Spreadsheet: 130c1e9b-336d-47d8-9264-7931b2bbd38e
Sheet: Sheet1

Unnamed: 0 | This chart is to serve as a helpful hints guide.  Carefully read the Travel Regulations at http://adminfinance.umw.edu/ap/travel/ . | Unnamed: 2 | Unnamed: 3 | Unnamed: 4 | Unnamed: 5
 | Type of Card
 | Bank of America VISA | Bank of America VISA Travel Card | Your Personal | UMW Finance | Notes
 | (SPCC--Departmental Credit Card) | (A "Personal" Credit Card) | Credit Card | Card | Column
Allowable Travel Use Charges | Membership Dues | Anything you want that pertains to conducting official UMW business WHILE TRAVELING.  You can charge:  Hotels; Airline Tickets; Rail Tickets; Car Rentals; Gas for car rental; Conference Fees; [NAME]; Taxi fare & tips; Food/Restaurants--even alcohol, but alcohol is NOT reimbursable (See Business Meal Regulations at http://adminfinance.umw.edu/ap/business-meals/).  Only ALLOWABLE expense amounts will be reimbursed. | Only allowable expense amounts will be reimbursed.  You can purchase anything you want; it's your personal credit card. | TRAVEL-related expenses when traveling WITH STUDENTS on official UMW business.  This card may be used for Business Meals such as with [NAME] and can be used for 8 Fund purchases.
 | Subscriptions |  |  |  | The UMW Finance Card may be checked out from the Cashier in [NAME].
 | *Airline Tickets
 | **Conference Fees/Registrations
 | **Rail Tickets-including VRE
 | *REQUIRES a Request for Travel Approval Form that must be attached to the SPCC Log
 | **May require a Request for Travel Approval Form
 | Airline and Train Tickets:  Boarding Pass or Ticket Stub must be attached to the SPCC Log
NON Allowable Charges | NO Hotels, lodging facilities, car rentals, etc. | Charges that pertain to Official UMW TRAVEL-RELATED Expenses are the ONLY charges "allowed" on this card.  Accounts Payable reviews EACH card monthly to ensure proper use. | Not Applicable.  UMW cannot dictate what you charge on your personal credit card. | Only charges listed above are allowed on these Cards.
 | NO 8 FUNDS
 | NO Restaurants
 | For any other restriction questions, contact the Purchasing Dept at 654-1057.
Benefit to Employee | No out-of-pocket expense for the employee | Convenience--but NOTE that Accounts Payable staff and the state view ALL charges (on line) that are made on your card | (1) Convenience (2) Neither UMW nor the state can view transactions. | Employee does not have to pay for students' travel expenses.
Contact to use card | Departmental person responsible for the card.  The person whose name is on the card has to purchase the item(s)/service(s). | If you already have a BofA VISA Travel Card, you don't need to contact anyone.  If you do not have a BofA VISA Travel Card and would like to APPLY for one, contact [EMAIL].  An individual may be approved or denied by [NAME]. | You do not have to contact anyone to use your personal credit card--except maybe a significant other. | [NAME] or [NAME] 654-1247
Reimbursement Procedure (Only State ALLOWABLE expenditures will be reimbursed.) | UMW pays [NAME] directly; therefore, individual is not reimbursed for anything. | Individual will NOT be reimbursed until AFTER travel has happened.  Individual has to complete the Travel Expense Reimbursement Form and follow reimbursements procedures found at http://adminfinance.umw.edu/ap/travel/reimbursement-process-for-travel-expenses/ | Individual will NOT be reimbursed until AFTER travel has happened.  Individual has to complete the Travel Expense Reimbursement Form and follow reimbursements procedures found at http://adminfinance.umw.edu/ap/travel/reimbursement-process-for-travel-expenses/ | UMW pays VISA directly; therefore, individual is not reimbursed for anything.
Billing | [NAME] bills UMW directly and UMW pays [NAME] directly. | [NAME] bills individual card holder directly.  The VISA statement is sent to the individual's home address and the individual is responsible for timely payment of the statement whether or not reimbursement from UMW has been made to individual.  Failure to pay based upon [NAME]'s terms may negatively affect the individual's credit.  The individual is responsible for notifying BofA of home address changes. | It's a personal credit card.  Payment of the bill is the responsibility of the individual. | VISA bills UMW directly and UMW pays VISA directly.