Procurement Information - NYC Aging

Department for the Aging


Procurement Information

NYC Cabinet for Older New Yorkers
Justice, Diversity, Equity, and Inclusion
Procurement Information
Contractor Tools
Programmatic Resources
Social Adult Day Care
Emergency Preparedness
Support Our Work

NYC Cabinet for Older New Yorkers

Justice, Diversity, Equity, and Inclusion

Procurement Information

Contractor Tools

Programmatic Resources

Social Adult Day Care

Emergency Preparedness

Support Our Work


Through the City’s procurement process, the Department for the Aging (NYC Aging) enters into contract agreements with hundreds of community partners to deliver services to older New Yorkers. The process typically starts with NYC Aging issuing a concept paper that describes the services it wants to procure. Based on the comments it receives, NYC Aging then issues a Request for Proposals (RFP) through the City’s PASSPort System. An evaluation committee rates the proposals, and those that best satisfy the RFP requirements and meet the City’s needs are selected for contract award.

To ensure parity among proposals, NYC Aging created a series of online training videos to help organizations better understand the RFP process and insight into preparing proposals. Watch the videos here.

If you have additional questions about the procurement process, please submit them to NYC Aging through this form or email rfp@aging.nyc.gov.

Concept Papers and RFPs

Building Options and Opportunities for Survivors of Trauma (BOOST) Demonstration Project – 12525D0001

Pre-Proposers Conference: February 13, 2025, at 2:00pm

Proposal Due Date: March 17, 2025, at 2:00pm

The NYC Department for the Aging (NYC Aging) is seeking to contract with one mental health provider to implement a new model for providing mental health services citywide for older adults impacted by elder abuse and crime –referred to as Building Options and Opportunities for Survivors of Trauma (BOOST). Elder abuse and crime impacts not only the physical and financial wellbeing of affected older adults, but also their mental health. Mental health support for adults aged 60 and over is a significant social service priority for NYC Aging, and it is especially crucial to provide targeted mental health services for those who have experienced elder abuse or crime. Through this Demonstration Project Solicitation (EPIN 12525D0001), NYC Aging is seeking proposals of innovative models to perform intake, assessment, clinical services, and referrals for this unique population. Additionally, the selected awardee will be required to offer trainings to other providers to develop future capacity. It is anticipated that one demonstration contract will come out of this competitive solicitation.

Only proposers with one of the following credentials may submit a proposal:

Article 31 licensed mental health clinics with a Geriatric or Adult designation;

Hospitals with a faculty practice entity that allows hired faculty or staff to provide mental health services and is registered with the American Association of Medical Colleges (AAMC); or

Hospital-based Article 31 clinics.

For the BOOST solicitation documents and information, please click here: BOOST Demo Project Solicitation
Any and all communication with NYC Aging about this demonstration project solicitation should be addressed to RFP@aging.nyc.gov.

M/WBE Contracting Opportunities

For businesses owned by minorities and women, being certified with the New York City Department of Small Business Services provides greater access to contracting opportunities and resources for subcontractors, including a template of a subcontractor agreement.

NYC Aging is committed to increasing participation opportunities for Minority and Women-owned Business Enterprises (M/WBE) and to enhance the ability of such firms to compete for agency contracts. The following solicitations are open to NYC Certified M/WBE vendors only. To express an interest in providing one or more of the goods and services below or ask general questions, M/WBE vendors can email mwbe@aging.nyc.gov. The email should include contact information and your organization’s FMS Vendor Code, if known.

Cleaning Services

Catering

Locksmith Services

Business Consulting Services

City agencies can award contracts of up to $1,500,000 for goods, professional services, standard services, and construction directly to City-certified M/WBEs without formal competition using the M/WBE Noncompetitive Small Purchase Method. This streamlined process makes it easier for the City to do business with M/WBEs.

Don't miss out! Be ready to receive and respond to these opportunities directed specifically to our City-certified M/WBE businesses by creating an account in PASSPort today.

Doing Business with the City of New York

To do business with the City of New York, and to receive payment for your services, organizations need to create a vendor account in the City’s Payee Information Portal (PIP) and also in the Procurement and Sourcing Solutions Portal (PASSPort) for contracting actions (which include completing vendor disclosures, finding and responding to contracting opportunities, signing the contract upon contract award, and much more).

To view contracting opportunities, visit the PASSPort Public Portal. Note: A PASSPort account and an approved HHS Prequalification Application in PASSPort is required in order to respond to solicitations.

Need Help or Have a Question?

For assistance with PIP, please refer to the PIP website or reach out to pip@fisa-opa.nyc.gov.

For PASSPort learning resources, visit MOCS PASSPort FAQs.

For technical assistance when using PASSPort, submit a ticket with the MOCS Service Desk.

For assistance regarding solicitations, reach out to rfp@aging.nyc.gov.

City Council Discretionary Awards

City Council discretionary contracts are managed and processed in PASSPort. In order to receive the funds from your discretionary contract, the City Council and/or Borough President awards must be fully cleared. To view your organization’s award designations and their clearance status, please visit the Discretionary Award Tracker. In order for awards to fully clear, the following must take place:

Application for Discretionary funds must be submitted by the deadline to City Council ahead of time (apply on the New York City Council website)

Clearance from City Council (reach out to discretionary@council.nyc.gov for more information)

HHS Accelerator Prequalification is approved in PASSPort (HHS PQL Manual)

Capacity Building Training is completed by contractor (Steps for Capacity Building Training)

More information about the discretionary award process is available on the NYC Nonprofits Discretionary Funding page.