Spreadsheet: 7baa886f-6f7a-4322-b8fc-f4c37d9e23e9
Sheet: Sheet1

Note: P=Permanent | Unnamed: 1 | Unnamed: 2 | Unnamed: 3 | Unnamed: 4
Office of the Registrar
Record Series | In Office | Archives | Total Retention Period | Notes
[Student] Permanent Record Files, 1945+ | retain in office permanently |  | Permanent, in office | Electronic since 1979
Central Y Transcripts, prior to 1945 | retain in office permanently |  | Permanent, in office
Weekly enrollment reports | 2 years |  | 2 years
Graduation Lists | retain in office permanently |  | Permanent, in office
Admissions data for non-enrolling students | Admission+3 years |  | Admission+3 years | Med.files separate/secure
Acceptance letters
Advanced placement record
Relevant correspondence
Entrance exam reports/test scores
Letters of recommendation
Military documents
Placement test scores/reports
Readmission forms, recruitment materials
Transcripts from other schools |  |  |  | Return orig.to Int'l Students
Admissions data for enrolling students | Graduation/termination+5 years |  | Graduation/termination+5 years | Med.files separate/secure
Acceptance letters
Advanced placement records
Relevant correspondence
Entrance exam reports/test scores
Letters of recommendation |  |  |  | Destroy after admission
Military documents
Placement test scores/reports
Readmission forms recruitment materials
Other Test scores
Transcripts from other schools |  |  |  | Return trans.to int'l.studs.
Medical records with Admissions Data for non-enrolling students | Term of application+2 years |  | Term of application+2 years | Med.files separate/secure
Medical records with Admissions Data for enrolling students | Graduation/termination+5 years |  | Graduation/termination+5 years | Med.files separate/secure
International Student documents for enrolling students | Students on Student Visas: retain in office permanently |  | Students on Student Visas: permanent, in office
International Student documents for enrolling students | Students on Exchange Visitor Visas: graduation/termination+3 years |  | Students on Exchange Visitor Visas: Graduation/termination+3
Copy of employment authorization
Copy of alien registration receipt card
I-20 certificate of eligibility for F1 Visa status
Passport statement of educational costs
Statement of financial responsibility
Registration and Attendance/Academic Progress Records | retain in office permanently |  | Permanent, in office
Academic records
Academic records, including narrative evaluations, competency assessments, etc.
Change of grade forms
Class lists
Original grade rosters
Graduation list
Major File Documents | Graduation/termination+5 years |  | Graduation/termination+5 years
Degree plan
Academic action authorizations
Advanced placement and other placement tests
Application for admission
Admission letter
Relevant correspondence credit by examination reports/scores
Curriculum change authorizations
Degree audit records
Foreign/international student forms
Graduation authorizations
Military documents
Name change authorizations
Transfer credit evaluations
Minor File Documents | Graduation/termination+ 1 year |  | Graduation/termination+1 year
Application for graduation
Personal data information forms
Other academic/course information | Graduation/termination+5 years |  | Graduation/termination+5 years
Audit authorizations
Drop/add records
Credit/no credit approvals (audit, pass/fail)
Pass/fail requests grade reports
Course selection/approval forms
Disciplinary Action Documents | N/A, in Student Services
Financial Aid Documents | Audit accepted by US Dept of Ed+3 years |  | Audit accepted by US Dept of Ed +3 years
Withdrawal Authorizations | Graduation/termination+5 years |  | Graduation/termination+5
Graduation list | retain in office permanently |  | Permanent, in office
Office of Civil Rights Complaints | Resolution+3 years |  | Resolution+3 years