Spreadsheet: 909a0d8c-1129-4b44-93cf-9107a7d05317
Sheet: Notes

Notes:
This file was created in response to language in Ohio Revised Code (ORC 3302.21.) that requires the Ohio Department of Education to develop a system to rank traditional school districts, community schools, STEM schools, Joint Vocational School Districts, and traditional public schools on a series of student achievement and school finance measures.
One element on which the department will be required to rank districts and schools, beginning in September 2012, is the Performance Index (PI) score.  This file is a preliminary ranking, based on the FY2011 Performance Index score.  It does not include any other rankings required by ORC 3302.21.
The PI Ranking is based on the actual, calculated PI score.  Although only four decimal points are currently displayed in these files, the PI score is not rounded to the tenth decimal place for the purposes of the ranking process.  The complete PI score can be seen by clicking on the PI score cell.  We utilize a competition ranking process in which PI scores that are tied receive the same ranking.
What organizations are included in this file?
This is a building level file and contains data for traditional public schools, community schools, STEM schools, and Joint Vocational School Districts.
Note that not all of these organizations receive a Performance Index score in the current accountability system; these organizations are included in this file, but are not ranked.  Rather, their PI score and PI rank are both reported as 'N/A'.
There are six types of entities that do not have a PI Score.  These entities include:
1. Schools that only serve students in grades below three (e.g., a [NAME] building) -  Students do not begin taking Ohio’s Achievement Assessments until the third grade which means that buildings that serve students only in grades two or earlier will have no scores upon which to base their PI score.
2. Schools that serve students only in Grade 9 – Ohio has no assessment in the 9th grade.  Students are tested annually in grades three through eight and again in grade ten.  There are a few districts that operate buildings that house only 9th grade students.  Such buildings will have no scores upon which to base their PI score.
3. Schools that serve students only in grades higher than ten – In a high school, the performance index calculation includes only the scores of students who take the Ohio Graduation Test in the 10th grade.  The scores of students who must retake the assessments in grades eleven or twelve because they failed them in grade ten are not part of a school’s PI score.  Thus, if a high school serves only upperclassmen in grades above ten, it will have no PI score.
4. [NAME] that are in districts that are not part of Ohio’s accountability system – One public district, College Corner Local, is part of Indiana’s accountability system because of a long-standing agreement.  Students in this district take Indiana’s assessments.
5. Joint Vocational School Districts (JVSDs) – Joint vocational schools serve students from many different communities in a county or region.  JVSD students continue to be enrolled in their “home” school district despite the fact that they are taking classes at the vocational school.  Students at a JVSD still must meet all of Ohio’s testing requirements, but the scores from the tests are sent back to each student’s home school district where it is included as part of that district’s report card. Since no data is attributed to the JVSD, those districts do not have scores upon which to base the PI score.
6. Students with fewer than ten tested students – Student privacy laws require data to be masked when the number of students being reported is small.  Such masking ensures that the scores of an individual student cannot be identified by someone reviewing the data.  The Ohio Department of Education, like all states, has established a minimum group size that must be attained in order for data to be reported.  Ohio’s rule is that when fewer than ten students have taken assessments in a school or district, the PI score will be masked.
What is the Performance Index?
The Performance Idex is a calculation that measures student performance on the Ohio Achievement Assessments/Ohio Graduate Tests at the 3rd, 4th, 5th, 6th, 7th, 8th, and 10th (OGT) grade levels.
The Performance Index is one of four components that currently make up Ohio's Accountability System.  The other three components are: 1) State Indicators, 2) Adequate Yearly Progress (AYP), and 3) Value-Added data.  All four of these components are used together to determine a district or school's rating on their Local Report Card.
You can learn more about Ohio's current accountability system by visiting ODE's website (www.education.ohio.gov) and clicking on the link for 'Accountability' on the upper left side of the page.  You can also use the link below to access information on Ohio's accountability system:
http://www.education.ohio.gov/GD/Templates/Pages/ODE/ODEPrimary.aspx?page=2&TopicRelationID=1
Data Elements | Description | Additional Notes
PI RANK | District's rank based on FY2011 Performance Index.  For the purposes of this ranking, the department uses a competition ranking methodology.  As a result, in cases where districts have the same Performance Index, the districts will receive the same PI Rank. | Entities with no PI score will have 'N/A' in this field
COUNTY | ODE Designated County. | Source: Ohio Educational Directory System (OEDS)
DISTRICT IRN | Six-digit unique district identifier.
DISTRICT NAME | District name.
SCHOOL IRN | Six-digit unique school identifier.
SCHOOL NAME | School name.
SCHOOL ORG TYPE | Indicates whether the building belongs to a public district or is a community school, joint vocational school or STEM school. | Source: Ohio Educational Directory System (OEDS)
SCHOOL CLASS TYPE | Indicates whether the building is an Elementary School, Middle School, Junior High School or High School. | Source: Ohio Educational Directory System (OEDS)
SCHOOL STATUS AS OF 11/7/2011 | Indicates whether the building is open, closed or inactive in the Ohio Educational Directory System (OEDS) as of November 7, 2011. | Source: Ohio Educational Directory System (OEDS)
2011 GRADE SPAN | Indicates the grade levels served by the entity in FY2011.   Note that for [NAME], the grade span indicates the grades the community school is authorized to serve, not necessarily the grades actually served by the community school. | Source: Ohio Educational Directory System (OEDS); FY2011 Local Report Cards
2011 ENROLLMENT | Average Daily Membership (ADM) for organization during the 2010-2011 school year.
2011 PI SCORE | Reports the entity's FY2011 PI score if one was calculated. | Entities with no PI Score will have 'N/A'
REASON NO PI SCORE | Denotes the reason why the entity has no PI score | Entities with a valid PI score will have 'N/A'
2011 [NAME] | District's final rating on the FY2011 Local Report Card. | Entities with no rating will have 'N/A'
2011 [NAME] | Indicates whether the district met Adequate Yearly Progress in 2011. | Entities that are not evaluated for [NAME] will have 'N/A'
2011 PERCENT STANDARDS MET | Indicates the percentage of state indictors met on the entity's FY2011 Local Report Card. | Entities with no indicators will have 'N/A'
2011 NUMBER OF STANDARDS THAT APPLY | Reports the number of indicators, if any, upon which the entity was rated on their FY2011 Local Report Card. | The maximum number of indicators that apply is 26.  The number of indicators is dependent on the grades served and organization type.  Entities with no indicators will have 'N/A'
2011 VALUE ADDED COMPOSITE | Indicates whether district was Above/Met/Below on their overall Value-Added Composite Score on the FY2011 Local Report Card. | Note that value-added data is only calculated for schools that have sufficient test data in grades 4 through 8.