For Security Vendors - Department of Citywide Administrative Services

Department of Citywide Administrative Services


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Program Information
For New Schools
For Accepted Schools
For Security Vendors
Nonpublic Schools FAQ
Security Guard Vendors FAQ

Program Information

For New Schools

For Accepted Schools

For Security Vendors

Nonpublic Schools FAQ

Security Guard Vendors FAQ


For Security Vendors

Security guard companies seeking to be considered for inclusion on the qualified provider list must meet the requirements listed in the rules of the program. To apply to become a qualified provider of security services for the Non-Public School Security Reimbursement program, eligible security guard vendors must:

Enroll in the City Record Online (CROL).

Enroll in PASSPort, the City’s new online procurement portal.

Meet the requirements listed in the rules of the program.

Review application instructions carefully and submit a completed application to:

NYC DCAS ‐ OCP
One Centre Street
18th Floor Bid Room
New York, NY 10007
Attn: Vendor Relations

All questions and requests for additional information concerning the application should be sent via email to Security4Schools@dcas.nyc.gov.

Security guard vendors must not contact HHS Accelerator or attempt to register with them. HHS Accelerator is only for schools that wish to apply.

DCAS will notify responsive and qualified vendors of their inclusion to the qualified provider list. Non-public schools will have discretion in selecting the security guard company from the list provided by DCAS.

Security Guard Vendor Information Session

2023 Security Guard Vendor Presentation

Resources

Payee Information Portal of the City of New York (PIP)

Prevailing Wage Schedule (Updated July 1, 2024)

Samples:

Sample of Security Company Invoice

Sample of Certified Payroll Report

Sample of Security Sign-in Register

Insurance Requirements and Sample Documents

Insurance Requirements

Upon retention by a non-public school from the qualified provider list, a security guard company licensed pursuant to Article 7-A of the General Business Law, must maintain throughout the term of its agreement with the school commercial general liability (CGL) insurance from an insurance company licensed to do business in New York State. The CGL policy shall name the school and the City of New York, including its officials and employees, as additional insured, with coverage at least as broad as the most recent edition ISO Form CG 2026. All required insurance policies shall be maintained with companies that have an A.M. Best rating of at least A- / VII or a Standard and Poor’s rating of at least A, in accordance with the provisions of §14-05(c) of the Department Rules. A security guard company must also maintain Worker’s Compensation, Disability Benefits and Employer’s Liability Insurance in accordance with the laws of the State of New York and in accordance with the provisions of §14-05(c)(3) of the Department Rules. Proof of all required insurance coverage must be produced within 10 days of the security guard company’s retention by the school, or upon demand by the department. Security guard companies are required to replace expired insurance within five days of the expiration date to remain in compliance with NPS program rules.