Spreadsheet: 110dde6a-ab0b-4292-818c-d3b3e35f3de8
Sheet: Variable definitions

Variable definitions for data beyond monthly and quarterly reporting forms to be provided directly by colleges for PACE program
PREP participants: Data to be gathered for all assessment test readiness program participants, regardless of program of study.
Variable | Description | Type | Length | Other formatting
SSN | Participating student's Social Security # | # | 9 | No dashes
Last Name | Student's last name | A | Up to 32
First Name | Student's first name | A | Up to 32
Date of birth | Students date of birth | # | 8 | MMDDYYYY
Program of study | Name of program of study (PS) | A | Up to 32
Degree code | Student’s primary PS from your institution’s list of valid degree/major codes | # | 4 | If undeclared, enter 0010
Math AT name | ADHE code for math assessment test (AT) | A | 1 | 0 = ACT, 1 = SAT, 2 = ASSET, 3 = COMPASS, M = MyMathTest, T = TABE, Z = Any other
Math readiness participant | Y if participated in math AT readiness program, N otherwise | A | 1 | Y or N
Math readiness duration | If participated in math AT readiness program, length of program in hours | # | 2
1st math AT score | If participated in math AT readiness program, score on math AT prior to readiness program | # | 3
1st math placement | If participated in math AT readiness program, level of math placed into prior to readiness assistance (based on 1st math AT score). | # | 1 | 1 = Lowest level of remedial, 2 = Medium level of remedial, 3 = Highest level of remedial, 4 = College-level. For more info, see definition of remedial_level in Credit Course File definitions in ADHE SIS documentation.
Math AT score after assistance | If participated in math AT readiness program, score on math AT after readiness program | # | 3
Math placement | Level of math placed into at end of assessment process | # | 1 | 1 = Lowest level of remedial, 2 = Medium level of remedial, 3 = Highest level of remedial, 4 = College-level. For more info, see definition of remedial_level in Credit Course File definitions in ADHE SIS documentation.
English AT name | ADHE code for English AT | A | 1 | 0 = ACT, 1 = SAT, 2 = ASSET, 3 = COMPASS, C = Compass E-Write (2-8 scale), E = Compass E-Write (2-12 scale), T = TABE, Z = Any other
English readiness participant | Y if participated in English AT readiness program, N otherwise | A | 1 | Y or N
English readiness duration | If participated in English AT readiness program, length of program in hours | # | 2
1st English AT score | If participated in English AT readiness program, score on English AT prior to readiness program | # | 3
1st English placement | If participated in English AT readiness program, level of English placed into prior to readiness assistance (based on 1st English AT score). | # | 1 | 1 = Lowest level of remedial, 2 = Medium level of remedial, 3 = Highest level of remedial, 4 = College-level. For more info, see definition of remedial_level in Credit Course File definitions in ADHE SIS documentation.
English AT score after assistance | If participated in English AT readiness program, score on English AT after readiness program | # | 3
English placement | Level of English placed into at end of assessment process | # | 1 | 1 = Lowest level of remedial, 2 = Medium level of remedial, 3 = Highest level of remedial, 4 = College-level. For more info, see definition of remedial_level in Credit Course File definitions in ADHE SIS documentation.
Reading AT name | ADHE code for reading AT | A | 1 | 0 = ACT, 1 = SAT, 2 = ASSET, 3 = COMPASS, N = , T = TABE, Z = Any other
Reading readiness participant | Y if participated in reading AT readiness program, N otherwise | A | 1 | Y or N
Reading readiness duration | If participated in reading AT readiness program, length of program in hours | # | 2
1st Reading AT score | If participated in reading AT readiness program, score on reading AT prior to readiness program | # | 3
1st reading placement | If participated in reading AT readiness program, level of reading placed prior to readiness assistance (based on 1st reading AT score). | # | 1 | 1 = Lowest level of remedial, 2 = Medium level of remedial, 3 = Highest level of remedial, 4 = College-level. For more info, see definition of remedial_level in Credit Course File definitions in ADHE SIS documentation.
Reading AT score after assistance | If participated in reading AT readiness program, score on reading AT after readiness program | # | 3
Reading placement | Level of reading placed into at end of assessment process | # | 1 | 1 = Lowest level of remedial, 2 = Medium level of remedial, 3 = Highest level of remedial, 4 = College-level. For more info, see definition of remedial_level in Credit Course File definitions in ADHE SIS documentation.
Note: If using language assessment test that combines English & reading, responses should be the same for English & reading items above.
PLA participants: Data to be gathered for all students attempting Prior Learning Assessment, regardless of their program of study.
Variable | Description | Type | Length | Other formatting
SSN | Participating student's Social Security # | # | 9 | No dashes
Last Name | Student's last name | A | Up to 32
First Name | Student's first name | A | Up to 32
Date of birth | Students date of birth | # | 8 | MMDDYYYY
Program of study | Name of program of study (PS) | A | Up to 32
Degree code | Student’s primary PS from your institution’s list of valid degree/major codes | # | 4 | If undeclared, enter 0010
Credits received from PLA | # of credits hours earned through any type of PLA | # | 2
Portfolio credits | # of credit hours earned through portfolio PLA | # | 2
Standardized test credits | # of credit hours earned through standardized test PLA, such as CLEP, ACT, AP, or [NAME] | # | 2
Local test credits | # of credit hours earned through college or department specific test (AKA challenge exams) PLA | # | 2
Training credits | # of credits earned through review of corporate, military, or other completed training | # | 2
1 time student data: Items collected when students enter targeted program of study & are assessed.
Data required for all students enrolled in targeted program of study.
Variable | Description | Type | Length | Other formatting
SSN | Participating student's Social Security # | # | 9 | No dashes
Last Name | Student's last name | A | Up to 32
First Name | Student's first name | A | Up to 32
Date of birth | Students date of birth | # | 8 | MMDDYYYY
Program of study | Name of program of study (PS) | A | Up to 32
Degree code | Student’s primary PS from your institution’s list of valid degree/major codes | # | 4 | If undeclared, enter 0010
Date entered program | Date started PS | # | 8 | MMDDYYYY
[NAME] | Y if PS part of redesigned pathway, N otherwise | A | 1 | Y or N
Incumbent worker | Y if currently employed, N otherwise | A | 1 | Y or N
[NAME] | Y if student self-identifies as [NAME] eligible, N otherwise | A | 1 | Y or N
TAA Eligible | Y if student self-identifies as Trade Adjustment Act (TAA) eligible, N otherwise | A | 1 | Y or N
Highest level of educational attainment | Highest level of educational attainment at time of completing intake form | A | 1 | D if less than HS, H if HS diploma, G if GED, S if some college, T if technical certificate, C if Certificate of Proficiency, A if Associate's Degree, or B if Bachelor's or higher
Year of HGC | Year completed highest level of educational attainment or last enrolled in school | # | 4 | [NAME]
Transfer credit | Number of credits hours of transfer credit | # | 3
Math placement | Level of math placed into at end of assessment process | # | 1 | 1 = Lowest level of remedial, 2 = Medium level of remedial, 3 = Highest level of remedial, 4 = College-level. For more info, see definition of remedial_level in Credit Course File definitions in ADHE SIS documentation.
English placement | Level of English placed into at end of assessment process | # | 1 | 1 = Lowest level of remedial, 2 = Medium level of remedial, 3 = Highest level of remedial, 4 = College-level. For more info, see definition of remedial_level in Credit Course File definitions in ADHE SIS documentation.
Reading placement | Level of reading placed into at end of assessment process | # | 1 | 1 = Lowest level of remedial, 2 = Medium level of remedial, 3 = Highest level of remedial, 4 = College-level. For more info, see definition of remedial_level in Credit Course File definitions in ADHE SIS documentation.
Developmental ed. status | Indicates whether student still needs to complete dev. [NAME], was required to do any dev. [NAME] and finished it prior to entering program of study, or whether not required to do any dev. [NAME]. | A | 1 | P = Still need to complete dev. [NAME], D = Was required to do any dev. [NAME]. and has completed it, or N = Not required to do any dev. [NAME].
Note: If using language assessment test that combines English & reading, placement level should be the same for English & reading items above.
Term Student Data: Data from each semester student is enrolled after entering targeted program of study (incl. entering semester)
Data required for all students enrolled in targeted program of study.
Variable | Description | Type | Length | Other formatting
SSN | Participating student's Social Security # | # | 9 | No dashes
Last Name | Student's last name | A | Up to 32
First Name | Student's first name | A | Up to 32
Program of study | Name of program of study (PS) | A | Up to 32
Degree code | Student’s primary PS from your institution’s list of valid degree/major codes | # | 4 | If undeclared, enter 0010
Date entered program | Date started PS | # | 8 | MMDDYYYY
Changed Program of Study | Y if changed from one PS to another, N otherwise | A | 1 | Y or N
New Program of Study | Student’s new PS from your institution’s list of valid degree/major codes | # | 4 | If undeclared, enter 0010
Completed Technical Math | Y if completed all required modules of Technical Math, N if required to take [NAME]. Math but have not finished all req'd modules, and S if not required to take [NAME]. Math. | A | 1 | Y, N, or S
Completed all required math [NAME]. [NAME]. | Y if student was required to take dev. math & is ready to enroll in college-level math next semester, N if required to take dev. math & not ready to enroll in college-level math next semester, S if not required to take dev. math. | A | 1 | Y, N, or S
Completed all required [NAME]. [NAME]. | Y if student was required to take dev. Language & is ready to enroll in college-level Language next semester, N if required to take dev. Language & not ready to take college-level Language next semester, S if not required to take Dev. Language. | A | 1 | Y, N, or [NAME]: If using separete English & Reading Dev. [NAME]., consider students done when complete both their English & Reading Dev. [NAME]. requirements.
Note: Additional program-level data will be collected both through questionaires and monthly and quarterly reporting.
Variable | Description | Type | Length | Other formatting
Program of Study | Name of program of study (PS) | A | Up to 32
Degree code | PS's code from your institution’s list of valid degree/major codes | # | 4
Credits hours required prior to PACE | # of credits hours required to complete PS prior to PACE changes | # | 2
Credit hours required after PACE redesign | # of credits hours required to complete PS after PACE changes are implemented | # | 2
[NAME] Developmental Math  Requirement Rate: F08 to S10 | (# of students who began PS in F08 & were required to take [NAME]. Math who completed [NAME]. Math req. by end of S10)/(# of students who began PS in F08 & were required to take [NAME]. Math) | # | 2
[NAME] Developmental English  Requirement Rate: F08 to S10 | Same as prior, except for English instead of math | # | 2
[NAME] Reading  Requirement Rate: F08 to S10 | Same as prior, except for Reading instead of math | # | 2
[NAME] Developmental Math  Requirement Rate: F09 to S11 | (# of students who began PS in F09 & were required to take [NAME]. Math who completed [NAME]. Math req. by end of S11)/(# of students who began PS in F09 & were required to take [NAME]. Math) | # | 2
[NAME] Developmental English  Requirement Rate: F09 to S11 | Same as prior, except for English instead of math | # | 2
[NAME] Reading  Requirement Rate: F09 to S11 | Same as prior, except for Reading instead of math | # | 2
[NAME] Developmental Math  Requirement Rate: F10 to S12 | (# of students who began PS in F10 & were required to take [NAME]. Math who completed [NAME]. Math req. by end of S12)/(# of students who began PS in F10 & were required to take [NAME]. Math) | # | 2
[NAME] Developmental English  Requirement Rate: F10 to S12 | Same as prior, except for English instead of math | # | 2
[NAME] Reading  Requirement Rate: F10 to S12 | Same as prior, except for Reading instead of math | # | 2
Historic Completed College-level Math Requirement Rate: F08 to S10 | (# of students who began PS in F08 who completed college-level Math req. by end of S10)/(# of students who began PS in F08) | # | 2
Historic Completed College-level English Requirement Rate: F08 to S10 | Same as prior, except for English instead of math | # | 2
Historic Completed College-level Reading Requirement Rate: F08 to S10 | Same as prior, except for Reading instead of math | # | 2
Historic Completed College-level Math Requirement Rate: F09 to S11 | (# of students who began PS in F09 who completed college-level Math req. by end of S11)/(# of students who began PS in F09) | # | 2
Historic Completed College-level English Requirement Rate: F09 to S11 | Same as prior, except for English instead of math | # | 2
Historic Completed College-level Reading Requirement Rate: F09 to S11 | Same as prior, except for Reading instead of math | # | 2
Historic Completed College-level Math Requirement Rate: F10 to S12 | (# of students who began PS in F10 who completed college-level Math req. by end of S12)/(# of students who began PS in F10) | # | 2
Historic Completed College-level English Requirement Rate: F10 to S12 | Same as prior, except for English instead of math | # | 2
Historic Completed College-level Reading Requirement Rate: F10 to S12 | Same as prior, except for Reading instead of math | # | 2
Note: Will also be asking colleges to complete worksheet that gives course names and numbers of dev. [NAME] and technical math courses before and after redesign.