Spreadsheet: 7e926c0e-2949-4f29-b515-4bb8448285f7
Sheet: Sheet1

Guidelines and Helpful Hints for Completion:
1.) Return this form to the office of Accounting and Financial Services within TWO WEEKS after your travel or expense date.
2.) Include ORIGINAL ITEMIZED receipts with your submission (no copies accepted). Receipts should be scan-ready (ALL FOUR sides of receipts taped to 8 1/2" x 11" paper). Please affix receipts to only ONE SIDE of the paper. Please do not place receipts on top of one another or fold receipts prior to taping. This is required as these will be scanned for archive purposes. Please, no staples.
3.) Enter expenses on the daily worksheet on page 2. Totals from this page will populate the table on page 3.
4.) If additional lines are needed in the Daily Expense Worksheet please complete another report.
5.) Index Code and Account Combination OR Fund, Org, Account, and Program Combination are REQUIRED for each expense category.
6.) If expenses need to be split between index codes or FOAPALs, please manually add these to the bottom portion of the summary table on page 3.
7.) If expense category is not listed on the Daily Expense Worksheet add in the summary table (page 3)on the blank lines.
8.) Complete ALL FIELDS unless otherwise noted.
9.) Please convert all foreign currency to US dollars prior to submission to Accounting and Financial Services. Additionally, please print conversion rate used and attach to submission. Please contact the Banner Hotline at 4137 for further help with foreign currency conversion.
10.) Please list attendees for meals on the bottom of page 2. A written list on the back of a receipt is NOT sufficient as receipts are taped and scanned for processing, thus losing this information.
11.) All employees should receive mileage reimbursement at the federal per diem rate set by the IRS unless the employee is using a [NAME] vehicle or rental car. If you are claiming Auto Fuel please indicate that you are driving a [NAME] vehicle or provide the rental car receipt (if claimed on a separate report).
12.) Please use a separate report for each trip taken. Limit one business purpose per report.
13.) If you have additional questions, please contact the Banner Hotline at 4137.
Failure to adhere to the above guidelines may result in reports returned to employees, causing delays in processing.
Do not include items paid on a Purchase Order or with a P-card.
Daily Expense Worksheet
Date |  | Auto Fuel |  | Air Travel |  | Lodging |  | Meals (List Attendees Below) |  | Parking Charges |  | Taxicab / Subway |  | Tolls |  | Vehicle Rental
TOTAL
Meal Attendees:
Name |  |  |  |  |  |  |  | SUID #
Remittance Address for this payment
Business Purpose of Travel or Expense and DATE (**REQUIRED FOR ALL TRAVEL**) (LIMIT ONE PER REPORT)
Auto Insurance Co., Number, Expiration (only required for mileage reimbursement)
Mileage Reimbursement
[NAME] incurred (at 0.56 per mile):
Summary Table
Index Code |  | Fund Code |  | Org Code |  | Account Code |  | Description |  | Program Code |  | Activity Code |  | Amount
 |  |  |  |  |  | 710200 |  | Auto Fuel
 |  |  |  |  |  | 711800 |  | Air Travel
 |  |  |  |  |  | 711805 |  | Lodging
 |  |  |  |  |  | 711810 |  | Meals
 |  |  |  |  |  | 711820 |  | Parking Charges
 |  |  |  |  |  | 711830 |  | Taxicab/Subway
 |  |  |  |  |  | 711835 |  | Tolls
 |  |  |  |  |  | 711845 |  | Vehicle Rental
 |  |  |  |  |  | 711815 |  | Mileage
 |  |  |  |  |  | 711890 |  | Travel Advance
Employee Signature |  |  |  |  |  |  |  |  |  |  |  | Total of all charges
Supervisor Signature |  |  |  |  |  |  |  |  |  |  |  | Minus Advance Received
[NAME] |  |  |  |  |  |  |  |  |  |  |  | Due Employee
Date Signed |  |  |  |  |  | Phone |  |  |  |  |  | Due [NAME]