Spreadsheet: 017a9ad1-86e8-4519-a20e-5165892e5583
Sheet: Compliance Matrix

Washington College Compliance Reporting |  |  |  | Rev. 7 -- 11/27/2012
MANDATORY REPORTING
Category | Reference | Survey | Primary Responsibility | Secondary Responsibility | Month Due | Sort By Date
Academic | American Chemistry Society | ACS compliance | Chemistry Dept. or Natural Sciences Division? | Provost Office | ?? | 2012-07-01 00:00:00
Academic | N/A | Charters of Academic Honor Societies | ?? | N/A | ?? | 2012-07-01 00:00:00
Academic | N/A | Human Subject research compliance | Natural Sciences Division | Provost Office | ?? | 2012-07-01 00:00:00
Academic | Institutional Animal Care and Use Committee MOVED TO ANIMAL WELFARE ACT LINE BELOW | IACUC compliance | Animal Care & Use Committee | Provost Office | ?? | 2012-07-01 00:00:00
Accreditation | Middle States Commission on Higher Education | Finance Report | Business Office (PF) | N/A | April | 2012-04-30 00:00:00
Accreditation | Middle States Commission on Higher Education | Middle States Annual Profile | Institutional Research | N/A | April | 2012-04-01 00:00:00
Accreditation | Middle States Commission on Higher Education | Must notify of new president/provost | President's Office | N/A | various | 2012-07-01 00:00:00
Federal | [NAME] Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Higher Education Opportunity Act. | Public Safety Campus Crime Report | Public Safety | N/A | ?? | 2012-07-01 00:00:00
Federal | Department of Labor | Reports re: privacy issues? | Provost Office | N/A | ?? | 2012-07-01 00:00:00
Federal | OSHA Act of 1970 (29 U.S.C. § 654; 29 CFR 1904.32) | Annual Report of Job-Related Injuries | Human Resources | N/A | April | 2012-04-30 00:00:00
Federal | US Department of Commerce | Capital Expense Census | Business Office (PF) | N/A | April | 2012-04-20 00:00:00
Federal | US Department of Commerce | Operating Census | Business Office (PF) | N/A | April | 2012-04-20 00:00:00
Federal | National Voter Registration Act | Compliance report? | President's Office | Registrar | August | 2012-08-01 00:00:00
Federal | Animal Welfare Act (9 CFR § 2.36) | Annual Report of IACUC compliance for previous FY | Institutional Animal Care & Use Committee | Provost Office | December | 2012-12-01 00:00:00
Federal | Employment Retirement and Income Security (ERISA) (29 USC § 1024; 29 CFR § 2520.104a-5; 29 CFR § 2520.104b-10) | Form 5500 -- Employment Benefit Plan Annual Report (or Form 5558 to request an extension) | Human Resources | Business Office | December | 2012-12-31 00:00:00
Federal | HEOA Public Law 110-315 | HEOA annual updates | Institutional Research | Financial Aid | December | 2012-12-01 00:00:00
Federal | Internal Revenue Service | Forms 941 | Business Office (DG) | N/A | December - 4Q | 2012-12-31 00:00:00
Federal | Federal | PPA (Program Participation Agreement) and ECAR (Eligibility and Certification Approval Report) Recertification | Financial Aid | N/A | Every 5 years | 2012-07-01 00:00:00
Federal | Internal Revenue Service | Expiration of W-4 Withholding Exemption Certificate | Human Resources | Business Office | February | 2012-02-15 00:00:00
Federal | Internal Revenue Service | Forms 1042 | Business Office (LM) | N/A | February | 2012-02-28 00:00:00
Federal | Internal Revenue Service | Forms 1099-misc | Business Office (LM) | N/A | February | 2012-02-28 00:00:00
Federal | Internal Revenue Service | Forms W-2 | Business Office (DG) | N/A | February | 2012-02-28 00:00:00
Federal | N/A | Federal Audit Clearinghouse | Business Office (PF) | N/A | January | 2012-01-31 00:00:00
Federal | Higher Education Act as amended (20 U.S.C. § 1011f) | Foreign Gifts Exceeding $250,000 | Advancement Services | Business Office | January | 2012-01-31 00:00:00
Federal | Internal Revenue Service (26 U.S.C. § 6050S; 26 CFR 1.6050S- 2T) | Forms 1098-T | Business Office (DB) | Financial Aid | January | 2012-01-31 00:00:00
Federal | HEOA 2008 | Net Price Calculator annual update | Financial Aid Office | N/A | January | 2012-01-02 00:00:00
Federal | SEVIS | Annual report for all J-1 Sponsors for SEVP | Business Office (PF) / OIP / Admissions | Registrar (as PDSO) | July | 2012-07-31 00:00:00
Federal | Toxic Substances Control Act (15 USCS § 2607; 40 CFR 761.180) | Annual report of disposition of PCBs and PCB items | Buildings & Grounds | N/A | July | 2012-07-01 00:00:00
Federal | Higher Education Act as amended (20 U.S.C. § 1011f) | Foreign Gifts Exceeding $250,000 | Advancement Services | Business Office | July | 2012-07-31 00:00:00
Federal | Internal Revenue Service | Group Disability Plan | Human Resources | N/A | July | 2012-07-31 00:00:00
Federal | Internal Revenue Service | Health Plan | Human Resources | N/A | July | 2012-07-31 00:00:00
Federal | Internal Revenue Service | Life Insurance Plan | Human Resources | N/A | July | 2012-07-31 00:00:00
Federal | Internal Revenue Service | WC TIAA-CREF | Human Resources | N/A | July | 2012-07-31 00:00:00
Federal | Department of Labor | Annual 403(b) Audit | Human Resources | N/A | June | 2012-06-30 00:00:00
Federal | Hazardous Materials Transportation Act of 1994 (49 USCS § 5108; 49 CFR § 107.608) | DOT Form F 5800.2 - Hazardous Materials transportation renewal | Buildings & Grounds | Natural Sciences Division? | June | 2012-06-30 00:00:00
Federal | Internal Revenue Service | Forms 941 | Business Office (DG) | N/A | June - 2Q | 2012-06-30 00:00:00
Federal | Emergency Planning and Community Right-To-Know Act (EPCRA) (42 U.S.C. §§ 11021 and 11022; 40 CFR §370.21 and 370.25) | Annual report of hazardous chemicals -- Material Safety Data Sheet | Buildings & Grounds? | Natural Sciences Division? | March | 2012-03-01 00:00:00
Federal | Office of Research Integrity of the Public Health Service | Annual Report on Possible Research Misconduct | Provost Office | N/A | March | 2012-03-01 00:00:00
Federal | HEOA 2008 | ISBN and price of textbooks | Provost Office | Bookstore | March | 2012-03-01 00:00:00
Federal | Employment Retirement and Income Security (ERISA) (29 USC § 1024; 29 CFR § 2520.104a-5; 29 CFR § 2520.104b-10) | Summary Annual Report to each plan participant | Human Resources | Business Office | March | 2012-03-31 00:00:00
Federal | Internal Revenue Service | Forms 941 | Business Office (DG) | N/A | March - 1Q | 2012-03-31 00:00:00
Federal | FERPA | FERPA Annual Statement | Registrar | N/A | May | 2012-05-01 00:00:00
Federal | Internal Revenue Service | Form 990 | Business Office (PF) | N/A | November | 2012-11-15 00:00:00
Federal | Internal Revenue Service | Form 990-T | Business Office (PF) | N/A | November | 2012-11-15 00:00:00
Federal | Equity in Athletics Disclosure Act of 1994 (20 U.S.C. § 1092g; 34 C.F.R. §§ 668.41 and 47) | Annual report of athletic equity | Athletics | Student Life | October | 2012-10-15 00:00:00
Federal | Campus Sex Crimes Prevention Act (Pub. L. No. 106-386 and 42 U.S.C. § 14071j and 20 U.S.C. § 1092(f)(1)(I)) | As part of Annual Security Report, a Campus Sex Crimes report must be included | Public Safety | Student Life | October | 2012-10-01 00:00:00
Federal | HEOA 2008 | As part of Annual Security Report, a Disclosure of Fire Safety Standards and Measures must be included | Public Safety | Buildings & Grounds | October | 2012-10-01 00:00:00
Federal | HEOA 2008 | As part of Annual Security Report, an Emergency Response Policies & Procedures must be included | EOG | Public Safety | October | 2012-10-01 00:00:00
Federal | The Drug-Free Schools and Comunities Act Amendments of 1989 (20 U.S.C. § 1011i and 34 C.F.R. § 86.100) | As part of Annual Security Report, annual distribution to students re: institutional standards of conduct with respect to illegal drugs and alcohol | Student Life | Public Safety / HR | October | 2012-10-01 00:00:00
Federal | Missing Students Notification Policy (20 U.S.C. 1092 (j)) | As part of Annual Security Report, institutional policy on missing student notification must be published. | Student Life (Residence Life) | Public Safety | October | 2012-10-10 00:00:00
Federal | OMB-1845-0010 | Federal EADA--Athletics | Institutional Research | Budget Office (PF)/Athletics | October | 2012-10-15 00:00:00
Federal | HEOA 2008 | ISBN and price of textbooks | Provost Office | Bookstore | October | 2012-10-01 00:00:00
Federal | Equity in Athletics Disclosure Act of 1994 (20 U.S.C. § 1092g; 34 C.F.R. §§ 668.41 and 47) | Submission of above report to the Secretary of Education | Athletics | Student Life | October | 2012-10-30 00:00:00
Federal | Federal Perkins Loan (34 CFR 674.19), Federal Work-Study (34 CFR 675.19), and Federal Supplemental Educational Opportunity Grant (34 CFR 676.19), (20 U.S.C. 1094). | Fiscal Operations Report and Application to Participate (FISAP) | Financial Aid/Business Office (DG) | Institutional Research | September | 2012-09-30 00:00:00
Federal | Internal Revenue Service | Forms 941 | Business Office (DG) | N/A | September - 3Q | 2012-09-30 00:00:00
Federal/State | N/A | Health Services reports? | Health Services | N/A | ?? | 2012-07-01 00:00:00
Federal/State | N/A | HR reports? (e.g. policy statements) | Human Resources | N/A | ?? | 2012-07-01 00:00:00
Institutional | WC | Annual A-133 Audit | Business Office (PF & staff) | N/A | August - 1st Board Meeting | 2012-08-15 00:00:00
Institutional | N/A | Data Collection | Business Office (PF) | N/A | January | 2012-01-31 00:00:00
Institutional | N/A | Central Contractor Registration | Business Office (PF) | N/A | March | 2012-03-15 00:00:00
Institutional | N/A | Annual A-133 | Financial Aid | N/A | September | 2012-09-01 00:00:00
Institutional | N/A | Hodson Trust Reports | Institutional Research/Business Office | N/A | September | 2012-09-01 00:00:00
Institutional | Annual Grant reporting | FASTLANE for federal grants open | Business Office (DG) | N/A | various | 2012-07-01 00:00:00
Institutional | Annual Grant reporting | GMS for federal grants open | Business Office (DG) | N/A | various | 2012-07-01 00:00:00
Institutional | Annual Grant reporting | GOCCP | Business Office (DG) | N/A | various | 2012-07-01 00:00:00
IPEDS | Title IV of the Higher Education Act of 1965, as amended (20 USC 1094, Section 487(a)(17) and 34 CFR 668.14(b)(19)). | IPEDS Fall Enrollment | Institutional Research | N/A | April | 2012-04-15 00:00:00
IPEDS | Title IV of the Higher Education Act of 1965, as amended (20 USC 1094, Section 487(a)(17) and 34 CFR 668.14(b)(19)). | IPEDS Finance | Business Office | N/A | April | 2012-04-15 00:00:00
IPEDS | Title IV of the Higher Education Act of 1965, as amended (20 USC 1094, Section 487(a)(17) and 34 CFR 668.14(b)(19)). | IPEDS Graduation Rate Survey | Institutional Research | N/A | April | 2012-04-15 00:00:00
IPEDS | Title IV of the Higher Education Act of 1965, as amended (20 USC 1094, Section 487(a)(17) and 34 CFR 668.14(b)(19)). | IPEDS Human Resources | Human Resources | Institutional Research | April | 2012-04-15 00:00:00
IPEDS | Title IV of the Higher Education Act of 1965, as amended (20 USC 1094, Section 487(a)(17) and 34 CFR 668.14(b)(19)). | IPEDS Supplemental Survey 200 | Institutional Research | N/A | April | 2012-04-15 00:00:00
IPEDS | Title IV of the Higher Education Act of 1965, as amended (20 USC 1094, Section 487(a)(17) and 34 CFR 668.14(b)(19)). | IPEDS Student Financial Aid | Institutional Research | N/A | February | 2012-02-15 00:00:00
IPEDS | Title IV of the Higher Education Act of 1965, as amended (20 USC 1094, Section 487(a)(17) and 34 CFR 668.14(b)(19)). | IPEDS 12 Month Instructional Actvty | Institutional Research | N/A | October | 2012-10-15 00:00:00
IPEDS | Title IV of the Higher Education Act of 1965, as amended (20 USC 1094, Section 487(a)(17) and 34 CFR 668.14(b)(19)). | IPEDS Degrees Awarded | Institutional Research | Registrar | October | 2012-10-15 00:00:00
IPEDS | Title IV of the Higher Education Act of 1965, as amended (20 USC 1094, Section 487(a)(17) and 34 CFR 668.14(b)(19)). | IPEDS Institutional Characteristics | Institutional Research | N/A | October | 2012-10-15 00:00:00
IPEDS | Title IV of the Higher Education Act of 1965, as amended (20 USC 1094, Section 487(a)(17) and 34 CFR 668.14(b)(19)). | IPEDS Unduplicated Headcount | Institutional Research | N/A | October | 2012-10-15 00:00:00
NCAA | NCAA Bylaw 17.02.12 | NCAA Graduation Rate Survey | Institutional Research | N/A | April | 2012-04-01 00:00:00
NCAA | NCAA Bylaw 17.02.12 | [NAME]. III Financial Aid Report | Financial Aid | N/A | September | 2012-09-12 00:00:00
State | MHEC | MHEC Alumni Survey (every three years) | Institutional Research | N/A | ?? | 2012-07-01 00:00:00
State | MICUA | MICUA Financial Impact Survey (periodic) | Institutional Research | N/A | ?? | 2012-07-01 00:00:00
State | Teacher Education Program Reporting (20 U.S.C. § 1027 (f)) | Annual report on state teacher certification examinations | Education Department (Psychology?) | Provost Office | April | 2012-04-01 00:00:00
State | State of MD | Chestertown Residential LLC | Business Office (PF) | N/A | April | 2012-04-15 00:00:00
State | State of MD | Stepne 4 Business Trust | Business Office (PF) | N/A | April | 2012-04-15 00:00:00
State | State of MD | WC MD Personal Property Returns | Business Office (PF) | N/A | April | 2012-04-15 00:00:00
State | State of MD | WC Water LLC | Business Office (PF) | N/A | April | 2012-04-15 00:00:00
State | MHEC | [NAME] (DIS) | Institutional Research | N/A | August | 2012-08-01 00:00:00
State | MHEC | MHEC Sellinger Intended Use/Utilization of Funds | Financial Aid | N/A | August | 2012-08-17 00:00:00
State | State of MD | MD Charitable Registration | Business Office (PF) | N/A | December | 2012-12-31 00:00:00
State | State of MD | State unemployment | Business Office (DG) | N/A | December - 4Q | 2012-12-31 00:00:00
State | State of MD | State withholdings | Business Office (DG) | N/A | December - 4Q | 2012-12-31 00:00:00
State | MHEC | MHEC Distance Education Survey | Institutional Research | N/A | January | 2012-01-02 00:00:00
State | MICUA | MICUA Fall Annual Survey | Institutional Research | N/A | January | 2012-01-02 00:00:00
State | MICUA | MICUA Projected Tuition Est | Institutional Research | N/A | January | 2012-01-02 00:00:00
State | N/A | Maryland State Department of Education National Accreditation Waiver | Chief of Staff | N/A | June | 2012-06-01 00:00:00
State | State of MD | State unemployment | Business Office (DG) | N/A | June - 2Q | 2012-06-30 00:00:00
State | State of MD | State withholdings | Business Office (DG) | N/A | June - 2Q | 2012-06-30 00:00:00
State | State of NJ | NJ Charitable Registration Filing | Business Office (PF) | N/A | March | 2012-03-01 00:00:00
State | State of NY | NY Charitable Registration Filing | Business Office (PF) | N/A | March | 2012-03-01 00:00:00
State | State of MD | State unemployment | Business Office (DG) | N/A | March - 1Q | 2012-03-31 00:00:00
State | State of MD | State withholdings | Business Office (DG) | N/A | March - 1Q | 2012-03-31 00:00:00
State | Form 990 -- CA | Form 990 | Business Office (PF) | N/A | November | 2012-11-15 00:00:00
State | Form 990 -- FL | Form 990 | Business Office (PF) | N/A | November | 2012-11-15 00:00:00
State | Form 990 -- GA | Form 990 | Business Office (PF) | N/A | November | 2012-11-15 00:00:00
State | Form 990 -- MD | Form 990 | Business Office (PF) | N/A | November | 2012-11-15 00:00:00
State | Form 990 -- MS | Form 990 | Business Office (PF) | N/A | November | 2012-11-15 00:00:00
State | Form 990 -- NC | Form 990 | Business Office (PF) | N/A | November | 2012-11-15 00:00:00
State | Form 990 -- NH | Form 990 | Business Office (PF) | N/A | November | 2012-11-15 00:00:00
State | Form 990 -- VA | Form 990 | Business Office (PF) | N/A | November | 2012-11-15 00:00:00
State | MHEC | MHEC EIS Survey | Institutional Research | N/A | November | 2012-11-01 00:00:00
State | MHEC | MHEC FAIS Survey | Financial Aid | N/A | November | 2012-11-15 00:00:00
State | MHEC | MHEC S-5 | Financial Aid | N/A | November | 2012-11-15 00:00:00
State | MHEC | MHEC I-6 Credit Hours (Sellinger) | Institutional Research | N/A | October | 2012-10-01 00:00:00
State | MHEC | MHEC S-7 | Institutional Research | N/A | October | 2012-10-01 00:00:00
State | MICUA | MICUA Accountability Survey | Institutional Research | N/A | October | 2012-10-01 00:00:00
State | MHEC | MHEC HS GRAD REPORT (HGS) | Institutional Research | N/A | September | 2012-09-01 00:00:00
State | MICUA | MICUA Student Charge Survey | Institutional Research | N/A | September | 2012-09-01 00:00:00
State | State of MD | State unemployment | Business Office (DG) | N/A | September - 3Q | 2012-09-30 00:00:00
State | State of MD | State withholdings | Business Office (DG) | N/A | September - 3Q | 2012-09-30 00:00:00
State | Independent College Fund of Maryland | I-Form and Misc ICFM surveys | Financial Aid/Admissions | Institutional Research | various | 2012-07-01 00:00:00
State | MHEC | New majors must be approved by MHEC | Provost Office | N/A | various | 2012-07-01 00:00:00
State | MICUA | reports | Business Office (PF) | N/A | various | 2012-07-01 00:00:00
State | State of MD | State of MD Matching Grant | Business Office (PF) | N/A | various | 2012-07-01 00:00:00
Others: | use the space below to add new compliance reports not already included on this matrix
OPTIONAL REPORTING
Media | N/A | AAUP salary survey | Institutional Research | Human Resources | January | 2012-01-02 00:00:00
Media | N/A | US NEWS-Main | Institutional Research | Financial Aid/Admissions/Student Life | April | 2012-04-01 00:00:00
Media | N/A | US NEWS-Main Assessment Report | Institutional Research | N/A | May | 2012-05-01 00:00:00
Media | N/A | US NEWS--Finance | Institutional Research | N/A | April | 2012-04-01 00:00:00
Media | N/A | US NEWS--Verification | Institutional Research | N/A | June | 2012-06-01 00:00:00
Federal | N/A | [NAME] | Institutional Research/Financial Aid | N/A | October-November | 2012-11-01 00:00:00
Source:  Office of Institutional Research and Assessment and Office of the [NAME], November 27, 2012