Submit FCERM project grant claims and financial reports
Source: gov.uk (2025-07-08)

As a risk management authority (RMA) claim grant-in-aid (GIA) funding, report financial changes and that projects are completed.

This information is for RMAs. You should have read flood and coastal erosion risk management projects and funding guidance (https://www.gov.uk/guidance/flood-and-coastal-erosion-risk-management-projects-and-funding) so that you understand the steps you need to take when you develop an FCERM project.

To receive GIA funding for an approved FCERM project you need to:
- submit claim forms to get your allocated funds
- tell the Environment Agency about any financial changes to the project
- tell the Environment Agency when you plan to claim throughout the year
- notify the Environment Agency when your project is complete
You must already have:
- developed an FCERM project proposal (https://www.gov.uk/guidance/develop-an-fcerm-project-proposal)
- submitted the project proposal (https://www.gov.uk/guidance/submit-an-fcerm-project-proposal) and had it accepted
- appraised and prepared your project business case (https://www.gov.uk/guidance/fcerm-appraisal-guidance)
- received technical and financial approval
Make a claim

You’ll need your capital grant approval number to make a claim. The Environment Agency will send this to you when they approve your project.

Fill in the FCERM3 application for interim payment of grant (#accessing-forms) form to make a claim. Send your completed form to the grant administration team - address at the bottom of this page.

Provide monthly project updates

You should provide monthly updates on your live projects using the Risk Management Authority Power Portal (https://org517ad259.crm11.dynamics.com/main.aspx?pagetype=entitylist&etn=cr5c1_projects&viewid=b22ac442-523d-43aa-8ad8-726c5a1f87ad&viewType=1039&originalAppId=73cbffbb-1213-456c-b4b2-0018117d6745&forceUCI=1). This helps to track project progress and provide reports to Defra and HM Treasury.

Your local Environment Agency partnership and strategic overview PSO officer (https://www.gov.uk/guidance/flood-and-coastal-erosion-risk-management-projects-and-funding#help-training) can arrange for access to the Power Portal (https://org517ad259.crm11.dynamics.com/main.aspx?pagetype=entitylist&etn=cr5c1_projects&viewid=b22ac442-523d-43aa-8ad8-726c5a1f87ad&viewType=1039&originalAppId=73cbffbb-1213-456c-b4b2-0018117d6745&forceUCI=1).

Report financial changes

You must tell your FCERM area flood and coastal risk manager - via your local PSO officer (https://www.gov.uk/guidance/flood-and-coastal-erosion-risk-management-projects-and-funding#help-training) if there are any financial changes to your project after the Environment Agency has approved funding. You should do this as soon as possible.

You’ll need to complete the FCERM4 application for the allocation of contingency or a change in total project cost of approved schemes or studies (#accessing-forms) form. You should then send it to your FCERM area flood and coastal risk manager - via your local PSO officer (https://www.gov.uk/guidance/flood-and-coastal-erosion-risk-management-projects-and-funding#help-training) for approval.

Send the FCERM4 form (#accessing-forms), supported by an engineer’s report in proportion to the change, to the grant administration team (address at the bottom of this page) for approval if you’re asking for:
- release of part or all the original contingency
- a small increase in cost to part of the work (less than £100,000) part of a project closure
The grant administration team will review any other changes. They’ll let you know if they need more information.

You should also check if your project will need further partnership contributions. You should make this clear when completing the form.

Tell the Environment Agency when you plan to claim

You need to let the Environment Agency know about your anticipated claims across the year.

Complete the FCERM6 proposed claim dates and anticipated value (#accessing-forms) form. You should claim for work completed plus 3 months in advance within a financial year. Send it to your FCERM area flood and coastal risk manager - via your local PSO officer (https://www.gov.uk/guidance/flood-and-coastal-erosion-risk-management-projects-and-funding#help-training) and to the grant administration team for reference - address at the bottom of this page.

Notify the Environment Agency when you finish your project

Fill in the project closure report form (FCERM 8) (#accessing-forms) at the end of your project.

Send the report to your FCERM area flood and coastal risk manager - via your local PSO officer (https://www.gov.uk/guidance/flood-and-coastal-erosion-risk-management-projects-and-funding#help-training) within 6 months of completing your project.

Fill in a final statement of account

You must fill in an FCERM5 final statement of account (#accessing-forms) form within 2 years of the end of the project. Send it to the grant administration team - address at the bottom of this page. You do not need to send the form to the audit commission for auditing.

Get further compensation for land purchases

Complete an FCERM5A final statement of account for land purchase and compensation claims (#accessing-forms) form if you need further compensation for land purchases. Email it to the grant administration team - address at the bottom of this page.

Accessing grant-in-aid forms

For RMAs developing FCERM capital projects, resources such as technical templates and forms are no longer available on GOV.UK. You can now access these by subscribing to Supporting Flood and Coast Projects (https://defra.sharepoint.com/sites/Community511/SitePages/D.aspx) community of practice.

You can also:
- find guidance on developing your project
- access training
- ask questions and share information with the FCERM community
- get updates on changes to guidance and processes
To subscribe send an email xxx@xxx.xx (mailto:xxx@xxx.xx). Your email address will be used to access all areas.

For further information on how we deal with your data please visit personal information charter (https://www.gov.uk/government/organisations/environment-agency/about/personal-information-charter).

If you do not wish to subscribe you can contact your local partnership and strategic overview (PSO) officer for support and/or resources.

Email xxx@xxx.xx (mailto:xxx@xxx.xx) to find out who your local PSO officer is.

If you need help or advice

Find out about our community of practice or ask for advice from your local PSO officer (https://www.gov.uk/guidance/flood-and-coastal-erosion-risk-management-projects-and-funding#help-training).

Contact the grant administration team

Environment AgencyGrant Administration TeamManley HouseKestrel WayExeterEX2 7LQ

Email: xxx@xxx.xx (mailto:xxx@xxx.xx) Telephone: xx-xxxx-xxxx (Monday to Friday, 9am to 5pm)