Spreadsheet: 03c35933-326e-4af4-bff9-47d725caf011
Sheet: Instructions

 | Colorado Department of Education/Grants Fiscal Management
 | Adult Education and Family Literacy Budget Instructions
 | FY2014-15
 | ADULT EDUCATION & FAMILY LITERACY GRANT REQUIREMENTS
 | General Budget Comments:
 | The budget document  must contain language within the description that provide a direct tie to the application/narrative.  (EXAMPLE:  On 2a Budget, $2,000 is budgeted for Purchased Professional Services.  The description would include the section of the application where this activity is described.  For example this cost may be part of the Section G: Instructional Staff Qualification and/or Section H Professional Development.
 | Enter dollar amounts as whole dollars.  Do not enter cent amounts.
 | Enter data in white cells only.
 | If a cell background turns red, it means something is wrong or incomplete - either the cell itself or an associated cell.  Do not submit this file if it contains any cells with a red background; call Office of Grants Fiscal for assistance.  Contact information on the Cover Page
Line | 1-Cover Page sheet
1 | Enter the legal name of the agency submitting grant.  Do not use a program name.
2 | Enter the agency's Dun and Bradstreet Number (DUNS)  -  REQUIRED FIELD | http://fedgov.dnb.com/webform
3 | Enter the agency's current status (ACTIVE/INACTIVE) with the System for Award Management (SAM) - REQUIRED FIELD | https://www.sam.gov/portal/public/SAM/#1
4 | Select Original or Revised from the dropdown.
5 | If revisions are submitted, revision number is required.
6 | Enter the date the budget is completed.  This field must be updated when revisions are submitted.
7 | Enter the name of the person completing the form along with the fiscal contact.
8 | Enter the phone number for both individuals.
9 | Enter the e-mail for both individuals.
 | 2a-Budget Detail
 | All non-salary expenditures for AEFLA, Match and Program Income funds will be entered on this sheet.  A drop-down has been added to this worksheet for:
 | AEFLA Federal Grant-Required
 | Match-Required
 | Program Income-Required if generated under the proposed AEFLA Program
 | The entries made on this sheet subtotal on the 4a-Budget Summary.
 | REMINDER:  Enter the non-salary expenditures only.
1 | Enter the % of the expenditure that will benefit corrections education/community corrections/institutionalized students
2 | Select Instructional Program ABE/ESL, Instructional Program ASE or Administration from the dropdown.
3 | Select Federal/Match/Program Income from the dropdown.  This is the designation of the funds being budgeted.
 | ●Federal:  [NAME] to be paid with the AEFLA grant funds
 | ●Match:  Those non-federal expenditures that have been identified to meet the 40% match requirement
 | ●Program Income:  Those expenditures that will be covered by any program income collected by the AEFLA funded program.  ALL program income must be used before the AEFLA federal funds.
4 | Select the Budget Object from the dropdown.  Reminder:  Do not enter salaries on this page.
5 | Enter the amount budgeted.  Reminder: Use whole dollars.
6 | Detailed information is to be entered to support each expense.  Example:  Employee benefits-not sufficient  vs.   Employee benefits for 4 teachers and 2 support staff-sufficient.
7 | REQUIRED IF MATCH IS BEING BUDGETED:  If "Match" is chosen in column 3 you must add the source of match. Reminder - Federal Funds can't be used for match.  Example:  Grant from ABC Company
8 | REQUIRED IF MATCH IS BEING BUDGETED:  Confirm that the match funds described in column 7 are not  federal funds.
 | 3a-Staff [NAME]
 | This sheet is to identify salary expenses as they relate to this budget.  The entries made on this sheet subtotal on the 4a-Budget Summary.
1 | Enter the % of the expenditure that will benefit corrections education/community corrections/institutionalized students
6 | Select Instructional Program ABE/ESL, Instructional Program ASE or Administration from the dropdown.
2 | Select Federal/Match/Program Income from the dropdown.  This is the designation of the funds being budgeted.
 | ●Federal:  [NAME] to be paid with the AEFLA grant funds
 | ●Match:  Those non-federal expenditures that have been identified to meet the 40% match requirement
 | ●Program Income:  Those expenditures that will be covered by any program income collected by the AEFLA funded program.  ALL program income must be used before the AEFLA federal funds.
3 | Enter name of staff member.
4 | Enter staff position/title.
5 | Enter the site of the position.
6 | Detailed information is to be entered to support each expense.  Example:  Employee benefits-not sufficient  vs.   Employee benefits for 4 teachers and 2 support staff-sufficient.
7 | Enter the FTE % (up to 1.0) for the staff member.   See #8 for Example of FTE and Salary Costs
8 | Enter the anticipated cost of the salary to be paid with the AEFLA grant. (Example:  Instructor 1 will work 40 hours a week at $20,000/annually.  Only 20 hours will be charged to the AEFLA grant. The FTE in this case would be .50 and the salary would be $10,000.
9 | Enter a description of the position
10 | REQUIRED IF MATCH IS BEING BUDGETED:  If "Match" is chosen in column 2 you must add the source of match. Reminder - Federal Funds can't be used for match.  Example:  Grant from ABC Company
11 | REQUIRED IF MATCH IS BEING BUDGETED:  Confirm that the match funds described in column 10 are not  federal funds.
LINE | 4a-Budget Summary
1 | Enter the amount of AEFLA funds being requested in cell D6
1 | Enter the amount of MATCH in cell E6
1 | Enter the amount of Program Income anticipated in cell F6
 | The other fields  will be populated from entries made on the Budget and Staff [NAME].
 | 5a-Error Checking sheet
 | Use this page to check whether or not your file is in balance.  The detail sheets are compared to the summary sheets to ensure that all amounts have linked over.  If so, the word "equal" is displayed.  If not, the words "not equal" are displayed with a red background.
 | If something is not balanced, the most likely cause is that one of the following has not been selected on a detail sheet, Program code and/or Budget Object code.
 | 6a-Comment sheet
 | This sheet may be used to highlight or comment on any items related to this budget request.
 | If Administrative costs in excess of 5% are being requested, provided an explanation to support this request.
 | CONTACT INFORMATION
 | [NAME]                 [PHONE]
 | Marti Rodriguez          [EMAIL]             [PHONE]