Manually calculate an employee's Statutory Parental Bereavement Pay
Source: gov.uk (2025-04-05)

Use this guidance if your payroll software or Basic PAYE tool does not calculate your employee's payments.

Terminology explained

Qualifying child

Eligible employees can only claim Statutory Parental Bereavement Pay for a child under the age of 18 who dies on or after 6 April 2020. This definition includes babies who are stillborn after the 24th week of pregnancy.

Relevant week

The ‘relevant week’ is the week, ending on a Saturday, immediately before the one in which the child died or was stillborn.

Before you begin

You need the following information to work out an employee’s Statutory Parental Bereavement Pay:
- the written declaration signed by your employee — form SPBP3 — or your own version if received
- the date of the child’s death or stillbirth
- the date your employee started, or wishes to start their Statutory Parental Bereavement Pay
- your employee’s gross pay and the dates you paid them
- the date your employee started working for you
You also need confirmation that your employee’s gross earnings:
- are liable to employer’s Class 1 National Insurance contributions
- would be liable but for their age or level of earnings
Calculate average weekly earnings

Average weekly earnings must include all earnings on which Class 1 National Insurance contributions:
- are due
- would be due if the earnings were high enough
Your employee’s entitlement to Statutory Parental Bereavement Pay depends on their average weekly earnings in a ‘relevant period’.

For the tax year 2025 to 2026, their average weekly earnings in the relevant period must be £125 or more. To work out the employee’s average weekly earnings, divide all the earnings paid in the relevant period by the number of days, weeks, or months in that period.

The relevant period

This is usually the 8-week period leading up to the relevant week. This will be the week before the week in which the child died.

The end of the relevant period is the last normal payday on, or before, the Saturday of the relevant week.

The start of the relevant period is the day after the last normal payday falling at least 8 weeks before the end of the relevant period.

Example for an employee who’s weekly paid where their child dies on 11 April 2025:

The relevant period is 9 February 2025 to 4 April 2025.

Add up all the earnings paid between 9 February 2025 and 4 April 2025 and divide by 8 (the number of weeks in the relevant period).

Do not round the figure up or down to whole pence.

Example for an employee who’s monthly paid and their child dies on 11 April 2025:

The relevant period is 31 January 2025 to 22 March 2025. You need to:
- Add up all the earnings paid between 31 January 2025 and 28 March 2025.
- Divide by 2 (the number of months in the relevant period).
- Multiply by 12 (number of months in the year).
- Divide by 52 (number of weeks in the year).
Do not round the figure up or down to whole pence.

Weekly paid employees without a whole number of weeks in the relevant period

This may happen if you bring forward your employee’s normal payday because of bank holidays, such as Easter or Christmas. Divide the earnings by the number of weeks wages actually paid, not the number of weeks in the relevant period.

Employees paid multiples of a week

This may happen if you pay your employee fortnightly or 4 weekly. Divide the earnings by the number of whole weeks in the relevant period.

Monthly paid employees without a whole number of months in the relevant period

Work out the number of rounded months as follows:
- count the number of whole months
- count the numbers of odd days
Round up or down as follows:
- February — 14 days or less round down, 15 days or more round up
- any month except February — 15 days or less round down, 16 days or more round up
Divide the earnings by this number of rounded months.

Employees not paid in a regular pay pattern

Divide the earnings by the number of days in the relevant period and multiply by 7.

Mistimed payments

This only applies to regular payments of earnings paid other than on their normal date. This can be due to a bank holiday.

A mistimed payment:
- occurs when the date of the actual payment of earnings is earlier or later than the normal contractual payday, such as an annual holiday
- should not be confused with a payroll error, where a mistake is made in the payroll resulting in a shortfall of pay, when working out the average weekly earnings in the relevant period
Divide the total earnings in the relevant period by the number of weeks wages were actually paid.

Overpayment or underpayment of earnings made during the relevant period

Always work out average weekly earnings on all earnings actually paid within the relevant period.

Where over or under payments of wages occur within the relevant period, include the overpaid or underpaid amount in the calculation to decide if Statutory Parental Bereavement Pay is due.

Salary sacrifice

If an employee has entered a salary sacrifice with you, their average weekly earnings are worked out using the amount of earnings actually paid to them, after the sacrifice during the relevant period.

Contractual benefits

Your calculation for Statutory Parental Bereavement Pay should only be based on earnings which are subject to Class 1 National Insurance contributions.

Do not include in the calculation any benefits which are exempt from Class 1 National Insurance contributions.

Earnings in the relevant period affected by a backdated pay rise

If your employee receives a backdated pay rise which increases the amount of earnings already paid in the relevant period, you need to recalculate their average earnings.

You should do this if the employee was either:
- not entitled to Statutory Parental Bereavement Pay
- entitled to Statutory Parental Bereavement Pay at less than the standard rate
You must recalculate their average weekly earnings to check if they are:
- now entitled, and pay any Statutory Parental Bereavement Pay due
- entitled to an increase, and pay any extra Statutory Parental Bereavement Pay due
Calculate Statutory Parental Bereavement Pay

Statutory Parental Bereavement Pay is a weekly payment. It lasts for 1 or 2 complete weeks.

Eligible employees can choose to take 2 consecutive weeks or 2 separate blocks of one week each. They can claim Statutory Parental Bereavement Pay for a week that they were absent from work.

Your employee must take their Statutory Parental Bereavement Pay within 56 weeks of their child’s death or stillbirth.

You must pay your employee the lower weekly rate of:
- £187.18 from 6 April 2025
- 90% of their average weekly earnings
The Statutory Parental Bereavement Pay period starts the day after the last day your employee worked before starting their Parental Bereavement Leave.

Statutory Parental Bereavement Pay weeks start with the first day of the pay period — so a period which starts on a Wednesday, will have pay weeks within the pay period running from Wednesday to the following Tuesday.

Statutory Parental Bereavement Pay paid part-weekly

You can pay Statutory Parental Bereavement Pay as part weeks to help you align the payments to your employee’s normal pay period.

You can split the weekly rate into 2 parts. If you do this, you will make the calculation on the basis of dividing the weekly rate by 7.

For example, the pay period for a monthly paid employee covers 2 days in April and 5 days in May. Their employer should pay them two-sevenths in April and five-sevenths in May.

Help and advice

You can get advice from HMRC Employer helpline (https://www.gov.uk/government/organisations/hm-revenue-customs/contact/employer-enquiries).