Spreadsheet: e33db9ca-6d79-4007-a21e-e403a0e26225
Sheet: LFA_DisbursementRecommendation7

[NAME] On-going Progress Review and Disbursement Recommendation
LFA Organization / Responsible office:
GENERAL GRANT INFORMATION
Country:
Disease:
Grant Number:
Principal Recipient:
Program Start Date:
Currency:
PROGRESS UPDATE PERIOD |  |  |  |  |  |  |  | DISBURSEMENT REQUEST PERIOD
Progress Update - Reporting Period: |  |  | Cycle: |  | Number: |  |  | Disbursement Request  - Disbursement Period: |  |  | Cycle: |  | Number:
Progress Update - Period Covered: |  |  | Beginning Date: |  | End Date: |  |  | Disbursement Request  - Period Covered: |  |  | Beginning Date: |  | End Date:
Progress Update - Number: |  |  |  |  |  |  |  | Disbursement Request  - Number:
Section 7:  Disbursement Recommendation
A. DISBURSEMENT RECOMMENDATION
 | Overall Rating
Indicative disbursement ranges by performance rating (included as a reference)
Performance rating |  |  | Range for cumulative disbursement amount (after the currently recommended disbursement)
A1 | Exceeding expectations |  | Above 95% of cumulative budget through the next reporting period
A2 | Meeting expectations |  | Between 85-105% of cumulative budget through the next reporting period
B1 | Adequate |  | Between 55-95% of cumulative budget through the next reporting period
B2 | Inadequate but potential demonstrated |  | Between 25-65% of cumulative budget through the next reporting period
C | Unacceptable |  | Below 35% of cumulative budget through the next reporting period
 |  |  |  |  |  |  |  |  | Eight hundred and Sixty Six thousand, Four hundred and Sixty three Euros.
 |  |  |  |  |  |  |  |  | State the amount in words
Cumulative budget through the next period of implementation (including the buffer) |  |  | Cumulative disbursed amount to date (*) |  | Cumulative disbursed after recommended disbursement (including the buffer) |  | % range |  | Is the recommended disbursement within the range?
 |  |  |  |  |  |  |  |  | No
(*)This data can be obtained from the "Disbursements in detail report (PDF)" (http://www.theglobalfund.org/documents/disbursementdetails.pdf)
3.  Rationale for the LFA's disbursement recommendation (if resulting in cumulative disbursement outside the indicative ranges):
PR had an LFA adjusted cash balance of EUR 532,822 as at 31 December 2010 and had an LFA adjusted forecast expenditure of Eur 1,399,285. Considering the PR's forecasted expenditure of EUR 1,399,285, the cash balance will not be adequate to finance the forecasted activities.   In terms of financial performance, the PR had an absorption rate of 83% of the budgeted funds as at the end of December 2010. The PR's programmatic performance during the period under review was good, achieving an overall rating of 71.51% and being rated "B1" on an overall basis.   Conclusion: Considering PR's improved programmatic performance and the financial absorption, we recommend that EUR 866,463 be disbursed. This will be split as follows: EUR 826,062 for program activities paid into the Global Fund Round 8 A/C # 0011084900890301 and EUR 40,401 to the VPP for procurement of health products.
B.  VERIFICATIONS
The following information provided by the Principal Recipient in its On-going Progress Review and Disbursement Request has been verified: |  |  |  |  |  |  |  |  | Comments regarding verifications, if any:
 | Yes | Signature on behalf of Principal Recipient is authentic and the person to whom it belongs is authorized to sign the disbursement request |  |  |  |  |  |  | The signature on the PR signed page is that of Dr. [NAME], the Country Director of ActionAid The Gambia.
 | Partially | Conditions Precedent for disbursement and/or Special Conditions, if any, have been met (see Section 2, if applicable). |  |  |  |  |  |  | With the exception of the Biological Surveillance Study (BSS) which is on-going, the PR has fulfilled all the other CPs as at the end of December 2010
 | Yes | Program [NAME] and cash reconciliation have been verified and correspond with the PR's Statement of Sources and Uses of Funds (Cash Flow Statement). |  |  |  |  |  |  | We reviewed 95% of the PR's program expenditure. Program expenditure and cash reconciliations have been verified and reconciled by the LFA. Refer to [NAME] cash reconciliation 5A for details
 | Yes | Programmatic information provided by [NAME] in its On-going Progress Review and Disbursement Recommendation has been verified and corresponds with actual program progress. |  |  |  |  |  |  | The programmatic results were verified
 | Yes | Exchange rate stated by [NAME] has been verified and is correct. |  |  |  |  |  |  | Exchange rate provided has been verified with the Central Bank of Gambia rates for the same period and found to be reasonable.
 | Yes | PR Bank details verified/corrected by LFA |  |  |  |  |  |  | The bank account information of the PR remains the same.
 | Yes | Current budget forecasts of the Principal Recipient for the next disbursement period plus buffer period have been reviewed for reasonableness |  |  |  |  |  |  | The forecast submitted by PR has been reviewed and corrected. The PR in computing the forecast used the revised budget which has not yet been approved by GF.
 | Yes | LFA has debriefed the Principal Recipient on the key findings (comment on the format of this debriefing) |  |  |  |  |  |  | An exit meeting was held with the PR, key members of the CCM and the LFA on 2 March 2011.
NB: Please ensure that section 7C Bank Details on the following page is completed  if (1) this is a split disbursement (i.e. disbursement going to more than one recipient) or (2) if there have been changes to the bank details since the previous disbursement.
D.  Summary of the LFA's approach used for verification of financial, programmatic and procurement data and Quality Assurance undertaken by the LFA
In this section the LFA should indicate, as applicable, what percentage of expenditures was verified at PR level, if any expenditures were verified at SR level, how many site visits were made, what tender documentation was verified, and any other material parts of verification procedures in line with the verification approach agreed upfront between the LFA and [NAME] based on country/grant risks.  As a good practice, the verification approach needs to be reviewed jointly by the LFA and the Secretariat annually.
Programmatic review:   Various approaches were used for the verification of the programmatic components during the current period's VOI. These included:  - PR on site visits, interactions with PR staff, desk review of supporting documents (monthly/quarterly/survey reports, email, other correspondence)  Financial, procurement and quality assurance:  - Reviewed PR expenditure by validating supporting documents such as PVs, receipts, invoices, delivery notes etc  - Reviewed cashbooks, bank reconciliation statements and bank statements.  - Verified fixed assets procured and delivered to the PR.  - Obtained explanations for variance between the budget and actual expenditure.
NB: The LFA should sign a printed version of the verified PU/DR and send it to the Secretariat as a pdf file by email, or include an electronic signature in the Excel file to be submitted to the Global Fund.
Signed on behalf of the LFA:
Name: |  |  | [NAME]
Title: |  |  | Director
Date and Place: |  |  | 21st March 2011/Accra