Spreadsheet: 2755f808-9a47-4717-a0a8-50380dd86222
Sheet: Sheet1

Travel reimbursements and advances: | Unnamed: 1 | Unnamed: 2
 | Travel reimbursements will only be paid after travel has been concluded or submission of original out of
 |  | pocket receipts to Accounts Payable and evidence of payment is made.
 | Travel advances will not be paid unless there is a travel po number
 | Travel advances will not be paid sooner than 10 days prior to trip (if appropriate)
Examples:  Your supervisor requires you to attend a conference in Boston.
1 | If you or your supervisor has a university credit card, all charges for hotel, airfare, registration, etc. should be
 |  | charged to the holder's card.
 |  | Note:  If an employee uses a university credit card for all expenses while traveling and no out of pocket expenses
 |  | have been incurred, a Travel Advance/Trip Report is NOT required.  All details outlining the trip should be part of the
 |  | credit card reconciliation process showing dates and the who, what, when, where, why's.
 |  | If out of pocket expenses are incurred, traveler must complete the Travel Advance/Trip Report form.
2 | You can use your own personal credit card and request reimbursement upon return.  Complete the Travel
 |  | Advance/Trip Report form and attach original receipts.
 |  | Note:  If costs are paid for in advance and actual proof of payment is made, reimbursement may
 |  | be paid prior to trip.  Also, be sure to include the who, what, when, where, why's in the report.
3 | If your supervisor does not have a university credit card, requests for payments for hotel, airfare,
 |  | registration, etc. you will need to complete and submit a check requisition payable to the providing
 |  | organization unless the employee uses their personal credit card.
 |  | Note:  Advance payments to employees for traveling other than per diem and incidentals are not permitted.  If an
 |  | organization requires payment by credit card, complete the check requisition form and indicate payment by credit card
 |  | is required.
 | If traveler requires spending cash during trip for per diem, transportation, tips, etc - two methods are available
 | a | Pay for the expenses out of their own pocket, upon their return complete Travel Advance/Trip Report listing
 |  | the expenses and attach documentation to support the expenses.
 |  | Have your supervisor approve and forward to Accounts Payable for reimbursement.
 | b | If traveler requires an advance for expenses complete the Travel Advance/Trip Report form and have your
 |  | supervisor approve and forward to Accounts Payable.  Keep a copy for completion upon return.
 |  | Travel advances will not be paid sooner than 10 days prior to trip (if appropriate) and are generally no
 |  | more than $45-$60 per day.
 |  | Upon traveler's return complete the Travel Advance/Trip Report Form that includes the travel advance,
 |  | have your supervisor approve travel expenses and either forward to Accounts Payable or include with the
 |  | credit card expense report.
 |  | Note:  This requires the traveler to prepare and complete forms twice, is the least efficient way to report
 |  | traveling expenses and should only be used if option (a) is not possible.
 | Payments will be direct deposit to the employees bank account on record in payroll.