Spreadsheet: 857621d1706600561-excel-formula-timesheet-conditional-formatting-problem-gcg-clarion-gm-mobilisation-plan-v1_to-delete
Sheet: CH GM Mobilisation Plan

Paradigm GM Mobilisation Plan
 |  |  |  |  |  |  | Mobilisation Day : |  |  |  |  | 11 |  |  |  | Actual |  |  |  |  |  |  |  | % Complete
ACTIVITY/[NAME] | START DATE | PLANNED DAYS | MOB DAY | ACTUAL DAYS | % Completion | RESOURCE / RESPONSIBILITY | 1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 | 9 | 10 | 11 | 12 | 13 | 14 | 15 | 16 | 17 | 18 | 19 | 20 | 21 | 22 | 23 | 24 | 25 | 26 | 27 | 28 | 29 | 30 | 31 | 32 | 33 | 34 | 35 | 36 | 37 | 38 | 39 | 40 | 41 | 42 | 43 | 44 | 45 | 46 | 47 | 48 | 49 | 50 | 51 | 52 | 53 | 54 | 55 | 56 | 57 | 58 | 59 | 60 | 61 | 62 | 63 | 64 | 65 | 66 | 67 | 68 | 69 | 70 | 71 | 72 | 73 | 74 | 75 | 76 | 77 | 78 | 79 | 80 | 81 | 82 | 83 | 84 | 85 | 86 | 87 | 88 | 89 | 90 | 91 | 92 | 93 | 94 | 95 | 96 | 97 | 98 | 99 | 100 | 101 | 102 | 103 | 104 | 105 | 106 | 107 | 108 | 109 | 110 | 111 | 112 | 113 | 114 | 115 | 116 | 117 | 118 | 119 | 120 | 121 | 122 | 123 | 124 | 125 | 126 | 127 | 128 | 129 | 130 | 131 | 132 | 133 | 134 | 135 | 136 | 137 | 138 | 139 | 140 | 141 | 142 | 143 | 144 | 145
 |  |  |  |  |  |  | 2023-11-13 00:00:00
MOBILISATION
Notification of award | 2024-10-19 00:00:00 | 1 | 1 | 1 | 0
Carry out debriefing meeting with bidding team | 2023-01-22 00:00:00 | 5 | 2 | 5 | 0
Issue Mobilisation plan | 2023-11-13 00:00:00 | 5 | 7 | 5 | 0
Appoint anticipated mobilisation support other than designated team | 2023-11-13 00:00:00 | 5 | 3 | 5 | 0
Notify supply chain partners of imminent orders | 2023-11-13 00:00:00 | 5 | 8 | 5 | 0
Order starter packs for new employees | 2023-11-23 00:00:00 | 5 | 8 | 5 | 0
Sign contract | 2023-01-14 00:00:00 | 1 | 5 | 1 | 0.5
START UP AND COMMUNICATION |  |  |  |  | 0
Start of contract | 2023-12-01 00:00:00 | 1 | 5 | 1 | 0
Prepare key personnel contacts list and distribute. |  | 5 | 6 | 5 | 0
Establish internal finance functions | 2023-02-15 00:00:00 | 5 | 6 | 5 | 0
JOINT STRATEGIC
Outline key meeting dates |  | 5 | 11 | 5 | 0
Hold meeting |  | 25 | 16 | 25 | 0
Agree uniform design |  | 5 | 16 | 5 | 0
Agree branding for vehicles and uniform |  | 5 | 16 | 5 | 0
Agree media strategy for announcing new partnership |  | 5 | 16 | 5 | 0
STRATEGIC SUPPLY CHAIN PARTNERS
Outline key meeting dates | 2023-02-16 00:00:00 | 5 | 21 | 5 | 0
Agree reporting mechanisms and controls | 2023-02-16 00:00:00 | 5 | 21 | 5 | 0
Hold meetings | 2023-02-16 00:00:00 | 5 | 21 | 5 | 0
TUPE TRANSFER AND HR
Agree communication framework across contract | 2023-02-15 00:00:00 | 5 | 6 | 5 | 0
Implement Communication plans | 2023-02-22 00:00:00 | 10 | 11 | 10 | 0
Devise and agree communication plans external stakeholders | 2023-02-23 00:00:00 | 5 | 11 | 5 | 0
Send letter to incumbent (J'OConner) introducing GCG and formally requesting Employee Liability | 2023-02-24 00:00:00 | 1 | 11 | 1 | 0
HR to confirm TUPE contract information from the incumbent. | 2023-02-24 00:00:00 | 5 | 16 | 5 | 0
Once TUPE info received check holiday transfer liabilities. | 2023-02-24 00:00:00 | 5 | 16 | 5 | 0
Once TUPE info received check pension transfer liabilities. | 2023-02-24 00:00:00 | 5 | 16 | 5 | 0
Establish pension provision to ensure smooth transfer | 2023-02-24 00:00:00 | 10 | 16 | 10 | 0
Check and identify all significant HR issues (long term sickness etc.) with transferring staff to commence HR action as required | 2023-03-14 00:00:00 | 5 | 26 | 5 | 0
Arrange initial welcome meetings for staff, jointly with current employer and Unions | 2023-03-21 00:00:00 | 5 | 31 | 5 | 0
Hold welcome meetings with GCG and employees | 2023-03-20 00:00:00 | 5 | 41 | 5 | 0
Arrange 1-1 meetings with all transferring staff | 2023-03-20 00:00:00 | 5 | 31 | 5 | 0
Hold 1-1 meetings | 2023-03-21 00:00:00 | 5 | 51 | 5 | 0
Send Measures to outgoing company | 2023-03-30 00:00:00 | 5 | 51 | 5 | 0
Collate uniform and PPE sizes | 2023-03-11 00:00:00 | 5 | 46 | 5 | 0
Meet with unions to update on progress | 1900-03-10 00:00:00 | 30 | 31 | 30 | 0
Compare current staff structure / numbers versus actual requirements. Agency staff etc. Gap analysis to be conducted. | 2023-02-28 00:00:00 | 5 | 16 | 5 | 0
Communicate with HR team to commence recruitment process for any gaps identified. | 2023-03-01 00:00:00 | 5 | 16 | 5 | 0
Place job adverts internal and external. | 2023-03-07 00:00:00 | 2 | 21 | 2 | 0
Screen applications and set up interviews. | 2023-03-09 00:00:00 | 2 | 23 | 2 | 0
Interview and recruit. | 2023-03-11 00:00:00 | 5 | 25 | 5 | 0
Collect completed GCG starter forms and payroll documentation (passport, proof of NI etc.). | 2023-03-18 00:00:00 | 2 | 30 | 2 | 0
Check M&E team qualifications | 2023-03-18 00:00:00 | 2 | 30 | 2 | 0
Join new staff to employee GCG forum | 2023-03-22 00:00:00 | 2 | 32 | 2 | 0
Management review of teams and recruit accordingly | 2023-03-22 00:00:00 | 2 | 32 | 2 | 0
Place all employees onto payroll | 2023-03-24 00:00:00 | 2 | 34 | 2 | 0
Confirm any changes ot pay dates | 2023-03-28 00:00:00 | 2 | 36 | 2 | 0
TRAINING AND DEVELOPMENT
Agree framework for Customer Service | 2016-02-15 00:00:00 | 10 | 6 | 10 | 0
Devise plan to implement with internal stakeholders | 2016-02-29 00:00:00 | 5 | 15 | 5 | 0
Create targets for achievement and recognition models | 2016-03-07 00:00:00 | 16 | 21 | 16 | 0
Create individual job descriptions and training matrix. | 2016-03-07 00:00:00 | 2 | 21 | 2 | 0
Prepare Induction training for staff. | 2016-03-28 00:00:00 | 2 | 36 | 2 | 0
Carry out Induction training | 2016-03-28 00:00:00 | 2 | 36 | 2 | 0
Carry out training review as part of site visits. Identify current standards and areas that require addressing. | 2016-03-30 00:00:00 | 2 | 38 | 2 | 0
Prepare long term Learning Development plan based on training matrix  and gap analysis. | 2016-03-30 00:00:00 | 2 | 38 | 2 | 0
Commence training by service line in accordance with L&D plan | 2016-04-01 00:00:00 | 2 | 40 | 2 | 0
Update employee training record / matrix. | 2016-04-05 00:00:00 | 2 | 42 | 2 | 0
Update and complete Employee Personnel files. | 2016-04-05 00:00:00 | 2 | 42 | 2 | 0
Establish learning and development plans for all staff across all service lines | 2023-03-07 00:00:00 | 2 | 44 | 2 | 0
Training staff on CRM | 2023-03-07 00:00:00 | 5 | 44 | 5 | 0
Contract trainig for ACM and Customer Success | 2023-03-23 00:00:00 | 5 | 76 | 5 | 0
CRM for M&E | 2023-03-16 00:00:00 | 20 | 71 | 20 | 0
CRM for all other service lines | 2023-03-02 00:00:00 | 20 | 61 | 20 | 0
Implement customer service training within GCG services | 2023-03-02 00:00:00 | 85 | 61 | 85 | 0
Review customer service training | 2023-03-02 00:00:00 | 85 | 61 | 85 | 0
Deliver staff workshop | 2023-03-30 00:00:00 | 5 | 41 | 5 | 0
HEALTH, SAFETY AND ENVIRONMENT
Contact and brief Managers re installation of all H&S processes. | 2023-02-15 00:00:00 | 5 | 6 | 5 | 0
Arrange meeting for GCG team | 2023-02-22 00:00:00 | 5 | 11 | 5 | 0
Investigate and document site specific emergency and fire procedures | 2023-02-23 00:00:00 | 46 | 16 | 46 | 0
Confirm who will be providing on site first aid assistance. | 2023-02-22 00:00:00 | 5 | 11 | 5 | 0
Complete site specific risk assessments, method statements and COSHH. | 2023-03-07 00:00:00 | 20 | 21 | 20 | 0
Communicate to all employees the GCG H&S Policy. | 2023-02-22 00:00:00 | 10 | 11 | 10 | 0
Communicate to all employees the GCG environmental Policy | 2023-02-22 00:00:00 | 5 | 11 | 5 | 0
Ensure all equipment is PAT tested and record kept. | 2023-03-07 00:00:00 | 5 | 21 | 5 | 0
Review asbestos register | 2023-02-15 00:00:00 | 5 | 6 | 5 | 0
Review accident statistics for all service lines past 3 years | 2023-02-22 00:00:00 | 2 | 11 | 2 | 0
Implement GCG H&S procedures and reporting (near miss, incident reporting etc.). | 2023-03-07 00:00:00 | 10 | 21 | 10 | 0
Order H&S specific kits (Spill Kits, First Aid kits etc.). | 2023-02-22 00:00:00 | 5 | 11 | 5 | 0
Establish new joint tool box talks program for all service lines | 2023-03-07 00:00:00 | 5 | 21 | 5 | 0
Implement ongoing refresher H&S training, toolbox talks etc. | 2023-03-07 00:00:00 | 89 | 21 | 89 | 0
Create and maintain [NAME] Manual | 2023-03-14 00:00:00 | 89 | 26 | 89 | 0
EQUIPMENT AND VEHICLES
Identify current fleet and analyse effectiveness | 2023-02-10 00:00:00 | 5 | 3 | 5 | 0
Order new electric/ low emmisons vans | 2023-02-17 00:00:00 | 5 | 16 | 5 | 0
Ensure all service / maintenance agreements are in place for vehicles. | 2023-02-24 00:00:00 | 5 | 13 | 5 | 0
Review current equipment across all service lines | 2023-03-02 00:00:00 | 5 | 18 | 5 | 0
Place order for any equipment requirements. Confirm lead times. | 2023-03-09 00:00:00 | 5 | 23 | 5 | 0
Ensure all service agreements are in place for equipment. | 2023-03-16 00:00:00 | 5 | 28 | 5 | 0
Set up consumables/materials purchasing account and process. | 2023-03-23 00:00:00 | 5 | 33 | 5 | 0
Order consumables/materials for start of contract. | 2023-03-20 00:00:00 | 5 | 38 | 5 | 0
FINANCE
Arrange contact between GCG and client accounts staff to discuss invoice format. | 2023-02-15 00:00:00 | 5 | 6 | 5 | 0
Establish process for adhoc works | 2023-02-15 00:00:00 | 5 | 6 | 5 | 0
Establish process for M&E work over £750 | 2023-02-15 00:00:00 | 5 | 6 | 5 | 0
Setup monthly invoice schedule | 2023-02-15 00:00:00 | 5 | 6 | 5 | 0
INFORMATION TECHNOLOGY
Contract specific dashboard creation | 2023-02-13 00:00:00 | 20 | 6 | 20 | 0
Order Mobile Phones | 2023-02-14 00:00:00 | 5 | 21 | 5 | 0
Upload site records into CRM with site maps | 2023-02-15 00:00:00 | 5 | 6 | 5 | 0
Upload skills matrix | 2023-03-07 00:00:00 | 5 | 21 | 5 | 0
Upload assets | 2023-03-28 00:00:00 | 5 | 36 | 5 | 0
Implement Log In/Out system for staff. | 2023-03-04 00:00:00 | 5 | 41 | 5 | 0
JOINT OPERATIONAL TASKS
Create a matrix of minimum number of hrs per site per day. | 2023-02-21 00:00:00 | 2 | 31 | 2 | 0
Carry out site survey/audit of sites | 2023-03-04 00:00:00 | 2 | 41 | 2 | 0
Ensure all insurance requirements are complete. | 2023-03-20 00:00:00 | 2 | 37 | 2 | 0
Order uniforms and PPE | 2023-03-21 00:00:00 | 2 | 31 | 2 | 0
Upon delivery, check completion of uniform / PPE order against delivery and note any shortages. | 2023-05-23 00:00:00 | 5 | 31 | 5 | 0
Issue uniforms and PPE with staff signing for receipt. | 2023-03-26 00:00:00 | 5 | 78 | 5 | 0
Identify specification changes | 2023-02-15 00:00:00 | 10 | 6 | 10 | 0
Review all ID cards and access | 2023-03-26 00:00:00 | 5 | 41 | 5 | 0
Train all staff on new KPI and abatement regime | 2023-03-27 00:00:00 | 2 | 41 | 2 | 0
Initiate new employee of the month programs | 2023-03-11 00:00:00 | 2 | 46 | 2 | 0
Develop new fault/complaints reporting system | 2023-03-04 00:00:00 | 2 | 41 | 2 | 0
M&E OPERATIONAL TASKS
Compile site asset condition survey | 2023-01-25 00:00:00 | 40 | 6 | 40 | 0
Update asset register | 2023-02-28 00:00:00 | 5 | 36 | 5 | 0
Tag all assets | 2023-03-13 00:00:00 | 5 | 48 | 5 | 0
Undertake full review of asset condition and lifespan | 2023-02-15 00:00:00 | 70 | 6 | 70 | 0
Review history of breakdowns/callouts and asset liabilities | 2023-02-15 00:00:00 | 10 | 6 | 10 | 0
Assess subcontracted work | 2023-03-07 00:00:00 | 5 | 16 | 5 | 0
Assess current subcontractor capabilities and qualifications | 2023-03-07 00:00:00 | 5 | 21 | 5 | 0
Review current subcontracted activities and develop a plan to move to GCG delivery | 2023-03-14 00:00:00 | 10 | 26 | 10 | 0
Determine most efficient PPM regime | 2023-03-28 00:00:00 | 5 | 36 | 5 | 0
Develop an asset removal program | 2023-03-30 00:00:00 | 5 | 38 | 5 | 0
GROUNDS MAINTENANCE OPERATIONAL TASKS
Issue routes on smart phones | 2023-03-21 00:00:00 | 5 | 31 | 5 | 0
Develop annual schedule | 2023-02-28 00:00:00 | 5 | 36 | 5 | 0
Review current machinery | 2023-02-28 00:00:00 | 5 | 16 | 5 | 0
Source 2 x depots | 2023-01-23 00:00:00 | 5 | 16 | 5 | 0
Arrange demonstration of new machinery | 2023-03-11 00:00:00 | 5 | 46 | 5 | 0
WASTE MANAGEMENT OPERATIONAL TASKS
Complete annual waste transfer notes to cover all services and provide to client to be signed prior to service start date | 2023-03-04 00:00:00 | 5 | 41 | 5 | 0
Review container stock database against container requirements | 2023-03-07 00:00:00 | 5 | 21 | 5 | 0
Place container orders where required | 2023-03-28 00:00:00 | 5 | 36 | 5 | 0
Review licenses | 2023-04-04 00:00:00 | 5 | 41 | 5 | 0
HELPDESK
Review current systems and processes | 2023-02-21 00:00:00 | 5 | 31 | 5 | 0
Change and review contact details, email address, phone numbers | 2023-02-21 00:00:00 | 5 | 31 | 5 | 0
Review employee levels and working patterns | 2023-02-21 00:00:00 | 5 | 31 | 5 | 0
Assess current IT condition, novate or purchase new IT | 2023-02-21 00:00:00 | 5 | 31 | 5 | 0
Test  dummy helpdesk scenarios | 2023-02-21 00:00:00 | 5 | 36 | 5 | 0
Prepare new scripts for call handling procedures | 2023-02-25 00:00:00 | 5 | 41 | 5 | 0
Test reporting | 2023-02-28 00:00:00 | 5 | 41 | 5 | 0
Helpdesk demonstration to client and key supply chain partners | 2023-03-21 00:00:00 | 5 | 46 | 5 | 0