Spreadsheet: d782be52-2385-48f6-bb73-4a9a9fa01e77
Sheet: Sheet1

CITY | PROCEDURE FOR COUNCIL
Atwater | Council adds agenda items either by  request during a council meeting or by request to the City Manager during packet week preparation.
Baldwin Park | No formal adopted process.  However, City Council is to submit to City Administrator by Noon the Thursday prior to agenda preparation to be placed on the agenda under City Council requests.  Anything requiring staff time requires a vote.  No staff report is attached.
Brea | All of our agenda items come through staff.  Council rarely requests items for the agenda, but when they do, they make their request through the City Manager.
Burbank | 2 Step Process 1.  [NAME] requests to put the issue on a future agenda for Council consideration.   2.  Once the item appears on the agenda for consideration, then the entire Council will vote on whether or not they wish to pursue the issue.
[NAME] | All items requested to be placed on an agenda by a Councilmember shall appear on the agenda, except that the City Manager shall place no item on the agenda, including those requested by a member of the City Council, without a brief general description of the item for inclusion in the agenda.
[NAME] | No formal procedure.
Colton | The Councilmembers submit their requests by [NAME] via their clerical support staff and the final determinant is the city manager.
Concord | All items go through the City Manager.
Covina | If item requested by Councilmember - The City Manager will either further discuss the item with the Council Member or prepare a staff report for placement on the agenda, depending on the urgency of the item.  No time frame.
Cupertino | Councilmembers go through the City Manager to add an item on the agenda. The agenda then goes to agenda review with the department heads and the City Manager. The Mayor has the final say.
Downey | Agendas have a spot for: “Council Announcement or Requests for Future Agenda Items”.  This is where Council  requests a future agenda item.  The City Manager follows up on the request and either responds to the Council directly or makes it an agenda item with a staff report.
[NAME] | Excerpt from their Agenda Preparation Procedure: Agenda items submitted by elected officials: Wednesday, 5:00 p.m. - Elected Officials may submit items for placement on an agenda to the City Manager or the City Clerk by 5:00 p.m., Wednesday.  Items requiring staff review and recommendation should be submitted to staff sufficiently ahead of the schedule as provided in Procedure 2 above to allow time for review and preparation of agenda materials.
[NAME] | Requires two Councilmembers to request an item be placed on the agenda for discussion.
Huntington Beach | Mayor and Councilmembers can place what is known as "H-items."  H is the last type of agendized item on the agenda.
[NAME] | Yes, they can place a matter on the agenda in writing within one week of the meeting.  If staff time is required, it is referred to staff at that time.
La Mesa | No formal, written policy or procedure, the Councilmembers know that they have until noon on the Wednesday before the Council meeting to contact the City Manager or [NAME] when they want to add something to the agenda.  They have a section on the agenda where Council initiated items are listed.
[NAME] | City Council must make their request of the City Manager.
Laguna Hills | [NAME] has section entitled "Matters Presented by Mayor and Councilmembers."  Councilmembers may put items on the agenda under that heading.  If they want action to be taken by the City Council at that meeting, they must also provide a recommendation.  Often, a Councilmember will bring something up under their comments at one meeting and ask for a consensus to bring it back on a future agenda.  Councilmembers can ask the [NAME] put an item on the agenda under this heading, or word comes from the City Manager to put something on.
Lake Forest | City Councilmembers must seek consensus by the Council to add any item to an upcoming agenda, during a regular City Council meeting.  It takes three votes, since they have five members, of the City Council.
Lawndale | Staff or Councilmembers may make a request.  Council requests must be at least 5 days prior to meeting.  Packets are complete 5 days prior to meeting.
Los Altos | [NAME] a Staff Report.  Any two members of the City Council may have any matter that can be legally agendized placed on the agenda of the City Council by requesting the same of the City Manager or his/her designee by 5:00 p.m. the day before distribution of the packet.  Any background materials or information relating to this matter should be provided to the City Clerk for distribution to the City Council as part of the agenda packets for the meeting. Also, any two members of the Council may also place an item on the agenda by indicating their desire to do so under that portion of the City Council agenda designated, “Future City Council Agenda Items.”  Agenda Items Requiring a Staff Report.  Any three members of the City Council may have any such matter that can be legally agendized placed on a future City Council agenda by indicating their desire to do so under that portion of the City Council agenda titled “Future City Council Agenda Items.”
Malibu | Council may place items on the agenda under “Council Items”, by notifying the City [NAME] who then drafts a staff report.
Martinez | Councilmembers have to go through Mayor for OK.
[NAME] | Any Councilmember may place an item on the agenda for discussion at a future Council meeting, provided that a referral to staff that will require more than a minimal amount of staff work should be approved by a majority vote of the City Council. If the request is just for an informational report, it may be placed under the Staff informational Report heading on the agenda. As part of their role in reviewing tentative Council agendas for meeting length, the Mayor and Vice-Mayor will have some discretion to determine, within reason, the appropriate Council meeting at which the item will be scheduled.
Moreno Valley | Items may be placed on the agenda of any regularly scheduled meeting of the City Council by the Mayor, or by any member of the City Council with the concurrence of one other member of the Council, or by the City Manager, City Attorney, or [NAME].
Murrieta | Councilmember must obtain consensus at the end of the Council meeting, under Governing Body Comments, to put something on an agenda in the future.
Napa | "Council Comments" provides members of the Council an opportunity to introduce discussion/action on items not currently before the Council for consideration.   Any Councilmember may submit Council Comment items on a regular meeting [NAME] to the City [NAME] prior to the deadline for submitting items for that meeting.  Items scheduled under "Council Comments" will be introduced and presented after which, by majority vote, the City Council will determine its desire to consider the item for action. If the Council chooses to consider the item, and Council does not request staff recommendation, or the action does not require a public notice, or a new public hearing; action will be taken at the same meeting the item is proposed. If, by majority vote, the Council chooses to take no action, no further consideration shall be given. Councilmembers shall not be limited to the number of "Council Comments" items they may place on regular meeting [NAME].
Norco | Councilmembers request must be approved by majority vote of Council at a previous meeting.  Procedure set by resolution.
Paradise | [NAME] has section entitled "Council Initiatives" where Council may place an item for discussion not action.  The reason there is no action is that it could require a great deal of staff work.  If the majority of the Council wants to consider action on a Council Initiative item, they then request staff to prepare a report and bring it back at the next meeting for action.
Placerville | There is a place on agenda for "Items Initiated by Councilmembers".
Sacramento | If members want to put things on they may bring up, under council ideas and questions at the end, that they wish to have xyz considered at a future meeting.  It is then placed (unless a majority of the council votes 'no' - which never happens) on the prelim agenda for a future date to appear before council.
[NAME] | All items for inclusion in the [NAME] under "Council Members" shall be submitted to the City Clerk by Councilmembers no later than five o'clock (5:00) p.m. on Wednesday the week preceding the Council Meeting.  Councilmember requests to agendize issues which have previously been considered by the same sitting Council within the previous twelve months will only be agendized upon direction of the majority of the City Council.  The City Manager may poll the City Council to determine whether an issue should be agendized for Council action or processed administratively.
San Dimas | No Formal Procedure
[NAME] | Any Member of the City Council wishing to place an item on the agenda should do so during a Council meeting prior to the meeting at which the item is to be formally considered.
San Jose | The Rules Committee (Four members of the Council (including the vice mayor, who serves as chair) is charged (among other things) with approving the Council agenda.  If an individual Councilmember wants to request that an item be agendized, he/she must make the request via Rules Committee.  If the request requires staff work, the Committee will generally refer it to staff for a workload analysis.  Otherwise, they either vote it on or not.
[NAME] | Under Council Comments, an individual Councilmember can request that an item be added to a future agenda, but there needs to be consensus by the rest of the Council to do so.
San Juan Capistrano | Individual Council members cannot place items on the agenda.  A majority of Council must concur with placing something on the agenda -- which happens at a public meeting under Council comment.
[NAME] | The Council must agree by a majority consensus to place an item on the agenda.  This is done at a Council meeting under Communications.
Solvang | During Council Comments, if a Councilmember would like a future agenda item, they state it at that time.
St. Helena | Has a section on the agenda where the Council may request an item/s be placed on a future agenda.
[NAME] | Nothing formal.  The Town manager approves items for the agenda (even from Council).
West Sacramento | A council member that has an interest in pursuing an item that will require a significant amount of staff time or other resources should take the following steps:  1. No later than Thursday prior to a council meeting, the council member should advise the City Clerk of the subject matter he/she would like discussed. This may be done in writing or simply through an oral request.    2. Upon receipt of the request, the City [NAME] will place the item on the agenda under the heading “Future Agenda Item Requests by Council Members.” If the submitting council member provided supporting information, it will be included in the agenda packet.    3. When the item is considered, the council will take action as to whether staff resources should be further allocated to the matter. If appropriate and approved by the council, the matter may be referred to staff and returned to the council for additional action.
Woodland | Individual Councimembers cannot place items on the [NAME] as it is considered special interest. For placement, the Councilmember must bring the item up under Council/Staff Comments at an open meeting and reach concurrence from a majority of the Council to place on a future [NAME]. Items such as Proclamations or other forms of recognition requested by a Councilmember can be placed by the City Manager or [NAME] if we feel it is not controversial.