Spreadsheet: 372753c9-a6b9-4082-9437-bb96ecb67c96
Sheet: Sheet1

PLACER COUNTY TRANSIENT OCCUPANCY TAX | Unnamed: 1
REPORTING INSTRUCTIONS FOR PROPERTY MANAGEMENT COMPANIES
GENERAL INFORMATION:
The reporting spreadsheet may be filled out electronically using Microsoft Excel or you may print out the form and complete it manually.  To access spreadsheet click on the BLUE TAB "TOT Report Page 1." below.
Property Management Companies must complete their business information at the top of the form.  The Authorization section must be completed and signed.
The dates for the reporting period must be listed. If reporting more than one period, a separate worksheet must be used for each period.
Each certificate issued to the management company must be listed on the spreadsheet even if there is no tax due for that reporting period.
All columns, with the exception of the penalty and interest, must be completed for each certificate. The penalty and interest is to be completed for late filings.
If completing this spreadsheet electronically, the taxable receipts, amount of tax due and total amount due will automatically calculate based on the amounts entered in the other columns.  If completing the spreadsheet manually, please enter these calcuat
Remittance address: [EMAIL]
SPREADSHEET INSTRUCTIONS:
CERT # : | Enter the certificate number assigned to each parcel number.
NAME or UNIT# | This is an optional column. Enter the information you choose to see here.
ACCOUNT # : | Enter the Revenue Services Account Number. This will be listed on the acceptance letter sent with the certificate.
RENTAL INCOME | Enter the amount of rental income collected.
MANDATORY FEES: | Enter the amount of mandatory fees collected for the rental.
GROSS RENTAL INCOME: | Enter the amount of gross rental income - rental income plus mandatory fees.  **If working in Excel, this column is formulated and will automatically calculate the gross rental income.
EXEMPT AMOUNT: | Enter the amount of any rental income for occupancy for more than thirty (30) consecutive days or any rental income for occupancy meeting the requirements of section 4.16.040, Exemption from Tax, of the Transient Occupancy Tax Code.
TAXABLE RECEIPTS: | Enter the amount of taxable income - gross rental income less the exempt amount.  **If working in Excel, this column is formulated and will automatically calculate the taxable receipts based on the gross rental income and exempt amounts entered.
TAX RATE: | Enter the tax rate for the rental property - either 8 or 10.
AMOUNT OF TAX DUE: | Enter the amount of taxable receipts multiplied by the tax rate.  **If using this spreadsheet in Excel, it will calculate automatically based on the amounts entered in the corresponding columns.
PLACER COUNTY TRANSIENT OCCUPANCY TAX IS DUE IMMEDIATELY FOLLOWING THE CLOSE OF THE REPORTING PERIOD. PENALTY AND INTEREST ARE DUE FOR DELINQUENT FILINGS. THE DELINQUENCY DATE IS THE LAST DAY OF THE MONTH FOLLOWING THE CLOSE OF THE REPORTING PERIOD.
(Sec.4.16.090 of the Transient Occupancy Tax Code)
PENALTY: | If paid within 30 days after the delinquent date add 10% of the tax due amount. If paid more than 30 days after the delinquent date add 20% of the tax due amount.
INTEREST: | In addition to above penalty, add 1.5% per month, or fraction thereof, of the tax due amount.
TOTAL AMOUNT DUE: | Enter the total of the tax due plus any penalty and interest. **If using this spreadhseet in Excel, it will calculate automatically based on the amounts entered.
DAYS AVAILABLE: | Enter the number of rental units/days available in the reporting period. This number is derived by multiplying the number of units available for rent times the number of days in the reporting period. (i.e. 10 units x 92 days = 920 unit/days available.)
DAYS OCCUPIED: | Enter the number of unit/days occupied in the reporting period. This number requires an auditable record of the number of units actually rented each day during the reporting period.
 | EXAMPLE:  [NAME] property has 10 units available to rent.
 | Day 1  -    5 units occupied.
 | Day 2  -  10 units were occupied.
 | Day 3  -    7 units were occupied.
 | Total of unit/days occupied = 22
 | Continue this method through the end of the reporting period. The unit/days occupied will then be the arithmetical total of  the number of units occupied each day.
 | NOTE: When any unit is occupied more than 1 time each day, then the actual number of times occupied is to be recorded and counted as a separate occupancy.
ADDITIONAL INFORMATION:
CHANGE OF ADDRESS OR OWNERSHIP: | Must be reported immediately to Revenue Services.
IF RENTAL PROPERTY IS DISCONTINUED: | The holder of the certificate must remit the final return and payment immediately to Revenue Services. The certificate must be returned for cancellation with a request to close the certificate. A request form is available on our web site at www.placer.ca.
IF RENTAL PROPERTY IS ADDED: | An application for a Transient Occupancy Tax Certificate must be submitted.