Spreadsheet: 2717078c-ec8d-46dc-b4b5-7abf66e3d88a
Sheet: Sheet1

Revised 7/21/10     Method of Procurement or Exemption (This is a dropdown-Place your cursor in the field, select the dropdown arrow, and then select the correct method.) | Contract/ PO number (This field cannot be blank- if you are waiting for a number enter "pending") | Dept (Use acronym for Dept) | Division | Description (Enter a description of the goods, services, construction.  Do not enter only solicitation number or an acronym.  It must be a description understood by the general public.  Do not use commas, apostrophe's, quotation marks, ampersand, parenthesis,  etc.) | Contact Name for the award (Must be government personnel knowledgeable of the contract, not the vendor) | Contact Phone Number for the award (Format 808-XXX-XXXX) | Contact email for the award (Format [EMAIL] Do not use internal email addresses) | Vendor Awarded (Enter legal Name of the awardee) | Original Award amount (Do not enter commas or dollar signs.  Just numbers and decimal) | Notice of Award Date (This is a required field; Must have a date. [NAME]/yyyy) | Contract Start date ([NAME]/yyyy) | Contract End date [NAME]/yyyy) | Comments | CPO Approval Number (If a  CPO approval enter the number of the approval number  (ex: PE-10-01D  SS-10-01k, EP-10-07B) | Basis for Sole Source  (If a sole source, select the appropriate basis code- This is a dropdown. See instructions under Method of Procurement or Exemption- Note that the listing of [NAME] bases is in this file on another worksheet- see tabs at bottom) | Basis for Exemption (If an exemption, enter the appropriate basis code. This is a dropdown. See instructions under Method of Procurement or Exemption Note that the listing of [NAME] bases is in this file on another worksheet-see tabs at bottom) | Contact Name/Phone Number (In case there are questions about entering the information) | Unnamed: 18 | Unnamed: 19 | Unnamed: 20
 |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  | Invitation for Bids | exHAR01- Research, reference, and educational materials including books, maps, periodicals, and pamphlets, which are published or available in print, video, audio, magnetic, or electronic form, including web-based databases. | [NAME] of booth space for exhibits at conventions and trade shows when organized by a single sponsor and when rental is available only through a single organizer/sponsor of the convention/tradeshow.
 |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  | Request for Proposals | exHAR02- Services of printers, rating agencies, support facility providers, fiscal and paying agents, and registrars for the issuance and sale of the State's or counties' bonds. | ssHAR02- For the repair, replacement, installation (connection, activation or [NAME]); or relocation of public utility company equipment or facilities when the equipment or facilities are owned or controlled by utility companies such as an electric, telephone or cable television company.
 |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  | Small Purchase award (Goods & Services $15k-100K; construction $15k-250k) | exHAR03- Services of lecturers, speakers, trainers, facilitators and scriptwriters, when the provider possesses specialized training methods, techniques or expertise in the subject matter. | ssHAR03- Annual license renewal and maintenance for computer software when the license renewal and maintenance can be only be obtained from a single source, normally the developer of the software.
 |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  | Emergency | exHAR04- Services of legal counsel, guardian ad litem, psychiatrists, psychologists, receivers and masters when required by court order. | ssHAR04- Procurement of computer software conversions, modifications, and maintenance for existing programs from the manufacturer of the software when lconversion,modification or maintenance can be only be obtained from the manufacturer of the software.
 |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  | Sole Source | exHAR06- Insurance to include insurance broker services. | ssHAR05- Transcripts of court proceedings when the transcripts are only available from the respective assigned court reporter provided by the Judiciary.
 |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  | Exemption pursuant to HRS 103D-302 or HAR chapter 3-120 | exHAR08- New or used items which are advantageous and available on short notice through an auction, bankruptcy, foreclosure, etc. | ssHAR06- Repair and Maintenance services and supplies from the original equipment manufacturer or its designated representative; when the manufacturer or its designated representative is required to provide the services and supplies to retain the manufacturer's warranty or guarantee.
 |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  | exHAR09- Food and fodder for animals. | ssHAR07- Procurement of equipment upgrades from the original manufacturer to existing equipment and information technology hardware, when the upgrades can only be obtained from the manufacturer.
 |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  | exHAR10- Facility costs for conferences, meetings, and training sessions. | ssHAR08- CPO Approved SPO Form 1 Request for Sole Sources
 |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  | exHAR11- Advertisements in specialized publications, such as in ethnic or foreign language publications, trade publications, or professional publications.
 |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  | exHAR12- Arbitrator and mediator services.
 |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  | exHAR13- [NAME] services.
 |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  | exHAR14- Procurement of repair services when dismantling is required to assess the extent of repairs.
 |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  | exHAR15- Burial services consisting of mortuary, crematory, cemetery, and other essential services for deceased indigent persons or unclaimed corpses.
 |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  | exHAR16- Radio and television airtime when selection of station is based on the targeted audience (i.e. ethnic or age group, gender, etc).
 |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  | exHAR17- Subscription costs and registration or workshop fees for conferences or training.
 |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  | exHAR18- Court reporter services.
 |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  | [NAME] or subsidies as defined in HRS §42F-101, made by the State in accordance with standards provided by law as required by article VII, section 4, of the State Constitution; or by the counties pursuant to their respective charters or ordinances.
 |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  | exHRS02- Disbursement of funds regardless of their source, for deposit, investment, or safekeeping, including expenses related to their deposit, investment, or safekeeping.
 |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  | exHRS03- Disbursement of funds, regardless of their source, to governmental bodies of the State.
 |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  | exHRS04- Procurement from a governmental body other than the University of Hawaii bookstores, from the federal government, or from another state or its political subdivision.
 |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  | exHRS05- Services of expert witnesses for potential and actual litigation of legal matters involving the State, its agencies, and its officers and employees, including administrative quasi-judicial proceedings.
 |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  | exHRS06- Meats and foodstuffs for the Kalaupapa settlement.
 |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  | exHRS07- Performances, including entertainment, speeches, and cultural and artistic presentations.
 |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  | exHRS08- Services of attorneys to provide any legal service to the State on matters arising under laws of another state or foreign country, or in an action brought in another state, federal or foreign jurisdiction, when substantially all legal services are expected to be performed outside of the State of Hawaii.
 |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  | exHRS09- CPO approved form SPO-007 Notice of and Request for Exemption from Chapter 103D, HRS.
 |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  | exHRS10- Procurements expressly exempt from any or all of the requirements of this chapter by references in state or federal law to provisions of this chapter or a section of this chapter, or references to a particular requirement of this chapter.
 |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  | exHRS11- Award to a bidder or offeror who is a United States General Services Administration-approved sole source vendor, who shall be exempt from complying with HRS §103D-302, 103D-303, or 103D-304, as applicable, in any procurement funded by state and federal matching funds, if the bidder or offeror was responsible for obtaining and was the recipient of the federal funds.
 |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  |  | exHRS12- Awards pursuant to Act 159, SLH 2010 for Kaho'olawe Island Reserve Commission for the procurement of food or fuel products.