Spreadsheet: 09e78b27-a12e-439c-aef0-134e61194693
Sheet: Definitions LvL-2

Item | Description
Pre-Initiation (Gate)
Business Case Approval | This is the approval of the Business Case for the project
Organizational Readiness Confirmed | This is the review and confirmation that the organization is prepared to take ownership and responsibility for the new system to be produced during the project.
Feasibility Study Complete | The Feasibility Study for the project has been completed and results documented
High Level Estimates Complete | These are the cost estimates for the project
Funding Approval | The funding for the project has been approved by the Office of Finance
Project Scaling Complete | The project scaling spreadsheet has been filled out and the Level of the project understood
Project Request Approval | OA/OIT has reviewed and approved the project
COPPAR approval | This means the project has been reviewed and approved by OA/OIT
Product Requirements Submitted | High level requirements for the product have been collected and approved by project stakeholders
Sustainability Strategy Submitted | The strategy to sustain a new system has been reviewed and approved.
360 Degree Project Impact Assessment | The 360 Degree Project Impact Assessment is a communications tool designed to assist any project leader with implementing the correct governance structure and minimize adverse impacts at the beginning of a project.
Initiating (Gate)
PM Approved | The Project Manager has been assigned to the project
Stakeholders Identified | All the people that will be impacted by the project, both positively and negatively, have been identified
Charter Approved | The Project Charter has been approved
Scope (WBS) Complete | The WBS, representing all the deliverables for the project, has been created, reviewed and approved
[NAME] | Detailed product requirements have been captured, reviewed and approved by project stakeholders
Planning (Gate)
Project Management Plan Complete | The different plans contained within the Project Management Plan are complete
Time Management Plan | A Time Management Plan has been created for the project
Cost Management Plan | A Cost Management Plan has been created for the project
Quality Management Plan Complete | A Quality Management Plan has been created for the project
HR Management Plan Complete | An HR Management Plan has been created for the project
Communication Management Plan Complete | A Communication Plan has been created for the project
Risk Management Plan Complete | A Risk Management Plan has been created for the project
Procurement Management Plan Complete | A Procurement Plan has been created for the project
Change Management Plan Complete | A Change Management Plan has been created for the project
Project Log Prepared | A Project Log is prepared and ready to capture Risk, Action Item, Issue, Decision, Change and Quality information about the project
ROI/Business Case Verified | The Return on Investment for the project has been validated as part of the planning process to make sure the project should continue to go further based on detailed planning
Verify the Organizational Readiness | After detailed planning has taken place, organizational readiness should be reviewed to make sure the organization is able to assume responsibility and ownership of the new system at the conclusion of the project.
Meeting Agenda & Minute Templates Copied | The Meeting Agenda and Meeting Minutes templates have been copied and modified for use during the project
Status Report format copied | The Status Report formats, for both the weekly and monthly status reports, have been copied and modified for use during the project
[NAME] | Lessons learned concerning the project have been documented
Monitoring & Controlling (Gate)
Sustainability Plan Verified | A Sustainability Plan has been established for the new system being developed and the correct OA/OIT personnel have reviewed the plan and agree it is appropriate
Project Log Satisfied | All Risks, Action Items, Issues, Decisions, Changes and Quality elements contained in the Project Log are satisfied and complete
Risk Log Closed | All risks have been addressed and are no longer a factor for the project
Action Items Completed | All Action Items have been addressed and completed
Issues Closed | All issues have been closed off and are no longer a factor for the project
Decisions Finalized | All decisions have been implemented and are finalized
Change Log Fulfilled | All changes have logged
Scope Verified | The project stakeholders have reviewed the deliverables for the project and agree they provide the desired result for the project
User Acceptance Testing Complete | The user community has tested the new system using pre-defined testing scripts and verify that the system performs to their desire
[NAME] on product or deliverable | The project sponsor agrees the product is completely delivered and signed the final document stating all deliverables have been adequately delivered
[NAME] | Lessons learned concerning the project have been documented
Close (No Gate)
Lessons Learned Archived | Lessons learned have been archived, to be used by other project managers on future projects
Completed Closing CheckList | All items on [NAME] are satisfied
Transition From Project to Program Area Complete | The program area has accepted responsibility and control for the product