Agency Payment Unit - DYCD

Department of Youth & Community Development


CBO Financial Services

Transportation Program
Family Development Credential Program
Capacity Building & Professional Development
Discretionary Contracts
CBO Financial Services
Contracting Opportunities
EO - Workforce Innovation and Opportunity Act

Transportation Program

Family Development Credential Program

Capacity Building & Professional Development

Discretionary Contracts

CBO Financial Services

Contracting Opportunities

EO - Workforce Innovation and Opportunity Act


Agency Payment Unit (APU)

In March 2024, DYCD migrated from HHS Accelerator Financials to PASSPort Financials. The majority of DYCD contracts, including some Discretionary contracts, will be invoiced through PASSPort. Please refer to the provided chart for details.

Tax Levy Discretionary contracts will continue to utilize Program Expenses Report Summary (PERS) to detail and track expenditures.

Stand Alone Tax Levy Discretionary contracts will continue to utilize the Fiscal Agent Services, YMS Management Services to submit their PERS.

PASSport Financials

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Click an item below, or press the enter key on an item for more information.

Program Areas & PERS

Program Areas invoicing via

PASSport

Program Areas invoicing with

Program Expenses Report Summary (PERS)

Advance & Earn

Beacon

COMPASS

Cornerstone

Fatherhood

Food Pantry

Immigration

Literacy

Mayor's Youth Leadership Council

Neighborhood Development

Office of Neighborhood Safety (ONS)

Runaway Homeless Youth (RHY)

Saturday Night Lights

Summer Youth Employment (SYEP)

Youth Violence Intervention & Prevention

Youth Workforce Development-WIOA (ISY,OSY)

Advance & Earn

Beacon

COMPASS

Cornerstone

Fatherhood

Food Pantry

Immigration

Literacy

Mayor's Youth Leadership Council

Neighborhood Development

Office of Neighborhood Safety (ONS)

Runaway Homeless Youth (RHY)

Saturday Night Lights

Summer Youth Employment (SYEP)

Youth Violence Intervention & Prevention

Youth Workforce Development-WIOA (ISY,OSY)

Discretionary:

ONS- Discretionary

Adult Literacy-Discretionary

COMPASS-Discretionary

Tax Levy/Discretionary (Starting FY 2025)

Tax Levy/Discretionary (2024 and prior)

Note: Fiscal Agent submits PERS on behalf of Stand-Alone Discretionary contracts. Providers must submit back up documents to the fiscal Agent for reimbursement of expenses.

Required Documents for PASSPort & PERS

Required Documents for Invoicing via PASSPort
Required Documents for PERS

All claims must be submitted through PASSPort.

The following documents MUST be uploaded to the Invoice when claiming Salaries and Wages and Equipment Purchases.

Salaries and Wages Justification Details

(WIOA) Salaries and Wages Justification

Equipment Purchase Inventory Report

(CSBG) PASSPort INVOICE-Attachment Template

Fiscal Agent - Indirect Cost Rate Attestation Statement Form

If you are adding expenses other than equipment purchases, list a description of the expense in the Comment field of the invoice. A Purchase Inventory Report is only required for Equipment Purchase.

Download PERS Form (in MS Excel)

Download PERS form Instructions

For questions, assistance, and training with PASSPort, contact MOCS Service Desk by submitting a ticket via the website below:

Request Assistance - MOCS Support

For questions, assistance, and training with PERS, contact the Budget & Finance Help Desk at DYCD Budgetandfinancehelp@dycd.nyc.gov. Ensure to include DYCD Contract #, Budget Code and Fiscal Year in your inquiry.

Expense & Payment History Report CCMS/PERS ONLY

Providers can subscribe to receive a monthly email with their Expense and Payment History Reports for payment identification of DYCD Electronic Funds Transfers (EFTs) and reconciliation with their banks. Only (1) recipient from each organization will receive the Automated Expense and Payment History Report. Subscribe to the monthly e-mail reports here.

Electronic Funds Transfer (Direct Deposit)

The NYC Department of Finance mandates that all Providers enroll into the Vendor Payment Direct Deposit Program. The program allows payments to be directly deposited into your organization's designated bank account. Learn more about the benefits of direct deposit, and how to apply.

Petty Cash Voucher (Sample)

Fiscal Manuals