Spreadsheet: 0870074d-0727-4928-a17e-5495d9ad4023
Sheet: Instructions

CHARTER SCHOOL BUDGET INSTRUCTIONS
Per NAC 387.730:
 | TENTATIVE budget is due to the clerk or secretary of the Charter School Governing Body and Nevada Department
 |  | of Education (NDE) by April 15 annually.
 | FINAL budget must be adopted on or before June 8 Annually.  Copies of the approved final budget are then
 |  | SUBMITTED by the Charter School Governing Body to NDE, Program Analyst - Fiscal Analysis Division -
 |  | Legislative Counsel Bureau and the Charter School sponsor.
 | The preferred method of submitting the Tentative and Final budgets to the NDE, is electronically.
 | The signed cover page (Form 1) for the final budget, can be scanned and sent electronically, faxed, or mailed.
FORM 1 COVER PAGE
1 | Enter the name of the charter school in "Charter School - fill in the name of your school".
2 | Enter the number of governmental fund types. You will most likely have one (General Fund) or two (also Special Education).
3 | Enter the total estimated expenditures for governmental funds. This amount must agree with "TOTAL ALL
 | EXPENDITURES" on Form 4 Expenses, page 10.
4 | If you have a proprietary fund(s), enter the number of funds and estimated expenses.  It is unusual for
 | Charter [NAME] to have proprietary funds.  This total must agree with "TOTAL EXPENSES" on Form 6
 | Proprietary, page 10.
5 | Fill in the certification information on the lower left side of the page, prior to submitting the tentative
 | budget.
6 | Fill in the "Scheduled Public Hearing:" information at the bottom of the page for the tentative budget.
7 | Fill in the certification information on the lower portion of the page, including the board members, prior to
 | submitting the final budget.  The certification needs to be signed by the charter school principal or
 | administrator and all members of the governing board.
8 | Fill in the actual public hearing information under "Scheduled Public Hearing:" prior to submitting the
 | final budget.
FORM 2 ENROLLMENT-DSA
1 | Enter data in the yellow cells only.
2 | Enter the enrollments for both "Actual Year Ending 06/30/XX" (columns D/F & H/J) for categories  #1-5, 7-8.
3 | Enter the enrollments for "Estimated Year Ending 06/30/XX" for the budget submission year in #1-5, 7-8.
4 | Enter the Hold Harmless amount in #10.  You will be eligible to receive the Hold Harmless enrollments:
 | a.  IF: enrollment decreases less than 5%, use highest enrollment of current or prior year.
 | [NAME]IF: enrollment decreases more than 5%, use highest enrollment of current or either of the two prior
 | consecutive years.
 | [NAME]IF: the Charter School is multidistrict, Hold Harmless is based on the TOTAL Statewide enrollment.
 | d.  New Charter Schools are not eligible for Hold Harmless.
5 | Enter the WEIGHTED student enrollments based on School District of residence in #11.  If the pupils only
 | reside in one School District, enter the total number of students (WEIGHTED) next to that district.  If they
 | reside in more than one district, allocate the enrollment to the correct school districts.  The rate for basic
 | support will automatically calculate for you.
6 | Enter an estimated "Outside Revenue" amount in #12.  The prior year amounts are listed at the far right
 | under #11 as a reference point for you.
7 | #13 will calculate based on the numbers you have provided for #1-12.
8 | Enter the estimated number of Special Education units.  One or two Charter [NAME] will be awarded
 | one unit, but you are not likely to receive any of these units.  Check your awards from the prior year.
 | The Units are legislatively determined to provide supplemental funding for special education staff.
FORM 3 REVENUES
1 | Fill in the amounts of revenue per revenue code in column (1) from your audited information.
2 | Fill in the amounts of revenue per revenue code in column (2) from your current year estimates.
3 | Fill in the amounts of revenue per revenue code in column (3) based on anticipated revenue for the school
 | year to begin July 1 for the tentative budget.
4 | Fill in the amounts of revenue per revenue code in column (4) based on the approved and adopted budget
 | for the school year to begin July 1 for the final budget.
5 | Note: there will be a limited number of revenue sources so most of the revenue codes will be blank.
6 | Enter the opening balance under revenue code 8000.  [NAME] (1) will have the audited opening balance.
 | Column (2) will have the audited ending balance from column (1).  The budgeted opening balances (3)
 | and (4) will be the anticipated ending balance for the current year, column (2).
7 | Check that the "TOTAL ALL RESOURCES" amounts are correct.
FORM 4 EXPENDITURES
1 | Fill in the expenditure amounts, per program, in column (1) on pages 1-6, from your audited information.
2 | Fill in the expenditure amounts, per program, in column (2) on pages 1-6, from your current year estimates.
3 | Fill in the expenditure amounts, per program, in column (3) on pages 1-6, based on anticipated
 | expenditures for the school year to begin July 1 for the tentative budget.
4 | Fill in the expenditure amounts, per program, in column (4) on pages 1-6, based on the approved and
 | adopted budget for the school year to begin July 1 for the final budget.
5 | Fill in the remaining expenditures (Undistributed, food service, facilities and debt) in column (1) on pages
 | 7-10, from your audited information.  Do not forget to include sponsorship fees.
6 | Fill in the remaining expenditures (Undistributed, food service, facilities and debt) in column (2) on pages
 | 7-10, from your current year estimates. Do not forget to include sponsorship fees.
7 | Fill in the remaining expenditures (Undistributed, food service, facilities and debt) in column (3) on pages
 | 7-10, based on anticipated expenditures for the school year to begin July 1 for the tentative budget.
 | Do not forget to include sponsorship fees.
8 | Fill in the remaining expenditures (Undistributed, food service, facilities and debt) in column (4) on pages
 | 7-10, based on the approved and adopted budget for the school year to begin July 1 for the final budget.
 | Do not forget to include sponsorship fees.
9 | Fill in the contingency amount under function 6300, if appropriate.  Note that it is not to exceed 3% of all
 | expenditures.  This amount has been calculated for you at the bottom of page 10.
10 | Fill in the ending balance under function 8000.  This amount has been calculated for you at the bottom of
 | page 10.  If you do not agree, please check that all revenue and expense items have been included on
 | Forms 3 and 4.
11 | If the ending balance is less than zero, please reallocate your expenditures and/or revenues.  We expect
 | all charter schools to be fiscally responsible.  A positive ending balance is required unless prior
 | arrangements have been made, and approved by, the Deputy Superintendent of Administrative and Fiscal
 | Services (NDE) and your sponsor.
FORM 5 EXPENDITURE SUMMARY
1 | This form calculates the information from Forms 3 and 4.  Please check the numbers to verify that they
 | are correct.
FORM 6 PROPRIETARY OR ENTERPRISE
1 | Form 6 is only filled out if you maintain proprietary or enterprise funds.  This is unusual for charter schools.
2 | Fill in the amounts of revenue per revenue code in column (1) from your audited information.
3 | Fill in the amounts of revenue per revenue code in column (2) from your current year estimates.
4 | Fill in the amounts of revenue per revenue code in column (3) based on anticipated revenue for the school
 | year to begin July 1 for the tentative budget.
5 | Fill in the amounts of revenue per revenue code in column (4) based on the approved and adopted budget
 | for the school year to begin July 1 for the final budget.
6 | Note: there will be a limited number of revenue sources so most of the revenue codes will be blank.
7 | Enter the opening balance under revenue code 8000.  [NAME] (1) will have the audited opening balance.
 | Column (2) will have the audited ending balance from column (1).  The budgeted opening balances (3)
 | and (4) will be the anticipated ending balance for the current year, column (2).
8 | Check that the "TOTAL ALL RESOURCES" amounts are correct.
9 | Fill in the expenditure amounts, per function, in column (1) from your audited information.
10 | Fill in the expenditure amounts, per function, in column (2) from your current year estimates.
11 | Fill in the expenditure amounts, per function, in column (3) based on anticipated expenditures for the
 | school year to begin July 1 for the tentative budget.
12 | Fill in the expenditure amounts, per function, in column (4) based on the approved and adopted budget
 | for the school year to begin July 1 for the final budget.
13 | Fill in the ending balance under function 8000.  This amount has been calculated for you at the bottom of
 | the page.  If you do not agree, please check that all revenue and expense items have been included.
FORM 7 INDEBTEDNESS
1 | Form 7 is only filled out if you currently have or anticipate loans.
2 | Enter the fund which includes the indebtedness in column (1).
3 | List each loan in column (1) under the appropriate fund.
4 | Enter the type of loan in column (2).  Choices 1-11 are listed at the upper right of the form.
5 | Enter the term of the loan in number of MONTHS in column (3). Example 2 years = 24 months.
6 | Enter the original amount of the loan (issue) in column (4).
7 | Enter date of issue in column (5).
8 | Enter date of final payment in column (6).
9 | Enter the interest rate of the loan in column (7).
10 | Enter the outstanding balance at the beginning of the current year in column (8).
11 | Enter the amount of interest payable in column (9) for the budgeted year beginning July 1.
12 | Enter the amount of principal payable in column (10) for the budgeted year beginning July 1.
13 | Column 11 will calculate the total interest and principal payables for the budgeted year beginning July 1.
FORM 8 - TUITION AND TRANSPORTATION
1 | FORM 8 is only filled out if you receive or pay tuition or transportation costs to another education entity.
2 | Enter any tuition revenue received from NV individuals or NV school districts in column (1) under Revenue.
 | Enter the amount into the correct row, under column (1).
3 | Enter any transportation revenue received from NV individuals or NV school districts in column (2) under
 | Revenue.  Enter the amount into the correct row, under column (2).
4 | Enter any tuition revenue received from out-of-state individuals or out-of-state school districts in column
 | (3).  Enter the amount into the correct row, under column (3).
5 | Enter any transportation revenue received from out-of-state individuals or out-of-state school districts in
 | column (4).  Enter the amount into the correct row, under column (4).
6 | Enter tuition paid to Nevada school districts under object code 561, column (1), by program.
7 | Enter transportation paid to Nevada school districts under object code 511, column (2), by program.
8 | Enter tuition paid to out-of-state school districts under object code 562, column (3), by program.
9 | Enter transportation paid to out-of-state school districts under object code 512, column (4), by program.
10 | Totals will calculate.
FORM 9 FUND TRANSFERS
1 | FORM 9 is filled out if you have more than one fund, and transfer funds from one fund to another.
2 | In column (2) General Fund, list all funds with money transferred INTO the General Fund.
3 | In column (3) General Fund, enter the amount of each transfer next to the fund listed in item #2.
4 | In column (4) General Fund, list all funds RECEIVING General Fund transfers.
5 | In column (5) General Fund, enter the amount of each transfer next to the fund listed in item #3.
6 | In column (2) Special Revenue Fund, list all funds with money transferred INTO the Special Revenue Fund.
7 | In column (3) Special Revenue Fund, enter the amount of each transfer next to the fund listed in item #2.
8 | In column (4) Special Revenue Fund, list all funds RECEIVING Special Revenue Fund transfers.
9 | In column (5) Special Revenue Fund, enter the amount of each transfer next to the fund listed in item #3.
10 | The totals will calculate and should balance.
FORM 10 LOBBY EXPENSE
1 | Form 10 is only filled out if you anticipate lobby expenses.
2 | Item #1, enter the lobbying activity.
3 | Item #2, enter the source of the funding.
4 | Item #3, enter the anticipated costs for transportation.
5 | Item #4, enter the anticipated costs for lodging and meals.
6 | Item #5, enter the anticipated costs for salaries and wages.
7 | Item #6, enter the anticipated costs for compensation to lobbyists.
8 | Item #7, enter the anticipated costs for entertainment.
9 | Item #8, enter the anticipated costs for supplies, equipment & facilities; other personnel and services
 | spent in Carson City.
10 | The total anticipated expenditures will calculate.
11 | Enter the Entity involved in the lobbying effort.
Form 11 CASH FLOW
1 | Enter basic revenue sources in the left column under "REVENUES, Type:".
2 | Enter the anticipated cash flow, for each revenue source, per month.  The totals will calculate.
3 | Enter the total budgeted revenue per source under the column at the right "Final Approved Budget".
 | The variance will calculate.
4 | Enter the basic operating (object) categories in the left column
5 | Enter the anticipated cash flow, for each expenditure category, per month.  The totals will calculate.
6 | Enter the total budgeted expenditures per category under the column at the right "Final Approved Budget".
 | The variance will calculate.
7 | In the bottom section, enter the opening cash balance as of July 1, in the "PROJECTED July" column,
 | in the row "Begin Cash Balance (F/B).  The remaining balances will calculate as additional data is entered.