Citywide Immunization Registry (CIR) - NYC Health

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NYCMED

Reporting Diseases and Conditions

Reporting Central

Citywide Immunization Registry (CIR)

eVital

Public Health Lab

Reporting Animal Diseases

Electronic Case Reporting Web Service

Other Reporting Systems


Citywide Immunization Registry (CIR)

The New York Citywide Immunization Registry (CIR) keeps immunization records for all children and adults who live in the city. CIR consolidates immunization information and shares it with health care providers, families and agencies concerned with public health.

You can register your practice online. Visit CIR Access for detailed instructions if you are an Immunizing Provider (PDF) or Non-immunizing Provider (PDF).

CIR Facility Registration

Update your practice’s registration information using the CIR Facility Manager, then navigate to the CIR Facility Lookup tab. Do not re-register.

If you think you may be registered and have forgotten your facility code, enter your information by logging in to the Facility Manager and then navigate to the CIR Facility Lookup tab. Do not re-register.

NEW: Single Sign-on solution instructions. Newly registering and current CIR registered participants will register their individual work email to create a Single-Sign-on account through the CIR Authentication Server application. The Single-Sign-on account allows access to CIR applications, including the Facility Manager and Online Registry. Current Online Registry users will be directed to register with the CIR Authentication application.

Starting on October 3, 2023 at 1 p.m., the Online Registry log-in screen will be replaced with the CIR Authentication Server log-in screen. At that time you will no longer use your Online Registry User ID and Online Registry password. Instead, the CIR Authentication Server tool will prompt you to create a single sign-on account to access the CIR Online Registry and the CIR Facility Manager application. The account will be tied to your individual work email address and a new password that you will create. Current Online Registry users will be directed to register with the CIR Authentication Server tool.

Reporting Immunizations Requirements

NYC health care providers report immunizations to the CIR as mandated by New York State Public Health Law and the NYC Health Code. Pediatric providers are required to report all immunizations administered to children aged 0 to 18 years. Vaccines administered to adults 19 years and older should be reported to the CIR with documented verbal or written patient consent.

To enable monitoring of equitable vaccine distribution, it is essential that vaccination providers gather and report accurate data on vaccine recipients’ characteristics, including race and ethnicity. Vaccine providers are encouraged to consult best practices for collecting and reporting race and ethnicity to the CIR.

The use of the CIR to verify the vaccination status of employees is not authorized under New York State law or the New York City Health Code. Employers with vaccination requirements must ask employees to provide documentation of vaccination.

New Yorkers may obtain their vaccination records from the CIR online or from their vaccination provider.

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Benefits and Uses for CIR

Order VFC Vaccines and Influenza Online.

VFC Vaccine Inventory Requirement (PDF)

Online Registry Vaccine Management: Ordering and Reporting (PDF): How to report vaccine inventory on hand and lot information.

Receive ordering recommendations and track your VFC vaccine orders.

Report and return spoiled or expired VFC vaccines.

Produce up-to-date reports and influenza coverage reports (PDF).

Print lists, letters and labels to recall or send reminders to patients who are due shots.

Remove inactive patients from your MyList MOGE (Moved or Gone Elsewhere) (PDF).

Refer children with asthma who are living with pests for a home inspection.

Practice Reports and Measures

Provider Quarterly Report (PQR) Dashboard in the CIR Online Registry FAQ (PDF)

CIR Services

How to Report to the CIR

Batch Requests, Data Exchange, Record Corrections

My Vaccine Record Announcement (PDF)

For more information on CIR, see Forms and Guides

Forms and Guides

Confidentiality and Consent Forms

CIR Quick Facts Palm Card For Providers (PDF)

The Citywide Immunization Registry And Your Privacy (PDF)

Other Languages: Español |
Русский |
繁體中文 |
简体中文 |
Kreyòl ayisyen |
한국어 |
বাংলা |
Italiano |
Polski |
العربية |
Français |
ײִדיש |
اردو

Online Registry User Confidentiality Statement (PDF)

Over 19 years of age sample consent form (PDF)

Other Languages: Español |
Русский |
繁體中文 |
简体中文 |
Kreyòl ayisyen |
한국어 |
বাংলা |
Italiano |
Polski |
العربية |
Français |
ײִדיש |
اردو

Online Registry Guides

How to Add Historical Immunizations (PDF)

How to Correct Lot Number (PDF)

How to Update Patient Information and Modify Immunization Details (PDF)

Online CH205 Form:

Online CH205 Form Guide (PDF)

Online CH205 Form QuickGuide (PDF)

Online Registry Quick Guide (PDF)

Online Registry QuickGuide for Healthcare Providers serving adults (PDF)

Online Registry Guide: Highlights for Health Care Providers Serving Adults (PDF)

QuickGuide: Tools for Aggregate Reporting (PDF)

Online Registry Read-Only Users QuickGuide (PDF)

Full Guide (PDF)

Coverage Reminder/Recall Guide (PDF)

Coverage, Reminder Recall Lists Guide, condensed (PDF)

Reminders Through Text Message Guide

Brief Text Messaging Guide

Influenza Coverage Reports (PDF)

Influenza Coverage Reports and Texting Recall (PDF)

IQIP Coverage Reports (PDF)

Lead Coverage Reports (PDF)

Online Registry Provider Quarterly Report Dashboard Guide (PDF)

Online Registry HL7 Reporting Dashboard (PDF)

Online Registry VFC Vaccine Ordering Tool (PDF)

VFC Reporting Vaccine Wastage and Returns Guide (PDF)

VFC — VIM QuickGuide (PDF)

CIR Electronic Reporting Documents

Meaningful Use of Electronic Health Records (EHRs) and the CIR

Guides for reference:

CIR HL7 Web Service 2.5.1 Integration Guide (PDF)

CIR HL7 Onboarding Interface Summary (PDF)

CIR HL7 QBP Full Guide (PDF)

CIR HL7 VXU Test Cases Checklist (PDF)

Vendor confidentiality agreement (PDF)

Health care provider confidentiality agreement (PDF)

Update your vaccine codes list used to report to the CIR:

CIR HL7 COVID-19 Reporting Requirements (PDF)

CDC Maintained Vaccine Code List Contains updates and additional codes.

IIS: NDC Lookup Crosswalk from CDC

Note: Use CDC NDC sale codes in the previous link above for HL7 reporting, not NDC Use codes displayed in this crosswalk.

Contact Information

Mail:
New York City Department of Health and Mental Hygiene
Citywide Immunization Registry
42-09 28th Street, Fifth Floor, CN 21
Long Island City, NY 11101-4132

Phone: 347-396-2400

Fax: 347-396-2559

Email: cir@health.nyc.gov

More Information

CIR: Provider’s Frequently Asked Questions

CIR: Schools, Child Care Facilities and Camps

CIR: Batch Requests, Data Exchange, Record Corrections

CIR: Online Registry Access

Providers Health Topics