Spreadsheet: 696394d1600791221-enter-complete-if-a-somebody-enter-a-date-into-a-cell-excel-forum-complete-formula
Sheet: SHE

Site | Audit Type | Section | Ref | Guidance | Findings | Action | Action Taken | Function | Owner | Planned Start | Date Complete | Verified by?
All | Direct to Store | Workplace Transport | 2.2 | Are procedures for charging and / or re-charging of electric powered equipment satisfactory? | Electric charging / recharging points were observed to be in good condition on each site where these are present.  It was noted that there is no safe working procedure at [NAME], Plymouth or Smethwick. | Safe working procedure for the charging and recharging of electric powered vehicles to be created and staff trained |  | SHE | [NAME]
All | Direct to Store | Workplace Transport | 2.3 | Are arrangements in place to ensure that vehicle manoeuvring activities are controlled to protect employees (by segregation, wherever reasonably practicable) and that safe systems of work are in place for pedestrian and vehicle segregation? *Check interface with private cars and other local business units. | Workplace transport risk assessments were viewed on all sites which were very detailed and follow the HSE workplace transport guidance onsite inspections. Yard risk assessments and safe loading and unloading SOP’s were viewed. Various improvements have been made at Manton including use of ramps (not to slow traffic but to make entry turn wider to improve visibility around trucks being loaded on the bays). Improvements can be made at Plymouth and Smethwick for example: No external walkways and no trained banksmen/marshalling. | There are plans for additional walkways and bays marking out. Speed signs are in place. Reversing speeds limited on some vehicles. Risk assessment should consider if banksmen/marshals are appropriate. Vehicles are reversed into bays and for loading / unloading |  | SHE | [NAME]
All | Direct to Store | Workplace Transport | 2.4 | Are arrangements in place to ensure that vehicle manoeuvring activities are controlled to protect employees (by segregation, wherever reasonably practicable) and that safe systems of work are in place for pedestrian and vehicle segregation? *Check interface with private cars and other local business units. | Workplace transport risk assessments were viewed on all sites which were very detailed and follow the HSE workplace transport guidance onsite inspections. Yard risk assessments and safe loading and unloading SOP’s were viewed. Various improvements have been made at Manton including use of ramps (not to slow traffic but to make entry turn wider to improve visibility around trucks being loaded on the bays). Improvements can be made at Plymouth and Smethwick for example: No external walkways and no trained banksmen/marshalling. | Additional signage to instruct visitors regarding parking recommended and some written induction information for visitors.  Speed signs are in place. Reversing speeds limited on some vehicles. Risk assessment should consider if banksmen/marshals are Vehicles are reversed into bays and for loading / unloading. appropriate. |  | SHE | [NAME]
All | Direct to Store | H&S Policy, & Stat Notices | 4 | Is there a health and safety policy in place (updated to meet current health and safety legislation) with the Statement of Intent, signed and dated by the overall person responsible for health and safety? | The health and safety policy was available on each site and the copy had been signed by the CEO, however it was dated 2015 | The health and safety policy needs revising and a copy issuing to each site |  | SHE | [NAME]
All | Direct to Store | Consultation, Comms & Monitoring | 5.1 | Is adequate information provided to employees in relation to health, safety and welfare? Are arrangements in place to consult with employees on health and safety issues and provide relevant information? Are records retained? | Induction training, toolbox talks with sign off, changes in SSOW's are rolled out to staff. PPE provided on the first day. Ongoing training is provided on toolbox talks. "Highfield" training for basic health and safety and food hygiene also provided. | It may be beneficial to have a deadline for "Highfield Training" e.g. on first day or for example within 2 days. Smethwick and Plymouth - No schedule for toolbox talks. Maybe fix a schedule and topics for all sites over 12-months. Although risk assessments are completed, safe systems of work are still being developed. |  | SHE | [NAME]
All | Direct to Store | Consultation, Comms & Monitoring | 5.2 | Is adequate information provided to employees in relation to health, safety and welfare? Are arrangements in place to consult with employees on health and safety issues and provide relevant information? Are records retained? | Induction training, toolbox talks with sign off, changes in SSOW's are rolled out to staff. PPE provided on the first day. Ongoing training is provided on toolbox talks. "Highfield" training for basic health and safety and food hygiene also provided. | Plymouth - Continue with the discipline of health and safety meetings. There is a set agenda. |  | SHE | [NAME]
All | Direct to Store | Consultation, Comms & Monitoring | 5.3 | Is adequate information provided to employees in relation to health, safety and welfare? Are arrangements in place to consult with employees on health and safety issues and provide relevant information? Are records retained? | Induction training, toolbox talks with sign off, changes in SSOW's are rolled out to staff. PPE provided on the first day. Ongoing training is provided on toolbox talks. "Highfield" training for basic health and safety and food hygiene also provided. | Health and Safety Committee meeting improvements - The possibility of regional meetings / conference calls or similar may be considered. The meeting agenda may benefit from having set topics e.g. new starters (induction), any new equipment, new substances, fire safety, single issue topics in rotation such as manual handling? |  | SHE | [NAME]
All | Direct to Store | Consultation, Comms & Monitoring | 5.4 | Is there a suitable system in place to monitor health and safety arrangements? | Site inspections are carried out - "Top Tours" are completed. The Regional SHEQ also carries out a site audit. Lapses in inspections were seen at Plymouth and Smethwick. | Need to keep up with the discipline of site inspections and retaining records. A strict requirement for tours and checks is required perhaps and feed back to sites. Feeding the data into regional statistics. |  | SHE | [NAME]
All | Direct to Store | Training | 6.1 | Do employees receive health and safety awareness training as part of their induction? Are records kept? | All staff then have a follow up session led by a site HS workbook. Content includes PPE, safety signage, risk assessments and a recall of the initial induction information. Training workbook includes a test. Training records were generally available although at [NAME] the most recent were unavailable. | [NAME] – The most recent induction records should be uploaded to SharePoint. |  | SHE | [NAME]
All | Direct to Store | Training | 6.2 | Do employees receive health and safety awareness training as part of their induction? Are records kept? | Employees receive health and safety awareness training as part of their induction and records are kept. The induction covers H+S basics delivered (handling, musculoskeletal issues, fire, incident reporting). The induction is delivered on the employee’s first day. Each site conducts a tour of the site and issues the Greencore induction booklet. | There are gaps in risk assessments and SOP’s on various sites which will be discussed below.  When the gaps in documentation have been filled employees must be trained to the new procedures and training sign offs recorded and uploaded to SharePoint |  | SHE | [NAME]
All | Direct to Store | Training | 6.3 | Do employees receive health and safety awareness training as part of their induction? Are records kept? | Employees who are not fluent complete a basic English and Maths test through the agency.  There are translators on most sites however there were minimal arrangements for the training of different nationalities. | Policy, arrangements and training materials for different nationalities would be useful for training. |  | SHE | [NAME]
All | Direct to Store | Accident reporting & First Aid | 7.1 | Is a suitable, Data Protection compliant accident recording system in place with investigations of accidents carried out? | Greencore driver incident process is followed, and an explanation was given. Accidents are recorded on hazard / near miss report cards. Site hazard and near miss reports logs are utilised. Each site had an accident book.  The Smethwick site had developed their own questions and procedures which needs standardising with Greencore policy. | Smethwick – Standardise the questions and procedures with the Greencore accident reporting policy |  | SHE | [NAME]
All | Direct to Store | Accident reporting & First Aid | 7.2 | Is a suitable, Data Protection compliant accident recording system in place with investigations of accidents carried out? | Greencore driver incident process is followed, and an explanation was given. Accidents are recorded on hazard / near miss report cards. Site hazard and near miss reports logs are utilised. Each site had an accident book.  The Smethwick site had developed their own questions and procedures which needs standardising with Greencore policy. | Minor improvements could be made for example, "Guidance on basic first aid" leaflets. The first aid checklist could include required contents |  | SHE | [NAME]
All | Direct to Store | Accident reporting & First Aid | 7.3 | Is a suitable, Data Protection compliant accident recording system in place with investigations of accidents carried out? | Greencore driver incident process is followed, and an explanation was given. Accidents are recorded on hazard / near miss report cards. Site hazard and near miss reports logs are utilised. Each site had an accident book.  The Smethwick site had developed their own questions and procedures which needs standardising with Greencore policy. | First aider notices could include photos which would help on sites which have different nationalities. |  | SHE | [NAME]
All | Direct to Store | Premises Management, Workplace Safety | 8.1 | Are arrangements for persons with disabilities suitable? | Welfare facilities and the condition of the buildings were all deemed to be very clean and in good condition with adequate access to and egress from the workplace. | Some instruction regarding access and solutions would be useful for depot managers at all sites and e.g. instruction on how best to assist people with different disabilities. |  | SHE | [NAME]
[NAME] | Direct to Store | Premises Management, Workplace Safety | 8.2 | Is there adequate workspace for the work activities taking place? | There was adequate space seen on all sites for work activities taking place except around the loading bays at [NAME].  An unloading operation was viewed and there was minimal space for the FLT driver to reverse.  Improvements are needed. | [NAME] – Rearrangement of the immediate area around the loading bays needs completing to help improve the safe loading and unloading of goods. |  | SHE | [NAME]
All | Direct to Store | Premises Management, Workplace Safety | 8.3 | Are external areas maintained so as to be suitable for the work activities taking place? Is adequate safety signage in place and conspicuously displayed? Is suitable signage on display to indicate areas of fragile roofing with suitable arrangements in place to access these areas? Has it been determined whether the fabric of the premises includes any asbestos containing materials (ACMs)? | There was adequate safety signage on most sites, and they were easy to navigate around. There was suitable signage in warehouses and loading bays warning of potential vehicle movements.  The only site with deficiencies was Smethwick; Additional signage at the yard gate with arrows for the car park are needed and fragile roofing signage | Smethwick - Additional signage at the yard gate with arrows for the car park are needed and Smethwick and Plymouth - Fragile roofing signage is needed |  | SHE | [NAME]
All | Direct to Store | Premises Management, Workplace Safety | 8.4 | Where a survey has identified the presence of asbestos, is a suitable management plan in place? Is this made available to contractors? | [NAME], Smethwick and Plymouth have up to date asbestos surveys completed by Lucion.  Buildings on other sites are post year 2000 and don’t contain asbestos. The only site where ACM’s are present is Smethwick. A work control document is used for contractors including asbestos locations and plan. | The formalisation of roles and responsibilities for managing presumed ACM’s on site may be useful. And to have presumed materials tested so that non-asbestos containing materials are not being unnecessarily managed. |  | SHE | [NAME]
All | Direct to Store | Premises Management, Workplace Safety | 8.5 | Are mezzanine floors of suitable design with safe access / protection for employees and for goods stored? | There is a mezzanine floor at Plymouth, but this is locked off and used by the landlord next door. | Plymouth - A check should be made of what is stored on the mezzanine and what the safe working load is. |  | SHE | [NAME]
All | Direct to Store | Fire | 9.1 | Has a competent person prepared / reviewed a suitable premises fire risk assessment? | Fire Risk assessments had been completed on each site.  It was noted that Smethwick and Wymondhams assessments hadn’t been reviewed since 2018 | Smethwick and Wymondham - Need to note that actions have been completed and review the original assessment annually (record date and sign). Monitor controls using fire logbook / drills etc |  | SHE | [NAME]
All | Direct to Store | Fire | 9.2 | Are emergency lighting units subject to a suitable servicing regime? | Emergency lighting inspections and checks have been completed on all sites.  Documentation was up to date on each site except [NAME], PHS Ltd have been completing inspections, however there is no documentation since 2017. | Smethwick - Emergency Lighting inspection / and monthly check documentation to be retained and uploaded to SharePoint |  | SHE | [NAME]
All | Direct to Store | Fire | 9.3 | Are emergency evacuation routes and doors out of the building suitable, clear of obstructions at all times, maintained and checked periodically? | Emergency evacuation routes and doors were generally observed to be free from obstructions, however it was noted that a fire call point and fire extinguisher were blocked in entrance to the racking warehouse at [NAME] and a plastic container was limiting evacuation space at [NAME] in the main warehouse.  Suitable. It was understood that daily evacuation route checks are carried out at Plymouth and Smethwick but not recorded. | [NAME] – Ensure racking warehouse call point and fire extinguisher are unblocked. [NAME] – Ensure that warehouse fire evacuation route is clear. Plymouth / Smethwick – Ensure regular checks of fire evacuation routes are completed and recorded |  | SHE | [NAME]
All | Direct to Store | Fire | 9.4 | Are arrangements in place for all staff to undertake fire evacuation drills at least every 6 months and is there a record kept? | Fire drills have been completed every 6 months on every site.  An unplanned fire drill occurred during the [NAME] audit and this was managed well with a quick evacuation of the entire premises.  It was observed that records at the Smethwick site were not clear and additional details are needed for example time of evacuation and any issues | Smethwick – Record additional details of fire evacuations: duration of evacuation and issues / observations |  | SHe | [NAME]
All | Direct to Store | Equipment | 10.2 | Is a documented planned preventative maintenance schedule in place for relevant work equipment? | There are no PUWER assessments in place for machinery.  PUWER assessments need to be completed on machinery on each site to assess the effectiveness of guarding | PUWER assessments to be completed on all equipment on each site. There also needs to be a consolidation of checks, maintenance, training and risk assessment information including Standard operating procedures and responsible persons. |  | SHE | [NAME]
All | Direct to Store | Equipment | 10.3 | Are there any waste compactors and baling machinery and are they suitably guarded, keys controlled and authorised use only? | All the sites have compactors and balers apart from [NAME] and Plymouth.  A safe system of work is needed for the balers at Hatfield and Smethwick and a list of authorised users | [NAME] and Smethwick – Safe operating procedure and authorised personnel list to be created.  Training to be given to staff on the safe systems of work. |  | SHE | [NAME]
All | Direct to Store | Equipment | 10.4 | Are suitable lock-off procedures devised and adopted, where necessary? | Yes, key control on bays and lock and tag equipment available for maintenance tasks on site. [NAME] doesn’t have a LOTO system in place | Smethwick - Establish roles, responsibilities and a written procedure for locking out applicable work equipment - communicate to responsible persons. |  | SHE | [NAME]
All | Direct to Store | Equipment | 10.5 | Are heavy duty racking systems suitably designed, properly installed with displayed safe working load plaques and subject to periodic competent person checks? | There was racking on three sites, [NAME], Manton, Plymouth and Smethwick. At [NAME] an external racking inspection had been completed, however Internal periodic checks weren’t completed. But a racking damage location sheet has been created and is awaiting sign off by technical safety. At Plymouth there was limited information about racking and shelving or the process for purchasing. Safe loads for racking and shelving were missing from the racking at Smethwick. | [NAME] checks to be regularly completed |  | SHE | [NAME]
All | Direct to Store | Equipment | 10.6 | Are heavy duty racking systems suitably designed, properly installed with displayed safe working load plaques and subject to periodic competent person checks? | There was racking on three sites, [NAME], Manton, Plymouth and Smethwick. At [NAME] an external racking inspection had been completed, however Internal periodic checks weren’t completed. But a racking damage location sheet has been created and is awaiting sign off by technical safety. At Plymouth there was limited information about racking and shelving or the process for purchasing. Safe loads for racking and shelving were missing from the racking at Smethwick. | Plymouth - A written policy with roles and responsibilities would be useful and arrangements for stating safe load and for checking racking and shelving |  | SHE | [NAME]
All | Direct to Store | Equipment | 10.7 | Are heavy duty racking systems suitably designed, properly installed with displayed safe working load plaques and subject to periodic competent person checks? | There was racking on three sites, [NAME], Manton, Plymouth and Smethwick. At [NAME] an external racking inspection had been completed, however Internal periodic checks weren’t completed. But a racking damage location sheet has been created and is awaiting sign off by technical safety. At Plymouth there was limited information about racking and shelving or the process for purchasing. Safe loads for racking and shelving were missing from the racking at Smethwick. | Smethwick - The safe loads for all racking and shelving needs to be established. Existing racking appears robust. |  | SHE | [NAME]
All | Direct to Store | Equipment | 10.8 | Is all work at height equipment (including ladders and stepladders) suitable, sufficient and fit for purpose being subject to periodic visual checks and maintenance? Are records kept? | Working at height compliance was viewed on several sites including Manton where there is a variety of equipment including Mansafe system, ladders, steps, and a MEWP. Service and inspection records were up to date.  Airport steps were viewed at [NAME] which is mentioned in the general risk assessment - loading and unloading RA. There is also a training module for airport steps, this was viewed. At [NAME] airport steps were viewed in the warehouse, however, no recorded checks are being completed. At Plymouth a set of steps was taken out of operation due to questionable stability.  At Smethwick a set of steps is used for accessing vehicle trailers. Another set is recommended in case these aren’t available or are out of operation. | Glasgow - Recorded checks of airport steps to be completed |  | SHE | [NAME]
All | Direct to Store | Equipment | 10.9 | Is all work at height equipment (including ladders and stepladders) suitable, sufficient and fit for purpose being subject to periodic visual checks and maintenance? Are records kept? | Working at height compliance was viewed on several sites including Manton where there is a variety of equipment including Mansafe system, ladders, steps, and a MEWP. Service and inspection records were up to date.  Airport steps were viewed at [NAME] which is mentioned in the general risk assessment - loading and unloading RA. There is also a training module for airport steps, this was viewed. At [NAME] airport steps were viewed in the warehouse, however, no recorded checks are being completed. At Plymouth a set of steps was taken out of operation due to questionable stability.  At Smethwick a set of steps is used for accessing vehicle trailers. Another set is recommended in case these aren’t available or are out of operation. | Smethwick - It is recommended that a spare set of steps is provided in case this set is not available and drivers are tempted to climb onto trailers. Included in site inspection reports |  | SHE | [NAME]
All | Direct to Store | Equipment | 10.1-0 | Is there adequate provision of Personal Protective Equipment (PPE) with suitable storage and records of issue kept? | PPE provision records were viewed and PPE "requests". Some instruction is provided as part of the induction and with the handbook and "Highfield" training, however, it was felt that a policy would be beneficial and the consolidation of issue documents. | All sites - Policy to be completed for the issuing of PPE |  | SHE | [NAME]
All | Direct to Store | Risk Assessment | 12.1 | Have risk assessments been carried out for general tasks with suitable control measures implemented and reviewed within the last 12 months? | Full sets of general risk assessments were viewed on every site, examples include loading and unloading of vans, use of pump trucks, forklift truck, roller shutter doors.  It would benefit sites to ensure that sign off of risk assessments by exposed persons with acknowledgement of safe working controls are completed. | All sites – Monitor risk assessment training / sign offs and ensure that all exposed employees are aware of the hazards involved in the operations they are involved in. |  | SHE | [NAME]
All | Direct to Store | Risk Assessment | 12.2 | Have risk assessments been carried out for display screen equipment with suitable control measures adopted? | DSE assessments had been completed at [NAME] but all other sites do not have personal workstation assessments completed for users of DSE equipment | DSE assessments to be completed on every site.  This could be completed via an electronic assessment that a user completes after induction |  | SHE | [NAME]
All | Direct to Store | Risk Assessment | 12.3 | Have risk assessments been carried out for manual handling activities with suitable control measures implemented? | MAC and RAPP assessments completed for transport and warehouse at [NAME] and Manton with training provided.  Plymouth and Smethwick were in the process of creating manual handling assessments. [NAME] needs a manual handling assessment for the loading and unloading of vans. | Plymouth / Smethwick / Glasgow – Create manual handling assessments and then provide instruction and training for relevant staff and retain sign off sheets. |  | SHE | [NAME]
All | Direct to Store | Risk Assessment | 12.4 | Have risk assessments been carried out for hazardous substances with control measures implemented? | Glasgow, [NAME] and Manton had COSHH assessments in place, Smethwick and Plymouth had planned with Alcumus for COSHH assessments to be created.  There were no COSHH assessments at [NAME] however there were MSDS sheets which needed updating. | Plymouth / Smethwick / Wymondham – Complete COSHH assessments and collate the relevant up to date MSDS's. Instruct employee’s exposed to the substances about the hazards and keep records / signatures and dates. |  | SHE | [NAME]
All | Direct to Store | Risk Assessment | 12.7 | Have the findings of risk assessments been communicated to all relevant individuals e.g. employees, with suitable records in place? | Generic assessments were available at Glasgow, Plymouth, and Smethwick but no records available on site for "route" and delivery point assessments | Glasgow, Plymouth, Smethwick and Wymondham - Risk assessments and associated safe working procedures need to be communicated and signed (plus date) on receipt to all employees |  | SHE | [NAME]
All | Commercial Fleet | Load securing & equipment | 13.1 | Are processes in place to ensure drivers and loaders are properly trained and given the right equipment to maintain safe loads? | Much of the training for loading vehicles is within the driver CPC training.  Greencore does set loading guidance within the Transport Handbook and Passport document.  It was less clear whether loading is included in a programme of audits.  CPC records were checked via the SharePoint spreadsheet systems used and were well managed There are gaps noted above in the task specific training for manual handling and push/pull tasks.  CPC will cover handling and loading of vehicles. There did not appear to be any further guidance specific to commercial fleet (is included in the Food to Go Transport Handbook). | Note recommendations regarding manual handling and movements and deliveries in section 7 above |  | SHE | [NAME]
Atherstone | Commercial Fleet | Site layout & traffic routes | 14.1 |  | At unit 23 there were pallets stored at height without protection next to the entrance walking route | Atherstone – pallets stored at height to be protected from falling into pedestrian walking route or moved |  | SHE | [NAME]
Atherstone | Commercial Fleet | Site layout & traffic routes | 14.2 |  | Unit 23 appears to have open access from the road (during operational hours), but little in the way of logging people and vehicles coming into the site.  Yard supervision and management did not seem clear | Improve access control and yard safety supervision at unit 23 |  | SHE | [NAME]
Atherstone | Commercial Fleet | Site layout & traffic routes | 14.3 |  | 1)    The fork lift pre-use checklist had the word seat on it but does not mention seatbelt (though we were informed this does include a seatbelt check). | Review the fork lift check sheet to ensure that it is explicit about seatbelt function |  | SHE | [NAME]
Atherstone | Commercial Fleet | Site layout & traffic routes | 14.4 |  | Lighting level adequacy could not be verified at the time of the visit | Verify the adequacy of lighting. |  | SHE | [NAME]
Atherstone | Commercial Fleet | Site layout & traffic routes | 14.5 |  | There is a children’s ball pit play centre next to unit 23, where, particularly at weekends, members of the public will park on the road and children will be moving around with their parents or guardians.  The risk assessment that includes this area and reversing vehicles movements has been requested but not received | Check the adequacy of risk controls near the children’s indoor play area route including manned guidance for vehicle movements at weekends and interaction with children and members of the public |  | SHE | [NAME]
Atherstone | Commercial Fleet | Site layout & traffic routes | 14.7 |  | Whilst at unit 23, the fork lift was observed using a lifting strap to pull pallets of goods out of delivery vans.  Pallets are not designed to be pulled using lifting straps. Reversing mirror and light was fitted to the fork lift. [NAME] were left in the fork lift when the operator was not in the immediate vicinity | Review the adequacy of all floor markings and pedestrian segregation as part of the workplace transport risk assessments |  | SHE | [NAME]
Kiveton | Commercial Fleet | Site layout & traffic routes | 14.8 |  | Three locations were visited at Atherstone, including unit 6, which is a leased storage space, shared with various third party business units.  Unit 7 was visited which is a yard linked to the warehousing and factory space, with some shunting operations.  The area comes under the manufacturing operation.  Unit 23 which is a small yard space, with goods in coming in for warehousing and a picking operation.  As the operations in the yard areas were not under commercial fleet control, these were not audited in detail | Kiveton – Risk assessment should consider if banksmen/marshals are appropriate |  | SHE | [NAME]
Kiveton | Commercial Fleet | Site layout & traffic routes | 14.9 |  | Three locations were visited at Atherstone, including unit 6, which is a leased storage space, shared with various third party business units.  Unit 7 was visited which is a yard linked to the warehousing and factory space, with some shunting operations.  The area comes under the manufacturing operation.  Unit 23 which is a small yard space, with goods in coming in for warehousing and a picking operation.  As the operations in the yard areas were not under commercial fleet control, these were not audited in detail | A specific site risk assessment with use of the available "high risk" area plans is recommended and other controls considered - extra signage, concave mirrors etc |  | SHE | [NAME]
Kiveton | Commercial Fleet | Site layout & traffic routes | 14.11 |  | Three locations were visited at Atherstone, including unit 6, which is a leased storage space, shared with various third party business units.  Unit 7 was visited which is a yard linked to the warehousing and factory space, with some shunting operations.  The area comes under the manufacturing operation.  Unit 23 which is a small yard space, with goods in coming in for warehousing and a picking operation.  As the operations in the yard areas were not under commercial fleet control, these were not audited in detail | Very large signs alerting drivers and pedestrians about the danger of reversing vehicles is recommended as discussed on site. |  | SHE | [NAME]
Northampton | Commercial Fleet | Site layout & traffic routes | 14.12 |  | Three locations were visited at Atherstone, including unit 6, which is a leased storage space, shared with various third party business units.  Unit 7 was visited which is a yard linked to the warehousing and factory space, with some shunting operations.  The area comes under the manufacturing operation.  Unit 23 which is a small yard space, with goods in coming in for warehousing and a picking operation.  As the operations in the yard areas were not under commercial fleet control, these were not audited in detail | Northampton – No additional recommendations for site layout and traffic routes |  | SHE | [NAME]
All | PDCA | Plan | 1.1 | Policy/Planning | We recognise that plans are under way in DTS to ensure that business health and safety objectives are in place and, for example, a programme of risk assessment review and updates is in place.  This work has been prioritised for action in DTS but is less clear for non DTS, i.e. commercial fleet operations.  No overall strategy or health and safety objectives, sponsored at the executive level was seen as part of the transport audit | Continue the development of the health and safety A-Z standards.  Ensure that there is a clear link to health and safety related to transport and goods delivery |  | SHE | [NAME]
All | PDCA | Plan | 1.3 | Policy/Planning | We recognise that plans are under way in DTS to ensure that business health and safety objectives are in place and, for example, a programme of risk assessment review and updates is in place.  This work has been prioritised for action in DTS but is less clear for non DTS, i.e. commercial fleet operations.  No overall strategy or health and safety objectives, sponsored at the executive level was seen as part of the transport audit | Set a two to three years strategy for organisational health and safety development.  We suggest this could be based on the above PDCA cycle, linking in with director training, such as IOSH Leading Safely, to facilitate the development of the strategy |  | SHE | [NAME]
All | PDCA | Do | 2.1 | Risk Profiling/Implement Plan | Detailed risk assessment reviews by depot have been completed by the DTS SHE team.  A similar exercise was not apparent for other commercial fleet operations.  A corporate risk register did not form part of this audit.  No evidence was seen of a health and safety risk profile for the organisation. | An organisational risk profile should be developed, facilitated by the SHE team with operational input.  This will be needed to develop the strategy for implementation |  | SHE | [NAME]
All | PDCA | Do | 2.2 | Risk Profiling/Implement Plan | Detailed risk assessment reviews by depot have been completed by the DTS SHE team.  A similar exercise was not apparent for other commercial fleet operations.  A corporate risk register did not form part of this audit.  No evidence was seen of a health and safety risk profile for the organisation. | A plan for the whole organisation based on the risk profile should be developed.  This will need to include the priority risk health and safety elements, supported with a realistic resource plan and timescales.  The organisation needs to address the disparity in approach/support between DTS and other commercial fleet SHE resource |  | SHE | [NAME]