Spreadsheet: 699523d1602645608-if-vlookup-and-concatenate-issues-with-formulas-working-together-2020-som-risk-register-template-v2
Sheet: Sheet1

 | Event Risk Register and Risk Control Plan
 | Event Name: |  |  |  | Event Location:
 | Event Date: |  |  |  | Expected Attendance:
 | Event Times: |  |  |  | Date Register Completed:
 | RISK ASSESSMENT
 |  |  |  |  | RISK ASSESSMENT  (risk level BEFORE your risk controls are in place) |  |  |  |  |  | RESIDUAL RISK ASSESSMENT (risk level AFTER your risk controls are in place)
 | Source | Hazard / Aspect | Un-wanted Event  (what could go wrong?) | Does this risk apply to your event?   Choose  Yes or No | Consequence | Likelihood | Risk Level | Rank | RISK CONTROLS  (delete or add to this example list) | RESPONSIBILITY (Person/s responsible for managing control) | Consequence | Likelihood | Risk Level | Rank | Risk Tolerance Yes or No or ALARP
Applicable | Administration | Excessive Noise | • Noise levels of event exceeds • Complaints from surrounds business/people received [NAME] to patrons ears • Event closed down |  | 1 - severe | C - possible |  |  | • Obtain and comply with necessary permits, approvals and licenses issued by Council and other government agencies • Noise Management Plan • Use of sound barriers and other noise controls including site layout and event timings/duration • Communication with residents e.g. letter drop
Yes | Administration | Ingress/Egress Congestion | • Inadequately organised crowd dispersal methods following event egress  [NAME] and antisocial behaviour [NAME] in accessing event |  |  | N/A |  |  | • Ensure maximum capacity is known and communicated • Crowd Management Plan • Traffic Management Plan • Public Transport available and designated Taxi and Uber Rank • Crowd Control to monitor gate for crowd congestion • Crowd Control to be positioned and monitor external perimeter fencing • Signage directing patrons to entry points
No | Administration | Security Staff and Crowd Controllers | • Insufficient Security Personnel/Crowd Control • Crowd Controllers not licensed |  |  |  |  |  | • Crowd Controllers are licensed and are provided by a licensed crowd control agent as required under the provisions of the Security and Related Activities (Control) Act 1996. • Pre -event briefings leading up to event • Police and relevant [NAME] consulted for correct security/crowd ratio • Contingency Plan for no show
 | Administration | Children /Missing Person | • Lost child /Child Abduction • Unable to locate participants or patron |  |  |  |  |  | • Site perimeter fence and barricading • Event staff/volunteers/parents supervise children's activities • Lost child/person procedure • Crowd Control provider on site  • High quality security company engaged and briefed in event missing persons • Designated information stand/desk and designated patron/participant meeting points sign posted and communicated
Consequence | Administration | Cash Handling | • Theft or loss of money • Armed hold up |  |  |  |  |  | • Cash handling and security policies and procedures • Safe and discreet storage of cash
1 - severe | Administration | Emergency Exits/Evacuation | • Inadequate number of exits  • Exits blocked • Emergency vehicles and personnel unable to access site •  Patrons unaware of where exits are located |  |  |  |  |  | • Site plan includes exits and emergency assembly area  • Emergency Management Plan • Sufficient emergency exits/emergency assembly area • Regular site inspections prior to and during event • Staff briefed on requirement to keep exits clear from items and debris • All staff and volunteers briefed on items of risk to monitor • Relevant Emergency Services Providers notified of event and location of emergency access points and assembly area
2 - significant | Administration | Lack of Approvals | • Appropriate approvals not obtained • Event closed down |  |  |  |  |  | • Early contact with relevant Local Government Authority and approval application to ensure adequate time frames • Risk Assessment and Risk Management Plan  • All licences, approvals, contracts and certifications have been obtained prior to event
3 - moderate | Administration | Insufficient number of volunteers/staff | • Inadequate supervision of activities  • Event activities closed down • Event delayed |  |  |  |  |  | • Event staff resourcing adequate • Event Staff / Volunteers identified, confirmed and briefed before event begins • Utilise reliable sources of personnel • Utilise only staff in critical roles
4 - minor | Administration | Contractor / Suppliers / Vendors | • Inadequate or no permits, approvals and licenses • Non-compliance with permits, approvals and licenses • Failure to adequately manage and induct |  |  |  |  |  | • All contractors/suppliers and vendors are inducted onto site on arrival • Insurance requirements obtained as per CoS Public Events Planning Guide • Information provided to contractor on requirements of the event • Require Working With Children Check, Police Clearance, adequate insurance policies and relevant permits • Use reputable providers with experience
5 - insignificant | Administration | Complaints | • Complaints made to event and local council • Reputational damage to event organisers/sponsor • Event closed down |  |  |  |  |  | • Complaint Handling Procedures • Prior notification to nearby residents e.g. letter drops, advertising.  • PR strategy to engage local residents in event through exclusive offers
N/A | Administration | Event delay | • Delay in event proceedings • Disgruntled patrons •  Anti-social behaviour |  |  |  |  |  | • Experienced personnel involved in planning of event • Planned activities are flexible to allow for adjustment [NAME] and event timing actively monitored by event staff • Only professional personnel and organisations are contracted to supply equipment and services • Performers and acts are given sufficient time to arrive at event, allowing for extensive delays if travelling long distances on the same day of event
 | Administration | Event cancelled or interrupted | • Failure to carry out event or activities  • Inadequate communication about cancellation,  • Negative PR • Complaints |  |  |  |  |  | • Experienced personnel involved in planning of event • Careful planning of the event is undertaken at all levels to minimise the risk of event cancellation • Only professional personnel and organisations are contracted to supply equipment and services • Performers and acts are given sufficient time to arrive at event, allowing for extensive delays if travelling long distances on the same day of event • Professional documented contracts are in place for all performers, contractors and personnel and checks are made via research and reference, in addition to regular one-on-one verbal communication • All permits, licences, approvals, contracts and certifications have been obtained prior to event • Event Manager conforms with all requests from authorities associated with the running of the event
Likelihood | Administration | Insurance | • Event not covered by insurance  • Event does not have adequate insurance coverage • Suppliers/Contractors do not have adequate insurance coverage |  |  |  |  |  | • Appropriate insurances and WorkCover held by event, venue and contractors/suppliers • Prior to engagement ensure contractors/suppliers hold appropriate insurances as per CoS Public Events Planning Guide • Adherence to policies and procedures by all staff & volunteers • All permits, licences, approvals, contracts and certifications have been obtained prior to event
A- almost certain | Amusement | Animal Handling / Display | • Animal bite or attack • Uncontrolled animal causing injury to handler or patrons • Patrons contract illness from animals |  |  |  |  |  | • Hand washing available or hand sanitation dispenser  • Reputable provider with animals in good health [NAME] stating requirements for children must be accompanied by parent or guardian • Roped / Barricaded / Fenced designated showing areas [NAME] advising patrons not to enter show / parade area • Competent and experienced animal handlers only • First aid officer onsite
B - likely | Amusement | Amusement Rides | • Patrons injured (falls, hit by moving objects, pinch from parts) • Injury to maintenance person during repair or construction of ride • Amusement ride failure/out of action • Ride/Activity not adequately supervised |  |  |  |  |  | • Obtain and comply with necessary permits, approvals and licenses, legislation, standards and guidelines issued by Council and other government agencies • Amusement structure meets Australian Standard  • Inflatables not in during periods of strong wind/heavy rain  • inflatables have back up power source • First aid officer on site  • Safety fencing//barriers • Operator holds current competency to operate equipment and is instructed on Safe Operating and Emergency Procedures • Use only professional and reputable amusement ride operators • Emergency Management Plan
C - possible | Amusement | Motor Sports or Driving Display/Aircraft | • Vehicle crashes into barriers/fencing/structure/crowd  • Aircraft crash into ground/water/buildings/crowd |  |  |  |  |  | • Separation of crowd/spectators to ensure protected from vehicles and debris • Event to engage professional organisation e.g. Confederation of Australian Motor Sports (CAMS) as appropriate authority if driving displays or motorsports are conducted • Obtain and comply with necessary permits, approvals and licenses, legislation, standards and guidelines issued by Council and other government agencies • Crowd Management Plan  • Emergency Management Plan
D - unlikely | Amusement | Contractor / Suppliers / Vendors | • No show/late/cancellation • Inadequate or no clearances, permits, approvals and licences • Unable to source contractor/supplier/vendor |  |  |  |  |  | • Extensive communications plan developed to ensure all personnel associated with staging the event are contactable  • Use of reputable contractors & suppliers • Contractor arrangements finalised prior to the Event commencing • Contractor documentation- confirmations, contact details available, schedule and information  • Information provided to contractor on requirements of the event • Require Working With Children Check, police clearance, professional insurances and relevant permits, approvals and licenses issued by Council and other government agencies
E - rare | Asset | Turf and grass | • Damage to turf and grounds due to vehicle movement, installation of structures,  • Reticulation activates during event causing damage to property and spraying patrons • Poles erected into ground damage reticulation/below ground services |  |  |  |  |  | • Use field protection/turf matting to protect ground • Ensure matting and turf covers are removed as soon as possible after event to minimise turf yellowing or browning • Minimise vehicle and heavy machinery/mobile equipment use around event site • Ensure reticulation turned off prior to event • Access to reticulation or responsible person from venue/grounds available to deactivate reticulation
N/A | Asset | Equipment & resources | • Damage to venue/equipment within venue [NAME] to surrounding area |  |  |  |  |  | • Pre-start checks to include condition of equipment • Incident/hazard reporting for broken or damaged equipment/resources • Crowd Control personnel to monitor equipment and alert supervisor to any damage [NAME] and fencing installed to identify and restrict patron entry to areas where unsecured equipment/plant may be kept
 | Event Site | Slip and Trip Hazards | • Injury to patron from uneven ground, slippery and wet surfaces, objects, curbs, ledges. |  |  |  |  |  | • Thorough assessment of site is undertaken prior to event and ditches / uneven ground is filled in to minimise risk of tripping • Sufficient flood lighting is provided car park, vehicle drop off point, walkways and around facility • Event Manager, Site Manager and Safety Officer to ensure trip hazards are identified and action taken to rectify problem  • Pathways and thoroughfares kept free of trip hazards • Cable trays and rubber matting covers will be utilised to cover cable runs
Risk Level | Event Site | Sharps/needles/Syringes/Glass | • Injury or disease transmission via needle or sharp [NAME] left on site after event • Sharps found on site on arrive |  |  |  |  |  | • Sharps container and tongs onsite for disposal • Site inspections and incident reporting system to notify of sharps hazards • Participants are encouraged to wear enclosed shoes • Regular event site inspections and hazard reporting • Security/Crowd Controller/Cleaners will be briefed to be alert to sharps and broken glass
Very High | Event Site | [NAME] | • Drowning or submersion • Submerged objects in water |  |  |  |  |  | • Installation of approved barrier that complies to Australian Standards • Signage installed and lifesaving devices available • Event program supervisors qualified for water activities with knowledge of site and possible hazards • Supervised water activities will be conducted in appropriate and safe areas • Safety officer and first aid officer onsite through event
High | Event Site | Falling objects - tree limbs or fruit | •  Injury to patron by a falling object [NAME] to asset from falling item |  |  |  |  |  | • Ensure grounds/venue is maintained and tree pruning conducted • Event held in a safe environment free of dead or hazardous vegetation • Contingency plan for windy weather conditions • Inspections of the site and constant monitoring during site build
Medium | Event Site | Electrocution | • Overhead power lines - electrocution injuries to staff or participants if machinery or amusement ride contacts overhead power lines • Exposed electrical cables |  |  |  |  |  | • Obtain and comply with necessary permits, approvals and licenses, legislation, standards and guidelines issued by Council and other government agencies • Site Plan includes location of power source • Install appropriate signage advising of electrical hazard e.g. overhead power lines  • Safe location of amusement rides away from overhead electrical sources • Event Site inspections to include electrical hazards • Cranes, elevated work platforms and lifting equipment Safe Work Method Statements to include overhead power line check • WA Licenced electrician used for all electrical work at event site • WA Licenced Electrician available on site during event for maintenance and addressing hazards • All generators have inbuilt red safety devices. • All temporary switch boards are protected by approved safety switches
Low | Event Site | Toilets | • Inadequate toilet facilities • Insufficient number of toilets provided • Non compliance with Council requirements |  |  |  |  |  | • Adequate number of toilets provided and maintained as per CoS Events Planning Guide • Engagement of reputable and professional provider • Ensure disabled toilets available and accessible • Maintenance staff available during event to ensure toilets kept operational and in a clean state • Any toilet issues must be immediately relayed to cleaners on site and site manager • Toilet hook up conducted by qualified plumber
 | Event Site | Litter Control | • Inefficient cleaning and removal of litter • Insufficient number of bins around venue • Site left unclean after event |  |  |  |  |  | • Waste Management Plan • Adequate bins around event site in appropriate and suitable areas • Reputable waste management contractor • Regular consultation with local waste management business and City of Swan prior to the event • Event Staff cleaners are provided during the event and post event • Bar and Food area to be maintained and monitored
Rank | Event Site | Emergency/Ambulance Access | • Inadequate location, design and number of emergency vehicle/ambulance access points  • Delayed attendance of emergency services |  |  |  |  |  | • Emergency Management Plan  • Site Plan includes location of exits and assembly area • Sufficient emergency exits and emergency assembly area • Site inspections and hazard reporting to ensure that emergency access stays clear of objects during the event • Staff briefed in keeping emergency access gates and areas clear of obstruction
25 | Event Site | Evacuation | • Failure to evacuate all persons during an emergency |  |  |  |  |  | • Obtain and comply with necessary permits, approvals and licenses, legislation, standards and guidelines issued by Council and other government agencies • Emergency Management Plan • Site inspections and hazard reporting to ensure that emergency access stays clear of objects during the event • Staff briefed in keeping emergency access gates and areas clear of obstruction
24 | Event Site | Access to facilities for disabled persons | • Facilities unsuitable or insufficient for disabled access • Injury or restricted evacuation • Patrons unable to participate in event |  |  |  |  |  | • Obtain and comply with necessary permits, approvals and licenses, legislation, standards and guidelines issued by Council and other government agencies • Venue/event site is checked and suitable for disabled access • Emergency Management Plan • All ground surface across the venue for patrons to view the show is suitable for wheelchair use • Disabled access toilets on site  • Relevant signage advising of disabled amenities
23 | Hazardous Material | Pyrotechnics / Fireworks | • Fire • Complaints from surrounding residents • Injury to spectators (sparks, noise) • Site damaged (grass burnt, buildings damaged) • Weather conditions cause cancellation or delay |  |  |  |  |  | • Obtain and comply with necessary permits, approvals and licenses, legislation, standards and guidelines issued by Council and other government agencies • Insurance obtained as per CoS Public Events Planning Guide • Site Plan includes location fire extinguisher and fire [NAME] reels • Use of competent, qualified and licenced fireworks contractor • Letter drop to nearby residents • No fireworks used during Total Fire Ban • Department Fire and Emergency Services notified of display and on call to respond to any fire situations [NAME] monitored on the day so that site can be adjusted to compensate
22 | Hazardous Material | Storage of Hazardous/Dangerous Goods | • Hazardous material not being maintained in correct manner [NAME] of hazardous material or accident/incident involving hazardous material |  |  |  |  |  | • Maintain a Hazardous Material register with all materials listed • Inform first aid officer of the listed recommendations for first aid treatment associated with these materials • Ensure all personnel handling these materials are fully trained on the handling of these products [NAME] bottles and oil cookers to be undertaken prior to event [NAME] of location of Gas and Sewerage pipes within vicinity of venue if construction, excavation or building works • Emergency contact details available
21 | Hazardous Material | Fire | • Fire within event site |  |  |  |  |  | • Emergency Management/Evacuation Plan • Comply with necessary permits, approvals and licenses, legislation, standards and guidelines issued by Council and other government agencies • Site Plan includes location fire extinguisher and fire [NAME] reels • Fire extinguishers on site in compliance with Australian Standards • Identification of ignition sources e.g. open flames from cooking, fire performers cigarettes and control of hazards • Event Manager to conduct site inspection prior to event to ensure removal of any items that may cause fire • Security Personnel aware of fire extinguisher locations and briefed in the use of extinguishers • All structures to be inspected by site safety officer to ensure they comply with fire safety requirements • Department Fire and Emergency Services to be contacted and made aware of the event • Clear and unobstructed Emergency vehicle access to all main areas of site
20 | Human Behaviour | Forklift/Elevated Work Platform | • Accident involving forklift/EVP • Damage to asset by incorrect use of equipment |  |  |  |  |  | • Operator trained and holds current certifications and licences • Implementation of speed limits and stop signs on event site • Safe Work Method Statement for forklift tasks [NAME] of work area to ensure its safe and clear from obstructions and hazards • Horn is sounded when necessary to alert personnel of forklift in use • Forks are used in correct manner • Forklift not to be parked in emergency exits, on slops or near fire appliances [NAME] not to be left in un-manned forklift
19 | Human Behaviour | Rigging, [NAME], Cranes | • Accident involving rigging, lifting, crane equipment [NAME] to asset by rigging, lifting, crane equipment |  |  |  |  |  | • Safe Work Method Statement for all lifting and rigging tasks • All riggers and crane operators are trained, competent and hold required licences [NAME] and crane operating procedures in place • First aid officer on site during load in/ load out lifting operations
18 | Human Behaviour | Crush Injury | • Access around event site constrained • Patron crushed by an object/person |  |  |  |  |  | • Crowd Controllers to monitor crowd movement and density • First aid officer and ambulance teams on standby • Utilise ticketing (including free events)  • Safety barriers installed in accordance with requirements
17 | Human Behaviour | Crowd Congestion | • Exceedance of approved and safe patron numbers, overcrowding • Injury to patrons • Unable to safety exit event if required |  |  |  |  |  | • Maximum capacity known and communicated • Crowd Management Plan • Security/Crowd Controllers to  monitor crowd numbers • Restrictions on number of people from entering the site/area
16 | Human Behaviour | Drug Affected Patron | • Patrons affected by drugs • Anti social behaviour • Injury to other patrons |  |  |  |  |  | • Crowd Controllers to monitor externally and internally • Crowd Controllers to move through the crowd and observe • Police in attendance • Refused entry process documented and cascaded
15 | Human Behaviour | Alcohol Affected Patron | • Patrons affected by alcohol • Anti social behaviour • Injury to other patrons |  |  |  |  |  | • Obtain and comply with necessary permits, approvals and licenses, legislation, standards and guidelines issued by Council and other government agencies • Portable drinking water available and accessible • Crowd Controller ratio provided as per CoS Public Events Planning Guide • Crowd Controllers and Police to deny access to affected patrons • Personnel will be briefed on Responsible service protocols • Crowd Controllers to detect patrons who may be deemed drunk under the relevant Act • Patrons deemed to be drunk to be monitored for behaviour changes
14 | Human Behaviour | Sexual Misconduct | • Persons engaging in a sexually misconducting manner |  |  |  |  |  | • Security in place to act as a deterrent to any persons presenting in a misconducting manner • Staff, Volunteers & Suppliers require police clearance & Working With Children Check • Staff briefed during induction about vigilance and reporting inappropriate behaviour • Regular checks by Security and Site Manager of any isolated back areas and toilets [NAME] monitoring of patron behaviour
13 | Human Behaviour | [NAME] | • Trespassing, antisocial behaviour, noise, disruption, crime •  Complaints from surrounding business/landowners •  Damage to assets |  |  |  |  |  | • Crowd Management Plan • Traffic Management Plan • Crowd Controllers monitoring/patrolling event boundary as required • Event/venue contact details available for residents to contact with concerns
12 | Human Behaviour | Aggressive Behaviour | [NAME], violent, threatening or unsociable behaviour • Person or persons within venue armed or acting in dangerous manner |  |  |  |  |  | • Crowd Controllers on  site  [NAME] and violent patrons removed from site • Crowd Management Plan • Crowd Controllers trained and aware of procedures for dealing with armed and dangerous intruders • Crowd Controllers to monitor patrons at entry access gates  • Police presence at venue
11 | Human Behaviour | Moshing , Stage Diving and/or Crowd Surfing | • Patrons acting in dangerous manner within crowd • Injury to patrons |  |  |  |  |  | • Relevant Crowd Control presence around stage • Safety barriers installed in accordance with the requirements, to minimise crowd access to stage  • Patrons advised crowd surfing is not permitted
10 | Human Behaviour | Bomb Threat/Attack | • Threat of bomb attack within or near venue |  |  |  |  |  | • Event condensed within venue fenced boundaries • Approved temporary fencing installed to prevent access to unrestricted areas.  • Management to monitor and inspect areas prior to event • Venue locked down during event day to allow access only to those with relevant passes or accreditation. • Prior to gates opening, security personnel to conduct thorough search of venue • Security Personnel trained and briefed on what to look out for [NAME] items or persons are reported to supervisor • Bomb Threat checklist to be near all areas with telephone lines within the venue • Police, Fire and Rescue and Ambulance teams on standby  • Evacuation Plan
9 | Human Behaviour | Fence Jumping/Trespassing | • Non-ticket holders entering event causing disruption, violence and smuggling contraband • Loss of revenue due to persons not paying to access |  |  |  |  |  | • Adequate fencing around external perimeter, supplied and installed by accredited company and personnel • Crowd Control patrolling and monitoring fencing perimeters internally and externally • Crowd Control presence to be increased around perimeter immediately prior to gates open until commencement of event
8 | Medical | Working/Performing at Heights | • Fall from height causing injury to person or person/s below |  |  |  |  |  | • All staff and contractors working at heights and operating equipment to access work at heights must hold current certificate/ certifications/licences • Safe Work Method Statement for all activities with risk of falling • First aid officer on site
7 | Medical | Weather | • Patrons affected from sunburn, heatstroke |  |  |  |  |  | • Sun cream available at event • Adequate shade available and marques and tents positioned to consider path of sun • Communication to event patrons and staff via pre-event bulletins, website, social media to remember to bring sun protection • Staff/volunteers given regular breaks • Adequate drinking water available • First aid officer on site
6 | Medical | Medical Emergency | • Patrons requiring medical emergency medical attention • Lack of available first aid officers • First Aid post not adequately sign posted/easy to locate |  |  |  |  |  | • First aid officer on site  • Emergency vehicle access maintained, pre, during and post event • Crowd Controllers are mobile and briefed to be alter to medical situations • Department Fire and Emergency Services and Ambulance teams on standby in close proximity
5 | Medical | Manual Handling | • Incorrect manual handling procedures are used • Injury from incorrect manual handing procedure |  |  |  |  |  | • Industry experienced staff/volunteers • All staff/volunteers are inducted and trained into correct lifting procedures • First aid officer on site • Trolleys / trucks / forklifts available for the movement of heavy items
4 | Medical | Fatigue Management | • Staff/Volunteer suffers from fatigue |  |  |  |  |  | • Responsibilities delegated across staff/volunteers to avoid exhausting personnel • Staff/volunteers briefed on fatigue management policies • Time management plans are made for any staff that may incur long working hours • Allocated break periods in compliance with WorkSafe and Occupational Health & Safety Standards
3 | Other | Cooking - Food Vendors/Kitchens | • Contaminated foods consumed by patrons, staff or performers [NAME] reaction • Unsafe food practices |  |  |  |  |  | • Food vendors/catering are to display Certificate of Registration • Food Handlers completed I'm Alert Online Food Safety program • Appropriate food handling practices in place • Obtain and comply with necessary permits, approvals and licenses issued by Council and other government agencies • Hand washing stations available • Food is to be stored, prepared and served in accordance with Health Regulations  • Event Manager, Site Manager and Local Agent to ensure relevant approvals from Council are received prior to setup
2 | Technical | [NAME] | • Building/structure that has been erected for  event collapses • Structure does not meet Australian Standards • Structure blows away and collides with building/patrons |  |  |  |  |  | • Temporary structure meets Australian Standard  • Temporary structures/buildings constructed by a reputable organisation • Additional weights employed if strong winds forecast • Obtain and comply with necessary permits, approvals and licenses issued by Council and other government agencies
1 | Technical | Site Lighting | • Inadequate lighting and night visibility • No emergency lighting including exit sign lighting |  |  |  |  |  | • Obtain and comply with necessary permits, approvals and licenses issued by Council and other government agencies • Site Plan includes location of power source • Sufficient lighting towers or portable lights • Marquees fitted with lights and power source • Engage a licensed electrician • Alternative power supplies (additional generator)
 | Technical | Electrical Failure | • Electrical failure or loss of power to event   • Visibility around event site impacted • Sound, communications systems, refrigeration, artist performance impacted |  |  |  |  |  | • Site Plan includes location of power source • Mains power is utilised to supply power requirements for site rooms • Sufficient generators on site to supply further power requirements  • Generators will be available in case of power failure • Portable, self generated light towers available if required • Qualified electrician available as needed • Onsite technicians to provide backup support and maintenance in case of power failure • Licensed electrician to certify that permanent and temporary electrical installations comply with regulations • Generators and mains power to be out of reach of unauthorised personnel to minimise chance of accident or vandalism • Regular checks of meter readings
Risk Tolerance | Technical | Communication Systems | • Failure of communication systems - radios, mobile phone system • Unable to warn people if evacuation is required • Artist performance impacted |  |  |  |  |  | • Back up communication system • Technicians available on site during event • Ensure radios fully charged before event and spare batteries available
Yes | Traffic and Transport | Traffic Management | • Inadequate amount of parking causing vehicle congestion and overflow parking impacting on local area/residents • Vehicle/vehicle collisions, pedestrian/vehicle collisions • Traffic from event impacting on local road network causing congestion and risk of vehicle collision |  |  |  |  |  | • Obtain and comply with necessary permits, approvals and licenses issued by Council and other government agencies • Traffic Management Plan approved by Council (if required)  • Traffic Management Plan to include management of designated parking areas • Car parking attendants and Traffic Controllers • Ensure disabled parking available • Traffic Controllers engaged  • Road Closures and/or modified speed limits • Crowd Controllers patrolling area as required
No | Traffic and Transport | Road Closures | • Impact to road users and local road network |  |  |  |  |  | • Obtain and comply with necessary permits, approvals and licenses issued by Council and other government agencies • Traffic Management Plan approved by Council (if required)  • Minimise road closures based on risk and event timings whilst ensuring safety of patrons/pedestrians
ALARP | Utilities and Services | Food and Beverage | • Insufficient food and drink outlets for patrons [NAME] out off food or drink • Consumption of alcohol without permits |  |  |  |  |  | • Event Manager, Site Manager and / or Local Agent to liaise with food contractor during the contractual period to ensure sufficient outlets will be capable of supplying the demand • Portable drinking water available and accessible • Approval for the selling and consumption of alcohol obtained • Experienced staff employed to manage the bar service area • Backup option in place in the case of food or alcohol supply running low, suppliers on standby • Site manager to ensure all power and water requirements are provided to the catering and concessions contractor • Liaise with contractor to ensure Insurance requirements obtained as per CoS Public Events Planning Guide • Alternative supplier on call if required. [NAME] monitoring of waiting cues and stock levels
 | Utilities and Services | Plumbing Services | • Plumbing failure or sewage not removed causing overflow or spill |  |  |  |  |  | • Site plan includes water location • Reputable portable toilet supplier and qualified and licenced plumber on site during event • Regular site inspections to identify and report site plumbing issues • If toilet cannot be repaired, ‘Out of Order’ notice to be placed on toilet
 | Weather | Weather Factors | • Extreme Heat • Electrical storm - Patrons exposed to lightning • Flooding • Wind - Airborne objects, structure collapse • Rain/Hail |  |  |  |  |  | • Site Plan includes location of shelter • Adequate shelter provided  • Activities able to be relocated to alternative location in event of hot weather • Staff/volunteers given regular breaks during hot work • Adequate drinking water available • Monitoring of forecast and weather conditions prior to event and on event day • Cancellation of event if necessary • Site inspections to ensure loose equipment tied down • Emergency Management Plan • Evacuation Plan
 | Other
 | Other
 | Other
 | Other
 | Other
 | Other
 | Other
 | Other
 | Other
 | Other