Spreadsheet: 2d27418b-dc8c-437c-8705-b79187f46097
Sheet: Sheet1

Document updated 2/2/2009 | Medical Center/Downtown Research Park Teleconferencing Options | Unnamed: 2 | Unnamed: 3 | Unnamed: 4
 | Audio | Audio & Video | Audio & Application Sharing | Audio, Video & Application Sharing
Possible Location Combinations | (see phone tips at bottom of spreadsheet)
All Users Inside Firewall (Medical Center and Research Park)
Connect 1 office to 1 other office | 1) Call using phone | 1)Call using regular phone for audio, initiate web cam application on your computer for video;  2) Both parties must a Cisco VoIP phone with the Cisco VTA camera enabled; 3) Both parties must have Polycom PVX H.323 software installed; 4) Both parties must have USB webcams and use Microsoft Office Communicator *. | 1) Call using regular phone for audio, use Microsoft Office Communicator * to share an application on your computer monitor | 1) Both parties must have USB webcams and use Microsoft Office Communicator *; 2) Both parties must have Polycom PVX H.323 software with USB webcam and H.239 enabled; 3) Both parties must have webcams and use application sharing service such as WebEx, MicroSoft Live Meeting, or [NAME].
Connect 1 conference room to 1 other conference room | 1) Call using conference phones in the conference rooms, regular phones can be used but the audio is better for a group of people if a conference phone is used. | 1) Both rooms must have Polycom H.323 videoconference equipment installed. | 1) Both rooms should use table top conference telephones for audio, use computer or laptop with instant messenger or Microsoft Office Communicator * for application sharing | 1) Both rooms must have Polycom videoconference systems with H.239 enabled and two digital displays.
Connect 1 office to 1 conference room | 1) Call using a regular phone to a conference phone in the conference room, a regular phone can be used in the conference room but the audio is better for a group of people if a conference phone is used | 1) End user located in office must have Cisco VoIP phone with Cisco VTA enabled or a Polycom H323 PVX software installed with webcam, or a Polycom VSX-3000 unit. Conference room must have Polycom videoconference equipment; | 1) Call using regular phone for audio in office and conference phone in conference room, use Microsoft Office Communicator * to share an application on your computer monitor | 1) Office user must have Polycom PVX H.323 software with USB webcam and H.239 enabled and the conference room must have a videoconference system with H.239 enabled and two digital screeens; 2) Office user must have Polycom VSX-3000 office videoconference system with H.239 enabled and the conference room must have a H.323 videoconference system with H.239 enabled.
Connect up to 6 offices | 1) Call using a regular phone, the meeting initiator will use his flash button or conference button depending on the type of phone used (a display phone can connect up to 6 offices, a non-display phone can connect up to 3 offices) | 1) All offices must have either a  Cisco VoIP phone with VTA enabled,  or a Polycom PVX H.323 unit, or a Polycom VSX-3000 office unit, or any combination there of.  This conference requires a reservation. | 1) Call using regular phone for audio in office and conference phone in conference room, use Microsoft Office Communicator * to share an application on your computer monitor | 1) Office users must have Polycom PVX H.323 software with USB webcam and H.239 enabled-reservation required 2) Office users must have a Polycom VSX-3000 H.323 office videoconference system with H.239 enabled or Polycom PVX H.323 software with H.239 enabled or any combination for VSX-3000 and PVX models with H.239 enabled-reservation required.
Connect up to 6 conference rooms | 1) Call using conference phones in the conference rooms, regular phones can be used but the audio it better for a group of people if a conference phone is used | 1) All conference rooms must have a videoconference system. This conference requires a reservation. | 1) Call using conference phone in conference room, use Microsoft Office Communicator * to share an application on your computer monitor | 1) All conference rooms must have a videoconference system with H.239 capabilities and two digital monitors. This conference requires a reservation.
Connect up to 6 parties with a combination of offices and conference rooms | 1) Call using a combination of regular phones and conference phones, conference phones work best for a group in the conference rooms | 1) End users located in offices must have a  Cisco VoIP phone with VTA enabled, or  a Polycom PVX H.323 unit, or a Polycom VSX-3000 office unit. Conference room users must be located in a conference room with a Polycom videoconference system;  This conference requires a reservation. | 1) Call using conference phone in conference room, use Microsoft Office Communicator * to share an application on your computer monitor | 1) All conference rooms must have a videoconference system with H.239 capabilities and two digital monitors. End users located in offices must use Polycom PVX software with H.239 enabled, or a Polycom VSX-3000 with H.239 enabled. This conference requires a reservation.
Connect more than 6 offices | 1)Use TimeWarner Telecom's  service to set this up, you must be set up as a moderator and IS prefers several days notice in order to set you up; see separate links for info and pricing on this service | 1) All office users must have either a  Cisco VoIP phone with VTA enabled , or a Polycom PVX H.323 unit, or a Polycom VSX-3000 office unit or any combination there of.  This conference requires a reservation. | 1) Call using conference phone in conference room, use Microsoft Office Communicator * to share an application on your computer monitor | 1) End users located in offices must use Polycom PVX software with H.239 enabled, or a Polycom VSX-3000 with H.239 enabled. This conference requires a reservation.
Connect more than 6 conference rooms | 1)Use TimeWarner Telecom's  service to set this up, you must be set up as a moderator and IS prefers several days notice in order to set you up; see separate links for info and pricing on this service | 1) All conference rooms must have an H.323 compliant videoconference system. This conference requires a reservation. | 1) Call using conference phone in conference room, use Microsoft Office Communicator * to share an application on your computer monitor | 1) All conference rooms must have a videoconference system with H.239 capabilities and two digital monitors.  This conference requires a reservation.
Connect more than 6 parties with a combination of offices and conference rooms | 1)Use TimeWarner Telecom's  service to set this up, you must be set up as a moderator and IS prefers several days notice in order to set you up; see separate links for info and pricing on this service | 1) End users located in offices must have a  Cisco VoIP phone with VTA enabled, or  a Polycom PVX H.323 unit, or a Polycom VSX-3000 office unit. Conference room users must be located in a conference room with a Polycom videoconference system;  This conference requires a reservation. | 1) Call using conference phone in conference room, use Microsoft Office Communicator * to share an application on your computer monitor | 1) All conference rooms must have a videoconference system with H.239 capabilities and two digital monitors. End users located in offices must use Polycom PVX software with H.239 enabled, or a Polycom VSX-3000 with H.239 enabled. This conference requires a reservation.
* In order to use Microsoft Office Communicator, you must be set up in the Medctr/Microsoft Office Communicator; if you are not, you can request this via the Help Desk
Once set up, you will sign in with your medctr userid and password; the people with whom you want to connect also need to be set up in the group; all participants will need to sign in to
MS Office Communicator;  you can then select the icon at the top of the window for shaing an application and whiteboard; this can be used for audio and video if all participants have
microphones and web cameras
To conference up to 6 people (including yourself) using a display phone:  you call 1st person, then press conference to dial 2nd #, then conference again and you now have a 3 way conference.
Press conference again to call the next person and conference once again to attach that person to the conference call.
To conference 3 people using a non-display phone: you call 1st person, then press FLASH and dial the next person.  When the 3rd party answers, press FLASH and your 3-way conference is in process.
If you get busy/no answer for the 2nd call, press FLASS twice to return to the 1st party.