Spreadsheet: 00d70750-4a16-4861-9e9a-2e4571080588
Sheet: Sheet1

CCR Calendar | Unnamed: 1 | Unnamed: 2 | Unnamed: 3 | Unnamed: 4
PROCESSES | EMPLOYEE | WHEN | MONTH STARTED | COMMENTS
Surveillance Activities
Reportable List | Staff | updated annually
Data Dictionary | Staff | updated annually
Standards Revisions
Determine required data elements | Staff | as needed
Publish requirements | Staff | as needed
Monitor compliance | Staff | as needed
Convert registry data | Staff | as needed
Casefinding
Casefinding source reports | Staff | quarterly
Generate | Staff | quarterly
Review/monitor | PD/PM | quarterly
Data Management/Case reporting
Pathology reports | Staff | ongoing
Paper (review, followback, abstract) | Staff | ongoing
Electronic | Staff | ongoing
Review/Monitor | Staff | ongoing
Physician reporting | Staff | ongoing
Paper (review, followback, abstract) | Staff | ongoing
Electronic | Staff | ongoing
Monitoring | PD/PM | quarterly
Health Care Facilities | Staff | ongoing
Paper | Staff | ongoing
Electronic | Staff | ongoing
Monitoring | Staff | ongoing
Follow-up, correction, deletions | Staff | ongoing
Data submission reports | Staff | ongoing
Generate | Staff | monthly
Review/monitor | PD/PM | monthly
Delinquent reporting management reports | Staff | monthly
Generate | Staff | monthly
Review/monitor | PD/PM | monthly
Plan to assist delinquent reporting sources | PD/PM | ongoing
Develop/Revise | PD/PM | annually
Implement | Staff | monthly
Process interstate records | Staff | annually
Receive resident cases | Staff | annually
Transmit non-resident cases | Staff | annually
Record consolidation | Staff | ongoing
Patient linkage | Staff | ongoing
Tumor linkage | Staff | ongoing
Follow back to reporters as needed | Staff | ongoing
Geocoding | Geo-Staff or Co. | ongoing
Death Clearance | Staff | ongoing
Linkage | TBD* | annually ?
Follow Back | TBD* | ongoing
Linkages with external files | TBD* | as needed
Rapid reporting management | TBD* | as needed
Feasibility/IRB approval | TBD* | as needed
Budget | TBD* | as needed
Software needs | TBD* | as needed
Procedures | TBD* | as needed
Data Quality |  | annually
Data quality audit plan | PD/PM | annually
Develop/Revise | PD/PM | annually
Implement | Staff | monthly
Monitor | PD/PM | monthly
Automated edits | Staff | ongoing
Visual review/editing | Staff | ongoing
Data accuracy and completeness | Staff | ongoing
Compliance with new standards | Staff | ongoing
Data appears in the correct fields | Staff | ongoing
Duplicate record check | PD/PM | quarterly
Data accuracy report to reporters |  | as required |  | Reports results of any QC activity and may include comparison reports
Generate/distribute | Staff | TBD
Review/monitor | PD/PM | quarterly
Special edit reports | Staff | quarterly
Communications Activities
Reporting sources
Correspond with reporting facilities | TBD* | as needed
Update reporting facility list | TBD* | as needed
Reporting facility manual
Develop/Revise | PD/PM | annually
Distribute | Staff | annually
Training
Review reports to determine needs | PD/PM | quarterly
Develop/Revise | TBD* | quarterly
Conduct training sessions | TBD* | TBD
New reporting requirements | TBD*
Changes/additions in standards | TBD*
Funding sources
Grant proposals | PD/PM | as needed
Grant activity reports | PD/PM
Regulatory bodies
Legislation/rules | PD/PM
Develop/Revise | PD/PM | as needed
Monitor | PD/PM | annually
Interjurisdictional
Interstate data exchange agreements | PD/PM | annually
Advisory committee | PD/PM | TBD
Professional organizations/groups | TDB* | as needed
Public | TDB* | as needed
Media | PD/EPI | as needed
Data Use Activities
Reports
Prepare reports | PD/PM | annually
Prepare articles | PD/PM | as needed
Prepare newsletters | TBD* | TBD
Annual Report | PD/EPI | annually
National Data submission
Extracting data files | Staff | annually
Final edits | Staff | annually
Revising/correcting edits | Staff | annually
Submission of data | Staff | annually
Studies
Cluster evaluation | PD/EPI | as needed
Screening/intervention programs | PD/EPI | as needed
Data Requests | PD/EPI | as needed
General | PD/EPI | as needed
Special Studies | PD/EPI | as needed
IRB Processes | PD/EPI | as needed
Communication with researchers | PD/EPI | as needed
Technology Management Activities
Hardware/software requirements | IT Staff | as needed
Review hardware/software capabilities | IT Staff | annually
Correspond with IS/vendor | IT Staff | as needed
System maintenance/programming | IT Staff | as needed
Web site updates | IT Staff | as needed
Processing data submissions from facilities | TBD* | as required
New submissions | TBD* | as required
Followup | Staff | as needed
Corrections | Staff | as needed
Deletions | Staff | as needed
Backup/security | PD/PM | ongoing
Administrative/Management Activities
Financial/Budgeting/Accounting | PD/PM | as needed
Contract management | PD/PM | as needed
Resource allocation | PD/PM | as needed
Policy/procedure manuals | PD/PM | annually
Privacy policy
Write privacy policy | PD/PM | as needed
Conduct staff training | PD/PM | annually
Maintain signed agreements for staff | PD/PM | annually
Management reports | PD/PM | monthly
Review workload status | PD/PM | quarterly | TBD
Student/intern supervision | TBD* | as needed
Staff supervision
Assign job duties | PD/PM | as needed
Develop/Revise job descriptions | PD/PM | as needed
Conduct regular staff meetings | PD/PM | as needed
Review/monitor monthly productivity reports | PD/PM | monthly
Conduct annual staff performance evaluations | PD/PM | annually
Interview/recommend hire potential employees | PD/PM | as needed
Maintain staff contact list with emergency contact numbers | PD/PM | ongoing
Clerical responsibilities | Staff | ongoing
Update physician contacts for DC | Staff | ongoing
PD/PM = Program Director or Program Manager
PD/EPI = Program Director or Epidemiologist
Staff = Central Cancer Registry Staff
TBD = To Be Determined
TBD* = Processes could be managed by PD/PM/EPI/Staff based on registry size and needs
Date Revised 12/8/2005