Spreadsheet: 0573e495-84c1-4d0e-b025-2cd05b9abca2
Sheet: 1-Instructions

 | COMPUTERIZED/ELECTRONIC INTERFUND BUDGET
 | IMPORTANT, PRINT THIS WORKSHEET BEFORE BEGINNING
 | All applicants are required to use the electronic version of the budget forms.   There are no blank "hard copies" of the budget forms included as part of the application packet.
 | This is a two year budget.  This is required as a result of the grant period crossing fiscal years.
 | YEAR ONE - Activity through June 30, 2015
 | YEAR TWO-Activity through June 30, 2016
INSTRUCTIONS/FEATURES OF THE ELECTRONIC BUDGET
 | The following instructions will allow you to complete the computerized/electronic budget section of the  Grant Program Application.
 | The computerized application allows interaction among worksheets, calculates subtotals and totals automatically, links data from detail sheets, and calculates indirect costs automatically.
 | The computerized electronic grant application interfund budget contains the following 7 worksheets (notice the tabs near the bottom of the screen):
 | 1-Instructions, 2-Cover Sheet, 3-Budget Detail, 4-Budget Summary, 5-Annual Financial Report, 6-Code Table, and 7-Error Checking.
1 - | Fill out only one Excel file for your grant application.   Only one budget is required reflecting both budget years.
General Budget Comments:
1 - | Enter dollar amounts as whole dollars.  Do not enter cents.
2 - | White cells can be typed in; gray cells cannot or should not be typed in.
3 - | If a cell background turns red, it means something is wrong or incomplete - either the cell itself or some associated cell.  Do not submit this file if it contains any cells with a red background, call CDE, Office of Grants Fiscal,  Marti Rodriguez ([PHONE]) for assistance.
General Spreadsheet Comments:
1- | Do not cut and paste cells.  If you need to move cell contents, (1) copy and paste, then (2) delete the original content.  If you cut and paste you will invalidate the program, and you will have to re-enter all your data on a new file.
2- | Do not erase a cell entry in any worksheet with the space bar, instead use the delete key on the keyboard.
3- | Use the [NAME] feature to change the size of the information on screen.   This will have no effect on the printout size.
4- | When working on the detail sheet, be aware of the Excel row numbers on the left.  Because the title rows at the top are frozen, sometimes users are working in rows much farther down in the spreadsheet than they realize.
Symbols:
 | Resting your mouse on a cell with a red triangle in the upper right-hand corner of a cell, displays an informational comment.
Terminology:
 | "Object" or "Budget Object" refers to:
 | Purchased Professional & Technical Services (0300)
 | Other Purchased Services (0500)
 | "Year" refers to:
 | Year 1 - July 1, 2014 - September 30, 2015
 | Year 2 - July 1, 2015 - September 30, 2016
 | Year 3 - July 1 2016 - September 30, 2017
2-Cover Page sheet
1- | After you have printed the instructions, begin with this page.  The information on this page is used to generate school specific worksheets.  Go to the 7-Code Table sheet to find your district and school 4-digit codes.
2- | By entering the 4-digit codes, your school district and school name appears here.
3-Budget Detail sheet
1- | For each activity budgeted, enter the appropriate information as per the following column headings: (1) Program,  (2) Budget Object, (3) Funding Year,  (4) Cost, (5) Type of Request, (6) Staff Name.
4-Budget Summary sheet
1- | Indicate if this is a budget revision, and what submission number this is in cells G6 and G7.
5-AFR Detail
1- | This worksheet is identical to the budget summary sheet, but is used to enter actual expenditures for the annual financial report.
6-Annual Financial Report
1- | Data entered in 5-AFR Detail is summarized in this report.
2- | Please enter the date AFR is completed.
7-Code Table sheet
 | This sheet contains your school district 4-digit code as well as your school building code.  Reference these codes when completing the Cover Page sheet.
8-Error Checking sheet
1 - | Use this page to check whether or not your file is in balance. The 3-Budget Detail sheet is compared to the 4-Budget Summary sheet to ensure that the two pages are equal.   If equal, the word "equal" is displayed.  If not equal, the words "not equal" are displayed with a red background.
 | Printing Instructions:  To print the entire file, select File, then select print, then select [NAME] workbook.  The entire file with page numbers will print.
 | Include a copy of the printed budget when submitting the Proposal.
 | E-mail the electronic excel spreadsheet to the e-mail address listed on the '2-Cover Page' tab.