Spreadsheet: 3bdfc34c-fdf4-4599-b424-0bfcd3a3f196
Sheet: Instructions

FMPP provides the following guidance to organize and complete the Supplemental Budget Summary (SBS).  For more detailed information, see the FMPP Guidelines.
If your project promotes, supports or expands non-EBT activities use form TM-30 instead of form TM-31.  In order to expedite the application review process, follow these steps to complete the SBS:
1 | Organization Contact Info: | Enter the: organization name, address, contact name, contact email, contact phone, narrative title, project contact name, and project contact number.
2 | Project Information: | Enter the project activities proposed, including a brief write-up detailing project summary information (no more than 3 sentences).
 | All Budget Items Must: | • | Be itemized, listing separately each item, its cost, and use.
 |  | • | Correlate to the purpose/goals of the project and demonstrate that they are reasonable and adequate for the proposed work.  Budget line items that do not correlate to the goals and objectives will be rejected and eliminated.
 |  | • | Be substantiated in a written budget narrative. Note: Not include matching funds or in-kind work and related items.
3. Supplemental Budget Info: |  | • | List the individual/contractor’s name/title and the general categories of services the person/contract provides (e.g., project manager, professional services, travel, lodging, administrative expenses, List the individual/contractor’s name/title and the general categories of services the person/contract provides (e.g., project manager, professional services, travel, lodging, administrative expenses, etc.).
If necessary, please add additional rows under each budget category to fully identify all budget items.
 | Personnel/Contractor | • | Show hourly rates and estimated number of hours to be spent on the project by each project participant.  See the FMPP Guidelines for additional information.
 |  | • | In the narrative for contractors, provide justification for the how and why the contractor was selected versus the organization’s own staff/personnel.  List the general categories of services the contract covers (e.g., type of professional services, travel, lodging, administrative expenses, etc.).
 |  | • | Proof must be provided that the individual’s qualifications and services rendered are customarily charged for this service (use the U.S. Bureau of Labor and Statistics, as needed, for applicable wages and salaries by State, covering agricultural occupations).  See the FMPP Guidelines for additional information.
 | Equipment | Indicate anticipated purchases of equipment (items with a useful life of more than one year, and cost of $5,000 or more per unit).  [NAME] separately each item of equipment, and its cost and use.
 | Travel | Indicate the details and purpose of each trip and the anticipated travel expenses.
 |  | • | Mileage rates include gas costs and therefore FMPP will not recognize additional gas expenses as allowable.
 |  | • | FMPP follows the current General Services Administration's privately owned vehicle (POV) reimbursement rate.
 | Supplies | Provide an estimate of projected supply expenditures.  List each item separately its cost and use.
 | Other | Provide in sufficient detail an itemized list and cost estimate for items that do not fall into the personnel/contractor, travel, equipment, supplies, or indirect categories.  Indicate its costs and use.
 | Indirect Costs | Indirect costs, details provided in the FMPP Guidelines, may not exceed 10 percent of the total direct costs.
 |  | • | In the supplemental budget summary narrative, explain how the indirect costs meet the indirect cost definition, what they include, and list each cost separately.  Any requests submitted without this definition and/or explanation will not be permitted/approved.
 |  | • | Approved indirect amounts cannot be increased during the life of the grant.
4 | Supplemental Budget Narrative: | A written budget narrative must be included with the (budget) Supplemental Budget Summary.  The narrative must justify and substantiate each of the budget line items.  Provide the basis of the cost estimate (e.g. price analysis, vendor quotes) for each item being requested and its correlation to the purpose/goals of the project to justify its need.
 |  | • | Provide justification for the how and why the contractor was selected vs. the organization’s own staff/personnel.  List the general categories of services the contract covers (e.g., professional services, travel, lodging, administrative expenses, etc.).
 |  | • | Provide the basis of the cost estimate (e.g. price analyses, vendor quotes) for each piece of equipment and its correlation to the purpose/goals of the project to justify your need for the equipment to be purchased.
 |  | • | List each travel expense separately including: (1) the name of each person traveling, (2) purpose and date(s), (3) mode of travel, (4) number and duration of trips, (5) number of people, (6) destination, (7) number of miles, and (8) lodging and meals (as applicable).
 |  | • | Provide the basis of the cost estimate (e.g. price analyses, vendor quotes) for each supply item being requested and its correlation to the purpose/goals of the project to justify your need for the supplies to be purchased.
 |  | • | Explain how the indirect cost amount was determined, what it includes, and how it meets the criteria in the FMPP Guidelines.  FMPP WILL NOT AWARD any requests submitted without this definition and/or explanation.
 |  | • | If your budget totals more than $100,000, you must make changes to one or more of your individual activities (tabs) to reduce the totals in the summary.
5 | After completing this form, save a copy and print for your records, then upload this file, along with all other application materials, in the Grants.gov application package.
According to the Paperwork Reduction Act of 1995, an agency may not conduct or sponsor, and a person is not required to respond to a collection of information unless it displays a valid OMB control number.  The valid OMB control number for this information collection is 0581-0235.  The time required to complete this information collection is estimated to average 30 minutes per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information.  The U.S. Department of Agriculture (USDA) prohibits discrimination in all its programs and activities on the basis of race, color, national origin, age, disability, and where applicable sex, marital status, or familial status, parental status religion, sexual orientation, genetic information, political beliefs, reprisal, or because all or part of an individual’s income is derived from any public assistance program (not all prohibited bases apply to all programs).  Persons with disabilities who require alternative means for communication of program information (Braille, large print, audiotape, etc.) should contact USDA’s TARGET Center at (202) 720-2600 (voice and TDD).  To file a complaint of discrimination, write USDA, Director, Office of Civil Rights, 1400 Independence Avenue, SW, Washington, DC 20250-9410 or call (800) 795-3272 (voice) or (202) 720-6382 (TDD).  USDA is an equal opportunity provider and employer.