Spreadsheet: 8c236bf9-4e0b-4b6a-9759-99b5b45fec4c
Sheet: Sheet1

Name of Collection | Division | Contact Person | Contact Number | Date Request Sent | Date Due | ISD Collection | Charter Collection | Comments
2011-2012 School Health Survey | Curriculum | [NAME] | [PHONE] | 2012-01-15 00:00:00 | 2013-03-15 00:00:00 | X | X
2012-2013 Annual Governance Reporting Form for Open-Enrollment Charter Schools | School Improvement and Support | [NAME] | [PHONE] | 2012-09-03 00:00:00 | 2012-11-01 00:00:00 |  | X
Accountability, Program Monitoring, and Data Validation Intervention Requirements | Program Monitoring and Interventions | http://www.tea.state.tx.us/pmi/ | [PHONE] |  | Periodic submission requirements | X | X | Submitted via ISAM
Additional State Aid for Ad Valorem Tax Credit | School Finance | [NAME] | [PHONE] |  |  | X
Affirmation of Consultation with Private Nonprofit School Officials | Federal and State Education Policy | [NAME] | [PHONE] | 2012-05-01 00:00:00 | 2012-10-01 00:00:00 | X
Annual Agreement Renewal - NSLP/SBP/SMP | [NAME] of Agric - Food & Nutr Div. | [NAME] | [PHONE] | May 1 | July 1 | X | X | SFAs participating in NSLP/SBP/SMP must complete an update to their agreement.
Annual Financial Report Compliance Reviews | Financial Audits | [NAME] | [PHONE] |  |  | X | X
Annual FSMC renewal amendments or contract re-bid | [NAME] of Agric - Food & Nutr Div. | [NAME] | [PHONE] | November 1 | June 30 | X | X | There are just over 100 SFAs that use a Food Service Management Company to provide their food service.  These contracts are reviewed and approved annually by TDA.
Annual Report of Immunization Status | Dept. of State Health Services - Division for Prevention and Preparedness Services | [NAME] | [PHONE] | September | December | X | X
Annual Verification Report | [NAME] of Agric - Food & Nutr Div. | [NAME] | [PHONE] | November 15 | March 1 | X | X | SFAs report verification annually for all applications on file as of October 1st. Verification is completed by November 15 and reported by TDA on March 1.
Application for Optional Flexible School Day Program | School Finance | [NAME] | [PHONE] |  |  | X | X | Can apply at any time
AskTED District Administration Data Entry Screens | Research and Analysis | [NAME] | [PHONE] |  |  | X
[NAME] | Student Assessment | http://www.tea.state.tx.us/student.assessment/calendars/ | 512- 463-9536 | Calendar revised 6/1/2012 | Various | X | X
Bilingual Education Exception/English as a Second Language (ESL) Waiver Transmittal Form | Curriculum | [NAME] | [PHONE] | 2012-09-26 00:00:00 | 2012-11-01 00:00:00 | X | X
Bus Accident Reporting System (BARS) | School Finance | [NAME] | [PHONE] |  | Fall | X | X
Campus and Teacher Online STaR Charts | Instructional Materials and Educational Technology | [NAME] | [PHONE] |  |  | X | X
Charter School Special Education Data (SC5011) | Grants Administration | [NAME] | [PHONE] | Varies | Varies |  | X
Compliance Report - PR 7000 Private Nonprofit School Participation | Grants Administration | Christina Villarreal | [PHONE] | 2013-03-29 00:00:00 | 2013-05-10 00:00:00 | X
Depository Contract - Charter Schools | Financial Audits | [NAME] | [PHONE] |  |  |  | X
Name of Collection | Division | Contact Person | Contact Number | Date Request Sent | Date Due | ISD Collection | Charter Collection | Comments
Depository Contract - Independent School Districts (ISDs) | Financial Audits | [NAME] | [PHONE] |  |  | X
eGrant Application | Grants Administration | Yolanda Cantu | [PHONE] | Varies | Varies | X | X
EMAT | Instructional Materials and Educational Technology | [NAME] | [PHONE] | 2011-08-12 00:00:00 |  | X | X
Financial Solvency Surveys | School Finance | [NAME] | [PHONE] |  | Spring | X | X
Fitness Assessment-FITNESSGRAM | Curriculum | [NAME] | [PHONE] | 2013-03-01 00:00:00 | 2013-06-14 00:00:00 | X | X
Food Distribution Program participation renewal | [NAME] of Agric - Food & Nutr Div. | [NAME] | [PHONE] | January | February 28th | X | X | Contractors participating in the USDA meal programs must complete an update to their agreement each year.
Food Safety (Health) Inspection Results | [NAME] of Agric - Food & Nutr Div. | [NAME] | [PHONE] | May 1 | July 1 | X | X | SFAs must annually report the number of food safety inspections they receive during the school year.
Fresh Fruit and Vegetable Program - Application | [NAME] of Agric - Food & Nutr Div. | [NAME] | [PHONE] | March 15 | April 30 | X | X | Eligible elementary schools are invited to apply for the FFVP program.
Fresh Fruit and Vegetable Program Reimbursement Claim | [NAME] of Agric - Food & Nutr Div. | [NAME] | [PHONE] | Monthly | 60 days after service month ends | X | X | These are the monthly claims the SFAs file to request their reimbursement for costs associated with the FFVP.
FSP Basic Monthly Claim | School Finance | [NAME] | [PHONE] |  |  | X | X | Due by the 15th of each month
[NAME] | School Finance | [NAME] | [PHONE] | 2011-06-14 00:00:00 | 2011-08-02 00:00:00 |  | X
FSP Six-Weeks Attendance Report | School Finance | [NAME] | [PHONE] | 2011-09-01 00:00:00 | Varies |  | X | Due 10 days after end of each reporting period
FSP System: Chapter 41 | School Finance | Nadia Bobb | [PHONE] |  |  | X
FSP System: Charter School Funding | School Finance | [NAME] | [PHONE] |  |  |  | X
FSP System: Pupil Projections | School Finance | [NAME] | [PHONE] | October | December | X
FSP System: State Compensatory Education | School Finance | [NAME] | [PHONE] |  |  | X | X
FSP System: Tax Information Survey | School Finance | [NAME] | [PHONE] |  |  | X
FSP System: Transportation | School Finance | [NAME] | [PHONE] |  |  | X | X
General Application of Assurances | Grants Administration | [NAME] | [PHONE] | Varies | Varies
[NAME] of Children in Neglected or Delinquent Facilities (SC9000) | Grants Administration | [NAME] | [PHONE] | 2012-10-24 00:00:00 | 2012-12-03 00:00:00
[NAME] of Children in State Agency Facilities (SC9010) | Grants Administration | [NAME] | [PHONE] | 2012-11-05 00:00:00 | 2013-01-04 00:00:00
Highly Qualified Plans | Educator Initiatives | [NAME] | [PHONE] | 2012-08-15 00:00:00 | 2012-12-15 00:00:00 | X | X | Submitted via paper for LEAs less than 100% Highly Qualified.
Innovative Course Application | Curriculum | [NAME] | [PHONE] | 2012-09-18 00:00:00 | 2012-11-30 00:00:00 | X | X
Name of Collection | Division | Contact Person | Contact Number | Date Request Sent | Date Due | ISD Collection | Charter Collection | Comments
Instructional Materials Allotment and TEKS Certification Form | Instructional Materials and Educational Technology | [NAME] | [PHONE] | Mid-March of each year. | Annual certification due by April of each year. | X | X | Posted on division's web page and in EMAT textbook order processing system in mid-March of each year. This form is due from school districts and charter schools every year.
International Baccalaureate (IB) Exam Reimbursement Request Form | Curriculum | [NAME] | [PHONE] | 2012-08-01 00:00:00 | 2012-09-30 00:00:00 | X | X
Kindergarten Readiness System | Federal and State Education Policy | [NAME] | [PHONE] | 2012-03-21 00:00:00 | 2012-08-31 00:00:00 | X | X
National School Lunch Program, School Breakfast Program, & Special Milk Program Reimbursement Claim | [NAME] of Agric - Food & Nutr Div. | [NAME] | [PHONE] | Monthly | 60 days after service month ends | X | X | These are the monthly claims the SFAs file to request their reimbursement for meals served as part of NSLP, SBP or SMP.
NCLB Campus Allocations | Grants Administration | [NAME] | [PHONE] | 2012-06-06 00:00:00 | 2012-09-04 00:00:00
NCLB Grant Funding Eligibility: Data Request Form (SC5010) | Grants Administration | [NAME] | [PHONE] | 2012-03-01 00:00:00 | 2012-04-30 00:00:00 |  | X
New Paper RFA Model | Grants Administration | [NAME] | [PHONE] | Varies | Varies
Notification of Intent to Change Fiscal Year Start Date | Financial Audits | [NAME] | [PHONE] |  |  | X | X
Off-Campus Physical Activity Program Request Form | Curriculum | [NAME] | [PHONE] |  |  | X | X | No deadline - can be submitted any time during the school year
Optional Flexible Year Program (OFYP) | School Finance | [NAME] | [PHONE] |  |  | X | X | Can apply at any time
Pairing for State and Federal Accountability Rating Systems | Performance Reporting | Esteban Reyes | [PHONE] | 2013-04-01 00:00:00 | 2013-04-30 00:00:00 | X | X
PEIMS Data Collection | Statewide Data Initiatives/PEIMS | [NAME] | [PHONE] | http://www.tea.state.tx.us/index4.aspx?id=[PHONE] | http://www.tea.state.tx.us/index4.aspx?id=[PHONE] | X | X
Perkins Program Effectiveness Report | Curriculum | [NAME] | [PHONE] | 2013-06-01 00:00:00 | 2013-08-01 00:00:00 | X | X | PER contains federal performance data reporting requirements and fiscal reporting requirements
PR1100 Highly Qualified Teachers Report | Educator Initiatives | [NAME] | [PHONE] | 2012-09-17 00:00:00 | 2012-11-15 00:00:00 | X | X | Report submitted via eGrants.
PR9000 School Improvement Program District Compliance Report | NCLB Program Coord. | [NAME] | [PHONE] | 2011-06-24 00:00:00 | 2011-08-02 00:00:00 | X | X | Report submitted via eGrants.
PR9100 School Improvement Program Campus Compliance Report | NCLB Program Coord. | [NAME] | [PHONE] | 2011-06-24 00:00:00 | 2011-10-05 00:00:00 | X | X | Report submitted via eGrants.
Principal Survey for Evaluating Educator Preparation Programs and Teacher Effectiveness | Educator Standards and Certification | Janice Lopez | [PHONE] | 2013-04-09 00:00:00 | 2013-06-15 00:00:00 | X | X
Requests for expenditures over $5,000 | [NAME] of Agric - Food & Nutr Div. | [NAME] | [PHONE] | various | various | X | X | These requests must be supplied to TDA prior to any program expenditure of over $5,000
Name of Collection | Division | Contact Person | Contact Number | Date Request Sent | Date Due | ISD Collection | Charter Collection | Comments
School Choice Parent Notification Letters | NCLB Program Coord. | [NAME] | [PHONE] | 5/31/2011 (existing SIP Campuses) 7/1/2011 (potential SIP Campuses) | 7/1/2011 (existing SIP Campuses) 8/8/2011 (potential SIP Campuses) | X | X | Submitted via paper.
Seamless summer program application | [NAME] of Agric - Food & Nutr Div. | [NAME] | [PHONE] | March 1 | May 1 | X | X | SFAs participating in seamless summer must complete an update to their agreement.
SES Parent Notification Letters | NCLB Program Coord. | [NAME] | [PHONE] | 2011-05-31 00:00:00 | 2011-09-30 00:00:00 | X | X | Submitted via paper.
Student Eligibility Survey - AP only | Curriculum | [NAME] | [PHONE] | 2013-05-01 00:00:00 | 2013-06-28 00:00:00 | X | X
Student Eligibility Survey - AP/IB Schools | Curriculum | [NAME] | [PHONE] | 2013-05-01 00:00:00 | 2013-06-28 00:00:00 | X | X
Summer feeding expense report | [NAME] of Agric - Food & Nutr Div. | [NAME] | [PHONE] | May 1 | October 1 | X | X | SFAs that participate in a summer feeding program and that have 50% or higher free and reduced-price students must report summer related expenses.
Summer feeding program participation waiver request /letter of intent | [NAME] of Agric - Food & Nutr Div. | Crystal Lloyd | [PHONE] | October 31 | January 31 | X |  | Districts that TDA identifies as having  50% or higher free and reduced-price students must either participate in a summer feeding program or request a waiver.
Summer food service program application | [NAME] of Agric - Food & Nutr Div. | [NAME] | [PHONE] | January 15 | April 15 | X | X | SFAs participating in the summer food service program must complete an application packet.
Summer food service program reinmbursement claim | [NAME] of Agric - Food & Nutr Div. | [NAME] | [PHONE] | June - Aug | 60 days after service month ends | X | X | These are the monthly claims the SFAs file to request their reimbursement for costs associated with the SFSP.
Superintendent Buyout Payment Disclosure Form | Financial Audits | [NAME] | [PHONE] |  |  | X
Tax Information for Tax Increment Reinvestment Zones | School Finance | [NAME] | [PHONE] | Varies | Varies | X
Texas 21st Century CLC Tracking and Reporting System (TX21st) | Federal and State Education Policy | [NAME] | [PHONE] |  | 12/13/2012 6/4/2013 8/6/2013 8/31/2013 | X | X
Texas Online ePlan | Instructional Materials and Educational Technology | [NAME] | [PHONE] | 2012-09-23 00:00:00 |  | X | X
[NAME]. Dev. Act 313 | School Finance | [NAME] | [PHONE] |  | 2013-05-31 00:00:00 | X