Spreadsheet: 88e1f7b0-1f37-431e-b742-7476ffd86740
Sheet: Start Here - Directions

Reading Well by [NAME]
Assessment Data Submission 2013
Directions for Accurately Completing
There are multiple steps to this data submission. Please read all directions carefully and follow the steps outlined below to complete your submission.
Technical Assistance: Kat Edwards: [NAME]
Content Assistance: [NAME]: [EMAIL]
Saving File with District Information
 | Do a 'Save As' of this file inserting your DistrictName_Number (4 digits)_Type (2 digits) in the file name replacing DistrictName_Number_Type in the current file name.
 | District number and type listed in file name MUST correspond with district number and name listed on District Information & Measures worksheet. Leading zeros are included in the numbers if appropriate.
General Information:
Complete information in yellow cells of each of the following worksheets:
 | District Information & Measures (Second Sheet)
 | Literacy Data (Third Sheet)
District Information & Measures Worksheet
Step | Action to be Completed
1 | Select month and day of submission from drop down menu.
2 | Complete the district information: Name, Number, and Type.
 |  | District name should be same as name used by MDE.
 |  | District Number must be a 4-digit number. Include leading 0s.
 |  | District Type will be selected from a dropdown list.
3 | Complete ALL requested information for person responsible for the information in this form.
 |  | Include area code in phone number.
 |  | [NAME] should be at least 5 digits. May include dash and 4 other digit zipcode information.
4 | For each literacy measure to be included in this data submission,
 | a. | If reporting one of the common research based measures, select the measure's name from the dropdown list
 |  | OR
 |  | If not applicable, enter the name of measure in one of the two available 'Other' categories
 |  | Enter at least one measure for each grade level.
 |  | Note: Types of Measures listed in blue are representative of commonly used assessments based on review of research literature and may be a subscore within a larger commercial or standardized assessment. Districts are not required to include these measures, but are encouraged to provide if available. At this time, these measures are being limited to dropdown lists to help guide districts and improve data collection.
 |  | Reporting is limited to a total of five different measures for each grade level. It is not necessary to provide data for each measure, only report those that are reflected in Local Literacy Plan and provide evidence that the district has collected information to assess all students to measure reading proficiency.
 |  | Please select 'Other' measures judiciously; only include those the district has evidence to support accurate predictions of students' success on 3rd grade reading state accountability tests (MCA, MTAS, MCA-Modified).
 |  | If typing in the name of a measure, please include date or edition of measure as well as name of subscore being used when appropriate.
 | b. | Identify the specific criteria used to determine students who are 'at or above grade level'
 |  | Please include both cut score (e.g., number) and type of metric (i.e., words per minute or scale score or national norm).
 |  | *If using commercial test in dropdown list, please reference Criteria Options worksheet to verify district is using expected norms. If not using expected norms, enter detailed information in the far right column about how alternative cut score was determined.
 | c. | Select the time of year the literacy measure data was collected for this report (e.g., fall, winter, or spring) in for all schools in the district. You are encouraged to submit your most recent data whenever possible.
 |  | The data collection process assumes the district is reporting data from all schools that was collected in the same time period (fall, winter, or spring) to allow summary of data across all schools in district. It is also implied that all schools are using the same measure of 'at or above grade level'.
 | d. | Provide details about the measure including how 'at or above grade level' cuts were determined
 |  | if measure was locally developed
 |  | OR
 |  | If using commercial test and district cut scores or indicator of 'at or above grade level' is locally determined
 |  | If district analysis of multiple years of data was completed to determine alternative 'at or above grade level' criteria, please provide data years used for adjusting district criteria.
5 | Provide a brief description of literacy plan initiatives that demonstrate a continuum of services and are designed to assure ALL students in the district are reading well by grade 3.
6 | List all district schools serving students in grades K - 3 and the MARSS enrollment for each grade served.
 |  | Use only number of rows needed for number of schools in district.
 |  | Enrollment should reflect MARSS enrollment count during window when reported literacy measures were administered to students.
 |  | Enrollment numbers are limited to a whole number between 0 and 500. If enrollment is 500 or greater, please contact MDE.
 |  | School list is numbered so data may be entered in same order on Literacy Data worksheet. To facilitate this process, the school name is automatically being populated onto the Literacy Data worksheet.
 |  | Add any additional comments or information specific to a school that may impact data validity when data is rolled up to district level.
Literacy Data Worksheet
Step | Action to be Completed
1 | For each grade served in a school, enter the number of students who performed 'at or above grade level' on each of the measures identified on the District Information & Measures worksheet.
 |  | If information on a literacy measure was entered on the District Information & Measures worksheet, MDE is expecting data on that measure for every school in the district serving the grade level the measure is administered in.
 |  | If the district did not measure a specific literacy skill for a grade level, do not enter any information in the row for that measure for any of the schools.
 |  | If a '0' appears in 'Name of Measure' column, MDE assumes the district did not use the grade level measure and will not include information for the row during the data collection process.
 |  | Note: The name of literacy measures will automatically be entered on worksheet when entered on District Information & Measures worksheet.
 |  | Note: School names will automatically be populated if entered on the District Information & Measures worksheet. The schools will appear in the same order as listed previously.
2 | For each grade served in a school, enter the total number of students assessed on each of the measures identified on the District Information & Measures worksheet.
 |  | As the data is entered, the worksheet will automatically calculate the percentage for each school as well as automatically complete the district summary information.
 |  | The 'Total Number Assessed' should reflect a number less than or equal to the grade enrollment listed on the District Information & Measures worksheet.
 |  | If less than the enrollment, MDE is expecting some number within 90% or more of the enrollment.
 |  | If less than 90% of the enrollment, please provide a brief explanation in the Further Notes worksheet to help MDE interpret the results.
Further Notes Worksheet
 | Use this worksheet to provide any information that is relevant to the reported district data that could not be included on the previous two worksheets. This information will be used to guide MDE staff planning technical assistance for districts in the coming year.
Criteria Options Worksheet
 | This worksheet is provided for informational purposes only. Please reference if using commercial norms as criteria for 'at or above grade level'. It will also provide guidance on appropriate measures for the identified research-based types of measures.