Spreadsheet: 2a47350f-e0fb-4888-a0bd-da2b81c206d6
Sheet: General Instruction

INSTRUCTIONS FOR FY 2013 AND FY 2014 BUDGET PUBLICATION
BY MINNESOTA SCHOOL DISTRICTS
I. |  | Publication Requirements
 |  | The DISTRICT REVENUES AND EXPENDITURES BUDGET FOR FY 2013 AND FY 2014 (Form ED-00110) shall be published by each school district “within one week of the acceptance of the final audit by the board, or November 30, whichever is earlier.”  "The board must post the materials in a conspicuous place on the district's official website, including a link to the district's school report card on the Minnesota Department of Education's website, and publish a summary of the information and the address of the district’s official website where the information can be found in a qualified newspaper of general circulation in the district.” (Minnesota Statutes, section 123B.10, Subd.1.)
 |  | DO NOT furnish a copy of the publication or the publication form to the Minnesota Department of Education.
II. |  | General Comments
 |  | This form can serve as a camera-ready or electronic copy for publication in the district's official newspaper and on the district official website.  Explanatory comments may be added for clarification of the district’s financial condition. Examples of comments include:  “Data is unaudited at the time of publication and is subject to change.”  “Part of the Debt Service Fund Balance is required to pay off refunded bonds.”  “Costs include transportation for district resident students who attend a charter or nonpublic school.”
III. |  | General Instructions
 |  | For FY 2013 and FY 2014, individual fund descriptions are listed below and an EXCEL INSTRUCTION TAB IS PROVIDED FOR RECORDING ACTUAL/BUDGETED REVENUES, EXPENDITURES AND  FUND BALANCES.
 |  | A. | Funds
 |  |  | 1. | General Fund/Restricted (01)
 |  |  |  | Includes Restricted (464) and Restricted/Reserved (various) balance sheet accounts.
 |  |  | 2. | General Fund/Other (01)
 |  |  |  | Includes Nonspendable (460), Committed (461), Assigned (462) and Unassigned (422) balance sheet accounts.
 |  |  | 3. | Food Service Fund (02)
 |  |  |  | Includes Nonspendable (460), Restricted (464) and Restricted/Reserved (452) balance sheet accounts or Unassigned (463) if reporting a deficit fund balance.
 |  |  | 4. | Community Service Fund (04)
 |  |  |  | Includes Nonspendable (460), Restricted (464) and Restricted/Reserved (426, 431, 432, 444, 447, 452) balance sheet accounts or Unassigned (463) if reporting a deficit fund balance.
 |  |  | 5. | Building Construction Fund (06)
 |  |  |  | Includes Nonspendable (460), Restricted (464), Restricted/Reserved (407, 409, 413) balance sheet accounts or Unassigned (463) if reporting a deficit fund balance.
 |  |  | 6. | Debt Service Fund (07)
 |  |  |  | Includes Nonspendable (460), Restricted (464), Restricted/Reserved (425, 451) balance sheet accounts.  Includes Unassigned (463) balance sheet account if reporting a deficit fund balance.
 |  |  | 7. | Trust Fund (08)
 |  |  |  | Includes the Unassigned (422) fund balance (Net Assets).
 |  |  | 8. | Internal Service Fund (20)
 |  |  |  | The internal service fund is most frequently used for self-insurance programs.  Includes the Unassigned (422) fund balance (Net Assets).
 |  |  | 9. | OPEB Revocable Trust (25)
 |  |  |  | Includes the Unassigned (422) fund balance (Net Assets).
 |  |  | 10. | OPEB Irrevocable Trust (45)
 |  |  |  | Includes the Unassigned (422) fund balance (Net Assets).
 |  |  | 11. | OPEB Debt Service Fund (47)
 |  |  |  | Includes Nonspendable (460), Restricted (464) balance sheet accounts or Unassigned (463) if reporting a deficit fund balance.
 |  | B. | Long-Term Debt
 |  |  | If the district has outstanding long-term debt e.g., general obligation bonds, building bonds, capital notes, energy loans, capital loans, debt service loans, construction loans, or other state loans, enter the total amount in the lines provided in the “Long Term Debt” column. Districts without outstanding long-term debts enter "None" on all lines in this section.
 |  | C. | Short-Term Debt
 |  |  | 1. | Certificates of Indebtness
 |  |  |  | As of 6/30/13, if the district has aid/tax certificates of indebtedness (Minnesota Statutes, section 126C.52), enter the total amount in the line provided.  If the district has no aid/tax certificates of indebtedness as of 6/30/13, enter "None."
 |  |  | 2. | Other Short-Term Indebtness
 |  |  |  | As of 6/30/13, if the district has short-term indebtedness such as Warrants, Lines of Credit (Minnesota Statutes, section 123B.12) and/or Repurchase Agreements (Minnesota Statutes, section 118A.05), enter the total amount in the line provided.  If the district has no short-term indebtedness as of 6/30/13, enter "None."
 |  |  | The sum of the Certificates of Indebtedness and Other Short-Term Indebtedness should equal the amount reported on UFARS in balance sheet account 202.
 |  | D. | Current Statutory Operating Debt (SOD) Calculation
 |  |  | To complete this portion of the form, view the district’s final FY 12 UFARS Compliance Turnaround Report on the MDE website: http://education.state.mn.us/MDEAnalytics/Data.jsp - Scroll down to Minnesota Funding Reports (MFR). The Statutory Operating Debt (SOD) Calculation appears on three lines at the bottom of the Compliance Report. Districts that have a positive fund balance reported on line 1) of the SOD Calculation section or that report a negative fund balance not exceeding 2.5% of the expenditures reported on line 2) should report “$0.” Districts that have a deficit fund balance exceeding 2.5% of expenditures, which is the limit that defines SOD under Minnesota Statutes, section 123B.81, should report the amount of the deficit exceeding this limit.  To calculate this, multiply the expenditure amount on line 2) by 0.025 and add the product to the fund balance amount reported on line 1).
 |  | E. | Cost Per Average Daily Membership (ADM)
 |  |  | 1. | To calculate total operating expenditures in the General, Food Service and Community Service Funds, exclude the following restricted/reserved expenditures:  Operating Capital – Fund 1 (Finance 302), Capital Projects Levy – Fund 1 (Finance 795), Disabled Accessibility – Fund 1 (Finance 794), Deferred Maintenance – Fund 1 (Finance 385), Alternative Facilities Program – Fund 1 (Finance 386), Health and Safety – Fund 1 (Finance 347, 349, 352, 358, 363, 366).
 |  |  | 2. | In an effort to provide greater uniformity between School District Profiles, the District Report Card and Consolidated Financial Statements, the Average Daily Membership is derived from the District/School ADM Report available from the Program Finance web page under Minnesota Funding Reports/Student. The student number equals the sum of:
 |  |  |  | a) District ADM Served page – total ADM, Column O (Total Served)
 |  |  |  | b) General Education Revenue page – total ADM, columns 7 and 8 (Tuitioned Out)
 |  |  |  | c) Categorical or No Revenue page – total ADM, column 17 (Adjusted Extended)
 |  |  | 3. | The operating cost per ADM is calculated by dividing the FY 2013 operating expenditures calculated in item 2 by the FY 2013 ADM calculated in item 1.