Spreadsheet: 2eccda29-c6ca-4073-93a6-2558926ca68c
Sheet: 1) Full Survey

Full Technology Infrastructure Inventory Collection Tool
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Please use this tool to gather all of the information prior to submitting the final information in the online survey located on MDE's website at:
[NAME]
Cells highlighted in this color require a response | SAMPLE
Section A - Technology Tools
This section focuses on accessibility to Technology Tools for students and teachers in instructional settings to support on-line assessments, digital content, and software licenses. If a section or question does not apply, please enter "0".
General Demographics Information
1. Total number of classrooms at the elementary level ([NAME])
2. Total number of classrooms at the middle school level (6-8)
3. Total number of classrooms at the high school level (9-12)
"District-Owned" Workstations, Laptops, and Other Devices
Identify the total number of district-owned workstations and peripherals in your district by age | Age of Device
 | 0-36 Months | 37-72 Months | 73+ Months
4. Total number of Windows desktops primarily dedicated to students
5. Total number of Macintosh desktops primarily dedicated to students
6. Total number of Linux desktops primarily dedicated to students
7. Total number of thin client/VDI desktops primarily dedicated to students
8. Total number of Windows laptops primarily dedicated to students (greater than 10" screen)
9. Total number of Macintosh laptops primarily dedicated to students
10. Total number of Linux laptops primarily dedicated to students (greater than 10" screen)
11. Total number of Windows desktops primarily dedicated to teachers
12. Total number of Macintosh desktops primarily dedicated to teachers
13. Total number of Linux desktops primarily dedicated to teachers
14. Total number of thin client/VDI desktops primarily dedicated to teachers
15. Total number of Windows laptops primarily dedicated to teachers
16. Total number of Macintosh laptops primarily dedicated to teachers
17. Total number of Linux laptops primarily dedicated to teachers
18. Total number of Windows desktops primarily dedicated to admin/support staff
19. Total number of Macintosh desktops primarily dedicated to admin/support staff
20. Total number of Linux desktops primarily dedicated to admin/support staff
21. Total number of thin client/VDI desktops primarily dedicated to admin/support staff
22. Total number of Windows laptops primarily dedicated to admin/support staff
23. Total number of Macintosh OS laptops primarily dedicated to admin/support staff
24. Total number of Linux OS laptops primarily dedicated to admin/support staff
25. Total number of netbooks (10" screen or less)
26. Total number of iPod devices
27. Total number of iPad tablet devices (7" or 10" screen size)
28. Total number of Android-based tablet devices
29. Total number of Windows-based tablet devices
30.  Total number of Chromebook/Chromebox devices
31. Total number of district-owned handheld devices with Wi-Fi/cellular capability
32. Total number of keyboarding specific devices (e.g. [NAME])
33. Total number of fixed computer labs of 10 stations or more
34. Total number of classrooms with 4 or more clustered computers
35. Total number of mobile labs with 5 or more stations
36. Identify the GOAL interval for the district’s computer replacement cycle | Pull-Down
37. Identify the ACTUAL interval for the district’s computer replacement cycle | Pull-Down
Bring Your Own Device/Technology (BYOD/BYOT)
38. Does your district allow personally-owned devices on the district network? | Yes | No
39. Indicate which levels are allowed to bring their own device: (select options that best match your program)
K-5 | Yes | No
6-8 | Yes | No
9-12 | Yes | No
40. Does your district have a formal policy in place specifically for your BYOD/BYOT initiative? | Yes | No
41. Has your district formed a partnership with a vendor(s) to provide devices at a discount for your students? | Yes | No
42. Are all students allowed to bring a device?  (No restrictions on which students are granted access in a controlled rollout environment.) | Yes | No
Computer Lab Usage for Online Testing
Please enter the requested information below to the best of your ability regarding computer lab usage dedicated to computerized testing.
 | Grades K-5 | Grades 6-8 | Grades 9-12
43. Total # of fixed computer labs of 10 stations or more used for either state or local computerized testing (including NWEA, MCA, etc.)
44. Total # of days these labs as a whole are dedicated to REQUIRED state or local computerized testing
45. Total # of days these labs as a whole are dedicated to OPTIONAL state or local computerized testing
Funding Sources for Student-Use Computers
Listed below is the total number of student-use desktops and laptops entered in the previous section.  Please indicate the funding source(s) used to purchase each total by entering the total purchased in each of the funding categories provided.
 | Total # | General | Capital | Levy/Bond | Grants/ | Microsoft | Fundraising | Donations | State | Federal | Total % Allocation
 |  |  |  |  | Awards | Settlement
46. Student Desktops (Sum of Questions 4-7) |  | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0
 | Total # | General | Capital | Levy/Bond | Grants/ | Microsoft | Fundraising | Donations | State | Federal
 |  |  |  |  | Awards | Settlement
47. Student Laptops (Sum of Questions 8-10, 25 and 30) |  | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0
 | Total # | General | Capital | Levy/Bond | Grants/ | Microsoft | Fundraising | Donations | State | Federal
 |  |  |  |  | Awards | Settlement
48. Tablet-Based Devices (Sum of Questions 26-29) |  | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |  | Added
 | Age of Device
Head-End/Infrastructure Technologies | 0-36 Months | 37-72 Months | 73+ Months
49. Total number of physical servers (servers providing core services to the district)
50. Total number of virtual server instances
51. Total number of analog/digital phones
52. Total number of VoIP phones
53. Total number of soft-phones (software-based)
54. Total number of network-attached printers
55. Total number of network-attached multi-function devices (printer or [NAME])
56. Does your district have Network Attached Storage (NAS)? | Yes | No
57. If yes on #56, please indicate the amount of usable storage in the NAS device(s)
58. Does your district have a Storage Area Network (SAN)? | Yes | No
59. If yes on #58, please indicate your estimated SAN replacement cycle | Pull-Down
60. If yes on #58, please indicate the total amount of usable storage in the SAN
61. Does your district use cloud-based storage services in lieu of at least some local storage? | Yes | No
Technical Staff Support
62. Is your district’s primary technology leader responsible for day-to-day operations a member of the superintendent’s cabinet? | Yes | No
Please indicate how many FTEs your district has at each of the following positions. If any staff person covers more than one of these positions, enter a decimal value reflecting the approximate proportion of the full FTE each area consumes. One staff person should not be counted as more than one FTE. For contracted services, include only if used for day-to-day operations. Do NOT include if used only for special projects. | District  Level | Building  Level | Contracted Services
63. Director/Coordinator
64. Network Specialist
65. Desktop Support
66. Integrationist/Trainer
67. Programmer/Database Administrator
68. Information Systems
69. Communication Systems (e.g. phone system, email)
70. Communication/Public Relations
71. Media Specialist
72. Audio/Visual Support
73. [NAME]
74. Paraprofessional
75. Research/Evaluation/Testing
76. Community Helpdesk Staff
Classroom Digital Tools
Please indicate the quantity of each item below (shared or dedicated) intended for use in classrooms (defined as any space used for instruction) at each level. | Grades K-5 | Grades 6-8 | Grades 9-12
77. Interactive Whiteboards
78. Interactive Slates
79. Projectors (LCD/DLP/LED)
80. Student Response System RECEIVERS (not actual clickers)
81. [NAME]
82. Classroom Audio Amplification (speakers installed to enhance computer, DVD, etc.)
83. Classroom Voice Amplification (wireless microphone)
84. ITV classrooms and/or video conference equipment
Of the quantities provided above, how many classrooms have:
85. A mounted or dedicated projector only
86. A mounted or dedicated projector AND interactive whiteboard
Funding Sources for Projectors & Interactive Whiteboards
Listed below is the total number of mounted or dedicated projectors and interactive whiteboards.  Please indicate the funding source(s) used to purchase them by entering the total purchased in each of the funding categories provided.
 | Total # | General | Capital | Levy/Bond | Grants/ | Microsoft | Fundraising | Donations | State | Federal | Total % Allocation
 |  |  |  |  | Awards | Settlement
87. Projectors (From Question 79) |  | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0
 | Total # | General | Capital | Levy/Bond | Grants/ | Microsoft | Fundraising | Donations | State | Federal
 |  |  |  |  | Awards | Settlement
88. Interactive [NAME] (From Question 77) |  | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0
Physical Building Safety Technology
Please indicate the number of buildings equipped with the items below at each level. | Grades K-5 | Grades 6-8 | Grades 9-12
89. How many buildings use keyless entry for external doors?
90. How many buildings use an electronic visitor sign-in for guests?
91. How many buildings use surveillance cameras?
92. How many buildings use a digital messaging/signage system?
District-Level Electronic Communications Solutions
93. Does your district use Facebook or similar social networking solution as a communication tool? | Yes | No
94. Does your district use [NAME] as a communication tool? | Yes | No
95. Does your district use YouTube/TeacherTube as a communication tool? | Yes | No
96. Does your district use RSS feeds as a communication tool? | Yes | No
97. Does your district use podcasting as a communication tool? | Yes | No
98. Does your district use an email list server as a communication tool? | Yes | No
99. Does your district use an automated messaging system? | Yes | No
100. Does your district have an intranet/or internal portal? | Yes | No
101. Does your district have a secure external portal for parents? | Yes | No
Section B - Consolidated Processes - Shared Services Only
A shared service is defined as your district purchasing services through a group larger than your district or outsourced (not provided by employees or contractors working for your district). Organizational support for shared services includes administration of networks and network utilities, administration of data and information systems, communication systems, workstations, technical staffing and training, and data collection-submission processes and systems.  Please indicate if your district utilizes each item below by purchasing through a shared purchasing collaborative (Shared), negotiated by your district and purchased directly from a vendor not part of a larger contract (Local), or not currently purchased (None) by selecting the correct option below.
Non-Staff Technology and Services Purchases | Shared | Local | None
102. End-user devices - e.g. computers, laptops, tablets, etc.
103. Servers/storage
104. Network electronics - e.g. switches, wireless access points, etc.
105. Telecommunications
106. Internet Access
107. Spam and content filtering services
108. Server management services
109. Distance learning services such as ITV
110. Data and systems support services
111. Backup, Restore and Recovery
112. Continuity of Operations Services - preparations providing for survival of district operations in the case of catastrophic events
113. Disaster Recovery Services - services designed to meet the objectives of the Continuity of Operations Plan
114. Email services for students
115. Email services for staff
116. Email archiving services
117. Web Conferencing – WebEx, Go to Meeting, Adobe Connect
118. Interactive Voice Response (IVR) - technology that allows a computer to detect voice and keypad inputs
119. On-Line Learning
120. Learning Management System - select your system from the pull-down menu |  |  |  | Pull-Down
121. Collaboration Tool Services - select your system from the pull-down menu |  |  |  | Pull-Down
122. List serves
123. Discussion groups – Managed discussion tool for 2-way communication with community
124. Streaming Video
Section C - Data Practices
Data Practices focus on technical security including firewalls, secure data transmissions, web filtering, disaster recovery; data privacy including secure access authorization policies, acceptable use policies and encryption of e-mail and secure data; internet safety including policies, training and web filtering. Indicate if your district uses the following to enforce technical security across the district.
Technical Security
125. Electronic data can be transmitted securely using https or equivalent encryption technology. | Yes | No
126. Core systems/servers are physically secured from general access. (e.g. locked/card-key access) | Yes | No
127. Centralized Identity management is used to streamline process and protect sensitive data. | Yes | No
128. Incident management and escalation policies and practices for security incidents are used. – Formal security incident management policies and practices are in place and understood by district personnel in the event security incidents occur. | Yes | No
129. Individual workstation security practices and security training programs are used. – District personnel have been trained in effective workstation security protocol including such things as password sharing, auto locking of desktops, strong passwords and other types of security protocols. | Yes | No
130. Automatic system security patch management policy and practice are used. – A security patch management system is in place that automatically installs patches on a regular and frequent basis according to district security policy. | Yes | No
131. Educational (operational & user) data has a documented disaster recovery plan. | Yes | No
132. Backup information is stored off site. | Yes | No
133. Off-site backup information is encrypted. | Yes | No
134. Off-site backup information is stored in a certified secure location. | Yes | No
135. You have a local "Data Practices Acceptable Use" policy is required for all data users. | Yes | No
136. You require a signature for compliance to the Data Practices Acceptable Use policy. | Yes | No
137. Non-public data exchanges outside the secure enterprise network are securely encrypted. | Yes | No
138. The district has had a security audit in the past year. | Yes | No
139. District has a data retention policy that is school board approved | Yes | No
Section D - Enterprise Data Management
Enterprise data management focuses on systems and standards for horizontal and vertical interoperability within and between schools, districts and the state. It provides efficient real-time-operational and analytical processing; it meets all state data exchange standards, all state data security practices and policies, and is aligned to current and future capacity requirements. Indicate which of the following interoperable options are used in your district.
140. Your student information system is SIF compliant. | Yes | No
141. Your district utilizes SIF with a zone integration server (ZIF). | Yes | No
142. Data warehouse/analytic systems | Yes | No
143. Your district’s analytic system uses data dashboards. | Yes | No
Section E - Physical Facilities Infrastructure
Facilities infrastructure focuses on electrical, cooling and wiring to support labs, servers and data centers capacity, bandwidth capacity to support data exchange and multi-media on-line content delivery, and the capacity for multi-purpose technology facilities for instruction and assessment.
Physical Environment
144. HVAC capacity for all data center(s) is adequate (temperature stays within hardware recommended ranges) | Yes | No
145. HVAC capacity for all wiring closets is adequate (temperature stays within hardware recommended ranges) | Yes | No
146. HVAC capacity for all computer labs is adequate (temperature stays within hardware recommended ranges) | Yes | No
147. Fire suppression in data center is adequate | Yes | No
148. Low Voltage data capacity is primarily category 5e or better | Yes | No
149. Electrical capacity for student-use portable devices is adequate | Yes | No
150. Surge/UPS protection is adequate | Yes | No
151. Physical space for computer labs is adequate | Yes | No
152. Workstation privacy for testing - The district’s testing environments have provisions for workstation privacy through the use of physical barriers or technology solutions (screen devices etc). | Yes | No
Network Appliances, Software Services and Security
Indicate whether or not your district uses the following software and server/desktop devices to maintain security in your district. Select the manufacturers name in the drop down cell or if not listed select "Other".
153. [NAME] district or its service provider has a firewall  solution in place to provide network policy enforcement and intrusion prevention at trusted boundary points to protect the district’s computers and network appliances. | Yes | No | Pull-Down
154. Network intrusion prevention system - The district or its service provider has a network intrusion prevention system in use to perform full-stream assembly and deep inspection of network traffic, providing detection using several methods, including signatures, protocol anomaly detection and behavioral or heuristics detection system to protect the district’s technology computers and network appliances | Yes | No | Pull-Down
155. Web Content Filter (meet CIPA requirements) - The district orits service provider has a facility that filters unwanted software/malware from user-initiated Web/Internet traffic and enforces district and regulatory policy compliance. This facility at a minimum includes URL filtering, malicious code detection and filtering, and application controls for popular Web-based applications, such as instant messaging (IM) and Skype. | Yes | No | Pull-Down
156. E-Mail Content Filter - The district or its service provider has a facility in place to provide protection against inbound e-mail threats such as spam, spyware, phishing, malware. | Yes | No | Pull-Down
157. Anti-Virus protection - The district or its service provider has a facility in place to detect viruses to protect the district’s computers and servers. | Yes | No | Pull-Down
158. Anti-Malware protection - The district or its service provider has a facility in place to detect malware to protect the district’s computers and servers. | Yes | No | Pull-Down
159. Bandwidth management - The district or its service provider has a bandwidth management system in place to measure and control the communications (traffic, packets) on their network to avoid filling any network link to capacity or overfilling a link, which would result in network congestion and poor performance. | Yes | No | Pull-Down
160. Virtual private network (VPN) - The district or its service provider has a virtual private network in place to ensure that only authorized users can access the network and that the data cannot be intercepted. | Yes | No | Pull-Down
161. An uninterruptible power supply (UPS) system - An uninterruptible power supply (UPS) system is in place for protection from unacceptable voltage changes and to allow the orderly shutdown of the district’s core infrastructure. | Yes | No
162. A backup generator - A backup generator is used in conjunction with an UPS for continued operation of the district’s core infrastructure. | Yes | No
Functionality Servers, Services and Security
163. Identity Management – The district or its service provider has a facility to allow for a single sign-on to disparate systems. | Yes | No | Pull-Down
164. Authentication Solution – The district or its service provider has a facility to identify individuals accessing computers, usually based on a username and password. | Yes | No | Pull-Down
165. Network data storage – The district or its service provider uses a centralized and network based data storage solution. | Yes | No | Pull-Down
166. Staff e-mail solution – The district or its service provider has an E-mail system available to district staff. | Yes | No | Pull-Down
167. Student e-mail solution – The district or its service provider has an E-mail system available to district students. | Yes | No | Pull-Down
168. E-mail archiving solution – The district or its service provider has a solution in place to archive all staff email for a pre-determined period of time. This does NOT include regular daily/weekly backups. | Yes | No | Pull-Down
169. E-mail archive duration – If you answered yes to the previous question, please indicate the duration of time for which all staff email is archived. | Yes | No | Pull-Down
170. Web Content Management Solution (Dreamweaver, rSchoolToday, etc.) – The district or its service provider has a web server(s) in use to support a district website. | Yes | No | Pull-Down
171. Data backup – The district or its service provider has in place a data backup process to make copies of data to restore the original data after a data loss event. | Yes | No | Pull-Down
172. Offsite backup – Includes in the "cloud" and/or a geographical separate location from the source server(s). | Yes | No
173. Video streaming solution – The district or its provider has in place a streaming media service to allow the receipt of multimedia that is constantly received by district staff while it is being delivered by a streaming provider. | Yes | No | Pull-Down
174. Video conferencing (Polycom, Lifesize, [NAME]…using H.323 protocol) – The district or its provider has in place a service to allow two or more locations to interact via two-way video and audio transmissions simultaneously. | Yes | No | Pull-Down
175. Web conferencing solution – The district or its provider has in place Web-conferencing products to support real-time collaboration interactions over a network between participants in multiple meeting formats | Yes | No | Pull-Down
Identify the Operational telecommunications capacity to support multi-media educational content, computer-based assessment, data transfer, communication, and distance learning at the international, state, regional, and local level by the level of bandwidth available in your district.
176. Is your district connected to Internet2? | Yes | No
177. Indicate the number of buildings that have the options below as the primary connection speed between the desktop and the data closet.
10 Mb
100 Mb
1 gig
178. Indicate the number of buildings that have the options below as the primary connection speed to the Wide Area Network (between buildings within your district).
<1 Mb
1-4 Mb
5-9 Mb
10 Mb
100 Mb
1 gig
10 gig
Other
179. WAN to Internet (ISP Connection) Select... | Pull-Down
180. Indicate which type of connection to your Internet Service Provider is used in your district for your [NAME] connection. | Pull-Down
181. Indicate which type of connection to your Internet Service Provider, if any, is used in your district as your SECONDARY (redundant) connection. | Pull-Down