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University of Mary Washington Request for Travel Form FOR the BOV | Unnamed: 1 | Unnamed: 2 | Unnamed: 3 | Unnamed: 4 | Unnamed: 5 | Unnamed: 6 | Unnamed: 7 | Unnamed: 8 | Unnamed: 9 | Unnamed: 10 | Unnamed: 11 | Unnamed: 12 | Unnamed: 13 | Unnamed: 14 | Unnamed: 15 | Unnamed: 16 | Unnamed: 17
Use this form for UMW BOV members.  TAB through the form. READ the Travel Regulations at |  |  |  |  |  |  |  |  |  |  |  | http://adminfinance.umw.edu/ap/travel/per-diem-and-lodging-rates/lodging/
In the interest of administrative time, this form will serve for the fiscal year.  Each cost field is an estimate for EACH trip, but travel expenses will be reimbursed to the traveler based upon Commonwealth regulations for allowed expenditures.    UMW will secure the best possible lodging rates based upon close proximity to UMW for maximum business time.  BOV members will receive the per diem if they choose to take it.  BOV meetings are required; therefore, this universal Request for Travel Form is serving as the written approval prior to BOV Travel for the fiscal year.
Name of Traveler:
Purpose of Trip: |  |  | BOV Meetings, including BOV retreat, for the Fiscal Year
Destination City Location(s): |  |  |  |  | Fredericksburg, VA |  |  |  |  |  |  | Dates of Travel:
(This location is the city where you will spend the night) |  |  |  |  |  |  |  |  |  |  |  | (List official business dates of travel)
ESTIMATED TOTAL cost of your trip FUNDED by UMW
NOTE:  If purchasing a travel package and itemization is not provided, contact Accounts Payable BEFORE purchasing in order to avoid out-of-pocket expenses.
If purchasing airfare, train/rail  or registration, will the purchase be made using the departmental credit card (SPCC)? |  |  |  |  |  |  |  |  |  |  |  |  |  |  | Yes |  | No
AIRFARE /TRAIN
NOTE: Ticket Class (e.g. economy, coach) MUST appear on purchase receipt. If not shown on receipt, the ticket stub showing class tyhpe MUST be attached to purchasing source.
If purchasing airfare, list 3 different cost estimates in the table below:
 |  |  | Table for demonstrated cost analysis of airline ticket: |  |  |  |  |  |  |  | NOTE about ALL Internet Purchases
 |  |  | Price |  | Source |  |  |  |  |  | If purchasing any travel items using Internet, carefully read
 |  |  |  |  |  |  |  |  |  |  | http://adminfinance.umw.edu/ap/travel/internet-purchases/
 |  |  |  |  |  |  |  |  |  |  | to avoid out-of-pocket expenses.
Enter estimated totals in yellow fields
 | Airfare/Train (Coach or Economy class only)  Class type (coach, economy) must be evident. Read regulations and exceptions at
 | http://adminfinance.umw.edu/ap/travel/air-and-rail-transportation/
 | Mileage (to airport OR destination) Enter DOLLAR value. |  |  |  |  |  |  |  |  |  | Read regulations at | http://adminfinance.umw.edu/ap/travel/personal-vehicle-mileage/
 | [NAME] (Most economical & use Enterprise if renting in VA, MD, DC.) |  |  |  |  |  |  |  |  |  | CAREFULLY read | http://adminfinance.umw.edu/ap/travel/car-rentals/
 | Shuttle (home/airport AND/OR hotel/airport) Tips are included in the incidentals portion of the per diem and will NOT be reimbursed.
 | Other (Taxi/airport parking/hotel parking/Internet/etc.) for official business days.  NOTE:  Official business justification for Internet or
 |  |  |  |  |  |  |  |  |  |  | phone calls must be given on reimbursement form.
0 | TOTAL ESTIMATED COST OF EACH TRIP LESS lodging and per diem shown below.  (This field automatically calculates)
In the box below, include any additional information regarding this BOV member's travel expenses:
LODGING AND PER DIEM DAILY TOTAL Estimates |  |  |  |  |  |  |  |  |  |  |  | Rates: | http://adminfinance.umw.edu/ap/travel/per-diem-and-lodging-rates/lodging/
 | Does the BOV member take the per diem?  If so, enter the daily amount allowed here.
 | What is the state's allowable lodging ROOM rate for the BOV meeting destination city? (Find on the state's rate table; link is above.)
 | What is the ROOM rate (without taxes) at the BOV lodging facility? (If multiple rates enter highest nightly rate.) Receipt MUST show nightly rate and taxes separately.
 | Does the ROOM rate at the BOV lodging facility exceed the state's listed rate shown on the table?  If yes, write the reason for exceeding the
 |  |  |  | Yes |  |  | No |  |  | state's lodging rate in the box below.
 |  |  |  |  |  |  |  |  |  |  |  | PRIOR to the fiscal year, get the UMW President's signature for approval.  NOTE regarding lodging: The room rate cannot exceed 150% of the state's allowed lodging rate for the destination city.
 |  |  |  |  |  |  |  |  |  |  | (DATE)
Trip Approval:  Signature of President of UMW |  |  |  |  |  |  |  |  |  |  | Date
Activity and Location are optional fields.  All other fields are REQUIRED. |  |  |  |  |  |  |  |  |  |  |  |  |  | FOAPAL Manager's
Funded Amt |  |  | Fund |  | ORG |  | Account |  |  | Program | Activity | Location |  | Signature
0 |  |  |  | Total Estimated Amount to be paid (calculates automatically)