Spreadsheet: 08a010d9-875e-4da7-bb5f-8ddacc1118cb
Sheet: Help

Associate In Arts & Associate In Science
Degree Audit Help
 |  |  |  | [NAME]
 |  |  |  | Components | Main Menu
 |  |  |  | How To Use The AA/AS Audit | Return To AA
 |  |  |  | [NAME] | Return To AS
 |  |  |  | Color Code
 |  |  |  | [NAME]
 |  |  |  | Transfer & IPS Courses
 |  |  |  | Crosswalk
 |  |  |  | Crosslisting
 |  |  |  | Course Restrictions
 |  |  |  | Category I
 |  |  |  | Category II
 |  |  |  | Category III
 |  |  |  | Special Requirements
 |  |  |  | Audit Information
 | Components |  |  |  |  |  |  |  |  |  | Return To Menu
 | This Audit program is composed of eight sheets.  The purpose of each is briefly explained below.
 | The sheets are color-coded and can be accessed by clicking the colored tabs at the bottom of audit.
 | BCTC | BCTC is the first sheet.  This contains the title page as well as important links to other components of the audit.
 | Arts | Arts is the second sheet.  Use this sheet to perform an Associate In Arts audit.
 | Science | Science is the third sheet.  Use this sheet to perform an Associate in Science audit.
 | GPA | GPA Calculator is the fifth sheet and can be used to calculate GPA.
 | Courses | Courses is the sixth sheet.  This sheet contains a listing of the General Education courses, the categories they
 |  | fall under, a description of each course, as well as a crosslisting and restrictions.
 | Focus | Focus is the seventh sheet.  This contains a list of the requirements for the various Focus Areas for the AA and AS.
 | Help | Help is the eighth sheet.  This sheet contains general information about the audit and additional explanations
 |  | of terms and requirements.
 | M1 | Master 1 is the ninth sheet.  This sheet contains the programming information for the audit and is hidden and
 |  | locked by default.
 | M2 | Master 2 is the tenth sheet.  This sheet contains additional programming information for the audit and is hidden
 |  | and locked by default.
 | How To Use The AA/AS Audit
 | The audit program is design to be as user-friendly as possible and to reduce the amount of time looking up information
 | by including that information in the audit.
 | The primary information you will be entering in the audit is Course, Credit, and Grade.  By simply clicking in one of the
 | empty Course, Credit, or Grade cells on the audit sheet you will bring up a dropdown list, and then you choose the
 | appropriate option from the list.
 | You can also enter Course, Credits, and Grades in manually just by typing them into the cell.
 | RULE 1: | Courses in the Electives section must always be entered manually, as there is such a wide range of courses
 |  | that can be used as electives.
 | RULE 2: | If a student enters a value manually, they need to confirm with an advisor that what they have entered
 |  | is acceptable or usable.
 | RULE 3: | If you select a course from the dropdown menu that has an asterisk (*) next to it then you need to refer to
 |  | the Courses tab to see if that course has special restrictions or is crosslisted.
 | TIP: | Note that on the audit sheet there are many cells with a small red triangle in the top left corner.  This means
 |  | there is a tooltip for that cell.  Moving your mouse cursor over the cell will bring up the tooltip which will provide
 |  | you with help or instructions.
 | Example:
 | [NAME]
 | [NAME] appear on most sheets in the audit program.  Clicking one of the links under the [NAME] heading allows
 | you to quickly navigate to different parts of the audit.
 | Example: | [NAME]
 |  | Communication - Written
 |  | Communication - Oral
 |  | Quantitative Reasoning
 | Color Code |  |  |  |  |  |  |  |  |  | Return To Menu
 | The Audit sheet uses a color code to help the auditor quickly see what is incomplete.
 | Example | A box that is highlighted in YELLOW indicates that a requirement has not been met or the appropriate course has
 |  | not yet been taken.
 | Example: | If you input a value of 1.85 in the GPA box, it will be highlighted yellow because a student must have a GPA of 2.0
 |  | to graduate and therefore they do not meet that requirement.
 | Example | The grade IPS is always highlighted in LIGHT BLUE to indicate that the student has not yet completed the course,
 |  | because they are currently enrolled in it or are taking it in the upcoming semester.
 | [NAME]
 | A guide to the abbreviations used for grades.
 | Key: | A = A |  | IPS = In Progress Or Scheduled
 |  | B = B |  | TRN = Transfer
 |  | C = C
 |  | D = D
 |  | P = Pass
 | Transfer & IPS Courses
 | There are special rules concerning Transfer & IPS courses.
 | TRN | A Transfer (TRN) course is any course taken outside of the KCTC System.
 | RULE 1: | For Transfer courses always select a grade of "TRN" from the "Grades" dropdown box.
 |  | The "TRN" grade identifies the course as a [NAME] course.  Grades from other schools do not transfer in,
 |  | only the credits.
 | RULE 2: | BCTC may not have equivalent courses for all transfer credits, and some of the courses that do have equivalents
 |  | may have different course titles.
 |  | Students should refer to their PeopleSoft account to find out the BCTC equivalents to the Transfer Courses.
 |  | If a course transfers in with a specific BCTC equivalent, then input the course on the audit sheet as it is titled
 |  | at BCTC.
 |  | If a course does not transfer in as something specific, it can be used as an elective.
 | Example: | If a student took ENG 103 at Boston University, and it transferred to BCTC as ENG 101, then input ENG 101 on the
 |  | audit sheet but give it a grade of "TRN" to mark it as a [NAME].
 |  | If a student took HIS 249 at Bowling Green State and it transferred in as TRN 200, then it did not transfer as a
 |  | specific BCTC course and can only be used as an elective.
 | IPS | An In Progress Or Scheduled course is any course that has not yet been completed but the student is enrolled in.
 | RULE 1: | Input a grade of "IPS" for all courses that a student is currently enrolled in but has not completed.
 | Crosswalk
 | Over time courses may change their titles.  Just because the course has a different title does not mean the student can take
 | and earn credit for it a second time.
 | Example: | AH 105 became ART 105.  Therefore a student would not earn credit for AH 105 and ART 105, whichever course the
 | student had a higher grade in would be the course that would be counted.
 | Tip: | Refer to the COURSES sheet for a list of common courses that have had title changes.
 | Crosslisting |  |  |  |  |  |  |  |  |  | Return To Menu
 | Some courses may be listed under more than one course number.  However, a student can only get credit for the course
 | once.
 | Example: | ANT 130 and REL 130 are both Introduction to Religion.  A student may not earn credit for both.
 | Tip: | Refer to the COURSES sheet for a listing of  Crosslisted courses.
 | Course Restrictions
 | A number of course have specific restrictions on them.
 | Example: | MAT 146 may not be used as a General Education or Quantitative Reasoning course on the AS.
 | Tip: | Refer to the COURSES sheet for a list of specific restrictions.
 | Category I
 | Category I is comprised of the core General Education requirements (English, Math, etc.) and requires a total of 33 hours.
 | The distribution of these hours is different for the AA and AS degrees.
 | NOTE: | If the student completes an accelerated English class such as ENG 105, the student does not
 |  | need to take two English classes, however, the student must pick up another elective to earn
 |  | the requisite sixty hours of credit to graduate.
 | Category II
 | Category II consists of additional requirements for the AA and AS degrees the student must complete.
 | This section requires a total of twelve hours to complete.
 | Category III
 | Category III consists of electives.
 | student has taken 1, 2 or 4 credit hour courses in categories I or II.
 | Tip: | Generally, students will have 15 credits of electives but this total may be different if a student has taken 1, 2 or 4
 |  | credit hour courses in categories I or II.
 | Example: | If a student takes BIO 137 (4 credits) and BIO 139 (4 credits) to complete the Natural Sciences requirements, then
 |  | the student would only need 13 hours of electives because BIO 137 & 139 each provided an extra credit.
 | Tip: | Classes the student transferred in from another college but that did not transfer in as specific course
 |  | (i.e. ENG 113 transferred in as TRN 185) can be used in this section.
 | Special Requirements |  |  |  |  |  |  |  |  |  | Return To Menu
 | There are  many special restrictions and requirements a student must adhere to, be sure to pay close attention when
 | performing an audit.
 | RULE 1: | All students must complete a Cultural Studies course from the approved list.  The Cultural Studies Course is not
 |  | an additional course the student must take.  The student must simply have taken a course in Category I, II, or III
 |  | that counts as a Cultural Studies course.
 | Example: | If the student took ART 104, that is a Humanities course, the student could therefore use it as a Humanities class
 |  | in Category I, but since it is on the Cultural Studies list it can also count as a Cultural Studies course.
 | RULE 2: | Students must take at least two Social & Behavioral Science courses, and at least two of those courses must be from
 |  | different disciplines.
 | Example: | The AA requires three Social & Behavioral Science courses and these must be from two disciplines.  A student
 |  | could not therefore take three Psychology courses but could take two Psychologies and one Sociology.
 | Example: | The AS requires two Social & Behavioral Science courses and these must be from two disciplines.  A student
 |  | could not therefore take two Psychology courses but could take one Psychology and one Sociology.
 | RULE 3: | Students must complete at least one Science Lab from the approved list, or take a course with lab credit
 | Example: | BIO 137 is a 4 credit hour course with the lab included, BIO 112 is a three credit hour course with no lab included,
 |  | but the student could also sign up for BIO 113 which is the lab for 112.
 | RULE 4: | Students must earn at least 60 credit hours to attain an associate degree.
 | RULE 5: | Students must complete at least 15 credit hours at BCTC to earn a degree from BCTC.
 | RULE 6: | A student must have a cumulative GPA of 2.0 in order to graduate.
 | RULE 7: | Each course can only be used on the audit sheet once, unless a course specifically states that it can be taken
 |  | multiple times for credit.
 | Example: | Sociology 101 could not be used as both a Social Interaction and an Elective.
 | NOTE: | A Cultural Studies course is one exception, a course used in Category I, II, or III can also be used as a Cultural
 |  | Studies course under the Requirements section if it appears on the Cultural Studies list.
 | RULE 8: | Courses in which the student earned a grade of "E" or "I" do not earn credit and cannot be used on the audit.
 | RULE 9: | Developmental Courses below the 100 level or courses marked with an "R" (ex. MA 108R) do not count towards
 |  | graduation and cannot be used on the audit.
 | RULE 10: | If a student is pursuing multiple associate degrees they must meet the requirements for the second degree,
 |  | including at least 6 additional hours beyond the first degree.
 | Example: | A student can earn both the AA & AS degree if they have met the course requirements for both and have earned
 |  | at least 66 credit hours.
 | Audit Information |  |  |  |  |  |  |  |  |  | Return To Menu
 | To prevent accidental deletion or modification of the program, the sheets are password protected.
 | If you need to edit or modify the sheets for any reason please contact the program creator listed below.
 | If you find a problem with the audit or have questions or suggestions, please send an e-mail.
 | [NAME] 204, Cooper
 | [EMAIL]