not-for-profit-forms

Department of Design and Construction

Building for you


Not-for-Profit

Forms


For assistance on completing these forms, contact us here.

Background Information

Non-Profit Reimbursement Program Information Forum Presentation 3-1-21

DDC Non-Profit Reimbursement Program Handbook – Start Here!

Guidelines for Capital Funding Requests For Not-for-Profit Organizations NYC Comptroller's Directive # 10 – (February 2023 version)

Workflow Chart

List of Ineligible Items

Directly book an appointment with DDC Law's NRP UnitNew!

Not-For-Profit Program (NRP) Video Training Modules

Non-Profit Reimbursement Program (NRP) Introduction

NRP Training For Non-Profit Organizations – Budget & Pre-CP

NRP Training for Non-Profit Organizations - Registration

NRP Training for Non-Profit Organizations - Reimbursements

City Questionnaire/Intake Form

Instructions and applications are available at nyc.gov.

Checklists

These checklists provide details on what is needed for each stage of the registration and reimbursement process: (check back for updates)

Step 1: Budget Review

Budget & Pre-CP Checklist

Step 2: Registration:

Registration Checklist

Step 3: Reimbursements:

Payment Checklist for Equipment

Payment Checklist for Vehicles

Legal Documents (Check back for updates)

Funding Agreements

Equipment and Vehicle(s)

Equipment

Vehicle(s)

Security Agreements
(Only applicable for equipment and vehicle purchases)

Equipment and Vehicle(s)

Equipment

Vehicle(s)

Parent & Subsidiary Agreements

Equipment and Vehicle(s) - Funding Agreement

Equipment and Vehicle(s) - Security Agreement

Equipment - Funding Agreement

Equipment - Security Agreement

Vehicles - Funding Agreement

Vehicles - Security Agreement

Other Agreements

Subordination Agreement

Equipment Budget Amendment for Quantity Increases

Equipment Budget Amendment for Change in Software Licensors

Step 1: Forms Required for the Budget & Pre-CP Review

Required Forms for all Awards

Schedule A Budget Spreadsheet

Notes on Schedule A Budget Spreadsheet

Organization's Hours of Operation & Frequency of Use of the Equipment/Vehicles

Notes on Organization’s Hours of Operation & Frequency of Use of the Equipment/Vehicles

Useful Life Statement: General

Useful Life Statement: Items With Different Useful Life Expectancies

Useful Life Statement: For Awards That Include IT Equipment

Notes on the Useful Life Statement

Non-discrimination Affirmation

Letter of Operating Contracts with City Agencies Related to the Award

Letter of Operating Contracts with City Agencies Related to the Award (For awards with no Operating Contracts)

Notes on the Operating Contracts Letter

Required Forms for Specific Awards

Information Systems Management (ISM) Questionnaire

Statement on Equipment Owned by the Organization in Relation to the Capital Award

Initial Outfitting Affirmation

Major Medical Systems Letter

Software Checklist

Notes on the Software Checklist

Preliminary Approval Letter of the NYC Software License Agreement

Preliminary Approval Letter of the NYC Software License Agreement (For 3rd Party Purchases)

Confirmation Letter for Firmware Purchases

Minimally Attached Moveable Property Questionnaire

Personalty Agreement for Landlords

Personalty Agreement for Lenders

Step 2: Forms Required for Registration

For MOCS PASSPort Information, please visit here.

Doing Business Data Form

Insurance Checklist (includes samples of submission certificates)

Tax Affirmation (Funding agreement exhibit)

Opinion of Counsel Letter (Funding agreement exhibit)

DLS Supply & Services Employment Report (for awards $100,000 or greater)

DLS Employment Report Instructions

Less than 50 Employees

More than 50 Employees

DLS Employment Report Fillable Employee Data Tables (Required for 150 or more employees)

Index of Industry Codes

Index of Occupation Codes

Step 3: Forms Required for Reimbursement

Payment Requisition Forms (Required for all awards)

Procurement Affirmation

Procurement Affirmation List of Bids

Payment Requisition Form A

Notes on Payment Requisition Form A

Payment Requisition Form C

Notes on Proofs of Payment for Invoices

Lien Recording Documents (for Vehicle Awards)

Department of Motor Vehicles Form MV-900 (Notice of Lien)
This form must be accompanied by an original Certificate of Title for each vehicle.

Notes on recording the DDC Lien on a City-Funded Vehicle

DMV - Lien Removal Guidelines (only applicable if City Purpose Period and Contractual requirements have been met.)

Legal, Insurance, & Licensing Forms (for Equipment Awards)

Attorney Equipment Lien Attestation Form

UCC Guidelines (To aid in the completion of the Attorney Equipment Lien Attestation Form)

Acord 25 - Certificate of Liability Insurance

Acord 27 - Evidence of Property Insurance

Acord 28 - Evidence of Commercial Property Insurance

Acord 101 - Additional Remarks Schedule

Software License Agreement

UCC-1 Financing Statement Forms

UCC-1 Financing Statement

(NYSDOS Form)
UCC-1 Addendum
(NYSDOS Form)

UCC-1 Exhibit A
(Required DDC Attachment)

UCC-1 Filing Acknowledgment Letter
(To be completed by the FR filing attorney)

UCC-3 Amendment Statement Forms

UCC-3 Financing Statement Amendment
(NYSDOS Form)

UCC-3 Exhibit A & Schedule I
(Required DDC attachment)

UCC-3 Filing Acknowledgment Letter
(To be completed by the FR filing attorney)

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