Spreadsheet: 127addce-05a3-47a4-a3e5-5de5df20e69d
Sheet: Sheet1

Wyoming Senior Services Board | Unnamed: 1 | Unnamed: 2 | Unnamed: 3 | Unnamed: 4 | Unnamed: 5 | Unnamed: 6 | Unnamed: 7 | Unnamed: 8 | Unnamed: 9 | Unnamed: 10 | Unnamed: 11
c/o Wyoming Department of Health, Aging Division-Community Living
Original Wage Supplement Grant 1
GRANT GUIDANCE
FY2014 Period:  July 1, 2013 to June 30, 2014
1.  [NAME]:   The legislation creating the Original Wage Supplement Grant 1, an appropriation of $2,800,000 each biennium, was voted into law by the 2007 Legislature and was presented as Footnote Five to the FY2008 General Budget.  The funding for this grant is based on the formula WSSB employs annually to determine the funding amounts to be provided to each eligible senior center for this grant and for the Formula Grant.  On March 18, 2010, the Wyoming Senior Services Board established the following policy regarding Direct Care Personnel: The Wyoming Senior Services Board Policy for Direct Care dictates that each individual senior center’s Board of Directors determines its own policy defining which employee positions are considered “Direct Care Personnel”.  The Center Director, however, will remain ineligible for Original Wage Supplement Grant 1 wage increases when performing administrative duties.  However, wage increases paid to administrators for time spent providing direct care may be charged to wage supplement grants under the direct care position (e.g. center director or other administrator drives the bus, cooks, completes client intake interviews etc.) at the average wage for the work being performed.
2.  Eligibility for Funding:   “Eligible Senior Center” means an organization that receives funds under the federal Administration on Aging’s Title III-B supportive services program or Title III-C nutrition programs, excluding organizations that only receive Title III-B supportive services funds used exclusively for transportation.  The term “eligible senior center” may include a community facility or statewide service, which is the focal point for providing a broad spectrum of services, including health, mental health, social, nutritional, recreational, and educational services for senior citizens.
3.  Purposes of Funding:   The Wyoming Senior Services Board has approved criteria for grant categories and applications to meet the following purposes:
* |  |  | To meet the demands of Wyoming’s growing elderly population;
* |  |  | To enhance services to Wyoming’s senior citizens;
* |  |  | To strengthen the opportunity for senior citizens to age in the least restrictive environment possible;
* |  |  | To be cost effective in the provision of services to senior citizens;
* |  |  | To promote compliance with federal and state mandates requiring placement of people in the least restrictive environment;
* |  |  | To supplement and enhance existing programs providing services to senior citizens in the state.
* |  |  | To promote staff retention in Wyoming's "Eligible Senior Centers" by providing additional granted dollars for salary increases, and maintaining such increases, if possible, for Direct Care Personnel.
4.  [NAME]:   To apply for a WSSB Original Wage Supplement Grant 1, access and complete the correct forms from the WSSB website:  [NAME] and Wage Supplement Grant Form.  No Narrative is required for a Wage Supplement Grant.  The grant application shall include, at a minimum:
* |  |  | One cover page, from WSSB's Website for all grants being applied for marked, with the original signature of the applicant senior center's board chairperson, or other authorized official, and the center's director.
* |  |  | A Wage Supplement Grant Form from the WSSB Website.  This form is an Excel spreadsheet.
* |  |  | One copy of the applicant senior center's Direct Care Policy must accompany each individual senior center's annual Wage Supplement grant applications.
5.  Directions for Completing the Original Wage Supplement Grant 1 Excel Spreadsheet:
On each line complete the cells about each direct care employee who will receive wage and/or benefits from the Original Wage Supplement Grant 1.  Do not name the employee but rather specify the position being funded in the first cell.  As you complete cells, the spreadsheet's formula will complete most of the required math for you.
Round all numbers entered to the nearest dollar.
6.  Awards Process for Funding Applications:   Please send your completed grant applications to your WSSB representative no later than April 9, 2013.  If your representative lets you know that no changes are required, mail an original signed copy to the Aging Division.  If your representative lets you know that changes are required, complete the necessary changes and again send them to your WSSB representative.  When you learn from your representative that your grants are ready for approval at the May 3rd, 2013 WSSB meeting, send signed originals of your grants to the Aging Division-Community Living.  They must be received no later than April 30, 2013.  Late applications will not be accepted.
 |  |  | MAIL THE ORIGINAL & ONE (1) COPY to:  Wyoming Senior Services Board; c/o WY Dept. of Health, Aging Division-Community Living; 6101 Yellowstone Rd., [NAME] 186A; Cheyenne, WY 82002
 |  |  | NOTE:  For those who UPS or FedX, send to the above address but change the zip to 82009
 |  |  |  |  |  |  |  |  |  |  | Special Note:  Be sure that the original is signed by both your center director and the board president or designated board member.
 |  |  | AND
 |  |  | EMAIL OR MAIL ONE (1) COPY to your WSSB representative.
ADDITIONAL GUIDANCE IF THE GRANT IS APPROVED:
1.  Contract Process If WSSB approves a Wage Supplement Grant, a contract for the disbursement of funds will follow from the Aging Division-Community Living.  The center’s director and board chair or assigned board representative must sign this contract and return it to the Aging Division-Community Living as soon as possible. The contract will then be signed by WSSB’s chairperson and the following state officials: Aging Division-Community Living Administrator and the Director of the Department of Health. When all signatures are secured, the procedure to fund the granted dollars will begin. As soon as payment is ready, it will be mailed to the center or the funds will be electronically transferred to its bank account. Note that this process can take up to 45 days.
2.  [NAME] After the grant has been approved by WSSB, any proposed changes to the application must be submitted in writing to WSSB representative and to the Aging Division-Community Living. A request for change may be considered by WSSB. If approved, the applicant center director will receive a notice that the changes have been approved. The center may then proceed with them. The approved changes will become part of the approved grant.  The final date that WSSB will consider grant revisions each year is at its May meeting.
3.  Unspent Funds A senior center that has received a Wage Supplement Grant should try to spend all of these granted dollars by June 30th, the close of WSSB’s fiscal year.  No extensions for Wage Supplement funds are permissible.  Any Wage Supplement Grant funds not spent prior to the fiscal year’s end, must be returned by check to the Aging Division-Community Living’s Administrator with a notation on the check’s memo line indicating the source of the funds, i.e., Original Wage Supplement Grant 1, WSG 2, and/or WSG 3, being returned.  Unspent Wage Supplement Grant dollars must be returned by July 15th.  At the end of each biennium, unspent Wage Supplement dollars will revert to the State of Wyoming’s general fund.