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Instructions for Preparing Form SF-14
Tuition Certification and Report of Students Without Disabilities
in Membership Pursuant to Section 3313.64 O.R.C.
PURPOSE: |  |  |  |  |  |  |  | Form SF-14 is provided semiannually for the use of each city, exempted village or local
 |  |  |  |  |  |  |  | school district to certify to the Office of Quality School Choice and Funding, Ohio Department
 |  |  |  |  |  |  |  | of Education, the pupils in membership* in the schools of their district for which tuition is
 |  |  |  |  |  |  |  | the obligation of another district in accordance with the provisions of 3313.64 O.R.C.
 |  |  |  |  |  |  |  | Note:  *Membership includes parent-teacher conference days and calamity days.
PROCEDURE: |  |  |  |  |  |  |  | Form SF-14 will be used as a notification form for the district of financial responsibility.
 |  |  |  |  |  |  |  | Calculation of the tuition amount for each student based on the number of membership days
 |  |  |  |  |  |  |  | and daily tuition rate will be performed by the Office of Quality School Choice and Funding.
 |  |  |  |  |  |  |  | Both the district of residence and the educating district will be notified of the amount of
 |  |  |  |  |  |  |  | the tuition credit/deduction for each student in an EMIS report prior to the adjustment
 |  |  |  |  |  |  |  | being made in the succeeding Statement of Settlement.  The maximum number of
 |  |  |  |  |  |  |  | days reportable on the SF-14 is 180 days for both the first and second reporting
 |  |  |  |  |  |  |  | periods combined.
 |  |  |  |  |  |  |  | FOR NEW LISTINGS: If a student is placed by the court or other legal authority, and a
 |  |  |  |  |  |  |  | court document or ODE determination exists naming a school district responsible for
 |  |  |  |  |  |  |  | for tuition and/or excess cost, the educating district must attach two copies of the
 |  |  |  |  |  |  |  | document for the initial period the student is reported.  If the student is reported
 |  |  |  |  |  |  |  | initially for the first reporting period of the school year, no court document or ODE
 |  |  |  |  |  |  |  | determination would be required to be submitted for the second reporting period
 |  |  |  |  |  |  |  | of that year or for either reporting period of subsequent years as long as the court
 |  |  |  |  |  |  |  | order or ODE district of residence determination initially submitted remains in effect.
PREPARATION: |  |  |  |  |  |  |  | District of Attendance:  Prepare two (2) typewritten copies of Form SF-14 for each
 |  |  |  |  |  |  |  | school district having financial responsibility of pupils in membership in your district
 |  |  |  |  |  |  |  | pursuant to 3313.64 O.R.C.  The copies of the completed Form SF-14 shall be filed with
 |  |  |  |  |  |  |  | the Regional Coordinator's Office on or before March 1 for the first reporting period, and
 |  |  |  |  |  |  |  | on or before August 1 for the second reporting period.
 |  |  |  |  |  |  |  | If more spaces are needed, use the Form SF-14 Attachment.
HEADING: |  |  |  |  |  |  |  | When you enter your school district's IRN, the name and county will be filled in for you.
 |  |  |  |  |  |  |  | You will still need to enter the school year and select the correct reporting period.
SECTION I: |  |  |  |  |  |  |  | When you enter the IRN of the district responsible for tuition, the county, district's
 |  |  |  |  |  |  |  | superintendent's name and district's address will be filled in for you.
SECTION II: |  |  |  |  |  |  |  | Affix signatures of superintendent, treasurer, dates, contact person, phone number and e-mail.
SECTION III:
 | Column A |  |  |  |  |  |  | Enter the SSID number of each pupil for which tuition is requested.
 | Column B |  |  |  |  |  |  | If a student is enrolled for less than a full reporting period, enter the admission (Entry)
 |  |  |  |  |  |  |  | date and/or the withdrawal date.
 | Column C |  |  |  |  |  |  | Refer to Section 3313.64 O.R.C. cited below and enter the section number representing
 |  |  |  |  |  |  |  | the division of law which determines the school district of financial responsibility.
 |  |  |  |  |  |  |  | SECTION 3313.64 OHIO REVISED CODE - Select the criteria code applicable for each
 |  |  |  |  |  |  |  | pupil listed in Column A in determining the school district responsible for tuition when the
 |  |  |  |  |  |  |  | child does not live in the district where his parent resides.
 |  |  |  |  |  |  |  | Quoted below, in pertinent part, is Division (C)(2)(a), (b), (c), (d) and (C)(3)(a) of Section
 |  |  |  |  |  |  |  | 3313.64 O.R.C.
 |  |  |  |  |  |  |  | (C)(2)…If the child is in the permanent legal custody of a government agency or person
 |  |  |  |  |  |  |  | other than the child's parent tuition shall be paid by:
 |  |  |  |  |  |  |  |  | (a) |  | The district in which the child's parent resided at the time the court removed the
 |  |  |  |  |  |  |  |  |  |  | child from his home or at the time the court vested legal or permanent custody of
 |  |  |  |  |  |  |  |  |  |  | the child in the person or government agency, whichever occurred first.
 |  |  |  |  |  |  |  |  | (b) |  | If the parent's residence at the time the court removed the child from his home or
 |  |  |  |  |  |  |  |  |  |  | placed him in legal or permanent custody of the person or government agency is
 |  |  |  |  |  |  |  |  |  |  | unknown, tuition shall be paid by the district in which the child resided at the time
 |  |  |  |  |  |  |  |  |  |  | he was removed from his home or placed in legal or permanent custody,
 |  |  |  |  |  |  |  |  |  |  | whichever occurred first.
 |  |  |  |  |  |  |  |  | (c) |  | If a school district cannot be established under Division (C)(2)(a) or (b) of this
 |  |  |  |  |  |  |  |  |  |  | section, tuition shall be paid by the district determined as required by Section
 |  |  |  |  |  |  |  |  |  |  | 2151.362 of the Ohio Revised Code by the court at the time it vests custody
 |  |  |  |  |  |  |  |  |  |  | of the child in the person or government agency.
 |  |  |  |  |  |  |  |  | (d) |  | If at the time the court removed the child from his home or vested legal or
 |  |  |  |  |  |  |  |  |  |  | permanent custody of the child in the person or government agency, whichever
 |  |  |  |  |  |  |  |  |  |  | occurred first, one parent was in a residential or correctional facility or in a
 |  |  |  |  |  |  |  |  |  |  | juvenile residential placement and the other parent, if living and not in such a
 |  |  |  |  |  |  |  |  |  |  | facility or placement, was not known to reside in this state, tuition shall be paid
 |  |  |  |  |  |  |  |  |  |  | by the district determined under Division (D) of Section 3313.65 of the Ohio
 |  |  |  |  |  |  |  |  |  |  | Revised Code as the district required to pay any tuition while the parent was in
 |  |  |  |  |  |  |  |  |  |  | such facility or placement.
 |  |  |  |  |  |  |  | (C)3)(a)…If the child is placed by a parent in a "home," which is licensed by the State of
 |  |  |  |  |  |  |  | Ohio, tuition shall be paid by the school district in which the child's parent resides.
 |  |  |  |  |  |  |  | A "home", as used in Section 3313.64, means any licensed, certified or approved home
 |  |  |  |  |  |  |  | which receives and cares for children; or a home operated by a licensed, certified or
 |  |  |  |  |  |  |  | approved person or accepts children through a placement by a person that is licensed,
 |  |  |  |  |  |  |  | certified or approved to place children.
 | Column D |  |  |  |  |  |  | Enter the address determined by the appropriate division of the Ohio Revised Code.
 |  |  |  |  |  |  |  | If (C)(2)(a) is entered in Column C, list the address in which the child's parent resided.
 |  |  |  |  |  |  |  | If (C)(2)(b) is entered in Column C, list the address where the child resided.
 |  |  |  |  |  |  |  | If (C)(2)(c) is entered in Column C, list the "Journal Entry" address and county in which
 |  |  |  |  |  |  |  | court decree was recorded.
 |  |  |  |  |  |  |  | If (C)(2)(d) is entered in Column C, list the address at which the child's parent resided at time
 |  |  |  |  |  |  |  | of incarceration.
 |  |  |  |  |  |  |  | If (C)(3)(a) is entered in Column C, list the current address of the parent.
 | Column E |  |  |  |  |  |  | Enter the date of birth for each child listed in Column A.
 | Column F |  |  |  |  |  |  | Enter the current grade level for each child listed in Column A.
 |  |  |  |  |  |  |  | Note:  If the child is enrolled in an all-day every day kindergarten program fully funded by the
 |  |  |  |  |  |  |  | district, enter [NAME] in the Grade Level box*.  If the child is enrolled in a half day every day
 |  |  |  |  |  |  |  | program or an all-day every other day program place a [NAME] in the box.
 |  |  |  |  |  |  |  | *If the district charges a student tuition for a portion of the all-day every day program,
 |  |  |  |  |  |  |  | [NAME] must be entered in the Grade Level box.
 | Column G |  |  |  |  |  |  | Enter the number of days the pupil listed in Column A was enrolled during the current
 |  |  |  |  |  |  |  | reporting period.
 |  |  |  |  |  |  |  | Note:  The number of days a tuition student may be counted is 180 days maximum for
 |  |  |  |  |  |  |  | the first and second reporting periods combined.  COUNT KINDERGARTEN STUDENTS
 |  |  |  |  |  |  |  | enrolled up to 180 days maximum for the first and second reporting periods combined
 |  |  |  |  |  |  |  | regardless of enrollment in a half day or full-day program.
 | Column H |  |  |  |  |  |  | Revised Days
 |  |  |  |  |  |  |  | The reporting district (district of attendance) is responsible for contacting the Regional
 |  |  |  |  |  |  |  | Coordinator's Office with corrections.
 |  |  |  |  |  |  |  | If the error is discovered before thirty (30) days have elapsed, following the original
 |  |  |  |  |  |  |  | filing of the Form SF-14, a letter addressed to the district responsible for tuition advising
 |  |  |  |  |  |  |  | them of the correction is necessary.  Please send a copy of the letter  to the Regional
 |  |  |  |  |  |  |  | Coordinator's Office also.
 |  |  |  |  |  |  |  | When the error is discovered after thirty (30) days have elapsed, since the original
 |  |  |  |  |  |  |  | filing of the Form SF-14, refile a copy of the original Form SF-14 and complete Column H
 |  |  |  |  |  |  |  | by inserting the correct number of days.  File two (2) copies of the corrected original Form
 |  |  |  |  |  |  |  | SF-14 with the Regional Coordinator's Office.
 |  |  |  |  |  |  |  | To add pupils after the original Form SF-14 has been processed, please complete
 |  |  |  |  |  |  |  | columns A, B, C, D, E, F and G on a new Form SF-14, and file two (2) copies with the
 |  |  |  |  |  |  |  | Regional Coordinator's Office.
 |  |  |  |  |  |  |  |  | Return 2 copies of the SF-14 Form and 2 copies of any
 |  |  |  |  |  |  |  |  | legal documents related to the pupils listed in Column A to your
 |  |  |  |  |  |  |  |  | Regional Coordinator