Spreadsheet: 2c346d34-b1c3-45dc-82c5-42ae993c68f5
Sheet: Sheet1

Project Components | Tasks & Subtasks | Responsible | Target Date | Status | Notes
Preparatory Phase | Participate in MA Coalition Audio Conference Call education program |  | 2009-07-21 00:00:00 | Complete
 | Hear from PFAC experts and existing PFAC Hospitals, obtain Work Plan, [NAME], Toolkit of Resources, Regulation |  | 2009-07-21 00:00:00 | Complete
Workplan Development | Write Draft of PFAC Work Plan | Director, Healthcare Quality and Patient Safety | 2009-09-01 00:00:00 | Complete
 | Finalize and Approve PFAC Workplan | Steering Committee | 2009-09-27 00:00:00 | Complete
 | Make PFAC Workplan Publicly Available | Director, Marketing | 2009-09-30 00:00:00 | Complete
 | Revise Workplan | Steering Committee | 2010-09-30 00:00:00 | Ongoing
 | Update at least Semiannually & Repost to Web | Steering Committee & Director, Marketing | 2010-04-01 00:00:00 | Ongoing
Project Staffing | Convene planning meeting with Steering Committee | Director, Healthcare Quality and Patient Safety | 2009-09-15 00:00:00 | Complete
 | Determine staff participation/facilitation | Steering Committee | 2010-05-15 00:00:00 | Complete
Recruitment | Create recruitment & selection criteria | Steering Committee | 2010-02-28 00:00:00 | Complete
 | Develop ideal composition based on pt data | Steering Committee | 2010-02-28 00:00:00 | Complete
 | Application
 | Review sample applications and give feedback | Steering Committee | 2010-03-31 00:00:00 | Complete
 | Create application draft | Steering Committee | 2010-04-30 00:00:00 | Complete
 | Finalize application | Steering Committee | 2010-04-30 00:00:00 | Complete
 | Print Applications | Director, Marketing | 2010-05-15 00:00:00 | Complete
 | Post Application Online | Director, Marketing | 2010-05-15 00:00:00 | Complete
 | Posters/Flyers
 | Draft posters/flyers | Director, Marketing and Steering Committee | 2010-05-15 00:00:00 | Complete
 | Finalize posters/flyers | Director, Marketing, Media Services and Steering Committee | 2010-05-15 00:00:00 | Complete
 | Print posters/flyers | Director, Marketing and Media Services | 2010-05-15 00:00:00 | Complete
 | Recruitment Strategies
 | Develop list of recruitment outreach opportunities | Steering Committee | 2010-03-31 00:00:00 | Complete
 | Execute outreach efforts | Steering Committee | 2010-04-30 00:00:00 | Ongoing
 | Roll-out materials to inpatient & ambulatory areas | Director, Marketing | 2010-06-30 00:00:00 | Complete
 | [NAME]
 | Review sample questions and give feedback | Director, Social Service | 2010-05-15 00:00:00 | Complete
 | Create draft of questions | Steering Committee | 2010-05-15 00:00:00 | Complete
 | Finalize questions | Steering Committee | 2010-05-15 00:00:00 | Complete
 | Candidate Review
 | Begin review completed applications | Project Co-leaders | 2010-06-01 00:00:00 | Ongoing
 | Determine candidates for interview | Project Co-leaders | 2010-06-01 00:00:00 | Ongoing
 | Schedule interviews | Director, Social Work | 2010-06-01 00:00:00 | Ongoing
 | Conduct interviews | Project Co-leaders | 2010-06-01 00:00:00 | Ongoing
 | Determine PFAC membership | Steering Committee | 2010-06-30 00:00:00 | Ongoing
 | Inform all applicants/invite members | Project Co-leaders | 2010-07-01 00:00:00 | Ongoing
Orientation & Training | Determine orientation objectives | Steering Committee | 2010-06-30 00:00:00 | Complete
 | Develop orientation components | Steering Committee | 2010-06-30 00:00:00 | Complete
 | Create orientation materials | Steering Committee | 2010-09-15 00:00:00 | Complete
 | Conduct orientation | Steering Committee | 2010-09-30 00:00:00 | Not Completed | New Target date: 10/31/10 Orientation scheduled for first meeting
 | PFAC members complete volunteer requirements | Steering Committee | 2010-09-30 00:00:00 | Not Complete | New Target date: 10/31/10 TB Screening/Cori checks
 | Develop ideas for ongoing education | PFAC Co-chairs and Director, Healthcare Quality and Patient Safety | 2010-09-30 00:00:00 | Not Complete | New Target date: Ongoing
 | Schedule continuing education | PFAC Project Co-Leaders | 2010-09-30 00:00:00 | Ongoing
Infrastructure Development | Draft PFAC Mission Statement | Steering Committee | 2009-09-15 00:00:00 | Complete
 | PFAC Amends and Adopts Mission Statement | PFAC | 2010-10-25 00:00:00 | Ongoing
 | Clarify PFAC reporting structure | Steering Committee | 2010-05-31 00:00:00 | Complete | PFAC will report through the Patient Care Assessment Committee of the Board
 | Determine PFAC leadership structure | Steering Committee | 2009-12-31 00:00:00 | Complete | One staff co-chair and one patient/family co-chair.
 | Recruit co-chairs | PFAC Steering Committee | 2010-10-31 00:00:00 | Complete
 | Logistics
 | Determine meeting times | Steering Committee | 2009-12-31 00:00:00 | Complete | Evenings
 | Determine meeting location | Steering Committee | 2009-12-31 00:00:00 | Complete
 | Determine parking arrangements | Steering Committee | 2009-12-31 00:00:00 | Complete | Free parking
 | Determine meal arrangement | Steering Committee | 2009-12-31 00:00:00 | Complete | Dinner served at meetings
 | Confidentiality
 | Draft confidentiality expectations for PFAC | Steering Committee | 2010-05-31 00:00:00 | Complete
 | Members sign confidentiality agreement | Project Co-Leaders | 2010-09-30 00:00:00 | Not Complete | New Target date: 10-31-10
 | Bylaws
 | Determine suggested number of PFAC Meetings | Steering Committee | 2009-12-31 00:00:00 | Complete | At least four meetings in the first year
 | Establish goal number of pt/fam members | Steering Committee | 2009-12-31 00:00:00 | Complete | 6-8
 | Establish goal number of staff members | Steering Committee | 2009-12-31 00:00:00 | Complete | 3-4
 | Determine suggested membership term | Steering Committee | 2009-12-31 00:00:00 | Complete | 2 years suggested, with option of renewal at the end of first year
 | Determine suggested attendance expectations | Steering Committee | 2009-12-31 00:00:00 | Complete | 75% of meetings
 | Define member roles, incl co-chairs & staff | Steering Committee | 2010-06-30 00:00:00 | Complete
 | [NAME] | Director, Healthcare Quality and Patient Safety | 2009-10-31 00:00:00 | Complete
 | PFAC review of bylaws | PFAC | 2010-10-31 00:00:00
 | Bylaws amended | PFAC Project Co- Leaders | 2010-11-30 00:00:00
 | Bylaws approved | PFAC | 2011-01-30 00:00:00
 | [NAME]
 | Define agenda for first two meetings | Steering Committee | 2010-09-15 00:00:00 | Complete
 | Develop process for PFAC agenda development | Steering Committee | 2010-09-15 00:00:00 | Complete