Guidance
Source: data.gov.uk (2017-06-23)

Parking Information for North Yorkshire County Council.

_________________________________________ 
A practitioner’s guide to publishing information about land and building assets and 
parking accounts and spaces in accordance with the local government transparency 
code 2014  
22 December 2014 
Version 1.1 
 
 
Local transparency guidance – publishing land 
asset and parking information 

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2 
 
Contents 
Contents .................................................................................................................... 2 
Version history .......................................................................................................... 2 
Introduction ............................................................................................................... 3 
Local authority land ................................................................................................... 5 
Scope for publishing local authority land ................................................................ 5 
What land and building assets should be published .............................................. 6 
Contents of the land asset register ........................................................................ 7 
How to process and publish the data ................................................................... 13 
Parking information ................................................................................................. 17 
Contents of the parking data ................................................................................ 18 
Annex I: templates .................................................................................................. 20 
Land and building asset data template ................................................................ 20 
Parking template ................................................................................................. 28 
Annex II: Published examples ................................................................................. 32 
Local authority land ............................................................................................. 32 
Car Parking ......................................................................................................... 32 
 
Version history 
Version/Date 
Page/section 
Comment 
v1.1/22/12/2014 p.28 Parking 
template 
Changed in the parking template “column” to 
“row” and amended the text accordingly 
 
 
 

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Introduction 
The Department for Communities and Local Government (DCLG) issued a revised Transparency Code 
in October 2014, which specifies what open data local authorities must publish. The Code also 
recommends that local authorities go further than its requirements and publish additional datasets and 
provide more detail on these.   
The Local Authorities (Data Transparency) Code 2014 is published, alongside a frequently asked 
questions document, on https://www.gov.uk/government/publications/local-government-transparency-
code-2014.  
To support local authorities in understanding and implementing the Code and to help them publish the 
data in a meaningful and consistent way, the Local Government Association (LGA) has produced this set 
of revised guidance. The guidance provides more detail on both the mandatory and recommended 
elements of the Code. It should be read in conjunction with the Code and the associated frequently 
asked questions document.  
The guidance offers practical help and advice, both to meet the immediate targets of publishing data, 
and to adopt consistent approaches that will add value for local people and public services to use the 
data over the longer term. This approach will enable authorities to be able to compile and compare data 
from different authorities and departments.  
This document provides local authorities with practical guidance on how to publish information related to 
land and building assets and parking accounts and parking spaces 
There are three further guides, two of which cover other specific requirements of the Code, and one that 
provides general guidance applicable to all elements of the Code. The other guidance documents are 
published separately as: 
Publishing data 
 
processing data for publication 
 
data access, reuse and exemptions 
 
fraud prevention 
 
licensing your data 
 
converting data to open standards 
 
metadata, inventories and data registration 
 
publication and timing 
Publishing spending and procurement information 
 
expenditure exceeding £500  
 
Government Procurement Card transactions  
 
procurement information (tenders and contracts) 
 
waste contracts 
 
grants to voluntary, community and social enterprise organisations. 
Publishing organisation information 
 
organisation chart  
 
senior salaries  

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4 
 
 
 
the pay multiple 
 
trade union facility time  
 
fraud 
 
constitution 
To help authorities to publish the datasets in an efficient and consistent way we are also developing 
schemas for the datasets. These schemas would provide voluntary standards against which local 
authorities can publish data – enabling easy access, reuse and comparison between different areas. 
These schemas will initially be based on the templates found in the annexes of each of the guidance 
documents. 
This guidance document has been produced by the LGA in consultation with DCLG, the Local e-
Government Standards Body (LeGSB), and local authorities.  
We may amend the guidance in the future to take account of evolving good practice, technical 
developments and changes to the Code.  
 
 
 

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Local authority land  
Land and buildings form part of local authorities’ fixed assets and details of these must be published 
under the Code. Most authorities hold an asset register for land and buildings and annually publish the 
overall value of their fixed assets as part of their statement of accounts. The Code now makes it 
mandatory for local authorities to publish details of each land and building asset at least annually with a 
preference for more frequent updates as and when the register changes. 
This section offers practical help on how to publish a list of land and building assets. It includes 
suggested guidance and standards covering: 
• 
the scope for publishing land assets 
• 
what data to publish 
• 
how to add location information to assets 
• 
what to consider when publishing the data such as data protection, licensing, exclusions and 
other matters 
• 
registering your spatial data to INSPIRE standards 
• 
how to make better use of the data through ‘Linked Data’. 
Scope for publishing local authority land 
Increasing access to information on public sector assets in England is setting new standards of 
transparency and enables increased decentralisation, efficiency and productivity. The opening up of local 
authority land provides citizens and voluntary and community bodies with information to: 
• 
enable citizens to see public sector assets and their use for delivering services to local 
communities and how this compares with neighbouring areas 
• 
nominate, where appropriate, particular buildings as assets of community value under the 
community Right to Bid provisions in the Localism Act 2011 
• 
help them to find out about empty land and property that they can potentially develop to improve 
their local area to support the new community right to reclaim land, known as the Right to Contest 
• 
challenge a local authority service and seek to run it. 
• 
It will also be helpful to those working in the wider public sector looking to deliver a service as a 
mutual under the Right to Provide policy being developed by Cabinet Office1. 
The publication of the location and basic attribute data of public sector land and building assets supports 
the efficiency and productivity within authorities by:  
• 
enabling public sector partners to work together strategically to consider public sector assets in 
their area and to co-design front and back office services around the needs of the citizen 
• 
enabling strategic procurement 
• 
enabling the consideration of energy efficiency as a key aspect of asset management 
• 
helping to inform the public about other land owned by public organisations when taking enquiries 
about greenspace maintenance, public access or other queries. 
                                               
1 https://www.gov.uk/start-a-public-service-mutual-the-process  

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The One Public Estate programme is a pioneering initiative designed to facilitate and enable local 
authorities to work successfully with central government and local agencies on public property and land 
issues through sharing and collaboration - See more at: http://www.local.gov.uk/productivity/-
/journal_content/56/10180/3932538/ARTICLE  
What land and building assets should be published 
For the purpose of this guide, land and building assets include: 
• 
all service and office properties occupied or controlled by local authorities, both freehold and 
leasehold 
• 
any properties occupied or run under Private Finance Initiative (PFI) contracts 
• 
all other properties local authorities own or use, for example, hostels, laboratories, investment 
properties and depots 
• 
garages unless rented as part of a housing tenancy agreement 
• 
surplus, sublet or vacant properties owned by local authorities 
• 
undeveloped land 
• 
serviced or temporary offices where contractual or actual occupation exceeds 3 months 
• 
all future authority commitments, for example under an agreement for lease, from when a 
contractual commitment is made. 
Properties must also be included even if they are part of a larger estate (for instance, a school 
caretaker’s property on the site of a school, or a residential property on the site of a farm).  
Any land or building where the council has currently a property interest should be included. This could 
include, for example, playing fields or buildings of church run schools.  
There are some exclusions as stated in the Code: 
• 
social housing2 
• 
rent free properties provided by traders (such as information booths in public places or ports) 
• 
operational railways and canals 
• 
operational public highways (but any adjoining land not subject to public rights should be 
included) 
• 
assets of national security 
• 
information deemed inappropriate for public access as a result of data protection and/or 
disclosure controls (eg. such as refuge houses).  
The Code does not require detail of individual tenanted properties to be disclosed (paragraph 26 of the 
Code). Hence, social housing and tenancies to private individuals are excluded from publication to avoid 
data protection issues. However the Information Commissioner ruled in the case of the London Borough 
of Bexley in 20073 that details of vacant and empty properties can be published as long as it does not 
refer to private individuals.  According to the Code, for vacant properties only the post code district level 
(i.e. the first part of the postcode) should be published, rather than the full address details. This also 
excludes the mapping reference of the property.  
                                               
2 To avoid data protection issues it is recommended that the specific location details of social housing is not included in the 
published list.   
3 ICO tribunal decision notice FS 50259961: http://ico.org.uk/~/media/documents/decisionnotices/2010/FS_50259951.ashx 

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Only plots of land in their entirety should be included where individual tenancy arrangements exist for 
individual units. This would, for example, include a whole social housing estate, gypsy and traveller sites, 
block of garages, entire allotment site. However, the individual units should not be disclosed. 
A local authority asset that is defined4 as a national security asset will be excluded from  publication. 
National security assets are defined as an asset that, if lost or compromised, will have a major 
detrimental impact on the availability or integrity of essential services, leading to severe economic or 
social consequences or to loss of life. The Centre for the Protection of National Infrastructure use a 
‘Criticality Scale’ that includes three impact dimensions: impact on delivery of the nation's essential 
services; economic impact (arising from loss of essential service) and impact on life (arising from loss of 
essential service). More details of the Criticality Scale can be found in Cabinet Office's Strategic 
Framework and Policy Statement5. 
Contents of the land asset register 
Much of the information requested in the Code will be available on council websites as part of a land and 
buildings asset register. Land and building assets have a value to local authorities especially when they 
are well managed and maintained. Keeping detailed and accurate records of land and building assets is 
good practice for supporting this aim.  
The LGA recommends a common approach and format for publishing the content of the data to enable 
more straightforward sharing and analysis of data. We advise that the content of the published land and 
building register data matches the format set out in the template provided in Annex I- Land and building 
asset template . The template is also available as a standardised schema which can be downloaded 
from http://schemas.opendata.esd.org.uk/LandAssets.     
The data should follow the collection of columns suggested. Any additional fields that an authority wishes 
to publish should be added as required in the template.  
The data elements as used in the template are described below. Data fields that are mandated or 
recommended in the Code are marked accordingly. Fields that are added to make the data more 
meaningful when compared or combined are marked as optional.  
Local authorities can delete columns if they are not mandated and local authorities will not publish data 
for that field. Alternatively, the local authority can add further fields. However, we recommend to publish 
as much information as possible according to the standard to enable wider usability of the data.   
We acknowledge that local authorities have different systems and procedures in place for extracting 
data, and accordingly some may not be able to match all the fields recommended here.  
Organisation (optional) 
‘Organisation’ identifies the name of the organisation to which assets belong and means that the file is 
self-describing when combined with other data. Authority information should include a unique identifier 
for a local authority that owns the data so that content may be linked with other data from the same 
organisation that uses the same identifier.  
                                               
4 http://www.cpni.gov.uk/about/cni/ 
5 https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/62504/strategic-framework.pdf  

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Ideally, the organisation code should be represented in the form of a ‘uniform reference identifier’ (URI) 
used in open data standards – see the File formats: open and linked data section in the general 
guidance for publishing data for further information. URI sets that represent local authorities are, for 
example, the statistics.data.gov.uk set. This takes the form of: http://statistics.data.gov.uk/id/local-
authority/XXXX.  
Codes describing URIs are not yet available for every public organisation. A URI used in Linked Data is 
the preferred option.  
For local authorities the code could be  
 
the open data communities code for local authorities on 
http://opendatacommunities.org/data/local-authorities  
 
or the Office for National Statistics’ (ONS) Government Statistics Services (GSS) Coding and 
Naming for Statistical Geographies. (http://tinyurl.com/onsgeog)  
A lookup tool for URIs can be found on the LG Inform Plus website (http://uris.opendata.esd.org.uk/)  
For example the URIs for Sedgemoor are: 
 
http://opendatacommunities.org/id/district-council/sedgemoor  
 
http://statistics.data.gov.uk/id/statistical-geography/E07000188  
Where the URI for the local authority exists on opendatacommunities we recommend use of that 
identifier, otherwise the statistical geographies identifier could be used which refers to an area.   
Adding the name of the authority in the ‘organisation name’ field helps readability. Alternatively, the 
organisation name and code can be added to the metadata of the file – see the Publication section in the 
general guidance for publishing data6 for more information. 
Effective date (optional) 
Effective date is the end date of the accounting period for the data. For example, the effective 
data would be the 31/12/2014 for an annual reporting period ending at the end of December. This 
enables users of the data to identify for which period the data apply.   
Address information 
All address information is based on the information in the national address gazetteer provided to 
authorities for free under the Public Sector Mapping Agreement (PSMA). In street naming and 
numbering authorities this information is also available in the land and property gazetteer created and 
maintained by the local authority. Further information about the address data entry convention for 
gazetteers is available on http://www.nlpg.org.uk/nlpg/document.htm?targ=1260.  
The Code recommends to use the postal address, however, this may not exist especially for land without 
a postal delivery point such as public conveniences, parks, etc. Hence, we recommend using the 
address from the national address gazetteer of land and property gazetteer or a local address if the land 
                                               
6 Local Government Transparency Code 2014 – Publishing Data (general guidance): http://www.local.gov.uk/practitioners-
guides-to-publishing-data 

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is not listed in any of the address gazetteers. 
Key elements of address information include:  
Unique Property Reference Number 
The unique property reference number (UPRN) uniquely identifies each property or land parcel. 
The UPRN is a 12 digit code assigned to a property by the local authority as part of the street 
naming and numbering process7. It is contained in the land and property gazetteer and the 
address gazetteer provided by the Ordnance Survey through the PSMA. Publishing the UPRN 
may fall under PSMA Licencing. Restrictions to publishing the data under the Open Government 
Licence may apply (see separate section on Licensing) 
Unique asset identity  
The unique asset identity refers to the individual asset sometimes known as building block. There 
should be one entry per asset or user/owner (e.g. on one site there could be several buildings or 
in one building there could be several users/floors/rooms. Where this is the case, each of these 
will have a separate asset identity). This identifier must include the original reference number 
from the data source.  
Name of the building/land or both 
The name should be the common name used across the organisation. Where the land or 
property does not have a unique name use a location description such as “land at rear”.  
Street number or numbers 
Any sets of two or more numbers should be separated with the ‘-‘ symbol (e.g. 10-15 London 
Road). Some property may either have a house name or street number. If only a name is 
available leave blank. The number is not required if the property is vacant.  
Street name 
The Code recommends to use the postal road address, however, local authorities may want to 
use the street name found in the address gazetteer instead. The street name is not required if the 
property is vacant.  
Post town 
The post town as given in the postal address.  
United Kingdom postcode 
The postcode as defined in the postal address file for any given address. For vacant properties 
the post code district level should be used (i.e. only the first part of the postcode), the postal 
district needs to be revealed such as "W1A", "RH1", "RH10" or "SE1P". However, the whole code 
down to post code unit level can be published if desired. 
                                               
7 For further information about the UPRN see http://www.nlpg.org.uk  

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Map Reference (GeoX and GeoY) 
The map reference refers to the location of the land and property and should usually be the centre 
point of the asset location (the centroid). The location should be geocoded in accordance with ISO 
6709 Standard Representation for Geographic Point Location by Coordinates or according to the 
Ordnance Survey grid system (Easting and Northing).  
The ISO 6709 Standard Representation for Geographic Point Location by Coordinates requires the 
northing and easting to be presented in latitudes (northing) and longitudes (easting). Further 
information about the ISO standard is available on 
http://www.iso.org/iso/iso_catalogue/catalogue_tc/catalogue_detail.htm?csnumber=39242.  
Local authorities should make it clear which geodetic datum reference system is being used, for 
example in the metadata or on the webpage wherein the data is being published. Values, if specified, 
will likely be either of the following: 
 
WGS84 (see http://en.wikipedia.org/wiki/WGS84) - version of latitude and longitude. or 
 
OSGB36 (see http://en.wikipedia.org/wiki/Ordnance_Survey_National_Grid) - version of 
northing and easting. 
The map reference and the UPRN may fall under Public Sector Mapping Agreement Licence and 
restrictions to publishing the data under the Open Government Licence may apply (see separate section 
on Licensing). The map reference is not required if the property is vacant. 
Core information about the property 
The core information about the land and asset refer to property information. The following three data 
components are mandatory and have to be submitted for every land and building asset.  
Tenure type 
The tenure determines whether the local authority owns the freehold or a lease for the asset. 
Please, enter Leasehold, Freehold or Other. 
Tenure detail 
The tenure is divided into further categories which refer to tenure or occupancy. The local 
authority must list all the characteristics that apply from the options given below. There may be 
more than one entry in the field which should be separated by “/”. For example if a property is 
part vacant or part leased out. The following characteristics apply: 
for freehold assets: 
 
occupied by the local authority 
 
ground leasehold (out) 
 
leasehold (out) 
 
licence (out) 
 
vacant8 (for vacant properties, local authorities should not  publish the full address details and 
should only publish the first part of the postcode). 
                                               
8 Vacant properties are normally regarded as empty while vacant land is land without a building or structure. Vacant land can 
also be identified by the holding type if it is land only. 

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for leasehold assets (leased in): 
 
occupied by the local authority 
 
ground leasehold (in or out) 
 
sub leasehold (in or out) 
 
licence (in or out) 
for other assets: 
 
free text description eg. rights of way, access etc9. 
Holding type 
The holding type determines whether the asset is: 
 
land only without permanent buildings (land) 
 
land with a permanent building (land/|building) 
 
building only (building) 
 
To classify the holding type by building only is not mandated in the Code but has been added for 
completeness.  
Recommended property attributes 
The following property attributes about individual land assets are optional.  
Size 
The size of the asset is measured in Gross Internal Area (m2) for buildings or hectares for land, in 
accordance with the Royal Institution of Chartered Surveyors Code of Measuring Practice. The 
Gross Internal Area is the area of a building measured to the internal face of the perimeter walls 
at each floor level. Local authorities using Net Internal Area (m2) should convert measurements to 
Gross Internal Area using appropriate conversion factors10 and state the conversion factor used. 
The template distinguishes between building size and land size.  
Services offered from the asset  
We recommend use of the local government’s esd (effective service delivery) information sharing 
standards at http://standards.esd.org.uk. These are available is human and machine readable 
form.  Specifically, the Local Government Functions List (LGFL - 
http://standards.esd.org.uk/?uri=list%2Ffunctions (human) and http://id.esd.org.uk/list/functions 
(machine)) and the Local Government Service List (LGSL - 
                                               
9 Where a local authority feels unable to verify rights of way information, for example, it should add a short narrative 
explaining why they are unable to identify and verify the information. 
10 Local authorities are not expected to re-measure buildings. Research undertaken for the Scottish Government offers one 
method of converting Net Internal Area to Gross Internal Area and can be found at: 
http://www.scotland.gov.uk/Resource/Doc/217736/0121532.pdf  

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http://standards.esd.org.uk/?uri=list%2FenglishAndWelshServices (human) and  
http://id.esd.org.uk/list/services (machine))give a URI to each type of function at the high level or 
each service at the lower level that local authorities provide.  The function list is a hierarchy of 
service areas. Only the top functions are required listing up to five main functions.  
The service function can be described in human readable form using a label such as transport 
and highways or a unique identifier such as http://id.esd.org.uk/function/105.  
Purpose 
State the reasons for holding an asset such as, it is  
 
occupied by the local authority 
 
providing a service on the authority’s behalf,  
 
an investment property,  
 
supporting economic development (eg. provision of small businesses or incubator space),  
 
surplus to the authority’s requirements,  
 
awaiting development,  
 
under construction, providing infrastructure  
 
asset of community value (as determined under Part 5 Chapter 3 of the Localism Act 2011) 
 
Potential asset of community value  (asset which the authority is actively seeking to transfer 
to the community) 
 
other. 
Total building operation (revenue) costs  
The total building operation costs are defined in  the Corporate value for money indicators for 
public services by CIPFA. The Code refers to the CIPFA document at 
http://www.cipfa.org/services/benchmarking/vfm-indicators/estates-management which currently 
is not openly available.  
Required maintenance  
Required maintenance refers to the cost to bring the property from its present state up to the 
state reasonably required by the authority to deliver the service and/or to meet statutory or 
contract obligations and maintain it at the standard. This should exclude improvement projects 
but include works necessary to comply with new legislation (eg. asbestos and legionella) 
Functional suitability rating  
This is a rating of the general performance of asset in terms of its ability to enable effective 
service delivery. The following scale is recommended in the Code: 
 
good – performing well and operating efficiently (supports the needs of staff and the 
delivery of services) 
 
satisfactory – performing well but with minor problems (generally supports the needs of 
staff and the delivery of services) 
 
poor – showing major problems and/or not operating optimally (impedes the performance 
of staff and/or the delivery of services) 
 
unsuitable – does not support or actually impedes the delivery of services 
The functional suitability rating is subject to the authorities rating based on the current function of 
the building. The functionality may vary for different functional use.  

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Energy performance rating  
The energy performance rating is stated on the Display Energy Certificate under the Energy 
Performance of Buildings (Certificates and Inspections) (England and Wales) Regulations 2012.   
DCLG is responsible for the Energy Performance of Buildings register which holds the following 
certificates:  
 
Energy Performance Certificates (domestic and non-domestic);  
 
Display Energy Certificates; and,  
 
Air Conditioning Inspection Reports.  
Guidance may be found here, 
https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/307557/Accessing
_register_data_under_the_EP_of_Buildings_regulations_2012.pdf.  The certificates can be 
obtained from https://www.ndepcregister.com/home.html. There are currently some restrictions 
on the use of the data.   
Additional information (optional) 
Land registry title number 
The land registry title enables the linking of the asset information to further deed title information 
of the property. The land registry title reference can only be provided if the land is registered. 
INSPIRE URL 
Publishing the land asset information through view services is a requirement of the INSPIRE 
regulation. Provide a URL to the service as published on data.gov.uk. Further information about 
INSPIRE is available under the INSPIRE section in this guide.  
 
How to process and publish the data 
Local authorities are mandated to publish the data not less than annually and not later than one month 
after the year to which the data and information is applicable.  If the authority had not published the land 
asset register this year, the Code demands it to be published no later than 2 February 2015. 
Ideally the data should be published alongside the statement of accounts. It is also recommended that 
local authorities publish all the information possible on Electronic Property Information Mapping Service 
(e-pims), managed by the Government Property Unit (GPU) in the Cabinet Office. Government 
departments and some local authorities have already published their data on e-pims.  
Publishing information on e-pims will allow councils to gather a fuller understanding of the public sector 
land within their boundaries and work with other parts of the public sector to bring forward development. 
This initiative is being pioneered by the One Public Estate programme, more details of which can be 
found at http://www.local.gov.uk/productivity/-/journal_content/56/10180/3932538/ARTICLE.  
Further information about e-PIMS is available on https://www.epims.ogc.gov.uk/ProgrammeHub/public/e-
PIMS_-_FAQs_when_engaging_with_LAs.docx?id=63426f0b-3ee0-4239-a644-8d55b027820e 
The publication of expenditure data requires a set of processing steps. These are: 

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14 
 
 
 
extract the data from the internal system 
 
match the data to content template (see Annex I: templates –Land assets. 
 
Add location references if they are not already included 
 
check the data for accuracy, and get rid of, any inconsistencies  
 
redact any data that is exempt from publication under the FOIA or due to licensing restrictions so 
that it is not published 
 
convert the data into a machine-readable format  
 
convert data into an open format with the aim of working gradually towards improvements to 
eventually reach the five star formats recommended in the Code starting with machine-readable 
formats leading to linked data as the most advanced option (see the Converting data to open 
standards section in the general publishing data guidance for more details) 
 
publish the data on your website under Open Government License – with supporting information 
and commentaries for citizens and users 
 
publish your data as a view web mapping service to meet INSPIRE requirements 
 
register your data so that it can be found. 
To prepare the data for publication follow the general guidance for publishing data 
http://www.local.gov.uk/practitioners-guides-to-publishing-data. Specific requirements for adding and 
publishing location information are described in the next sections.  
Metadata should be published alongside the datasets. The metadata should follow the guidance for 
publishing metadata under the INSPIRE regulation as the dataset falls under one of the INSPIRE data 
themes. Further information is available in the INSPIRE section of this code.  
How should location attributes be added? 
Much of the property attributes required in the Code are most likely included in the property system. To 
publish the data you will need to extract the relevant property attributes from your property system and 
check if the extracted data meet the requirements of the Code. Recode the heading where they are not 
the same as recommended in the guidance. If any data components are missing add them to the asset 
register.  
Any missing address components and geographic coordinates can be derived from the Address 
Gazetteer supplied to local authorities for free under the Public Sector Mapping Agreement.  
 
Once the list of land and property assets have been extracted from your asset registers with 
basic information on Name, Address and Postcode, these data can then be geo-coded to the 
national AddressBase. AddressBase provides a ‘core referencing geography’ against which to 
map your land and property assets at a point location level of detail. 
 
 
The Gazetteer is available free at the point of use to all public sector organisations covered by 
the PMSA11. 
 
 
Matching your asset name, address and postcode information to the Gazetteer through geo-
coding will enable you to include the spatial coordinates (i.e. easting & northing coordinates) as 
well as the UPRN of the Gazetteer. 
                                               
11 More information on the PMSA can be found at http://www.ordnancesurvey.co.uk/oswebsite/public-sector/mapping-
agreement/index.html  

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15 
 
 
 
 
The use of the Gazetteer UPRN as a key identifier is suggested as this will enable you and 
others to link additional information to these land and property assets in a consistent manner. 
 
 
Your local gazetteer custodian or GeoPlace is the organisation that compiles AddressBase from 
local authority land and property gazetteers and Ordnance Survey Data.  
Compliance with INSPIRE  
In addition to the above requirements, the dataset also has to be published in conformance with the 
INSPIRE (Infrastructure for spatial information in Europe) regulation if it holds a location element.  
The EU INSPIRE Directive, which came into force in the UK in 2009, establishes an infrastructure for 
spatial information to support local, national and European environmental policy development and 
delivery and monitoring of activities which may have an impact on the environment.  The Directive 
provides a legislative standards framework for publishing environmental information with a location 
element.  
Public authorities holding data within the scope of the INSPIRE themes will need to ensure that 
standardised metadata is published for the data and that view and download services are available to 
enable access to this. In this way, users will be able to view the locations of assets on a map through 
web services and download data if needed. 
In the UK, all INSPIRE metadata is being published through data.gov.uk (http://data.gov.uk/). Local 
authorities are responsible for publishing the metadata on data.gov.uk and to provide view and download 
services for the data. Local authorities have received new burdens funding from the Department for 
Environment, Food and Rural Affairs (Defra), the lead department for INSPIRE in the UK, to implement 
INSPIRE. Contact your local GIS manager for further advice.   
Further information about INSPIRE is available at: http://data.gov.uk/location/inspire. 
A brief overview of the technical requirements in local government is published at: 
http://tinyurl.com/www-local-gov-inspire.   
Licensing 
Local land asset data should be published under the Open Government Licence.  However, third party 
Intellectual Property Rights (IPR) may not permit the opening up of the data for free reuse. Check any 
third party licence if the data can be made available openly.  
The address information (and in particular the unique property reference number and the easting and 
northing) fall under third party IPR as the data is owned by the Ordnance Survey and GeoPlace LLP. 
The postcode is owned by Royal Mail. 
Royal Mail makes a distinction between address information which has been created and that which has 
been cleansed using the Postal Address File.  Royal Mail have agreed that using the Postal Address File 
(PAF) for confirming rather than creating an address of an asset is cleansed data. For the address to be 
considered as created, would require the organisation to learn that an asset existed through interrogation 
of the PAF. Royal Mail cleansed data can be published openly on a website and can be freely re-used. 
UPRNs  used in land and building asset data are subject to Public Sector Mapping Agreement licencing, 
as are any geo-coordinates x and y if they are derived from Ordnance Survey maps. Local Authorities 
can freely use and share Ordnance Survey information with other public sector organisations if they have 

_________________________________________ 
16 
 
 
a PSMA member’s licence. These licenses are paid for by the Department for Business, Innovation and 
Skills (BIS) and are free for local authorities who can apply for a license by emailing 
xxx@xxx.xx.  
At the current time, other uses of data require an end user licence for onward use as defined under the 
PSMA and cannot be published under Open Government Licence unless an exemption for free reuse 
has been granted. To this date, we are only aware that local authority land data for public conveniences 
are granted an exemption for free reuse of the data. Hence, PSMA end-user licence for INSPIRE applies 
for most local land asset data unless the location has been freely derived from open data sources.  
Further guidance about derived data and the Public Sector Mapping Agreement Licences is available on  
http://www.ordnancesurvey.co.uk/business-and-government/help-and-support/public-
sector/guidance/index.html  
To be able to publish the land and building assets under the Open Government Licence (OGL), we 
suggest to create a dataset of all land and building asset information and redact the OS derived data 
from the dataset. 
We recommend adding the following statement to the publication of the data under OGL: 
“A full dataset version including the GeoX, GeoY and UPRN derived from Ordnance Survey data 
can only be released for “using the data to respond to, or interact with the Licensor to deliver or 
support the delivery of the Licensor’s Core Business” due to OS licensing restrictions under a 
PSMA end user licence http://www.ordnancesurvey.co.uk/business-and-government/public-
sector/mapping-agreements/end-user-licence.html. 
“If you wish to use this data for any other purpose other than supporting the delivery of the 
Licensor’s Core Business, then you should contact Ordnance Survey via 
https://www.ordnancesurvey.co.uk/contact/ or telephone xx-xxxx-xxxx to discuss how they can 
help you with your requirements” ( see http://data.gov.uk/dataset/planning-applications-barrow)  
 
 
 
 
 

_________________________________________ 
17 
 
 
Parking information 
The Transparency Code requires local authorities to publish information about parking accounts and 
parking spaces by 2 February 2015 and thereafter at least on an annual basis.  
Parking accounts 
Local authorities must publish on their website, or place a link on their website to data published 
elsewhere: 
 
a breakdown of income and expenditure on the authority’s parking account.  The breakdown 
of income must include details of revenue collected from on-street parking, off-street parking 
and Penalty Charge Notices, and 
 
a breakdown of how the authority has spent a surplus on its parking account12. 
Local authorities are required to publish their parking account in accordance with Section 55 of the Road 
Traffic Regulation Act 1984 as modified by Regulation 25 of the Civil Enforcement of Parking 
Contraventions (England) General Regulations 2007.  
The account includes all income from designated on-street parking and enforcement activities from on-
street and designated off-street parking. Expenditure includes cost for the provision and maintenance of 
designated parking places by the local authority and enforcement activities. Further details are provided 
in the statutory and the operational guidance for parking policy and enforcement13 and in the frequently 
asked questions 94 to 9714 which accompany the Code.  
Local authorities should break down how they have spent a surplus on their parking account as specified 
in section 55 of the Road Traffic Regulation Act 1984, as amended from October 2004 by Section 95 of 
the Traffic Management Act 2004 . 
Local authorities that have a deficit only have to publish the income and expenditure of the parking 
account.  
Parking spaces 
Local authorities must publish the number of marked out controlled on and off-street parking spaces 
within their area, or an estimate of the number of spaces where controlled parking space is not marked 
                                               
12 Section 55 (as amended) of the Road Traffic Regulation Act 1984 sets out how local authorities should use a surplus on their 
parking account. Local authorities should breakdown how they have spent a surplus on their parking account within the 
categories set out in section 55. 
13 Local authorities should also have regard to both statutory guidance, The Secretary of State’s Statutory Guidance to Local 
Authorities on the Civil Enforcement of Parking Contraventions, https://www.gov.uk/government/publications/civil-
enforcement-of-parking-contraventions, and non-statutory operational guidance, Operational Guidance to Local Authorities: 
Parking Policy and Enforcement, 
https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/212559/parkingenforcepolicy.pdf 
14 Local Government Transparency Code Frequently Asked Questions 2014: 
https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/xx-xxxx-xxxx/Local_Government_Transparency_Cod
e_2014__-_FAQ.pdf  

_________________________________________ 
18 
 
 
out in individual parking bays or spaces. 
In addition the Code recommends that local authorities should publish  
 
free parking spaces available in the local authority’s area and which are provided directly by the 
local authority, and 
 
parking spaces where charges apply that are available in the local authority’s area and which are 
provided directly by the local authority. 
 
Where parking space is not marked out in individual parking bays or spaces, local authorities should 
estimate the number of spaces where free parking space is not marked out in individual parking bays or 
spaces. 
Contents of the parking data 
The LGA recommends a common approach and format for publishing the content of parking data to 
enable more straightforward sharing and analysis of data. We therefore advise that the content of the 
published parking data matches the format set out in the template provided in Annex I /Parking template 
The data in the template should follow the sequence of rows suggested. Any additional fields that an 
authority wishes to publish should be added after the fields listed in the template.  
The data elements as used in the template are described below. Data fields that are mandated or 
recommended in the Code are marked accordingly. Fields that are added to make the data more 
meaningful when compared or combined are marked as optional. Local authorities can delete rows if 
they are not mandated and local authorities will not publish data for that field. 
Organisation name and code  (optional) 
The organisation name and code is the unique name and identifier which refers to your 
organisation. Further information is available from the same section under land asset .  
Effective Date (optional) 
Effective date is the end date of the accounting period for the data. For example, the effective 
data would be the 31/12/2014 for an annual reporting period ending at the end of December. This 
enables users of the data to identify for which period the data apply.   
On-street parking income (mandated) 
On-street parking income derive from parking such as pay and display/meters, residents',  
visitors' or business permits and from enforcement such as penalty charge notices (PCN).  
 
Off-street parking income (mandated) 
Income from penalty charge notices for designated off-street parking as recorded in the parking 
accounts required under section 55 of the Road and Traffic Regulation . 
 
Expenditure type and amount (mandated) 
The amount of expenditure is broken down by   
 
Contractors 
 
In-house staff 
 
Equipment maintenance/renewal 

_________________________________________ 
19 
 
 
 
London Councils or Traffic Penalties Tribunal (as appropriate) 
 
Other 
Record the amount for each type. 
 
Surplus (mandated) 
Surplus is calculated as the difference between the income from all on-street parking and 
enforcement from on and off-street parking minus the expenditure. Some authorities may record 
a deficit.  
 
Surplus spent type and amount (mandated) 
Surplus spent type breaks down the amount of surplus spent according to the following categories. 
o providing additional parking facilities 
o public transport schemes 
o highway improvements 
o road maintenance 
o schemes supporting the Mayor of London’s strategy (for Greater London authorities) 
o environmental improvements. 
Councils that record a deficit cannot record a surplus spent.  
Parking spaces (mandated/recommended) 
Parking spaces include the total estimated number of marked out and controlled on-street and 
off-street parking spaces. An estimated should be used where spaces are not individually marked 
out.  
The total number of parking spaces is further subdivided into  
 
number of free designated parking spaces and  
 
charged for parking spaces provided directly by the local authority.  
 

_________________________________________ 
20 
 
 
Annex I: templates 
Land and building asset data template 
The land and building asset template displays the fields that must, should or could be considered/used (as appropriate) when publishing land 
and building asset data. Where a particular column is a mandatory requirement of the Code and must be used to ensure compliance, this is 
stated in the “inclusion status” column.  Fields that are added to make the data more meaningful when compared or combined are marked as 
optional.  
The template is also available as a standardised schema which can be downloaded from http://schemas.opendata.esd.org.uk/LandAssets.  
 
Column 
Field name 
What is required 
Reason for inclusion 
Additional information 
Inclusion status 
1 
Organisation 
Name 
Name of the 
organisation owning 
or using the asset 
Identifies accountable public 
organisation for asset 
Name of the local authority that is the asset owner and if not 
the owner the main user of the asset.  
Optional 
2 
Organisation 
Code 
Unique code to 
identify an 
organisation 
To allow the file to be self-
describing 
Codes describing URIs are not available for every public 
organisation. A URI used in Linked Data is the preferred 
option. 
A lookup tool for URIs can be found on the LG Inform Plus 
website (http://uris.opendata.esd.org.uk/)  
For local authorities the code can be  
 
the open data communities code for local authorities 
on http://opendatacommunities.org/data/local-
authorities 
 
or the Office for National Statistics’ (ONS) 
Government Statistics Services (GSS) Coding and 
Naming for Statistical Geographies. 
Optional 

_________________________________________ 
21 
 
 
Column 
Field name 
What is required 
Reason for inclusion 
Additional information 
Inclusion status 
(http://tinyurl.com/onsgeog) 
3 
Effective date 
Date at which the 
information provided 
is true. 
To identify the date to which 
the data may apply 
The end date of accounting period. The UK date format 
(dd/mm/yyyy) should be used. 
Optional 
4 
Unique Property 
Reference 
Number  
Unique code 
describing property 
For referencing and data 
linking 
The UPRN is the unique property reference number which 
uniquely identifies land and properties. The UPRN is created 
by the local authority in the land and property gazetteer and 
held in the Address Gazetteer provided by Ordnance 
Survey.Land or buildings may not always have their own 
UPRN, then use parent UPRN if available.  
Mandatory only 
under PSMA 
licence and if 
available 
5 
Unique asset 
identity 
Unique code 
describing the asset 
For referencing and data 
linking 
The local reference identifier used by the local body, 
sometimes known as local name or building block. This 
must include the original reference number from the data 
source. 
Mandatory 
Address and basic point level location 
information 
6 
Name of the 
building/land or 
both 
Common title or 
name used for the 
asset 
For identification of asset 
The name can include the title or a description of the land 
such as “land to the rear of”. 
Mandatory  
7 
Street number 
Number of land or 
building 
For identification of asset 
street number or numbers - any sets of 2 or more numbers 
should be separated with the ‘-‘ symbol (eg. 10-15 London 
Road) 
Mandatory/ 
not for vacant 
property 

_________________________________________ 
22 
 
 
Column 
Field name 
What is required 
Reason for inclusion 
Additional information 
Inclusion status 
Not required for vacant properties 
8 
Street Name 
Postal road address For identification of asset 
The Code refers to postal road addresses but local 
authorities can provide the road as specified in the National 
Address Gazetteer.  
Mandatory/ 
not for vacant 
property 
9 
Town 
Name of post town 
or town 
For identification of asset 
The Code refers to postal addresses but local authorities 
can provide the town as specified in the National Address 
Gazetteer. 
Mandatory 
10 
UK Postcode 
To identify the postal 
address of the land 
or building 
For identification of asset 
For vacant properties only first part (i.e. W1A) is required..A 
piece of land may not have a postal address in which case 
either leave blank or derive a postcode from nearest 
address. 
Mandatory 
11 
Coordinate 
Reference 
System 
Indicate which 
coordinate reference 
system the 
geographic 
coordinate will refer 
to. 
To identify which reference 
system is used 
Values, if specified, can be: 
 
WGS84 (see http://en.wikipedia.org/wiki/WGS84) - 
version of latitude and longitude.; or 
 
OSGB36 (see 
http://en.wikipedia.org/wiki/Ordnance_Survey_Natio
nal_Grid) - version of northing and easting. 
Optional 
12 
GeoX 
To enable asset to be 
plotted on a map 
geocoding, usually a centre point of the asset location in 
 
Longitude in accordance with ISO 6709 Standard 
Representation for Geographic Point Location by 
Coordinates or 
 
Easting grid reference according to Ordnance Survey  
Mandatory only 
under PSMA 
licence, not for 
vacant property 
13 
GeoY 
geocoding, usually a centre point of the asset location in 

_________________________________________ 
23 
 
 
Column 
Field name 
What is required 
Reason for inclusion 
Additional information 
Inclusion status 
 
Latitude in accordance with ISO 6709 Standard 
Representation for Geographic Point Location by 
Coordinates or 
 
Northing grid reference according to Ordnance Survey  
14 
GeoPoint 
Licensing URI 
URL of any page that describes any licensing restrictions on 
using the northing and easting and UPRN values. Where 
GeoX and GeoY field values are derived from Ordnance 
Survey maps, this field should use the URL 
http://www.ordnancesurvey.co.uk/business-and-
government/help-and-support/public-
sector/guidance/derived-data-exemptions.html or the URL of 
another page that attributes the data to ordnance Survey. 
Optional 
Core attribute information 
15 
Tenure type 
State if local 
authority owns the 
freehold or the 
leasehold  
whether the local authority owns the freehold or leased in  
the asset,  specify freehold, leasehold or other 
Mandatory 
16 
Tenure detail 
The tenure 
arrangements for the 
asset 
To aid strategic asset 
management.  
for whichever category applies, the local authority must list 
all the characteristics that apply from the options given 
below:  
 
Owner occupied (by the local authority) 
 
ground leasehold out 
 
ground leasehold  in 
 
leasehold out 
 
leasehold in 
 
sub leasehold out 
 
sub leasehold in 
Mandatory 

_________________________________________ 
24 
 
 
Column 
Field name 
What is required 
Reason for inclusion 
Additional information 
Inclusion status 
 
licence in 
 
licence out 
 
vacant ( applies to building; no need to provide full 
address details) 
 
Other: free text description eg. rights of way, access etc. 
17 
Other tenure 
Text description of 
other  tenure type 
free text description eg. rights of way, access etc. 
Mandatory if 
other is selected 
18 
Holding type 
Whether land or land 
with building 
As specified in the Code 
and to determine if some of 
the recommended fields 
such as energy rating is 
required. 
Encode a drop down for the following: ‘Buildings’, ‘Land’ or 
‘Land/Buildings’. 
Mandatory 
Additional recommended information  
19 
Size building 
The area of the 
building asset 
To aid strategic asset 
management   
Measured in Gross Internal Area (m2) for buildings in 
accordance with the Royal Institution of Chartered 
Surveyors Code of Measuring Practice. The Gross Internal 
Area is the area of a building measured to the internal face 
of the perimeter walls at each floor level. Local authorities 
using Net Internal Area (m2) should convert measurements 
to Gross Internal Area using appropriate conversion 
factors15 and state the conversion factor used. 
Recommended 
                                               
15 Local authorities are not expected to re-measure buildings. Research undertaken for the Scottish Government offers one method of converting Net Internal Area to Gross 
Internal Area and can be found at: http://www.scotland.gov.uk/Resource/Doc/217736/0121532.pdf  

_________________________________________ 
25 
 
 
Column 
Field name 
What is required 
Reason for inclusion 
Additional information 
Inclusion status 
20 
Size land 
The area of the land 
asset 
To aid strategic asset 
management   
Measured in hectares for land, in accordance with the Royal 
Institution of Chartered Surveyors Code of Measuring 
Practice. 
Recommended 
21 
Services 
function label 
Name of  the current 
service functions 
offered according to 
esd functions list 
To aid strategic asset 
management 
services offered from the asset using the functions listed 
from the Effective Services Delivery government function list 
http://id.esd.org.uk/list/functions  (listing up to five main 
functions) 
Recommended 
22 
Service function 
code 
URI of the current 
service functions 
offered according to 
esd functions list 
To enable linking of service 
function with other data 
Unique identifier to refer to the services offered from the 
asset using the functions listed from the Effective Services 
Delivery government function list 
http://id.esd.org.uk/list/functions  (listing up to five main 
functions) 
Optional unless 
label is not 
available 
23 
Purpose 
State the reasons for 
holding asset 
To aid strategic asset 
management   
Encoded drop down list  with reason for holding asset such 
as, (if more than one applies separate by “/”) 
 
occupied by the local authority  
 
providing a service on the authority’s behalf,  
 
investment property,  
 
supports economic development (eg. provision of small 
businesses or incubator space),  
 
surplus to the authority’s requirements,  
 
awaiting development,  
 
under construction,  
 
infrastructure 
 
community asset 
 
potential asset of community value 
Recommended 

_________________________________________ 
26 
 
 
Column 
Field name 
What is required 
Reason for inclusion 
Additional information 
Inclusion status 
24 
Total building 
operation 
(revenue) costs 
Total building 
operation (revenue) 
costs.   
To aid strategic asset 
management 
total building operation (revenue) costs as defined in  the 
Corporate value for money indicators for public services at 
http://www.cipfa.org/services/benchmarking/vfm-
indicators/estates-management  
Recommended 
25 
Required 
maintenance 
Cost of bringing the 
asset up to a fit for 
purpose condition 
To identify those assets in 
poor condition or which 
have significant 
maintenance liabilities 
required maintenance - the cost to bring the property from 
its present state up to the state reasonably required by the 
authority to deliver the service and/or to meet statutory or 
contract obligations and maintain it at the standard. This 
should exclude improvement projects but include works 
necessary to comply with new legislation (eg. asbestos and 
legionella) 
Recommended 
26 
Functional 
suitability rating 
A measure of the 
fitness for purpose of 
the asset to deliver 
its function, eg. 
accessibility, layout 
etc. 
To identify assets which are 
suited to their purpose  
functional suitability rating using the scale: 
o 
good – performing well and operating efficiently 
(supports the needs of staff and the delivery of 
services) 
o 
satisfactory – performing well but with minor 
problems (generally supports the needs of staff and 
the delivery of services) 
o 
poor – showing major problems and/or not operating 
optimally (impedes the performance off staff and/or 
the delivery of services) 
o 
unsuitable – does not support or actually impedes 
the delivery of services 
Recommended 
27 
Energy 
performance 
rating 
Energy performance 
rating 
To enable you to improve 
the energy footprint of your 
estate 
Select A+/A/B/C/D/E/F/G based on the Display Energy 
Certificate under the Energy Performance of Buildings 
(Certificates and Inspections) (England and Wales) 
Recommended 

_________________________________________ 
27 
 
 
Column 
Field name 
What is required 
Reason for inclusion 
Additional information 
Inclusion status 
Regulations 2007. 
28 
Land registry 
title number 
Land registry title 
number 
To enable linking to further 
ownership information 
The land registry title ref can only be provided if the land is 
registered. 
Optional 
29 
INSPIRE URL 
Provide URL for 
INSPIRE view 
service of the data 
Visualises the data on a 
map 
Publishing the land asset information through view services 
is a requirement of the INSPIRE regulation. Provide a URL 
to the service as published on data.gov.uk 
Optional 
 
 

_________________________________________ 
28 
 
 
Parking template 
The parking template displays the fields that must, should or could be used (as appropriate) when publishing parking data. Where a particular 
field is a mandatory requirement of the Code and must be used to ensure compliance, this is stated in the “inclusion status” column. Fields 
that are added to make the data more meaningful when compared or combined are marked as optional.  
Row Field name 
What is required 
Reason for inclusion 
Additional information 
Inclusion status 
1 
Organisation 
name 
Name of the organisation 
owning or using the asset 
Identifies accountable 
public organisation for 
asset 
Name of the local authority that is the asset owner and if not 
the owner the main user of the asset.  
Optional 
2 
Organisation 
code 
Unique code to identify an 
organisation 
To allow the file to be 
self-describing 
Codes describing URIs are not available for every public 
organisation. A URI used in Linked Data is the preferred 
option. 
A lookup tool for URIs can be found on the LG Inform Plus 
website (http://uris.opendata.esd.org.uk/)  
For local authorities the code can be  
 
the open data communities code for local authorities 
on http://opendatacommunities.org/data/local-
authorities 
 
or the Office for National Statistics’ (ONS) 
Government Statistics Services (GSS) Coding and 
Naming for Statistical Geographies. 
(http://tinyurl.com/onsgeog) 
Optional 
3 
Effective date Date at which the 
information provided is true. 
To identify the date to 
which the data may 
apply 
The end date of accounting period. The UK date format 
(dd/mm/yyyy) should be used. 
Optional 

_________________________________________ 
29 
 
 
Row Field name 
What is required 
Reason for inclusion 
Additional information 
Inclusion status 
4 
On-street 
parking income 
iype 
A description of where 
parking income has come 
from 
To understand the 
types of income 
generated as 
mandated in the Code 
Encoded list with various types of income as follows : Pay & 
Display/Meters 
Residents' &Visitors' Permits 
Business Permits 
Other non-PCN income 
PCN income 
Other,  
Total 
Mandated 
5 
On street 
parking  
income amount 
Value of income 
Record of what 
parking income is 
generated 
Income by Income Type 
Mandated 
6 
Off-street 
parking income 
type 
A description of where 
parking income has come 
from 
To understand the 
types of income 
generated as 
mandated in the Code. 
Encoded list with various types of income as follows :  
 
Off street PCN income 
Mandated 
7 
Off street 
parking  
income amount 
Value of income 
Record of what 
parking income is 
generated 
Income by Off street  Income Type 
Mandated 
8 
Expenditure 
type 
A description of expenditure To be able to see the 
expenditure for 
parking  
Encoded list which contains regular spend items for both on-
street and off-street parking   
Contractors 
In-house staff 
Equipment maintenance/renewal 
London Councils or Traffic PenaltiesTribunal (as appropriate) 
Other 
Total 
Mandated 

_________________________________________ 
30 
 
 
Row Field name 
What is required 
Reason for inclusion 
Additional information 
Inclusion status 
9 
Expenditure 
amount 
Value of the expenditure 
Record of how much 
has been spent in 
each category 
Expenditure amount by type. 
Mandated 
10 
Surplus amountThe difference between the 
total amount of income and 
the total amount of 
expenditure 
To be able to identify 
the surplus from on-
street and off-street 
parking 
Sum of all on-street and off-street parking income as specified 
in the income types minus the total expenditure. The sum 
could show a deficit. 
Mandated 
11 
Surplus spend 
type 
Specify how the surplus is 
spent 
as mandated in the 
Code and section 55 
of the Road Traffic 
Regulation Act 1984 
Encoded list  which specifies how councils spend surplus in 
accordance with section 55 of Road Traffic regulation Act 
1984 as follows: 
 
providing additional parking facilities 
 
public transport schemes 
 
highway improvements 
 
road maintenance 
 
schemes supporting the Mayor of London’s strategy 
(for Greater London authorities) 
 
environmental improvements. 
Mandated (not 
required if revenue 
shows a deficit) 
12 
Surplus spend 
amount 
Specify the amount of  
surplus spent 
Specify amount spent by type 
Mandated (not 
required if revenue 
shows a deficit) 
13 
Parking spaces 
number 
number of controlled on and 
off-street parking spaces 
within their area 
As mandated in the 
Code 
Marked out or an estimate of the number of spaces where 
controlled parking space is not marked out in individual 
Mandated 

_________________________________________ 
31 
 
 
Row Field name 
What is required 
Reason for inclusion 
Additional information 
Inclusion status 
parking bays or spaces 
14 
Free parking 
spaces number 
free parking spaces 
available in the local 
authority’s area and which 
are provided directly by the 
local authority 
As recommended in 
the Code 
Where parking spaces are not marked out in individual parking 
bays or spaces, local authorities should estimate the number 
of spaces available 
Recommended 
15 
Charged-for 
parking spaces 
number 
parking spaces where 
charges apply that are 
available in the local 
authority’s area and which 
are provided directly by the 
local authority 
As recommended in 
the Code 
Where parking spaces are not marked out in individual parking 
bays or spaces, local authorities should estimate the number 
of spaces available 
Recommended 
 
 
 

_________________________________________ 
32 
 
 
Annex II: Published examples 
Local authority land 
Essex County Council Property information as an example for published local authority land as 
part of the Essex Public Asset Mapping Project: the https://www.essex.gov.uk/your-
council/council-property/Pages/Council-Property.aspx  
Bristol Total Place: Interactive Mapping Service showing all public land within Bristol and 
Gloucester. http://maps.bristol.gov.uk/assetinformation/  
Richmond upon Thames: Map of principles property assets with downloadable text file. 
http://gis.richmond.gov.uk/WebMap/counciLLand.aspx?basemap=google  
 
Car Parking 
Croydon detailed parking account report: 
http://www.croydon.gov.uk/contents/departments/transportandstreets/pdf/tma-account12-13.pdf  
Bristol City Council parking strategy and annual reports: http://www.bristol.gov.uk/page/transport-
and-streets/parking-policies-and-reports  
North Devon reporting on annual parking account: 
http://www.northdevon.gov.uk/index/lgcl_transport_and_streets/lgcl_motor_vehicles_roads_and
_parking/lgcl_parking/north_devon_annual_parking_report_2012_2013.htm  

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