steps, this Objective | Person(s) Responsible for this Objective or Work Step | Start Date | Finish Date | Quality Indicator and [NAME]
Objective 4 Priority | Ensure proper intake assessment and course placement of students.
Work Step 4.1 | Initiate pilot of the COMPASS placement test for intake course placement of students | VP for Instruction,Placement Testing Task Force, Academic Department Heads (DH) | Fall 2006 | 2007-01-01 00:00:00 | Indicator: Pilot placement testing procedures initiated  Standard:  100% Actual: 100%
Work Step 4.2 | Examine other data available e.g. SAT scores, ACT scores, High School Grades for use in conjunction with the intake assessment procedures | DIA, VP for Instruction, Placement Testing Task Force, Academic DHs | Fall 2006 | 2007-05-01 00:00:00 | Indicator: Recommendations made and accepted Standard: 100% Actual:   0%
Work Step 4.3 | Recommend additional intake assessment, as appropriate | VP for Instruction | As needed | Ongoing | Indicator: New tests as needed Standard:
Work Step 4.4 | Provide resources and scheduling for recommended intake assessment | VP for Instruction, VP for Student Services | Annually | Ongoing | Indicator:  Placement testing scheduled and funded Standard:  100% Actual:    100%
Work Step 4.5 | Conduct studies and analyze results to ensure that intake assessments provide for proper placement of students | VP for Instruction, Academic Departments, DIA, Placement Task Force | On a three - year cycle beginning Fall 2009 | Ongoing | Indicator:  Studies complete within a year Standard:  100%
Objective or Work Step No. | Objective and Work Steps, this Objective | Person(s) Responsible for this Objective or Work Step | Start Date | Finish Date | Quality Indicator and [NAME]
Objective 5 Ongoing | Maintain and monitor the quality of off-campus and distance-learning courses and assessment strategies to ensure the comparability of student learning with on-campus courses.
Work Step 5.1 | Monitoring of Course Outlines continues  a)  [NAME] continue to review/revise SLOs to be addressed in each course, regardless of the mode and/or location of delivery b)  Initiate student access to Outlines account | VP for Instruction, Academic Departments, AC | 2006-09-01 00:00:00 | Ongoing | Indicator:  All course outlines containing SLO available in the outlines folder and available to student viewing Standard:  100% Actual:    70%
Work Step 5.2 | Review/revise policies and procedures for instructor performance and distance learning delivery and learning criteria describing the prerequisite knowledge and skills a student needs to succeed as a remote learner | Director of Distance Learning,  Academic Department Heads, Coordinator for Distance Learning | 2003-08-01 00:00:00 | Ongoing | Indicator:  Publication and distribution of established policies, procedures and criteria Standard:  100% Actual:  100%
Work Step 5.3 | Initiate the National Alliance of Concurrent Enrollment Partnerships (NACEP) accreditation process. | Director of High School Programs, VP for Instruction, VP for Student Services | Fall 2006 | Spring 2007 | Indicator:  Accreditation application submitted to NACEP Standard:  100% Actual:  30%
Work Step 5.4 | Identify the strategies needed to assess outcomes in off-campus and distance learning courses | Faculty, Academic Department Heads, Director of Distance Learning, VP for Instruction | Depends on 6.2 | Ongoing | Indicator: Publication and distribution of established strategies Standard:  100% Actual:
Work Step 5.5 | Collect data and examine the results of the implemented assessment strategies in off-campus and distance learning courses | Director of Distance Learning, DIA, VP for Instruction, Academic Departments | Depends on 5.4 |  | Indicator: Publication and distribution of results Standard:  100% Actual:
Work Step 5.6 | Examine assessment strategies used in off-campus and distance learning courses to ensure that outcomes are being met and the results are comparable with results from on-campus courses | Director of Distance Learning,  DIA,VP for Instruction, Academic Departments | Depends on 5.5 |  | Indicator:   Comparison studies complete  Standard:  100% Actual:
Objective or Work Step No. | Objective and Work Steps, this Objective | Person(s) Responsible for this Objective or Work Step | Start Date | Finish Date | Quality Indicator and [NAME]
Objective 6 Priority | Assess student academic achievement in the areas of academic programs, basic skills, general education, information management and social, personal and cultural development.
Work Step 6.1 | Continue SUNY General Education initiative a) [NAME] and implement the revised second year of campus based GE plan  b) Review the second cycle of first year assessment data c) Implement and document changes based on the second cycle of first year assessment data  d) Begin the first cycle of the SUNY Strengthened Campus-based [NAME] | GE Committee, VP for Instruction, Selected Academic Departments | 2006-09-01 00:00:00 | 2007-05-01 00:00:00 | Indicator:  Completed report issued to SUNY Standard:  100% Actual:   pending submission of reports
Work Step 6.2 | Develop a plan to document assessment of student learning outcomes at the course level | Faculty, Academic Department Heads, ATF, IEC | Fall 2006 | 2008-05-01 00:00:00 | Indicator: Plan complete Standard: 100%
Work Step 6.3 | Examine MVCC General Education process a) Reexamine the MVCC GE learning goals b) Develop a list of learning outcomes to support each of the goals c) Examine the relationship between MVCC and SUNY General Education goals and courses d) Develop a plan to ensure assessment of MVCC General Education learning outcomes | GE Committee, VP for Instruction, Selected Academic Departments | 2006-09-01 00:00:00 | 2007-12-01 00:00:00 | Indicator:  Learning goals, outcomes and plan complete Standard:  100% Actual:  pending
Objective or Work Step No. | Objective and Work Steps, this Objective | Person(s) Responsible for this Objective or Work Step | Start Date | Finish Date | Quality Indicator and [NAME]
Work Step 6.4 | Continue the Academic Program Review (APR) process (emphasizing assessment of student learning outcomes)by reviewing APRs due by April 2007 | APR Committee, VP for Instruction, Selected Academic Departments | 2006-09-01 00:00:00 | 2007-05-01 00:00:00 | Indicator: Completed report issued to SUNY Standard: 100% Actual:    0%
Work Step 6.5 | Continue to conduct studies on a three-year cycle examining the effectiveness of basic skills courses in preparing students for subsequent course work and initiate recommendations | DIA, AC, IEC, Developmental Research Committee, VP for Instruction | 2005-08-01 00:00:00 | Ongoing | Indicator: Studies completed and recommendations made Standard:  100%  Actual:   90%
Work Step 6.6 | Begin implementation of the plan to assess student achievement in meeting the College-wide Competencies by examining program goals/outcomes for concurrence to the revised competencies | GE Committee, VP for Instruction, Selected Academic Departments | 2006-09-01 00:00:00 | 2007-05-01 00:00:00 | Indicator: Review/ revision of program goals/ outcomes complete Standard: 100% Actual:   100%
Work Step 6.7 | Continue the collaboration with the Diversity and Global View Committee on issues dealing with the assessment of  the Diversity/Global View outcomes | Diversity and Global View Committee, IEC, GE Committee, Appropriate Units | 2006-05-01 00:00:00 | Ongoing | Indicator: Initial assessment efforts begin in Spring 2007 Standard:  100% Actual:  25%
Work Step 6.8 | Maintain report mechanisms to document the use of results from previous assessment activities (e.g. Program Outcomes Assessment Report) | DIA, ATF, IEC, Units, APR Committee, GE Committee | 2005-05-01 00:00:00 | Ongoing | Indicator: Reports submitted to the DIA and AC. Standard: 100% Actual:   pending
Objective or Work Step No. | Objective and Work Steps, this Objective | Person(s) Responsible for this Objective or Work Step | Start Date | Finish Date | Quality Indicator and [NAME]
Objective 7 Ongoing | Ensure opportunities for the assessment of outcomes, including student learning outcomes as reflected in the major areas of the College, i.e. Instruction, Student Services, Administrative Services, and offices reporting directly to the President.
Work Step 7.1 | Continue outcomes assessment process for Units that report to the President and for Instructional, Administrative Services and Student Services Units  a) Complete development of the goals and outcomes and plans for the assessment of  outcomes for 06-07 priority goals b) [NAME] 06-07 priority goals   c) Identify 2-3 priority goals to target for assessment during ’07-08 year  a) Document use of data from previous  assessment activities | President, VP for Instruction, VP for Student Services, VP for Administrative Services,  DIA, AC, IEC, Appropriate Units | 2004-09-01 00:00:00 | Ongoing | Indicator:  Program Outcomes Assessment Reports updated and assessment results documented on reports Standard:  100% Actual:   63%
Objective or Work Step No. | Objective and Work Steps, this Objective | Person(s) Responsible for this Objective or Work Step | Start Date | Finish Date | Quality Indicator and [NAME]
Objective 8 Ongoing | Maintain an Institutional Effectiveness Committee (IEC) composed of College personnel from both the policy and operational levels of the institution.
Work Step 8.1 | Review the membership list for the IEC, appoint/solicit members as appropriate, and secure SPC approval | ATF | August of each academic year | September of each academic year | Indicator:  Membership list complete Standard:  100% Actual:   100%
Work Step 8.2 | Schedule committee and subcommittee meetings during each academic year | IEC Chair, Subcommittee Chairs | September of each academic year | End of each academic year | Indicator:  IEC holds first meeting by the third week of September each year. Standard:  100% Actual:  100%
Work Step 8.3 | Record and distribute proceedings of IEC meetings and other institutional effectiveness and student outcomes assessment activities | IEC Recording Secretary | 2002-09-01 00:00:00 | Ongoing | Indicator:  Minutes distributed to the IEC and Executive Committee and filed in Public Folders Standard:  100% Actual:  100%
Objective 9 Ongoing | Maintain an assessment Web Site to display appropriate assessment information, including procedures and reports.
Work Step 9.1 | Update the Institutional Effectiveness Web Site | DIA, AC | 2005-06-01 00:00:00 | Ongoing | Indicator:  Web Site reviewed and/or updated as appropriate Standard:  100% Actual: 100%
Objective or Work Step No. | Objective and Work Steps, this Objective | Person(s) Responsible for this Objective or Work Step | Start Date | Finish Date | Quality Indicator and [NAME]
Objective 10 Ongoing | Continue to provide adequate resources for an Office of Institutional Assessment (OIA) in support of the assessment process.
Work Step 10.1 | Identify institutional effectiveness and student outcomes assessment needs to support the assessment process | VP for Instruction, DIA, AC, IEC | February of each academic year | Ongoing | Indicator:  List complete Standard:  100% Actual: 100%
Work Step 10.2 | Adequate resources funded to support identified needs | President, Vice Presidents, DIA | September of each academic year | Ongoing | Indicator:  Resources allocated Standard:  80% Actual:   80%
Work Step 10.3 | Secure promised SUNY resources to implement SUNY Strengthened Campus-based Assessment Initiative | VP of Administrative Services, VP for Instruction | 2004-06-01 00:00:00 | Ongoing | Indicator:  Resources allocated by SUNY Standard:  100% Actual:  pending
Objective 11 Ongoing | Maintain established procedures for data requests from inside and outside the institution.
Work Step 11.1 | The OIA is the generally recognized office which handles requests for data from inside and outside the institution. | DIA | 2000-08-01 00:00:00 | Ongoing | Indicator:  DIA contacted for data requests Standard:  100% Actual:  100%
Objectives to fulfill this goal MVCC will:
1. Communicate clearly the importance of assessment activities at all levels of the College in support of institutional change and improvement.
2. Maintain an appropriate schedule for the implementation of multiple methods of assessment activities and for the publication of assessment results.
3. Link assessment data to planning and resource allocation and improvement, not only of the institution but also of the assessment process itself.
4. Ensure proper intake assessment and course placement of students.
5. Maintain and monitor the quality of off-campus and distance-learning courses and assessment strategies to ensure the comparability of student learning with on-campus courses.
6. Assess student academic achievement in the areas of academic programs, basic skills, general education, information management and social, personal and cultural development.
7. Ensure opportunities for the assessment of outcomes, including student learning outcomes as reflected in the major areas of the College, i.e. Instruction, Student Services, Administrative Services, and offices reporting directly to the President.
8. Maintain an Institutional Effectiveness Committee (IEC) composed of College personnel from both the policy and operational levels of the institution.
9. Maintain an assessment Web Site to display appropriate assessment information, including procedures and reports.
10. Continue to provide adequate resources for an Office of Institutional Assessment (OIA) in support of the assessment process.
11. Maintain established procedures for data requests from inside and outside the institution.