Spreadsheet: fce9b33b-187d-4397-9f8a-fdf468372944
Sheet: Sheet1

Unnamed: 0 | Name of Collection | TEA Division or Other Agency and Division | TEA Contact Name | Contact Phone | Public School District collection | Charter school collection | Date request sent to ISDs | Due Date | Comments
1 | AskTED (Texas Education Directory) | Accountability Research | [NAME] | [PHONE] | X | X | ongoing | ongoing | District AskTED coordinators enter directory information; charters report to TEA Charter School Division
2 | Consolidated Report (SSIG) | Curriculum | [NAME] | [PHONE] | X | X | 2011-07-11 00:00:00 | 2011-09-30 00:00:00
3 | Bilingual Education Exceptions and [NAME] | Curriculum | [NAME] | [PHONE] | X | X | 2011-09-30 00:00:00 | 2011-11-01 00:00:00
4 | Innovative Course Application | Curriculum | [NAME] | [PHONE] | X | X | 2011-09-01 00:00:00 | 2011-11-30 00:00:00 | Dates are approximate
5 | Character Education Survey | Curriculum | [NAME] | [PHONE] | X | X | 2012-01-16 00:00:00 | 2012-06-15 00:00:00 | Dates are approximate
6 | Perkins Program Effectiveness Report (PER) for Career and Technical Education | Curriculum and [NAME] | [NAME] and [NAME] | [PHONE] and [PHONE] | X | X | 2011-06-01 00:00:00 | 2011-08-15 00:00:00 | PER contains federal performance data reporting requirements and fiscal reporting requirements
7 | Annual Report of Immunization Status | Dept. of State Health Services - Division for Prevention and Preparedness Services | [NAME] | [PHONE] | X | X | September | December
8 | General Application of Assurances | Discretionary Grants | [NAME] | [PHONE]/[PHONE] | X | X | Required prior to any grantee receiving any federal funds | various
9 | Open-Enrollment Charter School Annual Governance Reporting Form | Division of Charter School Administration | [NAME] | [PHONE] |  | X | 2011-09-06 00:00:00 | 2011-11-01 00:00:00
10 | High School Equivalency Program(HSEP) Data Collection | Dropout Prevention and College and Career Readiness Initiatives | [NAME] | [PHONE] | X | X | ongoing | 2012-06-30 00:00:00 | Enrollment, exit, test authorization data
11 | Educator Retention and Shortage Areas Survey | Educator and Student Policy Initiatives | Danielle Biehle | [PHONE] | X | X | 2010-11-01 00:00:00 | 2011-01-31 00:00:00 | Survey is conducted annually to establish shortage areas for the state.
12 | Identification and Information regarding employees subject to Criminal History Requirements | Educator Standards | [NAME] | [PHONE] | X | X | One time comprehensive employee data request sent between January 1, 2008 and September 1, 2011;new employee data must be submitted at the time the employee is hired. | Comprehensive data must be submitted within 15 days of the request; new employee data must be submitted before employment begins. | These data are mandated by TEC Chapter 22, [NAME], to comply with the required review of national criminal history information of ISD and charter school employees.
13 | Principals are required to submit a survey to assess a beginning teachers performance and if that teacher was prepared sufficiently by the educator preparation program to be successful in the classroom. | Educator Standards | Janice Lopez | [PHONE] | x | x | Survey is sent electronically to principals with beginning teachers May 1st of each year. | Data is due to TEA June 15th of each year. | Mandate through Senate Bill 174 and Texas Administrative Code Chapter 229.
14 | 2010-2011 PEIMS  Summer Collection - Resubmission Due Date | Enterprise Data Management (EDM) | [NAME] | [PHONE] | X | X | 2011-03-01 00:00:00 | 2011-07-14 00:00:00 | Last date for updates
15 | 2010-2011 PEIMS Extended Year Collection - 1st Submission Due Date | Enterprise Data Management (EDM) | [NAME] | [PHONE] | X | X | 2011-03-01 00:00:00 | 2011-09-08 00:00:00 | Districts must submit a collection free of fatal errors by this date
16 | 2010-2011 PEIMS Extended Year Collection - Resubmission Due Date | Enterprise Data Management (EDM) | [NAME] | [PHONE] | X | X | 2011-03-01 00:00:00 | 2011-09-29 00:00:00 | Last date for updates
17 | 2011-2012 PEIMS Fall Collection - 1st Submission Due Date | Enterprise Data Management (EDM) | [NAME] | [PHONE] | X | X | 2011-03-01 00:00:00 | 2011-12-08 00:00:00 | Districts must submit a collection free of fatal errors by this date
18 | 2011-2012 PEIMS Fall Collection - Resubmission Due Date | Enterprise Data Management (EDM) | [NAME] | [PHONE] | X | X | 2011-03-01 00:00:00 | 2012-01-19 00:00:00 | Last date for updates
19 | 2011-2012 PEIMS Midyear Collection - 1st Submission  Due Date | Enterprise Data Management (EDM) | [NAME] | [PHONE] | X | X | 2011-03-01 00:00:00 | 2012-02-02 00:00:00 | Districts must submit a collection free of fatal errors by this date
20 | 2011-2012 PEIMS Midyear Collection - Resubmission Due Date | Enterprise Data Management (EDM) | [NAME] | [PHONE] | X | X | 2011-03-01 00:00:00 | 2012-02-16 00:00:00 | Last date for updates
21 | 2011-2012 PEIMS Summer  Collection-1st Submission Due Date | Enterprise Data Management (EDM) | [NAME] | [PHONE] | X | X | 2011-03-01 00:00:00 | 2012-06-21 00:00:00 | Districts must submit a collection free of fatal errors by this date
22 | 2011-2012 PEIMS Summer Collection - Resubmission Due Date | Enterprise Data Management (EDM) | [NAME] | [PHONE] | X | X | 2011-03-01 00:00:00 | 2012-07-12 00:00:00 | Last date for updates
23 | 2011-2012 PEIMS Extended Year Collection - 1st Submission Due Date | Enterprise Data Management (EDM) | [NAME] | [PHONE] | X | X | 2011-03-01 00:00:00 | 2012-09-06 00:00:00 | Districts must submit a collection free of fatal errors by this date
24 | 2011-2012 PEIMS Extended Year Collection - Resubmission Due Date | Enterprise Data Management (EDM) | [NAME] | [PHONE] | X | X | 2011-03-01 00:00:00 | 2012-09-27 00:00:00 | Last date for updates
25 | Fiscal Year Change | Financial Audits | [NAME] | [PHONE] | X | X |  | 2011-08-31 00:00:00 | Form FIN-003 (include copy of board minutes if submitted after August 31st)
26 | Depository Contract - Charter Schools | Financial Audits | [NAME] | [PHONE] |  | X | 2011-09-15 00:00:00 | 2011-11-01 00:00:00 | Completed and signed original  contracts Two year term - may be extended twice. Due every year
27 | Annual Financial Statements 06/30 year end | Financial Audits | [NAME] | [PHONE] | X | X |  | 2011-11-27 00:00:00 | Hard Copy, PDF & Text file
28 | Annual Financial Statements 08/31 year end | Financial Audits | [NAME] | [PHONE] | X | X |  | 2012-01-28 00:00:00 | Paper copy & PDF
29 | Depository Contract - ISD | Financial Audits | [NAME] | [PHONE] | X |  | 2012-01-27 00:00:00 | 2012-06-15 00:00:00 | 3 completed and signed original  contracts, [NAME] sheet & accepted bid form (or original board resolution to extend). Every two years.
30 | State Compensatory Education (SCE) Agreed-Upon-Procedures Report | Financial Audits | Dahlinda [NAME] | [PHONE] | X | X | Fall, 2011 | 150 days after final notification | Hard Copy or PDF
31 | State Compensatory Education (SCE)  District and Campus Improvement Plans | Financial Audits | Dahlinda [NAME] | [PHONE] | X | X |  | 150 days after mid-year PEIMS submission | PDF
32 | [NAME] | Financial Audits | [NAME] | [PHONE] | X |  |  | 60 days following payments  or agreement | AUD001R01, Settlement agreement employment contract 60 days following payments  or agreement to make payments whichever is sooner.
33 | Bus Accident Reporting System | Forecasting & Fiscal Analysis | [NAME] | [PHONE] | X | X | 2011-07-15 00:00:00 | 2011-08-15 00:00:00 | Collected in the summer every year
34 | Pupil Projections | Forecasting & Fiscal Analysis | [NAME] | [PHONE] | X |  | 2012-10-01 00:00:00 | 2012-12-01 00:00:00 | Collected in the fall of even numbered years
35 | SC9010 Survey of Children in State Agency Facilities | [NAME] | [NAME] | [PHONE] | X | X | 2011-10-15 00:00:00 | 2011-01-03 00:00:00 | Applies only to Texas Youth Commission and [NAME]
36 | SC5010 NCLB Data Request Form for Federal Funding | [NAME] | [NAME] | [PHONE] |  | X | 2011-03-01 00:00:00 | 2011-04-30 00:00:00 | Report submitted via eGrants.
37 | SC9000 Annual Survey of Children in Local Residential Facilities for the Neglected or Delinquent | [NAME] | [NAME] | [PHONE] | X | X | 2011-10-15 00:00:00 | 2011-12-03 00:00:00
38 | PR7000 Private Nonprofit School Participation Compliance Report | [NAME] | [NAME] | [PHONE] | X |  | approx. 3/1/2012 | 2012-04-30 00:00:00 | Report submitted via eGrants.
39 | SC5011 Charter School Special Education Data Request Form | [NAME] | [NAME] | [PHONE] |  | X |  |  | Form used multiple times during the year
40 | School Health Survey | Health & Safety | [NAME] | [PHONE] | X | X | January | March | Through Survey Monkey, per TEC 38.0141
41 | Fitness Assessment-FITNESSGRAM | Health & Safety | [NAME] | [PHONE] | X | X | March | May | Through TEASE, per TEC 38.101
42 | School Safety Audit | Health & Safety | Priscilla Flores | [PHONE] | X | X | ongoing | tri-annual- next survey 2011 | TEC 37.108 authority with Texas School Safety Center conducting the survey
43 | SC5100 Early Intervening Services Data Collection Form | IDEA Coordination | [NAME] | [PHONE] | X | X | approx.  06/06/11 | 2011-11-30 00:00:00 | Report submitted via eGrants.  Notification is specific to each LEA
44 | Visual Impairments Registration | IDEA Coordination | [NAME] | [PHONE] | X | X | Annual requirement | on or before February 1 | Annual count of students who are visually impaired, districts submit data to TSBVI via secured server link
45 | DeafBlind Census | IDEA Coordination | [NAME] | [PHONE] | X | X | Annual requirement | on or before January 1 | Annual count of students who are deafblind, paper forms are completed by districts, sent to ESCs for compilation, regional aggregates are sent to TSBVI
46 | SPP 11 Data Collection | IDEA Coordination | [NAME] | [PHONE] | X | X | Annual requirement | On or before August 31 | Online submission of compliance data related to timely initial evaluations through a TEASE application
47 | SPP 12 Data Collection | IDEA Coordination | [NAME] | [PHONE] | X | X | Annual requirement | On or before August 31 | Online submission of compliance data related to early childhood transition through a TEASE application
48 | SPP 13 Data Collection | IDEA Coordination | [NAME] | [PHONE] | X | X | Annual requirement | On or before August 31 | Online submission of compliance data related to secondary transition through a TEASE application
49 | SPP 14 Data Collection | IDEA Coordination | [NAME] | [PHONE] | X | X | Annual requirement | On or before August 31 | Online submission of student demographic info for reporting post school outcomes through a TEASE application
50 | SPP 7 Data Collection | IDEA Coordination | [NAME] | [PHONE] | X | X | Annual requirement | On or before August 31 | Online submission of early childhood outcome data through a TEASE application
51 | SPE-106 Nonpublic Day School Report | IDEA Coordination | [NAME] | [PHONE] | X | X | Annual requirement | on or before July 15 | Excel spreadsheet submission of students who are served in nonpublic day school programs
52 | Local Board of Trustees Certification | Instructional Materials and Educational Technology | [NAME] | [PHONE] | X | X | Posted on division's web page and in EMAT textbook order processing system in mid-March of each year.  This is an additional effort to ensure compliance. | 2011-04-01 00:00:00 | This is form is due from school districts and charter schools every year.
53 | Technology Plans | Instructional Materials and Educational Technology | [NAME] | [PHONE] | X | X | Annual requirement for each Teacher and [NAME] to update yearly. | 2011-05-30 00:00:00 | Yearly reporting is required for all Texas Districts.
54 | STaR [NAME] and Campus Data | Instructional Materials and Educational Technology | [NAME] | [PHONE] | X | X | Annual requirement for each Teacher and [NAME] to update yearly. | 2011-07-31 00:00:00 | Yearly reporting is required for all Texas Teachers and Campuses. The system will open on September 1, 2009 and close on June 30, 2010.
55 | EMAT | Instructional Materials and Educational Technology | [NAME] | [PHONE] | X | X | ongoing | ongoing
56 | PR6000 Gun Free Schools District Report | NCLB Program Coord. | [NAME] | [PHONE] | X | X | 2011-05-03 00:00:00 | 2011-06-30 00:00:00 | Report submitted via eGrants.
57 | PR6100 Gun Free Schools Campus Report | NCLB Program Coord. | [NAME] | [PHONE] | X | X | 2011-05-03 00:00:00 | 2011-06-30 00:00:00 | Report submitted via eGrants.
58 | NCLBAA11 Consolidated Compliance Reports | NCLB Program Coord. | [NAME] | [PHONE] | X | X | 2011-05-13 00:00:00 | 2011-08-01 00:00:00 | Report submitted via eGrants.  Includes reports for Title I, Part A; Title I, Part C; Title I, Part D; Title II, Part A; Title II, Part D; Title III, Part A; Title IV, Part A; Title V, Part A; Homeless Data Collection; School Choice Option Report.
59 | RLISAA11 Rural and Low Income Compliance Report | NCLB Program Coord. | [NAME] | [PHONE] | X | X | 2011-06-08 00:00:00 | 2011-08-01 00:00:00 | Report submitted via paper.
60 | PR9000 School Improvement Program District Compliance Report | NCLB Program Coord. | [NAME] | [PHONE] | X | X | 2011-06-24 00:00:00 | 2011-08-02 00:00:00 | Report submitted via eGrants.
61 | Equitable Services Worksheet | NCLB Program Coord. | [NAME] | [PHONE] | X |  | 2011-06-06 00:00:00 | 2011-09-30 00:00:00 | Report uploaded through NCLB Reports.
62 | NCLB ARRA Compliance Report | NCLB Program Coord. | [NAME] | [PHONE] | X | X | 2011-09-01 00:00:00 | 2011-09-30 00:00:00 | Report submitted via eGrants.  Includes reports for Title I, Part A - ARRA; Title I, Part D - ARRA; Title II, Part D - ARRA
63 | Private Non Profit (PNP) Affirmation | NCLB Program Coord. | [NAME] | [PHONE] | X |  | 2011-06-11 00:00:00 | 2011-09-30 00:00:00 | Report submitted via paper.
64 | SES Parent Notification Letters | NCLB Program Coord. | [NAME] | [PHONE] | X | X | 2011-05-31 00:00:00 | 2011-09-30 00:00:00 | Submitted via paper.
65 | PR9100 School Improvement Program Campus Compliance Report | NCLB Program Coord. | [NAME] | [PHONE] | X | X | 2011-06-24 00:00:00 | 2011-10-05 00:00:00 | Report submitted via eGrants.
66 | RLISAA12 Rural and Low Income Grant Application | NCLB Program Coord. | [NAME] | [PHONE] | X | X | 2011-09-15 00:00:00 | 2011-10-31 00:00:00 | Application submitted via eGrants. Amendments to application due 6/1/2012.
67 | Comparability | NCLB Program Coord. | [NAME] | [PHONE] | X | X | 2011-08-29 00:00:00 | 2011-11-04 00:00:00 | Report uploaded through NCLB Reports.
68 | PR1100 Highly Qualified Teachers Report | NCLB Program Coord. | [NAME] | [PHONE] | X | X | 2011-09-15 00:00:00 | 2011-11-14 00:00:00 | Report submitted via eGrants.
69 | Highly Qualified Plans | NCLB Program Coord. | [NAME] | [PHONE] | X | X | 2011-08-22 00:00:00 | 2011-12-15 00:00:00 | Submitted via paper.
70 | School Choice Parent Notification Letters | NCLB Program Coord. | [NAME] | [PHONE] | X | X | 5/31/2011 (existing SIP Campuses) 7/1/2011 (potential SIP Campuses) | 7/1/2011 (existing SIP Campuses) 8/8/2011 (potential SIP Campuses) | Submitted via paper.
71 | Program Monitoring and Interventions Requirements | Program Monitoring and Interventions | http://www.tea.state.tx.us/pmi/ | [PHONE] | X | X |  |  | Submitted via ISAM
72 | TX 21st CCLC Tracking and Reporting System (TX21st) | School Readiness and Partnerships | Candace Ferguson | [PHONE] | X | X | 3 X per year | 3 X per year | All current active 21st CCLC grantees must submit.
73 | TX 21st CCLC Tracking and Reporting System (TX21st) | School Readiness and Partnerships | Candace Ferguson | [PHONE] | X | X | 3 X per year | 3 X per year | All current active 21st CCLC grantees must submit.
74 | Kindergarten Diagnostic Assessment collection (SB 1871) | School Readiness and Partnerships | [NAME] | [PHONE] | X | X | Online collection system will be available October 2011 | Online collection system will close December 2011 | July/August Analysis
75 | Kindergarten Diagnostic Assessment collection (SB 1871) | School Readiness and Partnerships | [NAME] | [PHONE] | X | X | Online collection system will be available October 2011 | Online collection system will close December 2011 | July/August Analysis
76 | Student Transportation Route Services Report | State Funding | [NAME] | [PHONE] | X | X |  | 2011-07-01 00:00:00 | Recurring FSP report
77 | [NAME] | State Funding | [NAME] | [PHONE] |  | X | 2011-06-14 00:00:00 | 2011-08-02 00:00:00
78 | Estimate of State Aid Template | State Funding | [NAME] | [PHONE] |  | X | 2011-07-12 00:00:00 | 2011-08-13 00:00:00 | Required for New Charter Schools; Optional for all other schools
79 | Student Transportation Operations Report | State Funding | [NAME] | [PHONE] | X | X |  | 2011-12-01 00:00:00 | Recurring FSP report
80 | State Compensatory Contract  and RC&T Report | State Funding | [NAME] | [PHONE] |  | X | 2011-12-01 00:00:00 | 2012-01-10 00:00:00
81 | State Compensatory Education  Resident District Information. | State Funding | [NAME] | [PHONE] |  | X | 2012-02-10 00:00:00 | 2012-02-26 00:00:00
82 | [NAME]. Dev. Act 313 | State Funding | [NAME] | [PHONE] | X |  |  | 2012-05-31 00:00:00
83 | Tax Information | State Funding | [NAME] | [PHONE] | X |  | 2012-05-15 00:00:00 | 2012-07-01 00:00:00
84 | Bus Accident Reporting | State Funding | [NAME] | [PHONE] | X | X | 2012-07-01 00:00:00 | 2012-08-31 00:00:00
85 | Student Transportation Route Services Report /Monthly Bus Pass | State Funding | [NAME] | [PHONE] |  | X |  | end of month for prior month
86 | Basic Monthly Claim Form | State Funding | [NAME] | [PHONE] | X | X | 2011-06-14 00:00:00 | Varies | Due by the 15th of each month
87 | FSP Six-Weeks Attendance Report | State Funding | [NAME] | [PHONE] |  | X | 2011-09-01 00:00:00 | Varies | Due 10 days after end of each reporting period
88 | OFSDP Flexible Attendance Data | State Funding | [NAME] | [PHONE] |  | X | 2011-09-01 00:00:00 | Varies | Manual submission - Due 10 days after end of each reporting period in order to receive OFSDP funding during the school year.  Funded at Near Final if reports are not submitted during the school year.
89 | Staff [NAME] | State Funding | [NAME] | [PHONE] | X | X |  | Varies
90 | Tax Informationfor Tax Increment Reinvestment Zones | State Funding | [NAME] | [PHONE] | X |  | Varies | Varies
91 | [NAME] | Student Assessment | http://www.tea.state.tx.us/student.assessment/calendars/ | 512- 463-9536 | X | X | Calendar revised 1/13/2010 | Various
92 | Summer feeding program participation waiver request /letter of intent | [NAME] of Agric - Food & Nutr Div. | [NAME] | [PHONE] | X |  | October | January 31 | Districts that TDA identifies as having 50% or higher free and reduced-price students must either participate in a summer feeding program or request a waiver.
93 | Annual Verification Report | Tax Dept of Agric - Food & Nutr Div. | [NAME] | [PHONE] | X | X | November 15 | March 1 | SFAs report verification annually for all applications on file as of October 1st. Verification is completed by November 15 and reported by TDA on March 1.
94 | Seamless summer program application | [NAME] of Agric - Food & Nutr Div. | [NAME] | [PHONE] | X | X | March 1 | 2011-04-15 00:00:00 | SFAs participating in seamless summer must complete an update to their agreement.
95 | Summer food service program application | [NAME] of Agric - Food & Nutr Div. | [NAME] | [PHONE] | X | X | March 1 | 2011-04-15 00:00:00 | SFAs participating in the summer food service program must complete an application packet.
96 | Fresh Fruit and Vegetable Program - Application | [NAME] of Agric - Food & Nutr Div. | [NAME] | [PHONE] | X | X | March 15 | April 30 | Eligible elementary schools are invited to apply for the FFVP program.
97 | Annual FSMC renewal amendments or contract re-bid | [NAME] of Agric - Food & Nutr Div. | [NAME] | [PHONE] | X | X | November 1 | June 30 | There are about 100 SFAs that use a Food Service Management Company to provide their food service.  These contracts are reviewed and approved annually by TDA.
98 | Annual Agreement Renewal - NSLP/SBP/SMP | [NAME] of Agric - Food & Nutr Div. | [NAME] | [PHONE] | X | X | May 1 | July 1 | SFAs participating in NSLP/SBP/SMP must complete a renewal to their agreement.
99 | Food Safety (Health) Inspection Results | [NAME] of Agric - Food & Nutr Div. | [NAME] | [PHONE] | X | X | May 1 | July 1 | SFAs must annually report the number of food safety inspections they receive during the school year.
100 | National School Lunch Program | [NAME] of Agric - Food & Nutr Div. | [NAME] | [PHONE] | X | X | May 1 | August 1 | SFAs must report the price charged for paid meals and their revenue from the paid mails.
101 | Summer feeding expense report | [NAME] of Agric - Food & Nutr Div. | [NAME] | [PHONE] | X | X | May 1 | October 1 | SFAs that participate in a summer feeding program must report summer related expenses.
102 | Fresh Fruit and Vegetable Program Reimbursement Claim | [NAME] of Agric - Food & Nutr Div. | [NAME] | [PHONE] | X | X | Monthly | 60 days after the end of the month of service | These are the monthly claims the SFAs file to request their reimbursement for costs associated with the FFVP.
103 | National School Lunch Program, School Breakfast Program, and Special Milk Program Reimbursement Claim | [NAME] of Agric - Food & Nutr Div. | [NAME] | [PHONE] | X | X | Monthly | 60 days after the end of the month of service | These are the monthly claims the SFAs file to request their reimbursement for meals served as part of NSLP, SBP or SMP.
104 | Requests for expenditures over $5,000 | [NAME] of Agric - Food & Nutr Div. | [NAME] | [PHONE] | X | X | various | various | These requests must be supplied to TDA prior to any program expenditure of over $5,000