Spreadsheet: 18350fa1-6561-47d9-bf9b-444d1588b65c
Sheet: Sheet1

[NAME] Annual Work Plan June 2012 - June 2013 (covering both IfE and CDF) | Unnamed: 1 | Unnamed: 2 | Unnamed: 3 | Unnamed: 4 | Unnamed: 5 | Unnamed: 6 | Unnamed: 7 | Unnamed: 8 | Unnamed: 9 | Unnamed: 10 | Unnamed: 11 | Unnamed: 12 | Unnamed: 13 | Unnamed: 14 | Unnamed: 15
No. | Activities | June | July | Aug | Sep | Oct | Nov | Dec | Jan | Feb | Mar | Apr | May | June | Responsible persons
Management of Fund Activities
1 | Finalisation of design and planning
1.1 | Receive final feedback on fund design |  |  |  |  |  |  |  |  |  |  |  |  |  | TL, [NAME], DFID
1.2 | Validate the fund design with [NAME] |  |  |  |  |  |  |  |  |  |  |  |  |  | TL, [NAME], DFID
1.3 | Make final adjustments to Inception Report |  |  |  |  |  |  |  |  |  |  |  |  |  | TL, [NAME], DFID
1.4 | Approve the final design of both funds ([NAME] and DFID) |  |  |  |  |  |  |  |  |  |  |  |  |  | TL, [NAME], DFID
1.5 | Prepare detailed CD Plan for 2012-2013 + broad plan for next years |  |  |  |  |  |  |  |  |  |  |  |  |  | I&P Adviser, CD Adviser
1.6 | Agree on detailed CD Plan 2012-2013 |  |  |  |  |  |  |  |  |  |  |  |  |  | TL, I&P Adviser, CD Adviser, [NAME], DFID
1.7 | Agree on final log frame (draft before 3rd week of June) |  |  |  |  |  |  |  |  |  |  |  |  |  | TL, [NAME], DFID
1.8 | Present two funds to PS based on fund summary documents |  |  |  |  |  |  |  |  |  |  |  |  |  | TL, DFID
1.9 | Present funds to MINEDUC SMT |  |  |  |  |  |  |  |  |  |  |  |  |  | TL, I&P Adviser
1.1 | Get approval for MOU (DFID-MINECOFIN) |  |  |  |  |  |  |  |  |  |  |  |  |  | DFID, TL
1.11 | Launch funds |  |  |  |  |  |  |  |  |  |  |  |  |  | TL, I&P Adviser, GM, DFID
2 | Publicity & Awareness Raising
2.1 | Develop communication strategy |  |  |  |  |  |  |  |  |  |  |  |  |  | Comms Adviser
2.2 | Develop publicity & awareness raising action plan |  |  |  |  |  |  |  |  |  |  |  |  |  | Comms Adviser
2.3 | Develop website(s) |  |  |  |  |  |  |  |  |  |  |  |  |  | DFID Web Team
2.4 | Launch the websites |  |  |  |  |  |  |  |  |  |  |  |  |  | DFID Web Team
2.5 | Develop IF information packs |  |  |  |  |  |  |  |  |  |  |  |  |  | GM
2.6 | Raise awareness about the IF and CDF |  |  |  |  |  |  |  |  |  |  |  |  |  | TL, GM
2.7 | Launch the Funds |  |  |  |  |  |  |  |  |  |  |  |  |  | TL, GM
2.8 | Implement Comms Strategy and Action Plan |  |  |  |  |  |  |  |  |  |  |  |  |  | TL, GM
2.9 | Ensure visibility for the project |  |  |  |  |  |  |  |  |  |  |  |  |  | TL, GM
3 | IF Tender process
3.1 | Finalise information to tenderers (guidelines, formats, etc.) |  |  |  |  |  |  |  |  |  |  |  |  |  | GM
3.2 | Package information to tenderers and ensure accessibility |  |  |  |  |  |  |  |  |  |  |  |  |  | GM
3.3 | Launch the IF website |  |  |  |  |  |  |  |  |  |  |  |  |  | Web Company
3.4 | Launch the IF |  |  |  |  |  |  |  |  |  |  |  |  |  | TL, GM
3.5 | Request for Expressions of Interest |  |  |  |  |  |  |  |  |  |  |  |  |  | GM
3.6 | Review of Expressions of Interest |  |  |  |  |  |  |  |  |  |  |  |  |  | TL, GM, selected experts
3.7 | Request for full proposals |  |  |  |  |  |  |  |  |  |  |  |  |  | GM
3.8 | Evaluate proposals based on pre-defined instruments/formats |  |  |  |  |  |  |  |  |  |  |  |  |  | TL, GM, selected experts
3.9 | Negotiate and sign contracts |  |  |  |  |  |  |  |  |  |  |  |  |  | GM
3.1 | Start implementation |  |  |  |  |  |  |  |  |  |  |  |  |  | GM, Grantees
4 | Implement IF Projects
4.1 | Establish financial management system linked to MIS |  |  |  |  |  |  |  |  |  |  |  |  |  | FM Adviser
4.2 | Start implementation |  |  |  |  |  |  |  |  |  |  |  |  |  | GM, Grantees
4.3 | Implement projects |  |  |  |  |  |  |  |  |  |  |  |  |  | Grantees
4.4 | Check invoices and issue payments (monthly) |  |  |  |  |  |  |  |  |  |  |  |  |  | GM, Accountant
4.5 | Conduct regular M&E visits to IF-supported projects |  |  |  |  |  |  |  |  |  |  |  |  |  | TL
4.6 | Prepare and submit quarterly planning documents (incl financial) |  |  |  |  |  |  |  |  |  |  |  |  |  | TL, GM, Accountant
4.7 | Prepare and submit quarterly progress reports (incl expenditures) |  |  |  |  |  |  |  |  |  |  |  |  |  | TL, GM, Accountant
5 | Implement CDF activities
5.1 | Validate CNA findings
5.2 | Conduct capacity development planning
5.3 | Approve CD Annual Plan
5.4 | Start project implementation |  |  |  |  |  |  |  |  |  |  |  |  |  | I&P Adviser
5.5 | Identify and formulate detailed plans for CD activities (incl TORs) |  |  |  |  |  |  |  |  |  |  |  |  |  | I&P Adviser
5.6 | Identify and select service providers |  |  |  |  |  |  |  |  |  |  |  |  |  | GM, I&P Adviser
5.7 | Implement CD activities |  |  |  |  |  |  |  |  |  |  |  |  |  | Service Providers, I&P Adviser
5.8 | Check invoices and issue payments (monthly) |  |  |  |  |  |  |  |  |  |  |  |  |  | GM, Accountant
5.9 | Input financial information in the MIS |  |  |  |  |  |  |  |  |  |  |  |  |  | Accountant
5.1 | Conduct regular M&E of CDF activities |  |  |  |  |  |  |  |  |  |  |  |  |  | I&P Adviser
5.11 | Prepare and submit quarterly progress reports |  |  |  |  |  |  |  |  |  |  |  |  |  | TL, I&P Adviser
5.12 | Prepare detailed CD Plan 2013-2014 |  |  |  |  |  |  |  |  |  |  |  |  |  | CD Adviser, I&P Adviser
6 | Creating a "Hub for Innovation"
6.1 | Establish the IF office in [NAME] and raise internal awareness |  |  |  |  |  |  |  |  |  |  |  |  |  | FM Team
6.2 | Develop and publish innovation concept paper |  |  |  |  |  |  |  |  |  |  |  |  |  | ST Expert
6.3 | Start working on publication on innovation from other contexts |  |  |  |  |  |  |  |  |  |  |  |  |  | ST Expert
6.4 | Strart work on Innovation Strategy Paper |  |  |  |  |  |  |  |  |  |  |  |  |  | TL, ST Expert
7 | Monitoring & Evaluation & Learning
7.1 | Finalise logical framework (including baselines) |  |  |  |  |  |  |  |  |  |  |  |  |  | [NAME]
7.2 | Develop M&E Framework |  |  |  |  |  |  |  |  |  |  |  |  |  | [NAME]
7.3 | Finalise instruments, tools and processes for proposal evaluation |  |  |  |  |  |  |  |  |  |  |  |  |  | [NAME]
7.4 | Design instruments, tools, processes for M&E of both Funds |  |  |  |  |  |  |  |  |  |  |  |  |  | [NAME]
7.5 | Conduct M&E Training Sessions for potential grantees |  |  |  |  |  |  |  |  |  |  |  |  |  | Fund Management Team, selected experts
7.6 | Evaluate EoIs and proposals |  |  |  |  |  |  |  |  |  |  |  |  |  | [NAME], FM team, ST experts
7.7 | Support selecetd grantees to further improve their M&E frameworks
7.8 | Design MIS based on identified M&E requirements |  |  |  |  |  |  |  |  |  |  |  |  |  | MIS Expert
7.9 | Prepare end of CD action reports |  |  |  |  |  |  |  |  |  |  |  |  |  | Service Providers, I&P Adviser
7.1 | Ensure IF Grantees include lessons learnt in their progress reports |  |  |  |  |  |  |  |  |  |  |  |  |  | TL, GM, Grantees
7.11 | Write and submit lessons learnt as part of quarterly report |  |  |  |  |  |  |  |  |  |  |  |  |  | TL
7.12 | Prepare and submit quarterly progress reports |  |  |  |  |  |  |  |  |  |  |  |  |  | TL
7.13 | Conduct annual internal evaluation of CD interventions |  |  |  |  |  |  |  |  |  |  |  |  |  | CD Adviser, [NAME], [NAME]
7.14 | Facilitate DFID Annual Review |  |  |  |  |  |  |  |  |  |  |  |  |  | FM Team
8 | Governance
8.1 | Agree on final Governance Structure of both Funds |  |  |  |  |  |  |  |  |  |  |  |  |  | I&P Adviser, TL
8.2 | Establish IF Representative Board (IF) |  |  |  |  |  |  |  |  |  |  |  |  |  | TL, I&P Adviser, [NAME], DFID
8.3 | Convene IF Representative Board (IF) |  |  |  |  |  |  |  |  |  |  |  |  |  | I&P Adviser, TL
8.4 | Hold quarterly meetings with MINEDUC SMT (both funds) |  |  |  |  |  |  |  |  |  |  |  |  |  | I&P Adviser, TL
8.5 | Hold monthly meetings with DG Education (CDF) |  |  |  |  |  |  |  |  |  |  |  |  |  | I&P Adviser, TL
8.6 | Hold meetings with consultative group (CDF) |  |  |  |  |  |  |  |  |  |  |  |  |  | CD Adviser, I&P Adviser
8.7 | Hold bi-annual strategic meetings with DFID and PS (CDF) |  |  |  |  |  |  |  |  |  |  |  |  |  | TL, I&P Adviser, [NAME], DFID
Overall Project Management & Support
9 | Logistics/Procurement
9.1 | Purchase office equipment and stationary |  |  |  |  |  |  |  |  |  |  |  |  |  | GM
9.2 | Purchase vehicle |  |  |  |  |  |  |  |  |  |  |  |  |  | GM, Accountant
9.3 | Develop inventory database |  |  |  |  |  |  |  |  |  |  |  |  |  | GM, Accountant, MIS expert
9.4 | Maintain inventory database |  |  |  |  |  |  |  |  |  |  |  |  |  | Accountant
10 | Financial Management
10.1 | Develop comprehensive financial management system linked to MIS |  |  |  |  |  |  |  |  |  |  |  |  |  | FM Adviser, GM, Accountant
10.2 | Develop financial formats |  |  |  |  |  |  |  |  |  |  |  |  |  | FM Adviser, Accountant
10.3 | Prepare quarterly financial plans (to discuss in PSC) |  |  |  |  |  |  |  |  |  |  |  |  |  | GM, Accountant
10.4 | Prepare financial reports for DFID
10.5 | Prepare monthly invoices and submit to DFID |  |  |  |  |  |  |  |  |  |  |  |  |  | GM, Accountant
10.6 | Prepare and conduct annual financial audit |  |  |  |  |  |  |  |  |  |  |  |  |  | FM Adviser, FGM, Accountant
11 | Administration & Contracts
11.1 | Develop and approve project manual |  |  |  |  |  |  |  |  |  |  |  |  |  | GM, Accountant
11.2 | Prepare contracts with consultants and service providers |  |  |  |  |  |  |  |  |  |  |  |  |  | GM, Accountant
11.3 | Prepare and submit quarterly report and planning |  |  |  |  |  |  |  |  |  |  |  |  |  | TL, GM, I&P Adviser
11.4 | Prepare and hold quarterly Project Steering Committee (PSC) meetings |  |  |  |  |  |  |  |  |  |  |  |  |  | TL, DFID (if consideredrequired by DFID)
11.5 | Design MIS |  |  |  |  |  |  |  |  |  |  |  |  |  | MIS expert
11.6 | Manage and update MIS |  |  |  |  |  |  |  |  |  |  |  |  |  | GM
12 | Human Resource Management
12.1 | Recruit accountant (full-time), comms adviser |  |  |  |  |  |  |  |  |  |  |  |  |  | TL, GM
12.2 | Prepare overall TORs for consultancy inputs in Implementation Phase |  |  |  |  |  |  |  |  |  |  |  |  |  | TL
12.3 | Prepare specific TORS for consultancy inputs (assignment-based) |  |  |  |  |  |  |  |  |  |  |  |  |  | TL
12.4 | Prepare contracts with consultants |  |  |  |  |  |  |  |  |  |  |  |  |  | GM
13 | Communications
13.1 | Develop Communications Strategy |  |  |  |  |  |  |  |  |  |  |  |  |  | Comms Adviser
13.2 | Develop brief for development of visibility materials |  |  |  |  |  |  |  |  |  |  |  |  |  | Comms Adviser
13.3 | Design visibility materials |  |  |  |  |  |  |  |  |  |  |  |  |  | Designer