Spreadsheet: e33db9ca-6d79-4007-a21e-e403a0e26225
Sheet: LFA_Grant Management_2

[NAME] On-going Progress Review and Disbursement Recommendation
PROGRESS UPDATE PERIOD
Grant number:
Progress Update - Reporting Period: |  | Cycle: |  | Number:
Progress Update - Period Covered: |  | Beginning Date: |  | End Date:
Progress Update - Number:
Section 2:  [NAME]
A.  PR & LFA COMMENTS ON THE FULFILLMENT OF OUTSTANDING CONDITIONS PRECEDENT AND/OR SPECIAL CONDITIONS UNDER THE GRANT AGREEMENT
! This table should contain a full text of the CP and/or other special conditions due for fulfilment during this period or outstanding from previous periods.
! Some Special Conditions may apply to more than one period of grant implementation.  Their fulfilment during one period does not automatically imply fulfilment in subsequent periods.  The LFA should verify that the status of such conditions is reported by the PR during each period concerned.
! If a Condition Precedent that was previously fulfilled is re-opened due to new circumstances, and the issue addressed by this condition is considered critical, the issue should be disclosed by the LFA in the Section 4 LFA Findings and [NAME].  At the discretion of the Fund Portfolio Manager, the issue may be followed up through the management actions assigned by the Global Fund to the PR.
 |  |  | PR SECTION | LFA SECTION
Conditions Precedent and/or other special conditions |  |  | Status | Status | Analysis (this should not be a "Copy and Paste" of the comments provided by the PR)
 |  |  |  | Met | All positions have been filled and approved by the GF FPM. These are:  i. Program Coordinator - Dawda Joof - 15 March 2010 ,  ii. M&E - Kebba M Sima - December 2009,        iii. Procurement Officer - Suleman Kinteh - October 2010,   iv. Finance Officer's Coordinator - Allassan K Jitteh - February 2010.
 |  |  |  | Met | The MESST report was submitted to GF and approved by the FPM on 18th August 2010.
 |  |  |  | Met | The updated M&E plan was submitted as part of the MESST report which was subsequently approved by the FPM on 18th August 2010.
 |  |  |  | Unmet - In Progress | The revised budget following the MESST was submitted to the FPM on 12th July 2010. However the revised budget has not been approved by the Global Fund.
 |  |  |  | Met | We reviewed an email dated 10th November 2009 from the Fund Portfolio Manager indicating the approval of the PSM plan by The Global Fund.
 |  |  |  | Unmet - In Progress | On January 14th, 2010, an email was sent from the FPM approving the assessment of the SRs and indicating that disbursement could commence. The FPM however noted that a "joint action plan" should be developed to address the weaknesses of the SRs. The plan was to be submitted to GF by the end of January 2010. At the time of the verification, the PR had not developed the "joint action plan".  The Principal Recipient has not established a computerized accounting system for Sub-recipients. Two of the Sub-recipients (GFPA and HOC) of AATG have however computerised accounting systems because NAS has provided them, while CRS has its own computerized accounting system.
 |  |  |  | Unmet - In Progress | During the November 2010 VOI for Q3 , the LFA noted and reported that two out of the three baseline studies had been conducted: 1) Commercial Sex Workers, and  2) Life Skills Based HIV Education in and out of Schools. Hard copies of these studies were shared with LFA and GF.  During this VOI (February 2011), the 2010 BSS report was shared with the LFA. The revised data on the number of out-of-school baseline was also shared with LFA during the February 2011 VOI.
B.  PR & LFA REVIEW OF PROGRESS ON IMPLEMENTATION OF OUTSTANDING MANAGEMENT ACTIONS FROM PREVIOUS DISBURSEMENTS
! This table should contain all issues raised in the last Management Letter from the Global Fund or outstanding from previous Management Letters, and comment on the progress.
Global Fund Management Actions |  |  | LFA Review of PR Progress on Global Fund Management Actions
 |  |  | Interaction with PR and NAS showed that a meeting was held and this was supported by the minutes of the meeting with the support groups on 20 July 2010.
 |  |  | As noted in the Programmatic Progress_1B, there has been an improvement in the quality of training reports submitted by the PR compared to those we reviewed during the previous VoI.
 |  |  | As at the time of the VoI, PR had not undertaken any financial monitoring of the SRs, but they informed us that they will undertake this immediately after the VoI and share the report with us during the next VoI.
 |  |  | During the VoI, we visited the SR in question, that is CRS, and interactions with them revealed that there has been a significant improvement in their relationship with the PR.
 |  |  | PR shared a joint action plan to address SR weaknesses with us. A review of the document showed that there were follow-up actions which PR and NAS were supposed to have done on 2010. Although some of these have subsequently been done, no update was provided on the current status of the follow-up actions in the document submitted by PR.
 |  |  | PR shared the reports for the various studies with us during the VoI. The BSS report was, however, a draft one and the PR promised to send the final one at the end of February 2011, but this was not done.
C.  PR & LFA COMMENTS ON ANNUAL GRANT REPORTING REQUIREMENTS
This table should contain the due date for the report due for submission.  If a report is overdue, indicate the original due date and explain the reason for delay.
 |  | PR SECTION |  | LFA SECTION
Required Documentation |  | Due date | Status | Due date | Status |  |  |  | Comments
PR Audit Report |  |  |  | 2011-06-30 00:00:00 | Preparation on track |  |  |  | The Audit TOR was approved on 10 March 2011.
Enhanced Financial Reporting (EFR) |  |  |  | 2011-02-15 00:00:00 | Preparation on track |  |  |  | The EFR was submitted as part of the PUDR and this has been reviewed by the LFA. The [NAME] reviewed report will be submitted as part of this PUDR report.