Spreadsheet: 857752d1706679096-excel-formula-timesheet-conditional-formatting-problem-gcg-clarion-gm-mobilisation-bvj-
Sheet: CH GM Mobilisation Plan

Paradigm GM Mobilisation Plan
 |  |  |  |  |  |  | Mobilisation Day : |  |  |  |  | 11 |  |  |  | Actual |  |  |  |  |  |  |  | % Complete
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ACTIVITY/[NAME] | START DATE | PLANNED DAYS | MOB DAY | ACTUAL DAYS | % Completion | RESOURCE / RESPONSIBILITY | 2023-11-13 00:00:00
MOBILISATION
Notification of award |  |  |  | 1
Carry out debriefing meeting with bidding team |  |  |  | 5
Issue Mobilisation plan |  |  |  | 5
Appoint anticipated mobilisation support other than designated team |  |  |  | 5
Notify supply chain partners of imminent orders |  |  |  | 5
Order starter packs for new employees |  |  |  | 5
Sign contract |  |  |  | 1
START UP AND COMMUNICATION
Start of contract |  |  |  | 1
Prepare key personnel contacts list and distribute. |  |  |  | 5
Establish internal finance functions |  |  |  | 5
JOINT STRATEGIC
Outline key meeting dates |  |  |  | 5
Hold meeting |  |  |  | 25
Agree uniform design |  |  |  | 5
Agree branding for vehicles and uniform |  |  |  | 5
Agree media strategy for announcing new partnership |  |  |  | 5
STRATEGIC SUPPLY CHAIN PARTNERS
Outline key meeting dates |  |  |  | 5
Agree reporting mechanisms and controls |  |  |  | 5
Hold meetings |  |  |  | 5
TUPE TRANSFER AND HR
Agree communication framework across contract |  |  |  | 5
Implement Communication plans |  |  |  | 10
Devise and agree communication plans external stakeholders |  |  |  | 5
Send letter to incumbent (J'OConner) introducing GCG and formally requesting Employee Liability |  |  |  | 1
HR to confirm TUPE contract information from the incumbent. |  |  |  | 5
Once TUPE info received check holiday transfer liabilities. |  |  |  | 5
Once TUPE info received check pension transfer liabilities. |  |  |  | 5
Establish pension provision to ensure smooth transfer |  |  |  | 10
Check and identify all significant HR issues (long term sickness etc.) with transferring staff to commence HR action as required |  |  |  | 5
Arrange initial welcome meetings for staff, jointly with current employer and Unions |  |  |  | 5
Hold welcome meetings with GCG and employees |  |  |  | 5
Arrange 1-1 meetings with all transferring staff |  |  |  | 5
Hold 1-1 meetings |  |  |  | 5
Send Measures to outgoing company |  |  |  | 5
Collate uniform and PPE sizes |  |  |  | 5
Meet with unions to update on progress |  |  |  | 30
Compare current staff structure / numbers versus actual requirements. Agency staff etc. Gap analysis to be conducted. |  |  |  | 5
Communicate with HR team to commence recruitment process for any gaps identified. |  |  |  | 5
Place job adverts internal and external. |  |  |  | 2
Screen applications and set up interviews. |  |  |  | 2
Interview and recruit. |  |  |  | 5
Collect completed GCG starter forms and payroll documentation (passport, proof of NI etc.). |  |  |  | 2
Check M&E team qualifications |  |  |  | 2
Join new staff to employee GCG forum |  |  |  | 2
Management review of teams and recruit accordingly |  |  |  | 2
Place all employees onto payroll |  |  |  | 2
Confirm any changes ot pay dates |  |  |  | 2
TRAINING AND DEVELOPMENT
Agree framework for Customer Service |  |  |  | 10
Devise plan to implement with internal stakeholders |  |  |  | 5
Create targets for achievement and recognition models |  |  |  | 16
Create individual job descriptions and training matrix. |  |  |  | 2
Prepare Induction training for staff. |  |  |  | 2
Carry out Induction training |  |  |  | 2
Carry out training review as part of site visits. Identify current standards and areas that require addressing. |  |  |  | 2
Prepare long term Learning Development plan based on training matrix  and gap analysis. |  |  |  | 2
Commence training by service line in accordance with L&D plan |  |  |  | 2
Update employee training record / matrix. |  |  |  | 2
Update and complete Employee Personnel files. |  |  |  | 2
Establish learning and development plans for all staff across all service lines |  |  |  | 2
Training staff on CRM |  |  |  | 5
Contract trainig for ACM and Customer Success |  |  |  | 5
CRM for M&E |  |  |  | 20
CRM for all other service lines |  |  |  | 20
Implement customer service training within GCG services |  |  |  | 85
Review customer service training |  |  |  | 85
Deliver staff workshop |  |  |  | 5
HEALTH, SAFETY AND ENVIRONMENT
Contact and brief Managers re installation of all H&S processes. |  |  |  | 5
Arrange meeting for GCG team |  |  |  | 5
Investigate and document site specific emergency and fire procedures |  |  |  | 46
Confirm who will be providing on site first aid assistance. |  |  |  | 5
Complete site specific risk assessments, method statements and COSHH. |  |  |  | 20
Communicate to all employees the GCG H&S Policy. |  |  |  | 10
Communicate to all employees the GCG environmental Policy |  |  |  | 5
Ensure all equipment is PAT tested and record kept. |  |  |  | 5
Review asbestos register |  |  |  | 5
Review accident statistics for all service lines past 3 years |  |  |  | 2
Implement GCG H&S procedures and reporting (near miss, incident reporting etc.). |  |  |  | 10
Order H&S specific kits (Spill Kits, First Aid kits etc.). |  |  |  | 5
Establish new joint tool box talks program for all service lines |  |  |  | 5
Implement ongoing refresher H&S training, toolbox talks etc. |  |  |  | 89
Create and maintain [NAME] Manual |  |  |  | 89
EQUIPMENT AND VEHICLES
Identify current fleet and analyse effectiveness |  |  |  | 5
Order new electric/ low emmisons vans |  |  |  | 5
Ensure all service / maintenance agreements are in place for vehicles. |  |  |  | 5
Review current equipment across all service lines |  |  |  | 5
Place order for any equipment requirements. Confirm lead times. |  |  |  | 5
Ensure all service agreements are in place for equipment. |  |  |  | 5
Set up consumables/materials purchasing account and process. |  |  |  | 5
Order consumables/materials for start of contract. |  |  |  | 5
FINANCE
Arrange contact between GCG and client accounts staff to discuss invoice format. |  |  |  | 5
Establish process for adhoc works |  |  |  | 5
Establish process for M&E work over £750 |  |  |  | 5
Setup monthly invoice schedule |  |  |  | 5
INFORMATION TECHNOLOGY
Contract specific dashboard creation |  |  |  | 20
Order Mobile Phones |  |  |  | 5
Upload site records into CRM with site maps |  |  |  | 5
Upload skills matrix |  |  |  | 5
Upload assets |  |  |  | 5
Implement Log In/Out system for staff. |  |  |  | 5
JOINT OPERATIONAL TASKS
Create a matrix of minimum number of hrs per site per day. |  |  |  | 2
Carry out site survey/audit of sites |  |  |  | 2
Ensure all insurance requirements are complete. |  |  |  | 2
Order uniforms and PPE |  |  |  | 2
Upon delivery, check completion of uniform / PPE order against delivery and note any shortages. |  |  |  | 5
Issue uniforms and PPE with staff signing for receipt. |  |  |  | 5
Identify specification changes |  |  |  | 10
Review all ID cards and access |  |  |  | 5
Train all staff on new KPI and abatement regime |  |  |  | 2
Initiate new employee of the month programs |  |  |  | 2
Develop new fault/complaints reporting system |  |  |  | 2
M&E OPERATIONAL TASKS
Compile site asset condition survey |  |  |  | 40
Update asset register |  |  |  | 5
Tag all assets |  |  |  | 5
Undertake full review of asset condition and lifespan |  |  |  | 70
Review history of breakdowns/callouts and asset liabilities |  |  |  | 10
Assess subcontracted work |  |  |  | 5
Assess current subcontractor capabilities and qualifications |  |  |  | 5
Review current subcontracted activities and develop a plan to move to GCG delivery |  |  |  | 10
Determine most efficient PPM regime |  |  |  | 5
Develop an asset removal program |  |  |  | 5
GROUNDS MAINTENANCE OPERATIONAL TASKS
Issue routes on smart phones |  |  |  | 5
Develop annual schedule |  |  |  | 5
Review current machinery |  |  |  | 5
Source 2 x depots |  |  |  | 5
Arrange demonstration of new machinery |  |  |  | 5
WASTE MANAGEMENT OPERATIONAL TASKS
Complete annual waste transfer notes to cover all services and provide to client to be signed prior to service start date |  |  |  | 5
Review container stock database against container requirements |  |  |  | 5
Place container orders where required |  |  |  | 5
Review licenses |  |  |  | 5
HELPDESK
Review current systems and processes |  |  |  | 5
Change and review contact details, email address, phone numbers |  |  |  | 5
Review employee levels and working patterns |  |  |  | 5
Assess current IT condition, novate or purchase new IT |  |  |  | 5
Test  dummy helpdesk scenarios |  |  |  | 5
Prepare new scripts for call handling procedures |  |  |  | 5
Test reporting |  |  |  | 5
Helpdesk demonstration to client and key supply chain partners |  |  |  | 5