Apply to make an entry declaration in your records under the UK Internal Market Scheme
Source: gov.uk (2025-04-30)

Apply to use the UK Internal Market Scheme entry in declarant's records (UKIMS-EIDR) process.

The Windsor Framework has introduced simplified processes for moving goods from Great Britain (England, Scotland and Wales) into Northern Ireland.

Traders authorised for UK Internal Market Scheme (UKIMS) can apply to use the UKIMS entry in the declarant’s records (EIDR) process to move goods.

This process is optional and you can continue to use UKIMS without using the UKIMS-EIDR process if you prefer.

You do not need to apply to use this process if you:
- are authorised to use entry in the declarant’s records under the simplified customs declaration process
- use the Trader Support Service
- move goods with a parcel carrier who use their own EIDR process to submit declarations to HMRC
These processes already support EIDR.

As a UKIMS authorised trader, you can choose to use the UKIMS-EIDR process for goods moving directly from Great Britain to Northern Ireland instead of submitting the simplified customs dataset.

Traders who hold UKIMS-EIDR authorisation are not required to submit any pre-movement information to HMRC. After you move your goods, you can use the simplified dataset to complete the process. The goods must:
- meet the criteria to be moved as ‘not at risk’ (https://www.gov.uk/guidance/check-if-you-can-bring-your-goods-into-northern-ireland-from-great-britain-without-paying-duty) using UKIMS authorisation
- have UK domestic status
- not have any import controls
- not have any licensing requirements
- not be subject to prohibitions or restrictions
- not enter a customs duty suspense procedure
If you are moving goods under the Northern Ireland Retail Movement Scheme (https://www.gov.uk/government/publications/retail-movement-scheme-how-the-scheme-will-work) (NIRMS) as part of UKIMS you can also use UKIMS-EIDR to move your goods.

Using UKIMS-EIDR

The UKIMS-EIDR process allows you to move goods without providing pre-movement data to customs upfront. You must store this information in your own records instead.

You’ll need to check if the goods can be entered into your own records (https://www.gov.uk/guidance/making-an-import-declaration-in-your-records). ​​If you hold a Notice of Presentation (NOP) waiver, ​​​​c​lear your goods into free circulation by entering their details in your own records​. ​ If you do not hold a NOP waiver you will need to present your goods before they are cleared into free circulation. How you will do this will depend on whether you are moving the goods through an inventory-linked location or a Goods Vehicle Movement Service port.

Submit additional information after your movement (https://www.gov.uk/guidance/making-an-import-supplementary-declaration) and you can use a simplified dataset such as the Internal Market Movement Information.

You cannot use UKIMS-EIDR to move goods that are not your own. If you are an intermediary or representative, you should consider applying for an entry in declarant’s records under simplified customs declarations processes instead.

Find out how to make an entry in declarant’s records (https://www.gov.uk/guidance/making-an-import-declaration-in-your-records).

Deciding to use UKIMS-EIDR if you only make internal market movements

You do not need to apply to use UKIMS-EIDR if you:
- are authorised for entry in declarant’s records under simplified customs declarations process (https://www.gov.uk/guidance/using-simplified-declarations-for-imports)
- use the trader support service as your intermediary
- do not want to use the UKIMS-EIDR process for movements between Great Britain and Northern Ireland
- move goods with a parcel carrier who use their own EIDR process to submit declarations to HMRC
If you only move goods within the UK Internal Market and do not hold a current EIDR authorisation, you may find it easier to apply for UKIMS-EIDR rather than using the regular EIDR process. This is because the UKIMS-EIDR application is linked to your UKIMS authorisation and you’ll be able to complete a shorter application form.

If your UKIMS authorisation is revoked or suspended, you will be unable to use your UKIMS-EIDR authorisation.

What you’ll need to use UKIMS-EIDR

To be authorised and to use this process you need:
- to be authorised for UKIMS by HMRC
- be established in Northern Ireland and have an XI Economic Operators Registration and Identification number to be authorised for UKIMS-EIDR by HMRC
- to confirm a named person to identify errors in your records or notify HMRC of difficulties with compliance
- access to computer software that communicates with the Customs Declaration Service for completing additional information about your movement
- to allow HMRC to test your system to make sure it can communicate with the Customs Declaration Service
The next step depends on whether your goods are imported to inventory-linked locations, or locations that are not inventory-linked.

Inventory-linked locations

Inventory-linked locations are linked to customs by a computer.

When you enter goods in your records you need to complete declaration form (C21) (https://www.gov.uk/government/publications/import-and-export-customs-clearance-request-c21). This will allow goods to be cleared from the inventory-linked location where they entered.

The information you provide in the form (https://www.gov.uk/government/publications/uk-trade-tariff-imports-and-community-transport-inwards) is similar to the entry made in your own records.

If you are using a Goods Vehicle Movement Service port, you must make sure you provide your UKIMS-EIDR authorisation to get a goods movement reference.

Additional information after your movement

You must provide additional information after you have moved your goods. This must be submitted on or before the 10th calendar day in the month after the goods were entered in your records. You cannot use aggregation for UKIMS-EIDR.

If you have completed a C21 declaration, you must use the date that customs accept your declaration not the date your goods were entered in your records.

You do not need to submit a final supplementary declaration if you complete the additional information using the Internal Market Movement Information.

Get a Notification of Presentation Waiver

You may qualify for a Notification of Presentation (NOP) Waiver (https://www.gov.uk/guidance/apply-for-a-notification-of-presentation-waiver-for-goods-moving-from-great-britain-into-northern-ireland) if you are established in Northern Ireland.

You can only apply for a NOP if you hold an authorised economic operator authorisation (https://www.gov.uk/guidance/authorised-economic-operator-certification). This can be either Authorised Economic Operator Customs Simplification (AEOC) or a combination of AEOC and Authorised Economic Operator Security and Safety (AEOS). You must also be authorised for either entry in declarant’s records under simplified customs declarations processes for movements into Northern Ireland or UKIMS-EIDR.

Waivers can only be used in circumstances where you are moving standard goods, which are ‘not at risk’, using direct transport from Great Britain to Northern Ireland.

Apply online

You’ll need to apply online to be authorised to use UKIMS-EIDR.

You’ll need:
- to sign in with your Government Gateway user ID and password (if you do not have a user ID, you can create one when you first try to sign in)
- to use your email address to get a confirmation code that you can use to sign in
- your UKIMS authorisation number
- to have a named person to identify errors in your records or notify HMRC of difficulties with compliance
You can save your progress and come back to it later.

You’ll get an email to confirm that we have received the form, this email will contain a unique reference number.

You do not need to do anything until we contact you.

Apply now (https://www.tax.service.gov.uk/bas-gateway/sign-in?continue_url=https%3A%2F%2Fwww.tax.service.gov.uk%2Fsubmissions%2Fnew-form%2Fapply-for-uk-internal-market-scheme-entry-in-declarants-records&origin=)