Spreadsheet: tracy_geaccone__40601__SAP High Level Close Jan
Sheet: Closing Triggers

SAP Financial Closing Trigger Events Summary - January 2001
 |  |  |  |  | August Hours |  | July Hours |  | Change
Work- day | Scheduled Time (Central) | Closing Event | [NAME] | Independent Events | Processing | Error Resolution | Processing | Error Resolution | Processing | Error Resolution | Comments
ALL RECURRING ENTRY DOCUMENTS FOR ACCTING MONTH MUST BE ENTERED by 8am CST, WORKDAY -1
ALL CURRENT MONTH MM TRANSACTIONS MUST BE COMPLETE by 6pm CST, WORKDAY -1
-1 | 9pm | MM Period Close | End of Month |  | 1 | 0.5 | 1 | 0.5 |  |  | Inventory is rolled to new period
-1 | receipt | Post EIS interface charges | Workday | Y | 1 | 4 | 1 | 8
-1 | receipt | Networks Assessments | Workday | Y | 1 | 4 | 1 | 8 |  |  | New assessment formerly charged through EIS interface
-1 | receipt | Post EPSC interface charges | Workday | Y | 1 | 1 | 1 | 4
ALL CURRENT MONTH NON-TRADE AP TRANSACTIONS MUST BE ENTERED BY 8am CST, WORKDAY 1.
1 | 8am | AP - Non-Trade closed | MM Period Close, workday |  | n/a | n/a | n/a | n/a | n/a | n/a
1 | 8pm | Post depreciation for specific companies | Workday | Y | 1 | 0.5 | 1 | 0.5 |  |  | Certain companies have elected to post depreciation on first workday for analysis and later distribution to projects and FAR orders
CATS ENTRIES FOR PRIOR MONTH MUST BE ENTERED BY 12PM CST, WORKDAY 2 |  |  |  |  | CATS ENTRIES FOR PRIOR MONTH MUST BE ENTERED BY 12PM CST, WORKDAY 2 | CATS ENTRIES FOR PRIOR MONTH MUST BE ENTERED BY 12PM CST, WORKDAY 2
2 | 12pm | Post final prior month CATS labor distribution entries | Workday | Y | 1 | 0.5 | 1 | 0.5 |  |  | Post last minute time entries from CATS.
2 | 2pm | Corporate assessments | Workday, [NAME] of appropriate EOM stock price | Y | 1 | 0.5 | 1 | 0.5 |  |  | Posted early to allow BU review and adjust allocation cycles as appropriate.
2 | [NAME] | Enron Global Finance Assessments | Corporate assessments
2 | [NAME] | ENA Research Group Assessments | Enron Global Finance Assessments
2 | 2pm | Run and post Labor True-Up | Final CATS labor posted |  | 1 | 2 | 1 | 2 |  |  | True-up reconciles labor distribution dollars with actual payroll posted
All G&A entries for regulated companies posting to F-type cost centers must be entered by 8am CST, WORKDAY 3 |  |  |  |  | CATS ENTRIES FOR PRIOR MONTH MUST BE ENTERED BY 12PM CST, WORKDAY 2 | CATS ENTRIES FOR PRIOR MONTH MUST BE ENTERED BY 12PM CST, WORKDAY 2
3 | 8am | EC-CS Roll-up and feed to Hyperion | Workday |  | 1.5 | 0
3 | 8am | G&A soft close for regulated companies postings to financial cost centers ("F"-type cost centers) | Workday |  | n/a | n/a | n/a | n/a | n/a | n/a | All G&A postings which are allocated via 3rd workday allocations must be complete.  Deadline includes all salary and labor postings for companies which apply overhead on the 3rd workday.
3 | receipt | ATES interface postings | Workday, receipt of interface |  | 0.5 | 0.5 | 0.5 | 0.5 |  |  | Provides labor distribution for Europe
3 | trigger | SKF Postings for Europe | ATES interface posted | Y | 1 | 2 | 1 | 2 |  |  | Utilized in Europe's allocations
3 | trigger | Settle Capital PS projects for Europe | ATES Interface and assessments complete | Y | 0.5 | 16 | 10 | 2 |  |  | New process for Europe
3 | trigger | EGM Allocations | Labor, CATS & true-up | Y | 0.5 | 16 | 10 | 2 |  |  | Includes assessments, distributions and PS Settlements.
3 | trigger | SKF Postings for regulated companies | Labor, CATS,  true-up & fixed payroll assessments complete | Y | 0.5 | 16 | 10 | 2 |  |  | Utilized in the regulated companies' allocations
3 | trigger | Regulated companies G&A allocations | SKF postings complete |  | 4 | 10 | 15 | 5 |  |  | [NAME] costs out of "F" (Financial) cost centers to projects and FAR orders
3 | 8am | Calculate & post overhead to projects for specific BUs (ex: EE&CC, NEPCO, OEC, EBS) | Final CATS labor and true-up posted |  | 1 | 0.5 | 1 | 0.5 |  |  | Overhead calculated on labor.  Posted first thing in the AM to give 1 day review for Project Managers/Accountants
ALL G & A  P&L POSTINGS (Accts 52000500 - 55999999) MUST BE COMPLETED BY 2am CST, WORKDAY 4
4 | 2am | G&A closed for Europe companies and remaining non-regulated companies and for all G&A postings to FAR orders and projects for regulated companies | Workday |  | n/a | n/a | n/a | n/a | n/a | n/a
4 | 6am | Europe Assessments and Order Settlements | G&A closed |  | 5 | 4 | 5 | 4
4 | 6am | Europe PS Settlements | G&A closed |  | 5 | 4 | 5 | 4
4 | 7am | EC-CS Roll-up and feed to Hyperion | Workday |  | 3 | 1
4 | 8am | OEC Assessments | JE's to CCtrs done
4 | 8am | Calculate & Post overhead to Projects & FAR orders for specific BUs (ex: ENA, EES, GPG) | G&A Closed |  | 2 | 0.5 | 2 | 0.5 |  |  | Overhead calculated on labor and G&A costs.
4 | 10am | Assessments for CC overhead to OH Orders (EECC, NEPCO, OEC, & ENA) | G&A Closed
4 | trigger | Interest Calculation and Application to Projects | G&A and OH adjustments complete |  | 1 | 0.5 | 1 | 0.5
4 | trigger | Joint venture processing and cutback to partners | G&A, OH adjustments, & Interest complete |  | 2 | 1 | 2 | 1
4 | trigger | Singapore Assessments | G&A, OH adjustments, & Interest complete | Y | 1 | 1 | 1 | 1
4 | trigger | Capital & OH order settlements | Assessments to orders complete. |  | 0.5 | 1 | 0.5 | 1 |  |  | Capital orders used in Europe, Overhead orders settle to cost centers
4 | trigger | Project Settlements | G&A, OH adjustments, & Interest complete |  | 2 | 4 | 3 | 1 |  |  | Settles to cost centers, FAR orders, or assets
5 | 7am | EC-CS Roll-up and feed to Hyperion | Workday |  | 1.5 | 0
5 | 8am | Trial Balance Companies opened for postings | Workday, [NAME] of trial balances from outside companies |  | n/a | n/a | n/a | n/a | n/a | n/a | Trial balance companies are companies in which the books are kept in an outside system and then loaded into SAP via upload or interface.
5 | 8am | Depreciation run & posted for remaining companies | Project & order settlements complete |  | 1 | 0.5 | 1.5 | 0.5 |  |  | Depreciation run dependent on capitalized projects and orders
5 | trigger | Settlement of FAR orders for regulated Companies | Depreciation complete |  | 1 | 0.5 | 1.5 | 0.5 |  |  | Moves costs to "Reporting" Cost Centers
5 | trigger | ENA non-regulated allocations | Project settlements & Depreciation Complete |  | 3 | 1 | 3 | 1 |  |  | ENA's cost flow design
5 | trigger | EGM & NEPCO Allocations | Project & Order settlements (EGM dependancy on ENA assessments) |  | 3 | 1 | 3 | 1
5 | trigger | FI/CO Reconciliation - Final Run | All cost allocations complete for all comps | Y | 1 | 0.5 | 1 | 0.5 |  |  | Reconciles cross company movements in CO back to financial ledgers in FI; records cross company postings
5 | trigger | Asset balances transferred to PCA | Depreciation Complete | Y | 2 | 0 | 2 | 0 |  |  | For Team reporting on Profit Centers
5 | trigger | Asset feeds to TIS | FI/CO reconciliation complete | Y | 1 | 0 | 0 | 0 |  |  | Began feeding asset information to TIS on 5th workday in August.
5 | trigger | FERC processing | All CO cost flows complete |  | 55 | 16 | 5 | 1 |  |  | Maps financial activity to FERC accounts
5 | 6PM | All intercompany postings closed | Final revenue/billing system feeds complete |  | n/a | n/a | n/a | n/a | n/a | n/a | Allows for BU reclassification of buyer COGS among lower level profit centers
5 | 6PM | AP - Trade /AR Close | Receipt of revenue accruals and outside vendor (EES) feeds |  | n/a | n/a | n/a | n/a | n/a | n/a | Trade activity interface postings to prior accounting month closed
ALL AP TRADE AND AR TRANSACTIONS (INCL CASH APP & NON-CASH SETTLEMT.) MUST BE COMPLETE by 6pm CST, WORKDAY 5
6 | 7am | EC-CS Roll-up and feed to Hyperion | Workday |  | 3 | 0
6 | 8am | Error resolution for FERC | 5th worknight processing complete |  | 0 | 2 | 0 | 2
6 | 8am | FMS Interface & Reclass | 5th worknight processing complete
6 | trigger | Final FERC processing Pre-tax | Errors resolved | Y | 2 | 1 | 2 | 1
6 | 11:59pm | All postings closed (P&L and balance sheet) | Workday |  | n/a | n/a | n/a | n/a | n/a | n/a
ALL FI POSTINGS MUST BE COMPLETE BY 11:59pm CST, WORKDAY 6
7 | 12am | Foreign Currency Revaluation/Translation | All postings closed |  | 4 | 5 | 4 | 2 |  |  | All transactions must be complete before revaluation can be run.
7 | 8am | AP/AR adjustment and transfer to PCA | Trade AP/AR closed | Y | 2 | 0 | 2 | 0 |  |  | For Team reporting on Profit Centers
7 | trigger | Final CS Roll-up before taxes | Foreign currency posted |  | 3 | 1 | 1.5 | 0.5
7 | 3pm | NIBT feeds to TIS | Foreign currency posted |  | 1 | 0.5 | 3 | 2
7 | 3pm | Pre-tax feed to Hyperion | CS processing complete |  | 0.5 | 0 | 0.5 | 0.5
8 | 3pm | Receive TIS interface post files | TIS processing complete |  | 0.5 | 2 | 0.5 | 4
8 | trigger | ETS Company level assessments and distributions | TIS entries posted | Y
8 | trigger | Final CS Roll-up, after tax | TIS entries posted | Y | 2 | 0.5 | 1.5 | 0.5
8 | trigger | Final FERC after tax processing | TIS entries posted | Y | 1.5 | 0 | 1 | 0
8 | trigger | Final Hyperion Feed | CS processing complete |  | 0.5 | 0 | 0.5 | 0
Legend
MM | Materials Management - SAP's procurement and inventory management module
ATES | Europe's 3rd party payroll system
EIS | Enron Information Systems - interface into SAP providing IS charges (telephone, computers, etc)
EPSC | Enron Property Services - interface into SAP providing property services charges
CATS | Cross Application Time Sheet - timesheet tool providing hours and labor distribution
SKF | Statistical Key Figures - utilized in ENA & GPG assessments to create ratios for G&A distributions
FI | Financial accounting module in SAP, utilized for general ledger
CO | Controlling module in SAP, utilized for cost flow analysis
PCA | Profit Center Accounting module in SAP, utilized for team income statement analysis by profit center
CS | Consolidations module in SAP
TIS | Tax Information System