Spreadsheet: e33db9ca-6d79-4007-a21e-e403a0e26225
Sheet: PR_Grant Management_2

On-going Progress Update and Disbursement Request
PROGRESS UPDATE PERIOD
Grant number:
Progress Update - Reporting Period: |  |  | Cycle: |  | Number:
Progress Update - Period Covered: |  |  | Beginning Date: |  | End Date:
Progress Update - Number: |  |  | 5
Section 2:  [NAME]
A.  PR COMMENTS ON THE FULFILLMENT OF CONDITIONS PRECEDENT AND/OR SPECIAL CONDITIONS UNDER THE GRANT AGREEMENT
! Please include in this table the CP number as per Grant Agreement and full text of CPs and/or other special conditions due for fulfilment during this period or outstanding from previous periods.  ! Some Special Conditions may apply to more than one period of grant implementation.  Their fulfilment during one period does not automatically imply fulfilment in subsequent periods.  The LFA should verify that the status of such conditions is reported by the PR during each period concerned.
Conditions Precedent and/or other special conditions |  |  |  |  | Status | PR Comments on Progress of Implementation
The first disbursement of Grant funds by the Global Fund to the Principal Recipient is subject to the satisfaction of each of the following conditions: a. the delivery by the Principal Recipient to the Global Fund of a statement confirming the bank account into which the Grant funds will be disbursed as indicated in block 10 of the face sheet of this Agreement; |  |  |  |  | Met | This condition was initially met at the time of grant signing.  During the last reporting period, the GF communicated a management action to the PR requiring the opening of a separate bank account. The PR opened the required separate bank account.  Please find attached the PR Bank Details form duly completed and the respective supporting documents for the new bank account.
The second disbursement of Grant funds by the Global Fund to the Principal Recipient is subject to the delivery by the Principal Recipient to the Global Fund of evidence, in form and substance satisfactory to the Global Fund, that the Principal Recipient has upgraded its Accounting System as well as its Accounting Manual, particularly cash basis of accounting, to facilitate compliance with Global Fund reporting requirements. |  |  |  |  | Met | The condition was fulfilled. The PR has upgraded its accounting system to generate expense reports on cash basis.  The Accounting Manual was also updated to reflect the requirement for cash basis reporting to the GF and the necessary changes in the internal accounting procedures.
B.  PR REVIEW OF PROGRESS ON IMPLEMENTATION OF OUTSTANDING MANAGEMENT ACTIONS FROM PREVIOUS DISBURSEMENTS
! Please list all issues raised in the last Management Letter from the Global Fund or outstanding from previous Management Letters, and comment on the progress. Please include the date of the management letter and the item number.
Global Fund Management Actions |  |  |  | PR Comments on Progress of Implementation
Reduce Stigma and Discrimination - Meaningful involvement of PLHIVs (Mission meeting in Nov. 2010) |  |  |  | The two PRS (AAITG/NAS) had a joint meeting with all SRs on the R8 grant including social workers from ART sites which agreed that PLHIVs should be involved in all grant activities where possible in order to help reduce stigma and discrimination
1. The sub-recipients audit plan is still outstanding. It was due by 30 October 2010. |  |  |  | The PR was indeed late with the submission of the plan for the audit of SRs for Year 1 (1 October 2009 - 30 September 2010) of the program. The SR audit plan, however, was submitted in December  following the newly issued GF Guidelines on Annual Audits. The GF has already commented on the plan and required further amendments. They were made and the revised SR Audit Plan was submitted in January.   Hence, the management action was completed.
2. The PR needs to open a separate bank account for this grant and transfer the correct cash balance from the current joint bank account. |  |  |  | The bank account is opened and new bank instructions are provided for this disbursement. The Finance team has calculate the necessary balance on GF funds to be transferred to the account and submitted the necessary calculations and supporting information and documentation to the LFA for their review.
3. Although the PR has upgraded its accounting system to allow generating expenses reports on cash basis, the expenditures in the PU are still presented using the accrual basis of accounting. This prevents the verification of the cash balance, which is being calculated as a balance based on the cumulative expenditures of the program. Cumulative expenditures need to be updated based on actual cash disbursements from the PR grant account. |  |  |  | The PR has worked on this point and the expenses for the reporting period covered by this PU/DR (both current reporting period expenditures and cumulative expenditures) are presented on a cash basis.
C.  PR COMMENTS ON ANNUAL GRANT REPORTING REQUIREMENTS
! Please indicate a date for the report due for submission.  If a report is overdue, indicate the original due date and explain the reason for delay.
Required Documentation |  |  |  | Due date  (dd-mmm-yy) | Status | Comments
PR Audit Report |  |  |  | 2011-06-30 00:00:00 | Preparation on track
PR Audit Report |  |  |  | 2011-03-31 00:00:00 | Preparation on track | The audit company was selected and contracted, the field audit work was completed, the final report is due for submission by the end of March.
Enhanced Financial Reporting (EFR) |  |  |  | 2011-02-15 00:00:00 | Submitted to GF | The EFR was submitted in accordance with the set timelines.