Spreadsheet: 14fef2e8-3d67-4f30-98eb-e7e295c728c2
Sheet: Sheet1

 | **Dates may be changed.  If changes are made, proper notice will be given.**
FY2012 Annual Year-End Calendar
Prepared by General Accounting
Task | Date | Who
FY12 Purchases >$50,000 to Purchasing | 2012-05-25 00:00:00 | Purchasing, Departments
[NAME] 1st message of the day - Run OER | 2012-06-01 00:00:00 | ITS MIS Application Administrators
Run Fixed Assets reports for May | 2012-06-01 00:00:00 | Asset Accounting
Run Fixed assets rept for Period 12 month-to-date, 1st run | 2012-06-11 00:00:00 | Asset Accounting
[NAME] 2nd message of the day - Run OER | 2012-06-11 00:00:00 | ITS MIS Application Administrators
FY13 Budgets loaded | 2012-06-11 00:00:00 | Budget Office
First day to enter FY13 Req's, PO's | 2012-06-11 00:00:00 | Departments,Stores
Last day to have Payroll Cost Transfers to OSP | 2012-06-15 00:00:00 | OSP, Departments
Last day for PO's < $5,000 IF items to be received by 6-30-12 | 2012-06-15 00:00:00 | Departments,Stores,Purchasing
[NAME] 3rd message of the day - Run OER | 2012-06-18 00:00:00 | ITS MIS Application Administrators
Single Audit - On campus | 2012-06-18 00:00:00 | OSP, Student Financial Aid
External Auditors on campus for financial audit planning/interim field work | 2011-06-18 00:00:00 | General Accounting,Accounts Receivable,Accounts Payable,Payroll,OSP,Purchasing,Budget Office; i.e.,Everyone
NSF drawdown | 2012-06-20 00:00:00 | OSP
Letter of Credit drawdowns | 2012-06-21 00:00:00 | OSP
Last day for Payroll Cost Transfers | 2012-06-22 00:00:00 | General Accounting
Last day for Letter of Credit Drawdown (Hatch Regional Programs) | 2012-06-22 00:00:00 | General Accounting
Last day to post to State Funds | 2012-06-22 00:00:00 | Accounts Payable,General Accounting
Bookstore Inventory | 2012-06-30 00:00:00 | Bookstore,General Accounting
Run Fixed Assets rept for Period 12 month-to-date, 2nd run | 2012-06-25 00:00:00 | Asset Accounting
Last Day to submit FY12 travel/p-card claims to Accts. Payable/Travel | 2012-06-27 00:00:00 | Departments, Accounts Payable
Last State transmission | 2012-06-27 00:00:00 | General Accounting
All FY12 Petty Cash due to cashiers by 12:00 pm | 2012-06-29 00:00:00 | Accounts Receivable,Departments,Stores
All FY12 cash items to cashiers  by 12:00 pm | 2012-06-29 00:00:00 | Accounts Receivable,Departments,Stores
All A/R transactions due by 10:00 am | 2012-06-29 00:00:00 | Accounts Receivable,Departments,Stores,General Accounting
All FY12 cash sessions completed | 2012-06-29 00:00:00 | Accounts Receivable,OSP
Inventory checks on hand at cashiers windows | 2012-06-29 00:00:00 | Accounts Receivable
Confirmation letters to External Auditors for banks and investments | 2012-06-29 00:00:00 | General Accounting
Copy A/R files with outstanding balances | 2012-06-29 00:00:00 | ITS MIS Application Administrators
All FY12 travel and purchasing card travel completed | 2012-06-29 00:00:00 | Travel,Accounts Payable,Department
All FY12 in-kind gifts reported to Gift Administration by 1:00 pm | 2012-06-29 00:00:00 | UI Foundation
All FY12 cash or check gifts to be received by Gift Administration by 1:00 pm | 2012-06-29 00:00:00 | UI Foundation
[NAME] message of the day - Run OER | 2012-06-29 00:00:00 | ITS MIS Application Administrators
All FY12 credit card gifts on "Give to UI" site, Gift Administration Office | 2012-06-30 00:00:00 | UI Foundation
Last day to submit invoices to A/P | 2012-07-05 00:00:00 | Accounts Payable,Departments
Site Drafts due from Branch Stations | 2012-07-05 00:00:00 | Departments
All A/R 6-30 transactions posted and fed to Banner | 2012-07-05 00:00:00 | Accounts Receivable
Ag Encumbrances checked | 2012-07-05 00:00:00 | General Accounting,Budget Office
All depts CT and JV requests due | 2012-07-05 00:00:00 | Accounts Payable,Budget Office,Departments,General Accounting,OSP,Internal Audit,Payroll,Travel
Last day for JV's, period 12 | 2012-07-05 00:00:00 | OSP,General Accounting,Internal Audit,Budget Office,Asset Acctg,Purchasing,Travel,Accounts Payable,Accounts Receivable,Trust & Investment
Complete or delete all incomplete JV's for prior months that are still outstanding | 2012-07-05 00:00:00 | General Accounting
Exp checked for program, U1 funds | 2012-07-05 00:00:00 | General Accounting,Budget Office
Stmt of changes for State/Fed funds- JFAC Appropriated | 2012-07-05 00:00:00 | General Accounting,Budget Office
Other inventory counts complete (i.e. Stores, [NAME], Postage, Gasoline) | 2012-07-05 00:00:00 | Stores,General Accounting,Internal Audit
Departmental charges/feeds | 2012-07-05 00:00:00 | Departments,General Accounting,ITS MIS Application Administrators
Post Campus Partners reports to [NAME] | 2012-07-05 00:00:00 | Accounts Receivable,ITS MIS Application Administrators
Perkins and STL accruals and reserves for losses posted | 2012-07-05 00:00:00 | Accounts Receivable
Accounts Receivable write offs complete | 2012-07-05 00:00:00 | Accounts Receivable
Title 4 funds accruals | 2012-07-05 00:00:00 | Accounts Receivable
Federal AR Accruals | 2012-07-05 00:00:00 | General Accounting
Last day for P-Card Journals | 2012-07-05 00:00:00 | Accounts Payable, Departments
Student Loan closing JV's done | 2012-07-06 00:00:00 | Accounts Receivable
Last day to disencumber FY12 funds | 2012-07-06 00:00:00 | Departments,Accounts Payable
A/P error correction completed | 2012-07-06 00:00:00 | Accounts Payable
All queues cleared | 2012-07-06 00:00:00 | General Accounting,ITS MIS Application Administrators, Accounts Payable
Payroll accrual entry | 2012-07-06 00:00:00 | General Accounting
Close A/P | 2012-07-07 00:00:00 | Accounts Payable
Roll G/L Balances | 2012-07-07 00:00:00 | ITS MIS Application Administrators
Encumbrance Roll | 2012-07-07 00:00:00 | ITS MIS Application Administrators
Close Period 12 | 2012-07-07 00:00:00 | ITS MIS Application Administrators
Open Period 14 | 2012-07-07 00:00:00 | ITS MIS Application Administrators
Preliminary DOAR reports can be run | 2012-07-08 00:00:00 | Departments
Begin Accrual JV entries | 2012-07-09 00:00:00 | Accounts Receivable,Accounts Payable,Budget Office,General Accounting,OSP,Internal Audit,Payroll
Run Fixed Assets final rept - Period 12 | 2012-07-09 00:00:00 | Asset Acctg
A/P begins checking invoices  > $25,000.00 for correct year | 2012-07-09 00:00:00 | Accounts Payable
Exp checked for program/U1 funds | 2012-07-10 00:00:00 | Budget Office,General Accounting
Final day to receive library/law library inventory counts for Fixed Assets | 2012-07-12 00:00:00 | Departments
Look at all balances | 2012-07-18 00:00:00 | Budget Office,General Accounting
All FY12 activity posted | 2012-07-20 00:00:00 | OSP,General Accounting,Internal Audit,Budget Office,Asset Acctg,Purchasing,Travel,Accounts Receivable,Payroll,Accounts Payable
Budget Roll - Carryforward | 2012-07-25 00:00:00 | ITS MIS Application Administrators
Close Period 14 | 2012-07-25 00:00:00 | ITS MIS Application Administrators
A/P begins checking all invoices  > $50,000.00 for correct year | 2012-07-25 00:00:00 | Accounts Payable
Run Fixed Assets final rept - Period 14 | 2012-07-25 00:00:00 | Asset Acctg
Final DOAR reports can be run | 2012-07-26 00:00:00 | Departments
Prepare file of July checks | 2012-07-27 00:00:00 | Accounts Payable
NCAA Report due | 2012-07-27 00:00:00 | Departments,General Accounting
A/P begins checking all invoices  > $500,000.00 for correct year | 2012-08-01 00:00:00 | Accounts Payable
Financial statements and footnotes to Director | 2012-08-03 00:00:00 | All
Schedules for Fin Stmts to Controller | 2012-08-06 00:00:00 | Accounts Receivable,General Accounting,OSP,Payroll
Notes to Fin Stmts due to Controller | 2012-08-06 00:00:00 | Accounts Receivable,General Accounting,OSP,Payroll
Financial Statements prepared | 2012-08-10 00:00:00 | Controller's Office
Financial Statements to VP Finance and Administration | 2012-08-10 00:00:00 | General Accounting
Audit field work | 2012-08-13 00:00:00 | [NAME], All
Financial Report Excl MDA due to Auditors/SBOE | 2012-08-13 00:00:00 | General Accounting
Full Report including MDA due to Auditors | 2012-08-24 00:00:00 | Controller's Office
Report Due to SCO | 2012-09-30 00:00:00 | Controller's Office