For New Schools - Department of Citywide Administrative Services

Department of Citywide Administrative Services


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Program Information
For New Schools
For Accepted Schools
For Security Vendors
Nonpublic Schools FAQ
Security Guard Vendors FAQ

Program Information

For New Schools

For Accepted Schools

For Security Vendors

Nonpublic Schools FAQ

Security Guard Vendors FAQ


For New Schools

Eligibility:

Participating schools must meet the following requirements:

Must be nonpublic

Must be nonprofit

Have 300 or more students in any combination of grades pre-K through 12th grade only

Have a Basic Educational Data System (BEDS) Code assigned by the New York State Education Department (NYSED)

Charter schools, being public schools, are not eligible for this program.

If you are from an eligible non-public school:

Visit the PASSPort website to create an account for your organization.

Complete the HHS Accelerator Application in PASSPort

Submit a completed application to DCAS using PASSPort after your school gets prequalified in PASSPort

DCAS verifies student enrollment using the BEDS form schools submit to NYSED in the Fall showing enrollment data as of BEDS Day (1st Wednesday in October). A copy of the school’s BEDS form along with the complete MOU and Budget Task must be submitted to DCAS via HHS Accelerator no later than November 15th of the same school year in which the school is accepted into the Program. Enrollment will be calculated by the number of students under each BEDS number. Schools with different BEDS numbers cannot combine enrolled students. A school’s budget task must be approved and their MOU be registered with the Comptroller’s Office before submitting an invoice for reimbursement.

Note: The 2024-2025 application period is currently closed and will open again in Spring 2025.

Effective

August 1, 2024

, the Health & Human Services Accelerator (HHSA) will be

decommissioned

. Invoices submitted

after June 14, 2024

are to be emailed to Reimbursement4schools@dcas.nyc.gov.
Actions required from Schools:

Return all invoices currently in HHSA that were “Returned for Revision” with the requested changes incorporated. Failure to comply by

June 14, 2024

, will delay your reimbursement.

After

June 14, 2024

, new invoice submissions are to be emailed to Reimbursement4schools@dcas.nyc.gov. Adhere to previous guidelines when submitting your invoice.

Schools are required to download their important documents currently in the Document Vault for record-keeping and audit purposes by

July 31, 2024

. The files will not be accessible

after the July 31, 2024

decommissioning date.

Schools should monitor their Budget and spending if they are not doing so presently.