Spreadsheet: sally_beck__33710__Roles & Responsibilities
Sheet: Responsibilities

 |  | Primary Responsibilities |  |  | Not a primary responsibility |  |  | NO responsibility for |  | Reporting Line
 | Front Office
 | Business Head
 | a | Setting & Communicating strategic direction |  | x | Setting income recognition policies |  | r | Setting overall trading limits for the business, although may lobby for them |  | Part of the business - does not require independence
 | a | Allocating trading limits
 | a | Ensuring that new types of business / significant transactions have all appropriate sign-offs
 | Origination
 | a | Managing customer relationship |  | x | Managing risk positions of the firm |  | r | Committing the firm on recurring business |  | Part of the business - does not require independence
 | a | Originating new business |  |  |  |  | r | Entering deals into Risk Management Systems
 | a | Negotiating structured deals with counterparties |  |  |  |  | r | Taking proprietary positions
 | a | Notifying credit of any new counterparties before transaction is done
 | Trading
 | a | Managing risk positions of the firm |  | x | Deciding which legal entity is appropriate for which type of trade |  | r | Entering deals into Risk Management Systems |  | Part of the business - does not require independence
 | a | Taking proprietary positions where appropriate |  |  |  |  | r | Producing daily position or profit reports, although the accuracy of the recording does affect the accuracy of these reports
 | a | Negotiating trades with counterparties
 | a | Writing deal tickets
 | a | Signing of amendments made to deal tickets by commercial support
 | a | Reviewing contracts as being in accordance with the deal concluded
 | a | Keeping positions within authorised limits
 | a | Looking at credit headroom before dealing
 | a | Providing explanations for limit violation reports and signing them
 | a | Setting of pricing inputs ("curves")
 | a | Negotiating concerning mismatches of actual deliveries
 | a | Settling disputes with counterparties
 | a | Notifying Credit & Documentation of any new counterparties not already notified by Origination
 | a | Using appropriate legal entity for each trade (as determined by Legal & tax depts)
 | a | Agreeing & signing daily profit reports
 | a | Approving invoices and supporting evidence for payment for primary product
 | Logistics
 | a | Locating transport/transmission opportunities |  | x | Reconciling inventory reports from third parties to internal position reports |  | r | Negotiating with suppliers of commodity concerning outruns |  | Part of the business - does not require independence
 | a | Booking berths |  | x | Reconciling demurrage payable and receivable to internal position reports |  | r | Amending entries of primary contracts in valuation system
 | a | Negotiating contracts for secondary services |  |  |  |  | r | Confirming deals with counterparties, brokers, agents or banks
 | a | Recording terms of contracts for services. |  |  |  |  | r | Authorising payments to counterparties
 | a | Recording terms of amendments of contracts for services.
 | a | Negotiating with suppliers of secondary services concerning actual outruns
 | a | Reviewing and amending contracts from a logistics standpoint
 | a | Scheduling movements
 | a | Monitoring journeys
 | a | Calculating loading volumes
 | a | Directing sample taking
 | a | Monitoring quality reports
 | a | Calculating blending opportunities / directing blending (N/A)
 | a | Reviewing inspectors reports
 | a | Providing documentation for customs
 | a | Monitoring completeness of shipments for loading & discharge as recorded by coordination
 | a | Calculating, monitoring and negotiating demurrage (N/A)
 | a | Notifying risk management of demurrage payable and receivable and any other agreements
 | a | Approving invoices with supporting evidence for payment for secondary services
 | a | Prompting Credit to send Purchase Confirmations to counterparties banks
 | Middle Office
 | Co-ordination
 | a | Entering delivery reports to positions into risk management systems |  |  |  |  | r | Creating invoices |  | Must be independent of the business, but also be a credible partner
 | a | Reconciling position reports to external statements |  |  |  |  | r | Scheduling movements
 | a | Preparing supporting evidence for payment of invoices for both primary product and secondary services
 | a | Obtaining approval of payments for invoices from Trading & Logistics
 | a | Initiating of outgoing invoice process
 | a | Chasing debtors for payment
 | a | Reconciling independent volume reports to suppliers documentation
 | a | Performing post deal execution contract management (recording actual deliveries against contracts)
 | a | Sending out BoL for DAF purchases
 | a | Producing a weekly report of unpriced volumes
 | Risk Management
 | a | Entering trades into risk management systems |  | x | Setting limits, although may provide input |  | r | Reducing position to end limit violations |  | Must be independent of the business, but also be a credible partner
 | a | Entering amendments and corrections to trades in risk management systems |  | x | Instructing trading to cut positions in the event of limit violations |  | r | Preparing month end accounts
 | a | Obtaining sign-offs from traders on amendments made to deal tickets |  |  |  |  | r | Reconciling confirmations, positions or cash
 | a | Entering accruals and actuals for secondary services payable & receivable, including demurrage, into the risk management systems |  |  |  |  | r | Making profits
 | a | Producing daily position reports
 | a | Producing daily profit reports
 | a | Verifying price inputs ("curves")
 | a | Ensuring actual prices in systems are accurate
 | a | Sending limit violation reports to Chief Risk officer and Business Head
 | a | Running reports of internal deals with group entities for traders to authorise
 | a | Ensuring that an appropriate limit structure exists. This includes confirming that [NAME] is are of significant transactions / changes in the business.
 | a | Providing advice to business head on the appropriateness of all proposed limit requests / allocations
 | a | Providing advice to business head on the risk aspects of new / proposed trades / products
 | a | Reviewing all new trades to ensure that they are within the mandate of the business
 | a | Advising risk control of new types of trade and likely impact on suitability of existing limits.
 | a | Implementing policies for income recognition
 | Documentation
 | a | Checking entry into Risk Management system |  | x | Completing deal tickets |  | r | Renegotiating trades |  | Must be independent of the business, but also be a credible partner
 | a | Producing contracts |  | x | Correcting mistakes found in reconciliation of Deal tickets to Risk Management Systems |  | r | Reconciling Risk Management Systems to any logistics systems
 | a | Monitoring approvals for contracts from Traders, Logistics, legal, Credit and Tax. |  | x | Obtaining trader sign-off on new or amended Deal Tickets
 | a | Dispatching contracts to counterparty |  | x | Running reports of internal deals with Group entities
 | a | Chasing counterparties for return acknowledgement of contracts
 | a | Reconciling broker confirmations to Risk Management Systems
 | a | Responding to counterparty contacts, taking advice from Legal, Credit and Logistics
 | a | Answering queries relating to contracts
 | a | Advising legal of GTC amendment requests from counterparties
 | a | Preparing New Counterparty information for distribution and system update in response to requests from Origination & Trading
 | a | Updating Risk Management systems for new counterparties
 | a | Producing monthly statistics concerning contracts
 | Settlements
 | a | Creating & dispatching outgoing invoices |  | x | Producing bank reconciliations |  | r | Renegotiating trades |  | Must be independent of the business
 | a | Checking of incoming invoices to delivery documents and entry in Risk Management systems |  |  |  |  | r | Chasing debtors for payment
 | a | Reconciling statements from clearers
 | a | Reconciling OTC brokerage charges
 | a | Sending negotiable documents to purchasers
 | a | Reconciling delivery reports to positions from risk management systems
 | Trade Accounting
 | a | Applying cash received to accounts receivable accounts on a daily basis |  | x | Reconciling bank accounts |  | r | Chasing debtors for payment |  | Must be independent of the business
 | a | Monitoring accounts receivable |  |  |  |  | r | Monitoring credit limits
 | a | Communication overdue Accounts Receivable to Coordination daily and advising of chasing required |  |  |  |  | r | Producing daily profits or position reports
 | a | Monitoring accounts payable balances |  |  |  |  | r | Reconciling position reports to external statements
 | a | Raising disputes on settlement amounts to the  attention of Trading |  |  |  |  | r | Authorising payment of VAT due
 | a | Keeping designated accounts in General Ledger accurate and reconciled
 | a | Reconciling risk management and logistics systems
 | a | Producing monthly management accounts
 | a | Producing monthly VAT returns
 | Back Office
 | Credit *
 | a | Approving new counterparties |  | x | Identifying new counterparties |  | r | Calculating Accounts Receivable and MTM exposures |  | Must be independent of the business at Management Committee level
 | a | Setting credit limits for each counterparty |  | x | Chasing debtors for payment |  | r | Closing positions in excess of credit limits
 | a | Creating new counterparties in Credit Systems |  | x | Preventing payments to counterparties in excess of their credit limit
 | a | Reviewing and amending contracts from a credit standpoint
 | a | Aggregating all exposures to counterparties
 | a | Monitoring compliance with credit limits
 | a | Reporting violations of credit limits to Chief Risk officer and to business head
 | a | Calculating potential credit exposure
 | a | Monitoring compliance with potential exposure limits
 | a | Reporting violations of potential exposure limits to Chief Risk officer and to business head
 | a | Confirming that a given payment will or will not result in a breach of credit limit in response to a query from settlements
 | a | Approving each payment made
 | a | Alerting business head and Risk control when credit limits are exceeded
 | a | Sending purchase confirmations to counterparties banks
 | Risk Control *
 | a | Advising board of Directors of appropriate limits to set |  | x | Detecting limit violations |  | r | Producing daily profit reports |  | Must be independent of the business at Management Committee level
 | a | Communicating limits set by Board of Directors
 | a | Understanding reasons for breaching of any limits by signing limit violation reports
 | a | Consolidating position reports across different business
 | a | Monitoring of positions and losses against limits
 | a | Producing limit violation reports
 | a | Obtaining signature on limit violation reports from Trading
 | Cash Management *
 | a | Effecting manual payments to counterparties |  |  |  |  | r | Reconciling bank accounts |  | Must be independent of the business
 | a | Authorising batches of automatic payments |  |  |  |  | r | Monitoring Accounts Receivable and Accounts Payable balances
 | a | Liaising with banks |  |  |  |  | r | Chasing debtors for payment
 | Financial Operations *
 | a | Reconciling the monthly management accounts to the GL |  | x | Valuing positions |  | r | Producing daily profit or position reports |  | Must be independent of the business
 | a | Consolidating accounting information across different businesses |  | x | Implementing income recognition policies
 | a | Reporting monthly management accounting  information to corporate information
 | a | Reporting information to Corporate Reporting to enable production of group statutory accounts
 | a | Producing and filing statutory accounts
 | a | Ensuring that all accounting complies with FAS and other relevant standards
 | Support Services
 | Tax *
 | a | Authorising VAT amounts payable |  |  |  |  |  |  |  | Must be independent of the business
 | a | Advising on optimum legal entity for booking of each type of trade
 | a | Reviewing tax clauses in contracts
 | Transaction Support *
 | a | Setting policies on income recognition |  | x | Implementing policies for income recognition |  |  |  |  | Must be independent of the business