Spreadsheet: 25ed10de-5bad-428d-9d67-1e42161548f4
Sheet: Sheet1

Unnamed: 0 | State University of New York Testing Internal Controls over Mail Processing | Unnamed: 2 | Unnamed: 3 | Unnamed: 4 | Unnamed: 5 | Unnamed: 6
 | Testing Internal Controls over Mail Processing Mailroom Security Self Assessment
 | Policies and Standard Operating Procedures (SOP)
 | 1. Is there a centralized mail function for which all incoming mail must pass through prior to delivery to the various departments? |  | 0 | 0
 | 2. Have standard operating procedures for dealing with chemical, biological, radiological or bomb threats been developed? |  | 0 | 0
 | 3. Are copies of the campus standard operating procedures for dealing with mail room security also kept in a secured area separate from the mail room (e.g. Public Safety Office)? |  | 0 | 0
 | 4. Does the SOP include a listing of names and phone numbers of emergency response personnel (Campus Public Safety, local and/or State police, U.S. postal inspectors, FBI or Bureau of Alcohol, Tobacco and Firearms)? |  | 0 | 0
 | 5. Does the SOP require periodical emergency response drills to test preparedness for mail threats? |  | 0 | 0
 | a. Has a drill been conducted and results documented? |  | 0 | 0
 | b. Does the SOP require an after-the-fact review of incidences to determine that policies and procedures were adequate and if necessary, corrective action taken on deficiencies notes? |  | 0 | 0
 | 6. Have plans been made to take exposed mail room personnel to a medical facility capable of treating chemical, radiological or biological exposure? |  | 0 | 0
 | Personnel
 | 1. Has the campus designated a mail room security coordinator, trained and knowledgeble to respond to mail room threats (an alternate should also be designated in large mail room operations)? |  | 0 | 0
 | 2. Have all mail room employees been trained in mail room policies and and procedures relative to mail security? |  | 0 | 0
 | 3. Have all mail room employees been trained to recognize suspicious packages and are suspicious package profiles conspiciously posted in the mailroom? |  | 0 | 0
 | 4. Have all campus employees been notified not to accept packages delivered from other than those pre-screened by the mail room, especially unexpected packages or from unrecognized senders? |  | 0 | 0
 | 5. Have all mail room employees been educated to recognize and to react the possible symptoms of chemical and biological exposure? |  | 0 | 0
 | 6. Are all prospective employees screened and been through a background check prior to hiring new mailroom employees? |  | 0 | 0
 | Facility
 | 1.  Is access to the mail room restricted to authorized personnel? |  | 0 | 0
 | 2. Does the mail room facility have an isolated containment area for use on suspecious packages (an alternative is to immediately contact the Mail Room Security Coordinator and evacuate)? |  | 0 | 0
 | 3. Has an alternative mail processing site been designated in case of a disaster (may be part of a broader disaster recovery and business continuity plan)? |  | 0 | 0
 | 4.  Are facilities available for mail room employees to wash or take a shower in the event of possible exposure to chemical or biological substances? |  | 0 | 0
 | a. Are protective gloves and masks readily available for employees if necessary? |  | 0 | 0