Spreadsheet: 102ba873-b502-4417-8206-e78a5733028f
Sheet: Sheet1

 | Roles/Responsibilities Matrix - University of Idaho
 | Training and Policy | DGA | PI | Chair | [NAME] | OSP | OSP-CR | OSP-Dir | ORA | OTT | ORED
 | Keep current with Federal and non-Federal regulations regarding grants & contracts. | x | x | x | x | P | P | P | P | P | x
 | Interpret and provide guidance on regulations as they relate to the University. |  |  |  |  | x | x | P | x | x
 | Disseminate University policies related to grants and contracts. |  |  |  |  | P | x | x | x | x | x
 | Provide education and training in the responsible conduct of research. |  |  |  |  | x |  |  | P
 | Proposal Development and Submission | DGA | PI | Chair | [NAME] | OSP | OSP-CR | OSP-Dir | ORA | OTT | ORED
 | Identify funding sources/opportunities. |  | P |  |  |  |  |  |  |  | x
 | Review proposal guidelines for risk; determine eligibility for funding. |  | x |  |  | P |  |  |  |  | x
 | Coordinate programs where University is restricted in number of allowable submissions. |  |  |  |  | x |  |  |  |  | P
 | Determine scope of work; prepare proposal per specified guidelines. | x | P |  |  |  |  |  |  |  | x
 | Develop budget and budget narrative sufficient to accomplish proposed work; revise as requested. | x | P |  |  | x |  |  |  |  | x
 | Complete Financial Disclosure forms if required by sponsoring agency. |  | P
 | Complete required UI documents indicating support for work. | x | P | x | x
 | Review proposal and request changes as needed prior to agency submission. |  |  | x | x | P |  | x
 | Review and approve any non-standard F&A (indirect cost) rates. |  |  |  |  | x |  |  |  |  | P
 | Sign on behalf of the University. |  |  |  |  |  |  | P |  |  | x
 | Submit proposal after all OSP approval has been received (Note:  Some electronic systems may require OSP to submit). |  | P |  |  | x
 | Compliance | DGA | PI | Chair | [NAME] | OSP | OSP-CR | OSP-Dir | ORA | OTT | ORED
 | Be cognizant of applicable regulations and identify need for compliance review on External Support Form. |  | P |  |  | x |  |  | x
 | Prepare protocol(s) and forward to the appropriate compliance committee. |  | P |  |  |  |  |  | x
 | Oversee and manage compliance committees. |  |  |  |  |  |  |  | P
 | Provide protocol approval letters to OSP. |  | x |  |  |  |  |  | P
 | Monitor expiring protocols and update as needed thru completion date of project. |  | P |  |  |  |  |  | x
 | Identify and disclose potential conflicts of interest. |  | P |  |  |  |  |  | x
 | Review conflict of interest disclosures and management plans. |  |  |  |  |  |  |  |  | P
 | Submit Just-in Time information to sponsor. |  | x |  |  | P
 | Roles/Responsibilities Matrix - University of Idaho
 | Cost Share/Matching Funds | DGA | PI | Chair | [NAME] | OSP | OSP-CR | OSP-Dir | ORA | OTT | ORED
 | Review proposal guidelines to determine cost share/match requirement. |  | P |  |  | x
 | Create a cost share plan and budget. | x | P | x
 | Review and approve cost share plan. |  |  | P | P | x
 | Track cost share expenses and provide information to OSP for reporting. | x | P
 | Monitor cost share expenses for allowability and fulfillment of obligation. |  |  |  |  | P
 | Program Income | DGA | PI | Chair | [NAME] | OSP | OSP-CR | OSP-Dir | ORA | OTT | ORED
 | Determine whether program income may be generated by project and include in proposal budget to agency. |  | P |  |  | x
 | Review guidelines to determine whether income additive, deductive or match. |  |  |  |  | P
 | Receive program income and deposit appropriately; notify OSP when received. | P | x
 | Monitor program income expenses for allowability and report income to agency. |  |  |  |  | P
 | Subcontracts                                                         Service & Consulting Agreements | DGA | PI | Chair | [NAME] | OSP | OSP-CR | OSP-Dir | ORA | OTT | ORED
 | Identify the need for subcontract(s) and include in proposal package along with letter of support from each subawardee. |  | P
 | Verify eligibility of subawardee. |  |  |  |  | P
 | Create purchase order and request subcontract issuance from OSP. | P | x
 | Negotiate subcontract. |  |  |  |  |  | P
 | Prepare and send subcontract. |  |  |  |  |  | P
 | Monitor work progress and sign off on appropriateness of invoices . | x | P
 | Review signed invoices and submit to accounts payable for payment. |  |  |  |  | P
 | Post Award - Account Set Up | DGA | PI | Chair | [NAME] | OSP | OSP-CR | OSP-Dir | ORA | OTT | ORED
 | Receive and negotiate for the University on all contract/agreement terms and conditions. |  |  |  |  |  | P
 | Sign as Authorized Organizational Representative for University on all contracts and agreements. |  |  |  |  |  |  | P
 | Review and approve acceptance of award, including scope of work and technical reporting requirements. |  | P
 | Verify  that any required protocols and all other required documents are complete prior to setting up budget in Banner. |  |  |  |  | P |  |  | x
 | Negotiate material transfer and confidentiality agreements. |  |  |  |  |  |  |  |  | P
 | Roles/Responsibilities Matrix - University of Idaho
 | Post Award - Account Monitoring & Financial | DGA | PI | Chair | [NAME] | OSP | OSP-CR | OSP-Dir | ORA | OTT | ORED
 | Initiate purchases; review purchases for accuracy regularly. | x | P
 | Monitor purchases for accuracy, allocability and allowability
 | Review monthly reporting on purchases, available balances, and personnel; initiate any corrections in a timely manner. | x | P
 | Intiate rebudgeting or cost transfer requests. | x | P |  |  | x
 | Review and process rebudgeting or cost transfer requests. |  |  |  |  | P
 | Monitor work progress and intiate no cost time extension (NCTE) requests through OSP as needed no later than 30 days prior to award termination date. |  | P
 | Review and sign NCTE requests and route to agency for approval. |  |  |  |  | P |  | x
 | Prepare and send financial reports as required by sponsor. | x |  |  |  | P
 | Submit invoices and receive payments; monitor accounts receivable and follow up as needed. |  |  |  |  | P
 | Prepare information for, and work with outside auditors on annual A-133 single audit. |  |  |  |  | P
 | A-133 monitoring of subrecipients. |  |  |  |  | P
 | Post Award - Non-Financial | DGA | PI | Chair | [NAME] | OSP | OSP-CR | OSP-Dir | ORA | OTT | ORED
 | Hire or assign personnel for project. |  | P
 | Conduct the sponsored project. |  | P
 | Prepare and send technical reports as required by sponsor. |  | P
 | Complete individual effort report (PAR) in accordance with University policy. |  | P
 | Disclose and report invention information to OTT and iEdison. |  | P |  |  |  |  |  |  | x
 | Complete agency patent reports and certifications as required by agency. |  | x |  |  | P |  |  |  | x
 | Review and sign-off on sale of any equipment purchased with agency funds. ** | x | x |  |  | P
 | ** Property monitoring and disposition is handled by Asset Management Office
 | Post Award - Closeout | DGA | PI | Chair | [NAME] | OSP | OSP-CR | OSP-Dir | ORA | OTT | ORED
 | Complete and submit final report and/or other deliverables within contract terms. |  | P
 | Verify all expenses allocable to project have posted. Confirm unused balance to OSP 15 days prior to final invoice due date. | x | P |  |  | x
 | Disclose and report final invention information to OTT and iEdison within 90 days of invention and/or project termination. |  | P |  |  |  |  |  |  | x
 | Complete and sent final agency patent reports and certifications as required. |  | x |  |  | P |  |  |  | x
 | Complete final property reporting and ensure disposition instructions followed. | x | x |  |  | P
 | Prepare and send final financial reports as required by sponsor within contract terms. | x |  |  |  | P
 | Review statement of PI responsibilities letter and notice of protectable discoveries and return any comments to OSP within 30 days. | x | P