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Sheet: Sheet1

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 | MEDIA MATTERS: Cost assessment worksheet | Costs | Notes
 | This worksheet can be used and modified throughout the lifetime of a work in your collection. During Pre-acquisition, it will serve to help estimate projected costs of ownership. During Post-acquisition and
 | subsequent exhibition, the document can be adjusted to reflect on-going and projected costs. Although this worksheet aims to be comprehensive, some costs will be more important to consider depending on the work.
Acquisition costs |  |  | Determine whether buyer or seller will be responsible for these costs
 | Cost of artwork
 | Outside consultants for evaluation of proposed acquisition |  | Museums are likely to have expertise on staff; private collectors may consider this
 | New equipment/materials not included in purchase price
 | Migration to format designated by buyer
 | Packing and crating costs |  | Does the work need to be packed and crated prior to transit? Consult with registrar
 | Transit costs |  | Consult with registrar for appropriate shipping conditions
 | Reference images |  | Useful during acquisition process; e.g. stills or screen grabs, installation photos, exhibition copy, etc
 | Subtotal
Exhibition costs
 | Artist's and/or artist's assistant fees and expenses |  | A one-time fee, or ongoing for each installation?
 | Consultants/technicians fees and expenses |  | If in-house skills are not available it may be necessary to hire consultants/ technicians for installation and operation.
 | Construction costs – install and deinstall |  | Contracted labour, rented equipment, materials
 | Acoustic materials and installation costs |  | Some works require specific acoustic conditions, or the placement of a work in the exhibition may make this essential.
 | Electrical and lighting |  | Check whether anything specific is required for example surge protection, 3-phase etc
 | Display equipment – purchased/hired |  | Consult with technical/media/audio-visual support
 | Display equipment – consumables (lamps, filters) |  | Consult with technical/media/audio-visual support
 | Maintenance while on view |  | Consult with technical/media/audio-visual support
 | Furniture: plinths, vitrines, etc. |  | Some installations will require specific furniture to be constructed
 | Graphics |  | [NAME], interpretation, pamphlets
 | Documentation and photography |  | Images may be required for publication
 | Subtotal
On-going collections care
 | Equipment and consumables |  | If specifically designated by artist as essential to realisation of their work, consider buying back-ups for future preservation
 | Migration of master/archival format |  | Recommended every 7–10 years
 | Software/code maintenance |  | In order to keep your computer-based work displayable, you may need to modify the code in the future
 | Equipment maintenance |  | For example, not simply cleaning filters, but refurbishing a bearing
 | Packing and crating |  | It may be necessary to upgrade or create new housing and crating for the art work
 | Storage costs |  | Depending on scale, the art work may need to be stored off-site when not on view, elements may require specific climate
 | Transit costs |  | If work needs to be stored off-site, estimate transit costs
 | Technical consultants |  | Keeping the work displayable may require specialised consultants
 | Documentation and photography |  | Each time the work is installed, consider photographing and possibly videotaping the installation, especially if there are variables in the display
 | Subtotal
 | Estimated Total Expenditure