Spreadsheet: 0cacf8d7-371e-49c1-a75f-4aac0b17e34a
Sheet: Sheet1

SCC 2011-2012 Mid-Year Review--Operational Outcomes | Unnamed: 1 | Unnamed: 2 | Unnamed: 3 | Unnamed: 4 | Unnamed: 5 | Unnamed: 6 | Unnamed: 7
Unit Operational Outcome
Grouping | Number | Outcome Title | Outcome Description | Name of Unit | Progress | Mid-Year Review Comments | Was this outcome met?
Applied Technology
Applied Technology | 1 | Applied Technology will advance student success and access | All new Applied Technology students with transitional needs will be placed in at least one developmental class in their first semester. | Applied Technology | Ongoing | As part of the PD for all faculty and staff, we have attempted to make sure that students are enrolled in the appropriate transitional classes in their first semester at the college. We currently have no process to follow-up to verify that they do not drop or change schedules.  During fall faculty orientation, it was stressed that first semester students be placed in at least one technical course and any transitional courses required. | Not Met
Applied Technology | 2 | Applied Technology will explore expansion in high wage/high demand occupations for the Commonwealth | Applied Technology will explore expanding cosmetology, culinary arts, fire and rescue along with any others that may be appropriate for our college. | Applied Technology | Ongoing | Expanding Fire and Rescue Training to provide classes at the Laurel Campus; exploring dual credit for agriculture students in high school; exploring EMTprogram; expanded industrial electricity to Somerset; new instructor for AC to teach in both Diesel and Automotive programs; currently in the process of hiring a new culinary arts instructor; hired two part time sous chefs for culinary arts program at McCreary Center; expanded cosmetology program in Somerset by adding an instructor and added five station lab that accommodates 10 additional students. | Not Met
Applied Technology | 3 | Applied Technology will advance excellence in teaching, learning and service | Applied Technology will schedule and arrange appropriate training in the areas of PeopleSoft and [NAME]. | Applied Technology | On Schedule | Peoplesoft and [NAME] training were offered collegewide.  Applied Technology faculty and staff participated in advising training where PeopleSoft training was provided and Associate Deans provided [NAME] training to faculty who requested assistance developing online courses. | Met
Applied Technology | 4 | Applied Technology will increase student access, transfer and success through advisor training | Applied Technology will cooperate with professional advisors to upgrade and schedule Unit Faculty for advisor training throughtout 2011-12. | Applied Technology | Ongoing | Provided advisor training throughout the year for faculty on both Somerset and Laurel Campuses. | Met
Business & Professional Services
Business & Professional Services | 1 | Business & Professional Services Professional Development | At least 50% of Business and Professional Services faculty/staff will participate in at least one professional development activity to enhance student instruction, student advising, program quality and/or professional skills during 2011-12. | Business &amp; Professional Services | Ongoing | Faculty throughout the division have attended numerous local, state and national professional development conferences. | Met
Business & Professional Services | 2 | Business & Professional Services will increase student access, transfer and success. | Increase student access to Business and Professional Services courses online by 1% during 2011-12. | Business &amp; Professional Services | Ongoing | Added additional adjunct instructors (both in-person and online), increased quantity online courses and in-person courses, opened additional courses as needed to meet increased student demands during registration, updated courses using new software/technology, hired additional full-time instructors. Currrently in process of hiring full time faculty for Culinary Arts. | Met
Business & Professional Services | 3 | Business & Professional Services will advance excellence in service to students. | Complete review and update of 100% of advising plans to accurately reflect curriculum changes to programs. | Business &amp; Professional Services | Ongoing | Updated advising plans listed on SCC webapage; currently implementing faculty web pages with three faculty members in the division as a pilot before moving to the entire divison; provided advisor training for faculty/staff to use Appointment Plus online scheduling software to allow more efficient online appointment scheduling for advising. | Met
Business & Professional Services | 4 | Business & Professional Services will cultivate diversity. | At least 50% of Business and Professional Services faculty/staff will attend at least one event or activity that will cultivate diversity, multiculturalism and inclusion during 2011-12 | Business &amp; Professional Services | Completed | Business and Professional Services faculty participated in cultural diversity events throughout the semester such as: participating in International Festival, participating in Super Sunday College Fair and MLK Unity Breakfast. | Met
Business & Professional Services | 5 | Business & Professional Services will enhance economic development. | At least 50% Business and Professional services will attend at least one activity or event that will enhance the economic and workforce development needs of the Commonwealth during 2011-12. | Business &amp; Professional Services | Ongoing | Faculty have attended numerous professional development activities to increase their knowledge and to update skills in their program areas. | Met
Humanities, Fine Arts & Social Sciences
Humanities, Fine Arts & Social Sciences | 1 | To provide adequate administrative support for Humanities, Fine Arts, and Social Sciences administration, faculty and students. | The need for an administrative assistant at the Laurel campus ([NAME]) has been demonstrated for the last several semesters. This need was emphasized this year with the increased number of full-time faculty members at LN1 and the increase in student enrollment and traffic.    Since the recent restructuring of the SCC administration, the current administrative assistant in the Humanities, Fine Arts and Social Science division has seen a dramatic increase in workload and responsibilities. The number of faculty members/division members served by the current administrative assistant has approximately doubled with the recent restructuring and addition of new faculty members. | Humanities, Fine Arts & Social Sciences | Ongoing | An Administrative Assistant was hired for the Laurel campus, however, the Somerset campus Administrative Assistant for Humanities, Fine Arts & Social Sciences did not receive an upgrade. | Not Met
Information Technology
Information Technology | 1 | IT structural alignment with [NAME] | Provide an IT organizational structure that supports and aligns with the Learning Support Services Concept | Information Technology | Completed | Met | Met
Information Technology | 2 | Coordinate technology utilization across all aspects of the college. | Provide an operational unit within the IT Department that works with the Academic and staffing units to facilitate the comprehensive planning and utilization of technology. | Information Technology | On Schedule | Not met - basic coordination structure in place now. additional efforts during the spring will meet this objective. | Not Met
Information Technology | 3 | Establish IT operations center | Provide a permanent location for the IT Department to facilitate the continuity of expansion of IT service | Information Technology | On Schedule | Not met - move to new operations center should be taking place during the spring semester and this outcome should be achieved by end of review period. | Not Met
Information Technology | 4 | Additional IT Personnel | Provide additional IT capacity to support new organizational structure of IT and to expand service capability to centers. | Information Technology | On Schedule | not met - two IT assistant positions currently in process (selection committee phase). funding not available for third position. | Not Met
Information Technology | 5 | Increase IT capacity for on-demand IT Setups and Events | Provide IT response capability to meet increased need for on-demand computer setups and events.including advising, campus events, short-term classes and similar activities. | Information Technology | Ongoing | Not met - funding | Not Met
Information Technology | 6 | Update computer equipment in student labs. | Replace older computers in labs with newer computers to enhance information technology availability to students, faculty, and staff | Information Technology | On Schedule | not met - currently working on project; purchase order will be forthcoming | Not Met
Information Technology | 7 | Increase awareness of services offered | Provide an informational outlet for programs and services provided by the Learning Support Services Department. | Information Technology | Ongoing | not met - should be met by end of evaluation period. | Not Met
Administrative
Administrative | 1 | Developmental Education | Support the development of a flexible and effective alternative model delivery Developmental Education system.  Support the initiation of a modularized, self-paced, competency-driven, and computer-assisted/lab-based system model. Support the implementation of English, reading and math as pilot programs. | Administrative |  | GOAL BEING MET:  KCTCS data (as of 12/16/11) shows that developmental education success rates for English (12.0%), math (5.3%) and reading (15.4%) have increased in value since the previous year.  (Percentages reflect percent of change since previous year.) | Met
Administrative | 2 | Dual Credit | Support the preparation for developing a statewide program of dual credit aligned with NACEP (National Alliance of Concurrent Enrollment Partnerships) standards and taught by [NAME] credentialed faculty. | Administrative |  | DATA UNAVAILABLE:  Actions are ongoing to support aligning dual credit program with NACEP standards. | Not Met
Administrative | 3 | Job Placement/Transfer | Support the expansion of services offered by the Transfer Center to include integrated job placement and career services. | Administrative |  | DATA UNAVAILABLE:  Actions are ongoing to support the expansion of services by the Transfer Center to include integrated job placement and career services. | Not Met
Administrative | 4 | Student Services | Support the Provost’s plan of reorganization of the Student Services area to better serve students. | Administrative |  | DATA UNAVAILABLE:  Reorganization of the Student Services area is complete. | Not Met
Administrative | 5 | Multicultural Center | Develop a comprehensive program of diversity and multicultural activities. | Administrative |  | DATA UNAVAILABLE:  Data reported as of 12/16/11 shows 100% of target has been achieved and value increased (1.0%) in student diversity, but employee diversity has decreased (-16.7%).  Multicultural Club membership and activities are ongoing.  Cultural and international Professional Development activities are being piloted. | Not Met
Business Affairs
Business Affairs | 1 | Add Business Affairs Specialist position | This [NAME] position will serve as a liason between the academic office and the business office to ensure the flow of paperwork for faculty credentials is completed, which is critical in meeting SACS accreditation requirements. | Business Affairs | Completed | Met  - Position hired in November 2011. | Met
Business Affairs | 2 | Add Financial Aid Coordinator - multicampus | Increase student access to financial aid assistance by adding the FA coordinator position to serve students at the Russell Center, Casey Center, [NAME], and McCreary Center.  This outcome will support the KCTCS transformation initiative to establish uniform policies, procedures, and training to allow for an efficient and effective method for delivering critical processes that provide and ease and access to the students and the colleges. | Business Affairs | Completed | Met - Position hired in December 2011. | Met
Business Affairs | 3 | Add Business Affairs Assistant II position at the London campus. | This position will support the consolidation/verification of all student financial aid records which will be maintained at the London campus.  Implement a shared network for all financial aid staff to increase service to students from all locations.  This outcome will support the KCTCS transformation initiative to establish uniform policies, procedures, and training to allow for an efficient and effective method for delivering critical processes that provide and ease and access to the students and the colleges. | Business Affairs | Ongoing | Not met - interview process in progress and should be completed by end of January 2012 with employment offer made around February 2012. | Not Met
Business Affairs | 4 | Attend and participate in college recruiting/job fairs | Inform potential minority employees and students of the value of SCC and KCTCS. | Business Affairs | Ongoing | Not met - will be completed in spring 2012. | Not Met
Business Affairs | 5 | Minority advertising | Target position advertisments in minority mediums to increase number of minority employees to meet KY Plan. | Business Affairs | Completed | Met - college advertises in the Journal of Blacks in Higher Education online publication and has realized a small increase in minority applicants.  College will continue to evaluate other advertising options for future positions. | Met
Business Affairs | 6 | Add a Business Affairs Assistant II position at the Somerset Campus. | This position will support the consolidation/verification of all student financial aid records which will be maintained at the London campus.  This position will also coordinate the transfer of hard copy records from Somerset to London.  This outcome will support the KCTCS transformation initiative to establish uniform policies, procedures, and training to allow for an efficient and effective method for delivering critical processes that provide and ease and access to the students and the colleges. | Business Affairs | Completed | Met - based on departmental restructuring, position was hired as a WIA Coordinator to replace the person transferred to the Laurel Campus in the role of FA Coordinator. | Met
Business Affairs | 7 | Enhance student scholarship application process | Students will be able to apply for scholarships online and receive notification of eligibility, update their application, and view status.  This outcome will support the KCTCS transformation initiative for an innovative marketing approach that will enhance student access, awareness, and navigation of financial aid resources, as well as create a seamless process of awarding and disbursing aid. | Business Affairs | Ongoing | Not met - funding for software purchase has not yet been approved. | Not Met
Business Affairs | 8 | Add a BAA II position | This position will be assigned Business Office duties such as grants liaison to help SCC/KCTCS meet the transformation initiatives, goals, and outcomes. | Business Affairs | Ongoing | Not met - positon not yet approved for funding. | Not Met
Institutional Advancement
Institutional Advancement | 1 | Development | Increase financial contributions from gifts, endowment income and gifts in-kind to $500,000 for the 2011/2012 year. | Institutional Advancement | Ongoing | For the period of 7-1-11 to 1-19-12, the College has received $701,977.94 in gifts.  It breaks down as follows:   Cash - $30,208.00 Endowments - $58,654.94 Gifts-In-Kind - $613,115.00   Actions: A development plan has been discussed and the system office is working with each college on that plan. The Transformation initiatives will be incorporated into the plan. | Not Met
Institutional Advancement | 2 | Public Relations | Increase the number of positive media citations for the 2011/2012 academic year to 292. | Institutional Advancement | Ongoing | As of January 19, 2012, SCC has 309 media hits since July 2011. | Met
Institutional Advancement | 3 | Grants | The SCC Grants Department will work with appropriate SCC employees to complete the Educational Opportunity Center (EOC) Grant, the renewal of the Upward Bound Grant as well as other available grants as directed. The Grants Department will also collaborate with the system office on the TAA Community College and [NAME] (CCCT) Grant. | Institutional Advancement | Ongoing | Wrote and submitted the SCC EOC application to the Department of Education, but SCC did not get funded.               Assisted with the Upward Bound grant by providing [NAME] and [NAME] with any information or data they requested.               Dr. [NAME] assigned the TAACCCT grant coordination to [NAME]. I have followed up with KCTCS grants to make sure that our part of the proposal was submitted and that we submitted the follow-up information required to obtain the $158,000 SCC received from the consolation award. Prior to the work being assigned to [NAME], I organized a meeting of SCC personnel with the Pulaski County Industrial Board to determine which high demand, high wage career training programs [NAME] should apply for in the TAACCCT application.               SCC received a five-year, $2.4 million High School Equivalency Grant from the U.S. Department of Education’s Office of Migrant Education.               Weekly review the new Requests for Proposals released by the federal government. I look for any grants that may be applicable to SCC and pass that information on to the appropriate SCC employees.               Established a Title III Grant Application Work Team to begin preparing SCC’s upcoming Title III application. | Not Met
Institutional Advancement | 4 | Project BEAM | Guide at least 40% of the BEAM GED recipients into a program of higher education. | Institutional Advancement | Ongoing | Actively recruiting new students. Currently 21 BEAM students have entered a post secondary education institution since July 2011. | Not Met
Institutional Advancement | 5 | Upward Bound | Of the Upward Bound participants who graduate from high school in May of 2011, 65% will enter a postsecondary institution during the 2011/2012 year. Upward Bound will serve a minimum of 100 and a maximum of 110 students during the 2011/2012 year. | Institutional Advancement | Ongoing | Russell/Casey Grant: 13/13 seniors in the 10-11 year graduated from high school within four years = 100%. 11/13 seniors from the 10-11 year enrolled in a postsecondary institution in Fall 2011 = 85%.   [NAME]/[NAME]: 21/21 seniors in the 10-11 year graduated from high school within four years = 100% 15/21 seniors from the 10-11 year enrolled in a postsecondary institution in Fall 2011 = 71%   Actions: 1. Since March 2011, students from Russell/Casey and [NAME]/Wayne have visited the University of the Cumberlands, Campbellsville University, [NAME], Savannah College of Art and Design, and Georgia Tech University.   2. Since March 2011, students from Russell/Casey and [NAME]/Wayne have visited and/or participated in:           A trip to My Old Kentucky Home, including dinner aboard the My Old Kentucky Home Dinner Train, tour of My Old Kentucky Home, and viewing of “The Stephen Foster Musical.”                A trip to Savannah, GA that included cultural activities such as a dolphin tour on the Atlantic Ocean, a historical tour of the city, and tour of the Tybee Island Lighthouse.                A trip to the Berea Arts and Crafts Fair in Berea, KY.                A trip to the Apple Festival in Liberty, KY.                A trip to the Cumberland County Playhouse to watch “The Best Christmas Pageant Ever.”        3.Russell/[NAME] Staff:   [NAME] attended: UNLV TRiO Training Institute Priority training on Recordkeeping in Chicago, IL in May 2011; Kentucky State TRiO “KAEOPP” Conference in Lexington, KY in October 2011.   [NAME] attended:UNLV TRiO Training Institute Priority training on Recordkeeping in Chicago, IL in May 2011.   [NAME] attended:Kentucky State TRiO “KAEOPP” Conference in Lexington, KY in October 2011.   [NAME]/Wayne staff attended: [NAME] attended: UNLV TRiO Training Institute Priority training on Recordkeeping in Chicago, IL in May 2011.   [NAME] attended:None.   Director [NAME] attended: UNLV TRiO Training Institute Priority training on Recordkeeping in Chicago, IL in May 2011; UNLV TRiO Training Institute Priority training on [NAME] in Chicago, IL in May 2011; Kentucky State TRiO “KAEOPP” Conference in Lexington, KY in October 2011.   4.  [NAME]: The R/C grant only had seniors in Russell County High School in the 10-11 year.  There were 13 vacancies at the close of the grant year on 11/30/11.   New Russell Students: 8 Freshman, 2 Sophomores New Casey Students: 2 Freshman, 1 Sophomore Total New Students: 13 Note:  Per federal regulations we are allowed to serve 20% above our funded number of 50.  As of January 2012 we have 51 students in the R/C grant.   [NAME]/Wayne: The C/W grant had 21 seniors from Clinton County High, Wayne County High, and Monticello Independent in the 10-11 year.  There were 21 vacancies at the close of the grant year on 11/30/11. New Clinton Students: 6 Freshman New Wayne Students: 3 Sophomores, 6 Freshman New Monticello Students: 2 Sophomores, 3 Freshman Total New Students: 20 Note:  Per federal regulations we are allowed to serve 20% above our funded number of 50.  As of January 2012 we have 52 students in the C/W grant. | Not Met
Institutional Advancement | 6 | Print Shop | All items printed by the Print Shop will receive a 90% approval rate during the KCTCS audit on Brand Guidelines during 2011/2012 year. | Institutional Advancement | Ongoing | Outcomes Description: STAMATS, an outside marketing group contracted by KCTCS, performed a marketing assessment of Somerset Community College on November 17, 2011. Aspart of this assessment, the group met with Print Shop personnel and discussed brand usage at the college. They have yet to submit their report.   Actions:                     1)      The Print Shop emailed a “Print Essentials” folder to all SCC employees on Sept. 13, 2011. This folder provided everyone with a direct link to KCTCS Branding Guide along with approved SCC and KCTCS logos and templates. An updated “Print Essentials” will be mailed in January 2012 and will contain even more of a Professional Development component. The upcoming mass email will include a link to a YouTube video explaining in more detail what is included in the “Print Essentials” folder and how to use the material. 2)      Print Shop Assistant [NAME] and [NAME] continue to send all items to be printed to the Public Relations/Institutional Advancement office for proofing and to check for accurate KCTCS brand usage. | Not Met
Maintenance and Operations
Maintenance and Operations | 1 | Increase Student Satisfaction | Operations will achieve an 80% satisfaction rating from the Student Satisfaction Survey.  "The overall appearance of the college campuses and centers is pleasing." | Maintenance and Operations | Canceled | Not Met  There was no Student Satisfaction Survey done in 2011
Maintenance and Operations | 2 | Particpation in Multi-Cultural Activity | Operations will encourage at least 80% of it's staff to particpate or attend one multi-cultural activity. | Maintenance and Operations | Completed | Met | Met
Maintenance and Operations | 3 | Enhance the economic and workforce development of the Commonwealth | Operations will assist with providing community activities that will better prepare the Commonwealth workforce. | Maintenance and Operations | Completed | Met | Met
Maintenance and Operations | 4 | Promote the recognition and value of KCTCS/SCC | Operations staff will participate in at least one community service event per year | Maintenance and Operations | Completed | Met | Met